PDA's Psion Psion Revo Palmtop - Computer

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Important

Do not keep your Revo close to cards with magnetic strips

If magnetic materials are placed close to the underside of your Revo, they may be affected by the loudspeaker magnet. For this reason, it is best not to keep your Revo in the same pocket as cards with magnetic strips, e.g. credit cards and travel tickets. There are no known problems passing this product through airport X-ray machines or metal detectors.

Only use with an authorised Psion power adaptor

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2Revo Handbook

are copyrighted works of Psion Computers PLC, London, England. Reproduction in whole or in part, including utilisation in machines capable of reproduction or retrieval, without the express written permission of the copyright holders is prohibited. Reverse engineering is also prohibited. The information in this document is subject to change without notice. Psion and the Psion logo are registered trademarks, and Psion Revo, Series5mx, Series5, Series3mx, Series3c, Series3a, Series3, Siena and PsiWin are trademarks of Psion Computers PLC. Some names referred to are registered trademarks.

system and software, and PsiWin 2 contains the EPOC CONNECT software that is the copyrighted work of Symbian Ltd, London, England. EPOC and the EPOC logo are registered trademarks of Symbian Ltd.

Roman and Courier, products of Monotype Typography Ltd, Surrey, England.

Arial. Arial is a trademark of the Monotype Corporation registered in U.S. Patent and Trademark Office and certain other jurisdictions.

Times New Roman. Times New Roman is a trademark of the Monotype Corporation registered in U.S. Patent and Trademark Office and certain other jurisdictions.

Monotype. Monotype is a trademark of Monotype Typography Limited registered in U.S. Patent and Trademark Office and certain other jurisdictions.

correction system  1995 by Lernout & Hauspie Speech Products N.V. All rights reserved. Reproduction or disassembly of embodied algorithms or database prohibited. UK English Concise International Electronic Thesaurus Copyright  1995 by Lernout & Hauspie Speech Products N.V. All rights reserved. Reproduction or disassembly of embodied programs and databases prohibited.

Incorporates MPPC compression from Hi/fn. Stac , LZS , 1996, Stac, Inc., 1994-1996 Microsoft

Corporation. Includes one or more U.S. Patents: No. 4701745, 5016009, 5126739, 5146221, and 5414425. Other patents pending.

Incorporates LZS compression from Hi/fn. Hi/fn , LZS ,1988-98, Hi/fn. Includes one or more U.S. Patents: No. 4701745, 5016009, 5126739, 5146221, and 5414425. Other patents pending. All notices of Hi/fns patents shall be made in accordance with 35 U.S.C Sec. 287(a).

Version 1.1, February 2000 Part no. 6070 0001 01 English

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FCC Information for the USA

Radio and Television Interference

This equipment radiates radio frequency energy and if not used properly - that is, in strict accordance with the instructions in this manual - may cause interference to radio communications and television reception.

It has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC Rules. These are designed to provide reasonable protection against harmful interference in a residential installation. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation distance between the

equipment and the receiver.

• If you are using the equipment with a mains

adaptor, plug it into an outlet which is on a different circuit from that to which the receiver is connected.

• Consult an experienced radio/TV technician for

help.

Important

This equipment was tested for FCC compliance under conditions that included the use of shielded cables and connectors between it and the peripherals. It is important that you use shielded cable and connectors to reduce the possibility of causing radio and television interference. Shielded cables, suitable for the Revo, can be obtained from an authorised Psion dealer.

If the user modifies the equipment or its peripherals in any way, and these modifications are not approved by Psion, the FCC may withdraw the users right to operate the equipment.

In the USA

For customers in the USA, the following booklet prepared by the Federal Communications Commission may be of help: How to Identify and Resolve Radio-TV Interference Problems. This booklet is available from the US Government Printing Office, Washington, DC 20402 Stock No 004-000-00345-4.

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4Revo Handbook

FCC Declaration of Conformity

Product: Revo Models: 8M

Have been tested to - and comply with - part 15 of the FCC rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference.

2. This device must accept any interference

received, including interference that may cause undesired operation.

The Product is for home or office use. Responsible party: Psion Inc.

150 Baker Avenue, Concord, MA 01742, USA. Tel: +1 978 371 0310 Fax: +1 978 371 9611

Emissions information for Canada

This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

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Infrared device safety

CLASS 1 LED PRODUCT

This product includes an Infrared device for transmitting and receiving data from other Infrared devices. Although this invisible beam is not considered harmful, and complies with EN60825-1 (IEC825-1), we recommend the following precautions when the Infrared device is transmitting:

• do not stare into the Infrared beam

• do not view directly with optical instruments

No parts in the device may be serviced by the user.

CE marking

When used in a residential, commercial or light industrial environment the Revo and its approved UK and European peripherals fulfil all requirements for CE marking.

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Contents

Getting started 10

About your Revo 10 Where things are 11 About PsiWin 2 12 Using this handbook 13 Connecting your Revo 14 The battery & charging 17 Turning on & off 19 The screen 19 Finding & using the pen 19 First steps 20 Things to do first! 28 Things to do next! 32

Files, folders & programs 36

Moving around 37 Opening files, folders & programs 37 Closing folders & programs 38 Creating new folders 38 Creating new files 39 Browsing folders 41

6Contents

Finding files and folders 42 Using passwords 42 Changing file attributes 43 Managing folders 43 Checking memory use 44 Today 46

PsiWin - PC connectivity 48

Finding PsiWin 49 Getting connected 50 Working with your files 52 Backing up your Revo 55 Synchronizing your Revo 56

Contacts 58

Adding a contact 58 Looking at your contacts 59 Editing & deleting contacts 61 Contact labels 61 Exchanging contacts 63 Printing contacts 63

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Agenda 64

Moving around 65 Adding appointments & events 65 Viewing entries 66 Entry symbols 67 Birthdays and anniversaries 68 Reminders for entries - alarms 68 Finding entries and dates 69 Changing and deleting entries 69 Repeating entries 70 Lists and things to do 71 Information from other programs 73 Customising Agenda 74 Agenda files 74 Printing Agenda entries 75 Synchronising with a PC Scheduler 76

Email & SMS 78

Using Email 79 Writing messages 81 Creating an email 82 Creating an SMS message 84

Saving unfinished messages as drafts 85 Sending messages 85 Receiving messages 87 Viewing messages 90 Replying to & forwarding messages 90 Attaching files to emails 92 Disconnecting 93 Printing messages 93 Setting up for SMS 94

Phone 96

Starting a phonebook 96 Looking at phonebooks & contacts 98 Adding names & numbers 102 Editing & deleting entries 105 Updating your phone 106 Keeping entries up to date 107 Dialling numbers 108 Using International dialling codes 108 Managing phone files 110 Setting up to connect 111 Printing phonebooks & entries 112

7Contents

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8Contents

Time 114

Using alarms 114 Using the map 119 Customising Time 121 Setting summer time 122

Calc 124

The Desk calculator 125 The Scientific calculator 126 Displaying numbers 131

Jotter 132

Adding a note 132 Formatting text 133 Inserting other information 134 Finding a note 135 Deleting entries 135 Customising Jotter 135 Jotter files 136 Printing Jotter entries 136

Word 138

Entering text 138 Finding & replacing text 139 Changing the appearance of text 140 Formatting paragraphs 140 Using styles 143 Document outlines 144 Information from other programs 145 Creating a new file 146 File templates 146 Saving Word files 148 How the page looks 148 Printing 150

Sheet 152

Moving around 153 Entering information 153 Performing calculations 155 Using ranges 157 Changing how information is displayed 158 Sorting information 158 Changing the number format 159 Graphs 160 Printing from Sheet 162

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Data 164

Adding an entry 165 Looking at entries 166 Sorting entries 167 Customising Data 167 Finding an entry 168 Changing or deleting entries 169 Customising the database 169 Printing Data entries 170

eSetup - Email & Internet setup 172

Before you start 172 Finding out your Internet settings 174 Glossary of terms 178 Using eSetup 179

Cascade 180

Printing 182

Setting up the printer 182 Selecting the printer model 185 Page setup 185 Previewing a document 186 Printing a document 186

Infrared 188

Selecting data to transfer 188 Transferring the information 189

Dialling 192

Setting up 193 Entering phone numbers 194 Dialling phone numbers 195

Care & safety 196

Prolonging battery life 198 Security 199

Troubleshooting 200

Appendices 204

Character set 204 IBM Codepage 1252 205 Specification 206

Index 208

9Contents

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Getting started

Congratulations, and thank you for choosing Revo. This handbook contains information about your Revo, and the PC connectivity software, PsiWin 2.

About your Revo

The programs on your Revo include:

System, your Revos desktop control centre.

You can tap the System icon at any time to move to the System screen.

Contacts, an address book. Agenda, a diary program for appointments and

lists of things to do. Email, for sending and receiving email and SMS

messages. Phone, for managing lists of phone numbers on a

mobile phone.

10Getting started

Time, for alarms and a world map with international times and dialling codes.

Calc, a calculator with normal and scientific modes.

Jotter, a notebook for jotting down ideas quickly. Word, a word processor for writing letters and

other documents.

Sheet, for spreadsheets, tables, and graphs. Data, a customisable database program. eSetup, for setting up Internet and email

accounts on your Revo. Cascade, a game of logical thinking.

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Command icons

Power & charging lights

Where things are

Touch-sensitive screen

Program icons

Pen

Loudspeaker

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12Getting started

About PsiWin 2

You can use the PC connectivity software PsiWin 2 to integrate your Revo with PCs running Windows 95/98 or NT 4.0. By connecting your Revo to a PC; using the docking station, and running PsiWin; you can:

• View your Revo files from Windows Explorer by

using the My Psion icon which is added to the PCs Desktop. The My Psion icon gives you access to all of PsiWins powerful file management facilities for your Revo files.

• Upgrade from an earlier model of Psion

handheld computer to your Revo as a one-stop process. All your files will be copied from your old Psion (Series3/3a/3c/3mx or Siena), converted to the Revos file formats on the PC, then copied to your Revo.

• Drag and drop files between your Revo and the

PC in the same way that you would between PC drives, and they will be automatically converted to the appropriate file format at the same time.

• Synchronize the address book and contacts on

your Revo with PC agendas (applications) and contact managers, to keep them in step with each other.

• Back up your Revo files to the PC, then restore

them from the PC to your Revo again should you ever need to.

• Print files on your Revo to a printer connected

directly to your PC, or available to your PC via a network.

For more information, see the PsiWin chapter, or PsiWins on-line Help.

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Using this handbook

This handbook gives an overview of all your Revos functions and features to give you an idea of what you can do; for more detailed information than is given here, refer to the on-line Help on your Revo, and in PsiWin.

Note: Read the Quick Start Guide first, for important instructions on setting up your Revo and charging the battery.

1. Read the first part of this chapter to find out how

to: connect your Revo to the docking station, charge the battery, switch on, find and practice with the pen, and start using the software.

2. Read Things to do first! to find out the essential

things to do when you first get your Revo - this covers setting the time and date, setting your home city (so that the time differences from your home are calculated correctly) and setting owner information and a machine password.

3. Move on to Things to do next! for a list of the

programs and a brief overview of what else to do when you first use your Revo - instructions for using PsiWin to connect to your PC and perform backups, and ideas for customising your Revo.

4. Read the Files, folders and programs chapter for

more information about how to enter and manage information on your Revo.

Note: Refer to the Troubleshooting chapter if you have any problems using your Revo.

