Oki 5300 Plus User Manual
OKIFAX
5300 Plus/5600 Plus
Handbook
of5356fm.pm6 6/8/98, 5:19 PM1
Every effort has been made to ensure that the information in
this document is complete, accurate, and up-to-date.
Okidata assumes no responsibility for the results of errors
beyond its control. Okidata also cannot guarantee that
changes in products made by other manufacturers and
referred to in this handbook will not affect the applicability
of the information in it. This handbook is subject to change
without notification.
© 1998 by Okidata. All rights reserved.
Written and produced by the OKIDATA Publications Services
Department. Please address any comments to:
Publications Services Department
OKIDATA
532 Fellowship Road
Mount Laurel, NJ 08054-3405
pubs@okidata.com
Visit the Okidata web site:
http://www.okidata.com
OKIDATA and OKIFAX are registered trademarks of Oki
Electric Industry Company, Ltd.; marques déposées de Oki
Electric Industry Company, Ltd. OKIDATA — marca
registrada Oki Electric Industry Company, Ltd.
As an Energy Star Partner, Okidata has determined that this product meets the Energy Star
guidelines for energy efficiency.
WARNING: Risk of electric shock. Aside
from replacing the toner and image drum
cartridge, do not disassemble or attempt to
service this unit yourself. Refer to a
qualified technician for service.
of5356fm.pm6 6/8/98, 5:19 PM2
Federal Communications Commission
Requirements for End Users
This device has been granted a registration number by the
Federal Communications Commission, under Part 68 rules and
regulations for direct connection to the telephone lines. In order
to comply with these FCC rules, the following instructions must
be carefully read and applicable portions followed completely.
1. This equipment complies with Part 68 of FCC rules. On the
bottom of the equipment is a label that contains, among
other information, the FCC registration number and ringer
equivalence number (REN) for this equipment. If requested,
this information must be provided to the telephone company.
2. The following USOC jacks may be used with this equipment:
RJ11C.
3. The REN is used to determine the quantity of devices which may be
connected to the telephone line. Excessive REN’s on the telephone
line may result in the devices not ringing in response to an emergency call. In most, but not all areas, the sum of the REN’s should
not exceed five (5.0). To be certain of the number of devices that
may be connected to the line, as determined by the total REN’s,
contact the telephone company to determine the maximum REN for
your calling area.
4. If the equipment causes harm to the telephone network, the
telephone company will notify you in advance. But if advance notice
isn’t practical, the telephone company will notify the customer as
soon as possible. Also, you will be advised of your right to
file a complaint with the FCC if you believe it is necessary.
5. The telephone company may make changes in its facilities,
equipment, operations, or procedures that could affect the
operation of the equipment. If this happens, the telephone
company will provide advance notice in order for you to
make the necessary modifications to maintain uninterrupted
service.
6. If trouble is experienced with this equipment, please contact
the following for repair and/or warranty information:
OKIDATA
532 Fellowship Rd.
Mount Laurel, N.J. 08054-3405
Telephone: 1-800 OKIDATA
If the trouble is causing harm to the telephone network, the
telephone company may request that you remove the equipment
from the network until the problem is resolved.
7. This equipment contains no user serviceable parts. Please contact
OKIDATA for service.
8. This equipment cannot be used on public coin service provided by
the telephone company. Connection to Party Line Service is subject
to state tariffs. Contact your state Public Utility Commission, Public
Service Commission, or Corporate Commission for information.
9. This equipment is hearing-aid compatible.
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FCC Telephone Consumer Protection Act
The Federal Communications Commission Telephone Consumer
Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device to send any message via a
telephone fax machine unless such message clearly contains in a
margin at the top or bottom of each transmitted page or on the first
page of the transmission, the date and time it is sent and an
identification of the business or other entity, or other individual
sending the message, and the telephone number of the sending
machine or such business, other entity, or individual.
To comply with this law, you must enter the following information
in your fax unit:
■ Date and time: see page 21 for instructions on doing this.
■ Name and telephone number which identify the source of your fax
transmission: see page 23 for instructions on doing this.
Industry Canada Requirements for End Users
The Industry Canada label identifies certified equipment.
This certification means that the equipment meets certain
telecommunications network protective, operational and safety
requirements. The Department does not guarantee the equipment
will operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is
permissible to be connected to the facilities of the local
telecommunications company. The equipment must also be installed
using an acceptable method of connection. In some cases, the
company’s inside wiring associated with a single line individual
service may be extended by means of a certified connector assembly
(telephone extension cord). The customer should be aware that
compliance with the above conditions may not prevent degradation
of service in some situations.
Repairs to certified equipment should be made by an authorized
Canadian maintenance facility designated by the supplier. Any
repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical
ground connections of the power utility, telephone lines and
internal metallic water pipe system, if present, are connected
together. This precaution may be particularly important in rural
areas.
■ Users should not attempt to make such connections themselves, but
should contact the appropriate electric inspection authority, or
electrician, as appropriate.
The Load Number assigned to each terminal device denotes the
percentage of the total load to be connected to a telephone loop
which is used by the device, to prevent overloading. The
termination of a loop may consist of any combination of devices
subject only to the requirement that the total of the Load Numbers
of all the devices does not exceed 100.
