OKIDATA DOC-IT Fast Start

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Page 1

DOC·IT

FAST START

The Front Panel:

ABC DEF

JKL

GHI

TUV

PRS

Speed

Dial

Pause

FAX Rec'd

STOP

START

MNO

WXY

Redial

Display

Keypad

STOP Key

START Key

Status

Ready Error

LEDs

Function LEDs & Keys

Printer

Scanner

Copier

Copies

FAX

Menu Control

ENTER

Keys

Walk Up Faxing

(See Chapter 10 in your User's Guide for more information.)

1. Remove staples, clips, etc. and load document(s) face up.

2. Press FAX key.

3. Enter fax number: a. use keypad, OR b. use PUBLIC Phone Book by

pressing on display.

Note: PUBLIC Phone Book must be created using DOC-IT Manager: see Chapter 6 of your User's Guide.

5. To transmit now, press START key. To send delayed fax, press ENTER key, then

use digit(s) to be changed, then enter new value using keypad. When done, press START key.

↓↓

↓ until fax # you wish to dial appears

↓↓

←←

← and

←←

→→

→ to move underline to time/date

→→

Making Copies

(See Chapter 8 in your User's Guide for more information.)

Before making copies:

1. Remove staples, clips, etc., from document.

2. If light beside Copier key on panel is not lit, press Copier key.

To Make Regular Copies

1. Load document(s) face up.

2. Use keypad to enter number of copies.

3. Press START key.

To Make 2-up, 4-up or Merge Copies

1. Load documents face up.

2. Press

3. Press

4. Press START key.

↓↓

↓ twice.

↓↓ →→

→ until copy mode you wish to

→→

use appears on display. Choose from

— 2-up copy — 4-up portrait — 4-up landscape — Merge copy — Normal

Before starting, see checklist on back page!

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DOC·IT Front Panel Menu

Printer

TrueImageTM 35 or TrueImage 13

Menu Item

(Default)

PS/On-Line

↓↓

↓

↓↓

PS/Off-Line

↓↓

↓

Tray Source:

Upper tray

Allow Job reset? Yes

Start up page? No

Wait timeout: 30 seconds

Restore default No

↓↓

↓

↓↓

↓

↓↓

↓

↓↓

↓

↓↓

Other Choices

(Press

Lower tray (optional lower tray installed)

Yes

60 seconds, Infinite

Yes

→→

→)

→→

Printer

PCL4.5 or PCL5 (HP IIP or

III Comp.)

Menu Item

(Default)

PCLxx/On-Line

↓↓

↓

Orientation Portrait

Number of copies 1

Paper size Letter

Manual Feed On

Paper supply Tray 1

Lines per page 60

Font number 0

Symbol set Roman-8

Reset menu? No

↓↓

↓

↓↓

↓

↓↓

↓

↓↓

↓

↓↓

↓

↓↓

↓

↓↓

↓

↓↓

↓

↓↓

Other Choices

(Press

Landscape

Select from 1 to 99 using ← and →

Legal, A4, Env: COM10, Env: Monarch

Off

Tray 2 (optional lower tray installed)

0 to 128, using ← & →

1 to 6 for PCL 4.5 0 to 14 for PCL 5

EC94 L1; PC-8; PC-8 DN; PC-850; Legal; ISO- 2, 4, 6, 10, 11, 14 to 17, 21, 25, 57, 60, 61, 69, 84, 85; German; Spanish

Yes

→→

→)

→→

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FAX Reports 9:20am 02/24/xx

↓↓

↓

↓↓

Print activity now? ✓No Yes

↓↓

↓

↓↓

Print err report ✓No Yes

Smith, John 555-1000

Press ENTER to access Parameters menu

Press

←←

←

←←

Send FAX 9:11am 01/11/xx

↓↓

Press

↓

↓↓

FAX

→→

→

→→

Manual FAX Rcv

←←

←

←←

9:11am 01/11/xx

Telephone Number

↓↓

Press

↓ to access

↓↓

Parameters menu

→→

→

→→

Print Rcvd FAX

←←

←

←←

9:11am 01/11/xx

(Enter phone # using keypad,)

