Oki 5700 User Manual

OKIFAX 5700/5900

PLAIN PAPER FAXPLAIN PAPER FAX

User's Guide

English

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

First edition February 1999

Energy Star is a trademark of the United States Environmental Protection Agency

BABT Approval Number

Model A: OKIFAX 5700 BABT 609059 Model B: OKIFAX 5900 BABT 609058

This product complies with the requirements of the Council Directives 89/336/EEC and 73/23/EEC on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage.

Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi

Notes, Cautions and Warnings. . . . . . . . . . . . . . . . . . .viii

Chapter 1 Introduction

Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Product Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Component Identification. . . . . . . . . . . . . . . . . . . . . . . . 1-6

Control Panel Keys and Indicators. . . . . . . . . . . . . . . . . 1-10

Signal Tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Chapter 2 Facsimile Functions

Menus and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Accessing Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Chapter 3 Installation

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

English

Chapter 4 Directories and Basic Operations

Programming Dialling Directories. . . . . . . . . . . . . . . . . 4-3

Basic Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Chapter 5 Advanced Operations

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Priority Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Confidential Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Relay Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Polling Transmission / Reception . . . . . . . . . . . . . . . . . 5-10

Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

Dual Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15

iii

English

Chapter 6 Customising

Viewing Current Settings . . . . . . . . . . . . . . . . . . . . . . . .6-3

Operation Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3

Service Function Settings . . . . . . . . . . . . . . . . . . . . . . . .6-8

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-9

Chapter 7 Reports

Understanding Reports . . . . . . . . . . . . . . . . . . . . . . . . . .7-3

Printing Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-6

Chapter 8 Troubleshooting

Clearing Document Jams. . . . . . . . . . . . . . . . . . . . . . . . .8-3

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-4

Toner Cartridge Replacement . . . . . . . . . . . . . . . . . . . . .8-7

Image Drum Unit Replacement. . . . . . . . . . . . . . . . . . . .8-10

Cleaning Scanner Path. . . . . . . . . . . . . . . . . . . . . . . . . . .8-12

Reading Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-12

Problem Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-13

Packaging for Transport. . . . . . . . . . . . . . . . . . . . . . . . . .8-15

Appendix A

Specifications and Function List

Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . A-1

User Functions Tree . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

Appendix B

MFP PC Interface Kit

PC Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-1

PC Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2

PC Fax Modem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2

IEEE-1284 Parallel Port . . . . . . . . . . . . . . . . . . . . . . . . B-2

Appendix C

Network Print Kit

Compatibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Printer Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Related LAN Options. . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Appendix D

ISDN G4 Board

Main Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-1

Registration and Important Settings. . . . . . . . . . . . . . . .D-3

Appendix E

Statutory User Information (UK only)

English

Safety Instructions

This product has been carefully designed to give you years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions you should take to avoid hurting yourself or damaging the product:

• Read the setup instructions in this manual carefully. Be sure to save it for future reference.

• Read and follow all warning and instruction labels on the product itself.

• Unplug the machine before you clean it. Use only a damp cloth; do not use liquid or aerosol cleaners.

• Place the machine on a firm, solid surface. If you put it on something unsteady, it may fall and be damaged; if you place it on a soft surface, such as a rug, sofa, or bed, the vents may become blocked, causing the machine to overheat.

• To protect the machine from overheating, make sure no openings are blocked. Do not put the machine on or near a heat source, such as a radiator or heat register. Keep it out of direct sunlight. Allow enough room around the machine for adequate ventilation and easy access.

• Do not use the machine near water, or spill liquid of any kind into it.

• Be certain that your power source matches the rating listed on the back of the machine. If you are not sure, check with your supplier or with your local power provider.

• This machine has an earthed, 3-pin plug as a safety feature, and it will only fit into an earthed outlet. If you can not plug it in, you probably have an older, non-earthed outlet; contact an electrician to have the outlet replaced. Do not use an adapter to defeat the earthing.

• To avoid damaging the power cable, do not put anything on it or place it where it will be walked on. If the cable becomes damaged or frayed, replace it immediately.

• If you are using an extension cable or power strip with the machine, make sure that the total current (amperes) required by all the equipment on the extension is less than the extension's rating. The total ratings of all equipment plugged into the outlet should not exceed 15 amperes.

• The power outlet into which you plug your machine must remain accessible at all times.

• It is recommended that the machine be switched off prior to opening or removing covers.

English

• Lifting the top cover may expose hot surfaces. Hot surfaces are clearly labelled. Do NOT touch them.

• Do not poke anything into any ventilation slots; you could receive an electrical shock or cause a fire.

• Apart from the routine maintenance described in the accompanying documentation, do not try to service the machine yourself; opening or removing covers may expose you to shocks or other hazards.

• Do not make any adjustments other than those outlined in the manual as you may cause damage requiring extensive repair work.

If anything happens which indicates the machine is not working properly or has been damaged, unplug it immediately and contact your supplier.

These are some of the things to look for:

• The power cable or plug is frayed or damaged.

• Liquid has been spilled into the machine, or it has been exposed to water.

• The machine has been dropped, or the cabinet is damaged.

• The machine does not function normally when you are following the operating instructions.

Machine Noise Information Ordinance 3. GSGV 18.1.1991:

The maximum sound pressure level is equal or less than 70 dB (A) according to ISO 7779.

vii

English

Notes, Cautions and Warnings

Note:

A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product.

Caution: A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING: A WARNING APPEARS IN THIS MANUAL LIKE THIS. A WARNING PROVIDES ADDITIONAL INFORMATION WHICH, IF IGNORED, MAY RESULT IN A RISK OF PERSONAL INJURY.

viii

Chapter 1

Introduction

In this chapter…

This chapter provides a description of your fax machine and lists its many advanced features. It also lists the optional accessories available to further extend the machine’s funcationality. A brief functional description of the main controls and indicators is included, each of which is covered in greater detail in later in this book.

Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Product Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Component Identification. . . . . . . . . . . . . . . . . . . . . . . . 1-6

Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Control Panel Keys and Indicators. . . . . . . . . . . . . . . . . 1-10

One-Touch Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Using one-touch keys for dialling . . . . . . . . . . . . 1-13

Using one-touch keys for search . . . . . . . . . . . . . 1-13

Using one-touch keys for programming. . . . . . . . 1-13

Accessing Second Panel of One-Touch Keys

(Model B only). . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Signal Tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

English

Introduction 1-1

English

1-2 Chapter 1

Your new plain-paper facsimile machine utilises advanced light-emitting diode (LED) technology for quick and trouble-free transmission / reception of data and images. In addition to the abundant standard features common to our range of analogue facsimile machines, we now offer a number of optional devices which expand machine functions and further support your communications needs. These include MFP (multi-function peripheral) software to interface the Bi-Centro board (provided as standard equipment), a Network Print Kit, and an ISDN G4 board.

Features

The following is a summarised list of the many standard features offered by your new facsimile machine:

User friendly control panel. Special programming keys, 40-key plate

✓

for pre-programmed telephone numbers, 10-key pad for standard dialling and programming, and more.

80-character LCD (4 rows × 20 characters). Easy to read display for

✓

operation guidance, clock display, function information, etc.

Automatic Document Feeder (A.D.F.). Capacity of up to 50 sheets of

✓

recommended letter / A4 paper.

English

Speed dialling. Set up to 40 (Model A) or 80 (Model B) pre-

✓

programmed telephone numbers for automatic one-touch faxing, as well as an additional 100 (Model A) or 150 (Model B) numbers for 2or 3-digit speed dialling.

Group dialling. Create as many as 20 groups of telephone numbers and

✓

send documents to multiple locations with a single selection (broadcast faxing).

Automatic alternate call. Dials a second (alternative) telephone number

✓

if the number originally dialled is busy.

Alphanumeric telephone directory. Search for programmed telephone

✓

numbers by name.

33.6Kbps transmission rate. Fast, efficient communications.

✓

Large-capacity memory. 2.5MB (Model A) or 4.5MB (Model B).

✓

Half-tone transmission. Half-tone area of the document is processed

✓

with 64-scale gradation.

Introduction 1-3

English

Advanced transmission and reception functions. Includes delayed

✓

transmission, broadcasting (multi-location transmission), confidential message transmission / reception, relay broadcasting, polling, etc.

Automatic redial and page re-transmission. Ensures document

✓

transmission when a telephone number is busy or a problem occurs in the communications process.

Advanced memory transmission / reception features. A number of

✓

convenient features including automatic reception into memory without printing (e.g., ideal for reception of confidential communications).

Dual-access operations. Allows two tasks to be conducted at once (e.g.,

✓

scan and prepare a document for transmission while another document is being received).

Power savings. Power supply unit realises energy savings through low

✓

power consumption — only 0.5W in standby state. (Not available if fitted with LAN board or ISDN board.)

Automatic answering mode detection. Distinguishes between incoming

✓

fax and voice communications, allowing the use of an answering machine on the same telephone line.

Closed network. Prevents the reception of unsolicited communications.

✓

Fax forwarding. Document can be forwarded to a designated location

✓

after being stored in memory.

P-ERR fax reception. Documents can be received into memory during

✓

a printer error, such as out of paper, and forwarded on to another fax machine for immediate reception and printing.

Polling. Allows the transmission and reception of documents from

✓

remote facsimile machines with polling capabilities.

Copier function. Make up to 99 copies of a document at one time.

✓

Progress reports. Enable tracking of transmission status, machine

✓

operations, settings and maintenance requirements.

1-4 Chapter 1

Product Options

The following are optional devices which can be purchased to expand the functions of your facsimile machine:

Second Paper Tray. Increases paper holding capacity by 500 sheets

✓

(universal size: legal, letter, A4).

Expanded Memory. Adds more memory to increase storage capacity.

✓

Available in 2.0 or 4.0-Mbyte boards.

Telephone Handset. Connects directly to the machine and operates like

✓

a standard telephone. (Handset should not be connected when ISDN G4 board is installed.)

MFP PC Interface Kit. Installation of Bi-Centro software (hardware

✓

provided as standard feature) enables a machine to operate as a multifunction peripheral (MFP) providing printer, scanner and FaxModem capabilities when connected to a personal computer. (For further details, please refer to Appendix B.)

Network Print Kit. Gives the option of utilising the Network Print

✓

Service via a local area network (LAN). (For further details, please refer to Appendix C.)

ISDN G4 Board. Enables machine to operate over ISDN circuits in G4

✓

mode at ITU-T G4 specifications while maintaining communications capability with G3 facsimile machines. This option is dealer installed. (For further details, please refer to Appendix D.)

English

Introduction 1-5

English

Component Identification

Your new fax machine package should contain the following items:

Fax machine main unit

Toner cartridge

Image drum unit (inside main unit)

User’s Guide (this manual)

Document stacker

AC power cable

Telephone line cable

If anything appears missing or damaged please contact your supplier as soon as possible.

1-6 Chapter 1

Components

English

1 One-Touch Keypad

— Use for one-touch dialling of pre-programmed

telephone numbers, as well as inputting alphabetic, numeric and special characters, etc. for programming and ID entries.

2 Numeric Keypad

— Use to enter telephone numbers, program

information, manual dialling, etc.

3 Document Guides

— Adjust guides to the width of documents to be

faxed or copied.

4 Document Tray

— Holds documents to be faxed or copied (above

copy stacker tray).

5 Document Tray Extension

— Pullout extension for supporting long

documents.

6 Copy Stacker

7 Copy Stacker Extension

— Holds document copies after copying process.

— Pullout extension for supporting long

documents.

Introduction 1-7

English

8 Front Panel

— Fold out for access to manual paper feeder (bypass paper tray) when needing to feed different types of paper directly into the machine.

9 Paper Tray

— Holds 250 sheets of paper (universal type: legal, letter,

A4).

10 Paper Indicator

— Indicator to show level of paper remaining in paper

tray.

11 Release Button

— Two buttons, one on each side, must be pressed to

gain entry to toner and image drum area.

12 Power Switch

13 Copy Output Lever

— Press I to turn on and O to turn off.

— In the up position, copies will exit the machine facedown; in the down position, copies will exit face up. However, use in the “face up” position is only possible when copying or when using Network Print or PC Print.

14 Document Stacker

— Holds original documents after being faxed or

copied.

15 Display Panel

16 Control Panel (Programming Keys)

— Shows status of machine and operation in progress.

— Main keys used for

programming machine settings and operations.

17 Line Jack

— Jack for connection to main outside telephone line.

18 TEL Jacks 1 (upper) and 2 (lower)

— Jacks for connecting optional

telephone handset, external telephone or answering machine.

19 IEEE-1284 Parallel Port

— Standard hardware for connection to personal computer and operation of MFP (multi-function peripheral) features.

1-8 Chapter 1

English

20 Rear Cover

— Remove this cover to expose the expansion slots for optional memory, ISDN board and network interface card. Use a Phillips screwdriver to remove screws A and B. DO NOT remove any other screws. Once you have installed the peripheral equipment, reattach the rear cover, securing it tightly with screws A and B.

21 AC Power Socket

— Plug the AC power cable supplied with the unit

into this socket.

22 LED Print Head

— This black bar is the transfer mechanism that writes received/copied information to the image drum. The print head should be cleaned each time the toner cartridge is changed.

23 Image Drum Unit

— The image drum unit contains a photosensitive drum (green in colour) which receives information from the LED print head and transfers it to the printing paper.

24 Toner Cartridge

— This black cylinder, installed on the upper section of the image drum unit, contains the black powder used as the machine’s ink for printing data. Install a new toner cartridge when prompted by a message on the display panel.

Only toner cartridges specified for use in this machine and available from your authorised dealer should be installed.)

Introduction 1-9

English

Control Panel Keys and Indicators

21 20

1 LCD panel:

678

121314

Shows instructions and information while the machine is

operating, or when entering information or changing settings.

