Oki F0305, F-305 User Manual

User’s Guide

Plain-paper digital Fax/Copier/Printer/Scanner

Please read this guide before operating this machine.
After you finish reading this guide, keep it handy for easy reference.

ENG

User’s Guide

Preface

Thank you for purchasing the OKIFAX F-305.
This manual describes the standard operating procedures of your machine. Before using this machine,
be sure to read the User’s Guide thoroughly in order to ensure that you use the machine efficiently.
After you have gone through the manual, keep it handy for easy reference.

Note that some of the illustrations of the machine used in this manual may be different from what you
actually see on your machine.

The manuals for your machine

The manuals for this machine are as follows:

Safety Information
Please read this book carefully before using the machine. It contains important information related to
user safety and preventing equipment problems. Make sure you observe all of the precautions listed
in this manual.

User’s Guide (This book)
This manual describes machine operation and maintenance.

Printer and Scanner Driver Manual [PDF]
Explains the installing and operations of printer and scanner drivers. This PDF manual is included
on the GDI Printer/Scanner Driver CD supplied with your machine.

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Layout & InstaLLatIon

GettInG started

auto dIaLer

sendInG faxes

receIvInG faxes

usInG the f-code box feature

copyInG

specIaL features

restrIctInG MachIne access

user settInGs

report & LIsts

MaIntenance & troubLeshootInG

appendIx and Index

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Contents

How to read this manual ................................................................................................................vii

Symbols ......................................................................................................................................vii

Key description ..........................................................................................................................vii

Regulatory Information ................................................................................................................... ix

RoHS declaration of conformity .................................................................................................ix

ENERGY STAR® ......................................................................................................................... ix

Telephone line code ..................................................................................................................... ix

Off-hook line impedance .............................................................................................................ix

Trademarks .................................................................................................................................ix

Precautions ....................................................................................................................................... x

Installing the machine ................................................................................................................ x

Caution labels and indicators ....................................................................................................xi

Transporting the machine .........................................................................................................xii

Consumables ..............................................................................................................................xii

Routine Maintenance ...............................................................................................................xiii

Ventilation .................................................................................................................................xiii

Product Recycling and Disposal ...............................................................................................xiv

Chapter 1

Layout & Installation ..........................................................................................................................1-1

Packing contents .......................................................................................................................1-2

Machine layout .........................................................................................................................1-3

Control panel overview .............................................................................................................1-4

Setting up the machine .................................................................................................................1-6

Attaching the document tray ...................................................................................................1-6

Making connections ..................................................................................................................1-6

Installing the drum and toner cartridges ................................................................................1-8

Plug in and power up ..............................................................................................................1-10

Loading paper and adjusting the paper size setting ............................................................ 1-10

Adjusting the speaker volume ...............................................................................................1-10

Initial setup ..................................................................................................................................1-11

Clearing stored settings .........................................................................................................1-11

Getting started ........................................................................................................................1-11

Specifying initial settings .......................................................................................................1-12

Using the Energy Save mode .................................................................................................1-15

Installing drivers [CD] ................................................................................................................1-16

Chapter 2

Getting started ......................................................................................................................................2-1

Operating tips ................................................................................................................................2-2

Switching the machine mode ...................................................................................................2-2

Entering characters ..................................................................................................................2-2

Backup memory ........................................................................................................................2-3

Selecting a function ..................................................................................................................2-4

Function table ...........................................................................................................................2-5

Document and paper handling ....................................................................................................2-10

Document handling ................................................................................................................2-10

Paper handling ........................................................................................................................2-12

Chapter3

Autodialler .............................................................................................................................................3-1

Autodialer basics ...........................................................................................................................3-2

Autodialers ................................................................................................................................3-2

Call groups ................................................................................................................................3-2

Destination names and phone directory dialing .....................................................................3-2

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Special dialing characters ........................................................................................................3-2

One-touch keys ...............................................................................................................................3-3

Adding or editing a one-touch number ....................................................................................3-3

Quick one-touch registration....................................................................................................3-4

Erasing a one-touch number ....................................................................................................3-4

How to dial using a one-touch key ...........................................................................................3-5

Speed-dial numbers .......................................................................................................................3-6

Adding or editing a speed-dial number ...................................................................................3-6

Erasing a speed-dial number ...................................................................................................3-6

How to dial using a speed-dial number ...................................................................................3-7

Call group dialing ..........................................................................................................................3-8

Entering or changing a call group ...........................................................................................3-8

Erasing a call group ..................................................................................................................3-9

How to dial using a call group .................................................................................................3-9

Phone directory dialing ...............................................................................................................3-10

How to dial using the phone directory...................................................................................3-10

If the call fails .........................................................................................................................3-11

Chapter 4

Sending faxes ........................................................................................................................................4-1

Before sending ...............................................................................................................................4-2

Document handling ..................................................................................................................4-2

Scanning resolution ..................................................................................................................4-2

Scanning contrast .....................................................................................................................4-2

Mixing the document resolution and contrast in multiple pages ..........................................4-2

Sending method ........................................................................................................................4-3

Memory overflow message .......................................................................................................4-3

Sending a fax ..................................................................................................................................4-4

Memory transmission ...............................................................................................................4-4

Real-time transmission (non memory transmission) .............................................................4-5

Redialing ........................................................................................................................................4-6

Automatic fax redialing ............................................................................................................4-6

Manual redial ............................................................................................................................4-6

Reviewing or canceling commands ...............................................................................................4-7

To review or cancel command ..................................................................................................4-7

Reviewing or canceling parts of a broadcast ...........................................................................4-8

Printing a delayed command list .............................................................................................4-8

Printing a stored document ......................................................................................................4-8

View or print the results of fax transactions ..........................................................................4-9

Advanced fax functions ...............................................................................................................4-10

Broadcasting ...........................................................................................................................4-11

Delayed transmission .............................................................................................................4-12

Batch transmission .................................................................................................................4-13

Selecting the TTI ....................................................................................................................4-16

Polling transmission ...............................................................................................................4-17

Fax & Copy ..............................................................................................................................4-18

Cover page ...............................................................................................................................4-19

Using alternative telephone network service providers (Dial prefix) ..................................4-20

Sending documents to an e-mail gateway (fax server) .........................................................4-21

Chapter 5

Receiving faxes .....................................................................................................................................5-1

Receiving a fax ...............................................................................................................................5-2

Selecting the reception mode ...................................................................................................5-2

Manual reception mode ............................................................................................................5-2

Automatic reception mode ........................................................................................................5-2

Answering calls manually ........................................................................................................5-4

Switch between the automatic or manual reception mode ....................................................5-4

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If the paper runs out during fax reception ..............................................................................5-5

Settings for fax reception ..............................................................................................................5-6

Setting the number of rings .....................................................................................................5-6

Print settings ............................................................................................................................5-6

Advanced receiving functions .......................................................................................................5-8

Block junk fax ...........................................................................................................................5-9

Receive polling ........................................................................................................................5-11

Fax forwarding ........................................................................................................................5-12

Separator page ........................................................................................................................5-14

Audible alarm .........................................................................................................................5-15

Chapter 6

Using F-code box features ..................................................................................................................6-1

F-code: an introduction .............................................................................................................6-2

Creating or modifying an F-code box .......................................................................................6-2

Printing a list of F-code boxes ..................................................................................................6-7

Printing a list of documents stored in your F-code boxes .......................................................6-7

Erasing an empty F-code box ...................................................................................................6-7

Storing a document in a bulletin box for polling.....................................................................6-8

Printing a document stored in a bulletin box..........................................................................6-9

Erasing a document stored in a bulletin box ..........................................................................6-9

Printing a document received in the security box ................................................................ 6-10

Sending a document using a subaddress and password.......................................................6-11

Polling a document using a subaddress and password......................................................... 6-12

Chapter 7

Copying ...................................................................................................................................................7-1

Before copying ................................................................................................................................7-2

Document and paper handling.................................................................................................7-2

Changing your machine to the Copy mode .............................................................................7-2

Display in the copy standby mode ...........................................................................................7-2

Memory overflow message .......................................................................................................7-2

Making copies ................................................................................................................................7-3

Making copies ...........................................................................................................................7-3

Basic copy settings .........................................................................................................................7-4

Selecting the document type ....................................................................................................7-4

Scanning the contrast ...............................................................................................................7-4

Zoom ratio .................................................................................................................................7-4

Number of copies ......................................................................................................................7-5

Sorting copies ............................................................................................................................7-5

Selecting paper size ..................................................................................................................7-5

Advanced copy functions ...............................................................................................................7-6

Combine.....................................................................................................................................7-7

Copy resolution .........................................................................................................................7-8

Chapter 8

Special features ....................................................................................................................................8-1

Soft keys .........................................................................................................................................8-2

Functions you can assign to a soft key ....................................................................................8-2

Programming a soft key ...........................................................................................................8-3

Macro keys .....................................................................................................................................8-4

Steps you can program into a macro key ................................................................................8-4

Creating or modifying a macro ................................................................................................8-5

Erasing a macro key .................................................................................................................8-6

Macro key speed ........................................................................................................................8-6

Fax dialing using a macro key .................................................................................................8-7

Copying using macro key .........................................................................................................8-7

Printing lists using the macro key ...........................................................................................8-7

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Storing fax documents using macro key ..................................................................................8-7

Viewing counters ...........................................................................................................................8-8

Chapter 9

Security features ..................................................................................................................................9-1

Security features ............................................................................................................................9-2

Passcode protection ...................................................................................................................9-2

Security reception .....................................................................................................................9-3

Masking the PIN .......................................................................................................................9-5

Using department codes ................................................................................................................9-8

Turning department code protection on and off .....................................................................9-8

Entering a department code .....................................................................................................9-8

Erasing a department code ......................................................................................................9-9

Turning the department code setting on and off ....................................................................9-9

Fax charge setting ..................................................................................................................9-10

Copy charge setting ................................................................................................................9-10

Sending a fax using a department code.................................................................................9-11

Making a copy using a department code ...............................................................................9-11

Printing the department code list ..........................................................................................9-12

Resetting the department code counter ................................................................................9-12

Copy protection ............................................................................................................................9-13

Chapter 10

User settings ........................................................................................................................................10-1

Machine settings ..........................................................................................................................10-2

Accessing the machine setting ...............................................................................................10-2

Fax settings ..................................................................................................................................10-5

Accessing the fax settings ......................................................................................................10-5

Copy settings ................................................................................................................................10-8

Accessing the copy setting ......................................................................................................10-8

Scanner settings ........................................................................................................................10-10

Accessing the scanner setting ..............................................................................................10-10

Chapter 11

Report & Lists .....................................................................................................................................11-1

Table of the lists and journal ......................................................................................................11-2

Activity journal ............................................................................................................................11-4

Setting the activity journal ....................................................................................................11-4

Printing an activity journal manually ...................................................................................11-4

Setting the printing order of the activity journal .................................................................11-5

Transmission Confirmation Report ............................................................................................11-5

Setting the transmission confirmation report .......................................................................11-5

Stored document list ....................................................................................................................11-6

Erased document notification .....................................................................................................11-6

Chapter 12

Maintenance & Problem solving .....................................................................................................12-1

Maintenance .................................................................................................................................12-2

Cleaning tips ...........................................................................................................................12-2

Cleaning the scanning area ...................................................................................................12-2

Cleaning the ADF rollers .......................................................................................................12-2

Cleaning the drum charge wire and the print head ............................................................. 12-3

Replace the toner cartridge ....................................................................................................12-3

Replacing the drum cartridge ................................................................................................12-6

Troubleshooting ........................................................................................................................... 12-8

Document jams .......................................................................................................................12-8

Paper jams .............................................................................................................................12-10

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LCD error messages .............................................................................................................12-13

“Check Message” printouts...................................................................................................12-16

Error code ..............................................................................................................................12-17

Machine errors ......................................................................................................................12-19

Faxing errors .........................................................................................................................12-19

Copying errors.......................................................................................................................12-20

PC printing errors [CD] ........................................................................................................12-20

Scanner errors [CD] ..............................................................................................................12-20

Print quality problems .........................................................................................................12-21

If you cannot solve the problem ...........................................................................................12-23

Appendix & Index .............................................................................................................................. AI-1

Specifications ...............................................................................................................................AI-2

General ....................................................................................................................................AI-2

Fax ...........................................................................................................................................AI-3

Copy .........................................................................................................................................AI-3

Printer .....................................................................................................................................AI-3

Scanner ....................................................................................................................................AI-4

Consumable items ..................................................................................................................AI-4

Index .............................................................................................................................................AI-5

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How to read this manual

Symbols

In this manual, the following symbols are used with the items where important opera­tional and safety information must be observed.
For safe operation, please carefully read the “Safety Information” supplied with this
product.

Describes warnings to protect yourself and others from serious
or potentially fatal injury if you handle the machine incorrectly.
For safe operation, please follow instructions carefully.

Describes cautions to protect yourself and others from personal
injury or damage to properties if you handle the machine incor­rectly. For safe operation, please follow instructions carefully.

IMPORTANT

Describes important conditions or restrictions you should care­fully observe to avoid problems caused by incorrect operations.

NOTE

Describes reference information and additional notes for opera­tions.

The following terms, symbols and abbreviations are used in this manual.
Document: Original(s) that you are copying, faxing or scanning.
Paper: Paper to be printed on.
Tx: Denotes sending.
Rx: Denotes receiving.
, : Shows the direction of the document.
, : Shows the direction of the paper.

Key description

The key names on the control panel are shown in < >.

Keys on the control panel

 Enclosed in < >, for example, <Enter>.

 <

copy4fax4scan

>.



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About and symbol

and symbols indicate the direction of the document.

When the document has a length longer than its width, we use symbol .

Width

Length

When the document has a length shorter than its width, we use symbol .

Width

Length

About

and

symbol

and symbols indicate the direction of the paper.

When the paper has a length longer than its width, we use symbol or no symbol.

Length

Width

(Paper loaded in the cassette)

When the paper has length shorter than its width, we use symbol .

Length

Width

(Paper loaded in the cassette)

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Regulatory Information

RoHS declaration of conformity

This product complies with the European RoHS directive (2002/95/EC).

ENERGY STAR

®

As an ENERGY STAR® partner, OKI has determined that this product

meets the ENERGY STAR® guidelines for energy efficiency.

What is an ENERGY STAR® program?

The international ENERGY STAR® program is the international program
to promote energy efficient consumer products. This program aims the
reduction of power consumption of office equipment, of which power are
often turned ON for a long time, from the energy saving view that “effi­ciently use the energy when needed”. It adopts the voluntary system a
manufacturer can join by its independent decision.

For users in Australia

Telephone line code

The machine shall be connected to the Telecommunication Network through a line cord which meets
the requirements of Australian Standard AS/ACIF S008.

For users in New Zealand

Off-hook line impedance

This equipment does not fully meet Telecom’s impedance requirements.
Performance limitations may occur when used in conjunction with some parts of the network. Telecom
will accept no responsibility should difficulties arise in such circumstances.

Trademarks

OKI, the OKI logo and all OKI product names contained herein are trademarks of Oki Printing Solu­tions.

Microsoft®, the Windows logo, Windows®, Windows NT®, Windows Server®, Windows Vista™, Internet
Explorer® are registered trademarks of the Microsoft Corporation in the United States and/or other
countries.

All other products referenced are registered trademarks or trademarks of their respective companies.

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Precautions

Besides the “Safety Information” supplied with this product, please observe the following
instructions.

Installing the machine

• Do not let any object obstruct or plug the ventilation holes of this product. Accumu­lated heat inside the product could result in a malfunction.

IMPORTANT

• Install the machine to keep the ventilating slot of the machine at least 10 cm (4
inches) away from walls or other devices.

