Oki OF5650, OKIOFFICE87, Unimessage Pro User Manual

User's Guide



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Table of Contents

INTRODUCTION............................................................................................................. 5

Getting Help................................................................................................................................. 6

Upgrading Unimessage Pro.......................................................................................................... 6

Unimessage Pro Components ...................................................................................................... 6

The Scheduler ......................................................................................................................................... 6

Device Drivers ........................................................................................................................................ 6

The User Interface................................................................................................................................... 7

INSTALLATION AND CONFIGURATION................................................................. 7

Installation and device configuration ...........................................................................................7

System Requirements.............................................................................................................................. 7

Installation .............................................................................................................................................. 8

Stand-alone or Network Server installation..........................................................................................................8

Network client installation ................................................................................................................................. 11

Removing Unimessage Pro................................................................................................................... 11

Loading Unimessage Pro for the first time ................................................................................ 12

Unimessage Pro Main Display.............................................................................................................. 14

Device Configuration............................................................................................................................ 15

Restarting a device, to activate changed settings................................................................................................ 16

Email Configuration (not included with Xlite version) ............................................................. 17

Associating email Servers with email Devices ..................................................................................... 17

Selecting an email Account to Send email Messages ........................................................................... 18

SENDING YOUR FIRST MESSAGE........................................................................... 18

RECEIVING MESSAGES............................................................................................. 20

Setting up your MFP.................................................................................................................. 20

ROUTING RULES ......................................................................................................... 22

System Routing Rules - Messages Received ............................................................................. 22

User Routing Rules - Messages Sent or Received ..................................................................... 22

SCANNING...................................................................................................................... 23

Scanning with your MFP or other Twain-Compatible Scanner................................................. 23

Any Windows Application, Including Unimessage Pro ....................................................................... 23

Into Unimessage Pro, from TWAIN Scanners...................................................................................... 24

AUTOMATIC MESSAGE TRANSMISSION USING EMBEDDED COMMANDS25

TIME-DELAYED TRANSMISSION ........................................................................... 26

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SENDING FILES, INCLUDING COLOR IMAGES, WITH YOUR FAX AND

EMAIL MESSAGES ...................................................................................................... 26

UNIPAD, THE UNIMESSAGE PRO MESSAGE EDITOR ...................................... 28

MAKING PERSONALIZED FAX COVER SHEETS................................................ 28

HOUSEKEEPING .......................................................................................................... 29

FOLDERS........................................................................................................................ 29

Finding Items Stored in Unimessage Pro Folders...................................................................... 30

UNIMESSAGE INSTALLATION DETAILS.............................................................. 31

Step-by-Step Installation Wizard ............................................................................................... 31

Start Up Wizard: User........................................................................................................................... 32

Start Up Wizard: Floppy Disk .............................................................................................................. 33

Start Up Wizard: User Accounts........................................................................................................... 34

Start Up Wizard: Add User................................................................................................................... 35

Start Up Wizard: Email Servers............................................................................................................ 37

Start Up Wizard: Front-End.................................................................................................................. 39

Device Wizard: Select Device .............................................................................................................. 40

Device Wizard: Detect Device Introduction......................................................................................... 41

Device Wizard: Select........................................................................................................................... 42

Start Up Wizard: Device....................................................................................................................... 43

Start Up Wizard: Email Device ............................................................................................................ 44

Device Wizard: Detected Devices ........................................................................................................ 45

Device Wizard: Use for Fax.................................................................................................................. 46

Device Wizard: Device Name............................................................................................................... 47

Device Wizard: Job Types.................................................................................................................... 48

Device Wizard: Dial Mode ................................................................................................................... 49

Device Wizard: Answering................................................................................................................... 51

Device Wizard: Use For Dial-Up Email ............................................................................................... 52

Device Wizard: Dial-Up Connections/Servers ..................................................................................... 53

Dial-up networking name................................................................................................................................... 53

User Name ............................................................................................................................................ 53

Password ............................................................................................................................................................ 53

Device Wizard: New Account .............................................................................................................. 54

User or system wide........................................................................................................................................... 54

Device Wizard: Mail Servers................................................................................................................ 55

Server ports........................................................................................................................................................ 56

Delivery..............................................................................................................................................................56

Limits of incoming messages............................................................................................................................. 57

Device wizard: check mail.................................................................................................................... 57

How to Define More Email Accounts................................................................................................... 59