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L’etiquette du Industrie Canada identifie le materiel homologue.
Cette etiquette certifie que le materiel est conforme a certaines
normes de protection, d’exploitation et de securite des reseaux de
telecommunications. Le Ministere n’assure toutfois pas que le
materiel fonctionnera a la satisfaction de l’utilisateur.
Avant d’installer ce materiel, l’utilisateur doit s’assurer qu’ll est
permis de le raccorder aux installations de l’entreprise locale de
telecommunication. Le materiel doit egalement etre installe en
suivant une method acceptee de raccordement. Dans certains cas,
les fils interieurs de l’entreprise utilises pour un service individuel a
ligne unique peuvent etre prolonges au moyen d’un dispositif
homologue de raccordement (cordon prologateur telephonique
interne). L’abonne ne doit pas oublier qu’il est possible que la
conformite aux conditions enoncees ci-dessus n’empechent pas la
degradation du service dans certaines situations. Actuellement, les
entreprises de telecommunication ne permettent pas que l’on
raccorde leur materiel a des jacks d’abonne, sauf dans les cas precis
prevus par les tarrifs particuliers de ces entreprises.
Les reparations de materiel homologue doivent etre effectuees par
un centre d’entretien canadien autorise designe par le fournisseur.
La compagnie de telecommu-nications peut demander a l’utilisateur
de debrancher un appareil a la suite de reparations ou de
modifications effectuses par l’utilisateur ou a cause de mauvais
fonctionnement.
Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils
de mise a la terre de la source d’energie electrique, des lignes
telephoniques et des canalisations d’eau metalliques, s’il y en a, sont
raccordes ensemble. Cette precaution est particulierement
importante dans les regions rurales.
■ Avertissement: L’utilisateur ne doit pas tenter de faire ces
raccordements lui-meme; il doit avoir recoursa un service
d’inspection des installations electriques, ou a electricien, selon le
cas.
L’indice de charge (IC) assigne a chaque dispositif terminal indique,
pour eviter toute surcharge, le pourcentage de la charge totale qui
peut etre raccordee a un circuit telephonique boucle utilise par ce
dispositif. La terminaison du circuit boucle peut etre constituee de
n’import quelle combinaison de dispositifs, pourvu que la somme
des indices de charge de l’ensemble des dispositifs ne depasse pas
100.
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Federal Communications Commission
Radio Frequency Interference Statement
This equipment has been tested and found to comply with the limits
for a Class B digital device, pursuant to Part 15 of the FCC rules.
These limits are designed to provide reasonable protection against
harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference
will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which
can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the
following measures:
■ Reorient or relocate the receiving antenna.
■ Increase the separation between the equipment and the receiver.
■ Plug the unit into an outlet on a circuit different from that to
which the receiver is connected.
■ Consult the dealer or an experienced radio television
technician for help.
A properly shielded interface cable must be used in order to
ensure compliance of this equipment with FCC regulations.
Changes or modifications not expressly approved by
OKIDATA may void your authority to operate this device.
Industry Canada Radio Interference Statement
This OKIDATA apparatus complies with Class B limits for radio
interference as specified in the Industry Canada Radio Interference
Regulations.
Industrie Canada Déclarations concernant les interférences
radio
Cet appareil OKIDATA est conforme aux critères établis par la
Classe B en ce qui concerne les interférences radio, tel que spécifié
par le Industrie Canada dans les Règlements relatifs aux interférences
Radio.
of5356fm.pm6 6/8/98, 5:19 PM6
Safety
Installation Hints
■ Install your OKIFAX 5300 Plus/5600 Plus in a dust-free
location away from direct sunlight.
■ Do not plug your OKIFAX into a power source shared by
equipment which produces electrical noise (i.e., air
conditioners, etc.).
■ Leave electronic adjustments to authorized service
personnel.
■ The LINE terminal connects your fax machine to a
standard telephone line. To avoid damage to your
telephone system or to the OKIFAX, do not plug your fax
machine into anything other than a standard RJ-11C jack.
■ Your OKIFAX is intended to be grounded electrically and
is equipped with a three-wire grounded power cord. For
your safety, do not attempt to defeat your power cord’s
grounding plug.
■ The power outlet should be located near the
equipment and should be easily accessible.
■ The TEL port on the back of the unit is only suitable for
2-wire devices. Not all standard telephones will respond
to incoming ringing when connected to an extension
socket.
■ This equipment may not necessarily provide for the
effective hand-over of a call from a telephone connected
to the same line.
Operation and Maintenance
■ Use a dry cloth to clean the control panel and the main
body of the unit.
■ Aside from replacing the toner and image drum cartridge, do not
disassemble or attempt to service this unit yourself. Refer to a
qualified technician for service.
■ Pull out the AC plug before trying to remove any objects that may
have fallen into the machine.
■ If the unit becomes physically damaged, disconnect the
power cord immediately and arrange for its repair or
disposal.
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■ When relocating your OKIFAX, always disconnect the
telephone line before disconnecting the power cord, then
reconnect the power cord first.
■ This unit is not intended to be used in parallel with any
other telephone devices.
Emergency First Aid
■ IF TONER IS SWALLOWED: Dilute by giving two glasses of water
and induce vomiting by administering Syrup of Ipecac
(follow manufacturer’s instructions). Seek medical
attention. Never attempt to induce vomiting or give
anything by mouth to a person who is unconscious.
