Oki FAX 5950 User Manual

User’s Guide

P/N 59324501

Disclaimer

Every effort has been made to ensure that the information in
this document is complete, accurate, and up-to-date. Oki
Data assumes no responsibility for the results of errors or
omissions beyond its control. Oki Data also cannot
guarantee that changes in software and equipment made by
other manufacturers and referred to in this document will not
affect the applicability of the information in it. Mention of
software products manufactured by other companies does not
necessarily constitute endorsement by Oki Data.

Copyright Information

Copyright 2000 by Oki Data. All Rights Reserved
First Edition: April, 2000
Written and produced by the Oki Data Training and
Publications Department.

Contact Information

Please address any comments on this publication to:

Mailing Address

Oki Data Americas, Inc.
Training and Publications Department
2000 Bishops Gate Boulevard
Mount Laurel, NJ 08054-4620
United States of America

e-Mail Address

[e-mail]

Web Site

Please visit Oki Data’s multilingual web site at:

http://www.okidata.com

Trademark Information

OKI and Oki Data are registered trademarks and OKIFAX is a
trademark of Oki Electric Industry Company, Ltd.

JetSuite is a trademark of eF AX.com.
Touch-Tone is a registered trademark of American Telephone

and Telegraph.
Windows is either a registered trademark or a trademark of

Microsoft Corporation in the United States and/or other
countries

ZIP Code is a registered trademark of the United States Postal
Service

Emergency First Aid Information

Refer to the Material Safety Data information in the Warranty
Information document.

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Contents

Overview

Help and Helpful Hints ........................................1

Where is the Help Key? ......................................................... 2

What Does Help Do? ............................................................. 2

Help List ................................................................................ 3

Function List ......................................................................... 3

Saving Money ....................................................................... 4

Saving Time .......................................................................... 6

Help Button ...................................................................... 6

Speed Dial Numbers ......................................................... 6

Dual Access....................................................................... 6

www .okidata.com ............................................................. 6

Helpful Hints ......................................................................... 7

Send a Fax and Save the Number ..................................... 7

Checking Information During Transmissions .................. 8

References......................................................................... 9

Recording Addresses and Passwords .............................. 10

Introduction........................................................11

Oki Data Web Site ............................................................... 11

Features................................................................................ 12

Getting to Know Your Machine ........................14

Components ........................................................................ 14

Control Panel Keys and Indicators ................................ 1 9

One-Touch Keypad ........................................................... 2 4

Accessing Second Panel of One-T ouch Keys................. 26

Signal Tones...................................................................... 2 6

User’s Guide: English iii

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Installation ..........................................................27

Safety ................................................................................... 2 8

Installation Hints .............................................................. 2 8

Operation and Maintenance ............................................. 29

T oner Cartridge and Image Drum Handling ..................... 29

Emergency First Aid.......................................................... 30

Getting Started .................................................................... 3 0

Where to Install Your Fax Machine .................................. 30

Unpacking......................................................................... 31

Setting Up Your Fax Machine ............................................. 32

Installing the Toner Cartridge........................................... 3 4

Attaching the Document Stacker ...................................... 3 6

Connecting to the Telephone Line................................... 3 6

Connecting Optional External Devices............................ 37

Handset ........................................................................... 3 7

Telephone ....................................................................... 3 7

Answering Machine........................................................ 3 8

Answering Machine and Telephone............................... 3 8

Connecting Power............................................................. 3 8

Loading Paper ................................................................... 3 9

Selecting Functions and Settings.......................40

Navigating the Function Menu ........................................... 4 1

Primary Menu Functions .................................................. 41

Using the Help Key ........................................................ 42

Setting Features................................................................. 4 2

Using Step Access ............................................................. 43

Using Speed Access........................................................... 44

Speed Access Numbers ................................................... 44

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Setting Basic Features........................................48

Setting the Date and Time................................................... 48

Setting the Language .......................................................... 48

Setting Your Fax Machine’s ID............................................ 49

TSI/CSI ........................................................................... 49

Sender ID ........................................................................ 49

Setting the TSI/CSI and Sender ID ................................. 49

Setting the Answering Mode............................................... 50

Procedure .......................................................................... 50

List of Modes .................................................................... 50

Auto Receive Mode [F AX] ............................................. 50

Manual Receive Mode [TEL]......................................... 5 1

Telephone/Fax Mode [T/F] ............................................ 5 1

T elephone Answering Device Mode [TAD].................... 51

Memory Reception Mode [MEM] ................................. 52

Forwarding Mode [FWD] ............................................... 52

PC Fax Mode [PC] .......................................................... 52

Dial and Incoming Call Parameter Settings ........................ 53

Setting Dial and Incoming Call Parameters...................... 53

Dial Parameter Settings ..................................................... 54

Redial Tries .................................................................... 5 4

Redial Interval ................................................................ 54

Auto Start........................................................................ 54

Dial Tone Detect ............................................................. 54

Busy Tone Detect ........................................................... 55

T one/Pulse (MF/DP) ....................................................... 55

T one (MF) Duration........................................................ 55

PBX LINE ....................................................................... 55

FLASH/EARTH/NORMAL ............................................ 56

DIAL PREFIX ................................................................. 56

Incoming Call Parameters ................................................. 57

Incoming Ring ................................................................ 5 7

Remote Receive .............................................................. 5 7

Continuous Tone ............................................................ 5 8

PC/F AX Switch ............................................................... 58

User’s Guide: English v

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Other Basic Parameters ........................................................ 59

Monitor Volume ................................................................ 59

Buzzer V olume .................................................................. 59

User Language .................................................................. 59

Paper-Size Setting ............................................................. 60

Connecting to a PBX........................................................... 6 0

Entering a PBX Dial Prefix ............................................... 61

Clearing the PBX Dial Prefix ............................................ 61

Programming Speed Dial Numbers .................62

T ypes of Speed Dial Numbers ............................................. 63

One-Touch Speed Dials..................................................... 64

2 or 3 Digit Speed Dials.................................................. 65

Group Faxing.................................................................. 65

Programming One-Touch and 2 or 3 Digit Speed Dial

Numbers............................................................................... 66

Collect Information ........................................................... 6 6

Program the Information ................................................... 68

Programming a Speed Dial ............................................ 71

Clearing a Speed Dial ..................................................... 73

Chain Dialing .................................................................... 7 4

Creating a Chain Dial Number ....................................... 7 4

Dialing the Chain Dial Number...................................... 74

Programming a Group ...................................................... 75

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Basic Faxing .......................................................76

Document Guidelines .......................................................... 7 6

General .............................................................................. 7 6

Single Page Specifications ............................................. 7 7

Multiple Page Specifications ......................................... 7 7

Loading Documents ............................................................ 7 8

Resolution ...................................................................... 7 9

Contrast .......................................................................... 7 9

Sending a Fax ...................................................................... 80

Using a One Touch Speed Dial Key ............................... 80

Using 2 or 3-digit Speed Dial ......................................... 80

Using the Search Function ............................................. 81

Using the Numeric Keypad ............................................ 81

Using An External Telephone......................................... 81

Rejecting Unsolicited Fax Messages .................................. 82

Closed Network................................................................. 82

Setting a Closed Network ................................................. 82

Power Failures ..................................................................... 83

Power Outage Report ........................................................ 83

Display Messages ................................................................ 84

Basic Faxing Situations ...................................................... 85

Real-Time Dialing ............................................................ 85

Redialing .......................................................................... 8 5

Confirming Results ........................................................... 8 5

Stopping a Transmission .................................................. 8 6

Receiving Faxes Manually ............................................... 8 6

No Paper Reception .......................................................... 87

No Toner Reception .......................................................... 87

Receiving Faxes to Memory ............................................... 8 8

When Are Faxes Received to Memory?............................ 88

When Are Memory Messages Printed? ............................. 88

Memory Message Limitations .......................................... 8 9

Active Memory Files Report ............................................ 89

Printing the Active Memory Files Report ...................... 89

Printing Messages Stored in Memory............................... 90

Canceling Messages Stored in Memory ........................... 90

Erasing Messages Received in Memory Without Printing

Them ............................................................................... 90

Messages in Memory and Power Losses........................... 91

Power Outage Report...................................................... 91

Dual Access.......................................................................... 92

What You Can Do While Making Copies......................... 92

What You Can Do While Sending a Fax ........................... 93

What You Can Do While Receiving a Fax ....................... 94

Making Copies .................................................................... 9 5

To Make Copies ................................................................ 95

Manual Paper Feeder ........................................................ 96

Face Up Stacking/Face Down Stacking............................ 97

User’s Guide: English vii

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Sending a Fax to Multiple Locations................98

Group vs. Broadcast ............................................................ 98

Group Faxing..................................................................... 10 0

What is a Group Fax? ...................................................... 100

Programming a Group ..................................................... 101

Deleting and Groups ....................................................... 1 02

Sending a Fax to a Group................................................ 103

Finding a Group Name.................................................... 103

Group Directory Report ................................................ 103

Using Speed Dial/Search .............................................. 104

Broadcasting ..................................................................... 105

What is a Broadcast Fax? ................................................ 105

Sending a Broadcast Fax ................................................ 105

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Advanced Operations ......................................106

Delayed Faxing ................................................................. 1 07

What is Delayed Faxing? ................................................ 10 7

Delayed Fax vs. Delayed Batch ...................................... 1 07

Sending a Delayed Fax................................................. 108

Canceling Delayed Transmissions ............................... 1 0 9

Delayed Batch Transmission .......................................... 11 0

Program the Delayed Batch Destination Number ........ 1 10

Setting the Batch TX Time Function ........................... 111

Send a Fax as Part of a Delayed Batch ......................... 112

Canceling Delayed Batch Transmissions..................... 11 3

Priority Transmission ........................................................ 114

Sending a Priority TX ..................................................... 114

Confidential Faxes ............................................................ 11 5

Programming Personal (Confidential) Mailboxes.......... 1 1 6

Creating a Personal (Confidential) Mailbox................ 1 1 7

Changing a Password ................................................... 118

Closing a Mailbox ........................................................ 11 9

Sending Confidential Faxes ........................................... 1 20

Receiving Confidential Faxes ........................................ 12 1

Knowing You’ve Received a Confidential Fax .............. 12 2

Confidential Reception Report .................................... 12 2

Printing Confidential Faxes............................................ 1 22

Deleting Confidential Faxes........................................... 1 23

Call Forwarding................................................................. 1 24

