User guide
Océ VarioPrint® 6000 line
VarioPrint 6180, 6220, 6270, 6330
Copyright and Trademarks
Copyright
Copyright 2006-2017 Océ.
Illustrations and specifications do not necessarily apply to products and services offered in each
local market. No part of this publication may be reproduced, copied, adapted or transmitted,
transcribed, stored in a retrieval system, or translated into any language or computer language in
any form or by any means, electronic, mechanical, optical, chemical, manual, or otherwise,
without the prior written permission of Océ.
OCÉ MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THE CONTENTS OF THIS
PUBLICATION, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING
WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. OCÉ SHALL NOT BE
LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR
LOSSES OR EXPENSES RESULTING FROM THE USE OF THE CONTENTS OF THIS PUBLICATION.
Océ reserves the right to revise this publication and to make changes from time to time in the
content hereof without obligation to notify any person of such revision or changes.
Language
Translation of the original instructions that are in British English.
Trademarks
Océ, Océ PRISMA, Océ PRISMAprepare, Océ SRA, Océ VarioPrint are registered trademarks of
Océ-Technologies B.V. Océ is a Canon company.
Adobe, Acrobat, Adobe Reader, PostScript, and the Adobe logos are either registered trademarks
or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Microsoft, Windows, Excel, Internet Explorer are trademarks or registered trademarks of
Microsoft Corp. incorporated in the United States and/or other countries.
All other trademarks are the property of their respective owners.
Edition 2017-07
Software version 7.1
US
Contents
Contents
Chapter 1
Introduction.........................................................................................................................9
Notes for the reader....................................................................................................................................... 10
Users of the print system...............................................................................................................................12
Information in this operation guide.............................................................................................................. 13
Available documentation...............................................................................................................................14
Chapter 2
Explore the print system..................................................................................................15
Introduction to the Océ VarioPrint® 6000 line............................................................................................. 16
Introduction to the main system components.............................................................................................17
The paper modules........................................................................................................................................ 19
The output locations...................................................................................................................................... 21
Optional finishers and other devices............................................................................................................ 23
Form Assist Module.................................................................................................................................23
EasyLift......................................................................................................................................................24
7" x 10" Statement Size Support.............................................................................................................25
Dual paper tray.........................................................................................................................................27
Flex-XL paper input module ...................................................................................................................29
Integrated camera mounting unit ICMU................................................................................................ 30
Chapter 3
Explore the ease of operation..........................................................................................31
What the print system can do for you.......................................................................................................... 32
Control panel.................................................................................................................................................. 33
Settings Editor................................................................................................................................................ 36
Remote Manager............................................................................................................................................38
Media-based workflow...................................................................................................................................39
Document printing workflow.........................................................................................................................40
Transaction printing workflow...................................................................................................................... 41
Chapter 4
Start the print system...................................................................................................... 43
The power buttons and power modes......................................................................................................... 44
Turn on the system........................................................................................................................................ 46
Shut down the system................................................................................................................................... 47
Restart the system..........................................................................................................................................48
Chapter 5
Prepare the print system..................................................................................................49
Adjust the control panel.................................................................................................................................50
Work with the Workflow Profiles.................................................................................................................. 54
Automated workflows (access through the Settings Editor)...................................................................... 59
Introduction to automated workflows....................................................................................................59
Add an automated workflow...................................................................................................................60
Edit an automated workflow...................................................................................................................61
Delete an automated workflow...............................................................................................................62
Restore the factory default workflow..................................................................................................... 63
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3
Contents
Use hotfolders................................................................................................................................................ 64
Introduction to hotfolders....................................................................................................................... 64
Activate the hotfolder function............................................................................................................... 65
Create a hotfolder.................................................................................................................................... 66
Create a Shared Network Folder on a Workstation...............................................................................67
Create a Hotfolder Default Ticket ('default_ticket.jdf').......................................................................... 68
Accounting......................................................................................................................................................69
General Information.................................................................................................................................69
The basics of accounting.................................................................................................................. 69
The accounting related settings in the Settings Editor.................................................................. 70
The Account Log File............................................................................................................................... 71
The Account Log File.........................................................................................................................71
Save an Account Log File..................................................................................................................77
Learn about user authentication................................................................................................................... 78
Chapter 6
Prepare the print jobs.......................................................................................................81
Where to define print job settings................................................................................................................ 82
Print a job using Océ PRISMAprepare (optional)........................................................................................ 84
Print a file from a USB drive..........................................................................................................................86
Print a page number via PRISMAsync..........................................................................................................88
Chapter 7
Plan the workload remotely............................................................................................ 89
PRISMAsync Remote Manager (Option)...................................................................................................... 90
Use the Remote Control app to monitor printing........................................................................................91