Toner Cartridge and
Image Drum Unit Handling
■ Leave unused toner cartridges and image drum units in
their packages until needed. When replacing a toner
cartridge or image unit, re-use the packaging to dispose
of the old toner cartridge or image drum unit.
■ Do not expose these components to light for more than
five minutes. Never expose the green drum (inside the
image drum unit) to direct sunlight.
■ Always hold the image drum unit by the ends—never by
the middle. Never touch the surface of the green drum
inside the image drum unit.
■ Exercise care when removing the toner cartridge. Do not
let it touch your clothing or porous materials. The toner
powder causes permanent stains.
■ Small amounts of toner spilled on skin or clothing can be
readily removed with soap and cold water. Using heated
water will make removing the stain much more difficult.
of5356fm.pm6 6/8/98, 5:19 PM8
■ IF TONER IS INHALED: Take person to an open area for fresh air.
Seek medical attention.
■ IF TONER GETS IN THE EYES: Flush eyes with large quantities of cool
water for 15 minutes, keeping eyelids open with fingers.
Seek medical attention.
■ See the Material Safety Data Sheet in the back of this Hand-
book for more information.
Direct Access
This special section of the Table of Contents points you directly to
the things you’re most likely to do with your OKIFAX 5300
Plus/5600 Plus. See the Table of Contents and Index for a
complete listing of topics.
How to
Set or change the
Answer mode ....................................................... 22
Date ...................................................................... 21
Time ..................................................................... 21
User ID ................................................................. 23
Heading on outgoing faxes ................................... 23
Paper size .............................................................. 55
Program fax numbers
in One Touch (speed dial) keys .............................. 30
to Auto dial from the keyboard ............................. 30
in groups for sending faxes to multiple
locations................................................................ 33
Find a programmed fax number ......................................... 3 4
Prepare documents for faxing ............................................ 3 5
Send a fax
to one location ...................................................... 37
to a preset group ................................................... 45
to several locations (broadcast) .............................. 45
at a later time ......................................................... 43
when another machine polls you ........................... 51
Receive a fax
manually .................................................................. 39
without printing it out .......................................... 40
Store in the OKIFAX’s memory ....................... 40
by polling another machine ................................... 51
to a confidential mailbox ....................................... 47
sent on legal size paper .......................................... 20
Make copies........................................................................27
Understand error messages ................................................76
Replace
the toner cartridge ................................................. 70
the drum cartridge ................................................. 73
paper ..................................................................... 20
Get information
confirm that a fax was sent ............................... 38, 63
activity report ........................................................ 64
telephone directory listing ..................................... 65
messages on the display ........................................ 75
Deal with problems
print paper jams .................................................... 67
document jams ..................................................... 67
power failures ................................................... 41, 66
error messages on the display ................................ 76
Get service..........................................................................81
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Contents
Introduction........................................................................... 1
Features ................................................................... 1
Product Options ...................................................... 2
Component Identification........................................................ 4
What You Should Receive ......................................... 4
Components ............................................................. 5
Control Panel ............................................................ 7
Control Panel Keys and Indicators ............................ 8
The One Touch Keypad .......................................... 11
Using the One Touch Keys for Dialing ................. 11
Using the One Touch Keys for Selecting
Functions and Programming ............................ 11
Signal Tones ............................................................ 13
Installation .......................................................................... 14
Getting Started ........................................................ 14
Where to Install Your OKIFAX ........................... 14
Unpacking ............................................................... 14
Setting Up Your OKIFAX 5300/5600 .................... 15
Install the Document Stacker ................................. 15
Remove the Protective Sheet.................................. 15
Install the Toner Cartridge .................................... 16
Connect to the Telephone Line ............................. 17
Option: Installing an External Handset ................ 17
Connecting an External Telephone or
Answering Machine ........................................... 19
Connect Power ...................................................... 19
Loading Paper ......................................................... 20
Setting the Date and Time ....................................... 21
Setting the Answering Mode ................................... 22
Answering Mode Options .................................... 22
Changing the Answering Mode ............................. 23
Setting the Fax Identification ................................... 23
Setting the Language ................................................ 25
Connecting to a PBX ............................................... 26
Copying ............................................................................... 27
Making Copies ........................................................ 27
Using the Manual Paper Feeder ............................. 27
Faxing: Dial Directories........................................................... 30
Programming One Touch Keys ............................... 30
One Touch Parameters .......................................... 31
Chain Dialing ........................................................ 32
Programming Auto Dial Numbers.......................... 32
Programming Groups ............................................. 33
Faxing: Basic Operations......................................................... 35
Preparing Documents for Faxing ............................. 35
Guidelines ............................................................ 35
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Document Size ..................................................... 35
Multiple Page Documents ..................................... 35
Loading Documents ................................................ 36
Sending a Fax to a Single Location ........................... 37
Search Key Dialing ................................................. 37
Real-Time Dialing ................................................. 38
Redialing ............................................................... 38
