Optimum T4210, T4230, T4220, M4230, M4240 User Manual

© Hypercom EMEA Ltd. 2011

Optimum T/M4200 Family

UKCA Standard 70

User Manual

2 © Hypercom EMEA Ltd. 2011

Accessories available

S9-PCI PIN Pad

(Available for T4200 only)

D4200 Charging Dock

(Available for M4200 only)

Replacement Battery Module

(Available for M4200 only)

To find out more information about these accessories and how to obtain
them, please contact your leasing company. Additional accessories such as
mounting poles may also be available from third party suppliers.

R3210 Contactless Reader

(Available for T4200 only)

Privacy Shield

© Hypercom EMEA Ltd. 2011 3

Introduction

Thank you for choosing your new Hypercom terminal, which combines a
small footprint and the ability to perform fast payment transactions.
Please read through this guide, which contains important information you
will need in order to install, use, and maintain your payment terminal.

This User Manual is for use with Hypercom Optimum T/M4200 payment
terminals that incorporate the UK Cards Association (UKCA) Standard 70
protocols for the real-time authorisation and capture of payment

transactions. This standard if often referred to by its former “APACS40”

name.

If you requested any additional services such as Mobile Top-Up with your
terminal, then there will be additional documentation supplied with your
terminal containing the user instructions for these additional services.

Copyright © by Hypercom EMEA Ltd. 2011

This publication is proprietary to Hypercom EMEA Ltd. and is intended solely for
contractual use of the Hypercom customers.

This publication may not be reproduced or distributed for any purpose without the
written permission of Hypercom EMEA Ltd.

PLEASE NOTE: Hypercom EMEA Ltd. reserves the right to make changes to
specifications at any time and without notice. The information furnished by
Hypercom EMEA Ltd. in this publication is accurate at the time of print; however, no
responsibility is assumed by Hypercom EMEA Ltd. for its use. No licence is granted
under any patents or patent rights owned by Hypercom EMEA Ltd.

4 © Hypercom EMEA Ltd. 2011

Optimum T/M4200 family models

The T4210, T4220 and T4230 countertop terminals are designed to
be placed on a desk or countertop and are powered by a supplied
mains Power Supply. These terminal models can be used with the
S9-PCI separate Pin-Pad or the R3210 Contactless card reader
device.

The M4230 and M4240 mobile terminals are designed as portable
terminals and are powered by a battery module. The battery
module is charged using a supplied mains Power Supply, or via an
optional Charging Dock station.

Power supply:

Battery module with mains
Power Supply
(optional Docking Station
available)

Communication method: Wireless (GPRS)

Power supply:

Battery module with mains
Power Supply
(optional Docking Station
available)

Communication method:

Dial (with AP100)
Network (with AP110 )
Network & Dial (with
AP210 )

Communication with

Access Point:

Bluetooth

Power supply: Mains Power Supply

Communication method: Dial

Power supply: Mains Power Supply

Communication method: Network & Dial

Power supply: Mains Power Supply

Communication method: Wireless (GPRS)

© Hypercom EMEA Ltd. 2011 5

Safety information

 Do not use if visibly damaged.
 Do not apply power/operate below 0°C and above 40°C.
 Do not store in an unpowered state below –20°C and above 60°C.
 Do not expose to moisture and do not store or operate in high

humidity environments

 Do not disassemble.
 Do not incinerate or crush.
 This product is not suitable for use in hazardous environments such

as petrol stations, chemical depots etc.

 Keep out of reach of children and pets

Battery Module safety for the M4200

 Recharge the battery module only with the Hypercom supplied

Power Supply or Charging Dock

 Do not short circuit battery module contacts
 Use only batteries supplied by Hypercom as a replacement.
 Do not drop or impact
 Do not disassemble, puncture or breach
 Do not leave in direct sunlight
 Do not moisten or throw into water
 Keep any spare batteries in a cool, dark, dry place such as a

refrigerator.

 Do not expose to fire or incinerate
 Never expose to temperatures less than –20°C or greater than 60°C
 You must dispose used or faulty batteries using either your local

battery disposal facility in accordance with local laws, or by return to
Hypercom. Do not discard with general waste and do not incinerate.
Insulate the battery module contacts with electrical tape prior to
disposal. This battery module is a lithium-ion battery.

Battery Module Guarantee

 Unless the terms & conditions of your terminal supply differ, the

battery module is excluded from the any Hypercom terminal warranty
and is guaranteed for one year. If your battery module fails after this
period, you must purchase a replacement battery module from
Hypercom

 Battery module performance does degrade over time and you will need

to purchase a replacement when the battery module performance
becomes unacceptable.

6 © Hypercom EMEA Ltd. 2011

How to clean your terminal

WARNING: DO NOT USE UNDILUTED AMMONIA OR ABRASIVE CLEANERS

Switch off and unplug the mains Power Supply units from the Terminal and
AP100/110/210 Access Point and D4200 Charging Dock station if applica­ble. Carefully note how all the cables are connected and then disconnect
all cables before cleaning.

Apply denatured alcohol (methylated spirits) to a clean, soft, non-abrasive,
low-lint cloth. Carefully wipe the entire Terminal and Access Point.

Use an air duster (compressed air) to clean in and around the printer
mechanism.

© Hypercom EMEA Ltd. 2011 7

Additional services available for your terminal

Card types accepted
The terminal is configured as standard to Support Visa and Mastercard
scheme credit and debit cards. For some merchant categories, credit card
support may not be allowable.

The terminal can support American Express, Diners Club, JCB, and Duet
scheme cards depending upon your merchant bank agreements with these
schemes.

Sale (Purchase) with Cashback
The terminal can be configured to offer Sale with Cashback.

Tipping
The terminal can be configured for a Tipping service.

Note that Cashback and Tipping may not be available on the same terminal. Please contact your
helpdesk or leasing company for advice on availability of a combined facility.

Hotel & Rental
The terminal can be configured for Pre-Authorisations and Completion
transaction types that are used in the Hotel and Rental business sectors.

Force Authorisations
The terminal can be configured to accept Force Authorisations. This feature
is used to capture any paper based transactions for submission. This fea­ture is only available if permitted by your merchant bank.

Invoice numbers

This feature adds „Invoice Numbers‟ to your receipts. It is used to keep

track of your orders and accounts.

Mobile phone Top Up
Your terminal can be upgraded to include a Mobile Phone Top Up service
that offers your customers a valuable service and generates revenue for
your business.

Please contact your leasing company if you require any of the above addi­tional services.

8 © Hypercom EMEA Ltd. 2011

© Hypercom EMEA Ltd. 2011 9

Table of Contents

Important information ....................................................... 

Understanding your equipment ...................................... 

Communications infomation

Dial-Up Connections ...................................... 23

Network Connections .................................... 24

GPRS Connections ........................................ 24

Installation ............................................................................. 

Using your Terminal

Terminal Operating Concepts ......................... 27

Training Mode .............................................. 32

Setting the Merchant Password ....................... 34

Transactions ................................................ 35

Sale .......................................................... 38

Sale + Cash............................................... 45

Tipping ..................................................... 47

Hotel Operations ........................................ 50

Refund ...................................................... 54

Force Authorisation .................................... 57

Settlement ................................................... 58

Reports ....................................................... 60

Reviewing transactions/Reprinting a receipt ..... 62

Troubleshooting

Error messages ............................................ 63

Terminal problems ........................................ 65

Communication problems .............................. 68

Appendices ................................................................... 

Glossary ......................................................................... 

10 © Hypercom EMEA Ltd. 2011 Important information

Important information

Please take note of the following before using your terminal:

Terminal Identification Number (TID)

Each terminal contains an electronically programmed eight digit Terminal
Identification (TID) Number. This number is printed in full on the Merchant
Copy of all transaction receipts.

Merchant Number (MID)

Your merchant bank will have issued you with a Merchant Number, which
will have been supplied to you in a separate documentation pack received

direct from your bank. If you don‟t know this number, please contact your

bank.

Before taking transactions, you should confirm that the Merchant Number
printed on your Terminal Parameters Report

(see page 25)

matches the
Merchant Number issued by your bank. If not, please contact your
terminal helpdesk.

Please write your TID and MID on the cover or sleeve of this User Manual
for ease of reference. You may be asked to identify yourself by quoting
these numbers when you call the helpdesk; you may not receive certain
services if you do not have these numbers ready.
MIDs vary in length so may not fill all the boxes. There may also be
leading zero/s that you must include.

You may have separate Merchant Numbers for American Express, Diners
Club, JCB, and Duet card schemes and the Top-up service, if you have
requested these.

Merchant Password

Your terminal contains a merchant password that you are encouraged to
change from the default value

(see page 34 for more information)

Settlement

At the end of each business day, the Settlement procedure must be
performed on the terminal. For the totals to display correctly, this must be

done during the „Banking Window‟ time set by your Acquirer. If you do not

know your window, please contact your bank (the terminal helpdesk will
not know your banking window).
If you do not complete this procedure you may experience delays in funds
being transferred into your bank account.

(See page 58 for more information)

Important information © Hypercom EMEA Ltd. 2011 11

Important information (continued)

Cash Register Interface

If you have a T4200 integrated with your cash register/till system, then
many of the functions of the terminal will be carried out by cash register
functions.

Certain functions described in this user manual may not be available via
the Cash Register interface.

You should have been provided with separate instructions provided by
your head office or cash register supplier regarding how to operate the
terminal from the cash register.

Updates

Once a month, your terminal will connect to the Hypercom Terminal
Management System to download any new software and any important
configuration changes. This update will typically occur during the night. For
this reason, Hypercom suggests you leave your terminal powered on at all
times.

In the event of it being switched off when the update tried to take place,
your terminal will notify you that it has failed to update. Please leave your
terminal on the following night to ensure that an upgrade takes place, or
call the helpdesk for assistance.

If your terminal is using a dial-up connection method, these calls will be
charged; refer to the Quick Reference Guide for tariff.

12 © Hypercom EMEA Ltd. 2011 Important information

Important information (continued)

Payment Council Industry
Data Security Standard (PCI DSS) advice

The Hypercom Optimum T/M4200 terminal contains a Payment Application
that stores, processes, and transmits cardholder data. It therefore falls
within the scope of the Payment Card Industry Data Security Standards
(PCI DSS), specifically a compliance program known as Payment Applica­tion Data Security Standard or PA-DSS.

The objective of PA-DSS is to help terminal software vendors such as Hy­percom to develop secure payment applications that do not store prohibit­ed data, such as full magnetic stripe, CVV2 or PIN data, and ensure their
payment applications support compliance with the PCI DSS.

It is important to note that PA-DSS validated payment applications alone
do not guarantee PCI DSS compliance and that the validated payment ap­plication must be implemented in a PCI DSS compliant environment.

Who is mandating the security review and approval of payment applica­tions?
The PCI Security Standards Council (PCI SSC) has established the guide­lines and the Card Schemes (Visa Europe and MasterCard) serve as the
source of enforcement. Processors, Acquirers and manufacturers are the
mechanisms by which the regulations will be implemented.

What protection does a PA-DSS application provide?
Applications that have successfully completed a PA-DSS audit are certified
to not retain or compromise what is considered to be secure elements of

the card‟s track data (full magnetic stripe data), card validation codes and

values, PINs and PIN blocks. A PA-DSS certified application also facilitates
your own PCI DSS needs:

Benefits of using PA-DSS software include:

 Prevents storage of sensitive cardholder data
 Reduces opportunities for compromise and misuse
 Ensures payment solutions meet the highest levels of security

Important information © Hypercom EMEA Ltd. 2011 13

Storing merchant receipts and reports

Please note that it is the responsibility of the merchant to ensure the Mer­chant Copies of receipts and reports showing cardholder details are se­curely stored for the period of time specified by your Acquirer. Also please
ensure they are disposed of in a secure manner. Failing to do so may re­sult in charge-backs or fraudulent activity.

