How it Works
Oce
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ZB3500610
Operation Manual
65 pgs2.46 Mb0

Oce im4511, im3511, ZB3500610 Operation Manual

For Océ and Imagistics Models
Océ Network Scanning Operations Manual
im4511 / im3511
1
INTRODUCTION
Trademark Acknowledgments
Imagistics® and the Imagistics logo are trademarks of Imagistics International Inc., registered in the U.S. Patent and Trademark Office and/or other jurisdictions. Microsoft Windows operating system is a registered trademark or trademark of the Microsoft Corporation in the U.S.A. and other countries. Microsoft®, Windows®, Windows® 95, Windows® 98, Windows® Me, Windows NT® 4.0, Windows® 2000, Windows® XP, Windows® Server 2003 and Internet Explorer® are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and other countries. Netscape Navigator is a trademark of Netscape Communications Corporation.
Acrobat® Reader Copyright© 1987-2002 Adobe Systems Incorporated. All rights reserved. Adobe, the Adobe logo, Acrobat, and the Acrobat logo are trademarks of Adobe Systems Incorporated.
All other trademarks and copyrights are the property of their respective owners.
NOTES
O Before using the network scanner feature, several settings must be established from the Web page. These
settings are explained from page 3
on. The settings must be established by the network administrator. Such
settings must be effected by the system administrator who has the special network related backgrounds.
O The explanations in this manual assume that the person who will install the product and the users of the product
have a working knowledge of Microsoft Windows.
O The explanations of screens and procedures in this manual are for Windows XP. The screens may vary
depending on your Windows version and settings.
O For information on the operating system, please refer to your operating system manual or the online Help
function.
O This manual assumes that several options have been installed.
This manual assumes that the document filing functions are expanded.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.
2
TABLE OF CONTENTS
Page
INTRODUCTION................................................................. 1
ABOUT THE NETWORK SCANNER FUNCTION .............. 3
SETTINGS AND PROGRAMMING REQUIRED FOR THE
NETWORK SCANNER FEATURE......................................4
ACCESSING WEB PAGES ...........................................4
ABOUT THE WEB PAGE ..............................................4
SETTING UP DESTINATION INFORMATION..............5
STORING SENDER INFORMATION (Scan to E-mail)............6
SETTINGS FOR NETWORK SCANNING.....................7
PROTECTING INFORMATION PROGRAMMED IN
THE WEB PAGE ("Passwords")....................................8
CONDITION SETTINGS SCREEN OF SCANNER MODE. 9
SENDING AN IMAGE .......................................................12
BASIC TRANSMISSION METHOD .............................12
DESTINATION INPUT METHODS..............................16
SCANNING AND TRANSMITTING A TWO-SIDED
ORIGINAL (when using B/W scanner module/DSPF) . 19 SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE,
RESOLUTION, AND FILE FORMAT) ...............................20
MANUALLY SETTING THE SCANNING SIZE............ 20
STORING, DELETING, AND
USING ORIGINAL SIZES............................................21
ENLARGEMENT TRANSMISSION ............................. 22
SELECTING THE EXPOSURE ...................................23
SELECTING THE RESOLUTION................................23
SELECTING THE FILE FORMAT ............................... 24
SPECIAL FUNCTIONS .....................................................25
ERASING EDGE SHADOWS (ERASE) ......................25
TRANSMITTING A DIVIDED ORIGINAL (DUAL PAGE
SCAN) .........................................................................26
AUTOMATIC TRANSMISSION AT A SPECIFIED TIME
(TIMER TRANSMISSION)...........................................27
TRANSMITTING TWO ORIGINAL PAGES AS A
SINGLE PAGE (2IN1) .................................................28
TRANSMITTING THE FRONT AND BACK SIDES OF A
CARD ON ONE SHEET OF PAPER (CARD SHOT)...29
TRANSMITTING A LARGE NUMBER OF PAGES (JOB
BUILD).........................................................................31
PRINTING A TRANSACTION REPORT
(TRANSACTION REPORT).........................................32
PROGRAMMING FREQUENTLY USED OPERATIONS
(PROGRAM)................................................................33
Page
PRIORITY TRANSMISSION OF A STORED JOB............34
CANCELING AN E-MAIL/FTP TRANSMISSION................... 35
INTERNET FAX RECEPTION...........................................36
TRANSFERRING RECEIVED INTERNET-FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT
POSSIBLE (FORWARDING FUNCTION) .........................37
USING THE TRANSFER FUNCTION .........................37
STORING, EDITING, AND DELETING FROM THE TOUCH
PANEL...............................................................................38
STORING ONE-TOUCH KEYS (only addresses for
Scan to E-mail and Internet-Fax) .................................38
EDITING AND DELETING ONE-TOUCH KEYS .........40
PROGRAMMING A GROUP KEY ...............................41
EDITING AND DELETING GROUP KEYS ..................42
STORING SENDER INFORMATION .............................. 43
EDITING AND DELETING SENDER INFORMATION.45
STORING A GROUP INDEX .......................................46
PRINTING PROGRAMMED INFORMATION ..............46
STORING A PROGRAM..............................................47
EDITING AND DELETING PROGRAMS .....................48
TROUBLESHOOTING.......................................................49
IF YOUR E-MAIL IS RETURNED ................................50
IF A TRANSMISSION ERROR OCCURS ...................50
CHECKING THE IP ADDRESS ...................................51
IMPORTANT POINTS WHEN USING SCAN
TO E-MAIL ...................................................................52
KEY OPERATOR PROGRAMS ........................................53
KEY OPERATOR PROGRAM LIST ............................53
USING THE KEY OPERATOR PROGRAMS ..............53
SETTING PROGRAMS ...............................................55
PRINTING OUT SETTINGS ........................................61
SPECIFICATIONS.............................................................62
3
ABOUT THE NETWORK SCANNER FUNCTION
The ZB3500610 Network Scanner Expansion Kit adds network scanner functionality to your machine. A machine with the network scanner functionality can scan a paper document, photograph, or other printed information into a data file, and send the file to a file server or personal computer over a corporate network (intranet) or the Internet. You can select from the following transmission methods, depending on where you wish to send the scanned image data.
