Panasonic KX-TG8421E Operation Manual

Thank you for purchasing a Panasonic product.

This unit is compatible with Caller ID and SMS. You must subscribe to the appropriate service offered by your service provider/telephone company.

Please read these operating instructions before using the unit and save them for future reference.

Charge the batteries for about 7 hours before initial use.

Operating Instructions

Model No.

KX-TG8421E

Digital Cordless Answering System

KX-TG8422E KX-TG8423E KX-TG8424E

Model shown is KX-TG8421.

TG8421E(e).book Page 1 Tuesday, December 16, 2008 8:03 AM

Table of Contents

Introduction

Model composition . . . . . . . . . . . . . . . 3

Accessory information . . . . . . . . . . . . . 3

General information. . . . . . . . . . . . . . . 5

Important Information

For your safety . . . . . . . . . . . . . . . . . . 6

Important safety instructions . . . . . . . . 7

For best performance . . . . . . . . . . . . . 7

Specifications . . . . . . . . . . . . . . . . . . . 8

Getting Started

Setting up . . . . . . . . . . . . . . . . . . . . . . 9

Note when setting up. . . . . . . . . . . . . 10

Controls. . . . . . . . . . . . . . . . . . . . . . . 11

Display. . . . . . . . . . . . . . . . . . . . . . . . 12

Temporary switching the display mode

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Screen saver mode . . . . . . . . . . . . . . 13

Turning the power on/off . . . . . . . . . . 13

Initial settings. . . . . . . . . . . . . . . . . . . 14

Making/Answering Calls

Making calls. . . . . . . . . . . . . . . . . . . . 15

Answering calls . . . . . . . . . . . . . . . . . 16

Useful features during a call . . . . . . . 16

Key lock. . . . . . . . . . . . . . . . . . . . . . . 17

Phonebook

Handset phonebook . . . . . . . . . . . . . 18

Copying phonebook entries. . . . . . . . 20

Programming

Programmable settings . . . . . . . . . . . 21

Special programming . . . . . . . . . . . . 24

Registering a unit . . . . . . . . . . . . . . . 27

Caller ID Service

Using Caller ID service . . . . . . . . . . . 30

Caller list . . . . . . . . . . . . . . . . . . . . . . 31

SMS (Short Message Service)

Using SMS . . . . . . . . . . . . . . . . . . . . 32

Turning SMS on/off . . . . . . . . . . . . . . 32

Storing SMS message centre numbers

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Registering mailboxes. . . . . . . . . . . . 33

Sending a message. . . . . . . . . . . . . . 33

Receiving a message . . . . . . . . . . . . 34

Other settings . . . . . . . . . . . . . . . . . . 35

Answering System

Answering system . . . . . . . . . . . . . . 37

Turning the answering system on/off 37

Greeting message . . . . . . . . . . . . . . 38

Listening to messages using the base

unit . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Listening to messages using the

handset. . . . . . . . . . . . . . . . . . . . . . . 39

Remote operation. . . . . . . . . . . . . . . 40

Answering system settings. . . . . . . . 42

Voice Mail Service

Voice mail service . . . . . . . . . . . . . . . 44

Intercom/Locator

Intercom . . . . . . . . . . . . . . . . . . . . . . 45

Handset locator . . . . . . . . . . . . . . . . 45

Transferring calls, conference calls . 45

Useful Information

Character entry. . . . . . . . . . . . . . . . . 47

Error messages . . . . . . . . . . . . . . . . 49

Troubleshooting . . . . . . . . . . . . . . . . 50

Conditions of guarantee . . . . . . . . . . 58

Index

Index. . . . . . . . . . . . . . . . . . . . . . . . . 59

TG8421E(e).book Page 2 Tuesday, December 16, 2008 8:03 AM

Introduction

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Model composition

*1 Feature differences: Intercom calls can be made between the handsets by

purchasing and registering one or more optional handsets (page 4).

L The suffix (E) in the following model numbers will be omitted in these instructions:

KX-TG8421E/KX-TG8422E/KX-TG8423E/KX-TG8424E

Accessory information

Supplied accessories

*1 See page 4 for replacement battery information. *2 The handset cover comes attached to the handset. *3 PNKE1029Z1: Black/Metallic grey, PNKE1029Z3: Platinum silver *4 PNLC1007ZB: Black, PNLC1007ZN: Platinum silver, PNLC1007ZM: Metallic grey

Series Model No.