Set a Forwarding Number ............................................. 124

Set the Auto Answer Mode to FWD.............................. 125

Clear Forwarding Mode................................................ 125

Forward on Paper/Toner Error......................................... 126

Setting a Paper/Toner Error Forwarding Number ......... 126

User’s Guide: English ix

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Relay Faxing ..................................................................... 12 7

Using Your Machine as a Relay Initiating Station ......... 128

Relay Password............................................................. 129

Relay Group Numbers .................................................. 129

Relay Key Station (Hub) .............................................. 129

Contact Number for Relay Broadcast Report............... 130

Relay Broadcast Report................................................ 13 1

Initiating a Relay Broadcast ........................................... 1 3 2

Using Your Machine as a Relay Key Station (Hub) ........ 133

Program the Destination Numbers .................................. 134

Create the Destination Group(s) ..................................... 134

Create the Relay Password.............................................. 134

Status of Relay Broadcast Report ................................... 1 35

Printing the Relay Fax at the Hub .................................. 13 6

Sending Documents Requested by Another Fax Machine

(Polling Transmission) ...................................................... 137

Explanation of Polling Transmission Types .................. 13 8

Feeder (Document Tray) Polling .................................... 140

Memory Polling .............................................................. 1 41

Setting Memory Polling ............................................... 1 41

Memory Polling (Bulletin) ............................................. 14 2

Create a Polling Mailbox ............................................. 14 3

Set Bulletin Polling ...................................................... 14 3

Printing Polling Documents in Memory ...................... 14 4

Dialing Another Fax Machine to Request Documents

(Polling Reception) ........................................................... 1 45

Printing Faxes Polled into Memory................................ 1 4 6

Cancelling Polled Faxes in Memory .............................. 14 6

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Customizing Features and Operations...........147

Identifying Current Settings ............................................. 14 8

Printing a Configuration Report..................................... 1 48

Changing Operation Functions ......................................... 1 49

List of Operation Functions ............................................ 1 5 0

Remote Diagnosis ......................................................... 1 50

Transmission (TX) Mode Default ................................. 150

Memory Full Save ........................................................ 151

Instant Dial ................................................................... 151

Restrict Access .............................................................. 152

ECM Function .............................................................. 1 52

Sender ID Switch .......................................................... 152

Pulse Dial Rate ............................................................. 153

Pulse Make Ratio ......................................................... 15 3

Pulse Dial Type............................................................. 153

T/F Timer Prg. ............................................................... 154

CNG Count ................................................................... 154

Ring Response .............................................................. 15 4

Distinctive Ring ........................................................... 1 55

Memory Password......................................................... 156

Restricted Access ID ..................................................... 157

Service Function Settings ................................................. 1 59

Long Document Scanning/Transmission ..................... 15 9

MYD/DMY ................................................................... 15 9

Time/Date Print ............................................................ 159

TSI Print ........................................................................ 159

User’s Guide: English xi

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Reports..............................................................160

Understanding Reports ...................................................... 1 60

Printing Reports ................................................................ 16 0

Printing a Message Confirmation Report..................... 16 0

Printing Other Reports.................................................. 1 60

List of Reports ................................................................... 161

Printed from the Menu .................................................... 161

Automatically Generated ................................................ 16 1

Activity Report .................................................................. 1 62

Printing the Activity Report ........................................... 16 2

Active Memory Files Report ............................................. 163

Printing the Active Memory Files Report....................... 163

Broadcast Confirmation Report ........................................ 16 4

Printing the Broadcast Confirmation Report................. 1 6 4

Telephone Directory.......................................................... 1 64

Printing the Telephone Directory ................................... 16 4

Group Directory Report..................................................... 165

Printing the Group Directory .......................................... 165

Configuration Report ........................................................ 1 65

Printing the Configuration Report ................................. 16 5

Function List ..................................................................... 16 6

Printing the Function List............................................... 1 66

Message Confirmation Report .......................................... 16 7

Printing the Message Confirmation Report.................... 1 67

Message Confirmation Report Options .......................... 16 8

MCF (Single-Loc)......................................................... 168

MCF (Multi-Loc).......................................................... 168

Image in MCF ............................................................... 168

Err. Report (MCF) ......................................................... 168

Power Outage Report......................................................... 169

Broadcast Entry Report ..................................................... 1 6 9

Confidential Reception Report ......................................... 1 69

Codes Used in Reports ...................................................... 170

Result Codes ................................................................... 1 70

Communication Codes ................................................... 17 1

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Maintenance .....................................................172

Cleaning the Scanner Path.............................................. 1 7 2

Replacing the Toner Cartridge.......................................... 1 7 3

T oner Yield ...................................................................... 173

Replacing the Image Drum................................................ 177

Image Drum Y ield............................................................ 177

Resetting the Drum Counter ........................................... 179

Dual Line ..........................................................180

What is Dual Line? ............................................................ 180

Benefits of Dual Line ........................................................ 180

Basic Operations ............................................................... 18 1

Unpacking....................................................................... 183

Connecting to the Second Telephone Line .................... 18 4

Displays, Reports, and Beeps ............................................ 184

Setting the Option Line Type for the Second Line ........... 185

Setting Memory Transmissions to Use the Second Line .. 1 85

Options and Accessories ..................................186

Obtaining........................................................................... 186

Part Numbers ................................................................... 187

Consumables ................................................................ 187

Options ......................................................................... 187

Descriptions....................................................................... 188

Second Paper Tray .......................................................... 188

Handset ........................................................................... 188

Multifunction Printer (MFP) PC Interface Kit ................ 188

600 dpi TX Kit ................................................................ 188

Memory Expansion ......................................................... 189

User’s Guide: English xiii

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Problem Solving ...............................................190

Printing a Cleaning Page................................................... 19 0

Clearing a Document Jam ............................................... 191

Clearing a Printing Paper Jam ........................................... 192

Display Panel Messages .................................................... 19 6

Normal Display in Standby Mode .................................. 19 6

Error Messages ................................................................ 196

Counters ............................................................................ 200

Accessing the Print/Scan Counters .............................. 200

Resetting the Image Drum Counter .............................. 200

Problem Checklist ............................................................. 2 01

Shipping Your Machine .................................................... 2 0 8

United States and Canada ............................................... 2 0 8

Latin America .................................................................. 208

Specifications ....................................................209

Dialing............................................................................... 209

General .............................................................................. 210

Memory ............................................................................. 211

Scanning............................................................................ 212

Consumables ..................................................................... 212

Paper Handling .................................................................. 21 3

Physical ............................................................................. 2 1 3

Electrical ........................................................................... 21 4

Environmental ................................................................... 2 1 4

Index .................................................................215

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Help and Helpful

Overview

Hints

Your fax machine has many features and capabilities that will
help you

· operate the machine

· save money

· save time

The Help button provides valuable information to help you
operate the machine.

This section summarizes the features and capabilities directly
connected to saving money and time.

Details for these features and capabilities are provided in
other sections of this document.

You may want to use some of our Helpful Hints when
working with your machine.

User’s Guide: English 1

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Where is the Help Key?

What Does Help Do?

The Help key (1) is a control panel key.

1

When you press the Help key, a Help List and Function List
print.

The Help List is a guide for using key features of the
machine. It provides step-by-step instructions for using the
control panel to access or program various machine settings
and features.

The Function List is a printout of the menu structure. The
menu is set up in a multilevel structure of functions, options,

™

and settings. For more information, refer to “Selecting
Functions and Settings.”

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Help List

Function List

The Help List covers the items listed below.
1 Program Speed Dial Numbers
2 Program Groups
3 Sending a Fax to Multiple Locations (Broadcast)
4 Sending a Fax to a Single Location
5 Copying
6 Delayed Faxing
7 Function Settings
8 Report Printing
9 Message Confirmation Report

The Function List is a report of the product’s menu
programming structure.

Use it as a reference while moving through the levels of the
menu.

It is NOT a report of the current menu settings.
The Configuration Report provides a list of the current menu

settings.
See “Reports, Configuration Report.”

User’s Guide: English 3

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Saving Money

Most phone services offer lower phone rates during off-peak
times and for local phone connections.

Your fax machine allows you to take advantage of lower
phone rates. Some savings depend on the options you have
purchased and the type of fax machines you communicate
with.

You can specify the time your outgoing faxes will be sent.

Delayed T ransmission

This feature allows you to send documents at a specified
time and date.

You do not have to manually start the transmission.
For more information, refer to “Advanced Operations,

Delayed Fax Transmissions.”

Relay Faxing

This feature allows you to send documents to one distant
fax machine, which then forwards the documents to other
fax machines. This reduces the total number of long
distance calls.

Here is a typical relay fax situation.
The head office of a company will send a fax to the

regional head offices. The regional office will forward
the fax to the local branch offices.

For more information, refer to “Advanced Operations,
Relay Faxing.”

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Control Access to Y our Machine

You can control access to your machine. The method you
use determines the amount of access control.

· A password must be entered or the machine cannot be
used

The machine can only be used by people who have the
password. Up to 24 passwords can be programmed.

How could you use this?
If different departments share the machine, each

department could have its own password.
For more information, see “Customizing Features and

Operations, Changing Operation Functions, Restrict
Access.”

Be sure to record all passwords. Keep the record in a

!

safe place. If you forget a password, you will need to
contact a Service Dealer for assistance.

· The machine will only receive or send transmissions to
specified locations.

The fax numbers you program as Speed Dials will be the
only numbers your machine communicates with.

For more information, see “Basic Faxing, Rejecting
Unsolicited Fax Messages.”

User’s Guide: English 5

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Saving Time

Help Button

Press the Help Button to print a Help List and Function Lists.
These are great references to use while working with your

machine.
See “Help and Helpful Hints.”

Speed Dial Numbers

Speed Dial Numbers (One T ouch, 2-Digit, 3-Digit) can be
programmed with frequently dialed numbers.

This greatly reduces the number of keystrokes and time
required when using these numbers.

For more information, refer to “Programming Speed Dial
Numbers.”

Dual Access

Your machine can multi-task.
You can load and prepare a document for sending while the

machine is receiving or sending another fax.
You do not have to wait for one operation to finish before

beginning another.
For more information, refer to “Basic Faxing, Dual Access.”

www.okidata.com

Oki Data’s web site, www.okidata.com, provides the most
current information available for your fax machine.

You can find information at your convenience, at any time.

