Panasonic DX-800 User Manual

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Page 1

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Your Machine

Getting to Know

Operating Instructions

(For Internet Fax)

Model No.

DX-800

Machine

Installing Your

Programming

Your Machine

Basic OperationsAdvanced

Features

Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.

English

Network FeaturesPrintout Journals

and Lists

Problem Solving Appendix

Page 2

IMPORTANT INFORMATION

When requesting information, supplies or service, always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, space is provided below to record information you may need in the future for reference or troubleshooting.

Model No. Serial No.

Date of Purchase

Dealer

Address

Telephone Number ( ) –

Supplies Telephone Number ( ) –

Service Telephone Number ( ) –

User Information

Company Name:

Address:

Dept.:

City: State: Zip Code:

Tel. No.: Fax No.:

Internet Parameters (See page 49)

IP Address:

Subnet Mask:

Default Gateway IP Address:

Primary DNS IP Address:

Secondary DNS IP Address:

Email Address:

SMTP Server IP Name: or SMTP Server IP Address:

POP Server Name: or POP Server IP Address:

POP User Name: POP Possword: (for security, do not write it in - but keep it in a safe place)

LDAP Server Name: or LDAP Server IP Address:

LDAP Log In Name:

LDAP Password:

LDAP Search Base:

Host Name:

Model and Serial Number

Copyright © 2003 by Panasonic Communications Co., Ltd. All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan. The contents of these Operating Instructions are subject to change without notice.

Page 3

Getting to Know Your Machine

Safety Information.......................................................................................................... 9

Precaution....................................................................................................................... 11

Function Key................................................................................................................... 12

External View .................................................................................................................. 13

Control Panel .................................................................................................................. 14

Pre Installation Information........................................................................................... 16

■ Setup as SMTP Mail Server ........................................................................... 17

■ Setup as POP3 Client .................................................................................... 18

Internet Communication Features ................................................................................ 21

■ Internet Fax Transmission.............................................................................. 21

■ Direct SMTP (Direct IFAX XMT)..................................................................... 22

■ Internet Mail Reception .................................................................................. 23

■ Inbound Routing ............................................................................................. 24

■ Fax Forward ................................................................................................... 25

■ Network Scanner............................................................................................ 25

■ Network Printer............................................................................................... 26

■ Relayed Transmission.................................................................................... 27

■ Dynamic Host Configuration Protocol (DHCP)............................................... 28

■ SMTP Authentication...................................................................................... 28

■ Lightweight Directory Access Protocol (LDAP) .............................................. 29

Important Information.................................................................................................... 30

Installing Your Machine

Main Unit and Accessories............................................................................................ 32

Installing the Accessories ............................................................................................. 33

Installing the Toner Cartridge ....................................................................................... 34

Loading the Recording Paper ....................................................................................... 36

■ How to Load the Recording Paper ................................................................. 36

Adjusting the Paper Cassette for the Paper Length ................................................... 38

■ How to Adjust the Paper Cassette for the Paper Length................................ 38

Adjusting the Paper Cassette for the Paper Width ..................................................... 39

■ How to Adjust the Paper Cassette for the Paper Width ................................. 39

Connecting the LAN Cable, Telephone Line Cable and Power Cord ........................ 40

Setting the Dialing Method (Tone or Pulse)................................................................. 42

Adjusting the Volume .................................................................................................... 43

User Parameters............................................................................................................. 44

■ General Description........................................................................................ 44

■ Setting the Date and Time.............................................................................. 44

■ Setting Your LOGO ........................................................................................ 45

■ Setting Your Character ID .............................................................................. 46

■ Setting Your ID Number (Fax Telephone Number) ........................................ 47

Setting the Internet Parameters .................................................................................... 48

■ Setting the User (Internet) Parameters .......................................................... 48

■ Setting the User Parameters for the LAN Interface ........................................ 49

Programming or Retrieving Parameters via Email...................................................... 51

■ Using Email to Program or Retrieve Parameters ........................................... 51

■ Using a PC to Input the Internet Parameters Remotely ................................. 51

■ Inputting the Internet Parameters for the First Time....................................... 52

■ Retrieving the Internet Parameters for Backup .............................................. 54

■ Editing the Retrieved or Backup Internet Parameters File ............................. 57

Page 4

Table of Contents

Installing Your Machine

■ Using a PC to Update the Auto Dialer Remotely ........................................... 60

■ Deleting the Entire Auto Dialer....................................................................... 61

■ Programming One-Touch/ABBR. No. for the First Time................................ 62

■ Retrieving One-Touch/ABBR. No. Data for Backup....................................... 64

■ Editing the Retrieved or Backup One-Touch/ABBR. No. Data File................ 66

■ Using Email to Retrieve the Journal............................................................... 68

Programming Your Machine

Programming Email Address and Telephone Numbers ............................................. 70

■ Programming the Auto Dialer......................................................................... 70

■ Editing or Erasing the Auto Dialing Number / Email Address ........................ 74

■ Printing Out a Directory Sheet ....................................................................... 77

Customizing Your Machine ........................................................................................... 78

■ General Description ....................................................................................... 78

■ Setting the Fax Parameters .......................................................................... 78

■ Fax Parameter Table ..................................................................................... 79

Basic Operations

Loading Documents....................................................................................................... 86

■ Documents You Can Send ............................................................................ 86

■ Documents You Cannot Send ....................................................................... 86

■ How to Load Documents................................................................................ 87

Basic Transmission Settings ........................................................................................ 88

■ General Description ....................................................................................... 88

■ Contrast ......................................................................................................... 88

■ Resolution ...................................................................................................... 88

■ Verification Stamp.......................................................................................... 89

■ Communication Journal (Comm. Journal) ..................................................... 90

Sending Documents via LAN ........................................................................................ 91

■ General Description ....................................................................................... 91

■ Manual Email Addressing .............................................................................. 92

■ One-Touch Email Addressing ........................................................................ 93

■ Abbreviated Email Addressing ....................................................................... 94

■ Directory Search Dialing ................................................................................ 95

■ Multi-Station Transmission (Broadcasting) .................................................... 97

■ Memory Transmission Reservation (Multi-tasking)........................................ 98

■ Automatic Redialing ....................................................................................... 99

■ Manual Redialing ........................................................................................... 99

■ Selectable Domains ....................................................................................... 100

■ Internet Fax Delivery Notice (MDN) ............................................................... 102

■ Returned Email .............................................................................................. 103

■ Using a Mailing List ........................................................................................ 104

Sending Documents via Telephone Line ..................................................................... 105

■ General Description ....................................................................................... 105

■ Memory Transmission.................................................................................... 106

■ Direct Transmission ....................................................................................... 112

■ Voice Mode Transmission.............................................................................. 116

Page 5

Table of Contents

Basic Operations

■ Transmission Reservation.............................................................................. 118

■ Redialing ........................................................................................................ 121

Receiving Documents via LAN ..................................................................................... 123

■ General Description........................................................................................ 123

■ Receiving Email from a POP Server .............................................................. 125

Receiving Documents via Telephone Line .................................................................. 128

■ Reception Modes ........................................................................................... 128

■ Telephone Mode ............................................................................................ 129

■ Fax / Tel Auto Switching Mode....................................................................... 130

■ Fax Mode ....................................................................................................... 131

■ TAM (Telephone Answering Machine) Interface Mode .................................. 131

■ Print Reduction............................................................................................... 133

■ Receiving Oversize Documents ..................................................................... 134

■ Substitute Memory Reception ........................................................................ 135

■ Print Collation Mode ....................................................................................... 135

Making Copies ............................................................................................................... 136

Advanced Features

Timer Controlled Communications .............................................................................. 137

■ General Description........................................................................................ 137

■ Deferred Transmission ................................................................................... 137

■ Deferred Polling.............................................................................................. 138

Polling ............................................................................................................................. 139

■ General Description........................................................................................ 139

■ Setting the Polling Password.......................................................................... 139

■ Preparing to be Polled.................................................................................... 140

■ Polling Documents from Another Station ....................................................... 141

Program Keys ................................................................................................................. 142

■ General Description........................................................................................ 142

■ Setting for Group Dialing ................................................................................ 142

■ Setting for Deferred Transmission.................................................................. 143

■ Setting for Deferred Polling ............................................................................ 144

■ Setting for Normal Polling............................................................................... 145

■ Setting for One-Touch Key............................................................................. 146

■ Setting the POP Access Key.......................................................................... 147

■ Using the POP Access Key ............................................................................ 148

■ Changing or Erasing the Program Key Settings............................................. 149

Sender Selection ............................................................................................................ 150

■ General Description........................................................................................ 150

■ Setting the Sender Selection.......................................................................... 150

■ Sending Document with Sender Selection ..................................................... 152

■ Printing the Sender Selection List .................................................................. 153

Subject Line Entry.......................................................................................................... 154

■ General Description........................................................................................ 154

■ Sending Email with Subject Line Entry........................................................... 154

Page 6

Table of Contents

Advanced Features

Inbound Routing............................................................................................................. 156

■ Setting the Routing Parameters ..................................................................... 156

■ Entering One-Touch/Abbreviated Dialing Numbers for Inbound Routing ...... 158

Edit File Mode ................................................................................................................. 160

■ General Description ....................................................................................... 160

■ Printing a File List .......................................................................................... 160

■ Viewing the Contents of a File List................................................................. 161

■ Changing the Start Time or the Station of a File ............................................ 162

■ Deleting a File ................................................................................................ 164

■ Printing Out a File .......................................................................................... 165

■ Adding Documents into a File ........................................................................ 166

■ Retry an Incomplete File ................................................................................ 167

Access Code................................................................................................................... 168

■ General Description ....................................................................................... 168

■ Setting the Access Code................................................................................ 168

■ Operating Your Machine with the Access Code

(Restrict all Operations) ................................................................................ 169

■ Operating Your Machine with the Access Code

(Restrict Access of Fax Parameters Only)..................................................... 169

Receive To Memory........................................................................................................ 170

■ General Description ....................................................................................... 170

■ Setting the RCV To Memory Password ......................................................... 170

■ Setting RCV To Memory ................................................................................ 170

■ Printing Out Documents ................................................................................. 171

Distinctive Ring Detector (DRD) ................................................................................... 172

■ General Description ....................................................................................... 172

Fax Cover Sheet ............................................................................................................. 173

■ General Description ....................................................................................... 173

■ Using the Fax Cover Sheet ............................................................................ 173

PIN Code Access............................................................................................................ 175

■ General Description ....................................................................................... 175

■ Selecting the Access Method (Prefix or Suffix).............................................. 175

■ Dialing with a PIN Code ................................................................................. 176

Fax Forward .................................................................................................................... 177

■ Setting Fax Forward....................................................................................... 177

Ifax Return Receipt......................................................................................................... 178

■ General Description ....................................................................................... 178

Network Features

Network Scanner............................................................................................................ 179

■ General Description ....................................................................................... 179

Network Printer............................................................................................................... 180

■ General Description ....................................................................................... 180

Relayed Transmission ................................................................................................... 181

■ General Description ....................................................................................... 181

■ Relay Network................................................................................................ 182

■ Setting Up Your Machine as an Internet Relay Station.................................. 184

■ Setting Up Your Machine for Relayed Transmission ..................................... 185

■ Sending Documents via Internet Relay.......................................................... 187

Page 7

Table of Contents

Network Features

■ Sending Document(s) from a PC to a G3 Fax Machine ................................. 190

■ Printouts and Reports..................................................................................... 192

Selective Reception ....................................................................................................... 194

■ General Description........................................................................................ 194

■ Setting the Selective Reception ..................................................................... 194

Password Communications .......................................................................................... 195

■ General Description........................................................................................ 195

■ Compatibility with Other Machines ................................................................. 195

■ Setting Password Transmission ..................................................................... 196

■ Setting Password Reception .......................................................................... 197

■ Using Password Transmission ....................................................................... 198

■ Using Password Reception ............................................................................ 199

Confidential Mailbox ...................................................................................................... 200

■ General Description........................................................................................ 200

■ Confidential Mailbox ....................................................................................... 200

■ Sending a Confidential Document to a Remote Station's Mailbox ................. 201

■ Polling a Confidential Document from a Remote Station's Mailbox ............... 202

■ Receiving a Confidential Document to Your Machine's Mailbox .................... 203

■ Storing a Confidential Document in Your Machine's Mailbox......................... 204

■ Printing Out a Confidential Document from Your Machine's Mailbox............. 205

■ Deleting a Confidential Document Stored in Your Machine's Mailbox ........... 206

Sub-addressing .............................................................................................................. 207

■ General Description........................................................................................ 207

■ Setting the Sub-address into a One-Touch/ABBR. Dialing Numbers............. 208

■ Sending a Document with Sub-address ......................................................... 209

Printout Journals and Lists

Journals and Lists.......................................................................................................... 210

■ General Description........................................................................................ 210

■ Transaction Journal........................................................................................ 210

■ Individual Transmission Journal (Ind. XMT Journal) ...................................... 211

■ Communication Journal (Comm. Journal) ...................................................... 214

■ One-Touch/Abbreviated and Directory Search List........................................ 216

■ Program List................................................................................................... 219

■ FAX Parameter List ........................................................................................ 220

■ Toner Cartridge Order Forms......................................................................... 221

Page 8

Table of Contents

Problem Solving

Troubleshooting ............................................................................................................. 222

■ Information Codes.......................................................................................... 226

■ Email ABBR Programming Errors .................................................................. 229

■ Clearing a Recording Paper Jam ................................................................... 231

■ Clearing a Document Jam ............................................................................. 232

■ Cleaning the Document Scanning Area ......................................................... 233

■ Cleaning the Printer Roller ............................................................................. 234

■ Adjusting the Automatic Document Feeder (ADF)......................................... 235

■ Verification Stamp.......................................................................................... 236

■ Checking the Telephone Line ........................................................................ 237

Appendix

Specifications................................................................................................................. 238

Recording Paper Specifications ................................................................................... 241

Options and Supplies .................................................................................................... 242

■ Installing the Flash Memory Card .................................................................. 243

FCC Notice for User in USA .......................................................................................... 244

Notice to User in Canada............................................................................................... 246

Glossary.......................................................................................................................... 248

ITU-T Image No. 1........................................................................................................... 253

Index ................................................................................................................................ 254

Page 9

Getting to Know Your Machine

Safety Information

Getting to Know

Your Machine

WARNING

• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE.

• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED.

• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.

CAUTION

THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.

• THE POWER CORD ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER. PLEASE ENSURE THAT THE SOCKET OUTLET IS NEAR THE EQUIPMENT AND IS EASILY ACCESSIBLE.

denotes a potential hazard that could result in serious injury or death.

- USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER

• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.

Product complies with DHHS Rules 21 CFR Subchapter J in effect at date of manufacture.

Manufacturer's name and address

Factory ID

Page 10

Safety Information

CAUTION

• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE.

• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.

• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.

• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.

• USE ONLY THE POWER CORD INDICATED IN THIS MANUAL.

denotes hazards that could result in minor injury or damage to the machine.

Page 11

Precaution

Getting to Know

Your Machine

CAUTION

denotes hazards that could result in minor injury or damage to the machine.

Do not install the machine near heating or an air conditioning unit.

Avoid exposure to direct sunlight.

Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects.

Do not block the ventilation openings.

Do not place heavy objects or spill liquids on the machine.

Page 12

Function Key

Any function can be started by first pressing and then enter the function number, or by

pressing or scroll key repeatedly until the desired function appears on the display.