2SHIFT

(

↑↓←→

) keys: Use these keys to move up, down, left or right within the menu system or left / right when entering or editing information.

3 ALARM indicator:

This indicator light will flash and an alarm will sound to notify you if problems occur. To turn off the alarm indicator, press the STOP key and correct the problem.

4ENTER key:

Use this key to choose a currently displayed menu option

or setting, or to confirm information entered.

5HELP key:

6RESOLUTION key

Press this key to print out a function list.

(PHOTO, EXFINE, FINE, STD indicator lights): Use this key to set the desired resolution of the fax / copy after loading your document. Use the PHOTO setting when the original document includes half-tone images.

7 TYPE OF ORIGINAL key

(DARK, NORMAL, LIGHT indicator lights): Use this key to set the contrast after loading the document. Use LIGHT for originals that are too light, NORMAL for originals with good contrast, and DARK for originals that are too dark.

1-10 Chapter 1

English

8 CLEAR key:

Use this key to cancel ID, telephone number and

programming entries.

9 MENU/EXIT:

10 */TONE key:

Use this key to enter or exit from the menu system.

If the machine is set for pulse dialling, pressing this key will switch from pulse to tone dialling during the current call. This key can also be used during programming to create numbers with mixed pulse-tone operation.

(Due to local regulations, this key may not be

available in some countries.)

11 0/UNIQUE key:

Use this key as “0” when dialling telephone numbers. When programming the Sender ID, Location ID, etc., use this key to enter unique characters (symbols and various European alphabetic characters).

12 10-Key numeric keypad:

These 12 keys work like the keypad on a standard telephone when dialling a telephone number. They are also used when programming the machine, and to input speed dial numbers after pressing the SPEED DIAL key. The “#” key is used for the creation of groups of telephone numbers for batch transmission. After a document is loaded, this key can also be used to select previously programmed groups of telephone numbers for faxing.

13 REDIAL key:

Press this key to automatically redial the last telephone

number dialled on the machine.

14 HOOK key:

Use this key to open the telephone line for manual dialling with the numeric keypad or external telephone handset. After pressing this key, it will be possible to hear the dial tone and dialling code through the machine’s speaker.

15 SPEED DIAL/SEARCH key:

After loading a document, press this key and then enter the programmed Speed Dial (One-Touch or 2- or 3digit) number for the location. The speed dialling function will automatically dial the telephone number and transmit the fax. After pressing the SEARCH key, it is possible to search corresponding location IDs when alphanumeric characters are entered. The SPEED DIAL keycan also be used with the # key and numeric keypad for group dialling.

16 HYPHEN key:

Use this key as the “–” character when programming ID and PBX, public line, international telephone or Earthing / Flashing switches. It is also used to type the “+” (for international numbers) when entering TSI/CSI numbers.

Introduction 1-11

English

17 START/COPY key:

document after loading the document and selecting the location, start manual fax transmission or reception, return the machine to normal operation from the Power Save mode, or start the copying function.

18 STOP key:

cancel the transmission of a fax (press twice within 3sec) or to cancel an alarm (ALARM indicator light will illuminate). After loading paper or installing a new toner cartridge or image drum unit, press this key to cancel the alarm condition. It can also be used to return to higher operational layers when programming the machine.

19 One-touch keypad latch to second panel (Model B only):

latch to reveal a second panel of one-touch keys.

20 One-touch keypad:

keypad functions, please refer to the next section.

21 One-touch labels:

touch key, write the name of the location on the label for the One-touch key. (Remove the plastic covering the label, write the name using a pencil, and then replace the cover.)

Use this key to cancel the operation shown on the display,

Use this key to initiate transmission of a

Lift this

For a detailed description of the One-touch

After programming a telephone number into a One-

One-Touch Keypad

The one-touch keypad is the facsimile machine’s most convenient tool. Use these keys for quick, one-touch dialling and programming of other machine operations. You can also assign telephone numbers (up to 40 digits each) to a one-touch key, and alphanumeric names of up to 15 characters in length.

1-12 Chapter 1

Using one-touch keys for dialling

To use one-touch keys for dialling, after the telephone number(s) for the key have been programmed (

page 4-3

), simply load the document to be faxed and press the key for the

see “Programming Dialling Directories” on

location where the fax is to be sent. Two telephone numbers can be programmed for each one-touch key, a primary number which is always dialled first, and an alternate number which is automatically dialled if the first number is busy or the call is not answered.

Using one-touch keys for search

After pressing the SEARCH key, use these keys to make an alphabetical search for names of telephone numbers previously programmed.

Using one-touch keys for programming

The one-touch keys are also useful for programming names and telephone numbers in the machine’s memory. In addition to the alphanumeric keys, a number of special keys are provided for programming convenience:

English

Alaphabet keys

(one-touch keys #1 to #27, except #20): When programming the Sender ID or Location ID, use these keys to enter alphabet characters.

Special Character key

(one-touch key #20): Use the same as the “0” of a 10-keypad, and for entering symbols and special European alphabetic characters.

DEL key

(one-touch key #30): Use this key to delete characters at the position of the cursor in the display panel when entering ID, telephone numbers or programming functions.

CAPS Key

(one-touch key #31): Use this key to switch between

uppercase and lowercase when entering alphanumeric characters.

SPACE key

(one-touch key #36): Use this key to enter spaces when programming the machine. Unlike the PAUSE key, spaces provide easier reading only and have no effect on dialling characteristics.

(one-touch key #39): Each fax number entered or programmed into

+ key

the machine can be up to 40 digits long. If there is a need to dial a number longer than 40 digits, it is possible to dial the number using any combination of Speed Dial numbers or the numeric keypad. To enter a chain dial number into a Speed Dial number, press the + key at the 40th position of the first part of the number to indicate it is a chain dial number, then complete the process by following the procedures required for

Introduction 1-13

English

inputting another Speed Dial number (in which the second part of the number should be entered).

PAUSE key

second pauses in dialling when programming telephone numbers. For example, use this key to tell the machine to wait for an outside or international line to open. (Pauses in a telephone number dialling sequence are indicated by a “P”.)

Accessing Second Panel of One-Touch Keys (Model B only)

To access the second panel of one-touch keys (41-80) grasp the latch at the bottom of the keypad and lift up on the main panel, swinging it up and to the rear. After pressing the desired key(s), close the main panel.

(one-touch key #40): Use this key to enter automatic 3-

Signal Tones

The machine emits a number of sounds to inform the user of specific conditions.

Key Select tone

Error tone

three short beeps. If there is a problem with operations during communication, the machine will emit five long beeps. Press the STOP key to turn the error tone off, and then print a Message Confirmation Report to check the source of the problem. To do this, press the COPY key twice in succession with no documents loaded.

— This is a short beep emitted each time a key is pressed.

— If an inappropriate key is pressed, the machine will emit

End of Session tone

machine will emit a long beep to confirm that there were no errors or problems in the communication.

Off-Hook Alarm tone

handset, and if the receiver of the handset is left out of the cradle when not in use, the machine will emit an intermittent warbling sound. To turn off the sound, return the receiver to its cradle and press the STOP key.

1-14 Chapter 1

— At the end of each successful faxing session, the

— If the machine is equipped with a telephone

Chapter 2

Facsimile Functions

In this chapter…

The LCD display and some of the control panel keys provide you with fingertip control of the operation of your fax machine. Although it may seem a little complicated at first, you will soon become familiar with the control menu system, described fully in this chapter.

Menus and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Menu level 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Menu level 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Menu level 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Menu level 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Accessing Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Step Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Speed Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

English

Facsimile Functions 2-1

English

2-2 Chapter 2

The programming keys on the left side of the control panel are designed to provide simple operation of the numerous functions provided by the machine. The following offers a brief explanation of how to use these keys.

Menus and Functions

The menu system is like a large table with four columns and many rows. Each function of your facsimile machine is arranged across one row of the table. Some functions require all four columns, while others only need two or three. The MENU/EXIT, ENTER, and the four SHIFT keys ( keys allow navigation up, down and across the table for selecting functions and their settings.

Each major function category is listed in the left-most column (level 1) of the table. When you first press the MENU/EXIT key you enter the menu system at this level. The function category (row) at which you enter depends on whether or not a document is loaded in the document feeder.

Menu level 1

When first switched on, the machine will wait in standby mode, showing the time, machine mode and amount of memory available. By pressing MENU/EXIT, the machine will enter the menu at level 1(Menu mode).

↑ ↓ → ←

English

)

To navigate this layer:

↑

↓

or STOP Return to the standby mode;

←

ENTER or

→

Move cursor up or down to the desired function;

Enter menu level 2 for the function selected.

Menu level 2

At this level up/down navigation is only possible within the function selected at level 1. (To move to a completely different function category press the ← or STOP key to move back to level 1, and then use the ↑ and

keys to move up or down the menu table to the required function.)

↓

To navigate this level::

↑

↓

or STOP Return to level 1;

←

ENTER or

Facsimile Functions 2-3

→

Move cursor up or down to the desired function;

Enter level 3 for the function indicated.

English

Menu level 3

This level lists functions or settings specific to the function chosen at level 2. If there is a number to the left of the function title, this function can be accessed by a shortcut entry (

To navigate this level::

see “Speed Access” on page 2-5

↑

↓

or STOP Return to level 2;

←

ENTER or

→

Move cursor up or down to the desired function;

Enter level 4 for the function indicated.

Menu level 4

Where a further level of detail is required, level 4 lists functions and settings specific to the function chosen at level 3. If there is a number to the left of the function title, the function can be accessed by a shortcut entry (

see “Speed Access” on page 2-5

To navigate this level::

↑

↓

or STOP Return to level 3;

←

ENTER or

→

Notes:

1 Pressing the STOP key at any time will return to the

preceding level.

2 Pressing MENU/EXIT at any time during the

programming process will exit from the menu system and return the machine to standby mode.

Move cursor up or down to the desired function;

Determines or registers the function or setting indicated and returns to the menu options in level 3 or to standby mode.

2-4 Chapter 2

Accessing Functions

English

There are two methods for accessing functions:

(speed)

access.

step access

and direct

Step Access

To access functions in a stepwise manner, the procedure is like that described for navigating the menu levels. Begin by pressing MENU/EXIT, and then use the programming keys to locate, enter and set the desired function.

Speed Access

If the function is assigned a speed access number, typing this number in at the menu display prompt at level 1 will bring up the setting or registration display in level 4 for direct access.

Notes:

1 Speed access numbers are only assigned to SETUP

menu functions (level 4.) 2 Speed access can only be initiated from the level 1. 3 Numbers must be entered in 2-digit form (i.e., 00-99) 4 Speed access numbers are set at the factory and cannot

be changed. Some numbers are not available depending

on the country in which a machine was purchased and

whether or not the machine is equipped with the

appropriate option(s).

Table 2-1: Speed access numbers and their assigned functions

00 Clock Adjustment 01 TSI/CSI 02 Sender ID 03 Personal Box 04 Memory Password 05 Restrict ID 06 ISDN TID 07 ISDN Sub. No. 10 Auto Answer Mode 11 Monitor Volume 12 Buzzer Volume 13 User Language 14 Remote Diagnosis 15 TX Mode Default 16 No Toner Memory

18 Instant Dial 19 Restrict Access 20 ECM Function 21 Closed Network 22 Toner Save 23 Sender ID 24 1’ST Paper Size 25 2’ND Paper Size 26 Power Save Mode 27 ISDN Dial Mode 28 Speech Receive 40 Redial Tries 41 Redial Interval 42 Auto Start 43 Dial Tone Detect 44 Busy Tone Detect 45 MF/DP 46 Pulse Dial Rate 47 Pulse Make Ratio 48 Pulse Dial Type 49 MF Tone Duration 50 PBX Line 51 Flash/Earth/Normal 52 Dial Prefix 60 Incoming Ring 61 Remote Receive 62 T/F Timer Program 63 Continuous Tone 64 PC/FAX Switch 65 CNG Count 66 Ring Response 67 Distinctive Ring 70 MCF (Single Loc.) 71 MCF (Multiple Loc.) 72 Image in MCF 73 Error Report (MCF) 80 Auto Tray Switch 81 Paper Size Check 82 LAN Print Timeout 83 IP Address 84 Subnet Mask 85 Default Gateway

Receive

17 Memory Full Save

Some of the functions in this list cannot be accessed by the user. If required, consult your supplier for details.

Facsimile Functions 2-5

English

2-6 Chapter 2

Chapter 3

Installation

In this chapter…

The information in this chapter will guide you through the installation and initial setup of your machine. Certain basic settings need to be made, such as entering the correct time and date. Some or all of these operations may be performed by a professional installer. However if you need to perform these tasks yourself, you will find the information you need in this chapter.

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Where to Install Machine . . . . . . . . . . . . . . . . . . . . . 3-3

Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Set Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Inserting Toner Cartridge . . . . . . . . . . . . . . . . . . . 3-4

Attaching Document Stacker . . . . . . . . . . . . . . . . 3-6

Connecting Telephone Line . . . . . . . . . . . . . . . . . 3-7

Connecting External Telephone/

Answering Machine . . . . . . . . . . . . . . . . . . . . . . 3-7

Connecting Power Cable . . . . . . . . . . . . . . . . . . . 3-8

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Paper Stacker Settings . . . . . . . . . . . . . . . . . . . . . 3-10

Clock Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Facsimile ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Answering Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Dial/Incoming Call Parameter Settings. . . . . . . . . . . 3-15

Dial Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Incoming Call Parameters . . . . . . . . . . . . . . . . . . 3-16

Other Basic Parameters . . . . . . . . . . . . . . . . . . . . . . . 3-17

Paper-Size Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Message Confirmation Report Options. . . . . . . . . . . 3-18

ISDN G4 Options . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

English

Installation 3-1

English

Connecting to a PBX . . . . . . . . . . . . . . . . . . . . . . . . .3-19

MFP PC Interface Kit . . . . . . . . . . . . . . . . . . . . . . . . .3-20

Network Print Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20

ISDN G4 Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20

3-2 Chapter 3

Getting Started

To install your new facsimile machine, please thoroughly read and follow the instructions provided in this chapter. There are a number of initial settings that should be made before your fax can operate properly. Please complete these steps before using the machine.