Start Up Wizard: Scheduler .................................................................................................................. 60

Start Up Wizard: Shortcut..................................................................................................................... 61

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Congratulations..................................................................................................................................... 62

LEGAL INFORMATION .............................................................................................. 63

Conditions of Purchase .............................................................................................................. 63

Permitted Uses ........................................................................................................................... 63

Uses not Permitted ..................................................................................................................... 63

Governing Law........................................................................................................................... 64

Limited Warranty....................................................................................................................... 64

Copyright ................................................................................................................................... 64

Trademarks................................................................................................................................. 65

INDEX .............................................................................................................................. 66

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Introduction

Wordcraft International Limited has specially designed Unimessage Pro for use
with select OKIFAX fax machines and OKIOFFICE Multifunctional Printers
(MFPs). With Unimessage Pro you can send and receive fax messages quickly
and easily by linking your device to your PC.

Subject to the devices with which you are using Unimessage Pro and the
configuration of your specific copy of Unimessage Pro, other features of
Unimessage Pro include:

 Viewing your incoming and outgoing messages on screen in the

Unimessage Pro Message Editor, UniPad.

 Built in "New message" function for sending messages without having to

use your word processing application.

 Scanning hard copy documents using the TWAIN scanner in your

OKIFAX.

 Creating contacts in your Unimessage Pro Phonebooks for frequently

used fax numbers and email addresses.

 Automated message transmission using Unimessage Pro Embedded

Commands.

 Time-delayed transmission to take advantage of evening or weekend

telephone rates.

 Creating folders to store your incoming and outgoing messages.
 Creating your personalized fax cover sheets.
 Sending color images by fax using Wordcraft's WBF transfer protocol or

ITU DTM.

 Sending data files embedded in your fax documents using Wordcraft's

WBF transfer protocol or ITU DTM.

 Viewing and editing monochrome fax and color graphics files in the

Unimessage Pro Viewer, UniPad.

 Creating graphics files in the Unimessage Pro Viewer.
 Storing properties of files in the Unimessage Pro folders to be used with

Unimessage Pro’s sophisticated search engine.

 Routing of incoming messages using Unimessage Pro’s simple wizard

style Routing Rules.

 Can be easily upgraded to support multiple users on suitable Windows

Local Area Networks [LAN].

 This User Guide gives instructions on how to install Unimessage Pro, how

to send your first message, how to receive messages to your PC, and
basic information about some of the other functions listed above.

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Getting Help

Unimessage Pro has detailed help files that give much more information than is
in this guide. Select Contents and Index from the Help menu to view an on­screen manual.

Context-related Help by subject and topic is available at any time. You can
display it by clicking on the Help buttons or by pressing F1 on your keyboard.

Upgrading Unimessage Pro

Unimessage Pro can be upgraded for several reasons, including:

 To add features, for example email functions are not included in all

Unimessage Pro configurations.

 To support multiple users on a LAN.
 To support more devices at the same time.

See your Oki dealer for upgrade information.

Unimessage Pro Components

Unimessage Pro has three components:

The Scheduler

This controls the list (queue) of jobs waiting to be done, makes sure jobs are
done by the right device at the right time and keeps a record (log) of everything
that happens. The Scheduler runs in the background so you can continue to use
the PC for other work while jobs are being carried out.

On a network, only one Scheduler is required. This can run on any workstation,
whether or not that workstation is connected to a device or is submitting fax or
email jobs, but it is usually more convenient to run it on the first workstation to
which you attach a device.

Device Drivers

These get their instructions from the Scheduler and each one knows how to send
or receive messages using a certain type of device - mail server, modem or MFP.
Device drivers also run in the background.

More than one driver (and more than one device) can be used on a single PC if
the volume of messages requires it. On a network Unimessage Pro supports
multiple devices (of different types if required) and multiple users, but the devices
themselves should not be connected to network file servers which are already
busy meeting the filing and printing needs of the network. Connecting devices to
file servers would also restrict the total number of devices on the network - with
Unimessage Pro you can connect up to 30 devices (subject to your software
license) - the more devices, the greater the throughput.

Depending on your configuration, the Unimessage Pro fax and email drivers may
appear minimized at the foot of your screen. If so, double click on them to display
the progress of a fax or email.

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The User Interface

This is the part of Unimessage Pro you use. One of its tasks is to enable you to
send messages directly from any Windows application by printing to the
Unimessage Pro printer. Unimessage Pro will convert this printed output into the
correct format: fax or email, depending on the requirements of the person(s) you
are sending it to.