FUNCTION

Deferred Communication

1 = XMT 2 = Polling

Advanced Communication

1 = Not Used 2 = Confidential Communication 3 - 4 = Not Used 5 = LAN Relay XMT

Polling

1 = Polling 2 = Polled

Print List

1 = Journal (Print/View) 2 = One-Touch/Abbreviated/Directory Search List 3 = Program List 4 = Fax Parameter List 5 = Not Used 6 = Individual XMT Journal 7 = Directory Sheet

Set Mode

1 = User Parameters

• Date & Time

• Time Zone

• Logo

• Character ID

• ID Number (Fax Telephone Number)

• IP Address (This is a partial list, for additional

Functions, see page 49) 2 = One-Touch/Abbreviated Numbers 3 = Program Keys 4 = Fax Parameters 5 - 7 = Not Used 8 = Maintenance

• Cleaning Printer Roller

• Toner Order Form

Select Mode

1 = Communication Journal = OFF/ON/INC 2 = Delivery Notice = OFF/ON 3 = Cover Sheet = OFF/ON 4 = Password-XMT = OFF/ON 5 = RCV to Memory = OFF/ON 6 = XMT File Format = TIFF/PDF 7 - 8 = Not Used 9 = Memory XMT = OFF/ON

Edit File Mode

1 = File List (Print/View) 2 = Change Time/Station 3 = Delete File 4 = Print File 5 = Add Document 6 = Retry Incomplete File

Page 13

External View

Document Sub Tray

Getting to Know

Your Machine

Recording Paper Tray

Recording Paper Sub Tray

Printer Cover

Handset (Available as an option, see page 242)

ADF Door

Control Panel

Document Return Tray (Set on the upper Recording Paper Cassette)

Recording Paper Cassette (Standard)

250-sheet Recording Paper Cassette (Available as an option, see page 242)

Page 14

Control Panel

- Used to enter a pause when recording or dialing a telephone number, or to redial the last dialed number.

- Used to start Abbreviated Dialing. (See pages 94, 109 and 114)

- Used to separate the Sub-Address from the telephone number when dialing, or to

access some features of your PBX.

- Used to start On-Hook Dialing. (See page 117)

DX-800

Keypad

- Used for manual number dialing, recording phone numbers, and numerical entries.

Tone Key

- Used to temporarily change the dialing mode to Tone when Pulse mode is set. As a convenience it

can also be used to enter a period "." while entering IP Address information.

DX-800

- Used to switch the machine into energy saving mode. (See page 81)

- Used to set Normal, Lighter or Darker. (See page 86)

- Used to set Standard, Fine, Super-Fine, Halftone (Fine) or Halftone (S-Fine). (See page 88)

- Used to turn the verification stamp On or OFF. Lights when the verification stamp is set to ON.

- Blinks when the machine is transmitting a document or receiving.

- Lights when trouble occurs.

- Used to select Email communication (Internet Fax).

Page 15

- Press this button when you want to stop the communication, registration operation, or audible tone.

- Used to make copies and set operations. (See page 136)

- Used to reset all the previously set functions.

- Used to correct entered numbers or characters (Backspace).

Control Panel

Used for the following:

- Start or select a function.

- Search for a station name. (See pages 15, 109 and 115)

- Adjust the monitor and ringer volumes. (See page 43)

- Move the cursor while entering numbers and characters.

- Search the station name for Directory Search Dialing.

- Confirm the entered station for multi-station communication.

- Confirm the current communication modes (e.g. Page number, ID, Dialed Telephone number, File number) when the unit is ON LINE.

Getting to Know

Your Machine

DX-800

One-Touch Keys (01-28)

- Used for One-Touch Dialing. (See pages 93, 110 and 111)

Program Keys (P1-P4)

- Used to record long dialing procedures or Group Dialing Number keys. (See pages 142 to 149)

Character Keys

- The One-Touch Keys and Program Keys serve as character and symbol input keys which are used to record your LOGO, character ID and station name.

- Used to enter a symbol for the LOGO, character ID, station name and for the email address. Use or to select the desired symbol(s).

- Used to insert a space while entering LOGO, character ID, station name and email address.

- Used to switch between upper and lower character set.

Page 16

Pre Installation Information

Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions.

Your machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN (local area network):

• Send paper-based information as an Internet Email.

• Send Internet fax message (Direct IFAX XMT).

• Receive and print an Internet Email automatically.

• Forward received G3 fax message or Email automatically to the preprogrammed Email address or regular G3 fax machine (see "Fax Forward" on page 177).

• Route received G3 fax message automatically to the sender-specified Email address or G3 fax machine using ITU-T SUB-Address (see "Inbound Routing" on pages 156 to 159).

• Route received G3 fax messages automatically to the preprogrammed Email address or G3 fax machine using the sender’s fax ID code (see "Inbound Routing" on pages 156 to 159).

• Relay an Internet Email to a G3 fax machine via regular fax transmission (see "Relayed Transmission" on pages 181 to 193).

• Network scanning and printing.

To utilize the above functions, your machine needs to be set up properly on your network. Please contact

your network administrator for actual network setup.

Copy the Pre-installation Information form found at the end of this section on page 19, record the MAC Address on the form and ask your network administrator to complete the remaining information on the form. The MAC Address of your machine can be found in the Fax Parameter List printout (press

FUNCTION

Your machine can be set up as either SMTP mail server or POP3 client. Dependent on the type of setup, different functions are available as follows.

Sending paper-based information as an Internet Email

Sending and Receiving the Internet fax message with Direct SMTP protocol.

Receive and print an Internet Email automatically

Receive and print an Internet Email manually

Forward received G3 fax message or Email automatically

Route received G3 fax message automatically

Relay an Internet Email to G3 fax machine

SET

Function SMTP Server Setup POP3 Client Setup

Yes Yes

Yes No

Yes Yes

No Yes

Yes Yes

Yes No

NOTE

1. To function as SMTP mail server, your machine's email address must include its unique Host name within your company domain. This unique Host name must be registered within your network’s DNS (Domain Name System) server. Example: Internet_Fax@fax01.panasonic.com

2. Automatically refers to immediate SMTP transfer or immediate POP3 retrieval. Manually refers to manual retrieval of mail when configured as POP3 client.

3. If you are using DHCP to acquire the network parameters, contact your Network Administrator to reserve the obtained IP Address printed on the Fax Parameter List.

4. Your machine will receive, print, forward or relay emails in text message format and TIFF-F image file attachment only.

Page 17

Pre Installation Information

Setup as SMTP Mail Server

To install your machine as SMTP mail server, the following network parameters need to be programmed on your network and on your machine.

• IP Address of the DNS Server (if not available, see Note 2)

• IP Address of your machine

• Subnet Mask of your machine

• Name or IP Address of the Default SMTP mail server

• IP Address of the Default Gateway

• Email Address of your machine (see Note 1)

•Host Name

• SMTP Authentication Name (when authentication with the SMTP server is required)

• SMTP Authentication Password (when authentication with the SMTP server is required)

Email (from your machine to a PC) and Direct IFAX XMT Transmission

ifaxuser@fax01.panasonic.com

SMTP01.panasonic.com

(SMTP Mail Server)

Getting to Know

Your Machine

Direct IFAX XMT

Router(Gateway)

SMTP

POP3

ifaxuser@fax02.panasonic.com

popuser001@panasonic.com

Email (from a PC to your machine) and Direct IFAX XMT Reception

ifaxuser@fax01.panasonic.com

Direct IFAX XMT

Router(Gateway)

SMTP

popuser001@panasonic.com

ifaxuser@fax02.panasonic.com

POP02.panasonic.com

(POP Server)

SMTP01.panasonic.com

(SMTP Mail Server)

NOTE

2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name. If the DNS Server is not available, change the Fax Parameter No. 161 (DNS SERVER) to "1:Invalid". Then the machine will prompt you to enter the IP Address of the SMTP Server.

Page 18

Pre Installation Information

Setup as POP3 Client

To install your machine as POP3 Client, the following network parameters need to be programmed on your network.

• IP Address of the DNS Server (if not available, see Note 2)

• IP Address of your machine

• Subnet Mask of your machine

• Name or IP Address of the Default SMTP mail server

• IP Address of the Default Gateway

• POP Server Name or IP Address

• POP User Account Name

•POP Password

• Email Address of your machine (see Note 1)

Email Transmission (from your machine to a PC)

ifaxuser@fax01.panasonic.com

SMTP01.panasonic.com

(SMTP Mail Server)

Router(Gateway)

popuser001@panasonic.com

Email reception (from a PC to your machine)

ifaxuser@panasonic.com

Router(Gateway)

popuser001@panasonic.com

SMTP

POP3

SMTP

POP3

POP02.panasonic.com

(POP Server)

SMTP01.panasonic.com

(SMTP Mail Server)

POP02.panasonic.com

(POP Server)

NOTE

1. The email address format can be the same as your regular email address. If your email address is popuser001@panasonic.com, your machine's email address can be Internet_Fax@panasonic.com.

2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP and POP Server Names. If the DNS Server is not available, change the Fax Parameter No. 161 (DNS SERVER) to "1:Invalid". Then the machine will prompt you to enter the IP Address of the SMTP and POP Servers.

Page 19

Pre Installation Information

For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your network administrator for the required information and connection to the LAN. Important: Make a copy of this page and ask the Network Administrator to complete the required

information. After its returned, transfer the information to the back side of the front cover of this manual for future reference and troubleshooting.

User Information

Company Name Address Dept. City State Zip Code Tel. No. Fax No.

Internet Parameters (See page 49)

(1) IP Address: (2) Subnet Mask: (3) Default Gateway IP Address: (4) Primary DNS IP Address: (5) Secondary DNS IP Address: (6) Email Address: (7) SMTP Server IP Name : or *SMTP Server IP Address: (8) POP Server Name: or *POP Server IP Address: (9) POP User Name: (10) POP Password: (11) LDAP Server Name: or LDAP Server IP Address (12) LDAP Log In Name: (13) LDAP Password: (14) LDAP Search Base: (15) Host Name: (16) Default Subject: (17) Default Domain:

(18) Selectable Domains:

1. 6.

2. 7.

3. 8.

4. 9.

5. 10. (19) Remote Password: (20) Relay XMT Password: (21) Manager’s Email Address:

(22) Relay Domains (Domains Authorized for Relay Transmission):

1. 6.

2. 7.

3. 8.

4. 9.

5. 10. (23) Community Name (1): (24) Community Name (2): (25) Device Name: (26) Device Location:

Getting to Know

Your Machine

NOTE

1. Items in Bold, depict information obtained from you Network Administrator.

2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP and POP Server Names (items 3 and 7 above). If the DNS Server is not available, change the Fax Parameter No. 161 (DNS SERVER) to "1:Invalid". Then the machine will prompt you to enter the IP Address of the SMTP and POP Servers.

3. If required, the MAC Address of your machine can be obtained from the Fax Parameter List

printout, by pressing .

FUNCTION

SET

Page 20

Pre Installation Information

Explanation of Contents

MAC Address : MAC Address of your machine can be found in the Fax Parameter

List printout (press ).

(1) IP Address : The Internet Protocol (IP) address assigned to your machine.

(2) Subnet Mask : The Subnet Mask number.

(3) Default Gateway IP Address : The Default Gateway's IP Address.

(4) Primary DNS Server IP Address : The IP address of the Primary DNS Server.

(5) Secondary DNS Server IP Address : The second IP address of the Primary DNS Server.

(6) Email Address : The email address assigned to your machine. (Up to 60 characters)

(7) SMTP Server Name or SMTP Server IP

Address

(8) POP Server Name or POP Server IP

Address

(9) POP User Name : POP User Name. (Up to 40 characters)

(10) POP Password : POP Password. (Up to 10 characters)

(11) LDAP Server Name : The LDAP Server Name or IP Address. (Up to 60 characters)

(12) LDAP Log In Name : LDAP Login Name. (Up to 40 characters)

(13) LDAP Password : LDAP Password. (Up to 10 characters)

(14) LDAP Search Base : LDAP Search Base. (Up to 60 characters)

(15) Default Subject : The information to be added to the Subject Line for all outgoing

(16) Default Domain : Specify the Domain Name (up to 50 characters) to be added to

(17) Host Name : The name assigned to your machine. (Up to 60 characters)

(18) Selectable Domains : Enter up to 10 Domain Names that can be selected during manual

(19) Remote Password : Enter a security password (up to 10 characters) to allow Remote

(20) Relay XMT Password : Enter a password to provide network security to your Relay Station

(21) Manager’s Email Address : Enter you Department Manager’s email address for notification of all

(22) Relay Domain (01 to 10) : Enter up to 10 Domain Names that are authorized to access your

(23) Community Name (1) : Community Name used for the Network Device Locator. (Up to 32

(24) Community Name (2) : Community Name used for the Network Device Locator. (Up to 32

(25) Device Name : Device Name used for the Network Device Locator. (Up to 32

(26) Device Location : Device Location for the Network Device Locator. (Up to 32

: The SMTP Server Name (up to 60 characters). The SMTP Server

IP Address.

: The POP Server Name. (Up to 60 characters) The POP Server IP

Address.

emails. (Up to 40 characters)

frequently used or incomplete outgoing email addresses (i.e. @yourcompany.com).

email addressing. (Up to 30 characters)

Programming of the Internet Parameters and Auto Dialer or the retrieval of the Journal via email.

(for G3 relay purposes). (Up to 10 characters)

Internet relayed transmissions for supervision and cost control purposes. (Up to 60 characters)

Internet Fax for Relayed Transmission Request. (Up to 30 characters)

characters).

FUNCTION

SET

NOTE

1. All IP Addresses consist of 4 parts separated by periods "." (i.e. 165.113.245.2). For your convenience, you can use the TONE key to enter a period "." while entering the IP Address information.

Page 21

Internet Communication Features

Internet Fax Transmission

Your machine allows you to transmit documents over the Internet to another Internet Fax or a PC. The document is first scanned and converted into a TIFF-F or PDF* file, and then transmitted to the remote location as an attachment file to an email using MIME encoding.

Note: PDF file is only available if sending the document(s) to a PC.

The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached and lost.

When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing mail to your SMTP mail server, which in turn uses SMTP to send your mail to the Internet.

Internet Fax Delivery Notice (MDN)

If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition Notification when sending the message itself to a device supporting this notification function.

Getting to Know

Your Machine

Several email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax. As well as send a request for notification to the Internet Fax by email applications that support MDN (Message Disposition Notification) function.

For additional details on MDN, consult a suitable reference such as the Help file and the User's Guide of each respective email application.

Internet Fax Transmission

Message Delivery Notification (MDN)

DN request

Internet Fax Internet Fax

MDN request

response Capability Notification

MDN response

Capability Notification

MDN response

Eudora, Outlook Express, etc.

Legend :

: MDN Request from the Originator

: MDN Response with Capability Notification from the Recepient

: MDN Response from the Recipient

Eudora, Outlook Express, etc.

Page 22

Internet Communication Features

Direct SMTP (Direct IFAX XMT)

Simple Mail Transfer Protocol (SMTP) is used to transfer mail reliably and efficiently. An important feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP server.

Direct SMTP allows you to transmit documents to another Internet Fax directly without using an SMTP server. For this feature to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the IP Address). The Domain Name of the machines and other record information must be properly registered in the DNS server.

Further more, in common cases only email and web service from the Internet are permitted into the corporate intranet, and corporate network administrators are extremely unwilling to open the firewall for other, incoming services, since each opened path represents additional, potential security threats.

This makes Direct SMTP attractive because it can operate throughout the organization's Intranet.

Capability exchanges and content negotiations are also available to take advantageous communication between Internet Fax communications.

