Oki 5950 User Manual

Download

Page 1

Feature Set Guide

P/N 59332202

Page 2

Disclaimer

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki Data assumes no responsibility for the results of errors or omissions beyond its control. Oki Data also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this document will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki Data.

Contact Information

Please address any comments on this publication to:

Mailing Address

Oki Data Americas, Inc. Training and Publications Department 2000 Bishops Gate Boulevard Mount Laurel, NJ 08054-4620 United States of America

e-Mail Address

pubs@okidata.com

Web Site

Please visit Oki Data’s multilingual web site at:

http://www.okidata.com

Emergency First Aid Information

Refer to the Material Safety Data information in the Warranty Information document.

OKIFAX 5750/5950ii

Page 3

Trademark Information

OKI and Oki Data are registered trademarks and OKIF AX is a trademark of Oki Electric Industry Company , Ltd.

Apple, AppleTalk, EtherTalk, KanjiTalk and MacOS Macintosh are registered trademarks of Apple Computer Company.

Ethernet is a registered trademark of Rank Xerox Ltd. Eudora is a registered trademark of the University of Illinois

Board of Trustees, licensed to QUALCOMM Incorporated. QUALCOMM, Eudora Pro and Eudora Light are registered trademarks and Eudora Internet Mail Server, Qpopper , Eudora W orldMail, WorldMail, and PureVoice are trademarks of QUALCOMM Incorporated.

Internet Explorer, Excel, MS-DOS, Outlook, W indows, Windows NT, and Word registered trademarks or a trademarks of Microsoft Corporation in the United States and/or other countries

JetSuite is a trademark of eF AX.com. Netscape, Netscape Messenger, Netscape Navigator are

registered trademarks of Netscape Communications Corporation, U.S. and other countries.

NetW are is a registered trademark of US Novell Inc.

Touch-Tone is a registered trademark of American Telephone and Telegraph.

UNIX is a registered trademark of X/Open Company Ltd. ZIP Code is a registered trademark of the United States Postal

Service Other product names and brand names are registered

trademarks or trademarks of their proprietors.

Options User’s Guide: English iii

Page 4

Contents

Overview

Overview of Options and Consumables ............1

General Information ............................................................. 1

Obtaining.............................................................................. 1

Part Numbers ...................................................................... 2

Consumables ................................................................... 2

Options ............................................................................ 2

Options by Model ................................................................ 3

OKIF AX 5750 .................................................................. 3

OKIF AX 5950 Dual Line ................................................. 3

OKIF AX 5950 T .37 .......................................................... 3

OKIF AX 5950 T .38 .......................................................... 3

OKIFAX 5750/5950iv

Second Tray......................................................... 4

Second Paper Tray................................................................ 4

Installation ........................................................................... 4

Memory................................................................ 5

Memory Expansion .............................................................. 5

Installation ........................................................................... 6

OKI HRS600 (600 dpi TX Kit) ..........................7

General Information ............................................................. 7

Installation ........................................................................... 7

Activation............................................................................. 8

Deactivation ......................................................................... 8

Using .................................................................................... 8

Handset ................................................................9

Handset ................................................................................. 9

Installation ........................................................................... 9

Page 5

Dual Line ...........................................................10

What is Dual Line? ............................................................. 10

Benefits of Dual Line ......................................................... 10

Basic Operations ................................................................ 1 1

Unpacking........................................................................ 1 3

Connecting to the Second Telephone Line ..................... 14

Displays, Reports, and Beeps ............................................. 14

Setting the Option Line Type for the Second Line ............ 15

Setting Memory Transmissions to Use the Second Line ... 15

T.37 Internet Fax ..............................................16

Overview ............................................................................ 16

Operation Overview (End User) ....................................... 17

Information Provided .................................................... 1 7

General Conditions ....................................................... 1 7

Internet Fax Transmission ............................................. 18

Internet Fax Reception .................................................. 2 0

Accessing Network Settings .......................................... 21

Information Provided ....................................................... 23

User’s Guide ................................................................... 23

W arranty Document....................................................... 23

Feature Set Guide .......................................................... 24

OKILAN 7100e+ User’s Guide ...................................... 25

Software Utilities CD-ROM ........................................... 25

Components of an Internet Fax........................................ 2 6

Header ............................................................................ 26

E-mail ............................................................................ 26

TIFF attachment(s)......................................................... 26

What Your T.37 Internet Fax Machine Can Do................ 27

Feature Set Guide: English v

Page 6

Helpful Hints (T .37)............................................................ 28

PSTN Faxing vs. Internet Faxing .................................. 28

Internet Fax....................................................................28

E-mail Addresses vs. PSTN (Phone) Numbers ............... 29

Status of Server .............................................................. 29

Backup / Archive (Network Scan) ................................. 29

Operation Overview ........................................................... 30

Installation..................................................................... 30

Setup .............................................................................. 30

Customization ............................................................... 30

LAN Topologies and Operating Systems......................... 31

LAN ............................................................................... 3 1

Network Print Protocols................................................. 31

Internet Fax Protocols.................................................... 31

Management Protocols.................................................. 3 1

Set Up (on a Network) ........................................................ 32

Identifying Current Settings ............................................ 32

Settings Stored on the Fax Machine ............................. 32

Settings Recorded on the Network Card ....................... 3 3

Network Card Manual...................................................... 34

7100e+ User’s Guide...................................................... 34

Settings Stored on the Fax Machine................................35

General Information....................................................... 35

Accessing Settings......................................................... 3 5

List of User Functions (Network Settings).......................36

Delete POP Message ...................................................... 39

Time Between GMT ...................................................... 40

Text Print ....................................................................... 40

Header Print ................................................................... 41

Coding Mode ................................................................ 4 1

Extra Fine Mode ............................................................ 42

IF AX Sender ID .............................................................. 42

Domain Name ................................................................ 43

Message Disposition Notification (MDN) .................... 44

Network Settings ........................................................... 46

Changing Settings ........................................................... 5 4

Settings Changed Only by Using the Web Page ........... 55

Settings Changed by Using the Web Page or the Menu 55

Settings Changed Only by Using OKIVIEW 32 ........... 56

Using the OKILAN 7100e+ W eb Page .......................... 57

Using OKIVIEW 32 ....................................................... 60

T elnet ............................................................................. 63

Customization .................................................................... 64

Programming e-mail Addresses........................................ 64

Confirming e-mail Address Programming..................... 66

E-mail Address Restrictions...........................................66

OKIFAX 5750/5950vi

Page 7

Using Internet Fax .............................................................. 67

Sending a Document........................................................67

General Information....................................................... 67

Stopping a Transmission ............................................... 6 7

How to Send a Document .............................................. 68

Sending to a Non-Programmed E-mail..........................69

Limitations and Suggestions ......................................... 6 9

TIFF Format...................................................................... 70

Viewing TIFF Files ........................................................ 71

Receiving Internet Faxes ................................................. 7 2

Automatic Reception .................................................... 7 3

Manual Reception ......................................................... 73

Receiving TIFF files ........................................................ 74

Restrictions....................................................................74

Receiving e-mails (Body Text) ........................................ 75

Printing e-mails ............................................................. 75

Gateway Services (Forwarding).......................................... 76

Faxes to an e-mail Address............................................... 76

E-mails to a Fax Number..................................................77

Example ......................................................................... 78

Image Restrictions ......................................................... 78

Telephone Number Restrictions .................................... 78

Mail Address Format ...................................................... 79

Domain Name Restrictions............................................79

How it W orks ................................................................. 80

Mail Server Settings for E-mail-to-F AX Gateway Service81

DNS Server..................................................................... 82

Mail Server .................................................................... 84

Mail Forwarding Process ............................................... 86

Network Scanner ................................................................ 87

Example ......................................................................... 87

How it W orks ................................................................. 87

Image Resolution .......................................................... 8 8

IF AX Sender ID .............................................................. 88

Feature Set Guide: English vii

Page 8

Network Printing ................................................................ 89

Printing Documents ......................................................... 89

Printing on Transparencies............................................89

Operating Systems ........................................................... 90

NetW are ......................................................................... 90

Windows NT 4.0 and Windows 2000 ............................ 90

Windows 95/98.............................................................. 91

Windows 3.1 .................................................................. 91

Other Operating Systems ............................................... 92

Configuring from Network Utilities .............................. 92

Configuration................................................................... 93

Settings .......................................................................... 94

User Functions ............................................................... 94

Banner Output.................................................................. 9 6

Problem Solving................................................................. 97

End User ........................................................................... 97

Option Board Error ........................................................ 97

LAN Data Error .............................................................. 97

Network Problem ........................................................... 97

Network Administrator.....................................................98

Service Codes ................................................................ 98

SMTP Error Codes ......................................................... 98

SMTP Protocol Error Codes .......................................... 99

POP3 Communication Errors ...................................... 100

Transmission Troubleshooting ...................................... 1 01

Reception Troubleshooting ........................................... 102

E-mail-to-Fax Troubleshooting ..................................... 104

Printing Troubleshooting .............................................. 109

OKIFAX 5750/5950viii

Page 9

T.38...................................................................110

Overview .......................................................................... 11 0

Information Provided .....................................................111

What Your T.38 Internet Fax Machine Can Do.............. 111

What is an Alias?............................................................ 112

Example ....................................................................... 112

General Conditions ........................................................ 1 13

Helpful Hints (T .38).......................................................... 114

PSTN Faxing vs. T.38 Faxing ......................................114

Internet Fax..................................................................115

“Real Time” Fax .......................................................... 115

Global vs. Private IP Addresses ................................... 115

Programming One-Touch Keys ................................... 115

T .38 vs. PSTN Communications.................................. 116

Status of Server ............................................................ 116

“#” Symbol .................................................................. 11 6

End User Information ....................................................... 117

Requirements ................................................................. 117

Limitations and Suggestions ......................................... 11 8

Operation ....................................................................... 1 19

Sending a T.38 Fax ...................................................... 119

Sending to a Non-Programmed Alias .......................... 121

Receiving a T.38 Fax...................................................1 2 1

Troubleshooting (End User) .......................................... 12 2

Error Codes (End User) ................................................ 122

Reports (End User)....................................................... 123

Feature Set Guide: English ix

Page 10

Installer (Network Administrator) Information................. 124

Global vs. Private IP Addresses...................................... 124

DHCP ............................................................................. 125

DHCP Setting (On or Off) ............................................ 125

Determine the DHCP Setting....................................... 126

Windows NT DHCP Server Settings ............................ 127

Installation Process ........................................................ 12 9