What does PA-DSS Compliance involve?
PA-DSS ensures that the payment software is compliant with specific re­quirements (similar to PCI DSS). You should read though this section care­fully, taking note of your responsibilities to protect cardholder data. The PA

-DSS requirements are:

1. Do not retain full magnetic stripe, card validation code or PIN block data

The payment application within the Hypercom Optimum T/M4200 fami­ly terminal does not retain such data. You need take no further action
to ensure your PCI DSS compliant environment meet this specific re­quirement.

2. Protect stored cardholder data

The payment application within the Hypercom Optimum T/M4200 fami­ly terminal protects stored cardholder data in a secure manner.

You must ensure that you give the correct copy of the receipt to the
Cardholder (clearly marked CARDHOLDER COPY) and retain the mer­chant receipts in a secure area with limited access to authorised staff.
The merchant receipts must be destroyed by incineration or by cross
shredding when they become obsolete. Your merchant bank will advise
on the period necessary for retention of receipts.

You should perform a settlement every day, and must settle at least
one a week to purge the payment application of cardholder data. Your
terminal may be configured to automatically settle every day; if you
are unsure how your terminal is configured, please contact helpdesk.

3. Provide secure authentication features

The payment application operates in the T/M4200 hardware environ­ment and does not require username or password access. You need
take no further action to ensure your PCI DSS compliant environment
meet this specific requirement.

continued...

14 © Hypercom EMEA Ltd. 2011 Important information

4. Develop secure payment applications

The Hypercom terminal and its software applications have been de­signed in line with PCI DSS and Industry best practices. You need take
no further action to ensure your PCI DSS compliant environment meet
this specific requirement.

5. Protect wireless transmissions

The Hypercom T/M4200 range does not use Wi-Fi wireless transmis­sions. If you use Wi-Fi technology in your own network installation,
you must implement it in accordance with PCI DSS and industry best
practices.

6. Test payment applications to address vulnerabilities

Hypercom have a process to identify newly discovered security vulner­abilities and have timely development and deployment of security
patches and upgrades. You need take no further action to ensure your
PCI DSS compliant environment meet this specific requirement.

8. Facilitate secure network implementation

The payment application operates in the T/M4200 hardware environ­ment and does not need to log application activity.

9. Cardholder data must never be stored on a server connected to the In-

ternet

If you are using the Hypercom T/M4200 device on a Local Area Net­work for the payment transaction interface, and you are using a local
server to store and forward the transaction data, then you must take
steps to protect the transaction data in accordance with DSS require­ments.

10. Facilitate secure remote software updates

When your terminal needs a software update, this will be carried out
by the Hypercom software downloading system; this system ensures
that only authenticated payment software is loaded onto your termi­nal.

11. Facilitate secure remote access to payment application

There is no remote access to the payment application.

continued...

Important information © Hypercom EMEA Ltd. 2011 15

12. Encrypt sensitive traffic over public networks

Transactions sent over network connections are always encrypted by
the payment application using Secure Socket Layer (SSL) technology.

You may engage your business with 3rd party agents that provide
services that are part of your overall payment process e.g. shopping
cart providers, web design firms (often referred to as Common Points
of Service or CPS). Agents acting as a CPS must be compliant with PCI
DSS and must be registered with the Card Schemes. Refer to
www.cpsregistration.org for more information about CPS registration.

You must never communicate sensitive cardholder data by any means
unless it is encrypted. Hypercom will never request such data from
you. Sensitive cardholder data means:

the Card Number (often known as Primary Account Number or

PAN),
the Cardholder Name, the card Expiration Date,
the card CV2 number (the last three digits printed on the card

signature strip, or for American Express, the four digit value

printed on the front of the card),

The Hypercom helpdesk may request the first six digits of a card num­ber from you to assist with troubleshooting a problem, and you should
provide the first six digits and the card issuer when requested; this
allows the Hypercom helpdesk to assist troubleshooting any problem.

13. Encrypt all non-console administrative access

This is not applicable to the Hypercom payment application

14. Maintain instructional documentation/training programs for customers,
resellers, and integrators

As well as the information in this user manual, Hypercom will make
available to you via its website www.hypercom.com further infor­mation regarding PCI DSS compliance.

16 © Hypercom EMEA Ltd. 2011 Understanding your equipment

Understanding your equipment

Terminal overview

Paper roll compartment
More information about your
printer and how to load a paper
roll can be found in the Setup
Guide

Chip Card reader
Use when the cardholder presents a
Chip Card.

Swipe card reader
Use when the cardholder
presents a debit or credit card
without a chip on the front or if
prompted by the terminal.

Understanding your equipment © Hypercom EMEA Ltd. 2011 17

Pin-Pad model S9-PCI

The S9-PCI external Pin-Pad can be used with the T4200 models and is
useful is you prefer the cardholder to insert their card and enter their PIN
on a separate device, e.g. this can ease operations if you wish to avoid
handover of the T4200 to the cardholder for card insertion and PIN entry.

Contactless Reader model R3210

The R3210 is a clip on device that replaces the printer lid cover on the
T4200 products and allows the terminal to accept contactless card transac­tions. Please contact your leasing company for availability. Installation in­structions are supplied on a separate leaflet supplied with the R3210.

18 © Hypercom EMEA Ltd. 2011 Understanding your equipment

Privacy Shield

The PCI Security Standards Council specifies International Standard
ISO9564 for protection against fraudulent observation of the PIN during
PIN entry.
To comply with this standard, your terminal may be supplied with either a
pre-fitted Privacy Shield, or as an optional accessory for you to choose to
fit yourself.

You must have a Privacy Shield fitted to the terminal unless one of the
statements below is true:

 You only perform keyed transactions, e.g. in a mail-order business
 Cardholders enter their PIN into the separate S9-PCI PIN Pad
 Cardholders can enter their PIN while holding the terminal in their hand

(as with the M4200; a privacy shield is not supplied as standard with
the M4200)

Understanding your equipment © Hypercom EMEA Ltd. 2011 19

Battery Module (applicable to M

4200

)

If you have a mobile terminal, it will come pre-fitted
with a removable, rechargeable Li-Ion battery
module. The battery module will need to be charged
when you receive a new complete terminal or
replacement battery module. Charging instructions
are contained in the Quick Reference Guide supplied
with the terminal.

See page 5 for battery module safety instructions

Replacing the Battery Module

Step 1

Turn the terminal over to find the battery
module. Remove the existing battery module by
pressing in the release clip on the right side of
the battery module, and then pulling out the
battery module. See page 5 for disposal
instructions.

Step 2

Place the left side of the replacement battery
module into the battery module compartment.

Step 3

Lower the right end of battery module into the
terminal and push firmly until the latch on the
right hand side clicks in place. Ensure that the
battery module is firmly in place and flush with
the main terminal body.

20 © Hypercom EMEA Ltd. 2011 Understanding your equipment

Charging Dock model D4200 (M

4230

& M

4240

only)

Mobile terminals may come with an optional D4200 Charging Dock station
(this depends on the product configuration agreed with the leasing
company).
When the terminal is placed on a powered Charging Dock, it will charge
the terminal‟s battery module.

The Charging Dock also allows an M4240 Bluetooth terminal to be paired
with an Access Point (see page 82 for details of the M4240 to Access point
pairing procedure).

Always ensure that the M4200 is replaced properly onto the Charging
Dock.

Understanding your equipment © Hypercom EMEA Ltd. 2011 21

Access Points (M

4240

only)

M4240 terminals are provided with an Access Point. The terminal connects
to the Access Point using Bluetooth wireless technology. The Access Point
then connects the bank acquiring systems and Hypercom management
system using a dial-up or network connection.

Your M4240 terminal will come pre-configured to operate with the Access
Point provided.
Should the terminal or Access Point be replaced or the link between the
terminal and Access Point fail, reconfiguration may be needed (see page

82)

The design of the Access Point allows it to be placed on a counter or shelf,
or mounted on a wall using the supplied fixings (recommended for best
range).

There are three models of Access Point available:
AP100: Dial-up version for connecting to a telephone line

AP110: Ethernet (10/100) version for connecting to a network connection)

AP210: Dual Dial-up and Ethernet (10/100) version for connecting to either
a telephone line, network connection or both (not shown).

continued...

22 © Hypercom EMEA Ltd. 2011 Understanding your equipment

Access Points (M

4240

only, continued)

The M4240 can communicate one Access Point only, and an Access Point
can communicate with one terminal only. If you have more than one
M4240 terminal, you will be provided with a separate Access Point for each
terminal.

Please keep the following guidelines in mind when choosing an installation
location for the Access Point:

 Do select a location close to an electrical power outlet.
 Do select a location close to a telephone wall socket and/or network

connection point as required by your Access Point model.

 Do select a location where there will be no physical obstructions

between the Access Point and the M4240 operating area

 Do not install or place the Access Point on a metal or metallised

material surface.

 It is best practice to mount the Access Point high on a wall, but you

may need to commission the installation of new power and telephone/
network connection points.

Communications information © Hypercom EMEA Ltd. 2011 23

Communications information

Dial-Up Connections

The T4210 and M4240/AP100 use a dial-up connection to connect to the
bank acquiring systems and to the Hypercom terminal management
system.

The T4220 and M4240/AP210 can use a dial-up connection to connect
to the bank acquiring systems and to the Hypercom terminal management
system, depending upon the configuration requested by the leasing
company (these models are usually configured to perform transaction
over a network connection, with a dial backup mechanism in case of
network failure and for connection to the Hypercom terminal management
system; however they can be configured as network only, or dial-up only).

The following points must be observed:

 Terminals using dial-up connections are designed for use on analogue telephone

lines such as provided by the Public Switched Telephone Network (PSTN) and
some Private Branch Exchanges (PBX/PABX). These terminals will not operate
on proprietary digital telephone extension lines typically found in medium and
large businesses.

 Using double adaptors, extension cables and/or telephone cables not supplied

by Hypercom may cause communication problems.

 Installing the terminal on a line using a third party call service may cause

communication problems.

 If your line requires a prefix number to dial externally the terminal will need to

be configured to dial this prefix

(See Appendix D).

Broadband Internet Access compatibility

If you have a Broadband Internet Access service using Digital Subscriber
Line (DSL) technology on your telephone line, then you must observe the
following:

 Ensure that all used wall sockets on the telephone line are fitted with DSL

filters (usually provided by your broadband service provider) i.e. not just the
wall socket where computer equipment using the Broadband service is
connected.

 Ensure that the terminal is connected to the Telephone port of a DSL filter,

not the Computer port.

Incorrect installation may cause communication problems. For assistance, please
call the helpdesk.

continued...

24 © Hypercom EMEA Ltd. 2011 Communications information

Communications information (continued)

Network Connections

The T4220, M4240/AP110, and M4240/AP210 terminals can connect over a
network connection via a local area network.

The T4220 connection is on the back of the terminal (white NET port).
The M4240 connection is on the front panel of the AP110/210 Access Point
(white NET port).

The following points should be noted:

 Your terminal will be pre-configured for use on standard networks featuring

DHCP (automatic allocation of IP addresses). In the unlikely event that your
network does not have this feature, please call the helpdesk for assistance.

 Any security features (such as MAC address filtering in your router) need to have

the terminal added to their list of allowable MAC addresses. The MAC address for
the T4220 is found on a label on the underside of the terminal, and that for the
AP110 and AP210 on the underside of the access point.