Confirming Results ............................................... 38
Stopping a Transmission ...................................... 38
Shortcut Fax Number Programming ....................... 38
Receiving Faxes Manually ......................................... 39
Receiving Faxes in Memory ...................................... 40
Memory Reception Mode [MEM] ......................... 40
No Paper Reception .............................................. 40
Cancelling Messages Stored in Memory ................. 40
Rejecting Unsolicited Fax Messages—Closed
Network Option .................................................... 40
Power Failures and Memory .................................... 41
Using Voice Request ................................................ 41
To Initiate a Voice Request .................................... 42
To Answer a Voice Request ................................... 42
Faxing: Advanced Operations.................................................. 43
Sending a Fax at a Later Date and Time ................... 43
Sending a Delayed Fax From
the Document Feeder ........................................ 43
Sending a Delayed Fax From Memory ................... 44
Canceling a Delayed Transmission ......................... 45
Sending a Fax to Multiple Locations
(Broadcasting) ........................................................ 45
Sending a Confidential Fax ...................................... 46
Receiving Confidential Faxes .................................... 47
Creating a Confidential Mailbox ............................ 47
Changing Your Password or Closing
a Mailbox ............................................................ 48
Printing a Confidential Message ............................... 49
Relay Broadcasting ................................................... 49
Relay Initiating Station .......................................... 49
Relay Key Station .................................................. 50
Relay Broadcast Report .......................................... 50
Initiating a Relay Broadcast .................................... 50
Polling ..................................................................... 51
Setting Your OKIFAX to be Polled...................... 51
Polling Documents from Other Fax Machines ...... 52
Bulletin Polling ........................................................ 52
Opening a Personal Box for Polling ...................... 52
Loading a Document ............................................ 53
Dual Access ............................................................. 53
What You Can Do While Sending a Fax ............... 53
What You Can Do While Receiving a Fax ............. 53
What You Can Do While Making Copies ............. 54
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Customizing OKIFAX 5300 Plus/5600 Plus................................ 55
Customizing Features and Operations .................... 55
Viewing Your Current Settings ............................. 55
User Function Settings ............................................. 55
User Function Settings List ................................... 55
Setting Distinctive Ring ......................................... 57
Changing Your User Function Settings ................. 60
Dial Parameter Settings ............................................ 60
Dial Parameter Settings List ................................... 60
Changing Your Dial Parameter Settings ................ 61
Service Function Settings ......................................... 62
Service Function Settings List ................................ 62
Fax Reports .......................................................................... 63
Understanding Reports ........................................... 63
Message Confirmation Report (MCF) ................... 63
Printing a Message Confirmation Report
Manually .............................................................. 63
Broadcast Entry Report ......................................... 64
Confidential Reception Report .............................. 64
Printing Reports ...................................................... 64
Activity Report ........................................................ 64
Broadcast Confirmation Report (MCF) ................. 65
Phone Directory .................................................... 65
Configuration Report ............................................ 65
Power Outage Report ............................................ 66
Codes Used in Reports ............................................ 66
Result Codes ......................................................... 66
Communication Codes ......................................... 66
Problem Solving ................................................................... 67
Clearing a Document Jam ........................................ 67
Clearing a Paper Jam ................................................ 67
Printing a Cleaning Page .......................................... 70
Replacing the Toner Cartridge .................................. 70
The “Change Drum Soon” Message ........................ 73
Replacing the Image Drum Cartridge ....................... 73
Resetting the Drum Counter ................................... 75
Display Panel Messages ............................................ 75
Normal Display .................................................... 75
Error Messages ..................................................... 76
Reading the Print Counters ..................................... 77
Problem Checklist .................................................... 78
Service and Support ................................................. 81
Your Dealer .......................................................... 81
The Okidata Customer Information System ......... 81
Okidata Faxable Facts ............................................ 81
Okidata on the Internet ......................................... 81
Okidata Customer Service Representatives ............. 81
Purchasing Supplies and Options .......................... 82
Limited Warranty .................................................. 82
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Specifications ....................................................................... 85
Index ................................................................................... 87
Material Safety Data Sheet ...................................................... 93
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Introduction
Thank you for purchasing this OKIFAX 5300 Plus or
OKIFAX 5600 Plus fax machine. It uses advanced
LED technology to transfer faxed and copied images
to plain paper quickly and sharply. The optional PC
interface allows it to function as a 600 dpi class
printer for your computer as well.
Features
The OKIFAX 5300 Plus and OKIFAX 5600 Plus both
include these features:
■ Year 2000 compliant: all years are recorded in four
digits.
■ Advanced memory management: memory is freed
up as pages are sent for more efficient transmission
of long documents.
■ A search feature to allow you to look for pre-
programmed telephone numbers by name.
■ Personal boxes for confidential reception/transmis-
sion and bulletin polling.
■ Automatic redial and page re-transmission when a
telephone number is busy or when problems occur
in communication.
■ Advanced transmission and reception features,
including delayed transmission, transmission to
multiple locations, relay broadcast initiate, and
polling.
■ Advanced memory transmission and reception
features, including automatic reception into memory.
■ Reports to help you keep track of your OKIFAX’s
operations and settings.
■ Advanced memory transmission and reception
features, including automatic reception into memory.
■ High-speed scanning of original documents while
dialing, so your fax is ready to send as soon as
connections are made.
■ Photo (halftone) transmission in up to 64 shades of
gray.