It allows you to see the various job queues and lists that make up Unimessage
Pro and it allows you to create and view messages as well as selecting various
program options

On networks the user interface runs on each workstation that wants to send or
receive messages.

Installation and Configuration

Installation and device configuration

System Requirements

Before you install Unimessage Pro you should make sure that you have an IBM­compatible PC running Windows 95, 98, NT4 or above. The following minimum
specification is recommended:

 Pentium 120MHz, 16 MB RAM when running Windows 95 or 98 First

Edition.
Microsoft Windows 95 OSR1 Service Pack 1 is recommended.

 Pentium 120MHz, 32 MB RAM when running Windows NT4 or 98 Second

Edition.
When using Windows NT4 please ensure that Microsoft NT4 Service Pack

4 or later is installed.

 Pentium 133MHz, 64 MB RAM when running Windows 2000 Professional

– 128 MB Ram recommended.
A 24-Bit color video card and driver is recommended.

Please note that though Unimessage Pro will operate on the above specification
PC this is a minimum. As with most Windows applications, Unimessage Pro will
run faster when used on a PC with a faster processor or with more RAM. If you
are using other applications on your PC at the same time as Unimessage Pro, a
faster processor and additional RAM are highly recommended.

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Installation

Stand-alone or Network Server installation

To install Unimessage Pro:

 If using Windows NT4 or 2000, make sure you have Administrator access

rights – this is necessary because Unimessage Pro needs to:

 Register the location of some of its components.
 Install any Windows updates that are required to use Unimessage Pro.
 Create any printers provided by Unimessage Pro.

 Close all applications that are running to avoid any conflicts during

installation, especially Outlook or Exchange.

 Make sure that the MFP or modem is connected correctly and is switched

on.

 If your copy of Unimessage Pro includes support for the sending and

receiving of email messages via SMTP and POP3 servers and you want
to access the internet via a Windows Dial Up Network [DUN] connection,
make sure that you have installed a suitable modem driver under
Windows and created the Windows DUN connection before you install
Unimessage Pro.

 Put the Unimessage Pro CD-ROM in your CD drive.
 If the CD does not auto-run, Select StartRun
 In the dialog box type:

D:\SETUP (where "D" is your CD drive).

 Press Enter.

The Unimessage Pro Auto Installer Screen displays. To select an option on the
Unimessage Pro Auto Installer Screen either double click it or use cursor
up/down to select it then press Enter on your keyboard.

Please follow the on-screen prompts to:

 Select a language.
 View any on-line documentation that may be included.
 Start the Unimessage Pro installation.

When using Unimessage Pro on a network with a separate file server, ensure
that you install Unimessage Pro onto the file server.

When using the peer-to-peer network functions provided by Windows 95, 98,
NT4 or 2000, install Unimessage Pro onto the main PC’s hard disk then share
the Unimessage Pro folder so that it is visible to all other Windows PCs where
you want to be able to use Unimessage Pro. You must grant full access to the
shared folder; read-only access is not sufficient.

 Once all the files have been copied from the CD, you should restart

Windows before you use Unimessage Pro – doing so allows any required
updates to be applied.

 Unimessage Pro will continue the installation on re-starting. Please follow

the instructions carefully.

Unimessage Pro requires you to enter your user details; you can enter any

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alphanumeric characters including spaces. Unimessage Pro will validate
any data entered, as the information is very important and will be
automatically used in fax or email details so that recipients can reply to
you correctly.

If you have received a Unimessage Pro Upgrade Disk with your CD you

should insert this when prompted to so that the new configuration can be
implemented.

 If you are installing Unimessage Pro for use on a network you can create

users during the installation process. Each user is granted one of 3
privilege levels (Administrator, Supervisor or User) that determine what
the user is allowed to do.

 If your copy of Unimessage Pro includes support for email devices (any

version other than Xlite) and you have either a permanent connection to
the Internet or a Windows DUN connection to the Internet, you can
configure Unimessage Pro to send and receive email messages:

 Define any SMTP and POP3 email servers that you want to be available

with Unimessage Pro.

 Configure Unimessage Pro to use either your permanent connection or an

existing Windows DUN connection to the Internet by selecting a device
that can support data connections, such as a modem on the port that you
have already defined a Windows DUN connection.