The scanned information can be sent to one's own personal desktop. (referred to as "Scan to Desktop")
The scanned informa­tion can be sent to an e­mail recipient. (referred to as "Scan to E-mail")
The scanned information can be sent with the Internet-Fax feature. Internet-Fax Reception is also available.
Before Scan to Desktop can be performed, the "Network Scanner Tool" software in the CD-ROM that accompanied the Network Scanner Expansion Kit must be installed.
The scanned information can be sent to a memory storage device on a network (a designated directory on an FTP server). (referred to as "Scan to FTP") When sending scanned information to an FTP server, an e-mail message can also be sent to a preset e-mail address to inform the recipient of the location of the scanned image data. (referred to as "Scan to FTP (Hyperlink)")
4
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 5.5 or later (Windows)/5.1 or later (Macintosh), or Netscape Navigator 6.0 or later).
ACCESSING WEB PAGES
Use the following procedure to access the Web pages.
1
Open the Web browser on your computer.
Supported browsers:
Internet Explorer 5.5 or later (Windows)/5.1 or later (Macintosh) Netscape Navigator 6.0 or later
2
In the "Address" field of your Web browser, enter the IP address of the machine as a URL.
Input the IP address previously specified in this product. If you do not know the IP address, see page 51
.
When the connection is completed, the following Web page will appear in your Web browser.
ABOUT THE WEB PAGE
When you access the Web page in the machine, the following page (user screen) will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For overviews of each of the menu items, refer to chapter 3 of "Printing operation manual". For detailed explanations of the procedures for establishing settings, click "General" and "Document Filing" under "Help"in the menu frame.
Web Page
To use the network scanner function, you must store transmission destinations (pages 5
- 6) and program your
sender's name (page 6
).
The administrator must configure network scanner settings (page 7
) on the administrator screen.
Menu frame
Click the menu items displayed here to configure the corresponding settings.
Destination
Store, edit and delete transmission destinations.
Sender
Store, edit and delete senders.
Admin Mode
Display the administrator screen. You must input the user name and password for administrator.
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
5
SETTING UP DESTINATION INFORMATION
Click "Destination" in the Web page menu frame to display the Destination Management screen. If you are prompted to enter the password, enter it to display the screen. This screen allows you to store the name and address of a destination in a one-touch key. The Destination Management screen can also be used to edit or clear stored destinations. A total of 999*
1
(500*2) destinations can be stored, including E-mail, FTP, Desktop, Internet-Fax, and Group
destinations. Among these, a combined total of 200*
1
(100*2) Scan to FTP and Desktop destinations can be stored. The stored destinations appear as one-touch keys in the touch panel of the machine when you send an image, allowing you to select the destination. For detailed information on setting up, editing, and deleting destinations, refer to "General" under "Help".
Storing destinations for Scan to E-mail
Click "E-mail" in the Destination Management screen. Use this screen to enter the e-mail addresses of destinations for Scan to E-mail. When you have completed all of the entries, click "Submit". The entries will be stored. Scan to E-mail destinations can also be stored, edited, and cleared from the touch panel of the machine. (pages 38 - 41) To perform Scan to E-mail, the SMTP server settings must first be established. (Refer to page 8.)
Storing destinations for Scan to FTP
Click "FTP" in the Destination Management screen. Use this screen to enter the destination addresses for Scan to FTP. If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox, you can send an e-mail message to a "Destination" selected from "E-mail Destination" (stored as destinations in the Web page menu "E-mail"), to notify that person of the location of the scanned image data and its file format. (Scan to FTP (Hyperlink)) The e-mail includes a link to the location of the scanned image data, and if the FTP server does not require a user name or password (anonymous server), the recipient can display the image by simply clicking on the address. To perform Scan to FTP (Hyperlink), you must set the SMTP server. If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or WINS server settings. (Refer to page 8
.)
Storing destinations for Scan to Desktop
Click "Desktop" in the Destination Management screen. Use this screen to enter the destination addresses for Scan to Desktop. Scan to Desktop can only be used if Network Scanner Tool is installed in your computer (Network Scanner Tool is included on the CD-ROM that accompanies the Network Scanner Expansion Kit.) You can store a Scan to Desktop destination in the Web page, or in Network Scanner Tool. We recommend that you normally use Network Scanner Tool, which automatically establishes settings. The Web page is primarily used when the same settings are to be established in multiple units, or when the network administrator performs maintenance. If the information set here differs from the information set in the host computer, transmission and reception will not take place normally. For details, refer to the User's Guide for Network Scanner Tool in the CD-ROM that accompanies the Network Scanner Expansion Kit. If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or WINS server settings. (Refer to page 8
.)
Storing destinations for Internet-Fax
Click "I-Fax" in the Destination Management screen. Use this screen to enter the destination e-mail addresses for Internet-Fax. The destinations can also be stored, edited, and cleared from the touch panel of the machine. (Refer to pages
38 - 41.)
To perform Internet-Fax transmission, you must set the SMTP server. (Refer to page 8
.)
*1 If the document filing functions are expanded. *2 If the document filing functions are not expanded.
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
6
Storing Groups
If you are using Scan to E-mail or Internet-Fax transmission, a scanned image can be sent to multiple destinations in a single operation. To use this function, you must first store the destinations in a group. Click "Group" and then select the destinations that you wish to store in the group. Up to 500*
1
(300*2) destinations can be stored in total. Only destinations for E-mail, Fax, and Internet-Fax, addresses searched with the global address search feature, and manually entered address can be stored in a group.
