Oki 5700 User Manual
OKIFAX 5700/5900
PLAIN PAPER FAXPLAIN PAPER FAX
User's Guide
English
Every effort has been made to ensure that the information in this document
is complete, accurate, and up-to-date. The manufacturer assumes no
responsibility for the results of errors beyond its control. The manufacturer
also cannot guarantee that changes in software and equipment made by
other manufacturers and referred to in this guide will not affect the
applicability of the information in it. Mention of software products
manufactured by other companies does not necessarily constitute
endorsement by the manufacturer.
First edition February 1999
Copyright © 1999. All rights reserved.
Energy Star is a trademark of the United States Environmental Protection
Agency
BABT Approval Number
Model A: OKIFAX 5700 BABT 609059
Model B: OKIFAX 5900 BABT 609058
This product complies with the requirements of the Council
Directives 89/336/EEC and 73/23/EEC on the
approximation of the laws of the member states relating to
electromagnetic compatibility and low voltage.
ii
Contents
Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi
Notes, Cautions and Warnings. . . . . . . . . . . . . . . . . . .viii
Chapter 1
Introduction
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Product Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Component Identification. . . . . . . . . . . . . . . . . . . . . . . . 1-6
Control Panel Keys and Indicators. . . . . . . . . . . . . . . . . 1-10
Signal Tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Chapter 2
Facsimile Functions
Menus and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Accessing Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Chapter 3
Installation
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
English
Chapter 4
Directories and Basic Operations
Programming Dialling Directories. . . . . . . . . . . . . . . . . 4-3
Basic Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Chapter 5
Advanced Operations
Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Priority Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
Confidential Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6
Relay Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9
Polling Transmission / Reception . . . . . . . . . . . . . . . . . 5-10
Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13
Dual Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15
iii
English
Chapter 6
Customising
Viewing Current Settings . . . . . . . . . . . . . . . . . . . . . . . .6-3
Operation Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3
Service Function Settings . . . . . . . . . . . . . . . . . . . . . . . .6-8
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-9
Chapter 7
Reports
Understanding Reports . . . . . . . . . . . . . . . . . . . . . . . . . .7-3
Printing Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-6
Chapter 8
Troubleshooting
Clearing Document Jams. . . . . . . . . . . . . . . . . . . . . . . . .8-3
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-4
Toner Cartridge Replacement . . . . . . . . . . . . . . . . . . . . .8-7
Image Drum Unit Replacement. . . . . . . . . . . . . . . . . . . .8-10
Cleaning Scanner Path. . . . . . . . . . . . . . . . . . . . . . . . . . .8-12
Reading Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-12
Problem Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-13
Packaging for Transport. . . . . . . . . . . . . . . . . . . . . . . . . .8-15
Appendix A
Specifications and Function List
Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . A-1
User Functions Tree . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3
Appendix B
MFP PC Interface Kit
PC Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-1
PC Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2
PC Fax Modem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2
IEEE-1284 Parallel Port . . . . . . . . . . . . . . . . . . . . . . . . B-2
iv
Appendix C
Network Print Kit
Compatibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1
Printer Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1
Related LAN Options. . . . . . . . . . . . . . . . . . . . . . . . . . . C-1
Appendix D
ISDN G4 Board
Main Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-1
Registration and Important Settings. . . . . . . . . . . . . . . .D-3
Appendix E
Statutory User Information (UK only)
English
v
English
Safety Instructions
This product has been carefully designed to give you years of safe, reliable
performance. As with all electrical equipment, however, there are a few
basic precautions you should take to avoid hurting yourself or damaging
the product:
• Read the setup instructions in this manual carefully. Be sure to save it
for future reference.
• Read and follow all warning and instruction labels on the product itself.
• Unplug the machine before you clean it. Use only a damp cloth; do not
use liquid or aerosol cleaners.
• Place the machine on a firm, solid surface. If you put it on something
unsteady, it may fall and be damaged; if you place it on a soft surface,
such as a rug, sofa, or bed, the vents may become blocked, causing the
machine to overheat.
• To protect the machine from overheating, make sure no openings are
blocked. Do not put the machine on or near a heat source, such as a
radiator or heat register. Keep it out of direct sunlight. Allow enough
room around the machine for adequate ventilation and easy access.
• Do not use the machine near water, or spill liquid of any kind into it.
