Oki 56801 User Manual
Contents
Notes and Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
General..............................................................................2
Installation hints................................................................2
Operation & Maintenance.................................................3
Toner Cartridge & Image Drum Handling .......................4
Emergency First Aid.........................................................4
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Features.............................................................................5
Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Product Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Memory Expansion...........................................................7
Second Paper Cassette ......................................................7
Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Component Identification .................................................8
Control Panel & Indicators ...............................................10
One-Touch Dialing .................................................................. 12
One-Touch Keys for Selecting Functions & Programming..... 13
Signal Tones .....................................................................14
Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Getting Started..................................................................15
Where to install your fax machine........................................... 15
Unpacking................................................................................ 15
Setting Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Installing Document Stacker.................................................... 16
Installing Toner Cartridge ........................................................16
Connecting Telephone Line .....................................................19
Installing External Handset ......................................................19
Connecting External Telephone or Answering Machine .........20
Connecting Power ....................................................................20
Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Paper Types ..............................................................................21
Loading Paper .................................................................. 21
Setting Time & Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Setting Answering Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Answering Mode Options ................................................ 23
Auto Receive Mode [FAX] ......................................................23
Manual Receive Mode [TEL]................................................... 23
Telephone/Fax Auto Switch Mode [T/F] .................................24
Telephone Answering Device Mode [TAD]............................24
Memory Reception Mode [MEM] ...........................................24
Fax Forwarding Mode [FWD] .................................................24
Changing Answering Mode . . . . . . . . . . . . . . . . . . . . . . . . . 25
Fax Machine Identification . . . . . . . . . . . . . . . . . . . . . . . . . 25
TSI/CSI.....................................................................................25
Sender ID..................................................................................25
Call Back Number .................................................................... 25
Setting Fax Machine Identification .................................. 25
Setting Forwarding Number. . . . . . . . . . . . . . . . . . . . . . . . . 27
Setting Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Connecting to a PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
ii
Dial Directories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
One-Touch Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Programming One-Touch Keys........................................29
Chain Dialing........................................................................... 31
Programming Auto Dial Numbers . . . . . . . . . . . . . . . . . . . . 31
Programming Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Basic Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Preparing Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Document size.......................................................................... 34
Multiple page documents......................................................... 34
Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Sending Faxes To Single Location. . . . . . . . . . . . . . . . . . . . 35
Search Key Dialing...........................................................36
Real-Time Dialing ............................................................36
Redialing...........................................................................36
Confirming Results...........................................................36
Stopping Transmissions....................................................37
Receiving Faxes Manually . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Receiving Faxes Into Memory . . . . . . . . . . . . . . . . . . . . . . . 37
Memory Reception .................................................................. 37
No Paper Reception ................................................................. 38
No Toner Reception................................................................. 38
Print Memory Reception...................................................38
Canceling Messages Stored In Memory...........................38
Rejecting Unsolicited Fax Messages................................39
Power Failures & Memory ...............................................39
Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Making Copies Using Manual Paper Feeder....................40
Using Voice Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Initiating Voice Request................................................... 41
Answering Voice Request................................................ 42
Advanced Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Broadcast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Perform a Broadcast Operation........................................ 42
Delayed Sending of Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Sending Delayed Faxes .................................................... 44
Canceling Delayed Transmissions ................................... 44
Confidential Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Sending Confidential Faxes ............................................. 45
Receiving Confidential Faxes .......................................... 46
Creating Confidential Mailbox................................................. 46
Changing Password or Closing Mailbox..................................47
Printing Confidential Faxes......................................................47
Relay Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Relay Initiating Station.............................................................48
Relay Key Station.....................................................................48
Initiating Relay Broadcasts .............................................. 48
Polling (Sending Documents Requested by Another Fax) . 49
Polling Transmission........................................................ 49
Canceling ITU Bulletin Polling Transmission................. 50
Printing Bulletin Messages .............................................. 50
Polling Reception (Dialing Another Fax Machine to Request
Documents) ...................................................................... 51
Dual Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
While Sending Faxes........................................................ 51
While Receiving Faxes .................................................... 52
While Making Copies ...................................................... 52
While Printing Reports..................................................... 52
iii
Customizing Features & Operations. . . . . . . . . . . . . . . . . . 53
Viewing Your Current Settings ........................................53
User Function Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
User Function Settings List ..............................................53
Broadcast Mode .................................................................... 56
25 Instant Dial = ON: ............................................................ 56
25 Instant Dial = OFF, 17 Mem./Feeder SW = MEMORY:. 56
25 Instant Dial = OFF, 17 Mem./Feeder SW = FEEDER:.... 56
Changing User Function Settings .....................................57
Setting Distinctive Ring........................................................... 57
Dial Parameter Settings ....................................................58
Dial Parameter Settings List.................................................... 58
Changing Dial Parameter Settings ........................................... 59
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Understanding Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Activity Report .................................................................60
Broadcast MCF (Confirmation) Report............................60
Active Memory Files Report ............................................61
Telephone Directory .........................................................61
Configuration Report........................................................61
Protocol Dump..................................................................62
Other Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Message Confirmation Report..........................................62
Confidential Reception Report ......................................... 62
Broadcast Entry Report.....................................................62
Power Outage Report........................................................63
Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Printing Message Confirmation Report............................63
Printing Reports................................................................63
Codes Used In Reports 64
