Panasonic KX-TG8562E, KX-TG8563E, KX-TG8654E, KX-TG8561E Operating Instructions

Operating Instructions

Model No.

KX-TG8561E KX-TG8562E KX-TG8563E KX-TG8564E

Digital Cordless Answering System

Model shown is KX-TG8561.

Before initial use, see “Getting Started” on page 10.

Thank you for purchasing a Panasonic product.

Please read these operating instructions before using the unit and save them for future reference.

Please access our online customer survey: http://panasonic.net/pcc/tel/q

TG8561E(en-en)_0420_ver101.pdf 1 2012/04/20 14:29:10

Introduction

Model composition .......................................3

Accessory information ..................................3

General information ......................................5

Important Information

For your safety .............................................6

Important safety instructions ........................7

For best performance ...................................7

Other information .........................................8

Specifications ...............................................9

Getting Started

Setting up ...................................................10

Note when setting up .................................11

Controls ......................................................12

Display .......................................................13

Screen saver mode ....................................15

Turning the power on/off ............................15

Initial settings .............................................15

One touch eco mode ..................................15

Display mode .............................................16

Making/Answering Calls

Making calls ...............................................17

Answering calls ..........................................17

Useful features during a call .......................18

Key lock ......................................................19

Phonebook

Phonebook .................................................20

Copying phonebook entries .......................22

Speed Dial

Speed dial ..................................................24

Programming

Programmable settings ..............................25

Special programming .................................31

Baby monitor ..............................................34

Registering a unit .......................................36

Caller ID Service

Using Caller ID service ...............................39

Caller list ....................................................40

SMS (Short Message Service)

Using SMS .................................................42

Turning SMS on/off ....................................42

Storing SMS message centre

numbers .....................................................42

Registering mailboxes ................................42

Sending a message ...................................43

Receiving a message .................................44

Other settings .............................................45

Answering System

Answering system ......................................46

Turning the answering system on/

off ...............................................................46

Greeting message ......................................46

Listening to messages using the base

unit .............................................................47

Listening to messages using the

handset ......................................................47

Remote operation .......................................48

Answering system settings .........................50

Voice Mail Service

Voice mail service ......................................51

Intercom/Locator

Intercom .....................................................52

Handset locator ..........................................52

Transferring calls, conference calls ............52

Useful Information

Character entry ..........................................53

Error messages ..........................................56

Troubleshooting .........................................57

Belt clip .......................................................61

Conditions of guarantee .............................62

Index

Index...........................................................63

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Model composition

Series Model No.

Base unit Handset

Part No. Part No. Quantity

KX-TG8561 series

KX-TG8561

KX-TG8561 KX-TGA856 1

KX-TG8562 KX-TG8561 KX-TGA856 2

KX-TG8563 KX-TG8561 KX-TGA856 3

KX-TG8564 KX-TG8561 KX-TGA856 4

*1 Feature differences: Intercom calls and the internal baby monitor feature are only available

between handsets by purchasing and registering one or more optional handsets (page 4).

R The suffix (E) in the following model numbers will be omitted in these instructions:

KX-TG8561E/KX-TG8562E/KX-TG8563E/KX-TG8564E

Accessory information

Supplied accessories

No.

Accessory item/ Part number

Quantity

KX-TG8561 KX-TG8562 KX-TG8563 KX-TG8564

A AC adaptor/PNLV226EZ 1 2 3 4 B Telephone line cord/

PNJA1037Z (for U.K.)

1 1 1 1

Rechargeable batteries

2 4 6 8

Handset cover

1 2 3 4

Belt clip

1 2 3 4

Charger

– 1 2 3

*1 See page 4 for replacement battery information. *2 The handset cover comes attached to the handset. *3 PNKE1152Z1: Black, PNKE1152Z2: White *4 PNLC1035ZB: Black, PNLC1035ZW: White

A B C D E F

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Introduction

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Additional/replacement accessories

Please contact your nearest Panasonic dealer for sales information.