If you have purchased an option package with the machine, please refer to the documentation received with that option as well as to the appendices in this user’s guide.

Where to Install Machine

Place the machine in a dust-free location out of the path of direct

✓

sunlight.

Allow sufficient space on each side of the machine to ensure adequate

✓

ventilation.

Make sure that both power and telephone outlets are nearby and easily

✓

accessible.

Choose a location where relative humidity remains between 20-80%

✓

and temperature between 10-32°C (50-90°F).

English

Unpacking

Before beginning to set up the machine, confirm that all of the items listed below were included in the facsimile carton. Remove the contents and place the items on a sturdy, clean surface.

Facsimile unit

✓

Toner cartridge

✓

Image drum unit (inside facsimile unit)

✓

AC power cable

✓

Telephone line cable

✓

Document stacker

✓

This user’s guide

✓

Please refer to the illustration in Chapter 1.

Note:

If there is any item missing, immediately contact your supplier.

Installation 3-3

English

Set Up

Inserting Toner Cartridge

Using both hands, carefully lift up on the document tray until it reaches

a semi-upright position. (The top half of the facsimile unit moves upward and back on hinges to expose the copy stacker.)

To open the image drum/toner cartridge compartment, firmly press on

the release buttons on both sides of the copy stacker, releasing the compartment latch. Open the compartment by lifting up on the copy stacker section.

3-4 Chapter 3

Only touching the image drum unit at the ends, carefully lift it out of

the compartment. Set the unit on a clean, dry surface out of direct sunlight.

Remove the protective sheet from the image drum unit, and the packing

material from the toner well.

Place the image drum unit back into the machine. Press down firmly on

the locations marked “PUSH” (immediately above the toner well) until the image drum snaps into place.

English

Caution: Never expose the image drum unit for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum in the image drum unit.

Before removing the toner cartridge from its packaging, check to

confirm that it is the correct cartridge for the machine. After confirming it is the correct toner cartridge, remove it from the packaging and gently shake it from side to side to evenly distribute the toner powder.

Caution: This machine will only operate using the correct toner cartridges specified for this facsimile machine. The use of any other toner will result in machine malfunction, and display an operation error.

Installation 3-5

English

Carefully peel the white plastic seal away from the bottom of the toner

cartridge. With the ridged side facing up and grey lever on the right, insert the toner cartridge into the toner well left end first.

Caution: Please be certain that the cartridge is not inserted backwards.

With the cartridge in place, push the grey lever forward to secure it and

release the toner.

Close the compartment latching the cover securely, return the upper

section of the machine to operating position, and reattach the document stacker to the rear of the machine.

Attaching Document Stacker

Attach the document stacker at the document exit on the back of the machine using the latching mechanism provided.

3-6 Chapter 3

Connecting Telephone Line

Plug one end of the telephone line cable into the LINE socket

(uppermost telephone socket) on the rear of the machine.

Plug the other end of the cable into the wall telephone socket.

Note:

Be sure to connect this line before connecting external telephone or optional handset to the machine.

Connecting External Telephone/Answering Machine

Plug the telephone cable into the TEL socket (located immediately

below the LINE socket) on the rear of the machine. (In certain countries it may be necessary to use a telephone plug adapter).

English

Installation 3-7

English

Notes:

1 If connecting both a telephone and answering machine, first

connect the answering machine to the facsimile machine, and then connect the external telephone to the answering machine.

2 The TAD mode must be set in the “ON” position for an answering

machine to work with this facsimile machine. Please refer to “Dialling/Incoming Call Modes” in this chapter.

Connecting Power Cable

WARNING: BEFORE CONNECTING THE POWER CABLE, PLEASE ENSURE THAT THE POWER SWITCH IS IN THE OFF POSITION (O IS DEPRESSED).

Plug the corresponding end of the power cable into the power inlet on

the rear of the machine.

Plug the other end of the power cable into an earthed AC power socket.

WARNING: CHECK TO CONFIRM THAT THE VOLTAGE OF THE POWER OUTLET IS COMPATIBLE WITH THE OPERATING VOLTAGE OF THE MACHINE. INSUFFICIENT OR EXCESSIVE MAINS VOLTAGE WILL DAMAGE THE MACHINE AND MAY ALSO BE HAZARDOUS TO THE MACHINE OPERATOR.

Turn the power switch to the ON position (I depressed). After the

warm-up cycle, the time and current answering mode will be shown on the display. The machine is now in standby mode.

3-8 Chapter 3

Loading Paper

The standard paper tray can hold up to 250 sheets of standard-weight (75g/ m² – 20lb) paper. For best results, use paper specifically made for laser printers or photocopiers. The machine is set for universal adjustment, allowing the use of A4, letter or legal sized paper. The machine automatically reduces the vertical length of received page images to fit on the paper installed.

Notes:

1 Reduction down to 75% of the size of the original; e.g., if the

paper tray is loaded with A4 or letter-sized paper, a document sent on legal paper will be reduced to fit on the paper loaded in the machine.

2 Factory setting is for A4 paper. If another paper size will be used,

change the 1’ST PAPER SIZE setting of the user functions to match the appropriate paper size.

Remove the paper tray from the machine.

Adjust the paper guides to the width of the paper to be loaded.

English

Lift up on the paper length adjustment guide and set it to the length of

the paper. (If using legal paper, fold down the extension at the rear of the tray.)

Load the paper, face down, into the tray (up to 250 sheets).

Return the paper tray to its slot, and push it in gently but firmly until it

latches in place.

Note:

Be sure the paper fits under the tabs at both edges of the tray. Do not fill past the Paper Full marker.

Installation 3-9

English

Paper Stacker Settings

The paper stacker should be set up to match the paper quality used in the fax machine. If the paper stacker is not set correctly or if the paper is not within the specified stacking capacity, the paper may not stack properly or paper jams may occur. (If your paper has curled edges this may restrict the stacking capacity of the machine.)

For paper with no curl or downward curling paper:

tray (1) and fold out the sub-stacker (2).

For upward curling paper:

and push the sub-tray back in again.

pull out sub-tray (1), fold out sub-stacker (2)

pull out the sub-

3-10 Chapter 3

Clock Adjustment

To ensure that the correct date and time appear on transmitted and received faxes, and also to enable use of the many time-sensitive features of your fax machine, the system clock needs to be set. This section describes how to set the correct date (mm/dd/yyyy or dd/mm/yyyy format set by product region) and time (00:00-23:59). Speed access no. 00.

Press MENU/EXIT to enter the system menu.

Input speed access no. (00). The time and date prompt will be

displayed.

Input current date (xx/xx/xxxx) and time (hh:mm) using numeric keys

(0-9), then press ENTER.

Press MENU/EXIT to return to standby mode.

Note:

The input of invalid data (for example, the wrong date format was used) will render the ENTER key ineffective.

Facsimile ID

The machine will use the information input under this function to identify itself during communications. In most countries the programming of this information into the machine before use is a legal requirement. In certain countries this information must be set by the installation engineer and is not user adjustable. In such cases the adjustments described here may not appear in the standard menu.

English

TSI/CSI:

The telephone number assigned to this machine. It will be printed on the top of faxes sent and appear on the displays and reports of other facsimile machines communicated with. A TSI/CSI can be up to 20 characters long. Speed access no. 01.

Sender ID:

A descriptive title (usually the machine location or name of company or office). This information will be printed at the top of every fax sent. Up to 32 characters can be entered; the first 16 characters of the Sender ID are also assigned as Personal ID, which may appear on the displays or reports of other facsimile machines communicated with. Speed access no. 02.

Press MENU/EXIT to enter the menu.

Input speed access no. 01 (TSI/CSI), and wait for the TSI/CSI prompt

message to appear.

Installation 3-11

English

Input up to 20 numbers and characters (0-9/Hyphen/Space/+), press

ENTER.

Press

can also be accessed from the main menu by entering its speed access code, 02.)

Input up to 32 numbers and characters (0-9/*/#/a-z/A-Z/Pause/Hyphen/

Space/+), press ENTER.

Press MENU/EXIT to return to standby mode.

to select Sender ID, and then press ENTER or →. (Sender ID

↓

3-12 Chapter 3

Machine Settings

Answering Modes

The machine has a number of answering modes which determine how incoming calls (both fax and voice) are handled. The current answering mode is shown on the display when the machine is in standby mode. The most appropriate mode varies depending on how the machine is used and the external telephone devices connected to it. Review the answering modes listed below, and then program the machine to the mode which best meets your requirements. Speed access no. 10.

English

Auto Receive Mode (FAX):

connected to a telephone line dedicated to fax communications. The machine will assume that all incoming calls are faxes and automatically process them as such.

Manual Receive Mode (TEL):

telephone line is used for voice and fax communications and the majority of incoming calls are voice oriented. Each time someone calls, the machine will emit a ring like a telephone (ring disabled if ISDN board is installed). The calls can be taken using an external telephone (or the optional telephone handset) connected to the machine. If a fax tone is heard when the receiver is picked up, simply press the START key and then hang up the telephone to receive the fax. In this mode no incoming calls will be answered automatically.

Telephone/Fax Automatic Switch Mode (T/F):

incoming calls are a mixture of fax and voice communications. In this mode, the fax detects whether or not the incoming call is fax or voice oriented. If the call is from another facsimile machine, the machine switches to FAX and receives the message. If the call is voice oriented, the machine will emit a ring like a telephone, and if the call is not answered it will switch to the FAX to allow the calling party to send a fax manually.

This mode is not available if the optional ISDN G4 board is installed.

Telephone Answering Device/Fax Automatic Switch Mode (TAD):

This mode should be used if an answering machine is connected to the facsimile machine. Like T/F, TAD detects whether or not the incoming call is fax or voice oriented. If it is a fax, the machine will receive the message without activating the answering machine. If the incoming call is a voice communication, the machine will ring as it does when in TEL. If the call goes unanswered, the machine transfers the call to the answering machine, allowing the calling party to leave a message. If the caller

This is the best mode if the machine is

This is the best mode if the same

The best mode if

Installation 3-13

English

decides to send a fax, the machine automatically switches modes to receive the fax.

G4 board is installed.

Note that this receive mode is not available if the optional ISDN

Note:

TAD is normally not activated. To have it activated, please contact your supplier.

Memory Reception Mode (MEM):

communications is stored in memory even if there is paper loaded in the machine. The PRINT OPERATION function is used to print out the data stored in memory when the machine is in MEM.

Note:

If a memory password has been set (see ”Memory Password” on page 6-6), this mode cannot be changed to another mode without first entering the password. After entering the password and switching between modes, there is no need to enter the password again when printing data from memory without returning to the standby mode. However, faxes received and marked for confidential or polling will be stored in memory and not forwarded.

Forwarding Mode (FWD):

receive all fax communications into memory, and then automatically send the messages to the telephone number programmed into the Call Forwarding function (

PC Mode (PC, optional):

is connected to a personal computer via the optional multifunction peripheral (MFP) software. When activated, the machine does not respond to the signal, but forwards it directly to the computer. Fax reception by the computer is enabled upon receiving the call signal.

Note:

The optional MFP driver must be installed in the computer to use this function.

When set to this mode the machine will

see ”Call Forwarding” on page 5-13

This mode is only available when the machine

Data from incoming fax

To Set Answering Mode:

Press MENU/EXIT to enter the menu.

Input speed access no. 10 (Auto Answer), and wait for the Auto Answer

prompt in the display

Press

Press MENU/EXIT to return to standby mode.

3-14 Chapter 3

or ↓ to select the desired mode, press ENTER.

↑

Dial/Incoming Call Parameter Settings

Your facsimile machine offers a multitude of functions which reduce the time required for manual operation and make fax communications more efficient. Setting the following options before beginning use of the machine will ensure that it performs according to expectations during actual operation.

Note:

User adjustment of some of these functions is not permitted in some countries. In such cases those functions will not be available for setting.

Dial Parameters

English

Redialling Tries:

response it can automatically redial several times. Redialling tries are set in one-try steps, the number of which is adjusted to meet the regulations of the country where the machine is installed (France, 1-5 tries; other countries, 0-10 tries). Speed access no. 40.

Redial Interval:

successive redial tries. The time interval (in 1-minute units) before redialling is set to meet the regulations of the country where the machine is installed (France, 1-12min; other countries, 1-6min). Speed access no.

41.

Auto Start:

begin dialling as soon as a location is selected by pressing a One-Touch key or entering another Speed Dial number. There is no need to press the START key. Available settings are ON and OFF. Speed access no. 42.

Dial Tone Detect*:

detect a dial tone before dialling. A dial tone must be detected if set to ON, and need not be detected if set to OFF. Speed access no. 43.

Busy Tone Detect*:

tone when sending a fax. The available settings are ON and OFF. Speed access no. 44.

Tone/Pulse (MF/DP)*:

machine. There are two common dialling methods; dialling with monotone pulses (pulse dialling, DP) and dialling with different tones (tone or multiple frequency (MF) dialling). Available settings are MF and DP. Speed access no. 45

If the machine dials a number but fails to obtain a

This is the time that the machine waits between

With this function set to ON, the machine will automatically

This function allows the machine to wait for and

This function allows the machine to detect a busy

This function controls the dialling method of the

Installation 3-15

English

MF (Tone) Duration*:

If the machine is set to MF, this function controls the duration of the tones used for dialling (tone duration varies by country). Available settings are 75, 85 and 100ms. Speed access no. 49.

