Oki FAX 4100 User Manual

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OKIFAX 4100

Handbook

English

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Every effort has been made to ensure that the information in this
document is complete, accurate and up-to-date. The manufacturer
assumes no responsibility for the results of errors beyond its
control. The manufacturer also cannot guarantee that changes in
products made by other manufacturers and referred to in this

English

handbook will not affect the applicability of the information in it.
This handbook is subject to change without notification.

© 1996 by Oki Data Corporation. All rights reserved.

OKI and OKIFAX are registered trademarks of
OKI Electric Industry Co., Ltd.

This product complies with the requirements of the Council
Directives 89/336/EEC and 73/23/EEC on the approximation of the
laws of the member states relating to electromagnetic compatibility
and low voltage.

As an Energy Star Partner, Oki has deter­mined that this product meets the Energy
Star guidelines for energy efficiency.

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Safety

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Installation Hints

■ Install your fax machine in a dust-free location away

from direct sunlight.

■ Do not plug your fax machine into a power source

shared by equipment which produces electrical
noise (i.e., air conditioners, etc.).

■ Leave electronic adjustments to authorized service

personnel.

■ The LINE terminal connects your fax machine to a

standard telephone line. To avoid damage to your
telephone system or to the fax machine, do not plug
your fax machine into anything other than a stan­dard RJ-11C jack.

■ Your fax machine is intended to be grounded electri-

cally and is equipped with a three-wire grounded
power cord. For your safety, do not attempt to
defeat your power cord’s grounding plug.

■ The socket-outlet should be installed near the

equipment and should be easily accessible.

■ The TEL port on the back of the fax is only suitable

for 2 wire devices. Not all standard telephones will
respond to incoming ringing when connected to an
extension socket.

■ This equipment may not necessarily provide for the

effective hand-over of a call from a telephone con­nected to the same line.

■ The operation of this equipment on the same line as

telephone or other equipment with audible warning
devices or automatic ring detectors will rise to bell
tinkle or noise and may cause false tripping of the
ring detector. Should such problems occur, the user
is not to contact the telephone company.

Operation and Maintenance

■ Use a dry cloth to clean the control panel and the

main body of the unit.

■ Aside from the instructions specifically mentioned

in this handbook, your fax machine is not user

Safety 3

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serviceable. Do not attempt to service the machine
or lubricate moving parts by yourself.

■ Pull out the AC plug before trying to remove any

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objects that may have fallen into the machine.

■ Immediately disconnect the fax machine if it

becomes physically damaged and arrange for its
repair or disposal.

■ When relocating your fax machine, always discon-

nect the telephone line before disconnecting the
power cord, then reconnect the power cord first.

Toner Cartridge and
Image Drum Unit Handling

■ Leave unused toner cartridges and image drum units

in their packages until needed. When replacing a
toner cartridge or image unit, re-use the packaging
to dispose of the old toner cartridge or image drum
unit.

■ Do not expose these components to light for more

than five minutes. Never expose the green drum
(inside the image drum unit) to direct sunlight.

■ Always hold the image drum unit by the ends-never

by the middle. Never touch the green drum inside

the image drum unit.

■ Exercise care when removing the toner cartridge.

Do not let it touch your clothing or porous materials.
The toner powder causes permanent stains.

■ Small amounts of toner spilled on skin or clothing

can be readily removed with soap and cold water.
Using heated water will make removing the stain
much more difficult.

Emergency First Aid

■ IF TONER IS SWALLOWED: Dilute by giving two

glasses of water and induce vomiting by administer­ing Syrup of Ipecac (follow manufacturer’s instruc­tions). Seek medical attention. Never attempt to
induce vomiting or give anything by mouth to a
person who is unconscious.

■ IF TONER IS INHALED: Take person to an open area

for fresh air. Seek medical attention.

■ IF TONER GETS IN THE EYES: Flush eyes with large

quantities of cool water for 15 minutes, keeping
eyelids open with fingers. Seek medical attention.