 Please ensure the specific IP addresses and TCP Ports provided by your terminal

supplier are not blocked by a network firewall.

GPRS Connections

The T4230 and M4230 communicate through the mobile telephone network
using a GPRS connection. A SIM card (pre-installed by Hypercom) is used
to control this connection.

The following points should be noted:

 Do not remove the SIM unless instructed by the helpdesk. Unauthorised

removal of the SIM may render your terminal inoperable and/or may result in
late/non-payment of funds into your account.

 Hypercom reserves the right to charge for unauthorised use of your SIM.

Hypercom may charge an administration fee for misuse or replacement of a lost
or blocked SIM.

Installation © Hypercom EMEA Ltd. 2011 25

Installation

Please read and follow the separate Quick Reference Guide received with
your terminal. The Quick Reference Guide contains instructions on how to:

 Connect the cables and accessories e.g. Pin-Pad
 Install the paper roll
 Charge the battery module (M4200)
 Switch on your terminal

If you have received an R3210 Contactless Reader, then you will need to
fit this to the T4200 terminal before switching it on . Follow the R3210
Contactless Reader Installation Guide supplied with the Reader to do this.

After switching on, the terminal may ask you to enter your Merchant
Number. It will then print out a TERMINAL PARAMETERS REPORT. Check
that the Merchant Number printed on the report matches the Merchant
Number assigned to you by your acquirer/s.

continued...

TERMINAL PARAMETERS

REPORT

DATE, TIME

COMPANY NAME

TOWN

THANK YO U

TERMINAL ID : 12345678 (9)

SOFT WARE RELEAS E : AT 42UK000X

CARD ACQUIRER DATA

ACQUIRER NA ME : ACQUIRE R 1
TERMINAL ID : 12345678
MERCHANT ID : 12345678 901
NUA 1 : 00
NUA 2 : 00
HOST PRI MARY PHO NE No. : 08001234 567
HOST SECO ND. PHO NE No. : 08001234 567
MODEM MODE : 00
SETT LE PRIMARY P HONE No. : 0800 1234567
SETT LE SECOND. P HONE No. : 0800 1234567
MODEM MODE : 00

Dat e and time

Merchant nam e and tow n

Term inal ID

Primary A cquirer Sect ion

(Fur ther Acq uir er sect ion s wi ll pr int
un der neath if m ore t han on e Acq uir er
is set up on th e t erm inal )

Terminal Parameters Rep ort

Primary Acquirer
Merchant Number

26 © Hypercom EMEA Ltd. 2011 Installation

Installation (continued)

Your terminal may then attempt to connect to your acquirer/s and print
out a LOG-ON REPORT indicating if the logon was successful or not.

The report should read for each acquirer:
ACQUIRER NAME: ENABLED

COMPANY NAME

TOWN

THANK YO U

TERMINAL ID: 12345678

LOG-ON REPO RT DATE, TI ME

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ACQUIRER 1 E NABLED
ACQUIRER 2 DISABLED (03 )

Merchant name and t ow n

Terminal ID

Dat e and t ime

Acquirer Log-on status

(If disab led, this will sh ow an erro r co d e
in bracket s. Please cont act t he help d esk
and q uot e this erro r cod e)

Log-on report

Using your terminal © Hypercom EMEA Ltd. 2011 27

Navigation Buttons

In order to select an item on the screen,
press the corresponding Navigation But­ton alongside the left and right edges of
the screen.

In the example, pressing the top left but­ton would select the top left item on the
screen, in this case SALE.

SALE

MORE

UPDATE

REFUND

LAST

MAIN

SWIPE/INSERT

Using Your Terminal

Terminal Operating Concepts

This section provides a general overview of how to use your terminal.

Payment application software version AT42UK511A and onwards introduce
the option to use the R3210 Contactless Reader. The instructions in this
user manual refer to AT42UK5111A and onwards; if your terminal has an
older version of software, then it cannot support the R3210 and operation
may be slightly different to that described in this manual.

To find out the software version of the payment application, use Function
91

28 © Hypercom EMEA Ltd. 2011 Using your terminal

Keypad buttons

Home Returns to the Desktop screen*

Settle Starts the Settlement procedure

when on the idle screen**.

(See page 57 for more information)

Reports Displays the Reports menu when

on the idle screen**.

(See page 59 for more information)

Function & ON/OFF

All models:

The function button allows you enter terminal functions when

on the idle screen** and start the Application Manager when on the
Desktop screen*.

(See Appendix C for information about terminal functions)
M

4230

& M

4240

only:

To turn the terminal on or off, hold down the function

button for eight seconds until terminal powers down.

*

(Paper Feed) Feeds the paper by 1cm when on the idle screen**

Enter Press to accept on-screen options or prompts.

Clear Deletes editable information on the screen and can be used instead

of pressing NO to on-screen options or prompts.

Cancel Terminates current action and returns to the idle screen**

*See page 29 for information about the Desktop screen
**See page 30 for information about the Idle screen

Clearing entered information
To clear the whole value to zero at once, press the Clear button on the
keypad.
To clear one digit at a time, press the Navigation Button next to back
arrow on the screen.

Using your terminal © Hypercom EMEA Ltd. 2011 29

Desktop screen

 The Desktop will show icons for each

application that is loaded in your terminal.

 To access applications, press the Navigation

Button next to the relevant icon. The main
application for taking transactions has a
“Card” icon.

Application Manager

The Hypercom operating system for your terminal is called the Application

Manager. The Application Manager contains all the terminal‟s

communication settings and controls the connection to the Hypercom
Terminal Management System.

 To access the Application Manager‟s main

screen (“Maintenance” menu) from the

Desktop, press the blue FUNCTION button
on the keypad.

 To return to the Desktop, keep pressing the

Cancel button on the keypad until the
Desktop shows.

Screensaver

Depending on your leasing company requirements, your terminal may

feature a screensaver, usually containing the leasing company or bank‟s

logo.
The screensaver will show after approximately thirty seconds of inactivity
and will typically show your bank or leasing company‟s logo.

To return to the idle screen, press the Cancel button on the keypad.

30 © Hypercom EMEA Ltd. 2011 Using your terminal

Idle Screen

This will be your main screen for general use of the payment application.
All T/M4200 models feature the same general style for this screen, but
different icons are shown at the right hand side., as shown below.

The selection items may vary from those shown below on your specific
terminal configuration.

Icons

A moving card icon indicates that this is a Countertop terminal
(T4210/T4220 only)

This icon displays the GPRS signal strength (T4230/M4230 only). If
there is no signal, it will display “n/a”.

This icon indicates that this is a Bluetooth terminal (M4240 only)

This icon displays the battery module charge status of your mobile
terminal (M4230/M4240 only)

T4210/T4220

SALE

MORE TRANS

UPDATE

REFUND

LAST TRANS

MAIN MENU

SWIPE/INS ERT CARD

T4230

SALE

MORE TRANS

UPDATE

REFUND

LAST TRANS

MAIN MENU

SWIPE/INS ERT CARD

M4230

SALE

MORE TRANS

UPDATE

REFUND

LAST TRANS

MAIN MENU

SWIPE/INSERT CARD

M4240

SALE

MORE TRANS

UPDATE

REFUND

LAST TRANS

MAIN MENU

SWIPE/INS ERT CARD

Using your terminal © Hypercom EMEA Ltd. 2011 31

Idle Screen menu items

SALE

Selecting SALE initiates a Sale transaction, although you will normally
initiate a Sale transaction by commencing to key in the amount, or by
inserting or swiping the payment card.

REFUND

Selecting REFUND initiates a Refund transaction.

MORE TRANS

Selecting MORE TRANS opens a full menu of available transaction types on
your terminal, including a repeat of SALE and REFUND. If you have Pre­Authorisation, Completion, or Forced Authorisations enabled, they will
appear here.

CL RECEIPT
Selecting CL RECEIPT prints a Cardholder receipt. This should only be used
to print the cardholder copy of a receipt of a transaction that has used a
contactless card reader when the card holder requests a receipt.

UPDATE

Selecting UPDATE initiates the software update procedure.

Do not select
UPDATE unless instructed by the helpdesk. For more information about
updates, see page 11.

MAIN MENU
Selecting MAIN MENU gives you options for viewing/reprinting transactions
and reports, changing settings and performing tests. You may see NEXT
and BACK items to see the complete list of Main Menu items.

32 © Hypercom EMEA Ltd. 2011 Using your terminal

Training Mode

Your terminal allows the operator to conduct training sessions for contact
card initiated transactions by switching to Training Mode. You will need a
Training Card; please contact your helpdesk if you need a Training card.

How to switch to Training Mode

 Press MAIN MENU > TERM > TRAIN
 Type in the local password (default is 0000) and press Enter
 The screen will display SWITCH TO TRAIN MODE
 Press YES/Enter

Once in Training Mode, the top of the screen will
cycle between SWIPE/INSERT CARD, the date and
time and ***TRAINING MODE***.

Using Training Mode

You are able to perform SALE and REFUND transactions using the Training
Card supplied.

PLEASE NOTE: The Training Card PIN is

1234

Different amounts on each training transaction will prompt various
responses from the terminal, for example:

 0.01 to 100 will result in the transaction being approved.
 200 will display REJECTED.
 300 will display DECLINED BY CARD.
 400 will display PICK UP CARD.
 Any other amount will display INVALID AMOUNT.

continued...

Using your terminal © Hypercom EMEA Ltd. 2011 33

How to leave Training Mode

 Press MAIN MENU > TERM > TRAIN
 Type in the local password (default is 0000) and press Enter
 The screen will display LEAVE TRAINING MODE
 Press YES/Enter

After you have completed the above procedure,
please ensure the top of the screen no longer
displays
***TRAINING MODE***.

PLEASE NOTE: Ensure you do not attempt live transactions in Training
Mode as the funds will not be transferred into your bank account.

34 © Hypercom EMEA Ltd. 2011

Setting the Merchant Password

You should change the merchant password to protect against potential
fraudulent usage of the terminal. Depending upon your terminal configura­tion, you may be asked to enter this password to perform certain terminal
functions.

To change the merchant password, from the Idle screen press:

MAIN MENU
SETUP (you may need to press NEXT to get to the SETUP item)
PASSWD
CHANGE

Then enter the existing password (which for a new terminal will be 0000),
and then your own password; you will be requested to re-enter this pass­word to check the entry.

It is recommended that you change this password to e new value every
three months.

If you forget your merchant password, please contact your helpdesk.
Please have your Terminal ID and Merchant ID available

Using your terminal © Hypercom EMEA Ltd. 2011 35

Transactions

Your terminal is able to provide the following transaction types:

 Sale
 Refund
 Sale with Cashback
 Sale with Tip
 Pre-Authorisation
 Completion
 Force Authorisation

N.B. Unless you have requested otherwise from your leasing company,
your terminal is configured for standard Sale and Refund transactions only.
Please contact your leasing company if you require other transaction types
listed above.

Pre-Authorisations and Completion transaction types are used in the Hotel/
Rentals businesses.
Force Authorisation (used for the capture of paper authorisations) is only
available if permitted by the acquiring bank. If think you need this
feature, please contact your leasing company or bank for advice.

36 © Hypercom EMEA Ltd. 2011 Using your terminal

Chip Cards

Most payment cards issued in the United Kingdom and Ireland are Inte­grated Chip Cards (ICC), and hence you need to use the ICC reader on
your terminal or Pin-Pad to perform a transaction. For this User Manual,
the term Chip Card is used to describe ICC cards.

