Oki 5650 User Manual

User’s Guide

P/N 59328501

Disclaimer

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki Data assumes no responsibility for the results of errors or omissions beyond its control. Oki Data also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this document will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki Data.

Contact Information

Please address any comments on this publication to:

Mailing Address

Oki Data Americas, Inc. Training and Publications Department 2000 Bishops Gate Boulevard Mount Laurel, NJ 08054-4620 United States of America

e-Mail Address

pubs@okidata.com

Web Site

Please visit Oki Data’s multilingual web site at:

http://www.okidata.com

Emergency First Aid Information

Refer to the Material Safety Data information in the Warranty Information document.

Trademark Information

OKI, Oki Data, and OKIF AX are registered trademarks of Oki Electric Industry Company, Ltd.

ENERGY STAR is a registered trademark of the United States Environmental Protection Agency.

Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries

OKIFAX 5650

Contents

Helpful Hints ............................................................... 1

Saving Money ........................................................................2

Saving Time ...........................................................................4

Speed Dial Numbers ..........................................................4

Dual Access........................................................................4

www .okidata.com ..............................................................4

Helpful Hints ..........................................................................5

Send a Fax and Save the Number ......................................5

Quick Message Confirmation Report................................8

Checking Information During Transmissions ...................8

References..........................................................................8

Recording Addresses and Passwords .................................9

Priority Transmit................................................................9

Introduction.............................................................. 1 0

Oki Data Web Site ................................................................10

Features.................................................................................10

Installation ................................................................ 12

Installation Hints .................................................................. 12

Getting Started .....................................................................13

Where to Install Your Fax Machine ...................................13

Unpacking ............................................................................14

What You Should Receive .................................................14

Setting up the Machine ........................................................15

Emergency First Aid...........................................................19

Programming Required Information ....................................27

User’s Guide: English iii

Getting to Know Your Fax Machine ..................... 3 1

Component Identification .................................................... 31

Locating the Serial Number .................................................34

Control Panel Keys and Indicators.......................................36

One-Touch (Speed Dial) Keys ..............................................41

Using the One-T ouch Keys ................................................41

List of One-T ouch Keys with Descriptions........................42

Sounds Your Fax Machine Makes........................................44

Dual Access...........................................................................45

Using Your Fax with Your Computer ................... 4 6

General Information .............................................................46

Connect to Your Computer ...................................................46

Setting Basic Features ............................................. 4 7

Control Panel ........................................................................ 4 7

Working with the Menu .......................................................5 0

User Function Settings ......................................................... 51

Determining Your Current Settings....................................51

User Function Settings List................................................52

Changing Your User Function Settings .............................63

Dial Parameter Settings ........................................................64

Current Dial Parameter Settings.........................................64

Dial Parameter Settings List...............................................64

Changing Your Dial Parameter Settings ............................66

Service Function Settings .................................................... 6 7

Changing Your Service Function Settings ........................ 6 7

Service Function Settings List........................................... 6 7

Changing the Language ....................................................... 6 8

Answering Mode ..................................................................69

Incoming Call Parameters ....................................................73

Connecting to a PBX............................................................73

Programming an Access Number

(Dial Prefix ).......................................................................74

Deleting a Programmed Access Number

(Dial Prefix ).......................................................................75

OKIFAX 5650

Basic Faxing Operations ........................................ 7 6

Preparing Documents for Faxing..........................................76

Guidelines ..........................................................................76

Document Size ...................................................................77

Multiple Page Documents ................................................. 7 7

Loading Documents ........................................................... 7 8

Sending a Fax to a Single Location .....................................8 0

Messages on the Display Panel ....................................... 81

Search Key Dialing ............................................................82

Real-Time Dialing .............................................................8 2

Redialing ...........................................................................83

Confirming Results ............................................................ 8 3

Stopping a Transmission ...................................................83

Shortcut Fax Number Programming ..................................84

Receiving Faxes ...................................................................8 6

Receiving Faxes Manually ................................................ 8 6

Receiving Faxes in Memory..............................................8 7

Memory Reception Mode [MEM] ..................................8 7

Print Messages in Memory ..............................................87

No Paper Reception .........................................................88

Canceling Messages Stored in Memory ............................8 8

Rejecting Junk (Unsolicited) Fax Messages .....................89

Power Failures and Memory.................................................90

Information that is Lost ................................................... 90

Power Outage Report.......................................................90

Using Voice Request.............................................................91

Programming Speed Dial Numbers ...................... 9 3

One-Touch Speed Dials ...................................................94

2- or 3-Digit Speed Dials .................................................95

Group Faxing................................................................... 9 5

One-Touch Faxing ................................................................96

Programming One-Touch Keys..........................................96

Dialing with One-Touch Keys ...........................................99

Selecting Functions and Programming........................... 1 0 0

List of One-Touch Keys .................................................. 100

Chain Dialing .................................................................... 1 03

Auto Dial Faxing ............................................................... 104

Programming Auto Dial Numbers................................... 104

Copying ................................................................... 106

Quantity and Resolution ................................................... 1 06

Making Copies .................................................................. 1 07

Using the Manual Paper Feeder ........................................ 108

User’s Guide: English v

Sending a Fax to Multiple Locations .................. 1 1 0

Group vs. Broadcast .......................................................... 110

Group Faxing..................................................................... 11 2

What is a Group Fax? ...................................................... 112

Example of a Group ........................................................ 112

Programming Groups ...................................................... 113

Add a Location (Number) to a Group ............................. 114

Search for a Location (Number).................................... 114

Delete a Location (Number) from a Group ..................... 115

Delete a Group ................................................................ 117

Finding a Group .............................................................. 118

Sending to a Group ......................................................... 118

Broadcasting ..................................................................... 1 19

What is a Broadcast Fax? ................................................ 119

Performing a Broadcast Operation.................................. 120

Relay Faxing .......................................................... 12 3

What is Relay Faxing? ...................................................... 123

Example of Relay Faxing.................................................. 123

Requirements for Relay Faxing ........................................ 1 2 4

Relay Initiating Station ..................................................... 1 25

Relay Password.................................................................. 126

Relay Group Numbers ....................................................... 126

Relay Key Station (Hub) ................................................... 126

Relay Report Number

(Contact Number for Relay Broadcast Report)................ 127

Programming the Relay Report Number ........................ 128

Relay Broadcast Report .................................................... 1 30

Initiating a Relay Broadcast ............................................. 1 3 1

OKIFAX 5650

Advanced Operations ........................................... 13 3

Send a Fax at a Later Date and Time

(Delayed Fax) ................................................................... 134

Canceling a Delayed Transmission ................................ 14 0

Confidential Faxes ............................................................ 141

Personal (Confidential) Mailboxes ................................. 1 42

Changing Y our Password ................................................ 144

Closing (Deleting) a Mailbox......................................... 146

Sending Confidential Faxes ........................................... 14 7

Receiving Confidential Faxes ........................................ 148

Knowing You’ve Received a Confidential Fax .............. 1 49

Printing Confidential Messages ..................................... 15 0

Deleting Confidential Messages .................................... 1 51

Sending Documents Requested by Another Fax Machine

(Polling Transmission) ..................................................... 152

Explanation of Polling Transmission Types .................. 153

Memory Polling .............................................................. 1 54

Bulletin Polling .............................................................. 15 6

Dialing Another Fax Machine to Request Documents

(Polling Reception) .......................................................... 1 60

Print Polled Faxes in Memory ........................................ 161

Delete Polled Faxes in Memory...................................... 162

Priority Transmit ............................................................... 163

Call Forwarding................................................................. 164

Working with Dual Access ................................... 166

What You Can Do While Sending a Fax ........................... 166

What You Can Do While Receiving a Fax ........................ 167

What You Can Do While Making Copies ......................... 167

Reports.................................................................... 168

Printing Reports ................................................................ 1 70

Activity Report .................................................................. 17 4

Broadcast Confirmation Report (MCF) ............................ 1 76

Broadcast Entry Report ..................................................... 1 7 7

Confidential Reception Report ......................................... 1 78

Configuration Report ........................................................ 1 79

Message Confirmation Report (MCF) .............................. 180

Phone Directory................................................................. 183

Power Outage Report......................................................... 184

Relay Broadcast Report .................................................... 1 85

Codes Used in Reports ...................................................... 186

User’s Guide: English vii

Problem Solving ..................................................... 188

Operation and Maintenance.............................................. 18 8

Clearing a Document Jam ................................................. 189

Clearing a Paper Jam ......................................................... 190

Printing a Cleaning Page................................................... 19 3

T oner Cartridge Issues ....................................................... 194

Replacing the Toner Cartridge ....................................... 1 9 4

Handling the Toner Cartridge ......................................... 19 7

Image Drum Cartridge Issues............................................. 197

Handling the Image Drum............................................... 198

CHANGE DRUM SOON Message .................................. 198

When to Replace the Image Drum Cartridge .................. 199

Replacing the Image Drum Cartridge ............................. 199

Resetting the Drum Counter ........................................... 20 2

Display Panel Messages .................................................... 2 03

Reading the Print Counters ............................................... 2 0 7

Problem Checklist ............................................................. 20 8

Firmware ............................................................................ 2 16

Serial Number of Your Fax Machine ................................. 216

Options and Consumables .................................... 2 17

How to Obtain ................................................................... 217

Part Numbers ..................................................................... 218

Descriptions....................................................................... 219

Specifications.......................................................... 221

Dialing............................................................................... 221

General .............................................................................. 222

Memory ............................................................................. 222

Scanning............................................................................ 223

Consumables ..................................................................... 223

Paper Handling .................................................................. 2 2 4

Physical ............................................................................. 22 4

Electrical ........................................................................... 2 2 5

Environmental ................................................................... 22 5

Index ........................................................................ 2 26

viii

OKIFAX 5650

Helpful Hints

Your fax machine has many features and capabilities that will help you

· operate the machine

· save money

· save time

This section summarizes the features and capabilities directly connected to saving money and time.

Details for these features and capabilities are provided in other sections of this document.

You may want to use some of our Helpful Hints when working with your machine.

User’s Guide: English 1

Saving Money

Most phone services offer lower phone rates during off-peak times and for local phone connections.

Your fax machine allows you to take advantage of lower phone rates. Some savings depend on the options you have purchased and the type of fax machines you communicate with.

You can specify the time your outgoing faxes will be sent.

Delayed T ransmission

This feature allows you to send documents at a specified time and date.