Physical Installation .................................................... 129

Static IP Address .......................................................... 130

Program the IP address, Subnet Mask, and Default Gate-

way............................................................................... 131

Install the T.38 Software .............................................. 132

Set Up the Address Table ............................................. 132

Provide Aliases to the End User...................................133

Specifications................................................................. 134

T.38 Menu Options ........................................................ 13 5

Accessing Menu Options ............................................ 13 5

Problem Solving ............................................................ 13 6

No communication ...................................................... 13 6

The machine uses PSTN, not T.38 ............................... 137

Connecting private address to global addresses ......... 13 7

Communication errors occur ....................................... 137

Software Programs on the CD ........................................ 138

General Information..................................................... 138

Specifications .............................................................. 138

Installing the Software Programs.................................139

Accessing the Software Programs ................................139

IPFax Console Software ................................................. 140

Software Installation for a T.38 device........................ 140

Status Screen................................................................ 141

Display Screen ............................................................. 142

Change Screen ............................................................. 142

Network Settings ......................................................... 143

Gatekeeper ................................................................... 146

Address T able .............................................................. 149

Changing the Password ............................................... 15 3

Forget the Password? ................................................... 154

Updating the T.38 Board Firmware ............................. 156

Memory Dump............................................................. 158

Version Information.....................................................159

Discovery Program ...................................................... 159

OKIFAX 5750/5950x

Page 11

Overview of Options

Overview

and Consumables

General Information

This section of the Feature Set Guide covers where to obtain the options and consumables for your facsimile machine.

This section also provides the part numbers for the options and consumables.

For details about each option and consumable, refer to the appropriate section of this Feature Set Guide.

Options vary according to the model of your machine.

Obtaining

Before you order, have the correct part number and description of the item.

· Consult the dealer where you purchased your fax machine.

· Consult an Oki Data Authorized Sales and Service Dealer.

Important: This machine will only operate using the

consumables and options specified by OKI for this facsimile machine. The use of any other consumables or options will result in the display of an operation error The machine may malfunction.

Feature Set Guide: English 1

Page 12

Part Numbers

For the latest product and technical support

information, visit the Oki Data Web site:

www .okidata.com

Consumables

Part Number Description 40815606 T oner Cartridge Kit, Type 5 TL 40433318 Image Drum Kit, T ype 5 (F) 40733301 Sheet: One Touch (1 - 40, Top Level) 40733302 Sheet: One Touch (41 - 80, Bottom Level)

Options

Part Number Description 40755302 2 MB Memory Expansion Kit 40755312 4 MB Memory Expansion Kit 40755322 8 MB Memory Expansion Kit

(also called OKI HRS600 [600 dpi TX kit])

70029401 500 Sheet 2nd Paper Tray Kit (UST-550) 70037801 Multifunction Product (MFP) PC Interface

Kit

40755322 OKI HRS600 [600 dpi TX kit]

(also called 8 MB Memory Expansion)

70031801 Handset 41345301 Dual Line Option 70036601 T.37 Internet Fax/Lan Kit 70037001 T.38 Real Time Internet Fax Kit

OKIFAX 5750/59502

Page 13

Options by Model

OKIFAX 5750

· 500 Sheet 2nd Paper Tray Kit (UST-550)

· T.38 “Real Time” Internet Fax Kit

· OkiLAN 7100e+ 10/100 Base-T Ethernet Internal Print

Server Kit

· MFP Option Kit (Multi-function PC Peripheral Kit)

· OKI HRS600 [600 dpi TX kit]

(also called 8 MB Memory Expansion)

· Handset

OKIFAX 5950 Dual Line

· 500 Sheet 2nd Paper Tray Kit (UST-550)

· Handset

OKIFAX 5950 T.37

· 500 Sheet 2nd Paper Tray Kit (UST-550)

· Handset

OKIFAX 5950 T.38

· 500 Sheet 2nd Paper Tray Kit (UST-550)

· Handset

Feature Set Guide: English 3

Page 14

Second Tray

Overview

For the latest product and technical support

information, visit the Oki Data Web site:

www .okidata.com

Second Paper Tray

The second paper tray has a 500 sheet paper capacity. With the second paper tray installed, the machine has a 750

sheet paper capacity (250 sheet standard tray plus 500 sheet second tray).

When the main tray runs out of paper, the machine switches to the second tray for uninterrupted printing.

OKIFAX 5750/59504

Installation

Installation instructions are provided with the option at the time of purchase.

Use them when installing the option.

Page 15

Memory

Overview

Memory Expansion

For the latest product and technical support

information, visit the Oki Data Web site:

www .okidata.com

Several memory expansion cards are available. Each has a different memory storage capacity. All page numbers given are APPROXIMATES. Your results may vary, depending on the nature of your pages. An expandable memory slot is located under the back cover

of the machine.

Only one memory slot is available in your machine.

Therefore, only one of the available memory options may be installed at one time. You must have the 8 MB expansion card to utilize the 600 dpi TX feature.

Feature Set Guide: English 5

Page 16

2 MB

Capacity: 160 pages of Option 2 MB memory

4 MB

Capacity: 320 pages of Option 4 MB memory

8 MB

This item is called the OKI HRS600 (600 dpi TX) Kit.

Capacity: 640 pages of Option 8 MB memory

You must have the 8 MB expansion card to utilize the

600 dpi TX feature.

Installation

Installation instructions are provided with the option at the time of purchase.

Use them when installing the option.

OKIFAX 5750/59506

Page 17

OKI HRS600

Overview

(600 dpi TX Kit)

For the latest product and technical support

information, visit the Oki Data Web site:

Installation

www .okidata.com

General Information

NOTE: this item is called the OKI HRS600 (600 dpi TX Kit), but it is also an 8 MB Memory Expansion Kit.

This option adds 8 MB of memory to your machine. It allows you to

· transmit using high-resolution [600 dots-per-inch (dpi)], to a fax machine capable of receiving at this resolution

· scan documents at 600 dpi resolution

Installation instructions are provided with the option at the time of purchase.

Use them when installing the option.

Feature Set Guide: English 7

Page 18

Activation

Deactivation

To activate high-resolution scanning and faxing:

1 Press Menu. 2 Type 28 on the numeric keypad. 3 Select ON. 4 Press ENTER. 5 Press MENU.

Now you can use the high-resolution scanning/faxing feature.

The full amount of memory is available, regardless of

the setting for User Function 28.

To deactivate high-resolution scanning and faxing:

1 Press Menu. 2 Type 28 on the numeric keypad. 3 Select OFF. 4 Press ENTER. 5 Press MENU.

The full amount of memory is available, regardless of

the setting for User Function 28.

Using

1 Load your document. 2 Press the RESOLUTION button until EX. FINE is lit. 3 Fax as you normally would.

4 MB of memory is reserved for copying and receiving

at 600 dpi. If a portion of that reserved memory is used for storing

faxes, you cannot receive or copy at 600 dpi. You can always scan and transmit at 600 dpi.

OKIFAX 5750/59508

Page 19

Handset

Overview

For the latest product and technical support

information, visit the Oki Data Web site:

www .okidata.com

Handset

The optional handset connects directly to your fax machine and works like a telephone.

Installation

Installation instructions are provided with the option at the time of purchase.

Use them when installing the option.

Feature Set Guide: English 9

Page 20

Dual Line

Overview

What is Dual Line?

A fax machine with dual line has two modems. Dual line expands the functionality of your machine.

Two phone lines, each with a unique number, must be used with the unit to fully use the dual line feature.

With two phone lines, the unit can handle more fax traffic. The second line may be programmed to send and receive,

send only, or receive only.

For Line 1, you adjust the answering mode, dial, and incoming call options.

For Line 2, you adjust the Option Line Type.

OKIFAX 5750/595010

Benefits of Dual Line

A fax machine with dual line gives you the work capacity of two fax machines in the space of one.

A fax machine with dual line makes an excellent relay key station (hub) for relay faxing. If both lines are available for transmission (sending), the relay fax process is done in half the time of a single-line machine.

A dual line machine makes it possible to always have a line dedicated to receiving faxes.

Page 21

Basic Operations

· Dual Line requires two telephone lines, each with a unique telephone number.

Both lines must be the same type (PSTN or PBX).

They must both be analog lines.

· All transmissions using the second line are done from memory.

· The second line may be programmed to send and receive, send only, or receive only.

For Line 1, settings are programmed through the answering mode, dial, and incoming call options.

For Line 2, you set the Option Line Type.

Set the Option Line Type before using the second line.

· You control the use of the two lines of your Dual Line machine by the way you

1 program your machine 2 share the telephone numbers of the lines

Be careful how you share the telephone numbers. Make sure the distribution of the numbers matches how

you want to use the machine. If you want one line to only transmit (send) faxes, don’t give out that number!

· The machine will AL WAYS try to transmit (send) using the first line before trying to use the second line.

Feature Set Guide: English 11

Page 22

· The second line does not have a speaker.

· Do not connect any external devices (such as an external

phone) to the second line.

· When working with a Dual Line fax machine, remember that there are two TSIs (Transmit Sender Identifications). Each line has its own TSI. Refer to the User’s Guide, “Setting Basic Features, Setting Your Fax Machine’s ID.”

· When working with a Dual Line fax machine, remember that there is only one Sender ID, not two. You are sending from one location (Sender ID), which uses two lines.

· Some phone companies offer an automatic rollover feature as a service. Your fax machine will work with this feature. Contact your phone company for more information on the rollover feature.

OKIFAX 5750/595012

Page 23

Unpacking

Remove contents from the carton. Be sure that all the items listed below are included.

If any items are missing, contact Oki Data immediately.

Keep your packing materials and carton in case you need to ship or transport the unit.

1 Fax Machine 2 Toner cartridge 3 Image drum (inside machine) 4 Power cord 5 Telephone line cord(s) 6 Document Stacker 7 Documentation

User’s Guide Features Set Guide W arranty Information

Feature Set Guide: English 13

Page 24

Connecting to the Second Telephone Line

1 The primary / first telephone line is connected to the LINE

(1). See the User’s Guide, “Installation, Setting Up Your

Machine, Connecting to the Telephone Line.”