Base unit Handset

Part No. Part No. Quantity

KX-TG8421 series

KX-TG8421

KX-TG8421 KX-TGA840 1

KX-TG8422 KX-TG8421 KX-TGA840 2

KX-TG8423 KX-TG8421 KX-TGA840 3

KX-TG8424 KX-TG8421 KX-TGA840 4

No.

Accessory item/ Part number

Quantity

KXTG8421

KXTG8422

KXTG8423

KXTG8424

1 AC adaptor/

PQLV219E0Y or PQLV219E0X

1234

2 Telephone line cord/

PQJA87S (for U.K.)

1111

3 Rechargeable batteries

/ HHR-55AAAB or N4DHYYY00005

2468

4 Handset cover

1234

5 Belt clip

1234

6 Charger

—1 2 3

123456

TG8421E(e).book Page 3 Tuesday, December 16, 2008 8:03 AM

Introduction

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

To use the unit

Additional/replacement accessories

Please contact your nearest Panasonic dealer for sales information.

*1 Replacement batteries may have a different capacity from that of the supplied

batteries.

Expanding your phone system

■ Belt clip ■ Wall mounting

To attach To remove

Accessory item Model number

Rechargeable batteries

P03P or HHR-4MRE

Battery type: – Nickel metal hydride (Ni-MH). – 2 x AAA (R03) size for each handset.

Headset KX-TCA94EX

DECT repeater KX-A272

You can expand your phone system by registering optional handsets (6 max.) to a single base unit.

Screws (Not supplied)

25 mm

Hooks

Handset (optional): KX-TGA840E

TG8421E(e).book Page 4 Tuesday, December 16, 2008 8:03 AM

Introduction

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Sales and support information

Customer Care Centre

L For customers within the U.K.: 0844 844 3898 L For customers within the Republic of Ireland: 01289 8333 L Visit our website for product information: www.panasonic.co.uk L E-mail: customer.care@panasonic.co.uk

Direct Sales at Panasonic U.K.

L Order accessory and consumable items for your product with ease and confidence

by phoning our Customer Care Centre Monday - Thursday 9:00am - 5:30pm, Friday 9:30am - 5:30pm (Excluding public holidays).

L Or go on line through our Internet Accessory ordering application at

www.panasonic.co.uk

L Most major credit and debit cards accepted. L All enquiries transactions and distribution facilities are provided directly by

Panasonic U.K. Ltd.

L It couldn’t be simpler! L Also available through our Internet is direct shopping for a wide range of finished

products, take a browse on our website for further details.

General information

L This equipment is designed for use on the U.K. and Republic of Ireland analogue

telephone network.

L In the event of problems, you should contact your equipment supplier in the first

instance.

Declaration of Conformity:

L Panasonic Communications Co., Ltd. declares that this equipment is in

compliance with the essential requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC.

Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting:

http://www.doc.panasonic.de

Contact to Authorised Representative:

Panasonic Testing Centre Panasonic Marketing Europe GmbH Winsbergring 15, 22525 Hamburg, Germany

TG8421E(e).book Page 5 Tuesday, December 16, 2008 8:03 AM

Important Information

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

For your safety

To prevent severe injury and loss of life/ property, read this section carefully before using the product to ensure proper and safe operation of your product.

WARNING

Power connection

L Use only the power source marked on the

product.

L Do not overload power outlets and

extension cords. This can result in the risk of fire or electric shock.

L Completely insert the AC adaptor/power

plug into the power outlet. Failure to do so may cause electric shock and/or excessive heat resulting in a fire.

L Regularly remove any dust, etc. from the

AC adaptor/power plug by pulling it from the power outlet, then wiping with a dry cloth. Accumulated dust may cause an insulation defect from moisture, etc. resulting in a fire.

L Unplug the product from power outlets if it

emits smoke, an abnormal smell, or makes an unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped emit ting and contact an authorised service centre.

L Unplug from power outlets and never touch

the inside of the product if its casing has been broken open.

L Never touch the plug with wet hands.

Danger of electric shock exists.

Installation

L To prevent the risk of fire or electrical shock,

do not expose the product to rain or any type of moisture.