• To ensure proper ventilation and easy operation, secure an adequate installation space
around the machine.

713 mm

(28.1 inches)

813 mm

(32.0 inches)

853 mm (33.6 inches)

753 mm (29.6 inches)

50 mm

(2 inches)

50 mm

(2 inches)

772 mm

(30.4 inches)

872 mm

(34.3 inches)

100 mm

(4 inches)

100 mm

(4 inches)

• Do not install in places exposed to extreme temperature fluctuation. Use your
machine within the temperature range of 10°C to 32°C, the humidity range of 20% to
80%RH.

• Avoid outdoor installation.

NOTE

In order to enable easy machine maintenance and replacement of consumables, maintain
an adequate amount of space around the machine.
When lifting the machine, be sure to grab the handles on the left and right sides of the
cassette tray.

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Caution labels and indicators

The caution labels and indicators are attached to the machine as shown below, to avoid
any serious injury.

The fuser unit and the area aroun d it i nside the machine are extremely hot.
To avoid getting burned, DO NOT TOUCH.

• Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge
to burn or explode, causing serious injury.

• Never expose a cartridge to direct sunlight.

• Never attempt to disassemble a toner cartridge or attempt to refill it.

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Transporting the machine

• Two or more people should carry the machine. Before transporting the machine, be
sure to check that you disconnect the plug from the outlet and remove the line cable.
Otherwise, the damaged cable can cause fire, electrical shock or malfunction.

• Before transporting the machine, remove the toner cartridge (or toner bottle).

• When lifting the machine, be sure to grab the handles on the left and right sides of the
cassette tray.

• If you install the machine on a cabinet, secure the machine with stoppers to prevent it
from moving. Otherwise, the machine may move in an unexpected direction, poten­tially causing injury.

• If you need to transport the machine over a long distance, consult your OKI dealer.

Consumables

• Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge
to burn or explode, causing serious injury.

• Please dispose of used toner and drum cartridges in accordance with local regulations.

• Keep toner and other consumables out of the reach of small children. If a child should
ingest toner, consult a physician immediately.

IMPORTANT

• Do not store the toner cartridge (or toner bottle), drum cartridge (or drum unit) or
paper in any of the following places:

– Places exposed to fire
– Places exposed to direct sunlight
– Places subject to high temperature and/or high humidity

– Places subject to rapid temperature changes
– Dusty areas

– Inside a car, left for a long time

• Do not directly touch the photoreceptor surface of the drum cartridge (or drum unit),
or expose it to direct sunlight. This could cause a reduction in print quality.

• To prevent caking in the toner, never stand the cartridge on its end and do not store it
up side down.

• Never attempt to disassemble a toner cartridge or attempt to refill it.

• Do not remove the cartridge from its protective bag until you are ready to install it.

• Handle cartridges with care. Do not subject it to shock or vibrations.

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Routine Maintenance

• Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge
to burn or explode, causing serious injury.

• The fuser unit and the area around it inside the machine are extremely hot when
operating. When you clear a paper jam or inspect inside, be careful not to touch around
the fuser unit. It may cause burns.

• When you clear a paper jam or replace the toner cartridge (or toner bottle), be careful
not to get the toner powder into your eyes or mouth. If the toner gets in your eyes or
mouth, immediately flush with cold water an d consult a physician.

• Be careful not to stain your hands or clothes with the toner. If your hands or clothes
get stained, wash them immediately with cold water. The stains may become perma­nent if washed using warm water.

• Do not attempt machine operations that are not described in this manual.

Ventilation

• Always operate the product in well ventilated areas.
Operating the product in poorly ventilated areas for an extended time period could
pose health risks. Be sure to frequently ventilate the operating area.

• Do not let any object obstruct or plug the ventilation holes of this product. Accumu­lated heat inside the product could result in a malfunction.

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Product Recycling and Disposal

This product contains mercury in the fluorescent lamp in the scanner (< 5mg).
Disposal of mercury may be regulated due to environmental considerations. For disposal
or recycling information, please contact your local authorities.

Ni-MH (Nickel Metal Hydride) batteries are installed inside machine as back up
memory batteries.
Please dispose of used batteries in an environmentally friendly manner according to the
manufacturer’s instructions. For replacement of the batteries, please contact your quali­fied service technician.

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Packing contents .................................................................................... 1-2

Machine layout ...................................................................................... 1-3

Control panel overview ......................................................................... 1-4

Setting up the machine ................................................................................. 1-6

Attaching the document tray ................................................................ 1-6

Making connections ............................................................................... 1-6

Installing the drum and toner cartridges ............................................ 1-8

Plug in and power up .......................................................................... 1-10

Loading paper and adjusting the paper size setting ......................... 1-10

Adjusting the speaker volume ............................................................ 1-10

Initial setup ................................................................................................. 1-11

Clearing stored settings ...................................................................... 1-11

Getting started .................................................................................... 1-11

Specifying initial settings ................................................................... 1-12

Using the Energy Save mode .............................................................. 1-15

Installing drivers [CD] ................................................................................ 1-16

Chapter

Layout & Installation

1-2 Layout & InstaLLatIon

Packing contents

Main unit with 500-sheet paper cassette

AC power cord

Documentation & labels
(1) User’s guide (this book)

(2) Safety Information
(3) Paper size label
(4) One-touch key label
(5) Soft key label

GDI Printer/Scanner

Driver CD

Document tray

Telephone line cable

Ferrite core

Drum cartridge Toner cartridge

(3) (4)

(1)

(5)

(2)

NOTE

• The appearance of the AC power cord and telephone line cable vary according to coun-

tries.

• The toner cartridge supplied with your machine is starter toner cartridge, which yield

is shorter than regular toner cartridge. You can purchase regular, full-yield toner
cartridge from your OKI dealer.

1-3Layout & InstaLLatIon

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Layout & InstaLLatIon

Machine layout

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LINE

PHONE1

PHONE2

Bypass tray

Automatic
document feeder
(ADF)

Control panel

Paper cassette

2nd paper cassette
(Option)

1st side cover

2nd side cover

Front cover

Paper level
Indicator

Document
guides

Document
tray

Document
exit tray

Power switch

AC power jack

Telephone
Connectors

Paper exit tray

Second phone line
(Option)

Network connector
(Option)

USB connector

1-4 Layout & InstaLLatIon

Control panel overview

1

Mode switch button

Press this button to switch the machine’s mode.

2

Paper source light

Indicates the selected paper source.

3

Alarm light

Glows when a

errors

occurs.

4

Comm. /Memory Rec. light

Blinks when the machine is communicating with another machine.
Glows when the machine has received documents into memory.

5

Machine mode light

Indicates what mode the machine is in.

6

Paper Size

Selects the paper you want to use for copying.

7

LCD (Liquid crystal display)

Shows messages and selections prompted during operation.

8

Doc. Size

Instructs the machine to scan Auto*, A4, A5 or F4 size documents.
* When you select Auto, the documents can be scanned up to 900 mm in length.

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Doc. Resolution

Selects the fax and copy resolution.

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Contrast

Adjusts the scanning contrast level.

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Menu /Back

Accesses machine settings. Also, it allows you to go back to the previous menu level.

12

Cursor keys

<p> (Redial): Scrolls through recently dialed numbers. (Page 4-6.)

<q> (Tel Index): Displays one-touch and speed-dial entries which are sorted alphanumerically,

similar to a phone directory. (Page 3-10.)
In copy and scan mode —
<q> or <p>: Adjusts the zoom ratio.

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Enter

Selects or confirms settings.

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Cancel

Deletes characters on the LCD and cancel commands you have entered into the machine.

1-5Layout & InstaLLatIon

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Layout & InstaLLatIon

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Soft keys

Frequently used functions can be assigned into the soft keys.

The following are the default settings:

Soft key 1 Report

Soft key 2 Monitor

Soft key 3 Pause /Dial Opt.

(See “Soft keys” on page 8-2 for more information.)

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Advanced Functions

You can choose any function that is not assigned as a soft key. The displayed functions may vary

according to the mode the machine is in.

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Speed Dial /Group

Press this key once and enter the three-digit code to dial a pre-registered fax or phone number.

Also, press this key twice and enter a group number to perform group dialing.

18

Job Confirm. /Fax Cancel

Cancel or review fax jobs, or review the results of a fax transmission.

19

Numeric keys

Enter numerical values as well as fax/phone numbers and characters.

20

Reset

Returns the menu to the standby screen and resets all settings back to their defaults.

21

Start

Executes operation.

22

Stop

Stops the machine’s operation. However, to stop a fax transmission,

press <Job Confirm./Fax Cancel>.

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Macro keys

Programming the Macro keys can reduce a multi-step

operation into a one-touch executable.

(See “Macro keys” on page 8-4 for more information.)

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One-Touch keys

Instantly dials a pre-registered fax or phone number.

1-6 Layout & InstaLLatIon

Setting up the machine

Attaching the document tray

Attach the document tray by inserting it into the appropriate holes, as shown below.

Making connections

Telephone line connection

Attach the supplied ferrite core to the telephone line cable as illustrated below.
Plug the telephone line cable into the LINE jack and the other end to the wall jack.

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Telephone wall jack

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PHONE

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PHONE

2

If you want to use your machine for receiving both faxes and voice calls, connect an
external telephone to your machine.

1-7Layout & InstaLLatIon

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Layout & InstaLLatIon

Connecting an external phone

Plug the supplied line cable adapter into the PHONE 2 jack and plug an external
phone’s line into the line cable adapter.

LIN

E

P
H

O
N

E
1

P
H

O
N

E
2

External phone
(even an answering machine)

Modular cap

L

IN

E

P

H

O

N

E

1

P

H

O

N

E

2

1-8 Layout & InstaLLatIon

Installing the drum and toner cartridges

1

Pull the release lever to open the side cover.

2

Open the front cover.

3

Turn the toner cartridge locking lever to the left (unlock position).

4

Unpack the drum cartridge from its carton and slide it into the machine firmly until it
locks into place.

NOTE

Shield the drum cartridge from light.

1-9Layout & InstaLLatIon

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Layout & InstaLLatIon

5

Unpack the starter toner cartridge from its carton. Then, holding the toner cartridge
with both hands, gently shake it to distribute the toner evenly inside the cartridge.

NOTE

Do not touch the roller of the toner cartridge.

6

Slide the toner cartridge into the machine firmly until it locks into place.

7

Turn the cartridge locking lever to the right until it locks into place.

8

Close the front and side covers.

NOTE

The machine will not operate if the covers are not closed properly.

1-10 Layout & InstaLLatIon

Plug in and power up

1

Plug the non-pronged end of the supplied AC power cord into the AC socket on the
machine and the pronged end into a properly grounded AC outlet.

2

Turn on the power switch. The markings are international standards:
I means on, O means off.

It will take a few seconds for the machine to warm up.

The machine will show:

Warming up

NOTE

While the power is on, the scanner lamp will always lights, but this does not mean
machine failure. See also “Scanner Sleep” on page 10-4.

Loading paper and adjusting the paper size setting

Please see “Paper handling” on pages 2-12 to 2-16.

Adjusting the speaker volume

1

Press

<

copy4fax4scan

>

to switch the machine to the fax mode.

Fax Ready
15 Oct 2007 13:30

2

Press <Monitor>.

Monitor
//Enter

3

Press [Enter]. You will hear a dial tone.

4

Press <> or <> to adjust the volume.

** Tel Mode **

Volume :

nnnnnn

5

Press <Monitor> to hang up.

1-11Layout & InstaLLatIon

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Layout & InstaLLatIon

Initial setup

Clearing stored settings

Before using your machine, clear the built-in user data. This ensures that the memory
will hold only your settings.

IMPORTANT

After specifying the initial settings, do not clear the memory again without an author­ized technician’s advice.

To clear the memory:

1

Press <Menu>, <*>, <0>, <2>.

Clear User Settings
Yes  Enter

Clear User Settings
No  Cancel

2

If you want to clear the memory, press <Enter>.
If you do not want to clear the memory, just press <Cancel>.

Getting started

In some countries you are required by law to indicate your name and fax number on

every fax you send.

YOU MUST THEREFORE STORE YOUR NAME (OR COMPANY NAME) AND

FAX NUMBER IN YOUR MACHINE BEFORE USING IT.

Every fax page you send arrives at the receiving machine with a single line of text at

the very top of the page. This text lists a name, called the Transmit Terminal Identifier
(TTI), and a fax number.

Under “Specifying initial settings” below, you can stored the following items including
your name and fax number.

• Language

• Current date and time

• Fax reception mode

• Dial tone detection

• Your fax number

• TTI 1 / TTI 2 / TTI 3

• Usual TTI

• Idle time before switching to the Energy Save mode

The settings you adjust here can always be changed later.

1-12 Layout & InstaLLatIon

Specifying initial settings

If you press <Reset> during initial setup, your machine returns to the standby mode.
But it will keep the settings you saved by pressing

<Enter>

as described below.

1

Switch to the fax mode by pressing <copy

4

fax4scan>.

Language

2

Press <Menu>, <9>, <Enter>.
The machine will show the current language setting.

Language :English
//Enter

3

Press <q> or <p> until your desired language appears.
Then press <Enter> to save the setting and continue.

Date & Time

4

The machine will show the current calendar/clock setting.

TimeYearMonth

Enter Time
01/01 '07 00:00

Day

5

Use the numeric keys to enter the correct date in the DDMMYY format and time in
the 24-hour format.
For instance, to set 1:30 PM on October, 2007,
press <1>, <5>, <1>, <0>, <0>, <7>, <1>, <3>, <3>, <0>.

To change a digit, press <t> to move the cursor left or <u> to move it right. Then,

enter the correct digit.

6

Press <Enter> to save the clock setting and continue.

Fax reception mode

7

The machine now shows the machine’s current reception mode.

Fax Ready
//Enter

8

For now, select “Fax Ready”. (For details on the reception modes, see “Selecting the
reception mode” on page 5-2.)

9

Press <Enter> to save the setting and continue.

Dial tone detection

10

The machine asks you to set whether the machine should detect a dial tone before
dialing.

DialTone Detect :Off
//Enter

11

Normally select “Off”. If you need to detect a dial tone when dialling, select “On”,
however you cannot send a fax if there is no dial tone.

12

Press <Enter> to save the setting and continue.

1-13Layout & InstaLLatIon

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Layout & InstaLLatIon

Your fax number

13

The machine will not ask you to enter your fax number to display on the recipients
display or printed fax documents.

Your Fax Number
[phone]_

14

Use the numeric keys to enter your fax number. This number can contain up to 20
characters.

• To enter a “+” symbol before your country code, press <Pause /Dial Options>.

• To enter the hyphen “–” to make long numbers easier to read, press <Pause/Dial
Options> twice.

• If you make a mistake, press

<Cancel>

to erase the digit on the left.

• To change just one number, press <t> or <u> to move the cursor, press

<Cancel>

to erase the number. Then re-enter the fax number correctly.

15

Press <Enter> to save the number.

TTI (your name)

16

The machine will now ask you to enter the name (or company name) to be shown at
the top of faxes you send. You can enter three different names. Each name can store
up to 22 characters.

TTI 1 ;Upper
_

Use the numeric keys to enter characters. (Refer to “Entering characters,” on page

2-2.)

If you make a mistake, press <Cancel> to erase to the left.

To change just one character, press

<t> or <u>

to move the cursor, press <Cancel> to

erase it. Then re-enter the correct character.

17

Press <Enter>.

TTI 2 ;Upper
_

If you do not want to enter TTI 2, skip to step 19.

18

Use the numeric keys to enter the name for TTI 2.

19

Press <Enter>.

TTI 3 ;Upper
_

If you do not want to enter TTI 3, skip to step 21.

20

Use the numeric keys to enter the name for TTI 3.

21

Press <Enter> to save the setting and continue.