Chapter 8
Plan the jobs......................................................................................................................93
Manage the jobs in the queue.......................................................................................................................94
Schedule a waiting job for printing........................................................................................................94
Print an Urgent Job Immediately........................................................................................................... 95
Give priority to a print job.......................................................................................................................96
Print a scheduled job later.......................................................................................................................97
Send a job to another printer..................................................................................................................98
Bundle jobs in the list of [Waiting jobs].................................................................................................99
Add extra sheets to a job.......................................................................................................................101
Use the DocBox (Option)............................................................................................................................. 102
The DocBox Function.............................................................................................................................102
Introduction to the DocBox Function.............................................................................................102
Create a New DocBox......................................................................................................................104
Handle the Jobs in a DocBox................................................................................................................105
Overview of the Available Settings for DocBox Jobs...................................................................105
Edit a Job in a DocBox.................................................................................................................... 119
Combine Jobs in a DocBox (Build Function).................................................................................120
Split a Combined Job in the DocBox.............................................................................................121
Lock a Job in a DocBox...................................................................................................................122
Unlock a Job in a DocBox...............................................................................................................123
Move a Job from One DocBox to Another....................................................................................124
Print the Jobs in a DocBox....................................................................................................................125
Print a Non-Urgent Job from the DocBox..................................................................................... 125
Print an Urgent Job from the DocBox Immediately..................................................................... 126
Select and Print Multiple Jobs from the DocBox..........................................................................127
Chapter 9
Carry out print jobs.........................................................................................................129
Change the Print Job Settings on the Control Panel.................................................................................130
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Contents
Description of the print job settings that you can change on the control panel.............................. 130
Change the [Output] settings................................................................................................................143
Change [2-sided] into [1-sided] and vice versa.............................................................................143
Change the binding edge................................................................................................................144
Select a different media for a job...................................................................................................145
Change the Settings for Covers......................................................................................................146
Shift the image roughly to create binding space..........................................................................147
Shift the Image Precisely to Create Binding Space or Correct the Layout................................. 148
Change the print delivery settings................................................................................................. 149
Change the stacking method per job.............................................................................................151
Change the number of staples....................................................................................................... 152
Define the finishing for print jobs.................................................................................................. 153
Change the [Job] settings..................................................................................................................... 154
Change the Number of Sets........................................................................................................... 154
Check the First Set...........................................................................................................................155
Change the Page Range You Want to Print...................................................................................156
Rename a job................................................................................................................................... 157
Change the Use of Separator Sheets.............................................................................................158
The print function.........................................................................................................................................159
Print a job using the printer driver - How to print a job using a Windows® driver......................... 159
Print a job using the printer driver - How to print a job using an Apple Mac OS X® driver.....159
Contradiction handling..........................................................................................................................160
Stop the printer...................................................................................................................................... 161
Delete print jobs.....................................................................................................................................163
Print your jobs using the control panel...................................................................................................... 164
Introduction to the [Jobs] view.............................................................................................................164
Reprint a job........................................................................................................................................... 170
Select more than one job for printing..................................................................................................171
Print a job ticket......................................................................................................................................172
Make a proof...........................................................................................................................................173
Variable data printing...................................................................................................................................174
Variable data printing............................................................................................................................ 174
Convert a job to a variable data job..................................................................................................... 175
The Transaction section (optional)............................................................................................................. 176
Introduction to the [Transaction] section ............................................................................................176
Output recovery in case of an error......................................................................................................179
Activate transaction printing.................................................................................................................182
Deactivate transaction printing.............................................................................................................183
Shift the image in the transaction printing mode............................................................................... 184
Handle the media messages - How to handle the [Media message] in the tray-to-tray mode....... 185
Handle the media messages - How to handle the [Media message] in the tray-to-media
mode.................................................................................................................................................186
Create a transaction setup - How to create a new transaction setup................................................ 187
Create a transaction setup - How to change the IPDS parameters............................................. 187
Create a transaction setup - How to change the PCL parameters...............................................189
Create a transaction setup - How to modify a transaction setup................................................ 190
Exchange all setups between printers...........................................................................................191
Make an intermediate check print...............................................................................................................192
Chapter 10
Keep the system printing...............................................................................................193
Use the Schedule..........................................................................................................................................194
Introduction to the [Schedule] view..................................................................................................... 194