Accessory item Model number

Rechargeable batteries

HHR-4MVE

Battery type: – Nickel metal hydride (Ni-MH) – 2 x AAA (R03) size for each handset

Headset KX-TCA89, KX-TCA94EX, RP-TCA400

DECT repeater KX-A405

*1 Replacement batteries may have a different capacity from that of the supplied batteries.

Expanding your phone system

Handset (optional): KX-TGA855E

You can expand your phone system by registering optional handsets (6 max.) to a single base unit. R Optional handsets may be a different

colour from that of the supplied handsets.

Sales and support information

Customer Communications Centre

R For customers within the U.K.: 0844 844 3899 R For customers within Ireland: 01289 8333 R For further support on your product, please visit our website: www.panasonic.co.uk

Direct Sales at Panasonic U.K.

R Order accessory and consumable items for your product with ease and confidence by phoning

our Customer Communications Centre Monday - Thursday 9:00am - 5:30pm, Friday 9:30am 5:30pm (Excluding public holidays).

R Or go on line through our Internet Accessory ordering application at www.pas-europe.com R Most major credit and debit cards accepted. R All enquiries transactions and distribution facilities are provided directly by Panasonic U.K. R It couldn’t be simpler! R Also available through our Internet is direct shopping for a wide range of finished products.

Take a browse on our website for further details.

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Introduction

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General information

R This equipment is designed for use on the U.K. and Ireland analogue telephone network. R In the event of problems, you should contact your equipment supplier in the first instance.

Declaration of Conformity:

R Panasonic System Networks Co., Ltd. declares that this equipment is in compliance with the

essential requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC. Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting: http://www.doc.panasonic.de

Contact to Authorised Representative:

Panasonic Testing Centre Panasonic Marketing Europe GmbH Winsbergring 15, 22525 Hamburg, Germany

For your future reference

We recommend keeping a record of the following information to assist with any repair under warranty.

Serial No. Date of purchase

(found on the bottom of the base unit)

Name and address of dealer

Attach your purchase receipt here.

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Introduction

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For your safety

To prevent severe injury and loss of life/ property, read this section carefully before using the product to ensure proper and safe operation of your product.

WARNING

Power connection

R Use only the power source marked on the

product.

R Do not overload power outlets and

extension cords. This can result in the risk of fire or electric shock.

R Completely insert the AC adaptor/power

plug into the power outlet. Failure to do so may cause electric shock and/or excessive heat resulting in a fire.

R Regularly remove any dust, etc. from the

AC adaptor/power plug by pulling it from the power outlet, then wiping with a dry cloth. Accumulated dust may cause an insulation defect from moisture, etc. resulting in a fire.

R Unplug the product from power outlets if it

emits smoke, an abnormal smell, or makes an unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped emitting and contact an authorised service centre.

R Unplug from power outlets and never touch

the inside of the product if its casing has been broken open.

R Never touch the plug with wet hands.

Danger of electric shock exists.

Installation

R To prevent the risk of fire or electrical

shock, do not expose the product to rain or any type of moisture.

R Do not place or use this product near

automatically controlled devices such as automatic doors and fire alarms. Radio waves emitted from this product may cause such devices to malfunction resulting in an accident.

R Do not allow the AC adaptor or telephone

line cord to be excessively pulled, bent or placed under heavy objects.

Operating safeguards

R Unplug the product from power outlets

before cleaning. Do not use liquid or aerosol cleaners.

R Do not disassemble the product. R Do not spill liquids (detergents, cleansers,

etc.) onto the telephone line cord plug, or allow it to become wet at all. This may cause a fire. If the telephone line cord plug becomes wet, immediately pull it from the telephone wall jack, and do not use.

R The use of excessive sound volume

through earphones, headphones, or headsets may cause hearing loss.

R Do not place a handset on the base unit

with the headset jack cover opened.