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Helpful Hints

Send a Fax and Save the Number

If you enter a number to send a fax, and want to save it as a
Speed Dial number, you can

1 Enter the number.
2 Place the document on the feeder.
3 Press Speed Dial/Search.

The machine goes to the next available (not yet
programmed) Speed Dial number.

LOC # displays.

4 Press Enter.
5 You are prompted to enter the information for this Speed

Dial (Name, Alternate T elephone Number ,
Communications Speed, and Echo Protection State.

6 You may enter all of the requested information or press

Menu/Exit to return to sending your fax.

7 Either wait or press Start.

Wait, and the transmission begins in a few seconds.
Press Start and the transmission immediately begins.

Be sure to write the name for any Speed Dial numbers

!

you program on the One T ouch Sheet(s).

The One T ouch Sheet(s) provide space for Speed Dial
numbers 1 through 80. For Speed Dials 81 and above,
program the number(s) and print the T elephone
Directory. For more information, see “Reports,
T elephone Directory .”

User’s Guide: English 7

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Quick Message Confirmation Report

To quickly print the Message Confirmation Report for the
most recent transmission performed by the machine, press
ENTER twice.

Checking Information During Transmissions

Your fax machine allows you to check the progress of a fax
being sent by your machine.

Press the # key twice while a fax is being sent from your
machine.

The display will show

· the page number currently being sent

· the current modem speed

· the current compression method

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References

There are four very useful reference documents that you
should print and keep near your fax.

These documents are very helpful when programming your
machine.

1 Help and Function Lists

Press Help and these lists print.
The Help List provides instructions for using the control

panel to access or program various machine settings and
functions.

The Function List is a printout of the menu structure. It
IS NOT a report of current menu settings.

See “Help and Helpful Hints.”

2 Configuration Report

The Configuration Report is a list of the current
operational settings of your machine.

See “Reports, Configuration Report.”

3 Telephone Directory

This report provides a complete listing of all of the
telephone numbers programmed into your machine’s
Speed Dial numbers.

See “Reports, T elephone Directory.”

4 Group Directory

This report provides a complete listing of all of the
numbers programmed into a specific group. Each group
has an individual report.

See “Reports, Group Directory Report.”

User’s Guide: English 9

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Recording Addresses and Passwords

Be sure to record any addresses and passwords you

!

program. Keep the record in a safe place. If you forget
a password, you will need to contact a Service Dealer
for assistance.

Some of the features that use addresses and passwords are:

· Confidential Faxes
See “Advanced Operations, Confidential Faxes.”

· Relay Faxes
See “Advanced Operations, Relay Faxing.”

· Restrict Access
See “Customizing Features and Operations, Changing

Operation Functions, Restrict Access.”

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Introduction

Overview

Thank you for purchasing this fax machine. This desktop,
plain-paper facsimile machine utilizes advanced light­emitting diode (LED) technology for quick and trouble-free
transmission/reception of data and images. In addition to the
many standard features, options can expand the machine’s
capabilities.

For information on the options, see “Options and
Accessories.”

Oki Data Web Site

The Oki Data Web Site provides the most current information
available on your product.

An on-line version of this document is available for viewing
via Oki Data’s Web Site.

You may reach the Oki Data Web Site at: www.okidata.com

User’s Guide: English 11

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Features

The machine includes the following features:

· Help Button. Pressing this button causes the unit to
print a Help List and the Function List.

· Control panel. Special programming keys, a 40-key
plate for pre-programmed telephone numbers, and a 10­key pad for standard dialing and programming.

· 80-character display (4 rows of 20 characters). Easy to
read display for operation guidance, clock display,
function information, etc.

· Automatic Document Feeder (ADF). Capacity of up to
50 sheets of recommended letter/A4 paper.

· Speed Dial. Set up to 80 pre-programmed telephone
numbers for automatic one-touch faxing, as well as an
additional 150 numbers for 2 or 3-digit entry faxing.

· Group Faxing. Create as many as 20 groups of
telephone numbers and send documents to multiple
locations with a single selection.

· Automatic alternate call. Dials a second (alternative)

telephone number if the number originally dialed is busy.

· Alphanumeric telephone directory. Search for

programmed telephone numbers by name.

· 72-hour battery backup. If power is lost, messages will

in memory will be saved for 72 hours.

· 33.6K bps transmission rate. Fast, efficient

communications.

· Large-capacity memory. 4.5 Mbyte. This provides

storage capacity of up to 360 pages.

· Half-tone. Documents with half-tone areas (shades of

gray, usually graphics) are processed with 64-scale
gradation (64 levels of gray).

· Advanced transmission and reception functions.

Includes delayed transmission, broadcasting (multi­location transmission), confidential message
transmission/reception, relay broadcasting, polling, etc.

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· Automatic redial and page retransmission. Ensures

document transmission when a telephone number is busy
or a problem occurs in the communications process.

· Advanced memory transmission/reception features. A

number of convenient features including automatic
reception into memory without printing—ideal for
reception of confidential communications).

· Dual Access operations. Allows two tasks to be

conducted at once (e.g., scan and prepare a document for
transmission while another document is being received).

· Automatic answering mode detection. Distinguishes

between incoming fax and voice communications.
Allows the use of an answering machine on the same
telephone line.

· Closed network. Prevents the reception of unsolicited

communications.

· Large Paper Capacity. 250 sheet paper cassette

(universal size: legal, letter, A4). A 500 sheet optional
second paper tray is available. With the second tray
installed, the total capacity of the machine is 750 sheets.

· Fax forwarding. Document can be forwarded to a

designated location after being stored in memory
(setting can also be used to forward a document when the
local machine is out of toner or paper).

· No paper reception. Allows continued reception of

documents when toner or paper run out by storing data
not yet printed in the built-in memory.

· Polling. Allows the transmission/reception of documents

from remote facsimile machines with polling
capabilities.

· Copier function. Make up to 99 copies of a document at

one time.

· Progress reports. Enable tracking of transmission status,

and machine operations, settings and maintenance
requirements.

· Security Features. Enables you to control access to

your machine and faxes.
Confidential Mailboxes (16)

Personal Mailboxes
Confidential Reception
Rejecting Unsolicited (Junk) Fax Messages

User’s Guide: English 13

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Getting to Know

Overview

Your Machine

Components

Refer to the illustrations for the location of the item(s).
1 Display Panel

Displays status of machine and operation in progress

2 One-Touch Keypad

Use for one-touch dialing of preprogrammed telephone
numbers and for entering alphabetic, numeric and
special characters for programming and ID entries.

3 Numeric Keypad

Use to enter telephone numbers, program information,
and manual dialing.

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2

1

3

4 Manual Paper Feeder Tray

Fold out for manual paper feed (bypass paper tray).
Use this to feed different types of paper directly into the

machine.

5 Copy Stacker Release Buttons

Press these two buttons (one on each side), to gain entry
to the toner/image drum area.

6 Power Switch

Press 1 to turn on and 0 to turn off.

7 Control Panel (Programming) Keys

These are the main keys used for programming machine
settings and operations and navigating through the
function menu.

8 Document Stacker

Holds original documents after being faxed or copied.

9 Document Guides

Adjust guides to the width of documents being faxed or
copied.

9

8

7

6

4

5

User’s Guide: English 15

|

10 Document Tray

Holds documents being faxed or copied.

11 Document Tray Extension

Pullout extension supports long (length) documents.

12 Copy Stacker

Holds document copies after copying process.

13 Copy Stacker Extension

Pullout extension for supporting long documents.

14 Paper Tray

Holds 250 sheets of paper (universal type: legal, letter,
A4)

15 Paper Indicator

Shows level of paper remaining in paper tray.

16 Copy Output Lever

Up position: copies exit the machine face down.
Down position: copies exit the machine face up.
Use this lever when copying or when using the optional

Network Print or PC Print.

Options vary according to the the model of your

!

machine. See “Options and Accessories”

10

11

12

16

13

15

OKIFAX 5950 Dual Line16

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14

17 AC Power Cord Socket

Plug the AC power cord (supplied with the unit) into this
socket.

18 Line Jack

Jack for connection to main outside telephone line.

19 Back Cover

Remove this cover to expose the expansion (installation)
slots for certain options.

Options vary according to the the model of your

!

machine. See “Options and Accessories”

20 IEEE-1284 Parallel Port

The optional Multi-Function Printer (MFP) Kit uses this
port. The MFP software allows your fax machine to
interface with a computer. With the MFP Kit, your fax
can function as a printer, scanner, copier and PC-based
fax machine. A parallel cable is included in the kit.

Options vary according to the the model of your

!

machine. See “Options and Accessories”

21 and 22

TEL Jack 1 (21) and TEL Jack 2 (22)
Jacks for connecting optional telephone handset,

external telephone, or answering machine.

18

21

22

20

17

19

User’s Guide: English 17

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23 LED Printhead

This black bar is the transfer mechanism that writes
received/copied information to the image drum.

Clean the LED when you change the toner cartridge.
See “Maintenance.”

24 Image Drum Unit

The image drum contains a green photosensitive drum
which receives information from the LED print head and
transfers it to the printing paper.

Install a new image drum unit* when Replace Drum
appears on the display panel.

* Only install image drum units specified by OKI for use
in this machine!

See “Maintenance.”

25 Toner Cartridge

This black cylinder, installed inside the image drum unit,
contains the black power used as the machine’s ink for
printing data.

Install a new toner cartridge* when Replace Toner
Cartridge appears on the display panel.

* Only install toner cartridges specified by OKI for use in
this machine!

See “Maintenance.”

23

24

25

OKIFAX 5950 Dual Line18

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Control Panel Keys and Indicators

™

User’s Guide: English 19

|

1 Display Panel: Refer to this display for instructions and

information while the machine is performing operations,
or when entering information or changing settings.

2 Shift Up ¶Key: Use this key to:

- Move to the previously selected option in the
same operational layer when programming the
machine.

- Move to the upper row from the lower row when
data such as telephone numbers is listed in two
rows.

3 Shift Left § Key: Use this key to:

- Return to the previous operational layers in the
programming of the machine.

- Move the cursor to the left during normal
operation

4 Shift Down Ä Key:

Use this key to:

- Move to the next option in the same operational
layer when programming the machine.

- Move to the lower row from the upper row when
data such as telephone numbers is listed in two
rows.

5 Shift Right ©Key:

Use this key to:

- Move to the next operational layer in the
programming of the machine.

- Determine/register a menu option or setting.

- Move the cursor to the right during normal
operation.