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14Getting started

Connecting your Revo

Your Revo has a built-in rechargeable battery. The battery is not fully charged when you buy your Revo, but there may be enough power to turn on your Revo. Your Revo is supplied with a power adaptor, which you must use to charge your Revos battery. We recommend that you fully charge the battery the first time you use your Revo.

You can connect the power adaptor to the docking station, or attach it directly to your Revo, e.g. if you are travelling:

Connecting to your docking station

The docking station cable is used by your Revo and PC to communicate. To connect your docking station to your power adaptor and PC:

1. Turn off your PC.

2. Connect your Revos power adaptor cable to the

serial connector on the docking station cable. Plug the power adaptor into the mains supply.

Connect to PC COM port

Docking station

serial connector

3. Locate the COM port (or serial port) on your

PC, usually found at the rear of your computer. Insert the serial port connector on the docking station cable into the COM port on your PC.

4. Open your Revos case.

Power adaptor

cable connector

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5. Place the front end of your Revos keyboard in to

the front of the docking station.

6. Lower the rear of your Revo into the docking

station, so that it sits firmly in place.

Power & charging lights

7. Check that the green power light (below the Esc

key) turns on. The green light means that your Revo has power from the power adaptor.

• If the red charging light (below the Esc key) turns

on, this means that your Revos battery is charging.

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16Getting started

Connecting the power adaptor

If you want to charge your Revo without using the docking station, e.g. if you are travelling, connect the power adaptor directly to your Revo:

1. Connect your Revos power adaptor cable to the

power socket at the rear on your Revo.

Power socket

2. Check that the green power light (below the Esc

key) turns on. The green light means that your Revo has power from the power adaptor.

• If the red charging light (below the Esc key) turns

on, this means that your Revos battery is charging.

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The battery & charging

When you connect your Revo to the power adaptor, your Revos battery will begin charging.

To check the battery power:

• Look at the battery icon at the bottom of the

Toolbar (when the battery is not charging). The battery icon flashes when the battery is about to run out.

• To see a more accurate reading, move to the

System screen and tap the Today button on the Toolbar. The battery gauge displays the power remaining in the battery. Tap on the battery gauge to see more detailed information. Alternatively, select Battery from the Informa-

tion menu.

Charging the battery

When your Revos battery is charging, the battery icon on the Toolbar will appear animated, i.e. filling up. The battery charges in two stages:

• Fast charging: Your Revo will charge to a level

of 85% quickly (taking about 1½ hours from empty). When your Revo is fast charging, a red light (below the Esc key) turns on.

• Trickle charging: After the fast charge stage,

your battery will charge more slowly, taking about 4½ hours to reach 100%. When your Revo is trickle charging, the red charging light will turn off, but the battery icon will still appear to be filling up.

Fully charge your battery when you first use your Revo

The first time you charge your Revo, we highly recommend that you fully charge the battery. This is required to ensure that future battery readings are accurate. Fully charging the battery can take up to 6

hours, depending on how much charge is in your battery when you buy your Revo. The battery icon will appear full when it has finished charging.

You can charge your Revos battery at any time. You do not have to wait until the battery has run down before you recharge it.

Note: If you leave your Revo connected to the power adaptor (or docking station) after fully charging your battery, it will not begin charging again until you disconnect and then reconnect your Revo to the power adaptor.

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18Getting started

Battery life

When the battery is fully charged, you can typically expect 12hrs of continuous use before it needs recharging. How long your Revos battery lasts depends on how you use your Revo. Your Revo uses considerably more power when you are using Infrared, connected to a PC, or playing sounds.

Just before the battery runs down, on-screen warnings are displayed when you switch on your Revo, and the battery icon will flash. When the battery runs down, your Revo will not switch on, and you will not be able to use your Revo again until you connect it to the power adaptor (or docking station).

IMPORTANT: Recharge your battery when it runs down

When the battery runs down, there is enough power left to keep all your information for approximately 2 weeks.

After 2 weeks, all your information will be lost, so it is important that you recharge the battery within 2 weeks when it runs down. If you are not going to use your Revo

for a while, e.g. if you are going on holiday, charge your Revos battery beforehand. When fully charged, your Revo will typically keep all your information for up to 6 weeks when switched off.

Back up your Revo

If you have a PC, use PsiWin to back up your Revo. If you forget to recharge your battery and loose your information, you can restore it from the backup on your PC. See the PsiWin chapter for details.

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Turning on & off

• To switch on: press the Esc (On) key. The first

time you switch on your Revo (or after a hard reset), you will need to press Esc twice.

• To switch off: hold down the Fn key and press

the Esc key. You can switch off at any time. You do not have to save your information first. When you switch on your Revo, your information will appear in exactly the same state as you left it when you switched off.

Note: If you do not press a key, your Revo will automatically switch off after 3 minutes to save battery power. Press Esc (On) to switch it on again, and continue from where you left off.

Other ways to switch on and off

To set up your Revo to switch on when you tap the touch-sensitive screen, or switch on or off when you open or close the case: use the Switch on/off settings from the

Control Panel in the System screen.

The screen

Adjust the screen contrast by holding down the Fn key and pressing the M ( ) or . ( ) key.

Change the size of the text on the screen by tapping the magnifying glass icons on the left of the screen, or by using the Zoom in and Zoom out commands on the View menu.

Finding & using the pen

The pen is located in a holder underneath your Revo, near the back on the right side.

Tap lightly on the screen using the pen. Its OK to use your fingers to tap on the screen, though it is best to use the pen to avoid fingerprints or smudges on the screen.

Important

Do not tap the screen with any object that has a sharp

tip, as you may damage the screen. Dont use any type of ink pen, as the ink may be impossible to remove. See the Care & safety chapter for instructions on how to clean the screen.

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20Getting started

Tap on an item with the pen to select or change it, e.g. you can tap on:

• Program icons (displayed on the bottom edge

of the screen), to open a program.

• Command icons (displayed on the left edge of

the screen), for shortcuts to System functions; the Menu bar, Infrared, cutting and pasting, zooming in and out.

Note: If the screen doesnt respond to your taps, you may need to re-calibrate it. You can do this by opening the Screen icon from the Control panel.

Most of the things you can do with the pen have an equivalent keypress combination, so you can use the pen, the keyboard, or a combination of both methods.

First steps

When you first switch on your Revo, you will see the System screen. This is the desktop where you can view your files and folders, and change settings that control how your Revo works.

• All the information you enter into your Revo is

contained on the Internal drive. Files on the drive are displayed in the System screen, with icons that represent the programs that created them.

• Files are stored in folders (or directories).

When you start using your Revo, the contents of the Documents folder is displayed. The System screens Title bar (on the left of the screen) shows you which folder is currently open and displayed on the screen.

See the Files, folders & programs chapter for details of managing files and folders.

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Navigating between files & folders

• To open a file, tap on it twice, or highlight it and

press Enter. If the filename is displayed in bold, the file is already open; tapping on it will switch to the program the file is open in.

• To open a folder, tap on the folders icon

twice, or highlight it and press Enter.

• To close the folder you are in, tap on the Close

folder icon .

See the Files, folders & programs chapter for more information about files and folders.

Starting programs

When you open a file, the program used to open the file is started automatically. You can also start programs by tapping on the appropriate program icon, the icon in the row of pictures at the bottom edge of the screen.

• Tap the System icon at any time to move to

the System screen.

• Tap the Extras icon to display the Extras

bar, which contains more program icons.

You dont have to close one program before opening another, just tap on another program icon, and that program will open too.

Title bar

Folder

Open folder

File icon & name

Toolbar button

Open file (bold)

21Getting started

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22Getting started

You can see what files and programs are open from the System screen by using the List open files command from the File menu, or by tapping on the program or file name displayed in the top right corner of the screen.

Programs & files

When you tap on a program icon, it will create a new file, or display the currently open file, or the file that you last looked at. If you want to write a new letter, create a new database, etc.; youll need to create a new file for the appropriate program.

• To create a new file from a program: select the

command on the File menu. The new file is displayed in the program, and the previous file will be saved and closed.

• To create a new file from the System screen:

select Create new then File, from the File menu.

Note: New files you create from inside a program use the same settings and preferences of the file previously open, e.g. when you create a new Data file, it will have the same labels as the file previously open.

It is a good idea to keep related files together in a folder, to make the files easier to find later. See the Files, folders & programs chapter for details of how to manage your files and folders.

For more information about using programs, see the Which program to use? section later in this chapter.

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Using menus

Most program tasks are normally listed in menus. Each menu contains a list of tasks, called commands.

• To display the available commands on the Menu

bar, press the Menu key or tap on the menu command icon. Alternatively, press the arrow keys to move around menu commands.

• To select a command or display a different

menu, tap on the command or menu heading. To display a sub-menu (marked with a 4), tap on the command or press the right arrow key.

• To move around menus, press the arrow keys.

Menu bar

Note: You can press the shortcut key combinations shown next to the commands as a quick way of selecting them, e.g. Ctrl+M means hold down the Ctrl key and press the M key at the same time.

• A menu command with three dots () at the

end means that selecting the command will display a dialog, which is a box where you enter information.

• If a menu command is grey, it means that it is not

currently available; e.g. you cannot paste text until you have first cut or copied it to the clipboard.

Sub-menu

23Getting started

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24Getting started

Using dialogs

A dialog is a box which appears when you need to make selections and enter further information. Dialogs contain one or more of the following items:

• Text box: where you just type in your

information, e.g. a filename.

• List box: where you select from a number of

options. You will see left and right arrows around the current selection; you can change the selection by tapping on the arrows, by pressing the left and right arrow keys, or by typing the first letter, or number, of the option you want. You can usually tap in the box or press the Tab key to see a list of the available options.

• Check box: where you make a choice between

selecting an option or not selecting it. To select (tick) or deselect a check box, tap on it or press the left and right arrow keys.

• Radio buttons: where you make one choice

from a number of options. Just tap on an option, or use the left and right arrow keys to make a selection.

• Pages (or tabs): Some dialogs comprise of a

number of pages, each page has a tab at the top. To move to a page, tap on the tab or move the highlight to the tab name.

You can move a dialog around the screen by holding the pen on the dialog title bar and dragging it across the screen.

Note: If a dialog line is grey, it is currently not available, usually because you have to select a related item first. For example, if you have not ticked the box to set an alarm for an Agenda entry, the lines to set the alarm time and date are grey. Some dialog items are not visible until another item has been selected.

Note: Move a dialog around the screen by holding the pen on the dialog title bar and dragging it across the screen.

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Entering dates using the calendar

In most dialogs in which you can type a date, move to the date line then tap again or press Tab to display a calendar.

Todays date is circled, and the date currently displayed in the dialog is highlighted. To select another date, move to the date you want and press Enter. Use the buttons on the top line, or further presses of the Tab key, to display a three month calendar. Use the dog ears to move between the pages of the calendar.

You can also display a calendar from the Agenda program. See the Agenda chapter for more details.

Dialog page

List box (selected)

Dialog buttons

All dialogs contain buttons. To select a button, tap on the button, or use the keypress combination under it (if present).

• If you want to save information or settings youve

entered in a dialog, you can usually tap the OK (or Done) button, or press the Enter key.

• If you dont want to save the information or

settings youve entered in a dialog, you can usually tap the Cancel button or press the Esc key.

Dialog page tab

Radio button

25Getting started

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26Getting started

Inserting information from other programs

You can insert information created in one program into a different program. This is known as inserting an object.

For example, to add a graph to a letter you are writing; write the letter as normal using the Word program, then select the menu command in Word to insert a graph. This will start the Sheet program, where you can create the graph. Close Sheet when you have finished and the graph will be inserted in your letter.

