Palm PALMPILOT User Manual
PalmPilot
Handbook
™
®
Copyright
Copyright © 1997 3Com Corporation or its subsidiaries. All rights
reserved. 3Com, the 3Com logo, and Graffiti are registered
trademarks and HotSync, PalmPilot, Palm OS and the PalmPilot
logo are trademarks of 3Com Corporation or its subsidiaries. All
other brands and product names may be trademarks or registered
trademarks of their respective holders.
Disclaimer and Limitation of Liability
3Com Corporation and its subsidiaries assume no responsibility
for any damage or loss resulting from the use of this handbook.
3Com Corporation and its subsidiaries assume no responsibility
for any loss or claims by third parties which may arise through
the use of this software. 3Com Corporation and its subsidiaries
assume no responsibility for any damage or loss caused by
deletion of data as a result of malfunction, dead battery or repairs.
Be sure to make back up copies of all important data on other
media to protect against data loss.
IMPORTANT: Please read the 3Com End User Software License
Agreement contained in this handbook before using the
accompanying software program(s). Using any part of the
software indicates that you accept the terms of the 3Com End
User Software License Agreement.
3.5" Software Diskettes Available
PalmPilot Desktop software is supplied on a CD-ROM disc. If you
do not have access to a CD-ROM drive for your computer, you may
obtain 3.5" diskettes. Refer to the section entitled “Accessories and
Disk Fulfillment” that appears in Appendix A: Technical Support,
Service and Repair for the phone number to obtain these diskettes,
or complete and mail (or FAX) the disk offer card supplied in the
PalmPilot product package.
Part Number: 423-0210-01B
page i i PalmPilot Handbook
Contents
Chapter 1 — The PalmPilot™ Connected Organizer and its Controls......1
Front Panel Buttons and Controls.............................................................1
PalmPilot Stylus...........................................................................................3
Back Panel Doors, Buttons and Connections...........................................4
Battery Installation ......................................................................................5
About the Backlight Feature ......................................................................6
Safety, Care, and Maintenance...................................................................6
Chapter 2 — Working with the PalmPilot™ Connected Organizer..........9
Starting PalmPilot for the First Time ........................................................9
General Preferences.................................................................................. 11
Format Preferences...................................................................................14
Modem Preferences..................................................................................16
Owner Preferences....................................................................................17
Buttons Preferences..................................................................................19
ShortCuts and Digitizer Preferences.......................................................22
PalmPilot Applications..............................................................................22
Using the Stylus to Write Text................................................................. 24
Using the On-Screen Keyboard ...............................................................33
Using Menus..............................................................................................35
On-line Tips................................................................................................38
Using Categories.......................................................................................38
Attaching a Note to a Record....................................................................43
Private Records..........................................................................................44
Chapter 3 — Date Book..................................................................................45
Activating the Date Book..........................................................................45
Time Display..............................................................................................46
Scheduling an Event..................................................................................46
Choosing a Date.........................................................................................50
Week View..................................................................................................52
Month View................................................................................................55
Event Details..............................................................................................56
Using the Repeat Function.......................................................................58
Date Book Menu Commands...................................................................60
Deleting an Event......................................................................................63
Chapter 1: The PalmPilot™ Connected Organizer and its Controls page 1
Chapter 4 — Address Book............................................................................65
Activating the Address Book....................................................................65
Creating an Address Book Entry.............................................................66
Working with Address Book Entries ...................................................... 69
Address Book Entry Details.....................................................................71
Address Book Menu Commands............................................................. 72
Deleting an Address Book Entry............................................................. 75
Chapter 5 — To Do List...................................................................................77
Activating the To Do List..........................................................................77
Working with To Do Items.......................................................................78
To Do Item Details ....................................................................................80
To Do List Menu Commands...................................................................83
Deleting a To Do Item .............................................................................. 85
Chapter 6 — Memo Pad..................................................................................87
Activating the Memo Pad..........................................................................87
Working with Memos ...............................................................................88