Default TTI selection

22

The machine now asks you to set the default TTI to be shown at the top of faxes you
send.

Usual TTI :TTI 1
//Enter

23

Press <q> or <p> to select TTI 1, TTI 2 or TTI 3.

1-14 Layout & InstaLLatIon

24

Press <Enter> to save the setting and continue.

Idle time setting for switching to the Energy Save mode

25

The machine will now ask you to enter the time at which the machine will enter the
energy save mode.
Your machine will automatically enter the Energy save mode after your entered time
has elapsed.

The default value is 5 minutes.

Energy Save Timing
(001-240) 005 min.

26

Enter the time (in minutes) using the numeric keys.

27

Press <Enter> to save the setting.

28

Press <Reset> to return to the standby mode.

1-15Layout & InstaLLatIon

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Layout & InstaLLatIon

Using the Energy Save mode

In order to conserve energy, your machine is initially set to enter the Energy Save mode
automatically when the machine is left idle for a certain period.

The machine will automatically enter the Energy Save mode after approx. 5 minutes of
idle time.

In the Energy Save mode, the machine will stop pre-heating for printing and display
“Energy Save Mode” on the LCD. However, the indicators on the control panel and scan­ner lamp will not shut off even when the machine is in the Energy Save mode.

To recover from the Energy Save mode, press any key on the control panel.
When your machine receives a fax message during energy save mode, the machine will

wake up.

To change the Energy Save mode setting:

1

Press <Menu>, <2>, <1>, <0>, <5>, <Enter>.

Energy Save Mode:On
//Enter

2

Press <q> or <p> to select “On” or “Off”.

3

Press <Enter> to save the setting.

4

Press <Reset> to exit and return to the standby mode.

NOTE

The idle time setting can be changed. Refer to “Idle time setting for switching to the
Energy Save mode” of “Specifying initial settings” on page 1-14.

NOTE

If you assign “Energy Save” to a soft key, you can switch your machine to the Energy
Save mode immediately by pressing the soft key, regardless of the on/off setting and time
setting. For details of the soft key, see page 8-2.

1-16 Layout & InstaLLatIon

Installing drivers [CD]

To use your machine as a printer or a scanner, install the drivers on the supplied CD to
your computer.

For further information of installing, printer driver and scanner driver, see the manuals
on the CD.

2

Operating tips ............................................................................................... 2-2

Switching the machine mode ................................................................ 2-2

Entering characters ............................................................................... 2-2

Backup memory ..................................................................................... 2-3

Selecting a function ............................................................................... 2-4

Function table ........................................................................................ 2-5

Document and paper handling ................................................................... 2-10

Document handling ............................................................................. 2-10

Paper handling .................................................................................... 2-12

Chapter

Getting started

2-2 GettinG started

Operating tips

Switching the machine mode

To switch the machine mode, press <copy

4

fax4scan>.

The mode light indicates what mode the machine is in.

NOTE

You cannot switch the mode in any of the following cases:

• When scanning a document.

• During real time transmission.

• When programming any function settings.

Entering characters

Certain settings allow you to enter characters; for your TTI (your name), remote fax’s
name or others. To enter letters or other characters, use the following guidelines:

By pressing the numeric key repeatedly, you can access the following characters as
shown in the table below.

When you want to enter a character that shares the same numeric key with other char­acters, press <u> to move the cursor to the right.

2-3GettinG started

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Upper and lower case characters

Press <#> to toggle between upper and lower case.

TTI 1 ;Upper
_

TTI 1 ;Lower
_

“Upper” means the machine will enter only upper-case letters, similar to the “Caps Lock”
button on your PC.

“Lower” means the machine will enter only lower-case letters.

Entering symbols

You can also enter special characters or symbols.

1

When the machine prompts you to enter a name, press the <#> key.
The LCD will change to:

////

Enter

2

Select the character you want to enter using the <t>, <u>, <p> or <q>.

3

To enter a character, press <Enter>.

4

If you want to enter another character, repeat steps 1 to 3.
Otherwise, go to next step.

5

Press <Enter> to save it.

Editing characters

If you entered an incorrect letter or digit, press <Cancel> to erase the character on the
left.

To edit just one character or digit, press

<t> or <u>

to move the cursor to that charac-

ter or digit. Then press <Cancel> to erase it. Re-enter the correct character or digit.

Backup memory

User data and auto-dialing settings are automatically backed up in memory.
However, documents stored in memory will be lost after 72 hours if there is a power

failure or if you disconnect the power cord. (See “Specifications,” page AI-2.)

2-4 GettinG started

Selecting a function

To start setting a function, you must first press <Menu>.
The two ways of selecting a function are described below.
The procedures described in this manual are using short-cut operations.

Short-cut operation with the numeric keys

Press <Enter>, then press a three- or four-digit numbers to select the function.
For example, “Press <Menu>, <2>, <1>, <0>, <1>, <Enter>”…
… you would press <Menu>
… then <2>
… then <1>
… then <0> (the numeric key zero)
… then <1>
… then <Enter>

Searching for a function using the cursor key

Even if you don’t remember the exact commands needed for an operation, you can search
for and enter the function using the cursor key (<q>, <p>, <t>, <u>).

To search for a function:

1

Press <Menu>.

2

Search for the function using

<q>, <p>, <t>, or <u>

.

The function table on the next page may be useful for your search.

For example, if you want to set the “Cassette Size,” press

<q>, <u>, <u>.

3

Press <Enter> when you have found the function that you want to set.

Going back to the previous screen by pressing <Back>

Press <Back> to go back to the previous menu level.

2-5GettinG started

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Function table

You can search for any function using the function table below.

(The underlined settings are factory defaults.)

Function menu
level one

Function menu
level two

Function menu
level three

Description Setting Page

1. Autodial
Entries

1. One-Touch
Dial

1. Enter
One-Touch

Registers a one-touch number. — 3-3

2. Erase
One-Touch

Erases a registered one-touch number. — 3-4

2. Speed Dial 1. Enter
Speed-Dial

Registers a speed-dial number. — 3-6

2. Erase
Speed-Dial

Erases a registered speed-dial number. — 3-6

3. Group Dial 1. Enter
Group Dial

Registers a dial group. — 3-8

2. Erase
Group Dial

Erases a registered dial group. — 3-9

2. User
Settings

1. Machine

Settings

01. Cassette
Size

Sets paper size for the paper cassette. A4

A5
F4

2-16

02. Protect
Passcode

Sets the passcode for using the security
features.

— 9-2

03. Soft Key

Assigns a function to a soft key, so the
function can be activated or deactivated
by pressing the soft key.

Default setting
Soft key 1: Report
Soft key 2: Monitor
Soft key 3: Pause /Dial Options

Sort Copy
Combine
Zoom
Broadcast
Address Entry*1
Report
Monitor
Pause /Dial Opt.
Delayed
Batch Tx
Select TTI
Select Line*2
Cover Page
Fax Forward
Fax & Copy
Security
Separator Page
Memory Tx
Auto Rx
F-Code Tx
F-Code Polling
Polling
Dial Prefix
Bypass
Page Counter
Energy Save
Online
Mode Switch

8-2

04. Silent
Mode

Mutes your machine. Off

On

10-2

05. Energy
Save Mode

Conserves power. Off

On

1-15
10-3

06.

Fax & Copy

Makes a copy of your document each
time it is transmitted.

Off
On

4-18

07. Primary
Mode

You can set the primary standby mode. Scan

Copy
Fax

10-3

*1 The optional Network Interface board is required.
*2 The optional 2nd phone kit is required.

2-6 GettinG started

Function menu
level one

Function menu
level two

Function menu
level three

Description Setting Page

2. User
Settings

1. Machine
Settings

08. Service
Mode

For technical support. Do not turn this
setting on unless an authorized techni­cian asks you to do so.

Off
On

10-3

09.

Date & Time

Sets the current date and time — 10-3

10. Paper
Source

Selects the paper source for faxing or
copying.

Fax
Copy
Fax/Copy
Not Used

10-3

11. Page
Counter

Displays the total number of pages you
have printed and scanned.

— 8-8

12. Scanner
Sleep

You can specify the sleep period of the
scanner lamp to prolong the life of your
machine’s scanner lamp.

Off
On
Start time: 22:00
Reset time: 06:00

10-4

2.Fax

Settings

01. Scan
Parameters

You can set the following settings for fax
sending.

• Primary fax resolution

• Primary scanning contrast

• Super fine resolution

Normal, Fine,
S-Fine, Gray
Lightest, Light,
Normal, Dark,
Darkest
400dpi, 600dpi

10-5

02. Print
Parameters

You can set the following settings for fax
reception.

• Reduction rate

• Reduction margin

• Half-page reception

Auto, 100%
24 mm (0-85 mm)
Off, On

5-7

10-5

03. # of Rings

Sets the number of rings before your
machine answers.

3 times (3-10 times) 5-6

10-5

04. Redial

Sets the number of times and dial inter­val for automatic fax redialing.

2 times (0-10 times)
1 min. (0-5 min.)

10-5

05. Dialing
Pause

Sets the dialing pause length. 2 sec. (0-10 sec.) 10-5

06. Memory Tx

Turns memory transmission on/off. Off

On

4-3

10-6

07. Quick Tx

Turns quick memory transmission on/off. Off

On

4-3

10-6

08. Select TTI

Selects the TTI you want to use. Default

TTI1
TTI2
TTI3
Off

4-16

09. ECM Mode

Turns ECM mode on/off. Off

On

10-6

10. Block Junk
Fax

Rejects unauthorized incoming faxes. Off

Mode1
Mode2
Mode3

5-9

11. Security
Rx

Keeps all received fax messages in
memory until printed manually.

Off
On

9-3

12. Separator
Page

Partition each received documents by
inserting a separator page.

Off
On

5-14

13. Receive
TimeStamp

Prints the received date and time on the
top of each received document

Off
On

10-6

14. PIN Mode

Prevents unauthorized long-distance
calls.

Off
Mode1
Mode2

9-5

2-7GettinG started

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Function menu
level one

Function menu
level two

Function menu
level three

Description Setting Page

2. User
Settings

2.Fax

Settings

15. Fax Charge

Sets the print charge for fax receptions. 00.00 (00.00-99.99) 9-10

16. Audible
Alarm

When your machine receives a fax, it
sounds the alarm tone.

Off
On

10-6

17. Dial Prefix

Store the appropriate access number to
access the alternative telephone service
provider.

— 4-20

19. E-mail
Gateway

On/Off setting for E-mail gateway.
Available only for a machine with a
Network Interface board.

Off
On

4-21

3. Copy
Settings

1. Scan

Parameters

You can set the following for copying.

• Primary document type

• Primary scanning contrast

Text, Photo&Text, Photo
Lightest, Light,
Normal, Dark,
Darkest

10-8

2. Auto Reset

Time

Sets the time (minutes) for automati­cally restting the copying parameters.

03 min.
(01-10 min.)

10-8

3. Copy Auto

Selects item for auto selection. Paper size

Reduction
Doc. size

10-8

4. Copy

Protect

Turns copy protection on/off. Off

On

9-13

5. Sort Copy

Turns copy sorting on/off. Off

On

10-8

6. Combine

Turns combine copy on/off. Off

On

7-7

10-8

7. Resolution

Sets the copy resolution. 600 dpi

300 dpi

7-8

10-9

8. Copy

Charge

Sets the copy charge per page. 00.00 (00.00-99.99) 9-10

4. Scanner
Settings

1. Scan

Parameters

Sets the followings:

•Document type

•Scanning resolution

•Scanning contrast

Text, Photo&Text,
Photo
200, 300, 600 dpi
Lightest, Light,
Normal, Dark,
Darkest

*

2. Auto Reset

Sets the time (minutes) for the scan
parameters return to their initial condi­tion.

03 min.
(01-10 min.)

*

3. Other
Settings

1. Journal &
Reports

1. Journal

AutoPrt.

Prints the activity journal automatically
after 100 transactions.

Off
On

11-4

2. Journal

Line Up

Changes the printing order of the activ­ity journal.

Off
On

11-5

3. Report

Auto Print

Prints the Transmit Confirmation
Report(TCR) automatically after every
transmission.

Off
On

11-5

2. Cover
Page

1. Set

Cover Page

Turns cover page sending on/off. Off

On

4-19

2. Enter

Cover Page

Enters your cover page message. — 4-19

3. Department
Code

1. Set Dept.

Protect

Protection for the department code
settings.

Off
On

9-8

2.

Enter

Dept. Code

Stores a department code. — 9-8

3. Erase

Dept. Code

Erases the stored document code. — 9-9

4. Set Dept.

Setting

Turns department code on/off. Off

On

9-9

* For details of scanner settings, refer to the PDF manual on the GDI Printer / Scanner Driver CD.

2-8 GettinG started

Function menu
level one

Function menu
level two

Function menu
level three

Description Setting Page

3. Other
Settings

3.

Department

Code

5. Reset

Dept.Count

Clears the department code counter. — 9-12

4. F-Code Box 1. Set
F-Code Box

Sets up an F-code box. — 6-3

2. Erase
F-Code Box

Erases an empty F-code box. — 6-7

5. Batch Tx 1. Set
Batch Box

Sets up a batch box. — 4-13

2. Erase
Batch Box

Erases an empty batch box. — 4-15

6. Fax

Forward

1. Set Fax
Forward

Turns fax forwarding on/off. Off

On

5-12

2. Enter Fax
Forward

Sets the forwarding rules. — 5-12

3. Erase Fax
Forward

Erases the forwarding rules. — 5-13

7. Scan Box 1. Set
Scan Box

Sets up a scan box. — *

4. Doc.
Management

1. Store
Document

1. Polling
Document

Stores a document to be retrieved by
other fax machine.

— 4-17

2. F-Code
Document

Stores a document to be retrieved by
other F-code compatible fax machine.

— 6-8

2. Erase
Document

1. Polling
Document

Erases a document stored for polling
transmission.

— 4-17

2. F-Code
Document

Erases a document stored in the F-code
box.

— 6-9

3. Batch
Document

Erases a document stored for a batch box
transmission.

— 4-15

4. Scan Box
Document

Erases a document stored in a scan box. — *

3. Print
Document

1. Polling
Document

Prints a document stored for polling
transmission.

— 4-17

2. F-Code
Document

Prints a document stored in an F-code
box.

— 6-9

3. Batch
Document

Prints a document stored in a batch box. — 4-14

4.

Security Rx

Doc.

Prints a fax received during security
reception.

— 9-4

5. Com.
Stored Doc.

Prints a document stored for delayed
transmission.

— 4-9

5. Print 1. List Print 01. Function

List

Prints the list of functions. — 11-2

02. Machine
Settings

Prints the machine setting. — 11-2

03. Fax
Settings

Prints a list of fax settings. — 11-2

04. Copy
Settings

Prints a list of copy settings. — 11-2

05. Journal

Prints the activity journal manually.
You can print the Tx report, Rx report,
and Tx/Rx reports individually.

— 11-2

* For details of scanner settings, refer to the PDF manual on the GDI Printer / Scanner Driver CD.

2-9GettinG started

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Function menu
level one

Function menu
level two

Function menu
level three

Description Setting Page

5. Print 1. List Print 06. Commands

List

Prints the list of delayed commands. — 11-2

07. One-Touch
List

Prints the list of one-touch dial keys. — 11-2

08. Speed-Dial
List

Prints the list of speed-dial numbers. — 11-2

09. Group List

Prints the list of group numbers. — 11-2

10. Block Junk
Dial List

Prints the list of blocked phone numbers. — 11-2

11. Cover Page

Prints the cover page. — 11-2

12. Depart­ ment List

Prints a total communication time and
printed pages for each department code.