PBX Line*:

This function must be turned on if the machine is connected to a PBX. When the function is activated and the access digit function programmed, the machine will recognise the access digit in the PBX to obtain an outside line. After dialling the access digit, the machine will pause to wait for an outside line before dialling the remainder of the telephone number. Available settings are ON an OFF. Speed access no. 50.

Flash/Earth/Normal*:

If the machine is connected to a PBX, this function sets the method of switching between the flash and earth modes for PBX lines. Available settings are Normal, Flash and Earth. Speed access no. 51.

Dial Prefix*:

If the machine is connected to a PBX, this function is used to inform the machine the access number to use for obtaining an outside line from the PBX. Up to four digits can be input for the prefix number. Speed access no. 52.

* Choice cannot be made when ISDN G4 board is installed.

Incoming Call Parameters

Incoming Ring:

This function offers a soft ringing sound through the machine’s built-in speaker when a call is received. If the function is set to OFF, the machine will not emit a ringing sound to announce incoming calls. If the function is set to ON, the machine will only emit a ringing sound when the machine is set to TEL (manual receive mode) or Ring Response is set to 5-20sec (except 1 ring). When set to DRC (Distinctive Ring feature), the machine will emit a ringing sound for each incoming call with the same tone even if the Distinctive Ring parameter is set to ON. Available settings are ON, OFF and DRC. Speed access no. 60.

Remote Receive:

This function allows remote switching from telephone to fax mode to receive an incoming fax. If you answer an incoming call on a connected external telephone and hear a remote fax machine, you can switch your fax machine into fax receive mode without having to press the START key. Use the keypad of the optional handset or external telephone to enter the remote receive number programmed into the machine. Available settings are: OFF, 00, 11, 22, 33, 44, 55, 66, 77, 88, 99, ** or ##. Speed access no. 61.

3-16 Chapter 3

English

Continuous Tone:

for a continuous tone at the end of receiving a fax. Pressing the STOP key turns off the tone. Speed access no. 63.

PC/FAX Switch:

will automatically switch to FAX when fax reception by a connected personal computer is not possible (for example, if the PC is turned off or your fax application is not running). When set to ON, the machine will automatically switch to FAX. Fax reception is disabled when set to OFF. Available settings are ON and OFF. Speed access no. 64.

When this function is set to ON, it is possible to choose

This function determines whether or not the machine

Other Basic Parameters

Monitor Volume:

operations. This function provides a 5-level audio adjustment of the speaker (OFF, Low, Mid, High-Mid, High). Speed access no. 11.

Buzzer Volume:

a fax communication ends or, if an external telephone is connected, when the receiver is not properly returned to its cradle after use. The settings are Low, Middle and High. Speed access no. 12.

User Language:

the factory. The language programmed will be used for showing captions on the display and for printing reports. Speed access no. 13.

Note:

Your supplier may be able to provide additional languages for installation.

The machine is equipped with a speaker for monitoring

The machine is equipped with a buzzer that sounds when

Two language variations were installed in the machine at

Paper-Size Setting

The machine is capable of supporting two different paper settings (when the 2nd-Tray option is installed).

1’ST Paper Size:

used in the machine. Speed access no. 24.

2’ND Paper Size:

cannot be made unless 2nd-Tray option is installed. Speed access no. 25.

Installation 3-17

Use this function to set the size of the paper primarily

Use this function to set a secondary paper size. Setting

English

Message Confirmation Report Options

The Message Confirmation Report (MCF) is a very convenient feature often used on a daily basis to ensure that faxes were sent or arrived at the proper destinations. The following functions are for setting MCF parameters.

MCF. (Single-Loc):

automatically for single location transmissions. When set to OFF, no report will be printed out. Speed access no. 70.

MCF. (Multi-Loc):

transmission MCF’s will be printed automatically. When set to OFF, no report will be printed out. Speed access no. 71.

Image in MCF. :

transmitted will be printed in the MCF. When set to OFF, no image will be printed in the report. Speed access no. 72.

Err. Report (MCF.):

printed if a fax communication does not end with the service code 0000 (indicates a successful transaction). When set to OFF, the report is not printed out automatically. Speed access no. 73.

Set in the ON state, a MCF will be printed out

Set in the ON state, single and miltiple location

Set in the ON state, a portion of the first page of the fax

Set in the ON state, an error report is automatically

ISDN G4 Options

If the machine comes installed with an ISDN G4 board, the following parameters must be set prior to beginning fax operations. Additionally, the incorporation of the ISDN board also disables a number of the parameters set for analogue operations (see comments with those parameters listed).

ISDN Dial Mode:

method, either G4 or G3, when using the 10-key pad to dial. When set to G4, communication will automatically take place at G4 if the remote machine is G4 compatible. Speed access no. 27.

This mode is for setting the default communication

Speech Receive:

communications from the network. When set to OFF, all voice communication signals are rejected automatically. Speed access no. 28.

ISDN Terminal ID (TID):

numeric digits for the country code, 20 numeric digits for the ISDN subscriber number, and 10 alphabetic characters for the ISDN ID (subscriber code). Speed access no. 06.

Note:

At least one of these three items must be input for this parameter.

3-18 Chapter 3

Set to ON, this parameter enables the reception of voice

ISDN TID requires the input of up to 3

English

ISDN Sub No. (optional):

numeric digits for the sub address of the machine when in ISDN mode. Speed access no. 07

To Set Dial, Incoming Call and Other Basic Parameters, as well as MCF and ISDN G4 Options:

Press MENU/EXIT to enter the menu.

Input the speed access number of the parameter to be changed, and wait

for the appropriate display prompt.

When the display for the desired parameter is shown, press

select the setting (or input data where required), press ENTER.

Press MENU/EXIT to return to standby mode.

Repeat steps 1-4 until finished setting parameters.

The ISDN Sub No. requires the input of 19

or ↓ to

↑

Connecting to a PBX

Private Branch Exchanges (PBXs) are private telephone systems used to route calls internally, for example, in a company. When dialling a telephone number, if a prefix (access) number is required to open an outside line, the line is connected to a PBX. If this machine is going to be connected to a PBX, please make the following changes to enable the machine to recognise the prefix digits in the telephone numbers used to obtain access to the outside line. After dialling the prefix digits, the machine will wait until the outside line is available (secondary dial tone detected) before dialling the rest of the number.

Note:

Service assistance may be required to make changes in some countries. Also, some PBX systems may require additional adjustments to the machine. If there is any problem with fax communications after changing parameters, please contact your authorised dealer for assistance.

To Set PBX Parameters

Press MENU/EXIT to enter the menu.

Input speed access no. 50 (PBX LINE), wait the display prompt.

Press

be accessed from the main menu by entering its speed access code, 51.)

Installation 3-19

or ↓ keys to select ON or OFF setting, press ENTER.

↑

to select Dial Prefix, press Enter or →.

↓

(Dial Prefix can also

English

Input the digit(s) normally dialled to obtain an outside line from the

PBX, press ENTER.

Press MENU/EXIT to return to standby mode.

Notes:

1 Keep in mind that all of the outside telephone numbers

programmed into the machine must begin with the dial prefix of the PBX.

2 To cancel these parameters at a later date, follow the above

instructions but set the PBX LINE parameter to OFF.

MFP PC Interface Kit

If the machine is equipped with a multifunction peripheral (MFP) PC Interface Kit, please see Appendix A for information regarding functions. For more detailed information, refer to the documentation received with the PC interface product.

Network Print Kit

If the machine is equipped with an Ethernet Adapter, please see Appendix C for information regarding Network Print Service functions and specifications. For more detailed information, refer to the documentation received with the NIC adapter.

ISDN G4 Board

If the machine is equipped with an ISDN G4 board, please see Appendix D for information regarding the features and specifications of the machine after board installation. For more detailed information, refer to the documentation received with the ISDN board.

3-20 Chapter 3

Chapter 4

Directories and Basic

Operations

In this chapter…

You will find out how to send and receive fax messages in this chapter, and how to programme your most often used fax numbers into the machine. You can even set up groups of remote fax numbers which enable you to quickly and easily send fax messages to an entire distribution list. Your machine can print incoming faxes automatically, or save them in its internal memory for printing later. You can even set your machine so that it will refuse to accept those annoying ‘junk mail’ faxes (advertising circulars), if you wish. These are among the topics explained in this chapter.

English

Programming Dialling Directories. . . . . . . . . . . . . . . . . 4-3

Speed Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

To Program Speed Dial Numbers. . . . . . . . . . . . . 4-3

Chain Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

To dial the number: . . . . . . . . . . . . . . . . . . . . . . . 4-5

Group Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

To Program Groups . . . . . . . . . . . . . . . . . . . . . . . 4-5

To Delete an Entry . . . . . . . . . . . . . . . . . . . . . . . . 4-6

To Dial a Group . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Basic Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Preparing Documents . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Document Size . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Multiple-Page Documents . . . . . . . . . . . . . . . . . . 4-7

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . 4-7

Faxing to a Single Location . . . . . . . . . . . . . . . . . . . 4-8

Search Key Dialling . . . . . . . . . . . . . . . . . . . . . . . 4-9

Real-Time Dialling. . . . . . . . . . . . . . . . . . . . . . . . 4-9

Redialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Faxing to Multiple Locations . . . . . . . . . . . . . . . . . . 4-10

Directories and Basic Operations 4-1

English

Message Confirmation Report (MCF. . . . . . . . . . . . .4-10

Cancelling Transmission . . . . . . . . . . . . . . . . . . . . . .4-11

Manual Receive Mode . . . . . . . . . . . . . . . . . . . . . . . .4-11

Receiving to Memory . . . . . . . . . . . . . . . . . . . . . . . . .4-11

To Print from Memory. . . . . . . . . . . . . . . . . . . . . .4-11

No Paper Reception . . . . . . . . . . . . . . . . . . . . . . . .4-12

No Toner Reception. . . . . . . . . . . . . . . . . . . . . . . .4-12

Cancelling Messages Stored in Memory . . . . . . . .4-12

Unsolicited Fax Rejection . . . . . . . . . . . . . . . . . . . . .4-12

To Set Closed Network . . . . . . . . . . . . . . . . . . . . .4-13

Power Failures and Memory. . . . . . . . . . . . . . . . . . . .4-13

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13

To Make Copies Using ADF. . . . . . . . . . . . . . . . .4-14

Manual Paper Feeder . . . . . . . . . . . . . . . . . . . . . . .4-14

Face up and face down stacking. . . . . . . . . . . . . . . . .4-15

Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15

To Access Print/Scan Counters . . . . . . . . . . . . . . .4-15

To Reset Image Drum Counter . . . . . . . . . . . . . . .4-16

Printer Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-16

4-2 Chapter 4

English

Programming Dialling Directories

This facsimile transceiver is equipped with 40 keys for rapid one-touch dialling (Model B is equipped with a second hidden panel for an equivalence of 80 keys). Up to two 40-digit numbers can be programmed to each One-Touch key, a primary number and an alternative number that is used if the primary number is busy or goes unanswered. It is also possible to enter a 15 alphanumeric location ID (name) for each key. Once programmed, these keys provide unparalleled convenience and savings in time required for daily faxing operations.

Speed Dial Numbers

This function enables the automatic sending of faxes. The machine is equipped with features which allow the transmission of faxes with the push of a single key (One-Touch faxing), 2 and 3-digit ID speed dialling, and speed dialling of groups of telephone numbers.

Model A

140 programmed Speed Dial numbers (1-40 assigned to One-

Touch keys)

Model B

230 programmed Speed Dial numbers (1-80 assigned to One-

Touch keys)

The information for programming a Speed Dial number includes a name (Name), a primary location Number (LOC#), an alternate number (ALT#), communications speed, Echo protection and G3/G4 selection.

Table 4-1: Information stored in Speed Dial Programming

Entry Description Type of Input

NAME 15 characters (max) Ten-keypad 0-9 / * / # / alphabetic

LOC#/ALT# 40 characters each

(max) Comm. Speed Parameter selection 33.6K / 28.8K / 14.4K / 9.6K / 4.8K Echo Protection Parameter selection ON / OFF G3/G4 Selection* Parameter selection G3 mode / G4 mode

characters (uppercase, lowercase) / special characters / Pause / Hyphen / Space / + Ten-keypad 0-9 / * / # / Pause / Hyphen / Space / +

Other keys used in the programming process include MENU/EXIT, SHIFT keys, ENTER, Capital (CAPS), CLEAR, and Delete (DEL).

To Program Speed Dial Numbers

Press MENU/EXIT to enter the menu.

Press

to select LOCATION PROGRAM, press ENTER or →.

↓

Directories and Basic Operations 4-3

English

Press ENTER to select SPEED DIAL.

Input Speed Dial number to be programmed (one-touch, 2-digit, 3-

digit), press ENTER.

Input LOC # (telephone number), press ENTER.

Input Name, press ENTER.

Input ALT# (telephone number), press ENTER.

Press

This step required only if ISDN G4 board is installed. However, this setting is specific to each Speed Dial number and is not affected by the overall machine ISDN setting (speed access no. 27).

Repeat the above process from Step 3 until finished programming.

When finished, press MENU/EXIT to return the machine to standby mode.

When finished with the programming of one-touch keys, lift the plastic

cover protecting the one-touch labels and (using a pencil) write the names corresponding to the newly programmed keys on their respective labels. Then replace the cover.

or ↓ to select Communication Speed, press ENTER.

↑

or ↓ to select Echo Protection, press ENTER.

↑

or ↓ keys to select mode (G4 or G3), press ENTER.*

↑

Notes:

1 When entering a new telephone number using the numeric

keypad, it is possible to register it to a Speed Dial number. After entering the telephone number, press the SEARCH key. The location of unregistered Speed Dial numbers will be displayed.