Arranging Memos......................................................................................90
Memo Pad Menu Commands..................................................................91
Deleting a Memo.......................................................................................93
Chapter 7 — Expense......................................................................................95
Activating Expense....................................................................................96
Creating an Expense Item ........................................................................98
Receipt Details.........................................................................................100
Show Options...........................................................................................103
Expense Menu Commands....................................................................104
Transferring Your Data to Microsoft Excel..........................................107
Printing an Expense Report....................................................................111
Chapter 8 — Additional Features................................................................113
Find Command........................................................................................113
Phone Lookup..........................................................................................114
PalmPilot Calculator................................................................................116
Memory Application................................................................................118
Security System.......................................................................................120
®
Graffiti
Menu Commands....................................................................................127
Graffiti Strokes.........................................................................................129
page 2 PalmPilot Handbook
ShortCuts..................................................................................124
Chapter 9 — Installing PalmPilot™ Desktop Software..........................131
About PalmPilot Desktop........................................................................131
System Requirements .............................................................................132
Software Installation................................................................................132
Chapter 10 — HotSync™ Technology.........................................................135
The HotSync Process and the HotSync Manager................................135
Conducting a Local HotSync..................................................................135
Selecting HotSync Options.....................................................................139
Customizing the HotSync Feature.........................................................140
User Profile ..............................................................................................142
Conducting a HotSync via Modem........................................................144
Chapter 11 — Installing Applications on your PalmPilot
™
Connected Organizer.....................................................................................149
Using the PalmPilot Install Tool............................................................149
Games.......................................................................................................150
Chapter 12 — Reference ..............................................................................151
Troubleshooting ......................................................................................151
Resetting the PalmPilot
Appendix A: Technical Support, Service and Repair.........................157
Appendix B: Expense Templates.........................................................160
Appendix C: Creating a Custom Expense Report..............................164
3Com End User Software License Agreement.....................................176
Limited Warranty.....................................................................................178
FCC Statement.........................................................................................180
Canadian RFI Statement.........................................................................181
™
Connected Organizer..................................156
Index ................................................................................................................182
Chapter 1: The PalmPilot™ Connected Organizer and its Controls page 3
Chapter 1
The PalmPilot™ Connected Organizer and its Controls
Congratulations on your purchase of the PalmPilot
connected organizer. This handbook describes how
to use your PalmPilot organizer and the applications
that come with it.
This chapter explains the physical buttons and controls of your
PalmPilot, how to install the batteries, and safety and care tips.
Front Panel Buttons and Controls
The following diagram shows the screen, buttons and controls
located on the front panel of the PalmPilot:
PalmPilot screen
®
handwriting
Graffiti
recognition software
writing area
Contrast
control
Power button, Backlight
on/off control
page 4 PalmPilot Handbook
Scroll buttons
Application buttons
■ PalmPilot screen. The PalmPilot screen displays the
information stored in your PalmPilot, and is touch-sensitive to
respond to the stylus. The PalmPilot screen also displays
controls and settings that you use with your applications.
■ Graffiti
®
handwriting recognition software writing area.
The Graffiti handwriting recognition software writing area is
the area where you write pen strokes of the Graffiti alphabet.
Refer to the section entitled “Using the Stylus to Write Text”
that appears in Chapter 2: Working with the PalmPilot
™
Connected Organizer for information about how to write
Graffiti character strokes.
■ Scroll buttons. The scroll buttons are used to review text
and other information that extend beyond the area of the
PalmPilot screen. The lower scroll button is used to “scroll
down” to review information, and the upper scroll button is
used to “scroll up” to view the earlier information “above the
screen.”
In the Date Book, these buttons are used to increment the
day, week or month views.
■ Power button. The power button is used to turn your
PalmPilot on or off. If PalmPilot is turned off, pressing the
power button will turn the unit on, and immediately activate
the last application that was in use (return to the last screen
you were viewing).
If your PalmPilot is turned on, pressing the power button will
turn the unit off, helping to conserve battery life.
The power button also controls the PalmPilot organizer’s
backlight feature. Hold the power button down for about two
seconds to turn the backlight feature on or off.
