Octopus F100, F200, F400, F650, Octophon S3 professional Operating Instructions Manual
Octopus F100/200/400/650
Octophon S3 professional
Operating Instructions
================!"§==
Safety notes
Safety notes
Handset
Danger:
• Do not use the handset in potentially explosive atmospheres.
• To avoid mutual interference, do not operate the handset in the vicinity of electronic equipment.
• Do not use the handset in wet rooms! Devices are not splash-proof.
• A transmitter signal is emitted by your handset. Please observe safety procedures for your area.
Note:
The ringing tone, signal tones and handsfree talking (speakerphone mode) are
played over the loudspeaker. Do not hold the telephone to your ear when it is ringing
or if speakerphone mode is switched on. Otherwise you may seriously impair your
hearing.
Note:
• Information for hearing aid users: Radio signals can interfere in hearing aids.
• Please provide the operating instructions with the handset if giving it to another
user.
Battery pack
Danger:
• Only use the original rechargeable battery pack recommended by Siemens.
• Do not use a standard rechargeable battery pack. This can result in serious injury and material damage (risk of explosion, degradation of battery pack cladding, functional interference and handset damage).
• Avoid contact with fire and water.
• Only use the approved C39280-Z4-C373 power supply unit to operate the
charging shell.
II
WEEE mark
Note:
• All electrical and electronic products should be disposed of
separately from the municipal waste stream via designated
collection facilities appointed by the government or the local
authorities.
• The correct disposal and separate collection of your old appliance will help prevent potential negative consequences
for the environment and human health. It is a precondition for reuse and recycling of used electrical and electronic equipment.
• For more detailed information about disposal of your old appliance, please contact your city office, waste disposal service, the shop where you purchased the
product or your sales representative.
• The statements quoted above are only fully valid for equipment which is installed and sold in the countries of the European Union and is covered by the
directive 2002/96/EC. Countries outside the European Union may have other
regulations regarding the disposal of electrical and electronic equipment.
Safety notes
III
Overview of handset
Overview of handset
1
2
3
4
5
6
14
13
7
8
9
1 Receiver inset 10 Call-by-call key
2Display 11Hash key
3 Display keys 12 Number keys
4 Control key 13 On-hook and on/off key
5 Speakerphone key 14 Message key
6Talk key
7 Star key
12
11
10
8R key
9Microphone
How to use the keys: Æ page 11
IV
Contents
Overview of handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV
Operating instructions . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Conducting calls – the basic functions. . . . . . . . . . . . . 1
Activating/deactivating the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
First seize the line, then dial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Dial first, then seize the line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Manual number redial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Enquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Answering or rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Picking up a call in a call pickup group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Ending a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Forwarding calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Activating or deactivating the keypad lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
After leaving the radio network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Description of controls . . . . . . . . . . . . . . . . . . . . . . . . . 11
Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
R key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Control key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Display keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Menu icons in the main menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Putting the handset into service . . . . . . . . . . . . . . . . . 16
Removing the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Inserting the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Charging and using the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Batteries operating times and charging times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Permitted batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Fitting the attachment clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Setting the handset display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Setting the system display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Setting the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Setting the speaker volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Setting the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Advisory tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Setting ringing tones and pictures with resource directory. . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Viewing pictures/playing sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Renaming a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Deleting pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Checking the available memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Activating or deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
V
Activating or deactivating the warning tone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Activating/deactivating automatic call answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Setting the date and time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Setting the conversion list for vCard transfer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Resetting the defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Conducting calls – enhanced functions . . . . . . . . . . . 38
Speakerphone mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Conducting calls with the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Corded headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Cordless headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Automatic redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Deleting a redial entry or list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Adding a telephone number to the redial list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Entering a phone number in the call-by-call list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
System speed dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
System speed dialling, individual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
System telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Telephone database (LDAP). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
The handset’s phonebook/call-by-call list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Saving an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Finding and dialling an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Dialling an entry with the speed dialling digit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Viewing an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Changing an entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Marking a VIP (Very Important Person) entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Deleting an entry or phonebook/call-by-call list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Displaying available memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Copying the entire phonebook or individual entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Directed assignment of an MSN (multiple subscriber number). . . . . . . . . . . . . . . . . . . . . . . . 59