■ An advanced dual access feature, which allows you
to load and prepare multiple documents for trans-
Introduction 1
mission while your OKIFAX is sending or receiving
another message.
■ A manual paper tray to let you load a different type
of paper while making copies.
■ A closed network feature to let you limit who can
send faxes to your OKIFAX and whom your OKIFAX
can send faxes to.
■ A convenience copy feature that lets you make up to
99 sorted copies of an original document.
OKIFAX 5300 Plus Features
■ 15 One Touch keys.
■ 64 Auto Dial numbers.
■ 10 groups.
■ 8 mailboxes for confidential reception.
■ Fax communication at up to 14,400 bits per second.
■ 1.25 MB of built-in memory.
OKIFAX 5600 Plus Features
■ 30 One Touch keys.
■ 99 Auto Dial numbers.
■ 20 groups.
■ 16 mailboxes for confidential reception.
■ Fax communication at up to 33,600 bits per second.
■ 2.5 MB of built-in memory.
■ A fax forwarding feature that lets your OKIFAX receive
messages into memory and automatically forward the
messages to another remote fax machine.
Product Options
See page 82 for ordering information.
■ PC Interface Kit lets you connect your OKIFAX to your
PC for added versatility. See your Authorized OKIFAX
Dealer for details.
■ Non-battery backup memory expansion cards add to
existing storage capacity.
1 MB card adds capacity to store up to 80 pages.
Order Number 70029101.
2 MB card adds capacity to store up to 160 pages.
Order Number 70029201.
■ Battery backup memory expansion cards replace
existing storage capacity with memory that preserves information when power is turned off or
interrupted.
1.5 MB card provides total capacity to store up to
120 pages. Order Number 70031501.
2.5 MB card provides total capacity to store up to
200 pages. Order Number 70031601.
4 MB card provides total capacity to store up to 320
pages. Order Number 40231622.
2 Introduction
■ Handset with cradle connects directly to your OKIFAX
and works exactly like a telephone. Order Number
70031801.
■ Second Paper Tray adds an additional capacity of 500
sheets. When the main tray runs out, your OKIFAX
automatically switches to the second tray for uninterrupted printing. Order Number 70029401.
Introduction 3
Component Identification
What You Should Receive
Power Cord
Document
Stacker
Handbook &
Quick Start Guide
4 Component Identification
OKIFAX 5300 Plus/5600 Plus
Toner Cartridge
Telephone
Cord
Image Drum Unit
(inside unit)
Components
Document Stacker
Holds your original
documents after they are
faxed or copied
Display Panel
Shows status of machine
and faxes in progress.
Numeric Keypad
Use to enter phone numbers, auto
dial numbers, or information
programmed into the OKIFAX.
Document Guides
Adjust these guides to the page
width of the documents that are
to be copied or faxed.
Power Switch
Press I to turn on, O to turn off.
One Touch Keypad
Use for preprogrammed one touch
dialing or for setting functions.
Paper Path Icon
Load documents
here face down.
Document Table
Covers the copy stacker and holds original
documents to be faxed or copied.
Document Table Extension
Flips out to support longer documents.
Front Panel
Gives you access to the manual
paper feeder. This allows you to
bypass the paper tray and feed a
different type of paper directly into
the OKIFAX.
Paper Tray
Holds up to 250 sheets of paper.
Paper Indicator
Shows how much paper
is left in the paper tray.
Introduction 5
Components
1
ABC
2
DEF
3
GHI
4
JKL
5
MN
6
PRS
7
TUV
8
WXY
9
*
OQZ
0
#
HYPHEN
COPY
HOOK
V. REQUEST
PHOTO
EX FINE
FINE
STD
LIGHT
NORMAL
DARK
ALAR
Back Cover
Open this cover to expose expansion slot to
install the optional memory expansion
board and PC interface.
LINE Jack
Jack for connecting to an outside
telephone line.
TEL 1 Jack
TEL 2 Jack
Jacks for connecting to an optional
handset, external phone, or answering
machine.
AC Power Inlet
Plug the supplied AC power
cord into this inlet.
This black bar writes received or
copied images onto the image drum.
You should clean this bar each time
you change the toner cartridge.
Image Drum Cartridge
The image drum cartridge con-
tains the green photosensitive
drum which receives images from
the LED print head and transfers
them to the printing paper.
6 Introduction
LED Printhead
Toner Cartridge
This black cylinder, installed
inside the image drum cartridge, contains the black
powder that forms the image
on the paper. You need to
install a new toner cartridge
when the REPLACE TONER
CART message appears on
the display.
Control Panel
Introduction 7
Control Panel Keys and Indicators
1 Display Panel: Refer to this display for instructions and
information while your OKIFAX is performing
operations or while you are entering information or
changing settings.
2Copy key: After loading a document, press this key to
make a copy. When no documents are loaded, press
this key once to display a Message Confirmation
Report about your last transmission on the LCD
Display Panel, and a second time to receive a printed
report. You can also use the Copy key to program a
manually entered fax number into a One Touch key
or Auto Dial number—see page 39 for details.
3 Hyphen key: When programming One Touch keys and
Auto Dial telephone numbers, use this key to tell
your OKIFAX to pause briefly before it dials the rest
of the telephone number.
