Octopus F100, F650, Octophon F630 TDM, F200, F400 Operating Instructions Manual

Download

Octopus F100/200/400/650 Octopus F IP-Netpackage

Octophon F630 TDM

Operating Instructions

================!"§==

Important information

For safety reasons, the telephone should only be supplied with power as follows (when an

Trademarks

key module for Octophon F615 is connected):

• using the original power supply unit. Part number: L30250-F600-C14x (x: 1=EU, 2=UK, 3=US).

Never open the telephone or a key module. Should you encounter any problems, contact the responsible service personnel.

Use only original accessories. The use of other accessories may be hazardous and will render the warranty, extended manufacturer’s liability and the CE marking invalid.

The device conforms to the EU directive 1999/5/EC as attested by the CE marking.

All electrical and electronic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local authorities.

Proper disposal and separate collection of your old appliance will help prevent potential damage to the environment and human health. It is a prerequisite for reuse and recycling of used electrical and electronic equipment.

For more detailed information about disposal of your old appliance, please contact your city office, waste disposal service, the shop where you purchased the product or your sales representative.

The statements quoted above are only fully valid for equipment which is installed and sold in the countries of the European Union and is covered by the directive 2002/96/EC. Countries outside the European Union may impose other regulations regarding the disposal of electrical and electronic equipment.

Important information

Location of the telephone

• The telephone should be operated in a controlled environment with an ambient temperature between 5C and 40C.

• To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear. The optimum speakerphone distance is 50 cm.

• Do not install the telephone in a room where large quantities of dust accumulate; this can considerably reduce the service life of the telephone.

• Do not expose the telephone to direct sunlight or any other source of heat, as this is liable to damage the electronic components and the plastic casing.

• Do not operate the telephone in damp environments, such as bathrooms.

Documentation

These operating instructions can be found on CD-ROM (ask the service personnel) in HTML and PDF format.

To view or print the operating manual in PDF format, you need a computer on which the free Adobe Acrobat Reader program is installed.

To view the operating manual in HTML format, you need a computer with a Web browser, forexample, Microsoft Internet Explorer.

Contents

Important information . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

General information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Telephone type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Speakerphone quality and display legibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Single-line telephone/multi-line telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Team functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Getting to know your Octophon phone . . . . . . . . . . . . 12

The user interface of your Octophon F630 TDM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

key module for Octophon F615 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Audio keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Navigation keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Programmable function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Idle mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Call log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Program/Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Inhaltsverzeichnis

Basic functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Answering a call via the loudspeaker (speakerphone mode). . . . . . . . . . . . . . . . . . . . . . 23

Accepting a call via the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Switching to speakerphone mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Switching to the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Open listening in a room during a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Turning the microphone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Ending a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Off-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Dialing with the headset connected. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Dialing with DDS keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Redialing a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

End call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Reject calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Turning the microphone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Calling a second party (consultation) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Switching to the held party (alternating) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Using variable call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Using call forwarding no reply (CFNR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Call forwarding in the carrier network and

forwarding multiple subscriber numbers (MSN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Using callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Storing a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Accepting a callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Viewing and deleting a stored callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Enhanced phone functions . . . . . . . . . . . . . . . . . . . . . 36

Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Accepting a specific call for your colleague. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Using the speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Answering calls from the entrance telephone and opening the door. . . . . . . . . . . . . . . 38

Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

En-bloc sending/correcting numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Using the caller list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Dialing a number from the internal directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Using the LDAP directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Making calls using system speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Dialing with speed-dial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Talking to your colleague with a speaker call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Talking to your colleague with discreet calling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Contents

Automatic connection setup (hotline). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Reserving a trunk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Assigning a station number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Associated dialing/dialing aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Using call waiting (second call) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Preventing and allowing call waiting (automatic camp-on) . . . . . . . . . . . . . . . . . . . . . . . 50

Turning the call waiting tone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Saving a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Holding external calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Conducting a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Activating tone dialing/DTMF suffix-dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Recording a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Transferring a call after a speaker call announcement in a group . . . . . . . . . . . . . . . . . 57

Send trunk flash. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

If you cannot reach a destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Call waiting (camp-on) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Busy override – joining a call in progress. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Programming the function keys . . . . . . . . . . . . . . . . . . 61

Configuring function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Overview of functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Programming a procedure key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Configuring repdial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Deleting function key programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Displaying and assigning call charges . . . . . . . . . . . . 67

Displaying call charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Displaying call charges for another telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Dialing with call charge assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Privacy/security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Turning ringer cutoff on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Activating/deactivating "Do not disturb". . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Caller ID suppression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Silent Monitoring/Secret busy override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Monitoring a room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Trace call: identifying anonymous callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Locking the telephone to prevent unauthorized use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Locking another telephone to prevent unauthorized use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Saving your PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Inhaltsverzeichnis

More functions/services. . . . . . . . . . . . . . . . . . . . . . . . 75

Appointments function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Saving appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Using timed reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Sending a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Creating and sending a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Viewing and editing incoming messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Leaving an advisory message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Deleting advisory messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Displaying the number of waiting calls/overload display . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Using another telephone like your own for a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Fax details and message on answering machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Changing a number (after exchanging/moving/relocating a phone). . . . . . . . . . . . . . . . . . 82

Resetting services and functions (system-wide cancellation for a telephone) . . . . . . . . . . 83

Activating functions for another telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Using system functions from outside DISA (direct inward system access) . . . . . . . . . . . . . 85

Using functions in ISDN via code dialing (keypad dialing) . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Controlling connected computers/programs/telephone data service . . . . . . . . . . . . . . . . . 87

Communicating with PC applications over a CSTA interface. . . . . . . . . . . . . . . . . . . . . . . . . 88

Controlling relays (only for Octopus F100/200/400/650) . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Sensors (Octopus F200/F400 only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Paging persons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Making calls in the team/executive/

secretary configuration . . . . . . . . . . . . . . . . . . . . . . . . 91

Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Line utilization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Line seizure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Trunk keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Answering calls with the trunk keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Dialing with trunk keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Placing a call on hold on a trunk key and retrieving the held call . . . . . . . . . . . . . . . . . . 93

Making calls on multiple lines alternately . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

MULAP conference release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Direct station selection key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Using DSS keys to answer calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Calling a team member directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Transferring a call in progress. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Accepting a call for another team member . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Forwarding calls on trunks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Transferring calls directly to the executive phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Contents

Using team functions. . . . . . . . . . . . . . . . . . . . . . . . . . 100

Activating/deactivating a group call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Accepting a call for another member of your team . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Ringing group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Uniform Call Distribution (UCD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Special functions in the LAN . . . . . . . . . . . . . . . . . . . 105

Leaving hunt group/group call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Setting up "follow me" call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Ringing group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Controlling relays (only for Octopus F100/200/400/650) . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Opening door. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Individual phone configuration . . . . . . . . . . . . . . . . . 111

Setting contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Adjusting audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Adjusting the receiving volume during a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Adjusting the ring volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Adjust ring tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Adjusting the attention ring volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Adjusting the speakerphone to the room acoustics . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Language for system functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Testing the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Testing functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Checking the key assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Differing display view

in a Octopus F900 environment . . . . . . . . . . . . . . . . . 114

Fixing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Responding to error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Contact partner in the case of problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Labeling keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

General information

About this manual

This document contains general descriptions of the technical options, which may not always be available in individual cases. The respective features must therefore be individually defined in the terms of the contract.

If a particular function on your phone is not available to you, this may be due to one of the following reasons:

• The function is not configured for you or your telephone. Please contact your system

support representative.

• Your communications platform does not feature this function. Please contact your

Telekom sales partner for information on how to upgrade.