Result Codes..................................................................... 64
Communication Codes ..................................................... 64
Problem Solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Clearing Document Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Clearing Printer Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . 66
Replacing Toner Cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . 69
Replacing Image Drum Unit . . . . . . . . . . . . . . . . . . . . . . . . 71
Reading Print Counters .................................................... 73
Shipping the Fax Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Problem Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
I-Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Operation Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
To Use Internet Fax.......................................................... 78
What Your I-Fax Machine Can Do . . . . . . . . . . . . . . . . . . . 79
Installation Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Machine Installation......................................................... 79
Network Setup.................................................................. 79
Customization .................................................................. 79
LAN Topologies and Operating Systems ........................ 79
LAN.......................................................................................... 79
Internet Fax Protocols .............................................................. 80
Internet Fax Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 80
General Information .................................................................80
SMTP Server Address / Name ......................................... 80
DNS Server’s IP ADDRESS............................................ 80
Email Address .................................................................. 80
Internet Fax Reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
General Information .................................................................80
iv
POP Server Address / Name.............................................81
DNS Server’s IP Address .................................................81
POP Server User Name ....................................................81
POP Server Password .......................................................81
Network Settings List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
List of Settings ......................................................................... 81
Components of an Internet Fax . . . . . . . . . . . . . . . . . . . . . . 81
Header...............................................................................82
Email.................................................................................82
Attachment(s): TIFF or PDF ............................................82
Helpful Hints (I-Fax) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
PSTN Faxing vs. Internet Faxing .....................................82
Internet Fax.......................................................................82
Email Addresses vs. PSTN (Phone) Numbers..................82
Status of Server.................................................................83
Backup/Archive (Email Scanning)...................................83
I-Fax Network Set Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Identifying Current Settings on Fax Machine ..................83
Print the Configuration Report ................................................ 83
I-Fax NIC Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
I-Fax NIC Settings............................................................85
Text Print............................................................................... 85
Header Print .......................................................................... 86
Coding Mode......................................................................... 86
Ex.Fine Mode ........................................................................ 86
Sender ID (Email) ................................................................. 86
Send File Format ................................................................... 87
Send Notification .................................................................. 87
I-Fax NIC Update.................................................................. 87
POP Interval......................................................................87
Daily ......................................................................................88
Network Settings.............................................................. 88
IP Address..............................................................................88
Subnetmask............................................................................89
Default Gateway ....................................................................89
SMTP Server Name...............................................................89
POP Server Name .................................................................. 89
Pop User Id ............................................................................90
Pop Password.........................................................................90
DNS P.SRV Address .............................................................91
DNS S.SRV Address .............................................................91
FAX Email Address...............................................................91
I-Fax NIC Initialize .......................................................... 91
Email Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Registering Addresses...................................................... 92
Program OT Email Addresses ..................................................92
Program Group Email Addresses.............................................93
I-Fax User Interaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Sending Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Email Using Email Key ................................................... 94
Email Key Options ...................................................................94
Email Using OT Key........................................................ 95
Email Using Group Email Setting.................................... 95
Email Using Broadcast Feature........................................ 95
Receiving Email. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Manual Email Reception.................................................. 96
I-Fax Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
SMTP Communication..................................................... 97
POP3 Communication...................................................... 97
Transmission Troubleshooting......................................... 98
v
Reception Troubleshooting...............................................98
Authentication - Unable To Send Global E-mails............99
Symptom.................................................................................. 99
Cause........................................................................................ 99
Resolution ................................................................................ 99
Additional Info......................................................................... 99
Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Part Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Consumables.....................................................................101
Options..............................................................................101
Warranty, Regulatory, and Safety Information . . . . . . . . 102
Limited Warranty: U.S. & Canada ...................................102
Service and Support: U.S. & Canada................................103
Oki Data Service Providers: U.S. & Canada....................103
Oki Data Contact Locations: U.S. & Canada ...................103
United States ............................................................................ 103
Canada ..................................................................................... 103
Sales and Service Dealers: U.S. & Canada.......................103
Telephone Support................................................................... 104
Automated Attendant ............................................................... 104
Customer Support Professionals.............................................. 104
Material Safety Data Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . 104
Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Federal Communications Commission.............................110
Industry Canada (IC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
European Union Council of the European Communities . . . 113
vi
Notes and Disclaimer
Note: A note appears in this manual like this. A note provides
additional information to supplement the main text which
may help you to use and understand the product.
CAUTION:
A caution appears in this manual like this. A caution provides additional information which, if ignored, may result
in equipment malfunction or damage.
WARNING:
A warning appears in this manual like this. A warning provides
additional information which, if ignored, may result in a risk of
personal injury.
Every effort has been made to ensure that the information in this
document is complete, accurate, and up-to-date. The
manufacturer of this equipment assumes no responsibility for the
results of errors beyond its control.
The manufacturer of this equipment also cannot guarantee that
changes in software and equipment made by other manufacturers
and referred to in this User’s Guide will not affect the
applicability of the information in it.
Mention of software products manufactured by other companies
does not necessarily constitute endorsement by the manufacturer
of this equipment.
This product complies with the requirements of the Council
Directives 89/336/EEC and 73/23/EEC on the approximation of
the laws of the member states relating to electromagnetic
compatibility and low voltage.
© 2003 Oki Data Americas. All rights reserved.
Energy Star is a trademark of the United States Environmental
Protection Agency.