Sometimes the object you insert can be displayed as an icon, e.g. a Word document in an Agenda entry. Alternatively, you may prefer to see the actual information added, e.g. a spreadsheet to view in the Word file.

Displaying Help

You can display help at any time, and from any program. Help information is contained on a series of help cards. Help is not specific to the program that you are using; wherever you are, you can just type a clue to search for the information you need.

Note: The on-line help contains more detailed information than is included in this manual.

• To display help: Hold down Fn and press ,

(comma); the key has Help printed on it.

• To search for help about something: type a clue

in the Find: box and press Enter. The display will show a list of Help cards that contain this word, and the first occurrence is highlighted. To move between cards, tap on the or buttons, press Enter, or use the left and right arrow keys.

••

• To type in another search word: press Esc, and

••

then type in the word to search for as before. To use one of the last five search words again, tap on the history button (next to the Find: box), or press Tab and select the word you want to use.

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• To show help for a particular program: type the

program name followed by an exclamation mark, e.g. type Agenda! or Contacts! to only show help for these programs.

••

• To look through the help text: drag the scroll bar

••

on the side of the Help card, or use the up and down arrow keys.

••

• To print the current Help card: select Print from

••

the File menu.

••

• To return to the program you were using: tap

••

the Go back button on the Toolbar, or tap the programs icon. You can return to the Help card you were viewing by pressing Fn and , (comma) again.

Text found in search

Help card

Search clue

Help topics in

card browser

Return to program

27Getting started

Page 28

28Getting started

Things to do first!

This section describes what you need to do to set up your Revo, including how to:

• Set the current time and date, so that you can

use the Agenda programs and set alarms.

• Set your Home city, so that your Revo can

display the correct time differences and dialling codes for other places in the World.

• Enter owner information, so that your Revo can

be returned if you lose it.

• Set a password for your machine, so that other

people cannot access your information.

Setting the time, date & the Home city

1. In the System screen, tap on the Control panel

button on the Toolbar, or select the command from the Tools menu.

2. Tap on the Time & date icon twice, or move

the highlight to it using the arrow keys and press Enter.

3. In the Time & date dialog, tap the Time & date button. Move the highlight in the Time and Date lines by tapping on the part you want to change, or by using the arrow keys. Type the date or time, press P for p.m. or A for a.m.

4. To set the time and date, tap on the OK button, or press the Enter key.

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5. Tap the Home button.

6. Select your Home city and country. To do this:

• Start typing in the name of your home city, or

tap on the arrow symbols or press the left and right arrow keys until you find the city you want.

• If your home city is not listed, select a city that is

nearby for now (adding a city is described in the Time chapter).

Time & date Control panel icon

7. Tap on the OK button or press the Enter key, and your home city is saved. Tap Close or press Enter to remove the dialog and return to the Control panel. Press Esc to return to the System screen.

Note: Your Revo can use a 12 hour clock (midnight is 12:00:00 a.m.) or a 24 hour clock. Refer to the Time chapter for details of how to change these settings, and how to adjust the clock for summer time.

Time & date dialog

29Getting started

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30Getting started

Entering owner information

It is a good idea to type your own contact details as owner information, so that if you lose your Revo, it can be returned when found:

1. Open the Password icon from the Control

panel in the System screen, and

2. In the dialog, tap the Owner info button and

enter your details. The labels provided are suggestions only, you can change them if you want to. Its best not to put your home address, in case you loose your house keys and Revo at the same time. Tap Done when you have finished.

3. Set when you wish to display owner information;

select:

• At switch on, if you always want to display the

screen when switching the machine on.

• Once per day, if you only want to see the

screen once a day, the first time you switch your machine on each day.

• Never, if you never want to display the screen

when you switch on.

Display the owner information at any other time by selecting Owner from the Information menu in the System screen.

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Setting a system password

To prevent anyone looking at the files on the Internal drive of your Revo, set a system password which you must type in before you can use the machine.

To do this:

1. Select the Password icon from the Control

panel in the System screen.

2. Set the Display owner information line to At

switch on.

3. Tick the Ask for password box.

4. Type the password twice for confirmation.

Choose a password that you wont easily forget, but one that wont be easy for someone else to guess. You will need to enter the password again if you want to change the password settings on your Revo.

Dont forget your password!

If you forget the system password, you will have to hard reset the machine and all your files will be lost (even Psion cannot unlock your Revo).

The password is now set. The next time you switch your machine on, you will have to type in the password to access your files.

If you want to switch the password off, remove the tick from the Ask for password box.

Note: The system password does not protect files you copy to other machines (e.g. your PC).

31Getting started

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32Getting started

Things to do next!

This section gives a brief overview of what else you may want to do when your first use your Revo, including:

• Ideas for how you can use the programs.

• Ideas for customising your Revo.

Which programs to use?

The first things you wish to do may include:

Entering appointments, reminders, birthdays and lists of things to do from your old diary or time planner into the Agenda program. If you use a PC scheduler such as Microsoft Outlook or Lotus Organizer, you can use PsiWin to synchronize the information in your Psion and PC schedules to keep them both up to date.

Entering names and addresses from your old address book into your Revos Contacts address book. If you also keep names and addresses in a PC scheduler, you can use PsiWin to synchronize your Psion and PC address books so that they are both kept up to date.

Manage the phone numbers on your mobile phone using the Phone program.

Setting a morning alarm in the Time program. The Time program also includes a map of the world, and information about cities, world times, and national and international dialling codes.

Entering a work to do list. This is best entered as a To-do list in Agenda. You will be able to see outstanding tasks in the Day view, set alarms to remind you to do them and cross out items when youve completed them.

You may also wish to:

Keep a meeting agenda or minutes as a memo attached to the meetings entry in Agenda. You can then retrieve the notes by finding the meeting entry.

Keep a record of expenses in the Sheet program. Here you can search for items, add columns of numbers, or calculate totals and tax.

Keep a Data file as a knowledgebase of notes about a particular subject. You can keep track of references or products as you find them.

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The Control panel

Use the Control panel to change settings for your Revo. To do this:

1. Move to the System screen, then tap on the

Control panel button on the Toolbar, or select

the command from the Tools menu.

2. To display the settings for an item, tap on the icon twice, or highlight it and press Enter.

Initially, you should set up the Time & date, Screen, and Switch on/off settings (and Printer if you intend to use one).

When you first use your Revo, you may wish to:

Use the International icon to change settings which may vary from country to country, e.g. the currency and date formats.

Use the Switch on/off icon to control how and when your Revo switches on and off, e.g. you might like it to switch on when you tap the screen, and switch off when you close the case.

Use the Sound icon to control the sounds that your Revo makes when you press keys, tap the screen and perform other actions.

Use the Screen icon to change the screen contrast, set the automatic switch off times, or re-calibrate the touch sensitive screen if your Revo stops responding to your pen taps.

Use the Keyboard icon to control how long you have to hold a key down before a repeat character is entered.

Use the Password icon to set a password on your machine or enter owner information.

33Getting started

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Control panel

34Getting started

Control panel

Toolbar button

Page 35

Customising the System screen

You can use the commands on the View menu to change how the System screen looks and works:

• Change the position of the Title bar by selecting

Title position, and the width of the columns by

selecting Column width.

• Change the size of text and icons on screen, so that more or fewer files and folders are displayed, using Zoom in and Zoom out (or use the magnifying glass command icons).

• Turn the Toolbar off and on with Show toolbar; without the Toolbar you can see more of the System screen.

• Control how the files are sorted, and what file information is displayed with Sort files and Show

file details. When you first use your Revo, files

are grouped by type (i.e. according to program); you can change this to sort them by date, name or size.

You can customise many of the ways that your Revo works from the System screen using the Preferences command on the Tools menu, and the settings in the

Control panel. See also the previous section, The

Control panel, for details.

• Use the System screen preferences to display

hidden files and the System folder in the System screen, change the standard folder for files, and change the keypress for opening multiple files.

• Customise the positions of icons on the Extras

bar, e.g. so that the icons for your favourite programs appear in particular positions. To change the Extras bar settings; press the Enter key, or tap the word Extras, when the Extras bar is displayed; or use the Extras bar icon in the Control panel.

Do not delete files in the System folder

The System folder contains files that are used by your Revo programs. You should not normally need to access these files, which is why this folder is not shown as standard. Do not delete or modify files in

this folder, or create new files in this folder; otherwise you may have problems using your Revos programs.

35Getting started

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Files, folders & programs

The System screen is your Revos file manager and desktop. The System screen is displayed the first time you switch on your Revo. To move back to the System screen at any time, tap the System program icon .

The System screen has two views, Files and Today. To move between the views, tap on the Files or

Today buttons on the Toolbar, or use the Switch view commands on the View menu. Press the Esc key

to switch from Today view back to Files view.

••

• Files: Use this view for file management, e.g.

••

creating, opening, moving, copying, renaming and deleting files.

••

• Today: Use this view to see Agenda

••

appointments and To-dos for the current day, and information about the battery, connection and memory. See Today later in this chapter.

When you first switch on your Revo, the Files view is displayed. The name of the current folder is displayed in the grey Title bar at the left of the screen. Files are listed in columns across the screen; a files icon represents the program used to open it.

36Files, folders & programs

Free memory

Open folder

Files view

File name

& details

Page 37

Moving around

To move the highlight between the files and folders on the screen: tap on the names, or press the arrow keys. If there are more files than can be displayed on screen; scroll the screen by pressing the arrow keys, or tap on the scroll bar at the bottom of the screen.

Bookmarking a folder

You can use a bookmark to tag a folder that you frequently use, so that you can quickly move back to it. To set the bookmark, move to the folder and select Set

bookmark from the Edit menu. Move to the bookmarked

folder at any time by selecting Go to bookmark from the

Edit menu.

Opening files, folders & programs

Files are displayed with an icon, which represents the program used to open the file.

• To open a file or folder from the System screen: tap it twice, or highlight it and press Enter.

Files that are open have their names displayed in bold on the System screen. If you open a file using program which already has a file open, the program automatically saves and closes the file already open.

• To open two or more files of the same type at

the same time: hold down the Fn key while opening the second file from the System screen. To switch between the two open files, tap programs icon.

To open a program:

• Tap on the programs icon on the bar below the

screen. If the programs icon isnt displayed on the bar, tap the Extras icon to display more programs. If the program is file-based, e.g. Data or Word, the program displays the last file you were looking at.

Note: If the last file you were looking at has been deleted, moved or renamed, the program automatically looks for a file with a standard filename (e.g. Word, Data, Agenda and so on) in the standard folder (e.g. Documents), and opens this file instead. If your Revo cannot find this file, it creates a new file with the standard filename.

Note: Tap on the Extras icon to display additional icons for programs installed on your Revo. If there are more programs than will fit on the screen, tap the

More label.

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38Files, folders & programs

How can I see which files and programs are open?

Select the List open files command from the File menu, or hold down the Ctrl key and tap the System icon. To move to a file or program in the list, highlight it and tap the Go to file button.

Closing folders & programs

••

• To close the current folder: tap on the Close

••

folder icon at the top of the screen, or highlight it and press Enter. When you close all folders in the System screen, you move to the highest level (or root) of the Internal disk.

••

• To close a program: use the Close command on

••

the File menu, either in a program, or in the System screen. Any changes you have made to the file are automatically saved.

Note: To see a list of open programs, hold down the Ctrl key and tap the System icon. To close a program, select it and tap Close file.

Creating new folders

Use folders to store related files together, e.g. for work projects and home use. For example, create a folder called House for files relating to your home, and create a folder called Letters within the House folder for correspondence about your home. Using folders in this way makes your files easier to find.