Medical

R Consult the manufacturer of any personal

medical devices, such as pacemakers or hearing aids, to determine if they are adequately shielded from external RF (radio frequency) energy. (The product operates in the frequency range of

1.88 GHz to 1.90 GHz, and the RF transmission power is 250 mW (max.).)

R Do not use the product in health care

facilities if any regulations posted in the area instruct you not to do so. Hospitals or health care facilities may be using equipment that could be sensitive to external RF energy.

CAUTION

Installation and location

R Never install telephone wiring during an

electrical storm.

R Never install telephone line jacks in wet

locations unless the jack is specifically designed for wet locations.

R Never touch uninsulated telephone wires or

terminals unless the telephone line has been disconnected at the network interface.

R Use caution when installing or modifying

telephone lines.

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Important Information

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R The AC adaptor is used as the main

disconnect device. Ensure that the AC outlet is installed near the product and is easily accessible.

R This product is unable to make calls when:

– the handset batteries need recharging or

have failed. – there is a power failure. – the key lock feature is turned on.

Battery

R We recommend using the batteries noted

on page 4. USE ONLY rechargeable

Ni-MH batteries AAA (R03) size.

R Do not mix old and new batteries. R Do not open or mutilate the batteries.

Released electrolyte from the batteries is corrosive and may cause burns or injury to the eyes or skin. The electrolyte is toxic and may be harmful if swallowed.

R Exercise care when handling the batteries.

Do not allow conductive materials such as rings, bracelets, or keys to touch the batteries, otherwise a short circuit may cause the batteries and/or the conductive material to overheat and cause burns.

R Charge the batteries provided with or

identified for use with this product only, in accordance with the instructions and limitations specified in this manual.

R Only use a compatible base unit (or

charger) to charge the batteries. Do not tamper with the base unit (or charger). Failure to follow these instructions may cause the batteries to swell or explode.

Important safety instructions

When using your product, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following:

1. Do not use this product near water for example, near a bathtub, washbowl, kitchen sink, or laundry tub, in a wet basement or near a swimming pool.

2. Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning.

3. Do not use the telephone to report a gas leak in the vicinity of the leak.

4. Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

For best performance

Base unit location/avoiding noise

The base unit and other compatible Panasonic units use radio waves to communicate with each other. R For maximum coverage and noise-free

communications, place your base unit: – at a convenient, high, and central

location with no obstructions between the handset and base unit in an indoor environment.

– away from electronic appliances such as

TVs, radios, personal computers, wireless devices, or other phones.

– facing away from radio frequency

transmitters, such as external antennas of mobile phone cell stations. (Avoid putting the base unit on a bay window or near a window.)

R Coverage and voice quality depends on the

local environmental conditions.

R If the reception for a base unit location is

not satisfactory, move the base unit to another location for better reception.

Environment

R Keep the product away from electrical noise

generating devices, such as fluorescent lamps and motors.

R The product should be kept free from

excessive smoke, dust, high temperature, and vibration.

R The product should not be exposed to

direct sunlight.

R Do not place heavy objects on top of the

product.

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Important Information

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R When you leave the product unused for a

long period of time, unplug the product from the power outlet.

R The product should be kept away from heat

sources such as radiators, cookers, etc. It should not be placed in rooms where the temperature is less than 0 °C or greater than 40 °C. Damp basements should also be avoided.

R The maximum calling distance may be

shortened when the product is used in the following places: Near obstacles such as hills, tunnels, underground, near metal objects such as wire fences, etc.

R Operating the product near electrical

appliances may cause interference. Move away from the electrical appliances.

Routine care

R Wipe the outer surface of the product

with a soft moist cloth.

R Do not use benzine, thinner, or any

abrasive powder.

Other information

CAUTION: Risk of explosion if battery is

replaced by an incorrect type. Dispose of used batteries according to the instructions.

Notice for product disposal, transfer, or return

R This product can store your private/

confidential information. To protect your privacy/confidentiality, we recommend that you erase information such as phonebook or caller list entries from the memory before you dispose of, transfer, or return the product.