• Be certain that your power source matches the rating listed on the back
of the machine. If you are not sure, check with your supplier or with
your local power provider.
• This machine has an earthed, 3-pin plug as a safety feature, and it will
only fit into an earthed outlet. If you can not plug it in, you probably
have an older, non-earthed outlet; contact an electrician to have the
outlet replaced. Do not use an adapter to defeat the earthing.
• To avoid damaging the power cable, do not put anything on it or place
it where it will be walked on. If the cable becomes damaged or frayed,
replace it immediately.
• If you are using an extension cable or power strip with the machine,
make sure that the total current (amperes) required by all the equipment
on the extension is less than the extension's rating. The total ratings of
all equipment plugged into the outlet should not exceed 15 amperes.
• The power outlet into which you plug your machine must remain
accessible at all times.
• It is recommended that the machine be switched off prior to opening or
removing covers.
vi
English
• Lifting the top cover may expose hot surfaces. Hot surfaces are clearly
labelled. Do NOT touch them.
• Do not poke anything into any ventilation slots; you could receive an
electrical shock or cause a fire.
• Apart from the routine maintenance described in the accompanying
documentation, do not try to service the machine yourself; opening or
removing covers may expose you to shocks or other hazards.
• Do not make any adjustments other than those outlined in the manual
as you may cause damage requiring extensive repair work.
If anything happens which indicates the machine is not working properly
or has been damaged, unplug it immediately and contact your supplier.
These are some of the things to look for:
• The power cable or plug is frayed or damaged.
• Liquid has been spilled into the machine, or it has been exposed to
water.
• The machine has been dropped, or the cabinet is damaged.
• The machine does not function normally when you are following the
operating instructions.
Machine Noise Information Ordinance 3. GSGV 18.1.1991:
The maximum sound pressure level is equal or less than 70 dB (A)
according to ISO 7779.
vii
English
Notes, Cautions and Warnings
Note:
A note appears in this manual like this. A note provides additional
information to supplement the main text which may help you to use
and understand the product.
Caution:
A caution appears in this manual like this. A caution provides
additional information which, if ignored, may result in equipment
malfunction or damage.
WARNING:
A WARNING APPEARS IN THIS MANUAL LIKE THIS. A
WARNING PROVIDES ADDITIONAL INFORMATION
WHICH, IF IGNORED, MAY RESULT IN A RISK OF
PERSONAL INJURY.
viii
Chapter 1
Introduction
In this chapter…
This chapter provides a description of your fax machine and lists its many
advanced features. It also lists the optional accessories available to further
extend the machine’s funcationality. A brief functional description of the
main controls and indicators is included, each of which is covered in
greater detail in later in this book.
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Product Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Component Identification. . . . . . . . . . . . . . . . . . . . . . . . 1-6
Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Control Panel Keys and Indicators. . . . . . . . . . . . . . . . . 1-10
One-Touch Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
Using one-touch keys for dialling . . . . . . . . . . . . 1-13
Using one-touch keys for search . . . . . . . . . . . . . 1-13
Using one-touch keys for programming. . . . . . . . 1-13
Accessing Second Panel of One-Touch Keys
(Model B only). . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Signal Tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
English
Introduction 1-1
English
1-2 Chapter 1
Your new plain-paper facsimile machine utilises advanced light-emitting
diode (LED) technology for quick and trouble-free transmission /
reception of data and images. In addition to the abundant standard features
common to our range of analogue facsimile machines, we now offer a
number of optional devices which expand machine functions and further
support your communications needs. These include MFP (multi-function
peripheral) software to interface the Bi-Centro board (provided as standard
equipment), a Network Print Kit, and an ISDN G4 board.
Features
The following is a summarised list of the many standard features offered
by your new facsimile machine:
User friendly control panel. Special programming keys, 40-key plate
✓
for pre-programmed telephone numbers, 10-key pad for standard
dialling and programming, and more.
80-character LCD (4 rows × 20 characters). Easy to read display for
✓
operation guidance, clock display, function information, etc.
Automatic Document Feeder (A.D.F.). Capacity of up to 50 sheets of
✓
recommended letter / A4 paper.
English
Speed dialling. Set up to 40 (Model A) or 80 (Model B) pre-
✓
programmed telephone numbers for automatic one-touch faxing, as
well as an additional 100 (Model A) or 150 (Model B) numbers for 2or 3-digit speed dialling.