To create a new folder:

1. Move to the folder, e.g. Documents, in which

you wish to create the new folder.

2. Select the Create new command from the File menu, then select Folder.

3. Type in the folder name.

You cannot use the following characters in a folder name: < > : / \ *?

Note: You can keep a maximum of 64 items (each file or folder counts as one item) in the root (top level) of your Revos internal disk. Its best to create a number of folders in which to store all your files to prevent the top level of the System screen from becoming too full.

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Creating new files

You can create files from the System screen, or from within programs. As a general rule:

• Create a file from the System screen to start

with the standard file settings.

• Create a file from within a program to use the

settings from the file currently open, e.g. labels in a Data file, or to use a template in Word.

Close folder icon

Creating a new file

To create a file from the System screen:

1. Move to the folder where you wish to create the file.

2. Select the Create new command from the File menu, then select File.

3. Select the program you wish to use, e.g. Word for a Word document.

4. A filename is suggested. If you do not wish to use this, type a different name and tap OK.

Note: If you have a file already open within the program, and wish to leave it open so that you can refer to both files, hold down the Fn key while tapping the OK button.

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40Files, folders & programs

What names can I use for my files & folders?

You can use most characters in file and folder names, including spaces, so it is fine to have folders called, e.g. 1997 Purchase Orders and Invoices. The only characters which cannot be used in a file or folder name are: / < > : \ *?.

The maximum length of a filename is 252 characters, but this includes the names of the folders within which the file is contained (known as the path), e.g. Documents/folder1/folder2/file.

This will not generally be a problem, except if you use very long names for your folders, nested in other folders with long names. If you do exceed the maximum filename length; either rename the file, or a folder it is contained within, to a shorter name.

Important

Files are not stored with a filename extension, unlike most PCs. You cannot store two files with the same name in the same folder, even if the files were created using different programs. For example, if you save a Sheet file with the filename November 1999 report, then save a Word file with the same name, the Sheet file will be replaced by the Word file.

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Browsing folders

A quick way to find a file is to use the Browse folders command on the File menu. This displays a Browser which shows a tree structure of all the files and folders. You can also display the Browser by tapping on the Title bar or pressing the Tab key in the System screen.

• To move between files and folders in the

Browser: use the pen or arrow keys.

• To expand the folder display: highlight the

folder and tap it again or press Tab. To collapse the folder, tap the folder again , or press Tab.

Folders

• To create a folder from the Browser: tap the

New folder button.

• To rearrange the order of the files: keep tapping the Sort button to rearrange the files in turn, by type, size, data or name.

• To select and move to a file: highlight the file and tap OK or press Enter. The System screen is displayed with the file highlighted.

Note: A quick way of opening a file direct from the Browser is simply to highlight it and press Enter twice.

Files in

selected folder

Sort files

41Files, folders & programs

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42Files, folders & programs

Finding files and folders

To search for files or folders use the Find files command on the Edit menu.

• If you know the name or part of the name, type

it on the Name line; or leave it blank to find all files and folders.

• To search only for files used with a specific

program, select the program name on the

Program line; select Any to search for all files

used with any program.

Tap OK to start the search. This checks all files and folders, then displays the search results in a list.

To sort the list by filename, file type, file size or creation date:

• Tap the Sort button and choose the sorting

type required. To sort the list again in reverse order, just select the same sorting type again.

• To go to a file or folder: highlight it and tap it

again, or press Enter.

Using passwords

Prevent other people from opening your Word and Sheet files by setting a password for each file. For example, you may have a Sheet spreadsheet containing your personal finance details.

To set a password on a file:

1. Open the file and select the password command from the File menu.

2. Type your password twice for confirmation. Choose a password that you wont easily forget, but one that wont be easy for other people to guess.

3. Tap the OK button, and the file is saved immediately with the password.

When you want to open the file, you will be asked to type in the password.

Important: dont forget your password!

If you have forgotten the password for a file then you will not be able to open it (even Psion can not unlock your Revo for you).

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Note: If you transfer the file to another machine, the password on the file will still protect it. If you make a copy of the file on your Revo, the copy will also be protected by the same password. The password also prevents the file being converted to another format and read on a PC.

Changing file attributes

To prevent a file from being changed accidentally, set it as a read-only file.

• To set a file as read-only: highlight the file in the

System screen and select Properties from the

File menu. Then tick the Read-only box.

• To check whether a file is read-only: highlight it in

the System screen and select Properties from the File menu.

Note: If you transfer a read-only file to another machine, it can be viewed, and the read-only attribute can be removed.

Managing folders

To move, or copy, folders or files from one location to another:

1. First highlight the file(s) or folder(s) to select them:

• To highlight a consecutive list of files or folders, highlight the first one, hold down the Shift key, and then highlight the last one.

• To select items that are not consecutive, hold down the Ctrl key and tap each file/folder in turn.

• To select all the files/folders in the current folder, use the Select all command on the Edit menu. To deselect items, press the Esc key.

2. Select Cut (move) or Copy from the Edit menu, or use the scissors icon to the left of the screen. A dotted line appears round the file/folder icon(s).

3. Open the folder into which the highlighted items are to be moved.

4. Select the Paste command from the Edit menu.

Note: Moving a folder also moves all the files within that folder.

43Files, folders & programs

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44Files, folders & programs

Note: If you move (or rename) your most recently opened Agenda or Data file, you should open it again by selecting it from the System screen, rather than tapping the Agenda or Data program icon. Tapping on the program icon will create a new Agenda or Data file.

• To make a copy of a file or folder within the

same folder: highlight it on the System screen and select the Copy command followed by the

Paste command. A new file is automatically

created for you using the following naming convention (with Word as the example): Word(01), Word(02), etc. You can rename the file or folder later if you wish.

• To rename a single file or folder: highlight it,

select Rename from the File menu, and then type in a new name.

• To remove one or more files or folders: first

highlight them and then either press the Del key, or select the Delete command from the File menu.

Important: deleting folders

If you are deleting folders, remember that the entire contents of the folders (including all the other folders contained within them and all their files) will also be deleted.

Checking memory use

To display the amount of memory (or disk space) remaining:

• Move to the System screen and tap the Today button on the Toolbar. The memory gauge displays the amount of space used. Tap on the memory gauge to see more detailed information.

• Select Show disk gauge from the View menu to see the amount of free memory in the System screen Title bar. Tap on this gauge, or select the

Disk command from the Information menu to

see more detailed information about a selected disk.

• To see information about total memory usage: select the Memory command from the

Information menu.

Page 45

Which files use the most memory?

Certain types of files use more memory than others. Agenda files can become very large. You should tidy

your Agenda periodically in order to remove entries; see the Agenda chapter for more details.

What will happen when the memory is full?

When the memory is nearly full, you will see warning dialogs, and your Revo may not be able to perform some tasks.

Many of the things you do need just a little free memory; displaying dialogs, menus, etc. These can fail with a message like Memory full. Dont worry though, your Revo will not allow you to use all of the available memory; it will always set aside enough memory for you to close a program.

Files saved on the Internal disk and open programs both use memory. So, if the memory is nearly full you should be able to free some memory by closing some programs. You can use the List open files command from the File menu in the System screen to check which programs are running, and then close the programs or files that you do not need to have open.

You can also delete any unwanted files from the System screen, or move files to your PC to free more memory.

45Files, folders & programs

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46Files, folders & programs

Today

Use the Today view in the System screen to see day-to-day information:

• Check todays Agenda appointments and To-dos.

• Check the battery and memory levels.

• Check the connection (or Remote link) status,

e.g. to see if your Revo and PC are connected, and change the link type.

Agenda appointments & to-dos

To display the Today view:

• Move to the System screen and tap on the

Today button on the Toolbar.

• Select Today from the Switch view commands on the View menu.

To move back to the Files view, press the Esc key. Note: If you have a very large Agenda file, there may

be a short pause before the Today view is displayed.

Today view

Battery, memory

& connection

information

Page 47

Checking todays schedule

If you use Agenda to plan your schedule, your appointments and To-dos for today are displayed.

• To scroll through the entries, tap on the arrow

icons, or press the up and down arrow keys.

• To change the To-do list displayed, tap on the

box under the To-do list: column heading.

The first time you open the Today view, it will look for a standard Agenda file named Agenda in the Documents folder (this is the default file). If you use a different file, specify the file to display:

• Select Preferences from the Tools menu. Move

to the Today view page, then specify the Agenda file and its location using the Main Agenda file and Folder lines.

• If you have a very large Agenda file, there may be

a short pause each time the Today view is displayed. To stop this happening, tick the Keep

file open box to keep the Agenda file open all

the time.

Note: For information about appointments and To-dos, see the Agenda chapter.

Checking the battery and memory

• The Battery gauge displays the power remaining in the battery. Tap on the battery gauge to see more detailed information. For more information about your Revos battery, see The battery & charging section in the Getting started chapter.

• The Memory used gauge displays the amount of memory (or disk space) used by files and open programs. Tap on the memory gauge to see more detailed information. For more information about your Revos memory, see the Checking memory use section in this chapter.

Checking the connection status

The Link icon displays your Revos connection, or Remote link, status:

On: Your Revo is set to connect using the docking station.

IR: Your Revo is set to connect using Infrared. Active: Your Revo is connected and is

transferring information, e.g. to your PC. Off: Your Revos link is switched off.

To change the Remote link setting, tap on the Link icon or select Remote link from the Tools menu.

47Files, folders & programs

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PsiWin - PC connectivity

Use the PC connectivity software, PsiWin, to integrate the Revo with PCs running Windows 95/98 or NT 4.0. By connecting the Revo to a PC (using the docking station) and running PsiWin, you can:

• Connect your Revo to your PC.

• Look at and copy files between your Revo and

PC.

• Back up your data.

• Synchronize your Agenda, address book and

emails with your PC to keep them up to date.

• Print Revo files via your PCs printer.

• Install programs on your Revo.

• Copy text from a document on your Revo and

paste it in a document on your PC (or vice versa), using CopyAnywhere.

• Upgrade files from an earlier model of Psion

handheld computer.

Further help

This chapter only provides a basic introduction to using PsiWin. For more detailed information on any aspect of using PsiWin, see the PsiWin on-line Help (see Getting help later).

Installing PsiWin

Insert the PsiWin CDROM into your PCs CDROM drive to start the Installation Wizard. Follow the instructions in the Installation Wizard to install PsiWin or additional programs from the CD ROM.

Run the PsiWin setup file if you need to start the Installation Wizard manually, e.g. if you wish to install PsiWin from a networked CDROM drive. To do this, select Run from the Start menu. Select Browse to enter the path to the file Setup.exe on the PsiWin CDROM.

Note: If you cant install PsiWin from the CDROM, visit our web site at www.psion.com for more information, or contact your nearest Psion distributor.

48PsiWin

Page 49

Finding PsiWin

PsiWin installs a number of menu items, shortcuts and icons in your Windows environment:

• To access all of PsiWins features as well as the

on-line Help: click Start, then select PsiWin from the Programs menu.

The MyPsion icon on your Desktop is similar to the

MyComputer icon:

• To display the files on your Revo, double-click on

MyPsion.

• To display a menu of PsiWin commands, right-

click on the MyPsion icon.

• To change PsiWin settings, right-click on

MyPsion and select Properties.

Use the Psion Backup icon on your Desktop to back up files on your Revo to your PC. See the section on backing up your Psion later in this chapter.

The Psion Synchronizer icon on your Desktop is used to synchronize your Revo with PC schedulers such as Microsoft Outlook or Lotus Organizer.