L Do not place or use this product near

automatically controlled devices such as automatic doors and fire alarms. Radio waves emitted from this product may cause such devices to malfunction resulting in an accident.

L Do not allow the AC adaptor or telephone

line cord to be excessively pulled, bent or placed under heavy objects.

Operating safeguards

L Unplug the product from power outlets

before cleaning. Do not use liquid or aerosol cleaners.

L Do not disassemble the product. L Do not spill liquids (detergents, cleansers,

etc.) onto the telephone line cord plug, or allow it to become wet at all. This may cause a fire. If the telephone line cord plug becomes wet, immediately pull it from the telephone wall jack, and do not use.

L The use of excessive sound volume

through earphones, headphones, or headsets may cause hearing loss.

Medical

L Consult the manufacturer of any personal

medical devices, such as pacemakers or hearing aids, to determine if they are adequately shielded from external RF (radio frequency) energy. (The product operates in the frequency range of 1.88 GHz to 1.90 GHz, and the RF transmission power is 250 mW (max.).)

L Do not use the product in health care

facilities if any regulations posted in the area instruct you not to do so. Hospitals or health care facilities may be using equipment that could be sensitive to external RF energy.

CAUTION

Installation and relocation

L Never install telephone wiring during an

electrical storm.

L Never install telephone line jacks in wet

locations unless the jack is specifically designed for wet locations.

L Never touch uninsulated telephone wires or

terminals unless the telephone line has been disconnected at the network interface.

L Use caution when installing or modifying

telephone lines.

L The AC adaptor is used as the main

disconnect device. Ensure that the AC outlet is installed near the product and is easily accessible.

L This product is unable to make calls when:

– the handset batteries need rechar ging or

have failed. – there is a power failure. – the key lock feature is turned on.

TG8421E(e).book Page 6 Tuesday, December 16, 2008 8:03 AM

Important Information

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Battery

L We recommend using the batteries noted

on page 4. USE ONLY rechargeable Ni-

MH batteries AAA (R03) size.

L Do not mix old and new batteries. L Do not open or mutilate the batteries.

Released electrolyte from the batteries is corrosive and may cause burns or injury to the eyes or skin. The electrolyte is toxic and may be harmful if swallowed.

L Exercise care when handling the batteries.

Do not allow conductive materials such as rings, bracelets, or keys to touch the batteries, otherwise a short circuit may cause the batteries and/or the conductive material to overheat and cause burns.

L Charge the batteries provided with or

identified for use with this product only, in accordance with the instructions and limitations specified in this manual.

L Only use a compatible base unit (or

charger) to charge the batteries. Do not tamper with the base unit (or charger). Failure to follow these instructions may cause the batteries to swell or explode.

Important safety instructions

When using your product, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following:

1. Do not use this product near water for example, near a bathtub, washbowl, kitchen sink, or laundry tub, in a wet basement or near a swimming pool.

2. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

3. Do not use the telephone to report a gas leak in the vicinity of the leak.

4. Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions .

SAVE THESE INSTRUCTIONS

For best performance

Base unit location/avoiding noise

The base unit and other compatible Panasonic units use radio waves to communicate with each other.

L For maximum coverage and noise-free

communications, place your base unit: – at a convenient, high, and central

location with no obstructions between the handset and base unit in an indoor environment.

– aw ay from electronic appliances such as

TVs, radios, personal computers, wireless devices, or other phones.

– facing away from radio frequency

transmitters, such as external antennas of mobile phone cell stations. (Avoid putting the base unit on a bay window or near a window.)

L Coverage and voice quality depends on the

local environmental conditions.

L If the reception fo r a base unit location is not

satisfactory, move the base unit to another location for better reception.

Environment

L Keep the product away from electrical noise

generating devices, such as fluorescent lamps and motors.

L The product should be kept free from

excessive smoke, dust, high temperature, and vibration.

L The product should not be exposed to direct

sunlight.

L Do not place heavy objects on top of the

product.

L When you leave the product unused for a

long period of time, u nplug the product from the power outlet.

L The product should be kept away from heat

sources such as radiators, cookers, etc. It should not be placed in rooms where the temperature is less than 0 °C or greater than 40 °C. Damp basements should also be avoided.

L The maximum calling distance may be

shortened when the product is used in the following places: Near obstacles such as hills, tunnels, underground, near metal objects such as wire fences, etc.