2 The second telephone line is connected to the second line

jack [dual line access] (2).

3 Insert the other end into the wall jack for the second

telephone line.

Displays, Reports, and Beeps

The display usually shows the status of the first telephone line. Press HELP to display the status of the second telephone line.

The end of a communication (a fax is sent or received) is indicated by a beep. Any beeps are for the line (first or second) being displayed. No beeps sound for the line not being displayed.

Continuous Tone, Speed Access no. 63 must be set to ON if you want to know when the second line is active. The second line does not have a separate audible alarm.

When looking at a report, any information related to the second line is marked with a “#” symbol.

OKIFAX 5750/595014

Page 25

Setting the Option Line Type for the Second Line

Setting Memory Transmissions to Use the Second Line

The second line type may be set to:

· Send (transmit) only (TX)

· Receive only (RX)

· Send and Receive (ALL)

1 Press Menu/Exit to enter the menu. 2 Input speed access no. 31 (Option Line Type). 3 Press Ä or ¶ to select the desired mode, press Enter. 4 Press Menu/Exit to return to standby mode.

You must set the Option Line Type for the Second Line

before programming Delayed Transmissions (Memory) to use the Second Line.

The Option Line Type must be set to TX or ALL for use with the Delayed Transmission (Memory) function.

For more information on Delayed Transmission, see the User’s Guide, “Advanced Operations, Delayed Fax Transmissions.”

Feature Set Guide: English 15

Page 26

T.37 Internet Fax

Overview

T.37 Internet Fax is an easy-to-use feature that is difficult to explain.

This overview has several sections to help you understand T .37 Internet Fax.

· Operation Overview (End User)

· Information Provided

· Components of an Internet Fax

· What Your T.37 Internet Fax Machine Can Do

OKIFAX 5750/595016

Operation Overview (End User)

This section should be used as a quick-reference for using the your T.37 Internet Fax.

This section does not provide detailed explanations of features or settings. Other sections provide these details.

Page 27

Operation Overview (End User)

Information Provided

The following items provide the information you will need to use your fax machine.

· User’s Guide

· W arranty Document

· Feature Set Guide

· OKILAN 7100e+ User’s Guide

· Software Utilities CD-ROM

General Conditions

T o use Internet Fax,

· a Network Card must be installed in the machine

· the machine must be connected to a LAN

The Network Card for this machine can be connected to a

· 10 BaseT or

· 10/100baseTX LAN.

To make a LAN connection, the following information must be configured on this machine. Ask your network administrator about these settings.

· an IP Address

· SubnetMask

· Default Gateway

If the LAN uses a DHCP server , it is not necessary to configure these settings as the server will do it automatically.

Internet Fax settings can be configured either using the network tool or on the machine itself, but DHCP settings are supported by the network tool only.

After setting the correct IP Address, SubnetMask and Default Gateway, configure the machine for Internet Fax transmission/reception.

Feature Set Guide: English 17

Page 28

Internet Fax Transmission

General Information

T o send an Internet Fax message, you need a mail server from which to send e-mail.

Please consult your network administrator about the settings listed below, which are required in order to make a connection to the mail server.

· SMTP Server Address / Name

· DNS Server’s IP Address

· Host Name

· e-mail Address

OKIFAX 5750/595018

These settings are similar to those of popular mail clients such as Netscape Messenger, Outlook and Eudora.

You can start transmission when these settings have been configured.

To send a fax, place a document on the machine and press the one-touch button on which the e-mail address of the recipient has been registered; the document will be scanned into memory and before transmission.

The data will be converted into a TIFF file and sent to the recipient.

Page 29

SMTP Server Address / Name

Host Name

Enter the SMTP server name or IP Address. If entering the server’s IP Address, be sure to type the dots

(full-stops) dividing the numbers. Example: 192.168.1.1 You may enter a server name only if a DNS server has been

configured.

DNS Server’s IP ADDRESS

This setting is not required if the SMTP server has been specified by its IP ADDRESS.

A DNS server can convert a server name into an IP ADDRESS.

Enter the host name of this machine. If you do not know the host name, enter the e-mail address

of this machine instead.

E-mail Address

Enter the e-mail address assigned to this machine.

Feature Set Guide: English 19

Page 30

Internet Fax Reception

General Information

T o receive an Internet Fax message, you need a mail server for sending e-mail.

Please consult your network administrator about the settings listed below, which are required in order to make a connection to the mail server.

· POP Server Address / Name

· DNS Server’s IP Address

· POP Server User Name

· POP Server Password

The machine is ready to receive Internet Fax messages when these settings have been configured.

T o receive a fax message, the machine will access the server automatically at regular intervals according to the POP Interval Time setting.

If there is mail, the machine will print it out automatically. This machine only receives TIFF files and text-format mail.

It cannot receive files in other formats (such as Word, Excel, and certain formats of TIFF files).

OKIFAX 5750/595020

Page 31

POP Server Address / Name

Accessing Network Settings

Enter the POP server name or IP Address. When entering the server’s IP Address, be sure to enter the

dots (full-stops) dividing the numbers. Example: 192.168.1.1 You may enter a server name only if a DNS server has been

configured.

DNS Server’s IP Address

This setting is not required if the POP server has been specified by its IP ADDRESS.

A DNS server can convert a server name into an IP ADDRESS.

POP Server User Name

Enter the user name assigned to this machine for accessing the POP server .

POP Server Password

Enter the password assigned to this machine for accessing the POP server .

From the Fax Machine Front Panel

1 Press Menu/Exit to enter the menu. 2 Using the numeric keypad, enter the User Function

Number (see the following list).

3 Press Ä or¶ until the desired setting is selected. 4 Press Enter to access the selections for the setting. 5 Key in or select the desired information. 6 Press Menu/Exit to enter the menu.

Feature Set Guide: English 21

Page 32

List of Settings

User Function 80 Auto Tray Switch User Function 81 Paper Size Check User Function 82 LAN Print T.O. User Function 83 POP Interval User Function 84 Delete POP Message User Function 85 Time Between GMT User Function 86 Text Print User Function 87 Header Print User Function 88 Coding Mode User Function 89 Extra Fine Mode User Function 90 IFAX Sender ID User Function 91 Domain Name User Function 92 Message Disposition Notification

User Function 93 Network Settings

1: IP ADDRESS 2: SUBNETMASK 3: DEF AULT GA TEW A Y 4: SMTP SER VER NAME 5: POP SER VER NAME 6: POP USER ID 7: POP P ASSWORD 8: DNS P .SR V ADDRESS 9: DNS S .SR V ADDRESS 10: HOST NAME 11: F AX E-mail Address 12: DSN 13: NIC INITIALIZE

OKIFAX 5750/595022

Page 33

Information Provided

The following items provide the information you will need to use your fax machine.

· User’s Guide

· W arranty Document

· Feature Set Guide

· OKILAN 7100e+ User’s Guide

· Software Utilities CD-ROM

Each item is explained below.

User’s Guide

The User’s Guide provides the information common to all configurations.

Warranty Document

The Warranty Document provides the warranty, service and support, and Material Safety Data Sheet information for this product series.

Feature Set Guide: English 23

Page 34

Feature Set Guide

The Feature Set Guide provides the information unique to each option of the product series.

Second Paper Tray

This section provides the information about the second paper tray option for the product series.

Memory Options

This section provides the information about the memory options for the product series.

OKI HRS600 (600 dpi T ransmission)

This section provides the information about the 600 dpi Transmission option for the product series.

Handset

This section provides the information about the handset option for the product series.

Dual Line

This section provides the information unique to the Dual Line configuration of the product series.

T .37 Internet Fax

This section provides the information unique to the T.37 Internet Fax configuration of the product series.

OKIFAX 5750/595024

Page 35

OKILAN 7100e+ User’s Guide

The OKILAN 7100e+ User’s Guide provides the information about the network card used with this product series.

Software Utilities CD-ROM

The Software Utilities CD-ROM includes the following software:

· OKIVIEW 32

· Network Print Driver

· OKI Print Monitor Utility

Each item is explained below.

OKIVIEW 32

The OKIVIEW 32 Utility provides a simple, quick way of configuring and maintaining Oki network printers on a Novell network. The main screen contains the OKIVIEW Printer List of network printers. The main screen also provides the starting point to select and manage print devices from Windows 95, 98 and NT workstations on the network.

Network Print Driver

The Network Print Driver enables network printing from your fax machine.

The Network Print Driver supports only network

printing. Network faxing is not supported. You can print and fax locally through the parallel port using a print driver supplied with JetSuite Pro.

OKI Print Monitor Utility

The OKI Print Monitor Utility enables printing from a Windows 95, 98 or NT server. OKI Print Monitor provides you with bi-directional communication over a network.

Feature Set Guide: English 25

Page 36

Components of an Internet Fax

A fax sent over the Internet has three components.

· Header

· e-mail

· TIFF attachment(s)

Your ability to receive, view, or print these components will vary according to the settings of different functions.

Header

The header includes all routing information for the path your Internet Fax followed from the time it was sent to the time it was received.

The header is automatically generated as part of the Internet Faxing process.

E-mail

The e-mail includes the To, From, and Date information. It may include RE: (Subject) and body text (e-mail message). The To, From, and Date information are automatically

generated as part of the Internet Faxing process. However, they are based on information programmed by the user.

The subject and message (if used) can be determined by the user.

TIFF attachment(s)

The TIFF attachment(s) are the “fax” part of the Internet Fax. The content of the TIFF attachments is determined by the end

user. The conversion to TIFF and file handling are part of the Internet Faxing process.

OKIFAX 5750/595026

Page 37

What Your T.37 Internet Fax Machine Can Do

T.37 Internet Fax is a feature with many capabilities. This unit can

· send and receive faxes via a Public Switched T elephone Network (PSTN)

· send and receive faxes via the Internet

· print via a Local Area Network (LAN)

· act as a network scanner

· act as a Gateway service

· act as a convenience copier

Important!

Internet faxes differ from traditional faxes in these ways:

Although your OKIF AX has security features, faxes sent over the Internet are more vulnerable to interception than faxes sent over the PSTN.

There is no way to verify that a message has been received by the machine to which it was addressed.

Feature Set Guide: English 27

Page 38

Helpful Hints (T.37)

Your fax machine has many features and capabilities that will help you

· operate the machine

· save money

· save time

“Help and Helpful Hints” in the User’s Guide summarizes the features and capabilities directly connected to saving money and time.