You do not have to manually start the transmission. For more information, refer to “Advanced Operations,

Send a Fax at a Later Date and Time (Delayed Fax).”

Relay Faxing

This feature allows you to send documents to one distant fax machine, which then forwards the documents to other fax machines. This reduces the total number of long distance calls.

Here is a typical relay fax situation. The head office of a company sends a fax to the regional

head offices. The regional office forwards the fax to the local branch offices.

For more information, refer to “Relay Faxing.”

OKIFAX 5650

Control Access to Y our Machine

You can control access to your machine. The method you use determines the amount of access control.

· A password must be entered or the machine cannot be used.

This is also known as Restricted Access (User Function

26). The machine can only be used by people who have the password. Up to 24 passwords can be programmed. How could you use this? If different departments share the machine, each department could have its own password. For more information, see “Setting Basic Features, User Function Settings, User Function Settings List, User Function 26.”

Be sure to record all passwords. Keep the record in a

safe place. If you forget a password, you will need to contact a Service Dealer for assistance.

· The machine can only receive or send transmissions to specified locations.

This is also known as Closed Network (User Function 08). If Closed Network is set to ON, the fax numbers you program as Speed Dials are the only numbers your machine communicates with. For more information, see “Setting Basic Features, User Function Settings, User Function Settings List, User Function 08.”

User’s Guide: English 3

Saving Time

Speed Dial Numbers

Speed Dial Numbers (One-T ouch, 2-Digit, 3-Digit) can be programmed with frequently dialed numbers.

This greatly reduces the number of keystrokes and time required when using these numbers.

For more information, refer to “Programming Speed Dial Numbers.”

Dual Access

Your machine can multi-task. You can load and prepare a document for sending while the

machine is receiving or sending another fax. You do not have to wait for one operation to finish before

beginning another. For more information, refer to “W orking with Dual Access.”

www.okidata.com

Oki Data’s web site, www.okidata.com, provides the most current information available for your fax machine.

You can find information at your convenience, at any time.

OKIFAX 5650

Helpful Hints

Send a Fax and Save the Number

This feature allows you program (save) a number into your fax machine at the same time you are using the number to send a fax. This feature will locate the first available OneT ouch key (or Auto Dial number , if all the One-Touch keys are programmed) for you to program.

Procedure

1 Load the document. 2 Enter the fax number using the numerical keypad. 3 Press the Copy key. The display shows ONE-TOUCH

NO.[xx].

The number in brackets [xx] is the next unprogrammed One-Touch key number. If all the One-Touch keys are programmed, the display shows AUTO DIAL NO.[xx], with the number of the next unprogrammed Auto Dial number shown in brackets [xx].

4 Press Yes § to program the location to the number shown

or press Search to cycle through the available unprogrammed keys/numbers, then press Yes § to program to the number you want. Press No © to stop the process.

User’s Guide: English 5

5 The display reads

NO=5551212 [the fax number you entered] ID=.

6 Press Start.

7 Enter the location ID.

This is a descriptive title up to 15 characters long. Refer to the instructions below.

• T o enter numbers, use the numeric keypad (press once)

• To enter spaces, use the Space One-Touch key

• To enter hyphens (-), use the Hyphen key

• To enter alphabetical characters, locate the character you want on the numeric keypad.

• Press that key repeatedly until the character appears on the display.

• To enter a unique character, press the 0/Unique key repeatedly until the character you want appears. The following characters are available:

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? · Internet characters: @ \ “ _ %

Umlaut characters: Ä ß Ñ Ö Ü Norwegian characters: Æ Å Ø æ å ø

• To enter two successive letters/numbers on the same key, press the No © key to move to the next character. Move the cursor to make corrections, press the Yes § and No © keys

- l

The

functions as a tilde symbol.

- l

OKIFAX 5650

8 Press Start. The display shows

NO=<LOCATION>.

9 Press Start. The display shows

G3 COMMUN SPEED [33.6k] YES § NO ©

Press NO © to select a different communication speed. Press YES § to select the displayed communication

speed.

10The display shows

G3 ECHO PROTECTION [OFF] YES § NO ©

Press NO © to toggle between ON and OFF . Settings are: ON or OFF Press YES § to select the displayed setting

11Press Start. The display shows PROGRAMMING, then

DIALING, and the fax machine dials the number and sends the fax.

Be sure to write the name for any Speed Dial numbers

you program on the One-T ouch Sheet(s). The One-T ouch Sheet(s) provide space for Speed Dial

numbers 1 through 40. For higher Speed Dial numbers, program the number(s) and print the Phone Directory. For more information, see “Reports, Phone Directory.”

User’s Guide: English 7

Quick Message Confirmation Report

References

To quickly print the Message Confirmation Report for the most recent transmission performed by the machine, press COPY twice.

Checking Information During Transmissions

Your fax machine allows you to check the progress of a fax being sent by your machine.

Press the # key twice while a fax is being sent from your machine.

The display will show

· the page number currently being sent

· the current modem speed

· the current compression method

There are two useful reference documents that you should print and keep near your fax.

These documents are very helpful when programming your machine.

1 Configuration Report

The Configuration Report is a list of the current operational settings of your machine.

See “Reports, Configuration Report.”

2 Phone Directory

This report provides a complete listing of all of the telephone numbers programmed into your machine’s Speed Dial numbers.

See “Reports, Phone Directory.”

OKIFAX 5650

Recording Addresses and Passwords

Priority Transmit

Be sure to record any addresses and passwords you

program. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance.

Some of the features that use addresses and passwords are:

· Confidential Faxes See “Advanced Operations, Confidential Faxes.”

· Relay Faxes See “Relay Faxing.”

· Restrict Access See “Setting Basic Features, User Function Settings, User

Function Settings List, User Function 26.”

Priority transmit is a feature of the fax machine. Priority transmit “interrupts” a fax transmission from memory to allow a document to be sent from the manual feeder. Once the manual transmission is complete, the memory transmission will resume.

Here is an example of priority transmit. Your fax machine is performing a broadcast transmission. The broadcast is going to twelve different locations. It has completed the transmissions to the first three locations, and is just starting on the fourth. You need to fax a signed approval document immediately. You walk up to the fax machine, load the document into the feeder, select the location to send the fax to, and press the Start key (if necessary). The fax machine will complete the broadcast transmission to the fourth location, send your “walk-up” fax, and then resume the broadcast transmission with the fifth location.

See “Advanced Operations, Priority Transmit.”

User’s Guide: English 9

Introduction

Overview

Thank you for purchasing this fax machine. This desktop, plain-paper facsimile machine utilizes advanced lightemitting diode (LED) technology for quick and trouble-free transmission/reception of data and images. In addition to the many standard features, options can expand the machine’s capabilities.

For information on the options, see “Options and Consumables.”

Oki Data Web Site

The Oki Data Web Site provides the most current information available on your product.

An on-line version of this document is available for viewing via Oki Data’s Web Site.

You may reach the Oki Data Web Site at: www .okidata.com

OKIFAX 5650

Features

• 40 One-Touch keys.

• 150 Auto Dial numbers.

• 20 groups.

• 16 mailboxes for confidential reception.

• Fax communication at up to 33,600 bits per second (bps).

• 2.5 MB of built-in memory.

• A fax forwarding feature that lets your fax machine receive messages into memory and automatically forward the messages to another remote fax machine.

• Year 2000 compliant: all years are recorded in four digits.

• Advanced memory management: memory is freed up as pages are sent for more efficient transmission of long documents.

• A search feature to allow you to look for pre-programmed telephone numbers by name.

• Personal boxes for confidential reception/transmission and bulletin polling.

• Automatic redial and page re-transmission when a telephone number is busy or when problems occur in communication.

• Advanced transmission and reception features, including delayed transmission, transmission to multiple locations, relay broadcast initiate, and polling.

• Advanced memory transmission and reception features, including automatic reception into memory.

• Reports to help you keep track of your fax machine’s operations and settings.

• Advanced memory transmission and reception features, including automatic reception into memory.

• High-speed scanning of original documents while dialing, so your fax is ready to send as soon as connections are made.

• Photo (halftone) transmission in up to 64 shades of gray.

• An advanced dual access feature, which allows you to load and prepare multiple documents for transmission while your fax machine is sending or receiving another message.

• A manual paper tray to let you load a different type of paper while making copies.

• A closed network feature to let you limit who can send faxes to your fax machine and whom your fax machine can send faxes to.

• A convenience copy feature that lets you make up to 99 sorted copies of an original document

User’s Guide: English 11

Installation

Overview

Installation Hints

• Install your fax machine in a dust-free location away from direct sunlight.

• Do not plug your fax machine into a power source shared by equipment that produces electrical noise (i.e., air conditioners, etc.).

• Leave electronic adjustments to authorized service personnel.

• The LINE terminal connects your fax machine to a standard telephone line. To avoid damage to your telephone system or to the fax machine, do not plug your fax machine into anything other than a standard RJ-11C jack.

OKIFAX 5650

• Your fax machine is intended to be grounded electrically and is equipped with a three-wire grounded power cord. For your safety, do not attempt to defeat your power cord’s grounding plug.

• The power outlet should be located near the equipment and should be easily accessible.

• The TEL port on the back of the unit is only suitable for two-wire devices. Not all standard telephones will respond to incoming ringing when connected to an extension socket.

• This equipment may not necessarily provide for the effective hand-over of a call from a telephone connected to the same line.

Getting Started

To install your new fax machine, follow the instructions from the “Unpacking” to the “Programming Required Information” sections of this document. You must complete these steps for your fax machine to operate properly.

If you have purchased an option package for your fax machine, refer to the documentation you received with that option for installation instructions.

Where to Install Your Fax Machine

• Place your fax machine in a dust-free location away from direct sunlight.

• Allow several inches of space on each side of the machine to ensure adequate ventilation.

• Make sure that both power and telephone outlets are available nearby.

• Choose a location where the relative humidity is between 20% and 80%, and where the temperature is between 50°F (10°C) and 92°F (32°C).

User’s Guide: English 13

Unpacking

What You Should Receive

Before you begin, be sure that all the items listed below are included in your package.

1 Document stacker tray 2 Power cord 3 Telephone line cord 4 Facsimile Machine 5 T oner cartridge (wrapped) 6 Image drum cartridge (inside machine) 7 Documentation (not shown):

User’s Guide W arranty, Regulatory, and Safety Information

If any items are missing, contact your dealer

immediately. Keep your packing materials and carton in case you ever need to ship or transport the unit.