Menu Item

(Default)

Xmit time/date: 13:15 02/24/xx

↓↓

↓

↓↓

Type: Text only

↓↓

↓

↓↓

Intensity: 0

↓↓

↓

Resolution: Std (200x200)

Send FAX header Yes

# of Redials 2

↓↓

↓

↓↓

↓

↓↓

Other Choices

(Press

Photo only, Text+Photo

+1 (dark), +2, +3, +4, +5 (darkest), -5 (lightest), -4, -3, -2, -1 (light)

Fine (200 x 200), 300 dpi DOC-IT

Use keypad to enter # from 0 to 99

→→

→)

→→

Menu Item

(Default)

↓↓

↓

↓↓

Time betw redial: 5 minutes

↓↓

↓

↓↓

Init data speed 9600 baud

↓↓

↓

↓↓

Save sent FAXes? Yes

↓↓

↓

↓↓

Save config? No

↓↓

↓

↓↓

Restore defaults? No

Other Choices

(Press

10, 20, 30, or 0 minutes

4800 baud

Yes

→→

→)

→→

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Scanner ADF Off

(Default)

Copies 01

↓ for settings ↓

↓↓

↓

↓↓

Type of original Text

↓↓

↓

↓↓

Copy method Normal copy

↓↓

↓

↓↓

Original size Letter

↓↓

↓

↓↓

Paper supply Tray 1

↓↓

↓

↓↓

Intensity 0 (normal)

↓↓

↓

↓↓

Save config? No

↓↓

↓

↓↓

Restore defaults No

Scanner

→→

→

→→ ←←

←

←←

Scanner ADF On

Copier

Other Choices

(Press

Use keypad to enter # of copies, 01 to 99

Text+Photo, Photo

2-up copy, 4-up portrait, 4-up landscape, Merge copy

Legal-13, Legal-14, A4

Manual feed, Tray 2 (optional tray installed)

+1 (dark), +2, +3, +4, +5 (darkest), -5 (lightest), -4, -3, -2, -1 (light)

Yes

→→

→)

→→

Administration Menu

To enter menu, press and hold Enter key for 5 seconds. To exit, press any function key. See Chap. 9 in your User's Guide for details on using DOC·IT Manager for Administration.

Menu Item

Administration

↓ for settings ↓

↓↓

↓

↓↓

Buzzer level Medium

↓↓

↓

↓↓

Engine version: xxx.xx/xxx.xx

↓↓

↓

↓↓

Keyclick length Off

↓↓

↓

↓↓

Print darkness 0

↓↓

↓

↓↓

Print start pos.

3.1.mm

↓↓

↓

↓↓

Reset drum ctr? No

↓↓

↓

↓↓

Scan start pos: +0.0mm

↓↓

↓

↓↓

Software version DDP 3.2

↓↓

↓

↓↓

Time to quiet 8 minutes

↓↓

↓

↓↓

Univ/Env Tray: Letter

↓↓

↓

↓↓

Save config? No

↓↓

↓

↓↓

Restore defaults No

Other Choices (Press

→→

→)

→→

High, Low

You'll need this # if you call for service.

Short, Medium, Long

+1, +2, -2, -1

0.6 to 8.1 in 0.5 mm increments

Yes

-4.0 to +4.0 in 0.5 mm increments

You'll need this # if you call for service.

4 minutes, 1 minute, disabled

A4, Env: Monarch, Env: COM-10

Yes

Page 5

Using DOC·IT Manager Software

Starting DOC·IT Manager

To start DOC·IT Manager, double-click the Doc·It icon in the Doc·It program group:

DOC·IT

icon

The DOC·IT Manager Main Screen

Click Tools to activate Tool Bar

Button Bar: click buttons to activate common DOC·IT tasks

Toolbar, activated by clicking Tools in Button Bar.

Pull down menus: click to access common DOC·IT tasks

Click

Pattern

to activate Pattern Palette

Status

Bar

Pattern Palette, activated by clicking Pattern button

in Button Bar.