■ Application buttons. The application buttons are used to
activate the individual PalmPilot applications, and each button
has a distinctive icon that corresponds to its application. Four
application buttons appear on the front panel of your
PalmPilot: Date Book, Address Book, To Do List, and Memo
Pad. These buttons can be reassigned to activate any
application stored on your PalmPilot organizer.
Chapter 1: The PalmPilot™ Connected Organizer and its Controls page 5
Note: If your PalmPilot is currently turned off, pressing any of
the application buttons will activate PalmPilot, and
immediately display the corresponding application.
■ Contrast control. The contrast control is used to adjust the
appearance of the PalmPilot screen for the clearest screen
display. Depending on the lighting conditions or temperature
of the environment where you use the PalmPilot, you may
need to adjust the setting of the contrast control.
PalmPilot Stylus
The stylus is stored in a silo molded into the right-hand side of
PalmPilot. To use the stylus, slide it out from the silo, and grasp it
in your fingers as you would a pen or pencil.
Stylus
Important: Always use the point of the stylus for tapping, or
making strokes on the PalmPilot screen. Never use an actual pen,
pencil or other sharp object to write on the PalmPilot screen.
page 6 PalmPilot Handbook
Back Panel Doors, Buttons and Connections
Memory door
Reset button
Battery door
Serial port
■ Memory door. The memory door covers the memory
circuitry of your PalmPilot. The memory door may be
removed to allow the installation of memory expansion units
available from your dealer (or 3Com). However, you will
never have to remove or replace the memory door in the
normal use of your PalmPilot.
■ Reset button. The actual reset button is located deep within
PalmPilot, and can be activated by pushing the end of an
unfolded paper clip (or similar blunt object) into the hole.
Never press the reset button with a sharp object, such as a pin.
Under normal use, you should never have to use the reset
button. Refer to the section entitled “Resetting the PalmPilot
™
Connected Organizer” in Chapter 12: Reference for information
about how to use the reset button.
■ Battery door. The battery door covers the batteries that
power your PalmPilot. The following section explains how to
remove the battery door to install the batteries.
■ Serial port. The serial port fits into the connector of the
PalmPilot Cradle. As you use your PalmPilot, you should
make sure that the connection surface of the serial port
remains clean and clear of debris.
Chapter 1: The PalmPilot™ Connected Organizer and its Controls page 7
Battery Installation
To use the PalmPilot, you must install two (2) AAA alkaline
batteries. The batteries fit behind the battery door on the back of
your PalmPilot.
To install the batteries in your PalmPilot,
1. Remove the battery door from the rear of PalmPilot.
Push on the thumb recess on the battery door, as
shown in the following diagram:
Push on thumb recess
2. While pushing the thumb recess, slide the battery door out
and away from PalmPilot.
3. Install the two (2) AAA alkaline batteries into the battery
compartment. These batteries are supplied with your
PalmPilot.
A diagram in the interior of the battery compartment shows
the orientation of the + and - ends of the batteries.
When correctly installed, the batteries will be secured by clips
in the battery compartment.
4. Replace the battery door. When correctly installed the battery
door will “click” into position, and be flush with the back of the
PalmPilot.
page 8 PalmPilot Handbook
Important: Do not force the battery door. When the batteries are
correctly installed, the battery door will slide smoothly into
place. If you feel resistance when replacing the battery door,
make sure the door is correctly aligned with the slots on the
back of your PalmPilot, and that the batteries are firmly seated
in the battery compartment.
About the Backlight Feature
If you have a PalmPilot model that includes the backlight
illumination feature, you can activate the backlight when you first
turn on the power for your PalmPilot.
Note: If you have upgraded your Pilot 1000 or Pilot 5000 organizer
to the PalmPilot Professional Edition, the backlight feature will not
be available. In this case, only the ROM software is upgraded.
You must purchase a new PalmPilot Personal or Professional
Edition to obtain the backlight feature.
To activate the backlight feature:
■ Press the green power button, and hold it down for about two
seconds. Release the green power button when the backlight
illumination appears.
To turn off the backlight feature:
■ Press and hold the green power button for about two seconds.
The backlight feature also turns off automatically with the
auto-off feature (after a period of inactivity).
