Panasonic TVA, TDA User Manual

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Page 1

User

TeleData, Inc.

Manual

Business Telephone & Data Solutions

TeleData, Inc. 1402 W. Wilden Goshen, IN 46528 www.teledata-inc.com

Panasonic

TVA/TDA

Voicemail & System

Phone: 574-533-0699 Fax: 574-533-7588 Email: [email protected]

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Section 1

Using Your Voice Processing System

(VPS)

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Section 1 – Using Your Voice Processing System (VPS)

The following subjects are covered in this section:

Abbreviations / Symbols .................................................................................................................... 2

Definitions ........................................................................................................................................ 2

First Time Set-Up .............................................................................................................................. 2

Manual Log-In................................................................................................................................... 2

Recording Menus............................................................................................................................... 2

Voice Mail Changes............................................................................................................................ 3

Changing or Deleting Your Personal Greeting Messages ................................................................... 3

Changing Your VM Password .......................................................................................................... 3

Change or Delete Your Subscriber Name ......................................................................................... 4

Message Playback and Related Features ............................................................................................. 4

Playing Messages........................................................................................................................... 4

Message Playback Features Table ................................................................................................... 5

Replying to Messages..................................................................................................................... 6

Calling Back the Message Sender................................................................................................. 6

Leaving a Message for the Sender ............................................................................................... 6

Transferring Messages ................................................................................................................... 7

Specifying the Recipients by Number ........................................................................................... 7

Specifying the Recipients by Name (Dialing by Name)................................................................... 7

Remote Access to Voice Mail........................................................................................................... 8

Remote Automatic Log-In ........................................................................................................... 8

Remote Manual Log-In................................................................................................................ 8

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Abbreviations / Symbols

Following are a list of abbreviations and symbols used in this instruction manual and their definitions:

EXT Extension PBX Telephone System VPS Voice Processing System VM Voice Mail [CO] Outside Line [#] Pound key on telephone dial pad [*] Star Key on telephone dial pad [2] Number Key on telephone dial pad

¿ Arrow Up À Arrow Down

Definitions

Off-Hook – Lift hand set from cradle On-Hook – Put hand set on cradle Subscriber – Names/Users in the voice processing

system

Manual Log-In

1. Go Off-Hook

2. Enter the EXT number of the VPS

165 or ________ ________ _______

3. Enter [#] [6] [*] [9] [9] [8]

4. Enter password _____________________

followed by [#]

Recording Menus

1. Log In

2. Enter [5] to record messages

3. Enter [3] for customer service menus

4. Enter the customer service menu number

________ Day ______ Night

5. Enter [1] to change the message

6. Enter [1] to record message

7. Listen to prompts and record greeting

8. Press [1] to end recording

9. Press [2] to accept changes

Notes: ________________________________________

First Time Set-Up

Dial Voice Mail extension number and follow tutorial prompts to the end of complete tutorial.

________________________________________

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Voice Mail Changes

Changing or Deleting Your Personal Greeting Messages

After callers reach your mailbox, they will hear your personal greeting message. You can record several kinds of Personal Greetings; the appropriate greeting will be played for callers. If you delete or do not record a greeting message, a prerecorded greeting message will be used.

No Answer Greeting: Heard by callers when

you do not answer their calls. A common example might be, “This is [name]. I am unable to take your call right now …”

Busy Signal Greeting: Heard by callers when

you are on another call. A common example might be, “This is [name]. I am on another call right now …”

After Hours Greeting: Message heard by

callers when the VPS is in night mode. A common example might be, “This is [name]. I have gone home for the day …”

1. Log into your mailbox.

2. Enter [3] [1].

3. Select the desired greeting.

[1] No Answer Greeting. [2] Busy Signal Greeting. [3] After Hours Greeting.

4. Follow the prompts as necessary

[1] to change the greeting. [3] to delete the selected greeting.

• The greeting will be deleted; go

On-Hook to finish.

5. Record your greeting message after the

tone.

• We recommend stating your name in

your greeting messages so that callers will know they have reached the correct mailbox.

• The maximum length of each message

is 1 minute by default.

6. Enter [1] to end recording.

7. Follow the prompts as necessary or go to

Step 8.

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Enter [1] to review. Enter [3] to rerecord the greeting

message. Enter [4] to add to the greeting message

you just recorded. Enter [*] to delete the greeting message

and exit.

8. Enter [2] to accept.

9. Record or delete other greeting messages

as necessary by following the prompts.

10. Go On-Hook.

Note:

• A Temporary Personal Greeting is played

instead of all your other greetings until it is deleted. Each time you log in to your mailbox, the VPS will ask you if you want to turn off (delete) your Temporary Personal Greeting.

• Make sure you go On-Hook only after you

have accepted your new greeting in step 8. If you go On-Hook without accepting your new greeting, it will not be saved.

Changing Your VM Password

You can password protect your mailbox to prevent unauthorized access to your voicemail. If your mailbox has a password, you must enter it using the dial keys [0-9] whenever you log in to your mailbox. Your password can contain up to 16 digits. You can change your password at any time. When choosing a password, avoid using obvious number combinations. If you forget your password, have your System Administrator or System Manager clear or reset your password. You may then set a new one.

1. Log in to your mailbox

2. Enter [3] [2] [1]

3. Enter the desired password, then press

[#].

• It is necessary to set a password

equal to or longer than the specified number of digits by default. For more information, consult your System Administrator

4. Enter [2] to accept.

5. Go On-Hook.

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Change or Delete Your Subscriber Name

You can record your name in the VPS. The VPS can then announce your name for callers to let them know that they have reached the correct mailbox. If a caller does not know your mailbox number, the caller can try to reach you by entering the first few letters of your last name if the Dialing by Name feature is available. After entering the first few letters of your name, the VPS will announce the names of VPS subscribers whose names share those same letters, and the caller can select your name.

1. Log in to your mailbox.

2. Enter [3] [3] [1] to change name,

continue to Step 4.

3. Enter [3] [3] [3] to delete name, then go

On-Hook to finish.

4. Enter [1] to end recording.

5. Enter [2] to accept.

6. Go On-Hook.

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1. Log in to your mailbox.

2. Enter [1]

3. Follow the prompts as necessary

[1] to play new messages [2] to play old messages [3] to play deleted messages

4. Listen to the message.

Pressing the [ * ] key during message playback will return you to the previous menu. You can then select another message type to listen to.

Note:

Additional features are available during and/or after message playback. Refer to the table and press the appropriate dialing key. Note that certain features are not available depending on the message type (new, old, and deleted).

Message Playback and Related Features

Playing Messages

Callers and other subscribers can leave messages for you, and you can play them back later after you have logged in to your mailbox.

Messages in your mailbox are divided into 3 types:

New Messages: Messages in your mailbox

which you have not played back yet.

Old Messages: Messages in your mailbox which

you have played back but have not yet deleted.

Deleted Messages: Messages in your mailbox

which you have deleted. You can “recover” your deleted messages, after which they will be treated as old messages. If you do not recover deleted messages, they will be permanently deleted at the end of the next day.

When playing back a message, the VPS can also announce the message’s “envelope” which is the date and time of the message, and the message sender’s information.

