Palmone TUNGSTEN C User Manual

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Handbook for the

Palm

™

Tungsten

Handhelds

™

© 2003 Palm, Inc. All rights reserved. Graffiti, HotSync, MultiMail, the Palm logo, PalmModem, and Palm OS are registered trademarks, and Palm, Palm Powered, Tungsten, and VersaMail are trademarks of Palm, Inc. Palm, Inc. uses the Bluetooth trademark under express license from Bluetooth SIG, Inc., U.S.A. All other brands are trademarks or registered trademarks of their respective owners.

Disclaimer and Limitation of Liability

Palm, Inc. assumes no responsibility for any damage or loss resulting from the use of this handbook.

Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss.

IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement.

Software Download Available

Palm™ Desktop software is supplied on a CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you can download the Palm Desktop software from

www.palm.com/support/tungstenc

PN: 407-4891A-US

About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Chapter 1: Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Minimum requirements: Windows computers . . . . . . . . . . . . . . . . . . . . . . . . 4

Minimum requirements: Mac computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Finding information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Chapter 2: Exploring Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Locating handheld components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Locating front panel controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Locating back panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Adding an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Adjusting the screen brightness level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Chapter 3: Navigating and Entering Data . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Tapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Using the navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Using the keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Typing capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Accessing international and special characters . . . . . . . . . . . . . . . . . . . . . . . 17

Using the Function key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Using ShortCuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Using elements of the handheld interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Using Graffiti 2 writing to enter data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Activating and deactivating Writing Area preference . . . . . . . . . . . . . . . . . 22

Learning Graffiti 2 concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Graffiti 2 tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Graffiti 2 alphabet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Graffiti 2 numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Punctuation marks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Accented characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

iii

Contents

Symbols and other special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Graffiti 2 Gestures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Graffiti 2 ShortCuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Beaming data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Using your computer keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Importing data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Importing data from a Windows computer . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Using File Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Importing data from a Mac computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Chapter 4: Working with Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Opening applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Other ways to open applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Opening expansion card applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Switching between applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Categorizing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Changing the Applications Launcher display . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Copying applications to or from an expansion card . . . . . . . . . . . . . . . . . . . . . 41

Selecting copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Using menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Using menu commands and the command toolbar . . . . . . . . . . . . . . . . . . . . . . 45

Using menu commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Using the command toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Choosing application preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Performing common tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Creating records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Editing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Deleting records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Purging records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Categorizing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Finding information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Sorting lists of records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Attaching notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Choosing fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Receiving alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Hiding or masking private records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Installing and removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Installing files and add-on applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Installing applications and files on a Windows computer . . . . . . . . . . . . . 64

Contents

Palm Quick Install Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Installing applications and files on a Mac computer . . . . . . . . . . . . . . . . . . 67

Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Removing Palm Desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Chapter 5: Using Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Creating an Address Book entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Selecting types of phone numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Changing Address Entry details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Making connections from Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Address Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Record menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Chapter 6: Using Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Performing calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Viewing recent calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Using Calculator menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Chapter 7: Using Card Info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Reviewing Card Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Renaming a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Formatting a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Managing an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Using the Card Info menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Chapter 8: Using Date Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Scheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Selecting an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Rescheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Setting an alarm for an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Scheduling repeating or continuous events . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Changing repeating or continuous events . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Considerations for repeating or continuous events . . . . . . . . . . . . . . . . . . . 98

Changing the Date Book view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Working in Week view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Working in Month view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Working in Agenda view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Spotting event conflicts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Contents

Using Date Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Chapter 9: Using Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Adding expense items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Changing the date of an Expense item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Entering receipt details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Customizing the Currency pick list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Changing the default currency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Defining a custom currency symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Setting Show Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Working with Expense data on your computer . . . . . . . . . . . . . . . . . . . . . . . . 113

Displaying the euro on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Printing the euro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Using Expense menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Chapter 10: Using Memo Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Creating memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Reviewing memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Using Memo Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Record menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Chapter 11: Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Creating a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Reviewing notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Changing Note Pad color settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Setting an alarm for a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Using Note Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Chapter 12: Using Palm™ Photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Viewing photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Viewing photos in Thumbnail view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Viewing photos in List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Viewing a slide show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Contents

Rotating photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Viewing photo information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Organizing photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Sorting photos in List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Creating an album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Filing photos in albums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Copying photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Renaming or deleting an album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Beaming photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Deleting photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Working with photos on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Using Palm Photos menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Photo menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Chapter 13: Using To Do List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Creating list items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Setting priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Checking off a To Do List item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Changing To Do List item details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Setting a due date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Setting To Do preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Using To Do List menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Chapter 14: Using Palm™ VersaMail™ Personal E-mail Software . . . . . 143

VersaMail™ application features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Getting started with the VersaMail application . . . . . . . . . . . . . . . . . . . . . . . . 144

Synchronizing an existing username . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Upgrading a MultiMail/VersaMail database . . . . . . . . . . . . . . . . . . . . . . . 144

Setting up and managing e-mail accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Account and connection types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Network e-mail account prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Creating a network e-mail account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Creating a synchronize-only account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Editing e-mail accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Deleting an e-mail account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

vii

Contents

Selecting a different service for a given e-mail account . . . . . . . . . . . . . . . 170

Troubleshooting account access problems . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Getting, sending, and managing e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Getting e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Auto get mail with notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Creating and editing mail folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Creating and sending new e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Working with URLs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Working with attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Deleting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Emptying the trash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Marking messages as read or unread . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Setting preferences for getting and deleting e-mail . . . . . . . . . . . . . . . . . . 223

Adding or updating an Address Book entry directly from a message . . 224

Synchronizing e-mail between the handheld and the desktop . . . . . . . . . . . 225

Configuring an account in HotSync Manager . . . . . . . . . . . . . . . . . . . . . . . 226

Setting synchronization options and account settings . . . . . . . . . . . . . . . . 227

Converting attached files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

Synchronizing an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Using SSL with the conduit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Going beyond the basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Managing mail filters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Managing mail settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Adding APOP to an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257

Adding ESMTP to an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259

Setting advanced account preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

Cutting and copying text from an e-mail message for use in

other applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261

Using the command bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

Changing e-mail header details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263

Backing up mail databases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265

Wireless IMAP folder synchronization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265

Using Secure Sockets Layer (SSL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268

Viewing the wireless coverage indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . 268

Five-way navigation in the VersaMail application . . . . . . . . . . . . . . . . . . . 269

Keyboard shortcuts in the VersaMail application . . . . . . . . . . . . . . . . . . . . 271

viii

Contents

Chapter 15: Using PalmSource® Web Browser . . . . . . . . . . . . . . . . . . . . . 273

Using Web Browser’s features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273

Web Browser is easy to use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273

Web Browser is fast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273

Web Browser is secure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274

What Web Browser looks like . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274

Getting help in Web Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275

Opening Web Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276

Browsing the Web on your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276

Visiting a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276

Following a link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277

Returning to a web page you just visited . . . . . . . . . . . . . . . . . . . . . . . . . . . 277

Going to your home page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Downloading a file to your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Stopping the download process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

Refreshing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

Viewing information about a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Bookmarking your favorite pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Adding a bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281

Visiting a bookmarked page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281

Editing information about a bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

Deleting a bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

Saving pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

Saving a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

Opening a saved page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

Editing information about a saved page . . . . . . . . . . . . . . . . . . . . . . . . . . . 284

Copying text from a page to another application . . . . . . . . . . . . . . . . . . . . 285

Deleting a saved page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Searching for text on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Finding web pages you recently visited . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286

Returning to a page you visited . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286

Using Web Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286

Setting General Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287

Setting Connecting Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290

Setting Privacy Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291

Finding the Web Browser version number . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293

Web Browser menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293

Page menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294

Contents

Chapter 16: Using World Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295

Setting the primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295

Choosing a different primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297

Setting the secondary locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298

Adding a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298

Modifying a Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300

Removing a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300

Setting an alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301

Using World Clock menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 302

Chapter 17: Performing HotSync

Operations . . . . . . . . . . . . . . . . . . . . . 303

Selecting HotSync setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 303

Customizing HotSync application settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305

Conducting network HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308

Connecting to your computer through a wireless LAN . . . . . . . . . . . . . . 308

Performing a wireless network HotSync operation . . . . . . . . . . . . . . . . . . 309

Performing cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . 312

Performing a cradle/cable HotSync operation: Windows computer . . . 312

Performing a direct HotSync operation: Mac computer . . . . . . . . . . . . . . 314

Conducting IR HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317

Preparing your computer for infrared communication . . . . . . . . . . . . . . . 317

Performing an IR HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319

Returning to cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . 319

Using File Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320

Creating a user profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321

Performing the first HotSync operation with a user profile . . . . . . . . . . . 322

Chapter 18: Setting Preferences for Your Handheld . . . . . . . . . . . . . . . . . 325

Setting General Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326

Date and Time preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327

Digitizer preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328

Formats preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328

Graffiti 2 Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330

Keyboard preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330

Power preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 332

Sounds and Alerts preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

Writing Area preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335

Setting Communication Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336

Connection preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337

Network preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 339

Contents

VPN preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 350

Wi-Fi preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 355

Setting Personal Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 364

Buttons preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 365

Color Theme preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 366

Owner preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 367

Security preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 368

ShortCuts preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 383

Appendix A: Maintaining Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . 385

Caring for your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 385

Battery considerations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 386

Resetting your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 386

Performing a soft reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 386

Performing a hard reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 387

Appendix B: Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . 391

Software installation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 392

Operating problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 393

Tapping and writing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 395

Application problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 395

HotSync problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 397

Beaming problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 402

Recharging problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 403

Security problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 404

Wi-Fi and VPN problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 404

E-mail problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 406

Technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 407

Appendix C: Wi-Fi Frequencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 409

Product Regulatory and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . 411

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 417

Contents

xii

About This Book

This handbook is designed to help you get up and running quickly on your Palm™ Tungsten™ C handheld. It describes all you need to know about how to use your handheld and the applications that come with it. It describes:

■ Enabling wireless features

■ Locating all the parts of your handheld

■ Viewing and entering data

■ Working with expansion cards

■ Using your handheld with your computer

■ Personalizing your handheld with your own preference settings

After you become familiar with the basic functionality of your handheld, you can use the rest of this handbook as a reference for performing less common tasks, for maintaining your handheld, and for solving problems that might arise as you operate your handheld.

About This Book

CHAPTER 1

Welcome

Your new Palm™ Tungsten™ C handheld is wirelessly enabled so that you can use it to transmit and receive information over the airwaves. Use your handheld to do the following:

■ Connect to your corporate or personal local area network (LAN) wirelessly with

a built-in 802.11b radio, enabling you to read, compose, and send e-mail on the go.

■ Browse or search the Internet through your wireless LAN.

■ Stay organized and on time by keeping your appointments, contact

information, and to-do items in one place.

■ Wirelessly connect in coffee shops and airports that have wireless LAN service.

A service subscription agreement is required for you to access these services.

IMPORTANT Your Tungsten C handheld operates in the Industry Scientific and

Medical band (ISM). Not all countries support all channels in the ISM band. Because the regulations for wireless communication vary between countries, the Tungsten C handheld is only certified for use in the country where it was originally sold. For more information on which channels your handheld supports, see

Appendix C.

Before you can use all these features, you must set up your handheld and install software on your desktop computer.

Your handheld comes with an easy-to-follow installation guide, Palm™ Tungsten™ C Read This First, that walks you through the process of successfully setting up your handheld. The guide contains important information that must be followed for initial setup of the features available on your handheld.