LAN

Internet Fax

Direct SMTP

Typical SMTP

routing

SMTP Server

Capability Exchange

Internet Fax

Internet

Page 23

Internet Communication Features

Internet Mail Reception

Your machine allows you to receive and print a PC transmitted email automatically or manually, depending on its setup configuration. However, if the received email includes a file attachment in a format other than TIFF-F, such as PDF, Word, Excel, Power Point, your machine prints an error message instead.

Getting to Know

Your Machine

Internet Fax

LAN LAN

Internet Fax

Internet Fax Transmission

Internet

Internet Mail Reception

Page 24

Internet Communication Features

Inbound Routing

Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to email address(s) or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line.

When an incoming Internet Fax, email or a regular fax document is received, your machine, checks for the following:

1. First, your machine checks whether a sub-address is included. If it is, it will look for a sub-address match within its auto dialer and will route the documents to the corresponding stations email address(s) and/or fax telephone number(s).

2. If no sub-address is specified, then your machine tries to match the originating fax machine’s Numeric ID (TSI) with the TSI routing information within its auto dialer and will route the documents to the corresponding stations email address(s) and/or fax telephone number(s).

G3 Fax

Fax Reception

Internet Fax

LAN

Transfer to a G3 Fax

Internet Fax

G3 Fax

NOTE

1. If the originating fax machine does not support the above sub-address function, sub-address destination(s) cannot be selected.

2. Your machine will allow you to register the same sub-address number for an email address and a telephone number. It will also allow you to "tag" multiple email addresses and/or fax telephone numbers for routing.

Page 25

Internet Communication Features

Fax Forward

Your machine is capable of transferring all received Internet email or regular G3 fax documents to a preprogrammed G3 fax or a PC destination.

Internet Fax

Getting to Know

Your Machine

LAN

Transfer to a PC

G3 Fax

Transfer to a G3 Fax

G3 Fax

Network Scanner

Your machine can be utilized as a network scanner by simply transmitting an image to a PC as TIFF-F or PDF attachment to an email. This feature was enhanced with an addition of a new Fax Parameter No. 164 (IFAX XMT HEADER), giving you a selection of whether to include the header when sending a document to an address in the same Domain as specified in the Default Domain parameter. (See Note 1)

NOTE

LAN

Internet Fax

1. When sending to a Domain other than as specified in the Default Domain parameter, the header will be included regardless of the selection.

Page 26

Internet Communication Features

Network Printer

Your machine can be utilized as a network printer by simply sending the documents created on your PC using various software applications to your machine via TCP/IP protocol.

There a two parts to setting up your machine as a network printer. Part 1 requires you to download the software (printer driver and LPR) from the web site listed below or install the software from the CD-ROM included with the machine.

The second part requires you to install and configure the software on your PC to work with your machine, (See the web site for details about the printer driver installation and operation.)

You can download the Panasonic’s printer driver and LPR monitor from any of the following URL addresses:

http://panasonic.co.jp/pcc/en/

LAN

Internet Fax

NOTE

1. The IP Address, Subnet Mask and Default Gateway IP Address (TCP/IP Gateway Address) must be programmed on your machine to use as a Network Printer.

Page 27

Internet Communication Features

Relayed Transmission

Your machine allows you to transmit an email received from an Internet Fax or PC connected to the LAN to multiple fax machines via a telephone line. You can attach files with the TIFF-F format to this email.

Using the Sub-address specified by the originating fax machine, your machine can then route the received documents to the remote machine via an email, which can then relay these documents to final destinations where the final recipient is a regular G3 fax machine.

Your machine also allows you to convert a data file from various application programs such as spreadsheet into a TIFF-F format file and then transmit this file attached to an email.

To convert applications into a TIFF-F formatted file, however, requires you to first download the software (TIFF Converter and MAPI Mail Linking program) from the web site listed below or install the software from the CD-ROM included with the machine. (Saved under the English\Extra\Tiff Converter folder) The second part requires you to install the software on your PC. (See the web site for details about the software installation and operation.)

You can download the Panasonic software from any of the following URL addresses:

http://panasonic.co.jp/pcc/en/

Getting to Know

Your Machine

Internet Fax

LAN

Transfer to a G3 Fax

Internet Fax

G3 Fax

Transfer to a G3 Fax

G3 Fax

Transfer to a G3 Fax

G3 Fax

Page 28

Internet Communication Features

Dynamic Host Configuration Protocol (DHCP)

DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, an Internet Fax can automatically acquire a unique IP address each time it connects to a network making IP address management an easier task for network administrators. When an Internet Fax logs on to the network, the DHCP server (see Note) selects an IP address from a master list and assigns it to the system. If you wish to enable the following options on your Internet Fax, a static (reserved by a Network Administrator) IP address and configurations must be used instead of the DHCP operation.

SMTP Receiving G3 Gateway Direct SMTP (Direct IFAX XMT)

Note:

If your machine fails to log onto the DHCP Server, the following message will display on the LCD:

DHCP ERROR

INFO. CODE=722

DHCP NOT RESPONDING 1:RETRY 2:DISABLE

Pressing "1:RETRY":

Will cause the machine to reboot and attempt to reconfigure the TCP/IP.

If your machine still cannot log onto the DHCP Server, you will be required to program the Internet User Parameters yourself manually, or ask your network administrator to resolve the DHCP Server logon problem.

Pressing "2:DISABLE":

Changes the DHCP setting (Fax Parameter No. 169 - DHCP CLIENT) to "1:Invalid", requiring you to program the Internet User Parameters yourself manually.

SMTP Authentication

The Internet's emergence as a worldwide digital infrastructure has dramatically encouraged a market for communications-oriented appliances. However, the no object security technique has gained widespread and dominant use over the Internet due to several reasons.

1. Internet mail is a multi-hop store and forward architecture, and use of channel-based security is generally difficult.

2. No single technique is recommended by the Internet Fax standard.

To improve and robust the system, Authentication through encryption based techniques are provided as a typical solution. The techniques may be associated with the transmission channel, such as by using Simple Authentication and Security layer (SASL). Some Internet Service Providers (ISP) take advantage of Internet mail service by providing an Authentication feature. Your Internet Fax provides the following three Authentication options.

1. SMTP Service Extension for Authentication (SMTP AUTH) -- while sending

2. Lightweight challenge-response mechanism POP (APOP) -- while receiving

3. POP before SMTP -- performs POP procedure prior to every SMTP transaction

Page 29

Internet Communication Features

Lightweight Directory Access Protocol (LDAP)

For convenience, your Internet Fax has an LDAP client feature to enable the search for recipient's email addresses from the LDAP server, which assists the entering of long email addresses. The Lightweight Directory Access Protocol (LDAP) is a protocol for accessing online directory services. An LDAP client connects to an LDAP server and asks a question. The server responds with an answer. Your Internet Fax indicates the search result from the LDAP server on the LCD display. This enables you to easily choose the recipients you wish to send to and saves you time from entering long and intricate email addresses.

Getting to Know

Your Machine

Page 30

Important Information

Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Telephone Network (PSTN) are as follows.

Differences between Internet Fax and Regular Fax

A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the receiving fax. You pay for the circuit. The two faxes negotiate a connection, synchronize and exchange image data. The Internet Fax works like an email, the image data is broken down into packets and transmitted through your Local Area Network (LAN) to the Internet or Intranet instead of using a telephone company’s network, thus saving you long distance costs.

Transmitted Document Confirmation

1. Your machine does not directly connect to the final destination (see Note below), but rather connects to a Mail Server via LAN. Therefore, if a document cannot be correctly transmitted due to an error, the erroneous mail may be returned from the Mail Server to your machine.

2. The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination location, traffic on the network or LAN system configuration.

3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore, when transmitting important or time sensitive documents, it is recommended that you follow up with a telephone call to confirm reception.

4. Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol. Erroneous mail may not be returned depending on the Mail Server.

Note:

1) Fax Parameter 172 (DIRECT IFAX XMT), if set to "Valid," allows you to configure One-Touch/ABBR so

that you can directly send to the destination without going through the Mail (SMTP) Server.

2) Your machine supports the Delivery Notice feature (see page 102).

Your machine Cannot Make a Phone Call via LAN

Your machine can only make a phone call using a regular telephone line (PSTN).

Dual Port Communication

Your machine's dual port capability, allows simultaneous G3 Fax Communication over regular telephone line (PSTN) and LAN Communication.

Transmission Resolution

In view of PC transmission, the factory default setting for the resolution is set to FINE mode. If required, this setting can be changed to Normal.

Internet Mail Reception

1. Your machine can receive text email from a PC and print ANSI characters. It will print a "❚" symbol if an unrecognized character is received.

2. Received email font and character size are fixed and cannot be changed.

3. Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording paper.

4. If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, Word, Excel, Power Point, your machine prints an error message instead.

5. If the received email includes attached TIFF-F formatted image files, the text and TIFF-F formatted image file will be printed on separate pages.

Page 31

Important Information

Sending a Document to a PC via LAN

When transmitting a document to an email address, the following instructions are sent as text message in addition to the TIFF-F formatted image file.

An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the following URL addresses:

http://panasonic.co.jp/pcc/en/

Note: If the document(s) being sent are in the PDF format, the following message is shown instead.

An image data in PDF format has been attached to this email.

Internet Relayed Transmission

To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you must set up your Network security. Enter a Relay Station Name, which is concealed from the final destinations and a Manager’s Email Address for notification of all Internet Relayed Transmissions.

Getting to Know

Your Machine

Page 32

Installing Your Machine

Main Unit and Accessories

Unpack the carton and check that you have all the accessories illustrated.

Machine

Telephone Line Cable Power Cord

CD-ROM

Toner Cartridge Recording Paper Tray

Operating Instructions

Page 33

Installing the Accessories

]

Final Installed View

Machine

Installing Your

Recording Paper Tray

Hook the projections into the square holes on the machine.

Handset Cradle

Hook the projections into the square holes on the machine. Connect the cable into the HANDSET jack on the machine.

[Available as an Option]

Handset

[Available as an Option]

Handset Cord

[Available as an Option

Page 34

Installing the Toner Cartridge

Toner Cartridge

Unpack the Toner Cartridge and rock it back

and forth as shown 5 or 6 times to even the

toner inside.

Remove the protective seal.

Note: Pull the seal slowly and straight out.

Printer Cover

Open the Printer Cover.

Page 35

Installing the Toner Cartridge

Printer Cover

Align the projections on both sides of the

Toner Cartridge with the grooves in the

machine as shown and insert the Toner

Cartridge into the machine.

Note: Lock the Toner Cartridge into place by

pressing the handle down and then pushing towards the rear of the machine.

Close the Printer Cover.

Machine

Installing Your

If you are replacing the Toner Cartridge, it is

recommended to clean the Printer Roller to

maintain good printing quality. To clean the

Printer Roller, follow the procedure on page

234.

Page 36

Loading the Recording Paper

How to Load the Recording Paper

Paper Specifications

In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. For detailed recommended paper specifications,

(See page 241).

How to Load the Recording Paper

Lift up the Paper Cassette slightly and slide it

out from the machine.

Paper Cassette

Remove the Paper Cassette Cover.

Cassette Cover

Shipping Screw

1. Remove the Shipping Screw securing the Pressure Plate.

2. Store the screw by attaching it to the post provided under the Paper Cassette Cover for future use.

Cassette Cover

Page 37

Loading the Recording Paper

How to Load the Recording Paper

Max. Paper

Capacity Mark

Paper

Width Guide

1. Load the paper into the Paper Cassette. Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper Width Guide and the right side of the tray. If it does not, the paper may feed into the printer incorrectly resulting in a paper jam.

Caution:

2. Re-install the Paper Cassette Cover.

Slide the Paper Cassette into the machine.

Make sure that the paper is set under the metal Paper Separation Clips and that it does not exceed the Maximum Paper Capacity Mark. You can load about 250 sheets (20 lb weight). For paper specification, see page 241.

Machine

Installing Your

Page 38

Adjusting the Paper Cassette for the Paper Length

How to Adjust the Paper Cassette for the Paper Length

The factory default Paper Length setting for the Paper Cassette is on Letter size. To change the paper length to A4 or Legal size, follow the steps below.

Release Latch

Paper Length Guide

Paper Width Guide

Max. Paper

Capacity Mark

LTR

LGL

1. Remove the paper from the Paper Cassette and place the cassette upside down on a flat surface.

2. While pushing down on the release latch, pull out the Paper Length Guide.

3. Turn the Paper Cassette upright.

4. Insert the Paper Length Guide hooks into the appropriate paper length slots (A4 or Legal) and slide the guide towards the back of the cassette until it locks in place.

5. Load the paper into the Paper Cassette.

Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper Width Guide and the right side of the tray. If it does not, the paper may feed into the printer incorrectly resulting in a paper jam.

Caution:

6. Replace the Paper Cassette Cover to the appropriate paper position (LTR, A4 or LGL).

NOTE

Slide the Paper Cassette into the machine.

The Recording Paper Size setting of the Fax Parameter No. 23 must match the paper loaded in the cassette. If you change the Recording Paper Size, please change the setting accordingly. (See page 80)

1. If you forget to change the Recording Paper Size setting in Fax Parameter No. 23 when different paper is installed in the cassette, the unit will Stop printing after the 1st page of an Incoming Fax and display a "PAPER SIZE MISMATCH" error. Then, the Recording Paper Size setting automatically adjusts to the proper size and the unit resumes printing the Incoming Fax from the 1st page.

Page 39

Adjusting the Paper Cassette for the Paper Width

How to Adjust the Paper Cassette for the Paper Width

The factory default Paper Width setting for the Paper Cassette is on Letter/Legal size. To change the paper width to A4 size, follow the steps below.

1. Release the left Paper Separation Clip latch.

2. Pull up the Paper Separation Clip to remove it.

3. Reposition the Paper Separation Clip into the A(A4) slot.

Machine

Installing Your

Paper Separation Clip

Paper

Width Guide

Max. Paper

Capacity Mark

LGL

LTR

4. Swing the Paper Separation Clip downward to latch it in place.

Caution:

2. Replace the Paper Cassette Cover to the appropriate paper position (LTR, A4 or LGL).

NOTE

Slide the Paper Cassette into the machine.

The Recording Paper Size setting of the Fax Parameter No. 23 must match the paper loaded in the cassette. If you change the Recording Paper Size, please change the setting accordingly. (See page 80)

Page 40

Connecting the LAN Cable, Telephone Line Cable and Power Cord

■ Power Cord

Plug one end of the power cord into an ordinary 3 prong AC outlet and the other end into the receptacle on the rear of the machine.

Note:

1. Make sure that the LAN Cable is plugged into the RJ-45 LAN Jack before applying power to the machine.

2. If the Dynamic Host Configuration Protocol (DHCP) is not available, an Information Code 722 will appear on the Display. Please refer to the Information Codes table on page 228 for additional information.

Warning: This apparatus must be properly grounded through an ordinary 3 prong AC outlet.

Do not break off the earth (ground) prong to fit a 2 prong outlet.

Power Cord (Included)

■ Telephone Line Cable

Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine.

RJ-11C Telephone Jack

Telephone Line Cable (Included)

■ Ethernet LAN Cable

Ethernet-Token-Ring Bridge (Optional Order No. UE-204006)

Ethernet LAN (10Base-T/100Base-TX)

10Base-T/100Base-TX Ethernet Hub

Cable (Not included)

NOTE

1. Your machine uses little power and you should keep it ON at all times. If the power is turned OFF for too long, the clock contents may be lost.

Page 41

Connecting the LAN Cable, Telephone Line Cable and Power Cord

External Telephone (Optional)

You can connect an additional standard single line telephone to the machine. To connect the telephone, break off the protective tab on the TEL jack.

