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Zire™ 31 Handheld ii
Copyright and Trademark
© 2004-2006 palmOne, Inc. All rights reserved.
palmOne, the palmOne logo, Zire, the Zire logo, “Z” (Stylized) and stylizations and design marks associated
with all the preceding, and trade dress associated with palmOne, Inc.’s products, are among the trademarks
or registered trademarks owned by or licensed to palmOne, Inc. or its subsidiaries. Palm OS, the Palm logo,
Graffiti, HotSync, Palm, Palm Reader, the HotSync logo and the Palm and PalmSource trade dress are
trademarks owned by or licensed to PalmSource, Inc. palmOne, Inc. uses the MPEG Layer-3 audio decoding
technology trademarks under express license from Thomson Licensing S.A. All other brand and product
names are or may be trademarks of, and are used to identify products or services of, their respective owners.
This product includes technology owned by Microsoft Corporation and cannot be used or distributed without
a license from Microsoft Licensing, GP.
Disclaimer and Limitation of Liability
palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide.
palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the
use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of
data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data
on other media to protect against data loss.
Please read the End User Software License Agreement with this product before using the
accompanying software program(s). Using any part of the software indicates that you accept the terms of the
End User Software License Agreement.
Software Download Available
Palm®Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you
can download Palm Desktop software from www.palmOne.com
/support/intl.
IMPORTANT
[
! ]
v. 1.1
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Zire™ 31 Handheld iii
Table of Contents
About This Guide .................................................................xiv
What’s in this guide? .................................................................................xiv
Step-by-step instructions................................................................... xiv
Links...................................................................................................... xv
Sidebars.......................................................................................................xv
Tips for viewing this guide in Adobe Acrobat Reader............................xvi
Chapter 1: Setting Up Your Handheld
and Your Computer ..................................................................1
What’s in the box? ........................................................................................2
System requirements ...................................................................................2
Step 1: Charging your handheld..................................................................4
What you should know about your handheld’s battery..................... 5
Step 2: Turning on your handheld for the first time..................................6
Step 3: Installing your software...................................................................7
Step 4: Connecting your handheld to your computer ...............................8
Switching to another desktop software application ................................10
Using Profiles..............................................................................................11
Creating a user profile .........................................................................12
Synchronizing with a user profile ......................................................14
Related topics..............................................................................................17
Chapter 2: Exploring Your Handheld....................................18
Locating the controls on your handheld...................................................19
Front panel controls ............................................................................ 19
Top panel controls............................................................................... 20
Side and back panel controls ............................................................. 21
What’s on the screen? ................................................................................22
Input area.................................................. ...... ....... .............................. 22
Application controls ............................................................................ 23
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Zire™ 31 Handheld iv
What software is on my handheld?..................... ....... ...............................25
What’s on the CD? ......................................................................................26
Related topics..............................................................................................28
Chapter 3: Moving Around in Applications.........................29
Opening applications..................................................................................30
Using the application buttons ............................................................ 30
Using the Home screen....................................................................... 30
Switching between applications ........................................................ 31
Using menus ..............................................................................................31
Using the Command stroke................................................................ 32
Using the 5-way navigator.........................................................................33
Moving around the Home screen ...................................................... 34
Moving around list screens ................................................................ 35
Moving around record screens .......................................................... 35
Moving around dialog boxes ............................................................. 36
Moving around pick lists..................................................................... 37
Finding information ...................................................................................38
Related topics..............................................................................................39
Chapter 4: Entering Information...........................................40
How can I enter information? ....................................................................41
Entering information with Graffiti 2 writing.............................................41
Writing Graffiti 2 characters ...............................................................42
Graffiti 2 alphabet................................................................................ 44
Graffiti 2 numbers ............................................................................... 45
Writing Graffiti 2 symbols and other special characters ..................50
Writing Graffiti 2 ShortCuts ................................................................52
Entering information with the onscreen keyboard ..................................54
Entering information with your computer................................................56
Importing information from other applications .......................................60
Restoring archived items on your computer............................................62
Entering info from Contacts into another application .............................63
Editing information.....................................................................................65
Selecting information.......................................................................... 65
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Copying and pasting information ......................................................66
Deleting information ...........................................................................67
Related topics..............................................................................................68
Chapter 5: Synchronizing Your Handheld
with Your Computer...............................................................69
Why synchronize information?..................................................................70
What information is synchronized?...........................................................71
How do I synchronize? ..............................................................................72
Synchronizing with a cable .................................................................73
Synchronizing using the IR port .........................................................74
Synchronizing over a network ............................................................78
Synchronizing by dialing in to a network ..........................................78
Synchronizing by connecting to a computer on the network ..........83
Customizing your synchronization settings .............................................86
Choosing how your computer responds to
synchronization requests .............................................................86
Setting synchronization options ........................................................88
Choosing whether application information is updated ....................89
Synchronizing with an external file...........................................................95
Related topics..............................................................................................96
Chapter 6: Expanding Your Handheld..................................97
What type of expansion cards can I use? .................................................98
How can expansion cards help me?..........................................................98
Inserting an expansion card ......................................................................99
Removing an expansion card .................................................................100
Opening an application on an expansion card ......................................101
Opening files on an expansion card .......................................................102
Viewing card information.........................................................................103
Renaming a card ......................................................................................104
Copying applications to an expansion card ..........................................105
Removing all information from a card ...................................................106
Related topics............................................................................................107
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Chapter 7: Managing Your Contacts..................................108
Adding a contact ......................................................................................109
Entering additional contact information ..........................................112
Selecting contact field types .............................................................113
Defining custom fields ......................................................................114
Selecting a contact as your business card ......................................115
Copying contact information into multiple contacts ............................116
Locating a contact on your list ................................................................117
Deleting a contact ....................................................................................118
Customizing the Contacts list .................................................................119
Working with Contacts on your computer..............................................121
Related topics............................................................................................122
Chapter 8: Managing Your Calendar..................................123
Scheduling events ....................................................................................124
Scheduling an appointment .............................................................124
Scheduling an event without a start time .......................................126
Scheduling a repeating event—standard interval ..........................128
Scheduling a repeating event—unusual interval ............................129
Scheduling an event that is longer than a day .............. ....... ...... ....131
Entering a location or a note for an event .......................................132
Color-coding your schedule.....................................................................133
Selecting your color-codes ...............................................................133
Assigning a color-code to an event .................................................136
Setting an alarm .......................................................................................137
Rescheduling an event ............................................................................138
Deleting events .........................................................................................140
Deleting a specific event ...................................................................140
Deleting all your old events ..............................................................142
Checking your schedule ...........................................................................143
Viewing your appointments and tasks together .............................143
Viewing your daily schedule ............................................................145
Viewing your weekly schedule .........................................................147
Viewing your monthly schedule ......................................................148
Finding events that overlap.............................................................. 149
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Customizing your calendar ......................................................................149
Customizing display options for your calendar ..............................150
Setting alarm and time options ........................................................153
Working with Calendar on your computer .............................................155
Related topics............................................................................................156
Chapter 9: Managing Your Tasks........................................157
Creating a task ..........................................................................................158
Setting an alarm ................................................................................159
Scheduling a repeating task—standard interval .............................160
Scheduling a repeating task—unusual interval ..............................162
Organizing your tasks ..............................................................................164
Marking a task complete .........................................................................165
Deleting tasks ...........................................................................................166
Deleting a specific task ......................................................................166
Deleting all your completed tasks ....................................................167
Customizing your Tasks list ....................................................................168
Working with Tasks on your computer...................................................170
Related topics............................................................................................171
Chapter 10: Writing Memos................................................172
Creating a memo .....................................................................................173
Viewing and editing a memo ..................................................................174
Moving memos in your memos list .......................................................175
Deleting a memo ......................................................................................176
Working with Memos on your computer................................................177
Related topics............................................................................................178
Chapter 11: Writing Notes in Note Pad..............................179
Creating a note .........................................................................................180
Choosing the pen and paper (background) colors .........................181
Setting an alarm ................................................................................183
Viewing and editing a note .....................................................................185
Deleting a note .........................................................................................186
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Working with Note Pad on your computer.............................................187
Related topics............................................................................................188
Chapter 12: Performing Calculations.................................189
Calculator buttons.....................................................................................190
Viewing recent calculations ....................................................................191
Related topics............................................................................................192
Chapter 13: Managing Your Expenses...............................193
Adding an expense...................................................................................194
Choosing currency options............................ ...... ....... ...... ...... ....... ...... ....196
Customizing the currency pick list ...................................................196
Presetting the currency symbol .......................................................197
Creating a currency symbol ..............................................................198
Deleting expenses.....................................................................................200
Deleting an individual expense ........................................................200
Deleting an entire category of expenses .........................................201
Customizing the expense list...................................................................202
Working with Expense on your computer..............................................203
Related topics............................................................................................204
Chapter 14: Listening to Music...........................................205
Transferring MP3 files to an expansion card .........................................206
Transferring music from a CD to an expansion card ............................209
Playing music on your handheld ............................................................213
Managing playlists....................................................................................214