IMPORTANT If you are upgrading from another Palm OS

www.palm.com/support/tungstenc for important upgrade instructions before

beginning your Tungsten C handheld installation.

handheld, see

Chapter 1 Welcome

System requirements

Before you install and operate Palm™ Desktop software, your computer system must meet the following minimum requirements.

Minimum requirements: Windows computers

The minimum requirements for Windows computers are as follows:

■ IBM-compatible Pentium-class computer

■ One of the following operating systems:

– Windows NT 4.0 Workstation with SP6 or later (requires a serial

cradle/cable, sold separately, and administrator rights to install Palm

Desktop software)

–Windows 98

–Windows ME

– Windows 2000 Pro (requires administrator rights to install Palm Desktop

software)

– Windows XP Home or Pro (requires administrator rights to install Palm

Desktop software)

■ Internet Explorer 4.1

■ 50 megabytes (MB) available hard disk space

■ VGA monitor or better (16 Bit or High Color, and 800 x 600 resolution

recommended)

■ CD-ROM or DVD-ROM drive

■ Mouse

■ One available USB port or serial port (serial cradle/cable sold separately)

Minimum requirements: Mac computers

The minimum requirements for Mac computers are as follows:

■ Mac computer or compatible with a PowerPC processor

■ Mac OS X, version 10.1.2 or later

■ 25MB available hard disk space

■ 12MB available RAM

■ Monitor that supports screen resolution of 800 x 600 or better

■ CD-ROM or DVD-ROM drive

■ Mouse

■ One available USB port

Finding information

For installation information, see the Palm™ Tungsten™ C Read This First that came with your Tungsten C handheld. For information to help you connect to your wireless LAN, see the Wi-Fi Getting Started Guide. For comprehensive information about using your handheld, continue reading this electronic handbook.

For support information, upgrade information, articles, and answers to questions,

www.palm.com/support/tungstenc

see

For more information about using Palm Desktop software, see the following:

■ The handheld tutorial, Quick Tour. To access this tutorial, tap the Quick Tour

icon from the Applications main screen.

■ The electronic Palm™ Desktop Software for the Macintosh User’s Guide. To access

this guide, open the Palm folder and then open the Documentation folder. Double-click the file Palm Desktop.pdf.

■ The online help for Palm Desktop software. To access the online help, open

Palm Desktop software and select the Help menu.

Finding information

Chapter 1 Welcome

CHAPTER 2

Exploring Your Handheld

Your Palm™ Tungsten™ C handheld uses a wireless LAN to help you stay in touch with important information while you are away from your desk. You can stay organized, on time, and up-to-date with daily tasks. Use your new handheld to do the following:

■ Compose and securely send and receive business or personal e-mail through

your wireless LAN.

NOTE Some companies restrict access to internal e-mail accounts when using

a handheld. Check your company or network administrator for their policy on the use of handhelds.

■ Receive alerts when a new e-mail arrives or a reminder occurs. Rely on any or

all of the three alert modes: the indicator light, vibrator, or alarm sound.

■ Set preferences for how you receive alarms: hearing a sound, seeing a blinking

indicator light, or feeling your handheld vibrate. Choose any combination.

■ Browse or search the Internet.

■ Enter your schedule in Date Book.

■ Keep all your contact names, addresses, and phone numbers in Address Book.

■ Prioritize and assign your tasks a due date in To Do List.

■ Set alarms from World Clock, Note Pad, and Date Book to keep yourself on

schedule and remind yourself of appointments, redial reminders, and notes.

■ Synchronize your data with Palm™ Desktop software on your Windows or Mac

computer so you can work with your personal information on your computer and maintain a copy of your information.

■ Insert SD, MultiMediaCard, or SDIO expansion cards to add more software or

memory, or to back up your data.

■ Beam information to another device that has an infrared (IR) port.

Chapter 2 Exploring Your Handheld

Locating handheld components

Take a few moments to locate the front and back panel components of your handheld.

Locating front panel controls

Green indicator light

Screen

Date Book

Address Book

Navigator

Select button

Stylus

IR port

Keyboard area

Power button

Web

E-mail

Application buttons

IR port

Uses infrared technology to transmit data to and receive data from other Palm OS

handhelds, and to perform HotSync® operations. See “Using elements of the handheld interface” in Chapter 3 and see “Conducting IR HotSync operations” in

Chapter 17 for more information.

Keypad

The area where you type letters and numbers, and access special function keys. See Chapter 3 to learn how to type characters.

Locating handheld components

Power button

Application buttons

Navigator

Turns your handheld on or off. If your handheld is turned off, pressing the power button turns the handheld on and returns you to the last screen you viewed.

If your handheld is turned on, pressing the power button turns the unit off.

Pressing and holding the Power button opens the Adjust Brightness dialog box enabling you to adjust the screen brightness. See “Adjusting the screen brightness level” later in this chapter.

Activate the individual handheld applications that correspond to the icons on the buttons: Date Book, Address Book, E-mail, and Web. See “Buttons preferences” in

Chapter 18 for details on reassigning these buttons to open

any application on your handheld.

The five-way navigation button enables you to move up, down, right, and left in pick lists and menus. You can scroll down to view information below the viewing area, and scroll up to view the information above the viewing area. The navigator also has some special functions that are described in this handbook.

Select button

Screen

Green indicator light

Stylus

The navigator center Select button enables you to select items. The Select button also has some special functions that are described in this handbook.

Displays the applications and information stored in your handheld. It is touch-sensitive and responds to the stylus.

A blinking green light indicates:

■ An e-mail message has arrived.

■ An alarm or event notification has occurred.

A dialog box appears, describing the reason for notification. Acknowledging the notification turns off the indicator light.

The light also indicates that the handheld is properly placed in the cradle.

Slides in and out of the slot in the side channel of the handheld. To use the stylus, remove it from the slot and hold it as you would a pen or pencil. Unscrew the top of the stylus to access the reset tool.

Chapter 2 Exploring Your Handheld

Locating back panel components

Side channel for cover

Speaker

Universal connector

Headset jack

Expansion card slot

Universal connector

Reset button

Expansion card slot

Reset button

Connects your handheld to the cradle, which in turn connects to the back of your computer and through the AC adapter to the wall current. This allows you to recharge your handheld as well as update the information between your handheld and computer, using HotSync technology.

The universal connector also connects peripheral hardware devices to your handheld.

Under normal use, you should not have to use the reset button. See “Resetting your handheld” in Appendix A for information about when and how to use the reset button.

Accepts SD, MultiMediaCard, and SDIO expansion cards, enabling you to add more memory, applications, or other functionality. You can also back up data to an expansion card.

Headset jack

Speaker

Side channel

NOTE

Expansion cards are purchased separately.

Connects a hands-free headset to your handheld, enabling you to record and playback voice memos. You can also listen to audio-enabled applications with the privacy of using a headset.

For improved system sounds and the playing of audio files, such as voice recording (.wav) or multimedia.

The left side channel holds the front cover, which slides in and out.

Adding an expansion card

A tiny expansion card (sold separately) increases the variety of tasks you can do and the amount of space you have for storing software and data on your handheld.

To insert a card:

1. Insert the card.

2. Push the card in with your thumb. You feel the card lock and hear the

system sound.

Adding an expansion card

Label on card faced down

Notched corner

Push

To r em ov e a c ar d:

1. Push lightly against the card with your thumb.

When the card is released, you hear the system sound (provided that system sounds are turned on). See “Sounds and Alerts preferences” in Chapter 18 for information on turning system sounds on and off.

IMPORTANT

expansion slot before you hear the tone and it releases from the expansion slot.

You can damage the expansion slot if you pull the card out of the

Chapter 2 Exploring Your Handheld

2. Slide the card out of the expansion slot.

Push

For complete information about working with expansion cards, see Chapter 7.

Adjusting the screen brightness level

The screen brightness makes it easy for you to see the information on your handheld. The screen brightness level can be adjusted to make of viewing easier and to extend battery life. You can adjust the brightness level using the Adjust Brightness dialog box.

To adjust the screen brightness level:

1. Perform one of the following:

– Press Function + Brightness .

– Press and hold the Power button.

2. Tap to the left or right of the slider to adjust the brightness in small increments,

or drag the slider to change the brightness in large increments.

CHAPTER 3

Navigating and Entering Data

This chapter explains how to enter data into your handheld, navigate around the interface, and use menu commands. There are several ways to enter data, to navigate, and to use menu commands:

■ Tapping

■ Using the five-way navigator

■ Using the handheld keyboard

Tapping

■ Using Graffiti

■ Beaming data from another device that has an infrared port

■ Entering or importing data in Palm™ Desktop software and then synchronizing

2 writing

with your handheld

Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action that gets things done on your handheld.

The first time you start your handheld, setup instructions appear on the screen. These instructions include a calibration screen. Calibration aligns the internal circuitry of your handheld with its touch-sensitive screen so that when you tap an element on the screen, the handheld can detect exactly which task you want to perform.

IMPORTANT Always use the point of the stylus for tapping or making strokes on the

handheld screen. Never use an actual pen, pencil, or other sharp object to write on the handheld screen.

Chapter 3 Navigating and Entering Data

With your handheld turned on, you can tap the handheld screen to do many operations, such as the following:

■ Open applications

■ Choose menu commands

■ Select options in dialog boxes

Just as you can drag the mouse to select text or move objects on your computer, you can also drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar.

Using the navigator

When you work with most applications, the navigator on the front panel of your handheld makes it easy for you to navigate among and select your entries. You can use the navigator to perform tasks without the stylus, using one hand.

See Chapter 4 and Chapter 5 for additional information on using the navigator with Address Book, and Chapter 8 for additional information on using the navigator with Date Book.

To navigate in list screens, do any of the following:

■ Press Up or Down on the navigator to scroll an entire screen of records.

■ Press and hold Up or Down on the navigator to accelerate the scrolling.

■ Press Select on the navigator to insert the selection highlight. When the selection

highlight is present, you can do the following:

– Press Up or Down on the navigator to scroll to the previous or next records.

– Press Select again to view the selected record.

– Press Left on the navigator to remove the selection highlight.

Using the keyboard

To navigate in record screens:

1. Press Up or Down on the navigator to scroll within the current record.

2. Press Right or Left on the navigator to scroll to the previous or next record. (This

feature is not available in Address Book.)

3. Press Select on the navigator to return to the list screen.

To navigate in dialog boxes:

■ While a pick list is open, press Up or Down on the navigator to highlight an

item, and then press Select on the navigator to select the item.

■ Press Select on the navigator to close a dialog box.

– If there’s only one button, pressing Select activates that button.

– If there are two buttons, pressing Select activates the action button (versus

Cancel) such as OK, Yes, or Delete.

– If there are multiple buttons, Select activates affirming buttons such as OK,

Yes, or Done.

IMPORTANT

deleting data.

Using the keyboard

You can quickly and accurately enter text or numbers on your handheld using the keyboard. The keyboard also has special function keys that enable you to access features. Another feature is AutoCorrect, which automatically corrects some common misspellings when entering data from the keyboard.

Below the keyboard are application buttons and the 5-way navigator that enables you to navigate menus and pick lists quickly without using the stylus. These features are described in Chapter 2.

Read dialog boxes carefully. Sometimes, selecting OK or Yes results in

Chapter 3 Navigating and Entering Data

Letter and number keys

Tab/Brightness key

Function key

CAPS/Find key

Letter and number keys: Enable you to enter letters and numbers. You

can change the key response from the Keyboard preferences screen. See “Keyboard preferences” in Chapter 18.