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Message Playback Features Table

Message Type Key Feature

New Old Deleted

1 1 1 1 2 2

2 3 ** 2 4

2 5 2 6

(+ 1 )**

3 4 5 * 6 *

7 8

9 * 9 0 *

*These keys also function when using VM Menu. ** These keys only available when the appropriate COS settings are assigned to your mailbox. For more information, consult your System Administrator. Note:

• VPS programming determines if the message envelope is played before each message, after each message, or only when you press

[2] [3]. For more information, consult your System Administrator.

• The VPS will automatically delete both new and old messages after a specified number of days have passed. Your System

Administrator controls how many days messages are retained. Each time you play a new or old message, the message retention counter resets.

• When messages are deleted, they will be retained until the end of the next day.

• A Bookmark allows you to set a point in a message that you can jump to quickly during playback. You can set only one Bookmark in

each message. If you set a second Bookmark in the same message, the previous one is deleted.

• During playback, you can adjust playback volume and speed by pressing [8] [9] respectively. Press the desired key repeatedly to

adjust the volume and speed as necessary. If volume or speed are at the highest setting, pressing the dialing key will select the lowest setting.

Repeat the message √ √ √

Replay the previous message √ √ √

Play the next message Pause / restart message playback

(during playback only) Play the message envelope

Set Bookmark (during playback only) [2] to restart message playback. Start playback at the Bookmark

Save this message as new

- After saving the message, the next message will be played soon. Delete this message

- If the confirmation message is played, press [1] to delete the message Recover this message

Reply to this message

Rewind (during playback only)

Fast-forward, skip envelope (during playback only Transfer this message

Adjust playback volume (during playback only) Adjust playback speed (during playback only) Play back at normal speed (during playback only)

√ √ √

√ √ --

√ -- --

√ √ --

-- -- √

√ √ --

√ √ √

√ √ --

√ √ √

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Replying to Messages

You can reply to messages left in your mailbox by either calling back the caller or by leaving a message in the caller’s mailbox.

Calling back is possible when the person who left you the message is another subscriber. Calling back outside callers is possible if their Caller ID information is received by the PBX and VPS. However, this feature is not available with certain PBX models and may be disabled by the System Administrator for your mailbox.

Replying by leaving a message in the caller’s mailbox is possible only if the caller is another subscriber. When replying by leaving a message in the caller’s mailbox, you can set any of the following:

Urgent Status: The message will be heard

before other messages by the recipient.

Private Status: The recipient will not be able to

forward the message, ensuring privacy.

Auto Receipt: You will receive notification

(receipt message) once the recipient has played back the message.

Reply: You can send your reply immediately or

set a message delivery time. However, please know that you cannot reply to receipt messages.

Calling Back the Message Sender

1. Play back the desired message.

• Only new and old messages can be

replied to. To reply to a deleted message, recover the message first.

2. [4] during or after message playback.

3. [1] to call the sender.

Calling back outside callers (using Caller ID Callback) is only available with some PBX models. For more information, consult your System Administrator.

Leaving a Message for the Sender

1. Play back the desired message.

2. [4] during or after message playback.

3. [2] to begin recording.

4. Speak after the tone.

You can pause and resume recording by pressing [2]. If you pause for more than 20 seconds, recording will stop automatically.

5. [1] to end recording.

6. [2] to accept.

7. [1] [1] to set the delivery time of the

message. [1] [2] to send the message immediately,

then go to Step 12 [2] to accept, then go to step 15.

8. Enter the desired delivery time, then [#]

9. [1] for AM

[2] for PM This option may not be available if the

VPS is set for 24-hour time.

10. Enter the day of the month for delivery,

then [#].

11. [2] to accept.

12. [1] to make the message urgent.

[2] to continue.

13. [1] to make the message private.

[2] to continue.

14. [1] to request a receipt.

[2] to continue.

15. Go On-Hook

Note:

• Auto Receipt is not enabled by default.

For more information, consult your system Administrator.

• New urgent messages are played before

any other messages. However, old urgent messages are treated like regular messages: messages are played starting with the oldest.

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Transferring Messages

You can transfer (forward) messages in your mailbox to other subscribers. However, please note that you cannot transfer receipt messages, or messages that were specified by the sender as “private”.

When transferring a message, you can:

a. Specify the recipient by entering another

subscriber’s mailbox number.

b. Specify several recipients by entering a

Personal Group Distribution List number or a Mailbox Group number.

c. Record your own comments and send

them along with the transferred message.

Specifying the Recipients by Number

1. Play back the desired message.

2. [7] during or after message playback.

3. Enter one of the following:

A mailbox number. A Personal Group Distribution List

number, then [#]. A Mailbox Group number if available.

4. [2] to accept.

5. [1] to transfer the message without

recording your comments, then go to Step

[2] to record your comments.

6. Record your comments after the tone.

7. [1] to end recording.

8. [2] to accept.

9. Go On-Hook.

Specifying the Recipients by Name (Dialing by Name)

1. Play back the desired message.

2. [7] during or after message playback.

3. [#] [1]

4. Using the dialing keys, enter the first 3 or

4 letters of the desired recipient’s name.

5. [1] to select the announced name

[2] to hear the next name. [3] to repeat the current name.

6. Enter one of the following:

[1] to transfer the message without recording your comments, then go to Step

10. [2] to record your comments.

7. Record your comments after the tone.

8. [1] to end recording.

9. [2] to accept.

10. Go On-Hook.

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Section – Using Your Voice Processing System

Remote Access to Voice Mail

You can call the VPS while outside and log in to your mailbox in order to listen to your messages. There are 2 ways to log in to your mailbox remotely:

Automatic Log-in:

When logging in to your mailbox remotely from a preprogrammed outside telephone number (assigned as a Caller ID number), you do not need to enter any special commands or your mailbox number. The VPS can recognize the telephone number you are calling from and determine your are the caller. This feature is not available with some PBX models and may be disabled by the System Administrator for your mailbox.

Manual Log-in:

You need to enter the Voice Mail Service Command followed by [*] and your mailbox number. Manual Log-in is necessary when logging in to your mailbox when Automatic Log-in is not available, when your mailbox is not programmed for Automatic Log in, or when you are calling from a telephone number not programmed for Automatic Log-in.

Remote Manual Log-In

1. Call the VPS from an outside telephone using the number provided by your System Administrator. Remote Number ____________________

2. [#] [6]

3. [*] Mailbox number

4. [Password] [#]

5. [1] to play back new messages.

6. Follow the prompts or select one of the following as necessary:

7. [#] [8] to call an extension.

8. [#] [8] [0] to call the operator

9. [#] [9] when finished

10. Go On-Hook.

Remote Automatic Log-in

1. Call the VPS from the preprogrammed outside telephone number (assigned as a Caller ID number) using the telephone number you should dial in order to access the VPS remotely. Remote Number ___________________

2. [Password] [#]

3. [1] to play back messages.

4. Follow the prompts or select one of the following:

5. [#] [8] to call an extension

6. [#] [8] [0] to call the operator

7. [#] [9] when finished.