2 Switch the Echo Protection setting to OFF when changing the

location of a One-Touch key.

Chain Dialling

Even though the telephone number for each One-Touch key can be up to 40 digits long, there may be a need to dial numbers with more digits. This function is provided for that purpose. To create a chain dial number, program the first 39 digits into a Speed Dial number, press the Plus (+) key (One-Touch key #39), and then program the rest of the number as if programming another Speed Dial entry.

4-4 Chapter 4

To dial the number:

Select the first Speed Dial number programmed.

When prompted by the display, enter the second Speed Dial number.

Press the START key to begin faxing.

Note:

The remaining part of the number not programmed in the first Speed Dial number can also be input manually using the numeric keypad when prompted by the display (step 2).

Group Dialling

This function enables the faxing of documents to multiple locations. Once Speed Dial numbers have been programmed into the machine, this function can be used to group numbers together for simultaneous faxing of a document. As many as 20 different groups of telephone numbers can be stored in memory, each group having a maximum limit of 140 locations (Model A) or 230 locations (Model B). Each group is registered by a group dial number, and can also be assigned a name for alphabetic search.

Note:

The same listing of characters as that for naming Speed Dial numbers applies.

English

To Program Groups

Press MENU/EXIT to enter the menu.

Press

Input group dial number and press ENTER.

At “SELECT LOCATION(S),” press SPEED DIAL.

Enter the Speed Dial number of the telephone number you want to add

to the group. Wait. The information for the telephone number to be added will appear.

If the information is correct, press ENTER. (Location is now registered

in that group.)

Repeat steps 5-7 until all telephone numbers for the group have been

registered.

Input name and press ENTER.

Press MENU/EXIT to return to standby mode.

Directories and Basic Operations 4-5

to select LOCATION PROGRAM, press ENTER or →.

↓

to select GROUP, press ENTER or →.

↓

English

To Delete an Entry

Follow the above directions, but at “SELECT LOCATION(S),” press

1 1

ENTER.

Press

Information for entry will be shown.

Press CLEAR. Entry is now deleted from group.

When finished, press MENU/EXIT to return to standby mode.

To Di a l a G r o up

Load the document(s).

Press SPEED DIAL.

Press the # key on the numeric keypad.

Input the group number using the numeric keypad and press ENTER.

Press ENTER again to confirm.

Press START to begin scanning and dialling.

or ↓ to select entry to be deleted, press CLEAR or ENTER.

↑

4-6 Chapter 4

Basic Operations

Preparing Documents

Try to use good quality documents for transmissions. Documents that

✓

are typed or written in dark felt-tip ink on white (or light-coloured) paper work best.

Do not send documents that are not rectangular in shape.

✓

Never try to send or copy documents that have wet or sticky surfaces,

✓

wrinkles, staples or paper clips.

If uncertain of how well a document will fax, first try making a copy of it.

✓

If a document is in extremely poor condition (creasing, torn, etc.), first

✓

make a copy using a photocopying machine, and then send the copy.

Document Size

For the machine to operate properly, all documents must be at least 148mm (5.8") in width and 128mm (5.6") in length. Maximum width and length are 216mm (8.5") and 356mm (14"), respectively. Small documents (less than 216mm wide) may be reproduced with a grey border.

English

Multiple-Page Documents

Your machine can scan paper with a base weight of 60-105g/m² (16-28lb). It can hold up to 50 sheets of standard 75g/m² (20lb) paper (e.g., photocopier paper) in the document tray. If documents are printed on heavier or lighter paper, up to 15 sheets can be loaded. For extremely heavy paper, load and send one page at a time.

When loading multiple-page documents, do not fax documents printed on paper that is thinner than 0.08mm (0.003") or thicker than 0.13mm (0.005"). For single-page documents, do not load paper thinner than

0.06mm (0.002") or thicker than 0.15mm (0.006").

Loading Documents

In order to prevent paper jams and problems during scanning, neatly stack and align the edges of documents before loading them into the document tray. Do not load documents of different sizes at the same time.

Note:

A document can be loaded and prepared for transmission while the machine is sending or receiving another message (as long as the

Directories and Basic Operations 4-7

English

document tray is empty). To do this, load the document, select the location and press the START key. The document will be sent after completion of the current operation.

Adjust the document guides to the width of the documents being sent.

Neatly stack the documents, and then insert them face down into the

document tray. Readjust the document guides.

The machine will grip the documents and pull them in for transmission,

beginning with the bottom page first.

If necessary, adjust the

Table 4-3

Document is ready for faxing or copying

Table 4-2: Resolution settings

Original Document Set RESOLUTION to

Normal Standard (STD) Small type/fine details Fine/Ex. Fine Photos or many shades of grey Photo

Table 4-3: Contrast settings

Original Document Set TYPE OF ORIGINAL to

Normal contrast Normal Contrast is too light Light Contrast is too dark Dark

) to provide the best possible quality.

resolution (see Table 4-2

) and

contrast (see

Faxing to a Single Location

Load the document(s).

Select a location (

Table 4-4: Dialling a single location

To Dial Using Do This

One-Touch key Press the One-Touch key 2 or 3-digit dial Press SPEED DIAL key, then enter Speed Dial number using the

Search Press the SPEED DIAL key, then enter the first character using a

Numeric keypad Dial as if using a telephone. If a mistake is made, press the DEL

External telephone Pick up the receiver from its cradle and dial the number. If the

see Table 4-4

numeric keypad.

one-touch key.

button to move the cursor back and re-enter the correct number. Press the START key when finished. If the ISDN G4 board is installed, you will be prompted to select either G3 or G3 transmission. Use the ↑ and ↓ keys to make your selection and press ENTER. Then press START to begin.

receiving machine is in automatic reception mode, a high-pitched tone will be heard. If someone answers, request that they press the START key on their machine.

4-8 Chapter 4

If necessary, press the START key to begin transmission.

The following messages may be shown on the display during a typical fax transmission.

Table 4-5: Typical messages during fax transmission

Message Explanation

(location):

Calling: Sending: Result - OK: Commun. Error:

Identity of the remote location such Personal ID, TSI/CSI, Location

ID or telephone number programmed into the machine.

The machine is dialling or calling.

Machine is transmitting a fax.

Fax was transmitted successfully.

If this or another error message appears, a problem occurred during

the communication. Try re-sending the fax. Refer to

“Troubleshooting” for assistance.

Search Key Dialling

If not sure which Speed Dial key is programmed with a certain location, use the SEARCH key to look through the alphabetical telephone directory of location IDs. After loading the document(s):

Press the SEARCH key, the display will show “ENTER 1’ST CHAR.”

Enter the first letter of the name of the desired location from the one-

touch keypad. (If the first character of the desired location is a unique character, use one-touch key 20 to search for the character.)

English

Repeatedly press the letter key to scroll through the list of location IDs

beginning with that letter.

When the correct location is found, press the START key to begin

faxing.

Real-Time Dialling

The machine normally dials the entire telephone number of a location at one time. However, telephone numbers can also be dialled in real time (one digit at a time). To dial from the machine itself, press the HOOK key, and dial using the numeric keypad on the machine’s control panel. Another way to dial in real time is when an external telephone is connected. Pick up the handset and dial using the keypad on the telephone.

Redialling

If a line is busy or there is no answer, the machine will wait and then automatically redial the number. Additionally, if the machine is transmitting from memory and a communication error occurs, it will automatically redial the number and send the fax again. Manual redialling

Directories and Basic Operations 4-9

English

of the last telephone number called is also possible at any time by pressing the REDIAL key on the control panel.

Faxing to Multiple Locations

Load the document(s).

Select a location (

Table 4-6: Dialling to multiple locations

To Dial Using Do This

One-Touch key Press the One-touch key 2 or 3-digit dial Press SPEED DIAL key, then enter Speed Dial number using the

Search Press the SPEED DIAL key, then enter the first character using a

Numeric keypad Dial as if using a telephone. If a mistake is made, press the ← key to

Group dialling Press the SPEED DIAL key, then press the # key and enter the

Press the ENTER key.

Repeat steps 2 and 3 above until all groups and / or individual locations

see Table 4-6

numeric keypad.

one-touch key.

move the cursor back and re-enter the correct number (the DEL key deletes the character at the current cursor position, or the CLEAR key deletes all characters from the current cursor position to the end).Up to 10 locations can be entered in this way. If the ISDN G4 board is installed, you will be prompted to select either G3 or G4 transmission. Use the ↑ and ↓ keys to make your selection and press ENTER.

group number using the numeric keypad. Press ENTER to confirm the displayed group.

for the broadcast have been entered.

Press the START key to begin scanning. Transmission will commence

after scanning is completed.

Note:

If confirming locations, two options are available: by report printing, or by display. To return to scan / confirm mode, press STOP twice.

Message Confirmation Report (MCF

The machine can be set to print out a MCF automatically after single and/ or multiple-location transmissions. If not set in the automatic mode, MCF’s can still be printed at a later time. Please refer to the chapter Reports for more detailed information.

4-10 Chapter 4

Cancelling Transmission

If there is a need to stop a transmission while still in progress, do the following:

Press the STOP key twice in succession.

The display will show “STOPPED”.

If a document is stuck partly in the feeder entrance or elsewhere in the

machine, a “RELOAD DOCUMENT” message may be displayed. If so, press the STOP key one more time. The machine will feed the document through the process to the document stacker.

Manual Receive Mode

Do the following to receive faxes when the machine is set to TEL:

When the machine rings announcing a phone call, pick up the handset

of the external phone. (If a person is on the line, normal voice communication is possible.)

If a signal from a remote facsimile machine is heard or the party wishes

to send a fax after finishing a conversation, press the START key.

When the message “Manual RX Start” appears on the display, hang up

the handset.

English

The machine will emit a tone following line disconnection, informing

the transmission status (i.e., successful or unsuccessful tones).

Receiving to Memory

Memory Reception Mode (MEM): When set to MEM, the machine will automatically receive messages into memory and store them there even when there is paper loaded for printing. Data stored in memory can be printed out using the PRINT FROM MEMORY function.

To Print from Memory

Press MENU/EXIT to enter the menu.

Press

If a password is not required, data in memory will be printed out. If a

password is required, enter 4-digit password*, press ENTER.

Directories and Basic Operations 4-11

to select PRINT FROM MEMORY, press ENTER or →.

↓

to select PRINT MEMORY MSG., press ENTER or →.

↓

English

Data in memory will be printed out.

* Password is only required when previously programmed and machine answering mode is set to MEM (see Memory Password).

No Paper Reception

If the machine runs out of paper when receiving a fax, a message will be displayed and the data not yet printed stored in memory automatically for printing out later. (The machine will print the data stored in memory automatically after paper is added to the paper tray.)

No Toner Reception

If the machine is running low on toner, and NO TONER MEMORY RECEIVE is set to ON, a message will be displayed and incoming faxes stored in memory automatically for printing later (rather than risk printing illegible messages). If the machine receives a message to memory because the toner level is low, “Message in memory” will be displayed.

When NO TONER MEMORY RECEIVE is set to OFF, a warning message will be displayed.

Note:

When the “Toner low” message is shown, it is possible to use the print from memory function to print the faxes stored in memory, but the quality of the print cannot be guaranteed. Replace the toner cartridge as soon as possible.

Cancelling Messages Stored in Memory

It is possible to erase messages stored in memory without printing them.

Follow the same instructions as for Print from Memory.

When prompted to print the message, press the STOP key.

When prompted to cancel the message, press ENTER key.

Unsolicited Fax Rejection

The machine provides a closed network option that allows the refusal of unsolicited faxes. If activated, when there is an incoming call the machine will compare the TSI (CIG) with the last four digits of the programmed Speed Dial numbers. If there is no match, the incoming call will be refused automatically, thus eliminating unsolicited faxes such as advertising. The machine can also be set to neither send nor receive faxes from locations whose telephone numbers are not programmed into the Speed Dial

4-12 Chapter 4

memory. The available settings are limited reception (RX), limited transmission and reception (TX/RX), and no limitations (OFF). Speed access no. 21.

To Set Closed Network

Press MENU/EXIT to enter the menu.

Input speed access no. 21 (Closed Network), wait.

English

When CLOSED NETWORK display appears, press

setting, press ENTER.

Press MENU/EXIT to return to standby mode.

or ↓ to select

↑

Power Failures and Memory

Your machine is equipped with a battery to prevent the loss of data stored in memory at the time of a power outage. The typical memory-backup time with a fully charged battery is 72 hours. If data is still held in memory at the time of power restoration, the machine will continue operations from the point when power was lost (e.g., delayed transmission, redial waiting conditions, etc. resume from point of power failure). If the data in memory has been lost at the time of power restoration, the machine will print out a Power Outage Report. Please refer to the chapter Reports for more information.

Making Copies

The machine is capable of making up to 99 copies at one time. When loaded with the recommended paper, the copy stacker capacity is 200 face down or 10 sheets face up. Documents to be copied will be printed at a resolution of 600 × 400dpi).

Directories and Basic Operations 4-13

English

To Make Copies Using ADF.

Load the document(s) in the document tray.

Press COPY.

If only one copy is required, wait and the machine will begin copying

momentarily.

To make multiple copies:

Enter the number of copies required using the numeric keypad.

Press COPY again, the machine will begin making multiple copies.

Manual Paper Feeder

There is manual paper feeder tray built-in immediately above the paper tray. To make a copy on paper different than that loaded in the paper tray, fold down the manual paper feeder tray and manually insert the paper.

Load the document(s) in the document tray.

Fold down the manual paper feeder tray.

4-14 Chapter 4

Insert a sheet of paper (face up) into the tray, and push into the slot until

the machine takes hold of the paper.

Press COPY (see instructions above).