— 11-2

13. F-Code Box
List

Prints the list of F-code boxes. — 11-3

14. F-Code Doc.
List

Prints the list of documents stored in the
F-code boxes.

— 11-3

15. Batch Box
List

Prints the list of batch boxes. — 11-3

16. Batch Doc.
List

Prints the list of documents stored in the
batch boxes.

— 11-3

17.

Fax Forward

List

Prints the list of forwarding rules. — 11-3

18. Macros List

Prints the list of macro keys. — 11-3

19. Scanner
Settings

Prints the list of scanner settings. — 11-3

20. Store Doc.
List

Prints the list of documents stored in
memory.

— 11-3

22. Network
Settings

Prints the list of network settings.
Available only for a machine with a
Network Interface board.

— 11-3

9.

User Install

— — You can set up the following settings

continuously.

•Language

•Current date and time

•Fax reception mode

•Dial Tone Detect

•Your Fax Number

•Your TTI 1 (your name)

•Your TTI 2 (your name)

•Your TTI 3 (your name)

•Usual TTI

• Energy Save Timing (Idle time for
entering to the energy save mode.)

• English

• French

• German
—
Tel Ready,
Fax Ready,
Fax/Tel Ready,
Tel/Fax Ready,
Ans/Fax Ready
Off, On
—
—
—
—
TTI 1, TTI 2, TTI 3
5 min. (1-240 min.)

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Document and paper handling

Document handling

Be sure to read the following guidelines before you begin the sending, copying or scan­ning.

Acceptable documents

Single-sheet Multiple-sheet

Size
(W × L)

Max. 216 × 900 mm*
(8.5 × 35.43 in.)*
Min. 120 × 100 mm
(4.72 × 3.94 in.)

Max. 216 × 356 mm
(8.5 × 14 in.)
Min. 216 × 139.5 mm
(8.5 × 5.49 in.)

Quantity 1 sheet Max. 80 sheets of A4, F4,

or A5 size sheets
(75 g/m2 or 20 lbs. paper)

Weight 35.0 to 128.0 g/m

2

52.0 to 105.0 g/m

2

Thickness 0.05 to 0.15 mm 0.07 to 0.12 mm

Document
type

Plain paper Plain paper

* In the real time transmission with super-fine resolution, 216

× 356 mm (

8.5

× 14 in.).

Things not to put in your machine

To prevent jams and damage in the automatic document feeder, DO NOT insert the
following:

• Folded, curled, torn, wrinkled or very thin pages

• Documents with staples, glue, tape, paper clips or still-wet correction fluid

• “Sticky notes” (or documents with “sticky notes” attached)

• Cardboard, newspaper or fabric

• Pages with duplicating carbon on either side

• Credit cards or any small, thick items

• OHP transparency film

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Scanning area

The scanned area is shown below.

Letter

Legal

A4
F4

Fax : 8.2 in. (208 mm)
Copy : 8.3 in. (210 mm)

Fax : 0.08 in. (2.0 mm)
Copy : 0 in. (0 mm)

Fax : 0.1 in. (2.5 mm)
Copy : 0 in. (0 mm)

Scanned area

Loading documents in the ADF

1

Insert the documents face up, top edge first.

2

Adjust the document guides to the document size.

2-12 GettinG started

Paper handling

Acceptable paper sizes

Paper cassette

Paper type Paper size Quantity

Plain paper

(weight: 60–90 g/m2)

A4, A5 , F4

500 sheets

(weight: 80 g/m2)

Bypass tray

Paper type Paper size Quantity

Plain paper

(weight: 60–120 g/m2)

A4, A5, A5 , A6, F4,
Letter, Legal, Half-letter , Executive

50 sheets

(weight: 80 g/m2)

Custom sizes

• Width: 97 to 216 mm (3.8 to 8.5 in.)

• Length: 140 to 356 mm (5.5 to 14 in.)

1 sheet

Envelopes DL: 110 × 220 mm (4.33 × 8.66 in.)

Com#10: 105 × 241 mm (4.125 × 9.5 in.)
Monarch: 98.4 × 190.5 mm (3.875 × 7.5 in)

1 envelope

Postcard 100 × 148 mm (3.94 × 5.83 in.) 20 sheets

Transparency A4 20 sheets

• Custom-sized paper can be used for PC printing only.

• A5-sized paper cannot use for PC printing, but

A5 is available.

• Do not use envelopes with double flaps or pressure seals since these do not feed properly.

• If using a transparency (OHP) film, be sure that the film does not have a paper back­ing and/or a leading strip. If it does, remove the paper backing and/or strip before
loading. Only the film should go in, not film with any backing or strip.

Paper to avoid:

To prevent jams and damage to your machine, DO NOT use the following:

• Creased paper • Very thick paper

• Wrinkled paper • Paper previously printed on by a printer

• Folded paper • Paper with holes

• Curled paper • Envelopes with pressure seals

• Torn paper • Extremely shiny or highly textured paper

• Carbon paper • Art paper, coated paper, coated paper for inkjet printers

• Moist paper • Paper printed on a thermal printer or an inkjet printer

• Very thin paper

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Printable area

The printable area is shown below.

0.12 in (3 mm)

0.12 in (3 mm)

0.12 in (3 mm)0.12 in (3 mm)

Printable area

Loading paper into the paper cassettes

NOTE

After you load paper into the paper cassettes, you need to set the paper size you loaded.
See “Setting of the paper size” on page 2-16.

1

Pull the handle to open the paper cassette.

2

Press down the paper lifting plate until it locks in position.

3

Adjust the rear paper guide to the desired paper length.

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4

Load the paper into the cassette.

• Before you insert paper in the cassette, stack it so the leading edge and sides of
the paper are even.

• Do not stack the paper over the limit mark inside of the cassette.

NOTE

To prevent paper jams, do not refill this paper cassette without first removing any remaining
paper. In other words, do not just add sheets to an already-loaded stack.

5

Pinch the side paper guide and adjust to the width of the stack.

6

Close the paper cassette.

7

After loading paper in the paper cassette, you need to set the paper size.
(See “Setting of the paper size” on page 2-16.)

8

Attach the paper size sticker supplied with your machine to the front of the cassette.

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Loading paper into the bypass tray

When you need to use a paper size that is not currently loaded in the paper cassette, or
when you want to print on a envelope, transparency film or custom sized paper, use the
bypass tray.

NOTE

Only use print media specified under “Acceptable paper size” on page 2-12 to avoid paper
jams and print quality problems.

1

Open the bypass tray on the right side of your machine. Unfold the paper support
extension.

2

To set the paper, 1) raise the flapper release lever 2) load paper until it comes to a stop.

3

1) Adjust the paper guides to fit the paper, 2) then lower the flapper release lever.

2-16 GettinG started

4

After loading paper into the bypass tray, you need to set the correct paper size.
Press <Advanced Functions> repeatedly until “Bypass” is displayed on the LCD and
then press <Enter>.

)

Bypass Tray :A4
//Enter

5

Press

<q> or <p>

to select the paper size you want to use.

Bypass Tray :A4
//Enter

6

Press <Enter>.

NOTE

You can set the default paper size for the bypass tray. See step 6 of “Setting of the paper
size” below.

Setting of the paper size

Default setting: 1st cassette: A4, 2nd cassette (option): A4, Bypass Tray: A4
After loading paper into the paper cassette, you need to set the correct paper size by

using the following procedure.

1

Press <Menu>, <2>, <1>, <0>, <1>, <Enter>.

1st Cassette :A4
//Enter

2

Press

<q> or <p>

to select the paper size you will use in the first cassette.

3

Press <Enter>.
If you have the optional second cassette, proceed to step 4.
Otherwise, skip to step 6.

4

Press

<q> or <p>

to select the paper size you will use in the second cassette.

2nd Cassette :A4
//Enter

5

Press <Enter>.

6

Also, you can set the default paper size for the bypass tray. Press

<q> or <p>

to
select the paper size for the bypass tray. After, you load the paper into the bypass
tray, you need to set the correct paper size by pressing <Bypass>.

Bypass Tray :A4
//Enter

7

Press <Enter>.

8

Press <Reset> to exit and return to the standby mode.

3

Autodialer basics ........................................................................................... 3-2

Autodialers ............................................................................................ 3-2

Call groups ............................................................................................. 3-2

Destination names and phone directory dialing .................................. 3-2

Special dialing characters ..................................................................... 3-2

One-touch keys .............................................................................................. 3-3

Adding or editing a one-touch number ................................................. 3-3

Quick one-touch registration ................................................................ 3-4

Erasing a one-touch number................................................................. 3-4

How to dial using a one-touch key........................................................ 3-5

Speed-dial numbers ...................................................................................... 3-6

Adding or editing a speed-dial number ................................................ 3-6

Erasing a speed-dial number ................................................................ 3-6

How to dial using a speed-dial number ................................................ 3-7

Call group dialing ......................................................................................... 3-8

Entering or changing a call group ........................................................ 3-8

Erasing a call group .............................................................................. 3-9

How to dial using a call group .............................................................. 3-9

Phone directory dialing ............................................................................... 3-10

How to dial using the phone directory ............................................... 3-10

If the call fails ...................................................................................... 3-11

Chapter

Autodialler

3-2 AutodiAller & diAlling options

Autodialer basics

Your machine’s autodialer stores your most frequently called phone and fax numbers for
instant recall.

Autodialers

There are two kinds of autodialer numbers. The difference between the two is how you
dial them.

Type How to dial Numbers stored

One-touch key

Press one of the keys marked 1 to 40 on
the left side of the control panel.

40

Speed-dial number

Press <Speed Dial/Group> followed by
a three-digit identifier between 001 and

160.

160

Call groups

Call groups are sets of fax numbers that make it easy to send the same fax message to
several locations.

Your machine can store up to 200 numbers in each group, with up to 32 groups total.
Also see “Call group dialing” on page 3-8.

Destination names and phone directory dialing

When you store numbers in your autodialer, you can give these numbers descriptive
names, such as “Chicago office” or “Billing department”.

The phone directory sorts these names alphabetically. Using phone directory dialing,
you can look up these numbers by their descriptive names, just as if you were using a
phone book.

Also see “Phone directory dialing” on page 3-10.

Special dialing characters

Your machine allows you to enter special dialing characters when registering the autodi­aler. The chart below briefly describes each of these characters. It also tells you how to
store those characters in your autodialer.

Character Description Keystroke

/P

Each pause lasts two seconds.
If you must wait for another dial tone or signal at
any point in the dialing sequence, enter a pause.
(You can change the pause length. See page 10-5.)

Press the <Pause /Dial Options>
key once.

– Makes long numbers easier to be read.

Press the <Pause /Dial Options>
key twice.

/N

Enters a “Dial prefix code” to access the alterna­tive telephone network.
“/N” must be entered before the first of number.

Press the <Pause /Dial Options>
key repeatedly until “/N”
appears.

3-3AutodiAller & diAlling options

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One-touch keys

Adding or editing a one-touch number

Your machine can store up to 40 one-touch numbers using the keys marked 1 to 40.

1

Press <Menu>, <1>, <1>, <1>, <Enter>. The empty one-touch number will be shown.

Select One-Touch
01:No Number Stored

2

Press <q> or <p> to select a one-touch number.
You can also select a one-touch key by pressing that key.

3

Press <Enter>.

01:Fax Number
_

4

Use the numeric keys to enter the number exactly as you would enter it if performing
a manual dial. The number can hold up to 40 digits.

To change a dial number, press

<t> or <u>

to move the cursor and press <Cancel> to

erase the number. Then enter the correct digit.

5

Press <Enter>.

01:Name ;Upper
_

6

Use the numeric keys to name the one-touch key.
The name can hold up to 24 characters.

(Regarding how to enter the characters, see “Entering character” on page 2-2.)

To change the name, press

<t> or <u>

to move the cursor, and press <Cancel> to

erase the name. Then re-enter the correct name.

7

Press <Enter> to save the setting.
The next empty one-touch number will be shown.

8

To enter another one-touch number, repeat this procedure from step 2.
To exit the operation and return to standby mode, press <Reset>.

9

Use the one-touch key labels supplied with your machine to label the one-touch keys
for easy reference.

NOTE

To print a list of one-touch numbers, press <Menu>, <5>, <1>, <0>, <7>, <Enter>.

3-4 AutodiAller & diAlling options

Quick one-touch registration

1

Make sure that the machine is in the fax standby mode.

Fax Ready
15 Oct 2007 13:30

2

Press an empty one-touch key you want to register. The machine will show:

01:Enter One-Touch
Yes  Enter

01:Enter One-Touch
No  Cancel

To cancel this operation, press <Cancel>.

3

To store the one-touch number, press <Enter>.

01:Fax Number
_

4

Use the numeric keys to enter the number as if performing a manual dial.
The number can hold up to 40 digits.

To change a number, press

<t> or <u>

to move the cursor and press <Cancel> to

erase the number. Then enter the correct number.

5

Press <Enter>.

01:Name ;Upper
_

6

Use the numeric keys to name the one-touch key.
The name can hold up to 24 characters.

(Regarding how to enter the character, see “Entering character” on page 2-2.)

To change a name, press

<t> or <u>

to move the cursor and press <Cancel> to erase

the name. Then enter the name correctly.

7

Press <Enter> to save the setting.
The machine will return to the standby mode.

8

Use the one-touch key labels supplied with your machine to label the one-touch keys
for easy reference.

Erasing a one-touch number

1

Press <Menu>, <1>, <1>, <2>, <Enter>.

2

Press <q> or <p> to select a one-touch number.
You can also select a one-touch key by pressing that key.

3

Press <Enter> twice.
If you want to exit without erasing, press <Cancel>.

4

To erase another one-touch number, repeat this procedure from step 2.
Otherwise, press <Reset> to return to the standby mode.

3-5AutodiAller & diAlling options

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How to dial using a one-touch key

One-touch fax dialing

1

Switch to the fax mode by pressing <copy

4

fAx4scAn>.

2

Place the document face up on the automatic document feeder (ADF).

3

Adjust the document resolution and contrast.

4

Open the one-touch key panel and press the desired one-touch key.

One-touch phone dialing

NOTE

To connect an external phone to your machine to make a phone call (see page 1-7).

1 Lift the telephone handset.

2

Press the desired one-touch key .

3-6 AutodiAller & diAlling options

Speed-dial numbers

Adding or editing a speed-dial number

Your machine can store up to 160 speed-dial numbers, each designated by a three-digit
identifier codes (001 through 160.)

1

Press <Menu>, <1>, <2>, <1>, <Enter>. The empty speed-dial number will be shown.

Enter Speed-Dial No.
001:No Number Stored

2

Press <q> or <p> to select a speed-dial number.
You can also select a speed-dial number by directly entering that three-digit identifier
code (001-160).

3

Press <Enter>.

001:Fax Number
_

4

Use the numeric keys to enter the number as if performing a manual dial. The
number can hold up to 40 characters:

To change the number, press

<t> or <u>

to move the cursor and press <Cancel> to

erase the number. Then enter the correct number.

5

Press <Enter>.

001:Name ;Upper
_

6

Use the numeric keys to enter the speed dial name.
The name can hold up to 24 characters.

(Regarding how to enter characters, see “Entering character,” on page 2-2.)

To change the name, press

<t> or <u>

to move the cursor and press <Cancel> to

erase the name. Then enter the name correctly.

7

Press <Enter> to save the setting.
The next empty speed-dial number will be shown.

8

To enter another speed-dial number, repeat this procedure from step 2.
To exit the operation and return to the standby mode, press <Reset>.

NOTE

To print a list of speed-dial numbers, press <Menu>, <5>, <1>, <0>, <8>, <Enter>.

Erasing a speed-dial number

1

Press <Menu>, <1>, <2>, <2>, <Enter>.