“Helpful Hints (T.37)” provides tips that help you use your T.37 Internet Fax to its fullest.

PSTN Faxing vs. Internet Faxing

PSTN Faxing is fax communication conducted via telephone lines. You are probably familiar with PSTN faxing. PSTN Faxing requires telephone numbers and telephone lines.

Internet Faxing is fax communication conducted via the Internet. It resembles e-mail communications more than it does PSTN faxing. Internet Faxing requires e-mail addresses, mail servers, Internet connections, and fax machines capable of Internet Faxing.

Internet Fax

Internet Fax is a term with several meanings, depending on context.

Internet Fax can mean

· fax communication conducted via the Internet.

· a fax machine capable of Internet Faxing.

· the document (fax) sent via the Internet.

OKIFAX 5750/595028

Page 39

E-mail Addresses vs. PSTN (Phone) Numbers

You cannot combine e-mail addresses and telephone numbers in one communication session.

What does this mean? You can send a fax to several e-mail addresses or several

telephone numbers, but not a combination of e-mail addresses and telephone numbers.

Status of Server

Internet Faxing is conducted over the Internet via network servers.

If the servers are down, running slowly, or experiencing other problems, Internet Faxing will be adversely affected.

Backup / Archive (Network Scan)

You can use your fax machine to create digital versions of documents you only have in hardcopy form.

To do this, send the document as an Internet Fax to your email address. When the document is scanned, a TIFF version of the document is created. By sending it to yourself, you will have a digital version of the hardcopy document. You can then use various software packages to work with the digital (TIFF) version. One possible software package is an Optical Character Recognition (OCR) package

Feature Set Guide: English 29

Page 40

Operation Overview

Before the machine is used, three processes must be completed.

· Installation

· Setup

· Customization

Installation and setup requirements may vary from

system to system.

Installation

Installation covers the physical procedures, such as removing the unit from the shipping packaging, connecting the power, telephone, and network lines, installing consumables.

Installation may be performed by anyone. Refer to “Installation” in the User’s Guide for more

information.

Setup

Setup covers the network installation procedures, such as establishing the IP Addresses and configuring the network card.

A network administrator will perform setup.

Customization

Customization covers the programming procedures, such as One-Touch keys, machine settings, and network settings.

You can perform some of the customization procedures. Others must be performed by a network administrator.

OKIFAX 5750/595030

Page 41

LAN Topologies and Operating Systems

Listed below are the LAN topologies and operating systems supported by your fax machine.

LAN

10base-T Ethernet 100base-TX Ethernet (Fast Ethernet) Operating systems supported by the printer driver: Windows 3.1 Windows 95 Windows NT 4.0 Windows 2000 NetW are 3.x NetW are 4.x

When printing, Macintosh and UNIX are not supported.

Network Print Protocols

TCP/IP IPX/SPX NetBEUI

Internet Fax Protocols

TCP/IP SMTP POP3 DNS

Management Protocols

SNMP MIB

Feature Set Guide: English 31

Page 42

Set Up (on a Network)

Identifying Current Settings

When your fax machine is setup on a network, settings for the machine are located in two places.

· settings stored on the fax machine

· settings recorded on the network card

Settings Stored on the Fax Machine

The Configuration Report lists the current settings of the facsimile machine.

Printing the Configuration Report 1 Press Menu/Exit to enter the menu. 2 Press ¶ to select Report Print, press Enter. 3 Press Ä or¶ until the report you want appears on the

display. Press Enter.

4 Print all the reports you want, then press Menu/Exit to

return to standby mode.

OKIFAX 5750/595032

Page 43

Settings Recorded on the Network Card

There are two ways to print a report of the settings recorded on the network card.

· using the fax machine’s menu: print the NIC Configuration Report or the NIC Information Report

· pressing a button on the network card

Using the Fax Machine’s Menu

The Configuration Report lists the current settings of the facsimile machine.

Printing the NIC Configuration Report or the NIC Information Report

1 Press Menu/Exit to enter the menu. 2 Press ¶ to select Report Print, press Enter. 3 Press Ä or¶ until the report you want appears on the

display. Press Enter.

4 Print all the reports you want, then press Menu/Exit to

return to standby mode.

Feature Set Guide: English 33

Page 44

Using the Button on the Network Card

Some Network Cards may not have a black button.

If yours does not, refer to the previous section, “Using the Fax Machine’ s Menu.”

1 Press the black button on the network card for three

seconds.

2 Release the button. 3 Two reports print.

one report is similar to the NIC Information Report (generated through the menu)

one report is the network card self-diagnostic report

If you turn the power on while pressing this button

down, the Network Card will initialize its settings.

Network Card Manual

7100e+ User’s Guide

The 7100e+ User’s Guide, which is supplied with the optional network card, explains how to use the Network Card.

The 7100e+ User’s Guide describes the installation of a network card in an LED printer. Some of the operations in the 7100e+ User’s Guide do not apply to your facsimile machine.

The 7100e+ User’s Guide does not explain the functions of Internet Fax.

The 7100e+ User’s Guide does explain the Network Card settings for Network Print. These settings apply to your machine.

OKIFAX 5750/595034

Page 45

Settings Stored on the Fax Machine

General Information

User Functions 80 to 93 are reserved for network settings. User Functions 80 to 82 are for network printing. User Functions 83 to 93 are for faxing using the Internet. User Function 93, Network Settings, is used to configure the

network card. Network settings can also be changed over a network, using various tools.

If your network card cannot fax using the Internet,

User Functions 83 to 93 will not display. You must work with your network administrator to

determine the correct information for many of the settings.

Accessing Settings

1 Press Menu/Exit to enter the menu. 2 Press Ä or¶ until Setup appears on the display.

Press Enter.

3 Press Ä or¶ until LANOPTIONS appears on the display.

Press Enter.

4 Press Ä or¶ until the desired setting (user function)

appears on the display.

Feature Set Guide: English 35

Page 46

List of User Functions (Network Settings)

Explanations of each user function follow this list.

User Function 93 Network Settings

OKIFAX 5750/595036

Page 47

Auto T ray Switch User Function 80

Settings are: ON or OFF Default is: OFF . When Auto Tray Switch is set to ON, your fax machine will

use paper from another tray when paper runs out in one tray.

The optional second tray must be installed for this to

function. The same size paper must be installed in both trays.

Paper Size Check User Function 81

Settings are: ON or OFF Default is: ON.

Set to ON

If Paper Size Check is set to ON, an alarm displays when the paper size specified from the PC does not match the paper size specified for the tray of the fax machine.

When this alarm is displayed, put the correct size of paper in the specified tray.

Printing begins when the tray is closed. After printing,

· set the same paper as configured for the tray or

· change the tray configuration to the correct paper size.

Set to OFF

If Paper Size Check is set to OFF, printing occurs even if the PC-specified and Paper Tray paper sizes don’t match.

Feature Set Guide: English 37

Page 48

LAN Print T .O. User Function 82

It is impossible to judge whether printing data is not being transmitted due to network delay or the end of the data stream. This time-out configuration allows the device to cancel a print job when no printing data can be found after a specified time has elapsed since the last data was submitted.

Do not change the default configuration unless it is absolutely necessary.

Settings are: 5 sec., 30 sec., 5 min. Default Setting is: 30 sec.

POP Interval User Function 83

Use this to set the interval between POP receptions. If the interval is set to 0, no automatic receptions occur. All

receptions are generated manually. Available settings are 0 to 60 minutes, adjustable by the

minute. The default setting is 5 minutes.

OKIFAX 5750/595038

Page 49

Delete POP Message

User Function 84

Use this to determine how the received e-mails are deleted from the mail server.

If this user function is set to OFF , received e-mails remain on the POP server until the Network Administrator deletes them.

Available settings are:

OFF: Do not delete mail

TYPE1: Delete only the mail your fax machine can print

TYPE2: Delete all mail

The default setting is Type 2.

50 Communications Limit

Your fax machine maintains a log of up to 50 communications.

This log prevents repeat receptions of any messages that have already been read.

However, if there are more than 50 messages on the server , you may experience errors.

Your fax machine will receive and print e-mails, but the log will not be correct.

To correct this error

Have the network administrator delete the received e-mails (mail data) on the mail server.

Make sure there is no mail. Activate the POP reception on your fax machine. This procedure will erase the log of the 50 previous

communications.

To prevent this error

If automatic POP reception is carried out while there is no mail, the log will also be erased.

Regularly delete the received e-mails from the mail server, keeping the number of records on the log below 50.

Feature Set Guide: English 39

Page 50

Time Between GMT

User Function 85

GMT is Greenwich Mean Time. Use this function to set the difference between your

machine’s local time and GMT. This value must be entered correctly, or e-mail headers will

be wrong. If you need help in determining the difference between your

time and GMT, a good reference website may be found at

http://greenwichmeantime.com Available settings are: 12 to -12, in one-hour increments. The default setting is 0.

In the United States, the difference is always a negative

value. Example: East Coast Standard Time is -5.

Text Print

User Function 86

This function determines if the body text of an e-mail is printed.

If this function is set to ON, the text in e-mail is printed. A vailable settings are: ON and OFF The default setting is OFF .

Only US-ASCII characters will print.

Any characters that cannot be printed are shown as spaces.

Text may not be printed or come out garbled, depending on the mail client used.

OKIFAX 5750/595040

Page 51

Header Print

User Function 87

This function determines how the e-mail header is printed. T ext Print (User Function 86) must be ON for this setting

(Header Print) to be valid. A vailable settings are: OFF, TYPE1, and TYPE2

OFF: Header does not print. The message and any TIFF attachments print.

TYPE1: SUBJECT/FROM/TO information prints. TYPE2: All header information prints. This information

includes all routing and server information.

The default setting is OFF .

Coding Mode

User Function 88

This function determines the coding mode for the TIFF file images sent by Internet Facsimile.

Available settings are: MH, MR, MMR. Compression Rates:

MH low MR medium MMR high

The default setting is MH.

Often, other manufacturers’ Internet Fax products

support only MH.

Feature Set Guide: English 41

Page 52

Extra Fine Mode

User Function 89

This function determines the scan resolution of the EX.FINE mode for Internet Faxing.