8. Go On-Hook.

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Section 2

Using Your Telephone System

(PBX)

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Section 2 – Using Your Telephone system (PBX)

The following subjects are covered in this section:

During a Conversation..................................................................................................1.4

Call Transfer........................................................................................................ 1.4.1

Call Hold .............................................................................................................1.4.2

Call Park

Call Splitting........................................................................................................ 1.4.3

Call Waiting.........................................................................................................1.4.4

Multiple Party Conversation.................................................................................. 1.4.5

Unattended Conference Leaving Three-Party Conference Privacy Release

Mute................................................................................................................... 1.4.6

Off-Hook Monitor................................................................................................. 1.4.7

Absence Settings.......................................................................................................... 1.5

Call Forwarding ................................................................................................... 1.5.1

Absent Message .................................................................................................. 1.5.2

Extension Lock .................................................................................................... 1.5.3

Personal Programming .................................................................................................3.1

Extension PIN...................................................................................................... 3.1.1

Settings on the Programming Mode ...................................................................... 3.1.2

Clearing Features

Customizing the Buttons ...................................................................................... 3.1.3

Personal Phone Settings

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1.4 During a Conversation

1.4.1 Call Transfer

— Transferring to an Extension on the PBX

— Transferring to an Outside Party Using the PBX Service

Transferring to an Extension on the PBX

To transfer

• You can transfer a held call without talking by going on-hook. If a call is not retrieved within a specified time, you will hear an alarm as a reminder. And, if an outside call is not answered within a specified time, it is automatically disconnected.

•

If you hear an alarm tone,

the destination extension did not answer the call. Answer the

call.

Press

DSS

or dial

extension number

On-hook.

Talk.

During a conversation

You do not have to inform the destination extension about where the call has been transferred from. This can be disregarded.

PT/PS

Press

TRANSFER

extension no.

(DSS)

TRANSFER

C.Tone

Dial

extension

number

On-hook.

Talk.

During a conversation

You do not have to inform the destination extension about where the call has been transferred from. This can be disregarded.

SLT

Press

Recall/

hookswitch

extension no.

C.Tone

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1.4 During a Conversation

To transfer with one-touch (One-touch Transfer)

Transferring to an Outside Party Using the PBX Service

Some extensions may be restricted from performing this feature.

• Even if the transferred party does not answer, you can go on-hook.

During a conversation

PT/PS

Press

DSS

(DSS)

On-hook.

Talk.

You do not have to inform the destination extension about where the call has been transferred from. This can be disregarded.

On-hook.Talk.

Seize

CO line

During a conversation

PT/PS

The call is transferred.

Press

TRANSFER

. Dial

outside

phone number

CO line

outside

phone no.

TRANSFER

C.Tone

On-hook.Talk.

During a conversation

SLT

Press

Recall/

hookswitch

Dial

outside

phone number

C.Tone

The call is transferred.

Seize

CO line

outside

phone no.

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1.4 During a Conversation

1.4.2 Call Hold

— Call Hold

— Call Park

Call Hold

There are two types of hold. The difference between them is that other people can retrieve your held call (Regular Hold) or not (Exclusive Call Hold). As they can be alternated, ask your manager what the current mode is.

Call Hold

•

Time limit

Both the caller and the transferred party will hear an alarm tone fifteen seconds before a specified time period.

•

To return to the held call before the destination answers,

press the TRANSFER

button, corresponding CO, G-DN or INTERCOM button, or the hookswitch.

Customizing Your Phone

• 3.1.3 Customizing the Buttons

Create or edit a Direct Station Selection (DSS) button.

•

If a call is not retrieved within a specified time

, you will hear an alarm as a reminder. And, if an outside call is not answered within a specified time, it is automatically disconnected.

On-hook.

During a conversation

PT/PS

Press

HOLD,

or press

TRANSFER

and

then enter

C.Tone

TRANSFER

HOLD

C.Tone

SLT

During a conversation

On-hook.

Enter

Press

Recall/

hookswitch

C.Tone

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1.4 During a Conversation

50 User Manual

Call Hold Retrieve

• The CO or INTERCOM button light shows the current status as follows: — Regular Hold mode

Flashing green slowly

: Your held call

Flashing red

: Another extension’s held call

— Exclusive Call Hold mode

Flashing green rapidly

: Your held call

Red on

: Another extension’s held call

•

Hold Mode Change (PT only)

After pressing the HOLD button, if you press the HOLD button again, the status switches from the Regular Hold mode to the Exclusive Call Hold mode or from the Exclusive Call Hold mode to the Regular Hold mode.

Off-hook.

Press

DSS

or dial

holding extension number

Off-hook.

At the holding extension (Call Hold Retrieve)

To retrieve an outside call from another extension—only Regular Hold (Call Hold Retrieve–Specified with a held line number)

To retrieve an intercom call or outside call from another extension—only Regular Hold (Call Hold Retrieve–Specified with a holding extension number)

PT/SLT/PS

Talk.

Press CO, or enter 53 and then

held line

number

(3 digits).

Enter 51.

holding

extension no.

(DSS)

Press flashing

INTERCOM

or enter

C.Tone

(CO)

held line no.

(CO)

INTERCOM

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1.4 During a Conversation

User Manual 51

Call Park

You can put a call on hold in a common parking zone of the PBX so that any extension can retrieve the parked call. You can use this feature as a transferring feature. A call can be put into either a specified parking zone (Specified) or any idle parking zone (Auto). If a Call Park button and Call Park (Automatic Park Zone) button have been established, you can select either way to park by simply pressing the corresponding button. When a call is parked automatically, or more than one call has been parked at the same time, you need to specify the parking zone number to retrieve the required call.

To set

•

For simple operation,

you can automatically hold a call by pressing another CO, G-DN

or INTERCOM button, only if preprogrammed.

(Automatic Call Hold)

Consult your

dealer.

During a conversation

Press

Call Park

PT/PS

(Call Park)

Enter a specified

parking

zone number

(2 digits) or press to park at an idle parking zone automatically.

During a conversation

Press

TRANSFER

PT/PS

On-hook.

Enter 52.

parking zone no.

Specified

Auto

If you hear a busy tone, enter another parking zone number or press again.

TRANSFER

C.Tone

During a conversation

Press

Recall/

hookswitch

SLT

On-hook.

If you hear a busy tone, enter another parking zone number.

Enter

. Enter a specified

parking

zone number

(2 digits).

parking zone no.

C.Tone

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1.4 During a Conversation

52 User Manual

Call Park Retrieve

1.4.3 Call Splitting

When talking to one party while the other party is on hold, you can swap the calls back and forth (alternately).

• If a call is parked automatically, confirm the parking zone number on the display.

•

If you hear a reorder tone when retrieving a parked call,

there is no held call. Confirm

the stored parking zone number.

• After you park a call, you can perform other operations.

Customizing Your Phone

• 3.1.3 Customizing the Buttons Create or edit a Call Park button or Call Park (Automatic Park Zone) button.

Press a flashing

Call Park

PT/PS

(Call Park)

Off-hook.

Enter 52. Dial

stored parking

zone number

(2 digits).

stored parking

zone no.

PT/SLT/PS

Talk.

C.Tone

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1.4 During a Conversation

User Manual 53

To alternate between the parties leaving one party on hold temporarily

To leave the conversation and then let the two parties talk

PT/PS

During a conversation

Press

TRANSFER

Talk to the other party.

Talk to the original party.