Windows is either a registered trademark or a trademark of
Microsoft Corporation in the United States and/or other countries
Please address any comments on this publication by mail to:
Oki Data Americas
Training and Publications Department
2000 Bishops Gate Boulevard
Mount Laurel, NJ 08054-4620
or by email to:
pubs@okidata.com
Please visit Okidata’s multilingual web site at:
http://www.okidata.com
1
OKIFAX is a registered trademark/marque déposée/marca
registrada of Oki Electric Industry Company, Ltd.
ENERGY STAR
NERGY STAR Partner, Okidata has
As an E
determined that this product meets the Energy Star
guidelines for energy efficiency.
Safety
Your fax machine has been carefully designed to give you years
of safe, reliable performance. As with all electrical equipment,
however, there are a few basic precautions you should take to
avoid hurting yourself or damaging the fax machine.
General
• Read this User’s Guide carefully and keep it in a safe but
accessible place so that you can use it for future reference.
• Read and follow all warning and instruction labels on the fax
machine itself.
• Disconnect the fax machine before you clean it. DO NOT
use liquid or aerosol cleaners to clean the fax machine.
• Place your fax machine on a firm, solid surface. If you place
the fax machine on something unsteady, it may fall and
become damaged or injure someone. If you place the fax
machine on a soft surface, such as a rug, sofa, or bed, the
vents may become blocked causing the fax machine to
overheat.
• Do not use your fax machine near water, or spill liquid of
any kind into it.
Installation hints
• Install your fax machine in a dust-free location away from
direct sunlight.
2
• Do not connect your fax machine to a power source that is
used by other equipment producing electrical noise (i.e., air
conditioners, etc.).
• Leave electronic adjustments to authorized service
personnel.
• The LINE port connects your fax machine to a standard
telephone line. To avoid damage to your telephone system or
to the fax machine, do not connect your fax machine into
anything other than a standard telephone socket.
• Your fax machine has an earthed, 3-pin plug as a safety
feature an it will only connect to an earthed outlet. If you
cannot connect this plug to your power outlet, then it is
possible that you have an older, non-earthed outlet. Contact
an electrician to have your power outlet replaced. Do not use
an adapter to defeat the earthing.
• The electrical power outlet should be located near the fax
machine and should be easily accessible.
• The TEL ports on the back of the fax machine are only
suitable for 2 wire devices. Not all standard telephones will
respond to incoming ringing when connected to an extension
socket.
• This fax machine may not necessarily provide an effective
handover of a call from a telephone connected to the same
line.
• If the fax machine is sharing the line with another piece
telephone equipment, the audible alarms of the other
equipment MAY trigger the ring detector of the fax.
Likewise, the audible alarms of the fax may trigger the ring
detectors of the other equipment.
• Please note that this fax machine does comply with Machine
Noise Information Ordinance 3. GSGV 18.1.1991 where the
maximum sound pressure level is equal or less than 70 dB
(A) according to ISO 7779.
Operation & Maintenance
• Use a dry cloth to clean the control panel and the main body
of the unit.
• Aside from the instructions specifically mentioned in this
User’s Guide, your fax machine is not user serviceable. DO
NOT attempt to service the machine or lubricate moving
parts by yourself.
• Disconnect the power cable before trying to remove any
objects that may have fallen into the machine.
• Immediately disconnect the fax machine if it becomes
physically damaged and arrange for its repair or disposal.
• When relocating your fax machine, always disconnect the
telephone line before disconnecting the power cable. When
reconnecting your fax machine, connect the power cable
first, then the telephone line.
• This fax machine is designed for use with tone dial
telephones and has a parallel pick-up feature with remote
receive.
3
Toner Cartridge & Image Drum Handling
• Leave unused toner cartridges and image drum units in their
packages until needed. When replacing a toner cartridge or
image unit, reuse the packaging to dispose of the old toner
cartridge or image drum unit.
• Do not expose the toner cartridges and image drum units to
light for more than five minutes. Never expose the green
drum (inside the image drum unit) to direct sunlight.
• Always hold the image drum unit by the ends - never by the
middle. Never touch the green drum inside the image drum
unit.
• To avoid damage to the image drum unit, always use OKI
toner cartridges.
• Exercise care when removing the toner cartridge. Do not let
it touch your clothing or porous materials. The toner powder
causes permanent stains.
• Small amounts of toner spilled on skin or clothing can be
readily removed with soap and cold water. Using heated
water will make removing the stain much more difficult.
Emergency First Aid
• IF TONER IS SWALLOWED: Induce vomiting and seek
medical attention. Never attempt to induce vomiting or give
anything by mouth to a person who is unconscious.
• IF TONER IS INHALED: Take the person to an open area
for fresh air. Seek medical attention.
• IF TONER GETS IN THE EYES: Flush eyes with large
quantities of cool, NOT cold, water for a minimum of 15
minutes keeping eyelids open with fingers. Seek medical
attention.
4
Introduction
Features
Your fax machine includes all the following features:
• 40 One-Touch keys for automatic, single-key dialing of preprogrammed telephone numbers.
• 150 Auto Dial numbers for automatic dialing of additional
pre-programmed telephone numbers.
• Group programming (20 groups) that enables transmission
of a document to multiple locations with a single selection.
• A search feature allowing you to look for pre-programmed
telephone numbers by name.
• Halftone transmission in up to 64 shades of gray.
• High-speed fax transmission and reception at up to 33600
bits per second.
• 16 mail boxes for confidential reception or bulletin polling.