Creating a playlist ..............................................................................214
Playing songs from a playlist ...........................................................216
Editing a playlist ................................................................................217
Deleting a playlist ..............................................................................219
Viewing song info ....................................................................................220
Working with RealOne Player on your computer ..................................221
Related topics............................................................................................222
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Chapter 15: Viewing Photos...............................................223
Copying photos to your handheld ..........................................................224
Viewing photos.........................................................................................226
Viewing a photo in Thumbnail view ................................................226
Viewing a photo in List view ............................................................227
Viewing a slide show ........................................................................228
Rotating a photo ................................................................................229
Viewing and editing photo details ...................................................231
Organizing photos ....................................................................................233
Organizing photos in albums ...........................................................233
Moving a photo within and between albums .................................235
Sorting photos in List view ...............................................................236
Copying a photo .......................................................................................237
Working with Photos on your computer.................................................239
Related topics............................................................................................240
Chapter 16: Sharing Information........................................241
Beaming ...................................... .......................... .......................... .......... 242
Beaming information from within an application ..........................242
Beaming a category ............ ....... ................................................... ....244
Beaming an application ....................................... ...... ...... ....... ...... ....245
Other ways of sharing information .........................................................247
Related topics............................................................................................248
Chapter 17: Keeping Your Information Private..................249
Choosing a security level .........................................................................250
Marking information as private ...............................................................251
Setting the level of privacy ......................................................................252
Hiding or masking private entries ....................................................252
Viewing an entry that is masked...................................................... 253
Using a password .....................................................................................253
Creating a password .........................................................................254
Changing a password .......................................................................255
Deleting a password.......................................................................... 257
Deleting a forgotten password .........................................................258
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Locking your handheld.............................................................................259
Locking your handheld automatically .............................................260
Locking your handheld manually .....................................................262
Related topics............................................................................................263
Chapter 18: Using Categ ories to Organize Information...264
Adding a category.....................................................................................265
Renaming a category ...............................................................................266
Deleting a category ..................................................................................267
Placing information into a category ........................................................268
Placing an entry into a category .......................................................268
Placing an application into a category .............................................270
Viewing information by category ...........................................................271
Related topics............................................................................................272
Chapter 19: Installing and Removing Applications ..........273
Checking space and version numbers ...................................................274
Installing the additional software from the CD .....................................276
Installing other applications and files .....................................................278
Installing applications and files on a Windows computer............. 278
Using the Palm Quick Install icon ....................................................279
Using the Palm Quick Install window ..............................................280
Installing applications and files on a Mac computer ......................281
Using the Send To Handheld droplet .............................................. 281
Using commands in the HotSync menu ..........................................282
Removing an application from your handheld .....................................284
Removing Palm Desktop software from your computer ......................285
Related topics............................................................................................288
Chapter 20: Customizing Your Handheld ..........................289
Customizing the Home screen ................................................................290
Making the screen easier to read ............................................................292
Changing the screen fonts ................................................................292
Adjusting the brightness and contrast ............................................294
Changing screen colors ....................................................................295
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Giving your favorite applications a button or icon ...............................296
Setting the date and time ........................................................................298
Selecting a location ...........................................................................298
Resetting the date and time ..............................................................300
Selecting formats for dates, times, and numbers ..........................302
Customizing the way you enter information ..........................................304
Choosing the input area ....................................................................304
Using the full-screen writing area ....................................................305
Customizing Graffiti 2 strokes ..........................................................306
Setting up ShortCuts .........................................................................307
Changing ShortCuts ..........................................................................309
Correcting problems with tapping ...................................................310
Selecting sound settings .........................................................................311
Entering your owner information .......................................... ....... ...... ....312
Conserving battery power .......................................................................313
Preventing your handheld from turning on by accident ................313
Selecting power-saving settings ......................................................314
Connecting your handheld to other devices ..........................................316
Changing the preset connection settings ........................................316
Creating your own connection settings ...........................................318
Customizing network settings .................................................................321
Setting up a service profile ...............................................................321
Connecting to your service ...............................................................324
Adding details to a service profile ...................................................325
Deleting a service profile ..................................................................327
Creating login scripts ........................................................................328
Adding plug-in applications .............................................................331
Related topics............................................................................................333
Chapter 21: Managing Clock Settings ...............................334
Checking the current date and time ........................................................335
Setting the primary location ....................................................................336
Setting the date and time for the primary location ........................337
Choosing secondary locations for other time zones .............................339
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Modifying the locations list......................................................................340
Adding new locations .......................................................................340
Deleting a location .............................................................................342
Setting the alarm clock.............................................................................343
Responding to the alarm clock......................................................... 344
Changing the clock display ......................................................................345
Related topics............................................................................................346
Chapter 22: Maintaining Your Handheld ..........................347
Handheld do’s and don’ts........................................................................347
Handheld do’s.................................................................................... 347
Handheld don’ts ................................................................................ 348
Resetting your handheld..........................................................................348
Doing a soft reset .............................................................................. 348
Doing a hard reset............................................................................. 350
Restoring your information after a hard reset........................................351
Related topics............................................................................................353
Chapter 23: Common Questions .......................................354
Setup..........................................................................................................354
Handheld ...................................................................................................356
Moving around...................... ...... ....... ...... ....... ...... ....... ...... .......................358
Entering information ................................................................................359
Synchronizing ...........................................................................................361
Calendar.....................................................................................................367
Memos.......................................................................................................367
Notes..........................................................................................................368
Photos........................................................................................................368
RealOne .....................................................................................................368
Tasks ..........................................................................................................369
Privacy .......................................................................................................369
Sharing ......................................................................................................370
Problems with incompatible applications ..............................................371
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Chapter 24: Getting Help .............................................. .....374
Self-help resources.. .................................................... ...... ...... ....... ...... ....374
Technical support .....................................................................................375
Product Regulatory Information .........................................376
Index......................................................................................381
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Zire™ 31 Handheld xiv
About This Guide
This guide tells you everything you need to know about your handheld: the things
you’ll do every day, the advanced features that let you get the most out of your
handheld, and the things that make your handheld not only useful, but fun.
What’s in this guide?
The info in this guide includes step-by-step instructions, links to cross-references, and sidebars.
Step-by-step instructions
Here you’ll find how-to information. Look for these cues in instructions:
Cue that means the procedure continues on the next page.
Cue that signals the end of the procedure. You're done.
A step that you must follow; otherwise, you could experience an
error or even lose information.
[ & ] OPTIONAL A step you might find useful.
Information that applies only in certain cases or that tells more about
a procedure step.
WINDOWS ONLY
MAC ONLY
A procedure or text that applies to one platform only. In most cases,
if you see one heading, c heck the following or preceding sections for
the other. Sometimes, there is no Mac counterpart for a Windows
procedure or text—this feature is not available to Mac users.
Continued
Done
IMPORTANT
[
! ]
NOTE
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Zire™ 31 Handheld xv
Links
Links appear as underlined words in sidebars and other places throughout this guide.
Sidebars
Before You Begin
[ ! ]
Things you must complete before you can do the steps described in a procedure or group of
procedures.
Tip
A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature.
Did You Know?
An interesting fact about the topic being described; may include a link to more information.
»
Key Term
A technical term re lated to the topic being descr ibed. The term may appear in t his guide or only
on your handheld.
My Handheld
A pointer to a web site where you can obtain general information about your handheld and
learn the latest tips, tricks, and more.
Support
A pointer to a web site where you can find help if you experience problems with a specific
feature or with your handheld.
In this chapter Links on the first page of each c hapter tha t send you to a specific section.
Related topics Links that send you to other topics in this guide to learn about more
things you can do with an application or feature.
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Zire™ 31 Handheld xvi
Tips for viewing this guide in Adobe Acrobat Reader
Here are some helpful tips for making it easier to read and find information in this guide in
Acrobat Reader:
If you do not have Acrobat Reader on your comput er, you can download it for free from
www.adobe.com
.
• To magnify the page, click the magnifying glass , move the cursor (which is now a
magnifying glass) over the page, and click repeatedly. Click Previous View ( or depending
on your version of Acrobat Reader) to return to the original view.
• Click an entry in the Table of Contents or Index to go directly to that section of the guide.
• If you link to a page in the guide, to return to the page you were on before you clicked the link,
click Previous View ( or depending on your version of Acrobat Reader).
• When selecting the page(s) to print, be sure to use the file page number shown at the bottom of
your computer screen, not the printed page number . For example, to print the page you are
reading right now, select page 16 (the file page), not page xvi (the printed page).
NOTE
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Zire™ 31 Handheld 1
CHAPTER 1
Setting Up
Your Handheld and Your Computer
Congratulations on the purchase of
your new palmOne™ Zire™ 31
handheld! You’re about to discover so
many things about your handheld that
will help you better organize your life
and have fun, too. As you become
more familiar with your handheld,
you’ll probably personalize the settings
and add applications to make it
uniquely yours.
While you’re likely to get years of
enjoyment from your handheld, it only
takes four easy steps to get up and
running.
Benefits of setup
• Start using your handheld right away
• Establish a link between your
handheld and your computer
• Set up your handheld for optimal use
I
n this chapter
What’s in the box?
System requirements
Step 1: Charging your
handheld
Step 2: Turning on your
handheld for the first time
Step 3: Installing your
software
Step 4: Connecting your
handheld to your computer
Switching to another
desktop software application
Using Profiles
Related topics
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CHAPTER 1 Setting Up Your Handheld and Your Computer
What’s in the box?
System requirements
The installation CD contains Palm®Desktop software and other applica tions you need to set up
and use your handheld. Palm Desktop software lets you easily manage your information at your
computer. To use Palm Desktop software, your desktop computer must meet these requirements:
WINDOWS ONLY
• A PC with a Pentium processor and one of the following operating systems:
• Windows 98
• Windows ME
• Windows 2000 (requires administrator rights to install Palm Desktop software)
• Windows XP (requires administrator rights to install Palm Desktop software)
• Internet Explorer 4.01 with SP2 (Service Pack 2) or later
• 60 megabytes (MB) available hard disk space
»
Key Term
Palm Desktop software
The software that lets you
enter, update, review, and
synchronize information
on your computer.