Items common to all transmission methods when storing destinations
Name, Display Name
Only alphabetical characters and symbols can be used to enter names in "Name" and "Display Name". For the maximum number of characters that can be entered, click "General" under "Help" in the menu frame. "Display Name" is the one-touch key name that is displayed in the touch panel of the machine. If a display name is not stored, the first 18 characters of the name stored in "Name" are automatically used as the display name.
Initial, Custom Index
Stored destinations are arranged on "indexes" when displayed in the touch panel of the machine. There are two types of indexes: the ABC index and group indexes. The ABC index arranges destinations based on the letters entered in "Initial", which is specified with up to 10 letters. If a destination is frequently used, it is convenient to select the "Frequently Used" checkbox to include the destination in the alphabetical "FREQUENT USE" index. Group indexes ("Custom Index") allow you to create and name indexes (see page
8) of destinations for specific purposes.
File Format
When you store a destination, you can also select the compression mode and the format of the image file that is created when you scan an original for transmission. You can select TIFF or PDF for the file type, and MH (G3), MMR (G4), or "None" for the compression mode. An initial setting has been made for the file type and compression mode, so you only need to make a selection if the initial settings are not satisfactory. For an explanation of the initial settings of each of the transmission methods, click "General" under "Help" in the menu frame.
STORING SENDER INFORMATION (Scan to E-mail)
To store the sender information (Sender Name, E-mail Address) that is displayed when the recipient receives your e-mail, click "Sender" in the menu frame and then click "Add". Information for up to 999*
1
(500*2) different senders can be stored. Select a sender from the stored senders using the touch panel of the machine when you send an image (page 13
). The selected sender appears in the sender column of the recipient's e-mail software program.
Click "Sender" in the Web page menu frame and enter the password to display the Sender Management screen. Click "Add" to enter sender information that will be displayed on the destination machine (sender name and sender e-mail address). The Sender Management screen can also be used to edit or clear stored sender information. The sender information can also be stored, edited, and cleared from the touch panel of the machine. (Refer to pages
43 - 46.)
*1 If the document filing functions are expanded. *2 If the document filing functions are not expanded.
NOTE
Internet-Fax has only one file format, TIFF-F, and thus there is no selection. MH (G3) or MMR (G4) can be selected for the compression mode.
NOTE
If you do not select a sender when sending an image, the default sender information stored with the key operator program "Default sender set" is automatically sent. (page 56
)
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
7
SETTINGS FOR NETWORK SCANNING
The administrator must configure the following settings. First, click "Admin Mode" in the menu frame to display the administrator screen. Then configure each setting item.
Network Scanning Setup screen
Basic settings for network scanning
Click "Network Scanning" in the menu frame, and then establish the required settings. After entering the settings, be sure to click "Submit" to store them. For detailed information on setting procedures, refer to "General" under "Help".
Network scanning setup screen
This screen is displayed when you click "Network Scanning." On this screen, set the scanning features to be used ("Enable Scanner Delivery to:"), the advanced functions ("Advanced Setup"), the upper limit of the file size of the image to be transmitted ("Maximum Size of E-mail Attachments"), the default file name ("File Naming"), and the default E-mail subject ("Default Subject"). If you use the factory default settings, you need not make settings on this screen.
Subject screen
This screen is displayed when you click "Subject" in the network scanning setup screen. Click "Add" to enter e-mail subjects. You can also edit or delete a subject. When you transmit a scanned image by e-mail, you can select a subject from those previously registered on this screen.
File name screen
This screen is displayed when you click "File Name" in the network scanning setup screen. Click "Add" to enter file names of images to be transmitted. You can also edit or delete a file name. When you transmit a scanned image by e-mail, you can select a file name from those previously registered on this screen.
Menu frame
Click the menu items displayed here to configure the corresponding settings.
i-Fax
Configure Internet-Fax transmission and reception settings.
Quick Setup
Configure simple settings for the SMTP server, DNS server, and LDAP server.
Services
Configure detailed settings for the SMTP server and the DNS server according to the transmission method.
LDAP
Configure detailed settings for global address search.
Metadata Setup
Add, edit and delete Metadata sets used for the fax server and so on.
Network Scanning
Configure basic settings for the network scanner function.
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
8
Change custom index name screen
This screen is displayed when you click "Custom Index" in the network scanning setup screen. Programmed destinations appear as one-touch keys in the Address book screen of the touch panel, and are normally included in the ABC index. Two types of indexes are available: the ABC index and group indexes (custom directories). Group indexes allow you to assign any index name to the destination for easy searching. Six group indexes are available, and a name up to six characters long can be assigned to each. Group index names can be programmed and edited in this screen. Enter names for indexes 1 through 6 and then click "Submit". If you wish to change a previously programmed name, enter the new name after deleting the previous name and save it. For information on grouping destinations in a group index, refer to page 6
. For information on switching
between the ABC index and group indexes, refer to page 11
.
The custom index can also be changed from the touch panel of the machine. (Refer to page 46
.)
Setting up internet-fax parameters
Various parameters concerning Internet-Fax transmission and reception must be set. These parameters are used when you use the Internet-Fax feature. Click "i-Fax" in the menu frame to display the i-Fax Setup screen. If you use the Internet-Fax reception feature, you need to enter the settings for the POP3 server. After setting the parameters, click "Submit" to store them.
Setting up servers
E-mail sent by Scan to E-mail, Internet-Fax transmission or Scan to FTP (Hyperlink) uses SMTP. To use any of these transmission methods, you must enter the settings for the SMTP server. If you use the global address search feature, you also need to enter the settings for the LDAP server. If you entered a host name when storing a destination for Scan to FTP (Scan to FTP (hyperlink)) or Scan to Desktop, you will need to enter the settings for the DNS or WINS server. To set frequently used items for the SMTP server, DNS server, and LDAP server, click "Quick Setup" in the menu frame to display the setting screen. Enter required parameters. To set items that are not included in the quick setup screen, click “Services” or "LDAP" in the menu frame to display the relevant setting screen. Enter required parameters.
PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ("Passwords")
Passwords can be set to restrict Web page access and protect settings. The administrator must change the password from the factory default setting. Also the administrator must remember the new password. The password is required to operate the settings on the password-protected screen. A password can be set for the administrator and passwords can be set for each user. If you use a user password, you will not be able to establish settings that are included only in the administrator screen. The passwords for "user" and "admin" are both initially set to "1234". If you wish to change the passwords when first establishing the settings, enter "1234" in "Admin Password" before you establish the settings. A password must consist of alphanumeric characters and be no more than seven characters long. Passwords are case sensitive. After entering a password, click "Submit" to set it. After setting the password, turn the machine power off and then back on. When you are prompted for the password, enter "user" for accessing as a user or “admin” for accessing as an administrator at the "User name". Then, enter the relevant password. For detailed information on setting passwords, refer to "General" under "Help".
9
CONDITION SETTINGS SCREEN OF SCANNER MODE
The condition settings screen of scanner mode is displayed by pressing the [IMAGE SEND] key (refer to page 1-13 of "Copying operation manual") while the document filing mode*
1
(print mode*2), copy mode, or job status screen
appears in the touch panel*
3
. In the explanations that follow, it is assumed that the initial screen that appears after pressing the [IMAGE SEND] key is the condition setting screen (shown below). If you have set the display to show the address book screen (following page
) when the [IMAGE SEND] key is pressed, touch the [CONDITION SETTINGS] key in the address book to display the condition setting screen. The key operator program "Default display settings" (refer to page 55
) can be used to set the display to show either
the condition setting screen (shown below) or the Address book screen (following page
) when the [IMAGE SEND]
key is pressed.
Q Condition settings screen
The display is initially set (factory setting) to show the following condition setting screen as the initial screen. The illustration below shows the screen in the E-MAIL/FTP mode.
Message display
Messages appear here to indicate the current status of the machine. When the machine is ready to send, an icon appears to the left.
[ ] (Quick) key (page 17
)
When you add a one-touch key or a group key, the machine will automatically assign a shortened number (in this manual, this key is called the Quick key). Use this key for a three-digit shortened number to simplify the transmission procedure.
[MODE SWITCH] key
Touch this key to switch between the E-MAIL/FTP mode and the INTERNET-FAX mode. If the machine is equipped with the facsimile feature, this key can also be used for selecting the FAX mode.
[RESEND] key
Touch this key to send to the address to which transmission was previously made. After an address is specified, the [NEXT ADDRESS] button is displayed here.
[ADDRESS BOOK] key (page 14
)
This displays the Address Book screen (next
page). Touch this key when you wish to use a one-
touch key that has a destination (or group) programmed in it.
[ADDRESS REVIEW] key (page 18
)
When performing a broadcast transmission, touch this key to check your selected destinations. Your selected destinations will appear as a list, and the list can be edited.
[SPECIAL MODES] key
Touch this key to set the special modes. O Erase (page 25
)
O Dual page scan (page 26
)
O Timer (page 27
)
O 2 in 1 (page 28
)
O Card shot (page 29
)
O Job build (page 31
)
O Transaction report (page 32
)
O Program (page 33
)
*1 If the document filing functions are expanded. *2 If the document filing functions are not expanded. *3 Depending on the feature to be used, touch the [MODE SWITCH] key to select the E-MAIL/FTP mode or the
INTERNET-FAX mode.
NOTE
For information on the parts of the unit and the operation panel that are used for network scanning, refer to pages 1-9 to 1-13 of Copying operation manual. For parts that are used for both network scanning and printing, refer to chapter 4 of Printing operation manual.
ADDRESS BOOK
AUTO
READY TO SEND
.
ORIGINAL
300x300dpi
RESOLUTION
PDF MMR(G4)
FILE FORMAT
AUTO
E-MAIL/FTP
EXPOSURE
SPECIAL MODES
ADDRESS REVIEW
RESEND
FILE
ADDRESS ENTRY
MODE SWITCH
QUICK FILE
SEND SETTINGS
CONDITION SETTINGS SCREEN OF SCANNER MODE
10
[FILE] key (page 14)
Touch this key to store a document image that you are transmitting in the hard disk (this includes selecting a user name, file name, and location).
[QUICK FILE] key (page 14
)
Touch this key to store a document image that you are transmitting in the temporary storage folder.
[SEND SETTINGS] (page 12
)
Touch this key to set the subject, file name, and sender name.
Memory and reception mode display
This shows the amount of fax memory that is free when an optional facsimile feature is installed.
[ADDRESS ENTRY] key (page 16
)
When performing Scan to E-mail, touch this key if you wish to enter the e-mail address of the recipient manually instead of using an one-touch key.
Two-sided scanning icon display (page 19)
Icons appear here when you touch the [ORIGINAL] key and select two-sided scanning (if a B/W scanner module/DSPF is installed). The icons can be touched to open function selection screens.
[ORIGINAL] key (pages 19
- 22)
Touch this key when you wish to manually set the size of the original to be scanned or scan both sides of the original (if a B/W scanner module/ DSPF is installed).
[FILE FORMAT] key (page 24
)
Touch this key to set the file format of scan images that you transmit. The selected file format setting will be highlighted above the key. The initial factory setting is "PDF MMR(G4)".
[RESOLUTION] key (page 23
)
Touch this key to change the resolution setting for the original to be scanned. The selected resolution setting will be highlighted above the key. The initial factory setting is "300x300dpi" (E-MAIL/FTP mode) or "STANDARD" (INTERNET-FAX mode).
[EXPOSURE] key (page 23
)
Touch this key to change the exposure setting for the original to be scanned. The selected exposure setting will be highlighted above the key. The initial factory setting is "AUTO".