In addition, you can use a full-screen pen stroke to activate the
backlight feature. Refer to the section entitled “Buttons
Preferences” that appears in Chapter 2: Working with the
PalmPilot™ Connected Organizer for more information.
Safety, Care, and Maintenance
Once you have installed the batteries in your PalmPilot, you are
ready to start PalmPilot for the first time and begin working with
the unit as described in Chapter 2: Working with the PalmPilot
Connected Organizer.
Chapter 1: The PalmPilot™ Connected Organizer and its Controls page 9
™
The remainder of this chapter contains general information about
PalmPilot and the PalmPilot Cradle.
Safety Tips
Your PalmPilot is designed to be rugged and reliable, and will
provide years of trouble-free service. However, you should
observe the following general tips when using your PalmPilot:
■ Take care not to scratch the screen of your PalmPilot. When
working with PalmPilot, use the supplied stylus, or plastictipped pens intended for use with a touch-sensitive screen.
Never use an actual pen or pencil, or other sharp objects on
the surface of the PalmPilot screen.
■ Your PalmPilot is not water proof, and should not be exposed
to rain or moisture. Under extreme conditions, water may
enter the circuitry through the front panel buttons. In general,
treat your PalmPilot as you would a pocket calculator or other
small electronic instrument.
■ The touch-sensitive screen of your PalmPilot contains a glass
element. Take care not to drop your PalmPilot, or subject it to
any strong impact. Do not carry the PalmPilot in your back
pocket: if you sit on it, the glass may break.
■ Protect PalmPilot from temperature extremes. Do not leave
PalmPilot on the dashboard of a car on a hot day, and keep it
away from heaters and other heat sources.
■ Do not store or use PalmPilot in any location that is extremely
dusty, damp or wet.
■ If it becomes necessary to clean your PalmPilot, use a soft,
damp cloth. If the surface of the PalmPilot screen becomes
soiled, it may be cleaned with a soft cloth moistened with a
diluted window-cleaning solution.
Battery Life and Considerations
Please note the following considerations when replacing the
batteries in your PalmPilot:
page 10 PalmPilot Handbook
■ Under normal conditions, PalmPilot organizer’s batteries will
provide several months of normal use. Battery life can be
conserved by minimizing the use of the backlight feature, and
changing the Auto-Off setting that automatically turns the
PalmPilot off after a period of inactivity (refer to Chapter 2:
Working with the PalmPilot™ Connected Organizer).
■ If the batteries become low in the course of normal use, an
alert will appear on the PalmPilot screen, describing the low
battery condition. If this alert appears, you should perform a
HotSync™ synchronization to back up your data with a desktop
computer before you replace the batteries. This will help
prevent accidental data loss.
Note: A complete explanation of how to use the HotSync
feature appears in Chapter 10: HotSync™ Technology.
■ When replacing the batteries, begin by turning the PalmPilot
off (so there is no screen display). Never remove the batteries
while the PalmPilot is turned on.
■ When replacing the batteries, always use good quality
batteries of the same type. Use only alkaline batteries with
your PalmPilot.
■ When the batteries are removed, the built-in backup power of
your PalmPilot will maintain memory data for a period of up
to one minute. Whenever you remove the batteries, they
should be replaced immediately. If you encounter any
difficulties in the course of battery replacement, reinstall the
original batteries and wait a few minutes for the backup power
to recharge.
■ If the batteries are drained to the point where your PalmPilot
will not operate, it will safely store your data for about a
month. In this case, there is enough residual energy in the
batteries to store the data, but not enough to turn on the
PalmPilot. If your PalmPilot will not turn on when you press
the green power button, you should replace the batteries
immediately.
■ If you leave the drained batteries in your PalmPilot for an
extended period of time, all of the stored data will be lost. If
this happens, replace the batteries and use the reset button to
Chapter 1: The PalmPilot™ Connected Organizer and its Controls page 11
reset your PalmPilot. Refer to the section entitled “Resetting
the PalmPilot™ Connected Organizer” in Chapter 12: Reference
for information about how to use the reset button. After you
reset the PalmPilot, perform a HotSync operation to restore
the data from your PC.
page 12 PalmPilot Handbook
Chapter 2
Working with the PalmPilot™ Connected Organizer
This chapter explains how to start your
PalmPilot for the first time, how to make system
and preferences settings, and common features
that appear on PalmPilot organizer’s screen.