4 Search key: The One Touch keys and Auto Dial
numbers can be programmed to have a name or
location ID associated with their telephone numbers.
Using this key by itself or in combination with the
numeric keypad, you can search for these numbers
alphabetically. You can also use the Search key to
search for unassigned One Touch keys and Auto
Dial numbers.
8 Introduction
5 Auto Rec key:
Use this key to switch your OKIFAX’s
answering mode. The answering mode controls how
your fax machine answers incoming calls and
receives faxes. The display will always indicate your
current selection. See “Setting the Answering Mode,”
page 22, for more information about the answering
modes available.
6 Select Function key: Use this key to activate your
OKIFAX’s advanced transmission and reception
functions, to obtain reports and to start programming
functions. To select a function, press the Select
Function key, then press the One Touch key
labeled with the function you want to use. While
programming or selecting other functions, pressing
the Select Function key a second time takes you
directly back to your fax machine’s standby mode.
7 Auto Dial key: Auto Dial numbers are abbreviated
numbers for rapid dialing. Rather than dialing the
entire telephone number, you can enter a 2-digit
Auto Dial number instead. You can also use the
Location IDs (names) associated with Auto Dial
numbers to search for these locations by name using
the Search key.
8 Redial key: Press this key to manually redial the last
number dialed.
9 Hook/V. Request key: Press this key to open a telephone
line for manual dialing. You can hear the dialing
through your fax machine’s speaker.
If you have an optional telephone handset or
external telephone connected to your OKIFAX, you
can also use this key to initiate or answer a request
for voice communication during a fax communication. Press this key while transmitting to signal the
operator at the other fax machine that you want to
talk to him or her at the end of your transmission or
after reception of any page has been completed. To
answer a voice request, press this key after lifting
your telephone handset.
10 One Touch keypad: Each of the keys on this keypad can
be programmed with a fax number. You can dial this
number by pressing the corresponding key. See
page 11 for details. The keys are also used to control and
program OKIFAX functions.
One Touch labels: After programming a location into a One
11
Touch key, write the location’s name on the One Touch
label. Lift off the plastic cover above the One Touch label,
use a pencil to write in the name, then replace the cover.
12 Numeric keypad: When dialing, these 12 keys work just like
the keypad on a telephone. Also, use the keypad to enter
numbers, letters and other characters while programming
functions or information. After pressing the Search key,
use the numeric keypad to alphabetically search for the
names of locations programmed into your OKIFAX.
13 */Tone key:
If your OKIFAX is set to pulse dialing, this
key allows you to switch from pulse to tone dialing
during your current call. You can also use this key while
programming to create numbers with mixed pulse-thentone operation.
14 0/Unique key: When dialing, use this key to enter a
zero. When programming your Sender ID or a
Location ID, you can use this key to enter a variety
of unique characters, including: ! # & ‘ ( ) * + , - . / : ;
= ? · ä ß ñ ö ü Æ Å Ø æ å ø.
15 Transmit Resolution/Yes
§ key: After you load a document,
use this key to change the transmission resolution
used. Use STD for standard originals, FINE and
EX.FINE for detailed or small print originals, and
PHOTO for originals that include colors or many
shades of gray.
Use this key also as the Yes § key when making
selections or to move your cursor to the left while
entering information.
©
16 Type of Original/No
key: Use this key to select the
document contrast after you load a document for
transmission. Use LIGHT for originals that are too
light, NORMAL for documents with good contrast,
and DARK for originals that are too dark.
©
Use this key also as the No
key when making
selections or to move your cursor to the right while
entering information.
Introduction 9
1 7 Alarm indicator: This indicator glows red and an alarm
sounds to notify you of any problem that occurs.
Check the display panel for an explanation of the
problem. To turn the alarm indicator off, press the
Stop key and correct the problem.
Stop key: This key cancels the operation currently in
18
progress and turns off the Alarm Indicator. After
loading paper, installing a new toner cartridge, or
correcting an alarm condition, press this key to turn
off the Alarm Indicator. While you are programming,
pressing the Stop key takes you back step-by-step
through the programming functions you have already
selected.
19 Start key: Press this key to initiate the operation
indicated on the display or to confirm information
you have entered into the display.
2 0 Plus key: In addition to its function as a programmable
One Touch key, this key is used for chain dialing,
which allows you to dial a number using any
combination of One Touch keys, Auto Dial numbers,
and the numeric keypad. When programming a
chain dial number into a One Touch key or Auto
Dial number, press the Plus key at the end of the
first part of the number to indicate that this is a
chain dial number. See page 32 for details.
• On the OKIFAX 5300 Plus, the Plus key is
One Touch key 13.
• On the OKIFAX 5600 Plus, the Plus key is
One Touch key 13 and 28.
21 Spac e key: Use this key on the One Touch Keypad to
enter spaces while programming. Unlike the Pause
and Hyphen keys, spaces are used for easier reading
only and have no effect on dialing.
• On the OKIFAX 5300 Plus, the Space key is
One Touch key 14.
• On the OKIFAX 5600 Plus, the Space key is
One Touch key 14 and 29.
22 Pause key: Use this key on the One Touch keypad to
enter automatic 3-second pauses in dialing when
programming telephone numbers. Pauses in telephone numbers are marked by a “P” symbol.