Available settings are: 300 dpi or 600 dpi. The default setting is 300.

If you want to use 600 dpi scan resolution, the OKI

HRS600 (600 dpi TX) option (8 MB RAM) must be installed.

IFAX Sender ID

User Function 90

This function determines if the sender ID is included with images scanned by the Internet Fax.

A vailable settings are: ON or OFF. The default setting is ON.

The setting for this function always applies when using

Internet Fax. IF AX Sender ID (User Function 89) is independent from

Sender ID On/Off (User Function 23). If you are using your fax as a scanner, turn this setting

off. This prevents the sender ID data from appearing in scanned images.

OKIFAX 5750/595042

Page 53

Domain Name

User Function 91

This function is only used when setting up your fax machine as a gateway for relay fax. This is also known as an off-ramp.

This setting is required when forwarding e-mail received by SMTP to PSTN/ISDN.

Data is received only from the registered (programmed) domain names.

Example

If you register network.com, only the e-mail from domain network.com or its sub-domain will be received and

forwarded.

Domain Name (User Function 91), is only used when

setting up your fax machine as a gateway for relay fax.

Domain Name Restrictions

· Up to five (5) domain names may be registered.

· Each domain name may be up to 64-characters long.

· When a SMTP reception request is received, the e-mail

will be received only if the sender’s domain name matches one of the registered domain names. If there is no match, your fax machine assumes that the e-mail cannot be received. Reception does not occur.

· You may use Latin letters, numbers and symbols while registering the domain name.

To enter symbols, use either one-touch key 20 or key “0” of the numeric ten-key pad.

The symbols that can be used are:

! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~

The “~” (tilde) symbol will appear on the display as “-1”. Both uppercase and lowercase letters can be used. T o change the case, press the CAPS key

(one-touch key 31).

Feature Set Guide: English 43

Page 54

Message Disposition Notification (MDN)

User Function 92

Some mail clients and Internet Fax products currently

on the market cannot receive this MDN format correctly.

MDN vs. DSN

MDN: you receive a confirmation that your message was received by the destination mail server.

DSN: you receive a confirmation that your message was opened by the person you sent it to (the recipient).

All systems involved in the communication must support MDN and DSN.

When User Function 92, Message Disposition

Notification (MDN) is set to ON, you will receive a notification when the recipient of your message opens it.

When User Function 93, Network Settings, Item 12,

Delivery Service Notification (DSN) is set to ON, you will receive a notification when your message arrives at the recipient’ s inbox on the mail server.

The recipient’ s server must support the Delivery Service Notification (DSN) standard.

Your machine always returns an MDN to anyone

sending mail with an MDN request, regardless of the setting for User Function 92: MDN.

The setting for User Function 92: MDN does not affect

the Error MDN message. An Error MDN will be returned to the sender if

· a file other than the TIFF formats compatible with this Internet Fax is received

The recipient MUST HA VE a mail program that uses the Message Disposition Notification (MDN) standard.

Netscape Messenger, Eudora Pro, and the OKIFAX 5750/5950 Series Facsimile Machines support MDN.

OKIFAX 5750/595044

and

·· User Function 73: ERR. REPORT (MCF) is set to ON

Page 55

When User Function 92: MDN is set to ON, anyone who

receives a transmission from your machine will return an MDN confirmation. T o print the confirmation, you must set User Function 86: T ext Print to ON.

User Function 92: MDN determines if the Message Disposition Notification (MDN) is added to transmissions.

MDN (Message Disposition Notification) is a request for confirmation on whether or not the message has been read.

If MDN is set to ON, a confirmation is returned if the recipient is

· an Internet Fax machine or

· a mail client that supports MDN

The format of the confirmation depends on the type of the receiving Internet Fax or mail client. If the recipient has the same Internet Fax machine as yours, a notification in the RFC-compliant format (shown in the example below) will be transmitted.

Example MDN Message

Subject: Automatic Disposition Notification (processed) hello!

The message you sent on Wed, 19 Jan 2000 15:28:28 +0900 regarding “hello!” has been processed by abc@network.com.

Final-Recipient: rfc822; abc@network.com Original-Message-ID:

<3885598C.E47DF614@fax.nework.com> Disposition: automatic-action/MDN-sent-Automatically;

processed

Feature Set Guide: English 45

Page 56

Network Settings

User Function 93

This function modifies these network settings.

1: IP ADDRESS 2: SUBNETMASK 3: DEF AULT GA TEW A Y 4: SMTP SER VER NAME 5: POP SER VER NAME 6: POP USER ID 7: POP P ASSWORD 8: DNS P .SR V ADDRESS

Domain Name Service Primary Server

9: DNS S .SR V ADDRESS

Domain Name Service Secondary Server 10: HOST NAME 11: F AX E-mail Address 12: DSN

Delivery Status Notification 13: NIC INITIALIZE

After changing the network settings under User

Function 93, press MENU. The machine goes into standby mode. After a few seconds’ pause, the display shows that the

Network Card is being initialized. The data on the Network Card is updated when this message disappears.

Do not press MENU again while the initialization message is on display (after changing the settings); if you do, the settings will not update correctly.

OKIFAX 5750/595046

Page 57

DHCP Server

If you are working with a DHCP (Dynamic Host Configuration Protocol) server, the following items are set automatically.

1: IP ADDRESS 2: SUBNETMASK 3: DEF AULT GA TEW A Y 8: DNS P .SR V ADDRESS

Domain Name Service Primary Server

9: DNS S .SR V ADDRESS

Domain Name Service Secondary Server

Use permanent IP addresses from DHCP.

After changing the network settings under User Function 93, press MENU.

The machine goes into standby mode. After a few seconds’ pause, the display shows that the

Network Card is being initialized. The data on the Network Card is updated when this message disappears.

Do not press MENU again while the initialization message is on display (after changing the settings); if you do, the settings will not update correctly.

Feature Set Guide: English 47

Page 58

Explanation of Settings 1: IP ADDRESS

Sets the IP address.

2: SUBNETMASK

Sets the subnet mask.

3: DEFAULT GATEWA Y

Sets the default gateway address.

4: SMTP SER VER NAME

Enter either the IP address or the host name of the SMTP mail server.

If the DNS name of the SMTP server does not work,

try entering the IP address of the SMTP server.

Restrictions

· If DNS has been set, use the host name (e.g., mail.network.com).

· If DNS has not been set, enter the IP address of the server. The address must include the “.” (period) dividers (e.g., 192.168.4.123).

· up to 64 characters may be entered. You may use Latin letters, numbers and symbols To enter symbols, use either one-touch key 20 or key “0” of the numeric ten-key pad. The symbols that can be used are: ! # & ’ ( ) * + , - . /

: ; = ? · @ ? ” _ % ~

The “~” (tilde) symbol shows on the display as “-1”. Both uppercase and lowercase letters can be used. T o change the case, press the CAPS key (one-touch key 31).

OKIFAX 5750/595048

Page 59

5: POP SER VER NAME

Enter either the IP address or the host name of the POP mail server.

If the DNS name of the SMTP server does not work,

try entering the IP address of the SMTP server.

Restrictions

· If DNS has been set, use the host name (e.g., mail.network.com).

· If DNS has not been set, enter the IP address of the server. The address must include the “.” (period) dividers (e.g., 192.168.4.123).

· up to 64 characters may be entered. You may use Latin letters, numbers and symbols. To enter symbols, use either one-touch key 20 or key “0” of the numeric ten-key pad. The symbols that can be used are: ! # & ’ ( ) * + , - . /

: ; = ? · @ ? ” _ % ~

The “~” (tilde) symbol shows on the display as “-1”. Both uppercase and lowercase letters can be used. T o change the case, press the CAPS key (one-touch key 31).

6: POP USER ID

Enter the user ID registered on the POP3 server.

Restrictions

· up to 16 characters may be entered. You may use Latin letters, numbers and symbols. To enter symbols, use either one-touch key 20 or key “0” of the numeric ten-key pad. The symbols that can be used are: ! # & ’ ( ) * + , - . /

: ; = ? · @ ? ” _ % ~

The “~” (tilde) symbol shows on the display as “-1”. Both uppercase and lowercase letters can be used. T o change the case, press the CAPS key (one-touch key 31).

Feature Set Guide: English 49

Page 60

7: POP P ASSWORD

Enter the password registered on the POP3 server. If a password has already been entered, it is shown as

XXXXXXXXXXXXXXXX (sixteen Xs).

Restrictions

: ; = ? · @ ? ” _ % ~

The “~” (tilde) symbol shows on the display as “-1”. Both uppercase and lowercase letters can be used. T o change the case, press the CAPS key (one-touch key 31).

8: DNS P .SR V ADDRESS

DNS means Domain Name Service. P .SRV means Primary Server. Sets the IP address of the DNS primary server . You do not have to change this setting if the server is

connected directly using its IP address.

9: DNS S .SRV ADDRESS

DNS means Domain Name Service. S.Serv means Secondary Server. Sets the IP address of the DNS secondary server . You change this setting only when a secondary server has

been set up.

OKIFAX 5750/595050

Page 61

10: HOST NAME

Enter the host name defined on this machine.

Restrictions

! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~

The “~” (tilde) symbol shows on the display as “-1”. Both uppercase and lowercase letters can be used. T o change the case, press the CAPS key (one-touch key 31).

11: F AX E-mail Addr ess

Enter the e-mail address assigned to your machine.

Restrictions

! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~

The “~” (tilde) symbol shows on the display as “-1”. Both uppercase and lowercase letters can be used. T o change the case, press the CAPS key (one-touch key 31).

Feature Set Guide: English 51

Page 62

12: DSN (Delivery Status Notification)

MDN vs. DSN

MDN: you receive a confirmation that your message was received by the destination mail server.

DSN: you receive a confirmation that your message was opened by the person you sent it to (the recipient).

All systems involved in the communication must support MDN and DSN.

When a mail server with DSN receives a message, it sends a delivery confirmation to the sender of the message.

Change this setting to OFF, if you are sending a message to a mail server that does not support DSN.

If you do not change this setting to OFF, the server may not be able to handle the message correctly and a communication error may occur.

Some servers can send mail to servers without DSN. In this case, no delivery notification will be sent.

User Function 86, TEXT PRINT must be ON for your

machine to receive and print delivery notifications. When User Function 93, Network Settings, DSN is ON,

your machine receives confirmations (MDN) from the mail server of anyone sent a message by your machine.

