Officezone 912 Operation Manual

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Office Zone

1-800-543-5454

1-800-543-5454

[phone]

Model 912

Cutsheet Signer

By Martin Yale

Installation, Operation and Maintenance Instructions

Model 912 Specifications

FUNCTIONAL
Paper Weight.…………………………..16 to 70 lb bond
Paper Width.. ………………………………2-3/4” to 14”
Paper Length………………………………..2-3/4” to 14”
Continuous Feed Load Capacity…………………..1 -3/8”
Speed………………………8,400 (3-1/2”) form per hour
Signature Spacing……………….2-1/2” W x 1-3/8 H area
Anywhere on the document
Optional……………………………….…Signature Plates

PHYSICAL
Color………………………………………………..Grey
Dimensions.………………..29” W x 12” H x 19 -1/2” D
(plus receiving tray)
Weight……………………………………66 lbs. (30 kg)
Shipping Weight…………………………73 lbs. (33 kg)

ELECTRICAL
Power……………………….110 / 120 VAC, 50 / 60 Hz
Optional…………………….220 / 240 VAC, 50 / 60 Hz
Fuse………………………..2A (1A for 220 / 240 VAC)

Introduction………………………………….
Features…………………………………..
Nomenclature…………………………….
The control panel………………………..
Installation……………………………….
Programming……………………………
Operation……………………………..
Troubleshooting………………………
Maintenance…………………………
Diagnostic Tests………………………..
Error Message Explanations…………….
Parts Diagram…………………………..
Parts List……………………………….
Wiring Diagram………………………..

SERIAL NUMBER ________________

Table of Contents

Introduction

Thank you for selecting the Martin Yale Model 912 Cutsheet Document Signer /
Imprinter. This programmable electronic signer was designed to provide a high level of
security, operational flexibility and easy programming. Each signer component has been
engineered to perform reliably and is 100% factory tested to ensure years of quality
service.

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We recommend that you familiarize yourself with the signer by carefully reading this
manual. Reading and thoroughly understanding this manual will help you avoid the most
common problems and eliminate operator -associated errors. Remember, signature plates
cannot be manufactured for every application they must be custom made. Therefore,
signature plates must be ordered separately. If you did not order signature plates when
you ordered your 912, do so now by calling your dealer.

Warning – Never connect power to the machine until you are ready to set up and
operate the 912. This machine contains moving parts. During setup, operation, and
maintenance keep hands, hair, loose clothing and jewelry away from all moving
parts. Serious bodily injury could result. Service, or disassembly of covers should
only be performed by qualified personnel with the power disconnected and locked
out.

Features

1. Security
a. Five-digit security codes at one or two levels guard against unauthorized usage.
b. Cover lock restricts access to signature plates until executive security codes in entered.
c. Executive control of batch quantity is optional for each run.
d. Lock key required to reprogram security codes and stored setups
e. Standard tri-colored ink roller (red, blue and purple).

2. Convenience

The Martin Yale Model 912 Cutsheet Signer is a table top office appliance that will sign
or imprint messages on checks and a wide variety of documents. Customized signature
plates are easily ordered and installed. Signature locations are entered by jogging the
document to reference line on the 912. No form measurements or calculations are
necessary. Signature locations and batch control are easily entered or selected from five
stored setups. Variable signature placements, electronically controlled, can be easily
adjusted during a run. Long life pre-inked roller is spring loaded for easy removal and
quick access to signature plates.

Nomenclature (see figures 1, 2 and 3)

1. Ink Rollers – is saturated with fast-drying permanent ink and rotates freely on the ink roller shaft.

The ink roller guide holds the ink roller in position. The ink roller shaft is spring-loaded into
floating brackets.

2. Control Panel – has a 20 -character by 2-line display at the top and a keypad below.

3. Power Switch – has international symbols. 0 for OFF and | for ON.

4. Bezel – durable, flame -retardant ABS

5. Feed Table – supports the document to be signed

6. Paper Guides – maintain document alignment during feeding

7. Bracket – one each side supports the ink roller shaft

8. Ink Roller Adjustment Screw – one each side, determines the amount of contact between the ink

roller and signature plates.

9. Cover Lock – one on each side of the cover

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10. Signature Plate Holder – clamp is spring-loaded for easy installation and removal of signature

plates.

11. Idler Wheels – a pair of rollers that feed the paper after the paper leaves the drive rollers.

12. Signature Plate Shaft – supports and drives the signature plate holder

13. Feed Roller – feeds the document from the bottom of the stack into the drive rollers one at a time.

14. Retarder – adjusts to allow only one document to feed at a time

15. Platen – supports the paper during impression

16. Idler Tension Spring – puts tension on the idler disc.

17. Line Cord – connects the signer to the AC power source.

18. Fuseholder – contains the replaceable power fuse

19. Key Switch – is used only to program the security codes and the stored setup parameters.

20. Serial Label – shows the serial number, electrical ratings, and agency approvals.

21. Receiving Tray – catches the signed documents. The backstop adjusts to different document

lengths.