This user guide is intended to help you familiarize yourself with Octophon and all of its functions. It contains important information on the safe and proper operation of your Octophon phone. These instructions should be strictly complied with to avoid operating errors and ensure optimum use of your multifunctional telephone in the network.

These instructions should be read and followed by every person installing, operating or programming an Octophon phone.

For your own protection, please read the section dealing with safety in detail. Follow the safety instructions carefully in order to avoid endangering yourself or other persons and to prevent damage to the unit.

This user guide is designed to be simple and easy to understand, providing clear step-bystep instructions for operating your Octophon phone.

Administrative tasks are dealt with in a separate manual. The Quick Reference Guide contains quick and reliable explanations of frequently used functions.

Service

The Telekom service department can only help you if you experience problems or defects with the phone. Should you have any questions regarding operation, your specialist retailer or network administrator will gladly help you. For queries regarding connection of the telephone, please contact your network provider.

If you experience problems or defects with the phone, please dial the service number for your country.

General information

Intended use

The Octophon phone was developed as a device for speech transmission and should be placed on the desk or mounted on the wall. Any other use is regarded as unauthorized.

Telephone type

The identification details (exact product designation and serial number) of your telephone can be found on the nameplate on the underside of the base unit. Specific details concerning your communications platform can be obtained from your service technician. Please have this information ready when you contact our service department regarding faults or problems with the product.

Speakerphone quality and display legibility

• To ensure good speakerphone quality, the area in front of the microphone (front right)

• Proceed as follows to optimize display legibility:

should be kept clear. The optimum speakerphone distance is 50 cm.

– Turn the phone to tilt the display to ensure you have a frontal view of the display while

eliminating light reflexes.

– Adjust the contrast as required Æ page 111.

General information

Single-line telephone/multi-line telephone

Your Octophon F630 TDM is a "multi-line telephone". This means that your service personnel can configure multiple lines on your phone, which is not the case with single-line phones. Each line is assigned an individual phone number which you can use to make and receive calls.

The programmable sensor keys function as line keys on multi-line phones Æ page 92.

When using a multi-line phone to make and receive calls, certain particulars must be taken into account Æ page 93 ff.

The executive-secretary configuration is a special case. This is a multi-line telephone with special features (e.g., "Ring Transfer" and "Accept call"), configured especially for executive/ secretary use Æ page 91 ff.

Team functions

To increase the efficiency of telephony, your service personnel can configure various Team functions such as pickup groups, hunt groups, and call distribution groups.

Getting to know your Octophon phone

The following sections describe the most frequently used operating elements and the displays on your Octophon phone.

The user interface of your Octophon F630 TDM

1 You can make and receive calls as normal using the handset.

2The display permits intuitive operation of the phone Æ page 18.

3 Audio keys are also available, allowing you to optimally configure the audio features on

your telephone Æ page 14.

4 Use this funkction key to open the service menu or mailbox Æ page 14.

5 These keys are used for frequently used functions such as disconnecting, redialing and

forwarding Æ page 14.

6 The headset key is used e.g. to answer calls. The microphone key is used to prevent silent

monitoring of internal calls when in speakermode.

7The keypad is provided for input of phone numbers/codes.

8 You operate the telephone with the navigation keys Æ page 15.

9 You can customize your telephone by assigning phone numbers and functions to the

function keys Æ page 61.

Getting to know your Octophon phone

Properties of your Octophon F630 TDM

Display type LCD, 24 x 2 characters

Full-duplex speakerphone function

Wall mounting

; ;

key module for Octophon F615

The key module for Octophon F615 is a key module attached to the side of the phone that provides an additional 18 illuminated, programmable sensor keys. Like keys on the phone, these keys can be programmed and used according to your needs Æ page 16.

You can only attach one key module for Octophon F615 to your Octophon F630 TDM.

Getting to know your Octophon phone

Keys

Function keys

Key Function when key is pressed

s , r O N

End (disconnect) call) Æ page 25.

Redial Æ page 28

Button for fixed call forwarding (with red LED key) Æ page 31.

Open mailbox (with red LED key) Æ page 19.

Open Program/Service menu (with red LED key) Æ page 21.

Audio keys

Key Function when key is pressed

o p

Making calls using the headset Æ page 23

Activate/deactivate microphone (also for speakerphone mode) Æ page 25.

n +

Set volume lower and contrast brighter Æ page 111.

Turn loudspeaker on/off (with red LED key) Æ page 25.

Set volume louder and contrast darker Æ page 111.

Getting to know your Octophon phone

Navigation keys

These are used to manage most of your phone’s functions and display.

Key Function when key is pressed

< = :

Open the idle menu Æ page 18 or browse back in the menu.

Perform action.

Open the idle menu Æ page 18 or browse forward in the menu.

Getting to know your Octophon phone

Programmable function keys

Your Octophon F630 TDM has eight illuminated keys to which you can assign functions or numbers.

Increase the number of programmable function keys by connecting a key module Æ page 13.

Peter Fox

Destinations?

Depending on how they are programmed, you can use the keys as:

•Function key Æ page 61

• Repdial/Direct station selection key Æ page 65

Each key can be programmed with one function.

The configuration of direct station selection keys must be activated by your service personnel.

Direct station selection keys can be assigned an internal number from the Octopus F900 network.

Press the key briefly to activate the programmed function or dial the stored number.

Your Octophon is delivered with label strips. Write functions or names in the white fields on the label strips.

The status of a function is shown by the LED on the corresponding function key.

Meaning of LED displays on function keys and DSS keys

LED Meaning of function key Meaning of DSS key

S T R

[1] In this manual, flashing keys are identified by this icon, regardless of the flashing interval. The flashing interval

Off The function is deactivated. The line is free.

Flashing

On The function is activated. There is a call on the line.

represents different statuses, which are described in detail in the corresponding sections of the manual.

The programmable keys on multi-line phones function as trunk keys Æ page 92.

[1]

Indicates the function status. The line is busy.

Getting to know your Octophon phone

Keypad

In cases where text input is possible, you can use the keypad to input text, punctuation and special characters in addition to the digits 0 to 9 and the hash and asterisk symbols. To do this, press the numerical keys repeatedly.

Example: To enter the letter "h", press the number 4 key on the keypad twice.

To enter a digit in an alphanumerical input field, hold down the relevant key.

Alphabetic labeling of dial keys is also useful when entering vanity numbers (letters associated with the phone number’s digits as indicated on the telephone spell a name, e.g. 0700 PATTERN = 0700 - 7288376).

Getting to know your Octophon phone

Display

Your Octophon F630 TDM comes with a black-and-white LCD display. Adjust the contrast to suit your needs Æ page 111.

Idle mode

If there are no calls are being made or settings are not being adjusted, your phone is in idle mode.

Example:

Time

10:29 SU . . :

08.07

Date

220870 f

Open the idle menu

Own phone number

Idle menu

Press the : navigation key in the idle mode Æ page 15, the idle menu then appears. You

can call up various functions here. Entries may vary. The idle menu includes selected functions from the Program/Service menu Æ page 21.

The idle menu may contain the following entries:

• Caller list

•Forwarding on

• Lock phone

•DND on

•Advisory msg. on

•Ringer cutoff on

•Send message

• View sent message

• View callbacks

•Directory

•HF answerback on

• Suppress call ID

• Waiting tone off

•DISA intern

[1]

[2]

[3]

[1] Must be activated by service personnel. [2] Only appears when there are messages that the recipient has not yet viewed [3] Only appears if callback requests are saved

Getting to know your Octophon phone

Mailbox

Depending on the type and configuration of your communications platform (contact the relevant service personnel), messages from services, such as IVM are displayed in this application in addition to messages received.