If you are using a Windows DUN connection you will need to enter User and
Password details into Unimessage Pro even if these have already been entered
when the connection was defined.

 Select which SMTP and POP3 email servers can be accessed via the

Unimessage Pro email driver.

 Define the first email account and select whether it should be System-wide

or User specific.

A System-wide email account is only visible to Unimessage Pro

Administrators and Supervisors and any email retrieved using
a System-wide email account is added to the Network Inbox. A
User specific email account is visible to the user associated
with it as well as all Administrators and Supervisors. Any email
retrieved using a User specific email account is added to the
user’s Received items folder.

 If the device you select or detect can support the sending or receiving of

fax messages, and you want to use it to send or receive fax messages,
you will need to configure it.

 When Unimessage Pro has collected sufficient information it will create a

shortcut to start Unimessage Pro, which it will then run.

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 Before you can send email messages, you must have

defined an email driver and an email account. If you
configured Unimessage Pro for use with a fax machine
during installation, you must define a new device and
account for email messages.

 Additional devices can be defined by selecting Device

from the File, New menu at the PC to which the device is
connected.
You will only be permitted to have the number of devices

allowed by your license active at any one time. You
may be able to upgrade your copy of Unimessage Pro
to allow more devices to be active at the same time if
your message traffic requires it. Refer your
Unimessage Pro Administrator to the section on
Upgrading Unimessage Pro if required.

 Additional email accounts can be defined by selecting

Email account from the File, New menu.

 If you have installed Unimessage Pro onto a local hard

disk [HD] and want to use it from other PCs on a peer-to­peer network remember to share the Unimessage Pro
folder with full access rights to all other PCs that you
want to be able to use Unimessage Pro.

 If you are using a Windows Dial Up Networking [DUN]

connection and are also connected to a LAN using the
IPX/SPX protocol, e.g. some versions of Novell Netware,
you will be disconnected from the LAN while the
Windows DUN connection is established. To avoid this
display the properties for the Windows DUN, click the
Server Types tab and de-select the Log on to network
and IPX/SPX Compatible options then click OK.

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Network client installation

On each of the Windows PCs where you want to use Unimessage Pro:

 If using Windows NT4 or 2000, make sure you have Administrator access

rights – this is necessary because Unimessage Pro needs to:

 Register the location of some of its components.
 Install any Windows updates that are required to use Unimessage Pro.
 Create any printers provided by Unimessage Pro.

 If the drive where Unimessage Pro is installed is not already mapped on

the PC:
 Use Network Neighborhood to browse to the folder where you have

installed Unimessage Pro.

 Right click on the Unimessage Pro folder and select Map network

drive from the menu that is displayed.

 Select the Client folder on the drive that is mapped to where

Unimessage Pro is installed, and run SETUP.EXE from this folder.

 Confirm the drive where Unimessage Pro is installed, ; the default

suggested will usually be correct.

 After registering the location of its components and installing any Windows

updates that are required, restart Windows

 Unimessage Pro will continue the installation on re-starting. Please follow

the instructions carefully.

 During the installation of Unimessage Pro network client on

each network workstation only create a device driver if the
modem or MFP is connected directly to the workstation at
which you are installing the client – you can use modems and
MFPs connected elsewhere on the network from within
Unimessage Pro.

 Additional email accounts can be defined by selecting Email

account from the File, New menu.

 Additional devices can be defined by selecting Device from the

File, New menu at the PC to which the device is connected.

You will only be permitted to have the number of devices

allowed by your license active at any one time. You may be
able to upgrade your copy of Unimessage Pro to allow more
devices to be active at the same time if your message traffic
requires it. Refer your Unimessage Pro Administrator to the
section on Upgrading Unimessage Pro if required.

 If you are using a Windows Dial Up Networking [DUN]

connection and are also connected to a LAN using the
IPX/SPX protocol, e.g. some versions of Novell Netware, you
will be disconnected from the LAN while the Windows DUN
connection is established. To avoid this display the properties
for the Windows DUN, click the Server Types tab and de-
select the Log on to network and IPX/SPX Compatible
options then click OK.

Removing Unimessage Pro

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Unimessage Pro integrates into the Windows Add/Remove Programs function.
Select Start  Control Panel  Add/Remove Programs, then Unimessage Pro
and click the Add/remove button to start the removal process.

Loading Unimessage Pro for the first time

Select the Unimessage Pro shortcut from your Desktop Start menu or
Start  Programs folder depending on where you chose to create it during

Unimessage Pro installation.