The Connection icon on the Taskbar (next to the clock) shows when your Revo is connected to the PC. You can right-click on the Connection icon to display a menu of PsiWin commands.

Note: The MyPsion icon can also be found in Windows Explorer with MyComputer.

Getting help

PsiWin includes comprehensive on-line Help which describes all of the programs features and functionality. Please consult the PsiWin on-line Help for more detailed information than is provided in this chapter.

You can display the PsiWin help topics by:

• Clicking Start, then pointing at Programs,

PsiWin2.x then selectingPsiWinHelp.

• Double-clicking on MyPsion, then selecting

HelpTopics from the Help menu, or pressing

the F1 key.

• Pressing the F1 key or clicking on the Help button, for help about the current dialog or window.

49PsiWin

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50PsiWin

Getting connected

Connecting to your PC

How do I connect my Revo to a PC?

For details on connecting your Revo to the docking station and your PC, see the section Connecting your Revo in the Getting started chapter.

Once you have connected your Revo to the docking station, make sure that the communications link is set correctly to communicate with your PC using PsiWin. To do this:

1. Move to the System screen and select Remote

link from the Tools menu.

2. In the Remote Link dialog, set the Link line to

Cable.

Note: You can also set the Remote link by tapping on the Today Toolbar button on the System screen, then tapping on the Link icon.

Selecting a COM port

PsiWin will search all your PCs COM (or serial) ports to detect your Revo. When using peripherals such as modems (including internal modems), which use other COM ports on your PC, it is a good idea to set up PsiWin so that it does not search these ports. To do this:

1. Right-click on MyPsion and select Properties

from the menu.

2. Move to the Connections screen on the

MyPsion Properties dialog.

3. In the Settings list, uncheck any boxes for COM

ports used by other devices. Make sure that you check the boxes for any ports you use to connect your Revo.

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Connecting with PsiWin

When you connect your Revo to the docking station, PsiWin will automatically establish a connection between your PC and Revo. You can tell if your Revo is connected by glancing at the Connection icon on the PCs Taskbar (next to the clock):

Your PC is connected to the Revo. When connected, the icon appears as a steady curved line, which moves when the PC and Revo are communicating.

Your PC has not detected the Revo. This icon is displayed if the Revo is not connected, has been switched off, or if you have selected the

Disconnect option from the MyPsion or

Connection icon menus.

Note: To check the connection status on your Revo, move to the System screen and tap on the Today button on the Toolbar. The Link icon is Active when your Revo is transferring information to or from the PC.

Connecting for the first time

When you connect to your PC for the first time, you will be asked to enter a name to identify your Revo.

1. A dialog appears saying that a new Psion has been detected. Select Add new Psion and click

OK.

2. Enter a name for your Revo and click OK.

Note: If you connect another Psion machine, choose a different name for each new Psion you connect to your PC. PsiWin uses the name you enter to identify information and backup files specific to each Psion machine.

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52PsiWin

Working with your files

Using MyPsion and Windows Explorer, you can open, move, copy and delete files stored on your Revo from your PC.

1. Double-click on the MyPsion icon on your

Desktop. The MyPsion window opens, displaying icons for your Revos internal drive and other PsiWin features and settings.

2. Double-click on the Internal drive icon to

display the files and folders on your Revo.

How to copy a file

Using Windows Explorer to copy files between your PC and Revo in the same way you would copy files to a floppy disk, or another PC on a network. PsiWin can convert files as they are copied so that you can open them on your PC or Revo straight away.

1. Click Start, then select Windows Explorer from the Program menu to open Windows Explorer.

2. Double-click on MyPsion, then double-click on the Internal drive icon to display your Revos files and folders. Find the file you wish to copy.

3. Click on the file you wish to copy and select

Copy from the Edit menu.

4. Open the folder on your PC where you wish to

copy the file and select Paste from the Edit menu.

Note: You can also copy the file by clicking on the file icon and dragging it to the folder on your PC.

5. Before PsiWin copies the file, a dialog box appears in which you can select the type of file you wish to use on the PC.

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• The dialog suggests a suitable file type for the

converted file, e.g. Excel5.0/95 for a Revo Sheet file, or Word6.0/95 for a Revo Word file. Select an alternative type if you use a different file type on your PC.

• Select the Convert button to copy the file from

your Revo to the PC and automatically convert it into the chosen file type.

Revo file to be converted

File format to use on PC

You can use Windows Explorer to manage files and folders stored on your Revo in the same way as your PCs drives.

Take care when deleting files

If you delete a file on your Revo from your PC, it is permanently removed from the Revos drive. The file cannot be retrieved from the Windows Recycle Bin, which only stores files deleted from your PCs drives.

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54PsiWin

Opening Revo files from your PC

You can open a file on your Revo using a PC application, without first having to copy it to your PCs drive. Edit the file on your PC and then save it back to your Revo when you have finished.

To open, and edit, a Revo file from Windows Explorer:

1. Double-click on the file icon or press Enter. A

dialog box appears in which you can select the type of file you wish to use on your PC.

2. Select the file type suitable for the application

you will use to edit the file on your PC.

3. Click on the Convert button to copy the file and

convert it to the chosen PC file type. PsiWin opens the converted file using the PC application associated with the file type, e.g. Paint for a BitmapImage(*.bmp) file, or Notepad for a Text(*.txt) file.

When you save the file from the PC application, PsiWin displays a dialog to confirm the Revo file format you want to use, before copying the file back to your Revo. Select the appropriate file type for your Revo, and then select Convert to copy the file back to your Revo. PsiWin makes a backup copy of the original file which is renamed with a .bak suffix, e.g. a file named Document is backed up as Document.bak.

Note: Dont delete the backup version of the file from your Revo until you are sure you want to use the edited version instead.

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Backing up your Revo

Use PsiWin to back up all the files stored on your Revo to your PC. Keeping backups of your Revos files on your PC means that you have a separate copy of all your work, which can be restored to your Revo. For example, you can restore backed up files to your Revo if you accidentally delete a file, wish to revert back to an older version of a file, or need to restore files if you forget to recharge the battery.

To make a backup:

1. Double-click on the Psion Backup icon on

the PC Desktop.

2. To start backing up the files on your Revo, click

Back Up in the Psion Backup dialog. PsiWin

displays a progress window showing how long the backup will take and will inform you when it has completed.

Scheduling regular backups

Set PsiWin to make automatic backups at regular intervals, so you do not need to remember to back up your Revo. It is a good idea to schedule automatic backups because it means you will always have up to date copies of your Revos files. To do this:

1. Right-click on My Psion and select Properties.

2. Move to the Backup tab.

3. Tick Perform automatic backup and select how

often you wish to back up your Revo.

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56PsiWin

Synchronizing your Revo

Use synchronization to manage information which you wish to keep up to date on both your PC and Revo, such as agenda appointments, the contacts address book, and emails. When you synchronize with a PC scheduler, PsiWin checks the information in your scheduler with the matching Agenda file or contacts on your Revo. PsiWin updates the files on both your PC and Revo to include the new information. When you synchronize your email, PsiWin checks the emails on your Revo and the messages on your PC, then copies emails to both your Revo and PC to keep them in step. Some examples of synchronization are:

• If you add a new appointment in your Revo Agenda; the date, time and notes for the entry will be copied to your PC scheduler.

• If you change a phone number in your PC scheduler, it will be amended in your Revos contacts address book.

• If you enter overlapping appointments in your PC and Revo agendas, PsiWin will warn you of the conflict.

• If you write an email on your Revo and place it in

the Outbox, it will be copied to the Outbox on your PC, so you can send it from the email account set up on your PC.

• You may have a work Agenda synchronizing with

a network installation of Organizer at the office, and a personal Agenda synchronizing with Schedule+ on your PC at home.

Email Synchronization

To access your email mailbox via a PC, install PsiWin and the Email Synchronization plug-in on your PC. This chapter does not include information on Email Synchronization. See the PsiWin on-line Help for details on using Email Synchronization.

To create a new synchronization task:

• Double-click on the Psion Synchronizer

icon on the Desktop. Follow the steps in the Synchronization wizard to specify the settings for the new synchronization task.

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Contacts

You can use the Contacts program to store information about your contacts, such as those found in an address book. Each contact includes labels for details such as names, addresses, email addresses, telephone and fax numbers.

Copying numbers to a mobile phone

If you have a mobile phone, use the Phone program to copy your Contacts phone numbers to your phone. See the Phone chapter for more details.

What if I have an address book on my PC?

If you already keep your contacts in a PC scheduler, use PsiWin to synchronize them and copy all your PCs contacts to your Revo. For more details, see the PsiWin chapter and PsiWins on-line Help.

58Contacts

Adding a contact

You can add contact details in any order. To add a contact:

1. Tap the New contact button or select the command from the File menu.

2. Type the contact information next to the appropriate labels.

• Tap on a label or use the arrow keys to move between the boxes. Use the scroll bar to see labels which are not currently displayed.

• Tap on the page tabs to move between the personal and work pages.

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3. Tap the Save button when youve finished typing

in the contact details.

Note: If there is no suitable label for the information you wish to enter, you can add a new label. See Contact labels later.

Looking at your contacts

Contact details are displayed as a card, with the contacts list shown alongside.

• To sort contacts alphabetically by first name, last name or company name, use the Sort button on the Toolbar or the command on the View menu.

• To adjust the width of the list and contact details card, use Preferences on the Tools menu.

List of contacts

Label

Details of

selected contact

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60Contacts

How do I dial a telephone number using tones?

You can dial a contacts telephone number by selecting the contact, then selecting Dial from the Tools menu. See the Dialling chapter for details.

Finding contacts

You can find contacts by typing part of the name, or search for text contained anywhere within the contact details.

• To find a contact by name, simply type the first

few letters of the name in the Find: box and press Enter. Only the name and/or company name are searched.

Search results

Search clue

• To search for text contained anywhere within a contacts details; e.g. text in an address, email or notes label; use the Find in all text command on the Edit menu.

Search tips

Type a ? for a single unknown letter or a * for any number of unknown letters (known as wildcards), e.g. typing ?ath would find cath and kath, whereas typing *ath would also find goliath.

After a search, only those entries including the search text will be displayed. To display all the contact entries again, tap on the Find: box.

Dial dialog

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Editing & deleting contacts

To change a contacts details:

1. Select the contact you wish to edit, then tap on the Edit contact button on the Toolbar or select the command from the File menu.

2. Change the contact details as required, and tap the Save button to save your changes.

To delete a contact, select Delete contact from the

File menu, or press Del.

Note: If you delete a contact accidentally, select

Undo delete on the Edit menu to get it back again.

Contact labels

If the current contact labels are not suitable for the information you wish to enter, you can add, remove and rename the labels used by all new contacts. It is best to set up the labels you want before you start to type in your entries.

Note: If you wish to store different types of information, you can use the Data program to create a custom database. See the Data chapter for more information on creating your own databases.

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Changing labels

Each individual contact can have different labels to other contact entries. To add a label to a single contact:

1. Open a contact by adding a new contact or editing an existing entry.

2. Tap Add item and select the label to add to the contact.

Note: The label you select will only be added to this individual contact.

Label

You can add, remove, rename and change the order of labels used for all new contacts. To do this, select

Set up labels on the Tools menu, then:

• To add a new label, tap Add item and select a

label type.

• To change the name of a label, select it and tap

Rename.

• To change the order of a label in the list, select it

and use Move up and Move down.

• To delete a label, select it and tap Delete. Note: You cant delete labels from existing contacts,

but you can prevent a labels title appearing by deleting its contents.