Messages

You can send short text messages to individual internal stations or groups.

In idle mode (Æ page 18) the following signals alert you to the presence of new messages:

• O key LED lights up

• Displays "Messages received".

Press the mailbox key

Example:

Caller ID

Msg. from: Coco, Chanel

Message sent? f

Function menu

Display message

For a description of how to edit the entries Æ page 78.

Voicemail

If your telephone is connected to a voicemail system (such as Entry Voice Mail), the Mailbox key will also light up to alert you to any messages that have arrived. An appropriate message also appears on the display (for instance, in Entry Voice Mail: "<x> new messages").

To play back your voicemail, follow the instructions on the display.

Getting to know your Octophon phone

Call log

If you are unable to accept an external or internal call, the call attempt is stored in the caller list. Answered calls can also be saved (contact your service personnel).

Your telephone stores up to ten calls in chronological order. Each call is assigned a time stamp. The most recent entry not yet answered in the list is displayed first. Multiple calls from the same caller do not automatically generate new entries in the caller list. Instead, only the most recent time stamp for this caller is updated and its number incremented.

The caller list is automatically displayed Æ page 18 in the idle menu Æ page 41.

Callers with suppressed numbers cannot be saved in the call log.

Information is displayed regarding the caller and the time at which the call was placed.

Example:

Caller ID

10168 PETER

Busy 21.02. 16:25 f

For a description of how to edit the call logs Æ page 41.

Function menu Time

Date

Telephone status during a call attempt

Getting to know your Octophon phone

Program/Service menu

Use the N menu key to reach the Program/Service menu for your communication system.

The menu key LED remains red as long as you are in this menu.

Example:

Menu title

Program/Service:

*7= Use speed dialing? l

Further entries are available

Menu option

The menu structure comprises several levels. The first line in this structure shows the menu currently selected while the second line shows an option from this menu.

Basic functions

Step by Step

Basic functions

Please read the introductory chapter "Getting to know your Octophon phone" Æ page 12 carefully before performing any of the steps described here on your phone.

Answering a call

Special default ring signaling is set for your telephone:

• When you receive an internal call, your telephone rings once every four seconds (single-tone sequence).

• When you receive an external call, your telephone rings twice in rapid succession every four seconds (dual-tone sequence).

• When you receive a call from the entrance telephone, your telephone rings three times in rapid succession every four seconds (triple-tone sequence).

• If a call is waiting, you hear a short tone (beep) every six seconds.

The number or the name of the caller appears on the display.

Answering a call via the handset

The phone rings. The caller is displayed.

^ Lift the handset.

+ or - Set the call volume.

if nec.

Your service personnel can adjust the ring cadence for external and internal calls for you. In other words, different ring cadences can be set for different internal callers.

Step by Step

if nec.

Basic functions

Answering a call via the loudspeaker (speakerphone mode)

Suggestions for using speakerphone mode:

• Tell the other party that you are using speakerphone mode.

• The speakerphone works bests at a low receiving volume.

• The ideal distance between the user and the telephone set in speakerphone mode is about 50 cm (approx. 20 inches).

The phone rings. The caller appears on the screen.

n Press the key shown. The LED lights up.

+ or - Raise or lower the volume. Keep pressing the key until the desired vol-

ume is set.

Ending a call

n Press the key shown. The LED goes out.

Accepting a call via the headset

Prerequisite: A headset is connected.

The phone rings. The o key flashes.

o Press the key shown.

+ or - Set the call volume.

if nec.

The headset port on the phone is preset for a corded device and is automatically switched when you use a cordless headset. You must however use the "call answer" function of the headset at least once so that the telephone can make the corresponding setting.

Basic functions

Step by Step

Switching to speakerphone mode

People present in the room can participate in your call.

Prerequisite: You are conducting a call via the handset.

n\ Hold down the key and replace the handset. Then release the key

and proceed with your call.

if nec.

+ or - Set the call volume.

U.S. mode

If yo ur co mmunication system is set to US mode (contact your ser vi ce personnel), you do not have to hold down the speaker key when replacing the handset when switching to speakerphone mode.

n Press the key shown.

] Replace the handset. Proceed with your call.

if nec.

+ or - Set the call volume.

Switching to the handset

Prerequisite: You are conducting a call in speakerphone mode.

^ Lift the handset.

n The key shown goes out.

Step by Step

Basic functions

Open listening in a room during a call

People present in the room can silently monitor your call. Let the other party know that you have turned on the speaker.

Prerequisite: You are conducting a call via the handset.

Activating

n Press the key shown.

Deactivating

n Press the lit key.

Turning the microphone on and off

To prevent the other party from listening in while you consult with someone in your office, you can temporarily switch off the handset microphone or the handsfree microphone.

Prerequisite: You are conducting a call.

Deactivating the microphone

p Press the key shown.

Activating the microphone

p Press the lit key.

Ending a call

s Press the key shown.

n Press the lit key.

\ Replace the handset.

Basic functions

Step by Step

Making calls

Off-hook dialing

^ Lift the handset.

j internal: Enter the station number.

External calls: Enter the external code and the station number.

The connection is established as soon as your input is complete.

On-hook dialing

j internal: Enter the station number.

External calls: Enter the external code and the station number.

The party you are calling answers via loudspeaker.

Your system may also be programmed so that you have to press the "internal" key before you dial an internal number. To call an external party, you have to enter an external code before dialing the party’s telephone number (Prime Line is not active; contact your service personnel).

The other party answers with speaker:

^ Lift the handset.

or On-hook dialing: Speakerphone mode.

The called party does not answer or is busy:

n Press the key shown. The LED goes out.

Step by Step

Basic functions

Dialing with the headset connected

Prerequisite: The headset is connected.

j internal: Enter the station number.

External calls: Enter the external code and the station number.

o The headset key lights up.

The connection is established as soon as your input is complete.

Dialing with DDS keys

Prerequisite: You have saved a number on a DDS key Æ page 65.

S Press the key with a saved number.

If the number is saved on the second layer, press the shift key first.

You can press the DDS key during a call and automatically initiate a callback Æ Seite 30.

^ Lift the handset.

n Press the key shown.

Basic functions

Step by Step

Redialing a number

The last ten external telephone numbers dialed are stored automatically.

If this feature is configured (contact your service personnel), account codes entered are also saved Æ page 69.

You can redial them simply by pressing a key.

Displaying and dialing saved station numbers

, Press the "Redial" key to dial the last number dialed.

Press the key twice to dial the next to the last number dialed.

Press the key three times to dial the third-to-the-last number dialed.

Next?

Call?

Keep confirming until the phone number you want appears.

Select and confirm the option shown.

End call

n Press the lit key.

\ Replace the handset.

Step by Step

Basic functions

Reject calls

You can reject calls which you do not wish to take. The call is then signaled at another definable telephone (contact your service personnel).

s Press the "Disconnect" key.

If a call cannot be rejected, your telephone will continue to ring. The message "Currently not possible" is displayed (e.g. in the case of recalls).

Turning the microphone on and off

To prevent the other party from listening in while you consult with someone in your office, you can temporarily switch off the handset microphone or the handsfree microphone. You can also switch on the handsfree microphone to answer an announcement via the telephone speaker (speaker call, Æ page 46).

Prerequisite: A connection is set up, the microphone is activated.

p Press the "microphone" key. The microphone is deactivated.

p Press the illuminated "microphone" key. The microphone is activated.

Basic functions

Step by Step

Calling a second party (consultation)

You can call a second party while a call is in progress. The first party is placed on hold.

Consultation?

Return to held call?

Quit and return?

To g g l e / C o n n e c t ?

Conference?

Leave conference?

Confirm.

j Call the second party.

Return to the first party:

Confirm

select and confirm the option shown.