Power adapter
Software installation CD
HotSync® cable
palmOne Zire 31 handheld
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Zire™ 31 Handheld 3
CHAPTER 1 Setting Up Your Handheld and Your Computer
• VGA monitor or better
• One availab le USB port
• CD or DVD drive for installing Palm Desktop software from the CD that came with your
handheld; or, you can download Palm Desktop software by visiting our web site at
www.palmOne.com/support/intl
Palm Desktop software that is downloaded from the palmOne web s ite does no t include
additional software available on the CD.
MAC ONLY
• Mac computer or compatible with a PowerPC processor
• Mac OS 9.2.2 or Mac OS X, version 10.2 or 10.3
(Mac OS X requires administrator rights to install Palm Desktop software.)
• 25MB available hard disk space
• Monitor that supports screen resolution of 800 X 600 or better
• One availab le USB port
• CD or DVD drive for installing Palm Desktop software from the CD that came with your
handheld; or, you can download Palm Desktop software by visiting our web site at
www.palmOne.com/support/intl
Palm Desktop software that is downloaded from the palmOne web s ite does no t include
additional software available on the CD.
NOTE
NOTE
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Zire™ 31 Handheld 4
CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 1: Charging your handheld
0
1 Plug the power adapter into your
new handheld and into an outlet.
Do not connect the HotSync
cable to your handheld until
later.
2 Charge your handheld for four hours. Be sure your handheld is fully charged
before going on to Step 2.
Done
Before You Begin
[ ! ]
If you’re upgrading from
another Palm OS
®
handheld, synchronize
your old handheld with
your old desktop
software.
Tip
After the initial charge,
charge your handheld at
least half an hour every
day.
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CHAPTER 1 Setting Up Your Handheld and Your Computer
What you should know about your handheld’s battery
While your handheld is charging, take a minute to learn about the battery:
• If you see an alert on the screen warning you that the battery is low, synchronize
to back up your
information; then recharge your handheld. This helps prev ent accidental loss of information.
• If the battery gets so low that your handheld doesn’t operate, it will store your information for
about a week. In this case, there is enough power to store your information, but not to turn on
your handheld. If your handheld doesn’t turn on when you press the power butto n, recharge it
immediately for at least three hours.
• Conserve battery life by doing any of the following:
• Adjusting the screen brightness
• Reducing the Auto-off setting
• Preventing your handheld from turning on by accident
• Minimizing use of the expansion slot
If your battery drains and you don’t recharge it for an extended period of time,
you can lose all the information on your handheld. If this happens, recharge your handheld, and
then synchronize it with your computer. All of the applications and information from your last
synchronization are transferred to your handheld.
IMPORTANT
[
! ]
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CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 2: Turning on your handheld for the first time
0
1 Press the power button to turn
it on.
2 [ & ] OPTIONAL Unplug the power adapter from your handheld.
3 Slide the stylus out of the slot.
4 Hold the stylus as you would hold a pen, and follow the onscreen instructions
to set up your handheld.
Done
Before You Begin
[ ! ]
Be sure to fully charge
your handheld, as
described in Step 1.
Tip
After you set up your
handheld, go to the Quick
Tour to learn the basics.
Power button
Stylus
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CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 3: Installing your software
0
1 Insert the CD into your computer.
You need administrator rights to install Palm Desktop software on a
computer running Windows 2000/XP or Mac OS X.
2 WINDOWS ONLY
Follow the onscreen instructions. If you’re upgrading, select the username that
you assigned to your old handheld.
MAC ONLY
a. Double-click the CD icon, and then double-click the Palm Desktop Installer
icon.
b. Follow the onscreen instructions. If you’re upgrading, select the username
that you assigned to your old handheld.
During installation, you’re asked to connect your computer to your
handheld. See Step 4.
Before You Begin
[ ! ]
Set up a profile if you
want to install the same
set of information on
several handhelds.
Did You Know?
When you upgrade,
there’s no need to delete
the old deskt o p software
first. When you install the
new Palm Desktop
software, all of your
information transfers
automatically to the new
software.
Tip
Take the interactive
tutorial on the CD to learn
how to create an
appointment, set up your
handheld’s features for
photos and music, and
more.
NOTE
Done
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CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 4: Connecting your handheld to your computer
In this step, you connect your handheld to your computer and synchronize for the first time.
Synchronizing simply means that any information you enter in one place (your handheld or
computer) is automatically updated in the other.
Be sure to synchronize your information at least once a day so that you always
have an up-to-dat e backup copy of important information.
0
1 Connect your handheld to your
computer:
a. Plug the HotSync cable into a
USB port on your computer.
b. Plug the cable into your
handheld.
Continued
IMPORTANT
[
! ]
Tip
If the Select User dialog
box appears during
synchronization, select the
username of the handheld
you want to synchronize,
and click OK.
»
Key Term
Third-party application
A software program that
runs on a Palm OS
handheld, but is not
created or supported by
palmOne, Inc.
Tip
If you have problems with
your new handheld after
you synchronize, you may
need to update your third-
party applications.
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CHAPTER 1 Setting Up Your Handheld and Your Computer
2 Press the power button to turn on your handheld.
3 Continue with the onscreen instructions on your computer to synchronize your
handheld with your computer.
Done
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CHAPTER 1 Setting Up Your Handheld and Your Computer
Switching to another desktop software application
WINDOWS ONLY
During CD installation, you chose a desktop software application to synchronize with your
handheld. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook
already contains all of your contacts, appointments, tasks, and notes, you can change your
synchronization method so that your handheld synchronizes with Outlook instead. You can also
change from Outlook to Palm Desktop software.
If you choose to synchronize with Microsoft Outlook (Windows only), information from
Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Other information, such as
photos and notes, is synchronized with Palm Desktop software.
0
1 Insert the CD into your computer.
2 Select Change your synchronization method.
3 Follow the onscreen instructions for the desktop software you want to use.
Done
NOTE
Before You Begin
[ ! ]
Synchroniz e your
handheld with your current
desktop software before
switching to a new
software application. This
ensures that your new
desktop software receives
the most current
information.
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Zire™ 31 Handheld 11
CHAPTER 1 Setting Up Your Handheld and Your Computer
Using Profiles
Suppose your sales organization want s to distribute two doze n handhelds that all hav e a common
company phone list, a set of memos, and several key applications. A user p rofile can be cre ated to
install this information before the handhelds are distributed to employees. When the employees
synchronize for the first time, this common information becomes part of their user-specific
information.
A user profile enables you to install the same information onto multiple Palm OS handhelds
before each handheld is individualized with a unique username and user-specific information. A
handheld that has a user profile installed can be given to anyone, because the handheld is not y e t
identified by a unique username. When the new user synchronizes for the first time, he or she
gives the handheld a unique username.
Handhelds that are synchronized with a user profile must be either new ones that have
never been synchronized or handhelds that have had their usernames and information removed
by a hard reset.
NOTE
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Zire™ 31 Handheld 12
CHAPTER 1 Setting Up Your Handheld and Your Computer
Creating a user profile
WINDOWS ONLY
0
1 Open the New Profile screen:
a. Open Palm Desktop software.
b. From the Tools menu, select Users.
c. Click Profiles, and then click New.
2
Enter a unique name for the profile, and click OK twice.
3 Select the profile from the User
list, and create the info in
Palm Desktop software for the
profile.
Done
Did You Know?
Save time by using the
File Link
feature or
importing
to quickly add
information to a profile.
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Zire™ 31 Handheld 13
CHAPTER 1 Setting Up Your Handheld and Your Computer
MAC ONLY
0
1
Open the New Profile screen:
a. Open Palm Desktop software.
b. From the User pop-up menu, select Edit Users.
c. Click New Profile.
2 Create the profile:
a. Enter a unique name for the profile, and click OK.
b. Close the Users window.
Continued
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Zire™ 31 Handheld 14
CHAPTER 1 Setting Up Your Handheld and Your Computer
Synchronizing with a user profile
WINDOWS ONLY
0
3 Select the profile from the User pop-up menu, and create the info in
Palm Deskt op software for the profile.
4 Set the profile’s conduit settings:
a. From the HotSync menu, select Conduit Settings.
b. Select the conduit settings
for the profile.
Done
1 Begin synchronization:
a. Connect the HotSync cable to the USB port on your computer, and then
insert the other end into the mini-USB connector on your handheld.
b. Make sure your handheld is on.
c. Tap HotSync
.
Continued
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Zire™ 31 Handheld 15
CHAPTER 1 Setting Up Your Handheld and Your Computer
2 Transfer the profile information:
a. Click Profiles.
b. Select the profile you want to
load on the handheld, and
click OK.
c. Click Yes.
The next time you synchronize that handheld, Palm Desktop
software prompts you to assign a username to the handheld.
Done
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Zire™ 31 Handheld 16
CHAPTER 1 Setting Up Your Handheld and Your Computer
MAC ONLY
0
1 Begin synchronization:
a. Connect the HotSync cable to the USB port on your computer, and then
insert the other end into the mini-USB connector on your handheld.
b. Make sure your handheld is on.
c. Tap HotSync
.
2 Select the profile you want to
load on the handheld, and
click OK.
The next time you synchronize that handheld, Palm Desktop
software prompts you to assign a username to the handheld.