TG8421E(e).book Page 7 Tuesday, December 16, 2008 8:03 AM

Important Information

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

L Operating the product near electrical

appliances may cause interference. Move away from the electrical appliances.

Routine care L Wipe the outer surface of the product

with a soft moist cloth.

L Do not use benzine, thinner, or any

abrasive powder.

Notice for product disposal, transfer, or

return

L This product can store your private/

confidential information. To protect your privacy/confidentiality, we recommend t hat you erase information such as phonebook or caller list entries from the memory before you dispose of, transfer, or return the product.

Information for Users on Collection and

Disposal of Old Equipment and used

Batteries

These symbols (1, 2, 3) on the products, packaging, and/or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste. For proper treatment, recovery and recycling of old products and used batte ries, please take them to applicable collection points, in accordance with your national legislation and the Directives 2002/96/EC and 2006/66/EC. By disposing of these products and batteries correctly, you will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwis e arise from inappropriate waste handling. For more information about collection and recycling of old products and batteries, please contact your local municipality, your waste disposal service or the point of sale where you purchased the items.

Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation.

For business users in the European Union

If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information.

Information on Disposal in other Countries

outside the European Union

These symbols (1, 2, 3) are only valid in the European Union. If you wish to discard these items, please contact your local authorities or dealer and ask for the correct method of disposal.

Note for the battery symbol

This symbol (2) might be used in combin ation with a chemical symbol (3). In this case it complies with the requirement set by the Directive for the chemical involved.

Specifications

■ Standard:

DECT (Digital Enhanced Cordless Telecommunications), GAP (Generic Access Profile)

■ Frequency range:

1.88 GHz to 1.90 GHz

■ RF transmission power:

Approx. 10 mW (average power per channel)

■ Power source:

220–240 V AC, 50 Hz

■ Power consumption: Base unit:

Standby: Approx. 0.8 W Maximum: Approx. 4.2 W

Charger:

Standby: Approx. 0.2 W Maximum: Approx. 3.2 W

■ Operating conditions:

0 °C–40 °C, 20 %–80 % relative air humidity (dry)

Note:

L Design and specifications are subject to

change without notice.

L The illustrations in these instructions may

vary slightly from the actual product.

TG8421E(e).book Page 8 Tuesday, December 16, 2008 8:03 AM

Getting Started

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Setting up

Connections

L Use only the supplied Panasonic AC

adaptor PQLV219E.

■ Base unit

*For DSL/ADSL service users

■ Charger

Battery installation

L USE ONLY Ni-MH batteries AAA

(R03) size.

L Do NOT use Alkaline/Manganese/Ni-

Cd batteries.

L Confirm correct polarities (S, T).

Battery charge

Charge for about 7 hours. L When the batteries are fully charged,

the charge indicator goes off.

Base unit

Correct Wrong

Hook

(220-240 V AC, 50 Hz)

DSL/ADSL filter* (Not supplied)

“Click”

Press plug firmly.

Use only the supplied telephone line cord.

To telephone line

(220-240 V AC, 50 Hz)

Hooks

L When the language selection is

displayed, see page 14.

Rechargeable Ni-MH ONLY

Confirm “Charging” is displayed.

Charge indicator

TG8421E(e).book Page 9 Tuesday, December 16, 2008 8:03 AM

Getting Started

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Note when setting up

Note for connections

L The AC adaptor must remain

connected at all times. (It is normal for the adaptor to feel warm during use.)

L The AC adaptor should be connected

to a vertically oriented or floormounted AC outlet. Do not connect the AC adaptor to a ceiling-mounted AC outlet, as the weight of the adaptor may cause it to become disconnected.

During a power failure

The unit will not work during a power failure. We recommend connecting a corded-type telephone (without AC adaptor) to the same telephone line or to the same telephone line jack using a Tadaptor. Your Panasonic sales shop can offer you more information about connection possibilities.

Note for battery installation

L Use the supplied rechargeable

batteries. For replacement, we recommend using the Panasonic rechargeable batteries noted on page 4, 7.

L Wipe the battery ends (S, T) with a

dry cloth.

L Avoid touching the battery ends (S,

T) or the unit contacts.

Note for battery charge

L It is normal for the handset to feel

warm during charging.

L Clean the charge contacts of the

handset, base unit, and charger with a soft and dry cloth once a month. Clean more often if the unit is exposed to grease, dust, or high humidity.