• On the OKIFAX 5300 Plus, the Pause key is
One Touch key 15.
• On the OKIFAX 5600 Plus, the Pause key is
One Touch key 15 and 30.
10 Introduction
The One Touch Keypad
The One Touch keys are your OKIFAX’s most important tool. Use them for quick, one-touch dialing,
and to access most functions and programming options.
Using the One Touch Keys for Dialing
To use a One Touch key for dialing, just press the
appropriate One Touch key. For each key, you can
program up to two telephone numbers: a primary
number, which will always be dialed first, and an
optional alternate number which will be automatically dialed if the first number is busy or if there is
no answer. You can also use the Search key to find
locations programmed into One Touch keys.
One Touch Keys available:
• The OKIFAX 5300 Plus has keys 1–15 available.
• The OKIFAX 5600 Plus has keys 1– 15 available on
the main One Touch panel, and keys 16–30
available beneath the main One Touch panel.
To access One Touch keys 16–30 on the OKIFAX 5600
Plus:
• Lift up the main One Touch keypad by the latch
(on the left side of the cover). This lets you use
keys 16–30.
• When you’re finished, close the keypad to continue
normal operation and programming.
Using the One Touch Keys for
Selecting Functions and Programming
Use One Touch keys 1–10 for selecting special transmission and reception functions, for obtaining reports, and for quick access to programming functions.
To select a function:
1 Press the Select Function key.
2 Press the corresponding One Touch key.
1/Delayed TX key: Use this key to send a fax at a later
time and date which you specify (within three
days). See page 43.
2/Broadcast Feeder TX key: Use this key to send a fax to
multiple locations (page 45) or to switch from
Introduction 11
memory to the document feeder when preparing to
send a fax.
3/Confidential TX key: Use this key to send a confidential
document to a mail box (a secure memory storage
area) in the receiving fax machine. See page 46.
4/Relay Initiate TX key: Use this key to set up a relayed
fax transmission. During a relayed fax transmission,
your OKIFAX initiates the transmission by sending a
document to a second fax machine, which then
broadcasts the message to a number of other fax
machines. See page 50.
5/Polling key: When a document is loaded on the
document tray, use this key to set your OKIFAX to
wait for another fax machine to call and request the
document to be sent (polling transmission). When
no document is loaded, use this key to call another
fax machine and request it to send the documents
loaded into it (polling reception). See page 51.
6/Report Print key: Use this key to print reports or
phone lists manually. See the “Reports” chapter for
details.
7/Counter Display key: Your OKIFAX keeps track of the
number of pages it has printed and scanned. Use
this key to check the print and scan counters. It can
also be used to reset the drum counter after
replacing the image drum unit (this feature is
available only when the “CHANGE DRUM SOON”
message displays).
12 Introduction
8/Location Program key: Use this key to program One
Touch keys, Auto Dial numbers and groups. See the
“Dial Directories” chapter.
9/User Program key: Use this key to program identifica-
tion information, to set the clock, and to change
function and dial parameter settings.
10/Message Print From Memory key: Your OKIFAX is set to
receive messages into memory and not print them
when it runs low on toner. Using this key you can
force messages to print, although print quality may
be poor because toner is low. This key is also used
to print confidential fax messages received into mail
boxes in your OKIFAX’s memory (page 49).
When no messages are in memory, use this key to
print a cleaning page to clear accumulated toner
from the image drum. See page 70.
Signal Tones
Your OKIFAX makes a number of sounds to inform
you of specific conditions.
Key Select tone: This is a short beep that occurs each
time you press a key.
Error tones: If you press a wrong or inappropriate key,
your OKIFAX emits three short beeps. If it experiences a problem during communications, it emits
three long beeps. Press the Stop key to turn the error tone off, then print a Message Confirmation Report to check the source of the problem—to do this,
press the Copy key twice with no documents loaded.
Voice Request tone: During a fax session, either you or
the person at the remote fax machine may initiate a
voice request. When the person at the remote machine either initiates or answers your voice request,
your OKIFAX emits a repetitive warbling sound.
End of Session tone: At the end of every successful fax ses-
sion, your OKIFAX emits a short beep to inform you
that there were no errors or problems in the communication.
Off-Hook Alarm tone: If it is equipped with the optional
handset, and if the handset is left off the hook, your
OKIFAX emits an intermittent warbling sound. To turn
off the sound, hang up the handset and press the Stop
key.
Introduction 13
Installation
Getting Started
To install your new OKIFAX, follow the instructions
from Unpacking to Setting the Fax Identification. You
must complete these steps for your OKIFAX to
operate properly.
If you have purchased an option package for your
OKIFAX, refer to the documentation you received
with that option for installation instructions.
Where to Install Your OKIFAX
■ Place your OKIFAX in a dust-free location away from
direct sunlight.
■ Allow several inches on each side of the machine to
ensure adequate ventilation.
■ Make sure that both power and telephone outlets
are available nearby.
■ Choose a location where the relative humidity is
between 20% and 80%, and where the temperature
is between 50°F (10°C) and 92°F (32°C).
14 Installation
Unpacking
Before you begin, be sure that all the items listed
below are included in your package.