Information for Users on Collection and Disposal of Old Equipment and used Batteries

These symbols (A, B, C) on the products, packaging, and/or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste. For proper treatment, recovery and recycling of old products and used batteries, please take them to applicable collection points, in accordance with your national legislation and the Directives 2002/96/EC and 2006/66/EC. By disposing of these products and batteries correctly, you will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling. For more information about collection and recycling of old products and batteries, please contact your local municipality, your waste disposal service or the point of sale where you purchased the items. Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation.

For business users in the European Union

If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information.

Information on Disposal in other Countries outside the European Union

These symbols (A, B, C) are only valid in the European Union. If you wish to discard these items, please contact your local authorities or dealer and ask for the correct method of disposal.

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Important Information

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Note for the battery symbol

This symbol (B) might be used in combination with a chemical symbol (C). In this case it complies with the requirement set by the Directive for the chemical involved.

Specifications

R Standard:

DECT (Digital Enhanced Cordless Telecommunications), GAP (Generic Access Profile)

R Frequency range:

1.88 GHz to 1.90 GHz

R RF transmission power:

Approx. 10 mW (average power per channel)

R Power source:

220–240 V AC, 50/60 Hz

R Power consumption:

Base unit:

Standby: Approx. 0.48 W Maximum: Approx. 2.5 W

Charger:

Standby: Approx. 0.1 W Maximum: Approx. 1.8 W

R Operating conditions:

0 °C–40 °C, 20 %–80 % relative air humidity (dry)

Note:

R Design and specifications are subject to

change without notice.

R The illustrations in these instructions may

vary slightly from the actual product.

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Important Information

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Setting up

Connections

R Use only the supplied Panasonic AC

adaptor PNLV226E.

n Base unit

To power outlet

*DSL/ADSL filter (not supplied) is required if you have DSL/ADSL service.

Hook

“Click”

Press plug firmly.

Use only the supplied telephone line cord.

Correct

To telephone line

(DSL/ADSL filter*)

Incorrect

n Charger

To power outlet

Hook

Battery installation

R USE ONLY Ni-MH batteries AAA (R03)

size.

R Do NOT use Alkaline/Manganese/Ni-Cd

batteries.

R Confirm correct polarities (

, ).

Rechargeable Ni-MH ONLY

R When the date and time setting is

displayed, see page 15.

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Getting Started

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Battery charging

Charge for about 7 hours. R When the batteries are fully charged,

“Fully charged” is displayed.

Confirm “Charging” is displayed.

Note when setting up

Note for connections

R The AC adaptor must remain connected at

all times. (It is normal for the adaptor to feel warm during use.)

R The AC adaptor should be connected to a

vertically oriented or floor-mounted AC outlet. Do not connect the AC adaptor to a ceiling-mounted AC outlet, as the weight of the adaptor may cause it to become disconnected.

During a power failure

The unit will not work during a power failure. We recommend connecting a corded-type telephone (without AC adaptor) to the same telephone line or to the same telephone line jack using a T-adaptor. Your Panasonic sales shop can offer you more information about connection possibilities.

Note for battery installation

R Use the supplied rechargeable batteries.

For replacement, we recommend using the Panasonic rechargeable batteries noted on page 4, 7.

R Wipe the battery ends ( , ) with a dry

cloth.

R Avoid touching the battery ends (

, ) or

the unit contacts.

Note for battery charging

R It is normal for the handset to feel warm

during charging.

R Clean the charge contacts of the handset,

base unit, and charger with a soft and dry cloth once a month. Before cleaning the unit, disconnect from power outlets and any telephone line cords. Clean more often if the unit is exposed to grease, dust, or high humidity.

Battery level

Icon Battery level

High

Medium

Low

Needs charging.

Panasonic Ni-MH battery performance (supplied batteries)

Operation Operating time

In continuous use 12 hours max.

Not in use (standby) 250 hours max.

Note:

R It is normal for batteries not to reach full

capacity at the initial charge. Maximum battery performance is reached after a few complete cycles of charge/discharge (use).