Group dialling. Create as many as 20 groups of telephone numbers and
✓
send documents to multiple locations with a single selection (broadcast
faxing).
Automatic alternate call. Dials a second (alternative) telephone number
✓
if the number originally dialled is busy.
Alphanumeric telephone directory. Search for programmed telephone
✓
numbers by name.
33.6Kbps transmission rate. Fast, efficient communications.
✓
Large-capacity memory. 2.5MB (Model A) or 4.5MB (Model B).
✓
Half-tone transmission. Half-tone area of the document is processed
✓
with 64-scale gradation.
Introduction 1-3
English
Advanced transmission and reception functions. Includes delayed
✓
transmission, broadcasting (multi-location transmission), confidential
message transmission / reception, relay broadcasting, polling, etc.
Automatic redial and page re-transmission. Ensures document
✓
transmission when a telephone number is busy or a problem occurs in
the communications process.
Advanced memory transmission / reception features. A number of
✓
convenient features including automatic reception into memory
without printing (e.g., ideal for reception of confidential
communications).
Dual-access operations. Allows two tasks to be conducted at once (e.g.,
✓
scan and prepare a document for transmission while another document
is being received).
Power savings. Power supply unit realises energy savings through low
✓
power consumption — only 0.5W in standby state. (Not available if
fitted with LAN board or ISDN board.)
Automatic answering mode detection. Distinguishes between incoming
✓
fax and voice communications, allowing the use of an answering
machine on the same telephone line.
Closed network. Prevents the reception of unsolicited communications.
✓
Fax forwarding. Document can be forwarded to a designated location
✓
after being stored in memory.
P-ERR fax reception. Documents can be received into memory during
✓
a printer error, such as out of paper, and forwarded on to another fax
machine for immediate reception and printing.
Polling. Allows the transmission and reception of documents from
✓
remote facsimile machines with polling capabilities.
Copier function. Make up to 99 copies of a document at one time.
✓
Progress reports. Enable tracking of transmission status, machine
✓
operations, settings and maintenance requirements.
1-4 Chapter 1
Product Options
The following are optional devices which can be purchased to expand the
functions of your facsimile machine:
Second Paper Tray. Increases paper holding capacity by 500 sheets
✓
(universal size: legal, letter, A4).
Expanded Memory. Adds more memory to increase storage capacity.
✓
Available in 2.0 or 4.0-Mbyte boards.
Telephone Handset. Connects directly to the machine and operates like
✓
a standard telephone. (Handset should not be connected when ISDN G4
board is installed.)
MFP PC Interface Kit. Installation of Bi-Centro software (hardware
✓
provided as standard feature) enables a machine to operate as a multifunction peripheral (MFP) providing printer, scanner and FaxModem
capabilities when connected to a personal computer. (For further
details, please refer to Appendix B.)
Network Print Kit. Gives the option of utilising the Network Print
✓
Service via a local area network (LAN). (For further details, please
refer to Appendix C.)
ISDN G4 Board. Enables machine to operate over ISDN circuits in G4
✓
mode at ITU-T G4 specifications while maintaining communications
capability with G3 facsimile machines. This option is dealer installed.
(For further details, please refer to Appendix D.)
English
Introduction 1-5
English
Component Identification
5
1
7
2
3
6
4
Your new fax machine package should contain the following items:
Fax machine main unit
1
Toner cartridge
2
Image drum unit (inside main unit)
3
User’s Guide (this manual)
4
Document stacker
5
AC power cable
6
Telephone line cable
7
If anything appears missing or damaged please contact your supplier as
soon as possible.
1-6 Chapter 1
Components
English
15
14
13
12
11
1 One-Touch Keypad
16
10
— Use for one-touch dialling of pre-programmed
1
2
3
8
9
telephone numbers, as well as inputting alphabetic, numeric and special
characters, etc. for programming and ID entries.
4
5
6
7
2 Numeric Keypad
— Use to enter telephone numbers, program
information, manual dialling, etc.
3 Document Guides
— Adjust guides to the width of documents to be
faxed or copied.
4 Document Tray
— Holds documents to be faxed or copied (above
copy stacker tray).
5 Document Tray Extension
— Pullout extension for supporting long
documents.
6 Copy Stacker
7 Copy Stacker Extension
— Holds document copies after copying process.
— Pullout extension for supporting long
documents.