Contactless Chip cards are designed to communicate with the terminal via
wireless technology. If you have the R3210 Contactless Reader, then you
will be able to perform a contactless transaction with these cards as well
as using the contact reader. A contactless card read will only be offered
by the terminal if it has an R3210 fitted and configured for use, and if the
transaction value is below a low limit value set by your bank. Contactless
cards will also occasionally force a contact read as a security measure.

For the majority of transactions, you will need to insert a Chip Card and
the customer will need to enter their PIN (Personal Identification Number)
on the terminal keypad or optional PIN Pad.

Inserting a Chip Card
If the card has a chip on the front, insert the card
with the chip facing up and towards the terminal.
If you are using the S9-PCI Pin-Pad, the card
is inserted vertically into the slot on the top of the
Pin-Pad

When the card is inserted correctly, you should
feel some resistance and hear a soft „click‟
sound.

Using your terminal © Hypercom EMEA Ltd. 2011 37

Magnetic Swipe Cards

Some cards issued on the UK and Ireland and cards issued from other
countries may only be issued as Magnetic Swipe cards.

All chip cards also have a magnetic stripe. If your terminal cannot read the
chip when it is inserted, you may be given the option to swipe the card
and to enter the last four digits of the card number. If a Chip Card is
swiped to start a transaction, the terminal will prompt to insert it into the
Chip Reader.

How to swipe a card
Swipe the card with the magnetic strip facing down
and towards the terminal. Swipe the card quickly
in either direction.

38 © Hypercom EMEA Ltd. 2011 Using your terminal

Sale

Step 1

 From the Idle screen, type a numeric key that is the first digit of the

Sale amount; the screen will automatically show the Amount entry

screen with the digit entered shown
N.B. On some software versions, and configurations, typing a numeric
key from the Idle screen will commence entry of a card number; in this
case the order of data entry will differ from that described below)

 OR, select SALE from the Idle screen
 OR, Insert a Chip Card into the terminal‟s Chip Card reader or into the

optional PIN Pad

 OR, Swipe a Magnetic Swipe Card in the terminal‟s magnetic swipe

reader.

If you have the R3210 Contactless Reader, then use one of the first two
methods described above; if you insert or swipe a contactless chip card,
then you will not have an opportunity to do a contactless transaction.

Step 2
Type in the complete SALE AMOUNT in your
currency minor denomination e.g. pence in UK,
or cents in ROI) and press Enter.

E.g. Entering

1000

equates to a value of

£10.00 (€10.00 in ROI).

If you make en error with the amount:

To clear the whole value to zero at once, press the Clear button on the
keypad.
To clear one digit at a time, press the Navigation Button next to back
arrow on the screen.

PLEASE NOTE: This applies to all screens that ask you to enter information
except the

ENTER PIN

screen

continued...

© Hypercom EMEA Ltd. 2011 39

Sale (continued)

Step 3
If not done already at Step 1, present the Card or key enter the card de­tails. This can be done in a number of ways depending upon the card type
being used:

 Chip card with contactless capability. Applicable if you have the

R3210 Contactless Reader. The cardholder must briefly hold their
card with the chip part immediately above the Radio Wave icon on
the R3210. There will be indicator activity
and a short beep to signify that the card
has been read. You will briefly see the card
name on the screen.

 Chip card with or without contactless capa-

bility. Insert the card into the chip reader
on the terminal or optional PIN Pad. You
will briefly see the card name on the screen.

 Magnetic swipe card. Swipe the card in the terminal‟s magnetic

swipe reader. If the card is a Chip card it will probably request that
you use the chip card reader.

 Keyed Entry. Keyed Entry should only be used if the Cardholder is

not present, or if a Chip or Magnetic Stripe card is unreadable. Enter
the first digit of the card number as shown on the card. The screen
may then prompt for the entry of the card number, and other details
from the card such as Start and Expiry dates and Issue number.
You may then be asked to select if the Customer is Present or not,
and also for the card CVV2 code and Address data. This must be en­tered.

See Page 41 for more details on Keyed card detail entry.

continued...

40 © Hypercom EMEA Ltd. 2011 Using your terminal

Sale (continued)

Step 4
For chip card transactions (except contactless),
the cardholder must enter their PIN (Personal
Identification Number) on the terminal keypad
or the optional PIN Pad. After the PIN has been
typed in, the customer must press Enter

The terminal may now attempt to connect to your Acquirer.

See page 67

for troubleshooting communication problems)

The terminal will then display a response. If the
transaction is approved, the Approval Code will
then be displayed and the terminal will print the
Merchant Copy of the receipt.

(See Appendix A for possible transaction
responses)

Step 5
The terminal may request a cardholder
signature on the Merchant Copy of the receipt;
this can apply to chip card transactions as well
as magnetic swipe and keyed transactions.. You
must request that the cardholder signs the
receipt and then you must check the signature
to the signature on the card signature strip;
respond to the screen prompts correctly.

Remove a chip card when prompted and tear off the Merchant Copy of the
receipt and press OK/Enter.

Step 6
The terminal will print the Cardholder Copy of the receipt and display the
response again. Note that Contactless transactions do not print a
Cardholder Copy, but if one is requested by the cardholder, you must print
one for them by selecting CL RECEIPT from the Idle screen.

Tear off the Customer Copy and hand it to the cardholder. Please ensure
that the Cardholder has their card returned. Press Enter to return to the
Idle screen.

Using your terminal © Hypercom EMEA Ltd. 2011 41

Card details Key Entry

If the terminal cannot read the chip or the magnetic strip on the card, or
you are in a Mail Order Telephone Order (MOTO) environment you can key
enter the card number for most card types. The terminal will then prompt
for additional information depending such as Start and Expiry Dates, Issue
number, Card Holder Verification Code and Address Verification data. This
will vary depending upon card type.

The terminal will also request whether the customer is present or not, and
you must answer this correctly; if you respond incorrectly, then you may
incur charge-backs in the case of fraudulent transactions.

Cardholder Verification Code and Address
Verification Service
The Cardholder Verification Code is a three digit
code at the right hand end of the signature
strip for most cards, the exception being
American Express where it is a four digit code
printed on the front of the card.
You must enter this code when prompted.

The Address Verification Service allows you to
enter numeric digits related to the Cardholders
address, and you may enter these when
prompted.

Type in the numbers from the Post Code of the

cardholder‟s registered address and press

Enter.

Example: TD15 9EN
In this case you would enter the Post Code as

159

Then type in the house/building number of the card‟s registered address

and press Enter.

For international cards or cards where the address doesn‟t have a house

number, the Address Verification data entry can be skipped by pressing
Enter. For cards where the address is unknown, this can also be skipped.

continued...

42 © Hypercom EMEA Ltd. 2011 Using your terminal

Card details Key Entry (continued)

After the terminal has communicated with the acquirer (all keyed entry
transaction are online to the acquirer), it will show a response indicating
of the Cardholder Verification and Address Verification data entered was
correct.

If it is correct, then it shows that the Data
Matched, and you can choose whether to
capture the transaction or not.

Other possible responses are listed in Appendix
B.

If you do not capture the transaction, the
terminal reverse the transaction and shows
displays and receipts indicating this.

Using your terminal © Hypercom EMEA Ltd. 2011 43

What happens if the cardholder has forgotten their PIN?

The cardholder usually has three attempts to enter their PIN correctly.
If they enter it incorrectly three successive times (this can be on different
days on different payment terminals), the card will be blocked and the
cardholder must contact their card issuer for unblocking instructions.

If the cardholder forgets their PIN and does not want to continue, you can
cancel the transaction by pressing Cancel on the ENTER PIN screen.

Alternatively, you may be allowed to continue
and „bypass‟ the PIN.

If this option is offered, and you select BYPASS,
the terminal may request that the cardholder
signs the Merchant Copy of the receipt which
you will be asked to verify.

Signature verification is not as secure as Chip and PIN and you may incur
charge-backs from your Acquirer if you bypass PIN entry.

44 © Hypercom EMEA Ltd. 2011 Using your terminal

Example of a Sale receipt

Receipt details are subject to change. For a contactless transaction, only a
merchant copy receipt is printed out automatically.

COMPANY N AME

TOWN

THANK YO U

TERMINAL ID : 12345 678

MERCHANT ID: 123456789012

MASTERCARD

1234123450001234 ICC
AID: 0001110000
EXP.: 01/09
ISSUE NU M.: 00

SALE

AMOUNT £10.00

VERIFIED BY PIN

TC: 1234123 41234123 4

AUTH NO: 123 456
17:12 10/10/08
TXN 0002

Merchant Copy

Payment method:

ICC - Ch ip Card w as inserted
SWIPED - Car d w as sw iped
KEYED - Keyed ent ry

COMPANY N AME

TOWN

THANK YO U

TERMINAL ID : 12345 678

MERCHANT ID: 123456789012

MASTERCARD

************1234 ICC
AID: 0001110000
ISSUE NU M.: 00

SALE

AMOUNT £10.00

***CUSTOMER COPY***

PLEASE KEEP T HIS RECEIPT

FOR YOUR RECORDS

VERIFIED BY PIN

TC: 1234123 41234123 4

AUTH NO: 123 456
17:12 10/10/08
TXN 0002

Customer Copy

Card number
st arr ed out .

Customer Copy
indi cat ion

Merchant nam e
and t ow n

Terminal ID
Merchant Num ber

Card t ype
Card number
Expir at ion dat e
Issue num ber

Transaction t ype

Transaction am ount

Transaction used
Chip and PIN

Aut hor isat ion Co de
Time and dat e
Transaction Num ber

Using your terminal © Hypercom EMEA Ltd. 2011 45

Sale + Cashback

This is similar to a regular sale transaction with the added ability of putting
in an extra amount, which is then given to the customer as Cashback.

PLEASE NOTE: This is a service that must be requested from your leasing
company. Cashback is usually only available for domestic Debit Cards
(Debit cards issued in merchant‟s country).

If you have a cashback arrangement, and the
card supports cashback, then the terminal will
prompt for a cashback amount. Note that is
always after the card details have been
captured, so you may not see this prompt
immediately after the Sale amount entry.

You will also be prompted to check the total
amount (Sale + Cash) is correct . If you select
No, the transaction is terminated, and you
must restart it.

If you do a contactless transaction, then cashback will not be offered
regardless of your facility and the card type.

46 © Hypercom EMEA Ltd. 2011 Using your terminal

Example of a Sale + Cashback receipt

Receipt details are subject to change

COMPANY NA ME

TOWN

THANK YO U

TERMINAL ID: 12345 678

MERCHANT ID: 123456789 012

VISA DEBIT

1234123450001 234 ICC
AID: 000111000 0
EXP.: 01/09
ISSUE NUM.: 0 0

SALE+CASH

SALE AMT £10 .00
CASHBACK £10.00

_ _ _ _ _ _ _

TOTAL £20.00

VERIFIED BY PIN

TC: 1234123 41234123 4

AUTH NO: 123 456
17:12 10/10/08
TXN 0002

Merchant Copy

COMPANY NA ME

TOWN

THANK YO U

TERMINAL ID: 12345 678

MERCHANT ID: 123456789 012

VISA DEBIT

************1234 ICC
AID: 000111000 0
ISSUE NUM.: 0 0

SALE+CASH

SALE AMT £10 .00
CASHBACK £10.00

_ _ _ _ _ _ _

TOTAL £20.00

***CUSTOMER COPY***

PLEASE KEEP T HIS RECEIPT

FOR YOUR RE CORDS

VERIFIED BY PIN

TC: 1234123 41234123 4

AUTH NO: 123 456
17:12 10/10/08
TXN 0002

Cust omer Copy

Pay ment method:

ICC - Chip Card w as inserted
SWIPED - Card w as sw iped
KEYED - Keyed ent r y

Merchant nam e
and t ow n

Term inal ID
Merchant Num ber

Card t ype
Card number
Expirat ion dat e
Issue num ber

Transaction t ype
Sale amount
Cashback am ount

TOTAL amount

Transaction used
Chip and PIN

Author isation Code
Time and dat e
Transaction Num ber

Card number
starr ed out.