■ OKIFAX 5300 Plus/5600 Plus
■ Toner cartridge (wrapped)
■ Image drum cartridge (inside machine)
■ Power cord
■ Telephone line cord
■ Document stacker tray
■ Quick Start Guide
Refer to the illustrations in the Component Identification chapter.
Note: If any items are missing, contact your dealer
immediately. Keep your packing materials and carton in
case you ever need to ship or transport the unit.
Setting Up Your OKIFAX 5300 Plus/5600 Plus
1
ABC
2
DEF
3
GHI
4
JKL
5
MN
6
PRS
7
TUV
8
WXY
9
*
OQZ
0
#
AUTO REC
SEARCH
AUTO DIAL
HYPHEN
REDIAL
COPY
HOOK
V. REQUEST
PHOTO
EX FINE
FINE
STD
LIGHT
NORMAL
DARK
ALARM
STOP
START
1
ABC
2
DEF
3
GHI
4
JKL
5
MN
6
PRS
7
TUV
8
WXY
9
*
OQZ
0
#
AUTO REC
SEARCH
SELECT
FUNCTION
AUTO DIAL
HYPHEN
REDIAL
COPY
HOOK
V. REQUEST
PHOTO
EX FINE
FINE
STD
LIGHT
NORMAL
DARK
ALARM
STOP
START
PUSH
PUSH
Install the Document Stacker
Slip the document stacker indents over the tabs on
the rear of the unit so that they click into place.
Remove the Protective Sheet
1 Lift up the document table.
SELECT
FUNCTION
AUTO REC
START
AUTO DIAL
SEARCH
REDIAL
STOP
ALARM
HYPHEN
HOOK
V. REQUEST
STD
DARK
COPY
FINE
NORMAL
LIGHT
EX FINE
DEF
PHOTO
3
ABC
2
MN
6
1
JKL
5
WXY
9
GHI
TUV
4
8
#
PRS
7
OQZ
0
*
2 Press in the cover release buttons on the side of the
copy stacker until it clicks open. Lift up the stacker.
3 Take out the image drum cartridge.
4 Remove the protective sheet. Be careful not to touch
the green surface of the drum.
Installation 15
5 Replace the image drum cartridge.
1
ABC
2
DEF
3
GHI
4
JKL
5
MN
6
PRS
7
TUV
8
WXY
9
*
OQZ
0
#
AUTO REC
SEARCH
SELECT
FUNCTION
AUTO DIAL
HYPHEN
REDIAL
COPY
HOOK
V. REQUEST
PHOTO
EX FINE
FINE
STD
LIGHT
NORMAL
DARK
ALARM
STOP
START
SELECT
FUNCTION
AUTO REC
DEF
3
ABC
2
1
JKL
5
GHI
TUV
4
8
PRS
7
OQZ
*
START
AUTO DIAL
SEARCH
REDIAL
STOP
ALARM
HYPHEN
HOOK
V. REQUEST
STD
DARK
COPY
FINE
NORMAL
LIGHT
EX FINE
PHOTO
MN
6
WXY
9
#
0
PUSH
PUSH
Install the Toner Cartridge
1 Remove the sponge and discard.
SELECT
FUNCTION
AUTO REC
SEARCH
HYPHEN
DEF
3
ABC
2
MN
6
1
JKL
5
WXY
9
GHI
TUV
4
8
#
PRS
7
OQZ
0
*
START
AUTO DIAL
REDIAL
STOP
ALARM
HOOK
V. REQUEST
STD
DARK
COPY
FINE
NORMAL
LIGHT
EX FINE
PHOTO
2 Unwrap the toner cartridge and gently shake it to
distribute the toner. Then carefully peel the tape
from the bottom of the toner cartridge.
3 With the ridged side facing up and the blue lever on
your right, insert the toner cartridge into the image
drum unit, left end first.
Warning: Be c areful when handling the toner cartridge.
4 Push the lever forward to secure the cartridge.
Do not let toner spill on your clothing or other porous
materials. If you experience any problems with toner, see
the Safety chapter at the beginning of this handbook.
16 Installation
5 Close the copy stacker—push down until you hear both
RED
STO
sides click into place.
ALARM
HYPHEN
HOOK
V. REQUEST
STD
DARK
COPY
FINE
NORMAL
LIGHT
EX FINE
DEF
PHOTO
3
ABC
2
MN
6
1
JKL
5
WXY
9
GHI
TUV
4
8
#
PRS
7
OQZ
0
*
6 Close the document table.
SELECT
FUNCTION
AUTO REC
DEF
3
ABC
2
MN
1
JKL
5
GHI
TUV
4
8
PRS
7
OQZ
*
START
AUTO DIAL
SEARCH
REDIAL
STOP
ALARM
HYPHEN
HOOK
V. REQUEST
STD
DARK
COPY
FINE
NORMAL
LIGHT
EX FINE
PHOTO
6
WXY
9
#
0
Connect to the Telephone Line
Insert one end of the telephone cord into the LINE jack
in the back of the machine, and the other end into your
wall telephone jack.
LINE jack
Tip: Now, you can connect either an external
telephone or the external handset option for your
OKIFAX. See the instructions that follow.
Option: Installing an External Handset
If you purchased an external handset option with your
OKIFAX, follow these instructions to install it.
Installation 17
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