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The control panel (see figure 4)

Key Name Function

Batch Counter

Display
Jog Forward
Key

Jog Reverse
Key

Run Key Is used at the last step in setup to start the signing process

Pause / Stop
Key

Keeps a running count of documents signed. During setup, this
display informs and prompts the operator
Are used during setup to align the signature line with the
reference line. Each jog step is approximately 1/16”

Is used during operation to stop or pause the signing process.
Any other key will do the same.

Number and

Decimal Point
Keys
Clear Entry
Key

Forms Length
Key

Enter Key Is used to define signature locations, and to skip the five second

Undo Key Is used to back up one step during setup or programming. Note –

Are used to enter security codes and respond to choices offered
by the prompts

Is used to clean an incorrect entry

Is used at any time to have the signer display the current setup

cover access period.

The UNDO Key is not used to clear an incorrect numerical entry,
because it will back up to the previous mode choice.

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Installation

After careful unpacking, place the 912 on a flat level surface for operation. Remove the plastic
bag containing the programming keys and hex key (Allen) wrench. Plug the power cord into an
AC outlet and press the POWER switch. Make sure the programming key is out of the key switch
in the rear. Note – In this manual, prompts and messages are shown in quotation marks, e.g.,
“New Executive Code?”.

When prompted for the executive code, press the “1” key 5 times. Open the cover within 5
seconds. If a mistake is made, press CE and re-enter 11111. (The factory preset executive
security code is 11111. If the display shows invalid code when this number is used, use the lock
key to reprogram the executive security code. See Programming Secti on of this manual)

The platen (backup roller) is normally held in place by friction. For shipping, the platen has been
tightened down at the factory. Adjust the platen’s sliding friction by using the Allen wrench
provided to turn the platen setscrew 3 / 4 turn counterclockwise from snug. Remove the brown
packaging tape that is holding the signature plate holder and platen in place. Also remove the tape
from the Plexiglas reference guide.

1. Positioning the signature plate holder

Remove the ink roller shaft by grasping each end and sliding the shaft to the left or right until it
clears the bracket. Set the assembly (ink roller, guide and shaft) aside, with the flat side of the ink
roller guide down. Note – Be careful to keep the shaft horizontal so the ink roller does not slide
off the end of the shaft. Rotate the signature pate shaft manually until the setscrew in the signature

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plate holder is accessible. Use the hex key (Allen) wrench provided to loosen the setscrew. Slide
the signature plate holder left or right to the approximate location of the signature block on the
documents. * Note – The idler disk assembly moves with the signature plate holder. Retighten
the setscrew.

Slide the platen into plate directly beneath the signature plate holder. The platen is held in place
by friction.

Caution – Do not tighten the setscrew in the platen.

2. Installing the signature plates

The 912 requires two identical signature plates to be installed on the signature plate holder.

Install a signature plate by sliding the plate holder clamp to the left and slipping the notch in the
signature plate onto a pin in the right end of the plate holder. Release the plate holder clamp.
Manually rotate the signature plate shaft backwards until the signature plate touches the platen
from behind. Slight contact between the signature plates and the platen prevents the first signature
plate from falling off when the opposite signature plate is installed or removed. Install the second
signature plate in the same manner as the first. Ensure that both signature plates are seated
correctly, flat against the signature plate holder.

3. Installing the ink roller

Caution – The ink roller is saturated with permanent ink. Always use the protective glove
supplied with your 912 (or similar hand protection) when working with ink rollers.

Put the ink roller back onto the machine by first positioning the ink roller guide so that it straddles
the signature plate is facing the ink roller guide at the top. Insert the ink roller shaft first into one
brackets, then the other. The springs inside the brackets hold the shaft in place. The ink roller
adjustment screws determine the inking of the signature plates.

4. Adjusting the ink roller

The depth of inking is adjusted at the factory. If readjustment is necessary, first rotate the
signature plate shaft so that a signature plate is facing the ink roller. Look in from the side to see
the gap between the signature plate and the ink roller. Adjust the ink roller adjustment screws
with a crosspoint (Phillips) screwdriver until the ink roller just contacts the rubber stamp evenly.
Turn each screw one more turn counter clockwise.

5. Installing the feed tray

At each end of the retarder bar, raise the feed tray latches and use the 3/32” hex key (Allen)
wrench provided to snug the screws. Tilt the feed tray up and slide the top black hook on each
side of the feed tray onto its respective support pin. Lower the feed tray into position. Release the
tray latches and tighten the screws to lock the tray latches in position.

6. Installing the receiving tray

Slide the receiving tray hooks into the slots in the rear panel window and lower the receiving tray.
Install the backstop on the receiving tray in the shortest position that will allow a sample form to
lay flat on the receiving tray. Note that the tabs on either end of the backstop fit into the slots in
the receiving tray, providing length adjustment from 3” to 17” in 2” increments.

7. Adjusting the retarder