Octopus Octophon F620 TDM, F100, F200, F400, F650 Operating Instructions Manual

Octopus F100/200/400/650
IP-Netpackage

Octophon F620 TDM

Operating Instructions

================!"§==

Important information

Important information

Never open the telephone or a key module. Should you encounter any problems, contact the
responsible service personnel.

Use only original accessories. The use of other accessories may be hazardous and will render
the warranty, extended manufacturer’s liability and the CE marking invalid.

Trademarks

The device conforms to the EU directive 1999/5/EC as attested by the CE marking.

All electrical and electronic products should be disposed of separately from the municipal
waste stream via designated collection facilities appointed by the government or the local au­thorities.

Proper disposal and separate collection of your old appliance will help prevent potential dam­age to the environment and human health. It is a prerequisite for reuse and recycling of used
electrical and electronic equipment.

For more detailed information about disposal of your old appliance, please contact your city
office, waste disposal service, the shop where you purchased the product or your sales repre­sentative.

The statements quoted above are only fully valid for equipment which is installed and sold in
the countries of the European Union and is covered by the directive 2002/96/EC. Countries
outside the European Union may impose other regulations regarding the disposal of electrical
and electronic equipment.

2

Important information

Location of the telephone

• The telephone should be operated in a controlled environment with an ambient temperature between 5°C
and 40°C.

• To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear.
The optimum speakerphone distance is 50 cm.

• Do not install the telephone in a room where large quantities of dust accumulate; this can considerably re­duce the service life of the telephone.

• Do not expose the telephone to direct sunlight or any other source of heat, as this is liable to damage the
electronic components and the plastic casing.

• Do not operate the telephone in damp environments such as bathrooms.

Documentation

These operating instructions can be found on CD-ROM (ask the service personnel) in HTML and PDF format.

To view or print the operating manual in PDF format, you need a computer on which the free Adobe Acrobat
Reader program is installed.

To view the operating manual in HTML format, you need a computer with a Web browser, forexample, Microsoft
Internet Explorer.

3

Contents

Contents

Important information . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

General information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Telephone type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Speakerphone quality and display legibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Getting to know your Octophon F620 phone . . . . . . . 10

The User Interface of Your Octophon F620 TDM. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Mailbox key and Menu key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Audio keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

3-way navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Idle mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Program/Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Basic functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Answering a call via the loudspeaker (speakerphone mode) . . . . . . . . . . . . . . . . . . . . . 19

Switching to speakerphone mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Switching to the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Open listening in the room during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Off-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Redialing a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Rejecting calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

4

Contents

Turning the microphone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Calling a second party (consultation) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Switching to the held party (alternating) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Using variable call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Using call forwarding no reply (CFNR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Call forwarding in the carrier network and

forwarding multiple subscriber numbers (MSN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Using callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Storing a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Accepting a callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Viewing and deleting a stored callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Enhanced phone functions . . . . . . . . . . . . . . . . . . . . . 31

Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Accepting a specific call for your colleague. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Using the speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Answering calls from the entrance telephone and opening the door. . . . . . . . . . . . . . . 33

Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

En-bloc sending/correcting numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Using the caller list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Dialing a number from the internal directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Using the LDAP directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Making calls using system speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Dialing with speed-dial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Talking to your colleague with a speaker call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Talking to your colleague with discreet calling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Automatic connection setup (hotline) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Assigning a station number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Associated dialing/dialing aid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Using call waiting (second call). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Preventing and allowing call waiting (automatic camp-on). . . . . . . . . . . . . . . . . . . . . . . . 45

Turning the call waiting tone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Saving a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Conducting a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Activating tone dialing/DTMF suffix-dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Transferring a call after a speaker call announcement in a group . . . . . . . . . . . . . . . . . 50

Send trunk flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

If you cannot reach a destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Call waiting (camp-on) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Busy override – joining a call in progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

5

Contents

Displaying and assigning call charges . . . . . . . . . . . . 54

Displaying call charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Dialing with call charge assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Privacy/security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Turning ringer cutoff on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Activating/deactivating "Do not disturb". . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Caller ID suppression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Silent Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Monitoring a room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Trace call: identifying anonymous callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Locking the telephone to prevent unauthorized use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Locking another telephone to prevent unauthorized use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Saving your PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

More functions/services . . . . . . . . . . . . . . . . . . . . . . . . 63

Appointments function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Saving appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using timed reminders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Sending a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Creating and sending a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Viewing and editing incoming messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Leaving an advisory message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Deleting advisory messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Using another telephone like your own for a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Change number (Changed phone/move/relocate). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Resetting services and functions (system-wide cancellation for a telephone) . . . . . . . . . . . 69

Activating functions for another telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Using system functions from outside DISA (direct inward system access) . . . . . . . . . . . . . . 71

Using functions in ISDN via code dialing (keypad dialing). . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Controlling connected computers/programs/telephone data service . . . . . . . . . . . . . . . . . 73

Communicating with PC applications over a CSTA interface . . . . . . . . . . . . . . . . . . . . . . . . . 74

Controlling relays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Sensors (Octopus F100/200/400 only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Paging persons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Using team functions. . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Activating/deactivating a group call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Accepting a call for another member of your team . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Ringing group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Uniform Call Distribution (UCD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

6

Contents

Special functions in the LAN . . . . . . . . . . . . . . . . . . . . 82

Leaving hunt group/group call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Setting up "follow me" call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Ringing group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Controlling relays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Opening a door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Individual phone configuration . . . . . . . . . . . . . . . . . . 88

Adjusting display settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Adjusting the display to a comfortable reading angle . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Setting contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Adjusting audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Adjusting the receiving volume during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Adjusting the ring volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Adjusting the ring tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Adjusting the speakerphone to the room acoustics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Activating/deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Language for system functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Testing the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Phone functions, testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Differing display view

in a Octopus F900 environment. . . . . . . . . . . . . . . . . . 92

Fixing problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Responding to error messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Contact partner in the case of problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Overview of functions and codes

(in alphabetical order) . . . . . . . . . . . . . . . . . . . . . . . . . 99

7

General information

General information

About this manual

This document contains general descriptions of the technical options, which may not always
be available in individual cases. The respective features must therefore be individually de­fined in the terms of the contract.

If a particular function on your phone is not available to you, this may be due to one of the
following reasons:

• The function is not configured for you or your telephone. Please contact your system

• Your communications platform does not feature this function. Please contact your ser-

This user guide is intended to help you familiarize yourself with Octophon F620 and all of its
functions. It contains important information on the safe and proper operation of your
Octophon F620 phone. These instructions should be strictly complied with to avoid operat­ing errors and ensure optimum use of your multifunctional telephone in the network.

support representative.

vice personnel for information on how to upgrade.

These instructions should be read and followed by every person installing, operating or pro­gramming an Octophon F620 phone.

For your own protection, please read the section dealing with safety in detail. Follow
the safety instructions carefully in order to avoid endangering yourself or other per­sons and to prevent damage to the unit.

This user guide is designed to be simple and easy to understand, providing clear step-by­step instructions for operating your Octophon F620 phone.

Administrative tasks are dealt with in a separate manual. The Quick Reference Guide con­tains quick and reliable explanations of frequently used functions.

Service

The service department can only help you if you experience problems or defects
with the phone.
Should you have any questions regarding operation, your specialist retailer or net­work administrator will gladly help you.
For queries regarding connection of the telephone, please contact your network pro­vider.

If you experience problems or defects with the phone, please dial the service number for
your country.

8

General information

Intended use

The Octophon F620 phone was developed as a device for speech transmission and should
be placed on the desk or mounted on the wall. Any other use is regarded as unauthorized.

Telephone type

The identification details (exact product designation and serial number) of your telephone
can be found on the nameplate on the underside of the base unit.
Specific details concerning your communications platform can be obtained from your ser­vice technician.
Please have this information ready when you contact our service department regarding
faults or problems with the product.

Speakerphone quality and display legibility

• To ensure good speakerphone quality, the area in front of the microphone (front right)
should be kept clear. The optimum speakerphone distance is 50 cm.

• Proceed as follows to optimize display legibility:
– Turn the phone to tilt the display. This ensures you have a frontal view of the display

while eliminating light reflexes.

– Adjust the contrast as required Æ Page 88.

9

Getting to know your Octophon F620 phone

Getting to know your Octophon F620 phone

The following sections describe the most frequently used operating elements and the dis­plays on your Octophon F620 phone.

The User Interface of Your Octophon F620 TDM

1

3

4

6

1 You can make and receive calls as normal using the handset.

2The display permits intuitive operation of the phone Æ Page 14.

3The function keys allow you to call up the most frequently used functions during a call

(e.g. Disconnect) Æ Page 11.

2

5

7

4 O mailbox key and N menu key.

5 Audio keys are also available, allowing you to optimally configure the audio features on

your telephone Æ Page 11.

6The 3-way navigator is a convenient navigation tool Æ Page 12.

7The keypad is provided for input of phone numbers/codes.

Properties of your Octophon F620 TDM

Display type LCD, 24 x 2 characters

Full-duplex speakerphone function ;
Wall mounting ;

10

Keys

Function keys

Key Function when key is pressed

Getting to know your Octophon F620 phone

s
,
r
p

[1] If the LED key flashes on the phone, your phone was configured as a forwarding destination.

End (disconnect) call Æ Page 22.

Redialing Æ Page 22.

Button for call forwarding (with red LED key)

Activate/deactivate microphone (also for speakerphone mode) Æ Page 23.

[1]

Æ Page 26.

Mailbox key and Menu key

Key Function when key is pressed

O
N

Open mailbox (with red LED key) Æ Pag e 15.

Open Program/Service menu (with red LED key) Æ Page 17.

Audio keys

Key Function when key is pressed

­n
+

Reduce volume and set contrast brighter Æ Page 88.

Turn speaker on/off (with red LED key) Æ Page 19.

Increase volume and set contrast darker Æ Page 88.

11

Getting to know your Octophon F620 phone

3-way navigator

Remove the protective film from the ring around the 3-way navigator before using the
phone.

With this control, you can manage most of your phone’s functions, as well as its displays.

Operation Functions when key is pressed

Press the $ key.

Press the % key.

In idle mode:

• Open the idle menu Æ Page 14

In lists and menus:

• Scroll down

In idle mode:

• Open the idle menu Æ Page 14

In lists and menus:

• Scroll up

Entry selected:

Press the i key.

•Perform action

Keypad

In cases where text input is possible, you can use the keypad to input text, punctuation and
special characters in addition to the digits 0 to 9 and the hash and asterisk symbols. To do
this, press the numerical keys repeatedly.

Example: To enter the letter "h", press the number 4 key on the keypad twice.