Load media via the [Schedule] view.................................................................................................... 197
The dashboard..............................................................................................................................................199
The operator attention light.........................................................................................................................201
Chapter 11
Media handling............................................................................................................... 203
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5
Contents
Introduction...................................................................................................................................................204
Introduction to the media handling......................................................................................................204
Introduction to the Trays view..............................................................................................................205
Introduction to the [Media] section...................................................................................................... 208
Media related actions...................................................................................................................................211
Load the media.......................................................................................................................................211
Assign the media to a paper tray - Load and assign the media to a paper tray...............................212
Assign the media to a paper tray - Change the currently assigned media type........................ 212
Add media to the media catalog...........................................................................................................213
Add temporary media to the [Media catalog]..................................................................................... 214
Media indicators Black & White............................................................................................................215
Change the advanced media settings.................................................................................................. 216
Change the advanced media settings - Enable the [Low temperature mode]........................... 217
Change the advanced media settings - Disable the double-sheet detection..............................218
Change the advanced media settings - Enable the enhanced media mode...............................219
Change the advanced media settings - Change the [Paper quality]........................................... 220
Change the advanced media settings - Start the [Paper quality test].........................................221
Perform a media registration for standard-size media - Print the test sheets and create the ruler...... 222
Perform a media registration for standard-size media - Adjust the Z-position of side 1.................223
Perform a media registration for standard-size media - Adjust the X-length of side 1................... 225
Perform a media registration for standard-size media - Adjust the Z-position of side 2.................226
Perform a media registration for standard-size media - Adjust the X-position of side 1................ 227
Perform a media registration for standard-size media - Adjust the X-position of side 2................ 228
Perform a media registration for large media - Print the test sheets and create the ruler.................... 229
Perform a media registration for large media - Adjust the Z-position of side 1...............................230
Perform a media registration for large media - Adjust the X-length of side 1................................. 232
Perform a media registration for large media - Adjust the Z-position of side 2...............................233
Perform a media registration for large media - Adjust the X-position of side 1.............................. 234
Perform a media registration for large media - Adjust the X-position of side 2.............................. 235
Light-weight media...................................................................................................................................... 236
Load light-weight media into the paper module.................................................................................237
Unpack light-weight media................................................................................................................... 241
Determine the grain direction of light-weight media..........................................................................243
Chapter 12
Maintain the print system..............................................................................................245
System configuration...................................................................................................................................246
System configuration and maintenance..............................................................................................246
Change a number of settings in the Settings Editor via the control panel....................................... 248
Introduction to the [Setup] section.......................................................................................................252
Backup and restore.......................................................................................................................................254
Counters........................................................................................................................................................255
Introduction to the [Maintenance] section...........................................................................................255
Introduction to the counters..................................................................................................................257
Reset the day counters.......................................................................................................................... 258
Print the Billing Counters Report..........................................................................................................259
Software upgrade.........................................................................................................................................260
Upgrade PRISMAsync from server.......................................................................................................260
Upgrade PRISMAsync .......................................................................................................................... 261
Upgrade Microsoft Windows................................................................................................................262
Install software from a USB installation drive.....................................................................................263
Remote Service (ORS) (optional)................................................................................................................ 264
Remote Service...................................................................................................................................... 264
Keeping the printer running........................................................................................................................ 266
Introduction to the [Printer] section..................................................................................................... 266
Check the status of the toner reservoirs.............................................................................................. 267
Add toner................................................................................................................................................268
Check the status of the staple cartridges............................................................................................. 269
Finisher: Add staples............................................................................................................................. 270
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Contents
Get access to the staplers............................................................................................................... 270
Add staples.......................................................................................................................................271
Close the doors and covers............................................................................................................ 274
Chapter 13
PRISMAlytics Dashboard .............................................................................................. 275
Chapter 14
Troubleshooting..............................................................................................................277
Troubleshooting........................................................................................................................................... 278
Troubleshooting for light-weight media.....................................................................................................281
Store the logging in case of software errors..............................................................................................285
Chapter 15
Specifications.................................................................................................................. 287
Product specifications..................................................................................................................................288
Environmental.............................................................................................................................................. 290
Print speed ................................................................................................................................................... 291
PRISMAsync controller specifications........................................................................................................ 292
Printer Driver Support..................................................................................................................................294
Index.................................................................................................................................295
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Contents
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Chapter 1
Introduction
Notes for the reader
Notes for the reader
Typography
This manual uses the following typography to indicate elements that are part of the user
interface.