Unimessage Pro Welcome Menu

When you start Unimessage Pro it normally displays the main Welcome menu:

From this menu you can access the main Unimessage Pro system. You can
check on the progress of messages and examine the lists of received and
transmitted messages by clicking the Unimessage Pro logo. Click the Wordcraft
logos to visit the Wordcraft International Ltd. web site
(http://www.wordcraft.co.uk).

The round buttons provide quick access to some of the Unimessage Pro
functions and can include a combination of the following:

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New
Message

This takes you directly to the Unimessage
Pro message editor so that you can create
a message and send it.

Browse
Folders

This takes you to the list of folders within
Unimessage Pro so that you can check on
the progress of messages, examine the
lists of received, transmitted, filed
messages and print these lists or individual
messages.

Copy

(All versions except Xlite) This combines
the functions of TWAIN scanning and
printing and allows you to make multiple
hardcopies of a document in the automatic
document feeder of the TWAIN scanner.

File Scan This takes you to the Unimessage Pro

Scan setup dialog so that you can scan
documents or images into your PC.

Email
Scan

(All versions except Xlite) This scans a
document or image, then automatically
attaches it to an email message.

Find This takes you to the Unimessage Pro Find

dialog where you can search your Personal
Unimessage Pro folders for filed items.

Fax
options

Help

This allows you to set up the main fax
parameters of the software.

This takes you to the Unimessage Pro on­line Help.

Exit This closes Unimessage Pro.

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Unimessage Pro Main Display

When you click the Unimessage Pro logo on the Welcome menu the main
Unimessage Pro display appears:

At the top of the Main Unimessage Pro Display is the menu list: File, Edit, View,
Message, Setup, System, Window and Help.

Below the menu list is the main toolbar: New, Open, Print, Send, Check, Acquire,
and Find. You can disable the toolbar display from the View menu.

At the foot of the screen is a status bar that displays various messages
depending on what you are doing. You can disable the status bar from the View
menu.

The remainder of the screen is divided into two parts:

 On the left is the list of available folders.

To open a folder in the right pane, click its name in the folder tree.
If a folder contains any unread items, Unimessage Pro displays the number

of unread items within each folder after each folder’s name in this section of
the screen.

If your copy of Unimessage Pro includes functions to allow its use on a
supported Windows based LAN you will see a Network folders branch in this
tree as well as the Personal folders branch. Folders within this branch,
including any you create yourself, are visible to all Unimessage Pro users on
the LAN – though their access to the folder may be restricted depending on
the user’s privilege level.

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For details of the maximum number of people that can use Unimessage Pro
at the same time on a LAN, select About Unimessage Pro from the Help
menu and consult the Network tab. You can increase the maximum number
of people that can use Unimessage Pro at the same time up to 500. Refer
your Unimessage Pro Administrator to the section on Upgrading Unimessage
Pro if required.

You can change the width of this area by placing your cursor on its right-hand
border (the cursor will change shape), holding down the left mouse button,
and dragging the border to a new position.

 On the right is a display area for individual or multiple folders.

You can select folders to be displayed by clicking on them in the folder list. Once
folders are displayed they can be minimized or maximized like normal Windows
screens. You can use the Window menu to cascade the folders displayed, split
them horizontally or vertically, switch between open folders, or close them all.
Most folders also have their own toolbars that you can disable from the View
menu.

 When you close the main Unimessage Pro display, the

Welcome menu reappears.

If you prefer to skip the Welcome menu, select Program from
the Setup menu, click on the Application tab and clear the
Show "welcome" screen option then click OK. The next time
you start Unimessage Pro, the Welcome menu will not appear.

 You can switch between open folders in the main

Unimessage Pro display using Ctrl+TAB or Ctrl+F6.

 You can close the current folder in the main Unimessage Pro

display using Ctrl+F4.

Device Configuration

During the installation process you configured Unimessage Pro for use with your
MFP. If you want to, you can reconfigure how Unimessage Pro works with your
MFP, for example to enable or disable reception of fax messages to the PC via
the Devices folder.

Open the Devices folder in the folder tree, then double-click on the appropriate
entry in the list of devices that appears in the right hand pane. Your device’s
settings display:

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Change the settings on the Device Properties dialog and then click OK to save
the new settings.

 All changes made to controls on any tab of

the above dialog take effect from when
Unimessage Pro, or the device, is restarted.