TRANSFER

Press

DSS

or dial

the other

party's extension number

Press

TRANSFER

extension no.

(DSS)

TRANSFER

C.Tone

The other party will be on hold.

SLT

During a conversation

Talk to the other party.

Talk to the original party.

Dial

the other party's

extension number

Press

Recall/

hookswitch

extension no.

Press

Recall/

hookswitch

C.Tone

The other party will be on hold.

PT/PS

Press

DSS

or dial

the other

party's extension number

Talk to the other party.

During a conversation

Press

TRANSFER

extension no.

(DSS)

TRANSFER

Press

TRANSFER

C.Tone

On-hook.

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1.4 During a Conversation

54 User Manual

1.4.4 Call Waiting

— Answering Call Waiting in the PBX

— Answering Call Waiting from the Telephone Company

Answering Call Waiting in the PBX

During a conversation, a call waiting tone or voice announcement through the speaker or the handset occurs, then an outside call has received or another extension is letting you know another call is waiting. You must activate this feature to use it. (Default: Enable—Tone)

You can answer the second call by disconnecting (1) or holding (2) the current call.

1. To disconnect the current call and then talk to the new party

SLT

Dial

the other party's

extension number

Talk to the other party.

During a conversation

Press

Recall/

hookswitch

extension no.

C.Tone

On-hook.

Press

Recall/

hookswitch

PT/SLT/PS

While hearing a tone

Off-hook.

On-hook.

Talk to the new party.

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1.4 During a Conversation

User Manual 55

2. To hold the current call and then talk to the new party

After talking to the new party (second call), you can disconnect (2.1) or holding (2.2) it and then retrieve the first call.

2.1 To disconnect the second call and then talk to the original party

PT/PS

Press

HOLD

While hearing a tone

Disregard this step if both parties are extensions.

Press

INTERCOM

HOLD

(CO)

INTERCOM

Talk to the new party.

SLT

While hearing a tone

Enter

50.

Talk to the new party.

Press

Recall/hookswitch

C.Tone

PT/PS

During a conversation

Off-hook.

On-hook.

Talk to the original party.

Press

INTERCOM

(CO)

INTERCOM

PT/SLT/PS

During a conversation

Off-hook.

On-hook.

Talk to the original party.

Enter

50.

C.Tone

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1.4 During a Conversation

56 User Manual

2.2 To hold the second call and then talk to the original party

After holding it, you can talk to the original party. Then, you can disconnect it and then talk to the new party again.

•

Depending on the other party’s telephone,

the "Off-Hook Call Announcement (OHCA)" and the "Whisper OHCA" features can be used. You can talk to the other party through the speaker and the microphone (OHCA) or you can receive an announcement through the handset (Whisper OHCA), if you are having a conversation using the handset.

• The caller’s name or number is displayed for five seconds in ten second intervals while waiting to be answered.

PT/PS

Press

HOLD

During a conversation

Disregard this step if both parties are extensions.

Press

INTERCOM

HOLD

(CO)

INTERCOM

Talk to the original party.

Off-hook.

On-hook.

Talk to the new party.

Press

INTERCOM

(CO)

INTERCOM

SLT

During a conversation

Enter

50.

Talk to the original party.

Press

Recall/hookswitch

Off-hook.

On-hook.

Talk to the new party.

Enter

50.

C.Tone

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60 User Manual

1.4.5 Multiple Party Conversation

— Conference

— Unattended Conference

— Leaving Three-party Conference

— Privacy Release

Conference

You can add one or more parties to your conversation.

To establish a conference call

Press

CONF

.Dial

desired

phone number

Seize CO line before dialing outside phone number.

PT/PS

Talk with multiple parties.

During a conversation

desired

phone

no.

Talk to the new party.

CONF

Press

CONF

TRANSFER

CONF

TRANSFER

C.Tone

Dial

desired

phone number

desired

phone

no.

PT/PS

Talk with multiple parties.

Enter 3.Press

TRANSFER

Talk to the new party.

During a conversation

Seize CO line before dialing outside phone number.

TRANSFER

Press

TRANSFER

C.Tone

Page 24

1.4 During a Conversation

User Manual 61

To establish a conference call when receiving a call from an outside party during a twoparty conversation

Dial

desired

phone number

desired

phone

no.

SLT

Talk with multiple parties.

Enter 3.Press

Recall/

hookswitch

Talk to the new party.

During a conversation

Seize CO line before dialing outside phone number.

Press

Recall/

hookswitch

C.Tone

PT/PS

Press

HOLD

While hearing a call waiting tone

HOLD

Press the flashing

(CO)

Talk to the new party.

Press

CONF

TRANSFER

CONF

TRANSFER

Talk to the original party.

Press the flashing

INTERCOM

corresponding

to the original party.

(CO)

INTERCOM

Press

CONF,

or press

TRANSFER

and then enter 3.

TRANSFER

Talk with multiple parties.

CONF

C.Tone

Page 25

1.4 During a Conversation

62 User Manual

To add four or more parties to a conference

To add an outside party on hold to a conference

To talk to two parties alternately in a three-party conversation

Press

CONF

. Press

CONF

.Dial

desired

phone number

desired

phone

no.

Seize CO line before dialing outside phone number.

PT/PS

Talk.

During a conversation

Talk.

To continue

CONF CONF

C.Tone

PT/PS

During a 3- to 7-party conference

Press the flashing

corresponding to the party on hold.

(CO)

Talk with multiple parties.

Press

CONF

Press

CONF

C.Tone

During a conversation

PT/PS

Press

TRANSFER

During a conversation

SLT

Press

Recall/hookswitch

Page 26

1.4 During a Conversation

User Manual 63

To disconnect one party and then talk to the other in a three-party conversation

• * In this case, the FLASH/RECALL button on a proprietary telephone must be in the Flash/

Recall mode.

• During a three-party conversation, pressing the TRANSFER button or Recall/hookswitch

alternates between the two other parties in the conversation.

• You can have a conference with a maximum of eight parties (comprising intercom or CO

lines) simultaneously.

• During a conversation involving four or more parties, you cannot disconnect one party and

maintain the conversation with the other parties.

Customizing Your Phone

• 3.1.3 Customizing the Buttons Create or edit a Conference button.

PT/PS

Press

TRANSFER

once or twice to establish a conversation with the party to be disconnected.

TRANSFER

During a conversation

Press

FLASH/RECALL

FLASH/

RECALL

Press the flashing

INTERCOM

corresponding

to the party on hold.

(CO)

INTERCOM

Talk.

The other party will be put on hold.

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1.4 During a Conversation

64 User Manual

Unattended Conference

The other parties can continue their conversation.

To leave a conference

To return while others are talking

To complete a conversation

• Time limit

Both parties will hear an alarm tone before a specified timeout. The originating extension will hear an alarm tone before timeout. The call is disconnected when the time runs out unless the originating extension returns to the conference.

Customizing Your Phone

• 3.1.3 Customizing the Buttons Create or edit a Conference button.

PT/PS

Press

CONF

During a 3- to 7-party conference

CONF

On-hook.

Press flashing green CO or

INTERCOM

(CO)

INTERCOM

During a conversation

On-hook.