Typography Indicates
[Text between square brackets] Name of a button, tile, setting, value, or other
<Text between angle brackets> • Name of a key on a keyboard
option of the user interface
• Name of a variable: item that varies according to the context
Text displayed in courier font
[Text]→[displayed in]→[menucascade] Names of options to be used in a fixed order
Safety symbols
Before you use this product, make sure you read and understand the safety information that
belongs to the product. Find the safety information on
follow all warnings and instructions marked on the product.
This manual uses the following safety symbols to indicate hazards and precautions.
Symbol Type of symbol Indicates
WARNING
CAUTION
• File path
• Command Prompt comment
http://downloads.oce.com
Indicates a warning concerning operations that may lead to
death or injury to persons if not performed correctly. To use
the machine safely, always pay attention to these warnings.
Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.
This indication can concern hazards that have a specific CAUTION symbol. The 'hot surface', 'electric shock', 'moving
parts' and 'laser beam' cautions are listed below.
. Also be sure to
Chapter 1 - Introduction
10
CAUTION Hot surface
Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.
CAUTION Electric shock
Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.
CAUTION Moving parts
Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.
4
Océ VarioPrint 6000 line
Symbol Type of symbol Indicates
CAUTION Laser beam
Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.
Notes for the reader
IMPORTANT
NOTE
Body protection symbols
This manual uses the following body protection symbols to indicate that it is important to protect
yourself before performing a specific task or action.
Symbol Type of symbol Indicates
IMPORTANT Hand protection
IMPORTANT Eye protection
IMPORTANT Body protection
Indicates operational requirements and restrictions. Be sure
to read these items carefully to operate the machine correctly
and to avoid damaging the machine or property.
Indicates a clarification of an operation or contains additional
explanations for a procedure. Reading these notes is highly
recommended.
Wear the mentioned type of gloves when you perform this
task or action.
Use the mentioned type of eye protection when you perform
this task or action.
Wear the mentioned type of body protection when you perform this task or action.
IMPORTANT Foot protection
Wear the mentioned type of safety footwear when you perform this task or action.
Océ VarioPrint 6000 line
Chapter 1 - Introduction
11
Users of the print system
Users of the print system
The Océ VarioPrint® 6000 line enables to set up a flexible and efficient print environment.
Default user groups
The Océ VarioPrint® 6000 line knows five default customer user groups, each with their default
access rights. Users can be member of one or more user groups: default or custom groups.
Custom user groups fit your organization or department and are created by the system
administrator. The default user groups are:
Operators are responsible for print production. They are able to access personal jobs that are
submitted to the print system. The users that are members of this group can access the control
panel.
Key operators are responsible for the system configuration defaults and print quality procedures.
Members of this group are also able to access all jobs that are submitted to the print system.
Central operators are responsible for print production. They are able to access all jobs that are
submitted to the print system. The members of this group have access to the control panel and
remote tools.
Maintenance operators are allowed to perform secured cleaning and maintenance procedures.
System administrators are allowed to configure IT and security settings. The members of this
group are also responsible for troubleshooting procedures.
Access rights per user group
Each default user group has default access rights. These rights correspond to access to tools and
settings. The table below shows the access rights of the user group members.
Access to Operator Central
Only personal jobs
All jobs
Control panel
Remote tools
Maintenance tasks
Configuration settings
IT settings
operator
Key opera‐
tor
Mainte‐
nance op‐
erator
System
adminis‐
trator
Chapter 1 - Introduction
12
Océ VarioPrint 6000 line
Information in this operation guide
Contents of this guide
Read this operation guide to learn what the Océ VarioPrint® 6000 line product can do for you,
how to operate and maintain the print system, and how to use it in a safe way.
The guide starts with basic information on the print system (Chapter 2). The ease of operation
and the highlights of PRISMAsync are part of Chapter 3.
In the next chapters you find the instructions how to start up the print system and prepare the
print system (Chapter 4 and 5). For several tasks in these chapters you need to have access to
configuration tasks.