Making calls using identification codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Using the handset as a second line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Deactivating the phone number display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Directed call transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Activating/deactivating do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Call charge display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Call trace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Entrance telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
TDS telephone data service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Activating control relays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Sending a signal to the network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
External call forwarding with a multiple subscriber number . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Using night service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Using dual-tone multifrequency signalling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Parking/activating calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Conducting calls – with multiple users . . . . . . . . . . . . 73
Call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Call waiting tone off/on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Disabling/enabling automatic call waiting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Override. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
VI
Placing a call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Toggling (switching between calls) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Conducting a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Using the second call function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Group functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Activating/deactivating group calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Ringing group on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
UCD (Universal Call Distribution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Mulap group (Multiple Line Application). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Message functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Leaving a message/advisory message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Sending/calling text messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Answering a message or voice-mail message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Additional functions . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Handset alarm clock function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Handset appointment reminder function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
System appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Selecting a base. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106
Speed access to functions and phone numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
Data exchange between a PC and a handset or between two handsets . . . . . . . . . . . . . . .109
Interface overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
PC application (Gigaset QuickSync) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
PC interface (Bluetooth) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Bluetooth interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
Telephone blocking . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Handset telephone lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Telephone lock code programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Locking/unlocking the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Central telephone lock/locking/unlocking other handsets . . . . . . . . . . . . . . . . . . . . . . . . . .117
System functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Calling functions via the menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Calling functions via codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Functions and codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Cleaning the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124
Documentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
Technical data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
VII
Charging shells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
EU guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
VIII
Step by Step
Operating instructions
Operating instructions
These operating instructions describe your handset and its functions
on your communications system.
All functions that can be performed via your handset are described
here. If some of the required functions are not available on your handset, it may be due to one of the following:
• The function is not configured for you or your handset - please
contact your system administrator.
• Your communications platform does not feature this function please contact your Siemens contract partner to upgrade.
Conducting calls – the basic
functions
You can use your handset to make both internal and external calls.
Internal calls are calls that
• you make within the range of a communication system,
forexample, within your company,
• you make between networked communication systems,
for example, to different company locations.
External calls are calls that you conduct with users of the public telephone network.
1
Conducting calls – the basic functions
Step by Step
a Press the On-hook key until the activation or deactivation is con-
Activating/deactivating the handset
firmed by a crescendo tone sequence.
PIN
If the default PIN has not been changed (0000), the handset is ready
for operation as soon as it is switched on. If a PIN was set, it must be
entered before the handset can be operated.
Please enter
PIN:
o Enter the PIN
[ Confirm your entry. The handset is ready to use.
Displaying the connection quality
The strength of the incoming signal is displayed by the "receive field
strength" icon in on or message status:
| flashing, no reception
Ò Low receive field strength
Ñ 50% receive field strength
i
Ð 100% receive field strength
The radio range is different indoors and outdoors (Æ page 125).
Please consult your system administrator in the event of range problems.
Charging the batteries
75% receive field strength
2
You may only use the charging shell provided for the handset.
The handset charges when sitting in the charging shell, even when
deactivated. If the handset is active, the charging status display flashes on the display.
If the handset deactivates because the battery pack is flat, it automatically reactivates and is ready for operation as soon as you place it in
the charging shell. The charging operation starts. If a PIN was set, it
must be entered first to allow charging to start.
Step by Step
Conducting calls – the basic functions
Language
If your preferred language for the display texts is not set, you can set
this yourself (Æ page 20).
First seize the line, then dial
c or d When the handset is idle: Press and hold down the Talk key or press
the Speakerphone key.
o Enter the required phone number. The user will be called.
Typing errors cannot be corrected. If you make a typing error, press
the On-hook key.
either:
p The user answers. Conduct the call.
or:
Feature not available.
Please replace handset.
a Press the On-hook key briefly.
The user is busy or rejects the call. You are routed to the other party's
mailbox (if configured) or can program a callback request Æ page 5.
Dial first, then seize the line
Dialling preparation:
o and if necessary X Enter the required phone no. and correct individual characters as
necessary using the "Delete" Display key.
S Press for five seconds Insert a dial pause. A "P" appears between the digits entered. You
may have to insert a pause, forexample, between the prefix and the
phone number or when checking a mailbox.