OKIFAX 5650

Setting up the Machine

Attaching the Document Stacker

Slip the document stacker indents over the tabs on the rear of the unit so that they click into place.

Removing the Protective Sheet

1 Lift up the document table.

User’s Guide: English 15

2 Press in the cover release buttons on the side of the copy

stacker until it clicks open. Lift up the stacker.

4 Remove the protective sheet. Be careful not to touch the

green surface of the drum.

3 Take out the image drum cartridge.

OKIFAX 5650

5 Replace the image drum cartridge.

Installing the Toner Cartridge

1 Remove the sponge and discard.

W arning: Be careful when handling the toner cartridge.

Do not let toner spill on your clothing or other porous materials. If you experience any problems with toner, refer to the Warranty, Regulatory, and Safety Information document.

2 Unwrap the toner cartridge and gently shake it to

distribute the toner. Then carefully peel the tape from the bottom of the toner cartridge.

User’s Guide: English 17

3 With the ridged side facing up and the lever on your right,

insert the toner cartridge into the image drum unit, left end first.

4 Push the lever towards the back of the unit to secure the

cartridge.

5 Close the copy stacker. Push down until you hear both

sides click into place.

6 Close the document table.

OKIFAX 5650

Toner Cartridge and Image Drum Unit Handling

Emergency First Aid

• Leave unused toner cartridges and image drum units in their packages until needed.

• When replacing a toner cartridge or image drum unit, reuse the packaging to dispose of the old toner cartridge or image drum unit.

• Do not expose these components to light for more than five minutes.

• Never expose the green drum (inside the image drum unit) to direct sunlight.

• Always hold the image drum unit by the ends, never by the middle.

• Never touch the surface of the green drum inside the image drum unit.

• Be careful when removing the toner cartridge. Do not let it touch your clothing or porous materials. The toner powder causes permanent stains.

• Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water. Using heated water will make removing the stain much more difficult.

If toner is swallowed

Dilute by giving two glasses of water and induce vomiting by administering Syrup of Ipecac (follow the manufacturer’s instructions). Seek medical attention. Never attempt to induce vomiting or give anything by mouth to a person who is unconscious.

If toner is inhaled

T ake person to an open area for fresh air. Seek medical attention.

If toner gets in the eyes

Flush eyes with large quantities of cool water for 15 minutes, keeping eyelids open with fingers. Seek medical attention.

For more information

Refer to the Material Safety Data Sheet in the Warranty, Regulatory, and Safety Information document.

User’s Guide: English 19

Loading Paper

Your fax machine can hold up to 250 sheets of standard weight (20 lb.) paper. For best results, use paper specially made for laser printers or photocopiers. It can use letter, legal, and A4 size paper.

Your fax machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in it, down to 75% of the original length. For example, if you are receiving a document created originally on legal-size paper, your fax machine can reduce the received pages to fit on letter or A4 paper.

Your fax machine is set at the factory to use letter-size

paper. To use a different paper size, change the setting of User Function 13, P APER SIZE to match your new paper size. Refer to the “Setting Basic Features, User Function Settings” section of this document.

1 Pull the paper tray out of the machine.

2 Adjust the paper guides to the width of your paper.

OKIFAX 5650

3 If necessary, lift and adjust for the length of your paper.

5 Remove the paper from its wrapper (up to 250 sheets).

Note the “print side” notice printed on the label. Fan the paper.

6 Load the paper into the paper tray, print side DOWN.

4 If you are using legal-size paper, pull out the extension at

the back of the paper tray.

Be sure the paper is under the tabs on the sides of the

tray. Do not fill past the Paper Full mark. If necessary readjust the guides for a snug–but not tight–fit.

7 Replace the paper tray. Push it forward until it locks.

User’s Guide: English 21

Connecting the Telephone Line

Insert one end of the telephone cord into the LINE jack in the back of the machine, and the other end into your wall telephone jack.

Now, you can connect either an external telephone or

the external handset option for your fax machine. Refer to the “Connecting Optional External Devices” section of this document.

OKIFAX 5650

Connecting Optional External Devices

External Telephone or Answering Machine

Any external telephone or answering machine

connected to the fax machine must be FCC and CSA approved.

• Insert one end of the telephone cord into the TEL 1 or TEL 2 jack on the back of the fax machine, and the other end into the jack in your external device.

• To connect both an answering machine and a telephone, first connect your answering machine to your fax machine, then plug your external telephone’s cord into the telephone jack on your answering machine.

Y ou must have the TAD mode feature turned on for an

answering machine to work with your fax machine. Refer to “Setting Basic Features, Answering Mode, Setting the Answering Mode.”

User’s Guide: English 23

Handset

If you purchased the external handset option with your fax machine, follow these instructions to install it.

1 Using the supplied screw, connect the handset cradle to its

base.

2 Position the handset cradle on the left side of the fax

machine.

3 Plug one end of the handset cord into the handset and the

other end into the jack on the front of the cradle. Place the handset in the cradle.

OKIFAX 5650

4 Insert the supplied telephone cord into the jack located on

the back of the cradle.

5 Feed the telephone cord from the back of the cradle

through the cable run (1) located on the back of the fax machine.

6 Insert the end of the cord into the TEL 1 or TEL 2 jack on

the back of the fax machine.

The two TEL jacks are provided to allow you to connect

both an external handset and an answering machine.

User’s Guide: English 25

Connecting Power

1 Make sure the power switch is off.

2 Plug the power cord into the back of the unit.

3 Plug the other end into a grounded AC power outlet. 4 Turn on your fax machine. After the unit warms up, the

time and current answering mode appear on the display. Your fax machine is now in standby mode, ready to send or receive faxes.

OKIFAX 5650

Programming Required Information

FCC Telephone Consumer Protection Act

The Federal Communications Commission Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message, and the telephone number of the sending machine or such business, other entity, or individual.

To comply with this law, you must enter the following information in your fax unit.

• Date and Time

• Fax Identification (Name and Telephone Number) which identifies the source of your fax transmission

Refer to the following sections for instructions on how to program this information.

Date and Time

Fax machines must accurately identify the date, time, sender and the telephone number of the sending fax machine on each page of every fax they send. You are required by law to program this information into your fax machine.

1 Press the Select Function key. 2 Press the 9/User Program One-Touch key located on the

One-Touch keypad.

3 On the numeric keypad, press 3. The display shows

3:CLOCK ADJUSTMENT.

4 Press the Yes § key. The display shows the currently set

date and time.

5 Using the numeric keypad, enter the new date (month/day/

year) and time in 24-hour format. Examples: 8:00 AM is 08:00; 8:00 PM is 20:00.

6 Press the Yes § key to confirm your entry. 7 Press the Select Function key to finish.

User’s Guide: English 27

Fax Identification

TSI/CSI

Sender ID

This is a descriptive title that identifies the sender (usually the location of your fax machine or the name of your company or office) and the fax machine’ s number. It is printed at the top of every fax you send. You can enter up to 32 characters. The first 16 characters of your Sender ID will also be used as your Personal ID. This Personal ID appears on the displays or reports of other Oki fax machines you communicate with.

For copy of the current Sender ID for your machine, print the Configuration Report.

Refer to “Reports, Configuration Report.”

This is the telephone number of your fax machine; it appears on the displays of other non-Oki fax machines you communicate with.

For copy of the current TSI / CSI for your machine, print the Configuration Report.

Refer to “Reports, Configuration Report.”

Call Back Number

This is a telephone number (not a fax number) which the operator of the remote machine can use to reach you. If you use the voice request function (Refer to “Basic Faxing Operations, Using Voice Request”) while communicating with another fax machine and no one is there to answer, your fax machine automatically sends a cover letter with a call back message. The message is printed on a separate sheet with the message “Please call back” and a telephone number where you can be reached—the number entered here.

For copy of the current Call Back Number for your machine, print the Configuration Report.

Refer to “Reports, Configuration Report.”

OKIFAX 5650

To Program Your Fax ID

1 Press the Select Function key. 2 Press the 9/User Program One-T ouch key. The display

shows

1:FUNC. PROGRAMMING.

3 On the numeric keypad, press 4. The display shows

4:SYSTEM DATA PRG.

4 Press the Yes § key. The display shows

NO=<TSI/CSI>

ID=<SENDER ID>.

5 After the display clears, enter the full telephone number of

your fax machine using the numeric keypad.

Use the Hyphen key to enter a “+” character for

international numbers, and use the 19/Space One-T ouch key to enter spaces.

6 Press the Start key to save your entry. 7 Enter your Sender ID. This is a descriptive title up to 32

characters long. Refer to the instructions below.

• T o enter numbers, use the numeric keypad (press once)

• To enter spaces, use the 19/Space One-Touch key

• To enter hyphens, use the Hyphen key

• To enter alphabet characters, locate the character you want on the numeric keypad. Press that key repeatedly until the character appears on the display.

• To enter a unique character, press the numeric keypad 0/Unique key repeatedly until the character you want appears on the display.

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? · Internet characters: @ \ “ _ %

Umlaut characters: Ä ß Ñ Ö Ü Norwegian characters: Æ Å Ø æ å ø

• To enter two successive letters/numbers using the same key, press the No © key to move to the next character.

• T o move the cursor to make corrections, press the Yes § and No © keys.

- l

The

functions as a tilde symbol.

- l

User’s Guide: English 29

8 Press the Start key to save your entry. The display shows

NO=<CALL BACK NO.>.

9 After the display clears, use the numeric keypad to enter

the telephone number for call back messages. Enter up to 20 characters.

Use the 19/Space One-T ouch key to enter spaces.

10Press the Start key to save your entry. 11Press the Select Function key to finish.

OKIFAX 5650

Getting to Know Your Fax Machine

Component Identification

Front of the Unit

1 One-T ouch Keypad

Use for preprogrammed One-T ouch dialing or for setting functions.

2 Document T able

Covers the copy stacker and holds original documents to be faxed or copied.

3 Document T able Extension

Flips out to support longer documents.

4 Copy Stacker

Holds copies or received faxes

User’s Guide: English 31

5 Front Panel

Gives you access to the manual paper feeder. This allows you to bypass the paper tray and feed a different type of paper directly into the fax machine.

6 Copy Stacker Extension

Slide this tray out to help support copies or received faxes

7 Paper Tray

Holds up to 250 sheets of paper.