Next the guide describes how you can prepare print jobs for operators (Chapter 6).
Then, the guide describes how you can plan and monitor the workload of jobs remotely (Chapter
7). For the tasks in this chapter you need to have access to the remote tools.
The way you can plan the jobs from the control panel is described in Chapter 8.
How to carry out print jobs is in the next chapter (Chapter 9).
Chapter 10 informs you how to keep the system printing.
Information in this operation guide
Carefully read the media handling instructions of chapter 11. This chapter contains also a section
about how to use light-weight media.
Maintenance instructions teach you how to keep the print system running (Chapter 12). Chapter
13 has information about the solving of problems.
Chapter 14 gives the specifications about your product.
Optionals described in this operation guide
This user guide includes the description of the following optionals:
• Form assist module
• Easy lift
• 7" x 10" statement size support
• Dual paper tray
• Flex-XL paper input module
• Integrated camera mounting unit ICMU
Other product information
On the downloads site downloads.oce.com you find the following product information for the
Océ VarioPrint® 6000 line:
• This user guide
• Safety guide for print system
• Maintenance guide
replace parts, clean parts, solve a paper jam in the engine module
• Extended key operator maintenance guide
TTF maintenance, OPC maintenance, registration adjustment
• Technical reference manual
The other optionals have an operation guide that is delivered together with the product.
Océ VarioPrint 6000 line
Chapter 1 - Introduction
13
Available documentation
Available documentation
Introduction
This machine is delivered with the following items:
• A 'Documentation and Driver Notice'
• A 'Safety Information Sheet'.
Main Content of the User Manuals
NOTE
Please check downloads.oce.com for the latest version of the documentation.
The following table provides an overview of the main content of the user manuals.
User Manual Main content
User Manual • Overview of the main system components
• Work with the control panel
• Handle and manage the jobs on the control panel
• Optional finishers and other devices
• Add media, toner and staples
Maintenance tasks • Replacing parts
• Cleaning parts
• Solve a paper jam in the engine module
Extended key operator
maintenance guide
Safety Information • Instructions for Safe Use
• TTF maintenance
• OPC maintenance
• Registration adjustment
• Optional light-weight media module
Chapter 1 - Introduction
14
Océ VarioPrint 6000 line
Chapter 2
Explore the print system
Introduction to the Océ VarioPrint® 6000 line
Introduction to the Océ VarioPrint® 6000 line
Introduction
The Océ VarioPrint® 6000 line is a series of high-volume, cut-sheet printers. The printers are
intended both for document printing and stream printing.
The key feature of the machine is the Océ Gemini Instant Duplex Technology. This technology
enables the machine to print the front side and back side of a sheet at the same time. Depending
on your version, the sustained print speed, including reconditioning, ranges from 182 to 221 to
272 to 328 images per minute when you print a 2-sided A4 document. For a 2-sided Letter
document the sustained print speed ranges from 177 to 216 to 266 to 320 images per minute.
The print speed for 1-sided A4 documents ranges from 127 images per minute to 164 images per
minute. For 1-sided Letter documents the print speed ranges from 124 images per minute to 160
images per minute.
This section provides a short description of the main features of the printer.
Overview of the main features
• Océ Gemini Instant Duplex Technology that enables the printing of both sides of a sheet at the
same time.
• Advanced scheduling concept on the control panel to keep the machine running.
• Load and assign the media while the printer prints.
• Unload the media while the printer prints.
• Assign the media while the printer warms up, after the printer is initialized.
• Support of up to 12 paper trays (total input capacity up to 13,800 sheets) and a roll feeder.
• Support of up to 3 stackers, a finisher and other external finishers.
• Support of a large range of media, media sizes and media weights.
Support of light-weight media with the optional light-weight media module.
• Support of APPE (Adobe PDF Print Engine), PS/PCL/PDF and streaming PS.
• Support of TP (IPDS, PCL/PJL)
•
Support of a large range of software products, for example the Océ PRISMA series, Xerox
FreeFlow® .
• Support of RDO files via Océ DP Link.
®
Chapter 2 - Explore the print system
16
Océ VarioPrint 6000 line
5
3
4
1
2
6
5
7
3 4
Introduction to the main system components
Introduction to the main system components
Introduction
The following illustrations show the main system components. The table describes the main
components. Please follow the links in the table for comprehensive information.