Switching to the held party (alternating)

Select and confirm the option shown.

Combine the calling parties into a three-party conference

Select and confirm the option shown.

Allowing call partners to continue a conference after you exit

Select and confirm the option shown.

Consultation?

Transfer?

For more information on conferences, see Æ page 53.

Transferring a call

If the person you are speaking to wants to talk to another colleague of yours, you can transfer the call that colleague.

Confirm.

j Enter the number of the party to which you want to transfer the call.

[ Announce the call, if necessary. \ Replace the handset.

Select and confirm the option shown

[1] „Differing display view in a Octopus F900 environment“

Æ page 114

[1]

Step by Step

Basic functions

Call forwarding

Using variable call forwarding

You can immediately forward internal or external calls to different internal or external telephones (destinations). (External destinations require special configuration in the system.)

When call forwarding is active, a special dial tone sounds when you lift the handset.

If DID DTMF is active (contact your service personnel), you can also forward calls to this destination. Destinations: Fax = 870, DID = 871, Fax-DID = 872.

If you are a call forwarding destination, your display will show the number or the name of the originator on the upper line and that of the caller on the lower line.

Forwarding on?

1=all calls?

2=external calls only?

3=internal calls only?

Save?

Special features must be taken into consideration if your telephone operates with Octopus F IP-Netpackage (system networking via PC network) Æ page 106!

r Press the forwarding key.

: Open the idle menu Æ page 18.

Select and confirm the option shown.

Confirm

select and confirm the option shown

select and confirm the option shown.

j Enter the destination number.

Confirm.

Forwarding off

Deactivating call forwarding

Select and confirm the option shown.

Basic functions

Step by Step

Using call forwarding no reply (CFNR)

Calls that are not answered after three rings (=default, can be adjusted by service personnel) or that are received while another call is ongoing can be automatically forwarded to a specified telephone.

N Press the key shown.

*495=CFNR on?

Save?

#495=CFNR off?

Delete?

Exit

Select and confirm the option shown.

j Enter the destination number.

• Enter the internal station number for internal destinations

• Enter the external code and the external station number for external destinations

Confirm.

Deactivating call forwarding no reply

N Press the key shown.

Select and confirm the option shown.

Confirm.

Select and confirm to deactivate but not delete the forwarding destination.

If CFNR is activated, when you hang up, "CFNR to:" appears briefly on the display: ...“ .

Step by Step

Basic functions

Call forwarding in the carrier network and forwarding multiple subscriber numbers (MSN)

If this function has been configured (contact your service personnel), you can forward calls to your assigned multiple subscriber number (MSN) (DID number) directly within the carrier network. For example, you can forward your phone line to your home phone after business hours.

N Press the key shown.

Trunk FWD on?

1=immediate?

2=on no answer?

3=on busy?

Save?

Trunk FWD off?

Select and confirm the option shown.

Select and confirm the required type of call forwarding

select and confirm the option shown.

j Enter your DID number. j Enter the destination number (without the external code).

Confirm.

Deactivating call forwarding

Select and confirm the option shown.

Confirm the displayed call forwarding type.

j Enter your DID number.

Basic functions

Step by Step

Using callback

You can request a callback if the internal station called is busy or if nobody answers. This also applies for external calls via ISDN exchanges. This feature saves you from having to make repeated attempts to reach the user. You receive a callback

• When the other party is no longer busy,

• When the user who did not answer has conducted another call.

When configured (contact your service personnel), all callback requests are automatically deleted over night.

Storing a callback

Prerequisite: You have reached a busy line or no one answers.

Callback?

Answer?

Confirm.

Accepting a callback

Prerequisite: A callback was saved. Your telephone rings. "Callback: ..." appears on the display.

^ Lift the handset.

n Press the key shown. The LED lights up.

Select and confirm the option shown.

You hear a ring tone.

Step by Step

Basic functions

Viewing and deleting a stored callback

: Open the idle menu Æ page 18.

View callbacks?

Next callback?

Delete?

Exit?

Select and confirm the option shown

[1]

Select and confirm to display additional entries.

Deleting a displayed entry

Confirm.

Ending retrieval

Select and confirm the option shown.

N Press the key shown. The LED goes out.

n Press the key shown. The LED goes out.

[1] „Differing display view in a Octopus F900 environment“

Æ page 114

Enhanced phone functions

Step by Step

Enhanced phone functions

Answering calls

Accepting a specific call for your colleague

You hear another telephone ring.

N Press the key shown.

More features?

*59=Pickup - directed?

Next?

Accept call?

Select and confirm the option shown.

[1]

Select and confirm the option shown

if nec.

Select and confirm until the name/number of the required subscriber is displayed.

Confirm.

j If you know the number of the telephone that is ringing, enter it directly.

[1] „Differing display view in a Octopus F900 environment“

Æ page 114

Step by Step

Enhanced phone functions

Using the speakerphone

A colleague addresses you directly over the speaker with a speaker call. You hear a tone before the announcement. The other party’s name or station number appears on the screen.

You can conduct the call with the handset or in speakerphone mode.

^ Lift the handset and answer the call.

Mute off?

HF answerback on?

HF answerback off?

Press the "OK" key to confirm your selection and answer the call.

If handsfree answerback is enabled (see below), you do not need to switch on the microphone - you can answer directly. You can answer immediately in speakerphone mode. If handsfree answerback is disabled (default setting), follow the procedure described above.

Placing a speaker call to a colleague Æ page 46.

Enabling and disabling handsfree answerback

: Open the idle menu Æ page 18.

Select and confirm the option shown.

select and confirm the option shown.

Enhanced phone functions

Step by Step

Answering calls from the entrance telephone and opening the door

If an entrance telephone has been programmed, you can use your telephone to speak to someone at the entrance telephone and to activate a door opener. If you have the proper authorization (contact your service personnel), you can activate the door opener, enabling visitors to open the door themselves by entering a 5-digit code (using a DTMF transmitter or the keypad installed).

Speaking to visitors via the entrance telephone

Prerequisite: Your telephone ri n gs.

^ Lift the handset within thirty seconds. You are connected to the en-

trance telephone immediately.

Open door?

*61=Open door?

^ Lift the handset after more than thirty seconds.

j Dial the entrance telephone number.

Opening the door from your telephone during a call from the entrance telephone

Confirm.

Opening the door from your telephone without calling the entrance telephone

N Press the key shown.

Select and confirm the option shown.

j Dial the entrance telephone number.

Special features must be taken into consideration if your telephone operates with Octopus F IP-Netpackage (system networking via PC network) Æ page 110!

Opening the door with a code (at the door)

j After ringing the bell, enter the five-digit code (using the keypad or a

DTMF transmitter). Depending on how the door opener has been programmed, a doorbell call signal may or may not be forwarded.

Step by Step

Enhanced phone functions

Activating the door opener

N Press the key shown.

*89=Door opener on?

3=change password?

1=enable with ring?

2=enable w/o ring?

#89=Door opener off?

Select and confirm the option shown.

j Dial the entrance telephone number. j Enter the five-digit code. Default code = "00000".

Select the displayed function and press the "OK" dialog key to change the code.

Select and confirm the option shown.

You can also open the door without a doorbell ring.

Deactivating the door opener

N Press the key shown.

Select and confirm the option shown.

Enhanced phone functions

Step by Step

Making calls

En-bloc sending/correcting numbers

If this feature is configured (contact your service personnel), a connection is not attempted immediately when a station number is entered. This means that you can correct the number if necessary. The station number is only dialed at your specific request.

j internal: Enter the station number.

External calls: Enter the external code and the station number.

Dialing entered/displayed numbers

^ Lift the handset.

Dial?

Delete number?

Cancel?

Confirm.

Correcting numbers entered

A station number can only be corrected as it is being entered. Station numbers stored for number redial, for example, cannot be corrected.

Select and confirm the option shown. The last digit entered in each case is deleted.

j Enter the required digit(s).

Canceling en-bloc sending

Select and confirm the option shown.

n Press the key shown. The LED goes out.

Step by Step

Caller list?

Using the caller list

Detailed information, as well as a sample display entry are provided on Æ page 20.

Retrieving the caller list

Prerequisite: Service personnel has set up a caller list for your telephone.

: Open the idle menu Æ page 18.

[1]

Confirm

The latest entry is displayed, see the example on Æ page 20.

Enhanced phone functions

Next?

Previous menu?

Time/date sent?

Call?

To view other calls, confirm each subsequent display.

Ending retrieval

Select and confirm the option shown.

N Press the key shown. The LED goes out.

n Press the key shown. The LED goes out.

Displaying the call time

Prerequisite: You have retrieved the caller list and the selected call is displayed Æ page 20.

Select and confirm the option shown.

Dialing a station number from the caller list

Prerequisite: You have retrieved the caller list and the selected call is displayed.

Select and confirm the option shown.

Delete?

The caller is automatically deleted from the caller list when a connection is finally set up.

Removing an entry from the caller list

Prerequisite: You have retrieved the caller list and the selected call is displayed.

Confirm.

[1] „Differing display view in a Octopus F900 environment“

Æ page 114

Enhanced phone functions

Step by Step

Dialing a number from the internal directory

The internal directory contains all station numbers and system speed-dial numbers assigned to a name. Contact your service personnel to find out if one was configured for your system.

Prerequisite: Names have been assigned to the station numbers stored in the system.

^ Lift the handset.

n Press the key shown. The LED lights up.

Directory?

1=internal?

Scroll Next?

Scroll Previous?

Delete Character?

Confirm.

if nec. If several directories have been configured (not for HiPath 500):

Confirm.

The first entry is displayed on the screen.

+ or - Scroll to next or previous entry.

select and confirm the option shown.

j Enter the name you want to find, or just the first few letters, using the

alphanumeric keypad Æ page 17.

if nec.

Select and confirm each letter to be deleted. The last letter entered is deleted. If all letters are deleted, the first entry in the directory will be displayed again.

if nec.

Delete Line?

Call?

Select and confirm the option shown. All entered letters are deleted, and the first entry in the internal directory is displayed again.

The entry you wish to dial appears on the screen

Select and confirm the option shown.

Step by Step

Enhanced phone functions

Using the LDAP directory

If configured (ask your service personnel), you can search for directory data in the LDAP database and dial the number of any subscriber you find there.

Prerequisite: The LDAP search feature has been configured in the system.

^ Lift the handset.

n Press the key shown. The LED lights up.

See also Æ page 16.

N Open the Program/Service menu Æ page 21.

Select and confirm the option shown.

S Press the key shown.

Confirm.

if nec.

Select and confirm the option shown.

Confirm.

j Enter the station number.

If you make a mistake:

Select and confirm the option shown. This deletes all entered digits.

Exit

Another key

Confirm.

Select and confirm the option shown.

You dial the saved number by pressing the key Æ page 27.

You can also save a number during a call.

Programming the function keys

Step by Step

N Open the Program/Service menu Æ page 21.

Deleting function key programming

*91=Key assignment

Clear key

Select and confirm the option shown.

S Press the key shown.

Select and confirm the option shown.

Step by Step

Displaying and assigning call charges

Displaying call charges

For the current call:

Call charges are shown by default on the display when a call ends. If you want to display call charges as they occur during a chargeable call, your service personnel must request this option from the network operator. Call charge display must be requested from the network operator and configured by the relevant service personnel. Depending on the setting, call charges are displayed during or after a call. Depending on the network operator, free external calls are also displayed. The message "Free of Charge" appears on the screen either before or during the call. If the cost indication facility has not been installed, the display will show the dialed number and/or the length of the telephone call.

*65=Show call charges?

If a call is forwarded, call charges are assigned to the destination of the call transfer operation.

For all calls and for the last call

Connection charges for the last chargeable call made are displayed first. After five seconds, the accumulated connection charge (total) is displayed.

N Press the key shown.

Select and confirm the option shown

[1]

[1] „Differing display view in a Octopus F900 environment“

Æ page 114

Displaying and assigning call charges

Step by Step

S Press the "Call Charges" key. Chargeable calls are displayed.

Displaying call charges for another telephone

If configured (contact your service personnel), you can also display and print out information on chargeable calls for other phones (such as a pay phone).

Prerequisite: You have programmed the function "Show call charges" on a key Æ page 61.

The LED lights up to indicate that a you have conducted a chargeable call since the last time you viewed the charges.

Clear

Add information

Exit

Press to display further chargeable calls.

Select and confirm the option shown.

select and confirm the option shown

select and confirm the option shown.

Step by Step

Displaying and assigning call charges

Dialing with call charge assignment

You can assign external calls to certain projects.

Prerequisite: Your service personnel have defined account codes for you.

N Press the key shown.

*60=Account code?

#=Save?

Select and confirm the option shown.

j Enter the account code.

if nec. ( Press this key.

Confirm.

May be necessary, depending on configuration; contact your service personnel.

j Enter the external phone number.

You can also enter the account code during a call.

Privacy/security

Step by Step

Ringer cutoff on?

Privacy/security

Turning ringer cutoff on and off

If you do not wish to take calls, you can activate the ringer cutoff function. Calls are only identified by one ring signal, and they are shown on the display.

Activating

: Open the idle menu Æ page 18.

Select and confirm the option shown

Deactivating

[1]

Ringer cutoff off?

DND on?

DND off?

: Open the idle menu Æ page 18.

Select and confirm the option shown.

Activating/deactivating "Do not disturb"

If you do not wish to take calls, you can activate do not disturb. Internal callers hear the busy tone, external callers are connected to another phone, which you can specify (contact your service personnel).

Activating

: Open the idle menu Æ page 18.

Select and confirm the option shown.

Deactivating

: Open the idle menu Æ page 18.

Confirm.

When you lift the handset, you will hear a special tone (continuous buzzing) reminding you that "Do not disturb" is activated.

Authorized internal callers automatically override the DND feature after five seconds.

[1] „Differing display view in a Octopus F900 environment“

Æ page 114

Step by Step

Privacy/security

Caller ID suppression

You can prevent your station number or name from appearing on the displays of external parties you call. The feature remains active until you deactivate it.

Activating

: Open the idle menu Æ page 18.

Suppress call ID?

Restore caller ID?

)944 Enter the code.

Select and confirm the option shown.

Deactivating

: Open the idle menu Æ page 18.

Select and confirm the option shown.

Your service personnel can activate/deactivate caller ID suppression for all phones.

Silent Monitoring/Secret busy override

When configured (ask responsible ser vice personnel), you can join in an on-going call conducted by an internal user and monitor silently and unnoticed.

j Enter your internal station number.

Privacy/security

Step by Step

Monitoring a room

You can use a phone to monitor a room. This function must be enabled on the monitoring phone. When you call this phone, you can immediately hear what is happening in that room.

Activating the telephone to be monitored

N Press the key shown.

*88=Room monitor?

Select and confirm the option shown.

You can either leave the telephone in speakerphone mode or lift the handset and leave it directed towards the noise source.

Deactivating the telephone to be monitored

N Press the lit key. The LED goes out.

\ Replace the handset.

Monitoring the room

j Enter the internal station number of the phone located in the room

that you wish to monitor.

Trace call: identifying anonymous callers

You can identify malicious external callers. You can record the caller’s phone number during a call or up to 30 seconds after a call. In this case, you should not hang up.

N Press the key shown.

*84=Trace call?

Select and confirm the option shown.

If the trace is successful, the transmitted data is stored by your network operator. Contact your service personnel.

Step by Step

Privacy/security

Locking the telephone to prevent unauthorized use

You can prevent certain unauthorized functions being enabled on your phone during your absence. For example dialing external numbers and access to your mailbox can be prohibited. Ask your service personnel which functions are locked.

Locking the phone

: Open the idle menu Æ page 18.

Lock phone?

Unlock phone?

Unlock phone

Select and confirm the option shown.

select and confirm the option shown.

j Enter code (telephone lock) Æ page 74.

When the phone is locked, a special dial tone sounds when the handset is lifted. Within the system, users can make calls as normal.

Your ph one can also be l ocke d or unlocked by an a uthoriz ed party Æ page 74.

Unlocking the phone

: Open the idle menu Æ page 18.

Select and confirm the option shown.

j Enter code (telephone lock) Æ page 74.

Privacy/security

Step by Step

Locking another telephone to prevent unauthorized use

If configured (contact your service personnel), you can lock and unlock other telephones to prevent unauthorized access.

If a phone user locks his or her phone and forgets the personal lock code, you can use this function to unlock the phone.

N Press the key shown.

*943=Lock all phones?

*=lock phone?

#=unlock phone?

*93=Change PIN?

Select and confirm the option shown.

j Enter the internal station number of the phone you wish to lock/un-

lock.

Confirm

select and confirm the option shown.

Saving your PIN

Enter a personal code to use the functions

• Locking the telephone to prevent unauthorized useÆ page 73

• for using another telephone like your own Æ page 80

• for changing a number Æ page 82.

You can save this code.

N Press the key shown.

Confirm.

j Enter the current five-digit PIN.

If you have not yet set a PIN, use "00000" the first time.

j Enter the new PIN.

j Re-enter the new PIN.

If you forget your code, contact your service personnel. Your code can be reset to "00000".

Step by Step

More functions/services

Appointments function

You can configure your phone to call you to remind you about appointments Æ page 76. You must save the required call times. You can enter a single appointment that will take place in the next twenty-four hours or you can enter a daily recurring appointment.

Saving appointments

N Press the key shown.

*46=Timed reminder on?

2 or 7 If the selected language is "US English" (configure Æ page 112) you

if nec.

One time only?

Daily?

Save?

#46=Timed reminder off?

Delete?

Confirm.

j Enter a 4-digit time such as 0905 for 9.05 (= 9.05 am) or 1430 for

14.30 (= 2.30 pm).

can enter the code 2 for "am" or 7 for "pm" (default = "am").

Confirm.

Select and confirm the option shown.

Confirm.

Deleting and checking a saved appointment

N Press the key shown.

Confirm.

Exit?

Select and confirm the option shown.

More functions/services

Step by Step

Using timed reminders

Prerequisite: You have saved a reminder Æ page 75. The saved time arrives.

Reminder at 1200

The phone rings. The appointment time is displayed.

n Press key twice.

^ \ Lift the handset and replace it again.

If you do not answer the timed reminder, it is repeated five times and then deleted.

Step by Step

More functions/services

Sending a message

You can send short text messages to individual stations or groups of stations with system telephones.

Creating and sending a message

: Open the idle menu Æ page 18.

Send message?

0=Please callback?

Enter message text?

Send?

Select and confirm the option shown.

j Enter the internal station number of the recipient or group.

Select predefined text (can be changed by service personnel) and confirm.

0 ... 9 Enter the code directly.

The code is shown on your display with the corresponding message.

Select and confirm the option shown.

j Text entry (up to 24 characters) Æ page 17.

Confirm.

Transmitted text messages are saved as callback requests on system telephones with no display and on ISDN, pulse or tone dialing telephones.

View sent message?

Message sent?

Delete?

Displaying and deleting messages you have sent

Prerequisite: The recipient has not yet accepted a sent message.

: Open the idle menu Æ page 18.

Select and confirm the option shown.

Confirm.

The text message is displayed.

Select and confirm the option shown.

The message is deleted.

More functions/services

Step by Step

Viewing and editing incoming messages

Pay attention to the notes on Æ page 19.

O The LED lights up. Press the key shown.

View messages? f

Message sent?

Time/date sent?

Call sender?

Delete?

Confirm.

The sender’s caller ID appears on the display.

Confirm.

The text message appears on the display.

Viewing the transmission time

Confirm.

Calling the sender

Select and confirm the option shown.

Deleting messages

Select and confirm the option shown.

Step by Step

More functions/services

Leaving an advisory message

You can leave messages/advisory messages on your phone’s display for internal callers that wish to contact you in your absence. When you receive a call, the message appears on the caller’s display.

: Open the idle menu Æ page 18.

Advisory msg. on

0=Will return at:

Enter message text?

Save?

Select and confirm the option shown.

Select predefined text (can be changed by service personnel) and confirm.

0 ... 9 Enter the code directly.

The code is shown on your display with the corresponding message.

Predefined messages with a colon can be completed by entering a digit.

Select and confirm the option shown.

j Enter message (up to 24 characters) Æ page 17.

Confirm.

Deleting advisory messages

Advisory msg. off?

: Open the idle menu Æ page 18.

Select and confirm the option shown.

More functions/services

Step by Step

Displaying the number of waiting calls/ overload display

You can show the number of external waiting calls on the display if you programmed the "View number of calls" key Æ page 61.

R Press the " Calls in Q" key.

If the number of waiting calls exceeds a preset limit while you are engaged in another call (overload), the LED on the key lights up. Contact your service personnel to find out the waiting call limit.

• LED off: There are no waiting calls.

• LED is flashing slowly: The set limit has been reached.

• LED is flashing quickly: The limit has been exceeded (overload).

PIN and Authorization?

*508=Temporary Phone?

Change PIN?

Using another telephone like your own for a call

Other parties can temporarily use your phone like their own for an outgoing call.

N Press the key shown.

Select and confirm the option shown.

Select and confirm the option shown

j Enter the number of the other user.

j Enter the other user’s code Æ page 74.

if nec.

If the other user has not set a PIN, he or she is prompted to do so on his or her phone.

j Dial the external number.

This state is canceled as soon as the call is ended.

[1]

[1] „Differing display view in a Octopus F900 environment“

Æ page 114

Step by Step

More functions/services

Fax details and message on answering machine

If a fax or answering machine is connected to your system and you have assigned the "Fax details" function to a programmable key Æ page 61, the key lights up when a fax or a message has been received.

Deactivating signaling

R Press the flashing "Fax service" key. The LED goes out.

More functions/services

Step by Step

Changing a number (after exchanging/ moving/relocating a phone)

When configured (consult your service personnel), you can move your number to any other phone. Your phone to date is then assigned the old number of your new phone; the number including phone settings (e. g. programmed keys) are exchanged.

Prerequisite: Your old and new telephone are the first telephones at each connection. The telephones are in idle state.

The following procedure is carried out on the new phone.

N Press the key shown.

Relocate?

Complete relocate?

Select and confirm the option shown.

j Enter own station number.

j Enter code (telephone lock) Æ page 74.

(Not necessary if you have not set a code.)

Confirm.

If you change numbers of different system phones, programmed keys are replaced with the default assignment. You can however connect your phone to a different port and then carry out the procedure.

Step by Step

More functions/services

Resetting services and functions (system-wide cancellation for a telephone)

A general reset procedure is available for initiated functions. The following functions are deleted, if enabled:

• Forwarding on

•Advisory msg. on

• Ringing group on

•Hunt group off

• Suppress call ID

• Call waiting tone off

• Do not disturb on

•Ringer cutoff on

• Received messages:

• View callbacks

#0=Reset services?

N Press the key shown.

Select and confirm the option shown

[1]

[1] „Differing display view in a Octopus F900 environment“

Æ page 114

More functions/services

Step by Step

Activating functions for another telephone

If configured (contact your service personnel), you can activate and deactivate the following functions for other phones (associated service):

• Do not disturb, code: *97/#97 Æ page 70

• Call forwarding, code *11, *12, *13/#1 Æ page 31

•Lock and unlock phone, code *66/#66 Æ page 73

• Ringing group, code

• Leave an advisory message, code *69/#69 Æ page 79

•Group call, code *85/#85 Æ page 100

• Reset services and functions, code #0 Æ page 83

•Control relays, code

•Night answer, code *44/#44 Æ page 60

• Timed reminders, code

81/#81 Æ page 100

90/#90 Æ page 89

46/#46 Æ page 75

*83=Associated serv?

N Press the key shown.

Confirm.

j Enter the internal station number of the phone where you wish to ac-

tivate the function.

j Enter code (for example,

For any additional input, follow the instructions on your display.

97 for "Do not disturb on").

Step by Step

More functions/services

Using system functions from outside DISA (direct inward system access)

If configured (contact your service personnel), you can use an external phone like an internal station to set up an outgoing external connection via the system. You can also activate or deactivate the following system functions:

• Reset services and functions, code #0 Æ page 83

• Call forwarding, code

• Lock and unlock phone, code

• Save your PIN, code

• Send a message, code

• Leave an advisory message, code

• Ringing group, code

• Group call, code

• Caller ID suppression, code

•Camp-on tone, code

• Open door, code

• Release door opener, code

• Control relays, code

• Do not disturb, code

•Ringer cutoff, code

• Dial using speed dial, code

• Associated service, code

1/#1 Æ page 31

93 Æ page 74

66/#66 Æ page 73

68/#68 Æ page 77

81/#81 Æ page 100

85/#85 Æ page 100

87/#87 Æ page 50

61 Æ page 38

90/#90 Æ page 89

97/#97 Æ page 70

98/#98 Æ page 70

86/#86 Æ page 71

89/#89 Æ page 39

7 Æ page 45

83 Æ page 84

69/#69 Æ page 79

Prerequisite: Your phone supports tone dialing (DTMF) or you can switch your phone to tone dialing. The phone is not connected to the system.

j Establish a connection to the system. Enter the station number (con-

tact your service personnel).

j Wait for the continuous tone (if necessary, switch phone to tone dial-

ing) and enter the internal number assigned to you and the corresponding PIN.

( Enter the code (only required if programmed in the system).

j Wait for the dial tone and enter the code for example,

disturb on. If necessary, make further entries; refer also to the user guide for dial pulse/DTMF phones.

97 for Do not

j Dial the external number.

More functions/services

Step by Step

You can only perform one function/establish one outgoing connection at a time. The connection is cleared as soon as the function is successfully activated. In the case of an external call, the connection is cleared as soon as one of the call partners hangs up.

Using functions in ISDN via code dialing (keypad dialing)

If authorized (contact your service personnel), you can access ISDN functions in some regions using codes.

N Press the key shown.

*503=Keypad dialing?

Confirm.

j Enter the required trunk number (contact your service personnel). j Entering a code for required ISDN function (contact your service per-

sonnel).

Contact your network provider to find out which ISDN functions can be code-operated in your country.

Deutsche Telekom shall not be liable for damages/costs which may be incurred by fraudulent activities or remote operation (such as toll fraud).

Step by Step

More functions/services

Controlling connected computers/ programs/telephone data service

If this function has been configured (contact your service personnel), you can control connected computers or programs running on them, such as hotel services or information systems, from your telephone.

Prerequisite: You have set up a connection.

N Press the key shown.

*42=Tel. data service?

Entry complete?

Confirm.

For entering data, you are guided by the connected computer. However, depending on configuration (contact your service personnel), you must activate your entries in one of the following ways:

Inputs in en-bloc mode:

0 ... 9 Enter data.

( Complete entry.

Confirm.

or Inputs in online mode:

The connected computer processes your entries directly.

( Enter the code.

0 ... 9 Enter data.

More functions/services

Step by Step

Communicating with PC applications over a CSTA interface

If configured (contact your service personnel), you can use your phone to communicate with PC applications (CSTA = Computer Supported Telecommunications Applications). You send information to the application and receive information from the application, for example, via your phone display.

)494 Enter the code.

j Enter the three-digit ID for the application you wish to control.

+- 0 ... 9 : Use the relevant keys to communicate with the application.

Temporarily interrupting communication with the application

^ The phone rings. You answer the call.

T The "Data I/O" key flashes: Communication to the application is auto-

matically interrupted.

Resuming communication with the application

T Press the flashing "Data I/O" key. The LED lights up.

Ending communication with the application

Select and confirm the relevant CSTA message.

^ \ Lift the handset and replace it again.

Step by Step

More functions/services

Controlling relays (only for Octopus F100/200/400/650)

If this function has been configured (contact your service personnel), you can use up to four relays to enable/disable different devices (such as a door opener). Depending on how you program the relays, you can activate and deactivate them manually them or configure them to activate and deactivate automatically (after timeout).

Special features must be taken into consideration if your telephone operates with Octopus F IP-Netpackage (system networking via PC network) Æ page 109!

*90=Control Relay On?

#90=Control Relay Off?

1 ... 4 Enter the relay.

Select and confirm the option shown.

select and confirm the option shown.

Sensors (Octopus F200/F400 only)

If configured (contact your service personnel), sensors are able to recognize signals, call your phone, and display an appropriate message on the screen.

More functions/services

Step by Step

Paging persons

If radio paging equipment (PSE) is connected to your system (contact your service personnel), you can locate people via their pocket receivers.

Pocket receivers signal a call request to the person you want to page. This person can then answer the page at the nearest phone.

Paging persons

To ensure that you can be found, you must have enabled a ringing group Æ page 102, call forwarding Æ page 31 or call forwarding-no answer (service technician) to the internal station number of your PSE. A call request is signaled automatically.

Answering the page from the nearest telephone

^ Lift the handset.

)59 Enter the code.

j Enter own station number.

Step by Step

Making calls in the team/executive/secretary configuration

Making calls in the team/executive/ secretary configuration

If configured (consult your service personnel), you belong to a team of subscribers with multiple lines (multi-line Æ page 11). Your phone features trunk keys (MULAP keys) Æ page 92.

Lines

A distinction is made between primary and secondary lines. Each of these line types can be used on a private or shared basis Æ page 91.

Primary line

All multi-line telephones have a primary line. This line can be reached in the usual manner via your public phone number. Incoming calls are signaled on this line.

Secondary line

The secondary line on your phone is used as a primary line by another subscriber. Your primary line, which is configured on another telephone, simultaneously functions as the secondary line on that telephone.

Line utilization

Private line

A line that is used by a single telephone. This line cannot be used as a secondary line by another telephone.

Shared line

A line that is configured on multiple telephones. The line status (if configured) is displayed for all telephones that share this line. If, for example, a shared line is being used by a telephone, a status message indicating that this line is busy is displayed on all other telephones.

Direct call line

A line with a direct connection to another telephone. You can see the status of the line from the LED.

Making calls in the team/executive/secretary configuration

Step by Step

Line seizure

Line seizure must be configured (consult your service personnel). If automatic line seizure is configured, a trunk is automatically assigned when you lift the handset or press the trunk key.

Trunk keys

The programmable keys on multi-line phones function as line keys. Every sensor key programmed as a "Trunk key" (key label: Transfer Trk) corresponds to a trunk with the result that you can configure up to 8 trunks in Octophon F630 TDM .

As a team member, you can independently program the following functions on keys Æ page 61:

• Direct station select

• Join/leave group (not available on executive phone in an executive/secretary team)

•Ring Transfer: On/Off (only in an executive/secretary team)

You can also program a sensor key with the function "Forward Line" (call forwarding) for each line.

LED displays on trunk keys

LED Explanation

S T R

[1] In this manual, flashing keys are identified by this icon, regardless

Off – The line is in idle mode.

– Incoming call on the line.

Flashing

On – The line is busy.

of the flashing interval. The flashing interval represents different statuses, which are described in detail in the corresponding sections of the manual.

[1]

–Hold reminder is activated. – The line is on "Hold".

Step by Step

Making calls in the team/executive/secretary configuration

Answering calls with the trunk keys

Prerequisite: Your telephone rings or the trunk key flashes quickly.

if nec. T Press the trunk key that is flashing quickly.

(not necessary if "Prime Line" is active).

^ Lift the handset.

or On-hook dialing: Speakerphone mode.

Dialing with trunk keys

if nec. S Press the free trunk key you wish to use to establish the connection

(not necessary if "Prime Line" is active).

j Dial the phone number.

^ If the party does not answer: Lift the handset.

or On-hook dialing: Speakerphone mode.

Placing a call on hold on a trunk key and retrieving the held call

Prerequisite: You are conducting a call via one of your group’s trunks. The "Hold" key has been programmed on your telephone Æ page 61.

Hold

S Press the "Hold" key.

if nec.

\ or s Replace the handset or press the disconnect key.

Depending on the configuration (contact your service personnel), this may be necessary so other team members can also pick up the call on hold.

Retrieving the call

T Press the trunk key flashing slowly.

Making calls in the team/executive/secretary configuration

Step by Step

Making calls on multiple lines alternately

Prerequisite: You are conducting a call via one of your group’s trunks. Another trunk key is flashing.

T Press the flashing trunk key. The first call party is on hold on the other

trunk.

T Press the trunk key flashing slowly. The second call party is on hold.

You can switch between lines as often as you wish. Press the trunk key flashing slowly each time.

MULAP conference release

If configured (consult your service personnel), you can program a sensor key on your phone with the function "MULAP Privacy Release" Æ page 61. The default label is "Priv Release".

If you program this key, you do not have to use the menu to set up a conference. Your team partner only has to press the flashing trunk key associated with your trunk on his or her phone to immediately join the conference.

[ You are conducting a call.

S Press the "Priv Release" key. The LED lights up.

Up to three team members can now join the conference.

Prerequisite: The trunk on which you are speaking is configured on the other phone as a trunk key.

T Press the flashing trunk key.

Step by Step

Making calls in the team/executive/secretary configuration

Direct station selection key

Each team member has a direct station selection key for every other team member. This means that each team member can be reached directly by other team members at the touch of a button.

Understanding LED messages from DSS keys

S LED on the DSS key is off - the team member is not engaged in a

phone call.

R LED on the DSS key is lit - the team member is engaged in a phone

call or has activated do not disturb.

T LED on the DSS key is flashing rapidly - a call has arrived for you and

needs to be answered.

T LED on the DSS keys is flashing slowly - a caller is trying to reach an-

other member of your team, who has not yet answered.

Using DSS keys to answer calls

Prerequisite: Your telephone rings or the DSS key flashes.

if nec. T Press the flashing DSS key.

This is not necessary if you are called directly (DSS key flashes quickly).

^ Lift the handset.

or On-hook dialing: Speakerphone mode.

Calling a team member directly

S Press the DSS key.

R If the team member you wish to reach is engaged in another call, the

DSS key on your telephone is lit. You can still make the call in this case.

^ If the party does not answer: Lift the handset.

or On-hook dialing: Speakerphone mode.

Making calls in the team/executive/secretary configuration

Step by Step

Transferring a call in progress

S Press the DSS key and announce the call if necessary.

\ Replace the handset.

s Press the key shown.

Accepting a call for another team member

T Press the flashing DSS key or trunk key.

^ Lift the handset.

or On-hook dialing: Speakerphone mode.

Step by Step

Making calls in the team/executive/secretary configuration

Forwarding calls on trunks

You can immediately forward internal or external calls to different internal or external telephones (destinations). (External destinations require special configuration in the system). Activating call forwarding for one trunk activates the function for all trunk keys assigned to this trunk in your group.

N Open the Program/Service menu Æ page 21.

Forward MULAP on

1=all calls

2=external calls only

3=internal calls only

Select and confirm the option shown.

S If available, press the "CFW MULAP" key.

(You have programmed a key with the incomplete "CFW MULAP" function, excluding the call forwarding type and destination Æ page 61.)

S Press the required line key.

j Enter the required trunk number.

Select and confirm the option shown.

select and confirm the option shown

select and confirm the option shown.

Save

j Enter the destination number.

Confirm.

S If available, press the "CFW MULAP" key. (You have stored the call for-

warding type and destination on the "CFW MULAP" key, Æ page 61.)

Making calls in the team/executive/secretary configuration

Step by Step

Deactivating call forwarding

N Open the Program/Service menu Æ page 21.

Forward Line: Off

Select and confirm the option shown.

R Press the required line key.

j Enter the required trunk number.

R If available, press the "CFW MULAP" key.

If you have activated call forwarding for a trunk, a special dial tone sounds when the line is seized.

Understanding LED messages of the "CFW MULAP" key

S The LED on the "CFW MULAP" key is off - call forwarding is not active

for this trunk.

R The LED on the "CFW MULAP" key lights up - call forwarding is active

for this trunk.

T The LED on the "CFW MULAP" key is flashing slowly, the trunk is the

call forwarding destination.

Step by Step

Making calls in the team/executive/secretary configuration

Transferring calls directly to the executive phone

Normally, all calls for the executive are audibly signaled only by the secretary phone. You can set audible signaling so calls are signaled only by the executive phone or by a second phone assigned to it.

Prerequisite: On your phone there is a sensor key programmed with the function "Ring Transfer". The default label is "Ring xfer".

Activating

S Press the "Ring xfer" key. The LED lights up.

Ring Transfer: On

Ring Transfer: Off

N Open the Program/Service menu Æ page 21.

Select and confirm the option shown.

S Press the required line key.

j Enter the required trunk number.

Deactivating

R Press the "Ring xfer" key. The LED goes out.

N Open the Program/Service menu Æ page 21.

Select and confirm the option shown.

S Press the required line key.

j Enter the required trunk number.

Using team functions

Step by Step

Using team functions

If configured (consult your service personnel), your telephone is part of a team. The team consists of internal phones that are able to use certain functions.

Activating/deactivating a group call

Special features must be taken into consideration if your telephone operates with Octopus F IP-Netpackage (system networking via PC network) Æ page 105!

If configured (consult your service personnel), you belong to one or more groups of stations, which can be reached via hunt group or group call station numbers. Incoming calls are signaled one after the other (= hunt group) or simultaneously (= group call) on all phones in the group, until a group member answers the call.

Leave group?

Join group?

Leave group?

Each station in the group can still be reached via their personal station number.

You can activate and deactivate the audible signal for a hunt group, group call or individual trunks in a group.

You are part of a hunt group or call group

: Open the idle menu Æ page 18.

Select and confirm the option shown

select and confirm the option shown.

S or R Press the "Hunt group" key.

You belong to multiple groups

: Open the idle menu Æ page 18.

Select and confirm the option shown

[1]

Join group?

100

select and confirm the option shown.

[1] „Differing display view in a Octopus F900 environment“

Æ page 114

Octopus F100, F650, Octophon F630 TDM, F200, F400 Operating Instructions Manual

Specifications and Main Features

Frequently Asked Questions

User Manual