2

Press <q> or <p> to select the speed-dial number.
You can also select the speed-dial number by directly entering that three-digit identi­fier code.

3

Press <Enter> twice.
If you want to exit without erasing, press <Cancel>.

4

To erase another speed-dial number, repeat this procedure from step 2.
Otherwise, press <Reset> to return to the standby mode.

3-7AutodiAller & diAlling options

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How to dial using a speed-dial number

Fax dialing via speed-dial

1

Switch to the fax mode by pressing <copy

4

fAx4scAn>.

2

Place the document face up on the automatic document feeder (ADF).

3

Adjust the document resolution and contrast.

4

Press <Speed Dial/Group> once.

Enter Speed Dial No.
S_

5

Use the numeric keys to enter the three-digit identifier for the speed-dial number. The
machine will show the name (or fax number) you have stored:

Sales division
S001_

6

Press <Start>.

Phoning via speed-dial

NOTE

To connect an external phone to your machine to make a phone call (see page 1-8).

1

Lift the telephone handset.

2

Press <Speed Dial/Group> once.

** Tel Mode **

S_

3

Use the numeric keys to enter the three-digit identifier for the speed-dial number. As
the machine dials, it will show the number on the LCD.

3-8 AutodiAller & diAlling options

Call group dialing

If you frequently send the same fax message to several destinations, use call group
dialing. Call groups can store many one-touch keys and speed-dial numbers, so you can
broadcast the fax message by simply performing the group dialing operation.

Entering or changing a call group

Your machine can store up to 32 call groups.

1

Press <Menu>, <1>, <3>, <1>, <Enter>. The empty call group number will be shown:

Enter Group No.
01:No Number Stored

2

Press <q> or <p> to select a call group number.
You can also select a call group by directly entering that two-digit identifier code (01-32).

3

Press <Enter>.

01:Enter One-T/Speed
_

4

Enter the one-touch and speed-dial numbers you want to store into the call group by
pressing the one-touch key or the <Speed Dial/Group> key followed by three-digit
code. A comma will automatically be inserted between each number.

01:Enter One-T/Speed
[01],[03],S001_

If you want to enter all the one-touch and speed-dial numbers currently stored in your

machine, press <*> without any characters.

01:Enter One-T/Speed
*_

5

Press <Enter>.

01:Name ;Upper
_

6

Use the numeric keys to name the group number.
The name can hold up to 24 characters.

(Regarding how to enter characters, refer “Entering characters” on page 2-2.)

To change the name, press

<t> or <u>

to move the cursor, and press <Cancel> to

erase the name. Then enter the correct name.

7

Press <Enter> to save the setting.
The next empty call group will be shown.

8

To enter another call group, repeat this procedure from step 2.
To exit and return to the standby mode, press <Reset>.

NOTE

To print a call group list, press <Menu>, <5>, <1>, <0>, <9>, <Enter>. Then select group
number and press <Enter>.

3-9AutodiAller & diAlling options

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Erasing a call group

1

Press <Menu>, <1>, <3>, <2>, <Enter>.

2

Press <q> or <p> to select the call group you want to erase.
You can also select the call group by directly entering the two-digit identifier code
(01-32).

3

Press <Enter> twice.
If you want to exit without erasing, press <Cancel>.

4

To erase another call group, repeat the procedure from step 2.
Otherwise, press <Reset> to exit and return to the standby mode.

How to dial using a call group

To perform call group fax dialing

1

Switch to the fax mode by pressing <copy

4

fAx4scAn>.

2

Place the document face up on the automatic document feeder (ADF).

3

Adjust the document resolution and contrast.

4

Press <Speed Dial/Group> twice.

Enter Group No.
G_

5

Use the numeric keys to enter the two-digit call group number.

6

Press <Start>.

3-10 AutodiAller & diAlling options

Phone directory dialing

Phone directory dialing is similar to an electronic phone book. The phone directory sorts
and displays numbers alphabetically according to their names, so you can access them
with ease.

How to dial using the phone directory

1

For a fax call:

Place the document face up on the automatic document feeder (ADF),, and adjust the
document mode and contrast.

For a regular phone call:

Lift the telephone handset.

NOTE

To connect an external phone to your machine to make a phone call. (See page 1-7.)

2 Press <q> (Tel Index).

The machine shows the first listing in your phone directory:

Telephone Index [A]
Asian partner :[01]

The phone directory sorts entries in the following order:

(1) alphabetically, (2) numerically and (3) by symbol.

3

Scroll through the listings to find the desired contact. Using the cursor keys:

• <t> or <u> to select the character set — alphabet, number or symbol — for the

first character of the name you have stored in the autodialer.

•

<q> or <p>

to check different listings within that character set.

Use the cursor keys to perform a quick search.

4

When the name you want to dial is displayed, press <Start>.

• If you have set the document in the ADF, your machine will start the fax trans-

mission.

• If you’re making a regular phone call, the machine will dial the remote party.

3-11AutodiAller & diAlling options

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If the call fails

If the call fails, what happens next depends upon the kind of call it was.

If it was a fax call…

…Your machine will automatically redial the number. It keeps trying until one of the
following occurs:

• It successfully reaches the other number

• It has attempted the maximum number of redials and has still not connected.

If it was a regular phone call…

…You will have to redial manually:

1

Lift the handset.

2

Press <p> (Redial).

View Redial History
01:1234567890

3

Your machine can remember the last 10 dialed numbers.
Use <q> or <p> to select the dial number you want to redial.

4

Press <Start>.

3-12 AutodiAller & diAlling options

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4

Before sending ............................................................................................... 4-2

Document handling ............................................................................... 4-2

Scanning resolution ............................................................................... 4-2

Scanning contrast .................................................................................. 4-2

Mixing the document resolution and contrast in multiple pages ....... 4-2

Sending method ..................................................................................... 4-3

Memory overflow message .................................................................... 4-3

Sending a fax ................................................................................................. 4-4

Memory transmission ........................................................................... 4-4

Real-time transmission (non memory transmission) .......................... 4-5

Redialing........................................................................................................ 4-6

Automatic fax redialing ........................................................................ 4-6

Manual redial ........................................................................................ 4-6

Reviewing or canceling commands .............................................................. 4-7

To review or cancel command ............................................................... 4-7

Reviewing or canceling parts of a broadcast ........................................ 4-8

Printing a delayed command list .......................................................... 4-8

Printing a stored document .................................................................. 4-8

View or print the results of fax transactions ....................................... 4-9

Advanced fax functions ............................................................................... 4-10

Broadcasting ........................................................................................ 4-11

Delayed transmission .......................................................................... 4-12

Batch transmission ............................................................................. 4-13

Selecting the TTI ................................................................................. 4-16

Polling transmission ............................................................................ 4-17

Fax & Copy .......................................................................................... 4-18

Cover page ........................................................................................... 4-19

Using alternative telephone network service providers (Dial prefix)

..... 4-20

Sending documents to an e-mail gateway (fax server) ...................... 4-21

Chapter

Sending faxes

4-2 Sending faxeS

Before sending

Document handling

Before you begin please review the acceptable document sizes and proper loading meth­ods on pages 2-10 to 2-11.

Scanning resolution

• Normal is suitable for most text documents and simple drawings.

• Fine is ideal for maps, moderately complicated drawings, floor plans or handwritten
documents.

• Superfine (“S-Fine” on the LCD) reproduces the detail of extremely complicated draw­ings or line art.

•

Grayscale (“Gray” on the LCD) captures shades in photos and drawings.

To change the scanning resolution:

1

Press “Doc. Resolution”.

Set Resolution
 Normal

u

2

Press <t>, <u>, or <Doc. Resolution> repeatedly to select the resolution.

Scanning contrast

Setting the scanning contrast allows you to compensate for any excessive lightness or dark­ness, as the case may be, of the document pages you are sending.

To change the scanning contrast:

1

Press <Contrast>.

Set Contrast
Light v

.

||

.

u

Dark

2

Press <t> to lighten, press <u> to darken, or press <Contrast> repeatedly to select
the contrast.

To avoid confusing the Light and Dark settings, just remember — “Light lightens” and

“Dark darkens”.

Mixing the document resolution and contrast in multiple pages

You can change the document resolution and contrast for each page of your documents.

1

Select the document resolution and contrast for the first page.

2

Press <Start>.

3

Prior to scanning the next page, select the document resolution and contrast for the
next page.

4-3Sending faxeS

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Sending method

The following three sending methods are available on your machine.

Memory transmission:

For a normal memory transmission, your machine: (1) scans the entire document into
memory, (2) dials the other fax machine, and (3) transmits the document.

Quick memory transmission:

For a quick memory transmission, your machine doesn’t wait to scan all pages into
memory before dialing. After it scans the first page of your document, your machine will
dial the other fax machine. When it makes contact, your machine transmits the stored
document from memory while at the same time scanning the remaining pages of your
document into memory.

The quick memory transmission is defaulted to “On”. However, you can turn it “Off” for
the default. (See “Fax settings” on page 10-5.)

Real-time transmission:

In the following cases, the machine doesn’t use memory for fax sending

• When memory transmission is turned off.

• When you are sending a fax using on-hook dialing by pressing the soft key in whichthe soft key in which
“Monitor” is assigned or using an external telephone handset.
(“Monitor” has already been assigned to a soft key as default.)

• When the machine’s memory is full

In Real time transmission, the next page will not scan until the current page has been
transmitted.

Notes for real time transmissions:

• Only one destination can be dialed

Memory overflow message

In normal memory transmission, if you have stored too much information in your
machine’s memory, a “Memory Overflow” message will appear on the LCD:

Memory Overow

Start Or Cancel

This appears because (1) too many pages have been stored in the memory, or (2) the
pages that are stored have too much information on them for your machine to remember.

If this message appears, press <Start> to tell your machine to keep as many pages in
memory as possible, or press <Cancel> to erase all pages stored during the current
operation (but not previous operations).

Dividing a large document into smaller batches will help you avoid this error.
Use real time transmissions to avoid these problems. (See “Real-time transmission,” page

4-5.)

NOTE

If the machine is idle for 3 minutes, the machine will automatically erase any document
stored in memory during the last operation.

4-4 Sending faxeS

Sending a fax

Memory transmission

1

Switch to the fax mode by pressing <copy

4

fax4Scan>.

Fax Ready
15 Oct 2007 13:30

2

Place the document face up on the automatic document feeder (ADF)..
(See page 2-11 for details.)

3

Adjust the scanning resolution and contrast. (See page 4-2.)

4

Dial the fax number.

• Use the numeric keys to dial the number.
–or–

• Press a one-touch key. (See page 3-5.)
–or–

• Press <Speed Dial/Group> and the three-digit code. (See page 3-7.)
–or–

• Use call group dialing. (See page 3-9.)
–or–

• Use the phone directory dialing. (See page 3-10.)

5

Press <Start>. (If you pressed a one-touch key, no need to press <Start>.)

By pressing <Start>, you have given your machine a command.

This command number appears on the first line of the LCD for a few seconds. You will
need to know this command number if you want to cancel the transmission or print a
stored document (See “

Reviewing or canceling commands

” on page 4-7).

== Command:01 ==

Auto Mem100%

6

At the end of the operation, your machine beeps and displays:

** Complete **

Whenever you transmit a document, what actually appears on the top line of the LCD depends

on the information stored in the remote fax machine. The line may even be blank.

NOTE

If you want to cancel a transmission during document scanning, press <Stop>.

If you want to cancel a transmission that is in progress, use the review commands feature.
See “Reviewing or canceling commands” on page 4-7.

NOTE

If the call fails, see “Redialing” on page 4-6.

4-5Sending faxeS

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Real-time transmission (non memory transmission)

Your machine will simply dial the other fax and when it makes contact, your machine
will feed the document through, scanning and transmitting real time

• With real time transmission, you can watch each page as it is scanned and sent.

To perform a real time transmission:

1

Switch to the fax mode by pressing <copy

4

fax4Scan>.

2

Place the document face up on the automatic document feeder (ADF)..

3

Obtain a dial tone, either by:

• Pressing the <Monitor>
–or–

• Lift the handset if you have connected an external telephone to your machine.

In either case, the machine shows:

** Tel Mode **

_

– or –

• Press <Advanced Functions> repeatedly until “Memory Tx” appears and press
<Enter>. Then select “Off” and press <Enter> to turn off the memory transmis­sion.
– or –

• If you assigned “Memory Tx” to a soft key (page 8-2), turn off the memory trans­mission by simply pressing that key.

4

Dial the fax number.

• Use the numeric keys to dial the number.

–or–

• Press a one-touch key. (See page 3-5.)

–or–

• Press <Speed Dial/Group> and three-digit code. (See page 3-7.)

–or–

• Use the phone directory dialing. (See page 3-10.)

NOTE

With real time transmission, only one destination can be dialed.

5

When you hear fax tones from the remote unit, press <Start>.

If a person answers the phone, use the handset to tell that person that you are trying

to send a fax. When you hear fax tones, press <Start>.

If the call fails and you used “Monitor” to dial,

press the <Monitor> soft key

to hang up.

If you are using the handset, hang up after pressing <Start>.

NOTE

To cancel the transmission, use the review commands features. (See page 4-7)

4-6 Sending faxeS

Redialing

Automatic fax redialing

When using memory transmission and the line is busy, your machine will automatically
redial the number up to two times in one minute interval.

If the last redial attempt fails, your machine prints (and/or displays) an error messages.
While in the Auto Redial mode, “AutoRedial” appears on the first line of the LCD.

** Auto Redial **
15 Oct 2007 13:30

You can change the redial time and interval settings. (See “Fax settings” on page 10-5.)
If you want to end the redial procedure, delete the redial command of it from the com-

mand list. (See “Reviewing or canceling a command” on the next page.)

Manual redial

Press

<p> (Redial) to redial the number entered using the numeric keys.

1 Press <p> (Redial).

View Redial History

01:1234567890

2

Your machine will remember the last 10 dialed numbers.
Press <q> or <p> to select the dial number you want to redial.

3

Press <Start>.

4-7Sending faxeS

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Reviewing or canceling commands

Your machine can store many “Jobs” in its memory. It also keeps track of each command
by assigning it a command number, like “C01.”

Delayed commands, redial attempts and current fax transmissions are all stored in your
machine’s memory and given a command number.

Your machine can store up to 99 delayed commands. It identifies each by a two-digit
command number from 01 to 99.

The Review Commands function gives you the power to check on each job (or command)
in your machine’s memory. It also allows you to cancel a fax transmission command.

To review or cancel command

1

Press <Job Confirm.>.

Delayed Commands
//Enter

If your machine is attempting to perform a command, the machine display the com-

mand.
If you want to cancel the command, go to step 3.

C01:5552009
//Cancel

2

Press <Enter>.
The machine shows the first command, indicated by its command number and the
phone number it will dial.

Here, you see Command No. : 01, and the number it’s set to dial. If the command is to

send a broadcast (see page 4-11), “Broadcast” appears instead of the phone number.

If the command is to send a batch transmission (see page 4-13), the machine shows

the batch box number (such as “B01”) rather than the command number.

If the command is for Call group dialing (see page 3-8), the group number (such as

“G01”) appears instead of the phone number.

If the command is for polling (see page 5-11), the machine shows polling number (such

as “P01”) rather than the command number.

If there are no stored commands in your machine, the machine shows “No Command

Stored”. Press <Reset> to return to standby mode.

3

Press <q> or <p> to scroll through currently stored commands.

4

If you want to cancel the command shown, press <Cancel>.
The following two displays will appear alternately:

C01:5552009
Yes  Cancel

C01:5552009
No  Back

5

To proceed with canceling the command, press <Cancel>.
To keep this command and continue reviewing stored commands, press <Back>.

In either case, the LCD will go back to step 2.

6

To stop reviewing or canceling commands, press <Reset>.