The main system components
Component Function
1 Control panel The control panel helps you with your daily work, for ex-
2 Operator attention
light
3 Paper module The paper module contains 4 paper trays. The paper
Océ VarioPrint 6000 line
ample the scheduling of the jobs. Furthermore, the control panel helps you to solve errors or perform maintenance tasks (see
Control panel
on page 33).
The operator attention light enables you to check the
status of the system from a distance (see
attention light
on page 201).
The operator
trays contain the media that will be printed. The default
configuration of the system contains 1 paper module.
You can add 1 or 2 more paper modules to the default
configuration to increase the media input capacity (see
The paper modules
on page 19).
Chapter 2 - Explore the print system
4
17
Introduction to the main system components
Component Function
4 Engine module The engine module contains the components that print
5 Stacker The stacker is the output location of a default configura-
6 Finisher (optional) The finisher on top of the stacker is an optional output
7 Roll feeder (optional) A roll feeder is an optional device that adds paper input
the media. Access to the engine module is only required
when a paper jam occurs or when maintenance is required. The doors at the left-hand side and right-hand
side of the engine module give access to the toner units.
tion. The system supports up to 3 stackers (see
put locations
on page 21).
The out-
location for the print jobs. The finisher can staple the
jobs (see
The output locations
on page 21).
capacity to your printer. When you use a roll feeder, you
can only use 1 or 2 paper modules. A combination of 3
paper modules and a roll feeder is not possible. The control panel displays the roll feeder and gives feedback
about the status of the roll feeder. For example whether
the roll is full or empty. Please refer to the documentation of the roll feeder manufacturer for more information, for example about replacing an empty roll.
Chapter 2 - Explore the print system
18
Océ VarioPrint 6000 line
The paper modules
1
2
3
4
2
4
3
5
1
Introduction
The paper trays contain the media that are required for the print jobs. The default configuration of
the machine contains 1 paper module with 4 paper trays.
• Two standard trays with a capacity of 600 sheets each.
• Two bulk trays with a capacity of 1,700 sheets each (or 3,400 A4/Letter sheets each when the
optional dual paper trays are installed)
Contact your local authorized dealer for more information about the dual paper trays.
You can add 1 or 2 more paper modules to the machine. Then the total number of paper trays is
extended to 8 or 12 respectively. You can find more information about the capacities of the paper
trays and the supported media size in the specification chapter of this manual.
You can also install a Flex-XL PIM paper input module. In this paper module the two bulk trays
are replaced by Flex-XL trays. A Flex-XL tray can contain media until media size 350 mm x 500
mm. You can install the Flex-XL PIM instead of a standard paper module or in combination with a
standard paper module. You can install a maximum of 3 paper modules. Contact your local
authorized dealer for more information about the Flex-XL PIM. See also
module
on page 29.
The paper modules
Flex-XL paper input
This section describes the control panel on each paper module.
NOTE
You can use the control panel on the paper modules to open the paper trays and load the media.
However, the recommended way to open the paper trays and assign the media is via the
[Schedule] view. You can also open the paper trays and/or assign the media via the [Trays] view
(see
Assign the media to a paper tray
The control panel
on page 212).
[1] The control panel on the paper modules
consists of 4 sections that correspond with the 4 paper trays. Each section displays the current
filling level of the corresponding paper tray. Furthermore, the control panel indicates whether the
media in the paper tray is assigned or not. The following table describes the various parts of the
control panel.
Each paper module contains a control panel next to the upper paper tray. The control panel
Océ VarioPrint 6000 line
Chapter 2 - Explore the print system
19
The paper modules
The parts of the control panel
Number Description
1 The LEDs indicate the current amount of sheets in the corresponding paper
2 Press the button to open the corresponding paper tray. You can only open 1
3 When the check mark is green, the media in the paper tray is defined. The
4 When the arrows are red, the media in the paper tray is not defined. The
5 The [Not assigned] button. This button applies to the paper tray where you
tray. Each lit-up LED indicates the presence of about 100 sheets (based on
media of 80 g/m2 or 20 lb bond).
paper tray at a time.
system knows which media is in the paper tray.
system does not know which media is in the paper tray. The [Trays] view on
the control panel indicates that no media is assigned to the paper tray.
just put the media.
You can press the [Not assigned] button when you load a new media type
into a paper tray without defining this media type on the control panel first.