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Pull-Down Menus

File Edit Text Admin FaxScanner O ptions Window Help

File New... Ctrl+N

Open... Ctrl+O Close Close All

Save Ctrl+S Save As...

Direct Print... Print Ctrl+P Printer Setup...

vert...

Con Exit

Admin Log In... User ID Management... Fax System Settings...

Voice Answer Settings... Print System Settings...

Billing Code Management...

Edit Goto Page... Undo Alt+BkSp

t Shift+Del

Cu Copy Ctrl+Ins

Paste Shift+Ins

✓✓

Move

✓

✓✓

Duplicate Flip Horizontal

Flip Vertical Invert Erase

Fax Send Fax...

Received Fax... Polling Files...

Phone Book... Outgoing Queue... Send/Receive Abort Current Fax

us...

Stat Settings...

Edit Cover Page ©

Logs...

Text

✓✓

✓Normal

✓✓

Bold Ctrl+B Italic Ctrl+I Underline Ctrl+U Strikeout

Justification © Opaque Background

✓✓

✓Transparent

✓✓

Background Fonts...

Left Ctrl+L Right Ctrl+R Center Ctrl+C

Scanner Scan...

ttings...

Standard... Custom...

Options

Zoom ©

Set Set Document ©

Hide Button Bar Show Tools Show Pattern Palette Hide Help/Status Bar

Single Document

✓✓

✓Multiple Documents

✓✓

Actual Size 1/1 Zoom out 1/2 Zoom out 1/3 Zoom out 1/4 Zoom out 1/5 Zoom out 1/6 Zoom out 1/8

Window Tile Cascade Arrange Icons

Help Contents Search for Help On How to Use Help About DOC-IT...

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Button Bar

Check received faxes

Edit or browse phone book

Check print job status

Scan

Go to next page in document

Toggle Tool Bar on & off screen

Send fax

Toolbar

Toggle Pattern Palette on & off screen

Check log of sent & received faxes

Check fax jobs status

Check fax station status

Change magnification of image in active window

Go to previous page in document

Selection Tool: Use to select rectangular area of image, then drag it, copy/drag it, cut it or copy it to clipboard.

Scissors Tool: Use to select irregular shape area of image, then drag it, copy/drag it, cut it or copy it to clipboard.

Pen Tool: Use to draw freehand. Set thickness of line using pattern palette.

Eraser Tool: Use to erase portions of image. Set thickness of eraser using

pattern palette.

Line Tool: Use to draw straight lines. Set thickness of line using pattern palette.

Rectangle Tool: Use to draw filled or unfilled rectangles and squares.

Oval Tool: Use to draw filled or unfilled ovals and circles.

Text Tool: Use this tool to add text (black and white only).

Rounded-Corner Rectangle Tool: Use to draw filled or unfilled

rectangles and squares with rounded corners.

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Pattern Palette

Sets width of pen line or eraser

Select solid white pattern

Select solid black pattern

Shade selector

➠ Click outside to select

outline

➠ Click inside to select

interior pattern

Status Bar

Select shaded pattern

Current date

Current user

Status of fax

Current time

Amount of free memory

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Basic DOC·IT Functions

Printing

See Chapter 5 in your User's Guide for additional information on printing.

Here is a summary of compatible printer drivers which can be substituted for the DOC·IT drivers.

DOC·IT Compatible Driver

TrueImage 35 Apple® LaserWriter® II NTX, or PostScript driver

TrueImage 13 Apple LaserWriter II, or

ible driver PCL5 HP® LaserJet® III, or

PCL4.5 HP LaserJet IIP, or

To print from Windows application:

1. Click File, then select Print .

2. Make sure a DOC·IT driver is selected (e.g., DOC-IT HP III Comp. on OKIPORT).

3. Click Setup if you wish to set paper source, paper size, or orientation, then click OK.

4. Click OK. Your application will begin processing the document to be printed.

Note: If you're using a DOC·IT driver

To print from DOS application:



Compatible

PostScript Compat-

HP Compatible driver

on OkiPort, a dialog box will pop up asking you to select Print

Only, Fax Only,

or Print And Fax.