You can also access international characters using the navigator control. See “Accessing international and special characters” later in this chapter.

Tab/Brightness key: Adds a tab or opens the Brightness dialog box. For

more information on the Brightness dialog box, see “Adjusting the

screen brightness level” in Chapter 2.

Delete key

Return/Enter key

Home/ShortCut key

Command/Menu key

Space/Symbol key

Function key: Press to access the secondary character set. See “Using the

Function key” later in this chapter.

CAPS/Find key: Capitalizes letters or opens the Find dialog box. For

more information on capitalizing letters, see the next section, “Typing

capital letters.”. For information on the Find dialog box, see “Finding information” in Chapter 4.

Space/Symbol key: Adds a space to the text or opens the onscreen

keyboards. For more information about the onscreen keyboards, see

“Accessing international and special characters” later in this chapter.

Command/Menu key: Opens the Command toolbar or menu. The

Command bar has many functions, such as showing the signal strength for the 802.11b radio. For information about the Command mode, see “Using menu commands and the command toolbar” in Chapter 4. For more information about menus, see “Using menus” in Chapter 4.

Home/ShortCut key: Opens the Application Launcher or enables you to

enter a text ShortCut. For more information on ShortCuts, see “Using

ShortCuts” later in this chapter.

Return/Enter key: Adds a manual return to the next line or enters the

data.

Delete/Backspace key: Deletes the previous character.

Typing capital letters

The keyboard enables you to capitalize letters in two ways:

■ Use the CAPS key . Press the CAPS key twice to initiate CAPS lock.

■ Press and hold the key. This feature works only when the Keyboard preference

repeat function is set to Capital. See “Keyboard preferences” in Chapter 18 for more information.

Accessing international and special characters

You can access international and special characters directly from the keyboard or from onscreen keyboards. These character sets enable you to communicate accurately through your memos or wireless messages.

Accessing from the keyboard

You can access international characters from the keyboard by pressing and holding a key, and then pressing Up and Down on the navigator. The character on the screen scrolls through a sequence of related international characters. You can scroll though the sequence either forward or backward, depending on whether you are pressing Up or Down on the navigator.

Using the keyboard

NOTE

charac t e r set.

This feature does not work with every key or with the Function key secondary

To use the onscreen keyboard:

1. Open any application (such as Memo Pad).

2. Tap any record, or tap New.

Chapter 3 Navigating and Entering Data

3. Press Function + Symbol .

When a keyboard is open, you can tap to open any of the other keyboards. When a keyboard is open, you can tap the abc, 123, Int’l, or Sym boxes to open any of the other keyboards, including the international keyboard.

Ta b

Alpha

Backspace

Caps lock

Caps shift

Numeric

Tap here to display numeric keyboard

Tap here to display alphabetic keyboard

Tap here to display international keyboard

Symbol

Tap here to display symbol keyboard

Carriage return

International

After you finish, tap Done to close the onscreen keyboard and place the text in the record.

Using the Function key

The Function key enables you to access the secondary character or feature set from each of the keys. The secondary character and feature set is labeled in blue in the upper right on each available key.

Function key

Using the keyboard

When you press Function , the Function active icon appears in the lower-right corner, indicating that the next key pressed will use the secondary character or feature set. If you press the Function twice, the Function active icon changes to the Function lock icon and the function feature remains locked. Pressing Function again unlocks it.

Function active icon Function lock icon

Using special features

In addition to characters, the Function key accesses special features on some of the keys. The following keys have special features:

Using ShortCuts

Brightness key: Opens the Brightness dialog box. See “Adjusting the

screen brightness level” in Chapter 2 for more information.

Find key: Opens the Find dialog box. See “Using Find” in Chapter 4 for

more information.

Menu key: Opens the menu for the current screen. For more information,

see “Using menus” in Chapter 4 and see “Using menu commands and

the command toolbar” in Chapter 4.

ShortCuts make entering commonly used words or phrases quick and easy. ShortCuts are similar to the Glossary or Autotext features of some word processors.

Your handheld comes with several predefined ShortCuts, and you can also create your own. Each ShortCut can represent up to 45 characters. For example, you might create a ShortCut for your name or for the header of a memo. See “ShortCuts

preferences” in Chapter 18 to learn about creating your own ShortCuts.

You can also create security shortcuts that automatically perform security functions. See “Using security shortcuts” in Chapter 18 for more information.

Chapter 3 Navigating and Entering Data

To use a ShortCut:

1. Press Function + ShortCut .

When you press the ShortCut key, the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode.

2. Type the ShortCut characters.

Using elements of the handheld interface

Menu bar and menu commands

Menu bar

Menu command

Check box

Command button

Previous/next arrows

Pick list

Scroll bar

A set of commands that are specific to the application. Not all applications have a menu bar.

To access the menu bar, do one of the following:

■ Tap the Menu bar.

■ Press Function + Menu .

To access the menu commands, do one of the following:

■ Tap the menu command on the menu.

Check box

■ Use Right, Left, Up, or Down on the navigator.

■ Press Command Stroke + the letter. For more

information see “Using menu commands and the

command toolbar” in Chapter 4.

When a checkmark appears in a check box, the corresponding option is active.

To insert or remove a checkmark:

■ If a check box is empty, tapping it inserts a checkmark.

■ If a check box is selected, tapping it removes the

checkmark.

Using elements of the handheld interface

Command buttons

Previous/next arrows

Pick list

These appear in dialog boxes and at the bottom of application screens.

To select a command button, do one of the following:

■ Tap a button to perform a command.

■ Press Select on the navigator to select a button such as

OK, Yes, or Done.

■ Press Function + Enter to select the OK, Done, or

Yes button.

■ Press Function + Backspace

to select the Cancel

or No button.

The left and right arrows display the previous and next record; the up and down arrows display the previous and next page of information.

To use the arrows, do one of the following:

■ Tap the ar rows.

■ Use Right, Left, Up, or Down on the navigator.

A list of choices that you can select from.

Scroll bar

To use the pick list:

■ Tap the arrow to display a list of choices.

■ Tap an item in the list.

■ Use Up or Down on the navigator to scroll through the list

and select an item.

A bar that enables you to scroll up and down a page.

To use the scroll bars:

■ Drag the slider, or tap the top or bottom arrow, to scroll

the display one line at a time.

■ To scroll to the previous page, tap the scroll bar just above

the slider. To scroll to the next page, tap the scroll bar just below the slider.

■ You can also scroll to the previous and next pages by

pressing Up and Down on the navigator.

Chapter 3 Navigating and Entering Data

Displaying online tips

Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper-right corner. Online tips anticipate questions you have about a dialog box, provide shortcuts for using the dialog box, or give you other useful information.

To display an online tip:

1. Tap the Tips icon .

2. After you review the tip, tap Done.

Using Graffiti 2 writing to enter data

IMPORTANT

2 writing. See “Writing Area preferences” in Chapter 18 for more information.

In this section you learn to create Graffiti 2 letters, numbers, punctuation, and symbols. You also learn some Graffiti 2 tips and tricks.

Most people find they can enter text quickly and accurately with only minutes of practice. Graffiti 2 writing includes any character you can type on a standard keyboard. The Graffiti 2 characters closely resemble the uppercase letters of the regular alphabet, which makes Graffiti 2 writing easy to learn.

Activating and deactivating Writing Area preference

When Writing Area preferences are turned on and active, you can write letters anywhere on the left side of the screen, or write numbers anywhere on the right side of the screen. Capital letters are formed in the middle of the screen straddling the imaginary dividing line between the left and right sides. You can also continue to use your keyboard to enter characters.

Writing Area preferences must be turned on before you can use Graffiti

Using Graffiti 2 writing to enter data

To use the full-screen writing area:

1. Turn on Writing Area Preferences. See “Writing Area preferences” in Chapter 18

for details.

2. Open the application in which you want to use the full-screen writing area.

A shaded box appears in the lower-right corner of the screen.

3. Position the cursor where you want the characters to appear.

4. Do any of the following:

– Write lowercase Graffiti 2 letters anywhere on the left side of the screen.

– Write numbers anywhere on the right side of the screen.

– Write uppercase letters in the middle of the screen.

– Write the Shift stroke before writing symbols and other special characters.

– Access buttons and other controls that appear on the screen by tapping and

holding the control until it activates.

To temporarily disable the full-screen writing area:

■ Tap the shaded box in the lower-right corner.

The shaded box changes to a box outline and Writing Area preferences are deactivated.

Learning Graffiti 2 concepts

There are four basic concepts for success with Graffiti 2 writing:

■ If you draw the character shape exactly as shown in the tables later in this

chapter (like the shapes shown in the following diagram), you can achieve close to 100 percent accuracy.

■ The heavy dot on each shape shows where to begin the stroke. Certain

characters have similar shapes but different beginning and end points. Always begin the stroke at the heavy dot. (You should not create the heavy dot; it is there only to show you where to begin the stroke.)

■ Graffiti 2 includes symbols made with a single stroke and symbols made with

multiple strokes. With some multi-stroke symbols, the first stroke is the same as a single stroke symbol. As a result, the down stroke for the letter “i” cannot be recognized as an “i” at the end of the down stroke. The “i” will not be recognized as an “i” until you enter another symbol that establishes, by its shape or position, that the down stroke was not part of a two-stroke character (such as a “t” or “k”), or until a limited time window expires. Similarly, recognition of a space symbol (a horizontal stroke from left to right) or a period

Chapter 3 Navigating and Entering Data

symbol after a down stroke is dependent upon where the down stroke was drawn.

■ The screen is divided into two parts: one for writing lowercase letters and one

for writing numbers. Capital letters are formed across the imaginary line that divides the two areas.

Write letters here Write numbers here

To write Graffiti 2 characters:

1. Tap the screen where you want your text to appear.

You must see a blinking cursor before you write the text.

2. Use the tables on the following pages to find the stroke shape for the letter you

want to create. For example, the stroke shown below creates the letter n.

Lift stylus here

Start stroke at heavy dot

3. Position the stylus in the left side of the screen.

4. Start your stroke at the heavy dot, and draw the stroke shape as it appears in the

tables.

5. Lift the stylus from the screen at the end of the stroke shape.

When you lift the stylus from the screen, your handheld recognizes your stroke immediately and prints the letter at the insertion point on the screen.

As soon as you lift the stylus from the screen, you can begin the stroke for the next character you want to write.

Using Graffiti 2 writing to enter data

To delete Graffiti 2 characters:

■ Set the insertion point to the right of the character you want to delete and make

the backspace stroke.

Graffiti 2 tips

Backspace

When using Graffiti 2 writing, keep these tips in mind:

■ Accuracy improves when you write large characters. Draw strokes that nearly

fill the side of the screen.

■ Write at natural speed. Writing too slowly can generate recognition errors.

■ Press firmly and do not write on a slant. Vertical strokes should be parallel to

the sides of the screen.

■ Alternate stroke shapes are available for some characters. You can use the

Graffiti 2 Preferences screen to choose the one that’s easiest for you. See “Graffiti

2 Preferences” in Chapter 18 for details.

Chapter 3 Navigating and Entering Data

Graffiti 2 alphabet

The Graffiti 2 alphabet consists of the following letters:

Draw letters on LEFT side of the screen

Letter Strokes Letter Strokes

Capital letters

Using Graffiti 2 writing to enter data

Graffiti 2 writing automatically capitalizes the first letter of a new record or sentence but you can also write additional capital letters.

To write additional capital letters:

■ Draw the same stroke shapes used for a lowercase letter, but write across the

middle of the screen.