4-8 Sending faxeS

Reviewing or canceling parts of a broadcast

You also can review or cancel certain numbers within a broadcast:

1

Press <Job Confirm.>, <Enter>.

2

Press

<q> or <p>

to scroll through currently stored broadcast commands.

C01:Broadcast
///Cancel

3

When the command you want to cancel is shown, skip to step 6.

If you want to review individual numbers within this broadcast, go on to step 4 with-

out pressing <Cancel>.

4

To review individual numbers within this broadcast, press

<u>

to see the first

number. The machine shows:

9-5550388
///Cancel

5

Press <q> or <p> until you find the number you want to cancel.

6

Press <Cancel>, <Cancel>.

The next number will appear and if you want to cancel this number, press <Cancel>

twice.

If you want to cancel a different number, go back to step 5.

If you want to go back to reviewing or canceling another command, press <t>.

To stop reviewing or canceling commands, press <Reset>.

Printing a delayed command list

Your machine can print a command list which tells you:

• The command’s identification number

• The phone number, or “Remote location”

• The start time (this appears in a DD,HH:MM format)

• A “note” telling you if the command is a polling or F-Code operation.
To print a delayed command list, press <Menu>, <5>, <1>, <0>, <6>, <Enter>.

Printing a stored document

Your machine can print out each document stored for delayed transmission.
To print a stored document, you will need to know the document’s command number,

which you can obtain by either reviewing the commands or printing a delayed command
list (see above).

1

Press <Menu>, <4>, <3>, <5>, <Enter>.

Select Comm. No.
C01:123-4567

2

Press <q> or <p> to select the command number.

3

Press <Enter>.

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View or print the results of fax transactions

You can view the results of the last 70 transactions.

1

Press <Job Confirm.> and <q> or <p> to select “Show History”.

Show History

//Enter

2

Press <Enter>. The machine will show the last fax transaction.

Assigned number, starting each day at “001”
“Tx” denotes transmission, “Rx” denotes reception.

Remote location called (The destination name)

Tx001:ABC
OK 15/10 13:30 

Starting date and time (DD/MM HH:MM format)

Result of fax transaction
“OK”: Transaction was successful.
Error code: Transaction failed. (Page 12-17.)

NOTE

You can print the result of a fax transaction appearing on the LCD by pressing <Enter>.

3

Press <q> or <p> to view other transaction results.

4

Press <Reset> to exit.

Printing the result of a fax transaction:

In step 2, you can print the result of the fax transaction that appears on the LCD by
pressing <Enter>. Furthermore, if you want to print a list of transaction results, press
<Menu>, <5>, <1>, <0>, <5>, <Enter>. Your machine will print the “Activity Journal.”

For details of the Activity journal, see

page 11-4.

4-10 Sending faxeS

Advanced fax functions

The <Advanced Functions> key is for easy access to the following fax functions listed in
the table.

NOTE

• To shorten a frequent-use operation, assigning the function to a soft key is recom­mended. For how to do this, see page 8-2.

• If one of the functions is assigned to any of the three soft keys, that function will not be
available through the <Advance Functions> key.

To select the fax function using the <Advanced Function> key:

1

Switch to the fax mode by pressing <copy

4

fax4Scan>.

2

Press <Advanced Functions>.

3

Press <q>, <p>, or <Advanced Functions> repeatedly to select the function. Then
press <Enter>.

The table below lists the order of display. Refer to the pages indicated for detailed information.

Advanced function Descriptions Reference

Broadcast

Used to send a fax to multiple parties. p. 4-11

Address Entry

Used to enter a recipient’s address.

Printer / Scanner
Driver Manual

Report

Prints the transmit confirmation report for the next transmission. p. 11-5

Monitor

Obtains a dial tone for on-hook dialing. —

Pause/Dial Opt.

Used to enter a dialing character. p. 3-2

Delayed

Used to make a delayed transmission. p. 4-12

Batch Tx

Stores a document for batch transmission. p. 4-13

Select TTI

Used to select the TTI or to disable the TTI on your transmission. p. 4-16

Cover Page

Used for the cover page setting. p. 4-19

Fax Forward

Enables or disables fax forwarding. p. 5-12

Fax & Copy

Enables or disables Fax&Copy. p. 4-18

Security

Enables or disables security reception. p. 9-3

Separator Page

Enables or disables separator page. p. 5-14

Memory Tx

Enables or disables memory Tx. p. 4-3

Auto Rx

Toggles between the manual and auto reception mode. p. 5-2

F-Code Tx

Used to make an F-code transmission. p. 6-11

F-Code Polling

Used for F-code polling. p. 6-12

Polling

Used for polling reception. p. 5-11

Dial Prefix

Used to enter the “/N” symbol. p. 4-20

Bypass

Used to set the paper size on the bypass tray. p. 2-15

Page Counter

Displays the total printed and scanned page count. p. 8-8

Energy Save

Switches to the energy save mode immediately. p. 1-15

Online

Cancels PC printing. *

Mode Switch

Switches the machine’s mode. p. 2-2

E-mail Gateway

Enables or disables the e-mail gateway. p. 4-21

* For details of printer settings, refer to the PDF manual on the GDI Printer / Scanner Driver

CD supplied with the machine.

4-11Sending faxeS

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Broadcasting

The fastest way to fax one document to many recipients is to broadcast it.
In an ordinary broadcast, you can send faxes as you normally would, except you just add

more fax numbers.
You can enter up to 230 numbers:

• One-touch dialing: Up to 40 locations

• Speed dial numbers: Up to 160 locations

• Manually-dialed numbers: Up to 30 locations

You can broadcast using any function that requires a fax number to be
entered.

To send a broadcast fax:

1

Switch to the fax mode by pressing <copy

4

fax4Scan>.

2

Place the document face up on the automatic document feeder (ADF), and make any
necessary adjustments.

3

Press <Advanced Functions> until “Broadcast” appears on the LCD and press
<Enter>.

Broadcast
//Enter

– or –

Press the <Broadcast> soft key.

4

Enter the first fax number, as usual.
Use either a one-touch key, a speed-dial number, a call group or a regular number
dialed from the numeric keys.

Press Start
1111

5

To add more fax numbers, repeat step 4. If you manually enter the fax number, repeat
procedures from step 3 to insert a comma (pressing a one-touch key and <Speed Dial/
Group> inserts its own comma).
You can send up to 230 numbers for a broadcast.

Press Start
[01],1111,2222,S001

6

Press <Start>. Your machine scans the document into memory and then sends it to
each number you entered.

NOTE

• For soft key information, see page 8-2.

• If you enter characters by mistake, press <Cancel> to erase them.

• If you frequently broadcast documents to the same destinations, use the call group

dialing for your convenience. (Page 3-8.)

Making changes to a broadcast

If you need to make changes to a broadcast after set-up, see “Reviewing or canceling
parts of a broadcast” on page 4-8.

4-12 Sending faxeS

Delayed transmission

Setting up a delayed transmission

Your machine can store up to 99 delayed commands, each of which you can program up
to 31 days in advance.

Your machine only remembers the day of the month that it is supposed to send a delayed
transmission. It does not remember the month itself. So if you want to send a transmis­sion at 2:15 pm on 26 November, do not program the transmission sooner than 2:16 pm
on 26 October.

To set up a delayed transmission:

1

Switch to the fax mode by pressing <copy

4

fax4Scan>.

2

Place the document face up on the automatic document feeder (ADF), and make any
necessary adjustments.

3

Press <Advanced Functions> until “Delayed” appears on the LCD and press <Enter>.

Delayed
//Enter

– or –

Press the <Delayed> soft key.

4

The machine shows the current day of the month, followed by the current time (in 24­hour format):

Delayed
Enter Time 27,14:15

5

Use the numeric keys to enter the day of the month and the time when in which you
want to send the delayed transmission.

6

When the date and time are entered, press <Enter> to save the delayed transmission.

Enter Fax Number
_

7

Enter the fax number.
You can either press a one-touch key, enter a speed-dial number or use the numeric
keys to manually enter the fax number.

8

Press <Start>.

Your machine will scan the document into memory, then it returns to the standby

mode, while showing this on the LCD:

** Reserved **

27 Nov 2007 14:15

This means your machine is “Reserved” for the delayed transmission you just pro-

grammed.

• If you specified the delayed real time transmission (non-memory transmission), do not

remove the document in the ADF. If the document is removed from the ADF before a
delayed command completes, it cancels the delayed real time transmission.

4-13Sending faxeS

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Batch transmission

Batch transmission allows you to store multiple documents in an electronic “basket”
throughout the day and then fax that entire basket to one location.

To do this, just tell the machine when and where the transmission should go. When that
date and time arrives, your machine will transmit each document in the batch box to the
remote fax machine. You can store up to 40 documents (each document can include one
or more pages) into your machine’s five electronic batch boxes.

Adding or editing a batch box

Before sending a batch transmission, you have to add batch boxes in your machine. The
steps below also let you modify the existing batch boxes.

1

Press <Menu>, <3>, <5>, <1>, <Enter>.

Select Batch Box
1:No Number Stored

2

Use the numeric keys to enter the batch box number (1–5).

3

Press <Enter>.

1:Fax Number
_

4

Use the numeric keys to enter the fax number as if you were performing a transmis­sion. The number can be up to 40 characters in length.

To change a number, press

<t> or <u>

to move the cursor, press <Cancel> to erase

the number. Then enter the correct number.

5

Press <Enter>.

1:Transmit Time
Enter Time 27,14:15

6

Instruct your machine to send from this batch box in one of the following ways:

Option 1 — Once at a certain time on a certain day of the month

(For example: “Do this at 5:05 pm on the 30th.”) — Use the numeric keys to enter
the date and time (24-hour format) the machine should send the documents from the
batch box:

1:Transmit Time
Enter Time 30,17:05

Option 2 — At a certain time each day you press the key

(For example: “Do this at 5:05 pm today.”) — Use the numeric keys to enter <0>, <0>,
and then the time when the machine should send the documents from the batch box:

1:Transmit Time
Enter Time 00,17:05

7

Press <Enter>.

1:Box Name ;Upper
_

8

Enter the name by using the numeric keys.
A batch box’s name can hold up to 24 characters.

(Regarding how to enter the character, see “Entering character,” on page 2-2.)

To change a name, press <t> or <u> to move the cursor, press <Cancel> to erase the

name. Then enter the name correctly.

4-14 Sending faxeS

9

Press <Enter> to save the batch box information.

10

To create or modify another batch box, repeat procedures from step 2.
To exit, press <Reset>.

NOTE

To print a list of batch boxes, press <Menu>, <5>, <1>, <1>, <5>, <Enter>. (See page
11-3.)

Storing a document for batch transmission

Your machine can store up to 40 documents (each document can include one page or
many pages) in each batch box until the date and time you designate the batch transmis­sion to take place. Once the batch documents are transmitted, they are automatically
erased from the batch box.

To store a document in a batch box for batch transmission:

1

Place the document face up on the automatic document feeder (ADF), and make any
necessary adjustments.

2

Press <Advanced Functions> until “Batch Tx” appears on the LCD then press
<Enter>.

Batch Tx
//Enter

– or –

Press the <Batch Tx> soft key

3

The machine shows the following display.

Select Batch Box
1:111-1111

4

Use the <q> or <p> to select the batch box you want to use.

5

Press <Enter>.

Press Start
Box :5 File : 1

Your machine gives each document in a batch box a file number. You will need to

know this file number if you later wish to erase or print the stored document. Each
batch box can hold up to 40 files.

6

Press <Start>. The machine shows “Reserved” on the top line of the LCD. This means
the document is stored in memory.

NOTE

• To print a list of the documents stored in batch boxes, press <Menu>, <5>, <1>, <1>,

<6>, <Enter>. (See page 11-3.)

Printing a document stored in a batch box:

1

Press <Menu>, <4>, <3>, <3>, <Enter>.

2

Use the numeric key to enter the box number, then press <Enter>.

3

Use the numeric key to enter the document’s file number, then press <Enter>. Your
machine prints the document, and returns to the standby mode.

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Erasing a document stored in a batch box:

1

Press <Menu>, <4>, <2>,<3>, <Enter>.

2

Use the numeric key to enter the box number, then press <Enter>.

3

Use the numeric key to enter the document’s file number.

4

Press <Enter> to delete the document.
If you want to quit the operation without erasing, press <Cancel>.

Erasing an empty batch box

Batch boxes must be empty to be erased. If a box has documents stored in it, you must
delete those before proceeding. (See above “Erasing a document stored in a batch box” .)

To erase an empty batch box:

1

Press <Menu>, <3>, <5>, <2>, <Enter>.

Select Batch Box
1:9-5551023

2

Use the numeric key to enter the batch box number.

3

Press <Enter>. The following two displays will appear:

1:Erase Batch Box
Yes  Enter

1:Erase Batch Box
No  Cancel

4

Press <Enter> to erase the batch box.
To cancel, press <Cancel>.

5

To erase another batch box, repeat procedures from step 2.
To exit, press <Reset>.

NOTE

If you select a batch box which is not empty, the machine beeps and briefly shows:

Select Batch Box
Document Stored

Erase any documents stored in the batch box, then repeat this procedure from the begin­ning to erase the box.

4-16 Sending faxeS

Selecting the TTI

Every fax page you send arrives at the receiving machine with a single line of text at the
top of the page. This text lists your name, your fax number, date & time of transmission
and page number as below.

THE SLEREXE COMPANY LIMITED

SAPORS LANE - BOOLE - DORSET - BH25 8ER

TELEPHONE BOOLE (94513) 51617 - TELEX 123456

Your name Fax: [phone] 15 Oct 2007 13:30 P. 001/001

TTI information

Date and time
of transmission Page number

Your fax number

You can select the name
either TTI 1, TTI 2 or TTI 3

You can select the three types of TTI (your name) stored in the “Specifying initial
settings” (pages 1-12 to 1-14) for each transmission. Also, you can tell the machine
whether or not to send the TTI information.

IMPORTANT

In some countries you are required by law to indicate your name and fax number on
every fax you send.

1

Press <Menu>, <2>, <2>, <0>, <8>.
– or –
Press <Advanced Functions> until “Select TTI” appears on the LCD.

Select TTI
//Enter

2

Press <Enter>.

TTI Default
//Enter

3

Press <q> or <p> to select one of following:

• “TTI Default” — The machine will send the “Usual TTI” you have set in “Usual
TTI selection” of “Specifying initial settings” on page 1-12.

• “TTI 1: (your entered name)” — The machine will send TTI 1.

• “TTI 2: (your entered name)” — The machine will send TTI 2.

• “TTI 3: (your entered name)” — The machine will send TTI 3.

• “TTI Off” — The TTI information will not be printed.

4

Press <Enter> to save the setting.

NOTE

If you assigned “Select TTI” to the soft key (page 8-2), you can select TTI by simply press­ing that key.

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Polling transmission

Polling transmission allows someone to retrieve a document stored in your machine’s
memory. The stored document will be sent when the other party calls you.

Storing a document for polling transmission

1

Switch to the fax mode by pressing <copy

4

fax4Scan>.

2

If your machine is set for Tel Ready reception, change it to a reception mode other
than Tel Ready. (Refer to “Selecting the reception mode” on page 5-2.)

3

Place the document face up on the automatic document feeder (ADF), and adjust the
fax resolution and contrast.

4

Press <Menu>, <4>, <1>, <1>, <Enter>.
Your machine will scan the document into memory and return to the standby mode.

NOTE

• Once the remote fax machine polls the document you stored, your machine will auto­matically erase the document from memory.

Printing a stored polling document

To print a polling document without erasing it, press <Menu>, <4>, <3>, <1>, <Enter>.

Erasing a stored polling document:

To erase a polling document from your machine’s memory:

1

Press <Menu>, <4>, <2>, <1>, <Enter>.