Battery level

Panasonic Ni-MH battery performance (supplied batteries)

Note:

L It is normal for batteries not to reach

full capacity at the initial charge. Maximum battery performance is reached after a few complete cycles of charge/discharge (use).

L Actual battery performance depends

on a combination of how often the handset is in use and how often it is not in use (standby).

L Even after the handset is fully

charged, the handset can be left on the base unit or charger without any ill effect on the batteries.

L The battery level may not be

displayed correctly after you replace the batteries. In this case, place the handset on the base unit or charger and let it charge for at least 7 hours.

Icon Battery level

& High

( Medium

) Low

0)4 Needs charging.

Operation Operating time

In continuous use

15 hours max.

Not in use (standby)

250 hours (10 days) max.

TG8421E(e).book Page 10 Tuesday, December 16, 2008 8:03 AM

Getting Started

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Controls

Handset

A Charge indicator, Ringer indicator B Speaker C {C} (Talk) D {s} (Speakerphone) E Headset jack F Dial keypad G Receiver H Display I {ih} (Off/Power) J {R/E}

R: Recall/Flash E: Alarm shortcut key

K Microphone L Charge contacts

■ Control type

A Soft keys The handset features 2 soft keys and a joystick. By pressing a soft key, or by pressing the centre of the joystick, you can select the feature shown directly above it on the display. B Joystick By pushing the joystick ({^}, {V}, {<}, or {>}) repeatedly, you can:

– scroll through (up, down, left, or

right) various lists or items

– adjust the receiver or speaker

volume (up or down) while talking

L As all multiple items cannot be

displayed on screen at the same time, you can quickly search the desired item to move screens by pushing the joystick right or left, instead of scrolling down or up line by line (page 26).

Base unit

A Charge contacts B Speaker C {4} (Erase) D {■} (Stop) E {^}/{V} (Volume up/down)

{7}/{8} (Repeat/Skip)

F {6} (Play), Message indicator G {x} (Locator) H {s} (Answer on)

Answer on indicator

C D

DC E F G

TG8421E(e).book Page 11 Tuesday, December 16, 2008 8:03 AM

Getting Started

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Display

Handset display items

Soft key icons

Item Meaning

w Within range of a base

unit L When flashing:

Handset is searching for base unit. (page

53)

x Paging, intercom mode

k Handset is on an outside

call.

y Missed call

(page 30)

u L When displayed next

to the battery icon: Answering system is on. (page 37)

L When displayed with

a number: New messages have been recorded. (page 39)

d Answering system

answers calls with a greeting message and caller messages are not recorded. (“Caller’s recording time”, page

42)

& Battery level

E Alarm is on. (page 24)

6 Voice enhancer is set.

(page 17)

x Privacy mode is on.

(page 22)

~ Ringer volume is off.

(page 23)

f Night mode is on.

(page 25)

[1] Handset number

-1- Base unit number

7 Blocked call

(page 27, 31)

h New SMS message

received.

(page 34)

6 New voice mail

message received.

(page 44) L Someone is using the

line.

L Answering system is

being used by another handset or the base unit.

*1 Caller ID subscribers only *2 Standby display setting, page 22 *3 SMS users only *4 Voice mail subscribers only

Icon Action

U Returns to the previous

screen.

1 Displays the menu.

M Accepts the current

selection.

j Displays a previously

dialled phone number.

n Opens the phonebook.

~ Stores phone numbers in

the call barred list. (page

27)

k Displays the phonebook

search menu.

& Turns the key lock feature

off. (page 17)

Item Meaning

TG8421E(e).book Page 12 Tuesday, December 16, 2008 8:03 AM

Getting Started

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Temporary switching the display mode

You can select to display either a single item or multiple items on one screen at a time for the following features: – menu list, phonebook list, caller list,

redial list, and recorded message list

– handset top menu icons in function

You can temporarily switch the display mode as follows by pressing A shown when viewing the lists or selecting menu icons with: – multiple entries/all menu icons are

shown on one screen at a time

– an entry/a menu icon is shown on one

screen in large characters at a time

Note:

L You can set the unit to always show

either single or multiple items beforehand by selecting “Single Item” or “Multi Items” as the display mode setting (page 25).