Cust omer Copy
indi cat ion

Using your terminal © Hypercom EMEA Ltd. 2011 47

Tipping

Your terminal can be independently configured to accept a Tip on Sale
transactions and on Completion transactions (as used in Hotel and Rental
environments, refer to Page ?? For usage in Hotel and Rental
environments_

PLEASE NOTE: You must request the tipping service for Sales and/or for
Completion transactions from your leasing agent.

The terminal can configured in two different methods for Tipping:

Tip Amount Entry: In this method, the terminal prompts for an optional
Tip amount which as then automatically added to the Sale/
Completion .amount by the terminal. This is the default method and unless
you specify otherwise, your terminal will be configured with this method.

Final Amount Entry: In this method, the terminal prompts for an optional
Final amount, i.e. you are prompted to enter the total of Sale/Completion
amount plus Tip. You must request this method from your leasing agent if
preferred.

Differences when Entering a Tip:

The Sale/Completion amount is prompted as a

“Base” amount, but is entered in same way as

a normal amount entry

The terminal is then handed to the cardholder
for Tip Entry, who responds to the prompt to
enter a Tip with No or Yes response

continued...

48 © Hypercom EMEA Ltd. 2011 Using your terminal

If user selects a Tip, they should type in the
TIP AMOUNT and press Enter. Alternatively, for
method 2, the prompt may be for the Final
amount.

The customer should check that the TOTAL is
correct and press YES/Enter to confirm or NO/
Clear to change the amounts or Cancel to
cancel the transaction.

If the Tip entry method is set to Final Entry, then the user prompts will
vary.

Warnings may be shown if large Tips are entered; this prevents against
keying of errors of incorrect Tips

Using your terminal © Hypercom EMEA Ltd. 2011 49

Example of a Sale + Tip receipt

Receipt details are subject to change. For a contactless transaction, only a
merchant copy receipt is printed out automatically.

COMPANY N AME

TOWN

THANK YO U

TERMINAL ID : 1 2345678

MERCHANT ID: 123456789 012

MASTERCARD

1234123450001 234 ICC
AID: 000111000 0
EXP.: 01/09
ISSUE NU M.: 00

SALE

BASE £10.00
TIP £ 1.00

_ _ _ _ _ _ _

TOTAL £11.00

VERIFIED BY PIN

TC: 1234123 41234123 4

AUTH NO: 123 456
17:12 10/10/08
TXN 0002

Merchant Copy

COMPANY N AME

TOWN

THANK YO U

TERMINAL ID : 1 2345678

MERCHANT ID: 123456789 012

MASTERCARD

************1234 ICC
AID: 000111000 0
ISSUE NU M.: 00

SALE

BASE £10.00
TIP £ 1.00

_ _ _ _ _ _ _

TOTAL £11.00

***CUSTOMER COPY***

PLEASE KEEP T HIS RECEIPT

FOR YOUR RE CORDS

VERIFIED BY PIN

TC: 1234123 41234123 4

AUTH NO: 123 456
17:12 10/10/08
TXN 0002

Cust omer Copy

Pay ment method:

ICC - Chip Car d w as inserted
SWIPED - Card w as sw iped
KEYED - Keyed ent r y

Merchant nam e
and t ow n

Term inal ID
Merchant Num ber

Card t ype
Card number
Expirat ion dat e
Issue num ber

Transaction t ype
Base amount
Tip amount

TOTAL amount

Transaction used
Chip and PIN

Aut hor isation Code
Time and dat e
Transaction Num ber

Card number
starr ed out .

Cust omer Copy
indi cat ion

50 © Hypercom EMEA Ltd. 2011

Hotel Operations

The Optimum T/M4200 family products allow transaction types for use in
the hotel industry. These transaction types are also relevant for other mer­chant categories such as Car Rentals.

The transaction is performed into two parts: a “Pre-Authorisation” and a
confirming “Completion”.

The Pre-Authorisation allocates cardholder funds ensuring that when a
completion transaction is performed that these funds are available.

The Pre-Authorisation and Completion transaction types are only available
on your terminal if you have requested them from your bank.

The optional Express Check-Out feature (that allows Customer Not Present
checkout) and Tipping features are not available unless requested and
agreed with your bank.

Check-In

A Pre-authorisation transaction is performed when a customer arrives at
check-in. For rental, this will when the vehicle rental commences. The
purpose of the Pre-authorisation is to check that the card and cardholder
are genuine and to allocate card-holder funds so that these are available
at completion time.

Step 1
To perform the Pre-authorisation, press the “More Trans” button the main
screen then choose “PRE-AUTH”

Step 2
The terminal will then prompt for the amount and the card details as for a
Sale transaction. For the amount, an estimate of the final invoice amount
should be used unless your bank advises a different policy. It is recom­mended that you do not show this amount to the cardholder. For example,
if the price of a room is £/€100 per night and the guest is staying for five
nights, the amount entered should be £/€500.

continued...

© Hypercom EMEA Ltd. 2011 51

Hotel Check In (continued)

Step 3
The terminal will then contact the host and authorise the transaction. A
merchant copy receipt will be printed. The terminal will then prompt to ask
if the receipt was printed correctly; select No if the receipt is not legible for
any reason.
The authorisation code on the receipt must be used at Completion time, so
the receipt must be correctly printed and securely retained.

IMPORTANT
The Pre-Authorisation receipt containing the authorisation code must be
retained to be used for checkout. Please retain Pre-Authorisation receipts
in accordance with your data security standards for cardholder data.

Pre-Authorisation transactions will affect the cardholder‟s available credit,

but does not debit the cardholder‟s account. A Completion transaction
must be performed to debit the card holder‟s account.

Extended Stay or Higher than Estimated Spending

If the estimated amount used for Pre-authorisation is no longer adequate
to cover the estimated final bill, incremental authorisation should be per­formed, e.g. for an extended stay. This may also be required if the pre­authorisation expires (your bank must advise on how long pre­authorisations remain valid). An incremental Pre-authorisation is per­formed in exactly the same way as a Pre-authorisation above.

Check-Out

A Completion transaction is performed at the end of a stay to debit funds
from the card holder. For a rental environment, this will be when the vehi­cle is returned. In order to perform a Completion transaction, a Pre­authorisation must have been previously performed using the same card.
You will need the authorisation code from the most recent Pre­authorisation receipt relating to this transaction.

Step 1

A completion transaction is selected from the “More Trans” menu. Press
“COMPLETION” to start the transaction.

continued...

52 © Hypercom EMEA Ltd. 2011

Hotel Check Out (continued)

Step 2
The terminal will prompt for a card. Either insert the card or for Express
Checkout key the card number.

Step 3

If the card number is keyed the terminal will prompt “Customer Present”

Yes/No. For an Express Checkout select No at the Customer Present
prompt. Customer Not Present operation is allowed only if you have re­quested Express Checkout and have agreement from your bank.

Step 4
The terminal will now prompt for the total Pre-Authorisation amount per­formed for this card. i.e. if an incremental pre-authorisation has been per­formed, then the sum total of all incremental and the original pre-

authorisation amount is required.

Step 5
The terminal now prompts for the total final transaction amount. This
must be the total amount to be charged to the customer

The terminal asks for confirmation that the transaction amount is correct.
Pressing No returns to the pre-auth amount entry screen.

Step 6
Lastly the terminal will prompt for the Authorisation code from the most
recent Pre-Authorisation transaction. Key this into the terminal and press
Enter.
The terminal may then contact the host to obtain additional authorisation.
Once complete the receipts will be printed. A cardholder copy receipt is
produced and must be supplied to the customer (For an Express Checkout
or No-Show, you must mail this to the cardholder).

Express Check-Out

Express Check-Out is performed in the same way as a normal Completion
transaction documented above, selecting No at the Customer Present
prompt.
Note that you will require agreement from your Bank to perform Express
Checkout transactions.

continued...

© Hypercom EMEA Ltd. 2011 53

Hotel Check Out (continued)

Additional Charge after check-out & No-Show
Any additional charges identified after Check-Out or charges arising from a
No-Show situation should be processed as separate card not present Sale
transactions

Tipping
It is possible to activate tipping at checkout. In this case the terminal will
prompt for a Base Amount then a Tip Amount before confirming the trans­action. Please contact your bank of you require the tipping feature.

An Example Transaction
A hotel charges £100 per night for a room.

A customer arrives at the hotel and indicates that they will be staying for
five nights. A Pre-Authorisation is performed for £500.

Before checkout the customer indicates that they will be staying for an
additional two nights. Because this is a significant portion of the original
bill the hotel chooses to perform a top-up authorisation. This is for £200
for the extra two nights.

Whilst at the hotel the customer spends £10 in the bar each night bringing
the total bill to £770

The Completion transaction is performed with the Pre-Authorisation
amount of £700 (the sum total of the previous authorisations) and the au­thorisation code from the second pre-authorisation. The final amount en­tered in the transaction is £770.

54 © Hypercom EMEA Ltd. 2011 Using your terminal

Refund Transactions

You must only use the original card that was used for the Sale transaction
when performing a Refund transaction.

Step 1
Press REFUND on the idle screen and swipe the
Supervisor Card when prompted.

Step 2
Press OK/Enter to acknowledge that the
terminal has accepted the Supervisor Card.

You may be requested to enter the Merchant
Password at this point.

Step 4
Type in the REFUND AMOUNT in minor
denomination (pence or cents) and press
Enter.
On some software versions and configurations,
the card details entry and amount entry may
be reversed.

Example:
Typing in

1000

would equate to a value of

£10.00 (€10.00 in ROI).

Step 3

Insert the customer‟s Chip Card into the
terminal‟s Chip Card reader or into the optional

PIN Pad.
For a Magnetic Swipe only card, swipe the card
through the terminal‟s magnetic swipe reader.

The terminal will read the card details and
display the card type.

continued...

Using your terminal © Hypercom EMEA Ltd. 2011 55

Refund Transactions (continued)

The terminal will now attempt to connect to your Acquirer.

(See page 67 for troubleshooting communication problems)

The terminal will then display a response.
If the transaction is approved the terminal will display REFUND ACCEPTED
and the terminal will print the Merchant Copy of the receipt.

(See Appendix A for possible transaction responses)

Step 5
Remove the card and the Merchant Copy of the
receipt.

Step 6
A signature must be obtained and written on the
Merchant Copy of the receipt. Please see your
bank procedure documentation to determine if
you are required to use your own merchant

signature, or to obtain the Cardholder‟s

signature on a Refund receipt.

You will be prompted to confirm that the signature is correct (if you bank
requests a merchant signature, then you always select YES).

If you press YES/Enter to confirm, it will print
the Cardholder Copy of the receipt and display
REFUND ACCEPTED.
Press Enter to return to the idle screen.

If you press NO/Clear, the terminal will print out
the Refund Reversal Copy of the receipt and
connect to your Acquirer to reverse the
transaction. If successful the terminal will
display REFUND REVERSAL ACCEPTED.
Press Enter to return to the idle screen.

