Handbook for the
Palm III™ Organizer
Copyright
Copyright © 1998 3Com Corporation or its subsidiaries. All rights reserved. 3Com, the 3Com logo, Palm Computing, Palm Modem, Graffiti, and HotSync are registered trademarks, and PalmPilot, Palm III, Palm OS, Palm, the Palm Computing Platform logo, the Palm III logo, and the HotSync logo are trademarks of Palm Computing, Inc., 3Com Corporation or its subsidiaries. Other product and brand names may be trademarks or registered trademarks of their respective owners.
Disclaimer and Limitation of Liability
3Com Corporation and its subsidiaries assume no responsibility for any damage or loss resulting from the use of this handbook.
3Com Corporation and its subsidiaries assume no responsibility for any loss or claims by third parties which may arise through the use of this software. 3Com Corporation and its subsidiaries assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss.
Important: Please read the 3Com End User Software License Agreement contained in this handbook before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the 3Com End User Software License Agreement.
3.5" Software Diskettes Available
Palm™ Desktop software is supplied on a CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you may download the Palm Desktop software from http://www.palm.com. Alternatively, you can order 3.5" diskettes by completing and mailing the diskette order card supplied in the Palm III™ organizer product package, or call to order the diskettes. See the Worldwide Customer Support card for the appropriate phone number.
P/N: 405-0448A
A/N: 423-0241
Page ii |
Handbook for the Palm III™ Organizer |
Contents |
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About This Book ......................................................................................... |
1 |
Chapter 1: Introduction to Your Palm III™ Organizer |
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Getting to know your Palm III organizer .......................................... |
3 |
What is a Palm III organizer? .......................................................... |
3 |
System requirements ........................................................................ |
4 |
Upgrade information ........................................................................ |
4 |
Palm III components ......................................................................... |
5 |
Installing the batteries .......................................................................... |
9 |
Tapping and typing ............................................................................ |
10 |
Tap with the stylus to get things done ......................................... |
10 |
Elements of the organizer interface .............................................. |
11 |
Opening applications ..................................................................... |
12 |
Using menus .................................................................................... |
13 |
Three ways to enter data ................................................................ |
15 |
Customizing your organizer.............................................................. |
19 |
Palm Desktop organizer software ................................................ |
20 |
Connecting the cradle ..................................................................... |
21 |
Using your organizer with another PIM ..................................... |
22 |
Chapter 2: Entering Data in Your Palm III™ Organizer |
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Using Graffiti writing to enter data .................................................. |
23 |
Writing Graffiti characters ............................................................. |
23 |
Graffiti tips ....................................................................................... |
25 |
The Graffiti alphabet ....................................................................... |
26 |
Writing capital letters ..................................................................... |
27 |
Writing numbers ............................................................................. |
27 |
Graffiti numbers .............................................................................. |
28 |
Writing punctuation marks ........................................................... |
28 |
Writing symbols and extended characters .................................. |
29 |
Writing accented characters .......................................................... |
30 |
Accent strokes .................................................................................. |
30 |
Additional non-English characters ............................................... |
30 |
Navigation strokes .......................................................................... |
31 |
Graffiti ShortCuts ............................................................................ |
31 |
Using the onscreen keyboard ............................................................ |
33 |
Using your computer keyboard ........................................................ |
33 |
Importing data ..................................................................................... |
34 |
Contents |
Page iii |
Chapter 3: Managing Your Applications |
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Using the Applications Launcher..................................................... |
37 |
Selecting applications ..................................................................... |
37 |
Switching between applications ................................................... |
37 |
Categorizing applications .............................................................. |
37 |
Changing the Applications Launcher display ............................ |
38 |
Choosing preferences......................................................................... |
39 |
Installing and removing applications .............................................. |
40 |
Installing add-on applications ...................................................... |
40 |
Installing games .............................................................................. |
42 |
Removing applications .................................................................. |
43 |
Removing Palm Desktop software ............................................... |
43 |
Security................................................................................................. |
44 |
Assigning a password .................................................................... |
44 |
Changing or deleting a password ................................................ |
45 |
Locking your organizer ................................................................. |
45 |
Recovering from a forgotten password ....................................... |
46 |
Chapter 4: Using Your Basic Applications |
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Overview of basic applications......................................................... |
48 |
Date Book ......................................................................................... |
48 |
Address Book .................................................................................. |