R Actual battery performance depends on

usage and ambient environment.

R Even after the batteries are fully charged,

the handset can be left on the base unit or charger without any ill effect on the batteries.

R The battery level may not be displayed

correctly after you replace the batteries. In this case, place the handset on the base

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Getting Started

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unit or charger and let it charge for at least 7 hours.

Controls

Handset

Ringer indicator

Speaker

Headset jack

M N (Speakerphone) M N (Talk)

Dial keypad

Receiver

Display MR/ECON

R: Recall/Flash

ECO: Eco mode shortcut key M N (Off/Power)

Microphone

Charge contacts

n Control type

Soft keys The handset features 3 soft keys. By pressing a soft key, you can select the feature shown directly above it on the display.

Navigator key – MDN, MCN, MFN, or MEN: Scroll through

various lists and items. – MDN or MCN: Adjust the receiver or

speaker volume while talking. – MFN ( : Caller list): View the caller list. – MEN (T: Redial): View the redial list. R As all multiple items cannot be

displayed on screen at the same time,

you can quickly search the desired item

to move screens by pressing MEN or

MFN, instead of scrolling down or up line

by line (page 16).

Base unit

DA B C E F

I JHG

Message counter

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Getting Started

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M N (Erase) M N (Play)

Message indicator

Charge contacts

Speaker

MnN (Stop) M N/M N (Repeat/Skip) MjN/MkN (Volume up/down) M N (Locator) M N (Answer on)

Answer on indicator

Display

Handset display items

Item Meaning

Range status: The more bars visible, the closer the handset is to the base unit.

Out of base unit range

Paging, intercom mode

Speakerphone is on. (page 17)

The line is in use. R When flashing slowly: The

call is put on hold.

R When flashing rapidly: An

incoming call is now being received.

Missed call*1 (page 39)

The base unit transmission power is set to “Low”. (page 15)

The key backlight is off. (page 29)

Item Meaning

R When displayed next to the

battery icon: Answering system is on. (page 46)

R When displayed with a

number: New messages have been recorded. (page 47)

“Greeting Only” is selected as the caller’s recording time. In this case, the answering system answers calls with a greeting message and caller messages are not recorded. (page 50)

Battery level

Alarm is on. (page 31)

Equalizer is set. (page 19)

Privacy mode is on. (page 29)

Ringer volume is off. (page 28)

Night mode is on. (page 32)

Blocked call*1 (page 32,

40)

New SMS message received.*2 (page 44)

New voice mail message received.*3 (page 51)

Baby monitor is activated. The name/number displayed next to the icon indicates the monitoring unit. (page 34)

Line in

use

Someone is using the line.

IN USE

Answering system is being used by another handset or the base unit.

*1 Caller ID subscribers only *2 SMS users only *3 Voice mail subscribers only

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Getting Started

TG8561E(en-en)_0420_ver101.pdf 13 2012/04/20 14:29:10

Base unit display items

Item Meaning

- - “Greeting Only” is selected as the caller’s recording time. In this case, the answering system answers calls with a greeting message and caller messages are not recorded. (page 50)

Handset soft key icons

Icon Action

Returns to the previous screen or outside call.

Displays the menu.

Accepts the current selection.

Displays a previously dialled phone number.

Makes a call. (page 17)

Temporarily turns off the ringer for incoming calls. (page 18)

Sets 24-hour or 12-hour clock format. (page 15)

Switches the wallpaper to display with or without date and time. (page 30)

Places a call on hold.

Opens the shared phonebook.

Opens the personal phonebook.

Allows you to edit phone numbers. (page 33, 40)

Adds new entry. (page 24, 33)

Displays the phonebook search menu.

Turns the key lock feature off. (page 19)

Stops alarm or schedule alarm. (page 31, 34)

Icon Action

Snooze button on the alarm. (page 31)

Selects a character entry mode.

Selects entries, categories, or handsets. (page 23, 31)

Plays a message.

Stops recording or playback.