8 Paper Indicator

Shows how much paper remains in the paper cassette.

9 Power Switch

Press I to turn on, 0 to turn off.

10 Document Guides

Adjust these guides to the page width of the documents that are to be copied or faxed.

OKIFAX 5650

11 Control Panel

Includes Numeric Keypad

Use to enter phone numbers, auto dial numbers, or information programmed into the fax machine.

Display Panel

Shows status of machine and faxes in progress

12 Document Stacker

Holds your original documents after they are faxed or copied.

13 Paper Path Icon

Load documents here face down.

User’s Guide: English 33

Locating the Serial Number

The serial number of your fax machine is on a label on the side or back of your fax machine.

The label will say “S/N.” An example serial number is: 401A0154693.

Back of the Unit

1 Back Cover

Open this cover to expose the expansion slot to install the

• optional memory expansion board and / or

• Multifunction Printer Option (MFP, also known as the PC interface).

2 LINE Jack

Jack for connecting to an outside telephone line.

3 TEL 1 Jack 4 TEL 2 Jack

Jacks for connecting to an optional handset, external phone, or answering machine.

5 AC Power Inlet

Plug the supplied AC power cord into this inlet.

OKIFAX 5650

Inside the Unit

1 Image Drum Cartridge

The image drum cartridge contains the green photosensitive drum that receives images from the LED print head and transfers them to the printing paper.

2 Toner Cartridge

This black cylinder, installed inside the image drum cartridge, contains the black powder that forms the image on the paper. You need to install a new toner cartridge when the REPLACE TONER CART message appears on the display.

3 LED Printhead

This black bar writes received or copied images onto the image drum. You should clean this bar each time you change the toner cartridge.

User’s Guide: English 35

Control Panel Keys and Indicators

OKIFAX 5650

1 Display Panel

Refer to this display for instructions and information while your fax machine is performing operations or while you are entering information or changing settings.

2 Numeric keypad

When dialing, these twelve keys work just like the keypad on a telephone.

Use the keypad to enter numbers, letters and other characters while programming functions or information.

After pressing the Search key, use the numeric keypad to alphabetically search for the names of locations programmed into your fax machine.

3 */(T one) key

If your fax machine is set to pulse dialing, this key allows you to switch from pulse to tone dialing during your current call. You can also use this key while programming to create numbers with mixed pulse-then-tone operation.

4 0/Unique key

When dialing, use this key to enter a zero. When programming your Sender ID or a Location ID, you can use this key to enter a variety of unique characters.

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? · Internet characters: @ \ “ _ %

Umlaut characters: Ä ß Ñ Ö Ü Norwegian characters: Æ Å Ø æ å ø

5 Select Function key

Use this key to activate your fax machine’s advanced transmission and reception functions, to obtain reports and to start programming functions. To select a function, press the Select Function key, then press the One-Touch key labeled with the function you want to use. While programming or selecting other functions, pressing the Select Function key a second time takes you directly back to your fax machine’s standby mode.

- l

The

functions as a tilde symbol.

- l

User’s Guide: English 37

6 Auto Dial key

Auto Dial numbers are abbreviated numbers for rapid dialing. Rather than dialing the entire telephone number, you can enter a 2 or 3-digit Auto Dial number instead. You can also use the Location IDs (names) associated with Auto Dial numbers to search for these locations by name using the Search key.

7 Hook/V . Request key

Press this key to open a telephone line for manual dialing. You can hear the dialing through your fax machine’s speaker. If you have an optional telephone handset or external telephone connected to your fax machine, you can also use this key to initiate or answer a request for voice communication during a fax communication. Press this key while transmitting to signal the operator at the other fax machine that you want to talk to him or her at the end of your transmission or after reception of any page has been completed. To answer a voice request, press this key after lifting your telephone handset.

8 Auto Rec key

Use this key to switch your fax machine’s answering mode. The answering mode controls how your fax machine answers incoming calls and receives faxes. The display will always indicate your current selection. Refer to the “Setting Basic Features, Answering Mode, Setting the Answering Mode” section of this document for more information about the answering modes available.

9 Search key

The One-Touch keys and Auto Dial numbers can be programmed to have a name or location ID associated with their telephone numbers. Using this key by itself or in combination with the numeric keypad, you can search for these numbers alphabetically. You can also use the Search key to search for unassigned One-Touch keys and Auto Dial numbers.

10 Hyphen key

When programming One-Touch keys and Auto Dial telephone numbers, use this key to tell your fax machine to pause briefly before it dials the rest of the telephone number.

OKIFAX 5650

11 (Transmit) Resolution/Yes § key

After you load a document, use this key to change the transmission resolution used. Use STD for standard originals, FINE and EX.FINE for detailed or small print originals, and PHOTO for originals that include colors or many shades of gray .

Use this key also as the Yes § key when making selections or to move your cursor to the left while entering information.

12 Redial key

Press this key to manually redial the last number dialed.

13 Type of Original/No ©key

Use this key to select the document contrast after you load a document for transmission. Use:

LIGHT for originals that are too light. NORMAL for documents with good contrast.

DARK for originals that are too dark. Use this key also as the No © key when making selections or to move your cursor to the right while entering information.

14 Copy key

After loading a document, press this key to make a copy. When no documents are loaded, press this key once to display a Message Confirmation Report about your last transmission on the LCD Display Panel, and a second time to receive a printed report. You can also use the Copy key to program a manually entered fax number into a OneT ouch key or Auto Dial number. Refer to the “Programming Speed Dial Numbers, One-Touch Faxing and Auto Dial Faxing” sections of this document for details.

15 Alarm indicator

This indicator glows red and an alarm sounds to notify you of any problem that occurs. Check the display panel for an explanation of the problem. To turn the alarm indicator off, press the Stop key and correct the problem.

16 Stop key

This key cancels the operation currently in progress and turns off the Alarm Indicator . After loading paper, installing a new toner cartridge, or correcting an alarm condition, press this key to turn off the Alarm Indicator. While you are programming, pressing the Stop key takes you back step-by-step through the programming functions you have already selected.

User’s Guide: English 39

17 Start key

Press this key to initiate the operation indicated on the display or to confirm information you have entered into the display.

18 One-Touch keypad

Each of the keys on this keypad can be programmed with a fax number. You can dial this number by pressing the corresponding key. Refer to the “Programming Speed Dial Numbers, One-Touch Faxing“ section of this document for details. The keys are also used to control and program fax machine functions.

19 + (Plus) key

In addition to its function as a programmable One-Touch key, this key is used for chain dialing, which allows you to dial a number using any combination of One-Touch keys, Auto Dial numbers, and the numeric keypad. When programming a chain dial number into a One-Touch key or Auto Dial number, press the Plus key (One-Touch keys 18 and 38) at the end of the first part of the number to indicate that this is a chain dial number. Refer to the “Programming Speed Dial Numbers, Chain Dialing” section of this document for details.

20 Space key

Use One-Touch keys 19 and 39 on the One-Touch Keypad to enter spaces while programming. Unlike the Pause and Hyphen keys, spaces are used for easier reading only and have no effect on dialing.

21 Pause key

Use One-Touch keys 20 and 40 on the One-Touch keypad to enter automatic 3-second pauses in dialing when programming telephone numbers. Pauses in telephone numbers are marked by a “P” symbol.

22 One-Touch labels

After programming a location into a One-Touch key, write the location’s name on the One-Touch label. Lift off the plastic cover above the One-Touch label, use a pencil to write in the name, then replace the cover.

You may need replacement (blank) labels. See “Options and Consumables.”

OKIFAX 5650

One-Touch (Speed Dial) Keys

The One-T ouch (Speed Dial) keys are your fax machine’s most important tool. Use them for quick, one-touch dialing, and to access most functions and programming options.

Using the One-Touch Keys

Dialing

To use a One-Touch key for dialing, just press the appropriate One-Touch key. For each key, you can program up to two telephone numbers: a primary number, which will always be dialed first, and an optional alternate number which will be automatically dialed if the first number is busy or if there is no answer. You can also use the Search key to find locations programmed into One-Touch keys.

One-T ouch Keys available: keys 1– 20 on the main One

Touch panel and keys 21–40 beneath the main OneT ouch panel. To access One-Touch keys 21–40, simply lift the main One-T ouch keypad by the latch on the left side of the cover. When you’re finished, close the keypad to continue normal operation and programming.

You may need replacement (blank) labels. See “Options and Consumables.”

User’s Guide: English 41

Selecting Functions and Programming

List of One-Touch Keys with Descriptions

Use One-Touch keys 1–10 for selecting special transmission and reception functions, for obtaining reports, and for quick access to programming functions.

To select a function:

1 Press the Select Function key. 2 Press the corresponding One-Touch key.

1/Delayed TX key

Use this key to send a fax at a later time and date (within three days). Refer to “Advanced Operations, Send a Fax at a Later Date and Time (Delayed Fax).”

2/Print Operation key

Your fax machine is set to receive messages into memory and not print them when it runs low on toner. Using this key you can force messages to print, although print quality may be poor because toner is low.

This key is also used to print confidential fax messages received into mailboxes in your fax machine’s memory. Refer to “Advanced Operations, Confidential Faxes.”

3/Confidential TX key

Use this key to send a confidential document to a mailbox (a secure memory storage area) in the receiving fax machine. Refer to “Advanced Operations, Confidential Faxes.”

OKIFAX 5650

4/Relay Initiate TX key

Use this key to set up a relayed fax transmission. During a relayed fax transmission, your fax machine initiates the transmission by sending a document to a second fax machine, which then broadcasts the message to a number of other fax machines. Refer to “Relay Faxing.”

5/Polling key

When a document is loaded on the document tray, use this key to set your fax machine to wait for another fax machine to call and request the document to be sent (polling transmission). When no document is loaded, use this key to call another fax machine and request it to send the documents loaded into it (polling reception). Refer to the polling sections in “Advanced Operations.”

6/Report Print key

Use this key to print reports or phone lists manually. Refer to “Reports.”

7/Counter Display key

Your fax machine keeps track of the number of pages it has printed and scanned. Use this key to check the print and scan counters. It can also be used to reset the drum counter after replacing the image drum unit. Resetting the drum counter is available only when the CHANGE DRUM SOON message displays.

8/Location Program key

Use this key to program One-T ouch keys, Auto Dial numbers and groups. Refer to “Programming Speed Dial Numbers.”