 The All settings button allows you to

review and change all of the detailed
settings that are available for the type of
device you are using. Only make changes if
you are sure improper settings can cause
unpredictable behavior.

Restarting a device, to activate changed settings

Changes made to a device’s properties only take effect from the next time you
start Unimessage Pro, or close and then restart the device after editing its
settings, as described below:

 Select the device in the Devices list.
 Click the Log off toolbar button:


 Click the Start toolbar button:



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Email Configuration (not included with Xlite version)

You will see the Email accounts folder included in either your Personal Folders
(for stand-alone configurations) or Network folders (for LAN compatible
configurations) branch of the folder tree.

Email servers (POP3 and SMTP)

Unimessage Pro can retrieve email messages from mailboxes on POP3 email
servers and send email messages via SMTP email servers.

Unimessage Pro administrators maintain a list of POP3 and SMTP email servers
that can be accessed by Unimessage Pro on the Servers tab after selecting

Email from the Setup menu.

Associating email Servers with email Devices

Unimessage Pro email devices are responsible for sending and receiving email
messages. Before any users can send or receive email messages, at least one
Unimessage Pro email device must be active that can access the required POP3
and SMTP email servers.

When defining an email driver you can select what POP3 and SMTP servers it
can access. To review and change this information, when logged onto
Unimessage Pro as an Administrator:

 Open the Devices folder.
 Double-click on the appropriate email device.
 Click on the Servers tab.
 If this email device connects to the Internet via a Windows DUN

connection, ensure that the appropriate connection is selected.

 Select all POP3 and SMTP servers that this email device can access,

clear all that it cannot.

 Click OK.

Email accounts

There are two types of email accounts in Unimessage Pro:
System-wide

These accounts are only shown in the list of email accounts for Unimessage
Pro Supervisors and Administrators who can use them to send email
messages. However, any email retrieved using the POP3 email server
account defined in a System-wide email account is added to the Network
Inbox.

 User specific

These accounts "belong" to one specific Unimessage Pro user. Any email
messages retrieved using a user specific email account are moved directly
into the appropriate user’s Received items folder, they do not pass through
the Network Inbox.

A Unimessage Pro user with User privileges sees only those email accounts
that "belong" to them, they can create more email accounts but can only use
POP3 and SMTP servers already defined by Unimessage Pro Administrators.

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Selecting an email Account to Send email Messages

Before any Unimessage Pro user can send any email messages via Unimessage
Pro at least one email account must be shown in the user’s view of the Email
accounts folder. One of the email accounts listed must be set as the default
(shown bold) by right clicking on it and selecting Use to send my email .

Once an email account has been set as default that user can submit email
messages. However, email messages will can only be sent when a Unimessage
Pro device capable of sending and receiving email messages via the appropriate
SMTP and POP3 email servers is available. If no such device is available, email
messages will remain in the Outbox unsent, and no email messages will can be
received.

Sending your first message

To check that your Unimessage Pro installation has been successful, it is a good
idea to send a quick test message. Alternatively, you can put a first test job on
hold and view it in the personal Outbox folder to check layout etc., then delete it.

 Make sure that Unimessage Pro is loaded.
 Load your word processor.
 Enter any text you wish.
 Select Print and choose the Unimessage Pro printer.
 Use the Properties button to check fine resolution (200x200 dpi) is

selected.

 Print the text.
 The Unimessage Pro message editor opens:

 Enter the fax number or email address (depending on the device you have

installed) in the To: field.
If you enter an email address an image of the document printed will be sent
as an email attachment.

 To prevent the message from being sent immediately, click the Properties

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button in the toolbar (or select Properties from the File menu).
Select Hold in the Status drop-down list on the General tab and click OK.

 To send the message, click on the Send button in the toolbar (or select

Send from the File menu).

 In Unimessage Pro you can see the job on hold in your personal Outbox.
 Once the Job is in the Outbox there are several options available after

selecting the job, ; these include:

 Clicking the Open toolbar button to view the message.

 Clicking the Start toolbar button to allow the message to be sent.

The job’s status should change from Hold to Pending and then to In
progress as Unimessage Pro starts to send the message.

 Clicking the Delete toolbar button to delete the message without

sending it.

The message will be added to the Deleted items folder from where you can
restore it later.

 If you instruct Unimessage Pro to send your message, after it has been

sent Unimessage Pro:

 Adds an entry to the Send log list within the Logs folder (showing

details of the success or failure of the attempt).