4 Safety

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Contents

English

Introduction 8

Features 8
Product Options 9

Memory Expansion 9
PC Interface Board 9
Optional Handset 9
Optional Document Stacker 9

Component Identification 10

What You Should Receive 10
Components 11
Control Panel 13
Control Panel Keys and Indicators 14
The One Touch Keypad 17

Using the One Touch Keys for Dialling 17
Using the One Touch Keys for
Selecting Functions and Programming 17

Signal Tones 18

Installation 19

Getting Started 19

Where to Install Your Fax Machine 19

Unpacking 19
Setting Up Your Fax Machine 20

Install the Paper Tray/Copy Stacker 20
Install the Document Tray 20
Install the Toner Cartridge 20
Connect to the Telephone Line 22
Option: Installing an External Handset 22
Connecting an External Telephone or
Answering Machine 23
Connect Power 23

Loading Paper 23
Setting the Clock 24
Setting the Answering Mode 25

Answering Mode Options 25
Changing the Answering Mode 26

Setting the Fax Identification 26
Setting Language 27
Connecting to a PBX 28

Dial Directories 29

Programming One Touch Keys 29

One Touch Parameters 30
Chain Dialling 30

Programming Auto Dial Numbers 31
Programming Groups 32

Contents 5

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Basic Operations 33

Preparing Documents 33

Document Size 33
Multiple Page Documents 33

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Loading Documents 34
Sending a Fax to a Single Location 35

Search Key Dialling 35
Real-Time Dialling 36
Redialling 36
Confirming Results 36
Stopping a Transmission 36

Receiving Faxes Manually 36
Receiving Faxes in Memory 37

No Paper Reception 37
No Toner Reception 37
Cancelling Messages Stored in Memory 37

Rejecting Unsolicited Fax Messages 38
Power Failures and Memory 38
Making Copies 39

Making Copies with the Manual Paper Feeder 39

Using Voice Request 39

To Initiate a Voice Request 40
To Answer a Voice Request 40

Advanced Operations 41

Sending a Fax at a Later Date and Time 41

Sending a Delayed Fax From the Document Feeder 41
Sending a Delayed Fax From Memory 42
Cancelling a Delayed Transmission 43

Sending a Fax to Multiple Locations 43
Sending a Confidential Fax 44
Relay Broadcasting 44

Relay Initiating Station 44
Relay Key Station 45
Relay Broadcast Report 45
Initiating a Relay Broadcast 45

Polling 46

Setting Your Fax Machine to be Polled 46
Polling Documents from Other Fax Machines 46

Programming 47

Customizing Features and Operations 47

Viewing Your Current Settings 47

User Function Settings 47

User Function Settings List 47
Changing Your User Function Settings 50
Setting Your Fax Machine’s Distinctive Ring 51

Dial Parameter Settings 51

Dial Parameter Settings List 51
Changing Your Dial Parameter Settings 53

Service Function Settings 53

Service Function Settings List 53

6 Contents

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Reports 55

Understanding Reports 55

Activity Report 55
Broadcast Confirmation Report 55
Broadcast Entry Report 56
Message Confirmation Report 56
Configuration Report 56
Phone Directory 56
Power Outage Report 57

Printing Reports 57

Printing a Message Confirmation Report 57
Printing Other Reports 57

Codes Used in Reports 57

Result Codes 57
Communication Codes 58

Problem Solving 59

Clearing a Document Jam 59
Clearing a Printing Paper Jam 60
Replacing the Toner Cartridge 62
Replacing the Image Drum Unit 65
Reading Your Print Counters 67
Problem Checklist 67

Specifications 71
Index 72

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Contents 7

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Introduction

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Thank you for purchasing this OKIFAX fax machine.
This fax machine uses advanced Light Emitting Diode
technology to transfer received and copied images to
plain paper. It has been designed to make sending
and receiving faxes a fast and trouble-free process.

Features

The OKIFAX 4100 includes the following features:

■ 10 One Touch keys for automatic, single-key dialling

of pre-programmed telephone numbers.

■ 45 Auto Dial numbers for automatic dialling of

additional pre-programmed telephone numbers.