6 Alarm Indicator: This indicator light flashes and an

alarm sounds as an alert for problems that occur. To turn
off the alarm indicator, press the Stop key and correct the
problem.

OKIFAX 5950 Dual Line20

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7 Enter Key:

Use this key to:

- Determine/register a menu option or setting.

- Determine the location of a broadcast operation.

- Display the results of a transmission or printout a
Message Confirmation Report when the machine
is in the standby mode with no document set in
the document tray.

8 Help Key: Press this key to print out Help and Function

lists.

9 Resolution Key (Photo, Ex.fine, Fine, STD indicator

lights): Use this key to set the desired resolution of the

fax/copy after loading the document. Use the Photo
setting when the original document includes half-tone
images.

10 T ype of Original Key (Dark, Normal, Light indicator

lights): Use this key to set the contrast after loading the

document. Use Light for originals that are too light,
Normal for originals with good contrast, and Dark for
originals that are too dark.

11 Clear Key: Use this key to cancel ID, telephone number

and programming entries.

12 Menu/Exit: Use this key to:

- activate the Menu mode when the machine is in
standby state.

- exit the mode and return to standby state.

13 */Tone Key: If the machine is set for pulse dialing,

pressing this key will switch from pulse to tone dialing
during the current call. This key can also be used during
programming to create numbers with mixed pulse-tone
operation.

14 0/Unique Key: Use this key as “0” when dialing

telephone numbers. When programming the Sender ID,
Location ID, etc., use this key to enter unique characters:

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·
Internet characters: @ “ (space) %

- l

The

functions as a tilde symbol.

Umlaut characters: Ä ß Ñ Ö Ü
Norwegian characters: Æ Å Ø æ å ø

- l

User’s Guide: English 21

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15 Numeric Keypad: These 12 keys work like the keypad

on a standard telephone when dialing a telephone
number. They are also used to move to another
operation mode, enter numbers, letters and other
characters when programming the machine, and input
speed dial numbers after pressing the Speed Dial key.
The “#” key is used for the creation of groups of
telephone numbers for batch transmission. After a
document is loaded, this key can also be used to select
previously programmed groups of telephone numbers for
faxing.

16 Redial Key: Press this key to automatically redial the

last telephone number dialed on the machine.

17 Hook Key: Use this key to open the telephone line for

manual dialing with the numeric keypad or external
telephone handset. After pressing the key, you can hear
the dial tone and dialing code through the machine’s
speaker.

18 Speed Dial/Search Key: After loading a document for

faxing, press this key and then enter the programmed
Speed Dial (One-Touch or 2 or 3-digit) number for the
location. The speed dialing function automatically dials
the telephone number and transmits the fax. After
pressing the Search key, you can search corresponding
location IDs when alphanumeric characters are entered.

19 Hyphen Key: Use this key as the “-” character when

programming ID and PBX, public line, international
telephone or Earthing/Flashing switches. It is also used
to type the “+” when entering TSI/CSI numbers.

20 Start/Copy Key:

Use this key to:

- Start transmission of a document after loading the
document and selecting the location.

- Start manual fax transmission or reception.

- Return the machine to normal operation from the
Power Save mode.

- Start the copying function.

OKIFAX 5950 Dual Line22

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21 Stop Key:

Use this key to:

- Cancel the operation shown on the display.

- Cancel the transmission of a fax (press twice
within 3 seconds).

- Cancel an alarm (Alarm indicator light illuminates).

- Return to higher operational layers when
programming the machine.

22 One-T ouch Keypad Latch to Second Panel: Lifting this

latch rotates the primary label plate for the One-Touch
keypad, revealing a second panel.

The One T ouch Sheet(s) provide space for Speed Dial

!

numbers 1 through 80. For Speed Dials 81 and above,
program the number(s) and print the T elephone
Directory.

See “Reports, Telephone Directory.”

23 One-T ouch Keypad: Detailed descriptions of the One-

Touch Keypad functions are provided in a different
section of this document.

See “Getting to Know Your Machine, One-Touch
Keypad.”

24 One-T ouch Labels: After programming a telephone

number into a One-Touch key, write the name of the
location on the label for the One-Touch key. Remove the
plastic covering the label, use a pencil to write the name,
and then replace the cover.

You may need replacement (blank) labels.
See “Options and Accessories, Obtaining.”

User’s Guide: English 23

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One-Touch Keypad

Use these keys for quick, one-touch dialing and the
programming of other machine operations. In addition to the
ability to assign telephone numbers (up to 40 digits each) to
a One-Touch key, alphanumeric names of up to 15 characters
in length can be registered (Telephone Directory).

Using One-T ouch Keys for Dialing

To use One-Touch keys for dialing, after the telephone
number(s) for the key have been programmed, simply load
the document to be faxed and press the key of the location
where the fax is to be sent. Two telephone numbers can be
programmed for each One-Touch key, a primary number that
is always dialed first, and an alternate number that is
automatically dialed if the first number is busy or the call is
not answered.

Using One-T ouch Keys for Sear ch

After pressing the Search key , use these keys to make an
alphabetical search for names of telephone numbers
previously programmed.

Using One-T ouch Keys for Programming

The One-Touch keys are also useful in the programming of
names in the machine memory. In addition to the
alphanumeric keys, a number of special keys are provided for
programming convenience:

Alphabet Keys (One-T ouch keys #1-27, except #20): When
programming the Sender ID and Location ID, use these keys
to enter alphabet characters.

Unique Key (One-T ouch key #20): Use the same as the “0”
of a 10-keypad. Also used to enter

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·
Internet characters: @ “ (space) %

- l

The

functions as a tilde symbol.

Umlaut characters: Ä ß Ñ Ö Ü
Norwegian characters: Æ Å Ø æ å ø

Del Key (One-T ouch key #30): Use this key to delete

characters at the position of the cursor in the display panel
when entering ID, telephone numbers or programming
functions.

- l

OKIFAX 5950 Dual Line24

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Caps Key (One-T ouch key #31): Use this key to switch
between uppercase and lowercase when entering
alphanumeric characters.

Space Key (One-Touch key #36): Use this key to enter
spaces when programming the machine. Unlike the Pause
key, spaces provide easier reading only and have no effect on
dialing characteristics.

Plus Key (One-T ouch key #39): Each fax number entered or
programmed into the machine can be up to 40 digits long.

If you need to dial a number longer than 40 digits, you can
dial the number using any combination of Speed Dial
numbers or the numeric keypad.

To enter a chain dial number into a Speed Dial number, press
the Plus key at the 40th position of the first part of the
number to indicate it is a chain dial number, then complete
the process by entering the second part of the number
following the procedures required for inputting another
Speed Dial number.

Pause Key (One-T ouch key #40): Use this key to enter
automatic 3-second pauses in dialing when programming
telephone numbers. For example, use this key to tell the
machine to wait for an outside or international line to open.
Pauses in a telephone number dialing sequence are indicated
by a “P”.

Other: Special character keys (, ; @ _ : / \ . +).

User’s Guide: English 25

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Accessing Second Panel of One-Touch Keys

To access the second panel of One-Touch keys (41-80), grasp
the latch at the bottom of the keypad and lift up on the main
panel, swinging it up and to the right. After pressing the
desired key(s), close the main panel.

The One T ouch Sheet(s) provide space for Speed Dial

!

numbers 1 through 80. For Speed Dials 81 and above,
program the number(s) and print the T elephone
Directory.

See “Reports, Telephone Directory. ”

Signal Tones

The machine emits sounds to identify specific conditions.
Key Select Tone: This is a short beep that is emitted each

time a key is pressed.
Error Tone: If an inappropriate key is pressed, the machine

emits three short beeps. If there is a problem with operations
during communications, the machine emits five long beeps.
Press the Stop key to stop the beeping (turn the error
tone off), and then print a Message Confirmation Report to
check the source of the problem. To print the report, press the

Enter key twice (with no documents loaded).
End of Session Tone: At the end of each successful faxing

session, the machine emits a long beep to confirm that there
were no errors or problems in the communication.

Off-Hook Alarm Tone: If the machine is equipped with a
telephone handset, and if the receiver of the handset is left
out of the cradle when not in use, the machine emits an
intermittent warbling sound. To turn off the sound, return the
receiver to its cradle or press the Stop key .

OKIFAX 5950 Dual Line26

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Installation

Overview

To install your fax machine, follow the steps in this section.

· Safety
Installation Hints
Operation and Maintenance
T oner Cartridge and Image Drum Handling
Emergency First Aid

· Getting Started
Where to Install Your Fax Machine
Unpacking

· Setting Up Your Fax Machine
Installing the Toner Cartridge
Attaching the Document Stacker
Connecting to the Telephone Line
Connecting Optional External Devices

Handset
Telephone
Answering Machine

Answering Machine and a Telephone
Connecting Power
Loading Paper

User’s Guide: English 27

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Safety

Installation Hints

· Install your fax machine in a dust-free location away from
direct sunlight

· Do not plug your fax machine into a power source shared
by equipment that produces electrical noise (e.g., air
conditioners).

· Leave electronic adjustments to authorized service
personnel

· The LINE terminal connects your fax machine to a
standard telephone line. To avoid damage to your
telephone system or to the fax machine, do not plug your
fax machine into anything other than a standard RJ-11C
jack.

· Your fax machine is intended to be grounded electrically
and is equipped with a three-wire grounded power cord.
For your safety, do not attempt to defeat your power cord’s
grounding plug.

· The electrical outlet and phone jack should be installed
near the equipment and should be easily accessible.

· The two TEL terminals on the back of the fax machine are
only suitable for 2–wire devices. Not all standard
telephones will respond to incoming calls when
connected to an extension jack.

· This equipment may not necessarily provide for the
effective hand-over of a call from a telephone connected
to the same line.

· The operation of this equipment on the same line as
telephone or other equipment with audible warning
devices (such as call waiting) or automatic ring detectors
may cause false tripping of the ring detector.

OKIFAX 5950 Dual Line28

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Operation and Maintenance

· Use a dry cloth to clean the control panel and the main
body of the unit.

· Aside from the instructions specifically mentioned in this
document, your fax machine is not user serviceable. Do
not attempt to service the machine or lubricate moving
parts by yourself.

· Pull out the AC plug before trying to remove any objects
that may have fallen into the machine.

· Immediately disconnect the fax machine if it becomes
physically damaged and arrange for its repair or disposal.

· When relocating your fax machine, always disconnect the
telephone line before disconnecting the power cord, then
reconnect the power cord first.