• Automatic redial and page re-transmission when a telephone
number is busy or when problems occur in communication.
• Advanced transmission and reception features, including up
to 20 delayed transmissions, transmission to multiple
locations, confidential transmission and reception, relay
broadcast initiate and polling.
• Advanced memory transmission and reception features,
including automatic reception into memory.
• Reports to help you keep track of your fax machine’s
operations and settings.
• Automatic power save mode.
• Answering modes for manual and automatic fax reception,
automatic switching between incoming voice and fax
messages. Also allows an answering machine to be
connected in series to the telephone line after the fax
machine.
• A closed network feature to allow you to limit who can send
faxes to your fax machine, or to limit both where faxes can
be sent to and received from.
• Your fax machine can also make up to 99 sorted copies of an
original document using standard weight (75 g/m
paper.
• 2.5 Mbytes of built-in memory.
• An advanced dual access feature which allows you to load
and prepare multiple documents for transmission while your
fax machine is sending or receiving another message.
• High-speed scanning of original documents.
• A manual paper tray to allow you to load a different type of
paper while making copies. Paper size is dependent on 1st
paper size setting.
• A fax forwarding feature to allow your fax machine to
receive messages into memory and automatically forward
the messages to another remote fax machine.
2
, 20 lb.)
5
Safety Instructions
This machine has been carefully designed to provide years of
safe, reliable performance. As with all electrical equipment,
however, there are a few basic precautions that should be taken to
avoid personal injury or damaging the machine:
• Read this guide carefully and save it for future reference.
• Read and follow all warning and instruction labels on the
machine itself.
• Disconnect the machine before cleaning. Use only a damp
cloth. Do not use liquid or aerosol cleaners to clean the
machine.
• Do not use the machine near water, or spill liquid of any kind
into it.
• Make sure that the power source matches the rating listed on
the back of the machine. If you are not sure, check with your
dealer or with your local power company.
• To avoid damaging the power cable, do not put anything on
it or place it where it will be walked on. If the cable becomes
damaged or frayed, replace it immediately.
• The power outlet into which the machine is connected must
remain accessible at all times.
• Aside from the routine maintenance described in this user’s
guide, do not try to service the machine yourself. Opening a
cover may expose you to shocks or other hazards.
• Do not make any adjustments other than those outlined in
this user’s guide as damage may be caused to the machine.
• The machine employs a grounded plug as a safety feature,
and it will only fit into a grounded outlet.
• If you cannot plug it in, you probably have an older, nongrounded outlet; contact an electrician to have the outlet
replaced. Do not use an adapter to defeat the grounding.
6
Product Options
Components
Memory Expansion
Installing additional memory allows the fax machine to store
more pages of information in memory. If you are constantly
seeing a
MEMORY OVERFLOW message on your fax machine, you
should consider purchasing additional memory. An optional 2.0/
4.0/8.0 Mbyte memory expansion board is available. See “Part
Numbers” on page 101 for the expansion kit part number.
The memory expansion board option includes a built-in backup
battery.This feature protects memory operations and other
communication settings for up to 20 hour in the event of a power
failure.
Second Paper Cassette
The second paper cassette option adds an additional 500 pages of
paper capacity to your fax machine. When the main paper
cassette runs out of paper, your fax machine automatically
switches to the second paper cassette to continue printing
received faxes or copies. See “Part Numbers” on page 101 for
the part number.
What you should receive:
Document Stacker
Toner Cartridge
Fax Machine
Image Drum Unit
(inside fax machine)
Power Cable
Telephone Cable
7
The following are not pictured but also included:
5
• User’s Guide
• Warranty, Regulatory, and Safety Information
Note: If any items are missing, contact your dealer immediately.
Keep your packing materials and carton in case you ever
need to ship or transport the unit. Refer to “Shipping the
Fax Machine” on page 73 for more information.
Component Identification
13
12
11
10
9
1. One-Touch Keypad
1
2
3
4
6
7
8
2. Document Table: Covers the copy stacker and holds
original documents that are to be faxed or copied.
Document Table Extension: Flips out to support longer
3.
documents that are to be faxed or copied.
Copy Stacker: Holds copies or received faxes.
4.
Front Panel: The panel on the front of the fax machine
5.
gives you access to the manual paper feeder. This allows you
to bypass the paper cassette and feed paper directly into the
machine. Use this feature when you want to use a different
type of paper.
Copy Stacker Extension: Slide this tray out to help
6.
support copies or received faxes.
Paper Cassette: Holds up to 250 sheets of paper.
7.
Paper Indicator: Indicates how much paper remains in the
8.
paper cassette.
Power Switch: Press the | to turn ON the fax machine and
9.
O to turn OFF the fax machine.
the
10. Document Guides: Adjust these guides to the page width
of the documents that are to be faxed or copied.
Control Panel: See “Control Panel & Indicators” on
11.
page 10 for further information.
Document Stacker: Holds your original documents after
12.
they have been faxed or copied.
Paper Path Icon: Load documents face down here.
13.
8
18
14
17
16
15
14. AC Power Socket: Connect the power cable supplied with
your fax machine into this socket.
Cable Run: When installing the optional external handset,
15.
feed the telephone line through this line run to TEL
terminals.
TEL Terminals: Terminals for connecting an external
16.
handset, external telephone, or answering machine to the fax
machine.
LINE Terminal: Terminal for connecting the fax machine to
17.
a telephone line.