Introduction 1-7
English
21
8 Front Panel
— Fold out for access to manual paper feeder (bypass
paper tray) when needing to feed different types of paper directly into
the machine.
9 Paper Tray
— Holds 250 sheets of paper (universal type: legal, letter,
A4).
10 Paper Indicator
— Indicator to show level of paper remaining in paper
tray.
11 Release Button
— Two buttons, one on each side, must be pressed to
gain entry to toner and image drum area.
12 Power Switch
13 Copy Output Lever
— Press I to turn on and O to turn off.
— In the up position, copies will exit the machine
facedown; in the down position, copies will exit face up. However, use
in the “face up” position is only possible when copying or when using
Network Print or PC Print.
14 Document Stacker
— Holds original documents after being faxed or
copied.
15 Display Panel
16 Control Panel (Programming Keys)
— Shows status of machine and operation in progress.
— Main keys used for
programming machine settings and operations.
17
18
A
17 Line Jack
19
— Jack for connection to main outside telephone line.
20
18 TEL Jacks 1 (upper) and 2 (lower)
B
— Jacks for connecting optional
telephone handset, external telephone or answering machine.
19 IEEE-1284 Parallel Port
— Standard hardware for connection to
personal computer and operation of MFP (multi-function peripheral)
features.
1-8 Chapter 1
English
20 Rear Cover
— Remove this cover to expose the expansion slots for
optional memory, ISDN board and network interface card. Use a
Phillips screwdriver to remove screws A and B. DO NOT remove any
other screws. Once you have installed the peripheral equipment,
reattach the rear cover, securing it tightly with screws A and B.
21 AC Power Socket
— Plug the AC power cable supplied with the unit
into this socket.
22
23
24
22 LED Print Head
— This black bar is the transfer mechanism that
writes received/copied information to the image drum. The print head
should be cleaned each time the toner cartridge is changed.
23 Image Drum Unit
— The image drum unit contains a photosensitive
drum (green in colour) which receives information from the LED print
head and transfers it to the printing paper.
24 Toner Cartridge
— This black cylinder, installed on the upper section
of the image drum unit, contains the black powder used as the
machine’s ink for printing data. Install a new toner cartridge when
prompted by a message on the display panel.
Only toner cartridges
specified for use in this machine and available from your authorised
dealer should be installed.)
Introduction 1-9
English
Control Panel Keys and Indicators
21 20
1
19
2
3
1 LCD panel:
4
678
5
10
9
121314
11
Shows instructions and information while the machine is
16
15
operating, or when entering information or changing settings.
2SHIFT
(
↑↓←→
) keys: Use these keys to move up, down, left or right
within the menu system or left / right when entering or editing
information.
3 ALARM indicator:
This indicator light will flash and an alarm will
sound to notify you if problems occur. To turn off the alarm indicator,
press the STOP key and correct the problem.
4ENTER key:
Use this key to choose a currently displayed menu option
or setting, or to confirm information entered.
5HELP key:
6RESOLUTION key
Press this key to print out a function list.
(PHOTO, EXFINE, FINE, STD indicator lights):
Use this key to set the desired resolution of the fax / copy after loading
your document. Use the PHOTO setting when the original document
includes half-tone images.
18
17
7 TYPE OF ORIGINAL key
(DARK, NORMAL, LIGHT indicator
lights): Use this key to set the contrast after loading the document. Use
LIGHT for originals that are too light, NORMAL for originals with
good contrast, and DARK for originals that are too dark.
1-10 Chapter 1
English
8 CLEAR key:
Use this key to cancel ID, telephone number and
programming entries.
9 MENU/EXIT:
10 */TONE key:
Use this key to enter or exit from the menu system.
If the machine is set for pulse dialling, pressing this key
will switch from pulse to tone dialling during the current call. This key
can also be used during programming to create numbers with mixed
pulse-tone operation.
(Due to local regulations, this key may not be
available in some countries.)
11 0/UNIQUE key:
Use this key as “0” when dialling telephone numbers.
When programming the Sender ID, Location ID, etc., use this key to
enter unique characters (symbols and various European alphabetic
characters).
12 10-Key numeric keypad:
These 12 keys work like the keypad on a
standard telephone when dialling a telephone number. They are also
used when programming the machine, and to input speed dial numbers
after pressing the SPEED DIAL key. The “#” key is used for the
creation of groups of telephone numbers for batch transmission. After
a document is loaded, this key can also be used to select previously
programmed groups of telephone numbers for faxing.