Imaginary division line

Graffiti 2 numbers

Writing numbers with Graffiti 2 writing is similar to writing letters of the alphabet, except that you make the character strokes on the right side (numbers side) of the Graffiti 2 writing area.

Draw numbers on RIGHT side of the screen

Number Strokes Number Strokes

Chapter 3 Navigating and Entering Data

Punctuation marks

With Graffiti 2 writing you can create any punctuation mark that you can enter from a standard keyboard. You can write the period and comma strokes on either side of the screen. You must write other punctuation marks on a designated side of the screen. Punctuation marks that appear in the following table must be written on the left (letter) side of the screen.

Draw these marks on LEFT side of the screen

Mark Stroke Mark Stroke

Period

Comma

Apostrophe

Space Straight quotes

Question

Exclamation

Ampersand

Carriage

return

At @

“

Ta b

Using Graffiti 2 writing to enter data

Punctuation marks that appear in the following table must be written on the right (number) side of the screen.

Draw these marks on RIGHT side of the screen

Mark Stroke Mark Stroke

Accented characters

When writing letters with accent marks, first write the letter stroke on the left side (or in the center for uppercase letters) of the screen. Then quickly write the accent stroke on the right side of the screen.

Period

Comma

Tilde

Dash

—

Plus

Asterisk

Backslash

Slash

Left Paren

(

Right Paren

)

Equal

You can use the following accent strokes in combination with Graffiti 2 letters:

Draw accents on RIGHT side of screen

Accent Stroke Accent Stroke

Acute

Grave

Tilde

Dieresis

Circumflex

Ring

Using these accent strokes, you can write the following accented letters:

абвгдеийклмноптуфхцщъыьяэс

Chapter 3 Navigating and Entering Data

Symbols and other special characters

You can write symbols and other special characters using the Shift stroke.

NOTE

You can also use the Shift stroke to write punctuation marks.

To write symbols and special characters:

1. Enter the Shift stroke:

Shift

When Shift is active, an up arrow symbol appears in the lower-right corner of the handheld screen. If you accidentally activate Shift, a backspace will cancel it.

2. Write the symbol or other special character shown in the table that follows. You

can make a symbol stroke anywhere on the screen.

3. (Optional) Enter an additional Shift stroke to finish writing the character and to

make the character appear more quickly.

After the arrow disappears, the symbol appears.

Draw symbols on EITHER side of the screen

Shift indicator

Graffiti 2 Gestures

Gestures enable you to use editing commands. To use gestures, draw the following strokes on the left (letter) side of the screen:

Using Graffiti 2 writing to enter data

Draw gestures on LEFT side of the screen

Gesture Stroke Gesture Stroke

Cut Paste

Graffiti 2 ShortCuts

Graffiti 2 ShortCuts make entering commonly used words or phrases quick and easy. ShortCuts are similar to the Glossary or Autotext features of some word processors.

Graffiti 2 writing comes with several predefined ShortCuts, and you can also create your own. Each ShortCut can represent up to 45 characters. For example, you might create a ShortCut for your name or for the header of a memo. See “ShortCuts

preferences” in Chapter 18 to learn about creating ShortCuts.

To use a ShortCut, draw the ShortCut stroke followed by the ShortCut characters. The ShortCut symbol appears at the insertion point to show that you are in ShortCut mode.

ShortCut

Your handheld includes the predefined Graffiti 2 ShortCuts shown in the following table.

Copy Undo

Entry Shortcut

Date Stamp ds

Time stamp ts

Date / time stamp dts

Meeting me

Breakfast br

Lunch lu

Dinner di

Chapter 3 Navigating and Entering Data

Beaming data

Your handheld is equipped with an infrared (IR) port that is located at the top of the handheld, behind the small dark shield. The IR port supports the IrCOMM implementation of the standards for infrared communication established by the Infrared Data Association (IrDA). This means that not only can you beam data to another Palm OS you can also beam data to a mobile phone and to any other device that supports the IrCOMM implementation of the IrDA standards and that can read the type of data you’re beaming.

handheld that’s close by and is equipped with an IR port, but

NOTE

handheld.

You cannot beam data between your Tungsten C handheld and a Palm VIIx

You can beam the following information between devices with an IR port:

■ The record currently displayed in Date Book, Address Book, To Do List,

Note Pad, Palm Photos, or Memo Pad

■ All records of the category currently displayed in Address Book, To Do List,

Note Pad, Palm Photos, or Memo Pad

■ A special Address Book record that you designate as your business card,

containing information you want to exchange with business contacts

■ An application installed in RAM memory

■ An application installed on an expansion card that is seated in the card slot

You can also perform HotSync® operations using the IR port.

TIP

See “Conducting IR HotSync operations” in Chapter 17 for details.

To select a business card:

1. Create an Address Book record that contains the information you want on your

business card.

2. Press Function + Menu .

3. Select “Select Business Card” on the Record menu.

4. Tap Yes.

To beam a record, business card, or category of records:

1. Locate the record, business card, or category you want to beam.

2. Press Function + Menu .

3. Select one of the following from the Record menu:

– The Beam command for an individual record

– In Address Book only: Beam Business Card

– Beam Category

Beaming data

4. When the Beam Status dialog box appears, point the IR port directly at the

IR port of the receiving handheld.

For best results, handhelds should be between 10 centimeters (approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the path between the two handhelds must be clear of obstacles. The beaming distance to other Palm OS handhelds may be different.

5. Wait for the Beam Status dialog box to indicate that the transfer is complete

before you continue working on your handheld.

You can also press and hold the Address Book application button to

TIP

instantly beam your business card to another device with an IR port

To beam an application:

1. Press Home .

2. Press Function + Menu .

3. Tap App, and then select Beam.

4. Select either Handheld or Card from the Beam From pick list.

5. Tap the application you want to transfer.

Some applications are copy-protected and cannot be beamed. These are listed with a lock icon next to them.

6. Tap Beam.

7. When the Beam Status dialog box appears, point the IR port directly at the IR

port of the receiving handheld.

8. Wait for the Beam Status dialog box to indicate that the transfer is complete

before you continue working on your handheld.

To receive beamed information:

1. Turn on your handheld.

2. Point the IR port directly at the IR port of the transmitting handheld to open the

Beam dialog box.

Chapter 3 Navigating and Entering Data

3. Select a category for the incoming information, create a new category, or leave

the information unfiled.

4. Tap Yes.

Using your computer keyboard

If you have a lot of data to enter, or prefer to use the computer keyboard, you can use Palm Desktop software or any supported personal information manager (PIM) to enter information. You can then perform a HotSync operation to synchronize the information on your computer with the information on your handheld. Many of the applications that came with your handheld are also available in Palm Desktop software and in most PIMs, so you don’t need to learn different applications. For more information on entering data on your computer, refer to the online Help in Palm Desktop software and the Palm Desktop Software for the Macintosh User’s Guide on the Desktop Software CD-ROM.

Importing data

If you have data stored in computer applications such as spreadsheets and databases, or if you want to import data from another handheld, you can transfer the data to your handheld without having to enter it manually. Save the data in one of the file formats in the following list, import it into Palm Desktop software, and then perform a HotSync operation to transfer the data to your handheld.

Importing data from a Windows computer

Palm Desktop software can import data in the following file formats:

■ Comma delimited (.csv, .txt): Address Book and Memo Pad only

■ Tab delimited (.tab, .tsv, .txt): Address Book and Memo Pad only

■ CSV (Lotus Organizer 2.x/97 Mapping): Address Book only

■ vCal (.vcs): Date Book only

■ vCard (.vcf): Address Book only

■ Date Book archive (.dba)

■ Address Book archive (.aba)

Importing data

■ To Do List archive (.tda)

■ Memo Pad archive (.mpa)

Archive formats can be used only with Palm Desktop software. Use the archive file formats to share information with other people who use a Palm OS handheld or to create a copy of your important Palm Desktop information.

To import data from a Windows computer:

1. Open Palm Desktop software.

2. Click the application into which you want to import data.

3. If you are importing records that contain a field with category names, do the

following:

a. Select All in the Category box.

b. Be sure that the same categories that appear in the imported file also exist in

the application. If the categories do not exist, create them now; otherwise, the records are imported into the Unfiled category.

4. From the File menu, choose Import.

Using File Link

5. Select the file you want to import.

6. Click Open.

If you are importing a vCal or vCard file, skip to step 10. You do not have to specify which fields correspond to the imported data.

7. To import data into the correct Palm Desktop fields, drag the fields in the left

column so that they are opposite the corresponding imported fields on the right.

8. If you do not want to import a field, deselect the check box for that field.

9. Click OK.

The imported data is highlighted in the application.

10. To add the imported data to your handheld, perform a HotSync operation.

See Palm Desktop online Help for more information on importing and exporting data.

The File Link feature enables you to import Address Book and Memo Pad information to your handheld from a separate external file on your Windows computer, such as a company phone list. You can configure the File Link feature to check for changes to the external file when you perform a HotSync operation. HotSync Manager stores the data in a separate category in Palm Desktop software and on your handheld.

Chapter 3 Navigating and Entering Data

With File Link, you can import data stored in any of the following formats:

■ Comma-separated (*.csv)

■ Memo Pad archive (*.mpa)

■ Address Book archive (*.aba)

■ Text (*.txt)

For information on how to set up a file link, see the Palm Desktop online Help.

Importing data from a Mac computer

Palm Desktop software can import data from any applications that can export the data in any of the following file formats:

■ Tab-delimited file

■ Te x t

■ Palm Desktop software for Mac

■ vCal (.vcs)

■ vCard (.vcf)

For example, you can export tab-delimited files from applications such as: FileMaker Pro, Meeting Maker, Now Contact, and Now Up-to-Date.

To import data from a Mac computer:

1. Open Palm Desktop software.

2. From the File menu, choose Import.

3. Select the file you want to import.

4. Click Import.

5. If you want to change the order of the fields you’re importing, point to a field,

wait for the cursor to change to a double arrow, and then drag the field to a new location.

6. If you do not want to import a field, click the arrow between the field names.

7. From the Fields pop-up menu, choose the appropriate field.

From the Delimiters pop-up menu, choose the appropriate delimiter.

9. Click OK.

10. To add the imported data to your handheld, perform a HotSync operation.

See Palm Desktop online Help for more information on importing and exporting data.

This chapter explains how to open and switch between applications on your handheld, how to change application settings so they are personalized to your work methods, and how to categorize applications so you view them in related groups.

Opening applications

You can use the Applications Launcher to open any application installed on your handheld or on an expansion card. You can also open Date Book, Address Book, VersaMail™ application, and PalmSource buttons on your handheld.

CHAPTER 4

Working with Applications

Web Browser with the application

Home key opens Application Launcher

Date Book

Address Book

In addition to providing a way for you to open applications, the Applications Launcher displays the current time, battery level, and application category.

Web

E-mail

To open an application on your handheld:

1. Press Home .

Chapter 4 Working with Applications

2. Tap the icon of the application that you want to open. If you have many

applications installed on your handheld, tap the scroll bar to see all your applications.

Other ways to open applications

You can also open applications on your handheld in either of the following ways:

■ Press and hold Select on the navigator to open the Applications Launcher. Press

Select on the navigator to insert the highlight. Press Up, Down, Right, and Left on the navigator to highlight the icon of the application you want to open. Press Select on the navigator to open the application.

■ In the Applications Launcher, type the first letter of the application’s name. The

Applications Launcher scrolls to the first application with a name that begins with that letter and highlights the icon. You can open the icon by pressing the Enter key.