Starting PalmPilot for the First Time
To turn on your PalmPilot:
1. Press the green power button located on the front panel of
your PalmPilot, as shown in the following diagram:
Power button
Note: The power button acts as an on/off switch for the
PalmPilot. Pressing the power button when the PalmPilot is
running will turn the PalmPilot off.
2. A digitizer alignment screen appears, as shown in the
following diagram:
Chapter 2: Working with the PalmPilot™ Connected Organizer page 13
If necessary, adjust the contrast control located on the side of
the PalmPilot, so this alignment screen is clear and readable.
3. Remove the stylus from its storage silo on the side of the
PalmPilot. With the tip of the stylus, tap the exact center of
each target that appears on the screen.
Tapping these three targets helps to align the internal circuitry
of your PalmPilot with its touch-sensitive screen.
4. When you have tapped each of the three digitizer alignment
targets, the General Preferences screen appears, as shown in
the following diagram:
Warning: After you have completed the previous procedure, you
must install the PalmPilot Desktop software on your desktop
computer, and then perform a HotSync synchronization. This will
ensure that the latest updates are transferred to your PalmPilot.
Refer to Chapter 9: Installing PalmPilot™ Desktop Software and
Chapter 10: HotSync™ Technology for these procedures.
General Preferences
The General Preferences screen is the first screen that appears
after you have tapped the targets to align the digitizer of your
PalmPilot.
page 14 PalmPilot Handbook
Note: If the General Preferences screen does not currently appear
on the screen of your PalmPilot, you may have pushed one of the
application buttons on the front panel. You can restart the
Preferences application at any time from the Application picker.
Refer to the section entitled “PalmPilot Applications” that appears
later in this chapter.
Setting the Current Time
The Set Time button of the General Preferences screen is used to
set the current time for your PalmPilot.
To set the current time:
1. Tap the time. The Set Time dialog appears, as shown in the
following diagram:
Tap here
Set Time dialog
2. In the Set Time dialog, the hours setting is automatically
highlighted (in black). Tap the up or down arrows to change
the number for the hour.
3. Tap the minutes numbers, and then tap the arrows to adjust
the settings for the current time.
4. Tap the AM or PM button as appropriate to correspond to the
time of day.
Note: PalmPilot is also capable of displaying time based on a
24-hour clock. This setting is made with the Formats
Preference, described in a following section.
Chapter 2: Working with the PalmPilot™ Connected Organizer page 15
5. Tap the OK button to close the Set Time dialog and return to
the General Preferences screen.
At this point, the time you selected appears in the Set Time area of
the General Preferences screen.
Setting the Current Date
The Set Date button of the General Preferences is used to set the
current date for your PalmPilot.
To set the current date:
1. Tap the date. The Set Date dialog appears.
2. In the Set Date dialog, tap the arrows at the top to select the
current year.
Tap arrows to select year
Tap to select month
Tap to select date
3. Below the year is a listing of months. Tap to select the current
month.
4. Finally, tap the current date. The Set Date dialog closes, and
you are returned to the General Preferences screen.
Auto Off Delay
Your PalmPilot has an automatic shutoff feature that will turn off
the power after a period of inactivity. If the backlight is activated,
this automatic shutoff feature turns off the backlight as well as the
PalmPilot. This feature helps conserve battery power in case you
forget to turn off PalmPilot.
page 16 PalmPilot Handbook
To set the auto off delay:
1. Tap the “Auto-off after” setting.
2. A pick list appears, offering three options: a 1, 2 or 3 minute
delay for the automatic shutoff feature. Tap to select the
setting you want to use. The default setting is 2 minutes.
If you find that your PalmPilot shuts itself off before you have had
time to review the information on the screen, you should increase
the time setting of the automatic shutoff feature.
System, Alarm and Game Sounds
Your PalmPilot uses a variety of sounds. The System, Alarm and
Game Sound settings enable you to turn PalmPilot’s sounds on or
off.
To set the system and alarm sounds:
1. Tap the System Sound check box (so it’s checked) to activate
system sounds. Tap the check box again to turn off the
system sounds.
Note: When the System Sounds are turned off, the “chime”
tones associated with the HotSync operation are also turned off.
2. Tap the Alarm Sound check box (so it’s checked) to activate
the alarm sounds. Tap the check box again to turn off the
alarm sounds.
3. Tap the Game Sound check box (so it’s checked) to activate
sounds that are used by some games installed on your
PalmPilot.
Note: The Game Sound setting only works with games that
are programmed to respond to this setting. Older games
typically will not respond to the Game Sound setting.
Chapter 2: Working with the PalmPilot™ Connected Organizer page 17
Format Preferences
The Format Preferences screen is used to set the format of the
dates, times, and numbers displayed by your PalmPilot.
To activate the Format Preferences screen:
1. Tap the text that appears in the upper-right corner of the
Preferences screen. The pick list appears, as shown in the
following diagram:
Tap here
Tap
Formats
2. Tap Formats in the pick list. The Formats Preferences screen
appears, as shown in the following diagram:
Country Default
The country default sets date, time, and number conventions that
are common for a variety of regions where you might use your
PalmPilot. For example, in the United Kingdom, time often is
expressed based on a 24-hour clock. In the United States it is
based on a 12-hour clock with an AM or PM suffix.
page 18 PalmPilot Handbook
To set the country default:
1. Tap the country name. The pick list appears, as shown in the
following diagram:
Tap here Tap to select
country
2. The pick list offers a variety of country options. Tap to select
the setting you want to use.
Note: Selecting a country default will define the default settings for
the Time, Date, Week start day, and the numbers formats used by
all applications. You may further change these default settings for
your own preferences, as described in the following sections.
Time, Date, Week Start, and Numbers Formats
The Time setting defines the format for the time of day. The time
format that you select will be used for all applications on your
PalmPilot.
To select the Time, Date, Week Start, and
Numbers format:
1. Tap the Time selector, and its corresponding pick list appears.
Tap to select the Time format that you want for your
PalmPilot. When selected, an example of the current time
appears under the Time format selector.
2. Tap the Date selector, and its corresponding pick list appears.
Tap to select the Date format that you want for your PalmPilot.
Chapter 2: Working with the PalmPilot™ Connected Organizer page 19
When selected, an example of the current date appears under
the Date format selector.
3. Tap the Week starts selector, and its corresponding pick list
appears. Tap to select whether you want the first day of the
week to be either Sunday or Monday. This setting controls
the Day, Week, and Month views in the Date Book application,
and all other aspects of PalmPilot that display a calendar.
4. Tap the Numbers selector, and its corresponding pick list
appears. Tap to select the Numbers format that you want for
your PalmPilot. When selected, an example of the Numbers
format appears in the Numbers selector.
Modem Preferences
The Modem Preferences screen enables you to define the settings
for a modem directly connected to the PalmPilot.
To activate the Modem Preferences screen:
1. Tap the text that appears in the upper-right corner of the
Preferences screen. The Preferences pick list appears.
2. Tap Modem in the pick list. The Modem Preferences screen
appears, as shown in the following diagram:
3. Tap either the TouchTone or Rotary buttons as necessary for
your particular telephone connection. The TouchTone setting
is the default, and will be correct in most cases. You should
only select the Rotary setting if you are certain that your
telephone service does not support TouchTone dialing.
page 20 PalmPilot Handbook
4. Tap the Modem pick list. The list includes modems that are
compatible with the PalmPilot. Tap to select the type of
modem connected to your PalmPilot.
5. Note: If the modem connected to your PalmPilot is not listed
by name, choose the Hayes Basic selection. In most cases, the
Hayes Basic settings will be close enough to optimal so that
the PalmPilot will function correctly.
6. Tap the Speed pick list. Tap to select the maximum speed that
corresponds to the modem that you selected in step #4.
7. Tap the Speaker pick list. Tap to select the speaker volume
that you want for the modem.
8. Tap the Flow Control (Flow Ctl:) pick list. Tap to choose
Standard, On (Xon), or Off (Xoff) flow control for the modem
connection.
9. The String setting is a text-editable area that enables you to
make changes to the modem set-up string. You may edit or
make changes to this string as necessary for your particular
modem connection.
Note: The settings in the Modem Preferences screen are for
PalmPilot applications that activate and use a modem. You can
also display the Modem Preferences screen by tapping the Modem
Setup button in the HotSync application. Refer to Chapter 10:
HotSync™ Technology for more information about the HotSync
application.
Owner Preferences
The Owner Preferences screen enables you to record a name,
company name, phone number, or any other information that you
want associated with your PalmPilot.
Chapter 2: Working with the PalmPilot™ Connected Organizer page 21
To activate the Owner Preferences screen:
1. Tap the text that appears in the upper-right corner of the
Preferences screen. The Preferences pick list appears.
2. Tap Owner in the pick list. The Owner Preferences screen
appears, as shown in the following diagram:
3. Enter the text that you want associated with your PalmPilot. If
you enter more text than will fit on one screen, a scroll bar is
automatically activated on the right side of the screen, as
shown in the following diagram:
Scroll bar
activated
If you have used the Security application to turn off and lock the
PalmPilot with a password, information that you put in the Owner
Preferences is displayed the next time the PalmPilot is turned on.
Refer to the section entitled “Security System” that appears in
Chapter 8: Additional Features for more information.
If you have assigned a Password (with the Security application),
the information in the Owner Preferences screen is “locked” and
cannot be changed. In this case, an Unlock button appears at the
bottom of the screen.
page 22 PalmPilot Handbook
To unlock the Owner Preferences screen:
1. Tap the Unlock button. The Unlock Message dialog appears.
2. Enter the password that you defined in the Security
application, and tap the OK button.
Buttons Preferences
The Buttons Preferences screen enables you to associate different
applications with the PalmPilot organizer’s physical buttons.
For example, if you find that you seldom use the To Do List
application, you can assign the To Do List button to start a
different application, such as the Expense application.
To activate the Buttons Preferences screen:
1. Tap the text that appears in the upper-right corner of the
Preferences screen. The Preferences pick list appears.
2. Tap Buttons in the pick list. The Buttons Preferences screen
appears.
3. Tap the pick list next to the button you want to assign. The
pick list shows all the applications that are currently installed
on your PalmPilot, as shown in the following diagram:
Tap arrow
to show pick list
4. Tap to select the application that you want to assign to the
button.
Any changes that you make in the Buttons Preferences screen
become effective immediately; you do not have to change to a
different screen or application.
Chapter 2: Working with the PalmPilot™ Connected Organizer page 23
If you assign a different application to a button, you can still access
and use the original application by using the Application picker.
Refer to the section entitled “PalmPilot Applications” that appears
later in this chapter.
If you want to restore all of the buttons to their factory settings, tap
the Default button.
Pen Preferences
The Buttons Preferences screen enables you to change the
assignment of the full-screen pen stroke. By default, the fullscreen pen stroke activates the on-screen keyboard, as shown in
the following diagram:
on-screen
keyboard
drag to
top
To change the Pen preferences:
1. In the Buttons Preferences screen, tap the Pen
button. The Pen dialog appears, as shown in the
following diagram:
Tap here
2. Tap the pick list in the Pen dialog, and tap to select the setting
that you want for the full-screen pen stroke.
3. Tap the OK button to complete your selection and return to
the Buttons Preferences screen.
page 24 PalmPilot Handbook
The following Pen preferences settings are
available:
■ Backlight. This setting will activate the backlight feature of
the PalmPilot Personal and PalmPilot Professional Edition
organizers. This setting can be used, instead of the power
button, to turn the backlight on and off.
■ Keyboard. This is the default setting, and activates the on-
screen keyboard for entering text characters.
■ Graffiti Help. This setting activates a series of screens that
show the complete Graffiti penstroke character set.
■ Turn Off & Lock. This setting will turn off and lock the
PalmPilot. You must assign a password to lock the PalmPilot.
When locked, you will need to enter that password the next
time you use your PalmPilot.
HotSync Buttons Preferences
The Buttons Preferences screen also enables you to associate
different applications with the HotSync button on the PalmPilot
Cradle, and the HotSync button on the optional PalmPilot™ Modem.
To change the HotSync Buttons preferences:
1. In the Buttons Preferences screen, tap the HotSync
button. The HotSync Buttons dialog appears.
2. Tap the pick list next to the button you want to assign. The
pick list shows all the applications that are currently installed
on your PalmPilot, as shown in the following diagram:
Tap arrow
to show pick list
3. Tap to select the application that you want to assign to each
button. The default setting for each button is HotSync, which
Chapter 2: Working with the PalmPilot™ Connected Organizer page 25
means the Cradle and optional PalmPilot Modem perform
their normal HotSync functions.
Any changes that you make in the HotSync Buttons Preferences
screen become effective immediately; you do not have to change
to a different screen or application.
ShortCuts and Digitizer Preferences
The Preferences pick list includes the ShortCuts item. ShortCuts
are abbreviations for entering text. The use of ShortCuts is
explained in Chapter 8: Additional Features.
The Preferences pick list also includes the Digitizer item, which
activates the digitizer calibration screen. This is the same screen
that appears when you start your PalmPilot for the first time. A
complete description of how to use the digitizer calibration screen
appears earlier in this chapter, in the section entitled Starting
PalmPilot for the First Time.
PalmPilot Applications
Your PalmPilot is equipped with a variety of applications. The four
main applications, Date Book, Address Book, To Do List and
Memo Pad, can be activated with the front panel buttons on your
PalmPilot. These four buttons can also be reassigned to any
application installed on your PalmPilot, as described in the section
entitled “Buttons Preferences” that appeared earlier in this
chapter.
However, all applications installed on your PalmPilot appear in the
Application picker. You can access and use the application picker
to start any application installed on your PalmPilot.
page 26 PalmPilot Handbook
To access the Application picker:
Note: Different models of the PalmPilot may have different
applications included. You may install additional applications as
described in Chapter 11: Installing Applications on your PalmPilot
Connected Organizer.
The Application picker also shows the current time, and the
condition of the batteries in your PalmPilot.
Starting Applications
The Application picker displays icons for each application
currently installed in your PalmPilot. The order of the icons is
alphabetical.
Tap the Applications button on the PalmPilot
screen. The Application picker appears, as shown
in the following diagram:
™
To start an application:
■ Tap the icon of the application that you want to start. If you
have a large number of applications installed on your
PalmPilot, you will have to use the down-arrow to see all of
your applications.
As a shortcut, you can write the Graffiti® handwriting software
character stroke for the first letter of the application you want
to use. The Application picker will scroll to the first
application that begins with that letter.
Chapter 2: Working with the PalmPilot™ Connected Organizer page 27
Using the Stylus to Write Text
Your PalmPilot includes Graffiti handwriting software as the
primary system for entering text and numbers. Graffiti is a system
where simple strokes you write with the stylus are instantly
recognized as letters or numbers.
This section explains the basics of Graffiti, and how to make
strokes in the Graffiti writing area of your PalmPilot. More
information about Graffiti, including its convenient ShortCuts
feature, appears in Chapter 8: Additional Features.
Starting the Memo Pad Application
The Memo Pad application is ideal for practicing with the
character strokes of the Graffiti alphabet. This section explains
how to start the Memo Pad application so you can use and
understand Graffiti. A complete explanation of the Memo Pad
application appears in Chapter 6: Memo Pad.
To start the Memo Pad application:
1. Push the Memo Pad button on the front of your
PalmPilot. The screen will change to display the
Memo Pad application.
2. With the Memo Pad application running on your PalmPilot,
tap the New button, as shown in the following diagram:
cursor of
new Memo
tap New
write in
Graffiti area
3. A new Memo Page appears on screen. A cursor is displayed at
the upper-left of the Memo Page, representing the point where
new text will appear.
page 28 PalmPilot Handbook
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