Expansion Slot Cover: Open this cover for access to
18.
expansion slots for Network interface board and memory
expansion boards
19.
Image Drum Unit: The image drum unit contains the
photosensitive drum, which receives images from the LED
print head and transfers these images to the printing paper.
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19
21
20
Toner Cartridge: This black cylinder, installed inside the
20.
image drum unit, contains black powder, which acts as the
ink for your fax machine.
LED Print Head: This black bar is the part of your fax
21.
machine, that transfers received or copied images onto the
image drum unit. Clean this bar each time you change a
toner cartridge.
9
Control Panel & Indicators
5678 910
1/CAPS 2/AB 3/CD 4/EF 5/GH
1
e-mail
2
3 4
11
12
6/IJ 7/KL 8/MN 9/OP 10/QR
11/ST 12/UVW 13/XYZ 14/@ 15/.
16/DEL 17/PAUSE 18/+ 19/HYPHEN 20/UNIQUE
14 15
13
1. LCD Panel: Refer to this liquid crystal display (LCD) panel
for instructions and information while operating or
programming your fax machine.
Numeric Keypad: When dialing, these twelve keys work
2.
like the keypad on a telephone. You will also use the keypad
to enter numbers, letters, and other characters while
programming. After pressing the
Search key, you can also
use the numeric keypad to alphabetically search for the
names of locations programmed into your fax machine.
*/ Key: If your fax machine is set to pulse dialing, this
3.
key allows you to switch the dialing operation of your fax
machine from pulse to tone dialing during your current call.
18 19
OKI
16
5680
17
You can also use this key while programming to create
numbers with mixed pulse-then-tone operations.
0/Unique Key: When dialing, use this key to enter a “0”.
4.
When programming your Sender ID or a Location ID, you
can use this key to enter a variety of unique characters, e.g. 0
! # & ‘ ( ) * + , - . / : ; = ? · @ \ “ _ % ˜ ä ß ñ ö ü Æ Å Ø æ å ø.
Select Function Key: Using this key activates the
5.
advanced transmission and reception functions, to obtain
reports and for programming. To select a function, press the
Select Function key, and then press the One-Touch key
labeled with the function you want to use. When
programming or selecting other functions, pressing the
Select Function key a second time returns you to the stand-
by mode.
Auto Dial Key: Auto Dial numbers are abbreviated numbers
6.
for rapid dialing. Rather than dialing the entire telephone
number, you can enter a 3-digit code number to
automatically dial a number instead. You can also use the
Location IDs (names) associated with Auto Dial numbers to
search for these locations by name using the
Hook/V. Request Key: During a fax communication,
7.
Search key.
pressing this key alerts the operator at the other fax machine
that you wish to talk at the end of your transmission or after
reception of any page has been completed. To use this
feature both fax machines must have either the external
telephone handset or an external telephone connected. To
answer a voice request, press this key after lifting your
telephone handset. When no fax communication is taking
10
place, pressing this key opens the telephone line for manual
dialing (not available in some countries). You will hear the
dialing tone through the speaker of your fax machine.
Auto Rec Key: This key sets the answering mode (auto
8.
receiving, manual receiving, memory receive, TEL/FAX
automatic switching, TAD interface and forwarding) of your
fax machine. The answering mode controls how your fax
machine answers incoming calls and receives faxes. The
display of your fax machine will always indicate your
current selection. See “Setting Answering Mode” on page 23
for more information about the answering modes available
in your fax machine.
Search Key: One-Touch keys and Auto Dial numbers can
9.
be programmed to have a name or location ID associated
with their telephone numbers. Using this key by itself or in
combination with the numeric keypad, you can search for
these numbers alphabetically.
10. E-mail Key: Pressing this key allows you to perform
e-mail
e-mail operations. See “I-Fax” on page 78 for details.
Transmit Resolution/YES key: This key changes the
11.
resolution used for transmitting documents. Use STD for
standard originals, FINE and EX.FINE for detailed or small
print originals, and PHOTO for originals that include colors
or many shades of gray. You will also use the
YES key when
making selections or to move your cursor to the left while
programming.
12.
Redial Key: Pressing this key manually redials the last
number dialed on your fax machine.
Type of Original/NO key: This key selects the document
13.
contrast after loading a document for transmission. Use
LIGHT for originals that are too light, NORMAL for
documents with good contrast, and DARK for originals that
are too dark. You can also use the
NO key when making
selections or to move your cursor to the right while
programming.
Copy Key: After loading a document, press this key to make
14.
a copy. When no documents are loaded, press this key once
to obtain a Message Confirmation Report about your last
transmission on the LCD Display Panel and a second time to
receive a printed report. You can also use the
Copy key as a
short cut for programming One-Touch keys and AUTO
DIAL numbers. After you have manually entered a
telephone number, press
Copy so you can instantly program
that number into an unassigned One-Touch Key or AUTO
DIAL number.
Alarm Indicator: This indicator turns on (red) and an alarm
15.
sounds to notify you of any problem that occurs. To turn the
alarm indicator off, press the
Stop key and correct the
problem.
Stop Key: This key cancels any operation currently in
16.
progress and turns off the Alarm Indicator. During
programming, pressing the
Stop key returns you step-by-
step through the programming functions you have already
selected.
11
17. Start Key: Pressing the Start key initiates the operation
indicated on the display or confirms information you have
entered into the display. While the fax machine is in power
save mode, press the
Note: The fax machine also exits power save mode if a
Start key to exit power save mode.
document is placed on the document feeder, the handset is
lifted, or if there is an incoming fax message.