■ 5 Groups can be programmed to allow you to

transmit a document to multiple locations with a
single selection.

■ A search feature to allow you to look for

pre-programmed telephone numbers by name.

■ Halftone transmission in up to 16 shades of gray.

8 Introduction

■ Fax communication at up to 14,400 bits per second.

■ Automatic redial and page re-transmission when a

telephone number is busy or when problems occur
in communication.

■ Advanced transmission and reception features,

including delayed transmission, transmission to mul­tiple locations, relay broadcast initiate and polling.

■ Advanced memory transmission and reception fea-

tures, including automatic reception into memory.

■ Reports to help you keep track of your fax

machine’s operations and settings.

■ Automatic power save mode.

■ Answering modes for manual and automatic fax

reception, automatic switching between incoming
voice and fax messages, and to allow an answering
machine to work on the same telephone line.

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■ A closed network feature to allow you to limit who

can send faxes to your fax machine, or to limit both
where faxes can be sent to and received from.

■ Your fax machine can also make up to 50 sorted

copies of an original document (using standard­weight 20 lb. paper).

■ 256 KB of built-in memory.

Product Options

A number of product options are available to increase
the usefulness and convenience of your fax machine.

Memory Expansion

Installing additional memory allows your fax
machine to more pages of information in memory.
If you are constantly seeing a MEMORY OVERFLOW
message on your fax machine, you should consider
purchasing additional memory.

■ A 1MB memory expansion board is

available.

PC Interface Board

This option allows your fax machine to communi­cate with a personal computer. Once the option is
installed, you can:

■ Use your fax machine as a local printer.

■ Send fax messages directly from your computer.

■ Receive and store fax messages directly on your

computer.

■ Scan pages from your fax machine into your

computer.

Optional Handset

The optional handset connects directly to your
fax machine and works exactly like a telephone.

Optional Document Stacker

This optional tray connects to the front of your
fax machine and supports documents after they
have been faxed or copied.

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Introduction 9

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Component Identification

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What You Should Receive

Paper Tray/
Copy Stacker

Optional
External
Handset

Toner Cartridge

Document Tray

10 Component Identification

Power Cord

Telephone
Cord

Optional
Document
Stacker

Image Drum Unit
(inside fax machine)

Facsimile Unit

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Components

Paper Tray/Copy Stacker

Load up to 100 sheets of paper

into this tray. Up to 30 sheets of

finished copies or received faced

are stacked on top of this tray.

Manual Paper Feeder

Load paper into this slot
when you want to use a

type of paper different from

the paper in the paper tray.

Document Tray

Holds original documents
that are to be faxed or copied.

Document Guides

Adjust these guides to
the page width of the
documents that are to
be copied or faxed.

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One Touch
Keypad

Control Panel

Component Identification 11

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Components

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Expansion

Slot Cover

Open this cover to

expose expansion

slots for optional

PC interface and

memory expansion

boards.

LINE Terminal

Terminal for connecting
the unit to an outside
telephone line.

TEL Terminal

Terminal for connecting
the fax machine to an
optional handset or
external telephone.

AC Power Inlet

Plug the AC power cord,
supplied with your fax
machine, into this inlet.

This black bar is the part of your fax

LED Print Head

machine which writes received or
copied images onto the image drum
unit. You should clean this bar each

time you change your toner cartridge.

Image Drum Unit

The image drum unit contains the green pho-

tosensitive drum which receives images from
the LED print head and transfers them to the

printing paper.

12 Component Identification

Toner Cartridge

This black cylinder,
installed inside the image
drum unit, contains the
black powder which is
your fax machine’s ink.
You will need to install a
new toner cartridge when
the REPLACE TONER
CART message appears on
the display.

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Control Panel

1223 2021

22

19

18

English

8.5* A4 B5 A5

ABC

DEF

1 2 3

1

GHI

4 5 6

PQRS

JKL MNO

TUV WXYZ

7 8 9

#

PHOTO

EX FINE FINE STD

YES NO

0

UNIQUE

REDIAL AUTO DIAL

LIGHT NORMAL DARK

AUTO REC HYPHEN SEARCH

*

HOOK

V. REQUEST

32 4 95 6 7 8 10

12 3 4 5

ALARM

SELECT

FUNCTION

DELAYEDTXBROADCAST

FEEDER TX

➞

➞

7

6

REPORT

COUNTER

PRINT

DISPLAY

COPY

CONF. TX

8/+

LOCATION

PROG.