Machine

Installing Your

RJ-45 LAN Jack (10Base-T/100Base-TX)

LINK Lamp

Illuminates when connected to the LAN. Lamp will not turn ON if the LAN Cable is defective (contains breaks).

ACTIVITY Lamp

Blinks when there is data traffic on the LAN.

LAN Cable (10Base-T/100Base-TX Cable)

Insert the plug until a click is heard. (LAN Cable is not included with the product.) Purchase a Category 5 Cable, compliant with EIA/TIA 568-A-5 standard.

Page 42

Setting the Dialing Method (Tone or Pulse)

Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below.

SET MODE (1-8)

ENTER NO. OR

FAX PARAMETER(1-182)

06 DIALING METHOD

2:TONE

NO.=

∨∧

❚

for “PULSE”.

for “TONE”.

06 DIALING METHOD

1:PULSE

06 DIALING METHOD

2:TONE

NOTE

1. For some countries, this feature is not available depending on the country’s regulation. The display may not show this feature.

Page 43

Adjusting the Volume

You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call.

Setting the Monitor Volume

* MONITOR *

You will hear the dial tone through the speaker.

❚

Machine

Installing Your

Setting the Ringer Volume

Standby

1 2

repeatedly to raise the volume.

repeatedly to lower the volume.

repeatedly to raise the volume.

MONITOR VOLUME

LOW [

LOW [ ]HIGH

MMM-dd-yyyy 15:00

❚❚❚❚❚❚❚❚

MONITOR VOLUME

RINGER VOLUME

(((( ☎ ))))

]HIGH

00%

NOTE

RINGER VOLUME

☎

repeatedly to lower the volume.

1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax Parameter No. 10 (KEY/BUZZER VOLUME). (See page 79)

Page 44

User Parameters

General Description

Your machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents.

Setting the Date and Time

In standby, the display will show the date and time. Once the date and time is set, it will automatically be updated.

SET MODE (1-8)

ENTER NO. OR

1:USER PARAMETERS? PRESS SET TO SELECT

∨∧

Enter the new date and time.

Ex: Month : October

1 0

Date : 12th

1 2

2 0 0 2

1 5 0 0

If you make a mistake, use or to move the cursor over the incorrect number, then overwrite it with a correct one.

Year : 2002

Time : 3:00 PM

DATE & TIME

❚

1-01-2002 00:00

DATE & TIME

10-12-2002 15:00

NOTE

1. The clock of your machine is equipped with D.S.T.(Daylight Saving Time) system. So, your clock will automatically set the time forward from 2:00 AM to 3:00 AM on the first Sunday of April and set the time back from 2:00 AM to 1:00 AM on the last Sunday of October. If your state does not use the D.S.T. system, change the Fax Parameter No. 35 (DAYLIGHT TIME) to "Invalid". (See page 81)

2. The current Date & Time must be set because it is required by the Telephone Consumer Act of

1991. (For details, see FCC NOTICE at the end of these Operating Instructions)

Page 45

User Parameters

Setting Your LOGO

When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your document.

SET MODE (1-8)

repeatedly until display shows;

ENTER NO. OR

1:USER PARAMETERS? PRESS SET TO SELECT

LOGO

❚

∨∧

Machine

Installing Your

Enter your LOGO (max. 25 characters and digits) by using the Character keys.

Ex:

If you make a mistake, use or to move the cursor

one space beyond the incorrect character, press then re-enter the new character.

If more than 19 characters are entered, the left side characters will scroll off the display.

A N A S O N I C

CLEAR

LOGO PANASONIC

❚

NOTE

1. Your Company Name or your name must be set as your LOGO because it is required by the Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of these Operating Instructions)

Page 46

User Parameters

Setting Your Character ID

If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your display.

SET MODE (1-8)

repeatedly until display shows;

ENTER NO. OR

1:USER PARAMETERS? PRESS SET TO SELECT

CHARACTER ID

❚

∨∧

Enter your Character ID (max. 16 characters and digits) by using the Character keys.

Ex:

If you make a mistake, use or to move the cursor

beyond the incorrect character, press then reenter the new character.

E A D SPACE O F F I C E

CLEAR

CHARACTER ID HEAD OFFICE

❚

NOTE

1. The special characters of Å, Ä, Ö, Ü, Æ, è and é cannot be used for Character ID.

Page 47

User Parameters

Setting Your ID Number (Fax Telephone Number)

If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on your display.

We suggest you use your facsimile telephone number as your ID number (max. 20 digits).

SET MODE (1-8)

ENTER NO. OR

1:USER PARAMETERS? PRESS SET TO SELECT

ID NO.

❚

∨∧

Machine

Installing Your

repeatedly until display shows;

Enter your ID (max. 20 digits) by using the keypad and

SPACE

Ex:

If you make a mistake, use or to move the cursor

one space beyond the incorrect number, press then re-enter the new number.

key to enter a space between numbers.

2 0 1

SPACE

5 5 5

SPACE

1 2 1 2

CLEAR

ID NO. 201 555 1212

❚

NOTE

1. You may use to enter a "+" character at the beginning of the ID number to indicate the following digit(s) for your country code.

Ex : +1 201 555 1212 +1 for U.S.A. country code. +81 3 111 2345 +81 for Japan country code.

2. Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of these Operating Instructions)

Page 48

Setting the Internet Parameters

Setting the User (Internet) Parameters

Before starting, you will need a completed copy of page 19 (Pre Installation Information). For your machine to be able to operate on the Network properly, the following five (5) Basic Parameters must be preprogrammed into the machine.

• IP Address

• Subnet Mask

• Default Gateway IP Address

• SMTP Server Name or IP Address

• Email Address Note: If DHCP server is available on your network, the IP Address, Subnet Mask and Default Gateway

IP Address will be acquired automatically.

SET MODE (1-8)

ENTER NO. OR

1:USER PARAMETERS? PRESS SET TO SELECT

∨∧

repeatedly until display shows;

Enter the IP Address using the keypad. Press or

to enter the period ".". (See Note 3)

Ex:

1 2

To continue setting other parameters, or press to return to standby.

1 7 8 2 4 0

STOP

IP ADDRESS

❚

IP ADDRESS

123.178.240.3

SUBNET MASK

❚

NOTE

1. To scroll the display to desired User Parameter in Step 3, press or .

2. If the DNS Server is not available, change the setting of the Fax Parameter No. 161 (DNS SERVER) to "Invalid", then enter the IP Address instead.

3. For convenience, you can use to enter a period "." while programming IP Addresses only.

Otherwise is used to enter an asterisk under other conditions.

Page 49

Setting the Internet Parameters

Setting the User Parameters for the LAN Interface

Depending on how your machine will be configured to communicate on the LAN, the appropriate parameters listed in the table below must be stored first. (See pages 16 to 20)

Parameter Comments

1 DATE & TIME Current Date and Time.

2TIME ZONE

3 LOGO Up to 25 characters & digits.

4 CHARACTER ID Up to 16 characters & digits.

5 ID NO. Your Fax Telephone Number. (Up to 20 digits)

6 (MAC ADDRESS)

7* IP ADDRESS

8* SUBNET MASK Subnet Mask assigned by the Network Administrator or the DHCP Server.

DEFAULT GATEWAY IP

ADDR

PRIMARY DNS SERVER

10*

IP ADDRESS

SECONDARY DNS

11*

SERVER IP ADDRESS

The Time Zone is required as part of the Email header information when sending Internet faxes.

Hardware Address hard-coded into your machine. (If required, can be obtained from the Fax Parameter List printout, by pressing [FUNCTION] [6] [4] [SET])

IP Address assigned to your machine by the Network Administrator or the DHCP Server.

Default Gateway IP Address assigned by the Network Administrator or the DHCP Server.

IP Address of the primary DNS Server. If the DNS Server is not available, change the setting of the Fax Parameter No. 161 (DNS SERVER) to "Invalid", then enter the IP Address instead.

IP Address of the secondary DNS Server.

Machine

Installing Your

12* EMAIL ADDRESS

13* SMTP SERVER NAME The name of the SMTP Mail Server. (Up to 60 characters)

14 SMTP SERVER IP ADDR IP Address of the SMTP Mail Server.

15* SMTP AUTH NAME

16* SMTP PASSWORD Password assigned to your machine. (Up to 10 characters)

17* POP SERVER NAME The name of the POP Mail Server. (Up to 60 characters).

18* POP SERVER IP ADDR IP Address of the POP Mail Server.

19* POP USER NAME User Name assigned to your machine. (Up to 40 characters)

20 POP PASSWORD Password assigned to your machine. (Up to 10 characters)

21 LDAP SERVER NAME The name of the LDAP Server. (Up to 60 characters)

22 LDAP LOG IN NAME Login Name assigned to your machine. (Up to 40 characters)

23 LDAP PASSWORD Password assigned to your machine. (Up to 10 characters)

24 LDAP SEARCH BASE ID for starting the search in the directory on the LDAP server. (Up to 60 Characters)

25 HOST NAME The Host Name assigned to your machine. (Up to 60 characters)

26 DEFAULT SUBJECT

The Email Address assigned to your machine for sending and receiving. (Up to 60 characters)

User name required to login to the SMTP Server before it allow to send email messages. (Up to 40 characters).

The default information to be added to the Subject Line for all outgoing Email (up to 40 characters). To manually input this information before transmission, change the Fax Parameter No. 159 (SUBJECT LINE ENTRY) to "2:Valid".

Continued on the next page...

Page 50

Setting the Internet Parameters

Setting the User Parameters for the LAN Interface

Parameter Comments

When the outgoing email address is incomplete by SMTP standards, the Frequently

27 DEFAULT DOMAIN

Sent Domain specified here will be automatically added to the email address. This feature is also useful as a shortcut when manually entering email addresses to a frequently used Domain. (Up to 50 characters)

SELECTABLE DOMAINS

(01) ~ (10)

29 REMOTE PASSWORD

30 RELAY XMT PASSWORD

MANAGER’S EMAIL

ADDR

RELAY DOMAIN

(01) ~ (10)

COMMUNITY NAME

(01) ~ (02)

34 DEVICE NAME Device Name used for the Network Device Locator.

35 DEVICE LOCATION Device Location for the Network Device Locator.

Enter up to 10 Domain Names that can be selected after the Domain "@" key is pressed using the "\/ or /\" key during Manual email addressing. (Up to 30 characters)

This is a security password that allows Remote Programming of the Internet Parameters and Auto Dialer or the retrieval of the Journal via an Email. (Up to 10 characters)

A password that provides Network security for your Relay Station (used exclusively for G3 relay purposes). (Up to 10 characters)

Department Manager’s Email Address for notification of all Internet relayed transmissions for supervision and cost control purposes. (Up to 60 characters)

Enter up to 10 Domain Name(s) that have been authorized to access your Internet Fax for Relayed XMT Request. (Up to 30 characters) Relay Domain, a.k.a. Domain Name in your machine.

Community Name used for the Network Device Locator.

* Contact your Network Administrator for this Information.

Page 51

Programming or Retrieving Parameters via Email

Using Email to Program or Retrieve Parameters

This feature is a powerful tool, which provides a convenient and easy way of retrieving or programming Internet Parameters, One-Touch, ABBR Dialing Numbers, Program keys and Journal retrieval from your PC by sending a text email message to your machine. Using your email application’s "Subject:" line as a command-input field, you can request your machine to perform the following commands:

"Subject:" Line Command Function

1 #set parameters(password)# Programs the Internet Parameters 2 #get parameters(password)# Retrieves the Internet Parameters 3 #set abbr(password)# Programs the Auto Dialer 4 #get abbr(password)# Retrieves the Auto Dialer Data 5 #get jnl(password)# Retrieves the current Journal data

Where: "set" is used to program the data

"get" is used to retrieve the data "parameters" represents Internet Parameters "abbr" represents Auto Dialer "jnl" represents Journal "password" is the Remote Password programmed in your machine's User Parameters (i.e. 123456789). Must be enclosed within the parenthesis "( )". The command must be enclosed within the hash (#) signs.

Machine

Installing Your

Using a PC to Input the Internet Parameters Remotely

This feature provides a convenient and an easy way to input the Internet Parameters right from your PC by sending a text email message to your machine. The following parameters can be input remotely via a PC. The other parameters must be entered from the machine in the User Parameters. (See page 48)

• Sender Selection (up to 24 User Names, see page 150)

• Default Domain

• Selectable Domains (up to 10 additional Domain Names)

• Remote Password

• Manager’s Email Address

• Relay XMT Password

• Relay Domain (up to 10 Domain Names authorized for Relay XMT Request)

• LDAP Server Name

• LDAP Login Name

•LDAP Password

• LDAP Search Base

• Community Name (up to 2 Community Names)

• Device Name

• Device Location Your machine interprets the command that you enter in the "Subject" line of your email message and performs one of the following functions, it Retrieves or Stores data into the Internet Parameters (User Parameters). The two types of commands that can be entered in the "Subject" line of your email:

1) To Store data, type

2) To Retrieve data, type

NOTE

#set parameters(password)#

#get parameters(123456789)#

1. To activate this feature, change the Fax Parameter No. 158 (PC REMOTE UPDATE) to "Valid". (See page 84)

: where the "password" is the Remote Password programmed in

your machine's User Parameters (i.e. 123456789). You can enter the Internet Parameters shown above with this command the first time. However, if these fields already contain data, do not use this command as the existing information will be deleted and overwritten. Use the Retrieve command below instead, refer to pages 54 to 55.

Page 52

Programming or Retrieving Parameters via Email

Inputting the Internet Parameters for the First Time

Create a script in the message body of a plain text email and send it to your machine's email address. The "Subject" line of the email must be as follows:

#set parameters(password)#

Important : Do not use the above command if these fields already contain data,

The script sample to input the Internet Parameters is shown below.

: where the "password" is the Remote Password programmed in your

machine's User Parameters. For security, always input a Remote Password in the User Parameters. [If the password was not programmed, represent it with "( )" and assign a password now. Ex: #set parameters( )#].

the existing information will be deleted and overwritten. Retrieve and backup the existing data onto your PC first by following the procedures for Retrieving and Editing the Internet Parameters on pages 54 to 57.

(1)

(2)

(3)

(4)

(a)

(b)

(c)

(d)

(a)

(b)

(c)

(d)

(a)

(b)

(c)

(d)

(1) To : Your machine's email address.

From : This field is normally not visible when creating new email message(s).

It is your default email address (email application), for retrieving the Internet Parameters and for error message notification. (Can be programmed with the configuration tool of your email program.)

Subject : To Store data, type: #set parameters(password)#

(5)

(6)

(7)

Page 53

Programming or Retrieving Parameters via Email

Inputting the Internet Parameters for the First Time

(2) @sender to @end : Defines the Sender information to be set in section (2) between @sender to @end

block. Register up to 24 User Names and their Email Addresses for the Sender Selection feature (See page 150). Separate each data field with a semicolon (;). (If the remaining fields are to remain blank, insert a semicolon (;) for each blank field) The data string for each Sender Selection should be defined within a single line. The syntax is: <Sender Selection Number>;<User Name>;<Email Address> (a) 01 to 24: Indicates the Sender Selection Numbers (b) User Name (25-characters maximum) (c) Email Address (60-characters maximum)

(3) @select-domain to @end : Defines the Selectable Domains to be set in section (3) between @select-domain

to @end block. Register up to 10 Domain Names that can be selected during manual email addressing. (30-characters maximum) The syntax is: <Number>;<Domain>

(4) @relay-domain to @end : Defines the Domain Names to be set in section (4) between @relay-domain to

@end block. Register up to 10 Domain Names that have been authorized to access your Internet Fax for Relayed XMT Request. (30-characters maximum)

(5) @system to @end : Defines the Internet Parameters to be set in section (5) between @system to

@end block. Register the following Internet Parameters. (a) Default Domain (50-characters maximum).