Done
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Zire™ 31 Handheld 17
CHAPTER 1 Setting Up Your Handheld and Your Computer
Related topics
Click a link below to learn about these related topics:
Synchronizing
• Synchronizing your handheld with PalmDesktop software or Microsoft
Outlook on your computer
• Choosing whether or not to synchronize information for a specific
application
• Synchronizing using the IR port on your handheld and your comput er
• Transferring inf ormation to y our handheld fr om an out side sour ce, such
as a file containing your company’s phone list
Installing and
Removing
• Adding applications to your handheld
• Installing additional software from the CD
• Deleting applications from your handheld
• Viewing application information
Customizing
• Adjusting the screen display
• Reducing the Auto-off setting
• Keeping your handheld from turning on accidentally
Common
Questions
Answers to frequently asked questions about setup
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
myzire31.
Support
If you’re having problems
with setup or anything else
on your handheld, go to
www.palmOne.com/
support/zire31.
Page 34
Zire™ 31 Handheld 18
CHAPTER 2
Exploring Your Handheld
Whether you’re at work, at home, or on
the go, you’ll quickly understand why
handhelds are also called personal
digital assistants (PDAs). Like a good
personal assistant, your handheld
helps you keep track of your schedule,
your business and personal contacts,
your to-do list, your memos, even your
money.
Handhelds are for fun, too. You can
create digital photo albums, play
games, and read eBooks. Insert
expansion cards (sold separately) to
listen to music, or to enjoy useful
reference software and more.
Benefits of your
Zire™ 31 handheld
• Save time and stay organized
• Travel light
• Protect your information
• Have fun: view photos, play music,
and more
I
n this chapter
Locating the controls on
your handheld
What’s on the screen?
What software is on my
handheld?
What’s on the CD?
Related topics
Page 35
Zire™ 31 Handheld 19
CHAPTER 2 Exploring Your Handheld
Locating the controls on your handheld
Front panel controls
Screen Displays the applications and information on your handheld. The
screen is touch-sensitive.
Input area Lets you enter info with G
raffiti® 2 writing or open the onscreen
keyboard.
Power button Turns your handheld on or off and lets you turn Keylock
on (if active).
5-way navigator Helps you move around and select info to display on the screen.
Application
buttons
Open the Calendar and Contacts applications.
Screen
5-way navigator
Power button
Input area
Calendar
Contacts
Application buttons
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Zire™ 31 Handheld 20
CHAPTER 2 Exploring Your Handheld
Top panel controls
IR port Beams information between handhelds and other de vices that hav e an
IR port.
Expansion card
slot
Lets you insert expansion cards (sold separately) to play music, back
up info, and add memory, applications, and accessories to your
handheld.
Headphone jack Lets you connect a standard 3.5 mm stereo headset (sold separately) to
your handheld so you can listen to music and other audio applications.
Expansion card slot
Headphone jack
IR port
»
Key Term
IR Short for infrared.
Beaming uses infrared
technology to send
information between two
IR ports that are within a
few feet of each other.
Did You Know?
Beaming lets you quickly
share appointments,
addresses, phone
numbers, and more.
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Zire™ 31 Handheld 21
CHAPTER 2 Exploring Your Handheld
Side and back panel controls
Stylus Lets you enter information on your handheld. To use the stylus, slide
it out of the slot and hold it as you would a pen or pencil. Using your
fingertip instead of the stylus is OK, but don’t use your fingernail, a
real pen, or other sharp object to touch the screen.
Reset button Resets your
handheld if it freezes (stops responding).
Power connector Lets you connect the power adapter to your handheld so you can
charge it.
Mini-USB connector Lets you connect your handheld to your computer, using the
HotSync
®
cable, so you can synchronize.
Speaker Lets you listen to alarms, game and system sounds, and music.
Reset button
Stylus
Power connector
Mini-USB
connector
Speaker
»
Key Term
USB The type of
connector or cable that’s
commonly used to
connect accessories to a
computer.
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Zire™ 31 Handheld 22
CHAPTER 2 Exploring Your Handheld
What’s on the screen?
Your handheld includes many features that make it easy to use. Among them are the input area
and the common elements that appear on the screen in each of the applications. Once you learn
how to use them in one application you can easily use them in all the others.
Input area
Tapping the icons in the input area does the following:
Clock icon Displays the current time and date. The display closes automatically af ter
two seconds. See Setting the date and time
and Managing Clock
Settings for more information.
Display icon Opens the Adjust Display dialog box where you can set the brightness
and contrast of your handheld’s display. See Adjusting the brightness
and contrast for instructions.
Home icon Displays the Home screen where you can open applications. See
O
pening applications for more information.
Menu icon Opens the menus, where you can select items that provide access to
other features. See Using menus
for more information.
HotSync icon
Letter keyboard
Icon
Find icon
Home icon
Menu icon
Number keyboard
Icon
Clock icon
Display icon
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Zire™ 31 Handheld 23
CHAPTER 2 Exploring Your Handheld
Application controls
HotSync icon Synchronizes your handheld with your computer. See Synchronizing
Your Handheld with Your Computer for more information.
Find icon Opens the Find dialog box where you can search for information. See
Finding information
for more details.
Letter keyboard
icon
Opens the alphabetic keyboard. See E
ntering information with the
onscreen keyboard for details.
Number
keyboard icon
Opens the numeric keyboard. See E
ntering information with the
onscreen keyboard for details.
Previous/next
arrows
Tap the left and right arrows to view the previous and next entry;
where up and down arrows appear, tap them to view the previous
and next screens of information.
Scroll bar
Previous/next arrows
Command button
Pick list
Entry box
Check box
Tips icon
»
Key Term
Slider The solid area on
the scroll bar. The slider
moves to indicate the
relative position within
the entry or list.
Tip
You can also use the
navigator to select an
item from a pick list and
to select some co mmand
buttons.
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Zire™ 31 Handheld 24
CHAPTER 2 Exploring Your Handheld
Scroll bar Drag the slider, or tap the top or bottom arrow, to scroll the display
one line at a time. To scroll to the previous screen, tap the scroll bar
just above the slider. To scroll to the next screen, tap the scroll bar
just below the slider.
Command button T a p a but to n, such as OK, Cancel, or Details to perform a comman d or
to open a dialog box. Command buttons appear at the bottom of
dialog boxes and application screens.
Tips icon Tap the Tips icon to view shortcuts and other useful information for
the screen where the icon is located. When you’re finished viewing
the tip, tap Done.
Entry box Tap an entry box to open a dialog box where you can enter info for
that field.
Pick list Tap the arrow to display a list of choices, and then tap an item in the
list to select it.
Check box Tap a check box to select or deselect it. When a check box contains a
checkmark, the corresponding option is selected and on. When a
check box is empty, the corresponding option is deselected and off.
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Zire™ 31 Handheld 25
CHAPTER 2 Exploring Your Handheld
What software is on my handheld?
Your handheld comes with many applications preinstalled and ready to use. Open these
applications by pressing the application buttons on the front pa nel or by se lecting the icons on the
Home screen.
Quick Tour Learn about your handheld and how to enter info.
Calculator Do basic math calculations such as splitting restaurant bills and figuring tips.
Calendar Manage your schedule, from lunch with a friend, to weekly meetings, to annual
events like holidays, to extended events like conferences and vacations. Even
color-code your schedule by category.
Card Info View information about an expansion card seated in the expansion card slot.
Contacts Store names and addresses, phone numbers, e-mail and web site addresses—
even photos and birthdays. Organize your contacts into categories.
Expense Track business or travel expenses and print expense reports after you
synchronize with your computer.
HotSync Synchr onize the info on your handheld with the info on your computer.
Memos Capture information such as meeting notes, lists of books to r ead , mo vi es to see,
recipes, and anything else you need to write down.
Note Pad Write on the screen in your own handwriting or draw a quick sketch.
Prefs Customize your handheld’s sound levels, colors, security, and more.
Tasks Stay on top of your to-do list. Enter things you need to do, prioritize them, set
alarms, and then monitor your deadlines.
World Clock Set the time in your home city and two other locations, and set an alarm to wake
you up.
Tip
Can’t find some of these
applications? Tap the
category list in the upperright corner of the Home
screen and select All.
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Zire™ 31 Handheld 26
CHAPTER 2 Exploring Your Handheld
What’s on the CD?
The CD includes desktop software for your computer and additional software for your handheld.
The desktop software lets you use your compu ter to view , ent er, and manage info for many of the
applications on your handheld. Make sure you install the desktop software so th at you can bac k up
the info on your handheld onto your computer.
The additional handheld software lets you do more things with your handheld. When you set up
your handheld you may have already installed some (or all) these applications. You can install any
remaining applications at any time.
Your CD includes titles such as the following:
Palm
®
Desktop software View, enter, manage, and back up info for Calendar, Contacts, Tasks,
Memos, and Expense on your computer. You can also view, manage,
and back up info for Note Pad and palmOne™ Photos (Photos is
Windows only). When you synchronize your handheld with your
computer, the info is updated in both places. This application installs
automatically during the initial CD installation process.
palmOne™ Quick Install Transfer applications and other files from your computer to your
handheld or to an expansion card that is seated in the expansion slot
(Windows only). This application installs automatically during the
initial CD installation process.
Send To Handheld droplet Transfer applications and other files from your computer to your
handheld or to an expansion card that is seated in the expansion slot
(Mac only). This application installs automatically during the initial CD
installation process.
Getting Started Guide Keep the Getting Started Guide with you and view it on your handheld.
palmOne Photos View photos on your handheld and create portable photo albums.
Tip
T o learn how to install the
desktop software from
the CD, see Step 3:
Installing your software.
Tip
To learn how to install
extra handheld software
from the CD, see
Installing the
additional
softwar e from the CD.
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Zire™ 31 Handheld 27
CHAPTER 2 Exploring Your Handheld
RealOne Player Listen to music on your handheld with an expansion card (sold
separately). Create playlists and organize your MP3 files. A desktop
application (Windows only) lets you create MP3 files from your music
CDs. Both Mac and Windows users can transfer MP3 files to an
expansion card for use on the handheld.