18.
One-Touch Keypad: The One-Touch keys are an important
tool on your fax machine. You will use them for quick, OneTouch dialing, and to access the functions and programming
options of your fax machine. For a description of all the
functions, including the special characters assigned, of the
One-Touch keypad, see below. Important key descriptions
are listed below:
• Caps Key (One-Touch key 1): In character string input,
when
Caps is showing on the LCD display panel, pressing
this key allows you to make a case shift.
• Space Key (One-Touch key 36): Use this key on the
One-Touch Keypad to enter spaces while programming.
Unlike the
only and have no effect on dialing.
• Delete Key (One-Touch key 16): In character string and
numeric string input, by pressing this key, the character the
cursor is sitting under is deleted and the right character string
of the cursor is moved to the left.
Pause key, spaces are used for easier reading
• Pause Key (One-Touch key 17): Use this key on the
One-Touch keypad to enter automatic 3-second pauses in
dialing when programming telephone numbers. For example, you may want to use this key to tell your machine to wait
for an outside or international line to open. Pauses in telephone numbers are marked by a “P” symbol.
• Plus Key (One-Touch key 18): Each fax number you
enter or program into your fax machine can be up to 40 digits
long. In the case that you need to dial a number which is
longer than 40 digits, it is possible to dial a number using
any combination of One-Touch keys, Auto Dial numbers or
the numeric keypad. When programming a chain dial number into a One-Touch key or Auto Dial number, press the
Plus key at the end of the first part of the number to indicate
to the fax machine that this is a chain dial number.
19. One-Touch Labels: After programming a location into a
One-Touch key, write the name of the location on the OneTouch label. Lift off the plastic cover and use a pencil to
write in the name, then replace the cover.
One-Touch Dialing
To use a One-Touch key for dialing, just press the appropriate
One-Touch key. For each key, you may program up to two telephone numbers: a primary number, which will always be dialed
first, and an alternate number which will be automatically
dialed if the first number is busy or if there is no answer.
12
You can also use the Location
IDs (names) associated with
One-Touch keys to search for
these locations by name using
the Search key. There are 40
One-Touch Keys available for
programming. To access OneTouch keys 21-40, grasp the
One-Touch keypad latch and
swing the main One-Touch
panel up and out of the way.
When you are finished, close
the One-Touch keypad to
continue with other options and programming.
One-Touch Keys for Selecting Functions &
Programming
You will also use One-Touch keys 1 to 10 for selecting special
transmission and reception functions, obtaining reports and programming.
• To select a function from the One-Touch keypad, press the
Select Function key, and then press the corresponding
One-Touch key.
Delayed TX Key: This key programs to send a fax at a later
1.
time and date which you can specify for up to three days
later.
Print Operation Key: Your fax machine can be set to
2.
receive messages into memory and not print them when it
runs low on toner. Using this key you can also force
messages to print when toner is low, but print quality may be
poor. Using this key prints out confidential fax messages
received into mailboxes in the memory of your fax machine
after entering the correct password. If memory reception
mode is set on your fax machine, use this key to print faxes
that have been received in memory. Also use this key to print
any bulletin polling messages that have been stored in
memory for transmission.
Confidential TX Key: This key sends a confidential
3.
document to a personal mailbox (a memory storage area) in
the receiving fax machine.
Relay Initiate TX Key: This key sets up a relayed fax
4.
transmission. During a relayed fax transmission, your fax
machine initiates the transmission by sending a document to
a second fax machine, which then broadcasts the message to
a number of other fax machines.
Polling Key: When a document is loaded on the document
5.
table, use this key to set your fax machine to wait for another
fax machine to call and request the document to be sent
(polling transmission). When no document is loaded on the
document table, using this key calls another fax machine and
requests it to send the documents it has loaded (polling
reception).
Report Print Key: This key manually prints reports from
6.
your fax machine.
13
7. Counter Display Key: Your fax machine keeps track of the
number of pages it has printed and scanned. Using this key
checks the print counters of your fax machine and resets the
drum counter of your fax machine after replacing the image
drum unit.
Location Prog Key: This key programs One-Touch keys,
8.
Auto Dial numbers and groups into your fax machine.
User Prog Key: This key allows you to program
9.
identification information; set the clock; set forwarding
telephone number; set up mail boxes for confidential
reception or storing bulletin polling messages; and to change
the function and dial parameter settings of your fax machine.
10. Printer Cleaning Key: This key prints to print a cleaning
page to clear accumulated toner from your fax machines
image drum.
Signal Tones
Your fax machine emits a number of sounds to inform you of
specific conditions.
• Key Select Tone: This is a short beep that occurs each time
that you press a key.
Error Tones: If you press a wrong or inappropriate key,
•
your fax machine will emit three short beeps. If your fax
machine experiences a problem during communications, it
will emit three long beeps. Press the
Stop key to turn the
error tone off, then print a Message Confirmation Report to
check the source of the problem by pressing the
Copy key
twice with no documents loaded.
Voice Request Tone: During a fax session, either you or
•
the person at the remote fax machine may initiate a voice
request. When the person at the remote fax machine either
initiates or answers your voice request, your fax machine
emits a repetitive warbling sound.
End of Session Tone: At the end of every successful fax
•
session, your fax machine emits a long beep to inform you
that there were no errors or problems in the communication.