Page label

appears on

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Exchanging contacts

You can exchange contact details with other programs and machines which support the vCard standard. You can also exchange contacts using Infrared with other machines which support the vCard and IrObex standards (see Infrared for more details).

To do this, use the More command on the File menu to:

• Import information from a vCard file into Contacts.

• Export contacts as a vCard file for use with another program.

Note: You can export either the selected contact only, or all contacts currently in view (e.g. the result of a search).

Printing contacts

You can print either all your contacts, or a group of contacts by using a search.

• Before you print, refer to the instructions in the

Printing chapter to select a printer.

To print contacts:

1. Display the contacts you wish to print. Note: If you do not wish to print all the contacts,

either select a single contact, or use the find commands to display a selection of contacts (see Finding contacts).

2. Use the Printing commands on the File menu:

• Use the Page setup command to control the

page size, margins, and add headers and footers.

• Use the Print setup command to specify which

contacts to print, and the number of copies.

• Use the Print preview command to see how

your printed copy will look.

••

• Use the Print command to print your entries.

••

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Agenda

You can use the Agenda program as a time manager; for recording appointments, events, birthdays, anniversaries and lists of things to do.

When you first open Agenda, youll see a planner for the current week, or the Week view. You can start adding your appointments and other entries straight away by moving to the appropriate day and typing them in.

Note

To-do entries

64Agenda

What if I already use a PC scheduler?

If you already keep your schedule on your PC, use PsiWin to synchronize your PC scheduler with a new Agenda file to quickly bring all your PC entries across. Synchronize regularly to keep the information up to date in both places. For more details, see the PsiWin chapter and PsiWins on-line Help.

Change view

Entry crossing

midnight

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Moving around

• Use the arrow keys to move around the days.

• To go to todays date; tap the Today button on

the Toolbar, or press the Spacebar.. To move back to the day you were at previously, press the Spacebar again.

• To move between pages, tap on the dog ears in the bottom corners of the pages.

• To move between dates, tap on the title of the view or press Ctrl+J to see a calendar (you can also press Tab in some views). Highlight the date you want and press Enter.

Note: The Agenda has a number of other views, e.g. a Day view and an Anniversary view. You can set preferences to change which view you see when you first open the Agenda program, and customise other aspects of the way Agenda works. See Customising Agenda later.

Adding appointments & events

Agenda has 3 types of entries for appointments and events:

• Timed day entries for appointments that have a

specific start time and duration, e.g. a meeting or dental appointment. The duration can be displayed in the Agenda views so that you can see when you are busy.

• Untimed day entries for an appointment without

a specific start time or duration.

• Events for entries that last a specified number of

days, but do not have start and end times, e.g. holidays.

Timed & untimed entries

To enter a timed or untimed day entry:

1. Move the cursor to the date of the appointment

and start typing. The New entry dialog is shown where you can set the start time and duration of the appointment. If the appointment does not need a start time, remove the tick from the

Timed entry box.

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66Agenda

• A timed entry appears with a start time, and can also be displayed with a duration. Entries which cross midnight are marked with « on subsequent days.

• An untimed entry appears with a bullet and is displayed in the time slot where you type it in.

2. You can set the duration or end time of a timed entry in the New entry dialog, or tap the Alarm/

More button and move to the Details page to

enter a duration longer than 23 hours.

Note: Each view has a standard entry type that is created when you start to type. To add other types of Agenda entry, select Create new entry from the

Entry menu, and then select the type of entry you

want. You can change the standard entry type for each view. See Customising Agenda later.

Events

To enter an event:

1. Select Event from the Create new entry commands on the Entry menu.

2. Type in the details of the event, e.g. Holiday in Spain, and set the start date and duration in days.

Event entries are marked with a flag symbol ( ).

Pencilling in a tentative entry

To pencil in an Agenda entry, e.g. to reserve a time slot for an appointment that has not been confirmed:

• Tap the Alarm/More button in the New entry

dialog, move to the Other page and tick the

Tentative entry box. The entry will be displayed

as grey text in the Agenda views.

• To confirm a tentative entry: highlight the entry,

then select Make tentative from the Entry menu (this removes the tick from the menu command).

Viewing entries

Agenda has the following views, for looking at Agenda entries in different ways:

• Day view shows all the entries for one day, hour

by hour.

• Week view shows the entries for the whole

week.

• Anniversary view shows birthdays, anniversaries,

etc.

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• Busy view shows your free and busy time over a two week period.

• To-do view shows lists of things to do.

Switch between the views by tapping on the View button or using the Switch view commands on the

View menu.

Note: You can set preferences to change the way the views look. See Customising Agenda later.

Checking todays appointments & to-dos

To quickly check all of todays appointments and to-dos, move to the System screen and tap on the Today button on the Toolbar. For more details, see the Today section of the Files, folders & programs chapter.

Entry symbols

You can group entries together using entry symbols. An entry symbol is a letter you can use to identify particular entries, e.g. M for meetings.

Event entry

Untimed day entry

Timed day entry

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68Agenda

Birthdays and anniversaries

To enter an anniversary, e.g. for a birthday:

1. Move to the Anniversary view and just start typing, or select the command for creating a new anniversary entry from the Entry menu in any view.

2. Type in the details of the anniversary, e.g. Janes birthday and set the day and month of the anniversary.

3. Tap the Alarm/More button if you wish to specify other details about the anniversary, e.g. the start year, whether you want to see the start year (e.g. a persons year of birth), and/or the number of years since the start year (e.g. their age).

Anniversaries are marked with a candle symbol ( ).

Reminders for entries - alarms

To set an alarm for an Agenda entry:

1. Highlight the entry and select Set alarm from the

Entry menu.

• To set an alarm while adding an entry, tap the

Alarm/More button in the New entry dialog and

move to the Alarm page.

2. Set the amount of warning that you want, or the

time at which you want the alarm, and select the alarm sound you want (tap Test to hear it).

Entries which have alarms are marked with a bell symbol ( ).

• To remove an alarm, select the Set alarm

command from the Entry menu, then remove the tick from the Has alarm box.

Will alarms still ring if I close Agenda?

If you close an Agenda file, your Revo will not be able to ring any further Agenda alarms from that file until you open it again.

If you use alarms a lot in your Agenda, it is a good idea to leave the Agenda file open when you are not using it, even when your Revo is switched off.

If you do need to close the Agenda file, do not set an alarm and then immediately close the file or switch off. This is because the Agenda program needs a few seconds to calculate when the next alarm should ring, and if you switch off before the calculation is complete, your Revos clock will not have been informed to sound the alarm.

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Finding entries and dates

To search through the Agenda entries for a particular piece of text, for entries with particular settings, or for a particular entry symbol:

1. Select the Find command from the Edit menu.

2. Type the text you want to find (you can leave

the line blank if you want to list all entries). Select the dates you want to search using the range lines. Select any other settings as appropriate; tap the Options button to select the entry types you want to find.

A list of matching entries is shown. Highlight an entry in the list and press Enter to display it in full.

Use the commands from the Edit menu to go to the previous or next entry or to go to a specific day.

Using the calendar

Move to a specific day using the built-in calendar. To display the calendar, tap on the date titles or press Tab to display it in the Day, Week, or Anniversary views; alternatively select the Calendar command

from the View menu in any view. Todays date is circled, and the currently selected date is highlighted. In a calendar you can:

• Tap the buttons in the top of the calendar to see

a 1 or 3 month calendar.

• Tap on the dog ears in the bottom corners

of the calendar to move between the calendar pages.

• Use the left and right arrow keys to move

between days. Press the Ctrl and Shift keys at the same time to move to the same date in the previous or next month. Press Ctrl at the same time to move to the same day in each month (e.g. the 2nd Saturday), or press Fn to move to the first or last date on the page.

Highlight the day you want, and tap on it or press Enter to move to that day.

Changing and deleting entries

• To move or copy an entry: use the Cut or

Copy commands from the Edit menu. Move the

cursor to the new entry position and paste the entry. All entry details are transferred to the new location and alarm settings are adjusted accordingly.

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70Agenda

• To change an entrys type, e.g. to change a day entry to an event: highlight the entry and

select Change type from the Entry menu. Select the new entry type and enter the settings for the new entry.

• To change the entry text: highlight the entry you want to change, then tap on it or press Enter. Edit the text, making use of the normal text selection and emphasis keys. If you wish to change the font, letter size, etc. tap the Alarm/

More button, then move to the Text page. If you

want to move an entry, change the entry time and/or date.

Deleting entries & crossing out

To remove an individual entry from Agenda, highlight it and press Del or select Delete from the Edit menu.

Note: You dont have to delete entries in the past, as these can be removed automatically by tidying the Agenda file. See Tidying an Agenda file later.

If you want to mark an entry as completed, without removing it from the Agenda, select Cross out from the Entry menu. Crossed out entries appear in the Agenda views with a line through them, and any alarm for these entries will be cancelled.

Repeating entries

You can set an entry to repeat automatically, e.g. a monthly meeting.

1. Highlight the entry and select Set repeat from the Entry menu.

2. Set up the repeat type as appropriate, e.g. Daily, Monthly, Weekly etc. You can set the repeat to: Monthly by date, e.g. the 7th of each month; Monthly by days, e.g. the first Monday of each month; Yearly by date, e.g. once every year on the same date; or Yearly by day of week, e.g. the third Tuesday in March every year.

3. Tap the Alarm/More button to set up the days and dates for the repeats (except for Daily repeats). Set the interval for how many days, weeks, months or years you want between repeats.

• If you only want the entry to repeat a few times, remove the tick from the Repeat forever line; then set the number of occurrences, or type in the date of the last occurrence on the Until line.

• If you only want to see the next occurrence of a repeated entry, tick Next only.

Repeating entries are marked with ».

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Lists and things to do

You can use a to-do list to note down tasks or items you want to remember. Initially you have two to-do lists, but you can add more lists.

You can give each entry on a to-do list a due date, and assign priorities to entries to control the order they appear in the Agenda views.

To-do entries are marked with a circled T symbol ( ).

Adding a to-do

To create a to-do entry:

To-do priority

Crossed out entry

1. Move to the To-do view and just start typing, or use Create new entry from the Entry menu.

2. Type in the details of the to-do, e.g. Buy paper. The Priority can be used to determine the order in which to-do entries are listed in the todo list (priority 1 is highest).

3. If the to-do entry has a deadline, tap the Alarm/

More button and tick the Dated box. Set Due date to the deadline date , and set up warnings

as appropriate. You can set how due dates are shown, e.g. Date, Days or Auto (date, days and tomorrow) if you want to see when the to-do is due.

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72Agenda

Creating a new to-do list

You can create new to-do lists so that you can categorise the things you want to remember, e.g. you can keep a private to-do list and a work to-do list. Each to-do list is displayed on a page in the To-do view. Move between the to-do list pages by tapping on the dog ears in the bottom corners, or using the left and right arrow keys. Tap on the to-do list heading (at the top of the page) to select a different to-do list.

1. Create a new to-do list using the command from the To-do lists menu.

2. Type in a name for the list, e.g. Wedding plans. You can rename the list later using the command from the To-do lists menu.

3. Specify the page number that you want this to-do list to appear on, and which to-do list you want to base the settings of the new list on.

4. Tap the OK button to save the new list.

To delete an unwanted to-do list and all its entries, use the command from the To-do lists menu.

Customising a To-do list

You can change the way the to-do list looks and how to-do entries are shown in the Day and Week views. To do this, select To-do list preferences from the

To-do lists menu.