56 © Hypercom EMEA Ltd. 2011 Using your terminal

Example of a Refund receipt

N.B. Receipt details are subject to change

COMPANY N AME

TOWN

THANK YO U

TERMINAL ID : 12345 678

MERCHANT ID: 12345 6789012

MASTERCARD

1234123450001 234 S WIPED
EXP.: 01/09

REFUND

AMOUNT - £10.00

SIGN BELO W

X_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

PLEASE CRE DIT MY ACCO UNT

REFUND A CCEPTE D
17:12 10/10/08
TXN 0002

Merchant Copy

COMPANY N AME

TOWN

THANK YO U

TERMINAL ID : 12345 678

MERCHANT ID: 12345 6789012

MASTERCARD

************1234 SWIPED

REFUND

AMOUNT - £10.00

***CUSTOMER COPY***

PLEASE KEEP T HIS RECEIPT

FOR YOUR RE CORDS

REFUND A CCEPTE D
17:12 10/10/08
TXN 0002

Cust omer Copy

Pay ment met hod:

ICC - Chip Card w as insert ed
SWIPED - Card w as sw iped
KEYED - Keyed ent ry

Merchant nam e
and t ow n

Term inal ID
Merchant Num ber

Card t ype
Card number
Expirat ion dat e

Transaction t ype

Refund am ount

Space f or custom er ’s
Signat ur e

Acquir er response
Time and dat e
Transaction Num ber

Card number
starr ed out .

Cust omer Copy
indi cat ion

© Hypercom EMEA Ltd. 2011 57

Force Authorisation

Force Authorisation is a transaction type that may be available on your
terminal if permitted by your bank. This transaction type allows you to
capture and submit transaction that have been previously authorised using
paper vouchers. You can capture both Sale and Refund paper voucher
transactions. Force Authorisation must only be used if the transaction has
already been authorised on a paper voucher, and you must continue to
keep the original paper voucher for the period specified by your bank.
Some card types do not support Force Authorisation (at time of publica­tion, Visa Electron, Maestro, American Express, Diners Club, and JCB do
not support); if not the transaction will automatically terminate after entry
of the card number.

Step 1

To perform the Force Authorisation, press the “More Trans” button the
main screen then choose “FORCE”.

Step 2

Select “SALE” or “REFUND” as required to capture the original authorisa-

tion.

Step 3
You will now be prompted to swipe the Supervisor card. Press OK/Enter to
acknowledge that the terminal has accepted the Supervisor Card.

You may be requested to enter the Merchant Password at this point.

Step 4
The terminal will then prompt for the entry of data from the paper authori­sation receipt, including card number, expiry date (this is not checked by
the terminal as transaction may have occurred in the past), card issue
number, authorisation code, and whether the cardholder was present or
not at the time of the original transaction. You will not be asked for Card­holder Security (CSC) data or Address Verification (AVS) data, since the
cardholder will no longer be available to supply this information when cap­turing data from a paper voucher (please note you must not under any
circumstances write down CSC or AVS data as this is a breach of Data Se­curity Standard requirements.

Step 5
The terminal will print out a merchant copy receipt acknowledging the cap­ture of the data. Keep with the original paper voucher for your records.
The transaction data will be submitted by the terminal when it next goes
online to the acquirer.

58 © Hypercom EMEA Ltd. 2011 Using your terminal

Settlement

At the end of each business day, the Settlement procedure must be
performed on the terminal unless set to automatically settle at a particular
time of day (if you unsure whether your terminal settles automatically,
please contact your helpdesk).

For the totals to display correctly, this must be done during the „Banking
Window‟ time set by your Acquirer. During a Settlement, the terminal will

connect to your acquirer/s and ensure that all transactions processed on
the terminal have been received by them.

The terminal may contain stored transactions for a number of reasons
such as low-risk transactions, contactless transactions. If any transactions
are stored in the terminal, a successful Settlement will automatically send
them to your acquirers.

Procedure

Step 1
Ensure the idle screen is displayed. Then press
the SETTLE button on the keypad.

Step 2
When the screen displays SWIPE SUPERVISOR CARD, swipe the Supervisor
Card.

Step 3
If your terminal is configured with multiple
Acquirers, select the Acquirer you want to settle
(ALL HOSTS is recommended).

The terminal will connect to the selected Acquirer(s) and print out the
Settlement report(s). The Settlement totals will then be reset to zero.

If you do not complete this procedure, it may result in your terminal failing
to automatically update and may expose you to the risk of charge-backs.

Using your terminal © Hypercom EMEA Ltd. 2011 59

Settlement (continued)

Responses

Totals Agree
Everything was received by your Acquirer(s)
and the totals in the terminal match their
totals.

Totals Disagree
There has been a discrepancy in the total
value of the transactions that the Acquirer
has and those in the terminal (i.e. the totals
are out of balance).

The terminal will print the error code „73‟ on

the receipt of each transaction after the
discrepancy occurred. This will require you to

review the receipts for that day‟s transactions

to find the one that caused the error, and you
will need to contact your Acquirer.

PLEASE NOTE: Manual program updates will
reset the totals and may cause this response.

Totals Unconfirmed
The terminal was unable to connect to your
Acquirer(s)

(See page 67 for help with
troubleshooting communication problems or
call the helpdesk).

Cannot Confirm
The terminal was unable to connect to your
Acquirer(s). This is only displayed when the
terminal has previously attempted a
Settlement that had a Totals Unconfirmed
response.

PLEASE NOTE: If you are unsure of any aspect relating to the Settlement
procedure, please contact your Acquirer or the helpdesk.

60 © Hypercom EMEA Ltd. 2011 Using your terminal

Reports

There are a number of different reports that can be produced by the
terminal, each with a different purpose.

To access the reports menu, ensure the Idle screen is displayed.

Then press the REPORTS button on the
keypad.

PLEASE NOTE: The Supervisor Card and/or the Merchant password
(factory default 0000. but should be changed at least every three months
to your preferred value) is required to access these reports.

X Totals

This is a running report that can be printed off
at any point during the day. It displays the total
number and total value of transactions
performed for each Acquirer since the last Z
report was done, but does not reset the totals.

Z Totals

This report can be done at the end of each
business day or working week. It performs the
same function as an X Totals Report but then
resets the reports totals in the terminal back to
zero.

Using your terminal © Hypercom EMEA Ltd. 2011 61

Reports (continued)

Audit

Performing an Audit on the terminal will print out a report of each
transaction that has been put through the terminal since the last
Settlement. This can be used in the unlikely event of a Settlement error to

allow you to check transactions in the terminal‟s Batch against the

Merchant Copy of your receipts.
There are two versions of this report: Limited View and Full View. Both
views show transaction type, card type and amount.
Limited View shows only the last four digits of each card number.
Full View shows the full card number.

PLEASE NOTE: For compliance with the PCI Data Security Standard, you
must contact the helpdesk to access Full View.

Summary

Performing a Summary on the terminal will print out a report of the
amount and totals of each type of transaction performed for each Acquirer.

Reprint

This allows you to quickly reprint a copy of the last transaction receipt.
There are two versions of a reprinted receipt: Limited View and Full View.
Limited View shows only the last four digits of each card number.
Full View shows the full card number.

PLEASE NOTE: For compliance with the PCI Data Security Standard, you
must contact the helpdesk to access Full View.

Info

This report prints out a receipt displaying the settings in the terminal and
may be used if you need to contact the helpdesk.

PLEASE NOTE: The reports in this section are for optional usage and only
designed to help you keep track of your orders and accounts. These
reports are not a substitute for the Settlement procedure.

62 © Hypercom EMEA Ltd. 2011 Using your terminal

Reviewing transactions/Reprinting a receipt

T/M4200 family terminals maintain a Batch record of all transaction
information since the last successful Settlement was performed. It is
possible to review the Batch, find the appropriate transaction and, if
required, reprint the receipt.

There are two versions of this feature: Limited View and Full View.
Limited View shows only the last four digits of each card number.
Full View shows the full card number.

PLEASE NOTE: For compliance with the PCI Data Security Standard, you
must contact the helpdesk to access Full View.

Step 1
Press MAIN MENU > BATCH > REVIEW > LIMITED VIEW

Step 2
The last transaction is displayed on the screen.
You have the option to scroll through the
available transactions using the corresponding
Navigation Buttons next to the arrows on the
screen.

Reprint

To reprint the transaction, press the Navigation

Button next to „sel‟ and the arrow on the right

will change to REPR. Press this and the terminal
will print out a Duplicate Copy of the receipt.
This process can also be used for reprinting
refund receipts.

PLEASE NOTE: The Duplicate Copy will only show the last four digits of the
card number in Limited View mode. To access Full View, please contact the
helpdesk.

Troubleshooting © Hypercom EMEA Ltd. 2011 63

Troubleshooting

Error messages

(When inserting/swiping a card or keying in the card number)

When a Chip Card is inserted, swiped or the long card number is typed in,
the terminal will check against a number of parameters downloaded from
the Hypercom system. If the terminal rejects the card, it will display one of
the following messages:

ACQUIRER
DISABLED

The terminal has become logged off from your Acquirer
(s). Please contact the helpdesk to have your terminal
logged on again.

CARD ERROR

The magnetic strip could not be read when the card
was swiped. Check that it was swiped the correct way
round and try again or try a different card.
If problems persist, please contact the helpdesk.

PLEASE REMOVE
CARD

The chip could not be read when the card was inserted.
Check that it was inserted the correct way round or try
a different card and press YES/Enter to the prompt. If
problems persist, please contact the helpdesk.

EXPIRED CARD

The card inserted is past its expiration date or the date
on the terminal is incorrect.

(See page 63 for how to change the date and time)

64 © Hypercom EMEA Ltd. 2011 Troubleshooting

INVALID CARD

The check digit (last digit) of the card number
entered is incorrect. Double check that you have
the correct number and try re-typing the number
carefully.

MAN ENT NOT ALLOWED

Typing in the number of this type of card is not
allowed by the Card Issuer. You must only insert
or swipe it.

SETTLEMENT REQUIRED

If the Settlement procedure is not completed on

a regular basis, the terminal‟s Batch record of

totals will become full. The Settlement procedure
must be performed before you can resume taking
transactions.

(See page 57 for more information)

STORE FULL

If the terminal cannot connect to your Acquirer, it
will ask you to call the Authorisation Centre and
type in the Authorisation Code manually. The
terminal then stores the transaction until it next
successfully connects to your Acquirer. To
prevent delays in funds reaching your bank
account, the terminal will only store a limited
number of transactions (usually five, or ten if you
have the R3210 Contactless Reader) before
displaying this message.

Please contact the helpdesk immediately.

UNSUPPORTED CARD

That card number is not allowed to be used on
the terminal.

PLEASE NOTE: This message is usually the result
of typing in the card number incorrectly. Double
check that you have the correct number and try
re-typing the number carefully. If problems
persist, please contact the helpdesk.

Troubleshooting © Hypercom EMEA Ltd. 2011 65

Terminal problems

Terminal screen is
blank

Countertop models (T4210/T4220/T4230)

 Check that the Power Supply or mains cable is

plugged into a working electrical wall socket
and that any switch is on the on position. If an
extension cable is being used, it may be fused,
so check the fuse.

 If you have a Power Supply with a separate

electrical mains cable, check that mains cable
is firmly plugged into the Power Supply.

 Check that the Power Supply is connected and

locked into the red socket on the back of the
terminal labelled POWER.

Mobile models (M4230/M4240)

 Ensure a battery module is fitted.
 Hold down the blue FUNCTION button on the

terminal keypad for eight seconds.

If the terminal does not beep and turn on:

 Connect the Power Supply into the red socket

on the terminal labelled POWER, or place on a
powered Charging Dock.

 Hold down the blue FUNCTION button on the

terminal keypad for eight seconds.