STOP START

11 12 13

Component Identification 13

RELAY

POLLING

INIT.-TX

9/SPACE 10/PAUSE

USER

MSG. PRINT

PROG.

FROM MEMORY

17

16

15

14

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Control Panel Keys and Indicators

1 LCD Display Panel:

Refer to this display for

instructions and information while your fax machine is

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performing operations or while you are programming.

2 Transmit Resolution/Yes§key: Use this

key to change the resolution used for transmitting
documents. Use STD for standard originals, FINE
and EX.FINE for detailed or small print originals,
and PHOTO for originals that include colours or
many shades of gray.

You will also use this key as the Yes
making selections or to move your cursor while
programming.

3 Type of Original/No ©key: Use this key to

select the document contrast after you load a docu­ment for transmission. Use LIGHT for originals that
are too light, NORMAL for documents with good
contrast, and DARK for originals that are too dark.

You will also use this key as the No
making selections or to move your cursor while
programming.

4 Auto Rec Key: Use this key to switch your fax

machine’s answering mode. The answering mode
controls how your fax machine answers incoming
calls and receives faxes. Your fax machine’s display
will always indicate your current selection. See

14 Component Identification

§

key when

©

key when

Setting the Answering Mode in the Installation
chapter for more information about the answering
modes available in your fax machine.

5 Hyphen Key: When programming One Touch

keys and Auto Dial telephone numbers, use this
key to tell your fax machine to wait for the outside
or international line to become available before it
proceeds with dialling the rest of the telephone
number. When programming the TSI/CSI (see page

26) or call back numbers into your fax machine, use
this key to enter a “+” symbol.

6 Search Key: The One Touch keys and Auto Dial

numbers can be programmed to have a name or
location ID associated with their telephone numbers.
Using this key by itself or in combination with the
numeric keypad, you can search for these numbers
alphabetically. You can also use the Search key to
search for unassigned One Touch keys and Auto
Dial numbers.

7 Hook/V. Request Key:

Press this key to open a
telephone line for manual dialling. You will be able to
hear the dialling through your fax machine’s speaker.
If you have an optional telephone handset or external
telephone connected to your fax machine, you can
also use this key to initiate or answer a request for
voice communication. During a fax communication,
press this key to tell the operator at the other fax
machine that you want to talk to him or her at the

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end of your transmission or after reception of any
page has been completed. To answer a voice request,
press the this key after lifting your telephone handset.

8 Redial Key: Press this key to manually redial

the last number dialled on your fax machine.

Tip: Once the fax machine has entered power save
mode (after the machine has been inactive for three
minutes), this manual redial function does not work.

9 Auto Dial Key:

Auto Dial numbers are abbreviat­ed numbers for rapid dialling. Rather than dialling
the entire telephone number, you can enter a 2-digit
Auto Dial number instead. You can also use the
Location IDs (names) associated with Auto Dial
numbers to search for these locations by name using
the Search key.

10 Select Function Key: Use this key to activate

your fax machine’s advanced transmission and
reception functions, to obtain reports and for pro­gramming. To select a function, press the Select
Function key, then press the One Touch key
labelled with the function you want to use. While
programming or selecting other functions, pressing
the Select Function key a second time takes you
directly back to your fax machine’s standby mode.

11 Copy Key: After loading a document, press this

key to make a copy. When no documents are

loaded, press this key once to obtain a Message
Confirmation Report about your last transmission on
the LCD Display Panel, and a second time to receive
a printed report. You can also use the Copy key as a
shortcut for programming One Touch keys and Auto
Dial numbers. After you have loaded a document
and manually dialled a telephone number, press
Copy to be able to instantly program that number
into a One Touch Key or Auto Dial number.