• Each to-do list is displayed on a page. If you

want to move the to-do list to another page, set the Page number as appropriate.

• If you want to be able to arrange to-do entries

on the list yourself, set the Sort order to Manual. New entries you add to the list will appear at the cursor position, and you can cut, copy and paste to-do entries to put them in the order you want.

• Tick the boxes according to what you want to

see in the To-do view and other views.

• If you want to see to-do entries in a specific time

slot in the Day view, e.g. personal to-do entries in the evening, set the time as the standard position.

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Information from other programs

Use the Paste command to insert text, copied in other programs, straight in as an Agenda entry. For example, copy some text in Word using the Copy command, then move to the position in Agenda you wish the entry to appear and select Paste.

Attaching Word documents to entries

You can attach a Word document as a note to any Agenda entry, e.g. a list of things you want to discuss at a meeting. To do this:

1. Highlight the entry to which you want to attach the note.

Inserted note

2. Tap Add note on the Toolbar or select the command on the Edit menu.

3. Agenda displays a Word document where you can type in your text. See the Word chapter for more about using Word. When you have finished editing the document, tap Done to return to Agenda.

• To see or edit the document later; select the entry containing the note; then tap Add note again, or use the command on the Edit menu.

Inserted

graph object

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74Agenda

Customising Agenda

To change the view that you see when you open an Agenda file, select General preferences from the

Tools menu.

To change the way a particular view looks, switch to the view and select View preferences from the Tools menu:

• Select which type of entry to add if you select an

empty day or time slot and just start typing, press Enter or tap on an empty slot.

• Select which types of entry you want to show in

the Day, and Week views.

• If you want to change the times shown in the day

view to suit your working day, tap Slot

definitions in the Day view preferences.

To change the standard settings for entries, select

Entry preferences from the Tools menu, then select

the entry type.

Agenda files

You may wish to keep separate Agenda files for business, hobbies and so on.

To create a new Agenda file for your information, use the command on the File menu.

• Add entries to the new Agenda file. You can use cut, copy and paste to move entries between Agenda files.

• If you have two Agenda files and want to combine them, use the Merge command from the File menu.

Note: If you use more than one Agenda file, specify which file to display in the Today view in the System screen. Select Preferences from the Tools menu. Move to the Today view page, then specify the Agenda file and its location using the Main Agenda

file and Folder lines. For more details, see the Today

section of the Files, folders & programs chapter.

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Tidying an Agenda file

You should tidy the Agenda on a regular basis to stop the file from getting too large. To do this:

1. Select the Tidy/archive file command from the

More commands on the File menu.

2. Select whether you want to copy or move old

entries to a new file, or delete them. If you move or copy them to a new file, you must specify the name and location of the new file. If you copy them to a new file, the entries are not removed from the current Agenda file.

3. Select which entries you wish to tidy, e.g. crossed out entries, and select the entry types you want to tidy by tapping the Entry types button.

4. Select the range of entries you want to tidy.

Printing Agenda entries

You can print all the Agenda entries, or limit the range you print to certain dates of interest, e.g. only the coming week.

• Before you print, refer to the Printing chapter

for details on setting up the printer and page.

Select the Printing command from the File menu:

• Use the Page setup command to specify how the

entries will appear in the printed copy. You can control the page size, margins, and add headers and footers.

• Use the Print preview command to display

pages showing how the printed copy will look.

• Use the Print command to print the entries. If you select Print or Print preview, specify the date

range of the entries you want to print. Tap the Entry types button to set:

• Whether to print all repeat entries or only the

next one.

• Whether to print crossed out entries.

• Whether to print only entries with a specific

entry symbol.

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76Agenda

Synchronising with a PC Scheduler

You can synchronise the Agenda with the PC agenda on your PC using PsiWin, to ensure that both agendas are kept in step with each other.

Note: For details of how to synchronise your diaries, see to the PsiWin chapter and PsiWin on-line help.

Synchronising entries with a PC scheduler

You can specify whether you want to synchronise individual entries with your PC agenda. Entries that arent synchronised are marked with a , private entries are marked with a .

1. When adding or editing an entry, tap the Alarm/

More button in the entry dialog, then move to

the Other page.

2. Tick the Synchronise box if you want to

synchronise the entry with the PC agenda. Tick the Private on synchronised agenda box if you want to keep the entry confidential in the PC agenda.

To change the settings of a whole To-do list, select

Agenda synchronisation from the To-do lists menu.

If the To-do list is not synchronised, none of the individual To-dos will be. If the To-do list is set to Private, so are all individual To-dos.

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77Agenda

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Email & SMS

You can use the Email program to send and receive:

Email (electronic mail) messages. SMS (Short Message Service) messages, i.e. text

messages on mobile phones.

You can prepare, read and reply to messages while on the move, then connect to your email mailbox or mobile phone when you are ready to send them.

Email synchronization

To access your mailbox via a PC, install PsiWin and the Email Synchronization plug-in on your PC. This chapter does not include information on Email Synchronization. See the PsiWin on-line Help for more information.

78Email & SMS

Read this first

Before you can send and receive messages you will require:

• For email messages: an email account; a modem

and telephone connection, or a supported mobile phone with built-in modem.

How do I set up my Internet and email accounts?

See the chapter eSetup - email & Internet setup for information on using eSetup to configure your Internet and email accounts.

• For SMS messages: a supported mobile phone

and an appropriate SMS account with a telephone network.

How do I set up my Revo for SMS?

See Setting up for SMS at the end of this chapter.

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Using Email

When you open Email, you will see the Folders view which displays your mailboxes, folders and messages. The Local folders (on the left) are stored on your Revo, so you can create and view messages in these folders when you arent connected.

If you have set up an email account, a Remote mailbox icon will be displayed (with the name you gave your account) below the Local folders.

Local folders

When people send email messages to you, they will be kept in the Remote mailbox until the next time you connect to it. When you connect, transfer (or download) email messages from your Remote mailbox to the Local folders on your Revo to read them.

If you have a supported mobile phone with SMS capabilities, you can transfer (or synchronize) SMS messages from your phone to the Local folders on your Revo.

Connection status

Remote mailbox

Message type

79Email & SMS

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80Email & SMS

Local folders

When you open Email, the following Local folders are displayed:

Inbox: contains your incoming messages when you transfer them from your Remote mailbox (for email) or mobile phone (for SMS).

Outbox: contains outgoing messages which you can send when you next connect to your Remote mailbox or mobile phone.

Draft: contains unfinished messages you are still writing.

Sent: contains copies of messages you have sent.

Folder list icon

Custom folder created by user

You can use the Local folders in the same way as you use folders in the System screen, e.g.:

• To create a new folder, tap the New button on

the Toolbar and select Folder, or use the command on the File menu.

• To move and copy messages between folders,

use the commands on the Edit menu.

Note: If you have switched off the list of folders (using the command on the View menu), you can select the folder to be displayed by tapping the folder icon on the Title bar.

Message attachment

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Types of message

The Folders view displays both Email and SMS messages, displayed as follows:

High priority email message. Normal priority email message. Low priority email message. SMS message.

Writing messages

You can write a new message while working off-line, then save it to a Local folder on your Revo so you can send it when you next connect. Save messages in the Draft folder, if you want to edit them before sending; or save them in the Outbox folder, if you want to send them when you next connect to your mailbox or phone.

Note: You do not need to connect to your mailbox or mobile phone to prepare, read and respond to messages; the only time you need to connect is when you wish to send or receive messages.

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82Email & SMS

Creating an email

To write a new email:

1. Tap the New button on the Toolbar and select

Email, or use the command on the Message

menu. Email displays the Message editor in which you can write your message.

2. To enter the email address(es) of the recipients of your message, use the following lines:

• To: main recipient(s) of your message.

• CC: recipient(s) you want to send a carbon

copy of the message to.

• BCC: recipients you want to send a blind carbon copy of the message to.

Note: You can insert an address from your Contacts address book by tapping Address on the Toolbar, or using the command on the Edit menu.

3. Type in the title of your message on the Subject line.

4. Type in your message at the bottom of the screen (under the subject).

• To copy, move or find text; use the commands on the Edit menu.

5. You can send files with your email, e.g. a Word

or Sheet document, by adding them as attachments. To do this, tap the Attachments button on the Toolbar and select Add. See Attaching files to emails later in this chapter.

6. When you have finished writing the message, tap the Save button on the Toolbar, then:

• If you want to send the message the next time you connect, select Save to outbox.

• If you dont want to send the message yet, select

Save as draft to save the message in the Draft

folder.

Can I include text formatting in a message?

No. You can only use plain unformatted text in email messages, but you can attach files to the email containing formatted text.

How do I send emails via different accounts?

If you have set up more than one email account, you can choose which account is used to send an email. To change the account an email is sent by, open the email and use Send message via account on the Tools menu.

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Message editor

Priority

Recipients

Message text

Insert address

from Contacts

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84Email & SMS

Creating an SMS message

To write a new SMS message:

1. Tap the New button on the Toolbar and select

SMS, or use the command on the Message

menu. Email displays the Message editor in which you can write your message.

2. Enter the mobile phone number for the recipient of your message on the To: line.

Note: You can insert a mobile phone number from your Contacts address book by tapping Address on the Toolbar, or using the command on the Edit menu.

SMS Message editor

3. Type in your message at the bottom of the

screen.

• To copy, move or find text; use the commands

on the Edit menu.

4. When you have finished writing the message:

• If the message is ready to be sent, tap the Save

to outbox button on the Toolbar.

• If you dont want to send the message yet, tap

the Save as draft button on the Toolbar to save the message in the Draft folder.

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Saving unfinished messages as drafts

If you dont have time to finish writing a message, you can save it as a draft in your Local Draft folder. Draft messages are not sent when you connect to your mailbox or synchronize with your phone. Edit draft messages as many times as you wish before you send them.

If you want to send a draft message, move it from the Draft folder into the Outbox. Send the message from the Outbox the next time you connect to your mailbox or phone.

• To save a message as a draft: select Save as draft from the File menu, or use the Toolbar button.

• To edit a draft message: highlight the message in the Draft folder, then tap on it or press Enter.

• To send a draft message: highlight the message in the Draft folder, then select Move to outbox on the Transfer menu.

Sending messages

When youre ready to connect to your mailbox or phone and send messages, make sure all the messages you want to send are in the Outbox folder.

Note: Before sending messages, make sure that your mobile phone, or modem, is ready to communicate with your Revo.

To send messages:

1. Move to the Outbox folder to display the

messages you want to send.

2. Tap the Send button on the Toolbar, or select

Send from outbox on the Transfer menu, then:

• Select All to send all the messages in the Outbox.

• Select Selected to send only the messages you have highlighted.

• Select Email to send all email messages from the Outbox, but not SMS messages.

• Select SMS to send all SMS messages from the Outbox, but not emails.

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86Email & SMS

Note: If you are sending email messages, but are not connected to the Internet, your Revo displays details of the Internet connection to use. Make sure these settings are correct before proceeding. Once connected to your mailbox, the email message(s) are sent.

Your Revo sends email messages from your Outbox to your service provider, who delivers them to their recipient. SMS messages are sent from the Outbox to the SMS service centre, which delivers them to their recipient. Copies of messages that have been sent successfully are placed in the Sent folder, whilst messages which couldnt be sent are left in the Outbox and displayed in italics.

Outbox folder

Note: To save disk space, delete messages from the Sent folder you no longer require.

How do I send emails automatically when I connect?

To send emails in the Outbox automatically when you make a connection: select the name of your email account from the Account settings commands on the

Tools menu. Move to the Outgoing page for your

account and tick the Auto send on opening box.