49 |
To Do List ......................................................................................... |
50 |
Memo Pad ........................................................................................ |
51 |
Calculator ......................................................................................... |
51 |
Expense ............................................................................................ |
52 |
Common tasks..................................................................................... |
53 |
Creating records .............................................................................. |
53 |
Editing records ................................................................................ |
53 |
Deleting records .............................................................................. |
55 |
Purging records ............................................................................... |
56 |
Exchanging and updating data: HotSync operations ............... |
56 |
Categorizing records ...................................................................... |
59 |
Finding records ............................................................................... |
62 |
Sorting lists of records .................................................................... |
66 |
Making records private .................................................................. |
67 |
Attaching notes ............................................................................... |
69 |
Choosing fonts ................................................................................ |
70 |
Application-specific tasks.................................................................. |
71 |
Date Book ......................................................................................... |
71 |
Address Book .................................................................................. |
84 |
To Do List ......................................................................................... |
89 |
Memo Pad ........................................................................................ |
94 |
Page iv |
Handbook for the Palm III™ Organizer |
Calculator ......................................................................................... |
97 |
Expense ............................................................................................. |
99 |
Chapter 5: Communicating Using Your Organizer |
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Managing desktop E-Mail away from your desk......................... |
109 |
Setting up Mail on the desktop ................................................... |
110 |
Synchronizing Mail with your E-Mail application .................. |
112 |
Opening the Mail application on your organizer ..................... |
112 |
Viewing e-mail items .................................................................... |
112 |
Creating e-mail items .................................................................... |
113 |
Looking up an address ................................................................. |
116 |
Adding details to e-mail items .................................................... |
117 |
Storing e-mail to be sent later ...................................................... |
120 |
Editing unsent e-mail ................................................................... |
120 |
Draft e-mail .................................................................................... |
121 |
Filing e-mail ................................................................................... |
122 |
Deleting e-mail .............................................................................. |
123 |
Removing e-mail from the Deleted folder ................................. |
123 |
Purging deleted e-mail ................................................................. |
124 |
Message List options .................................................................... |
124 |
HotSync options ............................................................................ |
126 |
Creating special filters .................................................................. |
127 |
Truncating e-mail items ............................................................... |
131 |
Mail menus ..................................................................................... |
132 |
Beaming information ........................................................................ |
133 |
Chapter 6: Advanced HotSync® Operations |
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Selecting HotSync setup options..................................................... |
135 |
Customizing HotSync application settings ................................... |
138 |
Conducting a HotSync operation via modem............................... |
140 |
Preparing your computer ............................................................ |
140 |
Preparing your organizer ............................................................. |
141 |
Selecting the conduits for a modem HotSync operation ......... |
143 |
Performing a HotSync operation via a modem ........................ |
144 |
Conducting a HotSync operation via a network .......................... |
144 |
Connecting to your company’s dial-in server ........................... |
144 |
Using File Link................................................................................... |
146 |
Creating a user profile ...................................................................... |
147 |
Chapter 7: Setting Preferences for Your Organizer |
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Viewing preferences ......................................................................... |
149 |
Buttons preferences........................................................................... |
150 |
Pen preferences .............................................................................. |
150 |
HotSync buttons preferences ....................................................... |
152 |
Contents |
Page v |
Digitizer preferences ........................................................................ |
152 |
Formats preferences ......................................................................... |
152 |
Country default ............................................................................. |
153 |
Time, date, week start, and numbers formats .......................... |
153 |
General preferences .......................................................................... |
154 |
Auto-off delay ............................................................................... |
154 |
System, alarm, and game sounds ............................................... |
155 |
Modem preferences .......................................................................... |
156 |
Network preferences and TCP/IP software ................................. |
157 |
Selecting a service ......................................................................... |
157 |
Entering a user name ................................................................... |
158 |