Note:

If making more than one copy, paper must be continually fed one sheet at a time.

Face up and face down stacking

The machine can stack copies with the printed side face up or face down.

The position of the copy output lever (see Chapter 1) on the left side of the machine, above the power switch, determines how copies are stacked. In the upper position copies will exit face down. In the lower position copies will exit face up. However, the face up position may only be used when copying or printing from a PC or via a network using the manual paper feeder.

Note:

Ensure that the copy output lever is correctly located in one of its two positions. A half-way setting will cause a paper jam. Also, do not move the lever during print operation.

English

Counters

A number of different counters are provided for keeping track of machine operations and maintenance needs. Counters available for user viewing include the Print counter, for tracking how many times recording paper has been printed, and the Scan counter, for tracking how many times a document has been passed through the ADF (Scan).

To Access Print/Scan Counters

Press MENU/EXIT to enter the menu.

Press

Press ENTER to return to menu level 3.

Press MENU/EXIT to return to standby mode.

There is also an image drum counter which you can reset after changing

the image drum. A message will be displayed when the service life of

Directories and Basic Operations 4-15

to select Counter, press ENTER or →.

↓

or ↓ keys to select counter , press Enter or →.

↑

English

the drum has expired. Reset the drum counter only after replacing the image drum.

To Reset Image Drum Counter

Press MENU/EXIT to enter the menu.

Press

Press ENTER or

Press CLEAR to delete the count.

When prompted to clear the counter, press ENTER to confirm that you

wish to clear (reset) the drum count.

Press MENU/EXIT to return to standby mode.

to select COUNTER, press ENTER or →.

↓

to enter DRUM COUNT.

→

Printer Cleaning

A printer cleaning function has been incorporated to clean the residual toner off of the charge rollers. Perform printer cleaning periodically to prevent the accumulation of toner on the charge rolls. (Build up may cause unwanted marks and blurring in printed faxes or copies.)

Press MENU/EXIT to enter the menu.

Press

The display will indicate that cleaning is in progress.

The machine will return automatically to standby when cleaning is complete.

to select PRINTER CLEANING, press ENTER or →.

↓

4-16 Chapter 4

Chapter 5

Advanced Operations

In this chapter…

Once you are familiar with the basic operating features of your machine, you may wish to take advantages of the many advanced features available. For example, if your machine is located where many people have access to it, you can set up confidential mailboxes to preserve certain messages in memory, and only print them when the right person enters the correct pasword. Polling features allow your machine to call other machines and retrieve documents during silent hours, or respond to requests from remote machine for documents you set as polling documents. These and other advanced features are covered in detail in this chapter.

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

To Send a Delayed Fax . . . . . . . . . . . . . . . . . . . . . . . 5-3

Delayed Batch Transmission. . . . . . . . . . . . . . . . . . . 5-4

To Send a Delayed Batch Fax (One Session). . . . 5-4

Cancelling Delayed Transmissions . . . . . . . . . . . . . . 5-4

Priority Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

To Send a Priority TX . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Confidential Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Sending Confidential Faxes . . . . . . . . . . . . . . . . . . . 5-6

Receiving Confidential Faxes . . . . . . . . . . . . . . . . . . 5-6

Programming Personal (Confidential) Mailboxes 5-7

To Create a Personal (Confidential) Mailbox . 5-7

Changing Password/Closing Mailbox . . . . . . . 5-7

To Change Password . . . . . . . . . . . . . . . . . . . . 5-7

To Close Mailbox . . . . . . . . . . . . . . . . . . . . . . 5-8

Printing Confidential Faxes . . . . . . . . . . . . . . . 5-8

Relay Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Initiating a Relay Broadcast . . . . . . . . . . . . . . . . . . . 5-9

Setting the Relay Report No.. . . . . . . . . . . . . . . . . . . 5-9

Polling Transmission / Reception . . . . . . . . . . . . . . . . . 5-10

Bulletin Polling (Box) . . . . . . . . . . . . . . . . . . . . . . . . 5-10

To Create a Personal (Bulletin Polling) Mailbox. 5-10

English

Advanced Operations 5-1

English

To Set Bulletin Polling . . . . . . . . . . . . . . . . . . . . .5-10

Printing Documents Scanned into Memory

for Bulletin Polling. . . . . . . . . . . . . . . . . . . . . . . . . .5-11

Memory Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-11

To Set Memory Polling . . . . . . . . . . . . . . . . . . . . .5-11

Memory Polling (Bulletin) . . . . . . . . . . . . . . . . . . . . .5-12

Document Tray Polling . . . . . . . . . . . . . . . . . . . . . . .5-12

Polling Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-12

Printing or Cancelling Faxes Polled into Memory 5-13

Call Forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-13

Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-13

To Set Forwarding No. . . . . . . . . . . . . . . . . . . . . .5-13

To set the Auto Answer mode to forward . . . . . . .5-14

Forward On Paper or Toner Error . . . . . . . . . . . . .5-14

To Set Forwarding No. on P-ERR:. . . . . . . . . .5-14

Dual Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-15

During Fax Transmission . . . . . . . . . . . . . . . . . . . . . .5-15

During Fax Reception. . . . . . . . . . . . . . . . . . . . . . . . .5-15

When Making Copies . . . . . . . . . . . . . . . . . . . . . . . . .5-15

When Printing from Memory . . . . . . . . . . . . . . . . . . .5-16

5-2 Chapter 5

Delayed Transmission

The Delayed Transmission feature enables the automatic transmission of faxes at a specified time and date. By scanning the document and storing the data in memory, your facsimile machine can send documents at up to 20 (Model A) or 30 (Model B) different specified times until 11:59pm three days later.

To Send a Delayed Fax

Load the document(s).

Press MENU/EXIT to enter the menu.

Press ENTER or → to enter Delayed TX.

Press ↑ or ↓ to move between date and time settings, and ← or → to

move between columns.

Input the desired date and time, press ENTER key.

The display will prompt you for the location(s).

Input desired location using either Speed Dial numbers or numeric

keypad.

English

Press START key. The machine will scan the document(s) into

memory, and wait until the time programmed to begin transmission.

This process can be repeated up to 20 (Model A) or 30 (Model B) times

when memory is available.

After all memory is used, one more transmission is possible by setting

documents in the document tray and setting the machine as instructed in steps 2-7.

Note:

Dates and times should be input using numeric keypad (0-9).Times should be input following the format 0000-2359 (24-hour clock).

Advanced Operations 5-3

English

Delayed Batch Transmission

This feature enables the delayed transmission of multiple communications scanned into memory at a time programmed into the machine. Locations planned for use with this function must be programmed into Speed Dial numbers 31-40. Before inputting the following session(s), you must first access the BATCH TX Time function in the LOCATION PROGRAM menu and set the transmission time against one of the Speed Dial numbers 31-40.

To Send a Delayed Batch Fax (One Session)

Load the document(s).

Press MENU/EXIT key to enter the menu.

Press ↓ to select Delayed Batch TX, press Enter or →.

Enter the Speed Dial number of desired location (input number or press

the matching one-touch key) and press the ENTER key.

Press START key.

The machine will scan the document(s) into memory, and wait until the time programmed to begin transmission.

Repeat the above steps to prepare multiple sessions.

Notes:

1 Only locations programmed into Speed Dial numbers 31-40 are

applicable.

2 Time must be input using the format 0000-2359 (24-hour clock).

3 There is no limit to the number of batch transmission sessions to

set using Speed Dial numbers (31-40), however, no more sessions will be accepted once memory is filled.

Cancelling Delayed Transmissions

Follow the instructions provided below to cancel a delayed transmission before it has been sent.

Press STOP.

The display will show CANCEL COMMUNICATION.

The display shows Location ID or Tel. No. of delayed transmissions

currently programmed in the machine.

5-4 Chapter 5

Use the SHIFT keys to select transmission to cancel, and then press

ENTER.

The Location ID and Tel. No. of the selected transmission will be

displayed. After confirmation, press the CLEAR key.

Selected transmission will be cancelled.

For a delayed transmission from the document tray, press STOP again

to remove the document.

Press MENU/EXIT to return to standby mode.

Priority Transmission

When there is a need to ensure that a document is transmitted immediately, the document(s) loaded and scanned under this feature hold priority over previously scanned documents or the processing of messages received in dual access or standby modes.

To Send a Priority TX

Load the document(s).

Press MENU/EXIT to enter the menu.

English

Use the SHIFT keys to select PRIORITY TX, and press ENTER or →.

Input desired location using Speed Dial number or numeric keypad.

Press START key.

The machine will scan the document(s) into memory and assign first

priority for transmission.

If all memory is used, the display will offer to send the pages scanned

so far.

To send scanned pages, press ENTER.

Advanced Operations 5-5

English

Confidential Faxes

Facsimile machines are often located in open areas where passers by can look through the messages received. If a remote machine is compatible with this range of products or is equipped with a sub-address transmission function, this machine can send confidential faxes to it.

Sending Confidential Faxes

When a confidential fax is sent, it is received to a personal mailbox (or subaddress number) that is only accessible using an access number (password) for that mailbox. However, the address of the mailbox to which the fax is to be directed must be known beforehand. (Ask the person who will receive the fax to provide their mailbox address.) This machine can send messages to up to 64 pre-designated mailboxes in remote machines.

Load the document(s).

Press MENU/EXIT to enter the menu.

Use the SHIFT keys to select CONFIDENTIAL TX, press ENTER or

→

Input the address* of the confidential mailbox using the numeric

keypad, press ENTER.

Input desired location using Speed Dial number or numeric keypad.

Press START key.

* The address can consist of up to 20 characters (0-9,Space,*,#). The machine will dial the number and begin the faxing process.

Receiving Confidential Faxes

As with sending, this machine can receive confidential faxes only from machines compatible with this range of products or machines equipped with a sub-addressing function. Additionally, at least one confidential mailbox must be set up before a confidential transmission can be received. After setting up the mailbox, give the person who is to send the fax the mailbox address. When a message is sent to that address, it will be stored in memory, and cannot be printed until the proper password is input for retrieval.

5-6 Chapter 5

Programming Personal (Confidential) Mailboxes

Your facsimile machine is programmed for the creation and management of 16 personal mailboxes. When set up, each mailbox is opened as a

Confidential

Bulletin Polling

box (the latter to be discussed later on). Once a mailbox for receiving confidential messages has been created, none of the messages sent to it can be printed until the password for that box is correctly entered in the retrieval (printing) sequence. Speed access no. 03.

To Create a Personal (Confidential) Mailbox

Press MENU/EXIT key to enter the menu.

Input speed access no. 03, wait.

Enter personal box number (1-16), press ENTER.

Use the SHIFT keys to select CONFIDENTIAL, press ENTER.

Input 4-digit numeric password (0000-9999), press ENTER.

Repeat steps 3-5 until the desired number of confidential mailboxes has

been created (up to 16).

Press MENU/EXIT to return to standby mode.

English

Changing Password/Closing Mailbox

If there is a need change the 4-digit password that is assigned to a confidential box or a mailbox is to be closed for some reason, do as instructed in the following. Speed access no. 03.

Note:

A mailbox must be empty before it can be modified or closed.

To Change Password

Press MENU/EXIT to enter the menu.

Input speed access no. 03, wait.

Enter the number of the personal mailbox to be modified/deleted, press

ENTER.

Press Enter to select Confidential

Input new 4-digit numeric password, press Enter.

Press MENU/EXIT to return to standby mode.

Advanced Operations 5-7

English

To Close Mailbox

Press MENU/EXIT to enter the menu.

Input speed access no. 03, wait.

Enter the number of the personal mailbox to be modified/deleted, press

ENTER.

Use the SHIFT keys to select CLOSE, press ENTER.

At “Delete Box?”, press ENTER.

Press MENU/EXIT to return to standby mode.

Note:

If the message “Illegal Operation” is displayed during either process, the mailbox selected contains one or more messages and must be emptied before changes to the mailbox can be made.

Printing Confidential Faxes

Each time the machine receives a confidential fax it will print a Confidential Reception Report automatically which lists the mailbox number(s) that received fax(es).

Press Menu/Exit to enter Menu.

Press ↓ to select Print from Memory, press ENTER or →.

Press ↓ to select Print Personal Box, press ENTER or →.

Input personal mailbox number (1-16) holding message, press ENTER.

Input 4-digit password for mailbox, press ENTER.

Message will be printed, and machine will return to standby.

Notes:

1 If no message is stored in the personal mailbox, a message to that

effect will be displayed.

2 If you wish to delete a message without printing, when the

“Printing” message is displayed, press STOP. When prompted to cancel, press ENTER to cancel without printing.

5-8 Chapter 5

Relay Broadcasting

Relay broadcasting allows one facsimile machine to send a document to another, which then re-sends (broadcasts) the document to a number of other locations. Although this machine is capable of initiating a relay broadcast, it will not function as a key relay station. (Key relay stations must be compatible models for this function to operate correctly.)

Before sending documents in a relay broadcast operation, the 4-digit relay password of the relay station and 2-digit identification numbers of the remote stations (or groups of remote stations) must be obtained. After making a relay transmission, the key relay station can send a report confirming the completion of the broadcast. This report is sent to the location specified by the telephone number programmed in the RELAY REPORT NO. function. For this machine to receive the report, program its telephone number as the relay report number.

Initiating a Relay Broadcast

Load the document(s).

Press MENU/EXIT to enter the menu.

Press ↓ to select Relay initiate TX, press Enter or →.

English

Input password (4-digit number) of key relay station, and press

ENTER.

Input desired location using the Speed Dial number or numeric keypad,

and press START.

The machine will scan the document(s) into memory and begin faxing

to the key relay station.

If all memory is used, the machine will offer to send pages scanned so

far.

To send scanned pages, press ENTER.

Setting the Relay Report No.

Press MENU/EXIT to enter the menu.