Opening expansion card applications

When an expansion card is properly seated in the expansion card slot, your handheld responds based on the contents of the card and the application that is active when you insert the card. In some cases, the application on the card opens automatically upon insertion, or if you insert a card containing data from the current application, the application displays the data on the card. In other cases, the Applications Launcher switches to the card and displays its contents, and the pick list in the upper-right corner of the screen displays the name of the card.

To open an application on an expansion card:

■ Select the icon of the application that you want to open.

Switching between applications

When working with any application, press Home or press an application button on your handheld to switch to another application. Your handheld automatically saves your work in the current application and displays it when you return to that application.

When you use an expansion card, your handheld creates and displays a new category that matches the name of the expansion card. You can easily switch between applications installed on your handheld and on the expansion card.

To switch to an expansion card:

1. Tap the pick list in the upper-right corner.

Switching between applications

When the highlight in the Applications Launcher is

TIP

also press and hold Select on the navigator to open the category pick list.

2. Select the category item that matches the name of the expansion card.

Categorizing applications

The category feature enables you to manage the number of application icons that appear onscreen in the Applications Launcher. You can assign an application to a category and then display a single category or all your applications.

By default, your handheld includes system-defined categories, such as All and Unfiled, and user-defined categories, such as Games, Main, and System.

active, you can

not

You cannot modify the system-defined categories, but you can rename and delete the user-defined categories. In addition, you can create your own user-defined categories. You can have a maximum of 15 user-defined categories.

When you have an expansion card properly seated in the expansion card slot, the expansion card name appears as the last item in the category pick list. You can assign applications to the expansion card, but you cannot otherwise categorize applications that reside on an expansion card.

Chapter 4 Working with Applications

To categorize an application:

1. Press Home .

2. Press Command Stroke + Y.

Alternately, press Function + Menu , and then select Category on the App menu.

3. Tap the pick list next to each application to select a category.

To create a new category, select Edit Categories from the pick list.

TIP

Tap New, enter the category name, and then press Function + or tap OK to add the category.

Enter

4. Press Function + Enter

or tap Done.

To display applications by category:

1. Press Home .

2. Do one of the following:

– Press Home repeatedly to cycle through all your categories.

– Tap the pick list in the upper-right corner of the screen, and select the

category you want to display.

– When the highlight in the Applications Launcher is not active, press and

hold Select on the navigator to open the category list, press Up or Down on the navigator to highlight a category, and then press Select on the navigator to display that category.

Changing the Applications Launcher display

By default, the Applications Launcher displays each application as an icon. As an alternative, you can choose to show a list of applications. You can also choose to view the same category of applications each time you open the Applications Launcher.

Copying applications to or from an expansion card

To change the Applications Launcher display:

1. Press Home .

2. Press Command Stroke + R.

Alternately, press Function + Menu , select Options, and then select Preferences.

3. Tap the View By pick list and select List.

4. Press Function + Enter

or tap OK.

To open the Applications Launcher to the last opened category:

1. Press Home .

2. Press Command Stroke + R.

Alternately, press Function + Menu , select Options, and then select Preferences.

3. Tap the Remember Last Category check box to select it.

4. Press Function + Enter

or tap OK.

Copying applications to or from an expansion card

You can copy applications from your handheld to an expansion card, or from an expansion card to your handheld.

To copy an application to an expansion card:

1. Press Home .

2. Press Command Stroke + C.

Chapter 4 Working with Applications

Alternately, press Function + Menu , and select Copy on the App menu.

3. Select Handheld from the Copy From pick list.

4. Select the card name from the Copy To pick list.

The Copy To pick list appears only if there are multiple cards available.

5. Tap an application that you want to copy.

6. Tap Copy.

7. Press Function + Enter

or tap Done.

You can install applications to a card that is seated in the expansion card slot

during a HotSync

operation; see “Installing files and add-on applications”

later in this chapter for details.

NOTE

Windows or Mac computer, the actual file names may differ from those displayed in the Applications Launcher.

If you view your applications on the card using a Card Reader on your

To copy an application from an expansion card:

1. Press Home .

2. Press Command Stroke + C.

Alternately, press Function + Menu , and select Copy on the App menu.

3. Select the card name from the Copy From pick list.

4. Select Handheld from the Copy To pick list.

5. Tap an application that you want to copy.

6. Tap Copy.

Selecting copy settings

7. Press Function + Enter

You can also beam applications from expansion cards to your handheld. See “Using elements of the handheld interface” in Chapter 3 for details.

Selecting copy settings

When using the copy feature, you can set the following:

■ How applications are sorted and listed

■ Whether to copy only the application or both the application and its data files

To select copy settings:

1. Press Home .

2. Press Command Stroke + C.

Alternately, press Function + Menu , and select Copy on the App menu.

3. Tap Settings.

or tap Done.

Using menus

4. Select Name or Size from the Sort By pick list.

5. Tap the Copy Application Only check box to select it, if you want to copy only

the application files. Leave it deselected if you want to copy both the application file and its associated data files.

6. Press Function + Enter

NOTE

you want to copy an application only, you must select the Copy Applications Only check box.

The Sort By setting is in effect each time you use the copy feature. Each time

or tap OK.

Menus on your handheld are easy to use. Once you have mastered them in one application, you can use them the same way in all other applications.

The menus of each application are illustrated in the chapter that discusses that application.

Chapter 4 Working with Applications

To open the menu bar:

1. Open an application (such as Memo Pad).

2. Do one of the following:

– Press Function + Menu .

– Tap the inverted title area at the top of the screen.

ap the title area

Press Function

Press Menu

In this example, three menus are available: Record, Edit, and Options. The Record menu is selected and contains the commands New Memo, Delete Memo, and Beam Memo.

Choosing a menu

The menus and menu commands that are available depend on the application that is currently open. Also, the menus and menu commands vary depending on which part of the application you’re currently using. For example, in Memo Pad the menus are different for the Memo list screen and the Memo record screen.

To select a menu command with the stylus:

1. Tap the menu bar for an application.

2. Tap the menu that contains the command you want to use.

3. Tap the command you want to use.

After you open the menu bar, you can also press Right and Left on the navigator

TIP

to select a menu, press Down on the navigator to select the command you want to use, and then press Select on the navigator to run the command.

Using menu commands and the command toolbar

Menu commands

Most menu commands have an equivalent Command stroke, which is similar to the keyboard shortcuts used to execute commands on computers. For information on using menu commands, see the next section “Using menu commands and the

command toolbar”.

Using menu commands and the command toolbar

By using the menu commands you can access many functions directly from the keyboard without tapping. You can also view the 802.11b radio signal strength and access the Wi-Fi Preferences screen.

Using menu commands

Most menu commands have an equivalent Command stroke, which is similar to the keyboard shortcuts used to execute commands on computers. The command letters appear to the right of the command names. For example, to choose Select All in the Edit menu, press Command stroke and type the letter s.

Menu commandsMenu commands

Using the command toolbar

The command toolbar displays the 802.11b radio signal strength indicator. The command toolbar also displays context-sensitive menu commands for the current screen. For example, if text is selected, the menu icons displayed may be Undo, Cut, Copy, and Paste. Tap an icon to select the command.

Cut

Copy

Paste

Command letters

Radio signal strength indicator

Beam Delete

Chapter 4 Working with Applications

To use menu commands:

1. Press Command stroke .

The Command toolbar opens at the bottom of the screen. The Command toolbar indicates that you are in Command mode.

2. Tap an icon or type the command letter immediately to choose the menu

command.

Command mode is active only for a short time.

To access Wi-Fi status:

1. Press Command stroke .

2. Tap the radio signal strength indicator.

From the Wi-Fi Status dialog box, you can view the network connection and signal strength. You can also tap to access Wi-Fi and VPN preferences. See “Wi-Fi preferences” in Chapter 18 and see “VPN preferences” in Chapter 18 for more information on preferences.

Choosing application preferences

You can set options that affect an entire application in the application’s Preferences dialog box.

To change preferences for an application:

1. Open an application.

2. Press Command Stroke + R.

Alternately, press Function + Menu , and then select Preferences on the Options menu.

NOTE

3. Make changes to the settings.

4. Press Function + Enter

Not all applications have a Preferences command.

Tap here

or tap OK.

Performing common tasks

The tasks described in this section use the term records to refer to an individual item in any of the applications: a single Date Book event, Address Book entry, To Do List item, Memo Pad memo, Note Pad note, or Expense item.

Creating records

You can use the following procedure to create a new record in Date Book, Address Book, To Do List, Memo Pad, Note Pad, and Expense.

To create a record:

1. Select the application in which you want to create a record.

2. Tap New.

3. In Date Book only: Select start and end times for your appointment, and press

Function + Enter

4. Enter text for the record.

5. (Optional) Tap Details to select attributes for the record. (In Note Pad the Details

command is located on the Options menu.)

or tap OK.

Performing common tasks

Editing records

6. In Address Book, Note Pad, and Memo Pad only: Press Function

+Enter

or tap Done.

There’s no need to save the record, because your handheld saves it automatically.

After you create a record, you can change, delete, or enter new text at any time. Two screen features tell you when your handheld is in editing mode:

■ A blinking cursor

■ One or more dotted edit lines

Blinking cursor

Edit line

NOTE

not see an edit line or blinking cursor unless the cursor is in the title line.

In Note Pad you can write anywhere on the screen. Therefore, you will

Chapter 4 Working with Applications

Entering text

For information on how to enter text using the keyboard on your handheld or the keyboard attached to your computer, see Chapter 3. For information on entering text in Note Pad, see Chapter 11.

Using the Edit menu

The Edit menu is available with any screen where you enter or edit text. In general, commands available in the Edit menu apply to text that you select in an application.

To select text in an application:

1. Tap the beginning of the text that you want to select.

2. Drag the stylus over the text to highlight it (in yellow).

NOTE

text. You can also drag to select a group of lines.

You can also double-tap to select a word, or triple-tap to select a line of

across

the text to select additional words, or drag

The following commands may appear in an Edit menu:

Undo

Reverses the action of the last edit command. For example, if you used Cut to remove text, Undo restores the text you removed. Undo also reverses deletions you made using the backspace.

Cut

Removes the selected text and stores it temporarily in the memory of your handheld. You can paste the text you cut into another area of the current application or into a different application.

Copy

Copies the selected text and stores it temporarily in the memory of your handheld. You can paste the copied text into another area of the current application or into a different application.

Paste

Inserts the cut or copied text at the selected point in a record. The text you paste replaces any selected text. If you did not previously cut or copy text, Paste does nothing.

Select All

Selects all the text in the current record or screen. This enables you to cut or copy all of the text and paste it elsewhere.

down

Keyboard

Opens the onscreen keyboard. After you finish with the onscreen keyboard, press Function + Enter

or tap Done.

Deleting records

To delete a record using the menu command:

1. Select the record you want to delete.

2. Press Command Stroke + D.

To delete a record using the Menu:

1. Select the record you want to delete.

2. Press Function + Menu .

3. Select Record, and then select one of the following Delete commands:

Performing common tasks

Date Book: Delete Event

Address Book: Delete Address

To Do List: Delete Item

Note Pad: Delete Note

Memo Pad: Delete Memo

Expense: Delete Item

A confirmation dialog box appears. If you want to save a copy of the deleted item to an archive file in Palm™ Desktop software, be sure that the check box is selected. If you don’t want to save a copy, tap the check box to deselect it.

4. Press Function + Enter

or tap OK.

If you choose to save a copy of the selected item, your handheld transfers it to the archive file on your desktop the next time you perform a HotSync operation. (The archive option is not available in Note Pad.)

Other ways to delete records

You can also delete records in the following ways:

■ Delete the text of the record.