2

Press <Enter> to erase the document.
If you want to quit the operation without erasing, press <Cancel>.

4-18 Sending faxeS

Fax & Copy

With the “Fax & Copy” feature turned on, your machine asks if you want to make a copy
of a document each time it transmits.

Setting the “Fax & Copy” function

1

Press <Menu>, <2>, <1>, <0>, <6>, <Enter>.
– or –
Press <Advanced Functions> until “Fax & Copy” appears on the LCD then press
<Enter>.

Fax & Copy :Off
//Enter

2

Press <q> or <p> to select “On” or “Off”.

3

Press <Enter> to save the setting.

4

Press <Reset> to exit and return to the standby mode.

NOTE

• The “Fax & Copy” function cannot be used for real time transmission.

• With this feature, the quick memory transmission (see page 4-3) will be canceled.

• This feature does not work for polling (page 5-11) or F-code bulletin box polling (page
6-8).

NOTE

If you assign “Fax & Copy” to a soft key (page 8-2), you can turn the function “On” or
“Off” by simply pressing that key.

Using the Fax & Copy feature

1

Place the document face up on the automatic document feeder (ADF),, and select the
scanning resolution and contrast.

2

Enter the fax number.
You may use a one-touch key, speed-dial number, call group or the numeric keys to
enter the fax number manually.

3

Press <Start>. (If you are using one-touch key, no need to press <Start>.)

4

The LCD will change to the copy mode and asks how many copies you want to make.

Fax & Copy 01
Auto A4 100%

5

Use the numeric keys to enter the number of copies you want. Choose from 01 to 99
copies.

6

Press <Start> to begin the transmission and copy job.

4-19Sending faxeS

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Sending faxeS

Cover page

Your machine can store a cover page and send it at the beginning of each outgoing fax.

Fax Message From:

15 Oct 2007 13:30

Name:
Fax Number:

[

(Enter your message)

]

[

(Enter your message)

]

[

(Enter your message)

]

(Your name)
(Your fax number)

Turning the cover page on

1

Press <Menu>, <3>, <2>, <1>, <Enter>.
– or –
Press <Advanced Functions> until “Cover Page” appears on the LCD then press
<Enter>.

Cover Page :Off
//Enter

2

Press <q> or <p> to select “On” or “Off”, then press <Enter>.

Now the cover page feature is working but your message line is blank. To enter a mes-

sage, see “Entering the cover page message,” below.
The usual TTI and your fax number you have entered in the Initial settings (page 1-12
to 1-14) will be pre-populated in the cover page automatically.

NOTE

If you assigned “Cover Page” to a soft key (page 8-2), you can turn the cover page on or
off by simply pressing that key.

Entering the cover page message

The message can hold up to 120 characters divided into 3 lines.
Each line can hold up to 40 characters.

1

Press <Menu>, <3>, <2>, <2>, <Enter>.

Line 1 ;Upper
_

2

Use the numeric keys to enter a message for the 1st line.

(Regarding how to enter the character, see “Entering character,” on page 2-2.)

3

Press <Enter> to save it.

4

To enter a message into another line, the procedure is same as the step 2 and 3.

5

When you finish entering a message, press <Reset> to exit.

Printing the cover page

To confirm that the cover page is set correctly, print a sample cover page from your
machine. Press <Menu>,<5>,<1>,<1>,<1>, <Enter>.

4-20 Sending faxeS

Using alternative telephone network service providers (Dial prefix)

When you make a call, you may want to use alternative telephone network service pro­vider to take advantage of low rates.

The following information describes how to program the access number.

1

Press <Menu>, <2>, <2>, <1>, <7>, <Enter>.

Dial Prex No

_

2

Enter the telephone network access number using the numeric keys.

Access numbers may contain up to 40 digits.

If you must wait for another dial tone at the dialing, enter a pause at the end of the

access number by pressing the <Pause /Dial Options> soft key.

(Refer to “Special dial-

ing characters,” page 3-2.)

3

Press <Enter> to save it.

4

Press <Reset> to exit and return to standby mode.

Sending faxes with the Dial prefix feature

To dial using the numeric keys

1

Place the document face up on the automatic document feeder (ADF)..

2

Press <Advanced Functions> repeatedly until “Dial Prefix(/N)” appears then press
<Enter> to enter an “/N”.
– or –
If you assigned “Dial Prefix” to a soft key (page 8-3), simply press that key.

This symbol indicates access to the alternative telephone network.

Press Start
/N_

3

Enter the fax number using the numeric keys.

4

Press <Start>.

NOTE

• You must enter the full National Code telephone number when dialing telephone
numbers via any network.

• You can assign the “Dial prefix” to a soft key (page 8-3) to enter an “/N”, but it cannot
be combined with any one-touch key or speed-dial number for dialing. In order to send
faxes using the one-touch key or speed-dial number, you must instruct your machine
to access the alternative telephone network when you store the fax number into your
autodialer.

To enter an access number into your autodialer:

Before entering a fax number, press <Advanced Functions> repeatedly until “Dial Pre­fix(/N)” appears then press <Enter> to enter an “/N”. And then, enter the fax number.

4-21Sending faxeS

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Sending documents to an e-mail gateway (fax server)

When this feature is activated, you can send documents to an e-mail gateway (fax server)
by simply entering the fax number. The machine will automatically add a prefix and suf­fix to the fax number you have entered and send it to the e-mail gateway.

NOTE

To use this function, the optional NIC(Network Interface Card) is required.
The following functions are not able to combine with sending faxes using the e-mail

gateway:

• Real time transmission

• Polling

• F-code transmission or F-code polling

• Manual line selection (This function is only available when the optional second phone
line module is attached.)

Setting the e-mail gateway feature

1

Press <Menu>, <2>, <2>, <1>, <9>, <Enter>.

E-mail Gateway :Off

//Enter

2

Use the cursor key to select “On”, then press <Enter>.

E-mail Gateway :On

//Enter

If you want the machine to always send fax documents to an e-mail gateway, select

“On”. Otherwise, select “Off ”.

3

Enter the prefix that should added before the fax number by using the numeric keys
(up to 32 characters), and press <Enter>.

(For example, “Fax=”)

Prex ;Upper

_

4

Enter the suffix that should be added after the fax number (up to 48 characters) and
press <Enter> to save the setting.

(For example, “@domain name”)

Sufx ;Upper

_

5

Press <Reset> to go back to the standby mode.

NOTE

Total characters of prefix, fax number and suffix should be within 50 characters. For
specific prefix and suffix information, please refer to the e-mail gateway documentation.

4-22 Sending faxeS

Sending faxes using an e-mail gateway

1

Switch to the fax mode.

2

Place the document face up on the automatic document feeder (ADF)..

3

Make sure the e-mail gateway is

“On”

.

NOTE

You can also set it “On” by pressing <Advance Functions> repeatedly.

4

Specify the destination.

5

Press <Start>.

NOTE

To cancel the transmission, press <Stop> while the machine is scanning a document.
Once the machine starts the transmission, you cannot stop it.

NOTE

When setting the e-mail gateway to “On”, the memory transmission always works
regardless of its on/off setting.

5

Receiving a fax .............................................................................................. 5-2

Selecting the reception mode ................................................................ 5-2

Manual reception mode ......................................................................... 5-2

Automatic reception mode .................................................................... 5-2

Answering calls manually ..................................................................... 5-4

Switch between the automatic or manual reception mode ................. 5-4

If the paper runs out during fax reception........................................... 5-5

Settings for fax reception .............................................................................. 5-6

Setting the number of rings .................................................................. 5-6

Print settings ......................................................................................... 5-6

Advanced receiving functions ....................................................................... 5-8

Block junk fax ........................................................................................ 5-9

Receive polling ..................................................................................... 5-11

Fax forwarding .................................................................................... 5-12

Separator page..................................................................................... 5-14

Audible alarm ...................................................................................... 5-15

Chapter

Receiving faxes

5-2 Receiving faxes

Receiving a fax

Selecting the reception mode

1

Press <Menu>, <9>, and then press <Enter> four times.
The machine shows your current fax reception mode:

Fax Ready
//Enter

2

Press <q> or <p> to select your desired reception mode.

Your machine has five different reception modes:

• Tel Ready (see “Manual receive mode,” below)

• Fax Ready (see “Automatic receive mode,” below)

• Fax/Tel Ready (see next page)

• Tel/Fax Ready (see next page)

• Ans/Fax Ready (see next page)

3

Press <Enter> to save the setting.

4

Press <Reset> to exit.

NOTE

If you assigned “Auto Rx” to a soft key (page 8-2), you can toggle between Manual recep­tion (Tel Ready) and Automatic reception (you have set) by pressing that key.

Manual reception mode

Tel Ready mode

Use it if:

• You want to use the same line for both fax and phone calls

• You mainly receive voice calls.

In this mode:

Your machine never answers calls automatically. You must answer each call as
described in “Answering calls manually” (page 5-4).

You will need to:

• An external phone connection. (See page 1-7.)

Automatic reception mode

Fax Ready mode

Use it if:

Your machine uses its own phone line and doesn’t share it with a phone or an
answering machine.

In this mode:

Your machine answers each call and attempts to receive a fax.

5-3Receiving faxes

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Receiving faxes

Fax/Tel Ready mode

Use it if:

• You want to use the same line for both fax and phone calls

• You are using the machine as both a fax machine and a telephone , but its primary
use will be for faxing.

In this mode:

Your machine receives faxes silently but also alerts you when a regular voice call
comes in. (Your machine also beeps once at the end of each reception.)

When a voice call comes in, your machine sounds a special ring (but the telephone
connected to your machine will not ring). If you hear it, answer using your handset.

You will need to:

• An external phone connection. (See page 1-7.)

Tel/Fax Ready mode

Use it if:

• You want to use the same line for both fax and phone calls

• You are using the machine as both a fax machine and a telephone but its primary
use will be as a telephone.

In this mode:

Your machine rings the number of times you have set (the default setting is three
times). If you don’t answer the call while ringing, your machine answers the call
automatically. If a caller sends a fax, your machine begins receiving it. If a voice
call comes in, your machine sounds a special ring, telling you to answer using the
handset. (But the telephone connected to your machine will not ring.)

You will need to:

• An external phone connection. (See page 1-7.)

Ans./Fax Ready mode

Use it if:

You are using an answering machine connected to your machine.

In this mode:

An answering machine connected to your machine answers each call.
If a voice call comes in, the answering machine begins to record the incoming
message.

If your machine hears a fax tone, it begins receiving the fax message.

You will need to:

• An external phone connection. (See page 1-7.)

Using an answering machine with your machine:

1

Set the machine to Ans./Fax Ready. (See “Selecting the reception mode” on page 5-2.)

2

Set your answering machine to answer calls after no more than three rings.

3

Create a new outgoing message on your answering machine.
Your answering machine’s outgoing message should be no longer than 10 seconds.

5-4 Receiving faxes

Answering calls manually

NOTE

• To answer a call manually, you must install an external phone to your machine.

• Make sure the document is not set on the ADF.

Receiving a call manually with an external phone

In “Tel Ready” or “Tel/Fax Ready” mode, when the external phone rings, pick up handset:

• If you hear fax tones (“beep — beep — beep”), put the handset down, but do not
hang up. Walk to your machine and press <Start>. After you press <Start>, hang
up the external phone’s handset. Because remote fax machines will wait several
seconds to hear reception tones from your machine, you have about 30 seconds to
walk to your machine and press <Start>.

Switch between the automatic or manual reception mode

1

Make sure that the machine is in the fax mode. If not, press <copy

4

fax4scan> to

switch to the fax mode.

2

Press <Advanced Functions> until “Auto Rx” appears on the LCD then press <Enter>.

Auto Rx :On
//Enter

3

Press <q> or <p> to select “On” or “Off”.

• To switch to manual reception mode, select “Off”

• To switch to automatic reception mode, select “On”

4

Press <Enter> to save the setting.

NOTE

If you assigned “Auto Rx” to a soft key (page 8-2), you can toggle Manual reception (Tel
Ready) and Automatic reception (you have set) by pressing that key.

5-5Receiving faxes

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Receiving faxes

If the paper runs out during fax reception

When your machine runs completely out of paper, it beeps, the alarm light is lit, and the
LCD shows the following message.

Please Supply Paper

Out-of-paper reception

If your machine runs out of paper, it stores up to 250 fax receptions in its memory. This
is called “out-of-paper reception”. Once you refill the paper supply, the machine prints
the stored messages automatically.

NOTE

The number of pages (not receptions) your fax machine can store for out-of-paper recep­tion will vary. It depends on:

• Your machine’s memory capacity

• Types of documents sent to your machine

• Fax resolution of documents sent to your machine

5-6 Receiving faxes

Settings for fax reception

Setting the number of rings

Default setting: 3 times.
You can set how many times your machine will ring before answering a call. Choose from

3 to 10 rings.

1

Press <Menu>, <2>, <2>, <0>, <3>, <Enter>.

# Of Rings
(03-10) 03 times

2

Use the numeric key to enter the number of rings you want.

3

Press <Enter> to save the setting.

4

Press <Reset> to exit.

Print settings

You can set three parameters for printing received fax documents:

• Print reduction rate

• Reduction margin

• Half-page reception
You set all three in the same procedure, mentioned on next page.
Each description is as follows:

Print reduction rate:

Print reduction lets you set the machine to reduce large incoming documents to a size
that fits the paper in your machine. (This setting doesn’t affect copies you may make
with your machine.)

Below are the options for the print reduction rate for fax reception:

Setting Description

Auto Automatically reduces printouts at variable rates down to a mini-

mum of 50%. Tries to reduce printout to fit on one sheet of your
selected paper size. If it cannot, print the image at 100% size on
two or more pages.

100% Does not reduce documents. (Due to the sender’s TTI, this may

print two pages when receiving a one-page fax document.)

Reduction margin:

Your machine’s reduction margin is measured in millimeters (mm). We will define
reduction margin by explaining how it is used:

When a fax message enters your machine’s memory, the machine measures the mes­sage’s length and compares it to (a) the length of your selected paper (not include the
print margins) plus (b) the reduction margin you set. If the length of the incoming mes­sage is shorter than (a) plus (b), your machine prints the message on just one sheet.

If it is longer, your machine prints the message on two or more sheets.

An Auto reduction setting and a reduction margin setting of 24 mm will print most
incoming faxes as single pages. Try this combination first and then, only if you have
problems with it, select different settings.

5-7Receiving faxes

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Half-page reception:

Half-page reception can conserve paper if some of the faxes you receive are half-page,
“Memo-sized” messages. When activated, this feature tells the machine to combine two
of these half-page receptions onto a single sheet.

Half-page reception only combines half-page messages sent back-to-back during the
same transmission. It won’t combine two half-page faxes from separate transmissions.

To adjust the print settings

Default setting:

Rx reduction rate: “Auto”, Reduction margin: “24 mm”, Half-page reception: “Off”.

1

Press <Menu>, <2>, <2>, <0>, <2>, <Enter>.
The machine shows the current reduction rate for fax reception:

Rx Reduc. Rate :Auto
//Enter

2

Press <q> or <p> to select the reduction rate.

3

Press <Enter> to save the setting.
The machine shows the current reduction margin:

Margin
(00-85): 24 mm

4

Use the numeric keys to enter the reduction margin you want.

5

Press <Enter> to save the setting.
The machine shows the current setting for half-page reception:

Half Page Recpt.:Off
//Enter

6

Press <q> or <p> to select “On” or “Off”.

7

Press <Enter> to save the setting.

8

Press <Reset> to return to the standby mode.

5-8 Receiving faxes

Advanced receiving functions

The <Advanced Functions> key is for easy access to the following fax functions listed in
the table.