Note:
The dialling preparation function is also available with number redial and when dialling from the handset’s phonebook
(Ó).
c or d Press the Talk key or Speakerphone key within 30 seconds. The user
Dialling:
will be called.
3
Conducting calls – the basic functions
Step by Step
either:
p The user answers. Conduct the call.
or:
Feature not available.
Please replace handset.
a Press the On-hook key briefly.
The user is busy or rejects the call. You are routed to the other party's
mailbox (if configured) or can program a callback request Æ page 5.
Manual number redial
The last 20 phone numbers dialled are saved in the redial list. A
phone number that was dialled several times is only saved once.
c When the handset is idle: Press the Talk key briefly. The redial list is
displayed.
s or t Select the required telephone number.
If applicable, If you want to see details on the selected phone number: Press the
Show
display key.
either:
c or d Press the Talk or Speakerphone key briefly. The connection is set up.
or:
Options
Open the redial menu. The menu contains the following functions
(Æ page 42):
•Copy to Directory
•Automatic Redial
•Display Number
•Delete Entry
•Delete List
st
Display Number
[ Select the menu item and confirm.
o Change or complete the phone number, for example, with DDIA.
c or d Press the Talk or Speakerphone key briefly. The connection is set up.
4
Step by Step
Conducting calls – the basic functions
Callback
This function enables you to call a user who does not answer or
whose line is busy. The Callback function enables you to contact him
as soon as he hangs up or re-uses his telephone. Please note that a
line is signalled as busy when it is being called by another user. You
can continue to use your handset without restriction when a callback
has been booked.
You can also send a callback request as a message (Æ page 94).
This function can also be called by entering the code (Æ page 118).
Booking a callback
p The number is dialled. You hear the busy tone or the user does not
answer.
Callbck
a Press the On-hook key to end the operation.
c or d Press the Talk or Speakerphone key briefly. The connection is set up.
Save the callback request.
You receive a Callback call
You will receive the callback, as soon as the user you want has hung
up or the first time he uses his telephone. The following appears on
your handset display "Callback:...".
Note:
Callbacks are repeated until a connection is established or
until the callback is deleted. A handset can initiate up to five
callbacks and can be the destination for up to five callback
requests. If these conditions are met, any further callbacks
are rejected.
5
Conducting calls – the basic functions
Step by Step
c or d Press and hold down the Talk key or press the Speakerphone key.
Deleting a callback request
Menu
> < [Select the menu item and confirm.
> < [Select the menu item and confirm.
> < [Select the menu item and confirm.
Service?
More features?
#58=View
callbacks?
Call the system menu.
> < Select the entry.
Mnu
> < [Select the menu item and confirm.
Delete?
a Press the On-hook key to end the operation.
Call the additional menu.
Enquiry
You interrupt your call to consult with a user (including external users)
and then resume the original call.
p You are on a call.
S
Activating and conducting an enquiry/consultation call
or Activate consultation. The current call is placed "on-hold" so that the
Enquiry
first user waits.
o Enter the phone number for the consultation call.
p The number is dialled. The user answers. The consultation starts.
The second user is busy or does not answer
” Cancel the enquiry. You are reconnected to the first partner.
During the consultation you can
•book a callback (Æ page 5),
• activate call waiting (Æ page 73) or
•override(Æ page 75).
The consultation is ended and you return to the waiting call
either: The second user hangs up. You are reconnected to the first user.
or:
Menu
6
Call the system menu.
Step by Step
Conducting calls – the basic functions
> < [
Quit and return?
Select the menu item and confirm.
You are reconnected to the first partner. The second partner hears
the busy tone and hangs up; a Octophon handset hangs up automatically.
However, you can also
• toggle between the partners (Æ page 78),
• set up a conference (Æ page 79) or
• transfer the waiting partner to the second partner (Æ page 76).
Answering or rejecting a call
Answering a call
Your handset rings (Æ page 29). The caller information appears on
the display. The name and/or telephone number of the caller can be
displayed. The following options are available for answering a call:
k The handset is in the charging shell: remove the handset from the
charging shell (only works if "Auto Answer" is active Æ page 29).
c or d The handset is not in the charging shell. Press the Talk key or Speak-
erphone key.