 If sent successfully, moves the entry from the personal Outbox folder

and places a new entry in the Sent items folder unless you have
defined a Routing Rule that applies to sent messages.

 To send a short message you can also do any of the following:
 Click the New Message button on the Welcome to Unimessage

Pro menu.

 Click the New button on the main Unimessage Pro toolbar.
 Select New, Message from the File menu.
 Press Ctrl+N.
 If you regularly send messages from Windows applications by

printing to the Unimessage Pro printer you can use Unimessage
Pro’s unique system of embedded commands to automate the
process. For more information please see the sections on

Automating the transmission process and Embedded
commands in the Unimessage Pro Help system available, by
selecting Contents and Index from the Help menu.

 You can type a recipient’s name and associated fax number or

email address into the To, Cc or Bcc fields using the "Name <Fax
Number>" or "Name <Email address>".
e.g. John Watkins <[e-mail]>

Jane Walker <00-44-1283-731402>

 Use the semi-colon character ";" to separate recipients in the To,

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Cc and Bcc fields or embedded commands.
e.g. John Watkins <[e-mail]>;Jane Walker <00-44-

1283-731402>;Rory Patterson

 Hold down SHIFT when deleting an item to delete the item

without storing it in the Deleted items folder. Take care though –
you will not be able to restore the item later.

 When you try to send or receive a message Unimessage Pro will

record details of each attempt in the logs folder. See
Housekeeping section for more information.

Receiving Messages

Setting up your MFP

Your fax/MFP must be configured to forward received faxes to the PC; to do this
press the AUTO REC button repeatedly until the LCD display shows PC MODE.
Please consult the OKIFAX or OKIOFFICE User’s Guide for details.

Setting up Unimessage Pro

During the installation process you configured Unimessage Pro for use with your
MFP. You can reconfigure how Unimessage Pro works with your device, for
example to enable or disable reception of fax messages to the PC, via the
Devices folder.

Open the Devices folder in the folder tree, then double-click on the appropriate
entry in the list of devices that appears in the right hand pane. The Auto-answer
check box on the Device tab controls whether Unimessage Pro will answer
incoming calls to receive fax messages. Change the settings as required and
then click OK to save the new settings.

The settings take effect when Unimessage Pro next restarts, or after closing and
restarting the device.

 Whether or not your MFP supports the print and forward to

PC function for received fax messages you can also define
a Routing Rule to have all or some received messages

printed automatically
How do I know when a message has been received?
On a stand-alone Unimessage Pro system, where the Network folders branch is

not present in the folder tree:

 All your received messages are initially stored in the Received items

folder.
On a multi-user Unimessage Pro system, where the Network folders branch is
present in the folder tree:

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 All received fax messages are initially stored in the Network inbox folder

that is visible only to Unimessage Pro Supervisors and Administrators.

 Email messages retrieved from POP3 email servers are stored in the

Network Inbox for System Wide email accounts or into the appropriate

user’s Received items folder for email accounts personal to a specific

user.

For more information on email accounts refer to the on-line help and to the
section on Email Configuration within this guide.

If Unimessage Pro is running when a message is received, Unimessage Pro
advises you of the reception and asks if you want to view the received message,
view the contents of the folder in which it is stored, or deal with it later:

You can configure Unimessage Pro not to tell you when a message is received in
the dialog box displayed when you select Events from the Setup menu.

If you want Unimessage Pro to automatically move, copy, forward or perform
some other action on some or all messages stored in the Network Inbox, you can
define one or more System Routing Rules by selecting System Routing Rules
from the Setup menu. For messages stored in a user’s Received items folder,
each user can define personal User Routing Rules by selecting Routing Rules
from the Setup menu.

If you receive a message that has files attached to it, Unimessage Pro shows a
shortcut in the file bar along the bottom of the Unimessage Pro Viewer window
corresponding to each attached file when you view the message. The
Unimessage Pro Viewer can display the following types of image files attached to
received fax and email messages:

 Bitmap files (.BMP)
 JPEG files (.JPG)
 PaintBrush files (.PCX)
 TIFF files (.TIF)

Clicking on the shortcut shows the image file in the Unimessage Pro Viewer
Other format files can be displayed in the associated application, e.g. Microsoft

Word for .DOC files, by double- clicking the shortcut.
To save files received attached to messages separately, right click on the

shortcut for the attachment and select Save as from the menu then displayed.

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