NOTE

• To shorten a frequent-use operation, assigning the function to a soft key is recom­mended. For how to do this, see page 8-2.

• If one of the functions is assigned to any of the three soft keys, that function will not be
available through the <Advance Functions> key.

To select the fax function using the <Advanced Functions> key:

1

Switch to the fax mode by pressing <copy

4

fax4scan>.

2

Press <Advanced Functions>.

3

Press <q>, <p>, or <Advanced Functions> repeatedly to select the function. Then
press <Enter>.

The table below lists the order of display. Refer to the pages indicated for detailed information.

Advanced function Descriptions Reference

Broadcast

Used to make a broadcasting. p. 4-11

Address Entry

Used to enter a recipient’s address.

Printer / Scanner
Driver Manual

Report

Prints the transmit confirmation report for only the next
transmission.

p. 11-5

Monitor

Obtains a dial tone to on-hook dialing. —

Pause/Dial Opt.

Enters the special dialing character. p. 3-2

Delayed

Used to make a delayed transmission. p. 4-12

Batch Tx

Stores a document for batch transmission. p. 4-13

Select TTI

Used to select the TTI or to disable the TTI on your
transmission.

p. 4-16

Cover Page

Used for the cover page setting. p. 4-19

Fax Forward

Enables or cancels the fax forwarding. p. 5-12

Fax & Copy

Enables or cancels the Fax&Copy. p. 4-18

Security

Enables or cancels the security reception. p. 9-3

Separator Page

Enables or cancels the separator page. p. 5-14

Memory Tx

Enables or cancels the memory Tx. p. 4-3

Auto Rx

Enables or cancels the auto reception. p. 5-2

F-Code Tx

Used to make an F-code transmission. p. 6-11

F-Code Polling

Used to make an F-code polling. p. 6-12

Polling

Used to make a polling reception. p. 5-11

Dial Prefix

Enters the “/N” symbol. p. 4-20

Bypass

Used to set the paper size on the bypass tray. p. 2-15

Page Counter

Displays total printed and scanned page. p. 8-8

Energy Save

Enables or cancels the Energy save mode. p. 1-15

Online

Cancels PC printing. *

Mode Switch

Switches the machine’s mode. p. 2-2

E-mail Gateway

Enables or cancels the e-mail gateway. p. 4-21

* For details of printer settings, refer to the PDF manual on the GDI Printer / Scanner Driver

CD supplied with the machine.

5-9Receiving faxes

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Receiving faxes

Block junk fax

Your machine’s Block Junk Fax feature lets you bar the gates against unauthorized
incoming faxes (“Junk fax”). But before you block junk fax, first understand how this
feature works, to determine if it is right for you.

There are four possible settings for Block Junk Fax:

• Off — The feature is not activated.

• Mode1 — Your machine checks whether the last four digits of any phone number in

your autodialer matches the last four digits of the remote fax’s phone number. If it
does not find a match, your machine disconnects the call.

• Mode2 — This mode rejects any call from a number whose last four digits match any

number in the blocked numbers list. Your machine can hold up to 50 blocked numbers.

• Mode3 — This mode rejects numbers that are not in the autodialer and also rejects

numbers that are in the blocked numbers list. This mode lets you keep a number on
your autodialer for transmission to it, while still blocking its incoming calls by putting
it in the blocked numbers list.

But before you activate the Block Junk Fax feature, please consider:

• Not all fax machine owners enter their phone numbers in their machine. — With Block

Junk Fax activated, your machine would reject faxes from these machines.

• Access codes can cause confusion. — If an autodialer entry ends with extra codes, such

as long-distance codes, Block Junk Fax will block out calls from those faxes.

To set the mode for block junk fax:

1

Press <Menu>, <2>, <2>, <1>, <0>, <Enter>. The machine shows the current setting:

Block Junk Fax:Off
//Enter

2

Press <q> or <p> until the mode you want appears.

3

Press <Enter> to save the setting.
What you do next depends on what you selected in step 1:

• If you selected “Off” or “Mode1”, press <Reset> to return to the standby mode.

• If you selected either “Mode2” or “Mode3”, go on to step 4.

4

The machine shows:

Select BlockJunk No.
01:No Number Stored

5 Press <q> or <p> until you find an empty position in the list, then press <Enter>.

If you want to modify an existing entry in the blocked numbers list, press <q> or <p>

until you see the number you want to modify, then press <Enter>.

To clear a number from the list, see “Erasing a number from the blocked numbers list,”

on the next page.

6

Use the numeric keys to enter the last four-digit number of a fax number you want to
block. You can enter the last eight-digit number to identify each fax number, but only
the last four-digit number will be used for blocked number.
For example, if you want to block a fax from someone with a number of 123-456-7890,
you should enter <7>, <8>, <9>, <0>:

01:Enter Fax Number
7890_

5-10 Receiving faxes

To change a specific digit, press

<t>

to move left or

<u>

to move right until the cur-

sor is under the digit, then use the numeric key to enter the correct number.

7

Press <Enter> to save the setting.

8

If you do want to enter other number, repeat procedures from step 5.
To exit, press <Reset>.

Erasing a number from the blocked numbers list

To clear a number from the list:

1

Press <Menu>, <2>, <2>, <1>, <0>, <Enter>.

Block Junk Fax:Mode2
//Enter

2

Press <Enter>.

Select BlockJunk No.
01:5553038_

3

Press <q> or <p> until you see the number you want to clear.

4

Press <Cancel>.

01:Erase Junk Fax
Yes  Enter

01:Erase Junk Fax
No  Cancel

5

Press <Enter> to erase the number. If you want to cancel the erasing, press <Cancel>.

6

To clear another number, repeat procedures from step 3.

7

Press <Reset> to return your machine to the standby mode.

Printing a list of the blocked numbers:

To print a list of the blocked numbers, press <Menu>, <5>, <1>, <1>, <0>, <Enter>.

5-11Receiving faxes

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Receive polling

Polling allows someone to fax a document to you without having to make the call or pay
for it. There are two kinds of polling:

• Regular polling — Your machine retrieves a document from a remote fax machine.

• F-Code polling — Your machine retrieves a document stored in an F-code boxes of
the remote fax machine. To do this, you must be communicating with another F­code-compatible machine. For more information of the F-code communication, see
“Using F-code box features,” page 6-1.

NOTE

For polling to work, the remote machine must also be set up to be polled.

Regular polling

To set up your machine for regular polling:

1

Make sure the document is inserted in the remote fax machine.

2

Press <Advanced Functions> until “Polling” appears on the LCD then press <Enter>.
Use <q> or <p> to select “On”.

Polling :On
//Enter

– or –

Press the soft key assigned to “Polling”.

3

Enter the remote fax machine’s number.

Enter Fax Number
_

4

To perform the regular polling now, skip to step 7.
To perform delayed regular polling, go on to step 5.

5

Press <Advanced Functions> until “Delayed” appears on the LCD then press <Enter>.

Delayed
Enter Time 15, 17:05

6

Use the numeric keys to enter the date and time (use the 24-hour format) when your
machine should perform the delayed regular polling. Then press <Enter>.

7

Press <Start>.

When your machine polls for documents, it dials the number and, upon making contact
with the other machine, begins receiving the document as if the other machine had
placed the call.

5-12 Receiving faxes

Fax forwarding

This feature tells the machine to forward the received document automatically to
another fax machine. You can set the time period for the machine continue this process.

NOTE

• Fax forwarding will not forward a polling reception and F-code reception documents.

• Fax forwarding is not available with the “Tel Ready” reception mode.

Turning the fax forwarding “On” or “Off”

NOTE

To turn on the fax forwarding, you must create at least one transfer rule.

1

Press <Menu>, <3>, <6>, <1>, <Enter>.
– or –
Press <Advanced Functions> until “Fax Forward” appears on the LCD then press
<Enter>.

Fax Forward :Off
//Enter

2

Press <q> or <p> to select “On” or “Off”.
To activate the fax forwarding, select “On”.

3

Press <Enter>.

Create or modify the transfer rule

You can make up to 10 transfer rules.

1

Press <Menu>, <3>, <6>, <2>, <Enter>.

Select Fax Forward #
01:No Number Stored

2

If you set up a transfer rule at your first time, skip to step 4.
If you have already set up any transfer rules, proceed to step 3.

3

Select the number of the transfer rule you want to create or modify, then press
<Enter>.

01:Forwarding Number
_

4

Enter the fax number for the remote fax machine to which you want documents to
be transferred. Use either a one-touch number, a speed-dial number, a call group or
regular number dialed from the numeric keys.

5

To add more fax numbers, enter the number as described in step 4. You can specify up
to 201 numbers for transferring.

01:Forwarding Number
[01],S002,G12,1234_

• By using the numeric keys, you can enter only one destination.

• If you want to erase an existing number, press <t> or <u> to move the cursor,
then press <Cancel> to erase the number.

6

Press <Enter>.

Fax Forward :On
//Enter

5-13Receiving faxes

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7

You can activate or not activate the rules individually.
To activate the rule, select “On”.
To cancel the rule, select “Off”.

8

Press <Enter>.
The machine asks time period that the machine performs fax forwarding.

01:Enter Time
* **:**-- * **:**

Start transferring day

Start transferring time

End transferring day

End transferring time

9

Enter the day and time.

• To enter the day, press

<q> or <p>.

• To enter the time, use the numeric keys with 24-hour format.

• If you enter <*> for day and time, the received faxes will be forwarded at all time.

• Pressing <Cancel> will clear the specified day and time.

• To change a digit, move the cursor by pressing <t> or <u> to that digit, then
overwrite the correct digit.

10

Press <Enter>.

Auto Print :Off
//Enter

Automatic printing determines whether the machine will print a document automati-

cally upon receiving it:
“On”: A copy of every document received and transferred is printed at your machine.

“Off”: Received and transferred documents are not printed at your machine.

NOTE

If the security reception (page 9-3) feature is activating, the machine dose not print
received document even if this setting is on.

11

Press <Enter>.

To create or modify another transfer rule, repeat the procedure from step 3.
To finish, press <Reset>.

Erasing a transfer rule

1

Press <Menu>, <3>, <6>, <3>, <Enter>.

Select Fax Forward #
01:1234

2

Select the number of the transfer rule you want to erase, then press <Enter>.

01:Erase Fax Forward
Yes  Enter

01:Erase Fax Forward
No  Cancel

3

Press <Enter> to erase the rule.

4

To erase another transfer rule, repeat procedure from step 2.
To return to the standby mode, press <Reset>.

NOTE

To print a list of transfer rules, press <Menu>, <5>, <1>, <1>, <7>, <Enter>. (See page
11-3.)

5-14 Receiving faxes

Separator page

The separator page function can separate each received document by inserting blank
paper on the top of the received document. For example, if you use colored paper for the
separator page, it is easy to see the individual received document.

Setting the Separator page

1

Press <Menu>, <2>, <2>, <1>, <2>, <Enter>.

Separator Page :Off
//Enter

2

Press <q> or <p> to select the mode you want.
To turn the “Separator Page” on, select “On” and proceed to step 3.
To turn it off, select “Off” and skip to step 6.

3

Press <Enter>.

1st Cassette
//Enter

NOTE

The paper source which has not been attached to your machine will be not displayed on
the LCD.

4

To select the paper source for the separator page using the cursor key.

5

Press <Enter>.

Print on S.Page :Off
//Enter

Determine if the separator page will be printed blank or not.

If you wish that the separator page will be printed blank, select “Off”.

If you wish to print the first page of the received documents on the separator page,

select “On”.

1

2

1

2

1

2

1

2

Separator page separates each received document.

Print on the separator page: Off Print on the separator page: On

Blank

6

Press <Enter> to save the settings.

To return to the standby mode, press <Reset>.

NOTE

After setting, you can turn on or off by pressing <Advanced Functions>

until “Separa­tor Page” appears on the LCD and press <Enter>. Then select “On” or “Off” and press
<Enter>.
– or –
If you assigned “Separator Page” to the soft key (page 8-2), you can turn the “Separator
Page” function “On” or “Off” by simply pressing that key.

5-15Receiving faxes

1

2

3

4

5

7

8

9

10

11

12

13

14

A

6

Receiving faxes

Audible alarm

Whenever your fax machine receives a document from another fax machine, your
machine will sound the alarm tone alerting the person for an alarm tone to alert you.

IMPORTANT

The alarm tone will sound until you press <Stop> or the machine starts another fax com­munication.

NOTE

Your machine does not sound the alarm during:

• Polling

• F-Code reception

• Turning off this feature

To toggle this audible alarm feature “On” or “Off”:

1

Press <Menu>, <2>, <2>, <1>, <6>, <Enter>.

Audible Alarm :Off
//Enter

If the setting you see is acceptable, skip to step 3.

Otherwise, proceed to step 2.

2

To change the setting, press <q> or <p> until your desired choice appears. Here,
we’ve chosen “On”.

Audible Alarm :On
//Enter

3

Press <Enter> to save the setting.

5-16 Receiving faxes

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6

F-code: an introduction ......................................................................... 6-2

Creating or modifying an F-code box ................................................... 6-2

Printing a list of F-code boxes .............................................................. 6-7

Printing a list of documents stored in your F-code boxes ................... 6-7

Erasing an empty F-code box................................................................ 6-7

Storing a document in a bulletin box for polling ................................. 6-8

Printing a document stored in a bulletin box ...................................... 6-9

Erasing a document stored in a bulletin box ....................................... 6-9

Printing a document received in the security box ............................. 6-10

Sending a document using a subaddress and password ................... 6-11

Polling a document using a subaddress and password ..................... 6-12

Chapter

Using F-code box features

6-2 Using F-code FeatUres

F-code: an introduction

The ITU-T, the United Nations agency that standardizes international telecommunica­tions, has created a fax industry standard for using subaddressing and password-based
communication.

With subaddressing, your machine can send secure transmissions, polling documents,
and even perform relay broadcast initiations regardless of manufacturer.

One name for the subaddressing is F-code, and that’s what we will call it in these
instructions and on your machine’s LCD.

Guidelines for using F-code

(1) Before creating an F-code box, you must know the remote fax machine is compatible

with the ITU-T subaddressing and they are using this feature.

(2) To permit the other party to send or poll documents from your F-code boxes, you

must create an F-code box in your machine and the other party must know your F­code box’s subaddress and password.

(3) To send or poll to remote fax machine’s F-code boxes, you have to know their subad-

dress and password.

Creating or modifying an F-code box

The elements of creating an F-code box are as follows:

Box Number

Enter the two-digit number (01-20) of the F-code box you want to create.
(Up to 20 F-code boxes can be created.)

Box Name

You can assign an identifier name for the F-code box.
(A name can be up to 16 characters in length.)

Sub-address

This is the ITU-T subaddress need to perform the F-code fax transac­tion. (A subaddress and password can be up to 20 digits in length and
consists of numbers, <*> or <#>.)
Only when the subaddress and password (if you set) that is sent from
remote fax machine match with your F-code box’s subaddress (and pass­word), the remote fax machine can use your F-code box’s feature.

Password

This is a password for ITU-T subaddressing.
Assigning a password is optional, but using a password will make your
F-code communication much more secure.

Box feature

You can set up the F-code box as a bulletin box, a security reception box
or a relay transmission box.

• Bulletin box — Holds scanned or received documents and waits for a
polling request from another F-code compatible fax machine.

• Security box — The received documents in the security box are held
for the specific amount of time you have set and they are not printed
automatically. You will need to enter the I.D. code to print them.

• Relay box — The received documents are relayed to other destina­tions. If you set the Auto print mode to on, your machine also print
them.

I.D. code

This is a 4-digit I.D. code protects the F-code box settings from unau­thorized access. Assigning the I.D. code is optional for a bulletin box
and a relay box, but required for the security box.