AudiblePlayer Listen to newspapers, books, public radio, language instruction, and
more (additional fees may apply). Windows only .
Palm Reader
®
Purchase and downloa d eB ooks from the web so that you can read
them when you want, where you want.
powerOne Calculator Calculate math and business solutions with this enhanced calculator.
Handmark Solitaire Enjoy hours of entertainment with this solitaire game.
Handmark
MobileDB
Use the included databases to track useful info such as car
maintenance, passwords, and more. Y ou can also download and install
over a thousand ready-to-use da tabases (additional fees may apply).
Handmark
PDA Money
Manage your finances on the go. Use this application by itself, or buy
the optional conduit
and transfer info to Quicken, Microsoft Money,
and more. On your handheld, this application appears as Splash
Money.
Addit Preview, try, and buy software for your handheld (Windows only and
web access required).
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Zire™ 31 Handheld 28
CHAPTER 2 Exploring Your Handheld
Related topics
Click a link below to learn about these related topics:
Setup
Installing the desktop software from the CD
Entering
Information
• Entering information with Graffiti 2 characters and shortcuts
• Entering information with the onscreen letter and number keyboards
Moving
Around
• Opening applications and using menus
• Finding information
Synchronizing
Synchronizing your handheld with your computer
Sharing
Beaming applications and info to other Palm OS® handheld users
Installing and
Removing
Installing additional software from the CD
World Clock
Viewing the current date and time
Customizing
• Setting the current date and time
• Adjusting the brightness and contrast of the display
• Preventing your handheld from turning on by accident
Maintaining
• Caring for your handheld
• Resetting your handheld
Common
Questions
Answers to frequently asked questions about your handheld
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
myzire31.
Support
If you’re having problems
with your handheld, go to
www.palmOne.com/
support/zire31.
Page 45
Zire™ 31 Handheld 29
CHAPTER 3
Moving Around in Applications
Have you ever been to a new city and
felt a bit lost until you figured out that
the numbered streets run North/South
and the avenues run East/West?
Learning to move around your
handheld is similar. Most Palm OS
®
applications use the same set of
application controls. So once you learn
how to use these standard controls,
you’ll be driving all over town and you
won’t even need a map.
Benefits of your
Zire™ 31 handheld
• Find and open applications quickly
• Access extra features with menus
• Move around applications with one
hand using the 5-way navigator
• Locate information in any application
with the Find feature
I
n this chapter
Opening applications
Using menus
Using the 5-way navigator
Finding information
Related topics
Page 46
Zire™ 31 Handheld 30
CHAPTER 3 Moving Around in Applications
Opening applications
You can open applications with the application buttons on the front of your handheld or with the
application icons on the Home screen.
Using the application buttons
Press an application button to turn on your handheld and to open the application for that button.
Using the Home screen
Turn on your handheld, tap Home , and tap an application icon, such as Note Pad.
Did You Know?
You can reassign the
application buttons to
open whichever
applications you choose.
Tip
Handheld on already?
Tap the Home icon to go
to the Home screen.
Did You Know?
You can use a favorite
photo as the back gr ound
for your Home screen.
Tip
Don’t want to scroll
through icons on the
Home screen? Write the
first letter of the
application name in the
input area to jump to the
first application that
begins with that letter.
Contacts
Calendar
Home
icon
Page 47
Zire™ 31 Handheld 31
CHAPTER 3 Moving Around in Applications
Switching between applications
You can switch between applications at any time. Just tap Home and select an icon on the
Home screen or press an application button. Your handheld automatically saves your work in the
current application and switches to the other application.
Using menus
Menus let you access additional features and settings. They are easy to use, and once you master
them in one application, you know how to use them in all your applications.
0
1 Open an application.
2
Tap Menu to open the menus.
.
Continued
Tip
You can also open the
handheld menus by
tapping the application
title in the upper-left
corner of the screen.
When the menus are
open, you can use the
navigator t o select menus
and menu items.
Menu icon
Application
title
Menu
item
Menu
Page 48
Zire™ 31 Handheld 32
CHAPTER 3 Moving Around in Applications
Using the Command stroke
Most menu items also have a Graffiti® 2 command letter, which is similar to the keyboard
shortcuts used on computers. The command letter appears to the right of the menu item.
To use a command letter, first write the Graffiti 2 Command stroke on the left side of the input
area, and then write the command letter. For example, to select Paste from the Edit menu, write
the Command stroke, followed by the letter p.
When you write the Command stroke the Command toolbar appears. See the next
section for info on using the Command toolbar.
3 Tap a menu title, and then tap a menu item.
Done
Tip
Command mode is active
for just a few seconds, so
write the command letter
or tap an icon on the
Command toolbar
quickly.
Command letters
Menu items
C
ommand
stroke
NOTE
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Zire™ 31 Handheld 33
CHAPTER 3 Moving Around in Applications
Using the Command toolbar
The Command toolbar displays different icons based on the active screen. For example, if you
have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might
be Beam, Undo, and Delete.
To use the Command toolbar, write the Command stroke to display the Command toolbar, and
then tap an icon to select its command.
Using the 5-way navigator
The 5-way navigator, located at the bottom of the front panel, lets you access information quickly
with one hand and without the stylus. To use the navigator, pr ess Up, Down, R ight, or Lef t; or press
Select in the center.
The navigator does various things based on which type of screen you’re on.
Cut UndoCopy Paste Beam Delete
C
ommand
stroke
Up
Down
Right
Left
Select
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Zire™ 31 Handheld 34
CHAPTER 3 Moving Around in Applications
Moving around the Home screen
In the Home screen, use the navigator to select and open an application.
Right or Left Scrolls to the next or previous application category.
Select • Inserts the selection highlight with a single press.
When the selection highlight is present:
Up, Down, Right, or Left Scrolls to the next icon
in the corresponding direction.
Select Opens the selected application.
• Holding down Select opens the category list.
When the category list is open:
Up or Down Scrolls to the next or previous
category in the list.
Select Displays the selected category.
Tip
To remove the selection
highlight without making
a selection, scroll to the
first icon (in the upper -left
corner), and then press
Left on the navigator.
Tip
From most applications
you can return to the
Home screen by holding
down Select on the
navigator.
Category
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Zire™ 31 Handheld 35
CHAPTER 3 Moving Around in Applications
Moving around list screens
In list screens, use the navigator to select and move between entries such as a note, memo,
contact, or photo.
Moving around record screens
In record screens, use the navigator to scroll within the current entry or between entries.
Up or Down Scrolls an entire screen of entries, as long as
there’s nothing highlighted. Hold down to
accelerate the scrolling.
Select Inserts the selection highlight. When the
selection highlight is present:
Up or Down Scrolls to the previous or next
entry.
Select Displays the selected entry.
Left Removes the selection highlight.
Up or Down Scrolls within the current entry.
Right or Left Scrolls to the previous or next entry
(not available in Contacts).
Select Returns to the list screen.
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Zire™ 31 Handheld 36
CHAPTER 3 Moving Around in Applications
Moving around dialog boxes
Dialog boxes appear when you select a button or option that requires you to provide additional
information. In dialog boxes, use the navigator to select a button.
Read dialog boxes ca refully. Selec ting a button such as OK or Yes may cancel an
action or delete information.
Select Activates a button, and then closes the
dialog box. The number of buttons in the
dialog box determines which button Select
activates:
One button Activates that button.
Two or more buttons Activates the action
button (versus Cancel) such as OK, Yes, or
Delete.
IMPORTANT
[
! ]
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Zire™ 31 Handheld 37
CHAPTER 3 Moving Around in Applications
Moving around menus
After you open the menus you can use the navi gator to move between and to select menu items:
Moving around pick lists
Access pick lists by tapping the t riangle next to an option on the screen. When the pick list is open,
use the navigator to scroll through the list and select an item.
Up or Down Scrolls within the current menu list.
Right or Left Scrolls to the next or previous menu on the
menu bar.
Select Selects the highlighted menu item.
Up or Down Scrolls within the pick list.
Select Selects the highlighted item.
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Zire™ 31 Handheld 38
CHAPTER 3 Moving Around in Applications
Finding information
You can use Find to locate any word or phrase in any application on your handheld. Find locates
any words that begin with the text you enter and is not case sensitive. For example, searching for
“plane” finds “planet” but not “airplane.” Searching for “davidson” also finds “Davidson.”
Find does not search applications on expansion cards.
0
1 Tap Find .
2 Enter the text that you want to find, and then select OK.
3 Tap the text that you want to review.
The entry you tapped appears on the screen.
Tip
If you select text in an
application before you
tap Find, the selected text
automatically appears in
the Find dialog box.
Did You Know?
In most applications you
can also use Phone
Lookup to enter a
contact’s info in another
application.
Tip
Want to stop searching?
Tap Stop at any time
during a search. To
continue the search, tap
Find More.
NOTE
Done
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Zire™ 31 Handheld 39
CHAPTER 3 Moving Around in Applications
Related topics
Click a link below to learn about these related topics:
Exploring
• Locating the controls on your handheld
• Discovering the built-in software on your handheld and the additional
software on the CD
• Getting familiar with the input area and onscreen application controls
Entering
Information
• Entering information with Graffiti 2 characters and shortcuts
• Entering contact information in other applications
Sharing
Beaming information and applications to other Palm OS® handheld users
Privacy
Keeping information private by turning on security options
Categories
Creating categories and organizing your applications and information
Installing
and
Removing
• Adding and deleting applications on your handheld
• Viewing application information
Customizing
• Using a photo as the Home screen background
• Viewing the Home screen in list format
• Organizing your applications into categories
Maintaining
Caring for your handheld
Common
Questions
Answers to frequently asked questions about using your handheld and its
applications
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
myzire31.