L When in multiple items display mode,

you can switch the screen to confirm the detailed information by pressing A.

Handset top menu icons

The following icons are shown when you press down on the centre of the joystick in standby mode.

Screen saver mode

The backlight goes dark when on a call or turns off completely after 1 minute of inactivity if the handset is not

on the base unit or charger. Activate the handset display again by:

– pushing the joystick left {<} or right

{>} when on a call.

– pressing {ih} at all other times.

Turning the power on/off

Power on

Press {ih} for about 1 second.

Power off

Press {ih} for about 2 seconds.

/ Selects a character entry

mode.

0 Plays a message.

O Stops recording or

playback.

l Inserts a dialling pause.

W Erases the selected item.

A Switches display mode

between single item and multiple items. (page 26)

4 Allows you to make an

intercom call.

^ Erases a number/character.

1 Puts the call on mute.

Icon Action

Icon Feature

j [ Caller List

I]Answer System

X B

SMS (Short Message Service)

N 5 Handset Setup

!"Base Unit Setup

#$Caller Barred

TG8421E(e).book Page 13 Tuesday, December 16, 2008 8:03 AM

Getting Started

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Initial settings

Display language

1 (centre of joystick) i N i

2 {V}/{^}: “Display Setup” i

3 {V}/{^}: “Language” i M 4 {V}/{^}: Select your desired

language. i M i {ih}

Note:

L If you select a language you cannot

read: {ih} i 1 i N i M

i Push the joystick down 2 times. i M i Push the joystick down 5

times. i M i {V}/{^}: Select your desired language. i M i

{ih}

Date and time

1 (centre of joystick) i N i

2 {V}/{^}: “Time Settings” i

3 {V}/{^}: “Set Date/Time” i

4 Enter the current date, month, and

year. i M Example: 15 July, 2009

{1}{5} {0}{7} {0}{9} L You can select the date format by

pressing {#}: – dd-mm-yy (date-month-year) – mm-dd-yy

5 Enter the current hour and minute.

i M

Example: 9:30

{0}{9} {3}{0} L You can select 24-hour or 12-hour

clock format (“AM” or “PM”) by pressing {*}.

6 {ih}

Note:

L To correct a digit, push the joystick left

or right to move the cursor to the digit, then make the correction.

L The date and time may be incorrect

after a power failure. In this case, set the date and time again.

Symbol meaning: Example: {V}/{^}: “Off”

Push the joystick down or up to select the words in quotations.

Important:

L When the language selection is

displayed after installing the batteries for the first time, perform step 4.

TG8421E(e).book Page 14 Tuesday, December 16, 2008 8:03 AM

Making/Answering Calls

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Making calls

1 Lift the handset and dial the phone

number. L To correct a digit, press ^.

2 {C} 3 When you finish talking, press

{ih} or place the handset on the base unit or charger.

Using the speakerphone

1 Dial the phone number and press

{s}. L Speak alternately with the other

party.

2 When you finish talking, press

{ih}.

Note:

L For best performance, use the

speakerphone in a quiet environment.

L To switch back to the receiver, press

{C}.

Adjusting the receiver or speaker volume

Push the joystick up or down repeatedly while talking.

Making a call using the redial list

The last 10 phone numbers dialled are stored in the redial list (each 24 digits max.).

1 j (right soft key) 2 {V}/{^}: Select the desired phone

number.

3 {C}/{s}

L If {s} is pressed and the other

party’s line is engaged, the unit automatically redials multiple times. While the handset is waiting to redial, the ringer

indicator flashes. To cancel, press {ih}.

Editing/erasing/storing

1 j (right soft key) 2 {V}/{^}: Select the desired phone

number. i 1

3 Proceed with the desired operation.

■ Editing a number before calling: {V}/{^}: “Edit & Call” i

M i Use the joystick to move the cursor. i Edit the number. i {C}

■ Erasing a number:

{V}/{^}: Select “Erase” or “Erase All”. i M i

{V}/{^}: “Yes” i M i {ih}

■ Storing a number to the phonebook: {V}/{^}: “Add Phonebook” i

M i To store the name, continue from step 3, “Adding entries”, page 18.

Note:

L When editing:

– To erase a number, place the cursor

on the number, then press ^.

– To insert a number, place the cursor

to the right of where you want to insert the number, then press the appropriate dial key.