Entering a password .................................................................... |
159 |
Adding telephone settings .......................................................... |
160 |
Connecting to your service .......................................................... |
163 |
Creating additional service templates ....................................... |
163 |
Adding detailed information to a service template ................. |
164 |
Creating a login script .................................................................. |
167 |
Deleting a service template ......................................................... |
168 |
Network preferences menu commands .................................... |
169 |
TCP/IP troubleshooting .............................................................. |
169 |
Owner preferences............................................................................ |
171 |
ShortCuts preferences ...................................................................... |
172 |
Creating a ShortCut ...................................................................... |
172 |
Editing a ShortCut ........................................................................ |
173 |
Deleting a ShortCut ...................................................................... |
173 |
Appendix A: Maintaining Your Organizer |
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Caring for your organizer................................................................ |
175 |
Battery considerations...................................................................... |
176 |
Resetting your organizer ................................................................. |
177 |
Performing a soft reset ................................................................. |
177 |
Performing a hard reset ............................................................... |
178 |
Appendix B: Frequently Asked Questions |
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Software installation problems ....................................................... |
181 |
Operating problems.......................................................................... |
182 |
Tapping and writing problems....................................................... |
183 |
Application problems....................................................................... |
184 |
HotSync problems ............................................................................ |
185 |
Beaming problems ............................................................................ |
189 |
Password problems .......................................................................... |
190 |
Technical support ............................................................................. |
191 |
Page vi |
Handbook for the Palm III™ Organizer |
Appendix C: Creating a Custom Expense Report |
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About mapping tables ...................................................................... |
193 |
Customizing existing sample templates ........................................ |
194 |
Determining the layout of the Expense Report............................. |
195 |
Labels .............................................................................................. |
195 |
Sections ........................................................................................... |
196 |
Analyzing your custom Expense Report ....................................... |
197 |
Programming the mapping table.................................................... |
198 |
Using applications other than Microsoft Excel ............................. |
202 |
Expense file details............................................................................ |
203 |
Appendix D: Non-ASCII Characters for Login Scripts |
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Use of ^char ....................................................................................... |
205 |
Carriage return and line feed .......................................................... |
205 |
Literal characters ............................................................................... |
206 |
Warranty and Other Product Information |
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Limited warranty............................................................................... |
207 |
3Com end user software license agreement.................................. |
210 |
FCC Statement ................................................................................... |
213 |
Canadian RFI Statement................................................................... |
213 |
Index ........................................................................................................ |
215 |
Contents |
Page vii |
Page viii |
Handbook for the Palm III™ Organizer |
Welcome to the Palm III™ connected organizer. This handbook is designed to help you get up and running quickly on your organizer. It describes all you need to know about how to use your Palm III organizer and the applications that come with it.
It walks you through:
■Locating all the parts of your organizer
■Viewing and entering data
■Using your organizer with your computer
■Personalizing your organizer with your own preference settings
After you become familiar with the basic functionality of your Palm III organizer, you can use the rest of this handbook as a reference for less common tasks, for maintaining your Palm III organizer, and also as a source of information if you have problems operating it.
About This Book |
Page 1 |
Page 2 |
About This Book |
Introduction to Your
Palm III™ Organizer
This chapter explains the physical buttons and controls on your Palm III™ connected organizer, how to use your Palm III organizer for the first time, and how to use HotSync® technology to synchronize your Palm III organizer and Palm™ Desktop organizer software.
With your Palm III organizer, you will no longer have trouble getting to meetings and appointments on time, remembering people’s names and personal details, or keeping track of all the items on your to do list. The Palm III organizer can help you improve your track record in all these areas, both at work and at home.
You can enter all your schedule details in Date Book so you can view them by the day, week, or month; you can even set an alarm to remind you of important meetings. Keep all your contact names, addresses, phone numbers, and other details in Address Book, so you can find them as soon as you need them. Add your tasks to To Do List, prioritize them so you don’t overlook them, and assign them a due date.
To make sure you don’t lose any of this important information, you can synchronize your data with Palm Desktop software on your computer so you always have a backup copy. You can set different levels of security for your Palm III organizer so unauthorized eyes cannot view your data.
When you are out of the office, track your expenses for your expense reports; then transfer the data to your computer to print it out. You can write, edit, and view your e-mail, and then synchronize your e-mail with your desktop E-Mail application when you return to your office.