1. Exit Windows and go to DOS prompt. Make sure you're in the main DOC·IT directory (default is c:\docit).

2. Type config, then press Enter key.

3. Select ``Display DOC·IT Settings''.

4. Record driver and port # for the LPT port you're using.

Note: If you wish to change the LPT

assignments for your emulations, select “Set Print Emulations”.

5. Press Esc key, then exit to DOS.

6. Enter your DOS application.

7. Refer to your software documentation for instructions on how to engage a printer driver and port, and select the appropriate compatible driver shown in the table above

To eliminate “DOC-IT Print” pop-up box when printing from Windows application:

1. Exit Windows and go to DOS prompt.

Make sure you're in the main DOC·IT directory (default is c:\docit).

2. Type config, then press Enter key.

3. Select ``Display DOC·IT Settings''.

4. Record driver and port # for the LPT port you're using.

5. Press Esc key, then exit to DOS.

6. Engage Windows and double-click Windows Control Panel icon.

7. Double-click Printers icon.

8. Select driver you recorded in step 4 above, and click Connect.

9. Select port recorded in step 4: click OK.

10. With new printer highlighted, click Set As

Default Printer

11. Click Close to exit dialog box, then close

Windows Control Panel.

Note: Alternately, select a compatible

driver from table above, then con-

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To print to LPT1:

To print to LPT1, you must redirect it to DOC·IT LPT2 or LPT3, using either the DOC·IT Configuration program or the DCTLOAD program.

The DOC·IT Configuration Program

This will change your AUTOEXEC.BAT and continue to redirect LPT1 even if you reboot.

1. If you're in Windows, exit. Then go to DOS prompt, and make sure you're in the main DOC·IT directory (default is c:\docit).

2. Type config, then press Enter key.

3. Select “Set Print Emulations”.

4. Select LPT1.

5. Select “Redirect to LPT2” or “Redirect to LPT3”, as desired.

6. Select “Return to Main Menu”.

7. Save changes and exit to DOS.

The DCTLOAD Program

This allows you to redirect LPT1 from within a DOS application using the hot-key combination [Left] Ctrl-[Left] Alt-D, until you reboot.

1. If you're in Windows, exit. Then go to DOS prompt, and make sure you're in the main DOC·IT directory (default is c:\docit).

2. Type dctload, then press Enter key.

3. Enter your DOS application.

4. Press [Left] Ctrl-[Left] Alt-D (hot key combination).

5. Select “1” from the DOC-IT DOS UTILITY screen.

6. Choose LPT2 or LPT3 from the Select LPT1 Re-Direction screen.

7. Press Enter key.

8. Press ESC key to exit back out to you DOS application

To enable Print Screen:

To enable print screen, you must redirect LPT1 to a DOC·IT port with an HP driver: PCL4+ (HP LaserJet IIP) or PCL5 (HP LaserJet III), using one of the programs described at left. Then, to print screen:

1. Press Print Screen key on your keyboard.

2. Using DOC·IT front panel, press STOP, then ENTER, then START.

Faxing

See Chapter 7 in your User's Guide for additional information on sending faxes.

To send Fax from a Windows application:

1. Click File, then choose Print from menu.

2. Select a Windows DOC·IT driver on OkiPort, then click OK.

3. From ``DOC·IT Print'' dialog box, select

Fax Only or Print And Fax, then click OK.

4. Enter information in ``DOC·IT Fax From Application''. Then enter fax number:

a. Tab down to Recipient FAX Number box

and type in number manually. OR

b. Click Phone Book, then click OK to call

PUBLIC Phone Book onto screen. Click a number to select it. OR

c. Click User: select your User ID, enter

your password, click OK. Click Phone

Book

, select “Use Private Phone Book”

and click OK to bring list of numbers onto screen. Click a number to select it.

5. Optional: click Settings to select resolution, data speed, etc., then click OK.

6. Click Send.

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Scanning

See Chapters 3 and 4 in your User's Guide for additional information on scanning.

Basic scan using Automatic Document Feed

1. Engage DOC·IT Manager software.

2. Click .

9. Press scanner START button. When READY

light blinks, move scanner slowly down document.

Note: If you go too fast, unit will beep!