Then the printer cannot accidentally use the media in this paper tray before
the media is correctly defined on the control panel. You can define the media type in the [Trays] view on the control panel later (see
to a paper tray
on page 212).
Assign the media
NOTE
Make sure that the paper tray is open when you press the [Not assigned] button.
Chapter 2 - Explore the print system
20
Océ VarioPrint 6000 line
The output locations
3 4
1
2
Introduction
The machine supports several output locations for the printed jobs. The default configuration of
your machine contains a stacker and the system output. The finisher is an optional output
location. Furthermore, you can connect several optional external finishers to the machine.
NOTE
You need the optional finisher or another optional external finisher to staple the jobs.
The output locations
[2] The output locations
Overview of the output locations
Component Description
1 [Stacker] The stacker is the default output location of the machine. The stacker
2 [System output] The system output is the output location for the following prints.
capacity is 6,000 sheets, in 2 stacks of 3,000 sheets each (80 g/m² or 20
lb. bond).
The stacker does not contain staple cartridges. Therefore, the stacker
cannot be the output location for jobs that require staples.
• Error prints
• Sample prints
• Configuration reports
• Job tickets
• The test sheets for the media registration.
• The test sheets for the media quality.
Make sure that you regularly remove the sheets from the system output.
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Chapter 2 - Explore the print system
21
The output locations
Component Description
3 [Finisher] (op-
tional)
4 [Finisher upper
output]
The optional finisher contains the following output trays.
• 3 output trays
• 1 upper output (see no. 4 below)
The finisher contains 2 staple cartridges to staple the jobs. The 3 output
trays can receive A4, Letter and similar media sizes. Stapled jobs (A4,
Letter and similar media sizes only) go into the output trays. The total
capacity of the output trays is 3,700 sheets (80 g/m² or 20 lb bond).
NOTE
The output trays cannot receive tab sheets.
The finisher upper output is part of the finisher. The upper output can
receive all formats. However, the upper output is mainly intended for
large media or jobs with mixed size media. The maximum capacity of
the upper output is 500 sheets (80 g/m² or 20 lb bond).
NOTE
The upper output does not contain staple cartridges. Therefore, the upper output cannot be the output location for jobs
that require staples.
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Optional finishers and other devices
Form Assist Module
Introduction
The printer allows you to print on special media with irregular thickness. Examples of such media
are media with glued-on (membership or bank) passes, folded media, or media with a slip
attached. When you load a stack of special media with irregular thickness into the paper tray, the
stack will tilt. When the stack tilts too much, it may cause paper jams. Therefore, you can only
load a limited amount of special media with irregular thickness into the paper tray.
The Form Assist Module is a device you can insert in your bulk paper tray without modifying your
paper tray. It allows you to increase the media input capacity. When you use the Form Assist
Module, your stack of special media will stay straight. This allows you to load more media into
the paper tray and to increase your productivity. The Form Assist Module is delivered with
'Installation instructions'.
Optional finishers and other devices
IMPORTANT
The variety of special media makes it difficult to predict whether the printer can process the
special media you want to use. Before you begin, test the special media and print a limited
number of sheets.
Paper input capacity
Paper with irregular thickness (number of sheets)
Paper tray with Form Assist Module Paper tray without Form Assist
Module
100 - 200 20 - 50
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23
EasyLift
EasyLift
Introduction
The EasyLift is a device that helps you to lift stacks of paper out of the stacker more easily. The
EasyLift is delivered with an 'Information sheet'.
CAUTION
The maximum lifting weight is 15 kg / 33 lb.
Caution: this is only a guideline, the amount may be lower/higher depending on your physical
strength.
CAUTION
Avoid physical injury. Bend you knees and keep your back straight when you use the EasyLift.
Maximum weight
The following table gives you an indication of the weight of the most common media you can lift
with the EasyLift.
Media Number of sheets / weight in kg/lbs
A4 (80 gr) 0.5 kg / 1.1 lbs 2.5 kg / 5.5 lbs 5.0 kg / 11.0 lbs 10.0 kg / 22.0 lbs
A3 (80 gr) 1.0 kg / 2.2 lbs 5.0 kg / 11.0 lbs 10.0 kg / 22 lbs Too heavy!