12 Stop Key: This key cancels the operation cur-

rently in progress and turns off the Alarm Indicator.
After loading paper or installing a new toner car­tridge, press this key to cancel alarm conditions after
the condition has been corrected. While you are
programming, pressing the Stop key takes you back
step-by-step through the programming functions you
have already selected.

13 Start Key: Press the Start key to initiate the

operation indicated on the display or to confirm
information you have entered into the display. While
the fax machine is in power save mode, press the
Start key to exit power save mode.

14 Alarm Indicator: This indicator will glow red

and an alarm will sound to notify you of any prob­lem that occurs. To turn the alarm indicator off,
press the Stop key and correct the problem.

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Component Identification 15

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15 Plus key (One Touch key 8): Each fax number

you enter or program into your fax machine can be
up to 32 digits long. In the case that you need to
dial a number which is longer than 32 digits, it is

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possible to dial a number using any combination of
One Touch keys, Auto Dial numbers or the numeric
keypad. When programming a chain dial number
into a One Touch key or Auto Dial number, press
the Plus key at the end of the first part of the num­ber to indicate to the fax machine that this is a chain
dial number.

16 Pause Key (One Touch key 10): Use this key

on the One Touch keypad to enter automatic
3-second pauses (certain countries only) in dialling
when programming
telephone numbers. For example, you may want to
use this key to tell your machine to wait for an
outside or international line to open. Pauses in
telephone numbers are marked by a “P” symbol.

17 Space Key (One Touch key 9): Use this key on

the One Touch Keypad to enter spaces while pro­gramming. Unlike the Pause key, spaces are used for
easier reading only and have no effect on dialling.

18 One Touch Keypad: For a description of all the

functions of the One Touch keypad, see the next
section, The One Touch Keypad.

19 One Touch Labels: After programming a loca-

16 Component Identification

tion into a One Touch key, write the location’s name
on the One Touch label. Lift off the plastic cover
above the One Touch label, use a pencil to write
in the name, then replace the cover.

20 #/Group Key: Once you have programmed

some One Touch keys or Auto Dial numbers, use
this key to create groups to allow you to send the
same fax to multiple locations. After you have
loaded a document, use this key to select the group
you want to send your fax to.

21 0/Unique Key: When dialling, you will use this

key to enter a “0”. When programming your Sender
ID or a Location ID, you can use this key to enter a
variety of unique characters, including: ! # & ‘ ( ) * +
, - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø.

22 Numeric Keypad: When dialling, these 12 keys

work just like the keypad on a telephone. You will
also use the keypad to enter numbers, letters and
other characters while programming. After pressing
the Search key, you can also use the numeric key­pad to alphabetically search for the names of loca­tions programmed into your fax machine.

23 */Tone Key: If your fax machine is set to pulse

dialling, this key allows you to switch the dialling
operation of your fax machine from pulse to tone
dialling during your current call. You can also use
this key while programming to create numbers with

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The One Touch Keypad

The One Touch keys are your fax machine’s most
important tool. You will use them for quick, one­touch dialling, and to access most of your fax
machine’s functions and programming options.

Using the One Touch Keys for Dialling

To use a One Touch key for dialling, just press the
appropriate One Touch key. For each key, you may
program up to two telephone numbers: a primary
number, which will always be dialled first, and an
alternate number which will be automatically dialled
if the first number is busy or if there is no answer.
You can also use the Location IDs (names) associat­ed with One Touch keys to search for these loca­tions by name using the Search key.

Using the One Touch Keys for
Selecting Functions and Programming

You will also use the One Touch keys for selecting
special transmission and reception functions, for
obtaining reports and for programming.

To select a function from the One Touch keypad,
press the Select Function key, then press the corre­sponding One Touch key.

1/Delayed TX Key:

Use this key to send a fax at a later
time and date which you specify (within three days).

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2/Broadcast ↔ Feeder TX Key: Use this key to send

a fax to multiple locations.

3/Confidential TX Key: Use this key to send a confi-

dential document to a mail box (a memory storage
area) in the receiving fax machine.