Stores phone numbers. (page 17, 33, 41)

Inserts a dialling pause.

Erases the selected item or returns to the outside call.

Switches display mode between single item and multiple items. (page 16)

Displays the detailed schedule.

Displays the schedule list.

Allows you to make an intercom call. (page 52)

Erases a number/character.

Puts the call on mute.

Handset main menu icons

The following icons are shown when you press

(middle soft key) in standby mode.

Icon Feature

Caller List

Answer System

SMS (Short Message Service)

Intercom

Ringer Setup

Time Settings

Initial Setup

Baby Monitor

Calendar

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Getting Started

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Screen saver mode

The backlight goes dark when on a call or turns off completely after 1 minute of inactivity if the handset is not on the base unit

or charger. Activate the handset display again by: – pressing MFN or MEN when on a call.

– pressing M

N at all other times.

Turning the power on/off

Power on

Press M

N for about 1 second.

Power off

Press M

N for about 2 seconds.

Initial settings

n Direct command code:

Programmable settings can be accessed by pressing

(middle soft key), # and

then the corresponding code on the dial keypad (page 25). Example: Press

(middle soft key)

#101.

n Symbol meaning: Example: MbN: “Off”

Press MCN or MDN to select the words in quotations.

Display language

(middle soft key) #110

2 MbN: Select your desired language. a

3 M N

Date and time

Important:

R When you install the batteries for the first

time, the handset may prompt you to set date and time. First press

, then

proceed to step 2.

(middle soft key) #101

2 Enter the current date, month, and year.

Example: 15 July, 2012

15 07 12 R You can select the date format by

pressing #: – dd/mm/yy (date/month/year) – yy/mm/dd

3 Enter the current hour and minute.

Example: 9:30

09 30 R You can select 24-hour or 12-hour

clock format (“AM” or “PM”) by pressing

a M N

Note:

R The date and time may be incorrect after a

power failure. In this case, set the date and time again.

One touch eco mode

The MR/ECON button on the handset enables you to activate the eco function with one touch. By activating eco mode, your unit can reduce the base unit transmission power by up to 90 % in standby mode. You can turn on/off one touch eco mode by just pressing MR/ECON. The default setting is “Normal”. – When the one touch eco mode is on: “Low”

is temporarily displayed and

is shown

on the handset display instead of

– When the one touch eco mode is off:

“Normal” is temporarily displayed and

goes off from the handset display.

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Getting Started

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Note:

R When there is another cordless phone

nearby and it is in use, the base unit transmission power may not be reduced.

R Activating one touch eco mode reduces the

range of the base unit in standby mode.

R If you set the repeater mode to “On” (page

38): – One touch eco mode is cancelled. – “Eco Setup” is not shown in the

display menu (page 28).

Display mode

You can select to display either a single item or multiple items on one screen at a time for the following features: – handset main menu icons in function menu – menu list, recorded message list,

phonebook list, caller list, and redial list

Select the desired setting: – “Multi Items”: Multiple entries/all menu

icons are shown on one screen at a time.

– “Single Item”: An entry/a menu icon is

shown on one screen in large characters at a time.

The default setting is “Multi Items”.

Using soft key (Temporarily switching the display mode)

You can temporarily switch the display mode by pressing shown when viewing the lists or selecting menu icons.

Programming the display mode beforehand

(middle soft key) #192

2 MbN: Select the desired setting. a

a M N

Note:

R When in multiple items display mode, you

can move screens by pressing MEN or MFN, without scrolling down or up through the list: – Press MEN to go to the next screen.

– Press MFN to return to the previous

screen.

R When in multiple items display mode, you

can switch the screen to confirm the detailed information by pressing .

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Getting Started

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Making calls

1 Lift the handset and dial the phone

number. R To correct a digit, press

2 Press M

N or .

3 When you finish talking, press M

N or

place the handset on the base unit or charger.

Using the speakerphone

1 Dial the phone number and press M

R Speak alternately with the other party.