Q Address book screen
Touch the [ADDRESS BOOK] key in the Condition settings screen (previous page) to display the screen shown below at right. If you have set the initial screen to the address book screen using the key operator program, the initial screen will appear as follows. Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in "Initial" for each destination, and the name entered in "Display Name" is displayed in the one-touch key ( ). The screen shown below is the address book screen with an alphabetical index. The address book screen can be set with the group index as the initial screen (See "Default display settings" on page 55
).
[TO] key (page 14
)
After selecting a destination using a one-touch key or the global address search function, touch this key. For Scan to E-mail or Internet-Fax transmission, you can select multiple destinations before touching this key.
[CC] key (page 14
)
If you wish to a send "CC" ("Carbon Copy") of a Scan to E-mail transmission to other recipients in addition to the main recipient, after selecting destinations using one-touch keys or the global address search function, touch this key. You can
USER 1 USER 2 USER 3 USER 4
USER 5
USER 6
GROUP
ABC
ABC GROUP
TO
FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ
CC
BCC
TEST5 TEST6
TEST3
TEST1 TEST2
GLOBAL
ADDRESS SEARCH
CONDITION
SETTINGS
READY TO SEND.
ADDRESS REVIEW
RESEND
TEST4
E-mail Destination Management page
CONDITION SETTINGS SCREEN OF SCANNER MODE
11
select multiple destinations before touching this key.
[BCC] key (page 14
)
This key is displayed only if “ENABLE BCC” of the key operator program, "BCC Setting", is set. If you wish to send a "BCC" ("Blind Carbon Copy") of a Scan to E-mail transmission to other recipients in addition to the main recipient, after selecting destinations using one-touch keys or the global address search function, touch this key. Other recipients will not be informed that a copy was sent to the "BCC" recipients. You can select multiple destinations before touching this key.
One-touch key display
This shows the one-touch keys that have been stored on the selected "index card". The key type is indicated by the icon at the right.
: Scan to E-mail : Scan to FTP : Scan to Desktop : Internet-Fax : Fax
An optional facsimile expansion kit is required.
: Multiple destinations including Scan to E-mail
and Fax destinations This can be changed to 6 or 9 using the key operator program, "The number of direct address/ sender keys displayed setting" (page 55
).
Display switching keys
In cases where the one-touch keys cannot all be displayed on one screen, this shows how many screens are left. Touch the " " " " keys to move through the screens.
[CONDITION SETTINGS] key
This displays the Condition settings screen (page
9), which is used to set various conditions.
[GLOBAL ADDRESS SEARCH] key (page 17
)
This feature makes it possible to search for an e­mail address in an Internet or intranet directory database. To use this function, the IP address (or network name) of the LDAP server must be set, as well as an account name and password. These settings are configured by accessing the Web server in the machine from a computer. Click "LDAP" in the Web page menu frame to display the LDAP Setup screen.
[ABC GROUP] key
Touch this key to switch between the alphabetical index and the group index.
Index keys
One-touch key destinations are stored on each of these index cards (alphabetical index or group index). Touch an index key to display the card. Each time you touch the same index key, the order of display of one-touch keys changes as follows: Order of registration Alphabetical order Reverse alphabetical order. In the case of the alphabetical order, is displayed on the index key. In the case of the reverse alphabetical order,
is displayed. In the case of order of registration, no icon is displayed. Group indexes make it possible to store one-touch keys by group with an assigned name for easy reference. This is done with the custom settings (refer to page 8
). Frequently used one-touch key destinations can be stored on the FREQUENT USE card for convenient access.
NOTE
If desired, you can use the key operator program, "Default display settings" (page 55
), to set the
default screen to the group address directory.
12
SENDING AN IMAGE
BASIC TRANSMISSION METHOD
1
Make sure the machine is in scanner mode.
When the [IMAGE SEND] key light is on, the machine is in scanner mode. If the light is not on, press the [IMAGE SEND] key. Depending on the
feature to be used, touch the [MODE SWITCH] key to select the E-MAIL/ FTP mode or the INTERNET-FAX mode.
2
Load the original.
For detailed information
on loading an original,
refer to page 4-3 of
"Copying operation
manual".
3
Check the original size.
The original size is
automatically detected.
If you loaded a non-
standard size document
or wish to change the
scanning size, touch the
[ORIGINAL] key and set
the document size.
(Refer to page 20
.)
4
If needed, adjust the resolution setting. (Refer to page 23
.)
The initial factory setting is “300x300dpi” (E­MAIL/FTP mode) or "STANDARD" (Internet­Fax mode).
5
If needed, adjust the exposure setting. (Refer to page 23
.)
The initial factory setting is "AUTO".
6
If needed, select the file format. (Refer to
page 24
.)
The initial factory setting is "PDF MMR(G4)".
7
Touch the [SEND SETTINGS] key.
This step is not necessary for Scan to FTP or Scan to Desktop. Go directly to step 18 (page 14
).
*1 If the document filing functions are expanded. *2 If the document filing functions are not expanded.
NOTE
You cannot load documents in both the automatic document feeder and on the document glass and send them in a single transmission.
NOTES
To scan a two-sided original (if a B/W scanner
module/DSPF is installed), refer to page 19
.
To rotate the document image 90° before
transmission, see page 20
.
ORIGINAL
300x300dpi
RESOLUTION
PDF MMR(G4)
FILE FORMAT
AUTO 8½
X
11
NOTES
You can skip the send settings (Proceed to step
18). If you skip these settings, the subject and the file name that were set on the Web page and the sender name that was set with the key operator program (if the name is not registered, the default is the administrator name for the Web page) will automatically be used for transmission.
Subjects, file names, and senders are stored
using the Web page. Up to 30 subjects and file names, and up to 999*
1
(500*2) senders can be stored. You can input the subject and the file name directly using the procedure on the next page
.