4/Relay Initiate TX Key: Use this key to set up a

relayed fax transmission. During a relayed fax trans­mission, your fax machine initiates the transmission
by sending a document to a second fax machine,
which then broadcasts the message to a number of
other fax machines.

5/Polling Key: When a document is loaded on the

document table, use this key to set your fax machine
to wait for another fax machine to call and request
the document to be sent (polling transmission).
When no document is loaded on the document
table, use this key to call another fax machine and

Component Identification 17

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request it to send the documents loaded into it
(polling reception).

6/Report Print Key: Use this key to manually print

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reports from your fax machine.

7/Counter Display Key: Your fax machine keeps

track of the number of pages it has printed in sever­al ways. Use this key to check your fax machine’s
print counters, and to reset your fax machine’s drum
counter after replacing the image drum unit.

8/Location Program Key: Use this key to program

your fax machine’s One Touch keys, Auto Dial num­bers and groups.

9/User Program Key: Use this key to program your

fax machine’s identification information, to set your
fax machine’s clock and to change your fax
machine’s function settings.

10/Message Print From Memory Key:

machine can be set to receive messages into memory
and not print them when it runs low on toner. Using this
key you can force messages to print (although print
quality may be poor). When no messages are in memo­ry, use this key to print a cleaning page to clear accu­mulated toner from your fax machine’s image drum.

18 Component Identification

Your fax

Signal Tones

Your fax machine emits a number of sounds to
inform you of specific conditions.

Key Select Tone: This is a short beep that occurs

each time you press a key.

Error Tones: If you press a wrong or inappropriate

key, your fax machine will emit three short beeps. If
your fax machine experiences a problem during
communications, it will emit three long beeps. Press
the Stop key to turn the error tone off, then print a
Message Confirmation Report to check the source of
the problem (to do this, press the Copy key twice
with no documents loaded).

Voice Request Tone:

During a fax session, either you
or the person at the remote fax machine may initiate a
voice request. When the person at the remote fax
machine either initiates or answers your voice request,
your fax machine will emit a repetitive warbling sound.

End of Session Tone: At the end of every successful

fax session, your fax machine will emit a short beep
to inform you that there were no errors or problems
in the communication.

Off-Hook Alarm Tone: If your fax machine is

equipped with a handset, and if the handset is left
off the hook, your fax machine will emit an intermit­tent warbling sound. To turn off the sound, hang up
the handset or press the Stop key.

4100 Fax ENGLISH 15/1/97 9:37 am Page 19

Installation

English

Getting Started

To install your new fax machine, follow the instruc­tions from Unpacking to Setting the Fax
Identification. You must complete these steps for
your fax machine to operate properly.

If you have purchased an option package for your
fax machine, refer to the documentation you
received with that option.

Where to Install Your Fax Machine

■ Install your fax machine in a dust-free location away

from direct sunlight.

■ Allow several inches on each side of the fax

machine to ensure adequate ventilation.

■ Make sure that both power and telephone outlets

are available nearby.

■ Choose a location where the relative humidity is

between 20% and 80%, and where the temperature
is between 10°C/50°F and 32°C/92°F.

Unpacking

Before you begin, be sure that all the items listed
below are included in your package. Remove the
contents from the carton and place them on a sturdy
surface.

■ Facsimile unit

■ Toner cartridge

■ Image drum unit (inside facsimile unit)

■ Power cord

■ Telephone line cord

■ Paper tray/Copy stacker

■ This handbook

Refer to the illustrations in the Component
Identification chapter.

Tip: A telephone handset, handset cradle and handset
cord may also be included. If any items are missing,
notify your dealer immediately for a replacement. Keep
your packing materials and carton in case you ever
need to ship or transport the machine.

Installation 19

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Setting Up Your Fax Machine

Install the Paper Tray/Copy Stacker

1 Slip the paper tray/copy stacker tabs into the rear-

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most slots in the top of the unit. You will feel them
lock into place.

Install the Document Tray

1

Insert the document tray into the long horizontal slot
on the top of the unit. You will feel it lock into place.