If the terminal still does not beep and turn on:

 Check that the Power Supply or mains cable is

plugged into a working electrical wall socket
and that any switch is on the on position. If an
extension cable is being used, it may be fused,
so check the fuse.

 If you have a Power Supply with a separate

electrical mains cable, check that mains cable
is firmly plugged into the Power Supply.

 Hold down the blue FUNCTION button on the

terminal keypad for eight seconds.

PLEASE NOTE: If problems persist, please call the
helpdesk.

66 © Hypercom EMEA Ltd. 2011 Troubleshooting

Battery Module not
charging

(M4230/M4240 only)

If the battery module is not charging:

 Check that the Power Supply or mains cable

is plugged into a working electrical wall
socket and that any switch is on the on
position. If an extension cable is being used,
it may be fused, so check the fuse.

 If you have a Power Supply with a separate

electrical mains cable, check that mains
cable is firmly plugged into the Power
Supply.

 Check that the Power Supply is plugged into

the red socket on the underside of the
Charging Dock or Terminal, labelled POWER.

Access Point doesn‟t turn

on

(M4240 only)

If the Access Point power indicator light doesn‟t

turn on when the Access Point is plugged in:

 Check that the Power Supply or mains cable

is plugged into a working electrical wall
socket and that any switch is on the on
position. If an extension cable is being used,
it may be fused, so check the fuse.

 If you have a Power Supply with a separate

electrical mains cable, check that mains
cable is firmly plugged into the Power
Supply.

 Check that the Power Supply is plugged into

the red socket on the front panel of the
Access Point, labelled POWER.

PIN Pad screen is blank

If you have connected up the optional PIN Pad
and the screen appears blank:

 Check that it is securely connected into the

yellow socket on the back of the main
terminal labelled PIN PAD.

 Turn the main terminal off and back on again

by switching it off or unplugging it at the
electrical wall socket.

Troubleshooting © Hypercom EMEA Ltd. 2011 67

PLEASE NOTE: If the above suggestions do not resolve the problem,
please contact the helpdesk.

Receipts print out blank

Your terminal uses thermal paper rolls to
print receipts. This paper will only print
on one side.

If the paper is feeding through but
appears blank:

 When the rolls supplied with the

terminal are used up, you must
obtain paper rolls from the supplier
recommended by your leasing
company. Check your paper rolls

 Check that the roll is loaded the

correct way round

(See Quick
Reference Guide for more
information).

Screen appears frozen

OR

Terminal does not react to
inserting a card

If the screen appears frozen and doesn‟t

react to key presses or inserting a card:

 Switch off the power by unplugging

at the wall electrical power socket.

 Leave the terminal off for ten

seconds

 Restore the electrical supply and wait

for the terminal to complete
rebooting and return to the idle
screen.

R3210 Contactless Reader not
working

 Check that the left hand green

indicator on the R3210 is pulsing. If
not check the short connecting cable
is fully in place between reader (left
hand connector when looking from
underneath) and the terminal green
SERIAL port.

68 © Hypercom EMEA Ltd. 2011 Troubleshooting

Communication problems

T4210/ T4220

(dial only)

The normal sequence of messages displayed during a transaction using a
dial connection is:

DIALING NOW,
CONNECTION MADE, PROCESSING NOW,
APPROVAL XXXXXX

CONNECTION MADE, PROCESSING NOW
This message indicates that the terminal has connected successfully.
In this case, the following response displayed will be from your Acquirer.

(See Appendix A on page 61 for common transaction responses)

If the terminal fails to connect on the first try, it will make a further two
attempts to connect before voiding the transaction. The screen will
display:

DIALING NOW, ATTEMPT #2
DIALING NOW, ATTEMPT #3

One of the following error messages may also be displayed:

LINE IDLE
The terminal has detected the presence of a line and attempted to dial but
is experiencing a problem connecting properly.

 The line may require a prefix number to dial out on, for example a 9.
 The number the terminal dials may not be working on your phone line.
 The terminal may be connected to a broadband line without a DSL filter.
 A third party call service may be in use on the line.

*LINE BUSY, WAIT*
The terminal is not detecting normal dial tone on the telephone line.

 The line may be in use, dead or faulty.
 A telephone cable or adaptor may be faulty.
 The terminal may not be connected or the connection to the line is loose.

PLEASE NOTE: Please ensure you are using the telephone cable supplied with the
terminal.

3rd

party or telephone cables may not be compatible.

Troubleshooting © Hypercom EMEA Ltd. 2011 69

T4220

(IP with dial backup)

The normal sequence of messages displayed during a transaction using an
IP/Ethernet connection is:

CONNECTING VIA IP,
CONNECTION MADE, PROCESSING NOW,
APPROVAL XXXXXX

CONNECTION MADE, PROCESSING NOW
This message indicates that the terminal has connected successfully.
In this case, the following response displayed will be from your Acquirer.

(See Appendix A for common transaction responses)

If the terminal fails to connect on the first try, it will make a further two
attempts to connect before reverting to dial backup. The screen will
display:

CONNECTING VIA IP, ATTEMPT #2
CONNECTING VIA IP, ATTEMPT #3

One of the following error messages may also be displayed:

LINE IDLE
The terminal cannot make a connection.

The Ethernet cable may not be connected.

 Your router or LAN (Local Area Network) may not be working properly.
 Your ISP (Internet Service Provider) may be experiencing problems.

CONNECTING VIA DIAL
The terminal has failed to connect 3 times using IP and has reverted to dial
backup. The terminal will try a maximum of 3 times to connect via dial and
then void the transaction if it cannot connect.

If this happens, please call the helpdesk as soon as possible to ensure that
your terminal operates at its optimum speed.

70 © Hypercom EMEA Ltd. 2011 Troubleshooting

T4230/M4230

(GPRS (with dial backup if

T4230

))

The normal sequence of messages displayed during a transaction using a
GPRS connection is:

CONNECTING VIA IP,
CONNECTION MADE, PROCESSING NOW,
APPROVAL XXXXXX

CONNECTION MADE, PROCESSING NOW
This message indicates that the terminal has connected successfully.
In this case, the following response displayed will be from your Acquirer.

(See

Appendix A on page 61

for common transaction responses)

If the terminal fails to connect on the first try, it will make a further two
attempts to connect before voiding the transaction (or reverting to dial
backup if T4230). The screen will display:

CONNECTING VIA IP, ATTEMPT #2
CONNECTING VIA IP, ATTEMPT #3

One of the following error messages may also be displayed:

LINE IDLE
The terminal cannot make a connection.

 There may be low/no GPRS signal.
 There may be no SIM card installed

PLEASE NOTE: GPRS terminals come with a SIM card pre-installed by
Hypercom. If there is no SIM card installed, a warning will display at power
up. If this happens, please call the helpdesk.

CONNECTING VIA DIAL
A T4230 has failed to connect 3 times using GPRS and has reverted to dial
backup. The terminal will try a maximum of 3 times to connect via dial and
then void the transaction if it cannot connect.

If this happens, please call the helpdesk as soon as possible to ensure that
your terminal operates at its optimum speed.

Troubleshooting © Hypercom EMEA Ltd. 2011 71

M4240

(Bluetooth and dial)

The normal sequence of messages displayed during a transaction using a
Bluetooth and dial connection is:

DIALING NOW,
CONNECTION MADE, PROCESSING NOW,
APPROVAL XXXXXX

CONNECTION MADE, PROCESSING NOW
This message indicates that the terminal has connected successfully.
In this case, the following response displayed will be from your Acquirer.

(See Appendix A for common transaction responses)

If the terminal fails to connect on the first try, it will make a further two
attempts to connect before voiding the transaction. The screen will
display:

DIALING NOW, ATTEMPT #2
DIALING NOW, ATTEMPT #3

If the terminal fails to connect, check the following (in this order):

 The terminal may be out of the Bluetooth range of the Access Point.

If possible, move the terminal closer to the Access Point.

 Check that the Access Point is turned on/plugged in (the green light

on top of the Access Point will be illuminated if it is getting power).

 Ensure the supplied telephone cable is connected to the blue LINE

port on the Access Point and to a working telephone wall socket.

 Test the line by connecting an analogue telephone to the phone line

that the terminal is using. Make sure there is a normal dial tone.

 The terminal may not be properly configured to the Access Point.

(See Appendix F for information on how to configure your terminal and
Access Point).

72 © Hypercom EMEA Ltd. 2011 Troubleshooting

M4240

(Bluetooth and IP/Ethernet)

The normal sequence of messages displayed during a transaction using a
Bluetooth and IP/Ethernet connection is:

DIALING NOW,
CONNECTING…,
APPROVAL XXXXXX

CONNECTING…
This message indicates that the terminal has connected successfully.
In this case, the following response displayed will be from your Acquirer.

(See Appendix A for common transaction responses)

If the terminal fails to connect on the first try, it will make a further two
attempts to connect before voiding the transaction. The screen will
display:

DIALING NOW, ATTEMPT #2
DIALING NOW, ATTEMPT #3

If the terminal fails to connect, check the following (in this order):

 The terminal may be out of the Bluetooth range of the Access Point.

If possible, move the terminal closer to the Access Point.

 Check that the Access Point is turned on/plugged in (the green light

on top of the Access Point will be illuminated if it is getting power).

 Ensure the Ethernet cable is connected to the white NET port on the

Access Point and to a working network port.

 If your terminal shares the same network as your internet, check

that the internet connection is working.

 The terminal may not be properly configured to the Access Point.

(See Appendix F for information on how to configure your terminal and
Access Point).

Appendices © Hypercom EMEA Ltd. 2011 73

Appendices

Appendix A: Transaction responses

APPROVAL

The word APPROVAL, plus a 2 to 6 digit Approval
Code indicates that that the transaction was
approved by the Card Issuer.

CARD BLOCKED

The Card Issuer has blocked the card from use.

CALL AUTH CENTRE A call to the Authorisation Centre is required to

complete the transaction.

PLEASE NOTE: If this happens on successive
transactions, please call the helpdesk.

DECLINED

The transaction has been declined by your Acquirer
or the Card Issuer.

DECLINED BY CARD The chip on the card decided to decline the

transaction.

PLEASE NOTE: The card makes the final decision on
whether to approve a transaction. If this happens on
successive transactions, please call the helpdesk.

INVALID
TRANSACTION

The attempted type of transaction is not allowed on
the terminal.

74 © Hypercom EMEA Ltd. 2011 Appendices

Appendix B:
CVV2 and AVS responses

DATA MATCHED

The address, Post Code and CVV2 code
data supplied have all matched the data
held by the Card Issuer.

DATA NOT MATCHED

The CVV2 code and one or both of the
address details did not match the data
held by the Card Issuer.

DATA NOT CHECKED

Your Acquirer has not checked the
address data that has been typed in.

SEC. CODE MATCH ONLY

The CVV2 code typed in has matched the
data held by the Card Issuer but one or
both of the address details did not.

AVS MATCH ONLY

The address details typed in have
matched the data held by the Card Issuer
but the CVV2 code did not.

Appendices © Hypercom EMEA Ltd. 2011 75

Appendix C: Terminal functions

Set/Change
Local Password

MAIN MENU > SETUP > PASSWD
By default, the local password is set to „0000‟.
Use this option to set your own password.

Keypad Lock

FUNCTION > 4 > Enter
Allows the user to lock the keypad to stop
accidental or unauthorised use. Typing in the
Merchant password (factory default is 0000)
unlocks the keypad.

Reprint

MAIN MENU > NEXT > REPRINT > LAST >
LIMITED VIEW
Allows the user to reprint a receipt of the last
transaction in the current Batch.