Press ↓ to select LOCATION PROGRAM, press ENTER or →.

Press ↓ to select RELAY REPORT NO., press ENTER or →.

Advanced Operations 5-9

English

Input telephone number of desired location using numeric keypad (40

characters max.), press ENTER.

Press MENU/EXIT to return to standby mode.

Polling Transmission / Reception

Polling is a process in which documents are loaded into a machine, and the machine is then set to wait for a call from a remote location before faxing. If the local machine is set to hold data in memory for transmission to a remote machine when contacted, the procedure is called

transmission

receives a fax from it, the procedure is called

. Similarly, if the machine calls a remote machine and

polling reception

Bulletin Polling (Box)

This feature enables remote machines to contact this machine and poll data from specified personal mailboxes until all the documents stored have been retrieved. Before bulletin polling can be conducted, personal mailboxes must be opened for storage of the documents to be scanned. The following procedures explain the opening of personal mailboxes and how to set the machine for bulletin polling, respectively.

polling

To Create a Personal (Bulletin Polling) Mailbox

Press MENU/EXIT key to enter the menu.

Input speed access no. 03, wait.

Enter personal box number (1-16), press ENTER.

Use the SHIFT keys to select BULLETIN POLLING, press ENTER.

Repeat steps 3 and 4 until the desired number of bulleting polling

mailboxes has been created (up to 16).

Press MENU/EXIT to return to standby mode.

To Set Bulletin Polling

Load the document(s) to be stored for polling.

Press MENU/EXIT to enter the menu.

Press ↓ to select POLLING TX/RX, press ENTER or →.

Press ENTER to select POLLING TX.

Press ENTER to select BULLETIN POLL (BOX).

5-10 Chapter 5

Input personal mailbox number (1-16), then press ENTER.

Document(s) will be scanned and stored in memory, and display will

indicate that you have a bulletin message in memory.

Printing Documents Scanned into Memory for Bulletin Polling

If there is a need to print out the document(s) scanned into memory for bulletin polling, use the following procedure to print documents stored in personal mailboxes.

Press MENU/EXIT to enter the menu.

Press ↓ to select Print from Memory, press Enter or →.

Press ↓ to select PRINT PERSONAL BOX, press ENTER or →.

Input personal mailbox number (1-16) holding document, press

ENTER.

Message will be printed, and machine will return to standby.

Notes:

1 If no message is stored in the personal mailbox, a message will

be displayed indicating that there is no data in memory.

2 If you wish to delete a message without printing, when the

“Printing” message is displayed, press STOP. When prompted to cancel, press ENTER.

English

Memory Polling

This feature enables remote machines to contact this machine and poll data directly from memory.

To Set Memory Polling

Load the document(s).

Press MENU/EXIT to enter the menu.

Press ↑ to select POLLING TX/RX.

Press ENTER to select POLLING TX.

Press ↓ to select MEMORY POLL, press ENTER.

Document(s) will be scanned and stored in memory, and a message indicating that there are documents waiting to be polled will be displayed.

Advanced Operations 5-11

English

Memory Polling (Bulletin)

This feature enables remote machines to contact this machine and poll data directly from memory until all of the stored documents have been retrieved.

Load the document(s).

Press MENU/EXIT to enter the menu.

Press ↑ to select POLLING TX/RX.

Press ENTER to select POLLING TX.

Press ↓ to select MEMORY POLL (BULL), press ENTER

Document(s) will be scanned and stored in memory, and a message indicating that there are documents waiting to be polled will be displayed.

Document Tray Polling

This feature enables remote machines to poll the documents set in the document tray (ADF).

Load the document(s).

Press MENU/EXIT to enter the menu.

Press ↑ to select POLLING TX/RX.

Press ENTER to select POLLING TX.

Press ↓ to select FEEDER POLL, press ENTER.

Display will show that there are documents waiting to be polled.

Polling Reception

This machine is capable of polling documents from remote machines. However, the programming of polling reception is limited to only one machine at a time. After a polling operation has been completed, the polling of another machine is possible.

Press MENU/EXIT to enter the menu.

Press ↑ to select POLLING TX/RX, press ENTER.

Press ↓ to select POLLING RX, press ENTER.

Input mailbox numbers if required, maximum of 20 characters (0-9,

space, *, #), press ENTER.

5-12 Chapter 5

Input desired location using the Speed Dial keys or the numeric keypad.

Press START to begin polling.

Printing or Cancelling Faxes Polled into Memory

This feature enables the retrieval or clearing of faxes stored in memory after the polling of documents from remote machines. The feature can also be used to print out documents scanned into the machine for Memory Polling and Memory Polling (Bulletin) communications.

Press MENU/EXIT to enter the menu.

Press ENTER to select PRINT FROM MEMORY.

Press ↓ to select PRINT MEMORY POLL, press ENTER or →.

Faxes stored in memory are printed, and the machine then returns to

standby mode.

To cancel the message stored without printing, press STOP before the documents have printed. Then press ENTER to confirm.

The machine returns to standby mode.

Call Forwarding

English

Forwarding

If a forwarding number has been entered, by setting the AUTO ANSWER mode to FWD, incoming calls will be forwarded to the number specified. One number of up to 40 characters (0-9 / * / # / + / Pause / Hyphen / Space) can be entered.

To Set Forwarding No.

Press MENU/EXIT to enter the menu.

Press ↓ to select LOCATION PROGRAM, press ENTER or →.

Press ↓ to select FORWARDING NO., press ENTER or →.

Input telephone number, press ENTER.

Press MENU/EXIT to return to standby mode.

Advanced Operations 5-13

English

To set the Auto Answer mode to forward

Press MENU/EXIT to enter the menu.

Press ↓ to select SETUP, press ENTER or →.

Press ↓ to select MACHINE SETTINGS, press ENTER or →.

Press ↓ to select AUTO ANSWER MODE, press ENTER.

Press ↓ to select FWD, press ENTER.

Press MENU/EXIT to return to standby mode.

Forward On Paper or Toner Error

When the machine is operating under any of the answering modes except FWD, TEL or MEM and this function is activated, there is a reliable backup against the problems of paper or toner shortages. If the machine detects no more paper or insufficient toner, it will forward incoming faxes to a predetermined location automatically. One number of up to 40 characters (0-9 / * / # / + / Pause / Hyphen / Space) can be entered. This function can be used after entering a forwarding location.

To Set Forwarding No. on P-ERR:

Press MENU/EXIT to enter the menu.

Use the SHIFT keys to select LOCATION PROGRAM, press ENTER

or →.

Press ↓ to select FORWARDING P-ERR, press ENTER or →.

Input telephone number, press ENTER.

Press MENU/EXIT to return to standby mode.

Note:

Forwarding of faxes received as confidential or polling is not possible, even in FWD mode.

5-14 Chapter 5

Dual Access

A number of tasks can be performed simultaneously using the unique

dual-access

required between operations, and thus improves productivity.

During Fax Transmission

After a document has been scanned into memory and transmission has begun, it is possible to:

Load another document and prepare it for transmission. This document

✓

will be scanned into memory while the preceding document is being transmitted. Transmission settings can be single or multiple location or even delayed. Additional documents can be loaded, scanned and set for transmission as long as memory is available. After each transmission is completed, the next set of documents loaded will be processed automatically.

✓

Make local copies.

✓

Continue operations in no paper / no toner status, with messages printed

✓

automatically after replenishing the paper or toner.

feature. This capability reduces the waiting time otherwise

English

During Fax Reception

When receiving a fax, it is possible to:

Load another document and prepare it for transmission. A document

✓

can be scanned into memory while a fax is being received. Transmission settings can be for single or multiple location or even delayed. Additional documents can be loaded, scanned and set for transmission as long as memory is available. After the initial fax has been received and connection terminated, the machine will begin transmitting the documents loaded automatically.

✓

When Making Copies

When making copies, it is possible to:

Receive faxes while copies are being printed (if the machine is set to

✓

receive faxes into memory).

Advanced Operations 5-15

English

When Printing from Memory

When printing from memory, it is possible to:

Load another document and prepare it for transmission. A document

✓

5-16 Chapter 5

Chapter 6

Customising

In this chapter…

Many of your facsimile machine’s features and settings can be altered to suit diversified needs. In this chapter we list a number of user changeable functions that can be used to customise machine operations.

Viewing Current Settings. . . . . . . . . . . . . . . . . . . . . . . . 6-3

To Print Configuration Report . . . . . . . . . . . . . . . . . 6-3

Operation Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Remote Diagnosis . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Transmission (TX) Mode Default. . . . . . . . . . . . . . . 6-3

Memory Full Save. . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Instant Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Restrict Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

ECM Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Sender ID (ON/OFF). . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Pulse Dial Rate* . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Pulse Make Ratio* . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Pulse Dial Type* . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

T/F Timer Prg . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

CNG Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Ring Response. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Distinctive Ring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Changing Operation Functions . . . . . . . . . . . . . . . . . 6-6

Memory Password. . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

To Set or Clear Memory Password . . . . . . . . . . . 6-6

Restricted Access ID . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

To Set Restricted Access ID. . . . . . . . . . . . . . . . . 6-7

To Cancel Restricted Access ID. . . . . . . . . . . . . . 6-7

Service Function Settings. . . . . . . . . . . . . . . . . . . . . . . . 6-8

Long Document Scanning/Transmission

(Long Doc. Scan) . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

MYD/DMY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

English

Customising 6-1

English

Local Time / Date Print . . . . . . . . . . . . . . . . . . . . . . .6-8

TSI Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-8

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-9

Multifunction Peripheral (MFP) PC Interface Kit . . .6-9

Network Print Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-9

ISDN G4 Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-9

Expandable Memory. . . . . . . . . . . . . . . . . . . . . . . . . .6-9

6-2 Chapter 6

Viewing Current Settings

Before making changes, it is helpful to print out a list of current settings as an aid to determine features and functions which need to be changed. The Configuration Report is best for this purpose.

To Print Configuration Report

Press MENU/EXIT to enter the menu.

Press ↓ to select REPORT PRINT, press ENTER or →.

Press ↓ to select CONFIGURATION, press ENTER or →.

Report will print out.

If print out of report is not required, press STOP.

Operation Functions

Remote Diagnosis

The remote diagnostics feature allows service personnel to remotely dial and service the machine. Available settings are ON and OFF. Speed access no. 14.

English

Transmission (TX) Mode Default

This function allows the machine’s default settings for original document condition and transmission scanning resolution (TYPE OF ORIGINAL and RESOLUTION keys, respectively) to be changed. The factory default settings are standard (STD) and normal (NORMAL). If faxes which require some other combination are often sent or received, use these function settings to adjust machine operations to best fit the situation. During the programming sequence, the new default combination will be indicated on the control panel. Speed access no. 15.

Memory Full Save

With features like group dialling, “call origination” starts after an entire document or set of documents is read into memory. If a document memory overflow occurs the display will prompt whether the documents already scanned in memory should be sent or deleted. The user then has the choice of which option is appropriate. If the user makes no response after a short

Customising 6-3

English

time period then the documents will be automatically sent if this function is defaulted to ON, or deleted if the default is set to OFF. Available settings are ON and OFF. Speed access no. 17.

Instant Dial

In the ON state, the document is scanned into memory and dialling starts immediately. Although the function relies on memory availability, connection to the remote location is confirmed and the document is transmitted faster when memory is available. If it is set to OFF, the machine first confirms contact with the remote location and then transmits the document reading from the document tray (without scanning into memory). Speed access no. 18.

Restrict Access

This function controls whether or not machine operation is restricted or not. In the ON state, if RESTRICTION ID has been programmed, users must enter a password before being allowed access to the machine’s functions. Set to OFF, no password is required even if RESTRICTION ID has been programmed. Speed access no. 19.

ECM Function

The error correction mode (ECM) function is provided to improve communications in areas where telephone line conditions are very poor. Available settings are ON and OFF. Speed access no. 20.

Sender ID (ON/OFF)

This function determines whether the Sender ID is to be printed on the transmitted fax at the remote site. Available settings are ON and OFF: set to ON, the ID is included on the fax. Speed access no. 23.

Power Save Mode

When this function is set to ON, the machine will automatically switch to a low-energy mode after being idle for 10 minutes. Available settings are ON and OFF. Speed access no. 26.

6-4 Chapter 6

Pulse Dial Rate*

If the machine is set for pulse dialling, this function controls the rate of the dialling pulses (which vary by country). Available settings are 10, 16 and 20pulses per second. Speed access no. 46.

Pulse Make Ratio*

If the machine is set for pulse dialling, this function controls the make rate of the dialling pulses. Available settings are 33, 39 and 40%. Speed access no. 47.

Pulse Dial Type*

If the machine is set for pulse dialling, this function controls the type of pulse dialling it uses (types of pulse dialling vary by country). Available settings are N, 10-N and N+1. Speed access no. 48.

T/F Timer Prg

When set to T/F (TEL/FAX), the machine will automatically distinguish between incoming voice and fax communications. The T/F timer controls how long the machine waits for the call to be answered before switching to FAX mode. Available settings are 20 and 35sec. Speed access no. 62.

English

CNG Count

When set either in the T/F or TAD modes, the machine detects the type of signal (calling tone, CNG) sent from the remote location and initiates fax reception if required. This function sets the CNG detection number. The available setting is 1-5 times (numeric keypad input). Speed access no. 65.

Ring Response

This function controls how long the machine waits before answering an incoming call. The available settings are 1 ring, 5, 10, 15 and 20sec. Speed access no. 66.