Support
If you’re having problems
with your handheld, go to
www.palmOne.com/
support/zire31.
Page 56
Zire™ 31 Handheld 40
CHAPTER 4
Entering Information
Whether you’re scheduling a meeting
with your daughter’s teacher or adding
a new restaurant to your Contacts list,
you need to get that information into
your handheld. There are several ways
to do this.
You may find that you prefer one
method if you’re entering a small
amount of information, while another
works best for large amounts. Choose
the one that’s right for any situatio n.
Benefits of entering informa tion
• Enter information on your handheld
or at your desk
• Choose the method that works best
for your situation
I
n this chapter
How can I enter information?
Entering information with
Graffiti 2 writing
Entering information with
the onscreen keyboard
Entering info rmation with
your computer
Importing information from
other applications
Restoring archived items on
your computer
Entering info from Contacts
into another application
Editing information
Related topics
Page 57
Zire™ 31 Handheld 41
CHAPTER 4 Entering Information
How can I enter information?
• Graffiti® 2 writing (see below)
• The onscreen keyboard
• Palm
® Desktop software or Microsoft Outlook on your computer
• Import information from other applications
• Phone Lookup
• Note Pad
•Visit www.palmOne.com/myzire31
and click the Accessories link to get an accessory keyboard
(additional fees may apply)
• Receive information beamed from another Palm OS® handheld
The most popular methods are using Graffiti 2 writing, the onscreen keyboard, and Palm Desktop
software or Microsoft Outlook on your computer.
Entering information with Graffiti 2 writing
You can enter info directly on your handheld with Graffiti 2 writing. Graffiti 2 writing includes any
character you can type on a standard keyboard. Entering these characters on your handheld is
very similar to the way you naturally write letters, numbers, and symbols. But instead of using a
pen and paper, you use the stylus and the input area on your handhe ld. With only a few min utes of
practice, you can learn to use Graffiti 2 writing—and help is always only a tap away.
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Zire™ 31 Handheld 42
CHAPTER 4 Entering Information
Wr iting Graffiti 2 characters
0
1
Open an application you use to enter information, like Calendar.
2 Tap the screen where you want your character to appear.
3 Position the stylus in the correct
part of the input area.
If you don’t
make Graffiti 2 strokes in the
input area, your handheld does
not recognize them as text
characters.
4 Write the characters exactly as shown in the tables that follow these steps. Be
sure to start each stroke at the heavy dot.
5 Lift the stylus at the end of the stroke.
When you lift the stylus from the screen, your handheld recognizes
the stroke immediately and prints the character at the insertion
point on the screen.
Did You Know?
You can set up your
handheld so you can
write on the entire screen
with Graffiti 2 writing.
Did You Know?
Graffiti 2 writing
automatically capitalizes
the first letter of a
sentence or a new entry.
IMPORTANT
[
! ]
Write letters here Write numbers here
Write capital letters across the middle
Done
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CHAPTER 4 Entering Information
Keys to success with Graffiti 2 writing
Keep these guidelines in mind when using Graffiti 2 writing:
• Write the characters exactly as shown In the following tables. Don’t write the dot. It’s only there
to show you where to begin writing the character.
• The Graffiti 2 writing area has two sections. Write lowercase letters on the left, numbers on the
right, and capital letters across the middle.
• Write at a natural speed, and do not write on a slant.
• Press firmly.
• Write large characters.
If you’re already familiar with Graffiti writing from an older Palm OS handheld, Graffiti 2 writing
will be easy to master. Characters are entered in exactly the same way, except for i, t, k, and the
number 4. These letters are now made with two strokes, just the wa y you would write the m if you
were using a pen and paper.
Also, you no longer have to use the punctuation shift stroke for common punctuation like periods,
commas, or @. Just write these c ha racters on the cor re ct side of the input area and your handheld
immediately recognizes them.
Did You Know?
Graffiti 2 characters made
with 2 strokes are
recognized after the
second stroke.
Did You Know?
Write uppercase letters
the same way you write
lowercase ones. The only
difference is where you
write them.
Tip
Y our handheld has tables
displaying all of the
Graffiti 2 chara cters, short
cuts, and commands.
Customize your handheld
so you can display these
characters by drawing a
line from the bottom of
the screen to the top.
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CHAPTER 4 Entering Information
Graffiti 2 alphabet
0
Write lowercase letters on LEFT side,
and capital letters across MIDDLE of input area
Letter Stroke Letter Stroke Letter Stroke Letter Stroke
ABCD
EFGH
IJKL
MNOP
QRST
UVWX
YZ
Tip
You can select alternate
ways to write some
Graffiti 2 characters.
Choose the method that’ s
most natural for you.
Tip
Customize your handheld
so that you can use the
entire screen to enter
Graffiti 2 characters, not
just the input area.
Page 61
Zire™ 31 Handheld 45
CHAPTER 4 Entering Information
Graffiti 2 numbers
0
Write numbers on RIGHT side of input area
Number Stroke Number Stroke
01
23
45
67
89
Page 62
Zire™ 31 Handheld 46
CHAPTER 4 Entering Information
Graffiti 2 punctuation mar ks
0
0
Write these marks on LEFT side of input area
Mark Stroke Mark Stroke
Period
.
Ampersand
&
Comma
,
Carriage
return
Apostrophe
‘
At
@
Space Quotation mark
“
Question mark
?
Tab
Exclamation
point
!
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Zire™ 31 Handheld 47
CHAPTER 4 Entering Information
0
Write these marks on RIGHT side of input area
Mark Stroke Mark Stroke
Period
.
Backslash
\
Comma
,
Slash
/
Tilde
ñ
Left
parenthesis
(
Dash
–
Right
parenthesis
)
Plus
+
Equal sign
=
Asterisk
*
Page 64
Zire™ 31 Handheld 48
CHAPTER 4 Entering Information
Graffiti 2 accented characters
For accented characters, write the letter on the left side of the input area, and then write the accent
on the right side of the input area.
0
Write these marks on RIGHT side of input area
Accent Stroke Accent Stroke
Acute
á
Dieresis
ä
Grave
à
Circumflex
â
Tilde
ã
Ring
å
Tip
Get help writing any of
the Graffiti 2 characters in
most applications. Open
the Edit menu and select
Graffiti 2 Help.
Page 65
Zire™ 31 Handheld 49
CHAPTER 4 Entering Information
Graffiti 2 gestures
0
Write gestures on LEFT side,
or across the middle of input area
Gesture Stroke Gesture Stroke
Cut Paste
Copy Undo
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CHAPTER 4 Entering Information
Writing Graffiti 2 symbols and other special characters
Symbols and other special characters can be written on either side of the input area, using the
Punctuation Shift stroke:
0
0
1
Enter the Punctuation Shift .
stroke.
When Punctuation Shift is active,
an indicator appears in the lowerright corner of the screen.
2 Write the symbol or other special character shown in the following table.
You can write a symbol or special character anywhere in the input area.
3 Enter another Punctuation Shift stroke to finish the character and to make it
appear more quickly.
Once the Punctuation Shift indicator disappears, you see the
character.
Tip
If you accidentally enter
the Punctuation Shift
stroke, enter it again to
cancel it, or wait a
moment and it
automatically disappears.
Did You Know?
Writing two Punctuation
Shift strokes cancels the
automatic capitalization
of the first letter of a new
entry or sentence.
Punctuation shift
indicator
Done
Page 67
Zire™ 31 Handheld 51
CHAPTER 4 Entering Information
Graffiti 2 symbols and special characters
0
Write symbols on EITHER side of input area
Page 68
Zire™ 31 Handheld 52
CHAPTER 4 Entering Information
Writing Gr affiti 2 ShortCuts
Graffiti 2 contains several ShortCuts to make entering common information easier. For example,
when you write the ShortCut stroke followed by dts, you automatically enter the current date and
time. You can also create your own ShortCuts
.
0
0
1 Write the ShortCut stroke .
This stroke appears at the
insertion point.
2 Write the ShortCut character from the following table.
You can write ShortCuts on the left-hand side of the input area, or acros s the
middle.
The ShortCut stroke is replaced by the text the character
represents.
Done
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Zire™ 31 Handheld 53
CHAPTER 4 Entering Information
Graffiti 2 ShortCuts
0
Write ShortCuts on LEFT side, or across MIDDLE of input area
Entry ShortCut Entry ShortCut
Date stamp ds Time stamp ts
Date/time stamp dts Meeting me
Breakfast br Lunch lu
Dinner di
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Zire™ 31 Handheld 54
CHAPTER 4 Entering Information
Entering information with the onscreen keyboard
You can use the onscreen keyboard in any application where you need to enter text, numbers, or
symbols on your handheld.
0
1
Open an entry:
a. Open an application
.
b. Select an entry or tap New.
2 Tap one of the following to open
an onscreen keyboard:
ABC Opens the letter keyboard.
123 Opens the number
keyboard.
Continued
»
Key Term
Entry An item in an
application such as a
contact in Contacts or an
appointment in Calendar.
Tip
You can enter text
whenever you see a
blinking cursor on the
screen.
Letter keyboard Number keyboard
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Zire™ 31 Handheld 55
CHAPTER 4 Entering Information
3
Tap the characters to enter text, numbers, and symbols, and then select Done.
Done
Tip
When a keyboard is open,
you can tap abc, 123, or
Int’l to open any of the
other keyboards.