13 REDIAL key:
Press this key to automatically redial the last telephone
number dialled on the machine.
14 HOOK key:
Use this key to open the telephone line for manual dialling
with the numeric keypad or external telephone handset. After pressing
this key, it will be possible to hear the dial tone and dialling code
through the machine’s speaker.
15 SPEED DIAL/SEARCH key:
After loading a document, press this
key and then enter the programmed Speed Dial (One-Touch or 2- or 3digit) number for the location. The speed dialling function will
automatically dial the telephone number and transmit the fax. After
pressing the SEARCH key, it is possible to search corresponding
location IDs when alphanumeric characters are entered. The SPEED
DIAL keycan also be used with the # key and numeric keypad for group
dialling.
16 HYPHEN key:
Use this key as the “–” character when programming
ID and PBX, public line, international telephone or Earthing / Flashing
switches. It is also used to type the “+” (for international numbers)
when entering TSI/CSI numbers.
Introduction 1-11
English
17 START/COPY key:
document after loading the document and selecting the location, start
manual fax transmission or reception, return the machine to normal
operation from the Power Save mode, or start the copying function.
18 STOP key:
cancel the transmission of a fax (press twice within 3sec) or to cancel
an alarm (ALARM indicator light will illuminate). After loading paper
or installing a new toner cartridge or image drum unit, press this key to
cancel the alarm condition. It can also be used to return to higher
operational layers when programming the machine.
19 One-touch keypad latch to second panel (Model B only):
latch to reveal a second panel of one-touch keys.
20 One-touch keypad:
keypad functions, please refer to the next section.
21 One-touch labels:
touch key, write the name of the location on the label for the One-touch
key. (Remove the plastic covering the label, write the name using a
pencil, and then replace the cover.)
Use this key to cancel the operation shown on the display,
Use this key to initiate transmission of a
Lift this
For a detailed description of the One-touch
After programming a telephone number into a One-
One-Touch Keypad
The one-touch keypad is the facsimile machine’s most convenient tool.
Use these keys for quick, one-touch dialling and programming of other
machine operations. You can also assign telephone numbers (up to 40
digits each) to a one-touch key, and alphanumeric names of up to 15
characters in length.
1-12 Chapter 1
Using one-touch keys for dialling
To use one-touch keys for dialling, after the telephone number(s) for the
key have been programmed (
page 4-3
), simply load the document to be faxed and press the key for the
see “Programming Dialling Directories” on
location where the fax is to be sent. Two telephone numbers can be
programmed for each one-touch key, a primary number which is always
dialled first, and an alternate number which is automatically dialled if the
first number is busy or the call is not answered.
Using one-touch keys for search
After pressing the SEARCH key, use these keys to make an alphabetical
search for names of telephone numbers previously programmed.
Using one-touch keys for programming
The one-touch keys are also useful for programming names and telephone
numbers in the machine’s memory. In addition to the alphanumeric keys,
a number of special keys are provided for programming convenience:
English
Alaphabet keys
(one-touch keys #1 to #27, except #20): When
programming the Sender ID or Location ID, use these keys to enter
alphabet characters.
Special Character key
(one-touch key #20): Use the same as the “0” of a
10-keypad, and for entering symbols and special European alphabetic
characters.
DEL key
(one-touch key #30): Use this key to delete characters at the
position of the cursor in the display panel when entering ID, telephone
numbers or programming functions.
CAPS Key
(one-touch key #31): Use this key to switch between
uppercase and lowercase when entering alphanumeric characters.
SPACE key
(one-touch key #36): Use this key to enter spaces when
programming the machine. Unlike the PAUSE key, spaces provide easier
reading only and have no effect on dialling characteristics.
(one-touch key #39): Each fax number entered or programmed into
+ key
the machine can be up to 40 digits long. If there is a need to dial a number
longer than 40 digits, it is possible to dial the number using any
combination of Speed Dial numbers or the numeric keypad. To enter a
chain dial number into a Speed Dial number, press the + key at the 40th
position of the first part of the number to indicate it is a chain dial number,
then complete the process by following the procedures required for
Introduction 1-13
English
inputting another Speed Dial number (in which the second part of the
number should be entered).