· This fax machine is not intended to be used in parallel
with any other telephone devices.

Toner Cartridge and Image Drum Handling

· Leave unused toner cartridges and image drums in their
packages until needed. When replacing a toner cartridge
or image drum, re-use the packaging to dispose of the old
toner cartridge or image drum.

· Do not expose these components to light for more than
five minutes. Never expose the green drum (inside the
image drum unit) to direct sunlight.

· Always hold the image drum by the ends—never by the
middle. Never touch the green drum inside the image
drum unit.

· Exercise care when removing the toner cartridge. Do not
let it touch your clothing or porous materials. The toner
powder causes permanent stains.

· Small amounts of toner spilled on skin or clothing can be
readily removed with soap and cold water. Using warm
water will make removing the stain much more difficult.

User’s Guide: English 29

|

Emergency First Aid

· IF T ONER IS SWALLOWED: Dilute by giving two

glasses of water and induce vomiting by administering
Syrup of Ipecac (follow manufacturer’s instructions), Seek
medical attention. Never attempt to induce vomiting or
give anything by mouth to a person who is unconscious.

· IF TONER IS INHALED: Take person to an open area for

fresh air. Seek medical attention.

· IF TONER GETS IN THE EYES: Flush eyes with large

quantities of cool water for 15 minutes, keeping eyelids
open with fingers. Seek medical attention.

Getting Started

Where to Install Your Fax Machine

Place your fax machine in a dust-free location away from
direct sunlight.

· Allow several inches on each side of the fax machine to
ensure adequate ventilation.

· Make sure that both power and telephone outlets are
available nearby.

· Choose a location where the relative humidity is between
20% and 80%, and where the temperature is between 50°F
(10°C) and 92°F (32°C).

OKIFAX 5950 Dual Line30

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Unpacking

Remove contents from the carton. Be sure that all the items
listed below are included.

If any items are missing, contact Oki Data immediately.

!

Keep your packing materials and carton in case you
need to ship or transport the unit.

1 Fax Machine
2 Toner cartridge
3 Image drum (inside machine)
4 Power cord
5 Telephone line cord
6 Document Stacker
7 Documentation

User’s Guide
W arranty Information

User’s Guide: English 31

|

Setting Up Your Fax Machine

1 Lift up on the document tray and swing it up and out of

the way .

2 Press the release buttons located on both sides of the copy

stacker. Lift up the stacker.

OKIFAX 5950 Dual Line32

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3 Move aside the protective sheet and grasp the image drum

cartridge, then lift it out.

Caution: Do not touch the green drum surface!

!

4 Grasp the protective sheet and pull it out.

5 Put the image drum cartridge back into place.
6 Press down at each end of the image drum cartridge to

make sure it is installed correctly.

User’s Guide: English 33

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Installing the Toner Cartridge

1 Lift out the toner well cover and discard.

W arning: Be careful when handling the toner cartridge.

!

Do not let toner spill onto your clothing or other porous
materials. If you experience any problems with toner,
see the Safety guides at the beginning of this section.

Important: This machine will only operate using toner

!

cartridges specified by OKI for this facsimile machine.
The use of any other toner will result in the display of
an operation error and in machine malfunction.

2 Unwrap the toner cartridge and gently shake it to

distribute the toner. Then carefully peel the tape from the
bottom of the toner cartridge.

3 Holding the toner cartridge with the bottom down, insert

the left side into the toner well, placing it under the tab
(a).

a

OKIFAX 5950 Dual Line34

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4 Lower the right side down into the toner well.

5 Push the lock lever (in the direction of the arrow) until it

stops.

6 Close the copy stacker and document tray. Make sure the

cover is firmly closed.

User’s Guide: English 35

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Attaching the Document Stacker

Attach the document exit stacker on the back of the machine
using the latching mechanism provided.

Connecting to the Telephone Line

1 Insert one end of the telephone cord into the LINE jack in

the back of the machine.

2 Insert the other end into your wall telephone jack.

OKIFAX 5950 Dual Line36

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Connecting Optional External Devices

Handset

If you purchased an external handset option with your fax
machine, follow these instructions to install it.

1 Plug in one end of the handset cord into the handset and

the other end into the jack on the front of the cradle. Place
the handset in the cradle.

2 Insert the supplied telephone cord into the jack located on

the back of the cradle.

3 Insert the end of the cord into the TEL jack on the back of

the fax machine.

The two TEL jacks are provided to allow you to connect

!

both an external handset and an answering machine.

Telephone

Important: Any external telephone or answering

!

machine connected to your fax machine must be FCC
(US) or CSA (Canada) approved.

1 Insert one end of the telephone cord into the TEL jack on

the back of the fax machine.

2 Insert the other end into the jack in your external device.

User’s Guide: English 37

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Answering Machine

Refer to “Connecting an External Telephone.”

Y ou must have the TAD mode feature turned on for an

!

answering machine to work with your fax machine. See
“Setting Basic Features, Setting the Answering Mode.”

Answering Machine and Telephone

1 Connect your answering machine to your fax machine.
2 Plug your external telephone’s cord into the telephone

jack on your answering machine.

Y ou must have the TAD mode feature turned on for an

!

answering machine to work with your fax machine. See
“Setting Basic Features, Setting the Answering Mode.”

Connecting Power

1 Plug the power cord into the back of the unit.

2 Plug the other end into a grounded AC power outlet.
3 Turn on the power switch.

OKIFAX 5950 Dual Line38

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Loading Paper

Your fax machine can hold up to 250 sheets of standard­weight (20 lb. [75 g/m2]) paper in letter, legal, and A4 sizes.
For best results, use paper specially made for laser printers or
photocopiers.

Load paper into the tray print side DOWN.

!

If you are loading letterhead, place the paper print side
down, with the letterhead near the handle part of the
tray.

If you are receiving a document created on legal-size

!

paper, the document will be reduced to fit on letter size
paper. The vertical length of the received page image is
automatically reduced to fit on the paper loaded, down
to 75% of the original length.

Your fax machine is set at the factory to use letter size

!

paper. To use a different paper size, change the 1’ST
P APER SIZE user function setting to match your new
paper size.

See “Setting Basic Features, Other Basic Parameters,
Paper-Size Setting.”

1 Pull out the paper tray.

2 Adjust the paper guides (a) to the width of your paper. Set

the left guide all the way to the left. Set the right guide to
the marker for the size you’re using.

3 Lift up the paper length adjustment guide (b) and set it to

the length of your paper. If using legal size paper, rotate
the extension (c) at the back of the tray.

b

c

4 Remove the paper from its wrapper. Note the “print side”

notice printed on the label. Fan the paper.

5 Load the paper into the paper tray, print side down.

c

a

a

User’s Guide: English 39

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Selecting Functions

Overview

and Settings

The display (a) and navigating keys (b) on the control panel
simplify setting your machine’s functions.

Press Menu/Exit (c) to access the menu.
The machine functions are organized in a menu structure.

Functions are shown in the display as you navigate through
the menu, using the navigation keys. If a document is loaded,
menu functions for sending documents are displayed first. If
no document is loaded, other menu functions are displayed.

OKIFAX 5950 Dual Line40

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a

b

c

Navigating the Function Menu

The menu is set up in a multilevel structure of functions,
options, and settings. A function can include a number of
options and settings.

For example, Polling TX/RX includes 2 options—Polling
TX and Polling RX. Each of these options includes a number
of possible settings.

Menu Structure

Function

Options

Settings

Primary Menu Functions

Delayed TX
Delayed Batch TX
Priority TX
Confidential TX
Relay Initiate TX
Polling TX/RX
Print From Memory
Report Print
Location Program
Setup
Counter
Printer Cleaning

User’s Guide: English 41

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Using the Help Key

T o see how the menu is or ganized, press HELP (1). Your
machine prints Help and Function Lists, which provide
instructions for accessing menu items. These are helpful
when you are setting your machine’s features.

See “Help and Helpful Hints.”

1

Setting Features

There are two ways to navigate through the functions:

Step Access

The step access method moves through the function menu
step by step. It lets you see your choices at each level.

Speed Access

If you know exactly what settings you want to change, the
speed access method takes you directly to most points on
the menu. Speed access numbers are only assigned to Set
Up menu functions.

OKIFAX 5950 Dual Line42

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Using Step Access

To navigate through the various functions step by step, use
the navigation keys:

Press the MENU/EXIT key to activate the function menu
mode and to exit the function menu mode and return to
standby state.

Press SHIFT UP¶to move to the previous function or
option

Press SHIFT DOWN Äto move to the next function or to
move from the upper row to the lower row when data is
entered in two rows.

Press SHIFT LEFT § to move to the previous function or
to move the cursor to the left.

Press SHIFT RIGHT © to move the cursor to the right.
Press ENTER to set an option.
Press CLEAR to clear entered data.

User’s Guide: English 43

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Using Speed Access

If a function has a speed access number, type in the number at
the menu display prompt to access the function.

Speed access numbers must be entered in two-digit format
(for example, 00 or 99).

A list of speed access numbers follows this section.
Here is an example of using speed access.

To access the Redial Tries function, you only need to press
three keys.

From the standby mode with no document loaded:

1 Press Menu/Exit.
2 Press 4 key .
3 Press 0 key .
4 Redial Tries function appears.
5 Enter the setting you want.

Speed Access Numbers

There are seven types of speed access numbers.

Clock Adjustment
ID/Password Programming
Machine Settings
Dial Options
Incoming Options
Report Options
LAN Options

The speed access numbers and their assigned functions are
listed in the following sections.

OKIFAX 5950 Dual Line44

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Speed Access Numbers (by T ype)
Clock Adjustment

00 Clock Adjustment

ID/Password Programming

01 TSI/CSI
02 Sender ID
03 Personal Box
04 Memory Password

Machine Settings

10 Auto Answer Mode
11 Monitor Volume
12 Buzzer Volume
13 User Language
14 Remote Diagnosis
15 TX Mode Default
16 No Toner Memory Receive
17 Memory Full Save
18 Instant Dial
19 Restrict Access
20 ECM Function
21 Closed Network
22 Toner Save
23 Sender ID Switch
24 1st Paper Size
25 2nd Paper Size

This is active only when the second paper tray is
installed.