PT/SLT/PS

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1.4 During a Conversation

User Manual 65

Leaving Three-party Conference

The other two parties can continue their conversation.

To leave a conference

To complete a conversation

During a three-party conference

PT/PS

Press

TRANSFER

On-hook.

During a three-party conference

SLT

Press

Recall/hookswitch

On-hook.

During a conversation

PT/SLT/PS

On-hook.

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66 User Manual

Privacy Release

To set

1.4.6 Mute

To set/cancel

You can let a third party join your current outside call.

• Only an S-CO button can be used for this operation.

You can disable the microphone or the handset to consult privately with others in the room while listening to the other party on the phone through the speaker or the handset.

Press green

S-CO

Ask the third party to perform the step below.

Press flashing green

S-CO

within 5 seconds.

During a conversation

A three-party conversation is now established.

To prolong, press

S-CO

again.

PT/PS

Talk.

(S-CO)

C.Tone

Press

MUTE

During a conversation

AUTO ANS

MUTE

VOICE CALL

MUTE

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1.4.7 Off-hook Monitor

To set/cancel

• The AUTO ANS/MUTE or VOICE CALL/MUTE button light shows the current status as follows:

Off: Normal Flashing red: Mute

• If mute is used during OHCA, it will become Handset Mute.

You can let other people in the room listen to the conversation through the speaker while continuing the conversation using the handset.

• The SP-PHONE button light shows the current status as follows:

Off: The voice is heard through the handset. On: The voice is heard through the speaker and the handset.

• This feature is controlled work by programming. Ask your manager.

• This feature may not be available with certain proprietary telephones. For more details,

consult your dealer.

• Hands-free operation

You can have a conversation in hands-free mode using the SP-PHONE button. You can perform other tasks simultaneously.

Helpful hints for hands-free operation:

• If it is difficult to hear the other party’s voice;

Raise the sound level using the Speaker Volume Control.

• If the other party has difficulty hearing you;

Lower the sound level.

• Absorbing echoes;

Using this unit in a room which has curtains or carpeting or both.

• To avoid missing part of the conversations;

If you and the other party speak at the same time, parts of your conversation will be lost. To avoid this, speak alternately.

Press

SP-PHONE

During a conversation using the handset

SP-PHONE

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1.5 Absence Settings

1.5.1 Call Forwarding

— Call Forwarding (FWD)

Call Forwarding (FWD)

You can have your incoming calls forwarded to a specified destination.

All Calls:

All calls are forwarded. Preset extensions may also forward from their own receiving group.

Busy:

All calls are forwarded when your extension is busy.

No Answer:

All calls are forwarded when you do not answer the call within a specified time period.

Busy/No Answer (BSY/NA):

All calls are forwarded when you do not answer within a specified time period or when your extension is busy.

Follow Me (From):

If you fail to set the above-mentioned "All Calls" to forward before you leave your desk, you can set the same feature from the destination extension.

• You can set the voice mail floating extension number as a forward destination to receive calls into your mailbox.

• You can set your mobile telephone as the forward destination. The voice mail can be used to receive calls if you are unable to answer.

• Incoming calls can be forwarded up to four times.

•

Boss & Secretary feature

The extension which has been set as the destination can call the forwarding extension.

TDA200

Forward

set

Call

destinationForwarding

extension

Page 32

1.5 Absence Settings

User Manual 67

To set/cancel

To set from another extension

• When using a proprietary telephone, you can set or cancel Call Forwarding by pressing

the FWD/DND button (fixed button) instead of " 710".

PT/SLT/PS

Enter #.

On-hook.

Enter

destination extension number

Or enter

CO line access number

and then

outside phone number

Cancel

All Calls

Busy

No Answer

Busy/No Answer

Enter

required

number

For "Cancel", go on-hook directly.

Off-hook.

Both Calls

Intercom Calls

Outside Calls

Enter 71.

Enter 0 to 2 as you desire.

destination

extension no.

(Max. 32 digits)

outside

phone no.

CO line

access no.

C.Tone

PT/SLT/PS

your

extension no.

On-hook.

Enter

your

extension number

Enter

or 8.

7 8

Follow Me

Follow Me Cancel

Off-hook.

Both Calls

Intercom Calls

Outside Calls

Enter 71.

Enter 0 to 2 as you desire.

C.Tone

Page 33

1.5 Absence Settings

68 User Manual

To set the timer for "No Answer" and "Busy/No Answer"

Call Forwarding (FWD) for your Incoming Call Distribution Group

• The FWD/DND button light shows the current status as follows:

Off

: Both features are not set.

Flashing red slowly

: FWD mode

Red on

: DND mode

• The Group FWD button light shows the current status as follows:

Off

: No set

Flashing red slowly

: FWD mode

• You can change the mode alternately by pressing the FWD/DND or Group FWD button while on-hook. This only applies to a FWD/DND button or Group FWD button customized on a flexible button; it cannot be done on the FWD/DND button (fixed button). (Refer to "Fixed Buttons" in "1.1.1 Before Operating the Telephones".)

• Transferred outside calls are also forwarded to the destination assigned for outside calls.

Off-hook.

Enter time (seconds [2 digits]).

time

PT/SLT/PS

Enter 713.

On-hook.

1 3 7

C.Tone

PT/SLT/PS

Set

Cancel

Enter 1 to set or 0 to cancel.

Enter ICDG

extension number.

ICDG

extension no.

Off-hook.

Both Calls

Intercom Calls

Outside Calls

Enter 71.

Enter 4 to 6 as you desire.

Enter #.

On-hook.

Enter destination extension number. Or enter CO line access number and then outside phone number.

destination

extension no.

(Max. 32 digits)

outside

phone no.

CO line

access no.

C.Tone

ICDG: Incoming Call Distribution Group

For "Cancel", go on-hook directly.

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1.5 Absence Settings

User Manual 69

1.5.2 Absent Message

You can show the reason you do not answer, if the caller uses a Panasonic display proprietary telephone. There are eight preprogrammed messages and one for your personal message (16 characters). The selected message is shown on the display of your telephone.

• When intercom calls are set to be handled differently from outside calls (forwarding type,

forward destination), we recommend establishing buttons for both FWD/DND—Outside calls and FWD/DND—Intercom calls, and/or Group FWD—Outside calls and Group FWD—Intercom calls, because:

the light patterns of the FWD/DND—Both calls button (including FWD/DND button [fixed button]) and the Group FWD—Both calls button will indicate the setting for either outside calls or intercom calls, but not both.

Note

The FWD icon on PS display reflects the setting for outside calls only.

pressing the FWD/DND—Both calls button or the Group FWD—Both calls button will not change the FWD or DND mode for intercom calls and outside calls separately.

Customizing Your Phone

• 3.1.3 Customizing the Buttons Create or edit FWD/DND (Both calls, Outside calls, Intercom calls) buttons, or Group FWD (Both calls, Outside calls, Intercom calls) buttons.

Message no. Message (Example)

1 Will Return Soon

2 Gone Home

3 At Ext %%%% (Extension number)

4 Back at %%:%% (Hour:Minute)

5 Out until %%/%% (Month/Day)

6 In a Meeting

A message assigned for each extension. (Personal Absent Message)

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1.5 Absence Settings

70 User Manual

To set

To cancel

1.5.3 Extension Lock

You can lock your extension so that other users cannot make inappropriate outside calls.