PAUSE key
second pauses in dialling when programming telephone numbers. For
example, use this key to tell the machine to wait for an outside or
international line to open. (Pauses in a telephone number dialling sequence
are indicated by a “P”.)
Accessing Second Panel of One-Touch Keys (Model B only)
To access the second panel of one-touch keys (41-80) grasp the latch at the
bottom of the keypad and lift up on the main panel, swinging it up and to
the rear. After pressing the desired key(s), close the main panel.
(one-touch key #40): Use this key to enter automatic 3-
Signal Tones
The machine emits a number of sounds to inform the user of specific
conditions.
Key Select tone
Error tone
three short beeps. If there is a problem with operations during
communication, the machine will emit five long beeps. Press the STOP
key to turn the error tone off, and then print a Message Confirmation
Report to check the source of the problem. To do this, press the COPY key
twice in succession with no documents loaded.
— This is a short beep emitted each time a key is pressed.
— If an inappropriate key is pressed, the machine will emit
End of Session tone
machine will emit a long beep to confirm that there were no errors or
problems in the communication.
Off-Hook Alarm tone
handset, and if the receiver of the handset is left out of the cradle when not
in use, the machine will emit an intermittent warbling sound. To turn off
the sound, return the receiver to its cradle and press the STOP key.
1-14 Chapter 1
— At the end of each successful faxing session, the
— If the machine is equipped with a telephone
Chapter 2
Facsimile Functions
In this chapter…
The LCD display and some of the control panel keys provide you with
fingertip control of the operation of your fax machine. Although it may
seem a little complicated at first, you will soon become familiar with the
control menu system, described fully in this chapter.
Menus and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Menu level 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Menu level 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Menu level 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Menu level 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Accessing Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Step Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Speed Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
English
Facsimile Functions 2-1
English
2-2 Chapter 2
The programming keys on the left side of the control panel are designed to
provide simple operation of the numerous functions provided by the
machine. The following offers a brief explanation of how to use these
keys.
Menus and Functions
The menu system is like a large table with four columns and many rows.
Each function of your facsimile machine is arranged across one row of the
table. Some functions require all four columns, while others only need two
or three. The MENU/EXIT, ENTER, and the four SHIFT keys (
keys allow navigation up, down and across the table for selecting functions
and their settings.
Each major function category is listed in the left-most column (level 1) of
the table. When you first press the MENU/EXIT key you enter the menu
system at this level. The function category (row) at which you enter
depends on whether or not a document is loaded in the document feeder.
Menu level 1
When first switched on, the machine will wait in standby mode, showing
the time, machine mode and amount of memory available. By pressing
MENU/EXIT, the machine will enter the menu at level 1(Menu mode).
↑ ↓ → ←
English
)
To navigate this layer:
or
↑
↓
or STOP Return to the standby mode;
←
ENTER or
→
Move cursor up or down to the desired function;
Enter menu level 2 for the function selected.
Menu level 2
At this level up/down navigation is only possible within the function
selected at level 1. (To move to a completely different function category
press the ← or STOP key to move back to level 1, and then use the ↑ and
keys to move up or down the menu table to the required function.)
↓
To navigate this level::
or
↑
↓
or STOP Return to level 1;
←
ENTER or
Facsimile Functions 2-3
→
Move cursor up or down to the desired function;
Enter level 3 for the function indicated.
English
Menu level 3
This level lists functions or settings specific to the function chosen at
level 2. If there is a number to the left of the function title, this function can
be accessed by a shortcut entry (
To navigate this level::
see “Speed Access” on page 2-5
).
or
↑
↓
or STOP Return to level 2;
←
ENTER or
→
Move cursor up or down to the desired function;
Enter level 4 for the function indicated.
Menu level 4
Where a further level of detail is required, level 4 lists functions and
settings specific to the function chosen at level 3. If there is a number to
the left of the function title, the function can be accessed by a shortcut
entry (
see “Speed Access” on page 2-5
To navigate this level::
or
↑
↓
or STOP Return to level 3;
←
ENTER or
→
Notes:
1 Pressing the STOP key at any time will return to the
preceding level.
2 Pressing MENU/EXIT at any time during the
programming process will exit from the menu system
and return the machine to standby mode.
Move cursor up or down to the desired function;
Determines or registers the function or setting
indicated and returns to the menu options in
level 3 or to standby mode.