2 When you finish talking, press M

Note:

R For best performance, use the

speakerphone in a quiet environment.

R To switch back to the receiver, press M N/

Adjusting the receiver or speaker

volume

Press MDN or MCN repeatedly while talking.

Making a call using the redial list

The last 10 phone numbers dialled are stored in the redial list (each 24 digits max.).

(right soft key) or MEN (T)

2 MbN: Select the desired phone number. 3 M

N/M N

R If M

N is pressed and the other party’s

line is engaged, the unit automatically redials multiple times. While the handset is waiting to redial, the ringer indicator flashes. To cancel, press

M N.

Erasing a number

(right soft key) or MEN (T)

2 MbN: Select the desired phone number.

3 MbN: “Yes” a a M N

Storing a number to the phonebook

(right soft key) or MEN (T)

2 MbN: Select the desired phone number.

3 To add entries to the shared

phonebook: MbN: “Shared Phonebook” a To add entries to the personal

phonebook: MbN: “Personal Phonebook” a

4 To store the name, continue from step 3,

“Editing entries”, page 22.

Pause (for PBX/long distance service users)

A pause is sometimes required when making calls using a PBX or long distance service. When storing a calling card access number and/or PIN in the phonebook, a pause is also needed (page 22). Example: If you need to dial the line access number “0” when making outside calls with a PBX:

1 0 a 2 Dial the phone number. a M N

Note:

R A 3 second pause is inserted each time

is pressed.

Answering calls

When a call is being received, the ringer indicator flashes rapidly.

1 Lift the handset and press M

N or M N

when the unit rings. R You can also answer the call by

pressing any dial key from 0 to 9,

*, or #. (Any key answer feature)

2 When you finish talking, press M

N or

place the handset on the base unit or charger.

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Making/Answering Calls

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Auto talk

You can answer calls simply by lifting the handset off the base unit or charger. You do not need to press M N. To turn this feature on, see page 29.

Adjusting the handset ringer volume

n While the handset is ringing for an

incoming call:

Press MDN or MCN repeatedly to select the desired volume.

n Programming the volume beforehand:

(middle soft key) #160

2 MbN: Select the desired volume. 3

a M N

Temporary handset ringer off

While the handset is ringing for a call, you can turn the ringer off temporarily by pressing

Useful features during a call

Hold

This feature allows you to put an outside call on hold.

1 Press

during an outside call.

2 MbN: “Hold” a 3 To release hold, press M N.

R Another handset user can take the call

by pressing M

Note:

R If a call is kept on hold for more than 9

minutes, an alarm tone starts to sound and the ringer indicator flashes rapidly. After 1 additional minute on hold, the call is disconnected.

R If another phone is connected to the same

line, you can also take the call by lifting its handset.

Mute

While mute is turned on, you can hear the other party, but the other party cannot hear you.

1 Press

during conversation.

flashes.

2 To return to the conversation, press

again.

Recall/flash

MR/ECON allows you to use the special features of your host PBX such as transferring an extension call, or accessing optional telephone services.

Note:

R To change the recall/flash time, see

page 29.

For call waiting or Call Waiting Caller ID service users

To use call waiting or Call Waiting Caller ID, you must first subscribe with your service provider/telephone company. This feature allows you to receive calls while you are already talking on the phone. If you receive a call while on the phone, you will hear a call waiting tone.

If you subscribe to both Caller ID and Call Waiting with Caller ID services, the 2nd

caller’s information is displayed after you hear the call waiting tone on the handset.

1 Press MR/ECON to answer the 2nd call. 2 To switch between calls, press MR/ECON.

Note:

R Please contact your service provider/

telephone company for details and availability of this service in your area.

Handset equalizer

This feature clarifies the voice of the person you are talking to, producing a more natural-sounding voice that is easier to hear and understand.

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Making/Answering Calls

TG8561E(en-en)_0420_ver101.pdf 18 2012/04/20 14:29:11

1 Press while talking. 2 MbN: “Equalizer” a 3 MbN: Select the desired setting. 4 Press

to exit.