The syntax is: domain; <Default domain name>

(b) Manager’s Email Address (60-characters maximum).

The syntax is: manager; <Manager’s Email Address>

The syntax is: relay; <Relay XMT Password>. Quotation marks " " enclosing the password, is required, as shown in the example above.

(d) Remote Password (10-characters maximum).

The syntax is: remote; <Remote Password>. Quotation marks " " enclosing the password, is required, as shown in the example above.

(6) @ldap to @end : Defines the LDAP Parameters to be set in section (6) between @ldap to @end

block. Register the following Internet Parameters. (a) LDAP Server Name (60-characters maximum).

The syntax is: server;<LDAP Server Name>

(b) LDAP Login Name (40-characters maximum).

The syntax is: login;<LDAP Login Name>

The syntax is: password;<LDAP Password>Quotation marks " " enclosing the password, is required, as shown in the example above.

(d) LDAP Search Base (40-characters maximum).

The syntax is: base;<LDAP Search Base>

(7) @mib to @end : Defines the MIB to be set in section (7) between @mib to @end block. Register

the following Internet Parameters. (a) Community Name(1) (32-characters maximum).

The syntax is: com_name1;<Community Name(1)>

(b) Community Name(2) (32-characters maximum).

The syntax is: com_name2;<Community Name(2)>

The syntax is: device;<Device Name>

(d) Device Location(32-characters maximum).

The syntax is: location;<Device Location>

Machine

Installing Your

NOTE

1. The machine cannot be programmed via email while it is communicating or printing.

Page 54

Programming or Retrieving Parameters via Email

Retrieving the Internet Parameters for Backup

To retrieve the existing Internet Parameters, send a plain text email to the your machine's email address with the following command in the "Subject" line:

#get parameters(password)#

(1) To : Your machine's email address.

From : This field is normally not visible when creating new email message(s).

Subject : To Retrieve data, type: #get parameters(password)#

: where the "password" is the Remote Password programmed in your

machine's User Parameters (i.e. 123456789). For security, always input a Remote Password in the User Parameters. If it was not programmed, signify with "()" (i.e. #get parameters()#). Make sure that the CC..., Bcc... lines and the body of the email message is Blank.

(1)

It is your default email address (email application), for retrieving the Internet Parameters and for error message notification. (Can be programmed with the configuration tool of your email program.)

Page 55

Programming or Retrieving Parameters via Email

Retrieving the Internet Parameters for Backup

After receiving the email message requesting the Internet Parameters, your machine sends back an email to the address specified in the "From:" line with the Internet Parameters in the body of the email.

Your Machine’s Internet Parameters Email Sample

(3)

Machine

Installing Your

(1)

(2)

(4)

(5)

(6)

(7)

(1) To : Your email address that was used to retrieve the Internet Parameters.

From : Your machine's email address.

Subject : Your machine’s System Parameter List

(2) @sender to @end : Defines up to 24 User Names and their Email Addresses programmed in your

machine for the Sender Selection in section (2) between @sender to @end block.

(3) @select-domain to @end : Defines up to 10 alternate Domain Names programmed in your machine for the

Selectable Domains in section (3) between @select-domain to @end block.

(4) @relay-domain to @end : Defines up to 10 Domain Names programmed in your machine that have been

authorized to access your Internet Fax for Relayed XMT Request in section (4) between @relay-domain to @end block.

Continued on the next page...

Page 56

Programming or Retrieving Parameters via Email

Retrieving the Internet Parameters for Backup

(5) @system to @end : Defines the following Internet Parameters programmed in your machine in section

(5) between @system to @end block. (a) Default Domain (b) Manager’s Email Address (c) Relay XMT Password (d) Remote Password

(6) @ldap to @end : Defines the following Internet Parameters programmed in your machine in section

(6) between @ldap to @end block. (a) LDAP Server Name (b) LDAP Login Name (c) LDAP Password (d) LDAP Search Base

(7) @mib to @end : Defines the following Internet Parameters programmed in your machine in section

(7) between @mib to @end block. (a) Community Name(1) (b) Community Name(2) (c) Device Name (d) Device Location

Page 57

Programming or Retrieving Parameters via Email

Editing the Retrieved or Backup Internet Parameters File

After receiving your machine’s email with the Internet Parameters, store the email file as text (.txt) on your PC for backup purposes.

To change or update the Internet Parameters, follow the steps below:

1. Create a New Email Message, fill out the "To" and "From" Address line and the Subject line information for section (1) below:

To : Your machine's email address.

From : This field is normally not visible when creating new email message(s).

It is your default email address (email application), for retrieving the Internet Parameters and for error message notification.

Subject : To Store data, type: #set parameters(password)#

2. Open the backup, Internet Parameter text file. Copy the body text and paste it on the body of the newly created email message.

3. Delete any headers that may be present in the body of the email, as unsupported data will be rejected. The information following the "#" sign is ignored by your machine.

4. Edit a parameter and/or add additional Sender Name(s) or Domain Name(s).

5. When finished, use the "File/Save as..." command and save the updated file with ".txt" extension as a backup.

6. Send the email message to your machine to update the Internet Parameters.

Machine

Installing Your

Page 58

Programming or Retrieving Parameters via Email

Editing the Retrieved or Backup Internet Parameters File

Your Machine’s Internet Parameters Email Sample

(1)

(8)

[Löschen sie diese kopfzeile, bevor sie eine E-Mail versenden.]

MMM-dd-yyyy

(2)

(3)

(4)

(5)

(6)

(7)

(1) To : Your machine's email address.

From : This field is normally not visible when creating new email message(s).

It is your default email address (email application), for retrieving the Internet Parameters and for error message notification. (Can be programmed with the configuration tool of your email program.)

Subject : To Store data, type: #set parameters(password)#

Page 59

Programming or Retrieving Parameters via Email

Editing the Retrieved or Backup Internet Parameters File

(2) @sender to @end : Defines the Sender information to be set in section (2) between @sender to @end

block. Edit, Delete or Register up to 24 User Names and their Email Addresses for the Sender Selection feature (See page 150). Separate each data field with a semicolon (;). (If the remaining fields are to remain blank, insert a semicolon (;) for each blank field) The data string for each Sender Selection should be defined within a single line. The syntax is: <Sender Selection Number>;<User Name>;<Email Address> (a) 01 to 24: Indicates the Sender Selection Numbers (b) User Name (25-characters maximum) (c) Email Address (60-characters maximum)

(3) @select-domain to @end : Defines the Selectable Domains to be set in section (3) between @select-domain

to @end block. Register up to 10 alternate Domain Names that can be selected during manual email addressing. (30-characters maximum) The syntax is: <Number>;<Domain>

(4) @relay-domain to @end : Defines the Domain Names to be set in section (4) between @relay-domain to

@end block. Register up to 10 Domain Names that have been authorized to access your Internet Fax for Relayed XMT Request. (30-characters maximum)

(5) @system to @end : Defines the Internet Parameters to be set in section (5) between @system to

@end block. Register the following Internet Parameters. (a) Default Domain (50-characters maximum).

The syntax is: domain; <Default domain name>

(b) Manager’s Email Address (60-characters maximum).

The syntax is: manager; <Manager’s Email Address>

The syntax is: relay; <Relay XMT Password>. Quotation marks " " enclosing the password, is required, as shown in the example above.

(d) Remote Password (10-characters maximum).

The syntax is: remote; <Remote Password>. Quotation marks " " enclosing

the password, is required, as shown in the example above. (Notice that for the above example, we have changed the Manager’s Email Address, Relay XMT Password and the Remote Password)

(6) @ldap to @end : Defines the LDAP Parameters to be set in section (6) between @ldap to @end

block. Register the following Internet Parameters. (a) LDAP Server Name (60-characters maximum).

The syntax is: server;<LDAP Server Name> (b) LDAP Login Name (40-characters maximum).

The syntax is: login;<LDAP Login Name> (c) LDAP Password (10-characters maximum).

The syntax is: password;<LDAP Password>Quotation marks " " enclosing the

password, is required, as shown in the example above. (d) LDAP Search Base (40-characters maximum).

The syntax is: base;<LDAP Search Base>

(7) @mib to @end : Defines the MIB to be set in section (7) between @mib to @end block. Register

the following Internet Parameters. (a) Community Name(1) (32-characters maximum).

The syntax is: com_name1;<Community Name(1)> (b) Community Name(2) (32-characters maximum).

The syntax is: com_name2;<Community Name(2)> (c) Device Name(32-characters maximum).

The syntax is: device;<Device Name> (d) Device Location(32-characters maximum).

The syntax is: location;<Device Location>

(8) : This header must be deleted before the email is sent to your machine for

reprogramming of Internet Parameters. The information following the "#" sign is ignored by your machine, therefore, you can leave it as is, or delete it if you wish.

Machine

Installing Your

Page 60

Programming or Retrieving Parameters via Email

Using a PC to Update the Auto Dialer Remotely

This feature provides a convenient and an easy way to Update, Backup or Restore the Phone Book data right from your PC by sending a text email message to your machine.

Your machine interprets the command that you enter in the "Subject" line of your email message and performs one of the following functions, it Retrieves or Stores data into the Auto Dialer (Phone Book).

The two types of commands that can be entered in the "Subject" line of your email:

1) To Store data, type

2) To Retrieve data, type

#set abbr(password)#

#get abbr(123456789)#

: where the "password" is the Remote Password programmed in

your machine's User Parameters (i.e. 123456789). You can program any known unused Auto Dialer location(s) with this command for the first time, without having to Retrieve the Phone Book data first. If the desired Auto Dialer location already contains data, your machine will overwrite the existing data, therefore, we recommend that you use the Retrieve command below instead. To edit existing Auto Dialer locations, refer to pages 66 to 67.

NOTE

1. To activate this feature, change the Fax Parameter No. 158 (PC REMOTE UPDATE) to "Valid". (See page 84)

Page 61

Programming or Retrieving Parameters via Email

Deleting the Entire Auto Dialer

If you wish to delete the entire Auto Dialer data in your machine, type the following command in the body of the email message:

@command delete @end

This command can also be inserted before the @begin to @end block, to erase the entire Auto Dialer data first, then reprogram it with new data. This method will also prevent the "Overwrite Warning Message" that is sent back from your machine, when the current Auto Dialer station is overwritten.

To erase the entire Auto Dialer data, type the following command in the "Subject" line of your email:

Machine

Installing Your

#set abbr(password)#

: where the password is the Remote Password programmed in your

machine's User Parameters. Retrieve and backup the existing data onto your PC first by following the procedures for Retrieving and Editing on pages 64 to 67.

Page 62

Programming or Retrieving Parameters via Email

Programming One-Touch/ABBR. No. for the First Time

Create a script in the message body of a plain text email and send it to your machine's email address.The "Subject" line of the email must be as follows:

#set abbr(password)#

The script sample to program the One-Touch/ABBR. No. for the first time is shown in the illustration below:

First Time Remote Programming of One-Touch/ABBR. No. Sample

(a)

(b) (c) (d) (e)

Headquarters

(a)

(d)

(e)

(f)

(h)

: where the password is the Remote Password programmed in your

machine's User Parameters.

(1)

(2)

(b) (c)

(g)

(f)

(3)

Page 63

Programming or Retrieving Parameters via Email

Programming One-Touch/ABBR. No. for the First Time

Explanation of Contents

(1) To : Your machine's email address.

From : This field is normally not visible when creating new email message(s).

It is your default email address (email application), for retrieving the Phone Book data and for error message notification. (Can be programmed with the configuration tool of your email program.)

Subject : To Store data, type: #set abbr(password)#

To Retrieve data, type: #get abbr(password)#

(2) @begin to @end block : Defines the data to be set into the Phone Book between @begin to @end block.

Separate each data field with a semicolon (;). (If the remaining fields are to remain blank, insert a semicolon (;) for each blank field) The data string for each station should be defined within a single line. (a) Entry-number: One-Touch, ABBR. No. or Program Keys to be programmed

001 to 100: indicates ABBR. No. 001 to 100 (100 stations maximum) 1001 to 1028: indicates One-Touch numbers from 01 to 28 2001 to 2004: indicates Program Keys (P1 to P4 programmed as

One-Touch dialing number)

(b) Station-name: Name of the station being programmed (15 alpha-numeric

characters maximum)

programmed (d) Routing-subaddress: sub-address to be used for routing (20-digit maximum) (e) Routing-id-number: TSI to be used for routing (20-digit maximum) (f) The End Receiving Station’s telephone number is entered after the hash sign

(#).

(3) @program to @end : Defines the data to be set into Program Keys as a Group Key or POP Access Key

between @program to @end block. (a) Program Key: P01 - P04 (b) Station-name as a Group Key: Name of the station being programmed (15

alpha-numeric characters maximum) (c) GROUP: The syntax used to set the Program Key as a Group Key (d) Entry-number: One-Touch, ABBR. No. or Program Keys to be programmed

001 to 100: indicates ABBR. No. 001 to 100 (100 stations maximum) 1001 to 1028: indicates One-Touch numbers from 01 to 28 2001 to 2004: indicates Program Keys (P1 to P4 programmed as

One-Touch dialing number) (e) POP: The syntax used to set the Program Key as a POP Access Key (f) POP User-name: Name of the station being programmed (40 alpha-numeric

characters maximum) (g) POP Password: POP Password (10 alpha-numeric characters maximum) (h) Set whether the emails on the POP Server are deleted after retrieving the

emails.

Machine

Installing Your

NOTE

1. If a POP user account is programmed into the P1 to P4 program keys, the data programmed for this key cannot be deleted, even when the delete command is specified.

2. The email address and the telephone number cannot be programmed via email when:

• One-Touch Number has been used for communication reservation.

• Received documents are stored in the image data memory of the machine.

• While the machine is communicating or printing.

3. When the email address and telephone number are programmed via email, a program result email is sent back.

4. Some email applications automatically insert a line feed in the middle of a line when the number of characters in a line exceed a specific number. Turn "Off" the automatic line feed, or define the number of characters per line to prevent a line feed, or the data will be ignored.

Page 64

Programming or Retrieving Parameters via Email

Retrieving One-Touch/ABBR. No. Data for Backup

To retrieve the existing auto dialer data, send a plain text email to your machine's email address with the following command in the "Subject" line:

#get abbr(password)#

Make sure that the Cc, Bcc lines and the body of the email message is Blank.

Retrieving One-Touch/ABBR. No. Data Sample

: where the "password" is the Remote Password programmed in your

machine's User Parameters (i.e. 123456789).

(1)

(1) To : Your machine's email address.

From : This field is normally not visible when creating new email message(s).

It is your default email address (email application), for retrieving the One-Touch/ ABBR. No. data and for error message notification. (Can be programmed with the configuration tool of your email program.)

Subject : To Retrieve data, type: #get abbr(password)#

Page 65

Programming or Retrieving Parameters via Email

Retrieving One-Touch/ABBR. No. Data for Backup

After receiving the email message requesting the existing auto dialer data, your machine sends back an email to the address specified in the "From:" line with the auto dialer information in the body of the email.

Your Machine’s Auto Dialer Email Sample

(1)

fax@mgcs.co.jp MMM-dd-yyyy 14:15

Headquarters

Machine

Installing Your

(2)

(3)

(1) To : Your email address that was used to retrieve the Auto Dialer data.

From : Your machine's email address.

Subject : ONE-TOUCH/ABBR. List

(2) @begin to @end block : Defines One-Touch Keys, Abbreviated Dialing Numbers and Program Keys stored

as a One-Touch Key programmed in your machine in section (2) between @begin to @end block.