When you have answered the call you can:
• transfer the call (Æ page 76),
• place the call on hold and consult with someone else in the room
(Æ page 78),
• place the call on hold and call a second partner (Æ page 6) in
order to forward (Æ page 76) or toggle the call (Æ page 78) or
to set up a conference (Æ page 79).
7
Conducting calls – the basic functions
Step by Step
Rejecting a call
If you do not wish to be disturbed, you can reject the call.
Reject call
Confirm the message displayed with one of the two display keys. The
call is rejected and the caller hears the busy tone. You are routed to
the other party's mailbox (if configured) or can program a callback request Æ page 5.
Picking up a call in a call pickup group
You can use your handset to pick up calls to telephones within your
call pickup group (set by the service engineer). This is also possible
when you are conducting a call.
Prerequisite:
You hear that a telephone in your call pickup group is ringing.
c Press and hold down the Talk key. The message "Call for:" appears on
the display.
Menu
> < [Select the menu item and confirm.
Group Pickup?
Call the system menu.
p Conduct the call.
Ending a call
a or k Press the On-hook key briefly or place the handset in the charging
shell.
The call charges are displayed, depending on the communication
system.
8
Step by Step
Conducting calls – the basic functions
Forwarding calls
This function is for when you leave your desk for a while and want certain calls to be forwarded to your new location. The forwarding destination for internal calls can be any internal or external phone number.
The destination number is usually an external phone number because you can be reached internally anytime by means of your handset.
Activating call forwarding
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
> < [Select the menu item and confirm.
Forwarding on?
Call the system menu.
either:
> < [Select the menu item and confirm.
1=all calls?
or:
> < [Select the menu item and confirm.
2=external
calls only?
or:
> < [Select the menu item and confirm.
3=internal
calls only?
then:
o Enter the destination phone number.
Save
a Press the On-hook key to end the operation.
Save the settings.
Note:
The external code must be entered before external phone
numbers. If the service engineer has activated DTMF DID,
you can also forward calls to these external phone numbers.
9
Conducting calls – the basic functions
Step by Step
c or d Press and hold down the Talk key or press the Speakerphone key.
Deactivating call forwarding
Prerequisite:
The room monitor function is activated.
Menu
> < [Select the menu item and confirm.
Divert cancelled?
a Press the On-hook key briefly to end the operation.
Call the system menu.
Activating or deactivating the keypad lock
This feature protects against accidentally pressing buttons when the
handset is in a pocket, forexample. The keypad lock turns off automatically when a call comes in and turns back on when the call has
ended.
# Press the hash key until the activation or deactivation is confirmed by
a crescendo tone sequence.
A key icon on the display indicates that keypad lock is active.
Note:
You can dial a pre-programmed emergency number when
the keypad is locked.
10
After leaving the radio network
The base name flashes on the display. The handset repeatedly attempts to synchronise with a base. The intervals between synchronisation attempts increase on account of the integrated power saving
function.
You can switch off your handset to save the battery pack.
Description of controls
Function keys
The following function keys are available:
Key Name Use
Description of controls
a On-hook and on/
off key
c Tal k k ey •Answer a call
d Speakerphone
key
f Message list Access message lists
*
# Hash key Activate/deactivate keypad lock
Star key Activate/deactivate the ringer
•End a call
•Cancel functions
• Jump back to the previous menu (only following
Options
• Activate or deactivate the handset
• Dial a phone number
•Open the redial list
• Access telephone system functions
•Answer a call
• Dial a phone number
• Toggle between handset to speakerphone
mode
• Access telephone system functions
)
C Call-by-call key Open the call-by-call list
S R key R key function
(Æ page 12)
11
Description of controls
R key
Pressing the R key quickly performs different functions depending on the current operating
mode, for example:
• When dialling: insert a pause (for example, between the prefix and the phone number,
or when checking a mailbox)
• When conducting a call: end the call
• When conducting a consultation call: end the consultation call
• When conducting a consultation call, initiating a conference or forwarding a call: terminate the connection to a mailbox
Control key
The control key is assigned different functions depending on the operating situation:
Situation
t
Press top of
key
In idle status Set the ringer Open the mo-
During a call Set the voice/
telephone volume
In the main
menu
In lists and menus
In the input
field
Change values Reduce value Increase value
Select a menu
icon
Next-higher
item in the list
Move the cursor up one line
s
Press bottom
of key
bile’s telephone directory
Open the mobile’s telephone directory
Select a menu
icon
Next-lower
item in the list
Move the cursor down one
line
u
Press left side
of key
Select a menu
icon
Next menu level up, cancel
Move the cursor left
v
Press right
side of key
Short: Open
the handset’s
main menu
Select
"Loudspeaker
Vol", "GAP
DTMF", "Base
Settings"
Select a menu
icon
Select an entry
(OK)
Move the cursor right
12
Description of controls
Display keys
The handset has two display keys, each with one or two functions. When the key is allocated
two functions, press the right or left side of the key to select the corresponding function. Display key assignment depends on the operating status. A function can be represented by text
or an icon.