Backspace
Return
Tab
Caps lock
Caps shift
Letter keyboard
Number keyboard International keyboard
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CHAPTER 4 Entering Information
Entering information with your computer
Do you have a lot of information to enter on your handheld? Consider ente ring it in Palm Desktop
software or Micros of t Outlook on your com puter. When you synchronize y our handheld with your
computer, the information is updated in both places.
If you choose to synchronize with Microsoft Outlook
(Windows only), info from
Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Other info, such as photos
and notes, is synchronized with Palm Desktop software.
WINDOWS ONLY
0
1 Open an application in Palm Desktop software:
a. Double-click the Palm Desktop icon on your computer desktop.
b. Click the icon in the launch bar to open the application.
Continued
Tip
The Palm Desktop online
Help has lots of info
about how to use
Palm Desktop software.
Open the Help menu and
select Palm Desktop Help.
NOTE
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Zire™ 31 Handheld 57
CHAPTER 4 Entering Information
Cont’d.
2 Do one of the following:
• Click New in the lower-left corner of the screen to create a new entry.
• Click an existing entry, and then click Edit in the lower-left corner of the
screen.
3 Enter the information, and then click OK.
Continued
Launch bar
New
Edit
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Zire™ 31 Handheld 58
CHAPTER 4 Entering Information
MAC ONLY
0
4 Synchronize your handheld with your computer.
Done
1 Open an application:
a. Double-click the Palm Desktop icon in the Palm folder on your computer.
b. Click the icon in the toolbar to open the application.
Continued
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Zire™ 31 Handheld 59
CHAPTER 4 Entering Information
2 Do one of the following:
• Click New in the upper-left corner of the screen to create a new entry.
• Click an existing entry, and then click Edit in the upper-left corner of the
screen.
3 Enter the information, and then click OK.
4 Synchronize your handheld with your computer.
Done
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CHAPTER 4 Entering Information
Importing information fro m other applications
Do you have information on your computer in spreadsheets or databases and want to tr ansfer it to
your handheld? Don’t spend time retyping it. Instead, import the info into Palm Desktop software.
Palm Desktop software can import the following types of files:
Calendar vCal/iCal (VCS/ICS) and Calendar archive (DBA)
Contacts vCard (VCF), comma-delimited (CSV, TXT), tab-delimited (TAB, TSV, TXT), Contacts
archive (ABA)
Memos Comma-delimited (CSV , TXT), tab-delimite d (TAB, TSV , TXT), Memos archive (MP A), Text
(TXT)
Tasks Tasks archive (TDA)
WINDOWS ONLY
0
1 Save the file on your computer in one of the accepted formats.
2 Import the file into Palm Desktop software:
a. Double-click the Palm Desktop icon on your computer desktop.
b. Click the icon in the launch bar for the application you want to im port the
information into.
Continued
Tip
Palm Desktop Help has
lots of information about
importing from other
applications, including
step-by-step instru ctions.
Open the Help menu in
Palm Desktop software
and select Palm De skto p
Help for more details.
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Zire™ 31 Handheld 61
CHAPTER 4 Entering Information
Cont’d.
c. Click File, and then click
Import.
d. Follow the onscreen
instructions to map the fields
in your file to the fields in
Palm Desktop software, and
import the file.
3 Synchronize your handheld with your computer.
Done
Imported
fields
Page 78
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CHAPTER 4 Entering Information
MAC ONLY
0
Restoring archived items on your computer
In many applications, you can save a copy of an item that you deleted from your handheld or
desktop software to an archive folder on your computer. This frees up space on your handheld ,
while ensuring the information is available if you need it in the future.
Y ou can restore individual entries or an entir e arc hive file to the related application in your desktop
software. The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info
about how to restore archived files. Refer to these Help files for details.
1 Save the file on your computer in one of the accepted formats.
2 Import the file into Palm Desktop software:
a. Double-click the Palm Desktop icon in the Palm folder on your computer.
b. Click the icon on the toolbar for the application into which you want to
import information.
c. Click File, and then click Import.
d. Follow the onscreen instructions to import the file.
3 Synchronize your handheld with your computer.
Done
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CHAPTER 4 Entering Information
Entering info from Contacts into another application
Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter
their name and phone number into the appointment you create in Calendar. This feature is
available in Calendar, Memos, Tasks, and Expense.
0
1 Open an entry:
a. Open an application
.
b. Select an entry or tap New.
In Expense only: Tap Details, and then tap Attendees.
2 Add the Contact from Phone Lookup:
a. Tap where you want to enter the Contact.
b. Open the menus
.
c. Select Options, and then select Phone Lookup.
Continued
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CHAPTER 4 Entering Information
Cont’d.
d. Select the contact, and then select Add.
3 [ & ] OPTIONAL To add another contact, repeat step 2.
The name and phone number of the contact are automatically
entered.
Done
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CHAPTER 4 Entering Information
Editing information
Editing information on your handheld is similar to editing with word-processing applications on
your computer. Select the information, and then apply the correct command.
Selecting information
There are several ways to select information that you want to edit or delete.
Selecting text Place the cursor before or after the text you want to select, and drag
the cursor over all the text you want to select.
Selecting a word • Tap twice on a word to select it.
• Place the cursor before or after the word, and drag it over the word
to select it.
Selecting a line • Tap three times anywhere in a line to select it.
• Place the cursor before or after the line, and drag it over the line to
select it
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CHAPTER 4 Entering Information
Copying and pasting information
Copying and pasting information on your handheld is similar to editing with word-processing
applications on your computer.
0
1 Select the information you want to copy.
2 Copy the information:
a. Open the menus
.
b. Select Edit, and then select Copy.
3 Tap where you want to paste the information.
4 Select Edit, and then select Paste.
Done
Tip
There are even faster
ways to copy and paste
information:
•Use Graffiti 2 gestures
•Use the Graffiti 2
Command stroke and the
command letter for cut,
copy, or paste (/X, /C, /P)
• Select the text, write the
command stroke, and
then tap the icon fo r cu t
or copy. Move to the
place where you want to
place the info, write the
command stroke again,
and tap the icon for paste.
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CHAPTER 4 Entering Information
Deleting information
Delete all or part of an entry with the Cut command.
0
1 Select the information you want to delete.
2 Delete the information:
a. Open the menus
.
b. Select Edit, and then select Cut.
Done
Tip
Delete information with
Graffiti 2 writing
. Select
the information, and then
draw a line from right to
left in the input area.
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CHAPTER 4 Entering Information
Related topics
Click a link below to learn about these related topics:
Moving around
• Opening applications
• Using menus
Sharing
Beaming information to another Palm OS handheld
Customizing
• Selecting alternate ways to write some Graffiti 2 characters
• Using the entire screen to write Graffiti 2 characters
• Creating your own Graffiti 2 ShortCuts
Common
Questions
Answers to frequently asked questions about entering information
C
ommunity
To explore the world of
your handheld, go to
www.palmOne.com/
myzire31.
Support
If you’re having problems
entering information or
with anything else on your
handheld, go to
www.palmOne.com/
support/zire31.
Page 85
Zire™ 31 Handheld 69
CHAPTER 5
Synchronizing Your Handheld
with Your Computer
Have you ever had to meet friends at a
certain time, so everyone needed to
synchronize their watches?
Synchronizing simply means that
information that has been entered or
updated in one place is automatically
updated in the other. And just as your
watches can be synchronized, you can
synchronize information—such as
photos or contacts—on your handheld
with information on your computer.
If you use your handheld only on its
own and never synchroniz e it with your
computer, then you aren't taking full
advantage of your handheld. You can
do much more with your handheld if
you synchronize it with your computer.
Benefits of synchronizing
• Quickly enter and update information
on your computer and your handheld
• Install applications and files
• Protect your information
I
n this chapter
Why synchronize
information?
What information is
synchronized?
How do I synchronize?
Customizing your
synchronization settings
Synchronizing with an
external file
Related topics
TM
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
Why synchronize information?
Quickly enter and update information on your computer and handheld. Synchronizing updates
information both on your handheld and in P
alm® Desktop software on your computer. For
example, you can quickly enter a contact list on your computer and then send it to your handheld
instead of re-entering the information.
During CD installation, you can choose to synchronize your handheld with Microsoft
Outlook on your computer (Windows only). If you do, information from Contacts, Calendar, Tasks,
and Memos is synchronized with Outlook. Other information, such as photos and notes, is
synchronized with Palm Desktop software. You can insert the CD at any time to choose
synchronization with Outlook if you did not do so during the initial installation.
Install applications and files. You can use palmOne™ Quick Install
to send files to certain
applications on your handheld or to install additional software when you synchronize.
NOTE
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
Protect your information. When you synchronize information, you create a backup copy. If
something happens to your handheld or your computer, the information is not lost; one tap
restores it in both places.
Be sure to sy nchr oniz e at least once a da y so that y ou alw ays hav e an up-t o-dat e
backup copy of important information.
What information is synchronized?
If you use the default settings, information from all the following applications is transferred eac h
time you synchronize your handheld with your computer:
If you’ve installed applications from the CD such as Photos, these applications may also be
included in the defaults for synchronization.
Information from Photos is sync hronized in Palm Desktop software on Windows
computers only. When you synchronize on a Mac computer, your photos are stored in the
Home:Pictures:palmOne Photos:username folder. Information from Expense is synchronized on
Windows computers only.
In addition, the default settings back up syste m information from your handheld to your comput er
and install add-on applications
from your computer to your handheld.
If you install other applications and want those applications included in synchronization, you can
choose which applications to synchronize
.