Messages

ready to be sent

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Receiving messages

To receive incoming messages, connect to your Remote mailbox to see emails, or synchronize with your mobile phone to transfer SMS messages.

Note: Before connecting to your mailbox or phone to receive messages, make sure that your mobile phone, and/or modem, is ready to communicate with your Revo.

Receiving email

To connect and receive your email:

1. Tap the Open mailbox button on the Toolbar (and select the name of your account if required), or use the Open commands on the

Transfer menu.

Note: If you are not connected to the Internet, you are shown details of the connection which your Revo will use. Make sure these settings are correct before proceeding.

Internet

connection

details

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88Email & SMS

2. When you have connected to your mailbox, you

can see all the emails it contains by tapping on the Remote mailbox icon (with your account name shown next to it). The subject and details of each email are displayed, with unread messages displayed in bold.

3. To read the emails in your Remote mailbox, you

must transfer (or download) them to the Local Inbox on your Revo. Highlight the email(s) you want to read from the mailbox then:

Remote mailbox (open)

• To copy the email(s) to your Local Inbox, tap the

Copy (inbox) button on the Toolbar, or select

the command from the Transfer menu.

• To move the email(s) to your Local Inbox, select

Move to inbox from the Transfer menu.

Note: If you move emails from your Remote mailbox, the only copies of these emails will be in the Local Inbox on your Revo.

• To delete an email, select Delete from the Edit menu, or press Del.

Note: If you delete emails in the Remote mailbox, they will be lost unless you have copied them to your Local Inbox.

Connection status

Unread message

(bold)

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Receiving SMS messages

You can transfer SMS messages youve received (or written) on your phone to your Revo.

• To transfer all SMS messages from your phone

to your Revo, select SMS then Synchronise with

phone from Transfer menu.

Your Revo displays a summary dialog showing how many messages have been transferred. Messages are transferred as follows:

• SMS messages you have received on your phone are moved to the Inbox folder on your Revo, and are deleted from the phone.

• SMS messages youve written on your phone, but not sent, are copied to the Outbox folder on your Revo.

• SMS messages youve sent from your phone are copied to the Sent folder on your Revo.

Synchronization summary dialog

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90Email & SMS

Viewing messages

Messages youve transferred from your Remote mailbox, or mobile phone, are displayed in the Local Inbox. Unread messages are displayed in bold. If a paperclip symbol is displayed next to an email, the message includes a file attachment (see Attaching files to emails later).

To view a message:

1. Select the message you want to read and tap on

it or press Enter.

2. Once youve read the message you can:

• Reply to or forward the message by using the

Reply/fward button on the Toolbar or the

commands on the Message menu.

• Close the message by using the command on the

File menu or pressing Esc.

Replying to & forwarding messages

You can respond to a message whilst you are reading it, or if you have selected it in the Folders view.

To reply to or forward a message; tap the Reply/

fward button on the Toolbar, or use the commands

on the Message menu; then select:

• Reply (to sender): to reply only to the sender of the original message.

• Reply to all addressees: to reply to everyone

who received the original message (for email only).

• Forward: to forward a copy of the original message to someone else.

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Type your response in the Message editor. The original message text is included at the bottom of your message, below a Header. You can change the message address(es), subject, or add an attachment (for email only), in the same way as you would when writing a new message. See Writing messages for more details.

Can I stop messages being included in my replies?

Yes. Select either Editor preferences, or Viewer

preferences, on the Tools menu in the message editor or

viewer.

Original author

Header separator

When you have finished writing:

• To save the message to the Outbox folder, to be sent the next time you connect; use the Toolbar button, or select Done (save to outbox) from the File menu.

• If you dont want to send the message yet; save the message to the Draft folder by using the Toolbar button, or selecting Save as draft from the File menu.

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92Email & SMS

Attaching files to emails

You can send files with emails, e.g. a Word or Sheet document, by adding them as attachments.

To add an attachment to an email you are writing:

• Tap the Attachments button on the Toolbar and

select Add. When you attach files to the email, they are displayed on the Attachments line.

Emails which contain attachments are displayed with a paperclip symbol in the Folders view. If you have received an email containing an attachment, you can view the file, or save a copy of the file to disk. You can view attached Microsoft Word documents as plain text files.

Attached files File sizes

To view and/or save an attachment:

1. Open the email containing the file you want to view or save.

2. Select the attachment on the Attachments line, then tap the Attachments button and select:

• Open: to view the attachment.

• Save as: to copy the file from the email and save

it on your Revos disk.

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Disconnecting

When youve finished using email on your Revo, close your Remote mailbox.

To close your Remote mailbox:

• Tap the Close mailbox button on the Toolbar,

or select your account name from the Close commands on the Transfer menu.

You can close your email accounts Remote mailbox without disconnecting from the Internet, i.e. keeping your dial-up connection open. Stay connected to the Internet if you want to open a different mailbox. To keep your Internet connection open after closing a mailbox, open the Internet settings on the Control panel, then enter the time to stay online for.

To disconnect from the Internet:

Important

Close any open Remote mailboxes before disconnecting from the Internet.

• Select Disconnect from Internet on the File

menu.

Printing messages

To print a message:

1. Open the message, or select it in the Folders view.

2. Select Printing from the File menu, then:

• To print the message, select Print.

• To adjust the page size, margins, headers, footers

and page numbering; select Page setup.

• To set the number of copies, or the printer to be used; select Print setup.

• To display pages showing how the printed copy will look, select Print preview.

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94Email & SMS

Setting up for SMS

To use SMS messaging on your Revo, check the following:

1. Check that your phone is set up to send and

receive SMS messages. To find out how to do this, see your phones manual, or contact your dealer or network operator.

2. Ensure the Infrared (or IR) port is active on your

phone. Your phones manual will tell you how to do this.

3. Align the Infrared ports of your phone and your

Revo so that they are facing each other (ideally, place them on the same flat surface). Make sure that your phone and Revo are no more than one metre (3ft) apart.

To check the SMS settings on your mobile phone:

1. Select Account settings on the Tools menu, then select SMS.

2. On the Details page, select the type of phone you use in the Mobile phone line.

3. Move to the Advanced page, ensure your Revo and phone are ready to connect, then tap Edit on the Edit service centre address line.

4. If your Revo connects to the phone successfully, the service centre address dialog is displayed:

• If the Service centre address line is blank, enter the SMS service centre phone number for your network operator. To find out the number, read the service centre number from your phone (your phone manual will tell you how to do this), or contact your network operator.

• If the Service centre address line displays a number, check that the number is correct and tap OK.

Note: To create new mobile phone settings, open the Modems settings in the Control panel, then tap

New. Enter the required settings for your phone,

then move to the Advanced page and set the

Modem type line to Mobile.

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95Email & SMS

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Phone

Use Phone to organise the list of names and phone numbers stored in your mobile phone (called a phonebook). You can edit phonebooks on your Revo, and integrate entries with your Contacts address book to keep them up to date. You can copy phonebooks to and from your phone using Infrared (or IR).

Phone memory & SIM cards

Phonebooks can be stored on either your phones SIM card, or the memory in the phone handset. If you store a phonebook on your SIM card, you can access it on another phone by inserting the SIM card into the phone. If you store a phonebook in your phones memory, you can only access it from your phone.

What is a SIM card?

You will have obtained a SIM (Subscriber Identity Module) card when you bought your phone, or subscribed to your network operator. Your SIM contains information such as your phone number and PIN, and can also be used as a memory to store phonebooks and SMS messages.

96Phone

Starting a phonebook

You can start a new phonebook by connecting to your phone and retrieving the names and numbers in its memory, or by creating a new phonebook.

Copying numbers from your phone

If you already keep names and phone numbers on your phone, connect to your phone and copy them into a new phonebook on your Revo.

To connect to your phone and retrieve its phonebook:

1. Ensure that your mobile phone is ready to communicate to your Revo using its Infrared (or IR) port (your phones manual will tell you how to do this). Align the Infrared windows on your Revo and phone, making sure that they are no

more than 1 metre (3ft) apart.

2. Tap the Connect button on the Toolbar, or

select Connect to phone from the Tools menu.

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3. After your Revo connects to the phone, select

the memory in your phone to be retrieved. For details about the different memory types in your phone, see Phone memory & SIM cards earlier.

4. Your Revo reads the phonebook from your

mobile, and checks to see if it matches any phonebooks present in Phone, then:

5. If this is the first time youve retrieved a phonebook, enter a name for it, then tap OK to save it in Phone.

6. Otherwise, if you have previously retrieved (or created) a phonebook, Phone displays a dialog to specify what to do with the names and numbers:

• To save the numbers in a new phonebook, tap

New and enter its name.

• To overwrite an existing phonebook, tap Replace

and select the phonebook name.

• To add the numbers to an existing phonebook,

tap Merge and select the phonebook name. If a matching entry is present in both the phone and the phonebook, but the two entries have a different name or number, phone asks you to specify which entry to use. Once the phonebooks have been merged, confirm whether you want your mobile to be updated with the merged phonebook.

Phone memory

to retrieve

97Phone

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98Phone

Phonebooks are displayed in the Phonebooks list. The icon represents the memory type, i.e. SIM card or

phone memory. Tap on the phonebook to see

the names and numbers it contains. If you want to retrieve the phonebook from both

memories on your phone, i.e. the SIM card and the phones memory, repeat the steps in this section again.

Note: To disconnect from your phone, select

Disconnect from phone on the Tools menu.

Creating a phonebook

If you do not already have names and numbers stored on your phone, create a new blank phonebook:

1. Select New from the Phonebook menu.

2. Enter a name for the phonebook and tap OK.

For information on adding entries to the phonebook, see Adding names & numbers later.

Looking at phonebooks & contacts

When you first use Phone, only your Contacts address book is displayed. When you create a phonebook, it is displayed in the Phonebooks list underneath Contacts.

The entries in the selected phonebook, or Contacts, are displayed on the right of the screen.

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Looking at Contacts entries

• To display your contacts, tap on Contacts in the Phonebooks list.

Note: If you have not yet entered any contacts, the list will be blank. See the Contacts chapter for more information on adding entries to your Contacts address book.

Phone displays the names and telephone numbers for all your contacts:

• The Label column displays the contacts Work and Home (Personal) numbers, and indicates the type of number, i.e. telephone,

mobile phone, fax or pager.

Contacts address book

• The Contact column displays the full name of

the contact.

• The Phone number column displays the phone

number of the contact, according to the type displayed in the Label column. If a contact entry includes more than one telephone number, each number is listed on a separate line.

• The ? column indicates whether the contact is

linked to a phonebook entry (see Keeping entries up to date later). If the contact is linked, the phonebooks memory type is displayed, i.e.

SIM card or phone memory.

Phonebook link

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100Phone

Looking at phonebook entries

When you create a phonebook, it is displayed in the Phonebooks list (on the left of the screen). If the phonebook was retrieved from your phone, the icon will show the memory it came from, i.e. SIM card or phone memory.

• To display the names and number in a phonebook, tap on it in the Phonebooks list.

Phone displays the phonebook entries:

• The Loc. column displays the position of the number in the phonebook. The location numbers represent the sequence the numbers will appear

Phonebook

in when you browse the entries on your phone (only on phones which allow you to specify number locations).

• The Name column displays the contact name, as

it will appear on the phone. A suffix after the name indicates the number type, e.g. (M) mobile or (F) fax. See Formatting entry names later for details.

• The Phone number column displays the phone

number.

• The ? column displays the Contacts icon if

the number is linked to an entry in Contacts (see Keeping entries up to date later).