Off-Hook Alarm Tone: If your fax machine is equipped
•
with a handset and if the handset is left off the hook, your fax
machine will emit an intermittent warbling sound. To turn
off the sound, hang up the handset or press the
Stop key.
14
Installation
Getting Started
To install your new fax machine, follow the instructions for the
steps from Unpacking (below) to “Fax Machine Identification”
on page 25. You must complete these steps for your fax machine
to operate properly. If you have purchased an option package for
your fax machine, refer to the documentation you received with
that option.
Where to install your fax machine
– Install your fax machine in a dust-free location away from
direct sunlight.
– Allow several inches on each side of the fax machine to ensure
adequate ventilation.
– Make sure there are both power and telephone outlets nearby.
– Choose a location where the relative humidity is between 20%
and 80%, and where the temperature is between 10°C/50°F
and 32°C/90°F.
Unpacking
Before you begin, be sure that all the items listed below are
included in your package. Refer to the illustrations in “Component Identification” on page 8 to identify the items. After
removing the items from the carton, place them on a sturdy surface.
– Fax machine unit
– Toner cartridge
– Image drum unit (inside facsimile unit)
– Power cable
– Telephone line cable
– Paper tray/Copy stacker
– This User’s Guide
Note: If any items are missing, notify your dealer immediately
for a replacement. Keep your packing materials and
carton in case you ever need to ship or transport the
machine.
CAUTION: Do not ship the fax machine with the image
drum unit and toner cartridge installed. Refer to “Shipping the Fax Machine” on page 73.
15
Setting Up
Installing Toner Cartridge
1. Lift the document table into an upright position.
Installing Document Stacker
1. Slip the document stacker indents over the tabs on the rear of
the unit. You will feel them lock into place.
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2. Press in the cover release buttons on the sides of the copy
stacker until you hear a click. Lift the copy stacker.
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3. Lift the image drum unit out, keeping the image drum unit
out of direct sunlight. DO NOT touch the green surface of
the drum.
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USH
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4. Carefully remove the protective sheet from the image drum
unit.
down firmly on both of the locations on the image drum
marked “PUSH.”
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6. Remove the protective foam cylinder from the toner well in
the image drum unit.
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5. Place the image drum unit back into your fax machine. To
ensure that the image drum is positioned correctly, press
7. Remove the toner cartridge from its package and gently
shake it from side to side to distribute the toner. Then
17
carefully peel the white plastic tape from the bottom of the
toner cartridge.
WARNINGs
Be careful when handling the toner cartridge. Do not let toner
spill onto your clothing or other porous materials. If you
experience any problems with toner, refer to the safety
instructions at the beginning of this User’s Guide.
8. With the ridged side facing up and the colored lever on your
right, insert the toner cartridge into the image drum unit.
Slide the left end of the cartridge in first, and then lower the
right end into place.
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9. Once the toner cartridge is in place, push the colored lever
all the way forward to secure it and release the toner.
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10. Close the copy stacker until you hear the copy stacker click
into place. Be sure that the cover is latched on both sides.
11. Close the document table.
18
Connecting Telephone Line
1. Insert one end of the telephone cable into the LINE terminal
at the back of the machine.
2. Insert the other end of the telephone cable into your wall
telephone socket.
2. Position the handset cradle on the left side of the fax
machine.
Note: An external telephone or optional external handset can be
connected to the fax machine. See the instructions below.
Installing External Handset
If you purchased an optional external handset with your fax
machine, follow these instructions to install it.
1. Insert the supplied telephone cable into the socket located on
the bottom of the cradle and feed the cable to the back of the
cradle.
3. Plug one end of the handset cable into the handset. Then
plug the other end of the handset cable into the socket
located on the front of the cradle. Place the handset in the
cradle.
4. Feed the telephone cable from the back of the cradle through
the cable run located on the back of the fax machine.
19
5. Insert the other end of the telephone cable into the TEL
sockets on the back of the fax machine.
Connecting External Telephone or Answering Machine
1. Insert one end of the telephone cable into the TEL terminals
on the back of the machine.
2. Insert the other end of the telephone cable into the socket in
your external device.
Note 1:To connect both an answering machine and a telephone,
first connect your answering machine to your fax
machine, then insert the cable of your external telephone
into the telephone socket on your answering machine.
Note 2:You will need to have the TAD mode feature turned on for
an answering machine to work with your fax machine. See
“Setting Answering Mode” on page 23 in Installation.
Connecting Power
1. Make sure the power switch is in the OFF position (the O on
the switch should be pressed down).
2. Insert the power cable into the power inlet socket located on
the back of the fax machine.
3. Connect the unattached end of the power cable into an
earthed AC power outlet.
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4. Turn the power switch on (the I should be pressed down).
Your fax machine will take a few moments to warm up.
5. The time and current answering mode will appear on the
display. Your fax machine is now in standby mode, ready to
send or receive faxes.
Paper
Paper Types
The manufacturer of this fax machine recommends the following guidelines when selecting paper for use in your fax
machine:
– Paper should be stored flat and away from moisture, direct
sunlight and heat sources.
– It is recommended to use a smooth finished paper such as
copier or laser type paper with a Sheffield (smoothness) rating
of 250 or less. If in doubt, please ask your paper dealer.
– The use of heavily laid or textured paper will seriously impact
the life of the image drum.