■ In Date Book, Address Book, To Do List, and Memo Pad, open the Details dialog

box for the record, tap Delete, and then press Function + Enter tap OK.

NOTE

the current repeating event, current and future events, or all instances of that event.

When deleting a repeating event in Date Book, you can choose to delete

■ In Note Pad, open the note you want to delete, and then tap Delete.

Chapter 4 Working with Applications

Purging records

Over time, as you use Date Book, To Do List, and Expense, you’ll accumulate records that have outlived their usefulness. For example, events that occurred months ago remain in the Date Book, and To Do List items that you marked as completed remain in the list, as do Expense items.

All these outdated records take up memory on your handheld, so it’s a good idea to remove them by using Purge. If you think Date Book or To Do List records might prove useful later, you can purge them from your handheld and save them in an archive file on your computer.

Purging is not available in Address Book, Note Pad, or Memo Pad; you must delete outdated records manually from these applications.

To purge records:

1. Open the application.

2. Press Command Stroke + E.

Alternately, press Function + Menu , and then select Purge on the Record menu.

A confirmation dialog box appears.

Date Book: Tap the pick list and select how old a record must be to be purged.

Purge deletes repeating events if the last of the series ends before the date that you purge records.

Date Book, To Do List: If you want to save a copy of the purged records to an

archive file on your desktop, be sure that the check box is selected. If you don’t want to save a copy, tap the check box to deselect it.

Expense: Select the category you want to purge. All data in the selected category

will be purged, and there is no archive option.

3. Press Function + Enter

If you chose to save a copy of the purged records, your handheld transfers them to an archive file on your desktop the next time you perform a HotSync operation.

NOTE

make it happen.

Categorizing records

You can categorize records in the Address Book, To Do List, Note Pad, Memo Pad, and Expense applications so that they are grouped logically and are easy to review.

or tap OK or Done.

Purging does not happen automatically. You must select the command to

When you create a record, your handheld automatically places it in the category that is currently displayed. If the category is All, your handheld assigns it to the Unfiled category. You can leave an entry as Unfiled or assign it to a category at any time.

Performing common tasks

By default, your handheld includes system-defined categories, such as All and Unfiled, and user-defined categories, such as Business and Personal.

When you have an expansion card properly seated in the expansion card slot, the last item in the category pick list is the name of the expansion card. You cannot otherwise categorize applications that reside on an expansion card.

Address Book contains the QuickList user-defined category, in which you can store the names, addresses, and phone numbers you might need in emergencies (doctor, fire department, lawyer, and so on).

Expense contains two user-defined categories, New York and Paris, to show how you might sort your expenses according to different business trips.

The illustrations in this section come from Address Book, but you can use these procedures in all the applications in which categories are available.

To move a record into a category:

1. Select the record you want to categorize.

2. In Address Book only: Tap Edit.

3. Tap De tails.

4. Tap the Category pick list to display the list of available categories.

5. Select the category for the record.

6. Press Function + Enter

NOTE

name in the upper-right corner of the screen to assign the item to a different category.

In Address Book, Note Pad, and Memo Pad you can select the category

or tap OK.

Chapter 4 Working with Applications

To display a category of records:

1. Tap the category pick list in the upper-right corner of the list screen.

ap here

NOTE

In the Date Book Agenda view, the pick list is in the upper right of the

To Do list.

2. Select the category you want to view.

The list screen now displays only the records assigned to that category.

Pressing an application button on your handheld scrolls through all the

TIP

categories of that application except for Unfiled. This feature is not available in Date Book.

To define a new category:

1. Tap the category pick list in the upper-right corner of the screen or list.

ap here

2. Select Edit Categories.

3. Tap New.

Performing common tasks

4. Enter the name of the new category, and then press Function + Enter

tap OK.

5. Press Function + Enter

or tap OK.

You can assign any of your records to the new category.

To rename a category:

1. Tap the category pick list in the upper-right corner of the screen or list.

2. Select Edit Categories.

3. Select the category that you want to rename, and then tap Rename.

4. Enter the new name for the category, and then press Function + Enter

or tap OK.

Chapter 4 Working with Applications

5. Press Function + Enter

TIP

by giving the categories the same name. For example, if you change the name of the Personal category to Business, all records formerly in the Personal category appear in the Business category.

Finding information

Your handheld offers several ways to find information quickly:

■ All applications that reside on your handheld: Find locates any text that you

specify, always starting with the current application. However, Find does not search through applications on expansion cards.

■ Date Book, To Do List, Memo Pad: Phone Lookup displays the Address list

screen and enables you to add to a record the information that appears in this list.

■ Address Book: The Look Up line enables you to scroll immediately to a name

when you enter the first letters of that name.

■ Expense: Lookup displays the names in your Address Book that have data in the

Company field. You can add these names to a list of attendees associated with an Expense record.

or tap OK.

You can group the records from two or more categories into one category

Looking up Address Book records

In Address Book, you can use the Look Up line with the stylus or the navigator to look up and quickly scroll to any of your Address Book entries.

To look up an Address Book record with the stylus:

1. From the Address list screen, enter the first letter of the name you want to find.

Look Up line

The list scrolls to the first entry that begins with that letter. If you write another letter, the list scrolls to the first entry that starts with those two letters. For example, writing an s scrolls to “Sands,” and writing sm scrolls further to “Smith.” If you sort the list by company name, the Look Up feature scrolls to the first letter of the company name.

2. Tap the record to view its contents.

Performing common tasks

To look up an Address Book record with the navigator:

1. From the Address List screen, press Right on the navigator to display the

navigator Quick Look Up line.

2. Press Up or Down on the navigator to select the first letter of the name you want

to find.

The list scrolls to the first entry that begins with that letter.

3. Press Right on the navigator to move to the next letter box.

Quick Look Up line

The Quick Look Up line displays only letters that are a possible match for that position.

If only one match is possible for a particular position, the highlight jumps to the next position.

4. Press Up or Down on the navigator to select the next letter of the name you want

to find.

The list then scrolls to the first entry that starts with those two letters. For example, selecting s scrolls to “Sands,” and selecting sm scrolls further to “Smith.” If you sort the list by company name, the Quick Look Up feature scrolls to the matches for the company name.

5. Repeat steps 3 and 4 until the entry you want appears in the list.

6. Press Select on the navigator to highlight the record you want.

7. Press Select on the navigator to view the contents of the selected record.

If only one match is possible for the letters you selected, the contents of

TIP

the record displays automatically.

Using Find

You can use Find to locate any text that you specify, in any application that resides on your handheld. Find does not search applications that reside on an expansion card.

Chapter 4 Working with Applications

To use Find:

1. Press Function + Find .

If you select text in an application before you tap Find, the selected text

TIP

automatically appears in the Find dialog box.

2. Enter the text that you want to find.

Find is not case-sensitive. For example, searching for the name “davidson” also finds “Davidson.”

Find locates any words that begin with the text you enter. For example, searching for “plane” finds “planet” but not “airplane.”

3. Press Function + Enter

or tap OK.

Find searches for the text in all records and all notes.

As your handheld searches for the text, you can tap Stop at any time. You may want to do this if the entry you want appears before your handheld finishes the search. To continue the search after you tap Stop, tap Find More.

4. Tap the text that you want to review.

Using Phone Lookup

Phone Lookup displays the Address list screen and enables you to add to a record the information that appears in this list.

To use Phone Lookup:

1. Display the record in which you want to insert a phone number. The record can

be in Date Book, To Do List, Memo Pad, or any other application that takes advantage of this feature.

2. Press Command Stroke + L.

Alternately, press Function + Menu , and then select Phone Lookup on the Options menu.

Performing common tasks

3. Begin to spell the last name of the name you want to find.

The list scrolls to the first record in the list that starts with the first letter you enter. Continue to spell the name you’re looking for, or when you see the name, tap it.

4. Tap Add.

The name you selected, along with the other information associated with it, is pasted into the record you selected in step 1.

Looking up names to add to Expense records

In Expense, Lookup displays the names in your Address Book that have data in the Company field. You can add these names to a list of attendees associated with an Expense record.

To add names to an Expense record:

1. Tap the Expense record to which you want to add names.

2. Tap De tails.

Chapter 4 Working with Applications

3. Tap Who.

4. Tap Lookup.

The Attendees Lookup screen displays all the names in your Address Book that have data in the Company field.

5. Select the name you want to add, and then tap Add.

The name appears in the Attendees screen.

6. Repeat steps 4 and 5 to add more names.

Tap here

7. Press Function + Enter

8. Press Function + Enter

Sorting lists of records

You can sort lists of records in various ways, depending on the application. Sorting is available in applications that have list screens: Address Book, Note Pad, To Do List, Memo Pad, and Expense.

NOTE

in this chapter.

You can also assign records to categories. See “Categorizing records” earlier

or tap Done.

or tap OK.

Performing common tasks

To sort records in Address Book, Note Pad, and Memo Pad:

1. Open the application to display the list screen.

2. Press Command Stroke + R.

Alternately, press Function + Menu , and then select Preferences on the Options menu.

Address Book

Note Pad

Memo Pad

3. Do one of the following:

Address Book: Tap the setting you want.

Note Pad: Tap the Sort by pick list and select Alphabetic, Date, or Manual.

Memo Pad: Tap the Sort by pick list and select Alphabetic or Manual.

4. Press Function + Enter

or tap OK.

To sort the Note Pad and Memo list manually, tap and drag a note or memo to a new location in the list.

To make the list appear in Palm Desktop software as you manually sorted it on your handheld, open the application in Palm Desktop software and click Sort by. Then select Order on Handheld.

To sort records in To Do List and Expense:

1. Open the application to display the list screen.

2. Tap Show.

3. Tap the Sort by pick list and select an option.

4. Press Function + Enter

or tap OK.

Chapter 4 Working with Applications

Attaching notes

In Address Book, Date Book, To Do List, and Expense, you can attach a note to a record. A note can be up to several thousand characters long. For example, for an appointment in Date Book, you can attach a note with directions to the location.

To attach a note to a record:

1. Display the entry to which you want to add a note.

To display an entry, tap it or press Up or Down on the navigator to highlight it, and then press Select on the navigator.

2. In Address Book only: Tap Edit.

3. Tap De tails.

4. Tap Note.

5. Enter your note.

6. Press Function + Enter

or tap Done.

A small note icon appears at the right side of any item that has a note.

Note icon

To review or edit a note:

■ Tap the Note icon .

In Date Book, you can also select the event that contains the note, press Select

TIP

on the navigator to open the note, and then press Select on the navigator again to close the note.

To delete a note:

1. Tap the Note icon .

2. Tap Delete.

3. Press Function + Enter

or tap Yes.

Choosing fonts

Performing common tasks

In many applications, you can change the font style to make text easier to read. You can choose small, small bold, large, or large bold fonts in each application that enables you to change font style.

Small font

Large font

Small bold font

Large bold font

To change the font style:

1. Open an application.

2. Press Command Stroke + F.

Alternately, press Function + Menu , and then select Font on the Options menu.

3. Tap the font style you want to use.

Tap here for small font

4. Press Function + Enter

or tap OK.

Tap here for small bold font Tap here for large bold font

Tap here for large font

Chapter 4 Working with Applications

Receiving alerts

You can receive alerts on your handheld and in Palm Desktop software.

Receiving alerts on your handheld

When you use certain application settings, your handheld can alert you to any of the following:

■ An appointment set in Date Book

■ A note created in Note Pad

■ An alarm set in World Clock

When an alert occurs, your handheld displays a reminder message. If you tap Snooze in response to an alert message, your handheld reminds you of the item again in five minutes. The Reminders screen displays alerts that await attention.