Chapter 1 |
Page 3 |
To install and operate Palm Desktop software, your computer system must meet the following requirements:
■Windows 95, Windows 98, or Windows NT 4.0
■IBM-compatible 486 computer or higher
■8 MB RAM (memory) minimum, 16 MB recommended (required with Windows NT 4.0)
■20 MB available hard disk space
■VGA monitor or better (the Palm III Quick Tour requires a 256 color video display)
■CD-ROM drive (you can also download the Palm Desktop software from http://www.palm.com, or order 3.5" diskettes from 3Com)
■Mouse
■One available serial port
■Modem (such as a Palm Modem® accessory)
■Windows-compatible printer
If you already own a Palm connected organizer, 3Com recommends that you install the version of Palm Desktop software that comes with your new Palm III organizer into the same folder as your current Palm Desktop software. All your data will be preserved when you install the new version in the same folder as the previous version. If you use another personal information manager (PIM), such as Microsoft Outlook, you still need to install the most recent HotSync Manager and conduit software for your PIM from the Palm Desktop software CD-ROM that came with your new organizer.
You can perform HotSync operations in exactly the same way, so you can quickly synchronize your data with your new organizer. Just remember to synchronize your old organizer with Palm Desktop software before you synchronize with your new organizer, so you have all your latest information. When you synchronize your new organizer for the first time, select the Desktop overwrites handheld option for all the conduits. See “Customizing HotSync application settings” in Chapter 6 for more information.
Page 4 |
Introduction to Your Palm III™ Organizer |
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Application buttons |
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Scroll button |
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Power button, |
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Palm III |
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Backlight control |
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Displays the applications and information stored in |
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organizer |
your Palm III organizer. It is touch-sensitive and |
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responds to the stylus. |
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Graffiti® |
The area where you write letters and numbers using |
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writing |
the Graffiti® alphabet. See Chapter 2 to learn how to |
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write Graffiti characters. |
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Application |
Activates the individual Palm III organizer |
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buttons |
applications that correspond to the icons on the |
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buttons: Date Book, Address Book, To Do List, and |
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Memo Pad. See “Buttons preferences” in Chapter 7 |
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for details on reassigning these buttons to activate |
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any application on your Palm III organizer. |
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Tip: If your Palm III organizer is turned off, |
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pressing any application button activates the |
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Palm III organizer and opens the |
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corresponding application. |
Chapter 1 |
Page 5 |
Scroll |
Displays text and other information that extends |
button |
beyond the area of the Palm III organizer screen. |
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Pressing the lower half of the scroll button scrolls |
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down to view information below the viewing area, |
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and pressing the upper half of the button scrolls up to |
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view the information above the viewing area. |
Power |
Turns your Palm III organizer on or off and controls |
button |
the backlight feature. If your Palm III organizer is |
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turned off, pressing the power button turns the unit |
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on and returns you to the last screen you viewed. |
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If your Palm III organizer is turned on, pressing the |
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power button turns the unit off. Holding the power |
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button down for about two seconds turns the |
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backlight on or off. |
If you have difficulty seeing the information on your Palm III organizer, you can use the backlight to illuminate your screen.
■Press the power button and hold it down for about two seconds. Release the button when the backlight turns on.
Tip: In addition, you can assign the full-screen pen stroke to activate the backlight. See “Pen preferences” in Chapter 7 for more information.
■Press and hold the power button for about two seconds. The backlight also turns off automatically (after a period of inactivity) with the Auto-off feature. See “General preferences” in Chapter 7 for more information.
Page 6 |
Introduction to Your Palm III™ Organizer |
The cover protects the Palm III organizer screen when it is not in use and helps reduce glare while you use your Palm III organizer. You can open the cover so that it is at an angle, open it fully, or remove it altogether by pulling the cover out of the holes on the sides of the Palm III organizer. To reattach the cover, reinsert the pegs in the holes.
Chapter 1 |
Page 7 |
Stylus
Stylus
IR port |
Reset |
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button |
Contrast control
Battery door
Serial (COM) port door
Slides in and out of the slot in the back panel of the organizer. To use the stylus, remove it from the slot and hold it as you would a pen or pencil.