ORIGINAL
300x300dpi
RESOLUTION
PDF MMR(G4)
FILE FORMAT
EXPOSURE
AUTO 8½X11
300x300dpi
RESOLUTION
PDF MMR(G4)
FILE FORMAT
AUTO
EXPOSURE
ORIGINAL
300x300dpi
RESOLUTION
PDF MMR(G4)
FILE FORMAT
EXPOSURE
AUTO 8½X11
ADDRESS ENTRY SEND SETTINGS
SENDING AN IMAGE
13
8
Touch the [SUBJECT] key.
The subject selection screen appears. The list of subjects that were registered on the Web page is displayed. For Scan to FTP and Scan to Desktop, the subject cannot be set.
Proceed to step 11.
9
Select the desired subject or input the subject.
To select among the displayed subjects, touch the desired subject. The selected subject will become highlighted. If you made a mistake, touch the
correct key. The highlighting will move to the new key. To enter the subject directly, touch the [DIRECT ENTRY] key and enter the subject. The selected or entered subject will be the subject of the e-mail.
10
Touch the [OK] key.
11
Touch the [FILE NAME] key.
The file name selection
screen appears. The list
of file names that were
registered on the Web
page is displayed.
12
Select the desired file name or input the file name.
To select among the
displayed file names,
touch the desired file
name. The selected file
name will become
highlighted. If you made
a mistake, touch the
correct key. The highlighting will move to the new key. To enter the file name directly, touch the [DIRECT ENTRY] key and enter the file name. The selected or entered file name will be the name of the file attached to the e-mail.
13
Touch the [OK] key.
14
Touch the [SENDER NAME] key.
The sender name selection screen appears. The list of sender names that were registered on the Web page is displayed.
15
Touch the desired sender name.
The selected sender name is highlighted. If you made a mistake, touch the correct key. The highlighting will move to the new key.
To enter the sender name directly, touch the [ADDRESS ENTRY] key and then enter the e-mail address. To enter the result of global address search, touch the [GLOBAL ADDRESS SEARCH] key for address search. The selected sender will be the sender of the e­mail.
SUBJECT
SENDER NAME
SEND SETTINGS
FILE NAME
PRE-SET No.01 Sub:schedule coordinati No.02 Monthly schedule
No.03 Sub:Minutes of planning
RESEND
CANCEL
OK
1/5
DIRECT ENTRY
SUBJECT
Sub:schedu
SENDER NAME
SEND SETTINGS
FILE NAME
PRE-SET No.01 Material for planning
No.02 Minutes of regular brie
No.03 Overtime management lis
NOTE
If you select "SPECIFIED PAGES PER FILE" for Scan to E-mail, the specified file name will be applied to multiple files but serial numbers (such as 001) will be added automatically.
NOTE
For Scan to FTP, Scan to Desktop, and Internet-Fax transmission, the sender name cannot be set. Proceed to step 17
.
OK
1/5
RESEND
CANCEL
SUBJECT
Sub:schedu
Material
SENDER NAME
SEND SETTINGS
FILE NAME
ALL SENDER
test1
test2
test3
test4
test5
test6
SENDER NAME
ABCD EFGHI JKLMN
SENDING AN IMAGE
14
16
Touch the [OK] key.
17
Touch the [OK] key.
18
Touch the [ADDRESS BOOK] key.
The address book screen appears.
19
Touch the one-touch key for the desired destination.
The key you touched is highlighted. If you touch the wrong key, touch the key again to cancel the selection. The key display will return to normal.
20
Touch the [TO] key.
For Scan to E-mail, you can send the "CC" or "BCC" copies. Touch the desired destinations and then touch the [CC] key or [BCC] key. "BCC" can
be set only if “ENABLE BCC” of the key operator program, "BCC Setting", is set. (page 56
)
21
Set special functions as needed.
You can set the Erase function (page 25
), Dual page scan function (page 26
), Timer
function (page 27
), 2 in 1
(page 28
), Card shot
(page 29
), Job build
(page 31
), and Program
(page 33
) by touching the [SPECIAL MODES]
key.
22
If desired, touch the [FILE] key or the [QUICK FILE] key.
These keys are used to store the scanned image in the machine's hard disk. The stored image can be printed or transmitted again at a later time. For information on this
function, see "Document filing functions" in chapter 7 of the Copying operation Manual . If the [FILE] key is grayed out, only the [QUICK FILE] key can be selected. When you touch the [QUICK FILE] key, a message asking you to confirm the save will appear. Touch the [OK] key in the message screen and go to the next step. If you wish to cancel the save, touch the [QUICK FILE] key after touching the [OK] key so that the [QUICK FILE] key is no longer highlighted.
NOTE
To send to the selected sender as CC, touch the checkbox of [ADD THE SENDER TO CC] to display a checkmark.
CANCEL
ADDRESS ENTRY
OK
RESEND
1/1
OK
ADDRESS BOOK
E-MAIL/FTP
SPECIAL MODES
ADDRESS REVIEW
RESEND
MODE SWITCH
TO
FREQUENT USE ABCD EFGHI JKLMN OPQR
CC
BCC
TEST5
TEST6
TEST4
TEST3
TEST1 TEST2
READY TO SEND.
TO
FREQUENT USE ABCD EFGHI JKLMN OPQRS
CC
BCC
TEST5 TEST6
TEST3
TEST1 TEST2
READY TO SEND.
TEST4
NOTES
Refer to pages 5
to 6 for information on
programming one-touch key destinations.
When touching a one-touch key, corresponding
information from the email destination screen is shown in the message display. Up to 35 characters can be displayed in the message screen, regardless of the number of characters that have been entered.
For destination entry, in addition to the one-touch
keys in the address book screen, the manual address entry, the Quick key or the global address search can be used. For Scan to E-mail and Internet-Fax transmission, multiple destinations can be specified for a broadcast transmission (page 16
).
ADDRESS BOOK
AIL/FTP
SPECIAL MODES
ADDRESS REVIEW
FILE
SPECIAL MODES
ADDRESS REVIEW
FILE
ADDRESS ENTRY
MODE SWITCH
QUICK FILE
SEND SETTINGS
SENDING AN IMAGE
15
23
Press the [START] key.
Scanning begins and the transmission job is stored. (The job is transmitted after previously stored transmission jobs have been completed.) If scanning is completed
normally, the machine makes a beep sound to inform you that the transmission job is stored and the [JOB STORED] appears in the message display.
23
Press the [START] key.
The original is scanned
and the [READ-END]
key appears.
24
If you have another page to scan, change pages and then press the [START] key.
Repeat this sequence until all pages have been scanned. You can change the resolution and exposure settings as needed for each page (refer to page 23
). If no action is taken for one minute, scanning automatically ends and the transmission job is stored.
25
After the final page is scanned, touch the [READ-END] key.
The machine makes a beep sound to inform you that the transmission job is stored and the [JOB STORED] appears in
the message display. (The destination is automatically called and the document transmitted after previously stored jobs are completed.) Open the document glass cover and remove the document.
Using the automatic document feeder
Using the document glass
READ-END
PRESS [READ-END].
NOTES
O Canceling transmission
To cancel transmission while the [SCANNING ORIGINAL...] appears in the display or before the [READ-END] key is touched, press the [C] key or the [CA] key. To cancel a transmission job that is already stored, press the [JOB STATUS] key and cancel the job as explained on page 35
.
O Important points when using Scan to E-mail
Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden on the recipient's network, depending on the recipient's network (Internet) connection environment. If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of other, unrelated data transmissions and in some cases, may even cause the mail server or network to go down. In cases where you need to send multiple documents, try such measures as lowering the resolution mode.
O You can use the key operator program, "Maximum size of e-mail attachments" (page 56
), to set a limit for the size of image
files sent by Scan to E-mail.
O If the power is turned off or a power failure occurs while a document is being scanned in the automatic document feeder, the
machine will stop and a document misfeed will occur. After the power is restored, remove the document as explained on page 2-22 of "Copying operation manual".
O A job number appears in the display with "JOB STORED." when a transmission job is stored. If you make a note of this
number, you can use the number to easily locate the job when checking the results of the transmission in the job status screen for a broadcast transmission (page 18
), or in the transaction report or activity report for other types of transmission
jobs.
SENDING AN IMAGE
16
DESTINATION INPUT METHODS
In the section of "BASIC TRANSMISSION METHOD", a destination is specified with a one-touch key (steps 18 to 20). This machine, however, provides the following destination input methods.
Manual entry: Enter the e-mail address directly. (only for Scan to E-mail and Internet-Fax transmission)
(Quick) key: After touching the key, enter the three-digit number that was assigned when the address
was registered.
Global address search: Search for an e-mail address in an Internet or intranet directory database.
You can also enter multiple addresses for a broadcast transmission.
Destination address manual entry
1
Touch the [ADDRESS ENTRY] key.
2
Enter the e-mail address.
If you make a mistake, touch the key to move the cursor (
) back to the mistake and then enter
the correct character.
3
Touch the [OK] key.
The destination selection screen will appear.
4
Select where you put the destination.
Normally touch the [TO] key. However, if you are performing a broadcast transmission and wish to "CC" or "BCC" the document to the entered e-mail address, touch the [CC] or [BCC] key. After touching one of the keys, you will return to the initial screen.
In the Internet-Fax mode, a screen for requesting a reception report is displayed in place of the destination type selection screen. Touch the [NO] or [YES] key. You will return to the initial screen.
5
If you wish to enter another e-mail address, repeat steps 1 through 4.
For Scan to FTP and Scan to Desktop, a broadcast transmission cannot be performed.
ADDRESS
E-MAIL/FTP
SPECIAL
ADDRESS R
FILE
ADDRESS ENTRY
MODE SWITCH
QUICK F
SEND SETTINGS
ppd1@abcd.co
SPACE
FILE FORMAT
a
s
d
f g h
j
k
l
z
x
c
v
b n m
-
.
@
q
w
e
r t y
u
i
o
p
_
CANCEL
OK
E-MAIL ADDRESS
12#$
ABC
abc
k
l
@
i
o
p
_
CANCEL
OK
SELECT ADDRESSEE TYPE.
TO CC BCC
NOTE
"BCC" can be set only if “ENABLE BCC” of the key operator program, "BCC Setting", is set. (page 56
)
NOTES
If the key operator program has been set so that the [NEXT ADDRESS] key must always be touched (page
55) and you wish to
enter another address, touch the [NEXT ADDRESS] key.
If you frequently use broadcasting to send
documents to the same group of destinations, it is convenient to program those destinations into a group key. (page 6
)
CONDITION
SETTINGS
NEXT ADDRESS
SENDING AN IMAGE
17
Address entry with (Quick) key
1
Touch the key.
2
Enter the three-digit assigned number.
When a three-digit number is entered, the relevant address will be set as a destination address. Leading zeros (such as 00 in 001) can be omitted. In this case,
when you touch the [NEXT ADDRESS] or key, the address will be set. If you make a mistake, press the [C] key to clear the entered number.
3
If you wish to enter another address, repeat steps 1 through 2.
For Scan to FTP and Scan to Desktop, a broadcast transmission cannot be performed.
Destination address entry with
global address search
1
Touch the [GLOBAL ADDRESS SEARCH] key.
The server change
screen is displayed. If
only one LDAP server
has been set, the global
address search screen
is displayed. Proceed to
step 4.
2
Touch the desired LDAP server key.
To search the highlighted server, proceed to step
3.
3
Touch the [OK] key.
4
Enter a keyword for search.
5
Touch the [SEARCH] key.
The search results appear as destination keys.
If matching addresses are not found, a message indicating the result is displayed. In this case, touch the [OK] key and touch the [SEARCH AGAIN] key to return to step 4.
E-MAIL/FTP
MODE SWITCH
ABC GROUP
GLOBAL
ADDRESS SEARCH
SETTINGS
ADDRESS REVIEW
Document division 2
Document division 1
A1210 project team Software development center
SERVER CHANGE
1/2
CANCEL
OK
1/2
CANCEL
OK
SPACE
a
s
d
f g h
j
k
l
z
x
c
v
b n m
-
.
@
q
w
e
r t y
u
i
o
p
_
CANCEL SEARCH
GLOBAL ADDRESS SEARCH
12#$
ABC
ÀÄÂ/àäâ
abc
AB/ab
k
l
@
i
o
p
_
CANCEL SEARCH
CONDITION
SETTINGS
ADDRESS REVIEW
DETAIL
CC
TO
SEARCH AGAIN
tanaka
tanaka a
tanaka.a@sbc.corpora
tanaka.b@sbc.corpora
tanaka b
tanaka c
tanaka.c@sbc.corpora
ADDRESS BOOK
SENDING AN IMAGE
18
6
Touch the desired destination key.
To display the remaining
destinations, touch the
[ ] key.
For detailed information
on the selected
destination, touch the
[DETAIL] key. You can
also register the destination to the address book by touching the [REGISTER] key.
7
Select the destination type.
Normally touch the [TO]
key. However, if you are
performing a broadcast
transmission and wish to
"CC" or "BCC" the
document to the entered
address, touch the [CC]
or [BCC] key.
8
If you wish to enter another address, repeat steps 6 and 7.
For Scan to FTP and Scan to Desktop, multiple destinations cannot be specified.
9
Touch the [CONDITION SETTINGS] key.
You will return to the
condition setting screen.
Address review for broadcast
transmission
1
Touch the [ADDRESS REVIEW] key and check the destinations.
When the [ADDRESS
REVIEW] key is touched,
only the entered
destinations are displayed.
You can also display the
CC and BCC
destinations by touching
the relevant keys. If you need to clear a destination, touch its key.
Touch the [OK] key to return to the initial screen.
Checking a broadcast transmission
job result and retransmitting an error job
This function is available only if the document filing functions are expanded. The results of a broadcast transmission can be viewed in the following screen, which is opened by touching the [BROADCAST XXXX] key (where "XXXX" is the number of the job; see "NOTES" on
page 15
) in the finished job screen and then the
[DETAIL] key.
A [FILE] tab
This tab is displayed only if the job is stored with the filing function. If the job is stored, you can retransmit the same images without scanning the originals. To retransmit, switch the screen to the [FAILED] tab or the [ALL DESTINATIONS] tab.
B [FAILED] tab
Among selected destinations for a broadcast transmission, the destination name, start time, and transmission status for error transmission are displayed. You can perform retransmission for the destinations for which a transmission error occurred by touching the [RETRY] key.
C [ALL DESTINATIONS] tab
The destination name, start time, and transmission status for all selected destinations for a broadcast transmission are displayed. You can perform retransmission for all the destinations by touching the [RETRY] key.
NOTE
"BCC" can be set only if “ENABLE BCC” of the key operator program, "BCC Setting", is set. (page 56
)
tanaka
tanaka a
tana
tana
tanaka b
tanaka c
tana
CC
TO
tanaka
tanaka a
tana
tana
tanaka b
CONDITION
SETTINGS
ADDRESS REVIEW
DETAIL
SEARCH AGAIN
ADDRESS BOOK
E-MAIL/FTP
SPECIAL MODES
ADDRESS REVIEW
FILE
ADDRESS ENTRY
MODE SWITCH
QUICK FILE
SEND SETTINGS
NOTE
When you perform a broadcast transmission, the compression mode set with the key operator program, "Compression mode at broadcasting" (page 56
), is used as the file compression mode for
all destinations.The default setting is "MMR (G4)".
DETAIL OF
BROADCAST XXXX
FILE
FAILED ALL DESTINATIONS
HQ ADMIN. DEPT.
SENDAI BRANCH
10:01 11/01
NG000000
NG00000010:10 11/01
002
010
1/ 1
ADDRESS
START TIME
STATUS
RETRY
OK
ABC
SENDING AN IMAGE
19
SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL (when using B/W scanner module/DSPF)
If a B/W scanner module/DSPF is installed, a two-sided original can be automatically scanned and transmitted using the automatic document feeder. Follow the steps below.
1
Make sure the machine is in scanner mode and then load the document in the automatic document feeder.
2
Touch the [ORIGINAL] key.
When you touch the
[ORIGINAL] key, check
the original size
displayed in the key.
3
Touch the [2-SIDED BOOKLET] key or the [2-SIDED TABLET] key as appropriate for the original you loaded.
If necessary, touch the
[SCAN SIZE] key and
set the original size.
(page 20
)
4
Touch the [OK] key.
You will return to the initial screen.
A two-sided original icon appears next to the [ORIGINAL] key. (Example: The icon that appears when the [2­SIDED BOOKLET] key is touched.)
5
Continue from step 4 of "BASIC TRANSMISSION METHOD" (pages 12
to 15).
ORIGINAL
300x300dpi
RESOLUTION
PDF MMR(G4)
FILE FORMAT
AUTO 8½X11
100%
AUTO
2-SIDED BOOKLET
2-SIDED TABLET
SCAN SIZE SEND SIZE
AUTO 8½X11
AUTO
RESEND
OK
ORIGINAL
300x300dpi
RESOLUTION
PDF MMR(G4)
FILE FORMAT
AUTO 8½X11
NOTES Booklets and tablets
Two-sided originals that are bound at the side are booklets, and two­sided originals that are bound at the top are tablets.
Two-sided scanning turns off after the document is stored in memory.
Pressing the [CA] key will also cancel two-sided scanning.
BOOKLET TABLET
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