).
2-4 Chapter 2
Accessing Functions
English
There are two methods for accessing functions:
(speed)
access.
step access
and direct
Step Access
To access functions in a stepwise manner, the procedure is like that
described for navigating the menu levels. Begin by pressing MENU/EXIT,
and then use the programming keys to locate, enter and set the desired
function.
Speed Access
If the function is assigned a speed access number, typing this number in at
the menu display prompt at level 1 will bring up the setting or registration
display in level 4 for direct access.
Notes:
1 Speed access numbers are only assigned to SETUP
menu functions (level 4.)
2 Speed access can only be initiated from the level 1.
3 Numbers must be entered in 2-digit form (i.e., 00-99)
4 Speed access numbers are set at the factory and cannot
be changed. Some numbers are not available depending
on the country in which a machine was purchased and
whether or not the machine is equipped with the
appropriate option(s).
Table 2-1: Speed access numbers and their assigned functions
00 Clock Adjustment 01 TSI/CSI 02 Sender ID 03 Personal Box
04 Memory Password 05 Restrict ID 06 ISDN TID 07 ISDN Sub. No.
10 Auto Answer Mode 11 Monitor Volume 12 Buzzer Volume 13 User Language
14 Remote Diagnosis 15 TX Mode Default 16 No Toner Memory
18 Instant Dial 19 Restrict Access 20 ECM Function 21 Closed Network
22 Toner Save 23 Sender ID 24 1’ST Paper Size 25 2’ND Paper Size
26 Power Save Mode 27 ISDN Dial Mode 28 Speech Receive 40 Redial Tries
41 Redial Interval 42 Auto Start 43 Dial Tone Detect 44 Busy Tone Detect
45 MF/DP 46 Pulse Dial Rate 47 Pulse Make Ratio 48 Pulse Dial Type
49 MF Tone Duration 50 PBX Line 51 Flash/Earth/Normal 52 Dial Prefix
60 Incoming Ring 61 Remote Receive 62 T/F Timer Program 63 Continuous Tone
64 PC/FAX Switch 65 CNG Count 66 Ring Response 67 Distinctive Ring
70 MCF (Single Loc.) 71 MCF (Multiple Loc.) 72 Image in MCF 73 Error Report (MCF)
80 Auto Tray Switch 81 Paper Size Check 82 LAN Print Timeout 83 IP Address
84 Subnet Mask 85 Default Gateway
.
Receive
17 Memory Full Save
Some of the functions in this list cannot be accessed by the user. If
required, consult your supplier for details.
Facsimile Functions 2-5
English
2-6 Chapter 2
Chapter 3
Installation
In this chapter…
The information in this chapter will guide you through the installation and
initial setup of your machine. Certain basic settings need to be made, such
as entering the correct time and date. Some or all of these operations may
be performed by a professional installer. However if you need to perform
these tasks yourself, you will find the information you need in this chapter.
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Where to Install Machine . . . . . . . . . . . . . . . . . . . . . 3-3
Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Set Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Inserting Toner Cartridge . . . . . . . . . . . . . . . . . . . 3-4
Attaching Document Stacker . . . . . . . . . . . . . . . . 3-6
Connecting Telephone Line . . . . . . . . . . . . . . . . . 3-7
Connecting External Telephone/
Answering Machine . . . . . . . . . . . . . . . . . . . . . . 3-7
Connecting Power Cable . . . . . . . . . . . . . . . . . . . 3-8
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Paper Stacker Settings . . . . . . . . . . . . . . . . . . . . . 3-10
Clock Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . 3-11
Facsimile ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11
Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Answering Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Dial/Incoming Call Parameter Settings. . . . . . . . . . . 3-15
Dial Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Incoming Call Parameters . . . . . . . . . . . . . . . . . . 3-16
Other Basic Parameters . . . . . . . . . . . . . . . . . . . . . . . 3-17
Paper-Size Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17
Message Confirmation Report Options. . . . . . . . . . . 3-18
ISDN G4 Options . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18
English
Installation 3-1
English
Connecting to a PBX . . . . . . . . . . . . . . . . . . . . . . . . .3-19
MFP PC Interface Kit . . . . . . . . . . . . . . . . . . . . . . . . .3-20
Network Print Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20
ISDN G4 Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20
3-2 Chapter 3
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