(3) @program to @end : Defines Program Keys stored as a Group Key or POP Access Key programmed in

your machine in section (3) between @program to @end block.

Page 66

Programming or Retrieving Parameters via Email

Editing the Retrieved or Backup One-Touch/ABBR. No. Data File

After receiving your machine email with the auto dialer data, store the email file as text (.txt) on your PC for backup purposes.

To change or update the auto dialer, follow the steps below:

1. Create a New Email Message, fill out the "To" and "From" Address line and the Subject line information for section (1) below:

To : Your machine's email address.

From : This field is normally not visible when creating new email message(s).

It is your default email address (email application), for retrieving the One-Touch/ ABBR. No. data and for error message notification.

Subject : To Store data, type: #set abbr(password)#

2. Open the backup, auto dialer text file. Copy the body text and paste it on the body of the newly created email message.

3. Delete any headers that may be present in the body of the email, as unsupported data will be rejected. The information following the "#" sign is ignored by your machine.

4. Edit and/or add additional One-Touch/ABBR. No. stations.

5. When finished, use the "File/Save as..." command and save the updated file with ".txt" extension as a backup.

6. Send the email message to your machine to update the auto dialer.

Your Machine’s Auto Dialer Email Sample

(1)

[Löschen sie diese kopfzeile, bevor sie eine E-Mail versenden]

fax@mgcs.co.jp MMM-dd-yyyy

(a)

(b) (c) (d) (e)

Headquarters

(a)

(b) (c)

(d)

(f)

(h)

(e)

(g)

(5)

(2)

(f)

(4)

(3)

Page 67

Programming or Retrieving Parameters via Email

Editing the Retrieved or Backup One-Touch/ABBR. No. Data File

(1) To : Your machine's email address.

From : This field is normally not visible when creating new email message(s).

Subject : To Store data, type: #set abbr(password)#

(2) @begin to @end block : Defines the One-Touch Keys, Abbreviated Dialing Numbers and Program Keys

stored as a One-Touch Key to be set in section (2) between @begin to @end block. Edit, Delete or Register the information. Separate each data field with a semicolon (;). (If the remaining fields are to remain blank, insert a semicolon (;) for each blank field) The data string for each station should be defined within a single line. The syntax is:<Entry-number>;<Station-name>;<Station-address>;<Routingsubaddress>;<Routing-id-number> (a) Entry-number: One-Touch, ABBR. No. or Program Keys to be programmed

001 to 100: indicates ABBR. No. 001 to 100 (100 stations maximum) 1001 to 1028: indicates One-Touch numbers from 01 to 28 2001 to 2004: indicates Program Keys (P1 to P4 programmed as

One-Touch dialing number)

(b) Station-name: Name of the station being programmed (15 alpha-numeric

characters maximum)

(#).

(3) @program to @end : Defines the Program Keys stored as a Group Key or POP Access Key to be set in

section (3) between @program to @end block. Edit, Delete or Register the information. (a) Program Key: P01 - P04 (b) Station-name as a Group Key: Name of the station being programmed (15

alpha-numeric characters maximum) (c) GROUP: The syntax used to set the Program Key as a Group Key (d) Entry-number: One-Touch, ABBR. No. to be programmed

001 to 100: indicates ABBR. No. 001 to 100 (100 stations maximum) 1001 to 1028: indicates One-Touch numbers from 01 to 28 2001 to 2004: indicates Program Keys (P1 to P4 programmed as

One-Touch dialing number) (e) POP:The syntax used to set the Program Key as a POP Access Key. (f) POP User-name: Name of the POP user account (40 alpha-numeric characters

maximum) (g) POP Password: POP Password (10 alpha-numeric characters maximum) (h) Set whether the emails on the POP Server are deleted after retrieving the

emails.

(4) These 2 ABBR. No. stations were added to the list.

(5) This header must be deleted before the email is sent to your machine for reprogramming of One-Touch/ABBR. No.

The information following the "#" sign is ignored by your machine, therefore, you can leave it as is or delete it if you wish.

Machine

Installing Your

Page 68

Programming or Retrieving Parameters via Email

Using Email to Retrieve the Journal

To retrieve the existing Journal data, send an email to your machine's email address with the following command in the "Subject" line:

#get jnl(password)#

The Journal will be send back to the originating station’s email address. After receiving the journal, use a fixed width font (i.e. Courier), in order to align the received journal’s contents on the PC. A separate email message is sent by your machine, an "Internet Fax Return Receipt" to the Manager’s email address programmed in the User Parameters, informing of the Journal transfer.

: where the "password" is the Remote Password programmed in your

machine's User Parameters (i.e. 123456789).

NOTE

1. To activate this feature, change the Fax Parameter No. 158 (PC REMOTE UPDATE) to "Valid". (See page 84)

Page 69

memo

Machine

Installing Your

Page 70

Programming Your Machine

Programming Email Address and Telephone Numbers

Programming the Auto Dialer

One-Touch and Abbreviated dialing / email addressing are two fast ways of dialing full telephone numbers or email addresses. To use these dialing or addressing methods, you must first store the telephone numbers or email addresses into the Auto Dialer.

To program the One-Touch key, follow the steps below

SET MODE (1-8)

ENTER NO. OR

1:ONE-TOUCH 2:ABBR NO.

∨∧

Ex:

To change the input mode (between "ENTER EMAIL ADDRESS" and "ENTER TEL. NO."),

press .

Enter the email address using character keys (up to 60 characters).

Ex:

b c

o m

a n a s o n i c

ONE-TOUCH< > PRESS ONE-TOUCH

<01> E

NTER EMAIL ADDRESS

<01> E

NTER TEL. NO.

<01> abc@panasonic.com

❚

Press the key and enter the full

or part of email address/station name. Then, press or

keys if you wish to use the LDAP Server to acquire and program the email address and the station names. (See page 95)

Ex: to search for NEW_YORK@panasonic.co

Enter the telephone number (up to 36 digits including pauses and spaces).

Ex:

DIRECTORY SEARCH

PAUSE

5 5 5

SPACE

1 2

ENTER LETTER(S)

❚

ENTER LETTER(S) N

❚

(01)Panasonic NT002 NEW_YORK@panasonic.c

<01> 9-555 1234

❚

Page 71

Programming Email Address and Telephone Numbers

Programming the Auto Dialer

<01>ENTER NAME

Enter the station name using character keys (up to 15 characters).

abc@panasonic.com

<01>Panasonic NY002 NEW_YORK@panasonic.c

<01>ENTER NAME 9-555 1234

<01> SALES DEPT abc@panasonic.com

❚

Your Machine

Programming

Ex:

To record another number, repeat Steps 4 to 8.

To return to standby, press .

A L E S

SPACE

E P TD

STOP

<01> SALES DEPT NEW_YORK@panasonic.c

<01> SALES DEPT 9-555 1234

ONE-TOUCH< > PRESS ONE-TOUCH

❚

NOTE

1. If you enter the Station name with the Fax Parameter 172 (DIRECT IFAX XMT) set to "Valid," you are allowed to select the usage of Direct IFAX XMT.

Page 72

Programming Email Address and Telephone Numbers

Programming the Auto Dialer

To program the ABBR. dialing number or email address

SET MODE (1-8)

ENTER NO. OR

1:ONE-TOUCH 2:ABBR NO.

ABBR[❚] ENTER ABBR NO.

∨ ∧

Ex: (001 to 100, up to 100 stations)

0 2 2

To change the input mode (between "ENTER EMAIL ADDRESS" and "ENTER TEL. NO."),

press .

Enter the email address using character keys (up to 60 characters).

Ex:

Press the key and enter the full

or part of email address/station name. Then, press or

and program the email address and the station names. (See page 95)

b c

o m

DIRECTORY SEARCH

keys if you wish to use the LDAP Server to acquire

a n a s o n i c

[022] E

NTER EMAIL ADDRESS

[022]

NTER TEL. NO.

[022] abc@panasonic.com

ENTER LETTER(S)

❚

ENTER LETTER(S)

❚

Ex: to search for NEW_YORK@panasonic.co

Enter the telephone number (up to 36 digits including pauses and spaces).

Ex:

PAUSE

5 5 5

SPACE

4 5

(01)Panasonic NT002 NEW_YORK@panasonic.c

[022] 9-555 2345

❚

Page 73

Programming Email Address and Telephone Numbers

Programming the Auto Dialer

[022]ENTER NAME

Enter the station name using character keys (up to 15 characters).

A C C O U N T I N G

Ex:

abc@panasonic.com

[022]Panasonic NY002 NEW_YORK@panasonic.c

[022]ENTER NAME 9-555 2345

[022]ACCOUNTING abc@panasonic.com

❚

Your Machine

Programming

To record another number, repeat Steps 4 to 8.

To return to standby, press .

STOP

[022]ACCOUNTING NEW_YORK@panasonic.c

[022]ACCOUNTING 9-555 2345

ABBR[❚] ENTER ABBR NO.

❚

NOTE

1. If you enter the Station name with the Fax Parameter 172 (DIRECT IFAX XMT) set to "Valid," you are allowed to select the usage of Direct IFAX XMT.

Page 74

Programming Email Address and Telephone Numbers

Editing or Erasing the Auto Dialing Number / Email Address

If you have to change or erase any of the One-Touch/Abbreviated dialing numbers or email addresses, follow the steps below.

To edit One-Touch/ABBR dialing number or email address

1:ONE-TOUCH

Select for One-Touch dialing number / email address.

Select for ABBR dialing number / email address.

Ex:

Enter the station you wish to change.

Ex:

2:ABBR NO.

ONE-TOUCH< > PRESS ONE-TOUCH

<01> SALES DEPT abc@panasonic.com

To change the input mode (between "ENTER EMAIL ADDRESS" and "ENTER TEL. NO."),

press .

Enter a new email address. (See Note 1 and 2)

Ex:

Enter a new telephone number. (See Note 1 and 2)

Ex:

PAUSE

o m

5 5 5

a n a s o n i c

SPACE

4 5

<01> SALES DEPT 9-555 1234

<01> SALES DEPT E

NTER EMAIL ADDRESS

<01> SALES DEPT

NTER TEL. NO.

<01> SALES DEPT xyz@panasonic.com

<01> SALES DEPT 9-555 3456

<01>SALES DEPT xyz@panasonic.com

❚

Page 75

Programming Email Address and Telephone Numbers

Editing or Erasing the Auto Dialing Number / Email Address

Enter a new station name. (See Note 1)

Ex:

P A N A F A X

To return to standby, press .

STOP

<01>ENTER NAME xyz@panasonic.com

<01>ENTER NAME 9-555 3456

<01> PANAFAX xyz@panasonic.com

<01> PANAFAX 9-555 3456

ONE-TOUCH< > PRESS ONE-TOUCH

❚

Your Machine

Programming

NOTE

1. If you make a mistake, use or to move the cursor one space beyond the incorrect

number, press then re-enter the new number.

2. If the One-Touch/Abbreviated dialing number / email address has been used for a communication reservation, the settings cannot be changed or erased until the communication has finished. To change or erase the settings, cancel the communication first by Edit File Mode. (See page

160)

CLEAR

Page 76

Programming Email Address and Telephone Numbers

Editing or Erasing the Auto Dialing Number / Email Address

To erase the One-Touch/ABBR. dialing number or email address

1:ONE-TOUCH

2:ABBR NO.

Select for One-Touch dialing number / email address.

Select for ABBR dialing number / email address.

Ex:

Enter the station you wish to erase.

Ex:

ONE-TOUCH< > PRESS ONE-TOUCH

<01> SALES DEPT abc@panasonic.com

<01> SALES DEPT 9-555 1234

<01> SALES DEPT E

NTER EMAIL ADDRESS

<01> SALES DEPT E

NTER TEL. NO.

ONE-TOUCH< > PRESS ONE-TOUCH

NOTE

To return to standby, press .

1. If the One-Touch/Abbreviated dialing number / email address has been used for a communication reservation, the settings cannot be changed or erased until the communication has finished. To change or erase the settings, cancel the communication first by Edit File Mode. (See page

160)

STOP

Page 77

Programming Email Address and Telephone Numbers

Printing Out a Directory Sheet

After programming the Auto Dialer, you can print out the directory sheet which includes the first 12 characters of each station name. Cut along the dotted line and place it over the One-Touch keys under the Directory Sheet Cover. To print a directory sheet, follow the steps below.

PRINT OUT (1-7)

ENTER NO. OR

* PRINTING * DIRECTORY SHEET

Your machine prints out the directory sheet.

******************* -DIRECTORY SHEET- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 *****

∨∧

Your Machine

Programming

201 555 1234 EMAIL ADDRESS:fax@mgcs.co.jp

AMERICA AFRICA ........

ASIA CANADA ........

BRAZIL JAPAN ........

dotted line

********************************************* -HEAD OFFICE - ****** - 201 555 1212- ******

- PANASONIC -

Page 78

Customizing Your Machine

General Description

Your machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution and Contrast parameters, can be temporarily changed by simple key operation just before a transmission is made. When the transmission ends, however, these parameters return to their preset values (Home position). Other parameters can only be changed by the procedure described below.

Setting the Fax Parameters

SET MODE (1-8)

ENTER NO. OR

FAX PARAMETER(1-182)

NO.=

∨∧

❚

3 4

5 6

Enter Fax Parameter number from the Parameter Table.

Ex: for CONTRAST

0 0

Enter the new setting value.

Ex: for LIGHTER

To set another parameter, press to return to

Step 3 or press to return to standby.

STOP

CLEAR

FAX PARAMETER(1-182)

NO.=001

01 CONTRAST

1:NORMAL

01 CONTRAST

2:LIGHTER

02 RESOLUTION

2:FINE

NOTE

1. To scroll the Fax Parameters in Steps 2 or 4, press or .

2. To print out a Fax Parameter List, see page 220.

Page 79

Fax Parameter Table

Customizing Your Machine

No. Parameter

001 CONTRAST *1 Normal Setting the home position of the CONTRAST key.

002 RESOLUTION 1 Standard Setting the home position for the RESOLUTION.

004 STAMP *1 Off Setting the home position of the STAMP key.

005 MEMORY 1 Off Setting the home position for memory transmission/copy

006 DIALING METHOD 1 Pulse Selecting the dialing method.

Setting

Number

2 Lighter

3Darker

*2 Fine

3S-Fine

4 Halftone

5 Halftone

2On

*2 On

Setting Comments

(Fine)

(S-Fine)

To select the stamp function when document is stored in memory, see Fax Parameter No. 28.

mode. (This setting can be temporarily changed by using F8-9 (MEMORY XMT))

Your Machine

Programming

*2 Tone

007 HEADER PRINT *1 Inside Selecting the printing position of the header.

2Outside

3 No print

008 HEADER FORMAT *1 Logo, ID No. Selecting the header format.

2From To

009 RCV'D TIME PRINT *1 Invalid Selecting whether the machine prints the received date &

2Valid

010 KEY/BUZZER

VOLUME

012 COMM. JOURNAL 1 Off Selecting the home position of printout mode for COMM.

013 AUTO JOURNAL

1 Off Selecting the volume of the Key/Buzzer tone.

*2 Soft

3 Loud

2Always

*3 Inc. Only

1 Invalid Selecting whether the machine prints the journal

*2 Valid

Inside : Prints inside of TX copy area. Outside : Prints outside of TX copy area. No print : Header is not printed.

time, remote ID, percentage of reduction and page number on the bottom of each received page.

Journal Off/Always/INC.

Off : Does not print Always : Always prints Inc. Only : Prints only when communication has failed.

automatically after every 32 transactions.

Continued on the next page...