This feature is also known as Electronic Station Lockout.

To lock

• Enter the desired value in the "%" positions. You must enter the correct number of characters as represented by the "%" using 0 to 9 or .

• The default messages can be changed. Consult your dealer.

• To create your personal message (Message no. 9), refer to "3.1.2 Settings on the

Programming Mode".

Enter required number.

2 3 4 5 6

Gone Home At Ext %%%% + Back at %%:%% + Out until %%/%% +

Will Return Soon

In a Meeting

Extension no.

Hour : Minute

Month / Day

PT/SLT/PS

Off-hook.

Enter 750.

7 5

On-hook.

Enter #.

C.Tone

Off-hook.

Enter 0.

On-hook.

Enter

750

7 5

C.Tone

PT/SLT/PS

Off-hook.

On-hook.

PT/SLT/PS

Enter 77.

Enter 1.

177

C.Tone

Page 36

1.5 Absence Settings

User Manual 71

To unlock

•

If you forget the extension PIN or cannot unlock your phone,

consult your manager. He can clear your extension PIN. Then, you can set the new PIN and unlock your extension by entering it.

• If your extension is locked by this feature, it cannot perform feature as follows:

— Making outside calls

— Changing the call forwarding destination

• If you do not set extension PIN, you cannot lock and unlock.

Off-hook. On-hook.

PT/SLT/PS

Enter 77. Enter 0.

077

C.Tone

PIN: Personal Identification Number

extension PIN

Enter

extension PIN

(max. 10 digits).

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112 User Manual

3.1 Personal Programming

3.1.1 Personal Programming

You can customize your telephone features desk and extension. For example, you can change the initial settings or button features according to your needs.

— Extension PIN (Personal Identification Number)

Extension PIN (Personal Identification Number)

You can assign a password to each extension. The following features require an extension PIN.

Screening calls (Live Call Screening [LCS])

Prohibiting other people from seeing your personal directory and call log (Directory and Call Log Lock)

Using the same settings as your extension at other extensions (Walking Extension)

Remote Control Operation (Walking COS)

Extension Lock Clear

To set

• If you change your desk and extension, refer to "1.10.1 Walking Extension".

PT/SLT/PS

Off-hook.

Enter

799

Enter 1. Enter

extension

(max. 10 digits).

extension PIN

Enter #.

same

extension PIN

Enter #.

On-hook.

Enter

same extension

(max. 10 digits).

7 9 9

C.Tone

PIN: Personal Identification Number

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3.1 Personal Programming

User Manual 113

To cancel

3.1.2 Settings on the Programming Mode

You can program features using the programming mode.

— Setting Features

— Clearing Features

Setting Features

The default settings are shown in bold letters. For later reference, place a check mark in the boxes below to indicate your customized setting.

•

WARNING When a third party discovers the password (extension PIN) of the PBX, there will be a risk that they will make fraudulent phone calls using the telephone line, and the cost will be charged to your own account. In order to avoid this problem, we strongly recommend the following points: a) Carefully maintain the secrecy of the PIN. b) Specify a complicated PIN as long and random as you can make it. c) Change the PIN frequently.

• Valid numbers for an extension PIN are "0" through "9".

• If the wrong extension PIN is entered for a preprogrammed number of times, the PIN is

locked.

• If you forget your extension PIN or your extension PIN is locked, your manager can clear the extension PIN and extension PIN lock.

• To exit at any time, lift the handset.

• To enter the programming mode when using a PS, refer to "Operating Instructions" for PS.

• The following items with "*" (asterisk) are not available for a PS.

PT/SLT/PS

Off-hook.

Enter

799

Enter 0. Enter

stored

extension PIN

On-hook.

stored

extension PIN

7 9 9

C.Tone

PIN: Personal Identification Number

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3.1 Personal Programming

114 User Manual

Item

Programming

Input

Selection & Parameter

Your extension information

It shows PBX number, slot number and port number <example>

Preferred display contrast level from the 4 levels available. (Display Contrast Selection)*

Light

Little Light

Little Dark

Dark

Which display language do you prefer? (Display Language Selection)

English

2nd Language

3rd Language

4th Language

5th Language

Would you like the call duration to be shown automatically on the display when answering an outside call? (Display Switching Mode)

No—Manual (The display keeps showing all of the outside caller’s information unless you change it to the call duration manually.)

Yes—Automatic (The first line of the display will change to the call duration automatically when you answer an outside call.)

programming input

To program To exit

To enter the programming mode

Selection

Parameter

Press

PROGRAM

PAUSE

Press

PROGRAM

PAUSE

selection &

parameter

programming

input

PROGRAM

PAUSE

PROGRAM

PAUSE

Press

ENTER

STORE

AUTO DIAL

STORE

Press

ENTER

STORE

AUTO DIAL

STORE

0 0

EXT1050:10308

PBX no. Port no.

Slot no.

0 1

0 2

0 3

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3.1 Personal Programming

User Manual 115

Would you like to turn on the display backlight of the KX-T7633/KX-T7636? (Display Backlight Selection)*

Ye s —ON in use

Yes—always ON

No—always OFF

Would you like to dial a preset number simply by going off-hook?

desired no. (max. 32 digits)

Don’t use

Use

Should you prevent your number being displayed on the called party’s telephone? (Calling Line Identification Restriction [CLIR])

No—Allows your number

to be displayed

Ye s —Prevent your number

being displayed

Which number should be displayed on the called party’s telephone? (Calling Line Identification Presentation [CLIP])

Caller ID assigned to your extension

Caller ID assigned on the CO line being used

Which do you prefer to seize when you go off-hook to make calls? (Preferred Line Assignment—Outgoing)

No line

An idle CO line

CO button no.**

(01-36)

A CO/G-DN button

** CO button numbers (25-36) are available only when the Add-on Key Module is set up to your telephone.

Intercom

Item

Programming

Input

Selection & Parameter

0 4

1 1

1 2

1 3

1 4

1 9

(CO)

INTERCOM

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116 User Manual

Which line do you prefer to answer when you go offhook? (Preferred Line Assignment—Incoming)

No line

The longest ringing line (when multiple calls arrive)

CO button no.**

(01-36)

A assigned outside button

** CO button numbers (25-36) are available only when the Add-on Key Module is set up to your telephone.

How do you prefer to receive an intercom call? (Alternate Receiving— Ring/Voice)*

Ringing (Tone Call)

Directly—The party’s voice is

heard without ringing.

Ring only—Prohibiting the caller switching to the voice mode.

Should the single line telephone in parallel ring? (Paralleled Telephone)*

No—The telephone will not ring.

Yes—The telephone will

ring.

Do you prefer to answer a call without going off-hook regardless of the AUTO ANS button status? (Forced Answerback Selection)*

No—Disable

Ye s —Enable

Which service do you prefer when a calling party is recording a message in your mailbox? (Live Call Screening Mode Set)*

You can monitor the message through the telephone speaker.

(Hands-free mode)

Only an alarm tone is heard. (Private mode)

Would you like to keep recording after answering the call in the LCS mode? (LCS Mode Set [After Answering])

No—Stop recording

Ye s —Keep recording

Item

Programming

Input

Selection & Parameter

2 0

(CO)

2 1

2 2

2 3

2 5

2 6

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User Manual 117

Do you prefer to receive call waiting for outside calls?