To respond to alerts, do one of the following:

■ Select an item’s check box to clear the item.

■ Tap an item (either the icon or the text description) to open the application

where the alarm was set. The application opens to the entry associated with the alarm.

■ Press Function + Enter

to the current screen. An attention indicator blinks in the upper-left corner of the screen; tap it to view the alert list again.

■ Tap Snooze to see the list again in five minutes.

If you tap Done or Snooze and view the reminder list later, the current time is displayed in the Reminder bar and the original alert time is displayed with each list item.

■ Tap Clear All to dismiss all alerts in the list.

or tap Done to close the reminder list and return

Receiving alerts from Palm Desktop software

You can also set an option to receive Date Book event alerts from Palm Desktop software. The feature is disabled by default, so you must enable it within Palm Desktop software.

To enable an event alert from Palm Desktop software:

1. Double-click the Palm Desktop icon.

2. From the Tools menu, select Options, and then select Alarms.

3. Set Alarm Configuration options, either Always Available or Available only

when the Palm Desktop is running.

4. (Optional) To hear an alert sound as well as receive an alert message, select the

check box Play audible notification with alarm dialog.

5. Click OK.

Hiding or masking private records

You can use the Security preferences to set a password and select whether to mask your private records or hide them completely. See “Security preferences” in

Chapter 18 for details.

Installing and removing applications

This section explains how to install and remove applications and other files on your handheld or on an expansion card, and how to remove Palm Desktop software from your computer.

Installing files and add-on applications

Your handheld comes with many applications installed and ready to use. During a HotSync operation you can also install additional applications, such as games and other software, on your handheld or on a card that is seated in the expansion card slot. Applications or games that you install on your handheld reside in RAM memory, and you can delete them at any time.

You can also install other files that are associated with an application on your handheld, such as photos. Files that are not associated with an application on your handheld may not be installed during a HotSync operation.

Both applications and files are easy to install during a HotSync operation. You can install the following types of files:

■ Palm file types, including PRC and PDB

■ Image files, including BMP and JPEG

■ Kinoma video files (requires the Kinoma application from the Software

Essentials CD-ROM)

Chapter 4 Working with Applications

There are a variety of third-party applications available for your handheld. To learn more about these applications, go to the web site:

www.palm.com

NOTE

compatibility of these applications with your new Palm handheld. Some third-party applications, however, may not have been upgraded to be compatible with your new Palm handheld. If you suspect that a third-party application is adversely affecting the operation of your handheld, contact the developer of the application.

Palm works with developers of third-party add-on applications to ensure the

Installing applications and files on a Windows computer

Palm Quick Install makes it easy to install applications and files during the next HotSync operation. You can even install compatible files directly from a Zip file. Depending on the file type, Palm Quick Install determines whether to install the files on your handheld or on an expansion card.

You can use any of the following methods to install applications and files with Palm Quick Install:

■ Drag and drop files onto the Palm Quick Install icon on the Windows desktop.

■ Drag and drop files onto the Palm Quick Install window.

■ Use the commands or buttons in the Palm Quick Install window.

■ Right-click a file and send it to Palm Quick Install.

The procedures that follow explain how to install applications and files using each of these methods.

To drag and drop applications or files onto the Palm Quick Install icon:

1. Copy or download the application(s) or file(s) you want to install onto your

computer.

2. From My Computer or Windows Explorer, select the file(s) or folder that you

want to install.

3. Drag and drop the file(s) or folder onto the Palm Quick Install icon on the

Windows desktop.

Palm Quick Install displays a confirmation dialog box that shows whether the files will be installed on your handheld or on an expansion card, and you can choose the user name to which the files will be installed.

4. Click OK.

The selected files are placed in the Handheld or Expansion Card file list, based on the file extension.

Installing and removing applications

5. Perform a HotSync operation to install the files. See “Performing cradle/cable

HotSync operations” in Chapter 17 for details.

NOTE

Files that remain in the list after you perform a HotSync operation were not installed. This can happen if the file type was not recognized during the HotSync operation. If files are unrecognized, try launching the associated application from your handheld and then performing another HotSync operation. If the files still remain in the list, they are not associated with an application on your handheld and cannot be installed. Expansion cards may also hold files that are not Palm application files.

To drag and drop applications or files onto the Palm Quick Install window:

1. Copy or download the application(s) or file(s) you want to install onto your

computer.

2. Double-click the Palm Quick Install icon on the Windows desktop.

Handheld file list

Expansion card file list

3. From My Computer or Windows Explorer, select the file(s) or folder that you

Status bar

want to install.

4. Drag and drop the file(s) or folder onto the handheld or expansion card file list.

If a No symbol appears when you attempt to drag a file onto a file list, that file is not supported on that destination.

The status bar shows the number of files selected and their total size. However since some file types are compressed during synchronization they may actually require less space then the amount shown in the file size column or status bar.

Chapter 4 Working with Applications

5. Perform a HotSync operation to install the files. See “Performing cradle/cable

HotSync operations” in Chapter 17 for details.

NOTE

To use the command buttons in the Palm Quick Install window:

1. Copy or download the application(s) or file(s) you want to install onto your

computer.

2. Double-click the Palm Quick Install icon on the Windows desktop.

User drop-down list

Add button

3. In the User drop-down list, select the name that corresponds to your handheld.

4. Click Add.

To install a folder, open the File menu and select Add Folder.

TIP

5. Select the application(s) or file(s) that you want to install.

Status bar

If you do not see the application(s) or file(s) in the default folder, navigate to the folder that contains the application(s) or file(s) that you want to install.

6. Click OK.

7. If you need to change the destination of the application you are installing, drag

the files to move applications between the handheld and expansion card file list.

Installing and removing applications

8. Perform a HotSync operation to install the selected application(s).

See “Performing cradle/cable HotSync operations” in Chapter 17 for details.

NOTE

not installed. This can happen if the file type was not recognized during the HotSync operation. If files are unrecognized, try launching the associated application from your handheld and then performing another HotSync operation. If the files still remain in the list, they are not associated with an application on your handheld and cannot be installed. Expansion cards may also hold files that are not Palm application files.

Files that remain in the list after you perform a HotSync operation were

To use the right-click menu to send the file to Palm Quick Install:

1. Copy or download the application(s) or file(s) you want to install onto your

computer.

2. From My Computer or Windows Explorer, right-click the file(s) or folder that

you want to install.

3. Select Send To and then select Palm Quick Install.

Palm Quick Install displays a confirmation dialog box that shows whether the files will be installed on your handheld or on an expansion card.

4. Click OK.

The selected files are placed in the Handheld or Expansion Card file list, based on the file extension.

5. Perform a HotSync operation to install the files. See “Performing cradle/cable

HotSync operations” in Chapter 17 for details.

Any unrecognized files are not installed.

Palm Quick Install Tips

The following tips can help you use Palm Quick Install most effectively:

■ By default video files are placed in the expansion card file list. If you prefer to

store these files on your handheld you can move them to the handheld file list.

■ When you drag and drop a folder, Palm Quick Install looks at files in the first

level of subfolders only; it does not look at folders nested inside the subfolders.

■ To install files in a different location, start Palm Quick Install and drag the files

to a different file list.

■ You can also access the Palm Quick Install window by clicking Quick Install on

the Palm Desktop Launch bar.

Installing applications and files on a Mac computer

The Install Tool makes it easy to install applications and files during a HotSync operation. You can specify whether to install the files on your handheld or on an expansion card.

Chapter 4 Working with Applications

To install add-on software on your handheld using a Mac computer:

1. On your Mac computer, copy or download the application you want to install

into the Add-on folder in your Palm folder.

2. Double-click the HotSync Manager icon in the Palm folder.

3. From the HotSync menu, select Install Handheld Files.

4. From the User pop-up menu, select the name that corresponds to your

handheld.

5. Click Add To List.

If the file you want to install is not listed in the dialog box, go to the folder to which you copied the file. Most handheld application files have the extension PRC or PDB.

6. Select the application(s) you want to install.

7. Click Add File to add the selected application to the Install Handheld Files list.

You can also drag files, or folders of files, to the list in the Install Handheld

TIP

Files dialog box. The files are copied to the Files To Install folder.

Installing and removing applications

8. If you need to change the destination of the application you are installing, click

Change Destination in the Install Handheld Files window, and then use the arrows to move applications between your handheld and an expansion card.

9. Click OK to close the Change Destination window.

10. Close the Install Handheld Files window.

11. Perform a HotSync operation to install the selected application(s) on your

handheld. See “Performing cradle/cable HotSync operations” in Chapter 17 for details.

NOTE

not installed. This can happen if the file type was not recognized during the HotSync operation. Expansion cards may hold applications that use files other than the Palm application files. For your handheld to recognize such a file, you must first launch the associated application at least once.

Removing applications

If you run out of memory or decide that you no longer need an application you installed, you can remove applications from your handheld or from an expansion card. From your handheld, you can remove only add-on applications, patches, and extensions that you install; you cannot remove the applications that reside in the ROM portion of your handheld.

To remove an add-on application:

1. Press Home .

2. Press Command Stroke + D.

Alternately, press Function + Menu , and then select Delete on the App menu.

3. Tap the Delete From pick list and select either Handheld or Card. If you want

to delete applications from a card, the card must be seated in the expansion card slot.

Files that remain in the list after you perform a HotSync operation were

Chapter 4 Working with Applications

4. Tap the application that you want to remove.

5. Tap Delete.

6. Press Function + Enter

7. Press Function + Enter

Removing Palm Desktop software

If you no longer want to use Palm Desktop software, you can remove it from your computer.

This process removes only the application files. The data in your Users folder remains untouched.

IMPORTANT

Manager synchronization software and can no longer synchronize with your computer. If you want to synchronize data with another personal information manager (PIM), you need to install HotSync Manager from the Desktop Software CDROM after you remove Palm Desktop software. During the installation select the Custom option and then choose to install only HotSync Manager.

NOTE

of the operating system installed on your computer.

If you remove Palm Desktop software, you also remove the HotSync

You may need to modify the steps shown here to accommodate the version

or tap Yes.

or tap Done.

To remove Palm Desktop software from a Windows computer:

1. From the Windows Start menu, select Settings and then click Control Panel.

2. Double-click the Add/Remove Programs icon.

3. Click the Change or Remove Programs button.

4. Select Palm Desktop.

5. Click Change/Remove.

This process removes only the application files. The data in your Users folder remains untouched.

Installing and removing applications

6. Click Yes in the Confirm File Deletion box.

7. Click OK.

8. Click Close.

To remove Palm Desktop software from a Mac computer:

1. Insert the Desktop Software CD-ROM into the CD-ROM drive on your

computer.

2. Double-click the Desktop Software CD-ROM icon on your desktop.

3. Double-click the Palm Desktop Installer icon.

4. From the Easy Install screen, select Uninstall from the pop-up menu.

5. Select the software you want to remove.

6. Click Uninstall.

7. Select the folder that contains your Palm Desktop software files.

8. Click Remove.

9. Restart your computer.

Chapter 4 Working with Applications

CHAPTER 5

Using Address Book

Address Book enables you to keep names, addresses, phone numbers, and other information about your personal or business contacts. Use Address Book to do the following:

■ Quickly look up or enter names, addresses, phone numbers, and other

information.

■ Enter up to five phone numbers (home, work, fax, mobile, and so on) or e-mail

addresses for each name.

■ Define which phone number appears in the Address list for each Address Book

entry.

■ Attach a note to each Address Book entry, in which you can enter additional

information about the entry.

■ Assign Address Book entries to categories so that you can organize and view

them in logical groups.

■ Create your own digital business card that you can beam using e-mail to other

devices with an infrared (IR) port.