Page 80

Customizing Your Machine

Fax Parameter Table

No. Parameter

017 RECEIVE MODE 1 TEL Setting the receive mode.

018 OPERATOR CALL

TIMER

019 OGM LENGTH

(TAM I/F)

020 SILENT DETECTION

(TAM I/F)

022 SUBSTITUTE RCV 1 Invalid Selecting whether the machine receives to memory when

Setting

Number

*2 FAX

3 FAX/TEL

4 TAM/FAX

*1 20 sec. Selecting the length of time that your machine signals

230 sec.

340 sec.

450 sec.

1 1 sec. Setting for the OGM length of your TAM from 1 to 60

--- ---

60 60 sec.

1 Invalid Selecting the Silent Detection Mode.

*2 Valid

Setting Comments

SW.

(Rings) for an incoming voice call in Fax/Tel Auto Switching mode. (See page 130)

seconds. The machine will not start to detect SILENCE until the time setting has lapsed. (Default = 20 sec.)

recording paper runs out, toner runs out or recording paper is jammed.

023 RECORDING PAPER

SIZE

024 PRINT REDUCTION 1 Fixed Selecting print reduction mode.

025 REDUCTION RATIO 70 70% Selecting fixed print reduction ratio from 70% to 100%.

026 POLLING PASSWORD (----) Setting a 4-digit password for secured polling.

027 POLLED FILE SAVE *1 Invalid Selecting whether the machine retains the polled

028 STAMP AT MEM. XMT 1 Invalid Selecting whether the machine stamps the original

031 INCOMPLETE FILE

SAVE

1 A4 Setting the recording paper size installed in your machine.

*2 Letter

3 Legal

*2 Auto

---- ----

*100 100%

2Valid

*2 Valid

*1 Invalid Selecting whether the machine retains the document in

2Valid

Fixed : Reduce received document according to setting of

Parameter No. 25.

Auto : Reduce received document according to the length

of received documents.

This parameter functions only when fixed print reduction is selected on Fax Parameter No. 24.

document in memory even after the document is polled once.

documents when storing the documents into memory. (Depending on the Stamp setting on the Control Panel)

memory if the document is not successfully transmitted.

Page 81

Fax Parameter Table

Customizing Your Machine

No. Parameter

032 COPY REDUCTION 1 Manual Selecting whether the machine performs the copy

034 ENERGY SAVER

MODE

035 DAYLIGHT TIME 1 Invalid Selecting whether the clock adjusts for Daylight Saving

Setting

Number

*2 Auto

1 Off To reduce the power consumption in standby, select either

*2 Energy-

*2 Valid

Setting Comments

reduction ratio automatically or manually. Manual : The machine will prompt you for the Zoom ratio

(100% to 70%) when making copies.

Auto : The machine will automatically determine the

reduction ratio according to the length of the original document.

Energy-Saver or Sleep mode and specify the Delay Time

Saver

(1 to 120 minutes) for the machine to enter into the selected mode. The Delay Timer setting is only available in the EnergySaver or Sleep Modes. Off : The unit will remain in standby

mode and consume more energy than when in Energy-Saver or Sleep modes.

Energy-Saver Mode: Saves energy by consuming less

power than when in standby mode by turning off the fuser unit after the specified time.

Time automatically. The built-in clock will advance 1 hour at 2:00 am on the first Sunday in April and fallback 1 hour at 2:00 am on the last Sunday in October.

Your Machine

Programming

036 RING PATTERN

DETECT (DRD)

(See Note 2)

037 RCV TO MEMORY (----) Enter a 4-digit password used to print out the received

038 ACCESS CODE (----) Enter a 4-digit Access Code to secure the machine from

039 PIN CODE ACCESS *1 None Selecting the access method (Prefix or Suffix) to dial a

042 CONF. POLLED FILE

SAVE

043 PASSWORD-XMT *1 Off Setting a 4-digit XMT-Password and selecting whether the

*1 Invalid All ring patterns.

2 Valid Select a ring pattern for automatic answering.

1: A Standard ring pattern. 2: B Double ring pattern. 3: C Triple ring pattern (Short-Short-Long). 4: D All other triple ring patterns, except the

type C described above.

document in memory by using F8-5 (RCV TO MEMORY). When F8-5 is set to On, this parameter will not be shown on the LCD display. (See page 170)

unauthorized use. (See page 168)

2 Suffix

3Prefix

*1 Invalid Selecting whether the machine saves the confidential

2Valid

2On

number with PIN Code. (See page 175)

polled file even after the file is polled once.

machine performs and checks the XMT-Password of the receiving station when transmitting. (See page 196)

Continued on the next page...

Page 82

Customizing Your Machine

Fax Parameter Table

No. Parameter

044 PASSWORD-RCV *1 Off Setting a 4-digit RCV-Password and selecting whether the

046 SELECT RCV *1 Invalid Selecting whether the machine performs selective

047 REMOTE RECEPTION 1 Invalid Selecting whether or not the machine accepts remote

051 REMOTE

DIAGNOSTIC

052 DIAGNOSTIC

PASSWORD

053 SUB-ADDRESS

PASSWORD

054 FAX FORWARD *1 Invalid Selecting whether the machine performs Fax Forwarding

Setting

Number

2On

2Valid

*2 Valid

*1 Invalid Selecting whether or not the machine accepts to update

2Valid

Setting Comments

machine performs and checks the RCV-Password of the transmitting station when receiving. (See page 197)

reception. (See page 194)

reception command. (See page 129)

the firmware or Remote Diagnostics from the remote station. Please ask your Panasonic Authorized Dealer for details.

(----) Setting the password for Remote Diagnostic Mode.

Please ask your Panasonic Authorized Dealer for details.

(----) Setting a 20-digit password for secured sub-address

communication.

to the specified destination. (See page 177)

056 COVER SHEET *1 Off Setting the home position of the Cover Sheet parameter in

2On

058 LANGUAGE *1 A-English Selecting the language to be shown on the display and

2 C-French

3Spanish

065 PRINT COLLATION 1 Invalid Selecting whether the machine prints out documents in

*2 Valid

082 QUICK MEMORY XMT 1 Invalid Selecting whether the machine performs Quick Memory

*2 Valid

099 MEMORY SIZE

(Flash Memory)

140 LAN RELAY XMT

REQUEST

142

RELAY XMT

(a.k.a. LAN RELAY

STATION on UF-770i)

- - Displays the amount of base and optional memory

*1 Invalid Selecting whether the machine performs LAN Relay XMT

2Valid

1 Invalid Selecting whether the machine accepts and performs G3

*2 Valid

the Select Mode. (See page 173)

reports.

sequence. (See page 135)

Transmission. (See page 108 to 110) Invalid : Stores all documents into memory first before

dialing the telephone number.

Valid : Starts dialing the telephone number immediately

after storing the first page.

installed. (Base Memory + Optional Memory)

Request.

relayed transmission. (Relay Station Functions)

Page 83

Fax Parameter Table

Customizing Your Machine

No. Parameter

143 RELAY XMT REPORT 1 Off Setting how the COMM. Journal for relayed transmission

144 EMAIL CHARACTER

SET

145 SENDER SELECTION *1 Invalid Selecting a pre-programmed sender’s name and email

146 POP TIMER ---- 0 to 60 min. Setting the time interval for the machine to check for email

147 AUTO POP RCV 1 Invalid Selecting whether the machine automatically downloads

148 DELETE POP RCV

149 DELETE POP ERR

Setting

Number

*2 Always

3Inc. Only

1 Japanese Selecting the Character Set when receiving or sending

*2 English

2Valid

*2 Valid

1 Invalid Selecting whether the email will be deleted automatically

*2 Valid

*1 Invalid Selecting whether to delete the email that includes an

2Valid

Setting Comments

is sent to the originator.

Off : Does not send. Always : Always sends. Inc. Only : Sends only if communication has failed.

email text.

address before each transmission.

on the POP Server. (0 = Does not check the POP Server for email.)

an email from the POP Server.

after retrieval from the POP Server.

incompatible file attachment from the POP Server.

Your Machine

Programming

150 IFAX RETURN

RECEIPT

151 EMAIL HEADER

FORMAT

152 SUB-ADDRESS

ROUTING

153 TSI ROUTING *1 Invalid Selecting whether to route a received fax to a telephone

154 ROUTING HEADER

FORMAT

1 Invalid Selecting whether to send a return receipt when receiving

*2 Valid

1 All Selecting the header information to print when an email is

*2 Subject/

From/To

3Off

*1 Invalid Selecting whether to automatically route a received fax or

2Valid

*1 Originator Selecting the type of email header to be included in the

2 Relay

Station

from another Panasonic Internet Fax.

received. (Normally used for Troubleshooting. It shows the path of the email transmission before arriving at your machine.)

email using ITU-T Sub-address.

number or an email address preprogrammed in Phone Book using the originating fax’s Numeric ID (TSI frame information).

"From" field of each routed faxes. Originator : The originating fax machine’s TSI will

appear in the "From" field of the routed email.

Relay Station : The routing station’s email address will

appear in the "From" field of the routed email.

155 PRINT ROUTED

DOCUMENT

Continued on the next page...

*1 Inc. Only Selecting whether a received fax to be routed is always

printed or only when the routing operation fails.

2Always

Page 84

Customizing Your Machine

Fax Parameter Table

No. Parameter

156 PRINT FORWARDED

DOCUMENT

157 TRANSACTION

JOURNAL

158 PC REMOTE

UPDATE

159 SUBJECT LINE

ENTRY

160 DEFAULT DOMAIN 1 Invalid Selecting whether the machine accepts to insert the

161 DNS SERVER 1 Invalid Selecting whether to use the DNS Server for the Internet

162 TIFF VIEWER URL 1 None Selecting whether to include the URL Address in the email

Setting

Number

*1 Inc. Only Selecting whether a memory received fax or email to be

2Always

*1 Invalid Selecting whether the machine sends a transaction journal

2Valid

*1 Invalid Selecting whether the machine will accept commands from

2Valid

*1 Invalid Selecting whether the "Subject" line can be programmed

2Valid

*2 Valid

*2 English

Setting Comments

forwarded is always printed or only when forwarding is incomplete.

to the pre-programmed email address.

an email application, to: (a) Program the Internet Parameters (b) Program the Auto Dialer (c) Allow retrieval of the Journal

during each transmission.

Default Domain when entering Manual Number Dialing.

communication.

message body.

3English+

Japanese

163 ROUTING HEADER *1 Invalid Selecting whether to add the Header Print information of

2Valid

164 IFAX XMT HEADER

(Email only)

169 DHCP CLIENT 1 Invalid Select whether the machine would automatically acquire

170 SMTP

AUTHENTICATION

(See Note 3)

*1 Included Selecting whether to include the header when sending a

2 Not Included

*2 Valid

*1 Invalid Selecting whether your SMTP Server (Outgoing Mail

2Valid

the Routing Station on the top edge of each routed pages.

document to an addressee in the same Domain as specified in the Default Domain parameter. (This is useful when using the machine to scan documents back to your PC) Note: When sending to a Domain other than as specified

in the Default Domain parameter, the header will be included regardless of the selection.

the Network Parameters from the DHCP Server. (Such as IP Address, Subnet Mask, Default Gateway IP Address, etc.) Note: If you change the setting of this parameter, the

machine will reboot automaticaly.

Server) requires authentication with a user name and password before accepting email. After change the setting to "Valid", you can enter the user name and password assigned to your machine by your network administrator.

171 POP BEFORE SMTP

(See Note 3)

*1 Invalid Selecting whether your SMTP Server (Outgoing Mail

2Valid

Server) requires authentication by first retrieving incoming email from the POP Server before accepting email. (Please consult with your network administrator).

Page 85

Fax Parameter Table

Customizing Your Machine

No. Parameter

172 DIRECT IFAX XMT *1 Invalid Selecting whether to be prompted during One-Touch/

173 DELIVERY NOTICE

(HOME)

174 APOP

AUTHENTICATION

(See Note 3)

177 XMT FILE FORMAT *1 TIFF Selecting whether the document(s) are converted into a

182 SEND COMM. JNL *1 Print Selecting whether the Communication Jornal is printed,

Setting

Number

2Valid

*1 Off Setting the home position of requesting a Delivery Notice

2On

*1 Invalid Selecting whether to use APOP authentication method

2Valid

2 PDF

2Email

3Both

Setting Comments

ABBR registration if the station you are programming is to receive Internet Fax directly without going through a Mail Server.

(MDN) on the Function Select Mode (F8-2) when sending an email/Internet Fax. The delivery notice received will not be printed. It is used to update the communication status on the Transaction Journal of the original email sent.

when retrieving email/Internet Fax from the POP Server. (This setting is server dependant; consult with your network administrator).

TIFF-F or PDF format when sending an Internet Fax. (The setting can be temporarily changed by using F8-6)

Note: PDF file is only available if sending the

document(s) to a PC.

emailed or both.

Print :Prints Email : Emailed to the address selected in the Sender

Selection (See page 150).

Both : Prints and Emailed

Your Machine

Programming

NOTE

1. Setting number marked with an asterisk (*) indicates the factory standard setting.

2. This parameter supports an optional telephone service "Distinctive Ring Service" provided by your local telephone company. It allows up to 4 different telephone numbers to be assigned on a single telephone line with a distinctive ring for each telephone number. By selecting the appropriate ring pattern associated with the telephone number assigned for your fax machine. It can differentiate and answer the incoming call on the fax number. All other calls on the other telephone numbers will not be answered. This optional service from your local phone company is also called Custom Ringing, Distinctive Ringing, Ident-a-call, Ident-a-ring, Personalized Ringing, RingMaster, RingMate, Selective Ringing, Smart Ring or something similar. Check with your local telephone company on the availability of this service in your area.

3. "Valid" can be selected when the SMTP server or the POP server support the capabilities.

Page 86

Basic Operations

Loading Documents

Documents You Can Send

In general, your machine will send any document printed on A4, Letter or Legal size paper.

Document Size

Document Thickness

Maximum Size Minimum Size

10.1 in (257 mm) (See Note)

5.8 in (148 mm)

5.0 in (128 mm)

Single sheet:

0.0024 - 0.0060 in (0.06 - 0.15 mm)

Multiple sheets:

0.0024 - 0.0039in

78.7 in (2000 mm)

(0.06 - 0.10 mm)

Direction

Note: The maximum document width that can be sent through the machine is 10.1 in (257 mm). However, the effective scanning width is 8.3 in (212 mm).

Documents You Cannot Send

You must never try to send documents that are:

Wet Covered with wet ink or paste

ABC

Too thin (e.g., onionskin, airmail

Wrinkled, curled or folded paper, pages from some magazines, etc.)

Coated (e.g., glossy paper, etc.) Chemically processed (e.g.,

pressure-sensitive paper, carbon-

coated paper, etc.) or made of cloth

or metal

abcdefghijklmnopqrstuvwxyzabcdef

abcdefghijklmnopqrstuvwxyzabcdefg

To transmit these kinds of documents, make a photocopy first and then transmit the copy instead.

Page 87

Loading Documents

How to Load Documents

1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects.

2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge placed into the machine stops. If you are sending multiple pages, make sure that the bottom sheet enters first. You can also stack up to 50 Pages on the ADF at one time by staggering the documents as illustrated below. If you have more than 50 pages, wait until transmission or storing in memory starts as pages feed through, place any remaining pages on top of the last page in the feeder.

3. Adjust the Document Guides to center the document(s) on the ADF.

Document Guides

CORRECT

When you set a document on the ADF, the display message will change from date and time (standby) to the following message. You can now change basic transmission settings, or begin the dialing procedure.