9/User Program key

Use this key to program identification information, to set the clock, and to change function and dial parameter settings.

10/Printer Cleaning

When no messages are in memory, use this key to print a cleaning page to clear accumulated toner from the image drum. Refer to “Problem Solving, Printing a Cleaning Page.”

User’s Guide: English 43

Sounds Your Fax Machine Makes

Signal Tones

Your fax machine makes a number of sounds (signal tones) to inform you of specific conditions.

One Short Beep

Key Select tone: This is a short beep that occurs every time you press a key. End of Session tone: At the end of every successful fax session, your fax machine emits a short beep to inform you that there were no errors or problems in the communication.

Three Beeps

Error tones: If you press a wrong or inappropriate key, your fax machine emits three short beeps. If it experiences a problem during communications, it emits three long beeps. Press the Stop key to turn the error tone off, then print a Message Confirmation Report to check the source of the problem—to do this, press the Copy key twice with no documents loaded.

Warbling Sounds

V oice Request tone: During a fax session, either you or the

person at the remote fax machine may initiate a voice request. When the person at the remote machine either initiates or answers your voice request, your fax machine emits a repetitive warbling sound.

Off-Hook Alarm tone: If it is equipped with the optional

handset, and if the handset is left off the hook, your fax machine emits an intermittent warbling sound. To turn off the sound, hang up the handset and press the Stop key.

OKIFAX 5650

Dual Access

Your fax machine’s dual access feature allows you to load and prepare to transmit (send) a document while your fax machine is receiving or sending another fax from memory. This feature increases your productivity and reduces the time you spend waiting for operations to finish.

Once you have loaded a document and the display shows SELECT LOCATION, your fax machine is ready for you to prepare the next transmission.

Refer to the “Working with Dual Access” section of this document for further information.

Note: When you load a document using dual access,

the message TX PREP ACTIVATED appears briefly. Be sure to wait until this message clears before you load another document.

User’s Guide: English 45

Using Your Fax with Your Computer

Overview

General Information

By installing the Multifunction Printer Option (MFP), you may connect your fax machine to your computer, allowing you to work using both machines. You may use your fax machine as a scanner or printer. Incoming faxes may be saved directly to your computer’s hard drive.

For information on installing and using the MFP Option, refer to the documentation provided with the option.

Refer to the “Setting Basic Features, Answering Mode, Answering Mode Options, PC Mode [PC]” section of this document for information on setting the answering mode of your fax machine to work with the MFP Option.

Refer to the “Setting Basic Features, Incoming Call Parameters, PC/Fax Switch (MFP Option)” section of this document for information on saving incoming faxes directly to your computer’s disk without being printed.

OKIFAX 5650

Connect to Your Computer

1 Make sure that both the computer and the fax machine are

turned off.

2 Connect the end of the interface cable to your computer.

Tighten the screws to secure it.

3 Connect the other end of the cable to the fax machine.

Fasten the cable in place with the wire clips.

Setting Basic Features

Control Panel

The display (a) and navigating keys (b) on the control panel simplify setting your machine’s functions.

Press Select Function (c) to access the menu. The machine functions are organized in a menu structure.

Functions are shown in the display as you navigate through the menu, using the navigation keys.

User’s Guide: English 47

Control Panel Keys and Indicators

OKIFAX 5650

1 Display Panel 2 Numeric keypad 3 */(Tone) key 4 0/Unique key 5 Select Function key 6 Auto Dial key 7 Hook/V. Request key 8 Auto Rec key 9 Search key 10 Hyphen key 11 (Transmit) Resolution/Yes § key

12 Redial key 13 Type of Original/No © key 14Copy key 15 Alarm indicator 16Stop key 17 Start key 18 One-Touch keypad 19 Plus key 20 Space key 21 Pause key 22 One-Touch labels

User’s Guide: English 49

Working with the Menu

Structure

The menu is set up in a multilevel structure of functions, options, and settings. A function can include a number of options and settings.

Many of your fax machine’s features and functions have settings which can be changed to customize its operation.

For example, Paper Size includes two options—1’st and 2nd. Each of these options includes a number of possible settings.

Your machine’s settings are accessed through different programming levels: user functions, dial parameters, and service functions.

The user functions control a broad range of features, such as when certain reports print and how the machine response to incoming calls.

The dial parameters control how the machine dials fax numbers; in most cases, the settings are determined by the type of telephone service you have.

Your Authorized Service Dealer must change the service functions.

Menu Structure

Function

Options

Settings

OKIFAX 5650

User Function Settings

User function settings allow you to customize the general operation of your fax machine.

To determine the current User Function Settings for your machine, print the Configuration Report.

Refer to the User Function Settings List to determine which settings you may need to change.

To make changes, refer to “Changing Your User Function Settings” (in this section).

Determining Your Current Settings

The Configuration Report lists the current settings of all user functions, among other things.

Refer to “Reports, Configuration Report.” To print a Configuration Report:

1 Press the Select Function key. 2 Press the 6/Report Print One-Touch key.

The display shows 1:ACTIVITY REPORT.

3 Using the numeric keypad, press 5.

The display shows 5:CONFIGURATION.

4 Press the Yes § key. The report prints.

User’s Guide: English 51

User Function Settings List

0 1 MCF(SINGLE-LOC.)

This function automatically prints a Message Confirmation Report after each single-location transmission or polling transmission. The report provides information about the transmission.

Refer to “Reports, Message Confirmation Report.” A vailable settings are ON and OFF (default).

02 MCF(MUL TI-LOC.)

This function automatically prints a Message Confirmation Report after each multiple-location transmission. The report provides information about the transmission. Refer to the “Reports, Message Confirmation Report” section of this document.

A vailable settings are ON (default) and OFF.

03 ERR REPORT (MCF)

This function automatically prints a Message Confirmation Report every time an error occurs during a transmission or polling transmission operation. The report provides information about the transmission.

Refer to “Reports, Message Confirmation Report.” A vailable settings are ON (default) and OFF.

04IMAGE IN MCF

When a message confirmation of a memory transmission is printed, this function adds a portion of the first page of the document that was sent. This feature makes it easier to identify a fax, but it may present security problems if you are sending sensitive documents.

A vailable settings are ON (default) and OFF.

OKIFAX 5650

05SENDER ID

This function controls the printing of your fax machine’s Sender ID on the faxes you send.

Refer to “Installation, Programming Required Information.”

When set to ON, the Sender ID will be printed on each page slightly outside the image area of your document.

The default setting is ON.

In order to meet FCC requirements, you must have this

feature set to ON and have a valid Sender ID programmed in your fax machine.

06 MONITOR VOLUME

This function sets the volume for telephone line monitoring during dialing.

A vailable settings are LOW (default), HIGH, and OFF.

07 BUZZER VOLUME

This function sets the volume of the various tones your fax machine emits during operation. Available settings are LOW , MIDDLE (default), and HIGH.

08 CLOSED NETWORK

This function allows you to program your fax machine to refuse to communicate with locations whose telephone numbers have not been programmed into your One-Touch keys or Auto Dial locations. Using this function, you can set up a closed network of fax machines.

If you do not want your fax machine to transmit faxes to or receive faxes from locations outside your network, select T/R.

If you only want your fax machine to refuse to receive faxes from outside your network, select RX.

A vailable settings are OFF (default), T/R, and RX.

09 TX MODE DEF AUL T

Your fax machine is set for the STD (standard) resolution setting and the NORMAL contrast setting. If you consistently send faxes that require some other combination of transmission modes, use this function setting to change the default modes. While you are programming, the new default combinations appear on the lights above the Yes § and the No © keys. The default is STD/NORMAL.

User’s Guide: English 53

10 T/F TIMER PROG.

When set to the telephone/fax answering mode, your fax machine automatically distinguishes between incoming voice and fax calls. If the incoming call is a voice call, the fax machine rings to tell you to pick up the handset. If you do not answer, the fax machine automatically switches back to fax mode to allow the calling party to send a fax. The T/F TIMER function controls how long it waits before switching back to fax mode.

A vailable settings are 20 SECONDS or 35 SECONDS (default).

11RING RESPONSE

This function controls how long your fax machine waits before answering an incoming telephone call. The available settings are 1 RING (default), 5 SECONDS, 10 SECONDS, 15 SECONDS, or 20 SECONDS.

At the default 1-ring setting, your fax machine answers

calls immediately, and you will not hear any ring. If you need to hear the ring, change to one of the other settings.

OKIFAX 5650

12DISTINCTIVE RING

Some telephone carriers offer a service called Distinctive Ring. Distinctive Ring lets you have different numbers on one line, each with its own distinctive ring. You can then use one number exclusively as a fax number without the expense of a second line. (Your local telephone carrier can provide you with more information about this service, which usually has an additional charge.) To use this function, refer to Setting Distinctive Ring below.

A vailable settings are OFF (default) and ON.

You must have your local telephone carrier’s Distinctive

Ring service. Your fax machine must be in FAX or PC answer mode, and the PBX dial parameter must be set to OFF. Other modes—TEL, TEL/F AX, or TAD—will override Distinctive Ring. This feature may not work properly if you have a telephone other than a genuine Oki optional handset connected to your fax machine.

Setting Distinctive Ring

To set up your fax machine to recognize another ring pattern:

1 Press the Select Function key. 2 Press the 9/User Program One-Touch key.

The display shows

1:FUNC. PROGRAMMING.

3 Press the Yes § key. The display shows

FUNCTION NO. [ ].

4 Using the numeric keypad, enter 12. The display shows

DISTINCTIVE RING, OFF.

5 Press the No © key two times. The display changes to

DISTINCTIVE RING, SET.

6 Press the Yes § key. The display changes to

SETUP FAX RING CALL FAX NUMBER NOW.

User’s Guide: English 55

7 Using a separate telephone line, dial the number assigned

to the fax machine within 90 seconds—if you don’t have access to a second line, have someone else make the call for you. When your fax machine begins to ring, it automatically detects and remembers its assigned ring pattern. Be sure to let it ring until either RESULT=OK or RESULT=NG displays. When the fax machine has successfully finished programming its ring pattern, the display shows RESULT=OK.

Occasionally, your fax machine may not be able to

detect its ring pattern on the first try. If this happens, the display shows RESULT=NG. Follow the instructions again from Step 6.

8 Press the Yes § key to confirm your selection. 9 Press the Select Function key to finish.

OKIFAX 5650

13 PAPER SIZE (1’ st and/or 2nd)

This function allows you to specify the size of paper you are using in the paper tray (1st or 2nd).