User’s Guide: English 45

|

Speed Access Numbers (by T ype)
Dial Options

40 Redial Tries
41 Redial Interval
42 Auto Start
43 Dial Tone Detect
44 Busy Tone Detect
45 MF/DP
46 Pulse Dial Rate *
47 Pulse Make Ratio *
48 Pulse Dial Type *
49 MF Tone Duration *
50 PBX Line
51 Flash/Earth/Normal *
52 Dial Prefix

* Settings for 46, 47, 48, 49, and 51 should only be

changed by Authorized Service Technicians.

Incoming Options

60 Incoming Ring
61 Remote Receive
62 T/F Timer Program
63 Continuous Tone
64 PC/F AX Switch
65 CNG Count
66 Ring Response
67 Distinctive Ring

Report Options

70 MCF (Single Loc.)
71 MCF (Multiple Loc.)
72 Message in MCF
73 Error Report (MCF)

OKIFAX 5950 Dual Line46

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Speed Access Numbers (by T ype)
LAN Options

Functions 80 to 85 are reserved for future options.

!

User’s Guide: English 47

|

Setting Basic

Overview

Features

Setting the Date and Time

Follow these instructions to set the date and time:

1 Press Menu/Exit to enter the menu.
2 Using the numeric keys (0-9), enter speed access number

00. The display shows:

3 Enter the current date (xx/xx/xxxx) and time (hh:mm)

using the numeric keys (0-9), press Enter.

If invalid data is entered, the Enter key will not operate.

!

4 Press Menu/Exit to return to standby mode.

OKIFAX 5950 Dual Line48

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Setting the Language

1 Press Menu/Exit to enter the menu.
2 Using the numeric keys (0-9), enter speed access number

13.

3 Select the language you want to appear on the display

panel.

4 Press Menu/Exit to return to standby mode.

Setting Your Fax Machine’s ID

Fax machines must identify the sender (Sender ID) and the
sender’s telephone number (TSI/CSI) on each page of every
fax sent.

Important: Programming this information into your fax

!

machine is required by law in the United States.

TSI/CSI

This is the telephone number of your fax machine. This
number is printed at the top of the faxes you send, and
appears on the displays and reports of other fax machines you
are communicating with. A TSI/CSI can be up to 20
characters long.

Sender ID

This is a descriptive title that identifies the sender—usually
the location of your fax machine or the name of your
company or office. It is printed at the top of every fax you
send. You can enter up to 32 characters. The first 16
characters will also be used as your Personal ID, which may
appear on the displays or reports of other fax machines you
are communicating with.

Setting the TSI/CSI and Sender ID

1 Press Menu/Exit to enter the menu.
2 Input speed access number 02.
3 Input up to 20 numbers and characters (0-9/Hyphen/

Space/+), press Enter.

4 Press Menu/Exit.

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Setting the Answering Mode

Procedure

1 Press Menu/Exit to enter the menu.
2 Input speed access no. 10 (Auto Answer)
3 Press Ä or ¶ to select the desired mode, press Enter.
4 Press Menu/Exit to return to standby mode.

Set the answering mode based on how you want your
machine to answer calls and what telephone equipment is
connected to it.

Choose the mode that best fits your needs.

List of Modes

· Auto Receive Mode [FAX]

· Manual Receive Mode [TEL]

· Telephone/Fax Mode [T/F]

· Telephone Answering Device Mode [TAD]

· Memory Reception Mode [MEM]

· Forwarding Mode [FWD]

· PC Fax Mode [PC]

Auto Receive Mode [FAX]

Your machine is connected to a telephone line reserved only
for fax communication.

This is the factory setting.
Your machine assumes all incoming calls are fax messages

and automatically receives all incoming fax messages.

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Manual Receive Mode [TEL]

You use the same line for both fax and telephone calls and
the majority of your incoming calls are telephone calls.

To use this feature, you must have an external, optional
handset or telephone connected to your fax machine.

When someone calls, your machine rings like a telephone.
You can answer from an external telephone connected to
your machine. If you pick up the hand set and hear fax
machine tones, press the Start key to receive the fax. If you
do not answer the phone and someone tries to send you a fax
message, your machine will not accept it.

Telephone/Fax Mode [T/F]

Incoming calls are a mix of fax and telephone calls.
To use this feature, you must have an external, optional

handset or telephone connected to your fax machine.

The display will show Lift Handset.
In this mode, your machine detects whether the incoming call

is a fax or a voice call. When the call is from another fax
machine, your machine switches to fax mode and receives the
message. When the call is a voice call, your machine rings
like a telephone. If you do not answer, it switches back to fax
mode to allow the calling party to manually send a fax.

Telephone Answering Device Mode [TAD]

You have an external, optional answering machine
connected to your fax machine.

In this mode, your machine detects whether an incoming call
is a fax or voice call. If it is a fax call, your machine receives
the fax. If it is a voice call, your machine rings, then your
answering machine activates. If you set the Remote Receive
user function, the caller can send a fax at any time during or
after the recorded message by using their keypad to enter the
remote receive number you have programmed. This number
activates fax reception. Add something like this to your
answering machine message: “To send a fax now, press XX
[the programmed number.]”

See “Setting Basic Features, Dial and Incoming Call
Parameter Settings, Incoming Call Parameters.”

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Memory Reception Mode [MEM]

Received data is not printed but is stored into memory, even
if there is fax paper on which to print.

Use the Print Operation function to print out data stored in
memory during Memory Reception mode. You can set a
password (USER PROGRAMMING under MEM.
P ASSWORD PRG) to disable the Memory Reception mode.

Forwarding Mode [FWD]

All fax communications are received into memory, then
forwarded to another telephone number.

When set to this mode, the machine receives all fax
communications into memory, and then automatically sends
the messages to the telephone number programmed into the
Call Forwarding function. This function displays only when
a forwarding number has been programmed.

PC Fax Mode [PC]

This mode is available only if an optional MFP Kit is

!

installed.
Options vary according to the model of your machine.
See “Options and Accessories.”

Incoming faxes are stored on you computer’s hard disk
instead of printing immediately.

This mode is only available when the machine is connected
to a personal computer via optional multifunction printer
(MFP) software. When activated, the machine forwards the
call directly to the computer. This lets you work with faxes
on your computer using the software included with the MFP
option.

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Dial and Incoming Call Parameter
Settings

These settings allow you to control the way your machine
dials telephone numbers and receives incoming calls. Setting
these functions before beginning use of your machine will
make your fax communications more efficient.

Setting Dial and Incoming Call Parameters

1 Press Menu/Exit to enter the menu.
2 Input the speed access number for the dial or incoming

call parameter you want to change.

3 Use Ä or ¶ to select the desired setting, Press Enter.
4 Press Menu/Exit to return to standby mode.

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Dial Parameter Settings

Redial Tries

Speed access no. 40.
This function controls how many times your machine

automatically redials a number that is busy or does not
answer.

Available settings are from 0 to 10 tries.
3 tries is the default setting.

Redial Interval

Speed access no. 41.
The function controls how long your machine waits between

each automatic redial attempt.
Available settings are from 1 to 6 minutes.
The default setting is 3 minutes between dialing attempts.

Auto Start

Speed Access no. 42.
With this function set to ON, the machine automatically

begins dialing as soon as a location is selected by pressing a
One-Touch key or by entering another Speed Dial number.
There is no need to press the Start key.

A vailable settings are ON and OFF.
ON is the default setting.

Dial Tone Detect

Speed access no. 43
This function allows your machine to wait for and detect a

dial tone before dialing. Set to ON, a dial tone must be
detected.

A vailable settings are ON and OFF.
ON is the default setting.

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Busy Tone Detect

Speed access no. 44
This function allows your machine to detect a busy tone

when sending a fax.
A vailable settings are ON and OFF.
ON is the default setting.

Tone/Pulse (MF/DP)

Speed access no. 45
This function controls which method your machine uses for

dialing.
DP: dial pulse dialing, which uses monotone pulses to dial a

number like a rotary telephone,
MF: multi-frequency dialing (touch tone), which uses

different tones to dial a number.
MF is the default setting.

Tone (MF) Duration

Speed access no.49
If the machine is set to the MF dialing method, this function

controls the duration of the tones used for dialing.
Tone duration varies by country.
Available settings are 75, 85, and 100 ms.
100 ms is the default setting.

PBX LINE

Speed access no. 50
This function must be ON if your machine is connected to a

PBX. Once this function has been turned on and the access
digit function has been programmed, your machine
recognizes the access digit you use in your PBX to get an
outside line.

Available settings are on and OFF.
OFF is the default setting.
To change this setting, see “Setting Basic Features,

Connecting to a PBX.”

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FLASH/EARTH/NORMAL

Speed access no. 51
This function sets the type of PBX line your machine is

connected to (if your machine is connected to a PBX).
A vailable settings are NORMAL (N), flash (F) and earth (E).
NORMAL (N) is the default setting.

DIAL PREFIX

Speed access no. 52
If your machine is connected to a PBX, use this function to

tell your machine what access number is used to obtain an
outside line from your PBX. You can enter up to 4 digits.

A vailable settings are ON and OFF.
OFF is the default setting.
To change this setting, see “Setting Basic Features,

Connecting to a PBX.”

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Incoming Call Parameters

Incoming Ring

Speed access no. 60
This function offers a soft ringing sound through the

machine’s built-in speaker when a call is received.
If the function is set to OFF, the machine does not emit a

ringing sound during incoming calls.
If the function is set to ON, the machine emits a ringing

sound when the machine is set to TEL (manual receive mode)
or Ring Response is set to 20 sec (except 1 ring). When set to
DRC, the machine emits a ringing sound for each incoming
call with the same tone even if the Distinctive Ring
parameter is set to ON.

A vailable settings are ON, OFF and DRC.
ON is the default setting.

Remote Receive

Speed access no. 61
This function allows switching from telephone to fax mode

to receive an incoming fax. Use the keypad on the optional
handset or external telephone to enter the remote receive
number programmed into the machine.

Available settings are: OFF, 00, 11, 22, 33, 44, 55, 66, 77, 88,
99, ** or ##.

OFF is the default setting.

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Continuous Tone

Speed Access no. 63
When this function is set to ON, a completion tone is emitted

at the end of receiving a fax. Pressing the Stop key turns off
the tone.

A vailable settings are ON and OFF.
OFF is the default setting.

PC/FAX Switch

Speed Access no. 64
When set to ON, the machine automatically switches to FAX

when fax reception by a connected personal computer is not
possible. Fax reception is disabled when the PC/FAX switch
is set to OFF .

A vailable settings are ON and OFF.

ON is the default setting.