(See page 61 for an alternative procedure)

Training Mode

MAIN MENU > TERM > TRAIN
Allows the user to conduct training sessions by
switching to Training Mode.

(See page 32 for more information)

Change
Date and Time

MAIN MENU > SETUP > DAT/TIM
Allows the user to change the current date and
time.

PLEASE NOTE: Enter the date in format
(MMDDYY).

Printer Test

MAIN MENU > NEXT > TESTS > PRINTER >
RECEIPT
Allows the user to test the printer.

Paper Feed

Press the * Button (only if on the idle screen)

OR

MAIN MENU > SETUP > PRINTER > PAPER FEED
Feeds the paper by 10mm

76 © Hypercom EMEA Ltd. 2011 Appendices

Appendix D: Set a PABX digit(s)

Terminals with a dial connection come pre-configured with the option to
dial a 9 prefix digit before dialling out. By default, this option is “bypassed”
and therefore not active. To remove the bypass and activate the prefix,
follow the procedure below.

PLEASE NOTE: If you require a digit(s) other than 9, please call the
helpdesk.

Step 1
If your terminal is showing the idle screen,
press the white HOME button on the keypad to
return to the Desktop.
When the terminal is showing the Desktop,
press the blue FUNCTION button on the keypad
to run the Application Manager.

Step 2
Use the Navigation Buttons to highlight
“Terminal Maintenance..” and press Enter on the
keypad.

Step 3
Highlight “Terminal Settings...” and press Enter
on the keypad.

Appendices © Hypercom EMEA Ltd. 2011 77

Step 4
Highlight “Set Modem Conf...” and press Enter
on the keypad.

Step 5
Highlight “Set PABX” and press Enter on the
keypad.

PLEASE NOTE: The option number varies
depending on terminal model. Use the left side
Navigation Buttons to scroll down if needed.

Step 6
Highlight “Set PABX Bypass” and press Enter on
the keypad.

Step 7
By default, PABX bypass is set to “On”.
To remove the bypass and activate the 9 prefix

digit, ensure “Off” is highlighted and press

Enter on the keypad.
The screen will return to the “Set PABX” menu.

78 © Hypercom EMEA Ltd. 2011 Appendices

Returning to the Desktop

Step 1
To exit the “Set PABX” menu, press the white
HOME button on the keypad.

Step 2
If any settings were changed, you will be asked
if you want to save changes. Press Enter on the
keypad to select “Yes”.

Step 3

The screen will return to the “Maintenance”

menu. Press Cancel on the keypad to return to
the Desktop.

Step 4
Either: Press the Navigation Button next to the
“Card” icon to return to the idle screen.

Appendices © Hypercom EMEA Ltd. 2011 79

Appendix E: Power settings

Only applicable to M4200

Step 1
If your terminal is showing the idle screen, press
the white HOME button on the keypad to return
to the Desktop.
When the terminal is showing the Desktop, press
the blue FUNCTION button on the keypad to run
the Application Manager.

Step 2
Use the Navigation Buttons to highlight
“Terminal Maintenance..” and press Enter on the
keypad.

Step 3
Highlight “Terminal Settings...” and press Enter
on the keypad.

Step 4
Highlight “Power Settings...” and press Enter on
the keypad.

80 © Hypercom EMEA Ltd. 2011 Appendices

Set Inactive Power Off

This option determines how many minutes of inactivity the terminal waits
before automatically shutting down. The default value is 60 minutes.

Step 1

Highlight “Set Inactive Power Off” and press

Enter on the keypad.

Step 2
Type in the number of minutes desired and
press Enter on the keypad.

The screen will return to the “Power Settings”

menu.

Set LCD Backlight

This option determines how many seconds of inactivity the terminal waits
before the LCD backlight turns off. The default value is 90 seconds.

Step 1
Highlight “Set LCD Backlight” and press Enter
on the keypad.

Step 2
Type in the number of seconds desired and
press Enter on the keypad.

The screen will return to the “Power Settings”

menu.

Appendices © Hypercom EMEA Ltd. 2011 81

Returning to the Desktop

Step 1

To exit the “Power Settings” menu, press the

white HOME button on the keypad.

Step 2
If any settings were changed, you will be asked
if you want to save changes. Press Enter on the
keypad to select “Yes”.

Step 3

The screen will return to the “Maintenance”

menu. Press Cancel on the keypad to return to
the Desktop.

Step 4
Either: Press the Navigation Button next to the
“Card” icon to return to the idle screen.

82 © Hypercom EMEA Ltd. 2011 Appendices

Appendix F: Bluetooth pairing procedure

Step 1
Disconnect power lead from the access point (if already powered)
Ensure the terminal is connected to the Access Point with the provided
pairing cable between the green SERIAL ports. Ensure that telephone and
network cables are connected as required for the access point model.
Connect power lead to the access point.

Step 2

AP210 only: Press and release the “Pairing” button on the front panel of

the Access Point. The green LED on top of the AP210 will begin to flash to
indicate pairing mode has been enabled.

Step 3
If your terminal is showing the idle screen, press
the white HOME button on the keypad to return
to the Desktop.
When the terminal is showing the Desktop, press
the blue FUNCTION button on the keypad to run
the Application Manager.

Step 4

Ensure “Deployment Config.” Is highlighted and

press Enter on the keypad.

Step 5
Highlight “Bluetooth Config.” and press Enter on
the keypad.

Most procedures will now proceed at Step 8,
However, you may have to perform Steps 6 and
7 if they are presented.

Step 6

Applicable to some terminal configurations using
AP100 and AP110 only

AP100: Select “Modem” , then Enter
AP110: Select “Ethernet”, then Enter

continued…

Appendices © Hypercom EMEA Ltd. 2011 83

Step 7

Applicable to some terminal configurations
using AP100 and AP110 only.

Ensure “Yes” Is highlighted and press Enter on
the keypad.

Step 8

When the display shows “OK” and the module

address, press Enter on the keypad.

The address shown is the Bluetooth address of the terminal
and will correspond with the number on a label on the
underside of the Terminal.

Step 9

When the display shows “OK” and the router

address, press Enter on the keypad to start the
pairing process.

The address shown is the Bluetooth address of the Access
Point and will correspond with the number on a label on the
underside of the Access Point.

PLEASE NOTE: If this step fails, see note below

Step 10

When the display shows “PAIRING
COMPLETED”, press Enter on the keypad.

PLEASE NOTE: If the display shows “Router Module Detect Failed” or
“PAIRING FAILED”, press Enter. Power off the Access Point and power it

back on again. Ensure the terminal is connected to the Access Point with
the provided serial cable using the SERIAL ports. Go back to Step 1 to re­try the pairing process.

Step 11

This step is applicable to most procedures. If it
not shown, proceed at step 12.

hen the router type is shown, press Enter on
the keypad.

The router type will be shown as MDM V90, ETH or Dual
comm. ,depending on the access point model.

84 © Hypercom EMEA Ltd. 2011 Appendices

Step 12

Check that the bottom line of text shows “BT

gate v90, Country Code B4” (57 for Republic of
Ireland). This bottom line of text is shown for
AP100 and AP210 only.
Press Enter on the keypad.

PLEASE NOTE: If country code is incorrect, select “No” and press Enter on

the keypad. Call the helpdesk for further assistance.

Step 13
AP110 only.
Ensure “Yes” Is highlighted and press Enter on
the keypad.

PLEASE NOTE: If your network does not use DHCP, do not attempt this
procedure yourself. Please call the helpdesk for assistance.

Step 14
The terminal will upload its settings to the
Access Point.
The Access Point will sound an audible alert
three times.

Step 15
AP110 only. If DHCP is enabled, the display will
show this. Press Enter on the keypad

Step 16

Highlight “No” and press Enter on the keypad.
The terminal will return to the “Deployment
Config.” screen.

Appendices © Hypercom EMEA Ltd. 2011 85

Returning to the idle screen

Step 1

To exit the “Deployment Config.” menu, press

Cancel on the keypad two times. This will
return you to the Desktop.

Step 2
Either: Press the Navigation Button next to the
“Card” icon to return to the idle screen.

86 © Hypercom EMEA Ltd. 2011 Glossary

Glossary

Terminal operation

AVS
Address Verification System. A security method used for Customer Not
Present keyed transactions to help reduce fraud. This method confirms the

house number and numbers from the post code of the cardholder‟s

registered address.

Batch
The store of transaction totals in the terminal.

CVV2
Card Security Code (also known as CVV, CV2, CVC, CVVC and CSC). This is
usually used for keyed transactions to reduce fraud. The CVV2 code is a 3
digit number found on the signature strip, or for American Express a four
digit code on the front of the card.

Cashback
A value-add service which allows you to debit a customers debit card and
hand over the equivalent value in cash.

Merchant Number
A 7-16 digit number assigned by your bank to identify a merchant. Often
abbreviated to MID. Additional card schemes may have separate Merchant
Numbers

PIN
Personal Identification Number. This is usually a 4 digit number entered at
the point of sale to validate the cardholder.

Settlement
The procedure whereby the terminal checks the totals it has stored in its
Batch with the totals stored at your Acquirer.

Terminal ID (TID)
A unique 8-digit number assigned to each terminal.

UKCA
UK Cards Association. The organisation defining the rules and standard for
the operation of most Point of Sales equipment in the United Kingdom and
Ireland. Formerly known as Association for Payment Clearing Services
(APACS).

Glossary © Hypercom EMEA Ltd. 2011 87

Communications

Access Point
A device that allows a Bluetooth terminal to connect to a host or Acquirer.
The Access Point can communicate with an external network either via dial
or network communications.

Bluetooth
A wireless method of short range communication usually found in mobile
phones and other handheld devices.

Bluetooth pairing
Before Bluetooth devices can communicate they need undergo a process
called pairing.

See Appendix F for details of the Hypercom pairing process used with the
M4240 and Access Points.

Broadband
A means of connecting to the internet. Broadband systems are typified by
being “always on” and having faster connection speeds than dial-up. The
most popular kinds of broadband include ADSL (Asymmetric Digital
Subscriber Line) and Cable.

Dial backup
The ability of a terminal to revert to the dial mode of communication in the
event of an IP/Ethernet connection being unavailable.

DHCP
Dynamic Host Control Protocol. This is a system whereby IP Addresses are
assigned to networked equipment automatically.

DSL filter
A device that improves the quality of an ADSL (broadband) enabled
telephone line by separating data and voice signal frequencies.

Ethernet
A standard used to physically connect devices together. Networking
protocols such as IP can be used over Ethernet connected equipment.

GPRS
General Packet Radio Service. This is a method of communicating data via
the mobile phone network.

88 © Hypercom EMEA Ltd. 2011 Glossary

IP
Internet Protocol. This is the method whereby data is transmitted over
networks such as the Internet (may also be expressed as TCP/IP).

IP address
A number represented in the form XXX.XXX.XXX.XXX which identifies a
device on the Internet (for example: 193.129.71.130). These numbers are
the networking equivalent of telephone numbers.

MAC address
Media Access Control address. An individual address given to every piece
of Ethernet networking equipment. This address is always marked on
Hypercom equipment containing such an address. Do not confuse with
Message Authentication Certificate; a certificate used in the UKCA
Standard 70 message protocol.

PABX
Private Automatic Branch eXchange. This is usually found as part of a
larger telephone system, which requires the user to press a number on
their telephone to make an external call.

TCP port
A number representing a service at a particular IP address.

© Hypercom EMEA Ltd. 2011 89

90 © Hypercom EMEA Ltd. 2011

© Hypercom EMEA Ltd. 2011 91

Terminal ID

Merchant ID

92 © Hypercom EMEA Ltd. 2011

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