Available settings are letter (default), A4, legal 13, and legal 14.

Paper Size Settings when the MFP Option is installed

When the MFP Option is installed, the available settings are letter (default), A4, legal 13,, legal 14, executive, A5, A6, and JISB5.

When using the fax machine as a PC printer, you can load A5 and B5 size paper into the paper tray. After copying or printing using the additional paper sizes (executive, A5, A6, and JISB5), return to your usual paper size setting. Incoming fax messages received while the additional paper sizes are active are stored in memory and not printed.

Important: If you use the additional paper sizes

(executive, A5, A6, and JISB5) with the MFP option, be sure to reset your fax machine to a standard paper size as soon as you are finished. Otherwise, faxes are received to memory and not printed.

Keep in mind that when the additional paper sizes (executive, A5, A6, and JISB5) are selected, power outage reports do not print. The power outage reports are the only notification that power to the fax machine has been disrupted.

User’s Guide: English 57

14 USER LANGUAGE

This function allows you to switch between the two languages programmed into your fax machine. Available settings are ENG. (English, the default) and SPA. (Spanish), FRE. (French), or POR. (Portuguese), depending on what fax machine language configuration you purchased.

15 INCOMING RING

This function controls the telephone ringing sound your fax machine makes when a call comes in. When set to off, it does not ring during incoming calls. The available settings are:

• ON (default): Only rings when set to Manual Receive [TEL] mode or when the RING RESPONSE function is set to 5, 10, or 20 seconds.

• OFF: Does not ring when a call comes in.

• DRC (distinctive ring cancel): Rings for each incoming call with the same tone, even if you have set function setting 12, DISTINCTIVE RING to on.

16 REMOTE RECEIVE

This function lets you use an attached phone to tell your fax machine to switch from telephone to fax mode so it can receive an incoming fax. Use the keypad of an external telephone to enter the remote receive number you have programmed into your fax machine.

In addition, if your fax machine is in TAD mode, a caller can enter the programmed remote receive number after leaving a voice message; this enables the fax machine to receive a fax from the caller. Refer to the “Setting Basic Features, Answering Mode, Using Your Fax with an Answering Machine [TAD]” section of this document.

Available settings are OFF (default), 00, 11, 22, 33, 44, 55, 66, 77, 88, 99, **, and ##.

OKIFAX 5650

17 MEM./FEEDER SW .

User Function 25, Instant Dial must be set to OFF or

User Function 17, MEM./FEEDER. SW . will not be active.

The fax unit is set to scan documents in and transmit them from memory. This function controls how manual feed transmissions are performed.

Available settings are FEEDER (the default setting) and MEMORY.

If you do a lot of broadcast transmissions, change this setting to MEMORY.

Feeder

T o perform a manual feed transmission, User Function 17 must be set to FEEDER.

1 Load your document. 2 Enter the location.

Location can be a One-Touch, Auto Dial, or manual.

3 Press Start.

Memory

T o perform a broadcast transmission, User Function 17 must be set to MEMORY.

1 Load your document. 2 Enter the locations.

Locations can be One-Touch, Auto Dial, or manual.

3 Press Start.

User’s Guide: English 59

18NOT USED 19ECM FUNCTION

The Error Correction Mode (ECM) function may help your fax machine improve communication in areas where telephone line conditions are marginal.

Refer to “Problem Solving” for other suggestions if you have communication problems.

A vailable settings are ON (default) and OFF.

20 REMOTE DIAGNOSIS

The remote diagnostics feature allows a service person remotely to dial and service your fax machine.

A vailable settings are ON and OFF (default).

21 PC/FAX SWITCH

This function is active only when the Multifunction Printer Option is installed and your fax machine is set to the PC Fax answering mode. In that case, incoming faxes are saved directly to the PC’s disk without being printed. If the PC is turned off or not functioning, the fax machine acts as a stand-alone fax machine and prints incoming faxes when this PC/F AX SWITCH function is set to ON (default). If this function is set to OFF, the fax machine does not accept incoming faxes when the PC is turned off or not functioning.

22 NO TONER MEM RX

When this function is set to ON, your fax machine automatically receives and stores messages in its memory when it is low on toner. When this function is set to OFF, messages print, even if toner is low or empty.

A vailable settings are ON and OFF. Default is OFF .

OKIFAX 5650

23 MEM FULL SA VE

When this function is set to ON, a message is shown in the display panel when memory becomes full during certain operations. Broadcast transmissions and other functions read the entire document into memory before initiating the fax transmission. If, during this process, memory becomes full and an operator time out seems likely, the display panel shows MEM FULL SAVE. If MEM FULL SAVE is set to OFF, data that cannot be read into memory is automatically deleted.

A vailable settings are ON and OFF. Default is OFF .

24CONTINUOUS TONE

When this function is set to ON, your machine emits a warning sound when receiving a transmission. Press the STOP key to turn off the warning. Set this function to OFF is you do not want the warning to sound.

A vailable settings are ON and OFF. Default is OFF .

25 INST ANT DIAL

When this function is set to ON, your machine scans documents as soon as it begins dialing.

When this function is set to OFF, your machine scans documents into memory first, and then begins dialing.

If there isn’t enough available memory, the machine will continue sending and scanning as memory becomes available.

A vailable settings are ON and OFF. Default is ON.

26RESTRICT ACCESS

When this function is set to ON, you must enter a password to use the machine.

A vailable settings are ON and OFF. Default is OFF .

Be sure to record all Restrict Access IDs. Keep the

record in a safe place. If you forget a Restroct Access ID, you will need to contact an Authorized Service Delaer for assistance.

User’s Guide: English 61

27WIDTH REDUCTION

When this function is set to ON, your machine prints received data at a slightly reduced width.

You use this feature when the pages received have data beyond the printable area.

A vailable settings are ON and OFF. Default is OFF .

28 TONER SA VE

When this function is set to ON, your machine uses toner saving during facsimile printing.

A vailable settings are ON and OFF. Default is OFF .

29CNG COUNT

When this function is set to ON, your machine switches to a facsimile reception mode at a certain CNG signal (1 to 5) when the unit is operating in T/F.

Available settings are 1, 2, 3, 4, and 5. Default is 1.

OKIFAX 5650

Changing Your User Function Settings

1 Press the Select Function key. 2 Press the 9/User Program One-Touch key.

The display shows

1:FUNC. PROGRAMMING.

3 Press the Yes § key. The display shows

FUNCTION NO. [ ].

4 Using the numeric keypad, enter the 2-digit number of the

function you want to change. The display shows the name of the selected function.

5 Repeatedly press the No © key until the setting you want

appears in the display.

If you are changing the TX MODE DEF AULT

settings, the new settings appear on the lights above the Y es § and the No© keys

6 Press the Yes § key to confirm your selection. The name

of the next function setting appears in the display.

7 Press the Select Function key to finish.

User’s Guide: English 63

Dial Parameter Settings

These functions allow you to control the way your fax machine dials telephone numbers.

Refer to the Dial Parameter Settings List to determine which settings you may need to change.

Refer to “Changing Your Dial Parameter Settings” part of this section to make the change.

Current Dial Parameter Settings

For a list of current Dial Parameter Settings for your machine, print the Configuration Report.

Refer to “Reports, Configuration Report.”

Dial Parameter Settings List

REDIAL TRIES

This function controls how many times your fax machine automatically redials a number that is busy or does not answer.

Available settings are from 0 to 10 tries. Default: 3 tries.

REDIAL INTERVAL

This function controls how long your fax machine waits between each automatic redial attempt.

Available settings are from 1 to 6 minutes. Default: 3 minutes.

DIAL TONE DETECT

This function allows your fax machine to wait for and detect a dial tone before proceeding with dialing.

A vailable settings are ON and OFF. Default: OFF.

OKIFAX 5650

BUSY TONE DETECT

This function allows your fax machine to detect a busy tone when sending a fax.

A vailable settings are ON and OFF. Default: ON.

MF(TONE)/DP (PULSE)

This function sets the dialing method. Use the MF setting for Touch-Tone dialing, or the DP setting for pulse dialing.

Default: MF (TONE).

PBX LINE

Turn this function on if your fax machine is connected to a PBX.

PBX (Private Branch Exchange) is a phone system used

to route internal calls.

Once this function is turned on and the access digit function is been programmed (see “Setting Basic Features, Dial Parameters, Dial Prefix”), your fax machine recognizes the access digit you use in your PBX to get an outside line.

Refer to “Setting Basic Features, Dial Parameters, Dial Prefix.”

Refer to “Setting Basic Features, Connecting to a PBX” for instructions on changing this setting.

A vailable settings are ON and OFF. Default: OFF.

User’s Guide: English 65

AUTO ST ART

When this function is turned on, your fax machine automatically dials as soon as you press a One-Touch key or enter an Auto Dial code—you do not have to press Start.

A vailable settings are ON and OFF. Default: ON.

DIAL PREFIX

If your fax machine is connected to a PBX, use this function to specify the access digit (Dial Prefix) used to obtain an outside line from your PBX.

You can enter a number with up to four digits. When this parameter is programmed, the fax machine

recognizes the access digit when you enter a number and automatically pauses for an outside line before dialing the rest of the number.

Refer to the “Setting Basic Features, Connecting to a PBX” section of this document for instructions on changing this setting.

A vailable settings are ON and OFF. Default: OFF .

Changing Your Dial Parameter Settings

1 Press the Select Function key. 2 Press the 9/User Program One-Touch key. 3 On the numeric keypad, press 2. The display shows

2:DIAL PARAMETER.

4 Press the Yes § key until the display shows the dial

parameter you want to change.

appears in the display.

6 Press the Yes § key to confirm your selection. The name

of the next dial parameter setting appears in the display.

7 Press the Select Function key to finish.

OKIFAX 5650

Service Function Settings

In many cases, service function settings greatly change the way your fax machine operates. To change any of these settings, contact your Authorized Service Dealer.

Changing Your Service Function Settings

To change any of these settings, contact your Authorized Service Dealer.

Service Function Settings List

LONG DOC. SCAN

Normally fax machine does not scan documents longer than 14 inches (360 mm). When this function is on, your fax machine can scan and transmit documents of any length for up to one hour.

MDY/DMY

This function specifies how fax machine displays and prints the date: month/day/year or day/month/year.