This parameter is available only if an optional MFP Kit

!

is installed.
Options vary according to the model of your machine.
See “Options and Accessories.”

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Other Basic Parameters

Monitor Volume

Speed Access no. 11
The machine is equipped with a speaker for monitoring

operations. This function provides a 5-level audio
adjustment of the speaker.

A vailable settings are OFF, Low, Mid, High-Mid, High.
Mid is the default setting.

Buzzer Volume

Speed Access no. 12
The machine is equipped with a buzzer that sounds when a

fax communication ends or, if an external telephone is
connected, when the receiver is not properly returned to its
cradle after use.

Available settings are Low, Middle and High.
Middle is the default setting.

User Language

Speed Access no. 13
Your machine has two languages installed—English and

Spanish or French, depending on where you purchased it.
The language programmed is used to display messages on the
control panel as to well as to print reports.

Available settings are English, Spanish, or French.
English is the default setting.

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Paper-Size Setting

The machine can support two different paper settings (when
the 2nd-Tray option is installed).

1’ST Paper Size

Speed Access no. 24
Sets the size of the paper loaded in the standard

(built-in) paper tray. Default setting is Letter.

2’ND Paper Size*

Speed Access no. 25
Sets the size of the paper loaded in the second

(optional) paper tray. Default setting is Letter.

* This setting is only available when the second tray
is installed.

Connecting to a PBX

Private Branch Exchanges (PBXs) are private telephone
systems used to route calls internally (for example, in a
company). When dialing a telephone number, if a prefix
(access) number is required to open an outside line, the line is
connected to a PBX. If your machine is connected to a PBX,
please make the following changes to enable the machine to
recognize the prefix digits in the telephone numbers used to
obtain access to the outside line. After dialing the prefix
digits, the machine waits until the outside line is available
before dialing the rest of the number.

Service assistance may be required to make changes in

!

some countries.
Some PBX systems may require additional adjustments
to the machine.
If there are any problems with fax communications
after changing parameters, please contact the nearest
dealership for assistance.

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Entering a PBX Dial Prefix

1 Press Menu/Exit to enter Menu.
2 Input speed access no. 50 (PBX Line), wait.
3 Press ¶ or Ä to select ON or OFF setting, press Enter.
4 Press Ä until you reach Dial Prefix, press Enter*.
5 Input the digit(s) normally dialed to obtain an outside line

from the PBX, press Enter.
6 Press Menu/Exit to return to standby mode.
* Dial Prefix can also be accessed from the main menu by

entering its speed access code 52.

Remember that all outside telephone numbers

!

programmed into the machine must begin with the dial
prefix of the PBX.

Clearing the PBX Dial Prefix

1 Press Menu/Exit to enter Menu.
2 Input speed access no. 50 (PBX Line), wait.
3 Press ¶ or Ä to select OFF setting, press Enter.
4 Press Menu/Exit to return to standby mode.

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Programming Speed

Overview

Dial Numbers

You can program (save) frequently dialed numbers into your
machine. This way, you enter the full number once, and
access the number with one or a few keystrokes thereafter.

230 spaces are available for programming numbers.
These spaces have four different types.

· One-Touch Speed Dial

· 2 Digit Speed Dial

· 3 Digit Speed Dial

· Group Dial

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Each fax number that you enter or program into your

!

machine can be up to 40 digits long. If you need to dial
a number with more digits, use the chain dial feature.
For more information on chain dialing, refer to
“Programming Speed Dial Numbers, Chain Dialing.”

Types of Speed Dial Numbers

One-Touch Speed Dial Numbers are spaces 01 to 80.

They are called one-touch because you access them with
one touch of a button.

2 Digit Speed Dial Numbers are spaces 81 to 99.

They are called two-digit because you access them by
entering their two-digit space designation (81 to 99).

3 Digit Speed Dial Numbers are spaces 100 to 230.

They are called three-digit because you access them by
entering their three-digit space designation (100 to 230).

Group Dial Number

Speed dial numbers can be grouped together so you can
quickly fax a document to multiple locations with one key
touch.

For more information on group faxing, refer to “Sending a
Fax to Multiple Locations, Group Faxing.”

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One-Touch Speed Dials

For quick and easy faxing operations, you can store up to 80
telephone numbers in the machine’s memory and send
documents to a fax number by pressing a single key.

Your fax machine is equipped with 80 one-touch keys.
The first 40 are accessed directly from the “top” of the

control panel. The second 40 are accessed by lifting the
panel the reach the “bottom” of the control panel. Two 40­digit numbers can be programmed to each one-touch key, a
primary number and an alternative number that is used if the
primary number is busy or goes unanswered. You can also
enter a 15 character location ID (name) for each key.

The One T ouch Sheet(s) provide space for Speed Dial

!

numbers 1 through 80. For Speed Dials 81 and above,
program the number(s) and print the T elephone
Directory. See “Reports, Telephone Directory.”

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2 or 3 Digit Speed Dials

In addition to one-touch speed faxing, you can program an
additional 150 numbers for 2 or 3 digit entry faxing.

2 Digit Speed Dial Numbers are spaces 81 to 99.

They are called two-digit because you access them by
entering their two-digit space designation (81 to 99).

3 Digit Speed Dial Numbers are spaces 100 to 230.

They are called three-digit because you access them by
entering their three-digit space designation (100 to 230).

Group Faxing

Speed dial numbers can be grouped together so you can
quickly fax a document to multiple locations with one key
touch.

For more information on group faxing, refer to “Sending a
Fax to Multiple Locations, Group Faxing.”

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Programming One-Touch and 2 or 3
Digit Speed Dial Numbers

To program your speed dial numbers, follow these
instructions.

Programming speed dial numbers has two steps.

· collecting the information

· programming the information

Collect Information

Gather the following information for each Speed Dial number
you want to store:

· Name

· Primary Telephone Number (LOC#)

· Alternate Telephone Number (ALT#)

· Communications Speed

· Echo Protection State

Name

Use letters, numbers, and symbols, in any combination, for
the name.

The name can be up to 15 characters long.

Primary T elephone Number (LOC#)

This is the main number.
The main number can be up to 40 characters long.

Alternate T elephone Number (ALT#)

If the main number is busy or does not answer, the machine
automatically dials this alternate number.

The alternate number can be up to 40 characters long.

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Communications Speed

The available settings are 33.6 K, 28.8 K, 14.4 K, 9.6 K, and

4.8 K.
The default setting is 33.6 K.
If the machine you are communicating with is an older fax

machine, and you are having problems communicating with
it, try adjusting the speed to a lower setting.

Echo Protection State

The available settings are ON or OFF.
The default setting is OFF.
If you are experiencing problems communicating with a

remote location in a very noisy telephone area, or with an
overseas location, set Echo Protection to ON for the one­touch key assigned to that location.

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Program the Information

To enter the information for each speed dial number, use one
of the following input methods.

· Other Keys

· Numeric Keypad

· One-Touch Keypad

Other Keys

These keys are used in the programming process.
They include Menu/Exit, Shift keys, Enter, and Capital

(CAPS).

Numeric Keypad

0-9/*/#: Use these keys to enter alphabetic characters

(uppercase, lowercase).
Unique Key: Use this key to enter a variety of unique

characters.

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·
Internet characters: @ “ (space) %

- l

The

functions as a tilde symbol.

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·
Umlaut characters: Ä ß Ñ Ö Ü
Norwegian characters: Æ Å Ø æ å ø

Hyphen Key: Use this key as the “- ” character when

programming ID, PBX, public line, or international
numbers

Clear Key: use this key to cancel ID, telephone number
and programming entries.

- l

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One-T ouch Keypad

The One-Touch keypad is arranged like a standard keyboard
for quick touch typing of names, Sender and Location ID.

Alphabet Keys: (#1-27, except #20) Use these keys for
easy entering of alphabetic characters.

Caps Key (One-T ouch key #31): Use this key to switch
between uppercase and lowercase when entering
alphanumeric characters.

Unique Key (One Touch key #20): Use the same as the
“0” of the numeric keypad. Also used to enter:

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·
Internet characters: @ “ (space) %

- l

The

functions as a tilde symbol.

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? ·
Umlaut characters: Ä ß Ñ Ö Ü
Norwegian characters: Æ Å Ø æ å ø

Pause Key (One-T ouch key #40): Use this key to enter

automatic 3 second pauses in dialing. For example, use
this key to tell the machine to wait for an outside or
international line to open. Pauses in a telephone number
dialing sequence are indicated by a “P.”

- l

Space Key (One Touch key #36): Use this key to enter
spaces when programming. Unlike the Pause key, spaces
provide easier reading only and have no effect on
dialing.

Del Key: (One-T ouch key #30): Use this key to delete
characters at the position of the cursor in the display
panel when entering, ID, telephone numbers or
programming functions.

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Programming a Speed Dial

Print the Telephone Directory before you begin

!

programming. This provides a reference of the speed
dial numbers already programmed.

See “Reports, Telephone Directory. ”
Be sure to write the name for any Speed Dial numbers

you program on the One T ouch Sheet(s).
The One T ouch Sheet(s) provide space for Speed Dial

numbers 1 through 80. For Speed Dials 81 and above,
program the number(s) and print the T elephone
Directory. See “Reports, Telephone Directory.”

1 Press Menu/Exit to enter the menu.
2 Press Ä to select Location Program, press Enter .
3 The cursor will be at Speed Dial. Press Enter.
4 Input the speed dial number you want to program, then

press Enter.
One-T ouch Speed Dial Numbers are spaces 01 to 80.

They are called one-touch because you access them with
one touch of a button.

2 Digit Speed Dial Numbers are spaces 81 to 99.
They are called two-digit because you access them by

entering their two-digit space designation (81 to 99).
3 Digit Speed Dial Numbers are spaces 100 to 230.
They are called three-digit because you access them by

entering their three-digit space designation (100 to 230).

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5 Input the telephone number (LOC #), press Enter.
6 Input a name if desired (up to 15 characters), press Enter.
7 Input alternate telephone number (ALT#) if desired, press

Enter.

8 Select Communication Speed, press Enter.
9 Select On or Off for Echo Protection, press Enter.
10 Repeat the above process from Step 3 until you have

finished programming.

11 Press Menu/Exit to return the machine to standby mode.
12 When finished with the programming of One Touch

keys, lift off the plastic cover. Use a pencil to write the
name of the One Touch key you have programmed.