No (No tone)

Yes (Tone)

Which type of call waiting for intercom calls do you prefer? (Call Waiting Selection)

No call

Tone

Voice announcement through the built-in speaker (OHCA)

Voice announcement through the handset (Whisper OHCA)

Which type of call waiting tone do you prefer? (Call Waiting Tone Type Selection)

Tone 1

Tone 2

Would you like to show a message on the caller’s telephone display? (Absent Message)

No—Off

message no. (1-8)

Ye s —Shows the selected message.

Ye s —Shows your personal message.

Creating your personal message. (Personal Absent Message)

message (max. 16 characters)

Item

Programming

Input

Selection & Parameter

3 0

3 1

3 2

4 0

4 1

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118 User Manual

Where are your incoming calls forwarded or refused? (Call Forwarding [FWD]/Do Not Disturb [DND])

(for both calls)

(for outside

calls)

(for intercom

calls)

Off

Do Not Disturb (DND)

+ desired no.

(max. 32 digits)

All—Forward all calls

+ desired no.

(max. 32 digits)

Busy—Forwarded when your

extension is busy.

+ desired no.

(max. 32 digits)

No Answer—Forwarded

when you do not answer.

+ desired no.

(max. 32 digits)

Busy/No Answer— Forwarded when you do not answer or when your extension is busy.

To set the timer for "No Answer" and "Busy/No Answer". (FWD N/A Timer)

(0-120) seconds

(Default: 15 seconds)

Should you prohibit other people from picking up your calls? (Call Pickup Deny)

No—Allow

Ye s —Deny

Do you use the headset? (Headset Operation)*

No—Headset off

Ye s —Headset on

Do you prohibit other people from joining your conversation? (Executive Busy Override Deny)

No—Allow

Ye s —Deny

Would you like to prohibit paging announcements? (Paging Deny)*

No—Allow

Ye s —Deny

Do you prefer to hear the key pad tone? (Key Pad Tone Set)*

No—Off

Yes—On

Item

Programming

Input

Selection & Parameter

FWD/DND

5 1

5 2

5 3

6 0

6 1

6 2

6 3

6 4

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User Manual 119

Do you want back ground music through your telephone speaker while on-hook? (Background Music [BGM])*

No—Off

+ BGM no.

(1digit)

Ye s —On

Would you like to set your extension PIN or change a stored extension PIN to new one? (Extension PIN [Personal Identification Number])

extension PIN

(max. 10 digits) +

ENTER/STORE +

same extension PIN

To set an extension PIN

stored extension PIN

new extension PIN

(max. 10 digits) +

ENTER/STORE +

same extension PIN

To change a stored extension PIN to new one

To prevent other people from using your telephone. (Extension Lock)

extension PIN

(max. 10 digits) +

To unlock

extension PIN

(max. 10 digits) +

To l o ck

To prevent other people from seeing your personal directory and call log. (Directory and Call Log Lock)*

extension PIN

(max. 10 digits) +

To unlock

extension PIN

(max. 10 digits) +

To l o ck

Do you prefer to set the One-touch dialing only? (One-touch Dialing Assignment Mode Selection)

No—Normal (Any Flexible

CO buttons can be modified.)

Ye s—Only One-touch dialing buttons can be modified. However, to modify them, there is no need to enter "2" before the number.

Item

Programming

Input

Selection & Parameter

6 5

9 0

9 1

9 2

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3.1 Personal Programming

120 User Manual

To store the names and numbers for personal speed dialing

•

• After the program number is entered, the program title is displayed. The programming screen can be changed with the Navigator key (Up or Down).

• You can select the parameter with the Navigator Key (Up or Down) instead of entering a number.

• * To enter characters, refer to "Entering Characters".

Press

PROGRAM

PAUSE

Enter

and then press

ENTER

Or press

STORE

Enter

personal speed dialing number

(location number)

(2 digits).

personal speed

dialing no. (location no.)

Enter

phone number

(max. 32 digits).

Enter

name

(max. 20 characters).

name

Press

PROGRAM

PAUSE

phone no.

PROGRAM

PAUSE

AUTO DIAL

STORE

PROGRAM

PAUSE

Press

ENTER

STORE

AUTO DIAL

STORE

Press

ENTER

STORE

AUTO DIAL

STORE

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3.1 Personal Programming

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To edit the names and numbers for personal speed dialing

Clearing Features

You can reset the settings of the following features on your extension to the default settings with one operation.

Features Default Setting

Display Switching Mode

Automatic

Hot Line

Off

Calling Line Identification Restriction [CLIR]

Allow

Calling Line Identification Presentation [CLIP]

Caller ID assigned on your extension

Preferred Line Assignment—Outgoing

Intercom

Preferred Line Assignment—Incoming

The longest ringing line

Alternate Receiving—Ring/Voice

Ringing (Tone Call)

Paralleled Telephone

Paired SLT will ring

Forced Answerback Selection

Disable

Live Call Screening Mode Set

Hands-free mode

Press

PROGRAM

PAUSE

PROGRAM

PAUSE

Enter 10 and then press

ENTER

Or press

STORE

AUTO DIAL

STORE

Press

ENTER

STORE

AUTO DIAL

STORE

Press

Left

Right

to select a desired part.

Press "

CLEAR

To erase a number or character

To insert a number or character

Press

Left

Right

to select a desired part.

number/character

Enter a number or character.

It will be inserted in front of the selected part.

Enter

personal speed dialing number

(location number)

(2 digits).

personal speed

dialing no. (location no.)

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3.1 Personal Programming

122 User Manual

To set

3.1.3 Customizing the Buttons

You can change the flexible CO buttons/DSS buttons, and programmable feature (PF) buttons on PTs, DSS Consoles, Add-on Key Modules, and PSs to the following function buttons. For example, if your telephone has more CO buttons than available CO lines, you may change unused CO buttons to one touch buttons.

LCS Mode Set [After Answering]

Stop recording

Call Waiting Selection—Intercom Calls/Outside Calls

Enable (Tone)

Call Waiting Tone Type Selection

Tone 1

Absent Message

Off

Personal Absent Message

Cleared

Call Forwarding [FWD]/Do Not Disturb [DND]—Intercom Calls/ Outside Calls

Off

FWD N/A Timer

15 seconds

Call Pickup Deny

Allow

Headset Operation

Headset off

Executive Busy Override Deny

Allow

Paging Deny

Allow

Key Pad Tone Set

Background Music [BGM]

Off

Data Line Security

Off

Log-in/Log-out

Log-in

Message Waiting

Off

Timed Reminder

Cleared

• If you do not desire that the Call Waiting, FWD/DND or Hot Line to be cleared by this feature, please ask your dealer.

Features Default Setting

Press

PROGRAM

PAUSE

Enter

. Press

PROGRAM

PAUSE

PROGRAM

PAUSE

PROGRAM

PAUSE

Press

ENTER

STORE

AUTO DIAL

STORE

Press

ENTER

STORE

AUTO DIAL

STORE

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3.1 Personal Programming

User Manual 123

Buttons

Programmable

Button

Programming Input

CO DSS PF

Loop-CO (L-CO)

Group-CO (G-CO)

+ CO line group no. (2 digits)

Single-CO (S-CO)

+ CO line no. (3 digits)

Direct Station Selection (DSS)

+ Extension no.