Everybody in your family can synchronize their handheld to the same copy of Palm Desktop
software. Just make sure that each handheld has its own username; Palm Desktop software reads
the username and recognizes the handheld during synchronization. Although several people can
share the same copy of Palm Desktop software, they should not share the same username.
IMPORTANT
[
! ]
Before You Begin
[ ! ]
Complete the following:
• Initial handheld setup
• Install Palm Desktop
software from the CD
NOTE
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
How do I synchronize?
You can synchronize your handheld with your computer in the following ways:
• Using the HotSync
®
cable attached to your handheld and your computer
• Using your handheld’s infrared
(IR) port
• Connecting to your company’s network, either wirelessly or using a cable (Windows only)
The first time you synchronize, you must use the HotSync cable or your
handheld’s IR port. If you followed the instructions to synchronize during initial setup
, you’ve
already covered this requirement.
To synchronize, HotSync Manager must be active. HotSync Manager was installed when you
installed Palm® Desktop software
; if you didn’t install Palm Desktop software, you don’t have
HotSync Manager on your computer.
On a Windows computer, you know HotSync Manager is active when its icon appears in the
lower-right corner of your screen. If the icon is not there, turn it on by clicking Start, and then
selecting Programs. Navigate to the Palm Desktop software program group, and select HotSy nc
Manager.
»
Key Term
HotSync®Technology
that allows you to
synchronize the info on
your handheld with the
info on your computer.
»
Key Term
HotSync
Manager Software you
use to choose
synchronization settings
and that must be active
when you synchronize.
Tip
If the Select User dialog
box appears during
synchronization, select
the username whose
information you want to
synchroniz e, and click OK.
Or, cr eate a new
username.
IMPORTANT
[
! ]
Page 89
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
Synchronizing with a cable
0
1
Prepare your handheld:
a. Connect the HotSync cable to
the USB port on your
computer, and then inse rt the
other end into the mini-USB
connector on your handheld.
b. Make sure your handheld is
on.
2 Synchronize your handheld with
your computer:
a. Tap HotSync
.
b. When synchronization is
complete, a message appears
at the top of your handheld
screen, and you can
disconnect your handheld
from the cable. Be patient;
synchronization may take up
to a few minutes.
Done
Tip
If you need help with
synchronizing, see I can’t
synchronize m y handheld
with my computer.
Tip
View the HotSync log to
see what applications
were successfully
synchronized and
whether any problems
took place during
synchronization. Go to
the Home screen on your
handheld and select
HotSync, and then select
Log; or, click the HotSync
Manager icon on your
computer and then click
View Log. If any problems
occurred during
synchronization, a
message appears on your
computer screen asking if
you want to view the log.
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
Synchronizing using the IR port
When you synchronize using your handhe ld’s IR port, you don’t need your cable. This is especially
useful if you travel with an IR-enabled laptop.
WINDOWS ONLY
0
1 Prepare your computer for IR synchronization:
a. Click the HotSync Manager icon in the taskbar in the lower-right corner of
your screen.
b. Make sure that Infrared is selected.
Continued
Before You Begin
[ ! ]
Y our computer must have
an enabled IR port and
driver or have an IR
device attached to it.
Check your computer's
documentation to see if it
supports IR
communication.
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
2 Synchronize your handheld with
your computer:
a. Go to the Home screen and
select HotSync .
b. Tap Local.
c. Tap the pick list below the
HotSync icon and select IR to
a PC/Handheld.
d. Position the IR port of your
handheld within a few inches of the IR port of your computer.
e. Tap the HotSync icon on your handheld.
f. When synchronization is complete, a message appears at the top of your
handheld screen. Be patient; synchronization may take up to a few minutes.
Done
Tip
You can continue to use
the HotSync cable even if
your computer is set up
for IR synchronization. If
you disconnect the cable
after selecting Infrared on
a Windows computer, be
sure to click the HotSync
Manager icon and select
Local USB before
reconnecting the cable.
HotSync icon
Tap pick list
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
MAC ONLY
0
1 Prepare your computer for IR synchronization:
a. Double-clic k the HotS ync Manager icon in the Palm folder.
b. In the HotSync Controls tab, select Enabled.
c. Click the Connection Se ttings tab.
d. Select the On check box next to IR port.
e. Close the HotSync Software Setup window.
Continued
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
2 Synchronize your handheld with
your computer:
a. Go to the Home screen and
select HotSync .
b. Select Local.
c. Tap the pick list below the
HotSync icon and select IR to
a PC/Handheld.
d. Position the IR port of your
handheld within a few inches of the IR port of your computer.
e. Tap the HotSync icon on your handheld.
f. When synchronization is complete, a message appears at the top of your
handheld screen. Be patient; synchronization may take up to a few minutes.
Done
Did You Know?
You can continue to use
the HotSync cable even if
your computer is set up
for IR synchronization.
Tip
Mac Turn off the I R port
when you’re not using it
to increase the speed of
cable synchronization.
HotSync icon
Tap pick list
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
Synchronizing ov er a network
WINDOWS ONLY
You can synchronize over your company’s network by dialing in to a network or by connecting to
any computer on the network using a cable or your handheld’s IR port. Use network
synchronization if you are not close enough to yo ur computer to sync hr onize dir ectly using a cable
or the IR port.
The first time you synchronize, you must use the cable or infrared
communication. After that, you can synchronize over a network.
Synchronizing by dialing in to a network
0
1 Prepare your computer for network synchronization:
a. Click the HotSync Manager icon in the taskbar in the lower-right corner of
your screen.
b. Select Network.
c. Click the HotSync Manager icon again, and then select Setup.
Continued
Before You Begin
[ ! ]
The following setup must
be done before you can
synchronize over a
network:
• Your computer must
have TCP/IP installed.
• Your company’s
network system and its
remote access server
must support TCP/IP.
• You must have a
remote access account.
Check with your system
administrator for
assistance.
T o sync hr onize by dialing
in to a network, you must
also have a mobile phone
(sold separately) that you
can use as a modem to
dial in to the network, or
an attachable modem
accessory (sold
separately).
IMPORTANT
[
! ]
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
Cont’d.
d. Click the Network tab and make sure your username has a checkmark next to
it. If the checkmark is not there, click the check box next to your username.
e. Click OK.
f. Tap HotSync
on your handheld to record your computer’s network
information on your handheld. You must use the cable or the IR port for this
synchronization.
Continued
Tip
Click TCP/IP Settings to
display the primary
settings for your
computer. Check that
these settings are correct
on your handheld by
selecting the HotSync
icon on the Home screen,
and then selecting
Primary PC Setup from
the Options menu. If the
settings do not match,
restart your computer
and synchronize using
the cable or IR port before
synchronizing by dialing
in to a network.
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
2 Prepare your handheld for
network synchronization:
a. Go to the Home screen
and select HotSync .
b. Open the menus
.
c. Select Options, and then
select Modem Sync Prefs.
d. Select Network, and then
select OK.
Continued
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
3 Select a service:
a. Select Modem, and then tap Select Service.
b. Tap the Service pick list and select the service you use to connect to your
corporate network. Chec k with your syst em administrator if you do not know
which service to use.
c. Select Done.
Continued
Tip
Use Networ k Pr eferences
to set up a service if you
have not done so already.
Check with your system
administrator to obtain
network service
information.
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
4 [ & ] OPTIONAL Select which
applications to include during
synchronization:
a. Open the menus
.
b. Select Options, and then
select Conduit Setup.
c. Tap the check boxes to
deselect the files and
applications that you do not
want to synchronize during a
modem HotSync operation.
d. Select OK.
5 Tap the Modem HotSync icon to synchronize your handheld with y our
computer.
Done
Did You Know?
Only applications that
have a conduit
are
included in
synchronization. Other
applications are not
included, even if they
appear on the Conduit
Setup screen with a
checkmark next to their
name.
Tip
You can deselect
applications, for example,
to include a smaller
number of ap plications
during synchronization
and thus make
synchronization go fast er.
T o sync hroniz e the preset
applications described in
What information is
synchronized?, skip
step 4.
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CHAPTER 5 Synchronizing Your Handheld with Your Computer
Synchronizing by connecting to a computer on the network
0
1 Prepare the computers for network synchronization:
a. Click the HotSync Manager icon in the taskbar in the lower-right corner of
the screen.
b. Select Network.
You must select Network on both the computer to which you are
connecting and the computer with which you want to synchronize.
Continued
Before You Begin
[ ! ]
In addition to the general
requirements f or network
synchronization, you
must meet the following
requirements in order to
synchronize by
connecting with a
computer on the network:
• To connect using your
handheld’s IR port, the
computer to which you
are connecting must be
IR-compatible.
• The computer to which
you are connecting must
have a version of
Palm Desktop software
that is compatible with
your handheld.
• The computer with
which you want to
synchronize (your own
computer) must be
turned on.
NOTE
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Zire™ 31 Handheld 84
CHAPTER 5 Synchronizing Your Handheld with Your Computer
2 On the computer with which you want to synchronize (your own computer)
only, do the following:
a. Select Setup from the HotSync Manager menu.
b. Click the Network tab and make sure your username has a checkmark next to
it. If the checkmark is not there, click the check box next to your username.
c. Click OK.
d. Tap HotSync
on your handheld to record your computer’s network
information on your handheld. You must use the cable or the IR port for this
synchronization.
Continued
Tip
Click TCP/IP Settings to
display the primary
settings for your
computer. Check that
these settings are correct
on your handheld by
selecting the HotSync
icon on the Home screen,
and then selecting
Primary PC Setup from
the Options menu. If the
settings do not match,
restart your computer
and synchronize using
the cable or IR port before
synchronizing by
connecting to a computer
on the network.
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