TIME/DA TE PRINT

This function specifies how the time and date are printed on the fax messages you transmit. Available settings are: do not print date and time, print date and time at the top of the first page only, and print date and time at the top of every page.

TSI PRINT

When this function is on, the phone number of the sending fax machine prints at the top of each page of the message.

User’s Guide: English 67

Changing the Language

Your fax machine comes with two languages installed: English and one other language. The other language will be Spanish, French or Portuguese, depending on the type of unit you bought. These languages appear on the display and in reports. Follow the instructions below to switch languages.

Procedure 1 Press the Select Function key. 2 Press the 9/User Program One-Touch key.

The display shows

1:FUNC. PROGRAMMING.

3 Press the Yes § key. The display shows

FUNCTION NO. [ ] ENTER 01-29.

4 Use the numeric keypad to enter 14. The display shows

USER LANGUAGE.

language.

6 To accept the language change, press the Yes § key. 7 Press the Select Function key to finish.

OKIFAX 5650

Answering Mode

What is Answering Mode?

The answering mode determines how your fax machine handles incoming fax and voice calls.

The standby display shows the current answering mode.

Changing the Answering Mode

1 Press the Auto Rec key. A description of your current

selection displays.

2 Press the Auto Rec key again. Your fax machine switches

to the next setting.

3 Continue pressing the Auto Rec key until the selection

you want appears on the display. After a short pause, your fax machine returns to standby mode displaying the new setting.

User’s Guide: English 69

Answering Mode Options

The answering mode you choose depends on how you use your fax machine and what telephone equipment is connected to it. Read through the mode descriptions below, then follow the instructions to change to the mode that best fits your needs.

The Answering Modes are:

• Auto Receive Mode [F AX]

• Manual Receive Mode [TEL]

• Telephone/Fax Automatic Switch Mode [T/F]

• Using Your Fax with an Answering Machine [T AD]

• Memory Reception Mode [MEM]

• Fax Forwarding Mode [FWD]

• PC Mode [PC]

Auto Receive Mode [FAX]

If your fax machine is connected to a telephone line reserved only for fax communications, use the Auto Receive mode. Your fax machine assumes all incoming calls are fax messages and automatically receives them.

Manual Receive Mode [TEL]

If you use the same line for both fax and telephone calls and the majority of your incoming calls are telephone calls, then the TEL answering mode is your best choice. Each time someone calls, your fax machine rings like a telephone—it does not automatically answer. You can answer from either an external handset or telephone connected to your fax machine. If you pick up the handset and hear fax tones, press the Start key to receive the fax. If you do not answer the phone and someone tries to send you a fax message, your machine will not accept it.

OKIFAX 5650

Telephone/Fax Automatic Switch Mode [T/F]

Using Your Fax with an Answering Machine [TAD]

When incoming calls are a mixture of fax and telephone calls, your best choice is the Telephone/Fax mode.

In this mode, your fax machine detects whether the incoming call is a fax or voice call.

When the call is from another fax machine, your machine switches to fax mode and automatically receives the message.

When the call is a voice call, your fax machine rings like a telephone. If you do not answer within 35 seconds, your fax machine switches back to fax mode to allow the calling party to send a fax manually.

T AD is Telephone Answering Device / Fax Automatic Switch Mode.

Use this mode to connect an answering machine to your fax machine. Like Telephone/Fax mode, the Telephone Answering Device mode detects whether an incoming call is a fax or voice call.

If it is a fax call, your fax machine receives the fax. If it is a voice call, your fax machine rings just as it does in

Manual Receive mode.

If no one answers the call, your answering machine activates, allowing the calling party to leave a message.

If you set the Remote Receive User Function Number 16 (Refer to “Setting Basic Features, User Function Settings, User Function Settings List”), the caller can send a fax at any time during or after the recorded message by using their keypad to enter the remote receive number you have programmed. This number activates fax reception.

Add something like this to your answering machine message: “To send a fax now, press XX [the programmed number].”

User’s Guide: English 71

Memory Reception Mode [MEM]

PC Mode [PC]

When set to this mode, your fax machine stores received faxes in memory and does not print them out immediately.

Fax Forwarding Mode [FWD]

When set to this mode, your fax machine receives all fax messages into memory, and then automatically resends them to the forwarding number you have programmed into the machine.

For details on how to set the forwarding number, refer to “Advanced Operations, Call Forwarding.”

This mode is available only if a forwarding number has been programmed.

Use this mode if you have the Multifunction Printer Option (also known as the PC interface option) installed in your fax machine and want to store incoming faxes on your computer’s hard disk instead of printing immediately.

If your computer is off or not functioning, your fax machine acts as a stand-alone fax machine and prints any incoming faxes.

OKIFAX 5650

Incoming Call Parameters

Connecting to a PBX

Incoming Call Parameters determine how your fax machine handles incoming transmissions.

For more information on each user function, refer to “Setting Basic Features, User Function Settings, User Function Settings List.”

• User Function 06, Monitor Volume

• User Function 07, Buzzer Volume

• User Function 11, Ring Response

• User Function 12, Distinctive Ring

• User Function 13, Paper Size Settings

• User Function 15, Incoming Ring

• User Function 16, Remote Receive

• User Function 21, PC/Fax Switch (MFP Option)

A PBX (Private Branch Exchange) is a private telephone system used to route internal calls. If you have to dial a prefix (access digit) to get an outside line, then your line is connected to a PBX.

If you are connecting your fax machine to a PBX, follow the instructions below. It can then detect the access digit at the beginning of phone numbers you dial or program, and automatically waits for a dial tone before dialing the rest of the number.

Some PBX installations may require additional

adjustments to your fax machine. If you continue to have difficulty with fax communication after following these steps, contact your Authorized Service Dealer.

User’s Guide: English 73

Programming an Access Number (Dial Prefix)

1 Press the Select Function key. 2 Press the 9/User Program One-Touch key. 3 On the numeric keypad, press 2. The display shows

2:DIAL PARAMETER.

4 Press the Yes § key until the display shows PBX LINE,

[OFF].

[ON].

6 Press the Yes § key until the display shows DIAL PREFIX,

[OFF].

[ ] ENTER 4DIGITS.

OKIFAX 5650

8 Using the numeric keypad, enter the number you normally

dial from your PBX to obtain an outside line. An example of this is dialing 9 before the number, such as 9-555-1212.

9 Press the 19/Space One-Touch key repeatedly until the

display changes.

10 Press the Yes § key. 11Press the Select Function key to finish. Keep in mind that

all of the outside telephone numbers you program into your fax machine have to begin with your PBX’s access digit.

Deleting a Programmed Access Number (Dial Prefix)

T o turn off the PBX LINE and DIAL PREFIX functions: 1 Press the Select Function key. 2 Press the 9/User Program One-Touch key. 3 On the numeric keypad, press 2. The display shows

2:DIAL PARAMETER.

4 Press the Yes § key until the display shows PBX LINE,

[OFF].

[ON].

6 Press the Yes § key until the display shows DIAL PREFIX,

[OFF].

[ ] ENTER 4DIGITS.

8 Press the Space key four times to delete the programmed

access number.

9 Press the Yes § key. 10Press the Select Function key to finish.

User’s Guide: English 75

Basic Faxing Operations

Overview

This section explains how to load documents for faxing, how to send and receive faxes, how to use the closed network and voice request features, and how your fax machine handles power interruptions.

Preparing Documents for Faxing

Use the information in this section to make sure your documents scan and fax easily and clearly.

OKIFAX 5650

Guidelines

• Try to use good quality documents for your fax transmissions. Documents that are typed or written with a black felt-tip pen on white (or light) paper work best.

• Do not send documents that are not rectangular.

• Never use documents that have wet or sticky surfaces, wrinkles, staples, or paper clips. However, your fax machine can transmit documents that have been subject to normal wear, such as documents with staple holes, letter folds and minor corner folds.

• If you are not sure how a document will fax, try making a copy first: load the document face down and press the Copy key.

• If your documents are heavily bent, creased or torn, make a copy on a photocopier and send the copy instead.

Document Size

Multiple Page Documents

• All documents must have a minimum width of 5.8" (148 mm) and a minimum length of 5" (128 mm).

• Documents cannot be wider than 8.5" (216 mm) or longer than 14" (356 mm).

Your fax machine can be set to accept documents of

unlimited length (LONG DOC SCAN Service Parameter)—see your Authorized Service Dealer .

Your fax machine can scan paper with a basis weight between 13 pounds (50 g/m2) and 28 pounds (105 g/m2). You can load up to 30 sheets of standard 20-pound (80 g/m2) paper, such as photocopier paper. If you use lighter or heavier paper, you can load up to 15 sheets. For very heavy paper, load and send pages individually.

• For multiple-page documents, do not load paper thinner than 0.003" (0.08 mm) or thicker than 0.005" (0.13 mm).

• For single-page documents, do not load paper thinner than

0.002" (0.06 mm) or thicker than 0.006" (0.15 mm).

User’s Guide: English 77

Loading Documents

To prevent paper jams and problems during operation, stack your documents neatly, aligning their edges, before loading. Do not load documents of different sizes at the same time.

You can load and prepare to transmit a document while

your fax machine is still sending or receiving another message, as long as the document feeder is clear. This is known as Priority Transmit. To use Priority Transmit, load the document, select your location and press the Start key. Your document will be sent as a priority when the current communication ends.

1 Adjust the document guides to the width of the paper you

are using.

2 Stack your documents neatly, then insert them face down

into the document feeder. Adjust the document guides for a snug fit.

3 Your fax machine will grip the documents and pull the

bottom page into the machine.

OKIFAX 5650

4 To obtain the best possible quality for the type of

document you are scanning or faxing, use the Yes § key to set the resolution of your document.

For most normal documents, the default STD setting works well.

For normal office documents,

Use STD (Standard) resolution The resolution of this scan is 100 x 200 dpi

For documents with small type or other fine details,

Use FINE or EX. FINE resolution The resolution of a FINE scan is 200 x 200 dpi The resolution of an EX.FINE scan is 200 x 400 dpi

For documents with photos, or many shades of gray,

Use PHOTO resolution The resolution of a PHOTO scan is 200 x 200 dpi

contrast in your document.

For most documents, the default NORMAL setting works best.

• For documents with normal contrast, use NORMAL contrast.

• For documents that are too light, use LIGHT contrast.

• For documents that are too dark, use DARK contrast.