Icon Name Use
©
X
Î
[
< >
?
Change
Play
2ndCall
View
Menu Open the handset’s main menu or a situati-
on-specific menu
Delete Delete the entry character by character from
right to left
Go Back Go back to the next highest menu level, can-
cel
OK Confirm the selected menu item
Up/down Scroll up or down to select menu items
Define a function Program a function for the left display key.
Displayed until a function is programmed.
Change Change the configuration
Play Play a melody
2ndCall Accept call waiting
View Display entry or picture
Beep
Toggle
Options
Enquiry
Callbck
Silent
Off
End
Yes
Off Deactivate automatic redial/function
End End melody playback
Beep Activate the warning tone
Yes Confirm the security check question
To g g l e Toggle between two partners
Options Open a context-specific handset menu
Enquiry Make an enquiry/consultation
Callbck Conduct a callback with a second partner
Silent Confirm handset appointment reminder call
13
Description of controls
Icon Name Use
Set
Save
Phonebk
Appoint.
Set Set number keys
Save Save entries
Phonebook Open the system’s phonebook
Appoint. Activate handset appointment reminder
function
Dial
Alarm
Time
Dial Dial the digits entered
Alarm Activate alarm function
Time Enter the time and date. Displayed until the
time and date are set.
Additional icons can be displayed by programming the left display key with a function,
forexample, the name of a directory or call-by-call entry (Æ page 107).
14
Description of controls
Menu icons in the main menu
©
You can open the handset’s main menu by pressing the "Menu" display key or by pressing
the right control key.
The main menu is a graphical menu and contains the following menu icons:
Icon Use
í
ì
ç
Ï
Ð
u/v and t/s
The menu icons are selected by pressing the top, bottom, right or left of the control key.
Open the "Add. Features" menu. Contains the menu items “Data
Transfer” and "Missed Dates".
Open the mask for setting the alarm clock. You can enter a wake-up
time here.
Open "Calendar". Displays the calendar for the relevant month and
allows you to set a new reminder. The list of fixed reminders also appears.
Open the "Resource Dir." menu. Contains the menu items "Screensavers", "Caller Pictures", "Sounds" and "Available Memory".
Open the "H/Set Settings" menu. This menu contains the following
items: "Date/Time", "Audio Settings", "Display", "Handset" and "Base".
Icon for caller list: functions analog to messages key.
15
Putting the handset into service
Putting the handset into service
Removing the protective cover
Inserting the batteries
The handset is supplied with the approved batteries. The batteries are not loaded. It is first
charged in the handset.
Note:
• Note: Please observe the safety notes on the back cover.
• Only use the approved batteries (Æ page 19).
• Open the battery compartment in a dust-free environment only.
• Your telephone directory entries and all settings remain stored even if you remove the batteries. The date and time settings will be reset.
• Only remove the batteries if it is defective. The batterie’s life diminishes each
time it is removed.
Remove the protective cover from the display before putting the handset into service.
1. Removing the attachment clip (if installed)
Insert a screwdriver between the attachment clip and the battery cover (1) and force the attachment clip outward (2) until it dislodges.
1
2
Also release the clip on the reverse side and then remove.
16
Putting the handset into service
2. Opening the battery compartment
Insert a screwdriver into the groove between battery cover and the jack, grip the cover firmly
and lift it off the battery compartment.
3. Inserting the batteries
Insert the approved batteries making sure that the poles are facing the right directions as indicated.
3
4. Closing the battery compartment
Position the battery cover over the compartment’s catches so that they can snap into place.