10. When done, release START button and

wait for image to appear on screen.

Note: A similar hand-held method is used

for copying: see “Manual Copying” in Chapter 8 of your User's Guide.

3. Optional: click Settings... to make changes in Intensity, Resolution, etc., then click OK.

4. Select Single or Multiple pages to scan.

5. Load document(s) face up.

6. Click OK.

Basic scan using Hand-Held Scanner

1. Engage DOC·IT Manager software.

2. Place document on flat area near DOC·IT.

3. Lift scanner cover and slide release button toward SCANNER

EJECT

label.

4. Remove scanner and place it on document.

5. Click .

6. Click Settings...

7. Select Hand Held under Scan Method:, then make any needed changes in other settings and click OK.

8. Click OK: scanner READY light will glow.

To get your program to recognize the DOC·IT ADF Versus a Flatbed Scanner:

From DOC·IT front panel:

1. Press Scanner.

2. Press ← (ADF ON).

3. Press Enter.

To cut and paste from DOC·IT to your Windows application:

1. Engage DOC·IT Manager software.

2. If Toolbar isn't engaged, click .

3. Load document face up.

4. Click .

5. Make any changes you want in “Scan Using Document Feeder” dialog box, then click OK and wait for document to scan.

6. Click (Selection Tool).

7. Move mouse pointer to top left side of area you wish to cut and paste, then click and drag pointer to bottom right side of area to cut, and release mouse button.

8. Click Edit in menu, then select Cut (or

Copy to maintain scanned image as is).

9. Go to your Windows application.

10. Click Edit in menu, then select Paste.

11. In most applications, you can set the

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DOC·IT Setup and Configuration Checklist

Before you begin using your DOC·IT System, please take a few minutes to go through the following checklist to set up and configure your system:

❑ Set up Fax System Settings

1. Click DOC·IT icon in Doc-It program group to engage DOC·IT Manager.

2. Click Admin in menu, then select Fax System Settings... .

3. Click OK (Note: Factory default is no password for Admin Login).

4. Click Set Station button and type in the information in the boxes. This will add

your identification to the top of outgoing faxes as required by the FCC.

5. Click OK.

6. Locate Rings Prior to Answer (½-way down), and click ▼ or ▲ to change setting to

desired value from 1 to 8 rings (suggest change to 1 ring for dedicated fax line).

7. Check screen for any other global settings you wish to change.

8. Click OK.

❑ Set up Print System Settings for Receiving Legal-Size Faxes

(a) If you have the optional legal tray installed in the optional second paper tray,

select Smart: DOC·IT will automatically switch to legal-size tray

(b) If you don't have optional legal-size tray, set Vertical Shrink to 140%: DOC·IT

will automatically shrink legal-size faxes to fit on 11" paper.

1. While in DOC·IT Manager, click Admin in menu and select Print System Settings.

2. Click OK.

3. (a) Click Smart in Fax Print To Tray box

(b) Or, Click ▲ spin button to set Vertical Shrink to 140%.

4. Click OK.

❑ Complete the Electronic Warranty Registration

To be informed of upgrades and enhancements for your DOC·IT system, complete the Electronic Warranty Registration: double click Registration icon in Windows DOC·IT group, then click “Register Your DOC-IT System” to start the process.

❑ Configure to Print from DOS

If you'll be printing to DOC·IT from DOS applications, see “To print from DOS application” on page 9 of this booklet.

OKIDATA, 532 Fellowship Road, Mt. Laurel, NJ 08054 TEL: (609) 231-1375 FAX: 609-233-8630

OKIDATA and DOC·IT are registered trademarks of OKI Electric Industry Co., Ltd. OKIDATA marque déposée de OKI Electric Industry Co., Ltd.; marca registrada OKI Electric Industry Co., Ltd. Apple and LaserWriter are registered trademarks of Apple Computer, Inc. HP and LaserJet are registered trademarks of Hewlett-Packard Company. PostScript is a trademark of Adobe Systems Incorporated, which may be registered in certain jurisdictions. TrueImage and Windows are trademarks of Microsoft Corporation.

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DOC·IT

FAST START