Note:

R When this feature is turned on,

displayed while talking.

R Depending on the condition and quality of

your telephone line, this feature may emphasise existing line noise. If it becomes difficult to hear, turn this feature off.

R This feature is not available while using the

speakerphone.

Recording a telephone

conversation

Important:

R Before recording a conversation, you

should inform the other party that the conversation is to be recorded. In case you record without informing the other party, it will cause the infringement of privacy and civil liability.

1 Press

during an outside call.

2 MbN: “Record Call” a

R A beep is heard and recording starts. R A beep sounds every 15 seconds and

can be heard by the other party.

3 To stop recording, press

Note:

R To listen to the recorded conversation, see

page 47, 48.

Call share

You can join an existing outside call. To join the conversation, press M

N when

the other handset is on an outside call.

Note:

R A 2nd handset cannot join an outside call

that is being recorded (page 19).

R To prevent other users from joining your

conversations with outside callers, turn the privacy mode on (page 29).

Key lock

The handset can be locked so that no calls or settings can be made. Incoming calls can be answered, but all other functions are disabled while key lock is on. To turn key lock on, press

for about 3

seconds.

is displayed.

R To turn key lock off, press

for about 3

seconds.

Note:

R Calls to emergency numbers cannot be

made until key lock is turned off.

Helpline Tel. No.: U.K. 0844 844 3899 Ireland 01289 8333

Making/Answering Calls

TG8561E(en-en)_0420_ver101.pdf 19 2012/04/20 14:29:11

Phonebook

The phonebook allows you to make calls without having to dial manually. You can add names and phone numbers to the phonebook and assign each phonebook entry to the desired category. This unit provides 2 types of phonebooks.

n Shared phonebook

This phonebook entries can be shared by any handset registered to the same base unit. The following features can also be used with the shared phonebook: – Talking Caller ID (page 39) – Category ringer tone (page 40)

Total number of entries is shown below*1: 1 name + 1 phone number: 250 entries 1 name + 2 phone numbers: 125 entries 1 name + 3 phone numbers: 83 entries

n Personal phonebook

The personal phonebook entries can be stored by each handset. Using the personal phonebook, you can allow all entries in a category to be able to bypass your night mode and cause your handset to ring (page 31).

Total number of entries is shown below*1: 1 name + 1 phone number: 100 entries 1 name + 2 phone numbers: 50 entries 1 name + 3 phone numbers: 33 entries

*1 Up to 3 phone numbers for each entry

can be stored.

The total number of entries that can be stored for each phonebook varies depending on how many phone numbers you have stored for each entry.

Important:

R Only 1 person can access the phonebook

at a time.

Adding entries

1 To add entries to the shared

phonebook:

(left soft key)

To add entries to the personal phonebook:

(left soft key) a

2 3 MbN: “New Entry” a 4 MbN: “(Name)” a 5 Enter the party’s name (16 characters

max.). a R You can change the character entry

mode by pressing (page 53).

6 MbN: “(Phone No. 1)” a

R You can store up to 3 phone numbers

for each entry.

7 Enter the party’s phone number (24 digits

max.). a

8 MbN: “Category 1” a 9 MbN: Select the desired category. a 10 MbN: “<Save>” a

R To add other entries, repeat from step

11 M

Phonebook

TG8561E(en-en)_0420_ver101.pdf 20 2012/04/20 14:29:11

+ 44 hidden pages

Panasonic KX-TG8562E, KX-TG8563E, KX-TG8654E, KX-TG8561E Operating Instructions

Table of Contents

Model composition

Accessory information

Introduction

General information

For your safety

Important Information

Important safety instructions

For best performance

Other information

Specifications

Setting up

Getting Started

Note when setting up

Controls

Display

Screen saver mode

Turning the power on/off

Initial settings

One touch eco mode

Display mode

Making calls

Answering calls

Making/Answering Calls

Useful features during a call

Key lock

Phonebook

Phonebook