Then press the battery cover down until it snaps into place.
17
Putting the handset into service
Charging and using the batteries
To charge the batteries, insert the handset into the charging shell with the keypad facing forwards.
Attention:
Only use the relevant approved power supply units for operating the charging shell
(for order numbers see Æ page 125).
The charging status is indicated by the charge status display. This flashes during charging:
=
e
V
U
Batteries empty
Batteries 33% charged
Batteries 66% charged
Batteries 100% charged
Note:
• Initial charging: Charge the batteries for at least 10 hours without a break, regardless of the charging status icon. Without replacing it in the charging shell,
use the handset until the "battery low" beep is heard. This action aligns the
charge status display with the operating times of the batteries.
• To attain full operating and charging times (Æ page 19): Without replacing it
in the charging shell, use the handset until the "battery low" beep is heard.
• For future charging: you can place your handset in the charging shell each
time it is used. Charging is electronically controlled which ensures that the
batteries are charged optimally.
18
Putting the handset into service
Batteries operating times and charging times
The operating times are only achieved after several charging and discharging cycles and are
dependent on
• the battery capacity,
• the age of the batteries,
•the settings made,
• the user behavior,
• the DECT cordless system used
Capacity (mAh) Stand-by mode
(hours)
800
> 150
a. Operation at Octophon bases
b. Operation at Cordless F
a
approx. 110
b
Ta l k t i m e
(hours)
approx. 9 approx. 9
Permitted batteries
The following batteries are approved for use with the handset.
Batterie
Sanyo NiMH, 800 mAh
GP, 850 mAh
Yuasa Technoligies AAA, 800 mAh
Charging
time
(hours)
Fitting the attachment clip
Press the attachment clip onto the back of the handset until the tabs on the sides engage in
the recesses on the phone.
19
Putting the handset into service
Step by Step
either:
Setting the handset display language
If your preferred language for the handset’s display texts is not set by
default, then you can set it yourself. The language of the communication system’s display texts can only be set by the administrator.
Opening the main menu
© Open the handset’s main menu.
Opening the first submenu
st [Select the menu icon and confirm.
st [Select the menu icon and confirm.
st [Select the menu item and confirm.
st [Select the menu item and confirm.
st [Select the menu item and confirm.
st [Select the menu item and confirm.
H/Set Settings
Ð
Einstellungen
Ð
Handset
Mobilteil
Language
Sprache
or:
Opening the second submenu
either:
or:
Opening the third submenu
either:
or:
20
Step by Step
Putting the handset into service
Selecting a language
st
Deutsch
[Select and confirm the language you require.
English
Francais
Italiano
Espanol
Portugues
Nederlands
Dansk
Norsk
Svenska
Suomi
Cesky
Polski
Tu r k c e
Ellinika
Magyar
Russkij
Hrvatski
Slovenscina
Romana
a Press the On-hook key to end the operation.
Note:
• If you inadvertently set a display language that you do
not understand, press
"v 5 3 1" and then select the correct language.
• If you want to reset the default display language:
Æ page 36.
Setting the system display language
If you wish to change the language of th e display texts, then you must
also change the system language on the handset. A different language can be set for every handset on the system.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
> < [Select the menu item and confirm.
Service?
Call the system menu.
> < [Select the menu item and confirm.
> < [Select the menu item and confirm.
> < [Select and confirm the language you require.
More features?
48=
*
Select language?
11=German
...
a Press the On-hook key to end the operation.
21
Setting the handset
Step by Step
Setting the handset
You can change the standard settings of the handset if you are not
happy with them.
Setting the speaker volume
You can adjust the speaker volume during a call. The following volumes are adjustable:
• Volume in handset mode. Three volume levels are possible.
• Volume in speakerphone mode. Five volume levels are possible.
You can only change the speakerphone volume if the speakerphone is active (Æ page 38).
p You are on a call.
© Open the handset’s main menu.
st [Select the menu icon and confirm.
st [Select the menu icon and confirm.
st [Select the menu icon and confirm.
H/Set Settings
Ð
Audio Settings
Handset Volume
__Handset Volume__
Handset:
f
Handsfree:
f
”
uv Define settings.
Save
Press the display key if you want to permanently save the setting.
g
g
Save
22
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