Distinctive Ring

Distinctive ringing is a service offered by some telephone service providers that allows different telephone numbers to be assigned to a single line, each number being assigned a distinctive ring. When an incoming call is received, it is possible to identify the number being call by the assigned ringing pattern. When set to ON, fax reception begins only

Customising 6-5

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after a programmed ring pattern is detected. If no ring pattern has been programmed, the ring pattern defined for each country is used for detection as the default setting. Available settings are ON (detected), OFF (not detected) and SET (programmed). Speed access no. 67

Note:

The default setting (factory setting) is ON for the following countries only: USA, AUS, NZL, SEN and HNG. All other countries must learn the ring pattern using SET before being able to set the machine to ON.

Changing Operation Functions

Press MENU/EXIT to enter the menu.

Input the speed access number of the parameter to be changed, wait.

When the display for the desired parameter is shown, use the SHIFT

keys to select the setting (or input data where required), press ENTER.

Press MENU/EXIT to return to standby mode.

Repeat steps 1-4 until finished setting parameters.

Memory Password

This is a 4-digit numeric password used when the machine is operating in the Memory Only Reception Mode (MEM). People who do not know the password cannot make changes to or print memory data when the machine is in this mode. Registration of just one password is possible. Speed access no. 04.

To Set or Clear Memory Password

Press MENU/EXIT to enter the menu.

Input speed dial access no. 04, wait.

Input 4-digit numeric password using numeric keypad, press ENTER.

If there is no current password registered, this password will now be registered, and the machine will return to standby mode.

If there was a password registered previously and you have entered it correctly, display will show “PASSWORD CLOSE?” If numbers do not match, display will show “INVALID PASSWORD”. At “PASSWORD CLOSE” press ENTER to confirm password cancellation., then press MENU/EXIT to return to standby mode.

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Restricted Access ID

This is a 4-digit numeric password that is must be input to gain access to machine operations when the machine is set in the Restrict Access mode. Up to 24 RESTRICTION ID passwords can be registered at one time. Speed access no. 05

To Set Restricted Access ID

Press MENU/EXIT to enter the menu.

Input speed access no. 05, wait.

Input department number (1-24), press ENTER.

Input 4-digit password(000-999) using numeric keypad, press ENTER.

If number is already registered, display will show “ALREADY

EXIST”.

Input another 4-digit ID number, press ENTER.

Repeat steps 3-6 until all desired ID numbers have been registered.

Press MENU/EXIT to return to standby mode.

To Cancel Restricted Access ID

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Press MENU/EXIT to enter the menu.

Input speed access no. 05, wait.

Input department number (1-24), press ENTER.

Input 4-digit password using numeric keypad, press ENTER.

If ID matches registered number, display will show “ID CLOSE?”

If no match with registered number, display will show “INVALID ID”.

At “ID CLOSE” press ENTER to confirm ID cancellation.

Press MENU/EXIT to return to standby mode.

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Service Function Settings

In many instances, the settings of service functions can affect the way a facsimile machine operates. If there is a need to have any of the following settings changed, please contact your supplier or and request service.

Long Document Scanning/Transmission (Long Doc. Scan)

Normally the machine will not scan documents longer than 356mm (14in.). With this function set to ON, the machine is capable of scanning and transmitting documents of any length for up to one hour.

MYD/DMY

This setting controls how the machine displays and prints the date (mm/ dd/yy or dd/mm/yy).

Local Time / Date Print

This setting controls if and how the time and date are printed on received faxes. The machine can be set to print or not print time and date, print time and date at the top of the first page only, or print time and date at the top of every page.

TSI Print

With this setting in the ON state, the telephone number of the remote machine is printed at the top of each page of the fax received.

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Options

Multifunction Peripheral (MFP) PC Interface Kit

The MFP PC Interface Kit is basically a software package that allows your machine to interface with a computer connected via a parallel data cable. Once the optional MFP software is installed in the computer and a parallel data cable attached to connect the two devices, the facsimile can provide PC Fax, Printer and Scanner operations. (For further details, please see Appendix B.)

Network Print Kit

The Ethernet Adapter gives your machine the compatibility to operate in conjunction with a variety of LAN systems and protocols including Novell and Microsoft. Installation of the NIC enables the option of utilising Network Print Service; 10-page per minute, 600 dot per inch printing with Hiper-W print emulation. (For further details, please see Appendix C.)

ISDN G4 Board

The ISDN G4 Board raises the machine operability to ITU-T G4 classification with digital communications at 64Kbit/s. Although PSTN (public switched telephone network) settings are deactivated when installed, the system is equipped with a setting to activate an automatic fallback function that enables communications in either G3 or G4 mode, depending on the classification of the remote machine. (For further details, please see Appendix D.)

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Expandable Memory

Your facsimile transceiver is equipped with a memory expansion slot located behind the rear cover. Memory upgrade modules of 2MB and 4MB are available for those users who require transmission and reception of large volumes of data.

Contact your supplier for more information.

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Chapter 7

Reports

In this chapter…

Your machine can produce a variety of printed reports, some on demand and some automatically. For example, a message confirmation report tells you whether a particular fax transaction was successful or not. You may want these after each transmission to keep as a kind of ‘receipt’ for important messages.

Understanding Reports. . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Reports List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Message Confirmation Report . . . . . . . . . . . . . . . 7-3

Confidential Reception Report. . . . . . . . . . . . . . . 7-3

Broadcast Entry Report . . . . . . . . . . . . . . . . . . . . 7-3

Broadcast Message Confirmation Report. . . . . . . 7-3

Power Outage Report . . . . . . . . . . . . . . . . . . . . . . 7-4

Function List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Telephone Directory. . . . . . . . . . . . . . . . . . . . . . . 7-4

Group Directory . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Active Memory Files . . . . . . . . . . . . . . . . . . . . . . 7-5

Protocol Dump . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Help key Printout . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Codes Used in Reports . . . . . . . . . . . . . . . . . . . . . . . 7-6

Result Codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Communication Codes . . . . . . . . . . . . . . . . . . . . . 7-7

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7-2 Chapter 7

Understanding Reports

A number of useful reports are provided to show the machine’s current settings, programming and operations. Refer to the following list of reports available to determine which of those is needed for a particular situation. Some reports print automatically after completion of operations, while others require retrieval by users. Please refer to “Printing Reports” for instructions on how to print those reports that are not output automatically.

Reports List

Message Confirmation Report

This report provides information about the last single-location fax transmission or polling transmission. Information in the report includes: Faxing date, amount of time to send or receive fax (S,R-Time), location ID or telephone number of the remote machine (Distant Station ID), communications mode, number of pages in communication, results of communication, and service codes.

If an error occurred during communication, a portion of the page where the problem occurred can be printed after the report.

Confidential Reception Report

English

This report is automatically printed each time the machine receives a confidential message into a mailbox. Information in this report includes: Faxed date, amount of time spent receiving the fax (S,R-Time), location ID or telephone number of the remote machine (Distant Station ID), number of the mailbox holding the fax, number of pages received, results of communication, and service codes.

Broadcast Entry Report

Each time a multiple-location transmission is programmed, the machine will give the option of printing this report to confirm location entries. Information in this report includes: Location ID of the Speed Dial numbers selected, and telephone numbers entered manually using the numeric keypad.

Broadcast Message Confirmation Report

This report can be used to confirm the results of multiple-location transmissions. Information provided in this report includes: Date and time the transmission started, amount of time required to complete the

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transmission, and the location ID, number of pages sent and results of the communication for each location.

Power Outage Report

If power to the machine is interrupted, the failure may interfere with operations such as delayed transmissions, messages received into memory, etc. As soon as power to the machine is restored, it prints out a report automatically to alert users of the power outage.

Function List

This report will print out a list of the user functions available for setting via the menu shown on the display panel. (User Function Tree)

Configuration

This is a list of the current operational settings of the machine. The information includes: current User Function settings (except for OneTouch key parameters, which appear in the Phone Directory), sender ID (ID=), TSI/CSI (telephone number of machine), and dialling parameter settings.

Telephone Directory

This report provides a complete listing of all of the telephone numbers programmed into the machine’s Speed Dial numbers (One-Touch keys and two- and three-digit numbers). The information includes: Location ID and primary telephone number for each programmed One-Touch key and two- and three-digit Speed Dial number, the alternate (secondary) telephone number (OR) for each One-Touch key, parameter settings for each One-Touch key (PRM. ECHO).

Group Directory

This report provides a list of the telephone numbers programmed into groups assigned to Speed Dial numbers. Listing can be provided in alphabetical listings of the names of the groups. (This report is not capable of printing all groups, only the selected group will be printed.) The information includes: List title, date and time of list, sender ID, group number and ID, and telephone number.

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Activity Report

This report provides a record of the last 30 communications made by the machine. The information provided includes: Respective amounts of time the machine spent sending and receiving faxes: date, time and duration (S,R-TIME) of each transmission or reception; name or telephone number of the remote machine communicated with (Distant Station ID); communication mode for each transaction; number of pages in each communication, results of each communication, and service codes. If you were sending a fax, the telephone number or the Location ID will be printed. For faxes received, the personal ID or telephone number of the remote machine will be printed.

Note:

This report does not contain the results of messages received without errors or received into memory.

Active Memory Files

This report provides a list of all the messages stored in the machine’s memory, including both documents waiting for transmission and documents received but not yet printed. The information provided in this report includes: Date and time a message was scanned into memory for transmission, name or telephone number of each remote location,* communication mode for each activity, and number of pages in each communication. For reception, the polling messages and the messages in personal boxes are printed separately.

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* For transmission, the telephone number or Location ID (location name) of the remote location will be printed. For reception, the number of entry and total pages are printed.

Note:

One use for this report is to list the session and message numbers of faxes stored in memory if there is a need to erase one.

Protocol Dump

This report is printed out in the event of incomplete communications, and can be helpful in determining the cause of interruption. Send the report to your supplier or service centre if so requested.

Help key Printout

This report provides a detailed list of all menus and functions.

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Printing Reports

After sending a fax, press ENTER for a message confirmation report.

To print other reports:

Press MENU/EXIT to enter the menu.

Press ↓ to select REPORT PRINT, press ENTER or →.

Use the SHIFT keys to select the report to be printed, press ENTER or

→

Print out all reports required, then press MENU/EXIT to return to

standby mode.

Codes Used in Reports

Result Codes

Result codes indicate the results of communications.

Table 7-1: Result codes

Code Explanation

BUSY The line of the remote location was busy or there was no answer. CANCL A confidential message was erased after being held in memory for 10 days. COMP. A multiple-location transmission was completed. COVERThe machine’s cover was opened during the communication.

NO Transmission or reception failed due to a communications error. OK Transmission or reception was completed successfully. PUNIT There is a problem with the printing unit. Contact service representative. R_JAM A paper jam occurred while receiving a fax, when the machine was unable to

S_JAM A document jam occurred in the machine sending the fax. PAPER Paper ran out during reception and there was insufficient memory available for

STOP Stop key was pressed, ending the session.

receive the entire message in memory.

the entire message.

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Communication Codes

Communication codes indicate the communications mode used for a communication.

Table 7-2: Communication codes

Code Explanation

B.C. Multiple-location transmission (broadcast). CONF=(BOX NO.) Fax received to a personal mailbox. CALLING A communication initiated by the local machine. CALLED A communication initiated at a remote location. POLLED Polling transmission initiated POLLING Polling reception by the local machine FWD Forwarding BATCH Batch transmission POLL=(BOX NO.) Bulletin polling

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Chapter 8

Troubleshooting

In this chapter…

If you encounter occassional problems operating your machine, the information in this chapter may help you to quickly solve them. Fixing a minor problem yourself is often much quicker, and sometimes more costeffective, than waiting for a service technician to help you. Some problems are best referred to qualified personnel. In such cases this chapter will advise you to do that.

Clearing Document Jams . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Toner Cartridge Replacement . . . . . . . . . . . . . . . . . . . . 8-7

Image Drum Unit Replacement . . . . . . . . . . . . . . . . . . . 8-10

Cleaning Scanner Path . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

Reading Counters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

Problem Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13

Display Error Messages . . . . . . . . . . . . . . . . . . . . . . 8-14

Packaging for Transport. . . . . . . . . . . . . . . . . . . . . . . . . 8-15

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Troubleshooting 8-1

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8-2 Chapter 8

Oki 5700 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety Instructions

Notes, Cautions and Warnings

Features

Product Options

Component Identification

Components

Control Panel Keys and Indicators

One-Touch Keypad

Using one-touch keys for dialling

Using one-touch keys for search

Using one-touch keys for programming

Signal Tones

Menus and Functions

Menu level 1

Menu level 2

Menu level 3

Menu level 4

Accessing Functions

step access

Speed Access

Getting Started

Where to Install Machine

Unpacking

Set Up

Inserting Toner Cartridge

Attaching Document Stacker

Connecting Telephone Line

Connecting External Telephone/Answering Machine

Connecting Power Cable

Loading Paper

Paper Stacker Settings

Clock Adjustment

Facsimile ID

Machine Settings

Answering Modes

Dial/Incoming Call Parameter Settings

Dial Parameters

Incoming Call Parameters

Other Basic Parameters

Paper-Size Setting

Message Confirmation Report Options

ISDN G4 Options

Connecting to a PBX

MFP PC Interface Kit

Network Print Kit

ISDN G4 Board

Programming Dialling Directories

Speed Dial Numbers

To Program Speed Dial Numbers

Chain Dialling

To dial the number:

Group Dialling

To Program Groups

To Delete an Entry

To Di a l a G r o up

Basic Operations

Preparing Documents

Document Size

Multiple-Page Documents

Loading Documents

Faxing to a Single Location

Search Key Dialling

Real-Time Dialling

Redialling

Faxing to Multiple Locations

Message Confirmation Report (MCF

Cancelling Transmission

Manual Receive Mode

Receiving to Memory

To Print from Memory

No Paper Reception

No Toner Reception

Cancelling Messages Stored in Memory

Unsolicited Fax Rejection

To Set Closed Network