IR port |
Uses infrared technology to transmit data to and |
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receive data from other Palm Computing® |
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connected organizers. See “Beaming |
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information” in Chapter 5 for more information. |
Reset button |
Under normal use, you should not have to use the |
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reset button. See Appendix A for information |
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about when and how to use the reset button. |
Contrast |
Adjusts the appearance of the screen for the |
control |
clearest screen display. Depending on the |
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lighting conditions or temperature of the |
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environment where you use your organizer, you |
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may need to adjust the contrast control setting. |
Battery door |
Covers the batteries that power your organizer. |
Serial (COM) |
Covers the connector that connects your |
port door |
organizer to the cradle, which in turn connects to |
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the back of your computer. This allows you to |
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update the information between your organizer |
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and computer using HotSync technology. |
Page 8 |
Introduction to Your Palm III™ Organizer |
To use your Palm III organizer, you must install two AAA alkaline batteries. The batteries fit behind the battery door on the back of the organizer. See “Battery considerations” in Appendix A for more information.
1.Press the latch on the battery door and lift the battery door away from your organizer.
Press tab to open battery door
2.Install the two AAA alkaline batteries supplied with your organizer into the battery compartment.
Note: A diagram in the interior of the battery compartment shows + and - ends of the batteries. When correctly installed, the clips in the battery compartment secure the batteries in place.
3.Insert the battery door back into place so that it is flush with the back of your organizer and “clicks” into position.
Important: Do not force the battery door. When the batteries are correctly installed, the battery door clips smoothly into place. If you feel resistance when replacing the door, make sure the door is aligned with the slots on the back of your organizer, and that the batteries are firmly seated in the battery compartment.
Chapter 1 |
Page 9 |
Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your organizer screen is the basic action that gets things done on your organizer.
The first time you start your Palm III organizer, setup instructions appear on the screen. These instructions include a calibration screen, or digitizer. Calibration aligns the internal circuitry of your organizer with its touch-sensitive screen so that when you tap an element on the screen, the organizer can detect exactly which task you want to perform.
Important: Always use the point of the stylus for tapping or making strokes on the organizer screen. Never use an actual pen, pencil, or other sharp object to write on the organizer screen.
With your organizer turned on, you can tap the organizer screen to perform many operations, such as the following:
■Open applications
■Choose menu commands
■Initiate a global Find operation
■Select options in dialog boxes
■Open the onscreen keyboards
Just as you can drag the mouse to select text or move objects on your computer, you can also drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar.
Page 10 |
Introduction to Your Palm III™ Organizer |
Menu
Pick list
bar
Check box
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Icons |
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Command |
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buttons |
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Menu bar
Command buttons
Icons
abc
A set of commands that are specific to the application. Not all applications have a menu bar.
Tap a button to perform a command. Command buttons appear in dialog boxes and at the bottom of application screens.
Tap the icons to open applications , menus , Calculator , and to find text anywhere in your data
.
With the cursor in an input field, tap the dot to activate the alphabetic keyboard.
123With the cursor in an input field, tap the dot to activate the numeric keyboard.
Check box |
When a check mark appears in a check box, the |
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corresponding option is active. If a check box is |
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empty, tapping it inserts a check mark. If a check box |
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is checked, tapping it removes the check mark. |
Pick list |
Tap the arrow to display a list of choices, and then tap |
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an item in the list to select it. |
Chapter 1 |
Page 11 |
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Scroll |
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Previous/next |
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arrows |
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Scroll bar |
Drag the slider, or tap the top or bottom arrow, to |
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scroll the display one line at a time. To scroll to the |
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previous page, tap the scroll bar just above the slider. |
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To scroll to the next page, tap the scroll bar just below |
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the slider. |
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You can also scroll to the previous and next pages by |
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pressing the upper and lower portions of the scroll |
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button on the front panel of the organizer. |
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Next/ |
Tap the up and down arrows to display the previous |
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previous |
and next page of information; tap the left and right |
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arrows |
arrows to display the previous and next record. |
You can use the Applications Launcher to open any application installed on your organizer. You can also open the four main applications — Date Book, Address Book, To Do List, and Memo Pad
— with the application buttons on the front panel of your organizer.
Tip: When you press an application button on the front panel, you have instant access to the selected application. You don’t even need to turn on your organizer first.
In addition to providing a way for you to open applications, the Applications Launcher displays the current time, battery level, and application category.
Page 12 |
Introduction to Your Palm III™ Organizer |
1. Tap the Applications icon .
2.Tap the icon of the application that you want to open. If you have many applications installed on your Palm III organizer, tap the scroll bar to see all of your applications.
Tip: To find an application quickly, you can write the Graffiti character for the first letter of its name. The Applications Launcher scrolls to the first application with a name that begins with that letter. You can also assign application icons to different categories. See “Categorizing applications” in Chapter 3.
Menus on your organizer are easy to use. Once you have mastered them in one application, you can use them the same way in all other applications.
The menus of each application are illustrated in the section on that application in Chapter 4. The Edit menu is described in “Editing records” in Chapter 4.
1.Open an application (such as Memo Pad).
2.Tap the Menu icon .
Chapter 1 |
Page 13 |
Tap the Menu icon
In this example, three menus are available: Record, Edit, and Options. The Record menu is selected and contains the commands New Memo, Delete Memo, and Beam Memo.
After you open the menu bar for an application, tap the menu that contains the command you want to use.
The menus and menu commands that are available depend on the application. Also, the menus and menu commands vary depending on which part of the application you’re using. For example, in Memo Pad, the menus are different for the Memo List screen and the Memo screen.
Most menu commands have an equivalent Graffiti Command stroke, which is similar to the keyboard shortcuts used to execute commands on computers. The command letters appear to the right of the command names.
Menu commands
Command letters
To use the Graffiti menu commands, the menu bar must be closed.
Page 14 |
Introduction to Your Palm III™ Organizer |
Draw the Command stroke anywhere in the Graffiti area, and immediately write the corresponding command letter in the Graffiti letter area. When you draw the Command stroke, the word “Command” appears just above the Graffiti writing area to indicate that you are in Command mode.
Command
For example, to choose Select All in the Edit menu, draw the Command stroke, followed by the letter “s.”
Note: Command mode is active for approximately two seconds, so you must write the command letter immediately to choose the menu command.
Many of the dialog boxes that appear on your organizer contain an online Tips icon in the upper-right corner. Online tips anticipate questions you have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information.
1.Tap the Tips icon .
2.After you review the tip, tap Done.
There are three ways to enter data into your Palm III organizer:
■Using the onscreen keyboard
■Using Graffiti writing
■Entering or importing data in Palm Desktop software and then synchronizing with your organizer
Chapter 1 |
Page 15 |
When you create or edit a record in an application such as Address Book, you can open the onscreen alphabetic and numeric keyboards to enter data.
Tap here for |
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Tap here for numeric |
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keyboard |
alphabetic keyboard |
After a keyboard is open, you can tap to open any of the other keyboards, including the international keyboard. See “Using the onscreen keyboard” in Chapter 2 for more information.
Note: You cannot enter Graffiti characters while using the onscreen keyboard.
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Alpha |
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Tab |
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Backspace |
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Caps lock |
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Carriage return |
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Your Palm III organizer includes Graffiti writing software as the primary system for entering text and numbers. With Graffiti writing, you write simple strokes with the stylus and they are instantly recognized as letters or numbers.
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Division marks
Your Palm III organizer also includes Giraffe, a game you can use to practice Graffiti writing. See “Installing and removing applications” in Chapter 3 for installation instructions. The Memo Pad application is ideal for practicing Graffiti writing. This section explains how to open Memo Pad and use it to practice Graffiti writing.
1.Press the Memo Pad application button .
2.Tap New.
Note: A blinking cursor appears on the first line of the new memo to indicate where new text will appear.
New memo cursor
Tap
New
Write in Graffiti area
See “Using Graffiti writing to enter data” in Chapter 2 for more information.
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If you have new records you want to add to your Palm III organizer and prefer to use the computer keyboard rather than the onscreen keyboard, enter the data in the Palm Desktop software or the PIM you have installed to use with your organizer.
After the information is in Palm Desktop software, perform a HotSync operation to synchronize your organizer with your computer. See “Exchanging and updating data: HotSync operations” in Chapter 4 for more information.
HotSync button
If you already have data in a database on your computer, you can import it into the Palm Desktop software. You can import data stored in computer applications such as spreadsheets and databases, or data from another organizer based on the Palm Computing® platform. When you import data, you transfer the records to your Palm III organizer without having to enter them manually. See “Importing data” in Chapter 2 for more information.
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You can customize your organizer by using the Preferences application. You can enter personal information such as your name and address; change the time and date; view different date and time formats when you travel; turn off sounds; and configure your organizer to work with a modem or network. See Chapter 7 for more information on customizing your organizer.
1.Tap the Applications icon .
2.Tap the Preferences icon .
3.Tap the category pick list in the upper-right corner of the screen.
4.Tap the Preferences category you want to view.
The following procedures for setting the time and date give you an example of how to customize your organizer.
You make changes to the time and date in General preferences.
1. Tap the Set Time box.
Tap here
2.Tap the up or down arrows to change the hour.
3.Tap each minute number, and then tap the arrows to change them.
4.Tap AM or PM.
Note: Your organizer can also display time based on a 24-hour clock. See “Formats preferences” in Chapter 7 for more information.
5.Tap OK.
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1.Tap the Set Date box.
2.Tap the arrows to select the current year.
Tap arrows to select year
Tap to select month
Tap to select date
3.Tap a month.
4.Tap the current date.
Palm Desktop software includes the same main applications as your Palm III organizer: Address Book, Date Book, To Do List, Memo Pad, Expense, and desktop e-mail connectivity. You can use the HotSync feature of this software to back up and exchange data between your organizer and your computer.
It is a good idea to back up your data in case something happens to the data on your Palm III organizer. Changes you make on your Palm III organizer or Palm Desktop software appear in both places after you synchronize.
■Work with your Palm III organizer applications on your computer. Palm Desktop software duplicates the Date Book, Address Book, To Do List, and Memo Pad applications on your organizer, so you can view, enter, and modify any data stored on your organizer.
■Back up the data stored on your organizer with HotSync technology and synchronize the data on your Palm Desktop software. Synchronization is a one-step procedure that ensures your data is always safe and up-to-date. See “Exchanging and updating data: HotSync operations” in Chapter 4 for more information.
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■Import and export data, so you can easily transfer data from other desktop applications into any of your main applications. See “Importing data” in Chapter 2 for more information.
■Print your Date Book, Address Book, To Do List, and Memo Pad information on any printer.
The cradle that comes with your Palm III organizer enables you to synchronize the information on your Palm III organizer with the Palm Desktop software using HotSync technology.
1.Turn off your computer and plug the cable from the Palm III organizer cradle into the serial (COM) port on your computer.
Note: Your Palm III organizer requires a dedicated port. It cannot share a port with an internal modem or other device. If you are unsure about the exact location of the serial port on your computer, refer to the manual supplied with the computer.
The following instructions guide you through installing Palm Desktop software. After installation, refer to the online Help in Palm Desktop software for information about how to use the software.
To ensure a safe and uninterrupted installation of Palm Desktop software, please do the following before installing:
■Turn off your computer and connect the cradle to it. Do not place your organizer in the cradle until instructed.
■If you are installing from diskettes (rather than the CD-ROM included in the box), make sure the original Palm Desktop software diskettes are write-protected, and then make backup copies of them. When you finish, use the copies to install the
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software, and store the original diskettes in a safe place. Refer to your computer’s manual or operating system documentation if you need information about locking or copying diskettes.
■Do not simply copy the Palm Desktop software files to your computer’s hard disk. You must use the installer to place the files in their proper locations and to decompress the files.
1.Exit any open programs, including those that run at startup such as Microsoft Office, and disable any virus-scanning software.
2.Insert the Palm Desktop software CD-ROM into the computer’s CD-ROM drive (or insert the Setup diskette into the diskette drive).
3.When the Palm Desktop Installer Menu screen appears, click the Install button to begin the installation procedure.
4.Follow the onscreen instructions to complete the installation. Insert your organizer into the cradle when prompted.
If you prefer to use another personal information manager (PIM), such as Microsoft Outlook, you can use it instead of installing Palm Desktop software. All you need to install are HotSync Manager and the connection software for your PIM, called a conduit, that lets you synchronize the data between your organizer and your PIM. For information on conduit software, go to this web site: http:// www.palm.com.
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