Pause (for PBX/long distance service users)

A pause is sometimes required when making calls using a PBX or long distance service. When storing a calling card access number and/or PIN in the phonebook, a pause is also needed (page 20).

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Making/Answering Calls

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Example: If you need to dial the line

access number “0” when making outside calls with a PBX:

1 {0} i l 2 Dial the phone number. i {C}

Note:

L A 3 second pause is inserted each

time l is pressed. Repeat as needed to create longer pauses.

Answering calls

When a call is being received, the ringer indicator on the handset flashes.

1 Lift the handset and press {C} or

{s} when the unit rings. L You can also answer the call by

pressing any dial key from {0} to {9}, {*}, or {#}. (Any key

answer feature)

2 When you finish talking, press

{ih} or place the handset on the base unit or charger.

Auto talk

You can answer calls simply by lifting the handset off the base unit or charger. You do not need to press {C}. To turn this feature on, see page 22.

Adjusting the handset ringer volume

Push the joystick up or down repeatedly to select the desired volume while the handset is ringing for an incoming call.

Note:

L You can also program the handset

ringer volume beforehand (page 21).

Useful features during a call

Mute

While mute is turned on, you can hear the other party, but the other party cannot hear you.

1 Press 1 during conversation.

L 1 flashes.

2 To return to the conversation, press

1 again.

Recall/flash

{R/E} allows you to use the special features of your host PBX such as transferring an extension call, or accessing optional telephone services.

Note:

L To change the recall/flash time, see

page 22.

For call waiting or Call Waiting Caller ID service users

To use call waiting, you must first subscribe to the call waiting service of your service provider/telephone company. This feature allows you to receive calls while you are already talking on the phone. If you receive a call while on the phone, you will hear a call waiting tone.

If you subscribe to both Caller ID and Call Waiting with Caller ID services,

the 2nd caller’s information is displayed after you hear the call waiting tone on the handset.

1 Press {R/E} to answer the 2nd call. 2 To switch between calls, press

{R/E}.

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Making/Answering Calls

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Note:

L Please contact your service provider/

telephone company for details and availability of this service in your area.

Handset voice enhancer

This feature clarifies the voice of the person you are talking to, producing a more natural-sounding voice that is easier to hear and understand.

1 Press 1 during a call. 2 {V}/{^}: “Voice Enhancer” i

3 {V}/{^}: Select “Off”, “High

Tone”, or “Low Tone”. i M

Note:

L When this feature is turned on, 6 is

displayed.

L Depending on the condition and

quality of your telephone line, this feature may emphasise existing line noise. If it becomes difficult to hear, turn this feature off.

L This feature is not available while

using the speakerphone.

Recording a telephone conversation

Important:

L Before recording a conversation, you

should inform the other party that the conversation is to be recorded.

1 Press 1 during an outside call. 2 {V}/{^}: “Record Call” i M

L A beep is heard and recording

starts.

L A beep sounds every 15 seconds

and can be heard by the other party.

3 To stop recording, press O.

Note:

L To listen to the recorded conversation,

see page 38, 39.

Call share

You can join an existing outside call. To join the conversation, press {C} when the other handset is on an outside call.

Note:

L A 2nd handset cannot join an outside

call that is being recorded (page 17).

L To prevent other users from joining

your conversations with outside callers, turn the privacy mode on (page 22).

Key lock

The handset can be locked so that no calls or settings can be made. Incoming calls can be answered, but all other functions are disabled while key lock is on. To turn key lock on, press 1 (centre of joystick) for about 3 seconds.

L & is displayed. L To turn key lock off, press & (centre

of joystick) for about 3 seconds.

Note:

L Calls to emergency numbers cannot

be made until key lock is turned off.

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Phonebook

Helpline Tel. No.: U.K. 0844 844 3898 R.O.I. 01289 8333

Handset phonebook

The phonebook allows you to make calls without having to dial manually. You can add 200 names and phone numbers, assign each phonebook entry to the desired category.

Adding entries

n (left soft key) i 1

2 {V}/{^}: “New Entry” i M 3 Enter the party’s name (16

characters max.). i M L You can change the character

entry mode by pressing / (page 47).

4 Enter the party’s phone number (24

digits max.). i M

5 {V}/{^}: Select the desired category.

i M 2 times L To add other entries, repeat from

step 3.

6 {ih}