NOTE You can encrypt your Address Book entries. For more information,

see “Encrypting your data” in Chapter 18.

Chapter 5 Using Address Book

To open Address Book:

■

Press the Address Book application button on the front panel of your handheld. Address Book opens to display the list of all your records.

Address Book button

Press the Address Book application button repeatedly to cycle through the

TIP

categories in which you have records. You can also press and hold the Address Book application button to instantly beam your business card to another device with an IR port. The receiving device must also have an application that can read the Address Book data.

Creating an Address Book entry

A record in Address Book is called an handheld, or you can use Palm™ Desktop software to create entries on your computer and then transfer the entries to your handheld during your next HotSync

Palm Desktop software also has data import capabilities so that you can load database files into Address Book on your handheld.

See “Importing data” in Chapter 3 and Palm Desktop online Help for more information.

To create a new Address Book entry:

operation.

Press the Address Book button on the front of your handheld to display the Address list.

Tap New.

Cursor at Last name

entry

. You can create entries on your

Ta p Ne w

Selecting types of phone numbers

3. Enter the last name of the person you want to add to your Address Book.

The handheld automatically capitalizes the first letter of each field (except numeric and e-mail fields). You do not have to use the CAPS key to capitalize the first letter of the name.

4. Tap the First Name field.

Pressing Tab

TIP

5. Enter the first name of the person in the First Name field.

6. Enter the other information that you want to include in this entry.

moves the cursor to the next field.

As you enter letters in the Title, Company, City, and State fields, text appears for the first logical match that exists in your Address Book. As you enter more letters, a closer match appears. For example, you may already have Sacramento and San Francisco in your Address Book. As you enter S, Sacramento appears, and as you continue entering a and n San Francisco replaces Sacramento. As soon as the word you want appears, tap the next field to accept the word.

7. Tap the scroll arrows or press Up/Down on the navigator to move to the next

page of information.

8. After you finish entering information, Press Function + Enter

tap Done.

Tap Done

To create an entry that always appears at the top of the Address list, begin the

TIP

Last name or Company field with a symbol, as in *If Found Call*. This entry can contain contact information in case you lose your handheld.

Selecting types of phone numbers

You can select the types of phone numbers or e-mail addresses that you associate with an Address Book entry. Any changes you make apply only to the current entry.

Chapter 5 Using Address Book

To select other types of phone numbers in an entry:

1. Tap the entry that you want to change.

2. Tap Edit.

3. Tap the pick list next to the label you want to change.

Ta p triangle

4. Select a new label.

Changing Address Entry details

The Address Entry Details dialog box provides a variety of options that you can associate with an entry.

To open the Address Entry Details dialog box:

1. Tap the entry whose details you want to change.

2. Tap Edit.

3. Tap De tails.

4. Select any of the following settings:

Show in List

Select which type of phone or other information appears in the Address list screen. Your options are Work, Home, Fax, Other, E-mail, Main, Pager, and Mobile. The identifying letters W, H, F, O, M, or P appear next to the record in the Address list, depending on which information is displayed. If you select E-mail, no identifying letter is displayed.

Making connections from Address Book

You can use the entries in your Address Book to launch applications that perform tasks such as dialing a phone number or creating an e-mail message. Some of the applications you can launch are included on the Software Essentials CD-ROM that comes with your handheld, and others may be available from third-party developers and are sold separately. Most of these applications require a GSM mobile phone or an optional modem accessory that is compatible with your handheld (mobile phone and modem accessory sold separately).

Quick Connect

You can use Quick Connect to select an entry and initiate a related task with one hand, using the navigator. You can also configure which application opens when you choose a specific Address record field, and whether to add a prefix to all phone numbers.

To use Quick Connect from an Address entry:

1. Open the Address entry to which you want to connect.

2. Press Right on the navigator to open the Quick Connect dialog box.

Changing Address Entry details

You can also tap the Quick Connect icon in the title bar of the Address

TIP

record.

3. Select the method you want to use to connect.

Quick Connect initiates the related task. For example, if you tap a phone number, Quick Connect sends the selected phone number to your mobile phone.

Chapter 5 Using Address Book

To use Quick Connect from the Address list:

1. Highlight the Address entry to which you want to connect.

2. Press Command Stroke + I.

Alternately, press Function + Menu , and select Connect on the Record menu.

3. Select the method you want to use to connect.

Quick Connect initiates the related task. For example, if you tap a phone number, Quick Connect sends the selected phone number to your mobile phone.

To configure Quick Connect settings:

1. From the Quick Connect dialog box, tap Settings.

2. (Optional) Tap the Number Prefix check box and enter a prefix.

For example, to dial 1 before all phone numbers, select this check box and enter a “1” in this field. The prefix is not added to a number that begins with the “+” character.

3. Tap each of the pick lists and select the application you want to associate with

that task.

4. Press Function + Enter

or tap OK.

Tap-to-Connect

With Tap-to-Connect you can select an entry and initiate a related task by tapping it with the stylus. By default, Tap-to-Connect is not enabled.

Changing Address Entry details

To enable Tap-to-Connect:

1. From the Address list, Press Command Stroke + R.

Alternately, press Function + Menu , and select Preferences on the Options menu.

2. Tap Enable Tap-to-Connect.

3. Press Function + Enter

You can also configure which application opens when you tap a specific Address

TIP

record field, and whether to add a prefix to all phone numbers. See “Quick Connect” earlier in this chapter to learn how to configure these settings.

or tap OK.

To make a connection with Tap-to-Connect:

1. Open the Address entry to which you want to connect.

2. Tap an item.

For example, to dial a phone number, tap the number you want to dial. To address an e-mail message, tap an e-mail address.

3. (Optional) Tap the number to edit it.

For example, you might want to add an area code, a “1,” or a country code before a phone number.

Chapter 5 Using Address Book

Address Book menus

Address Book menus are shown here for your reference, and Address Book features that are not explained elsewhere in this book are described here.

See “Using menus” in Chapter 4 for information about selecting menu commands.

The Record and Options menus may differ, depending on whether you’re displaying the Address list screen or the Address view screen.

Record menus

Address list

Address view

Duplicate Address

Connect

Send Category

Send Address

Makes a copy of the current record and displays the copy in Address Edit so you can make changes to the copied record. The copy has the same category and attached notes as the original record.

Opens the Quick Connect dialog box where you can select which application to use to make the connection.

Opens a dialog box where you can select how to send all records in the selected category to another device. The options available depend on the software installed on your handheld.

Opens a dialog box where you can select how to send the selected entry to another device. The options available depend on the software installed on your handheld.

Options menus

Address Book menus

Address view

Address list

Preferences

Rename Custom Fields

About Address Book

Remember last category:

Determines how Address Book appears when you return to it from another application. If you select this check box, Address Book shows the last category you selected. If you clear it, Address Book displays the All category.

Fields that appear at the end of the Address Edit screen. Rename them to identify the kind of information you enter in them. The names you give the custom fields appear in all entries.

Shows version information for Address Book.

Chapter 5 Using Address Book

CHAPTER 6

Using Calculator

Calculator enables you to perform basic calculations. Use Calculator to do the following:

■ Perform addition, subtraction, multiplication, division, and square root

operations.

■ Store and retrieve values.

■ Display the last series of calculations, which is useful for confirming a series of

“chain” calculations.

To open Calculator:

1. Press Home .

2. Tap the Calculator icon .

Performing calculations

The Calculator includes several buttons to help you perform calculations.

Clears the entire calculation, so that you can begin a fresh calculation.

Clears the last number you entered. If you make a mistake while entering a number in the middle of a calculation, you can use this button to reenter the number without starting the calculation over.

Chapter 6 Using Calculator

Toggles the current number between a negative and positive value. If you want to enter a negative number, enter the number first and then press the +/- button.

Places the current number in memory. Each new number you enter with the M+ button is added to the total already stored in memory. The number that you add can be either a calculated value or any number you enter by pressing the number buttons. Pressing this button has no effect on the current calculation (or series of calculations); it merely places the value into memory until it is recalled.

Recalls the stored value from memory and inserts it into the current calculation.

Clears any value that is stored in the Calculator memory.

Calculates the square root of a number. Enter the number, and then tap the square root button.

Viewing recent calculations

The Recent Calculations command enables you to review the last series of calculations and is particularly useful for confirming a series of “chain” calculations.

To display recent calculations:

1. Press Command Stroke + l.

Alternately, press Function + Menu , and then select Recent Calculations on the Options menu.

2. After you finish reviewing the calculations, press Function + Enter

tap OK.

Using Calculator menus

The Calculator menu shown here is for your reference, and the Calculator feature described here is not explained elsewhere in this book.

See “Using menus” in Chapter 4 for information about choosing menu commands.

Options menu

Using Calculator menus

About Calculator

Shows version information for Calculator.

Chapter 6 Using Calculator

Card Info enables you to review general information about an expansion card. Use Card Info to do the following:

■ Review card contents.

■ Rename a card.

■ Format a card.

Reviewing Card Information

You can view the card name, type, available storage space, and a summary of its contents.

To review Card Information:

1. Press Home .

CHAPTER 7

Using Card Info

2. Tap the Card Info icon .

3. Review Card name, Type, and Size.

4. Review card contents summarized by directory.

Review card information

Review summarized card contents

Chapter 7 Using Card Info

Renaming a card

Renaming a card enables you to give an easy-to-recognize name to the card.

To rename a card:

1. Press Home .

2. Tap the Card Info icon .

3. Press Command Stroke + R.

Alternately, press Function + Menu , and then select Rename Card on the Card menu.

4. Enter the new name for the card.

5. Tap Rename.

Formatting a card

Formatting a card destroys all its data and prepares it to accept new applications and data.

To format a card:

1. Press Home .

2. Tap the Card Info icon .

3. Press Command Stroke + F.

Alternately, press Function + Menu , and then select Format Card on the Card menu.

4. Press Function + Enter

or tap OK.

Palmone TUNGSTEN C User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

About This Book

Welcome

System requirements

Minimum requirements: Windows computers

Minimum requirements: Mac computers

Finding information

Exploring Your Handheld

Locating handheld components

Locating front panel controls

Locating back panel components

Adding an expansion card

Adjusting the screen brightness level

Navigating and Entering Data

Tapping

Using the navigator

Using the keyboard

Typing capital letters

Accessing international and special characters

Accessing from the keyboard

Using the Function key

Using special features

Using ShortCuts

Using elements of the handheld interface

Displaying online tips

Using Graffiti 2 writing to enter data

Activating and deactivating Writing Area preference

Learning Graffiti 2 concepts

Graffiti 2 tips

Graffiti 2 alphabet

Capital letters

Graffiti 2 numbers

Punctuation marks

Accented characters

Symbols and other special characters

Graffiti 2 Gestures

Graffiti 2 ShortCuts

Beaming data

Using your computer keyboard

Importing data

Importing data from a Windows computer

Using File Link

Importing data from a Mac computer

Opening applications

Working with Applications

Other ways to open applications

Opening expansion card applications

Switching between applications

Categorizing applications

Changing the Applications Launcher display

Copying applications to or from an expansion card

Selecting copy settings

Using menus

Choosing a menu

Using menu commands and the command toolbar

Menu commands

Using menu commands

Using the command toolbar

Choosing application preferences

Performing common tasks

Creating records

Editing records

Entering text

Using the Edit menu

Deleting records

Other ways to delete records

Purging records

Categorizing records

Finding information

Looking up Address Book records

Using Find

Using Phone Lookup

Looking up names to add to Expense records

Sorting lists of records

Attaching notes

Choosing fonts