One-touch Dialing*

+ Desired no. (max. 32 digits)

Group Directory Number (GDN)

+ Incoming call distribution group

extension no.

Message

Message for another extension

+ Extension no./Incoming call

distribution group extension no.

Call Forwarding (FWD)/Do Not Disturb (DND)—Both calls

FWD/DND—Outside calls

FWD/DND—Intercom calls

Group FWD—Both calls

+ Incoming call distribution group

extension no.

Group FWD—Outside calls

+ Incoming call distribution group

extension no.

Group FWD—Intercom calls

+ Incoming call distribution group

extension no.

Account

Press

PROGRAM

PAUSE

Press

PROGRAM

PAUSE

Press

DSS or PF

To exit

To program

To enter the program mode

programming input

To continue

(CO, DSS, PF)

programming

input

PROGRAM

PAUSE

PROGRAM

PAUSE

Press

ENTER

STORE

AUTO DIAL

STORE

3 0

4 0

4 1

4 2

4 3

4 4

4 5

4 6

4 8

Page 49

3.1 Personal Programming

124 User Manual

Conference

Te r mi n a te

External Feature Access (EFA)

Call Park

+ Parking zone no. (2 digits)

Call Park (Automatic Park Zone)

Call Log*

Call Log for ICD Group*

3 + Incoming call distribution group

extension no.

Log-in/Log-out

Log-in/Log-out of a specified group

+ Incoming call distribution group

extension no.

Log-in/Log-out for all groups

Hurry-up

+ Incoming call distribution group

extension no.

Wrap-up

System Alarm*

Time Service (Day/Night/ Lunch/Break)

+ 0/1/2/3*

(+ + Tenant no.)

Answer*

Release*

Toll Restriction (TRS)

+ Toll Restriction (TRS) Level (1-7)

Calling Line Identification Restriction (CLIR)

Connected Line Identification Restriction (COLR)

Headset*

Time Service Switching Mode (Automatic/Manual)

(+ Tenant no.)

Buttons

Programmable

Button

Programming Input

CO DSS PF

4 9

5 0

5 1

5 3

5 4

5 5

5 6

5 7

5 8

5 9 #

6 0

6 1

6 2

6 4

6 5

6 7

6 8

Page 50

3.1 Personal Programming

User Manual 125

Tw o - w ay R e c o r d *

+ Voice mail floating extension no.

Two-way Transfer*

+ Voice mail floating extension no.

One-touch Two-way Transfer*

+ Voice mail floating extension no. +

+ Extension no./Incoming call distribution group

extension no.

Live Call Screening (LCS)*

Voice Mail Transfer*

+ Voice mail floating extension no.

• *

" ," "#," FLASH/RECALL, PAUSE, SECRET (INTERCOM) and T (Transfer) can also be

stored.

If you do not want to display the stored number when making a call, press the SECRET (INTERCOM) button before and after the numbers you wish to conceal.

If you store an outside party’s number, you should first store a line access number.

If you need to enter an account code, you can enter the specified account code before the line access number.

• *

For a PF button, "2" is not required to enter before the desired number.

• *

This button is not available for a PS.

• *

0: Day/Night/Lunch/Break, 1: Day/Night/Break, 2: Day/Night/Lunch, 3: Day/Night

• *

This button is used for the integrated voice mail features.

•

To exit at any time,

lift the handset.

• You can select the parameter with the Navigator key (Up or Down) instead of entering a

number.

Buttons

Programmable

Button

Programming Input

CO DSS PF

9 0

9 1

9 2

9 4

Account code feature no.49Account code

1234

Account code delimiter#Automatic line

access number

Phone number

SECRET

[ 123 4567 ]

Page 51

3.1 Personal Programming

126 User Manual

To distinguish the ringing tones for each CO, INTERCOM or G-DN button (Digital proprietary telephone only)

To clear the button

• * Available tone types vary depending on the telephone you are using:

• KX-T7600 series: Tone types "01" to "30" are available.

• Other telephones: Only tone types "01" to "08" are available.

It is possible to enter a tone type number from "09" to "30", but you will hear tone type "02".

Press PROGRAM.

Press ENTER or STORE.

Enter tone type number.

tone type no.

To continue

PROGRAM PROGRAM

AUTO DIAL

STORE

R.Tone

Press CO,

INTERCOM or G-DN.

(CO)

INTERCOM

(G-DN)

Press CO, INTERCOM or G-DN.

(CO)

INTERCOM

(G-DN)

Press

PROGRAM

PAUSE

Press

ENTER

STORE

Enter 2.Press CO,

DSS or PF

To continue

(CO, DSS, PF)

Press

PROGRAM

PAUSE

AUTO DIAL

STORE

PROGRAM

PAUSE

PROGRAM

PAUSE

Page 52

Personal Phone Settings

Speaker Volume – Handset / Headset Volume

SSeeccttiioonn 22 -- UUssiinngg YYoouurr TTeelleepphhoonnee SSyysstteemm

While in hands-free conversation While using the handset or headset

** If you hear your own voice through the handset or headset, decrease the volume.

1. Press VOL button Up ¿ or Down À /or/

2. Press arrow Up ¿ or Down À.

Ringer Volume

KX-T7625 While on hook or receiving a call.

KX-T7630/7633/7636 While on hook or receiving a call

1. Slide the lever of the Ringer switch to (OFF/ON).

2. If ON is selected, press VOL Up ¿ or Down À.

1. Press arrow Up ¿ or Down À.

LCD Contrast

1. Press PROG button.

2. [0] [1]

KX-T7630/7633/7636 While on-hook

3. Press ENTER button.

4. Press Up ¿ or Down À arrow to brighten or darken.

5. Press ENTER button.

6. Press EXIT.

Change Ring Tone

Scroll sample of ring tones

1. Press PROG or PROGRAM.

2. Press [CO] or INTERCOM

3. [0] [1] through [3] [0].

4. Press ENTER or AUTO DIAL STORE.

5. Press EXIT or PROGRAM.

twice.

Page 53

Disclaimer and Limitation of Warranty

This Manual uses the initial factory settings (default value) for feature descriptions. Panasonic® strives to design the features in com-

munication systems to be fully interactive with one another. However, this is not always possible as the combinations of accessories and features are too varied and extensive to insure total feature compatibility. Accordingly, some features identified in this publication will not operate if some other feature is activated.

Panasonic and TeleData, Inc. disclaim all liability relating to feature non-compatibility or associated in any way with problems which may be encountered by incompatible features. TeleData, Inc. makes no representation as to the compatibility of features.

TeleData, Inc. does not warranty failures which are caused by the warrantor or failures which result from accident, misuse, abuse, neglect, mishandling, misapplication, set-up adjustments, improper operation, alteration, modification, power line surge, improper voltage supply, lightning damage, acts of God, signal reception problems or servicing by anyone other than a TeleData, Inc. trained technician.

Note: If, as a result of using this guide service is required, any voice or on-site technical service will incur charges.