OKIFAX 5750/595052

Page 63

13: NIC INITIALIZE

Resets the Network Card to its original factory settings. You may also reset the card to factory settings by pressing

and holding the button on the card (if your network card has a button).

Make sure that you want to do this before proceeding.

When you reset the Network Card to factory settings, all current settings are lost.

The message “ARE YOU SURE?” will show on the display. You must confirm your choice before the unit will reset to factory defaults.

Feature Set Guide: English 53

Page 64

Changing Settings

There are four ways to change the network settings for your machine.

1 menu of the machine 2 web page of the network card 3 OKIVIEW 32 (Adminmanager) 4 Telnet

Some settings can be accessed with any method. Other settings are only accessed by one method. This section lists the settings. The lists are organized by the

method used to access the settings. After the lists, each access method is discussed.

OKIFAX 5750/595054

Page 65

Settings Changed Only by Using the Web Page

Printer Status Network Status TCP/IP NetW are NetBEUI EtherTalk SNMP Printer Menu Internet Fax

SMTP Transmit SMTP Receive POP3 SMTP Port Number POP Port Number Use APO

You can use the Web Page, Internet Fax, to adjust the

settings for User Function 93, Network Settings. See the OKILAN 7100e+ User’s Guide, “OKILAN

Configuration, Using the OKILAN 7100e+ W eb Page.”

Settings Changed by Using the Web Page or the Menu

User Function 93, Network Settings

Feature Set Guide: English 55

Page 66

Settings Changed Only by Using OKIVIEW 32

Network Card Configuration

General

Password

TCP/IP

Enable DHCP/BOOTP or RARP IP Address, Subnet mask, and Default Gateway Enable Banner for FTP / LPR

DNS settings NetW are EtherT alk NetBEUI SNMP

Internet Fax

SMTP Transmit SMTP Receive POP3 SMTP Port Number POP Port Number Use APO

You can use OKIVIEW 32 to adjust the settings for

User Function 93, Network Settings. See the OKILAN 7100e+ User’s Guide, “OKILAN

Configuration, Setting Up the OKILAN 7100e+ Using OKIVIEW 32” or the OKIVIEW 32 on-line Help.

OKIFAX 5750/595056

Page 67

Using the OKILAN 7100e+ Web Page

You can use the Web page of the network card to change the network settings for your machine.

See the OKILAN 7100e+ User’s Guide, “OKILAN Configuration, Using the OKILAN 7100e+ W eb Page.”

T o access the Web page of the network card, use a web browser such as Internet Explorer or Netscape Navigator.

You can use the Web page of the network card to change

· the items listed below

· User Function 93, Network Settings

The W eb page you access for your fax machine is

slightly different from the Web page described in the OKILAN 7100e+ User's Guide.

See the OKILAN 7100e+ User’s Guide, “OKILAN Configuration, Using the OKILAN 7100e+ W eb Page.”

The differences are explained here.

Feature Set Guide: English 57

Page 68

Changing Settings Using the Web Page

Printer Status

This is the main web access screen. Shows the message(s) currently displayed by your fax

machine.

Network Status

Shows the status of TCP/IP, NetWare and NetBEUI.

TCP/IP

See the OKILAN 7100e+ User’s Guide, “OKILAN Configuration, Using the OKILAN 7100e+ W eb Page.”

NetWar e

See the OKILAN 7100e+ User’s Guide, “OKILAN Configuration, Using the OKILAN 7100e+ W eb Page.”

NetBEUI

See the OKILAN 7100e+ User’s Guide, “OKILAN Configuration, Using the OKILAN 7100e+ W eb Page.”

EtherT alk

Not supported by this machine. Do not change this setting.

SNMP

See the OKILAN 7100e+ User’s Guide, “OKILAN Configuration, Using the OKILAN 7100e+ W eb Page.”

OKIVIEW 32

The items listed here are only accessed via the web page. You can also use the web page to adjust the settings for

User Function 93, Network Settings.

SMTP Transmit

Enables or disables the SMTP transmission protocol For normal operations, set this to Enable.

SMTP Receive

Enables or disables the SMTP reception protocol For normal operations, set this to Enable. If you do not wish to receive by SMTP, set this to

Disable

SMTP reception forwards incoming Fax mail.

OKIFAX 5750/595058

Page 69

POP3

Enables or disables the POP reception protocol. For normal operations, set this to Enable.

SMTP Port Number

Sets the SMTP protocol port number. Do not change this unless it is necessary. The default setting is 25.

POP Port Number

Sets the POP protocol port number. Do not change this unless it is necessary. The default setting is 110.

Use APOP

This setting is available when you are using a POP server that supports APOP.

With APOP, the POP password will be encrypted before it is sent.

A communication error will occur if this setting is turned on when using a server which does not support APOP.

Printer Menu

The Printer Menu provides information about Paper, Trays, Timers and Alarms, and Emulations.

This menu should not be displayed for this machine. If it does display, you will not be able to change its

settings.

Feature Set Guide: English 59

Page 70

Using OKIVIEW 32

Use this tool to configure the Network Card on Windows95/98/NT4.0 via the network.

The settings available through OKIVIEW 32 are nearly the same as those accessible through the Web page.

The Web page you access for your fax machine is

slightly different from the Web page described in the OKILAN 7100e+ User's Guide.

See the OKILAN 7100e+ User’s Guide, “OKILAN Configuration, Setting Up the OKILAN 7100e+ Using OKIVIEW 32” or the OKIVIEW 32 on-line Help.

The differences are explained in this section.

The OKILAN 7100e+ User's Guide contains detailed information about these settings. There are differences between the settings you will see for the Internet Fax Web page and the page described in the OKILAN 7100e+ User’s Guide.

This section explains the information choices (tabs) within OKIVIEW 32 and the differences in settings you will encounter.

OKIFAX 5750/595060

Page 71

When you start OKIVIEW 32, you will see a list of the Network Cards connected to the printers and facsimiles. Check the MAC addresses of the printers and facsimiles to identify the Network Card you want to configure.

The Network Card Report provides the MAC address as

explained earlier.

Next, select the Network Card you wish to configure. Then go to MENU, then Setup, then Device Setup.

You can change the following settings.

· General

· TCP/IP

Enable DHCP/BOOTP or RARP IP Address, Subnet mask and Default Gateway Enable Banner for FTP/LPR DNS settings

· NetWare

· EtherTalk

· NetBEUI

· SNMP

· Internet Fax

Feature Set Guide: English 61

Page 72

General

Set the password.

TCP/IP

Allows you to modify the settings listed below. a. Enable DHCP/BOOTP or RARP b . IP Address, Subnet mask and Default Gateway c. Enable Banner for FTP/LPR d. DNS settings

NetWar e

Allows you to modify the NetW are server settings. Please note that the position of the Pserver menu is

different for Internet Fax, and so is the method for setting Pserver NDS and Bindery.

See the OKILAN 7100e+ User’s Guide, “OKILAN

Configuration, Setting Up the OKILAN 7100e+ Using OKIVIEW 32” or the OKIVIEW 32 on-line Help.

EtherTalk

Not used by this machine.

NetBEUI

See the OKILAN 7100e+ User's Guide.

SNMP

See the OKILAN 7100e+ User's Guide. The Printer TRAP facility of the tool supplied with Internet

Fax has been expanded. You can add up to 5 addresses in TCP/IP as Printer Traps

and also an extra address in IPX/SPX, for which trap alarms can be specified individually.

Please also see the help menu of the tool.

Internet Fax

You can use OKIVIEW 32 to change the same settings that are accessed through the Web page (User Function 93, Network Settings).

OKIFAX 5750/595062

Page 73

Telnet

Your fax machine is Telnet capable. You can use Telnet (via the network) to change the network

settings for your machine. There are differences between what you see and what is

described in the OKILAN 7100e+ User's Guide.

See the OKILAN 7100e+ User’s Guide, “OKILAN

Configuration, Setting Up the OKILAN 7100e+ Using OKIVIEW 32” or the OKIVIEW 32 on-line Help.

Feature Set Guide: English 63

Page 74

Customization

Programming e-mail Addresses

You can program (store) e-mail addresses into your machine, just as you do telephone numbers. You can create a group of e-mail addresses, just as you can create a group of telephone numbers.

For more information about groups, see the User’s Guide, “Sending a Fax to Multiple Locations.”

Procedure

Print the Telephone Directory before you begin

programming. This provides a reference of the speed dial numbers already programmed.

See the User’s Guide, “Reports, Telephone Directory.” Be sure to write the name for any Speed Dial numbers

you program on the One T ouch Sheet(s). The One T ouch Sheet(s) provide space for a limited

number of Speed Dial numbers, depending on the model of your fax machine.

OKIF AX 5750 1 through 40. OKIF AX 5950 1 through 80. For Speed Dials 41 (OKIFAX 5750) or 81 (OKIF AX

5950) and above, program the number(s) and print the Telephone Directory.

See the User’s Guide, “Reports, Telephone Directory.”

OKIFAX 5750/595064

Page 75

1 Press Menu/Exit to enter the menu. 2 Press Ä to select Location Program. Press Enter . 3 The cursor will be at Speed Dial. Press Enter. 4 Input the speed dial number you want to program, then

press Enter.

E-mail addresses can ONLY be programmed in

One-T ouch keys 1 - 40.

8 Press Menu/Exit to return the machine to standby mode. 9 When finished with the programming of One Touch keys,

lift off the plastic cover. Use a pencil to write the name of the One Touch key you have programmed.

Print the T elephone Directory when you finish

programming. This provides a reference of the Speed Dial numbers already programmed.

5 Press Ä to select e-mail Address. Press Enter . 6 Input the e-mail address. Press Enter.

One-T ouch Key 32 is the @ symbol.

Use One-T ouch Key 31 (Caps) to switch between upper and lowercase letters, if necessary.

7 Repeat the above process from Step 3 until you have

finished programming.

See the User’s Guide, “Reports, Telephone Directory.” Be sure to write the name for any Speed Dial numbers

you program on the One T ouch Sheet(s).

Feature Set Guide: English 65

Page 76

Confirming e-mail Address Programming

If you want to check / verify an e-mail address you have programmed, print the Telephone Directory.

See the User’s Guide, “Reports, T elephone Directory.”