– Do not use very smooth, shiny/glossy paper.
– Do not use heavily embossed headed paper.
– Avoid printing on both sides and putting paper through the fax
machine twice.
– Avoid using paper with perforations, cut outs and ragged
edges.
Loading Paper
Your fax machine can hold up to 250 sheets of standard-weight
(75 g/m
legal size.
Your fax machine automatically reduces the vertical length of the
page images it receives to fit on the paper loaded in your fax
machine (down to 75% of the original length). For example, if a
document created originally on legal-size paper is received, your
fax machine reduces the received pages to fit on A4 or letter-size
paper.
Note: Your fax machine is set at the factory to use letter-size
2
, 20 lb.) paper. Available sizes are A4, letter size and
paper. If you intend to use a different paper size, change
the 1’ST PAPER SIZE user function setting to match your
new paper size. See“Customizing Features &
Operations” on page 53 later in this User’s Guide.
1. Pull the paper cassette out of the fax machine.
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2. Adjust the paper guides to the width of your paper.
3. If necessary, lift and adjust the vertical paper guide for the
length of your paper.
4. If you are using legal size paper, pull out the extension at the
back of the paper cassette.
5. Remove the paper from its wrapper (up to 250 sheets). Note
the “Print side” notice printed on the label. Fan the paper.
6. Load the paper into the cassette, print side down.
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Note: Be sure the paper is under the tabs at the left and right
edges of the cassette. Do not fill past the Paper Full
marker. If necessary, readjust the guides for a snug (but
not tight) fit.
7. Return the tray to the slot. Push it forward until it locks.
Setting Time & Date
Follow these instructions to set the time and date on your fax
machine.
SELECT
FUNCTION
1. Press the Select Function key.
2. Press the
3. On the numeric keypad, press 3. The display will show
3:CLOCK ADJUSTMENT.
4. Press the
date and time.
5. Using the numeric keypad, enter the new date and time.
6. Press the
7. Press the
9/OP
PROG.
USER
3:CLOCK ADJUSTMENT
DEF
YES ( ) NO( /1-9)
3
YES
9/User Prog. One-Touch key.
YES key. The display will show the currently set
YES key to confirm your entry.
Select Function key to finish.
Setting Answering Mode
Your fax machine has a number of answering modes, which
determine how it handles incoming calls (both fax and voice).
The current answering mode appears on the LCD panel of your
fax machine.
Answering Mode Options
The answering mode which is best for you will vary depending
on how you use your fax machine and what external telephone
devices are connected to it. Read through the answering modes
listed here, then follow the instructions below.
Auto Receive Mode [FAX]
If your fax machine is connected to a telephone line reserved
only for fax communications, use the Auto Receive mode. Your
fax machine will assume all incoming calls are fax messages
and automatically receive all incoming fax messages.
Manual Receive Mode [TEL]
If you use the same line for both fax and telephone calls and the
majority of your incoming calls are telephone calls, then the
TEL answering mode is your best choice. Each time someone
calls, your fax machine rings like a telephone. You can answer
from either an external handset or from an external telephone
connected to your fax machine. If you pick up the handset and
hear fax machine CNG tones (normally a short peep every three
seconds), press the
Start key to receive the fax. If you do not
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answer the telephone and someone tries to send you a fax message, your machine will not accept it.
Note: Some older types of fax machines do not send CNG tones
and the line may be silent when you answer a call in TEL
answering mode.
If you answer a call using a telephone connected to the
same telephone line, but not connected directly to your
fax machine, you can remotely tell your fax machine to
start fax reception by entering a two digit remote receive
number using the telephone keypad. See Remote Receive
on page 55 in Programming later in this User’s Guide.
Telephone/Fax Auto Switch Mode [T/F]
When incoming calls are a mixture of fax and telephone calls,
your best choice is the Telephone/Fax Auto SW mode. In this
mode, your fax machine detects whether the incoming call is a
fax or voice call. When the call is from another fax machine,
your machine will switch to fax mode and receive the message.When the call is a voice call, your fax machine will ring
like a telephone. If you do not answer, your fax machine will
switch back to fax mode to allow the calling party to manually
send a fax.
Note: Only use this mode if the telephone is located close to
your fax machine. After the initial ring, the telephone falls
silent, but the fax machine continues ringing.
Telephone Answering Device Mode [TAD]
Use this mode if you have connected an answering machine to
your fax machine. When a call is received and is not answered,
your answering machine activates and is ready to send out your
recorded outgoing message. At the same time, your fax
machine monitors the incoming call to check if the call is a fax
or voice call. If the incoming call is a fax call, your fax machine
will receive the fax and no voice message will be recorded on
your answering machine. If the incoming call is a voice call,
then your fax machine will not activate and the calling party
will be able to leave a voice message on your answering
machine.
Note: In some countries, the Telephone Answering Device mode
is normally turned off. To have it turned on, contact your
dealer.
Memory Reception Mode [MEM]
Use this answering mode if you want incoming faxes to be
stored in the memory of your fax machine and not immediately
printed. You can then use the
2/Print Operation One-Touch
Key print operation to print out any messages that have been
stored in memory.
Fax Forwarding Mode [FWD]
When set to this mode, your fax machine receives all fax messages into memory, and then automatically re-sends the fax
messages to the forwarding number programmed into your fax
machine. For information on setting the forwarding number,
refer to “Setting Forwarding Number” on page 27 in Installation.
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