Alphabetic labeling of dial keys is useful when entering vanity numbers (letters associated
with the phone number’s digits as indicated on the telephone spell a name; e.g. 0700 - PAT­TERN = 0700 - 7288376).

Multi-function keys

Function

)(

Long press
(key held down)

Tex t i np ut Æ Page 13 Next letter in upper case. Delete character.

12

Turn ringtone on/off
Æ Page 90.

Turn phone lock on/off
Æ Page 60.

Character overview

Key 1x2x3x4x5x

[1]

1

1

Getting to know your Octophon F620 phone

2
3
4
5
6
7
8
9
0
)
(

[1] Space
[2] Next letter in upper case
[3] Delete character

Text i npu t

abc2

de f3

gh i 4

jkl5

mn o6

pqr s7

tuv8

wx y z9

+. -0

[2]

[3]

Enter the required characters via the keypad.

Select the functions using the keys % and $.
Confirm your entry with i.

13

Getting to know your Octophon F620 phone

Display

Your Octophon F620 TDM comes with a tilt-and-swivel black-and-white LCD display. Adjust
the tilt and contrast to suit your needs Æ Page 88.

Idle mode

Your phone is in idle mode when there are no calls taking place or settings being made.

Example:

Time

13:15 MON 02.03.07

Date

220870 f

Open the idle menu

Own phone number

Idle menu

When in idle mode, press a key on the 3-way navigator Æ Page 12 to display the idle menu.
You can call up various functions here. The idle menu includes selected functions from the
Program/Service menu Æ Page 17.

It may contain the following entries:

• Caller list

•Forwarding on

• Lock phone

•DND on

•Advisory msg. on

•Ringer cutoff on

•Send message

• View callbacks

•Directory

•HF answerback on

• Suppress call ID

• Waiting tone off

•DISA intern

[1]

[2]

[1] Must be activated by service personnel.
[2] Only appears if callback requests are saved

14

Getting to know your Octophon F620 phone

Mailbox

Depending on the type and configuration of your communications platform (contact the rel­evant service personnel), messages from services, such as Unified Messaging System
(UMS) are displayed in this application in addition to messages received.

Messages

You can send short text messages to individual internal stations or groups.

In idle mode (Æ Page 14) the following signals alert you to the presence of new messages:

•

O key LED lights up

• Displays "Messages received".

Press the mailbox key

Example:

O.

Caller ID

Message from: Coco, Chanel

Text? f

Function menu

Display message

For a description of how to edit the entries Æ Page 65.

Voicemail

If your telephone is connected to a voicemail system (such as Entry Voice Mail), the Mailbox
key will also light up to alert you to any messages that have arrived.
An appropriate message also appears on the display (for instance, in Entry Voice Mail: "<x>
new messages").

To play back your voicemail, follow the instructions on the display.

15

Getting to know your Octophon F620 phone

Caller list

If you are unable to accept an external or internal call, the call attempt is stored in the caller
list.
You can also store external calls that you have answered in the caller list (contact your service
personnel).

Your telephone stores up to ten calls in chronological order. Each call is assigned a time
stamp. The most recent entry not yet answered in the list is displayed first. Multiple calls from
the same caller do not automatically generate new entries in the caller list. Instead, only the
most recent time stamp for this caller is updated and its number incremented.

The caller list is automatically displayed Æ Page 14 in the idle menu Æ Page 36.

Callers with suppressed numbers cannot be saved in the call log.

Information is displayed regarding the caller and the time at which the call was placed.

Example:

10168 PETER

Busy 21.02. 16:25 f

For a description of how to edit the call logs Æ Page 36.

Caller ID

Function menu
Time

Date

Telephone status during a call
attempt

16

Getting to know your Octophon F620 phone

Program/Service menu

Use the N menu key to reach the Program/Service menu for your communication system.

The menu key LED remains red as long as you are in this menu.

Example:

Menu title

Program/Service:

*7=Use speed dialing? f

Further entries are available

Menu option

A double arrow next to an entry indicates the availability of additional options for this entry.
The menu structure comprises several levels. The first line in this structure shows the menu
currently selected while the second line shows an option from this menu.

Accessing the menu

There are three ways to open the Program/Service menu on your communication system:

1. Press the menu key N. Use the $ or % keys to select an option and confirm with
the i key.

2. Press $ or % and select a function from the idle menu Æ Page 14.

3. In idle mode, press ( or ) and the code for the function you want.

For an overview of the maximum functions available, with corresponding codes, see
Æ Page 99.

17

Basic functions

Step by Step

Basic functions

Please read the introductory chapter "Getting to know your
Octophon F620 phone" Æ Seite 10 carefully before per­forming any of the steps described here on your phone.

Answering a call

Special default ring signaling is set for your telephone:

• When you receive an internal call, your telephone rings once ev­ery four seconds (single-tone sequence).

• When you receive an external call, your telephone rings twice in
rapid succession every four seconds (dual-tone sequence).

• When you receive a call from the entrance telephone, your tele­phone rings three times in rapid succession every four seconds
(triple-tone sequence).

• If a call is waiting, you hear a short tone (beep) every six seconds.

Your service personnel can adjust the ring cadence for exter­nal and internal calls for you. In other words, different ring ca­dences can be set for different internal callers.

The number or the name of the caller appears on the display.

Answering a call via the handset

The phone is ringing. The caller appears on the screen.

^ Lift the handset.

+ or - Raise or lower the volume. Keep pressing the key until the desired vol-

ume is set.

18

Step by Step

Basic functions

Answering a call via the loudspeaker
(speakerphone mode)

Suggestions for using speakerphone mode

• Tell the other party that you are using speakerphone mode.

• The speakerphone works bests at a low receiving volume.

• The ideal distance between the user and the telephone set in
speakerphone mode is about 50 cm (approx. 20 inches).

The phone is ringing. The caller appears on the screen.

n Press the key shown. The LED lights up.

if nec. + or - Raise or lower the volume. Keep pressing the key until the desired vol-

ume is set.

Ending a call

n Press the key shown. The LED goes out.

or

s Press the key shown.

Switching to speakerphone mode

Prerequisite: You are conducting a call via the handset.

n\ Hold down the key and replace the handset. Then release the key.

if nec. + or - Set the call volume. Keep pressing the key until the desired volume is

set.

U.S. mode

If the country setting is set to U.S. (ask the service personnel), you do
not have to hold down the loudspeaker key when replacing the hand­set to switch to speakerphone mode.

n Press the key shown.

] Replace the handset. Proceed with your call.

if nec. + or - Set the call volume. Keep pressing the key until the desired volume is

set.

19

Basic functions

Step by Step

Switching to the handset

Prerequisite: You are engaged in a call in speakerphone mode.

^ and [ Lift the handset. Proceed with your call.

Open listening in the room during a call

You can let other people in the room join in on the call. Let the other
party know that you have turned on the speaker.

Prerequisite: You are conducting a call via the handset.

Activating

n Press the key shown. The LED lights up.

Deactivating

n Press the key shown. The LED goes out.

20

Step by Step

Basic functions

Making calls

Off-hook dialing

^ Lift the handset.

j Internal calls: Enter the station number.

External calls: Enter the external code and the station number.

The called party does not answer or is busy:

\ Replace the handset.

On-hook dialing

j Internal calls: Enter the station number.

External calls: Enter the external code and the station number.

The other party answers with speaker:

^ Lift the handset.

or On-hook dialing: Speakerphone mode.

The called party does not answer or is busy:

n Press the key shown. The LED goes out.

Your system may also be programmed so that you have to
press the "internal" key before you dial an internal number.
To call an external party, you have to enter an external code
before dialing the party’s telephone number (Prime Line is
not active; contact your service personnel).

21

Basic functions

Step by Step

Redialing a number

The last three external telephone numbers dialed are stored automat­ically.

If this feature is configured (contact your service personnel),
account codes entered are also saved Æ Page 55.

You can redial them simply by pressing a key.

Displaying and dialing saved station numbers

, Press the key once to dial the number last dialed.

Press the key twice to dial the next to the last number dialed.

Press the key three times to dial the third-to-the-last number dialed.

or

Next?

Call?

Keep confirming until the phone number you want appears.

Select and confirm the option shown.

Ending a call

\ Replace the handset.

or

s Press the key shown.

22

Step by Step

Basic functions

Rejecting calls

You can reject calls which you do not wish to take. The call is then sig­naled at another definable telephone (contact your service person­nel).

The phone is ringing. The caller appears on the screen.

s Press the key shown.

If a call cannot be rejected, your telephone will continue to ring. The
message "Currently not possible" is displayed (e.g. in the case of re­calls).

Turning the microphone on and off

To prevent the other party from listening in while you consult with
someone in your office, you can temporarily switch off the handset
microphone or the handsfree microphone. You can also switch on
the handsfree microphone to answer an announcement via the tele­phone speaker (speaker call, Æ Page 32).

Prerequisite: A connection is set up, the microphone is activated.

p Press the key shown. The LED lights up.

or

p Press the lit key. The LED goes out.

23

Basic functions

Step by Step

Calling a second party (consultation)

You can call a second party while a call is in progress. The first party
is placed on hold.

Consultation?

Return to held call?

Quit and return?

To g g l e / C o n n e c t ?

Conference?

Leave conference?

Confirm.

j Call the second party.

Return to the first party:

Confirm,

or

select and confirm the option shown.

Switching to the held party (alternating)

Select and confirm the option shown.

Combine the calling parties into a three-party conference

Select and confirm the option shown.

Allowing call partners to continue a conference after you exit

Select and confirm the option shown.

For more information on conferences, see Æ Page 47 .

24

Step by Step

Basic functions

Transferring a call

If the person you are speaking to wants to talk to another colleague
of yours, you can transfer the call that colleague.

Consultation?

Transfer?

Confirm.

j Enter the number of the party to which you want to transfer the call.
[ Announce the call, if necessary.
\ Replace the handset.

or

Select and confirm the option shown

[1]

.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

25

Basic functions

Step by Step

Call forwarding

Using variable call forwarding

You can immediately forward internal or external calls to different in­ternal or external telephones (destinations). (External destinations re­quire special configuration in the system.)

When call forwarding is active, a special dial tone sounds
when you lift the handset.

If DID DTMF is active (contact your service personnel), you
can also forward calls to this destination.
Destinations: fax = 870, DID = 871, fax DID = 872.

The call forwarding key flashes if you are a call forwarding
destination Æ Page 11.

Forwarding on?

1=all calls?

2=external calls only?

3=internal calls only?

Save?

Special features must be taken into consideration if your tele­phone operates with IP-Netpackage (system networking via
PC network) Æ Page 83!

r Press the key shown.

or

$ Open the idle menu Æ Page 14.

Select and confirm the option shown.

Confirm,

or

select and confirm the option shown,

or

select and confirm the option shown.

j Enter the destination number.

Confirm.

Deactivating call forwarding

r Press the key shown.

Forwarding off

26

or

Select and confirm the option shown.

Step by Step

Basic functions

Using call forwarding no reply (CFNR)

Calls that are not answered after three rings (=default, can be adjust­ed by service personnel) or that are received while another call is on­going can be automatically forwarded to a specified telephone.

N Press the key shown.

*495=CFNR on?

Save?

#495=CFNR off?

Delete?

Exit

Select and confirm the option shown.

j Enter the destination number.

• Enter the internal station number for internal destinations

• Enter the external code and the external station number for exter­nal destinations

Confirm.

Deactivating call forwarding no reply

N Press the key shown.

Select and confirm the option shown.

Confirm.

or

Select and confirm to deactivate but not delete the forwarding desti­nation.

If CFNR is activated, when you hang up, "CFNR:" appears
briefly on the display.

27

Basic functions

Step by Step

Call forwarding in the carrier network and
forwarding multiple subscriber numbers (MSN)

If this function has been configured (contact your service personnel),
you can forward calls to your assigned multiple subscriber number
(MSN) (DID number) directly within the carrier network.
For example, you can forward your phone line to your home phone af­ter business hours.

N Press the key shown.

Trunk FWD on?

1=immediate?

2=on no answer?

3=on busy?

Save?

Trunk FWD off?

Select and confirm the option shown.

Select and confirm the required type of call forwarding

or

select and confirm the option shown.

or

select and confirm the option shown.

j Enter your DID number.
j Enter the destination number (without the external code).

Confirm.

Deactivating call forwarding

Select and confirm the option shown.

Confirm the displayed call forwarding type.

28

j Enter your DID number.

Step by Step

Basic functions

Using callback

You can request a callback if the internal station called is busy or if no­body answers. This also applies for external calls via ISDN exchang­es. This feature saves you from having to make repeated attempts to
reach the user.
You receive a callback

• When the other party is no longer busy,

• When the user who did not answer has conducted another call.

When configured (contact your service personnel), all call­back requests are automatically deleted over night.

Storing a callback

Prerequisite: You have reached a busy line or no one answers.

Callback?

Answer?

Confirm.

Accepting a callback

Prerequisite: A callback was saved. Your telephone rings. "Callback:
..." appears on the display.

^ Lift the handset.

or

n Press the key shown. The LED lights up.

or

Select and confirm the option shown.

You hear a ring tone.

29

Basic functions

Step by Step

View callbacks?

Viewing and deleting a stored callback

$ Open the idle menu Æ Page 14.

Select and confirm the option shown

[1]

.

Next callback?

Delete?

Exit?

Select and confirm to display additional entries.

Deleting a displayed entry

Confirm.

Ending retrieval

Select and confirm the option shown.

or

N Press the key shown. The LED goes out.

or

n Press the key shown. The LED goes out.

30

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

Step by Step

Enhanced phone functions

Enhanced phone functions

Answering calls

Accepting a specific call for your colleague

You hear another telephone ring.

N Press the key shown.

More features?f

*59=Pickup - directed?

Next?

Accept call?

Select and confirm the option shown.

[1]

Select and confirm the option shown

if nec.

Select and confirm, until the phone number/name of the desired sub­scriber is displayed.

Confirm.

or

j If you know the number of the telephone that is ringing, enter it direct-

ly.

.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

31

Enhanced phone functions

Step by Step

Using the speakerphone

A colleague addresses you directly over the speaker with a speaker
call. You hear a tone before the announcement. The other party’s
name or station number appears on the screen.

You can conduct the call with the handset or in speakerphone mode.

^ Lift the handset and answer the call.

or

Mute off?

HF answerback on?

HF answerback off?

Press the "OK" key to confirm your selection and answer the call.

or

p Press the key and answer the call.

If handsfree answerback is enabled (see below), you do not
need to switch on the microphone - you can answer directly.
You can answer immediately in speakerphone mode.
If handsfree answerback is disabled (default setting), follow
the procedure described above.

Placing a speaker call to a colleague Æ Page 41.

Enabling and disabling handsfree answerback

$ Open the idle menu Æ Page 14.

Select and confirm the option shown,

or

select and confirm the option shown.

32

Step by Step

Enhanced phone functions

Answering calls from the entrance telephone and
opening the door

If an entrance telephone has been programmed, you can use your
telephone to speak to someone at the entrance telephone and to ac­tivate a door opener.
If you have the proper authorization (contact your service personnel),
you can activate the door opener, enabling visitors to open the door
themselves by entering a 5-digit code (using a DTMF transmitter or in­stalled keypad).

Speaking to visitors via the entrance telephone

Prerequisite: Your telepho n e rings .

^ Lift the handset within thirty seconds. You are connected to the en-

trance telephone immediately.

or

^ Lift the handset after more than thirty seconds.

Open door?

*61=Open door?

j Dial the entrance telephone number.

Opening the door from your telephone during a call from the
entrance telephone

Confirm.

Opening the door from your telephone without calling the
entrance telephone

N Press the key shown.

Select and confirm the option shown.

j Dial the entrance telephone number.

Special features must be taken into consideration if your tele­phone operates with IP-Netpackage (system networking via
PC network) Æ Page 87!

Opening the door with a code (at the door)

j After ringing the bell, enter the five-digit code (using the keypad or a

DTMF transmitter). Depending on how the door opener has been pro­grammed, a doorbell call signal may or may not be forwarded.

33

Enhanced phone functions

Step by Step

Activating the door opener

N Press the key shown.

*89=Door opener on?

3=change password?

1=enable with ring?

2=enable w/o ring?

#89=Door opener off?

Select and confirm the option shown.

j Dial the entrance telephone number.
j Enter the five-digit code. Default code = "00000".

or

Select the displayed function and press the "OK" dialog key to
change the code.

Select and confirm the option shown.

or

You can also open the door without a doorbell ring.

Deactivating the door opener

N Press the key shown.

Select and confirm the option shown.

34

Step by Step

Enhanced phone functions

Making calls

En-bloc sending/correcting numbers

If this feature is configured (contact your service personnel), a con­nection is not attempted immediately when a station number is en­tered. This means that you can correct the number if necessary.
The station number is only dialed at your specific request.

j Internal calls: Enter the station number.

External calls: Enter the external code and the station number.

Dialing entered/displayed numbers

^ Lift the handset.

or

Please dial?

Delete number?

Cancel?

Confirm.

Correcting numbers entered

A station number can only be corrected as it is being en­tered. Station numbers stored for number redial,
for example, cannot be corrected.

Select and confirm the option shown.
The last digit entered in each case is deleted.

j Enter the required digit(s).

Canceling en-bloc sending

Select and confirm the option shown.

or

n Press the key shown. The LED goes out.

or

s Press the key shown.

35

Enhanced phone functions

Step by Step

Caller list?

Using the caller list

Detailed information, as well as a sample display entry are provided
on Æ Pag e 16.

Retrieving the caller list

Prerequisite: Service personnel has set up a caller list for your tele­phone.

$ Open the idle menu Æ Page 14.

Confirm the option shown

The latest entry is displayed, see the example on Æ Page 16.

[1]

.

Next?

Previous menu?

Time/date sent?

Call?

To view other calls, confirm each subsequent display.

Ending retrieval

Select and confirm the option shown.

or

N Press the key shown. The LED goes out.

or

n Press the key shown. The LED goes out.

Displaying the call time

Prerequisite: You have retrieved the caller list and the selected call is
displayed Æ Page 16.

Select and confirm the option shown.

Dialing a station number from the caller list

Prerequisite: You have retrieved the caller list and the selected call is
displayed.

Select and confirm the option shown.

Delete?

36

The caller is automatically deleted from the caller list when a
connection is finally set up.

Removing an entry from the caller list

Prerequisite: You have retrieved the caller list and the selected call is
displayed.

Confirm.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

Step by Step

Enhanced phone functions

Dialing a number from the internal directory

The internal directory contains all station numbers and system
speed-dial numbers assigned to a name. Contact your service per­sonnel to find out if one was configured for your system.

Prerequisite: Names have been assigned to the station numbers
stored in the system.

^ Lift the handset.

or

n Press the key shown. The LED lights up.

Directory?

1=internal?

Scroll Next?

Scroll Previous?

Delete Character?

Confirm.

if nec. If several directories have been configured:

Confirm.

The first entry is displayed on the screen.

+ or - Scroll to next or previous entry.

or

select and confirm the option shown,

or

select and confirm the option shown.

or

j Enter the name you want to find, or just the first few letters, using the

alphanumeric keypadÆ Page 12 .

if nec.

Select and confirm each letter to be deleted. The last letter entered is
deleted. If all letters are deleted, the first entry in the directory will be
displayed again.

Delete Line?

Call?

if nec.

Select and confirm the option shown. All entered letters are deleted,
and the first entry in the internal directory is displayed again.

The entry you wish to dial appears on the screen

Select and confirm the option shown.

37

Enhanced phone functions

Step by Step

Using the LDAP directory

If configured (ask your service personnel), you can search for direc­tory data in the LDAP database and dial the number of any subscriber
you find there.

Prerequisite: The LDAP search feature has been configured in the
system.

^ Lift the handset.

or

n Press the key shown. The LED lights up.

Directory

2=LDAP?

Delete Character?

Search?

Confirm.

if nec. If several directories have been configured:

Select and confirm the option shown.

j Enter the name you wish to search for using the keypad (max. 16

characters) Æ Page 12.
You can enter an incomplete name, e.g. "mei" for "Meier".

if nec. If configured (ask your service personnel), you can also search for

surname and first name. To separate surname and first name by a
space, enter "0". You can enter incomplete names, e.g. "mei p" for
"Meier Peter".

if nec.

Select and confirm each letter to be deleted. The last letter entered is
deleted.

In large databases, the results of the search may be incom­plete if too few characters are entered Æ Pa ge 39.

Confirm.
The name is searched for. This may take a few seconds.

38

Step by Step

Enhanced phone functions

The result is displayed

If only one name is found, it is displayed.

Call?

Scroll Next?

Scroll Previous?

Call?

Modify search?

Confirm.

If several names are found (max. 50), the first name is displayed.

+ or - Scroll to next or previous entry,

or

confirm,

or

select and confirm the option shown.

Select and confirm the option shown.

If no name is found

If your search does not yield any name corresponding to your query,
you can extend the range of the search, e.g. by deleting characters.

Select and confirm the option shown.
For further procedure, see above.

Show matches?

Modify search?

If too many names are found

If more than the maximum of 50 names are found corresponding to
your query, only an incomplete list of results can be displayed.

You can view these results, select any of the names, or change the
search string (e.g. narrow the search by entering more characters).

In this case it is advisable to narrow down the search so that
all corresponding names can be displayed.

Confirm, to view the incomplete list.
For further procedure, see above.

or Narrow the search down.

Select and confirm, in order to change the search string.
For further procedure, see above.

39

Enhanced phone functions

Step by Step

*7=Use speed dialing?

Making calls using system speed-dial numbers

Prerequisite: You know the system speed-dial numbers (consult your
service personnel).

N Press the key shown.

[1]

Select and confirm the option shown

j Enter a three-digit speed-dial number.

if nec. Suffix-dialing

j If necessary, you can suffix-dial additional digits (for example, the us-

er’s extension) at the end of the saved station number.
If this feature is configured, a suffix is automatically dialed
(for example, "0" for the exchange) if no entries are made within 4 or
5 seconds.

.

*7=Use speed dialing?

*92=Change Speed Dial?

Change?

Dialing with speed-dial keys

Prerequisite: You have configured speed-dial keys Æ Pa ge 40.

N Press the key shown.

Select and confirm the option shown

) Press the key shown.

j Press the required speed-dial key.

Configure a speed-dial key

You can program the keys 0 to 9 with ten frequently used

phone numbers.

N Press the key shown.

Select and confirm the option shown

Confirm.

) Press the key shown.

j Press the required speed-dial key. If the key is already in use, the pro-

grammed phone number appears on the screen.

[]

.

[]

.

Change

Save

40

Confirm.

j First enter the external code and then the external station number.

Confirm.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

Step by Step

Enhanced phone functions

or If you make a mistake:

Previous?

Next?

Change?

Delete?

Exit?

Select and confirm the option shown. This deletes all entered digits.

Confirm.

or

Select and confirm the option shown,

or

select and confirm the option shown,

or

select and confirm the option shown.

Talking to your colleague with a speaker call

You can make a loudspeaker announcement through a loudspeaker
if connected (ask your service personnel), or to an internal user with
a system telephone without any action on their part.

$ Open the idle menu Æ Page 14.

*80=Speaker call?

Select and confirm the option shown.

j Enter the station number.

Responding to a speaker call Æ Page 32.

41

Enhanced phone functions

Step by Step

)945 Enter the code.

Talking to your colleague with discreet calling

If this function has been configured (ask your service personnel), you
can join an ongoing call conducted by an internal user at a system
telephone with display.
You can listen in unnoticed and speak to the internal user without be­ing overheard by the other party (discreet calling).

^ Lift the handset.

j Enter your internal station number.

Your service personnel can protect your telephone against
discreet calling.

Automatic connection setup (hotline)

*41=Temporary MSN?

If this function is configured (contact your service personnel), the sys­tem automatically sets up a connection to a preset internal or external
destination.

^ Lift the handset.

Depending on the setting, the connection is either set up immediate­ly or only after a preset period of time (hotline after a timeout).

Assigning a station number

If this function has been configured (contact your service personnel),
you can selectively assign a specific number (DID number) to your
telephone before making an external call. The assigned number then
appears on the called party’s display.

N Press the key shown.

Select and confirm the option shown.

j Enter the DID number you wish to use.
j Dial the external number.

42

Step by Step

Enhanced phone functions

Associated dialing/dialing aid

If this function has been configured (contact your service personnel),
you can use a dialing aid to dial numbers and set up calls for your
telephone.
The operating procedure depends on whether the dialing aid is con­nected to the S

You can also use your system telephone as a dialing aid for other tele­phones.

Dialing aid on the S0 bus

On the PC, select a destination and start dialing.

^ The speaker on your telephone is switched on. Lift the handset when

the other party answers.

Dialing aid at the a/b (T/R) port

bus or the a/b (T/R) port.

0

*67=Associated dial?

On the PC, select a destination and start dialing.

"Lift the handset" appears on the PC screen.

^ Lift the handset.

Dialing aid from your telephone for another telephone:

N Press the key shown.

Select and confirm the option shown.

j Enter the internal station number ("Dial for:").
j Enter the number you wish to dial.

43

Enhanced phone functions

Step by Step

During a call

Using call waiting (second call)

Callers can still reach you while you are engaged in another call. A
signal alerts you to the waiting call.
You can ignore or accept the second call.
When you accept the waiting call, you can either end the first call or
place it on hold and resume the call later on.
You can block the second call or the signal tone (Æ Page 45).

Prerequisite: You are engaged in a phone call and hear a tone (every
six seconds).

Ending the first call and answering the waiting call:

\ Replace the handset. Your telephone rings.

Call waiting?

Quit and return?

^ Answer the second call. Lift the handset.

Placing the first call on hold and answering the second call:

Select and confirm the option shown.

You are immediately connected to the second caller. The first party is
placed on hold.

Ending the second call and resuming the first one

Confirm.

or

\ Replace the handset. "Recall" appears on the display.
^ Lift the handset.

44

Step by Step

#490=Call wait.trm.off?

Preventing and allowing call waiting
(automatic camp-on)

If this function has been configured (ask your service personnel), you
can prevent or allow a second call Æ Page 44 from being signaled
by automatic camp-on during an ongoing call.

N Press the key shown.

Select and confirm the option shown

or

Enhanced phone functions

[1]

,

*490=Call wait.term.on?

Waiting tone off?

Waiting tone on?

select and confirm the option shown.

Turning the call waiting tone on and off

You can suppress the call waiting tone (every six seconds) for exter­nal calls. A one-time special dial tone then alerts you to the waiting
call.

Activating

$ Open the idle menu Æ Page 14.

Select and confirm the option shown.

Deactivating

$ Open the idle menu Æ Page 14.

Select and confirm the option shown.

Saving a number

You can save your call partner’s station number for subsequent redi­aling from the caller list Æ Pag e 36.

Save number?

Prerequisite: You are conducting a call.

Select and confirm the option shown.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

45

Enhanced phone functions

Step by Step

Parking a call

You can park up to ten calls, either internal, external, or both. Parked
calls can be displayed on and picked up from another telephone.
This feature is useful if you want to continue a call at another phone.

Prerequisite: You are conducting a call.

N Press the key shown.

*56=Park a call?

Retrieve call?

Select and confirm the option shown.

0 ... 9 Enter the number of the park slot (0 - 9) and make a note of it. If the

park slot number you entered is not displayed, it is already in use; en­ter another one.

Retrieving a parked call

Prerequisite: One or more calls have been parked. The phone is idle.

N Press the key shown.

Select and confirm the option shown

[1]

.

0 ... 9 Enter the park slot number you noted earlier.

If the park slot number you enter is not in use, you cannot retrieve the
call.

If a parked call is not picked up, after a specific period of time
the call is returned to the telephone from where it was parked
(recall).

46

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

Step by Step

Enhanced phone functions

Conducting a conference

In a conference call, you can talk to as many as four other parties at
the same time. These may be internal or external users.

You can only add parties to or remove them from a confer­ence if you initiated the conference.

j Call the first party.

Start conference?

Conference?

Return to held call?

Add party?

Conference?

View conf parties?

Select and confirm the option shown.

j Call the second party. Announce the conference.

Select and confirm the option shown.

A tone sounds every 30 seconds to indicate that a conference is in
progress.

If the second party does not answer

Confirm.

Adding up to five parties to a conference

Confirm.

j Call the new party. Announce the conference.

Select and confirm the option shown.

Viewing the conference parties

Select and confirm the option shown. The first party is displayed.

Next?

Exit list?

View conf parties?

Next?

Remove party?

To display other parties, confirm each subsequent display.

To exit the list: Select and confirm the option shown.

Removing parties from the conference

Select and confirm the option shown. The first party is displayed.

Confirm as often as required until the desired party appears.

Select and confirm the option shown.

47

Enhanced phone functions

Step by Step

Leaving a conference

Leave conference?

End conference?

Drop last conf. party?

Select and confirm the option shown.

or

\ Replace the handset, if this feature is configured (contact your ser-

vice personnel).

Ending a conference

Select and confirm the option shown.

or

\ Replace the handset, if this feature is configured (contact your ser-

vice personnel).

Removing the ISDN central office party from the conference

Select and confirm the option shown.

48

Step by Step

Enhanced phone functions

Activating tone dialing/DTMF suffix-dialing

You can transmit dual-tone multifrequency (DTMF) signals to control
devices such as an answering machine or automatic information sys­tem.

N Press the key shown.

*53=DTMF dialing?

Select and confirm the option shown.

j You can use the keys 0 through 9, ) and

mit DTMF signals.

Ending the call also deactivates DTMF suffix dialing.
Your system may be configured so that you can start DTMF
suffix-dialing immediately after setting up a connection.

(

to trans-

49

Enhanced phone functions

Step by Step

Transferring a call after a speaker call
announcement in a group

If this function has been configured (contact your service personnel),
you can use a speaker call (announcement, Æ Page 77) to an­nounce a call in progress to a group of users Æ Page 41.
After a member of the group has accepted the call request, you can
transfer the waiting party.

Prerequisite: You are conducting a call.

Consultation?

*80=Speaker call?

Transfer?

Confirm. The other party is placed on hold.

$ Press the key shown.

Select and confirm the option shown.

j Enter the group’s station number.

[ Announce the call.

When a member of the group accepts the call Æ Page 32, you are
connected to this party.

\ Replace the handset.

or

[1]

Select and confirm the option shown

.

If the connection between the two other parties is not estab­lished within 45 seconds, the call from the first part returns to
you (recall).

50

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

Step by Step

Enhanced phone functions

Send trunk flash

To activate ISDN-type services and features through the network car­rier’s analog trunks or those of other communications platforms
(such as "consultation hold"), you must send a signal to the trunks be­fore dialing the service code or telephone number.

Prerequisite: You have set up an external connection.

N Press the key shown.

*51=Trunk flash?

Select and confirm the option shown.

j Enter the service code and/or telephone number.

51

Enhanced phone functions

Step by Step

If you cannot reach a destination

Call waiting (camp-on)

Prerequisite: You have dialed an internal number and hear a busy sig­nal. It is important that you reach the called party.

Camp-on

Override?

Wait (approx. 5 seconds) until "Camp-on" appears on the display and
the busy tone is followed by the ring tone.

The called party can then respond Æ Pa ge 44.

The called party can prevent automatic call waiting
Æ Pa ge 45.

If this feature is configured (contact your service personnel),
you will hear the ring tone and the message "Camp-on" is im­mediately displayed.

Busy override – joining a call in progress

This function is only available if it has been configured by the service
technician (contact your service personnel).

Prerequisite: You have dialed an internal number and hear a busy sig­nal. It is important that you reach the called party.

Select and confirm the option shown.

The called party and person to whom this party is talking hear an
alerting tone every two seconds.
If the called party has a system telephone with display, the following
appears on the screen: "Override: (Number or name)".

52

You can now start talking.

Step by Step

Enhanced phone functions

Using night answer

When night answer mode is active, for example during a lunch break
or after office hours, all external calls are immediately forwarded to a
specific internal telephone (night station). The night station can be
defined by service personnel ( standard night answer service) or by
you ( temporary night answer service).

Special features must be taken into consideration if your tele­phone operates with IP-Netpackage (system networking via
PC network) Æ Page 84!

Activating

Night answer on?

*=default?

Save?

Night answer off?

Select and confirm the option shown.

Press the "OK" dialog key to confirm ( standard night answer service).

or

) Enter the code ( standard night answer service).

or

j Enter the destination number ( temporary night answer service).

Confirm.

Deactivating

Select and confirm the option shown.

Service personnel can also configure an "automatic night answer ser­vice". The automatic night answer service activates at specific times
for your telephone depending on how it is programmed.
You can deactivate the automatic night answer service or replace it
with a night answer service you configured (see above).

53

Displaying and assigning call charges

Step by Step

Displaying and assigning call charges

Displaying call charges

For the current call:

Call charges are shown by default on the display when a call ends.
If you want to display call charges as they occur during a chargeable
call, your service personnel must request this option from the net­work operator.
Call charge display must be requested from the network operator
and configured by the relevant service personnel.
Depending on the setting, call charges are displayed during or after
a call.
Depending on the network operator, free external calls are also dis­played. The message "Free of Charge" appears on the screen either
before or during the call.
If the cost indication facility has not been installed, the display will
show the dialed number and/or the length of the telephone call.

*65=Show call charges?

If a call is forwarded, call charges are assigned to the desti­nation of the call transfer operation.

For all calls and for the last call

Connection charges for the last chargeable call made are displayed
first. After five seconds, the accumulated connection charge (total) is
displayed.

N Press the key shown.

Select and confirm the option shown

[1]

.

54

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

Step by Step

Displaying and assigning call charges

Dialing with call charge assignment

You can assign external calls to certain projects.

Prerequisite: Your service personnel have defined account codes for
you.

N Press the key shown.

*60=Account code?

#=Save?

Select and confirm the option shown.

j Enter the account code.

if nec. ( Press this key.

or

Confirm.

May be necessary, depending on configuration; contact your service
personnel.

j Enter the external phone number.

You can also enter the account code during a call.

55

Privacy/security

Step by Step

Ringer cutoff on?

Privacy/security

Turning ringer cutoff on and off

If you do not wish to take calls, you can activate the ringer cutoff func­tion. Calls are only identified by one ring signal, and they are shown
on the display.

Activating

$ Open the idle menu Æ Page 14.

Select and confirm the option shown

Deactivating

$ Open the idle menu Æ Page 14.

[1]

,

Ringer cutoff off?

Select and confirm the option shown.

56

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

Step by Step

Privacy/security

Activating/deactivating "Do not disturb"

If you do not wish to take calls, you can activate do not disturb. Inter­nal callers hear the busy tone, external callers are connected to an­other phone, which you can specify (contact your service personnel).

Activating

$ Open the idle menu Æ Page 14.

DND on?

DND off?

Select and confirm the option shown.

Deactivating

$ Open the idle menu Æ Page 14.

Confirm.

When you lift the handset, you will hear a special tone (con­tinuous buzzing) reminding you that "Do not disturb" is acti­vated.

Authorized internal callers automatically override the DND
feature after five seconds.

57

Privacy/security

Step by Step

Caller ID suppression

You can prevent your station number or name from appearing on the
displays of external parties you call. The feature remains active until
you deactivate it.

Activating

$ Open the idle menu Æ Page 14.

Suppress call ID?

Restore caller ID?

)944 Enter the code.

Select and confirm the option shown.

Deactivating

$ Open the idle menu Æ Page 14.

Select and confirm the option shown.

Your service personnel can activate/deactivate caller ID sup­pression for all phones.

Silent Monitor

When configured (ask responsible service personnel), you can join in
an on-going call conducted by an internal user and monitor silently
and unnoticed.

j Enter your internal station number.

58

Step by Step

Privacy/security

Monitoring a room

You can use a phone to monitor a room. This function must be en­abled on the monitoring phone.
When you call this phone, you can immediately hear what is happen­ing in that room.

Activating the telephone to be monitored

N Press the key shown.

*88=Room monitor?

Select and confirm the option shown.

You can either leave the telephone in speakerphone mode or lift the
handset and leave it directed towards the noise source.

Deactivating the telephone to be monitored

N Press the lit key. The LED goes out.

or

\ Replace the handset.

Monitoring the room

j Enter the internal station number of the phone located in the room

that you wish to monitor.

Trace call: identifying anonymous callers

You can identify malicious external callers. You can record the call­er’s phone number during a call or up to 30 seconds after a call. In
this case, you should not hang up.

*84=Trace call?

N Press the key shown.

Select and confirm the option shown.

If the trace is successful, the transmitted data is stored by
your network operator. Contact your service personnel.

59

Privacy/security

Step by Step

Locking the telephone to prevent
unauthorized use

You can prevent unauthorized parties from using your phone during
your absence.

Locking the phone

( Hold down the key shown.

or

c Open the idle menu Æ Page 14.

Lock phone?

Unlock phone

Select and confirm the option shown.

j Enter code (telephone lock) Æ Page 62.

When the phone is locked, a special dial tone sounds when
the handset is lifted. Within the system, users can make calls
as normal.

Your ph one can a lso be lo cked or unlocke d by an a uthori zed
party Æ Pag e 61.

Unlocking the phone

( Hold down the key shown.

or

c Open the idle menu Æ Page 14.

Select and confirm the option shown.

j Enter code (telephone lock) Æ Page 62.

60

Step by Step

Privacy/security

Locking another telephone to prevent
unauthorized use

If configured (contact your service personnel), you can lock and un­lock other telephones against unauthorized access.

If a phone user locks his or her phone and forgets the personal lock
code, you can use this function to unlock the phone.

N Press the key shown.

*943=Lock all phones?

*=lock phone?

#=unlock phone?

Select and confirm the option shown.

j Enter the internal station number of the phone you wish to lock/un-

lock.

Confirm,

or

select and confirm the option shown.

61

Privacy/security

Step by Step

Saving your PIN

Enter the lock code to use the functions

• Locking the telephone to prevent unauthorized useÆ Page 60

• Use another telephone like your own Æ Pa ge 67

• Change number Æ Page 68

You can save this code.

N Press the key shown.

*93=Change PIN?

Confirm.

j Enter the current five-digit PIN.

If you have not yet set a PIN, use "00000" the first time.

j Enter the new PIN.

j Re-enter the new PIN.

If you forget your code, contact your service personnel. Your
code can be reset to "00000".

62

Step by Step

More functions/services

More functions/services

Appointments function

You can configure your phone to call you to remind you about
appointmentsÆ Page 6 4.
You must save the required call times. You can enter a single appoint­ment that will take place in the next twenty-four hours or you can enter
a daily recurring appointment.

Saving appointments

N Press the key shown.

*46=Timed reminder on?

if nec. 2 or 7 If the selected language is "US English" (configure Æ Page 90) you

One time only?

Daily?

Save?

#46=Timed reminder off?

Delete?

Confirm.

j Enter a 4-digit time, such as 0905 for 9.05 (= 9.05 a.m.) or 1430 for

14.30 (= 2.30 p.m.).

can enter the code 2 for "am" or 7 for "pm" (default = "am").

Confirm.

or

Select and confirm the option shown.

Confirm.

Deleting and checking a saved appointment

N Press the key shown.

Confirm.

Confirm.

Exit?

or

Select and confirm the option shown.

63

More functions/services

Step by Step

Using timed reminders

Prerequisite: You have saved a reminder Æ Page 63. The saved time
arrives.

Reminder at 1200

Send message?

The phone is ringing. The appointment time is displayed.

n Press key twice.

or

^ \ Lift the handset and replace it again.

If you do not answer the timed reminder, it is repeated five
times and then deleted.

Sending a message

You can send short text messages to individual stations or groups of
stations with system telephones.

Creating and sending a message

$ Open the idle menu Æ Page 14.

Select and confirm the option shown.

0=Please callback?

Enter message text?

Send?

j Enter the internal station number of the recipient or group.

Select predefined text (can be changed by service personnel) and
confirm.

or

0 ... 9 Enter the code directly.

The code is shown on your display with the corresponding message.

or

Select and confirm the option shown.

j Text entry (up to 24 characters) Æ Page 12 .

Confirm.

Transmitted text messages are saved as callback requests
on system telephones with no display and on ISDN, pulse or
tone dialing telephones.

64

Step by Step

More functions/services

Displaying and deleting messages you have sent

Prerequisite: The recipient has not yet accepted a sent message.

$ Open the idle menu Æ Page 14.

View sent message?

Message sent?

Delete?

View messages?f

Message sent?

Select and confirm the option shown.

Confirm.

The text message is displayed.

Select and confirm the option shown.

The message is deleted.

Viewing and editing incoming messages

Pay attention to the notes on Æ Page 15.

O The LED lights up. Press the key shown.

or

Confirm.

The sender’s caller ID appears on the display.

Confirm.

The text message appears on the display.

Time/date sent?

Call sender?

Delete?

Viewing the transmission time

Confirm.

Calling the sender

Select and confirm the option shown.

Deleting messages

Select and confirm the option shown.

65

More functions/services

Step by Step

Leaving an advisory message

You can leave messages/advisory messages on your phone’s display
for internal callers that wish to contact you in your absence.
When you receive a call, the message appears on the caller’s display.

$ Open the idle menu Æ Page 14.

Advisory msg. on

0=Will return at:

Enter message text?

Save?

Select and confirm the option shown.

Select predefined text (can be changed by service personnel) and
confirm.

or

0 ... 9 Enter the code directly.

The code is shown on your display with the corresponding message.

Predefined messages with a colon can be completed by en­tering a digit.

or

Select and confirm the option shown.

j Enter message (up to 24 characters) Æ Pa ge 12.

Confirm.

Deleting advisory messages

Advisory msg. off?

66

$ Open the idle menu Æ Page 14.

Select and confirm the option shown.

Step by Step

More functions/services

Using another telephone like your own for
a call

Other parties can temporarily use your phone like their own for an
outgoing call.

N Press the key shown.

PIN and Authorizationf

*508=Temporary Phone?

Change PIN?

Select and confirm the option shown.

Select and confirm the option shown

j Enter the number of the other user.
j Enter the other user’s lock code Æ Page 62.

if nec.

If the other user has not set a PIN, he or she is prompted to do so on
his or her phone.

j Dial the external number.

This state is canceled as soon as the call is ended.

[1]

.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

67

More functions/services

Step by Step

Change number (Changed phone/move/
relocate)

When configured (consult your service personnel),you can move
your number to any other phone.
Your phone to date is then assigned the old number of your new
phone; the number including phone settings (e. g. programmed
keys) are exchanged.

Prerequisite: Your old and new telephone are the first telephones at
each connection. The telephones are in idle state.

The following procedure is carried out on the new phone.

N Press the key shown.

Relocate?

Complete relocate?

Select and confirm the option shown.

j Enter own station number.

j Enter code (telephone lock) Æ Page 62.

(Not necessary if you have not set a code.)

Confirm.

If you change numbers of different system phones, pro­grammed keys are replaced with the default assignment.
You can however connect your phone to a different port and
then carry out the procedure.

68

Step by Step

More functions/services

Resetting services and functions
(system-wide cancellation for a telephone)

A general reset procedure is available for initiated functions. The fol­lowing functions are deleted, if enabled:

• Forwarding on

•Advisory msg. on

• Ringing group on

•Hunt group off

• Suppress call ID

• Call waiting tone off

• Do not disturb on

•Ringer cutoff on

• Received messages:

• View callbacks

#0=Reset services?

N Press the key shown.

Select and confirm the option shown

[1]

.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

69

More functions/services

Step by Step

Activating functions for another
telephone

If configured (contact your service personnel), you can activate and
deactivate the following functions for other phones (associated ser­vice):

• Do not disturb,
code: *97/#97 Æ Page 5 7

• Call forwarding,
code *11, *12, *13/#1 Æ Page 26

•Lock and unlock phone,
code *66/#66 Æ Page 6 0

• Ringing group
code

• Leave an advisory message,
code *69/#69 Æ Page 6 6

•Group call,
code *85/#85 Æ Pa ge 77

• Reset services and functions,
code #0 Æ Pa ge 69

•Control relays,
code

•Night answer,
code *44/#44 Æ Page 53

• Timed reminders,
code

N Press the key shown.

81/#81 Æ Page 77

*

90/#90 Æ Page 7 5

*

46/#46 Æ Pa ge 63

*

*83=Associated serv?

70

Confirm.

j Enter the internal station number of the phone where you wish to ac-

tivate the function.

j Enter code (for example,

For any additional input, follow the instructions on your display.

97 for "Do not disturb on").

*

Step by Step

More functions/services

Using system functions from outside
DISA (direct inward system access)

If configured (contact your service personnel), you can use an exter­nal phone like an internal station to set up an outgoing external con­nection via the system. You can also activate or deactivate the follow­ing system functions:

• Reset services and functions, code #0 Æ Page 69

• Call forwarding, code

• Lock and unlock phone, code

• Save your PIN, code

• Send a message, code

• Leave an advisory message, code

• Ringing group, code

• Group call, code

• Caller ID suppression, code

•Camp-on tone, code

• Open door, code

• Release door opener, code

• Control relays, code

• Do not disturb, code

•Ringer cutoff, code

• Dial using speed dial, code

• Associated service, code

1/#1 Æ Pa ge 26

*

93 Æ Pa ge 62

*

*

81/#81 Æ Pa ge 77

*

85/#85 Æ Pa ge 77

*

87/#87 Æ Page 4 5

*

61 Æ Pa ge 33

*

90/#90 Æ Page 7 5

*

97/#97 Æ Page 57

*

98/#98 Æ Page 5 6

*

66/#66 Æ Page 6 0

*

68/#68 Æ Page 64

86/#86 Æ Pa ge 58

*

89/#89 Æ Pa ge 34

*

7 Æ Page 4 0

*

83 Æ Page 70

*

69/#69 Æ Page 66

*

Prerequisite: Your phone supports tone dialing (DTMF) or you can
switch your phone to tone dialing. The phone is not connected to the
system.

j Establish a connection to the system. Enter the station number (con-

tact your service personnel).

j Wait for the continuous tone (if necessary, switch phone to tone dial-

ing) and enter the internal number assigned to you and the corre­sponding PIN.

( Enter the code (only required if programmed in the system).

j Wait for the dial tone and enter the code for example,

disturb on. If necessary, make further entries; refer also to the user
guide for dial pulse/DTMF phones.

or

j Dial the external number.

97 for Do not

*

71

More functions/services

Step by Step

You can only perform one function/establish one outgoing
connection at a time.
The connection is cleared as soon as the function is success­fully activated.
In the case of an external call, the connection is cleared as
soon as one of the call partners hangs up.

Using functions in ISDN via code dialing
(keypad dialing)

If authorized (contact your service personnel), you can access ISDN
functions in some regions using codes.

N Press the key shown.

*503=Keypad dialing?

Confirm.

j Enter the required trunk number (contact your service personnel).
j Entering a code for required ISDN function (contact your service per-

sonnel).

Contact your network provider to find out which ISDN func­tions can be code-operated in your country.

Deutsche Telekom AG shall not be liable for damages/costs
which may be incurred by fraudulent activities or remote op­eration (such as toll fraud).

72

Step by Step

More functions/services

Controlling connected computers/
programs/telephone data service

If this function has been configured (contact your service personnel),
you can control connected computers or programs running on them,
such as hotel services or information systems, from your telephone.

Prerequisite: You have set up a connection.

N Press the key shown.

*42=Tel. data service?

Entry complete?

Confirm.

For entering data, you are guided by the connected computer. How­ever, depending on configuration (contact your service personnel),
you must activate your entries in one of the following ways:

Inputs in en-bloc mode:

0 ... 9 Enter data.

( Complete entry.

or

Confirm.

or Inputs in online mode:

The connected computer processes your entries directly.

( Enter the code.

0 ... 9 Enter data.

73

More functions/services

Step by Step

)494 Enter the code.

+- 0 ... 9 e Use the relevant keys to communicate with the application.

Communicating with PC applications over
a CSTA interface

If configured (contact your service personnel), you can use your
phone to communicate with PC applications (CSTA = Computer Sup­ported Telecommunications Applications). You send information to
the application and receive information from the application,
for example, via your phone display.

j Enter the three-digit ID for the application you wish to control.

Ending communication with the application

Select and confirm the relevant CSTA message.

or

^ \ Lift the handset and replace it again.

74

Step by Step

More functions/services

Controlling relays

If this function has been configured (contact your service personnel),
you can use up to four relays to enable/disable different devices
(such as a door opener).
Depending on how you program the relays, you can activate and de­activate them manually them or configure them to activate and deac­tivate automatically (after timeout).

Special features must be taken into consideration if your tele­phone operates with IP-Netpackage (system networking via
PC network) Æ Page 86!

*90=Control Relay On?

#90=Control Relay Off?

Select and confirm the option shown,

or

select and confirm the option shown.

1 ... 4 Enter the relay.

Sensors (Octopus F100/200/400 only)

If configured (contact your service personnel), sensors are able to
recognize signals, call your phone, and display an appropriate mes­sage on the screen.

75

More functions/services

Step by Step

Paging persons

If radio paging equipment (PSE) is connected to your system (contact
your service personnel), you can locate people via their pocket re­ceivers.

Pocket receivers signal a call request to the person you want to page.
This person can then answer the page at the nearest phone.

Paging persons

To ensure that you can be found, you must have enabled a ringing
group Æ Page 79, call forwarding Æ Page 26 or call forwarding-no
answer (service technician) to the internal station number of your
PSE.
A call request is signaled automatically.

Answering the page from the nearest telephone

^ Lift the handset.

)59 Enter the code.

j Enter own station number.

76

Step by Step

Using team functions

Using team functions

If configured (consult your service personnel), your telephone is part
of a team. The team consists of internal phones that are able to use
certain functions.

Activating/deactivating a group call

Special features must be taken into consideration if your tele­phone operates with IP-Netpackage (system networking via
PC network) Æ Page 82!

If configured (consult your service personnel), you belong to one or
more groups of stations, which can be reached via hunt group or
group call station numbers.
Incoming calls are signaled one after the other (= hunt group) or si­multaneously (= group call) on all phones in the group, until a group
member answers the call.

Leave group?

Join group?

Leave group?

Join group?

Each station in the group can still be reached via their personal sta­tion number.

You can activate and deactivate the audible signal for a hunt group,
group call or individual trunks in a group.

You are part of a hunt group or call group

$ Open the idle menu Æ Page 14.

Select and confirm the option shown

[1]

,

or

select and confirm the option shown.

You belong to multiple groups

$ Open the idle menu Æ Page 14.

Select and confirm the option shown

[1]

,

or

Select and confirm the option shown,

301 X Group name

If an "X" appears between group/trunk number (such as 301) and
group name, the audible tone is active for this group or trunk.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

77

Using team functions

Step by Step

or

301 Group name

Next?

Leave group?

Join group?

#=Out of hunt group?

*=In hunt group?

No "X" means that the audible tone is deactivated.

Confirm. The next group/trunk number is displayed with a group
name.

or

[1]

Select and confirm the option shown

.

The audible tone for the group/trunk displayed is deactivated.

or

Select and confirm the option shown

[1]

.

The audible tone for the group/trunk displayed is activated.

or

Select and confirm the option shown.
The audible tone for all groups and trunks is deactivated.

or

Select and confirm the option shown.
The audible tone for all groups and trunks is activated.

If you have activated the audible tone for another group/
trunk or deactivated the audible tone for all groups/trunks
you belong to, you will hear a special dial tone when you lift
the handset.

78

[1] ”Differing display view in a Octopus F900 environment” Æ Page 92

Step by Step

Using team functions

Accepting a call for another member of
your team

You can use your own telephone to accept calls for other telephones
in your team, even while engaged in an ongoing call. To do this, con­tact your service personnel to find out if a pickup group has been
configured.

Prerequisite: Your telephone rings briefly. "Call for:" appears on the
upper display line with the station number or name of the originator;
the station number or name of the caller appears on the lower line.

Pickup - group?

*81=Ringing group on?

Confirm.

Ringing group

You can have calls for your telephone signaled audibly at up to five
other internal phones. The phone that answers the call first receives
the call.

Special features must be taken into consideration if your tele­phone operates with IP-Netpackage (system networking via
PC network) Æ Page 85!

Saving, displaying, and deleting telephones for the ringing
group

N Press the key shown.

Select and confirm the option shown.

Follow the display prompts (enter the internal station number).

If your phone belongs to a ringing group, your display will
show the station number or the name of the originator on the
upper line and that of the caller on the lower line.

Ringing group off?

Removing all telephones in a call ringing group

Select and confirm the option shown.

79

Using team functions

Step by Step

Uniform Call Distribution (UCD)

If configured (consult your service personnel), you may belong to a
group of stations (agents), to which calls are distributed.
An incoming call is always assigned to the agent idle the longest.

Logging on and off at the beginning and end of your shift

N Press the key shown.

UCD?

*401=Log on?

#401=Log off?

UCD?f

#402=Not available?

*402=Available?

Select and confirm the option shown.

Confirm,

or

select and confirm the option shown.

j To log on, enter your identification number ("Agent:"). Contact your

service personnel to find out what it is.

Logging on and off during your shift

N Press the key shown.

Select and confirm the option shown.

Confirm.

or

select and confirm the option shown.

80

Step by Step

Using team functions

Requesting and activating a work time

You can request/activate work time to ensure you have enough time
to wrap up the last call. Your phone is excluded from call distribution
for a set period or until you log back on.

N Press the key shown.

UCD?

*403=Work on?

#403=Work off?

UCD?

*404=UCD night on?

#404=UCD night off?

Select and confirm the option shown.

Confirm.

or

select and confirm the option shown.

Turning the night service on and off for UCD

N Press the key shown.

Select and confirm the option shown.

Confirm.

or

select and confirm the option shown.

Display the number of waiting calls

N Press the key shown.

UCD?

*405=Calls in queue?

Select and confirm the option shown.

Confirm.

81

Special functions in the LAN

Step by Step

Special functions in the LAN

If your telephone is operating in a IP-Netpackage environment, multi­ple Octopus F100/200/400/650 systems are interconnected via a
LAN (Local Area Network, e. g. proprietary PC network). You are con­ducting a call via the LAN (PC network).
In this instance, you must note certain particularities for some func­tions. These are described in this section.

Leaving hunt group/group call

Prerequisite: You are part of a hunt group/group call Æ Page 77 in
another Octopus F100/200/400/650:

$ Open the idle menu Æ Page 14.

DISA intern?

Leave group?

Join group?

Select and confirm the option shown.

j Enter the (DISA) call number of the other Octopus F100/200/400/

650.

i or ( Confirm your entry.

j Enter the (DISA) station number of your phone.

i or ( Confirm your entry.

Select and confirm the option shown,

or

select and confirm the option shown.

You belong to multiple groups associated with another
Octopus F200/400/650

j Enter group number for "directed joining/leaving".

82

Step by Step

Special functions in the LAN

Setting up "follow me" call forwarding

You can activate/deactivate call forwarding IP-Netpackage for your
phone from other phones in the Æ Page 26 environment.

$ Open the idle menu Æ Page 14.

DISA intern?

Forwarding on?

1=all calls?

2=external calls only?

3=internal calls only?

Select and confirm the option shown.

j (DISA) station number of the Octopus F100/200/400/650.

i or ( Confirm your entry.

j Enter the (DISA) station number of your phone.

i or ( Confirm your entry.

Activating

$ Open the idle menu Æ Page 14.

Select and confirm the option shown.

Confirm,

or

select and confirm the option shown,

or

select and confirm the option shown.

Save?

Forwarding off?

j Enter the destination phone number.

Confirm.

Deactivating

$ Open the idle menu Æ Page 14.

Select and confirm the option shown.

83

Special functions in the LAN

Step by Step

Using night answer

If authorized (contact your service personnel), you can define tele­phones in other Octopus F100/200/400/650 communications plat­forms as the night answer Æ Page 53.

$ Open the idle menu Æ Page 14.

DISA intern?

Night answer on?

Save?

Night answer off?

Select and confirm the option shown.

j Enter the (DISA) call number of the other Octopus F100/200/400/

650.

i or ( Confirm your entry.

j Enter the (DISA) station number of your phone.

i or ( Confirm your entry.

Activating

$ Open the idle menu Æ Page 14.

Select and confirm the option shown.

j Enter the destination number (= temporary night answer service).

Confirm.

Deactivating

$ Open the idle menu Æ Page 14.

Select and confirm the option shown.

84

Step by Step

Special functions in the LAN

Ringing group

You can have calls for your telephone signaled audibly at external
telephones or at telephones in other Octopus F100/200/400/650
communications platforms Æ Page 79.

Saving, displaying, and deleting telephones for the ringing
group

N Press the key shown.

*81=Ringing group on?

Add to ringing group?

Add another station?

Display/remove?

#=Entry complete?

Save?

Exit?

Select and confirm the option shown.

Select and confirm the option shown,

or

select and confirm the option shown,

or

select and confirm, then follow the operating instructions.

j Enter the station number.

Confirm.

Confirm.

Select and confirm the option shown.

Removing all telephones in a call ringing group

$ Open the idle menu Æ Page 14.

Ringing group off?

Select and confirm the option shown.

85

Special functions in the LAN

Step by Step

Controlling relays

If this feature is configured (contact your service personnel), you can
also control relays Æ Page 75 in other Octopus F100/200/400/650
communications platforms.

$ Open the idle menu Æ Page 14.

DISA intern?

*90=Control Relay On?

#90=Control Relay Off?

Select and confirm the option shown.

j Enter the (DISA) station number of the Octopus F100/200/400/650,

where you wish to control the relay.

i or ( Confirm your entry.

j Enter the (DISA) station number of the phone you wish to use to con-

trol the relay.

i or ( Confirm your entry.

Confirm,

or

select and confirm the option shown.

1 ... 4 Enter the relay.

86

Step by Step

Special functions in the LAN

Opening a door

If this feature is configured (contact your service personnel), you can
also activate the door opener Æ Page 33 in other Octopus F100/
200/400/650 communications platforms.

$ Open the idle menu Æ Page 14.

DISA intern?

Open door?

Select and confirm the option shown.

j Enter the (DISA) station number of the Octopus F100/200/400/650

where you wish to control the door opener.

i or ( Confirm your entry.

j Enter the (DISA) station number of the phone you wish to use to con-

trol the door opener.

i or ( Confirm your entry.

Select and confirm the option shown.

j Z Dial the entrance telephone number.

87

Individual phone configuration

Step by Step

Individual phone configuration

Adjusting display settings

Adjusting the display to a comfortable reading
angle

You can swivel the display unit. Adjust the display unit so that you can
clearly read the screen.

Setting contrast

The display has four contrast levels that you can set according to your
light conditions.

Display contrast?

+ or - Press one of the keys shown in idle mode.

Select and confirm the option shown.

+ or - Change the display contrast. Press the key repeatedly until the de-

sired level is obtained.

i Save.

88

Step by Step

Individual phone configuration

Adjusting audio settings

Optimize the audio settings on your Octophon F620 for your environ­ment and according to your personal requirements.

Adjusting the receiving volume during a call

You are conducting a call.

+ or - Raise or lower the volume. Keep pressing the key until the desired vol-

ume is set.

i Save.

Adjusting the ring volume

Ring volume?

Ring tone?

+ or - Press one of the keys shown in idle mode Æ Page 14.

Confirm.

+ or - Raise or lower the volume. Keep pressing the key until the desired vol-

ume is set.

i Save.

Adjusting the ring tone

+ or - Press one of the keys shown in idle mode Æ Page 14.

Select and confirm the option shown.

+ or - To adjust the ring tone: Keep pressing the keys until the desired tone

is set.

i Save.

89

Individual phone configuration

Step by Step

+ or - Press one of the keys shown in idle mode Æ Page 14.

Adjusting the speakerphone to the room
acoustics

"Quiet room", "Normal room" and "Noisy room".

Speakerphone mode?

More features?f

*48= Select language?

15=Spanish?

Select and confirm the option shown.

+ or - To set the room type: Keep pressing these keys until the setting you

want appears on the screen.

i Save.

Activating/deactivating the ringer

) Hold down the key shown.

Language for system functions

N Press the key shown.

Select and confirm the option shown.

Select and confirm the option shown.

Select the language you wish to use (such as "Spanish") and press
the "OK" dialog key to confirm.

90

Step by Step

Testing the phone

Testing the phone

Phone functions, testing

You can test your phone’s functionality.

Prerequisite: The phone is in idle mode.

N Press the key shown.

More features?f

*940=Phone test?

Select and confirm the option shown.

Select and confirm the option shown.

If everything is functioning correctly:

• all LEDs on the phone flash (only the menu key LED is continu­ously lit)

• your station number is displayed

• the ring tone is audible

91

Differing display view in a Octopus F900 environment

Step by Step

Differing display view
in a Octopus F900 environment

Depending on the system configuration, some functions may not al­ways be offered in the display as described in this document.

In addition, display texts may differ from those described in this doc­ument according to the system configuration.
The following table provides an overview:

Octopus F100/200/400/650 display Octopus F900 display Description
Program/Service Service menu? Æ Page 1 7
Tr a ns f e r Tr a ns f e r? Æ Page 2 5
View callbacks Show callback destinations? Æ Page 3 0
Pickup - directed Pickup - directed Æ Page 31
Caller list Call list/log? Æ Page 3 6
Use speed dialing Use speed dialing? Æ Page 4 0
Change Speed Dial Speed dial?
Call wait.term. Second call release? Æ Page 4 5
Call wait.trm.off Second call on/off
Ringer cutoff on/off Ringer cutoff on/off? Æ Page 56
Join/leave group Hunt group on/off? Æ Page 77

92

Step by Step

Fixing problems

Fixing problems

Responding to error messages

Invalid entry

Not authorized

Currently not possible

Invalid station number

Possible cause:

Station number is incorrect.

Possible reaction:

Enter correct station number.

Possible cause:

Locked function selected.

Possible reaction:

Apply to service personnel for authorization for relevant function.

Possible causes:

Dialed a non-existent station number. Called phone is unplugged.

Possible reactions:

Enter correct station number. Call this station again later.

Possible cause:

Dialed your own station number.

Possible reactions:

Enter correct station number.

Contact partner in the case of problems

Contact your service personnel if a fault persists for more than five
minutes, for example.

93

Fixing problems

Step by Step

Tro ub les ho oti ng

Pressed key does not respond:

Check if the key is stuck.

Telephone does not ring:

Check whether the "Do not disturb" function is activated on your tele­phone (Æ Page 57). If so, deactivate it.

You cannot dial an external number:

Check whether your telephone is locked.
If the phone is locked, enter your PIN to unlock it Æ Page 60.

To correct any other problems:

First contact the relevant service personnel. If the service personnel
are unable to correct the problem, they must contact Customer Ser­vice.

Caring for your telephone

• Never allow the telephone to come into contact with coloring,
oily or aggressive agents.

• Always use a damp or antistatic cloth to clean the telephone.
Never use a dry cloth.

• If the telephone is very dirty, clean it with a diluted neutral cleaner
containing surfactants, such as a dish detergent. Afterwards re­move all traces of the cleaner with a damp cloth (using water
only).

• Never use aggressive or alcohol-based cleansers on plastic
parts. The use of scouring agents is also forbidden.

94

Index

Index

Numerics

3-way navigator ................................................ 12

A

Activating door opener ...................................... 33

Advisory message ............................................ 66

deleting ....................................................... 66

Agents ............................................................ 80

Announcement ................................................ 41

Assigning a DID number ................................... 42

Associated dialing/dialing aid ........................... 43

Associated service ............................................ 70

Audio keys ....................................................... 11

Automatic camp-on

preventing and allowing ................................ 45

Automatic connection setup .............................. 42

Automatic line seizure ....................................... 21

B

Busy override ..............................................52, 58

C

Call

accepting

accepting, group .......................................... 79

answering .................................................... 18

distributing .................................................. 80

entrance phone ............................................ 33

forwarding ................................................... 26

parking ........................................................ 46

pickup, directed ........................................... 31

rejecting ...................................................... 23

retrieving from park ...................................... 46

transfer after announcement .......................... 50

transferring .................................................. 25

Call charge assignment .................................... 55

Call charges

for another telephone

for your telephone ........................................ 54

Call duration .................................................... 54

.................................................... 18

................................... 54

Call forwarding ................................................. 26

MSN in CO ................................................... 28

Call log ............................................................ 16

Call request ..................................................... 16

Call signal ........................................................ 18

Call volume .................................................18, 89

Call waiting ...................................................... 52

accepting .................................................... 44

allowing ....................................................... 45

preventing ................................................... 45

Call waiting (camp-on)

tone off ........................................................ 45

Call waiting on/off ............................................ 45

Call waiting tone on/off ..................................... 45

Callback .......................................................... 29

Caller ID suppression ........................................ 58

Caller list, using ................................................ 36

Calling a second party ...................................... 24

Calls in queue .................................................. 80

CE marking ........................................................ 2

Central telephone lock ...................................... 61

CFNR ..............................................................27

Change number ............................................... 68

Changed phone ...............................................68

Charges

for another telephone .................................... 54

for your telephone ........................................ 54

Code dialing in ISDN ........................................ 72

Conference ...................................................... 24

Connection setup

automatic

Connection setup, automatic ............................. 42

Consultation .................................................... 24

Control relays ................................................... 75

CSTA .............................................................. 74

.................................................... 42

D

Dialing

en-bloc ........................................................ 35

from the caller list ......................................... 36

internal/external calls .................................... 21

on-hook dialing ............................................ 21

with speed dialing ......................................... 40

with the dialing aid ........................................ 43

95

Index

Dialing aid

S0 bus ......................................................... 43

Dialing internal calls ......................................... 21

Dialing numbers

from the internal directory ............................. 37

from the LDAP database ............................... 38

using redial .................................................. 22

Differences ........................................................ 9

Direct inward system access (DISA) ................... 71

Directory, internal ............................................. 37

DISA ............................................................... 71

Discreet calling ................................................ 42

Display angle ................................................... 88

Display contrast ............................................... 88

Display view for

Octopus F900 environment

Distributing calls .............................................. 80

Do not disturb .................................................. 57

Door release .................................................... 34

........................... 92

E

Editing a dial number ........................................ 35

Editing dial inputs ............................................. 35

Editing the station number ................................ 35

En-bloc dialing ................................................. 35

Entrance telephone .......................................... 33

External code ................................................... 21

H

Handsfree answerback ..................................... 32

off ............................................................... 32

on ............................................................... 32

Hotline ............................................................ 42

Hotline delayed ................................................ 42

Hunt group ...................................................... 77

I

Important information ......................................... 3

Incoming calls .................................................. 16

Internal directory .............................................. 37

IP telephony ..................................................... 82

IP-Netpackage

"follow me" call forwarding

group call .................................................... 82

hunt group ................................................... 82

night answer ................................................ 84

opening a door ............................................. 87

relays .......................................................... 86

ringing group ............................................... 85

............................ 83

K

Keypad ............................................................ 12

Keypad dialing ................................................. 72

F

Forwarding

MSN in CO

multiple subscriber number (MSN) ................. 28

Forwarding MSN in CO ..................................... 28

Function keys .................................................. 11

Functions

activating/deactivating for another telephone

resetting ...................................................... 69

using from the outside .................................. 71

................................................... 28

.70

G

General information ............................................ 8

Group call ....................................................... 77

L

LAN telephony ................................................. 82

LDAP telephone database ................................. 38

Leaving an advisory message ............................ 66

Line seizure, automatic ..................................... 21

Location of the telephone .................................... 3

Locking all phones ........................................... 61

Locking/unlocking ........................................... 60

Loudspeaker ................................................... 19

96

Index

M

Mailbox key ................................................10, 11

Making external calls ........................................ 21

Making mobile calls .......................................... 67

Making trunk calls ............................................ 21

Menu key ...................................................10, 11

Message

answering .................................................... 65

deleting/displaying ....................................... 64

receiving ...................................................... 65

sending ....................................................... 64

Move function .................................................. 68

Move with phone .............................................. 68

Multiple subscriber number (MSN)

forwarding ................................................... 28

N

Nameplate ......................................................... 9

Night answer .................................................... 53

O

Open listening .................................................. 20

Opening a door ................................................ 33

with a code .................................................. 33

Operating instructions ........................................ 2

Operational elements ....................................... 10

Outgoing calls .................................................. 16

P

Parking a call ................................................... 46

Personal identification number .......................... 62

Phone

locking another

locking/unlocking centrally ........................... 61

testing ......................................................... 91

using another like your own ........................... 67

Phone functions, testing .................................... 91

Phone settings ................................................. 88

Pickup (call) ................................................31, 79

............................................ 61

PIN .................................................................. 62

for a telephone ............................................. 60

PIN, saving ....................................................... 62

Product designation ........................................... 9

Product variants ................................................. 9

Program/Service menu ..................................... 17

Programming your telephone ............................ 88

Project calls ..................................................... 55

Project code, account code ...............................55

R

Radio paging equipment (PSE) .......................... 76

Recall .............................................................. 50

Receiving volume ........................................18, 89

Redialing a number .......................................... 22

from the caller list ......................................... 36

Relays ............................................................. 75

Relocate .......................................................... 68

Resetting functions ........................................... 69

Resetting services ............................................ 69

Ring tone ......................................................... 89

Ring volume ..................................................... 89

Ringer cutoff .................................................... 56

Ringing group .................................................. 79

Room monitor .................................................. 59

S

Safety precautions .............................................. 2

Second call

accepting

Secret busy override ......................................... 58

Sensors ...........................................................75

Serial number .................................................... 9

Setting your telephone ...................................... 88

Settings ........................................................... 88

Silent monitor

no tone

Speaker call ..................................................... 41

Speakerphone mode

function

information ........................................... 3, 9, 19

setting the volume ........................................ 90

.................................................... 44

........................................................ 58

....................................................... 19

97

Index

Special dial tone .............................................. 57

Speed-dialing

dialing ......................................................... 40

saving station speed-dialing .......................... 40

suffix-dialing ................................................ 40

system ......................................................... 40

Station number

assigning ..................................................... 42

correcting .................................................... 35

deactivating display ...................................... 58

suppressing ................................................. 58

Station speed-dialing ........................................ 40

Suffix-dialing

automatic .................................................... 40

DTMF tone dialing ........................................ 49

System speed-dialing ....................................... 40

System-wide cancellation .................................. 69

T

Tel. data service ............................................... 73

Telephone

locking ........................................................ 60

locking/unlocking ........................................ 60

settings ....................................................... 88

Telephone database LDAP ............................... 38

Telephone maintenance ................................... 94

Telephone test ................................................. 91

Temporary phone ............................................. 67

Testing the telephone ....................................... 91

Text

answering

receiving ..................................................... 65

Text message

deleting/displaying

sending ....................................................... 64

Three-party conference ..................................... 24

Timed reminder ............................................... 63

Timed reminder, answering ............................... 64

Toggle/Connect ............................................... 24

Tone dialing .................................................... 49

Tone dialing (DTMF dialing) .............................. 49

Trace call ........................................................ 59

Transfer (call) ................................................... 25

after announcement ..................................... 50

Troubleshooting ............................................... 94

Trunk flash ...................................................... 51

.................................................... 65

....................................... 64

U

UCD ................................................................ 80

Unanswered calls ............................................. 16

User support ...................................................... 8

V

Variable call forwarding .................................... 26

Volume

............................................................ 11

keys

W

Work time ........................................................ 81

98

Overview of functions and codes (in alphabetical order)

Overview of functions and codes
(in alphabetical order)

The following table lists all available functions, as shown on the display. If configured (contact your service per­sonnel), functions can be activated interactively (select and confirm) via the Program/Service menu (select and
confirm or enter a code).

Functions
(=display)

Account code

Advisory msg. on

Advisory msg. off

Associated dial

Associated serv.

Call waiting

Waiting tone off

Waiting tone on

Call wait.term.on

Call wait.trm.off

Callback

View callbacks/Delete

... Interactively ... Via the Program/Service menu

NÆ Pa ge 17

$% $%

;

;
;

;
;

;
;

;
;
;

;
;
;
;
;

;
;

;
;

Code

60

*

69

*

#69

67

*

83

*

55

*

87

*

#87

490

*

#490

58

*

#58

Caller list

Save number

Conference

Start conference

Add party

End conference

View conf parties

Remove party

Drop last conf. party

Consultation

Return to held call

Quit and return

Transfer/Accept call

;
;

;
;
;
;
;
;

;
;
;
;

;
;

;

;
;
;

;
;

#82

*

*

#3

491

*

*
*

82

3

0

0

99

Overview of functions and codes (in alphabetical order)

Functions
(=display)

Control Relay On

Control Relay Off

Data I/O Service

Directory

1=internal

2=LDAP

DISA

DISA intern

Discreet Call

DND on

DND off

Door opener on

Door opener off

... Interactively ... Via the Program/Service menu

NÆ Page 1 7

$% $%

;
;

;
;

;;

;
;

;
;

;
;

Code

*

#90

494

*

*
*

*

945

*

*

#97

*

#89

90

54

54

47

97

89

DTMF dialing

En-bloc dialing

Dial

Forwarding on

1=all calls

2=external calls only

3=internal calls only

Forwarding off

CFNR on

CFNR off

Tru nk FWD on

Tru nk FWD of f

HF answerback on

HF answerback off

Hotline

;
;

;
;
;
;

;
;

;
;

;

;
;
;
;
;
;
;
;
;

;
;

53

*

1

*

11

*

12

*

13

*

#1

495

*

#495

64

*

#64

96

*

#96

Join group

Leave group

In hunt group

Out of hunt group

100

;
;
;
;

;
;
;
;

85

*

#85

*85*

#85#