6 Your documents are now ready for faxing or copying.

User’s Guide: English 79

Sending a Fax to a Single Location

1 Load your documents. 2 Select a location.

T o dial using a One-Touch key

Press the One-Touch key. To reach One-T ouch keys 21-40, lift the main One-Touch key pad.

T o dial using an Auto Dial number

Press the Auto Dial key, then enter the 2 or 3-digit Auto Dial number on the numeric keypad.

T o dial using the numeric keypad

Dial as you would on a normal telephone.

To dial using an external telephone

Pick up the handset of your external telephone and dial the number of the machine you wish to transmit to. If the receiving fax machine is in automatic reception mode, you will hear a high-pitched tone. If a person answers the phone, ask them to press the Start key on their machine.

If you make a mistake, press the Yes § key to go back and re-enter the number.

Press the Start key when you have finished entering numbers.

3 If necessary, press the Start key to begin the transmission.

By default, One-T ouch keys and Auto Dial numbers

begin transmission automatically, without pressing the Start key. The Auto Start setting lets you change this. Refer to “Setting Basic Features, Dial Parameters Settings.”

OKIFAX 5650

Messages on the Display Panel

Below are explanations for some of the messages you may see during a typical fax transmission.

(location)

The remote location’s Personal ID, TSI/CSI, Location ID or the telephone number you entered identifies the location during transmission.

DIALING

Your fax machine is dialing the number.

CALLING

The line is ringing.

SENDING/XX.X

Your fax machine is sending the message. XX.X indicates the transmission speed in bits per second.

RESULT = OK

The fax was sent successfully.

COMMUN. ERROR

If the red alarm indicator lights and you see this or another error message, a problem occurred during the communication. Try sending the fax again.

Refer to “Problem Solving.”

User’s Guide: English 81

Search Key Dialing

Real-Time Dialing

If you are not sure which One-T ouch key or Auto Dial number contains the location you want to call, use the Search key to look through an alphabetical list of all of the Location IDs programmed into your fax machine.

1 When selecting locations, press the Search key. The

display shows

ENTER 1’ST CHAR.

2 Repeatedly press the Search key to look through the

entire list of locations in alphabetical order, or locate the letter you want on the numeric keypad, and press that key repeatedly to look through Location IDs beginning with that letter.

Normally, your fax machine dials the entire number of the location you have selected at one time. Occasionally, you may need to dial numbers in real time—one digit at a time.

If your fax machine is equipped with a handset, you can dial in real time by picking up the handset, or you can press the Hook/Voice Request key.

OKIFAX 5650

Redialing

Confirming Results

If the line is busy or if there is no answer, your fax machine waits, and then automatically redials the number. The dial parameter settings determine how many times it redials and how long it waits between attempts.

Refer to “Setting Basic Features, Dial Parameters Settings.” If your fax machine is transmitting from memory and a

communication error occurs, it automatically re-dials the number and tries to send the fax again.

You can redial a number manually at any time by pressing the Redial key.

If a power loss occurs, the redial information is lost.

Refer to “Basic Faxing Operations, Power Failures and Memory.”

After transmission, press the Copy key once (with no documents loaded) to see the result of your transmission (Message Confirmation [MCF]) on the display. To print the MCF report, press the Copy key a second time.

Refer to “Reports, Message Confirmation Report.”

Stopping a Transmission

To stop a transmission in progress, follow the instructions below.

1 Press the Stop key twice. The display shows STOPPED. 2 If documents are stuck partway through the document

feeder, you may see a RELOAD DOCUMENT message on the display.

3 Press the Stop key again. Your fax machine feeds the

document the rest of the way through the document feeder.

User’s Guide: English 83

Shortcut Fax Number Programming

Procedure

1 Load the document. 2 Enter the fax number using the numerical keypad. 3 Press the Copy key. The display shows ONE-TOUCH

NO.[xx].

4 Press Yes § to program the location to the number shown

or press Search to cycle through the available unprogrammed keys/numbers, then press Yes § to program to the number you want. Press No © to stop the process.

5 The display reads

NO=5551212 [the fax number you entered] ID=.

6 Press Start.

OKIFAX 5650

7 Enter the location ID.

This is a descriptive title up to 15 characters long. Refer to the instructions below.

• T o enter numbers, use the numeric keypad (press once)

• To enter spaces, use the Space One-Touch key

• To enter hyphens (-), use the Hyphen key

• To enter alphabetical characters, locate the character you want on the numeric keypad.

• Press that key repeatedly until the character appears on the display.

• To enter a unique character, press the 0/Unique key repeatedly until the character you want appears. The following characters are available:

Symbols: ! # & ‘ ( ) * + , - . / : ; = ? · Internet characters: @ \ “ _ %

Umlaut characters: Ä ß Ñ Ö Ü Norwegian characters: Æ Å Ø æ å ø

- l

The

functions as a tilde symbol.

- l

8 Press Start. The display shows

NO=<LOCATION>.

9 Press Start. The display shows

speed.

10 The display shows

11 Press Start. The display shows PROGRAMMING, then

DIALING, and the fax machine dials the number and sends the fax.

User’s Guide: English 85

Receiving Faxes

Receiving Faxes Manually

If your fax machine is set to the manual receive [TEL] mode, it treats all incoming calls as voice conversations, and does not automatically receive faxes.

You must have a handset connected to the fax machine

in order to receive faxes manually.

To receive a fax while in manual receive mode: 1 When your telephone or fax machine rings, pick up the

telephone handset connected to it. If a person is on the line, carry on your conversation.

2 If a remote fax machine is on the line, or if a person

wishes to fax you a document after a conversation, press the Start key.

3 When the RECEIVING message appears on the display,

hang up the handset.

4 After you receive the fax, a long beep tells you that the

transmission was successful.

OKIFAX 5650

Receiving Faxes in Memory

This section does not apply when the fax machine is in

PC Fax mode. In that case, all faxes are automatically stored on the computer’s hard drive, regardless of the conditions explained below.

Memory Reception Mode [MEM]

When your fax machine is set to Memory Reception mode, it receives all messages into its memory without printing them out.

The display shows

MSG. IN MEMORY

Print Messages in Memory

1 Press Select Function. 2 Press the 2/Print Operation One-Touch key. 3 The display shows

PRINT MEMORY MSG?

4 Press the Y es § key . 5 The messages stored in the machine’s memory print.

User’s Guide: English 87

No Paper Reception

Canceling Messages Stored in Memory

When your fax machine runs out of paper, incoming faxes are stored in the machine’s memory.

The display shows:

MSG. IN MEMORY, REPLACE PAPER

Load more paper. Your fax machine automatically prints out any messages in

memory as soon as paper is loaded.

It is possible to erase messages received in memory without printing them.

1 After you have followed the instructions to print out

messages stored in memory, the display shows

MSG. IN MEMORY, PRINTING.

2 To erase the message instead of printing it, press the Stop

key. The display shows

CANCEL?

3 Press the Yes § key to erase the message from your fax

machine’s memory . If there are more messages in memory, the display shows

MSG. IN MEMORY, PRINTING

Follow the steps above for each message you want to erase.

W ARNING: You cannot identify which message you are

erasing.

OKIFAX 5650

Rejecting Junk (Unsolicited) Fax Messages

Closed Network Option

The closed network option lets you set your fax machine to only transmit faxes to, or receive faxes from, locations programmed into One-T ouch keys or Auto Dial numbers.

You can also set your machine to receive faxes only from those programmed locations.

This is one way of reducing the number of junk (unsolicited) faxes (such as advertisements) you receive.

1 Press the Select Function key. 2 Press the 9/User Program One-Touch key . The display

shows

1:FUNC. PROGRAMMING.

3 Press the Yes § key. The display shows

FUNCTION NO. [ ].

4 Using the numeric keypad, enter 08. The display shows

08:CLOSED NETWORK nnn

Where nnn is the current setting of this function. The settings are: RX, T/R, or OFF

the display. RX: limits reception only. T/R: limits both transmission and reception. OFF: no limits on transmission or reception.

6 Press the Yes § key to confirm the new setting. 7 Press the Select Function key to finish.

User’s Guide: English 89

Power Failures and Memory

If power to your fax machine is interrupted, the problems listed below will occur.

You can prevent these problems by installing an

optional memory expansion board with a battery backup system that protects stored information for at least one hour.

Information that is Lost

• Any messages your fax machine has scanned into its memory but not yet transmitted will be lost. This includes messages stored for bulletin polling.

• Any messages your fax machine has received into its memory but not yet printed will be lost.

• If you have loaded documents on your fax machine’s document feeder, any dialing or transmission settings will be lost.

• Redial information is lost.

Power Outage Report

When power is restored, your fax machine prints a power outage report to inform you of the power failure. Use this report to determine which received messages you may have lost, and to determine which transmissions you may have to resend.

Refer to “Reports, Power Outage Report.”

Keep in mind that when the additional paper sizes

(executive, A5, A6, and JISB5) are selected (these are available when the MFP option is installed), power outage reports do not print. The power outage reports are the only notification that power to the fax machine has been disrupted.

OKIFAX 5650

Using Voice Request

The voice request feature allows you to have a conversation with a person at a remote fax machine after a fax communication is finished. Either the person sending or receiving the fax can initiate a voice request.

If you are sending a fax, you can answer a voice request only after all pages have been transmitted. If you are receiving a fax, you can answer a voice request after reception of each page.

You will know if the person on the other fax machine has issued a voice request when you hear a warbling tone. If you do not respond in approximately six seconds, the voice request is automatically cancelled.

You need to have either the optional handset or an

external telephone attached to the fax machine in order to use the voice request function. You can use the voice request function only when you are using the document feeder to send a fax directly to a single location (manual transmission).

You cannot use Voice Request with memory, delayed, relay, or broadcast faxing. You cannot use the voice request function when your are operating the fax unit at transmission speeds greater than 14,400 bits per second.

User’s Guide: English 91

Initiating a Voice Request

Answering a Voice Request

1 During a fax communication, press the Hook V Request

key.

2 When the other party answers your request, your fax

machine emits a repetitive warbling sound. The display shows

LIFT HANDSET, PRESS VOICE REQUEST.

3 Lift your handset and press the Voice Request key.

If you press your Voice Request key to initiate a voice

request in TX mode, but no one is there to answer, your fax machine automatically sends a call back message to the remote site. This message includes a telephone number where you can be reached.

Lift the handset and press the Hook V Request key.

OKIFAX 5650

Oki 5650 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual