Oki FAX 5250 User Manual
OKIFAX 5250
Handbook
OKIFAX
5250
FACSIMILE
Every effort has been made to ensure that the information in
this handbook is complete, accurate, and up-to-date. Okidata
assumes no responsibility for the results of errors beyond its
control. Okidata also cannot guarantee that changes in
software and equipment made by other manufacturers and
referred to in this handbook will not affect the applicability of
the information in it. Mention of software products
manufactured by other companies does not necessarily
constitute endorsement by Okidata.
Copyright 1999 by Okidata. All Rights Reserved
First Edition: June, 1999
Written and produced by the Okidata Training and
Publications Department.
Please address any comments on this publication by mail to:
Okidata
Training and Publications Department
2000 Bishops Gate Boulevard
Mount Laurel, NJ 08054-4620
or by email to:
pubs@okidata.com
Please visit Okidata’s multilingual web site at:
http://www.okidata.com
OKI, OKIDATA, and OKIFAX are registered trademarks/
marques déposées/marcas registrada, and OKIcare, OKI OnSite, and OKI Extend are trademarks of Oki Electric Industry
Company, Ltd.
ENERGY STAR is a registered trademark of the United States
Environmental Protection Agency.
Windows is either a registered trademark or a trademark of
Microsoft Corporation in the United States and/or other
countries
As an ENERGY STAR® partner, Okidata has determined that this
product meets the ENERGY STAR guidelines for energy
efficiency.
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OKIFAX 5250
Contents
Introduction .................................................................9
Features...................................................................................9
Product Options ....................................................................10
Installation.................................................................. 11
For Your Safety: Installation Hints....................................... 11
Getting Started...................................................................... 12
Where to Install Your Fax Machine ...................................12
Unpacking ............................................................................12
What You Should Receive .................................................12
Attaching the Document Stacker.......................................... 13
Removing the Protective Sheet ............................................14
Installing the Toner Cartridge...............................................15
Toner Cartridge and Image Drum Unit Handling ..............17
Emergency First Aid ..........................................................17
Loading Paper.......................................................................18
Connecting the Telephone Line............................................20
Connecting an External Telephone or Answering Machine.2 1
Connecting The External Handset (Option) ......................22
Connecting Power ................................................................24
Programming Required Information ....................................2 4
FCC Telephone Consumer Protection Act .........................24
Date and Time ....................................................................25
Fax Identification ...............................................................25
To Program Your Fax ID ................................................. 2 6
Getting to Know Your Fax Machine ........................28
Component Identification..................................................... 28
Front of the Unit................................................................. 28
Back of the Unit .................................................................29
Inside the Unit ....................................................................30
Locating the Serial Number .................................................30
Control Panel Keys and Indicators .......................................31
The Speed Dial (One Touch) Keypad ..................................36
Using the One Touch Keys for Dialing..............................36
Using the One Touch Keys for Selecting Functions and
Programming ....................................................................36
List of One Touch Keys with Descriptions......................36
Signal Tones .........................................................................38
Dual Access ..........................................................................39
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Setting Basic Features ...............................................40
Control Panel Keys and Indicators .......................................40
Navigating Programming Levels..........................................41
Viewing Your Current Settings .......................................... 41
User Function Settings .......................................................42
User Function Settings List .............................................42
Changing Your User Function Settings ...........................48
Dial Parameter Settings...................................................... 49
Dial Parameter Settings List ............................................ 49
Changing Your Dial Parameter Settings ..........................50
Service Function Settings...................................................51
Service Function Settings List .........................................51
Changing Your Service Function Settings....................... 51
Changing the Language........................................................ 52
Answering Mode .................................................................. 52
Setting the Answering Mode..............................................52
Changing the Answering Mode .........................................52
Answering Mode Options ..................................................5 3
Auto Receive Mode [FAX]..............................................53
Manual Receive Mode [TEL].......................................... 53
Telephone/Fax Automatic Switch Mode [T/F]................ 53
Using Your Fax with an Answering Machine [TAD] ...... 53
Memory Reception Mode [MEM]...................................54
Incoming Call Parameters ....................................................54
Ring Response: User Function 11...................................... 54
Incoming Ring: User Function 16......................................54
Distinctive Ring: User Function 12 ...................................55
Setting Distinctive Ring................................................... 55
Remote Receive: User Function 17 ...................................56
Monitor Volume: User Function 06......................................57
Buzzer Volume: User Function 07 .......................................57
Paper Size Settings ...............................................................57
First Paper Size: User Function 13 ....................................57
Second Paper Size: User Function 14 ................................57
Connecting to a PBX ............................................................57
Basic Faxing Operations ...........................................59
Preparing Documents for Faxing .........................................59
Guidelines ..........................................................................59
Document Size ...................................................................59
Multiple Page Documents ..................................................60
Loading Documents ...........................................................6 0
Sending a Fax to a Single Location......................................61
Search Key Dialing ............................................................63
Real-Time Dialing..............................................................63
Redialing ............................................................................63
Confirming Results ............................................................ 63
Stopping a Transmission ....................................................64
Shortcut Fax Number Programming ..................................64
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OKIFAX 5250
Receiving Faxes ...................................................................65
Receiving Faxes Manually................................................. 65
Receiving Faxes in Memory .............................................. 66
Memory Reception Mode [MEM]...................................66
No Paper Reception .........................................................66
Canceling Messages Stored in Memory ............................66
Rejecting Unsolicited (Junk) Fax Messages (Closed
Network Option) ...............................................................67
Power Failures and Memory ................................................68
Using Voice Request.............................................................68
Initiating a Voice Request ..................................................69
Answering a Voice Request ...............................................69
Programming Your Speed Dial Directory ...............70
One Touch Faxing ................................................................70
Programming One Touch Keys..........................................70
Using the One Touch Keys for Dialing..............................73
Using the One Touch Keys for Selecting Functions and
Programming ....................................................................73
List of One Touc h Keys ...................................................73
Chain Dialing .....................................................................75
Creating a Chain Dial Number ........................................75
Using a Chain Dial Number ............................................76
Auto Dial Faxing................................................................ 76
Programming Auto Dial Numbers...................................76
Copying....................................................................... 78
Quantity and Resolution .......................................................78
Making Copies .....................................................................78
Using the Manual Paper Feeder ...........................................79
Sending a Fax to Multiple Locations
(Broadcasting)........................................................... 81
Performing a Broadcast Operation .......................................81
Sending A F ax to a Gr oup.........................................83
What is a Group? ..................................................................83
Programming Groups ........................................................... 84
Sending to a Group ............................................................85
Relay Faxing...............................................................86
What is Relay Faxing? .........................................................86
Relay Initiating Station......................................................... 86
Relay Key Station................................................................. 87
Relay Broadcast Report........................................................ 87
Initiating a Relay Broadcast .................................................87
Advanced Operations ................................................89
Sending a Fax at a Later Date and Time ..............................89
Features and Limitations ....................................................89
Sending a Delayed Fax from the Document Feeder ..........9 0
Sending a Delayed Fax from Memory............................... 91
Canceling a Delayed Transmission.................................... 93
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Confidential Faxes (Security Feature).................................. 93
Creating a Personal (Confidential) Mailbox ......................94
Changing Your Password ...................................................95
Closing (Deleting) a Mailbox ............................................96
Sending Confidential Faxes ............................................... 97
Receiving Confidential Faxes ............................................98
Printing Confidential Messages ......................................... 98
Personal Mailboxes (Security Feature) ................................99
Polling...................................................................................99
What is Standard Polling?.................................................. 99
What is Bulletin Polling? .................................................100
Sending Documents Requested by Another Fax Machine
(Polling Transmission).................................................... 100
To Cancel Polling .............................................................100
Dialing Another Fax Machine to Request Documents
(Polling Reception) .........................................................101
Fax on Demand (Bulletin Polling) ...................................101
Opening a Personal Box for Polling ................................101
Loading a Document for Polling......................................102
Transmit Preparation .......................................................... 103
What is it? ........................................................................103
Working with Dual Access ......................................104
What You Can Do While Sending a Fax ............................10 4
What You Can Do While Receiving a Fax .........................104
What You Can Do While Making Copies ..........................105
Reports......................................................................106
Understanding Reports .......................................................106
Activity Report ...................................................................106
What is it? ........................................................................106
What information does it provide? ..................................106
How to Print .....................................................................107
How to Interpret ...............................................................107
Broadcast Confirmation Report (MCF) .............................107
What is it? ........................................................................107
What information does it provide? ..................................107
How to Print .....................................................................108
How to Interpret ...............................................................108
Broadcast Entry Report ...................................................... 108
What is it? ........................................................................108
What information does it provide? ..................................108
How to Print .....................................................................108
How to Interpret ...............................................................108
Confidential Reception Report...........................................109
What is it? ........................................................................109
What information does it provide? ..................................109
How to Print .....................................................................109
How to Interpret ...............................................................109
Configuration Report..........................................................10 9
What is It? ........................................................................109
What Information Does it Provide? .................................109
How to Print ..................................................................... 110
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OKIFAX 5250
How to Interpret ...............................................................110
User Function Settings List ...........................................110
Message Confirmation Report (MCF) ............................... 111
What is it? ........................................................................ 111
What information does it provide? .................................. 111
How to Print ..................................................................... 111
Automatic ...................................................................... 111
On Demand (Manual) ....................................................112
How to Interpret ...............................................................112
Phone Directory.................................................................. 113
What is it? ........................................................................113
What information does it provide? ..................................113
How to Print ..................................................................... 113
How to Interpret ...............................................................113
Power Outage Report .........................................................114
What is it? ........................................................................114
What information does it provide? ..................................114
How to Print ..................................................................... 114
How to Interpret ...............................................................114
Printing Reports.................................................................. 115
Using 6/Report Print One Touch key...............................116
Codes Used in Reports .......................................................116
Communication Codes..................................................... 116
Result Codes ....................................................................117
Service Codes................................................................... 117
Problem Solving.......................................................11 8
Clearing a Document Jam ..................................................118
Clearing a Paper Jam ..........................................................119
Printing a Cleaning Page .................................................... 122
Replacing the Toner Cartridge............................................123
For Your Safety: Handling the Toner Cartridge...............126
Working with the Image Drum Cartridge...........................126
For Your Safety: Handling the Image Drum ....................127
The CHANGE DRUM SOON Message ..........................127
When to Replace the Image Drum Cartridge...................128
Replacing the Image Drum Cartridge ..............................128
Resetting the Drum Counter ............................................131
Display Panel Messages .....................................................131
Normal Display ................................................................131
Error Messages................................................................. 132
Reading the Print Counters.................................................134
Problem Checklist ..............................................................134
Firmware.............................................................................141
Identifying Your Current Firmware Version ....................141
Upgrading Y our Firmware ...............................................141
Serial Number of Your Fax Machine..................................141
Security .....................................................................142
Confidential Faxes.............................................................. 142
Rejecting Unsolicited (Junk) Fax Messages ......................142
Closed Network Option ...................................................142
Handbook 7
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Safety ........................................................................144
Installation Hints ................................................................144
Operation and Maintenance................................................145
Handling the Consumables.................................................145
Toner Cartridge ................................................................ 1 45
Image Drum Cartridge .....................................................146
Emergency First Aid...........................................................146
Service and Support ................................................147
Your Dealer.........................................................................147
Okidata on the Internet .......................................................147
Contacting Okidata Customer Support ..............................147
Purchasing Supplies and Options .......................................148
Supplies ............................................................................148
Options .............................................................................148
User Function Settings ............................................149
User Function Settings List ................................................149
Changing Your User Function Settings ..............................154
Dial Parameter Settings ..........................................155
Dial Parameter Settings ...................................................... 155
Dial Parameter Settings List.............................................155
Changing Your Dial Parameter Settings............................. 157
Service Function Settings........................................158
Service Function Settings List............................................158
Glossary ....................................................................159
Index .........................................................................169
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OKIFAX 5250
Introduction
Thank you for purchasing this OKIFAX 5250 fax machine. It
uses advanced LED technology to transfer faxed and copied
images to plain paper quickly and sharply.
Features
• 15 One Touch keys.
• 64 Auto Dial numbers.
• 10 groups.
• 8 mailboxes for confidential reception.
• Fax communication at up to 14,400 bits per second.
• 1 MB of built-in memory.
• Year 2000 compliant: all years are recorded in four digits.
• Advanced memory management: memory is freed up as
pages are sent for more efficient transmission of long
documents.
• A search feature to allow you to look for pre-programmed
telephone numbers by name.
• Personal boxes for confidential reception/transmission and
bulletin polling.
• Automatic redial and page re-transmission when a
telephone number is busy or when problems occur in
communication.
• Advanced transmission and reception features, including
delayed transmission, transmission to multiple locations,
relay broadcast initiate, and polling.
• Advanced memory transmission and reception features,
including automatic reception into memory.
• Reports to help you keep track of your fax machine’s
operations and settings.
• Advanced memory transmission and reception features,
including automatic reception into memory.
Handbook 9
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• High-speed scanning of original documents while dialing,
so your fax is ready to send as soon as connections are
made.
• Photo (halftone) transmission in up to 64 shades of gray.
• An advanced dual access feature, which allows you to load
and prepare multiple documents for transmission while
your fax machine is sending or receiving another message.
• A manual paper tray to let you load a different type of
paper while making copies.
• A closed network feature to let you limit who can send
faxes to your fax machine and whom your fax machine
can send faxes to.
• A convenience copy feature that lets you make up to 99
sorted copies of an original document
Product Options
• 1 MB non-battery backup memory expansion card adds
capacity to store up to 80 pages. Order Number 70029101.
• 1.5 MB battery backup memory expansion card replaces
existing storage capacity with memory that preserves
information when power is turned off or interrupted. Total
storage capacity up to 120 pages. Order Number
70031501.
• Handset with cradle connects directly to your fax machine
and works exactly like a telephone. Order Number
70031801.
• Second Paper Tray adds an additional capacity of 500
sheets. When the main tray runs out, your fax machine
automatically switches to the second tray for uninterrupted
printing. Order Number 70029401.
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OKIFAX 5250
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Installation
For Your Safety: Installation Hints
• Install your fax machine in a dust-free location away from
direct sunlight.
• Do not plug your fax machine into a power source shared
by equipment that produces electrical noise (i.e., air
conditioners, etc.).
• Leave electronic adjustments to authorized service
personnel.
• The LINE terminal connects your fax machine to a
standard telephone line. To avoid damage to your
telephone system or to the fax machine, do not plug your
fax machine into anything other than a standard RJ-11C
jack.
• Your fax machine is intended to be grounded electrically
and is equipped with a three-wire grounded power cord.
For your safety, do not attempt to defeat your power
cord’s grounding plug.
• The power outlet should be located near the equipment
and should be easily accessible.
• The TEL port on the back of the unit is only suitable for
two-wire devices. Not all standard telephones will
respond to incoming ringing when connected to an
extension socket.
• This equipment may not necessarily provide for the
effective hand-over of a call from a telephone connected
to the same line.
Handbook 11
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Getting Started
To install your new fax machine, follow the instructions from
the “Unpacking” to the “Programming Required Information”
sections of this handbook. You must complete these steps for
your fax machine to operate properly.
If you have purchased an option package for your fax
machine, refer to the documentation you received with that
option for installation instructions.
Where to Install Your Fax Machine
• Place your fax machine in a dust-free location away from
direct sunlight.
• Allow several inches of space on each side of the machine
to ensure adequate ventilation.
• Make sure that both power and telephone outlets are
available nearby.
• Choose a location where the relative humidity is between
20% and 80%, and where the temperature is between 50°F
(10°C) and 92°F (32°C).
Unpacking
What You Should Receive
Before you begin, be sure that all the items listed below are
included in your package.
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OKIFAX 5250
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1 OKIFAX 5250
2 Toner cartridge (wrapped)
3 Image drum cartridge (inside machine)
4 Power cord
5 Telephone line cord
6 Document stacker tray
7 Documentation (Not shown):
• Quick Reference
• Handbook
• Warranty, Regulatory Information, and Specifications
Refer to the illustrations in the “Getting to Know Your Fax
Machine” section of this handbook to identify the
components.
If any items are missing, contact your dealer
!
immediately. Keep your packing materials and carton in
case you ever need to ship or transport the unit.
Attaching the Document Stacker
Slip the document stacker indents over the tabs on the rear of
the unit so that they click into place.
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Removing the Protective Sheet
1 Lift up the document table.
3 Take out the image drum cartridge.
2 Press in the cover release buttons on the side of the copy
stacker until it clicks open. Lift up the stacker.
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OKIFAX 5250
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4 Remove the protective sheet. Be careful not to touch the
green surface of the drum.
5 Replace the image drum cartridge.
Installing the Toner Cartridge
1 Remove the sponge and discard.
Warning: Be careful when handling the toner cartridge.
!
Do not let toner spill on your clothing or other porous
materials. If you experience any problems with toner,
refer to the “Safety, Handling the Consumables, Toner
Cartridge” section of this handbook.
2 Unwrap the toner cartridge and gently shake it to distribute
the toner. Then carefully peel the tape from the bottom of
the toner cartridge.
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3 With the ridged side facing up and the blue lever on your
right, insert the toner cartridge into the image drum unit,
left end first.
4 Push the lever forward to secure the cartridge.
5 Close the copy stacker—push down until you hear both
sides click into place.
6 Close the document table.
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Toner Cartridge and Image Drum Unit
Handling
• Leave unused toner cartridges and image drum units in
their packages until needed.
• When replacing a toner cartridge or image drum unit, reuse the packaging to dispose of the old toner cartridge or
image drum unit.
• Do not expose these components to light for more than
five minutes.
• Never expose the green drum (inside the image drum unit)
to direct sunlight.
• Always hold the image drum unit by the ends, never by
the middle.
• Never touch the surface of the green drum inside the
image drum unit.
• Be careful when removing the toner cartridge. Do not let it
touch your clothing or porous materials. The toner powder
causes permanent stains.
• Small amounts of toner spilled on skin or clothing can be
readily removed with soap and cold water. Using heated
water will make removing the stain much more difficult.
Emergency First Aid
If toner is swallowed
Dilute by giving two glasses of water and induce vomiting by
administering Syrup of Ipecac (follow the manufacturer’s
instructions). Seek medical attention. Never attempt to induce
vomiting or give anything by mouth to a person who is
unconscious.
If toner is inhaled
Take person to an open area for fresh air. Seek medical
attention.
If toner gets in the eyes
Flush eyes with large quantities of cool water for 15 minutes,
keeping eyelids open with fingers. Seek medical attention.
For more information
Refer to the Material Safety Data Sheet in the Warranty,
Regulatory Information, and Specifications booklet.
Handbook 17
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Loading Paper
Your fax machine can hold up to 250 sheets of standard
weight (20 lb.) paper. For best results, use paper specially
made for laser printers or photocopiers. It can use letter, legal,
and A4 size paper.
Your fax machine automatically reduces the vertical length of
the page images it receives to fit on the paper loaded in it,
down to 75% of the original length. For example, if you are
receiving a document created originally on legal-size paper,
your fax machine can reduce the received pages to fit on
letter or A4 paper.
Your fax machine is set at the factory to use letter-size
!
paper. To use a different paper size, change the setting
of User Function 13, 1’ST PAPER SIZE to match your
new paper size. Refer to the “Setting Basic Features,
User Function Settings” section of this handbook.
1 Pull the paper tray out of the machine.
2 Adjust the paper guides to the width of your paper.
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OKIFAX 5250
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3 If necessary, lift and adjust for the length of your paper.
5 Remove the paper from its wrapper (up to 250 sheets).
Note the “print side” notice printed on the label. Fan the
paper.
6 Load the paper into the paper tray, print side DOWN.
4 If you are using legal-size paper, pull out the extension at
the back of the paper tray.
Be sure the paper is under the tabs on the sides of the
!
tray. Do not fill past the Paper Full mark. If necessary
readjust the guides for a snug–but not tight–fit.
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7 Replace the paper tray. Push it forward until it locks.
Connecting the Telephone Line
Insert one end of the telephone cord into the LINE jack in the
back of the machine, and the other end into your wall
telephone jack.
Now, you can connect either an external telephone or
!
the external handset option for your fax machine. Refer
to the “Connecting an External Telephone or Answer
Machine” section of this handbook.
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Connecting an External Telephone or
Answering Machine
Any external telephone or answering machine
!
connected to the fax machine must be FCC and CSA
approved.
• Insert one end of the telephone cord into the TEL 1 or TEL
2 jack on the back of the fax machine, and the other end
into the jack in your external device.
• To connect both an answering machine and a telephone,
first connect your answering machine to your fax machine,
then plug your external telephone’s cord into the telephone
jack on your answering machine.
You must have the TAD mode feature turned on for an
!
answering machine to work with your fax machine.
Refer to the “Answering Mode, Setting the Answering
Mode” section of this handbook.
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Connecting The External Handset (Option)
If you purchased the external handset option with your fax
machine, follow these instructions to install it.
1 Using the supplied screw, connect the handset cradle to its
base.
2 Position the handset cradle on the left side of the fax
machine.
3 Plug one end of the handset cord into the handset and the
other end into the jack on the front of the cradle. Place the
handset in the cradle.
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OKIFAX 5250
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4 Insert the supplied telephone cord into the jack located on
the back of the cradle.
5 Feed the telephone cord from the back of the cradle
through the cable run (1) located on the back of the fax
machine.
6 Insert the end of the cord into the TEL 1 or TEL 2 jack on
the back of the fax machine.
The two TEL jacks are provided to allow you to connect
!
both an external handset and an answering machine.
Handbook 23
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Connecting Power
1 Make sure the power switch is off.
2 Plug the power cord into the back of the unit.
3 Plug the other end into a grounded AC power outlet.
4 Turn on your fax machine. After the unit warms up, the
time and current answering mode appear on the display.
Your fax machine is now in standby mode, ready to send
or receive faxes.
Programming Required Information
FCC Telephone Consumer Protection Act
The Federal Communications Commission Telephone
Consumer Protection Act of 1991 makes it unlawful for any
person to use a computer or other electronic device to send
any message via a telephone fax machine unless such
message clearly contains in a margin at the top or bottom of
each transmitted page or on the first page of the transmission,
the date and time it is sent and an identification of the
business or other entity, or other individual sending the
message, and the telephone number of the sending machine
or such business, other entity, or individual.
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To comply with this law, you must enter the following
information in your fax unit.
• Date and Time
• Fax Identification (Name and Telephone Number)
which identifies the source of your fax transmission
Refer to the following sections for instructions on how to
program this information.
Date and Time
Fax machines must accurately identify the date, time, sender
and the telephone number of the sending fax machine on each
page of every fax they send. You are required by law to
program this information into your fax machine.
1 Press the Select Function key.
2 Press the 9/User Program One Touch key located on the
One Touch keypad.
3 On the numeric keypad, press 3. The display shows
3:CLOCK ADJUSTMENT.
4 Press the Yes § key. The display shows the currently set
date and time.
5 Using the numeric keypad, enter the new date (month/day/
year) and time in 24-hour format. Examples: 8:00 AM is
08:00; 8:00 PM is 20:00.
6 Press the Yes § key to confirm your entry.
7 Press the Select Function key to finish.
Fax Identification
Fax machines must accurately identify the date, time, sender
and the telephone number of the sending fax machine on each
page of every fax they send. You are required by law to
program this information into your fax machine.
Sender ID:
This is a descriptive title that identifies the sender—usually
the location of your fax machine or the name of your
company or office and the fax machine’s number. It is printed
at the top of every fax you send. You can enter up to 32
characters. The first 16 characters of your Sender ID will also
be used as your Personal ID. This Personal ID appears on the
displays or reports of other OKI fax machines you
communicate with.
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TSI/CSI:
This is the telephone number of your fax machine; it appears
on the displays of other non-OKI fax machines you
communicate with.
Call Back Number:
This is a telephone number (not a fax number) which the
operator of the remote machine can use to reach you. If you
use the voice request function (Refer to the “Basic Faxing
Operations, Using Voice Request” section of this handbook)
while communicating with another fax machine and no one is
there to answer, your fax machine automatically sends a
cover letter with a call back message. The message is printed
on a separate sheet with the message “Please call back” and a
telephone number where you can be reached—the number
entered here.
To Program Your Fax ID:
1 Press the Select Function key.
2 Press the 9/User Program One Touch key. The display
shows
1:FUNC. PROGRAMMING.
3 On the numeric keypad, press 4. The display shows
4:SYSTEM DATA PRG.
4 Press the Yes § key. The display shows
NO=<TSI/CSI>, ID=<SENDER ID>.
5 After the display clears, enter the full telephone number of
your fax machine using the numeric keypad.
Use the Hyphen key to enter a “+” character for
!
international numbers, and use the Space One Touch
key to enter spaces.
6 Press the Start key to save your entry.
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OKIFAX 5250
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7 Enter your Sender ID. This is a descriptive title up to 32
characters long. Refer to the instructions below.
• To enter numbers, use the numeric keypad (press once)
• To enter spaces, use the 14/Space One Touch key
• To enter hyphens, use the Hyphen key
• To enter alphabet characters, locate the character you
want on the numeric keypad. Press that key repeatedly
until the character appears on the display.
• To enter a unique character, press the 0/Unique key
repeatedly until the character you want appears on the
display. The following characters are available: ! # & ‘ (
) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø
• To enter two successive letters/numbers using the same
key, press the No © key to move to the next character.
• To move the cursor to make corrections, press the
Yes § and No © keys.
8 Press the Start key to save your entry. The display shows
NO=<CALL BACK NO.>.
9 After the display clears, use the numeric keypad to enter
the telephone number for call back messages.
Enter up to 20 characters.
Use the 14/Space One Touch key to enter spaces.
!
10 Press the Start key to save your entry.
11 Press the Select Function key to finish.
Handbook 27
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Getting to Know Your Fax Machine
Component Identification
Front of the Unit
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OKIFAX 5250
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1 One Touch Keypad
Use for preprogrammed one touch dialing or for setting
functions.
2 Paper Path Icon
Load documents here face down.
3 Document Table
Covers the copy stacker and holds original documents to
be faces or copied.
4 Document T able Extension
Flips out to support longer documents.
5 Front Panel
Gives you access to the manual paper feeder. This allows
you to bypass the paper tray and feed a different type of
paper directly into the fax machine.
6 Paper Tray
Holds up to 250 sheets of paper.
7 Power Switch
Press I to turn on, 0 to turn off.
8 Document Guides
Adjust these guides to the page width of the documents
that are to be copied or faxed.
9 Numeric Keypad
Use to enter phone numbers, auto dial numbers, or
information programmed into the fax machine.
10 Display Panel
Shows status of machine and faxes in progress
11 Document Stacker
Holds your original documents after they are faxed or
copied.
Back of the Unit
1 Back Cover
Open this cover to expose the expansion slot to install the
optional memory expansion board.
2 LINE Jack
Jack for connecting to an outside telephone line.
3 TEL 1 Jack
4 TEL 2 Jack
Jacks for connecting to an optional handset, external
phone, or answering machine.
5 AC Power Inlet
Plug the supplied AC power cord into this inlet.
Handbook 29
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Inside the Unit
1 Image Drum Cartridge
The image drum cartridge contains the green
photosensitive drum that receives images from the LED
print head and transfers them to the printing paper.
2 Toner Cartridge
This black cylinder, installed inside the image drum
cartridge, contains the black powder that forms the image
on the paper. You need to install a new toner cartridge
when the REPLACE TONER CART message appears on the
display.
3 LED Printhead
This black bar writes received or copied images onto the
image drum. You should clean this bar each time y ou
change the toner cartridge.
Locating the Serial Number
The serial number of your fax machine is on a label on the
side or back of your fax machine.
The label will say “S/N”.
An example serial number is: 401A0154693.
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OKIFAX 5250
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