E-mail Address Restrictions

· up to 64 characters may be entered. You may use Latin letters, numbers and symbols. To enter symbols, use either one-touch key 20 or key “0”

of the numeric ten-key pad. The symbols that can be used are:

! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~

The “~” (tilde) symbol shows on the display as “-1”. Both uppercase and lowercase letters can be used. T o change the case, press the CAPS key

(one-touch key 31).

· Must be programmed / assigned to one-touch keys 01~40.

· Groups cannot combine e-mail addresses and telephone numbers.

OKIFAX 5750/595066

Page 77

Using Internet Fax

Sending a Document

General Information

Sending a document from the document feeder of the machine using the Internet Fax feature is very similar to sending a document using the Public Switched Telephone Network (PSTN / regular phone line).

See the User’s Guide, “Basic Faxing, Sending a Fax.”

Important!

Internet faxes differ from traditional faxes in these ways:

Although your OKIF AX has security features, faxes sent over the Internet are more vulnerable to interception than faxes sent over the PSTN.

There is no way to verify that a message has been received by the machine to which it was addressed.

Differences

· Internet Fax data is scanned into memory before transmission.

· Your machine must establish a server connection before the document is sent.

Stopping a Transmission

· Press Stop to end a transmission.

The transmission ends immediately.

You do not confirm your request before it takes effect.

Feature Set Guide: English 67

Page 78

How to Send a Document

1 Load your documents. 2 Select the entry method.

For more information on entry methods, refer to the User’s Guide, “Basic Faxing, Sending a Fax.”

Entry methods are:

· One-Touch

· Search

You must know the first letter of the e-mail address to search for an e-mail address.

· Non-programmed e-mail also known as a Numeric Keypad or walk-up You must send the document as an Internet

Transmission. See the following section (“Sending to a Non-

Programmed E-mail”) for more information.

3 Press Start. 4 The machine scans the document and stores the

document’s image data into memory.

5 Next, the machine establishes a server connection.

“Sending” appears on the display when the server connection is established.

6 At the end of the transmission, the result shows on the

display and a buzzer sounds.

OKIFAX 5750/595068

Page 79

Sending to a Non-Programmed E-mail

Also known as Numeric Keypad (W alk-up) e-mail faxing If you want to send an Internet Fax, but you do not want to

program the e-mail address as a One-T ouch, you must make sure that it is sent as an Internet Transmission.

Limitations and Suggestions

· If you need a digital copy of a fax transmission for your records, send the fax to the destination and your e-mail address. Your e-mail address will receive a digital copy (.TIFF format) of whatever you send.

1 Load the document. 2 Press the e-mail key. 3 Input the e-mail address.

One-T ouch Key 32 is the @ symbol.

Use One-T ouch Key 31 (Caps) to switch between upper and lowercase letters.

4 Press Start.

· You cannot combine e-mail addresses and telephone numbers in one fax transmission.

· If you select the same e-mail address twice, the document will be sent to it only once.

· To stop transmission, press ST OP. The transmission terminates immediately, without asking

for confirmation.

· Internet Fax data is scanned into memory before transmission. If the document is too long to fit into memory, divide it and make two or more transmissions.

If you frequently divide documents, consider installing additional memory.

Feature Set Guide: English 69

Page 80

TIFF Format

When functioning as an Internet Fax, your machine converts scanned documents into a single TIFF-format file and sends it by e-mail.

The transmit resolutions are:

· 200 x 100 dpi in STD mode

· 200 x 200 dpi in FINE mode

· 300 x 300 dpi

or 600 x 600 dpi * in EX-FINE * the OKI HRS600 (600 dpi TX) option must be installed

· 200 x 200 dpi in PHOTO mode

The images are compressed using one of the standard formats used on faxes:

· MH

· MR

· MMR *

* This setting can be changed

Other manufacturer’s Internet Fax products may receive

only in the STD and FINE resolutions and in MH compression mode.

Remember this if you are sending a document to an Internet Fax made by a different manufacturer .

This is not an issue when you send to a machine identical to yours or if you send to a PC.

Your machine attaches the following text to fax document emails.

There is a TIFF file in this mail, which has been sent from an Internet Facsimile.

You can see the TIFF file by using “Imaging” of Windows NT4.0/Windows 95(OSR2)/W indows98/Windows 2000.

-----------------------------------------------------------------------------#

“Imaging”,WindowsNT4.0,W indows95(OS/2,Windows98,W indows2000 are registered trademarks of US Microsoft Corporation.

OKIFAX 5750/595070

Page 81

Viewing TIFF Files

T o view TIFF files, you must have a TIFF viewer installed on your PC.

Microsoft Windows 95, 98, NT 4.0 and 2000 have a viewer called Imaging, which you can use to view TIFF files.

Before printing a TIFF file from Imaging, go to

OPTIONS in either the Print screen or in Properties and set the Print format to “Fit to Page.”

If it is set at “Actual size”, part of the fax image may be cut off from the printout.

Feature Set Guide: English 71

Page 82

Receiving Internet Faxes

Your machine can receive Internet Faxes two ways.

· Automatic Reception

· Manual Reception

During automatic reception, your Internet Fax machine automatically connects to the server and receives mail at the time interval set in User Function 83, the POP INTERVAL TIME setting.

If your machine performs an automatic reception, but no messages (mail) are on the server, no record of the session is made.

If your machine performs a manual reception, but no messages (mail) are on the server, service code F941 is used as the record of the session.

Internet Faxes are received into memory.

Make sure that your machine has enough free memory to receive fax messages.

If too little memory is available, reception may be terminated before the complete message is received.

Install an optional memory expansion kit if your Internet Fax receptions frequently terminate before completion.

If User Function 86, T ext Print is set to ON, your

machine cannot receive Internet Faxes while a print alarm (e.g., no paper, cover open, paper jam) exists.

OKIFAX 5750/595072

Page 83

Automatic Reception

If your machine performs an automatic reception, but no messages (mail) are on the server, no record of the session is made.

Single Message

If one message is on the server, your machine receives the message and prints it.

Multiple Messages

If more than one mail message is on the server, your machine receives all of the messages and prints them.

T ext Print ON

If User Function 86, TEXT PRINT , is set to ON, your machine receives only one message during each reception.

If User Function 86, T ext Print is set to ON, your

machine will not receive Internet Faxes while a print alarm (e.g., no paper, cover open, paper jam) exists.

If there is more than one mail message, your machine prints one message at a time.

Your machine receives multiple mail messages one at a time and prints them one at a time.

Manual Reception

Your machine can manually receive mail. If your machine performs a manual reception, but no

messages (mail) are on the server, service code F941 is used as the record of the session.

1 Press Menu/Exit to enter the menu. 2 Press Ä or ¶ to select Internet Fax. Press Enter. 3 Press Ä or ¶ to select at Internet Rx. Press Enter. 4 Press Start.

If your machine performs a manual reception, but no messages (mail) are on the server, the record of the session shows service code F941.

Feature Set Guide: English 73

Page 84

Receiving TIFF files

Your machine receives mail messages with TIFF attachments from the mail server and prints out the attached files.

Restrictions

TIFF

Your machine can print out TIFFs in the Simple Mode defined in ITU-T T.37.

It cannot print any other TIFF format. If your machine receives any other TIFF format, a

communication error occurs and an error report prints.

Resolution

Your machine can receive files with the following resolutions.

· 300 x 300 dpi or 600 x 600 dpi [the OKI HRS600 (600 dpi TX) option must be installed]

· 200 x 400 dpi

The OKI HRS600 (600 dpi TX) option must be installed

if you want to receive files with 600 x 600 dpi resolution.

Compression

Your machine can receive files with the following compression formats.

· MH

· MR

· MMR *

* This setting can be changed

OKIFAX 5750/595074

Page 85

Receiving e-mails (Body Text)

A fax sent over the Internet has three components.

· Header

· e-mail

· TIFF attachment(s)

The e-mail includes the To, From, and Date information. It may include RE: (Subject) and body text (e-mail message).

The e-mail of an Internet Fax often comes with added messages (text) before and after the TIFFs.

You can select how (or whether) these components print.

Printing e-mails

When User Function 86, Text Print set to ON, the following components print

· header

· e-mail (Body Text)

· any messages (text) that appear before or after the

TIFFs

Limitations Your fax machine can print

· ASCII text Latin letters and numbers Symbols ! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~

Y our fax machine cannot print

· Base 64 encoded text

Your fax machine may not be able to print

· messages from an e-mail client

· messages with text-file attachments

Feature Set Guide: English 75

Page 86

Gateway Services (Forwarding)

Faxes to an e-mail Address

Your fax machine can forward incoming faxes from an F-Code fax machine to an e-mail address.

Important!

Be aware that although your OKIFAX has security features (password protection, access restricted to certain domain names), any system is vulnerable to attack. If you set up your OKIF AX for this feature, it may be possible for unauthorized faxes to be sent to other machines through your fax machine.

Relay Print, User Function 27, must be ON for you to

use Gateway Services (Forwarding). The default setting for Relay Print, User Function 27, is

OFF, to help protect against unauthorized faxes being sent through your machine.

Procedure 1 Create a personal mailbox as a relay mailbox. 2 Register a one-touch key, with an e-mail address assigned

to it, in the relay mailbox.

Any fax image sent to this Personal Box is then forwarded to the assigned e-mail address.

See the User’s Guide, “Advanced Operations, Confidential Faxes, Programming Personal (Confidential) Mailboxes.”

See the User’s Guide, “Advanced Operations, Relay Faxing.”

OKIFAX 5750/595076

Page 87

How it works 1 An F-Code fax machine sends the fax message to your

Internet Fax machine.

2 Your Internet Fax machine then converts the message to an

e-mail and forwards it to a mail server.

3 The mail server then sends the e-mail to a computer or

another Internet Fax.

E-mails to a Fax Number

Your machine can forward images received via e-mail to another fax machine.

Your fax machine uses SMTP reception to do this. This function is not supported for POP. Use the format F AX=[telephone number}@{domain name}

to indicate the forwarding number. The Internet Fax forwards the received TIFF file to the

number given after “F AX=” by normal fax transmission. The items listed below have certain restrictions when used as

part of this feature.

· Image Restrictions

· Telephone Number Restrictions

· Mail Address Format

· Domain Names

Feature Set Guide: English 77

Page 88

Example

The e-mail address of your fax machine is:

5950@somedomain.com

To use the Gateway Service, the sender would use:

FAX=5551212@5950.somedomain.com This follows the format

F AX=[telephone number}@{domain name}.

Image Restrictions

· only TIFFs can be forwarded TIFFs must be the type of file your machine can receive.

· text files cannot be forwarded.

· Files in formats not supported by this machine

cannot be forwarded.

Telephone Number Restrictions

· Characters that can be used Numbers 0-9

Symbols *, #, -, P (for pause) and +. The machine does not receive the message if

anything else is entered.

· The telephone number cannot be more than 40 digits long.

OKIFAX 5750/595078

Page 89

Mail Address Format

The exact mail address format required for e-mail-to-fax forwarding varies from one network to another.

Consult with your network administrator for the correct format to use.

Example

Host name

intfax

Domain name

network.com

e-mail Address

F AX=[telephone number]@intfax.network.com

Both the mail server and your fax machine use this e-mail address for forwarding the message.

Domain Name Restrictions

You must register the domain names that your machine will communicate with (receive data from) when forwarding e-mail-to-fax.

This is intended to prevent unauthorized access of the e-mail forwarding function.

· up to five (5) domain names may be registered.

· each domain name may be up to 64 characters long.

Your machine will only accept data from a sender when

· the sender’s domain name matches one of the registered domain names or

· the sender’s domain name is a sub-domain of one of the registered domain names.

You can make a broadcast transmission to up to 10 recipients by specifying each telephone number in the above mail address format.

Feature Set Guide: English 79

Page 90

How it Works

1 The client sends a message to the mail server using the

address format F AX=123@fax.abc.com. A client can be a computer or an Internet Fax.

2 The mail server makes an enquiry to the DNS server about

fax.abc.com

3 The DNS server replies to the mail server with the IP

address of fax.abc.com.

4 The mail server forwards the message to the Internet Fax. 5 The Internet Fax then forwards the message to an F-Code

fax machine with the telephone number of 123.

It is also possible for an e-mail client to communicate directly with this machine. To do this, specify the IP address of this Internet Fax instead of the e-mail client’s SMTP server address. Specify a recipient using the above address format and attach a TIFF file in a format supported by this Internet Fax, and you can have the TIFF file forwarded by fax on reception.

Please note that it may not be possible to establish a connection between this Internet Fax and some types of email clients.

OKIFAX 5750/595080

Page 91

Mail Server Settings for E-mail-to-FAX Gateway Service

The setting changes explained here can only be made by a network administrator.

T o use gateway service 1 (e-mail-to-OKIF AX-to-G3 F AX), the mail server and the DNS server must be configured to forward e-mail to the your fax machine.

Here are some examples of settings for forwarding mail to the your fax machine.

The settings given here are only examples. Servers do not have to be configured as shown in order to use the gateway service.

The domain name, host names and IP addresses given in this text are for example only. You must set these values according to your own network setup.

You will need to adjust settings in these categories.

· DNS Server

· Mail Server

Feature Set Guide: English 81

Page 92

DNS Server

First, register your fax machine onto the DNS server. In this example, the settings for a type of DNS server called

BIND run on UNIX are explained. You will need to know or set the following items.

· Network Setup

· Install the fax machine as a device on the network

· Add a record to the zone file

· Add a PTR record to the reverse zone file

· Restart the Server

Network Setup

The network in our example has this setup.

Network domain name:

abc.com

Host name of the mail server in this domain:

mail.abc.com

IP address of this mail server:

192.168.1.100

Host name of the DNS server in this domain:

dns.abc.com

IP address of this DNS server:

192.168.1.101

IP address of the client PC:

192.168.1.50

Host name of the client PC:

user.abc.com

OKIFAX 5750/595082

Page 93

Install the Fax Machine

Now, install your fax machine on this network.

Host name of the fax machine: fax.abc.com IP address of the fax machine: 192.168.1.105

Add a Record

Add a record of the fax machine on the zone file of the DNS server (dns.abc.com).

Address (A) record

……… mail.abc.com. I N A 192.168.1.100 dns.abc.com. I N A 192.168.1.101 user.abc.com. IN A 192.168.1.50 fax.abc.com. I N A 192.168.1.105 ………

Add a PTR Record

Add a PTR record of the fax machine to the reverse zone file.

Pointer (PTR) Record

………

100.1.168.192.in-addr.arpa. I N PTR mail.abc.com.

101.1.168.192.in-addr.arpa. I N PTR dns.abc.com.

50.1.168.192.in-addr.arpa. I N PTR user .abc.com.

105.1.168.192.in-addr.arpa. I N PTR fax.abc.com. ………

Restart the Server

When all the records have been updated, restart the DNS server.

After the above configuration has been made, all mail addressed to <xxxx@fax.abc.com> will be forwarded to the fax machine.

Feature Set Guide: English 83

Page 94

Mail Server

Most of the time, the DNS server configuration explained in the DNS Server section will allow you to use the e-mail-toF AX relay service.

The DNS server configuration is not always used. Some mail servers are configured to process all mail

addressed to hosts belonging to their domain as mail to themselves. If mail server mail.abc.com has been set up in this way, it will regard mail to xxxx@fax.abc.com as mail to one of its users and will not forward it to your fax machine.

To prevent this, configure the mail server so it does not process mail addressed to host fax.abc.com.

The example assumes that

· The OS of mail.abc.com is FreeBSD.

· The mail server is sendmail.

· Configuration file sendmail.cf is generated using

utility “CF.” You will have to edit sendmail.cf directly if no utility of this kind is available. The procedure for this operation is very complicated. It will not be explained here.

To configure the mail server, you will

1 insert strings into sendmail.def 2 add strings specifying email-to-FAX relay 3 create a new sendmail.cf 4 overwrite the original sendmail.cf 5 restart the mail server

OKIFAX 5750/595084

Page 95

1 Insert the following strings to file sendmail.def.

……… ACCEPT_LOWER=yes ……… LOWER_MATCH_STYLE=!lw-file ………

ACCEPT, etc. tells the server to receive mail to hosts

located within its domain. LOWER, etc. tells the server to receive mail to hosts

located within its domain, EXCEPT mail to hosts listed in sendmail.lw.

2 Add a string (specifying e-mail-to-FAX relay) to

/etc/sendmail.lw. ……… fax

With “fax”, the server DOES NOT receive mail to

fax.abc.com.

3 Create sendmail.cf

and

4 overwrite the original sendmail.cf with it. 5 Restart the mail server.

After the above changes, sendmail will forward mail addressed to xxxx@fax.abc.com to your fax machine instead of processing it itself.

Feature Set Guide: English 85

Page 96

Mail Forwarding Process

1 Client sends mail to mail server

(T o: fax=123@fax.abc.com)

2 Mail server makes enquiry to DNS server regarding

fax.abc.com

3 DNS replies to mail server

(returns the IP address of fax.abc.com)

4 Mail server forwards mail to fax machine 5 FAX communication to FAX number 123

OKIFAX 5750/595086

Page 97

Network Scanner

Your fax machine can be used as a network scanner . Remember the following when using your fax machine as a

network scanner:

· you can adjust the resolution of the scanned images

· turn off the IF AX Sender ID (User Function 90), or it

will appear on your scanned images

Example

Here is an example of using your fax machine as a network scanner.

You have a hard copy document that you would like to have on file as a digital copy.

You can use your fax machine to scan the document and send the scan version (digital copy) to your e-mail address.

The scan version of the document is a TIFF file.

How it Works

The document is scanned as if it were being sent as an Internet Fax, but the document is actually sent to an e-mail address on the network.

The recipient (destination e-mail address) receives the document on their PC as a TIFF file.

Feature Set Guide: English 87

Page 98

Image Resolution

The setting for User Function 89: Ex.Fine Mode adjusts the resolution of the scanned image.

The resolution may be set between 300 and 600 dpi.

The OKI HRS600 (600 dpi TX) option (8 MB of

memory) must be installed to achieve 600 dpi scan resolution.

IFAX Sender ID

User Function 90: IF AX Sender ID must be set to ON when you are using your fax machine for faxing using the Internet. This places the IF AX Sender ID on the top of any documents you send.

However, when you are using your fax machine as a network scanner, you do not want this information to appear on your scanned documents.

Set User Function 90: IFAX SENDER ID to OFF while

using your fax machine as a network scanner. The IFAX Sender ID will not appear at the top of

scanned documents. Be sure to set IF AX Sender ID to ON when sending

faxes.

OKIFAX 5750/595088

Page 99

Network Printing

Printing Documents

To use your fax machine to print documents via the LAN, you need to install the appropriate software from the supplied CD-ROM and make the correct settings for your environment.

A brief description of each of the supported operating systems and the suggested installation procedure appears in this section.

When installing network card utilities, select the Quick Setup option where it is available.

The printer driver provided on the CD-ROM supports

only network printing. Printing via the parallel port is not supported. Local printing through the parallel port requires a

different driver (provided with the optional MFP Kit). For further details, please contact your authorized

supplier.

Printing on Transparencies

When printing on transparencies,

· set the Media Type to Light

· use manual feed

· set the machine for face-up stacking

· recommended transparency type is 3M CG2300

Change the settings through the printer driver, (provided with the optional MFP Kit).

Feature Set Guide: English 89

Page 100

Operating Systems

NetWare

Recommended procedure:

1 Install the printer driver. 2 Install the network card utility. 3 Configure the network card.

The NetW are server has two modes.

· printer server mode and

· remote printer mode

The Network Card supports either mode. To use NetWare, the fax machine should be attached as a

printer under NetWare control. For more details, see the information on the supplied

CD-ROM.

Windows NT 4.0 and Windows 2000

Recommended procedure:

1 Install the printer driver. 2 Install the network card utility. 3 Configure the network card.

When printing directly from Windows NT 4.0 or 2000, use LPR (Microsoft TCP/IP Printing), included in Windows NT

4.0 and 2000. Add the LPR port as the driver output port and assign it the

IP Address configured for Network Card. TCP/IP should be added to Windows NT 4.0, 2000 because it

is used for LPR.

While installing the driver on Windows 2000, you may

encounter a warning message about authentication. Ignore this message if it appears. It will not cause any problems with the installation of

the driver.

For more details, see the information on the supplied CD-ROM.

OKIFAX 5750/595090

Oki 5950 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual