Octopus F270 IT, F200, F650, F100, F400 Operating Instructions Manual

Octopus F270 IT
Octopus F100/200/400/650
Octopus F IP-Netpackage
Octopus F470 UC

Octophon F615 HFA

Operating Instructions

================!"§==

Important information

Important information

Never open the telephone or a key module. Should you encounter any problems, contact the
responsible service personnel.

Use only original accessories. The use of other accessories may be hazardous and will render
the warranty, extended manufacturer’s liability and the CE marking invalid.

Trademarks

The device conforms to the EU directive 1999/5/EC as attested by the CE marking.

All electrical and electronic products should be disposed of separately from the municipal
waste stream via designated collection facilities appointed by the government or the local au­thorities.

Proper disposal and separate collection of your old appliance will help prevent potential dam­age to the environment and human health. It is a prerequisite for reuse and recycling of used
electrical and electronic equipment.

For more detailed information about disposal of your old appliance, please contact your city
office, waste disposal service, the shop where you purchased the product or your sales repre­sentative.

The statements quoted above are only fully valid for equipment which is installed and sold in
the countries of the European Union and is covered by the directive 2002/96/EC. Countries
outside the European Union may impose other regulations regarding the disposal of electrical
and electronic equipment.

2

Important information

Location of the telephone

• The telephone should be operated in a controlled environment with an ambient temperature between 5°C
and 40°C.

• To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear.
The optimum speakerphone distance is 50 cm.

• Do not install the telephone in a room where large quantities of dust accumulate; this can considerably re­duce the service life of the telephone.

• Do not expose the telephone to direct sunlight or any other source of heat, as this is liable to damage the
electronic components and the plastic casing.

• Do not operate the telephone in damp environments, such as bathrooms.

Software update

During a software update, the phone must not be disconnected from the power supply unit, the LAN line
or the phone line.
An update action is indicated by messages on the display and/or by flashing LEDs.

Documentation

These operating instructions can be found on CD-ROM (ask the service personnel) in HTML and PDF format.

To view or print the operating manual in PDF format, you need a computer on which the free Adobe Acrobat
Reader program is installed.

To view the operating manual in HTML format, you need a computer with a Web browser, for example, Microsoft
Internet Explorer.

3

Contents

Contents

Important information . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Software update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

General information. . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Telephone type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Speakerphone quality and display legibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Voice encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Multi-line telephone, executive/secretary functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Team functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Getting to know your Octophon phone . . . . . . . . . . . . 13

The user interface of your Octophon F615 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Ports on the underside of the phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Using network ports more efficiently . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

key module for Octophon F615 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Audio keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Mailbox key and Menu key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Navigation keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Programmable function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Idle mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Program/Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Control and monitoring function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

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Contents

Basic functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Answering a call via the loudspeaker (speakerphone mode). . . . . . . . . . . . . . . . . . . . . . 25

Switching to speakerphone mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Switching to the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Open listening in the room during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Off-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Dialing with DDS keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Redialing a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Ending a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Rejecting calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Turning the microphone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Calling a second party (consultation) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Switching to the held party (alternating) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Using variable call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Using call forwarding no reply (CFNR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Call forwarding in the event of telephone failure (CFSS). . . . . . . . . . . . . . . . . . . . . . . . . . 34

Call forwarding in the carrier network and

forwarding multiple subscriber numbers (MSN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Using callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Storing a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Accepting a callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Viewing and deleting a stored callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

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Contents

Enhanced phone functions. . . . . . . . . . . . . . . . . . . . . . 38

Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Accepting a specific call for your colleague . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Using the speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Answering calls from the entrance telephone and opening the door . . . . . . . . . . . . . . 40

Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

En-bloc sending/correcting numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Using the caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Dialing a number from the internal directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Using the LDAP directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Making calls using system speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Dialing with speed-dial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Talking to your colleague with a speaker call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Talking to your colleague with discreet calling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Automatic connection setup (hotline). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Reserving a trunk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Assigning a station number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Associated dialing/dialing aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Using call waiting (second call) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Preventing and allowing call waiting (automatic camp-on) . . . . . . . . . . . . . . . . . . . . . . . 52

Turning the call waiting tone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Saving a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Holding external calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Conducting a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Activating tone dialing/DTMF suffix-dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Recording a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Transferring a call after a speaker call announcement in a group . . . . . . . . . . . . . . . . . 58

Sending a trunk flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

If you cannot reach a destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Call waiting (camp-on) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Busy override – joining a call in progress. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Programming the function keys . . . . . . . . . . . . . . . . . . 61

Configuring function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Overview of functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Programming a procedure key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Configuring repdial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Deleting function key programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

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Contents

Displaying and assigning call charges . . . . . . . . . . . . 66

Displaying call charges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Displaying call charges for another telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Dialing with call charge assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Privacy/security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Voice encryption

(only for Octopus F270 IT/F100/F200/F400/F650/IP-Netpackage) . . . . . . . . . . . . . . . . . . 69

Displaying status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Notes on voice encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Turning ringer cutoff on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Activating/deactivating "Do not disturb" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Caller ID suppression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Monitoring a room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Trace call: identifying anonymous callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Locking the telephone to prevent unauthorized use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Locking another telephone to prevent unauthorized use . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Saving your PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

More functions/services. . . . . . . . . . . . . . . . . . . . . . . . 76

Appointments function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Saving appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Using timed reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Sending a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Creating and sending a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Viewing and editing incoming messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Leaving an advisory message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Deleting advisory messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Displaying the number of waiting calls/overload display . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Using another telephone like your own for a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Using a mobile phone number at a random phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Logging on to the "guest telephone" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Moving the connection to the next telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Logging off the "guest telephone" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Fax details and message on answering machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Resetting services and functions (system-wide cancellation for a telephone) . . . . . . . . . . 83

Activating functions for another telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Using system functions from outside DISA (direct inward system access) . . . . . . . . . . . . . 85

Using functions in ISDN via code dialing (keypad dialing) . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Controlling connected computers/programs/telephone data service . . . . . . . . . . . . . . . . . 87

Communicating with PC applications over a CSTA interface. . . . . . . . . . . . . . . . . . . . . . . . . 88

Controlling relays (only for Octopus F100/200/400/650) . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Sensors (Octopus F100/200/400 only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Radio paging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

7

Contents

Making calls in the team/executive/

secretary configuration. . . . . . . . . . . . . . . . . . . . . . . . . 91

Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Line utilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Line seizure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Trunk keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Answering calls with the trunk keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Dialing with trunk keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Placing a call on hold on a trunk key and retrieving the held call . . . . . . . . . . . . . . . . . . 93

Making calls on multiple lines alternately . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

MULAP conference release . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Direct station selection key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Using DSS keys to answer calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Calling a team member directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Transferring a call in progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Accepting a call for another team member . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Forwarding calls on trunks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Transferring calls directly to the executive phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Using team functions. . . . . . . . . . . . . . . . . . . . . . . . . . 100

Activating/deactivating a group call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Accepting a call for another member of your team . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Ringing group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Uniform Call Distribution (UCD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Special functions in the LAN . . . . . . . . . . . . . . . . . . . 105

Leaving hunt group/group call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Setting up "follow me" call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Ringing group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Controlling relays (only for Octopus F100/200/400/650) . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Opening a door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Individual phone configuration . . . . . . . . . . . . . . . . . 111

Setting contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Adjusting audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Adjusting the receiving volume during a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Adjusting the ring volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Adjusting the ring tone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Adjusting the attention ring volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Adjusting the speakerphone to the room acoustics . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Turn ringtone on/off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Language for system functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

8

Contents

Testing the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Phone functions, testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Checking the key assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Differing display view

in a Octopus F900 environment. . . . . . . . . . . . . . . . . 115

Fixing problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Responding to error messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Contact partner in the case of problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Labeling keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Overview of functions and codes. . . . . . . . . . . . . . . . 124

9

General information

General information

About this manual

This document contains general descriptions of the technical options, which may not always
be available in individual cases. The respective features must therefore be individually de­fined in the terms of the contract.

If a particular function on your phone is not available to you, this may be due to one of the
following reasons:

• The function is not configured for you or your telephone. Please contact your system

• Your communications platform does not feature this function. Please contact your sales

This user guide is intended to help you familiarize yourself with Octophon F615 and all of its
functions. It contains important information on the safe and proper operation of your
Octophon F615 phone. These instructions should be strictly complied with to avoid operat­ing errors and ensure optimum use of your multifunctional telephone in the network.

These instructions should be read and followed by every person installing, operating or pro­gramming an Octophon F615 phone.

support representative.

partner for information on how to upgrade.

For your own protection, please read the section dealing with safety in detail. Follow
the safety instructions carefully in order to avoid endangering yourself or other per­sons and to prevent damage to the unit.

This user guide is designed to be simple and easy to understand, providing clear step-by­step instructions for operating your Octophon F615 phone.

Administrative tasks are dealt with in a separate manual. The Quick Reference Guide con­tains quick and reliable explanations of frequently used functions.

Service

The service personnel department can only help you if you experience problems or
defects with the phone.
Should you have any questions regarding operation, your specialist retailer or net­work administrator will gladly help you.
For queries regarding connection of the telephone, please contact your network pro­vider.

If you experience problems or defects with the phone, please dial the service number for
your country.

10

General information

Intended use

The Octophon F615 phone is a desktop or wall-mounted unit designed for voice transmis­sion and for connection to a LAN. Any other use is regarded as unauthorized.

Telephone type

The phone name data can be found on the name plate on the base of the device; The exact
product name and serial number are specified here.
Specific details concerning your communications platform can be obtained from your ser­vice technician.
Please have this information ready when you contact our service department regarding
faults or problems with the product.

Speakerphone quality and display legibility

• To ensure good speakerphone quality, the area in front of the microphone (front right)
should be kept clear. The optimum speakerphone distance is 50 cm.

• Proceed as follows to optimize display legibility:
– Turn the phone to tilt the display to ensure you have a frontal view of the display while

eliminating light reflexes.

– Adjust the contrast as required Æ Page 111.

Voice encryption

On Octopus F100/200/400/650/IP-Netpackage (R 4 and later) and Octopus F470 UC your
Octophon F615 supports voice encr yption from software release 2 (V1 R2.xxxx). This allows
you to use your Octophon F615 to per form tap-proof calls. Voice transmission is encrypted
and is decrypted at the other call party’s phone and vice versa.

If "Secure Mode" is enabled on your phone, and a connection is established to a phone that
does not support voice encryption, the call is not encrypted and thus unsecured.

Your service personnel can define at the communication system whether you are notified of
unencrypted calls and how Æ Page 70.

11

General information

Multi-line telephone, executive/secretary functions

Your Octophon F615 is a "multi-line telephone". This means that your service personnel can
configure multiple lines on your phone, which is not the case with single-line phones. Each
line is assigned an individual phone number which you can use to make and receive calls.
The programmable sensor keys function as line keys on multi-line phones Æ Pa ge 9 1.

When using a multi-line phone to make and receive calls, certain particulars must be taken
into account Æ Page 93 f f.
The executive-secretary configuration is a special case. This is a multi-line telephone with
special features (e.g. "Ring Transfer" and "Accept call"), configured especially for executive/
secretary use Æ Page 91 f f.

Team functions

To increase the efficiency of telephony, your service personnel can configure various Team
functions such as pickup groups, hunt groups, and call distribution groups.

12

Getting to know your Octophon phone

Getting to know your Octophon phone

The following sections describe the most frequently used operating elements and the dis­plays on your Octophon F615 phone.

The user interface of your Octophon F615

1

2

3

5

6

1 You can make and receive calls as normal using the handset.

2The display permits intuitive operation of the phone Æ Page 20.

3 Audio keys are also available, allowing you to optimally configure the audio features on

your telephone Æ Pa ge 1 7.

4

O mailbox key and N menu key.

5The keypad is provided for input of phone numbers/codes.

6 You operate the telephone Æ Page 17 with the navigation keys.

7The programmable keys can be assigned with functions (e. g. Disconnect ) Æ Pa ge 6 1.

4

7

13

Getting to know your Octophon phone

Ports on the underside of the phone

Power supp ly uni t
(if required)

Loca l
cable type

Key module

Properties of your Octophon F615

Display type LCD, 24 x 2 characters

Full-duplex speakerphone function

Wall mounting

PC

Network

Handset

;
;

14

Getting to know your Octophon phone

Using network ports more efficiently

Octophon F615 has an integrated 10/100 mbps Ethernet switch. This means that you can
connect a PC to the LAN directly via the phone.

Octophon F615Network switch PC

Using this connection option saves one network port for each switch used and requires few­er or shorter network cables when arranged correctly.

15

Getting to know your Octophon phone

key module for Octophon F615

The key module is a key module attached to the side of the phone that provides an additional
18 illuminated, programmable sensor keys.
Like keys on the phone, these keys can be programmed and used according to your needs
Æ Page 18.

You can only attach one key module to your Octophon F615.

16

Keys

Audio keys

Key Function when key is pressed

Reduce volume and set contrast brighter Æ Page 111.

-

Turn loudspeaker on/off (with red LED key) Æ Page 26.

n

Increase volume and set contrast darker Æ Page 111.

+

Mailbox key and Menu key

Key Function when key is pressed

Open mailbox (with red LED key) Æ Pa ge 2 1.

O

Open Program/Service menu (with red LED key) Æ Page 23.

N

Getting to know your Octophon phone

Navigation keys

These are used to manage most of your phone’s functions and display.

Key Function when key is pressed

Open the idle menu Æ Page 20 or browse back in the menu.

<

Perform action.

=

Open the idle menu Æ Page 20 or browse forward in the menu.

:

17

Getting to know your Octophon phone

Programmable function keys

Your Octophon F615 has eight illuminated keys to which you can assign functions or num­bers.

Increase the number of programmable function keys by connecting a key module
Æ Pag e 1 6.

Peter Fox

Destinations?

Depending on how they are programmed, you can use the keys as:

•Function key Æ Pa ge 6 1

• Repdial/Direct station selection key Æ Page 65

Each key can be programmed with one function.

The configuration of direct station selection keys must b e activated by your s ervic e
personnel.

Direct station selection keys can be assigned an internal number from the
Octopus F900 network.

Press the key briefly to activate the programmed function or dial the stored number.

Hold the key to open the key programming menu Æ Pag e 61 .

Your Octophon is delivered with label strips. Write functions or names in the white fields on
the label strips.

The status of a function is shown by the LED on the corresponding function key.

Meaning of LED displays on function keys

LED Meaning of function key

Off The function is deactivated.

S

[1]

Flashing

T

On The function is activated.

R

[1] In this manual, flashing keys are identified by this icon, regardless of the flashing interval. The flashing interval

represents different statuses, which are described in detail in the corresponding sections of the manual.

The programmable sensor keys on multi-line phones function as trunk keys
Æ Page 92.

18

The function is in use.

Getting to know your Octophon phone

Keypad

In cases where text input is possible, you can use the keypad to input text, punctuation and spe­cial characters in addition to the digits 0 to 9 and the hash and asterisk symbols. To do this,
press the numerical keys repeatedly.

Example: To enter the letter "h", press the number 4 key on the keypad twice.

To enter a digit in an alphanumerical input field, hold down the relevant key.

Alphabetic labeling of dial keys is also useful when entering vanity numbers (letters associ­ated with the phone number’s digits as indicated on the telephone spell a name, e.g. 0700 ­PATTERN = 0700 - 7288376).

19

Getting to know your Octophon phone

Display

Your Octophon F615 comes with a black-and-white LCD display. Adjust the contrast to suit
your needs Æ Page 111.

Idle mode

Your phone is in idle mode when there are no calls taking place or settings being made.

Example:

Time

13:15 MON 02.03.07

Date

220870 f

Open the idle menu

Own phone number

Idle menu

When in idle mode, press a key on the 3-way navigator Æ Page 17 to display the idle menu.
You can call up various functions here. The idle menu includes selected functions from the
Program/Service menu Æ Pag e 2 3.

It may contain the following entries:

• Caller list

•Forwarding on

• Lock phone

•DND on

•Advisory msg. on

•Ringer cutoff on

•Send message

• View sent message

• View callbacks

•Directory

•HF answerback on

• Suppress call ID

• Waiting tone off

•DISA intern

[1]

[2]

[3]

[1] Must be activated by service personnel.
[2] Only appears when there are messages that the recipient has not yet viewed
[3] Only appears if callback requests are saved

20

Getting to know your Octophon phone

Mailbox

Depending on the type and configuration of your communications platform (contact the rel­evant service personnel), messages from services, such as IVM, are displayed in this appli­cation in addition to messages received.

Messages

You can send short text messages to individual internal stations or groups.

In idle mode (Æ Page 20) the following signals alert you to the presence of new messages:

• O key LED lights up

• Displays "Messages received".

Press the mailbox key

Example:

Msg. from: Coco, Chanel

Message sent? f

O.

Caller ID

Func tion menu

Display message

For a description of how to edit the entries Æ Pa ge 7 8.

Voicemail

If your telephone is connected to a voicemail system (such as Entry Voice Mail), the Mailbox
key will also light up to alert you to any messages that have arrived.
An appropriate message also appears on the display (for instance, in Entry Voice Mail: "<x>
new messages").

To play back your voicemail, follow the instructions on the display.

21

Getting to know your Octophon phone

Caller list

If you are unable to accept an external or internal call, the call attempt is stored in the caller
list.
Answered calls can also be saved (contact your service personnel).

Your telephone stores up to ten calls in chronological order. Each call is assigned a time
stamp. The most recent entry not yet answered in the list is displayed first. Multiple calls from
the same caller do not automatically generate new entries in the caller list. Instead, only the
most recent time stamp for this caller is updated and its number incremented.

The caller list is automatically displayed Æ Page 20 in the idle menu Æ Page 43.

Callers with suppressed numbers cannot be saved in the call log.

Information is displayed regarding the caller and the time at which the call was placed.

Example:

10168 PETER

Busy 21.02. 16:25 f

Caller ID

Function menu
Time

Date

Telephone status during a call
attempt

For a description of how to edit the call logs Æ Page 43.

22

Getting to know your Octophon phone

Program/Service menu

Use the N menu key to reach the Program/Service menu for your communication sys-

tem.

The menu key LED remains red as long as you are in this menu.

Example:

Menu title

Program/Service:

*7=Use speed dialing? f

Further entries are available

Menu option

A double arrow next to an entry indicates the availability of additional options for this entry.
The menu structure comprises several levels. The first line in this structure shows the menu
currently selected while the second line shows an option from this menu.

Control and monitoring function

A control or monitoring function can be activated on your phone for service purposes by re­mote maintenance.

Control function

Service personnel have the option to activate and deactivate features of the phone via re­mote maintenance. During maintenance the handset, microphone, loudspeaker and head­set are deactivated. You are additionally informed on the display that the control function is
active.

Monitoring function

In order to detect malfunctioning of a phone for example, the service personnel install a mon­itoring function. You can use your phone as normal during monitoring. However you will first
be informed about the operation with a message on the display and prompted to allow mon­itoring.

If service personnel have activated a function on your phone, which continuously transmits
operating data to a server, you will see the flashing icon in the upper display line.

23

Basic functions

Step by Step

Basic functions

Please read the introductory chapter "Getting to know your
Octophon phone" Æ Pag e 1 3 carefully before performing
any of the steps described here on your phone.

Answering a call

Special default ring signaling is set for your telephone:

• When you receive an internal call, your telephone rings once ev­ery four seconds (single-tone sequence).

• When you receive an external call, your telephone rings twice in
rapid succession every four seconds (dual-tone sequence).

• When you receive a call from the entrance telephone, your tele­phone rings three times in rapid succession every four seconds
(triple-tone sequence).

• If a call is waiting, you hear a short tone (beep) every six seconds.

Your service personnel can adjust the ring cadence for exter­nal and internal calls for you. In other words, different ring ca­dences can be set for different internal callers.

The number or the name of the caller appears on the display.

Answering a call via the handset

The phone rings. The caller appears on the screen.
Pay attention to the notes on voice encryption Æ Page 70.

^ Lift the handset.

+ or - Raise or lower the volume. Keep pressing the key until the desired vol-

24

ume is set.

Step by Step

Basic functions

Answering a call via the loudspeaker (speakerphone mode)

Suggestions for using speakerphone mode:

• Tell the other party that you are using speakerphone mode.

• The speakerphone works bests at a low receiving volume.

• The ideal distance between the user and the telephone set in
speakerphone mode is about 50 cm (approx. 20 inches).

The phone rings. The caller appears on the screen.
Pay attention to the notes on voice encr yption Æ Page 70.

n Press the key shown. The LED lights up.

if nec. + or - Raise or lower the volume. Keep pressing the key until the desired vol-

ume is set.

Ending a call

n Press the key shown. The LED goes out.

25

Basic functions

Step by Step

Switching to speakerphone mode

Prerequisite: You are conducting a call via the handset.

n\ Hold down the key and replace the handset. Then release the key.

if nec. + or - Set the call volume. Keep pressing the key until the desired volume is

set.

U.S. mo de

If the country setting is set to U.S. (ask the service personnel), you do
not have to hold down the loudspeaker key when replacing the hand­set to switch to speakerphone mode.

n Press the key shown.

] Replace the handset. Proceed with your call.

if nec. + or - Set the call volume. Keep pressing the key until the desired volume is

set.

Switching to the handset

Prerequisite: You are engaged in a call in speakerphone mode.

^ and [ Lift the handset. Proceed with your call.

Open listening in the room during a call

You can let other people in the room join in on the call. Let the other
party know that you have turned on the speaker.

Prerequisite: You are conducting a call via the handset.

Activating

n Press the key shown. The LED lights up.

Deactivating

n Press the key shown. The LED goes out.

26

Step by Step

Basic functions

Making calls

Off-hook dialing

^ Lift the handset.

j Internal calls: Enter the station number.

External calls: Enter the external code and the station number.

Pay attention to the notes on voice encr yption Æ Page 70.

The called party does not answer or is busy:

\ Replace the handset.

On-hook dialing

j internal: Enter the station number.

External calls: Enter the external code and the station number.

Your system may also be programmed so that you have to
press the "internal" key before you dial an internal number.
To call an external party, you have to enter an external code
before dialing the party’s telephone number (Prime Line is
not active; contact your service personnel).

Pay attention to the notes on voice encr yption Æ Page 70.

The other party answers with speaker:

^ Lift the handset.

or On-hook dialing: Speakerphone mode.

The called party does not answer or is busy:

n Press the key shown. The LED goes out.

Dialing with DDS keys

Prerequisite: You have saved a number on a DDS key Æ Page 65.

S Press the key with a saved number.

If the number is saved on the second layer, press the shift key first.

Pay attention to the notes on voice encr yption Æ Page 70.

You can press the DDS key during a call and automatically
initiate a callback Æ Page 30.

27

Basic functions

Step by Step

Next?

Redialing a number

The last ten external telephone numbers dialed are stored automati­cally.

If this feature is configured (contact your service personnel),
account codes entered are also saved Æ Page 68.

You can redial them simply by pressing a key.

Displaying and dialing saved station numbers

Prerequisite: The "Redial" key is configured.

S Press the "Redial" key to dial the last number dialed.

Press the key twice to dial the next to the last number dialed.

Press the key three times to dial the third-to-the-last number dialed.

or

Keep confirming until the phone number you want appears.

28

Call?

Select and confirm the option shown.

Pay attention to the notes on voice encryption Æ Page 70.

Ending a call

n Press the lit key.

or

\ Replace the handset.

Step by Step

Basic functions

Rejecting calls

You can reject calls which you do not wish to take. The call is then sig­naled at another definable telephone (contact your service person­nel).

Prerequisite: The "Disconnect" key is configured. The phone rings.
The caller appears on the screen.

S Press the "Disconnect" key.

If a call cannot be rejected, your telephone will continue to ring. The
message "Currently not possible" is displayed (e.g. in the case of re­calls).

Turning the microphone on and off

To prevent the other party from listening in while you consult with
someone in your office, you can temporarily switch off the handset
microphone or the handsfree microphone. You can also switch on
the handsfree microphone to answer an announcement via the tele­phone speaker (speaker call, Æ Page 39).

Prerequisite: A connection is set up, the microphone is a ctivated. The
"microphone" key is configured.

S Press the "microphone" key. The microphone is deactivated.

or

R Press the illuminated "microphone" key. The microphone is activated.

29

Basic functions

Step by Step

Consultation?

Return to held call?

Quit and return?

Calling a second party (consultation)

You can call a second party while a call is in progress. The first party
is placed on hold.

Confirm.

j Call the second party.

Pay attention to the notes on voice encryption Æ Page 70.

Return to the first party:

Confirm,

or

select and confirm the option shown.

Switching to the held party (alternating)

To g g l e / C o n n e ct ?

Conference?

Leave conference?

Select and confirm the option shown.

Pay attention to the notes on voice encryption Æ Page 70.

Combine the calling parties into a three-party conference

Select and confirm the option shown.

If voice encryption is not activated or not available on a con­ference party’s phone, the entire conference is not secure. It
may be indicated that the call is not secure Æ Page 70.

Allowing call partners to continue a conference after you exit

Select and confirm the option shown.

For more information on conferences, see Æ Page 55.

30

Step by Step

Consultation?

Transfer?

Basic functions

Transferring a call

If the person you are speaking to wants to talk to another colleague
of yours, you can transfer the call that colleague.

Confirm.

j Enter the number of the party to which you want to transfer the call.
[ Announce the call, if necessary.
\ Replace the handset.

or

Select and confirm the option shown

[1]

.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

31

Basic functions

Step by Step

Forwarding on?

Call forwarding

Using variable call forwarding

You can immediately forward internal or external calls to different in­ternal or external telephones (destinations). (External destinations re­quire special configuration in the system.)

When call forwarding is active, a special dial tone sounds
when you lift the handset.

If DID DTMF is active (contact your service personnel), you
can also forward calls to this destination.
Destinations: Fax = 870, DID = 871, Fax-DID = 872.

If you are a call forwarding destination, your display will show
the number or the name of the originator on the upper line
and that of the caller on the lower line.

Special features must be taken into consideration if your tele­phone operates with Octopus F IP-Netpackage (system net­working via PC network) Æ Page 106!

S If configured: Press the forwarding key.

or

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

1=all calls?

2=external calls only?

3=internal calls only?

Save?

Forwarding off

32

Confirm,

or

select and confirm the option shown,

or

select and confirm the option shown.

j Enter the destination number.

Confirm.

Deactivating call forwarding

Select and confirm the option shown.

Step by Step

*495=CFNR on?

Save?

#495=CFNR off?

Basic functions

Using call forwarding no reply (CFNR)

Calls that are not answered after three rings (=default, can be adjust­ed by service personnel) or that are received while another call is on­going can be automatically forwarded to a specified telephone.

N Press the key shown.

Select and confirm the option shown.

j Enter the destination number.

• Enter the internal station number for internal destinations

• Enter the external code and the external station number for exter­nal destinations

Confirm.

Deactivating call forwarding no reply

N Press the key shown.

Select and confirm the option shown.

Delete?

Exit

Confirm.

or

Select and confirm to deactivate but not delete the forwarding desti­nation.

If CFNR is activated, when you hang up, "CFNR to:" appears
briefly on the display: ...“ .

33

Basic functions

Step by Step

*9411= CFSS on?

Call forwarding in the event of telephone failure (CFSS)

If configured (consult your service personnel), you can define an in­ternal or external call forwarding destination that activates in the
event of telephone failure.

N Press the key shown.

Select and confirm the option shown.

j Enter the destination number.

Save?

#9411= CFSS off?

Delete?

Exit?

)9411 Enter the code.

Change?

Save?

Confirm.

Deactivating call forwarding/deleting a destination:

N Press the key shown.

Select and confirm the option shown.

Confirm the option shown to deactivate and delete the forwarding
destination.

or

Select and confirm to deactivate but not delete the forwarding desti­nation.

Changing the forwarding destination (if call forwarding is active):

N Press the key shown.

Confirm.

j Change the destination phone number.

Confirm.

34

Step by Step

Trunk FWD on?

Basic functions

Call forwarding in the carrier network and forwarding multiple subscriber numbers (MSN)

If this function has been configured (contact your ser vice personnel),
you can forward calls to your assigned multiple subscriber number
(MSN) (DID number) directly within the carrier network.
For example, you can forward your phone line to your home phone
after business hours.

N Press the key shown.

Select and confirm the option shown.

1=immediate?

2=on no answer?

3=on busy?

Save?

Trunk FWD off?

Select and confirm the required type of call forwarding

or

select and confirm the option shown.

or

select and confirm the option shown.

j Enter your DID number.
j Enter the destination number (without the external code).

Confirm.

Deactivating call forwarding

Select and confirm the option shown.

Confirm the displayed call forwarding type.

j Enter your DID number.

35

Basic functions

Step by Step

Callback?

Answer?

Using callback

You can request a callback if the internal station called is busy or if no­body answers. This also applies for external calls via ISDN exchang­es. This feature saves you from having to make repeated attempts to
reach the user.
You receive a callback

• When the other party is no longer busy,

• When the user who did not answer has conducted another call.

When configured (contact your service personnel), all call­back requests are automatically deleted over night.

Storing a callback

Prerequisite: You have reached a busy line or no one answers.

Confirm.

Accepting a callback

Prerequisite: A callback was saved. Your telephone rings. "Callback:
..." appears on the display: ..." appears on the screen.

^ Lift the handset.

or

n Press the key shown. The LED lights up.

or

Select and confirm the option shown.

You hear a ring tone.

Pay attention to the notes on voice encryption Æ Page 70.

36

Step by Step

View callbacks?

Viewing and deleting a stored callback

: Open the idle menu Æ Page 20.

Select and confirm the option shown

Basic functions

[1]

.

Next callback?

Delete?

Exit?

Select and confirm to display additional entries.

Deleting a displayed entry

Confirm.

Ending retrieval

Select and confirm the option shown.

or

N Press the key shown. The LED goes out.

or

n Press the key shown. The LED goes out.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

37

Enhanced phone functions

Step by Step

More features?f

Enhanced phone functions

Answering calls

Accepting a specific call for your colleague

You hear another telephone ring.

N Press the key shown.

Select and confirm the option shown.

*59=Pickup - directed?

Next?

Accept call?

Select and confirm the option shown

if nec.

Select and confirm until the name/numbe r of the required subscriber
is displayed.

Confirm.

or

j If you know the number of the telephone that is ringing, enter it directly.

Pay attention to the notes on voice encryption Æ Page 70.

[1]

.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

38

Step by Step

Mute off?

HF answerback on?

HF answerback off?

Enhanced phone functions

Using the speakerphone

A colleague addresses you directly over the speaker with a speaker
call. You hear a tone before the announcement. The other party’s
name or station number appears on the screen.

You can conduct the call with the handset or in speakerphone mode.

^ Lift the handset and answer the call.

or

Press the "OK" key to confirm your selection and answer the call.

If handsfree answerback is enabled (see below), you do not
need to switch on the microphone - you can answer directly.
You can answer immediately in speakerphone mode.
If handsfree answerback is disabled (default setting), follow
the procedure described above.

Placing a speaker call to a colleague Æ Page 48.

Enabling and disabling handsfree answerback

: Open the idle menu Æ Page 20.

Select and confirm the option shown,

or

select and confirm the option shown.

39

Enhanced phone functions

Step by Step

Open door?

Answering calls from the entrance telephone and opening the door

If an entrance telephone has been programmed, you can use your
telephone to speak to someone at the entrance telephone and to ac­tivate a door opener.
If you have the proper authorization (contact your service personnel),
you can activate the door opener, enabling visitors to open the door
themselves by entering a 5-digit code (using a DTMF transmitter or
the keypad installed).

Speaking to visitors via the entrance telephone

Prerequisite: Your te leph one rin gs.

^ Lift the handset within thirty seconds. You are connected to the en-

trance telephone immediately.

or

^ Lift the handset after more than thir ty seconds.

j Dial the entrance telephone number.

Opening the door from your telephone during a call from the entrance telephone

Confirm.

*61=Open door?

40

Opening the door from your telephone without calling the entrance telephone

N Press the key shown.

Select and confirm the option shown.

j Dial the entrance telephone number.

Special features must be taken into consideration if your tele­phone operates with Octopus F IP-Netpackage (system net­working via PC network) Æ Page 110!

Opening the door with a code (at the door)

j After ringing the bell, enter the five-digit code (using the keypad or a

DTMF transmitter). Depending on how the door opener has been pro­grammed, a doorbell call signal may or may not be forwarded.

Step by Step

*89=Door opener on?

3=change password?

Enhanced phone functions

Activating the door opener

N Press the key shown.

Select and confirm the option shown.

j Dial the entrance telephone number.
j Enter the five-digit code. Default code = "00000".

or

Select the displayed function and press the "OK" dialog key to
change the code.

1=enable with ring?

2=enable w/o ring?

#89=Door opener off?

Select and confirm the option shown.

or

You can also open the door without a doorbell ring.

Deactivating the door opener

N Press the key shown.

Select and confirm the option shown.

41

Enhanced phone functions

Step by Step

Dial?

Making calls

En-bloc sending/correcting numbers

If this feature is configured (contact your service personnel), a con­nection is not attempted immediately when a station number is en­tered. This means that you can correct the number if necessary.
The station number is only dialed at your specific request.

j Internal calls: Enter the station number.

External calls: Enter the external code and the station number.

Dialing entered/displayed numbers

^ Lift the handset.

or

Confirm.

Pay attention to the notes on voice encryption Æ Page 70.

Correcting numbers entered

A station number can only be corrected as it is being en­tered. Station numbers stored for number redial,
for example, cannot be corrected.

Delete number?

Cancel?

42

Select and confirm the option shown.
The last digit entered in each case is deleted.

j Enter the required digit(s).

Canceling en-bloc sending

Select and confirm the option shown.

or

n Press the key shown. The LED goes out.

Step by Step

Caller list?

Next?

Previous menu?

Time/date sent?

Enhanced phone functions

Using the caller list

Detailed information, as well as a sample display entry are provided
on Æ Page 22.

Retrieving the caller list

Prerequisite: Service personnel has set up a caller list for your tele­phone.

: Open the idle menu Æ Page 20.

[1]

Confirm

The latest entry is displayed, see the example on Æ Page 22.

To view other calls, confirm each subsequent display.

Ending retrieval

Select and confirm the option shown.

or

N Press the key shown. The LED goes out.

or

n Press the key shown. The LED goes out.

Displaying the call time

Prerequisite: You have retrieved the caller list and the selected call is
displayed Æ Page 22.

Select and confirm the option shown.

.

Call?

Delete?

Dialing a station number from the call er list

Prerequisite: You have retrieved the caller list and the selected call is
displayed.

Select and confirm the option shown.

Pay attention to the notes on voice encr yption Æ Page 70.

The caller is automatically deleted from the caller list when a
connection is finally set up.

Removing an entry from the caller list

Prerequisite: You have retrieved the caller list and the selected call is
displayed.

Confirm.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

43

Enhanced phone functions

Step by Step

Directory?

1=internal?

+ or - Scroll to next or previous entry.

Scroll Next?

Scroll Previous?

Delete Character?

Delete Line?

Dialing a number from the internal directory

The internal directory contains all station numbers and system
speed-dial numbers assigned to a name. Contact your service per­sonnel to find out if one was configured for your system.

Prerequisite: Names have been assigned to the station numbers
stored in the system.

^ Lift the handset.

or

n Press the key shown. The LED lights up.

Confirm.

if nec. If several directories have been configured:

Confirm.

The first entry is displayed on the screen.

or

select and confirm the option shown,

or

select and confirm the option shown.

or

j Enter the name you want to find, or just the first few letters, using the

alphanumeric keypadÆ Pa ge 1 9.

if nec.

Select and confirm each letter to be deleted. The last letter entered is
deleted. If all letters are deleted, the first entry in the directory will be
displayed again.

if nec.

Select and confirm the option shown. All entered letters are deleted,
and the first entry in the internal directory is displayed again.

44

Call?

The entry you wish to dial appears on the screen

Select and confirm the option shown.

Pay attention to the notes on voice encryption Æ Page 70.

Step by Step

Directory

2=LDAP?

Delete Character?

Enhanced phone functions

Using the LDAP directory

If configured (ask your service personnel), you can search for direc­tory data in the LDAP database and dial the number of any subscriber
you find there.

Prerequisite: The LDAP search feature has been configured in the
system.

^ Lift the handset.

or

n Press the key shown. The LED lights up.

Confirm.

if nec. If several directories have been configured:

Select and confirm the option shown.

j Enter the name you wish to search for using the keypad (max. 16

characters) Æ Pa ge 19.
You can enter an incomplete name, e.g. "mei" for "Meier".

if nec. If configured (ask your service personnel), you can also search for

surname and first name. To separate surname and first name by a
space, enter "0". You can enter incomplete names, e.g. "mei p" for
"Meier Peter".

if nec.

Select and confirm each letter to be deleted. The last letter entered is
deleted.

Search?

In large databases, the results of the search may be incom­plete if too few characters are entered Æ Pa ge 4 6.

Confirm.
The name is searched for. This may take a few seconds.

45

Enhanced phone functions

Step by Step

Call?

+ or - Scroll to next or previous entry,

Scroll Next?

Scroll Previous?

The result is displayed

If only one name is found, it is displayed.
Confirm.

If several names are found (max. 50), the first name is displayed.

or

confirm,

or

select and confirm the option shown.

Call?

Modify search?

Show matches?

Modify search?

Select and confirm the option shown.

Pay attention to the notes on voice encryption Æ Page 70.

If no name is found

If your search does not yield any name corresponding to your query,
you can extend the range of the search, e.g. by deleting characters.

Select and confirm the option shown.
For further procedure, see above.

If too many names are found

If more than the maximum of 50 names are found corresponding to
your query, only an incomplete list of results can be displayed.

You can view these results, select any of the names, or change the
search string (e.g. narrow the search by entering more characters).

In this case it is advisable to narrow down the search so that
all corresponding names can be displayed.

Confirm, to view the incomplete list.
For further procedure, see above.

or Narrow the search down.

Select and confirm, in order to change the search string.
For further procedure, see above.

46

Step by Step

*7=Use speed dialing?

*7=Use speed dialing?

Enhanced phone functions

Making calls using system speed-dial numbers

Prerequisite: You know the system speed-dial numbers (consult your
service personnel).

N Press the key shown.

Select and confirm the option shown

[1]

.

j Enter a three-digit speed-dial number.

Pay attention to the notes on voice encr yption Æ Page 70.

if nec. Suffix-dialing

j If necessary, you can suffix-dial additional digits (for example, the us-

er’s extension) at the end of the saved station number.
If this feature is configured, a suffix is automatically dialed
(for example, "0" for the exchange) if no entries are made within 4 or
5 seconds.

Dialing with speed-dial keys

Prerequisite: You have configured speed-dial keys Æ Pag e 4 7.

N Press the key shown.

Select and confirm the option shown

[1]

.

*92=Change Speed Dial?

Change?

Change

) Press the key shown.

j Press the required speed-dial key.

Pay attention to the notes on voice encr yption Æ Page 70.

Configure a speed-dial key

You can program the keys 0 to 9 with ten frequently used

phone numbers.

N Press the key shown.

Select and confirm the option shown

[1]

.

Confirm.

) Press the key shown.

j Press the required speed-dial key. If the key is already in use, the pro-

grammed phone number appears on the screen.

Confirm.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

47

Enhanced phone functions

Step by Step

Save

Previous?

j First enter the external code and then the external station number.

Confirm.

or If you make a mistake:

Select and confirm the option shown. This deletes all entered digits.

Next?

Change?

Delete?

Exit?

*80=Speaker call?

Confirm.

or

Select and confirm the option shown,

or

select and confirm the option shown,

or

select and confirm the option shown.

Talking to your colleague with a speaker call

You can make a loudspeaker announcement through a loudspeaker
if connected (ask your service personnel), or to an internal user with
a system telephone without any action on their part.

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

j Enter the station number.

Responding to a speaker call Æ Page 3 9.

48

Step by Step

Enhanced phone functions

Talking to your colleague with discreet calling

If this function has been configured (ask your service personnel), you
can join an ongoing call conducted by an internal user at a system
telephone with display.
You can listen in unnoticed and speak to the internal user without be­ing overheard by the other party (discreet calling).

^ Lift the handset.

)945 Enter the code.

j Enter your internal station number.

Your service personnel can protect your telephone against
discreet calling.

Automatic connection setup (hotline)

If this function is configured (contact your service personnel), the sys­tem automatically sets up a connection to a preset internal or external
destination.

^ Lift the handset.

Depending on the setting, the connection is either set up immediate­ly or only after a preset period of time (hotline after a timeout).

Reserve trunk

Reserving a trunk

If configured (ask your service personnel), you can reserve an occu­pied trunk for yourself.
When the line is free, you receive a call and a note on the display.

Prerequisite: "Currently busy" appears on the display.

Confirm.

Reserved line is free:

Your telephone rings. "Trunk is free" appears on the display.

^ Lift the handset. You will hear the dial tone.

j Enter the external phone number.

49

Enhanced phone functions

Step by Step

*41=Temporary MSN?

Assigning a station number

If this function has been configured (contact your service personnel),
you can selectively assign a specific number (DID number) to your
telephone before making an external call. The assigned number then
appears on the called party’s display.

N Press the key shown.

Select and confirm the option shown.

j Enter the DID number you wish to use.
j Dial the external number.

Associated dialing/dialing aid

If this function has been configured (contact your service personnel),
you can use a dialing aid to dial numbers and set up calls for your
telephone.
The operating procedure depends on whether the dialing aid is con­nected to the S0 bus or the a/b (T/R) port.

You can also use your system telephone as a dialing aid for other tele­phones.

Dialing aid on the S0 bus

On the PC, select a destination and start dialing.

^ The speaker on your telephone is switched on. Lift the handset when

the other party answers.

*67=Associated dial?

50

Dialing aid at the a/b (T/R) port

On the PC, select a destination and start dialing.

"Lift the handset" appears on the PC screen.

^ Lift the handset.

Dialing aid from your telephone for another telephone:

N Press the key shown.

Select and confirm the option shown.

j Enter the internal station number ("Dial for:").
j Enter the number you wish to dial.

Step by Step

Call waiting?

Enhanced phone functions

During a call

Using call waiting (second call)

Callers can still reach you while you are engaged in another call. A
signal alerts you to the waiting call.
You can ignore or accept the second call.
When you accept the waiting call, you can either end the first call or
place it on hold and resume the call later on.
You can block the second call or the signal tone (Æ Page 52).

Prerequisite: You are engaged in a phone call and hear a tone (every
six seconds).

Ending the first call and answering the waiting call:

\ Replace the handset. Your telephone rings.

Pay attention to the notes on voice encr yption Æ Page 70.

^ Answer the second call. Lift the handset.

Placing the first call on hold and answering the second call:

Select and confirm the option shown.
Pay attention to the notes on voice encr yption Æ Page 70.

You are immediately connected to the second caller. The first par ty is
placed on hold.

Quit and return?

Ending the second call and resuming the first one:

Confirm.

or

\ Replace the handset. "Recall appears on the display: ..." appears on

the screen.

^ Lift the handset.

51

Enhanced phone functions

Step by Step

#490=Call wait.trm.off?

*490=Call wait.term.on?

Waiting tone off?

Preventing and allowing call waiting (automatic camp-on)

If this function has been configured (ask your service personnel), you
can prevent or allow a second call Æ Page 51 from being signaled
by automatic camp-on during an ongoing call.

N Press the key shown.

Select and confirm the option shown

[1]

,

or

select and confirm the option shown.

Turning the call waiting tone on and off

You can suppress the call waiting tone (every six seconds) for exter­nal calls. A one-time special dial tone then alerts you to the waiting
call.

Activating

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

Waiting tone on?

Save number?

52

Deactivating

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

Saving a number

You can save your call partner’s station number for subsequent redi­aling from the caller list Æ Page 43.

Prerequisite: You are conducting a call.

Select and confirm the option shown.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

Step by Step

*56=Park a call?

Retrieve call?

Enhanced phone functions

Parking a call

You can park up to ten calls, either internal, external, or both. Parked
calls can be displayed on and picked up from another telephone.
This feature is useful if you want to continue a call at another phone.

Prerequisite: You are conducting a call.

N Press the key shown.

Select and confirm the option shown.

0 ... 9 Enter the number of the park slot (0 - 9) and make a note of it. If the

park slot number you entered is not displayed, it is already in use; en­ter another one.

Retrieving a parked call

Prerequisite: One or more calls have been parked. The phone is idle.

N Press the key shown.

Select and confirm the option shown

0 ... 9 Enter the park slot number you noted earlier.

If the park slot number you enter is not in use, you cannot retrieve the
call.

[1]

.

If a parked call is not picked up, after a specific period of time
the call is returned to the telephone from where it was parked
(recall).

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

53

Enhanced phone functions

Step by Step

Held on line: 801

\ or s Replace the handset or press the key shown.

Retrieve line

Holding external calls

If you have programmed a hold key on your phone Æ Page 6 1, you
can put external calls on hold.
Then all other stations can accept the call on the assigned trunk.

S Press the "Hold" key.

The message of the relevant trunk appears (e.g. 801) and note the
trunk number.
If available, the LED of the assigned trunk key flashes slowly.

if nec.

Depending on the configuration, this may be necessary so other
members can also pick up the call on hold.

Accepting call on hold

Prerequisite: One or more calls are on hold. The phone is idle.

N Press the key shown.

Select and confirm the option shown.

or

S If the "Retrieve" key is available Æ Page 61, pres s it.

j Enter the noted trunk number.

or

T If there is a "Line:" key available for the relevant trunk, it fla shes slowly.

Press the key shown.

54

Step by Step

Start conference?

Enhanced phone functions

Conducting a conference

In a conference call, you can talk to as many as four other parties at
the same time. These may be internal or external users.

You can only add parties to or remove them from a confer­ence if you initiated the conference.

j Call the first party.

Select and confirm the option shown.

j Call the second party. Announce the conference.

Conference?

Return to held call?

Add party?

Conference?

View conf parties?

Next?

Exit list?

Select and confirm the option shown.

A tone sounds every 30 seconds to indicate that a conference is in
progress.

If voice encryption is not activated or not available on a con­ference party’s phone, the entire conference is not secure. It
may be indicated that the call is not secureÆ Page 70.

If the second party does not answer

Confirm.

Adding up to five parties to a conference

Confirm.

j Call the new party. Announce the conference.

Select and confirm the option shown.

Viewing the conference parties

Select and confirm the option shown. The first party is displayed.

To display other parties, confirm each subsequent display.

To exit the list: Select and confirm the option shown.

55

Enhanced phone functions

Step by Step

View conf parties?

Removing parties from the conference

Select and confirm the option shown. The first party is displayed.

Next?

Remove party?

Leave conference?

End conference?

Drop last conf. party?

Confirm as often as required until the desired party appears.

Select and confirm the option shown.

If a participant that was connected to the conference via an
unencrypted line leaves, the conference remains unsecured.

Leaving a conference

Select and confirm the option shown.

or

\ Replace the handset, if this feature is configured (contact your ser-

vice personnel).

Ending a conference

Select and confirm the option shown.

or

\ Replace the handset, if this feature is configured (contact your ser-

vice personnel).

Removing the ISDN central office party from the conference

Select and confirm the option shown.

56

Step by Step

*53=DTMF dialing?

Enhanced phone functions

Activating tone dialing/DTMF suffix-dialing

You can transmit dual-tone multifrequency (DTMF) signals to control
devices such as an answering machine or automatic information sys­tem.

N Press the key shown.

Select and confirm the option shown.

j You can use the keys 0 through 9, ) and

mit DTMF signals.

Ending the call also deactivates DTMF suffix dialing.
Your system may be configured so that you can start DTMF
suffix-dialing immediately after setting up a connection.

(

Recording a call

If configured (contact your service personnel), you can record an on­going call.

Prerequisite: You are on a call, the "Recording" key is configured
Æ Pag e 6 1.

S Press the "Recording" key. The LED lights up.

You and the other party hear an acoustic announcement, indicating
that recording has started, and an acoustic signal is emitted approx.
every 15 seconds during the entire recording session.

During recording, it is not possible to add further call parties.

Stopping recording

R Press the illuminated "Recording" key. The LED goes out.

Listening to a recording

Playback of the recording depends on the voice recording system
used (see the associated user guide).

to trans-

57

Enhanced phone functions

Step by Step

Consultation?

*80=Speaker call?

Transfer?

Transferring a call after a speaker call announcement in a group

If this function has been configured (contact your service personnel),
you can use a speaker call (announcement, Æ Page 100) to an­nounce a call in progress to a group of users Æ Page 48.
After a member of the group has accepted the call request, you can
transfer the waiting party.

Prerequisite: You are conducting a call.

Confirm. The other party is placed on hold.

: Press the key shown.

Select and confirm the option shown.

j Enter the group’s station number.

[ Announce the call.

When a member of the group accepts the call Æ Pa ge 39, yo u are
connected to this party.

\ Replace the handset.

or

Select and confirm the option shown

[1]

.

*51=Trunk flash?

58

If the connection between the two other parties is not estab­lished within 45 seconds, the call from the first part returns to
you (recall).

Sending a trunk flash

To activate ISDN-type services and features through the network car­rier’s analog trunks or those of other communications platforms
(such as "consultation hold"), you must send a signal to the trunks be­fore dialing the service code or telephone number.

Prerequisite: You have set up an external connection.

N Press the key shown.

Select and confirm the option shown.

j Enter the service code and/or telephone number.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

Step by Step

Camp-on

Override?

Enhanced phone functions

If you cannot reach a destination

Call waiting (camp-on)

Prerequisite: You have dialed an internal number and hear a busy sig­nal. It is important that you reach the called party.

Wait (approx. 5 seconds) until "Camp-on" appears on the display and
the busy tone is followed by the ring tone.

The called party can then respond Æ Pa ge 5 1.

The called party can prevent automatic call waiting
Æ Page 52.

If this feature is configured (contact your service personnel),
you will hear the ring tone and the message "Camp-on" is im­mediately displayed.

Busy override – joining a call in progress

This function is only available if it has been configured by the service
technician (contact your service personnel).

Prerequisite: You have dialed an internal number and hear a busy sig­nal. It is important that you reach the called party.

Select and confirm the option shown.

The called party and person to whom this party is talking hear an
alerting tone every two seconds.
If the called party has a system telephone with display, the following
appears on the screen: "Override: (Number or name)".

You can now start talking.

59

Enhanced phone functions

Step by Step

Night answer on?

Using night answer

When night answer mode is active, for example during a lunch break
or after office hours, all external calls are immediately forwarded to a
specific internal telephone (night station). The night station can be
defined by service personnel ( standard night answer service) or by
you ( temporary night answer service).

Special features must be taken into consideration if your tele­phone operates with Octopus F IP-Netpackage (system net­working via PC network) Æ Page 107!

Activating

Select and confirm the option shown.

*=default?

Save?

Night answer off?

Press the "OK" dialog key to confirm ( standard night answer service).

or

) Enter the code ( standard night answer service).

or

j Enter the destination number ( temporary night answer service).

Confirm.

Deactivating

Select and confirm the option shown.

Service personnel can also configure an "automatic night answer ser­vice". The automatic night answer service activates at specific times
for your telephone depending on how it is programmed.
You can deactivate the automatic night answer service or replace it
with a night answer service you configured (see above).

60

Step by Step

*91=Prog. feature key

Change key

Programming the function keys

Programming the function keys

You can program frequently used functions, station numbers
Octophon F615 HFA or procedures onto the function keys on your or
key module.

Configuring function keys

See also Æ Pag e 1 8.

A list of all available functions is displayed, see the overview
Æ Page 62.

Example: Programming the Shift key

N Open the Program/Service menu Æ Pag e 2 3.

Select and confirm the option shown.

S Press the key shown.

Confirm.

More features g

Shift Key

if nec.

Save incomplete

Exit

Another key

Select and confirm the option shown.

Confirm.

Select and confirm the option shown.

Some functions (e.g. with "Call forwarding") cannot be saved com­pletely. This means that when later initiating the function by pressing
the button, further inputs are required.

Confirm.

or

Select and confirm the option shown.

The LED displays show the status of the function Æ Page 18 and
Æ Page 62.

61

Programming the function keys

Step by Step

Overview of functions

The functions are split into the following menus:

• Destinations

• Feature Settings

• PIN and Authorization

• Calls

• More features

The available functions depend on your configuration. If a
function is missing, contact your service personnel.

Saved function LED messages

Call forwarding, Forwarding - trunk, Forward Line, Night answer,Do
not disturb, Telephone lock, Advisory message, Ringer cutoff, HF an­swerback on/off, Join/leave group, Caller ID suppression, Call
wait.term., Waiting tone off, Ring Transfer, Recording, Door opener
on/off, Control Relay (only for Octopus F100/200/400/650), Ring­ing group on, Shift Key, UCD (Available on/off, Work on /of f), Night
answer on/off, MULAP Privacy Release:

S Saved function is not activated.
R Saved function is activated.

Callback:

S You have no entry for callback.
R You have an entry for callback.

Repdial key (Internal), Direct station select:

S Par ty not on a call.
R Party is on a call or has activated DND.
T Flashing quickly - I’m being called, please accept.

Flashing slowly - another party is being called and has not yet an­swered.

Call key, General call key, Trunk key, MULAP Key, Temporary MSN:

S No call via corresponding trunk.
R Active call via the corresponding trunk.

T Flashing quickly - call on the relevant trunk, call pickup is possible by

pressing the key.
Flashing slowly - a call is placed on hold on the relevant trunk.

62

Step by Step

Programming the function keys

Trun k gro u p key:

S At least one trunk is free.
R All lines in this trunk group are occupied.

View call charges:

S No chargeable calls have been set up since the last check.
R Chargeable calls have been set up since the last check.

Call forwarding, Forward Line:

T Flashing slowly - your line is a call forwarding destination.

Fax detail s:

S No fax received or no message on the answering machine.
R Fax received or message on the answering machine.

View number of calls:

S No waiting callers.
T Flashing quickly - callers waiting (certain number is exceeded).

Flashing quickly - callers waiting (certain number is reached).

Data I/O Service:

S No connection to an application.
R Active connection to an application.

T Flashing slowly, connection to an application is temporarily interrupt-

ed.

The following functions programmed on keys do not have a LED
function:
Repdial key (external), Procedure key, Trace call, Speed dial, Clear,
Lock all phones, Send message, Directory (1=internal, 2=LDAP), Call
waiting, Toggle/Connect, Conference, Speaker call, Retrieve line, Re­serve trunk, Release trunk, Temporary Phone, Override, Park a call,
Pickup - directed, Pickup - group, Account code, Show call charges,
Page, Answer page, Answer, Timed reminder, Open door, DTMF dial­ing, Recall-key, Room monitor, Hold key, Consult internal,Consulta­tion, Associated dial, Associated serv., Tel. data service, Rufnr. taus­chen,Mobile Login, Discreet Call.

63

Programming the function keys

Step by Step

*91=Prog. feature key

Change key

Programming a procedure key

Numbers and functions which require further input, i.e. which con­tain several operating steps, can be saved on a key on your tele­phone. The relevant service personnel must be granted appropriate
authorization.

For example the function "Associated dialing" Æ Page 50 together
with the required input (phone number to be dialed) can be saved on
a key.
Numbers which require further input can also be saved.

N Open the Program/Service menu Æ Page 23 .

Select and confirm the option shown.

S Press the key shown.

Confirm.

More features g

Procedure key g

*67 Code for associated dial.
231 Number of the phone to for which the call should be made

12345 the number to be called.

if nec. S Press "Pause" to enter pauses (a "P" appears on the display).

Save

previous

Exit

Another key

Select and confirm the option shown.

Select and confirm the option shown.

j Enter procedure. Example: *67 231 123456

Confirm.

or If you make a mistake:

Select and confirm the option shown. This deletes all entered digits.

Confirm.

or

Select and confirm the option shown.

Select the saved procedure by pressing the key.
Procedures with activatable/deactivatable functions are activat­ed with one press of the button and deactivated with the next.

You can press the procedure key during a call to automatical­ly send the s aved d igit s as DTMF signals Æ Page 57. For dis­play messages when saving procedures, see Æ Pa ge 1 16.

64

Step by Step

*91=Prog. feature key

Change key

+=Next layer

Programming the function keys

Configuring repdial keys

You can also program internal and external station numbers on the
second level. The LED function is not available for internal station
numbers on the second level. To program the second level, you must
program a "Shift" key Æ Page 61 .

See also Æ Pag e 1 8.

N Open the Program/Service menu Æ Pag e 2 3.

Select and confirm the option shown.

S Press the key shown.

Confirm.

if nec.

Select and confirm the option shown.

Destinations g

Repdial key

previous

Exit

Another key

*91=Prog. feature key

Clear key

Confirm.

Confirm.

j Enter the station number.

If you make a mistake:

Select and confirm the option shown. This deletes all entered digits.

Confirm.

or

Select and confirm the option shown.

You dial the saved number by pressing the key Æ Page 27.

You can also save a number during a call.

Deleting function key programming

N Open the Program/Service menu Æ Pag e 2 3.

Select and confirm the option shown.

S Press and hold the assigned key.

Select and confirm the option shown.

65

Displaying and assigning call charges

Step by Step

Displaying and assigning call charges

Displaying call charges

For the current call:

Call charges are shown by default on the display when a call ends.
If you want to display call charges as they occur during a chargeable
call, your service personnel must request this option from the net­work operator.
Call charge display must be requested from the network operator
and configured by the relevant service personnel.
Depending on the setting, call charges are displayed during or after
a call.
Depending on the network operator, free external calls are also dis­played. The message "Free of Charge" appears on the screen either
before or during the call.
If the cost indication facility has not been installed, the display will
show the dialed number and/or the length of the telephone call.

If a call is forwarded, call charges are assigned to the desti­nation of the call transfer operation.

*65=Show call charges?

66

For all calls and for the last call

Connection charges for the last chargeable call made are displayed
first. After five seconds, the accumulated connection charge (total) is
displayed.

N Press the key shown.

Select and confirm the option shown

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

[1]

.

Step by Step

Next

Displaying and assigning call charges

Displaying call charges for another telephone

If configured (contact your service personnel), you can also display
and print out information on chargeable calls for other phones
(such as a pay phone).

Prerequisite: You have programmed the function "Show call charges"
on a key Æ Pa ge 6 1.

The LED lights up to indicate that a you have conducted a chargeable
call since the last time you viewed the charges.

S Press the "Call Charges" key. Chargeable calls are displayed.

Press to display further chargeable calls.

Print

Clear

Add’l information

Exit

Select and confirm the option shown

or

select and confirm the option shown

or

select and confirm the option shown

or

select and confirm the option shown.

67

Displaying and assigning call charges

Step by Step

N Press the key shown.

*60=Account code?

j Enter the account code.

if nec. ( Press this key.

or

#=Save?

j Enter the external phone number.

Dialing with call charge assignment

You can assign external calls to certain projects.

Prerequisite: Your service personnel have defined account codes for
you.

Select and confirm the option shown.

Confirm.

Depending on the required configuration; Contact your service per­sonnel.

You can also enter the account code during a call.

68

Step by Step

Security Call Status

Privacy/security

Voice encryption (only for Octopus F270 IT/F100/F200/ F400/F650/IP-Netpackage)

Please see also the explanations on Æ Page 11.

Displaying status

in call mode

During calls, you can check if your call is secure.

If a key is configured with the "Security call status" function, this illu­minates when the call is secure.

m

Select and confirm the option shown.

or

S Press the "Security call status" key (if configured).

Privacy/security

Secure Call

Standard Call

Security status

Secure client

Standard client

The call is secure.

or

The call is not secure.

in idle mode

You can see whether voice encryption is active on your phone from
the display, when the phone is in idle mode.

: Open the idle menu Æ Page 20.

m

Select and confirm the option shown.

Voice encryption is activated for your telephone.

or

Voice encryption is not activated for your telephone.

69

Privacy/security

Step by Step

Notes on voice encryption

Your service personnel can define on your communication system
whether you are notified of unencrypted calls and how. You will then
receive a warning tone and/or a message on the display when you ac­cept a call, accept a consultation call or are connected to a confer­ence.

Z Warning tone.

and/or

Standard call

Secure call

Ringer cutoff on?

Ringer cutoff off?

Display for an unencrypted call.

or

Display for encrypted call.

Turning ringer cutoff on and off

If you do not wish to take calls, you can activate the ringer cutoff func­tion. Calls are only identified by one ring signal, and they are shown
on the display.

Activating

: Open the idle menu Æ Page 20.

Select and confirm the option shown

Deactivating

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

[1]

,

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

70

Step by Step

DND on?

DND off?

Privacy/security

Activating/deactivating "Do not disturb"

If you do not wish to take calls, you can activate do not disturb. Inter­nal callers hear the busy tone, external callers are connected to an­other phone, which you can specify (contact your service personnel).

Activating

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

Deactivating

: Open the idle menu Æ Page 20.

Confirm.

When you lift the handset, you will hear a special tone (con­tinuous buzzing) reminding you that "Do not disturb" is acti­vated.

Authorized internal callers automatically override the DND
feature after five seconds.

Suppress call ID?

Restore caller ID?

Caller ID suppression

You can prevent your station number or name from appearing on the
displays of external parties you call. The feature remains active until
you deactivate it.

Activating

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

Deactivating

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

Your service personnel can activate/deactivate caller ID sup­pression for all phones.

71

Privacy/security

Step by Step

*88=Room monitor?

Monitoring a room

You can use a phone to monitor a room. This function must be en­abled on the monitoring phone.
When you call this phone, you can immediately hear what is happen­ing in that room.

Activating the telephone to be monitored

N Press the key shown.

Select and confirm the option shown.

You can either leave the telephone in speakerphone mode or lift the
handset and leave it directed towards the noise source.

Deactivating the telephone to be monitored

N Press the lit key. The LED goes out.

or

\ Replace the handset.

Monitoring the room

j Enter the internal station number of the phone located in the room

that you wish to monitor.

*84=Trace call?

72

Trace call: identifying anonymous callers

You can identify malicious external callers. You can record the call­er’s phone number during a call or up to 30 seconds after a call. In
this case, you should not hang up.

N Press the key shown.

Select and confirm the option shown.

If the trace is successful, the transmitted data is stored by
your network operator. Contact your service personnel.

Step by Step

Lock phone?

Unlock phone?

Unlock phone

Privacy/security

Locking the telephone to prevent unauthorized use

You can prevent unauthorized parties from using your phone during
your absence.

Locking the phone

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

or

select and confirm the option shown.

j Enter code (telephone lock) Æ Page 75.

When the phone is locked, a special dial tone sounds when
the handset is lifted. Within the system, users can make calls
as normal.

You r pho ne c an a lso be lo cke d or u nlo cked by a n aut hor ize d
party Æ Pa ge 7 4.

Unlocking the phone

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

j Enter code (telephone lock) Æ Page 75.

73

Privacy/security

Step by Step

*943=Lock all phones?

*=lock phone?

#=unlock phone?

Locking another telephone to prevent unauthorized use

If configured (contact your service personnel), you can lock and un­lock other telephones to prevent unauthorized access.

If a phone user locks his or her phone and forgets the personal lock
code, you can use this function to unlock the phone.

N Press the key shown.

Select and confirm the option shown.

j Enter the internal station number of the phone you wish to lock/un-

lock.

Confirm,

or

select and confirm the option shown.

74

Step by Step

*93=Change PIN?

Privacy/security

Saving your PIN

Enter the lock code to use the functions

• for locking the telephone to prevent unauthorized use
Æ Pag e 7 3

• for using another telephone like your own Æ Pa ge 8 0.

You can save this code.

N Press the key shown.

Confirm.

j Enter the current five-digit PIN.

If you have not yet set a PIN, use "00000" the first time.

j Enter the new PIN.

j Re-enter the new PIN.

If you forget your code, contact your service personnel. Your
code can be reset to "00000".

75

More functions/services

Step by Step

*46=Timed reminder on?

possibly 2 or 7 If the selected language is "US English" (configure Æ Page 113) you

One time only?

Daily?

More functions/services

Appointments function

You can configure your phone to call you to remind you about
appointmentsÆ Page 77.
You must save the required call times. You can enter a single appoint­ment that will take place in the next twenty -four hours or you can enter
a daily recurring appointment.

Saving appointments

N Press the key shown.

Confirm.

j Enter 4-digit times e. g. 0905 for 9.05 (= 9.05 a.m.) or 1430 for 14.30

(= 2.30 p.m.).

can enter the code 2 for "am" or 7 for "pm" (default = "am").

Confirm.

or

Select and confirm the option shown.

Save?

#46=Timed reminder off?

Delete?

Exit?

76

Confirm.

Deleting and checking a saved appointment

N Press the key shown.

Confirm.

Confirm.

or

Select and confirm the option shown.

Step by Step

Reminder at 1200

Send message?

More functions/services

Using timed reminders

Prerequisite: You have saved a reminder Æ Page 76. The saved time
arrives.

The phone is ringing. The appointment time is displayed.

n Press key twice.

or

^ \ Lift the handset and replace it again.

If you do not answer the timed reminder, it is repeated five
times and then deleted.

Sending a message

You can send short text messages to individual stations or groups of
stations with system telephones.

Creating and sending a message

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

0=Please callback?

Enter message text?

Send?

j Enter the internal station number of the recipient or group.

Select predefined text (can be changed by service personnel) and
confirm.

or

0 ... 9 Enter the code directly.

The code is shown on your display with the corresponding message.

or

Select and confirm the option shown.

j Text entry (up to 24 characters) Æ Pag e 1 9.

Confirm.

Transmitted text messages are saved as callback requests
on system telephones with no display and on ISDN, pulse or
tone dialing telephones.

77

More functions/services

Step by Step

View sent message?

Displaying and deleting messages you have sent

Prerequisite: The recipient has not yet accepted a sent message.

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

Message sent?

Delete?

View messages?f

Message sent?

Time/date sent?

Call sender?

Delete?

Confirm.

The text message is displayed.

Select and confirm the option shown.

The message is deleted.

Viewing and editing incoming messages

Pay attention to the notes on Æ Pag e 2 1.

O The LED lights up. Press the key shown.

or

Confirm.

The sender’s caller ID appears on the display.

Confirm.

The text message appears on the display.

Viewing the transmission time

Confirm.

Calling the sender

Select and confirm the option shown.

Deleting messages

Select and confirm the option shown.

78

Step by Step

Advisory msg. on

More functions/services

Leaving an advisory message

You can leave messages/advisory messages on your phone’s display
for internal callers that wish to contact you in your absence.
When you receive a call, the message appears on the caller’s display.

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

0=Will return at:

Enter message text?

Save?

Advisory msg. off?

Select predefined text (can be changed by service personnel) and
confirm.

or

0 ... 9 Enter the code directly.

The code is shown on your display with the corresponding message.

Predefined messages with a colon can be completed by en­tering a digit.

or

Select and confirm the option shown.

j Enter message (up to 24 characters) Æ Page 19 .

Confirm.

Deleting advisory messages

: Open the idle menu Æ Page 20.

Select and confirm the option shown.

79

More functions/services

Step by Step

PIN and Authorizationf

Displaying the number of waiting calls/ overload display

You can show the number of external waiting calls on the display if
you programmed the "View number of calls" key Æ Page 61 .

R Press the " Calls in Q" key.

If the number of waiting calls exceeds a preset limit while you are en­gaged in another call (overload), the LED on the key lights up. Con­tact your service personnel to find out the waiting call limit.

•LED off:
There are no waiting calls.

• LED is flashing slowly:
The set limit has been reached.

• LED is flashing quickly:
The limit has been exceeded (overload).

Using another telephone like your own for a call

Other parties can temporarily use your phone like their own for an
outgoing call.

N Press the key shown.

Select and confirm the option shown.

*508=Temporary Phone?

Change PIN?

80

[1]

Select and confirm the option shown

j Enter the number of the other user.
j Enter the other user’s lock code Æ Page 75.

if nec.

If the other user has not set a PIN, he or she is prompted to do so on
his or her phone.

j Dial the external number.

This state is canceled as soon as the call is ended.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

.

Step by Step

Entry complete

More functions/services

Using a mobile phone number at a random phone

You can program a mobile phone number that was set up especially
for you by your service personnel at a system-bas ed Octophon phone
of your choice. The original "guest telephone" setting is deactivated.
The mobile phone number remains available until you log off the
"guest telephone".

Logging on to the "guest telephone"

Log on to the "guest telephone" with a mobile phone number.

Prerequisite: You received a mobile phone number and, where appli­cable, a password (consult your service personnel).

j Enter the code for "Mobile Login ( Log on)", see Æ Page 124).

You see the prompt "New num".

j Enter the mobile phone number.

if nec. j Enter your password.

( Press the key shown.

or

Confirm

The logon procedure begins.

Your mobile phone number will appear on the left of the display when
you are correctly logged on Æ Page 20.

You can no longer see the original user settings for the "guest tele­phone" but you can now use your mobile connection . Entries are only
temporarily saved in the call lists and personal phonebook, that is,
they are not there the next time you log on.

Moving the connection to the next telephone

If you want to move your connection from the first "guest telephone"
to a second "guest telephone", log onto the second "guest telephone"
in the usual fashion (see Æ Page 81).

The message "Log off successful" is output on the first "guest tele­phone". The "home telephone" remains locked. You can now use the
second "guest telephone" in the same way as the first one.

81

More functions/services

Step by Step

Relocate

Logging off the "guest telephone"

j Enter the code for "Mobile Login (log off)", (see Æ Pag e 1 24) .

The logoff procedure begins.
The "guest telephone" is now available again with its original phone

number, features and functions.

Your old and new telephone are the first telephones at each connec­tion. The telephones are in idle state.

The following procedure is carried out on the new phone.

N Open the Program/Service menu Æ Page 23 .

Select and confirm the option shown.

j Enter own station number.
j Enter code (telephone lock) Æ Pa ge 7 5.

(Not necessary if you have not set a code.)

Complete relocate

Confirm.

If you change numbers of different system phones, pro­grammed keys are replaced with the default assignment.
You can however connect your phone to a different port and
then carry out the procedure.

82

Step by Step

#0=Reset services?

More functions/services

Fax details and message on answering machine

If a fax or answering machine is connected to your system and you
have assigned the "Fax details" function to a programmable key
Æ Page 61, the key lights up when a fax or a message has been re­ceived.

Deactivating signaling

R Press the flashing "Fax service" key. The LED goes out.

Resetting services and functions (system-wide cancellation for a telephone)

A general reset procedure is available for initiated functions. The fol­lowing functions are deleted, if enabled:

• Forwarding on

•Advisory msg. on

• Ringing group on

•Hunt group off

• Suppress call ID

• Call waiting tone off

• Do not disturb on

•Ringer cutoff on

• Received messages:

• View callbacks

N Press the key shown.

Select and confirm the option shown

[1]

.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

83

More functions/services

Step by Step

*83=Associated serv?

Activating functions for another telephone

If configured (contact your service personnel), you can activate and
deactivate the following functions for other phones (associated ser­vice):

• Do not disturb,
code: *97/#97 Æ Pag e 7 1

• Call forwarding, code

•Lock and unlock phone,
code *66/#66 Æ Pag e 7 3

• Ringing group
code

81/#81 Æ Pag e 10 0

• Leave an advisory message,

•Group call,

• Reset services and functions,

•Control relays,

•Night answer,

• Timed reminders,

N Press the key shown.

Confirm.

*

code *69/#69 Æ Pag e 7 9

code *85/#85 Æ Pag e 1 00

code #0 Æ Pag e 8 3

code

90/#90 Æ Pag e 8 9

*

code *44/#44 Æ Pag e 60

code

46/#46 Æ Pag e 7 6

*

11, *12, *13/#1 Æ Pag e 32

*

j Enter the internal station number of the phone where you wish to ac-

tivate the function.

j Enter code (for example,

For any additional input, follow the instructions on your display.

84

97 for "Do not disturb on").

*

Step by Step

More functions/services

Using system functions from outside DISA (direct inward system access)

If configured (contact your service personnel), you can use an exter­nal phone like an internal station to set up an outgoing external con­nection via the system. You can also activate or deactivate the follow­ing system functions:

• Reset services and functions, code #0 Æ Pa ge 8 3

• Call forwarding, code

• Lock and unlock phone, code

• Save your PIN, code

• Send a message, code

• Leave an advisory message, code

• Ringing group, code

• Group call, code

• Caller ID suppression, code

•Camp-on tone, code

• Open door, code

• Release door opener, code

• Control relays, code

• Do not disturb, code

•Ringer cutoff, code

• Dial using speed dial, code

• Associated service, code

Prerequisite: Your phone supports tone dialing (DTMF) or you can
switch your phone to tone dialing. The phone is not connected to the
system.

j Establish a connection to the system. Enter the station number (con-

tact your service personnel).

j Wait for the continuous tone (if necessary, switch phone to tone dial-

ing) and enter the internal number assigned to you and the corre­sponding PIN.

( Enter the code (only required if programmed in the system).

j Wait for the dial tone and enter the code for example,

disturb on. If necessary, make further entries; refer also to the user
guide for dial pulse/DTMF phones.

or

j Dial the external number.

1/#1 Æ Pag e 3 2

*

93 Æ Pag e 7 5

*

*

85/#85 Æ Pag e 1 00

*

*

61 Æ Pag e 4 0

*

90/#90 Æ Pag e 8 9

*

*

98/#98 Æ Pag e 7 0

*

66/#66 Æ Pag e 7 3

*

68/#68 Æ Pag e 7 7

*

81/#81 Æ Pag e 1 00

87/#87 Æ Pag e 5 2

97/#97 Æ Pag e 7 1

*

86/#86 Æ Pag e 7 1

*

89/#89 Æ Pag e 4 1

*

7 Æ Pag e 4 7

*

83 Æ Pag e 8 4

*

69/#69 Æ Pag e 7 9

97 for Do not

*

85

More functions/services

Step by Step

*503=Keypad dialing?

You can only perform one function/establish one outgoing
connection at a time.
The connection is cleared as soon as the function is success­fully activated.
In the case of an external call, the connection is cleared as
soon as one of the call partners hangs up.

Using functions in ISDN via code dialing (keypad dialing)

If authorized (contact your service personnel), you can access ISDN
functions in some regions using codes.

N Press the key shown.

Confirm.

j Enter the required trunk number (contact your service personnel).
j Entering a code for required ISDN function (contact your service per-

sonnel).

Contact your network provider to find out which ISDN func­tions can be code-operated in your country.

Deutsche Telekom AG shall not be liable for damages/costs
which may be incurred by fraudulent activities or remote op­eration (such as toll fraud).

86

Step by Step

*42=Tel. data service?

Entry complete?

More functions/services

Controlling connected computers/ programs/telephone data service

If this function has been configured (contact your ser vice personnel),
you can control connected computers or programs running on them,
such as hotel services or information systems, from your telephone.

Prerequisite: You have set up a connection.

N Press the key shown.

Confirm.

For entering data, you are guided by the connected computer. How­ever, depending on configuration (contact your service personnel),
you must activate your entries in one of the following ways:

Inputs in en-bloc mode:

0 ... 9 Enter data.

( Complete entry.

or

Confirm.

or Inputs in online mode:

The connected computer processes your entries directly.

( Enter the code.

0 ... 9 Enter data.

87

More functions/services

Step by Step

Communicating with PC applications over a CSTA interface

If configured (contact your service personnel), you can use your
phone to communicate with PC applications (CSTA = Computer Sup­ported Telecommunications Applications). You send information to
the application and receive information from the application,
for example, via your phone display.

)494 Enter the code.

j Enter the three-digit ID for the application you wish to control.

+- 0 ... 9 : Use the relevant keys to communicate with the application.

Temporarily interrupting communication with the application

^ The phone is ringing. You answer the call.

T The LED on the "Data I/O" key flashes: Communication to the appli-

cation is automatically interrupted.

Resuming communication with the application

T Press the flashing "Data I/O" key. The LED lights up.

Ending communication with the application

Select and confirm the relevant CSTA message.

or

^ \ Lift the handset and replace it again.

88

Step by Step

More functions/services

Controlling relays (only for Octopus F100/200/400/650)

If this function has been configured (contact your ser vice personnel),
you can use up to four relays to enable/disable different devices
(such as a door opener).
Depending on how you program the relays, you can activate and de­activate them manually them or configure them to activate and deac­tivate automatically (after timeout).

Special features must be taken into consideration if your tele­phone operates with Octopus F IP-Netpackage (system net­working via PC network) Æ Page 109!

*90=Control Relay On?

#90=Control Relay Off?

Select and confirm the option shown,

or

select and confirm the option shown.

1 ... 4 Enter the relay.

Sensors (Octopus F100/200/400 only)

If configured (contact your service personnel), sensors are able to
recognize signals, call your phone, and display an appropriate mes­sage on the screen.

89

More functions/services

Step by Step

)59 Enter the code.

Radio paging

If radio paging equipment (PSE) is connected to your system (contact
your service personnel), you can locate people via their pocket re­ceivers.

Pocket receivers signal a call request to the person you want to page.
This person can then answer the page at the nearest phone.

Pagin g person s

To ensure that you can be found, you must have enabled a ringing
group Æ Page 102, call forwarding Æ Page 32 or ca ll for warding-no
answer (service technician) to the internal station number of your
PSE.
A call request is signaled automatically.

Answering the page from the nearest telephone

^ Lift the handset.

j Enter own station number.

90

Step by Step

Making calls in the team/executive/secretaryconfiguration

Making calls in the team/executive/
secretary configuration

If configured (consult your service personnel), you belong to a team
of subscribers with multiple lines (multi-line Æ Pa ge 1 2). Yo ur p hone
features trunk keys (MULAP keys) Æ Page 92.

Lines

A distinction is made between primary and secondary lines. Each of
these line types can be used on a private or shared basis Æ Pa ge 9 1.

Primary line

All multi-line telephones have a primary line. This line can be reached
in the usual manner via your public phone number. Incoming calls
are signaled on this line.

Secondary line

The secondary line on your phone is used as a primary line by another
subscriber. Your primary line, which is configured on another telephone,
simultaneously functions as the secondary line on that telephone.

Line utilization

Private line

A line that is used by a single telephone. This line cannot be used as
a secondary line by another telephone.

Shared line

A line that is configured on multiple telephones. The line status (if con­figured) is displayed for all telephones that share this line. If, for example,
a shared line is being used by a telephone, a status message indicating
that this line is busy is displayed on all other telephones.

Direct call line

A line with a direct connection to another telephone.
You can see the status of the line from the LED.

Line seizure

Line seizure must be configured (consult your service personnel). If
automatic line seizure is configured, a trunk is automatically as­signed when you lift the handset or press the trunk key.

91

Making calls in the team/executive/secretaryconfiguration

Step by Step

Trunk keys

The programmable sensor keys on multi-line phones function as
tru nk keys. Every senso r key program med as a "Trunk key" (key label:
Transfer Trk) corresponds to a trunk with the result that you can con­figure up to eight trunks in Octophon F615 HFA.

As a team member, you can independently program the following
functions on sensor keys Æ Pa ge 6 1:

• Direct station select

• Join/leave group
(not available on executive phone in an executive/secretary
team)

•Ring Transfer: On/Off
(only in an executive/secretary team)

You can also program a sensor key with the function "Forward Line"
(call forwarding) for each line.

LED displays on trunk keys

LED Explanation

S Off –The line is in idle mode.
T Flashing

R On –The line is busy.

[1] In this manual, flashing sensor keys are identified by this icon, regard-

less of the flashing interval. The flashing interval represents different
statuses, which are described in detail in the corresponding sections of
the manual.

[1]

– Incoming call on the line
– Hold reminder is activated
– The line is on "Hold".

92

Step by Step

Making calls in the team/executive/secretaryconfiguration

Answering calls with the trunk keys

Prerequisite: Your telephone rings or the trunk key flashes quickly.

if nec. T Press the trunk key that is flashing quickly.

(not necessary if "Prime Line" is active).

^ Lift the handset.

or On-hook dialing: Speakerphone mode.

Dialing with trunk keys

if nec. S Press the free trunk key you wish to use to establish the connection

(not necessary if "Prime Line" is active).

j Dial the phone number.

^ If the party does not answer: Lift the handset.

or On-hook dialing: Speakerphone mode.

Placing a call on hold on a trunk key and retrieving the held call

Prerequisite: You are conducting a call via one of your group’s trunks.
The "Hold" key has been programmed on your telephone Æ Pag e 61 .

Hold

S Press the "Hold" key.

if nec.

\ or s Replace the handset or press the disconnect key.

Depending on the configuration (contact your service personnel),
this may be necessary so other team members can also pick up the
call on hold.

Retrieving the call

T Press the trunk key flashing slowly.

93

Making calls in the team/executive/secretaryconfiguration

Step by Step

Making calls on multiple lines alternately

Prerequisite: You are conducting a call via one of your group’s trunks.
Another trunk key is flashing.

T Press the flashing trunk key. The first call party is on hold on the other

trunk.

T Press the trunk key flashing slowly. The second call party is on hold.

You can switch between lines as often as you wish. Press the trunk
key flashing slowly each time.

MULAP conference release

If configured (consult your service personnel), you can program a
sensor key on your phone with the function "MULAP Privacy Release"
Æ Page 61. The default label is "Priv Release".

If you program this key, you do not have to use the menu to set up a
conference. Your team partner only has to press the flashing trunk
key associated with your trunk on his or her phone to immediately
join the conference.

[ You are conducting a call.

S Press the "Priv Release" key. The LED lights up.

Up to three team members can now join the conference.

Prerequisite: The trunk on which you are speaking is configured on
the other phone as a trunk key.

T Press the flashing trunk key.

94

Step by Step

Making calls in the team/executive/secretaryconfiguration

Direct station selection key

Each team member has a direct station selection key for every other
team member.
This means that each team member can be reached directly by other
team members at the touch of a button.

Understanding LED messages from DSS keys

S LED on the DSS key is off - the team member is not engaged in a

phone call.

or

R LED on the DSS key is lit - the team member is engaged in a phone

call or has activated do not disturb.

or

T LED on the DSS key is flashing rapidly - a call has arrived for you and

needs to be answered.

or

T LED on the DSS keys is flashing slowly - a caller is trying to reach an-

other member of your team, who has not yet answered.

Using DSS keys to answer calls

Prerequisite: Your telephone rings or the DSS key flashes.

if nec. T Press the flashing DSS key.

This is not necessary if you are called directly (DSS key flashes quick­ly).

^ Lift the handset.

or On-hook dialing: Speakerphone mode.

Calling a team member directly

S Press the DSS key.

or

R If the team member you wish to reach is engaged in another call, the

DSS key on your telephone is lit. You can still make the call in this
case.

^ If the party does not answer: Lift the handset.

or On-hook dialing: Speakerphone mode.

95

Making calls in the team/executive/secretaryconfiguration

Step by Step

Transferring a call in progress

S Press the DSS key and announce the call if necessary.

\ Replace the handset.

or

s Press the key shown.

Accepting a call for another team member

T Press the flashing DSS key or trunk key.

^ Lift the handset.

or On-hook dialing: Speakerphone mode.

96

Step by Step

Forward Line: On

Making calls in the team/executive/secretaryconfiguration

Forwarding calls on trunks

You can immediately forward internal or external calls to different in­ternal or external telephones (destinations). (External destinations re­quire special configuration in the system).
Activating call forwarding for one trunk activates the function for all
trunk keys assigned to this trunk in your group.

N Open the Program/Service menu Æ Pag e 2 3.

Select and confirm the option shown.

or

S If available, press the "CFW MULAP" key.

(You have programmed a key with the incomplete "CFW MULAP"
function, excluding the call forwarding type and destination
Æ Pag e 6 1.)

S Press the required trunk key.

or

j Enter the required trunk number.

1=all calls

2=external calls only

3=internal calls only

Save

Select and confirm the option shown,

or

select and confirm the option shown,

or

select and confirm the option shown.

j Enter the destination number.

Confirm.

or

S If available, press the "CFW MULAP" key. (You have stored the call for-

warding type and destination on the "CFW MULAP" key, Æ Pa ge 6 1.)

97

Making calls in the team/executive/secretaryconfiguration

Step by Step

Deactivating call forwarding

N Open the Program/Service menu Æ Page 23 .

Forward Line: Off

Select and confirm the option shown.

R Press the required trunk key.

or

j Enter the required trunk number.

or

R If available, press the "CFW MULAP" key.

If you have activated call forwarding for a trunk, a special dial
tone sounds when the line is seized.

Understanding LED messages of the "CFW MULAP" key

S The LED on the "CFW MULAP" key is off - call forwarding is not active

for this trunk.

or

R The LED on the "CFW MULAP" key lights up - call forwarding is active

for this trunk.

or

T The LED on the "CFW MULAP" key flashes slowly - the trunk is the

destination of call forwarding.

98

Step by Step

Ring Transfer: On

Making calls in the team/executive/secretaryconfiguration

Transferring calls directly to the executive phone

Normally, all calls for the executive are audibly signaled only by the
secretary phone.
You can set audible signaling so calls are signaled only by the exec­utive phone or by a second phone assigned to it.

Prerequisite: On your phone there is a sensor key programmed with
the function "Ring Transfer". The default label is "Ring xfer".

Activating

S Press the "Ring xfer" key. The LED lights up.

or

N Open the Program/Service menu Æ Pag e 2 3.

Select and confirm the option shown.

S Press the required trunk key.

or

j Enter the required trunk number.

Ring Transfer: Off

Deactivating

R Press the "Ring xfer" key. The LED goes out.

or

N Open the Program/Service menu Æ Pag e 2 3.

Select and confirm the option shown.

S Press the required trunk key.

or

j Enter the required trunk number.

99

Using team functions

Step by Step

Leave group?

Join group?

Using team functions

If configured (consult your service personnel), your telephone is part
of a team. The team consists of internal phones that are able to use
certain functions.

Activating/deactivating a group call

Special features must be taken into consideration if your tele­phone operates with Octopus F IP-Netpackage (system net­working via PC network) Æ Page 105!

If configured (consult your service personnel), you belong to one or
more groups of stations, which can be reached via hunt group or
group call station numbers.
Incoming calls are signaled one after the other (= hunt group) or si­multaneously (= group call) on all phones in the group, until a group
member answers the call.

Each station in the group can still be reached via their personal sta­tion number.

You can activate and deactivate the audible signal for a hunt group,
group call or individual trunks in a group.

You are part of a hunt group or call group

: Open the idle menu Æ Page 20.

Select and confirm the option shown

or

select and confirm the option shown.

[1]

,

Leave group?

Join group?

301 X Group name

100

S or R Press the "Hunt group".

You belong to multiple groups

: Open the idle menu Æ Page 20.

Select and confirm the option shown

or

select and confirm the option shown.

S or R Press the "Hunt group".

If an "X" appears between group/trunk number (such as 301) and
group name, the audible tone is active for this group or trunk.

[1] ”Differing display view in a Octopus F900 environment” Æ Page 115

[1]

,