20 Installation

Install the Toner Cartridge

1 Open the fax machine’s top cover.

2 Remove the protective plastic cover from the toner

well in the image drum unit.

Warning: Be careful when handling the toner cartridge.
Do not let toner spill onto your clothing or other porous
materials. If you experience any problems with toner, see
the Safety chapter at the beginning of this handbook.

4100 Fax ENGLISH 15/1/97 9:37 am Page 21

3 Remove the toner cartridge from its package and

gently shake it from side to side to distribute the
toner. Then carefully peel the white plastic tape
from the bottom of the toner cartridge.

4 With the ridged side facing up and the gray lever

on your right, insert the toner cartridge into the
image drum unit. Slide the left end of the cartridge
in first, then lower the right end into place.

5 Once the toner cartridge is in place, push the

gray lever all the way forward to secure it and
release the toner.

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6 Close the top cover of the fax machine.

Tip: Ensure that the top cover is firmly closed by

pressing down hard on both sides of the top cover.

Installation 21

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Connect to the Telephone Line

1 Insert one end of the telephone cord into

the LINE terminal at the back of the machine.

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2 Insert the other end of the cord into your wall

telephone jack.

Tip: Now, you can connect either an external
telephone or the external handset option for your
fax machine. See the instructions below.

Option: Installing an External Handset

If you purchased an external handset option with your
fax machine, follow these instructions to install it.

1 Plug one end of the handset cord into the handset.

Then plug the other end of the handset cord into
the jack located on the front of the cradle. Place the
handset in the cradle.

2 Insert the supplied telephone cable into the jack on

the telephone cradle.

3 Insert the end of the cord into the TEL terminal on

the back of the fax machine.

22 Installation

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Connecting an External Telephone or
Answering Machine

1 Insert one end of the telephone cord into the TEL

terminal on the back of the machine.

2 Insert the other end of the cord into the jack in your

external device.

Tip: To connect both an answering machine and a
telephone, first connect your answering machine to your
fax machine, then plug your external telephone’s cord
into the telephone jack on your answering machine.

Tip: You will need to have the TAD mode feature
turned on for an answering machine to work with
your fax machine. See Setting the Answering Mode
in this chapter.

Connect Power

1 Plug the power cord into the power inlet located on

the back of the unit.

English

2 Plug the unattached end of the power cord into a

nearby eathed AC power socket.

3 Your fax machine has no power switch and will

automatically turn on. The time and current answer­ing mode will appear on the display. Your fax
machine is now in standby mode, ready to send or
receive faxes.

Loading Paper

Your fax machine can hold up to 100 sheets of
standard-weight (20 lb.) paper. For best results,
use paper specially made for laser printers or
photocopiers. Available sizes are A4, letter size
and legal size.

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4100 Fax ENGLISH 15/1/97 9:37 am Page 24

Your fax machine automatically reduces the vertical
length of the page images it receives to fit on the
paper loaded in your fax machine (down to 75% of
the original length). For example, if you are sent a

English

document created originally on legal-size paper, your
fax machine can reduce the received pages to fit on
A4 or letter-size paper.

Tip: Your fax machine is set at the factory to use
A4 paper. If you intend to use a different paper size,
change the 1’ST PAPER SIZE user function setting to
match your new paper size. See the Programming
chapter for instructions.

1 Adjust the paper guides to the width of your paper.

2 Remove the paper from its wrapper (up to 100

sheets). Note the “print side” notice printed on the
label. Fan the paper.

24 Installation

3 Insert the paper into the paper tray, print side down.

Caution: Be sure to grasp the paper tightly to avoid

slipping of the uppermost sheet of paper.

Setting the Clock

Follow these instructions to set the time and date
on your fax machine.

1 Press the Select Function key.
2 Press the 9/User Program One Touch key.
3 On the numeric keypad, press 3. The display will

show 3:CLOCK ADJUSTMENT.

4 Press the Yes

§

key. The display will show the

currently set date and time.
Using the numeric keypad, enter the new date and time.

5
6 Press the Yes §key to confirm your entry.
7 Press the Select Function key to finish.