ENTER STATION(S) THEN PRESS START 00%

NOTE

1. The multiple page sending limitation is as follows.

Document Size Document Thickness

Up to 20 pages Up to 10.1 x 14.3 in (257 x 364 mm) 0.0024 - 0.0048 in Up to 50 pages* A4 or Letter size 0.0024 - 0.0039 in

* Please note that although the size and thickness meets the specifications, you might not be

able to set 50 pages with some types of papers.

2. Transmitting documents longer than 14 in (356 mm) requires user's assistance.

3. When transmitting documents longer than Letter size (8.5 x 11 in), please extend the Sub Tray as shown below.

INCORRECT

Basic Operations

Document Sub Tray

Page 88

Basic Transmission Settings

General Description

You can temporarily change the transmission settings either before or after you place the document on the ADF.

These settings are as follows

•Contrast

• Resolution

•Stamp

• Communication Journal

After your document(s) have been sent, your machine will automatically return to the preset settings.

Contrast

Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the setting to Lighter. If you wish to send a document with darker contrast, change the setting to Darker.

Press to:

CONTRAST

CONTRAST:  NORMAL

CONTRAST = Normal

CONTAST:  LIGHTER

CONTRAST = Lighter

CONTRAST:  DARKER

CONTRAST = Darker

Resolution

Your machine is preset to Standard resolution, which is suitable for most documents. If you want to send it with more detail, change the setting to Fine, Super Fine or Halftone.

Press to:

RESOLUTION

RESOLUTION:  STANDARD

RESOLUTION = Standard

RESOLUTION:  HALFTONE(S-FINE)

RESOLUTION = Halftone (S-Fine)

RESOLUTION:  FINE

RESOLUTION = Fine

RESOLUTION:  S-FINE

RESOLUTION = Super Fine

RESOLUTION:  HALFTONE(FINE)

RESOLUTION = Halftone (Fine)

NOTE

1. To change the preset Contrast position, change the setting of Fax Parameter No. 01. (See page 79)

2. To change the preset Resolution position, change the setting of Fax Parameter No. 02. (See page 79)

Page 89

Basic Transmission Settings

Verification Stamp

The Verification Stamp helps you to confirm successful transmissions by stamping the bottom of each successfully transmitted page with a small mark.

Press to:

STAMP

STAMP = Off STAMP = On

STAMP:

OFF

Basic Operations

NOTE

1. When you store a document in memory, the Verification Stamp will stamp on the document if it is successfully stored in memory. In this case the Verification Stamp is not a confirmation that the document was successfully transmitted. If you wish to disable the use of the Verification Stamp when storing document in memory, change the setting of Fax Parameter No. 28. (See page 80)

2. To change the preset Verification Stamp position, change the setting of Fax Parameter No. 04. (See page 79)

Page 90

Basic Transmission Settings

Communication Journal (Comm. Journal)

A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows.

When you set COMM. JOURNAL = OFF : a Communication Journal does not print.

When you set COMM. JOURNAL = ON : a Communication Journal will print automatically after every

communication.

When you set COMM. JOURNAL = INC : a Communication Journal will print automatically only if the

communication has failed.

SELECT MODE (1-9)

ENTER NO. OR

COMM. JOURNAL=INC 1:OFF 2:ON 3:INC

∨∧

for OFF (Does not print).

for “ON” (Always prints).

for “INCOMPLETE” (Prints only when

communication has failed).

COMM. JOURNAL=OFF 1:OFF 2:ON 3:INC

COMM. JOURNAL=ON 1:OFF 2:ON 3:INC

COMM. JOURNAL=INC 1:OFF 2:ON 3:INC

NOTE

1. To change the preset Comm. Journal condition, change the setting of Fax Parameter No. 12. (See page 79)

Page 91

Sending Documents via LAN

General Description

Document(s) can be sent via LAN to a single or multiple email addresses. The following Email Addressing methods can be selected:

• Manual Email Addressing

• One-Touch Email Addressing

• Abbreviated Email Addressing

• Directory Search Email Addressing (Auto Dialer & LDAP)

• Multiple Station Email Addressing

The Memory Transmission mode is automatically selected by your machine if an email address is registered into the chosen One-Touch key(s), Program key(s), or Abbreviated Number key(s).

The document is always stored into memory first, then the machine starts to send the email message.

Direct Transmission, Voice Mode Transmission, and Redialing features are not available for sending documents via LAN.

Basic Operations

Page 92

Sending Documents via LAN

Manual Email Addressing

Set document(s) face down.

To choose Manual Email Addressing mode.

ENTER STATION(S) THEN PRESS START 00%

❚

ENTER EMAIL ADDRESS

Enter the full email address using the Character keys (up to 60 characters).

Ex:

If you make a mistake, press to erase the character then re-enter the correct character.

Enter the User portion of the email address and press

with the Default Domain preprogrammed in the User (Internet) Parameters. (i.e. will add "panasonic.com" to the email address)

If you want to send to a different Domain, enter the first

part of an email address, press and use the

or key to display domain names in the Selectable Domains List. Choose the desired domain and press

SET

START

b c

o m

. The machine will complete the email address

. (See Note 3 and page 100)

a n a s o n i c

CLEAR

abc@panasonic.com

abc

abc@mgcs.com

* STORE * NO.001

PAGES=001 01%

NOTE

* STORE * COMPLETED TOTAL PAGE=005 25%

The document(s) is stored into memory with a file number. Then connects to the LAN and starts sending the email message.

1. If your machine sounds an alarm (pi-pi-pi) in Step 2 above, this indicates that the Dialer is Full (more than 70 full email addresses are entered or 70 transmission reservations including G3 communication have been already reserved).

2. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed.

3. For the machine to perform the email address completion the Fax Parameter No. 160 (DEFAULT DOMAIN) must be set to "Valid" and the DEFAULT DOMAIN must be preprogrammed in the User (Internet) Parameters. (See page 49)

ON LINE * MEM.MXT * ID:abc@panasonic.com

Page 93

Sending Documents via LAN

One-Touch Email Addressing

One-Touch dialing / addressing is a fast way of dialing full telephone numbers or email addresses. To use these dialing or addressing methods, you must first store the telephone numbers or email addresses into One-Touch keys. (See page 70)

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

Press a One-Touch key (01 - 28).

Ex:

If a telephone number is stored into the One-Touch key, the display shows:

The document(s) is stored into memory with a file number. Then connects to the LAN and starts sending the email message.

<01>(Station name) abc@panasonic.com

<01>(Station name) 5551234

* STORE * NO.001

PAGES=001 01%

* STORE * COMPLETED TOTAL PAGE=005 25%

ON LINE * MEM.MXT * ID:(Station name)

❚

Basic Operations

NOTE

2. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed.

Page 94

Sending Documents via LAN

Abbreviated Email Addressing

Abbreviated dialing / addressing is a fast way of dialing full telephone numbers or email addresses. To use these dialing or addressing methods, you must first store the telephone numbers or email addresses into the Auto Dialer with a 3-digit abbreviated code. (See page 72)

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

Press and then enter a 3-digit code (001 - 100). Ex:

If a telephone number is stored into the ABBR station, the display shows:

The document(s) is stored into memory with a file number. Then connects to the LAN and starts sending the email message.

ABBR

0 0

[100](Station name) xyz@panasonic.com

[100](Station name) 5553456

* STORE * NO.001

PAGES=001 01%

* STORE * COMPLETED TOTAL PAGE=005 25%

ON LINE * MEM.MXT * ID:(Station name)

NOTE

2. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed.

Page 95

Sending Documents via LAN

Directory Search Dialing

When sending via LAN, the Directory Search function allows you to dial a full email address or telephone number by searching for the station name or email address entered in the Auto Dialer and the LDAP (Lightweight Directory Access Protocol) Server.

ENTER STATION(S)

Set document(s) face down.

To search for the station name.

To search for email address.

THEN PRESS START 00%

ENTER LETTER(S)

❚

ENTER EMAIL ADDRESS

Enter the full station name or part of a station name by using the Character keys. (See page 14)

Ex: to search for PANASONIC

If you make a mistake, press to erase the character then re-enter the correct character. or Enter the full or part of an email address using the Character keys.

Ex: to search for xyz@panasonic.com

repeatedly until the display shows the station name and telephone number / email address you want to send to. The search priority is the LDAP Server first (retrieves up to 50 stations per search), then it searches the Auto Dialer. To refine your search, add additional characters to the searched station name / email address.

A N A

CLEAR

ENTER LETTER(S)

❚

PANA

x xyz@panasonic.com

(01)Panasonic NY002 NEW_YORK@panasonic.c

x xyz@panasonic.com

(01)Panasonic NY002 New_York@panasonic.c

Basic Operations

Use the to change the retrieved station's display format from Station Name & Email Address to Station Name only or to Email Address only.

Continued on the next page...

(01)Panasonic NY002

(02)New_York@pasonic

Page 96

Sending Documents via LAN

Directory Search Dialing

The document(s) is stored into memory with a file number. Then connects to the LAN and starts sending the email message.

* STORE * NO.001

PAGES=001 01%

* STORE * COMPLETED TOTAL PAGE=005 25%

ON LINE * MEM.MXT * ID:PANASONIC

NOTE

2. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed.

Page 97

Sending Documents via LAN

Multi-Station Transmission (Broadcasting)

You can store the document(s) into memory and then send to multiple stations (up to 202 addresses) via LAN.

ENTER STATION(S)

Set document(s) face down.

Enter the email addresses by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Directory Search Dialing (Auto Dialer and the LDAP),

press after each email address is entered.

• Manual Number Dialing, press after each station is entered (up to 70 addresses).

SET

THEN PRESS START 00%

Ex:

If you want to confirm the number of stations you have

entered, press .

The document(s) is stored into memory with a file number. Then connects to the LAN and starts sending the email message.

0 0

SET

<01>(Station name) abc@panasonic.com

[100](Station name) xyz@panasonic.com

2 STN(S) ARE SET

ADD MORE OR START

* STORE * NO.001

PAGES=001 01%

* STORE * COMPLETED TOTAL PAGE=005 25%

ON LINE * MEM.MXT * ID:abc@panasonic.com

❚

Basic Operations

NOTE

2. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed.

3. The unit will accept a combination of email addresses and PSTN dialing numbers.

4. Generally, LAN transmission to multiple destinations will be completed in a single transmission to the SMTP server. However, when the “DELIVERY NOTICE=ON” or when using the DIRECT IFAX XMT modes, separate transmission is required for each destination.

Page 98

Sending Documents via LAN

Memory Transmission Reservation (Multi-tasking)

If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure.

Your machine is on-line, the ON LINE lamp is blinking or

printing received documents.

ON LINE * PC MODE *

ON LINE * PRT MODE *

* PRINTING * PC DATA

Set document(s) face down.

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each station is entered

(Up to 70 stations)

• Directory Search Dialing (Auto Dialer and the LDAP),

press after each station is entered (For details, see pages 92 to 96)

Ex:

SET

ON LINE * MEM.XMT * ID:(Identification)

ON LINE * RCV * ID:(Identification)

* PRINTING * MEMORY RCV’D DOC

ENTER STATION(S) THEN PRESS START 00%

<01>(Station name) abc@panasonic.com

NOTE

[100](Station name)

• If you want to confirm the number of stations you have

entered, press .

Your machine will store the document(s) into memory.

1. To cancel the memory transmission reservation, see page 164.

2. While the unit is displaying "WAIT TO DIAL", you can press to initiate the Network connection immediately.

0 0

SET

xyz@panasonic.com

2 STN(S) ARE SET

ADD MORE OR START

* STORE * NO.005

PAGES=001 01%

* STORE * COMPLETED TOTAL PAGE=005 25%

REDIAL

Page 99

Automatic Redialing

Sending Documents via LAN

If the Network connection is not available or the destination device (IFax) is busy, the machine will retry connecting up to 5 times at 3 minutes interval. During that time, a message will appear as shown to the right.

A file number is shown in the upper right hand corner of the display if it is a memory transmission file.

Manual Redialing

You can also retry connecting manually by pressing key.

REDIAL

Set document(s) face down.

WAIT TO DIAL NO.001 (Email address)

ENTER STATION(S) THEN PRESS START 00%

Basic Operations

abc@panasonic.com

* STORE * NO.002

PAGES=001 01%

The document is stored into memory with a file number. Then the machine redials and sends to the last dialed email address.

NOTE

1. While the unit is displaying "WAIT TO DIAL", you can press to initiate the Network connection immediately.

REDIAL

Page 100

Sending Documents via LAN

Selectable Domains

Using the Selectable Domains feature speeds the process of completing the email address by attaching often used Domain Names.

• Advance registration of up to 10 often used, domain names into the "Selectable Domains" list is required. (See page 49) Ex: To send an email to the Sales Department of Panasonic "sales@panasonic.com" using the

"panasonic.com" domain that has been pre-registered in the Selectable Domains list, follow the steps below:

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

To choose Manual Email Addressing mode.

Enter the User portion of the email address using the Character keys.

Ex: (Note: The "@" symbol indicates to the machine that a Domain Name will follow)

Domain Name is displayed on the LCD.

Ex: panasonic.com

Press to add the displayed Domain Name to the User portion of the email address. (If you make a mistake selecting the Domain Name,

simply press the or key followed by to replace the selected Domain Name)

a l e s

or key repeatedly until the desired Selectable

SET

❚

ENTER EMAIL ADDRESS

sales@

panasonic.com

sales@panasonic.com

❚

100

Panasonic DX-800 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Getting to Know Your Machine

Safety Information

Precaution

External View

Pre Installation Information

Setup as SMTP Mail Server

Setup as POP3 Client

Internet Fax Transmission

Direct SMTP (Direct IFAX XMT)

Internet Mail Reception

Inbound Routing

Fax Forward

Network Scanner

Network Printer

Relayed Transmission

Dynamic Host Configuration Protocol (DHCP)

SMTP Authentication

Lightweight Directory Access Protocol (LDAP)

Important Information

Installing Your Machine

Main Unit and Accessories

Installing the Accessories

Toner Cartridge

Loading the Recording Paper

How to Load the Recording Paper

Adjusting the Paper Cassette for the Paper Length

How to Adjust the Paper Cassette for the Paper Length

Adjusting the Paper Cassette for the Paper Width

How to Adjust the Paper Cassette for the Paper Width

Connecting the LAN Cable, Telephone Line Cable and Power Cord

Adjusting the Volume

User Parameters

General Description

Setting the Date and Time

Setting Your LOGO

Setting Your Character ID

Setting Your ID Number (Fax Telephone Number)

Setting the Internet Parameters

Setting the User (Internet) Parameters

Setting the User Parameters for the LAN Interface

Using Email to Program or Retrieve Parameters

Using a PC to Input the Internet Parameters Remotely

Inputting the Internet Parameters for the First Time

Retrieving the Internet Parameters for Backup

Editing the Retrieved or Backup Internet Parameters File

Using a PC to Update the Auto Dialer Remotely

Deleting the Entire Auto Dialer

Programming One-Touch/ABBR. No. for the First Time

Retrieving One-Touch/ABBR. No. Data for Backup

Editing the Retrieved or Backup One-Touch/ABBR. No. Data File

Using Email to Retrieve the Journal

Programming Your Machine

Programming Email Address and Telephone Numbers

Programming the Auto Dialer

Editing or Erasing the Auto Dialing Number / Email Address

Printing Out a Directory Sheet

Customizing Your Machine

General Description

Setting the Fax Parameters

Fax Parameter Table

Basic Operations

Loading Documents

Documents You Can Send

Documents You Cannot Send

How to Load Documents

Basic Transmission Settings

General Description

Contrast

Resolution

Verification Stamp

Communication Journal (Comm. Journal)

Sending Documents via LAN

General Description

Manual Email Addressing

One-Touch Email Addressing