Print the T elephone Directory when you finish

!

programming. This provides a reference of the speed
dial numbers already programmed.

See “Reports, Telephone Directory.”
Be sure to write the name for any Speed Dial numbers

you program on the One T ouch Sheet(s).
The One T ouch Sheet(s) provide space for Speed Dial

numbers 1 through 80. For Speed Dials 81 and above,
program the number(s) and print the T elephone
Directory. See “Reports, Telephone Directory.”

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Clearing a Speed Dial

Print the Telephone Directory before you begin

!

clearing. See “Reports, Telephone Directory. ”
This provides a reference of the speed dial numbers
already programmed.

There are three ways to clear a speed dial number.

· Programming new information as a replacement to the

existing speed dial information.

· Using DEL to erase the existing speed dial information.

· Using Clear

T o program new information, refer to “Programming Speed
Dial Numbers.”

T o use DEL, refer to “Programming Speed Dial Numbers.”
When the existing number is displayed, use DEL key to erase
the information.

Using Clear
1 Press Menu/Exit to enter the menu.

2 Press Ä to select Location Program, press Enter .
3 The cursor will be at Speed Dial. Press Enter.
4 Select the speed dial number to be deleted (One Touch,

2-digit, 3-digit).

5 Press Clear.
6 Press Enter.
7 Press Menu/Exit to return the machine to standby mode.

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Chain Dialing

Each fax number that you enter or program into your
machine can be up to 40 digits long. If you need to dial a
number with more digits, use the chain dial feature.

Creating a Chain Dial Number

Print the Phone Directory before you begin

!

programming. See “Reports, Telephone Directory.”
This provides a reference of the speed dial numbers
already programmed.

1 Program the first 39 digits into a Speed Dial number.

See “Programming Speed Dial Numbers, Programming a
Speed Dial.”

2 Press the Plus (+) key (One-Touch key #39).
3 Program the rest of the number into a different Speed

Dial number.

Dialing the Chain Dial Number

1 Load the document to be faxed.

SELECT LOCA TION displays.
2 Select the first Speed Dial Number programmed.
3 Wait until SELECT LOCATION displays.
4 When prompted, enter the second Speed Dial number.
5 Press the Start key to begin sending the fax.

The remaining part of the number not programmed in

!

the first Speed Dial number can also be input manually

when prompted, using the numeric keypad (step 2).

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Programming a Group

If you often send a fax to many fixed locations, setting up
these locations as a group will save time.

See “Sending a Fax to Multiple Locations.”

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Basic Faxing

Overview

Document Guidelines

General

· Try to use good quality documents for your fax
transmission. Documents that work best are typed or
written with a black felt-tip pen on white (or light) paper.

· Do not send documents that are not rectangular.

· Never use documents that have wet or sticky surfaces,

wrinkles, staples, or paper clips.

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· Your machine can transmit documents with normal wear

(staple holes, letter folds and minor corner folds).

· If you are not sure how a document will fax, first make a
copy on your machine. Load the document (face down)
and press the Copy.

· If your documents are heavily bent, creased or torn, make
a copy on a photocopier and send the copy instead.

Single Page Specifications

Also see “Basic Faxing, Document Guidelines, General.”

Width

Minimum 5.8 inches (148 millimeters)
Maximum 8.5 inches (216 millimeters)

Length

Minimum: 5 inches (128 millimeters)
Maximum: 14 inches (356 millimeters)

Paper W eight

Minimum 13 pounds (50 g/m²)
Maximum 28 pounds (105 g/m²)

Paper Thickness

Minimum 0.002 inches (0.06 millimeters)
Maximum 0.006 inches (0.15 millimeters)

Multiple Page Specifications

Also see “Basic Faxing, Document Guidelines, General.”
For very heavy paper, load and send pages individually.

Width

Minimum 5.8 inches (148 millimeters)
Maximum 8.5 inches (216 millimeters)

Length

Minimum: 5 inches (128 millimeters)
Maximum: 14 inches (356 millimeters)

Paper W eight

Minimum 13 pounds (50 g/m²)
Maximum 28 pounds (105 g/m²)

Paper Thickness

Minimum 0.003 inches (0.08 millimeters)
Maximum 0.005 inches (0.13 millimeters)

Capacity

50 sheets of standard paper, 20 pound (80 g/m²)

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Loading Documents

To prevent paper jams and problems during operation:

· Stack your documents neatly

· Align document edges before loading

· Don’t load different size documents at the same time

You can load and prepare to transmit a document while

!

your machine is still sending or receiving another
message (as long as the document feeder is clear).

This is called Dual Access.
To do this, load the document, select your location and

press the Start key. Your document will be sent when the
current communication ends.

1 Adjust the document guides (1) to the width of the paper

you are using.

1

2 Neatly stack your documents, then insert them face down

into the document feeder. Adjust the document guides
for a snug fit.

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3 The machine grips the documents, and pulls in the

bottom page.

4 If necessary, use the Resolution and Type of Original

keys for the best possible quality.

5 Your documents are now ready for faxing or copying.

Resolution

· For normal office documents, use STD (standard)
resolution (default)

· For documents with small type or other fine detains, use
FINE or EX.FINE resolution.

· For documents with photos or many shades of gray, use
PHOTO resolution.

Contrast

· For documents with normal contrast (default setting), use
NORMAL contrast.

· For documents that are too light, use LIGHT contrast.

· For documents that are too dark, use DARK contrast.

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Sending a Fax

You may send a fax to a single location or to multiple
locations.

This section describes faxing to a single location.
There are two ways to send one fax to multiple locations

using one fax session: group fax or broadcast fax. See
“Sending a Fax to Multiple Locations.”

Procedure
1 Load your documents.
2 Select the entry method, referring to the instructions in

the following sections.
Entry methods are:

· One Touch

· 2 or 3 Digit Speed Dial

· Search

· Numeric Keypad

· External Telephone

Using a One Touch Speed Dial Key

Press the One-Touch key you have programmed.

Using 2 or 3-digit Speed Dial

1 Press the Speed Dial/Search key .
2 Enter the Speed Dial number (2 or 3-digit) using the

numeric keypad.

3 Press the Enter Key . Wait.
4 The document will begin faxing.

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Using the Search Function

1 Press the Speed Dial/Search key. The display will show

ENTER 1’ST CHAR.

2 Using the One-Touch key, enter the first letter of the

name of the location you want to transmit to.

3 Repeatedly press Ä to scroll through the list of location

IDs beginning with the selected letter.

4 When the correct location is found, press the Start key to

begin faxing.

Using the Numeric Keypad

1 Dial as you would on a normal telephone.
2 If you make a mistake, press the DEL key to back up one

space, then enter the correct number.

3 Press the Start key .

Using An External Telephone

To use this feature, you must have an external, optional
handset or telephone connected to your fax machine.

1 Pick up the receiver and dial the number. If the receiving

machine is in automatic reception mode, a high-pitched
tone will be heard.

2 If someone answers, request that they press the Start key

on their machine.

3 You (the sender) will also need to press the Start key on

your machine.

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Rejecting Unsolicited Fax Messages

Closed Network

Speed Access 21
If closed network is on, your machine will ONLY accept faxes

from numbers programmed as Speed Dial Numbers.
This keeps out unwanted faxes (such as advertising).
You can also set your machine to send faxes to ONLY the

numbers programmed as Speed Dial Numbers.
The Closed Network settings are:

· Limited reception (RX)

· Limited transmission and reception (TX/RX)

· No limitations (OFF). This is the default setting.

If Closed Network is set to TX/RX or RX, your machine

!

will ONLY accept faxes from numbers programmed as
Speed Dial Numbers.

Any numbers NOT programmed as Speed Dials will be
rejected by the fax machine.

Setting a Closed Network

1 Press Menu/Exit to enter the menu.
2 Input speed access number 21 (Closed Network); wait.
3 When Closed Network displays, press Ä or ¶ to select

a setting, press Enter.

4 Press Menu/Exit to return to standby mode.

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Power Failures

A battery in your fax machine prevents the loss of data stored
in memory at the time of a power outage.

Typical memory-backup time with a fully charged battery is
72 hours.

If data is in memory when power is restored, the machine
continues operations from the point when power was lost.

If the data in memory is lost when power is restored, the
Power Outage Report prints.

Power Outage Report

Use this report to determine which received messages you
may have lost, and which transmissions you may have to
resend.

For more information, refer to “Basic Faxing, Receiving
Messages to Memory.”

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Display Messages

Here are some of the messages you may see during a typical
fax transmission.

(location)

The remote location’s Personal ID, TSI/CSI, Location ID or
the telephone number you entered will identify the location
during transmission.

CALLING

The line is ringing.

SENDING

The machine is transmitting a fax.

RESULT – OK

The fax was sent successfully.

COMMUN. ERROR

If you see this or another error message, a problem occurred
during the communication. Try resending the fax. For more
information, see “Problem Solving.”

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Basic Faxing Situations

Real-Time Dialing

Occasionally you may want to dial numbers in real time, one
digit at a time. Press the Hook key on your control panel to
open a telephone line, you will hear a dial tone. Enter the
number. If an external telephone is connected to your
machine, you can dial in real time by picking up the handset.

Redialing

If a line is busy, or there is no answer, the machine waits and
then automatically redials the number. Also, if the machine is
transmitting from memory and a communication error occurs,
it automatically redials the number and sends the fax again.
You can redial a number at any time by pressing the Redial
key.

Confirming Results

After transmission, press the Enter key once (with no
documents loaded). A message displays on the control panel,
confirming your transmission.

To print the Message Confirmation Report (MCF), press the
Enter key a second time.

See “Reports, Message Confirmation Report.”

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Stopping a Transmission

To stop a transmission while it is in progress:
1 Press the Stop key twice.

The display shows STOPPED.

2 If documents are stuck partway through the document

feeder, you may see a RELOAD DOCUMENT message on
the display. Press the Stop key again. The machine feeds
the document the rest of the way through the document
feeder.

Receiving Faxes Manually

If you machine is set to the manual receive (TEL) mode,
follow the instructions below to receive faxes. You need to
have an optional handset installed, or an external handset
connected.

1 When your telephone or fax machine rings, pick up the

handset. If a person is on the line, carry on your
conversation.

2 If a signal from a remote fax machine is heard, or if a

person wishes to fax you a document after a
conversation, press the Start key .

3 When the RECEIVING message appears on the display,

hang up the handset. The machine will emit a tone
following disconnection, telling you that the
transmission was successful.

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