Letter (20 lbs) 0.5 kg / 1.0 lbs 2.3 kg / 5.0 lbs 4.5 kg / 10.0 lbs 9.1 kg / 20.0 lbs
Legal (20 lbs) 0.6 kg / 1.3 lbs 2.9 kg / 6.4 lbs 5.8 kg / 12.7 lbs 11.6 kg / 25.5 lbs
Ledger (20 lbs) 0.9 kg / 2.0 lbs 4.5 kg / 10.0 lbs 9.1 kg / 20.0 lbs Too heavy!
100 sheets 500 sheets 1000 sheets 2000 sheets
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7" x 10" Statement Size Support
Introduction
The smallest media size that this machine supports is 203 x 203 mm / 7.9 x 7.9 inch. The 7" x 10"
Statement Size Support device enables you to print on media with a size of 7 x 10 inches / 178 x
254 mm and on JIS B5.
You can insert this device in your bulk paper tray without modifying your paper tray. This device
is delivered with 'Installation instructions'.
NOTE
If you want to print on 7 x 10 inch media or on JIS B5, this media has to be available in the
media catalog. If the media catalog does not contain 7 x 10 inch media or JIS B5, you will have
to register this media first.
NOTE
If you are printing on 7 x 10 inch media or on JIS B5, it is important that the paper tray contain
enough media. The dashboard informs you when to load media.
NOTE
Remove the device from the paper tray when you want to load other media than the 7 x 10 inch
media or JIS B5.
7" x 10" Statement Size Support
NOTE
When you use the 7" x 10" Statement Size Support the dashboard informs you to load media
even though there is still a small amount of media present in the paper tray.
How to load the media with the 7" x 10" Statement Size Support
Action Illustration
1 Open the paper tray
2 Flip the metal plates over to the right-
hand side.
3 Load the media.
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25
7" x 10" Statement Size Support
Action Illustration
4 Flip the metal plates over to the left-hand
side over the media.
5 Close the paper tray
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Dual paper tray
1
2
3
4
1
Introduction
The dual paper tray enables you to load 2 stacks of the same media in one paper tray. When the
first stack of media becomes empty, the printing stops. The second stack is moved to the lefthand side and printing continues. A dual paper tray replaces a bulk tray.
Contact your local authorized dealer for more information about the dual paper tray.
The dual paper tray in the paper module
You can only load A4/Letter in the dual paper tray. The capacity of the dual paper tray is 3,300 A4/
Letter sheets instead of 1,700 sheets (bulk tray).The capacity of the left-hand stack is 1,800 A4/
Letter sheets. The capacity of the right-hand stack is 1,600 A4/Letter sheets.
Dual paper tray
The control panel of the paper module is described in
Number Description
1 If the LED is lit-up the dual paper tray is installed.
The paper modules
on page 19.
Load the media
See the media handling section for information on how to handle the media.
The [Trays] view displays the following icon for the dual paper tray.
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Chapter 2 - Explore the print system
27
Dual paper tray
Icon Description
NOTE
The schedule assumes that the right-hand part of the dual paper tray is either full (although the
stack may be partially filled) or empty. When the first stack becomes empty and the second stack
is used, the schedule is updated with the actual filling level. You are advised to fill the right-hand
stack completely.
The left-hand stack of the dual paper tray is partly filled.
NOTE
Each line of the left-hand stack indicates the presence of
about 100 sheets.
The right-hand stack of the dual paper tray is partially or completely filled.
NOTE
The right-hand part of the dual paper tray is assumed to be
either full (independent of the actual filling level) or empty.
Therefore the right-hand part of the icon for the dual paper
tray displays full or empty.
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Flex-XL paper input module
The Flex-XL PIM paper input module is the same as the standard paper module. The only
difference is that the two bulk trays are replaced by Flex-XL trays. A Flex-XL tray can contain
media until media size 350 mm x 500 mm. The minimum media size 208 mm x 203 mm.
You can install the Flex-XL PIM instead of a standard paper module or in combination with a
standard paper module. You can install a maximum of 3 paper modules. The configuration with a
Flex-XL PIM does not have to contain a standard paper module.
Flex-XL paper input module
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Integrated camera mounting unit ICMU
Integrated camera mounting unit ICMU
The integrated camera mounting unit ICMU is a unit that can contain a camera system. With the
camera system you can compare the actual printed sheets with the digital original. When the
printed image and the original do not match the print job is aborted.
Interface: the software of the camera system communicates via CCI (copy count interface) with
the printer software.
Location: the ICMU is located between the print engine and the HCS.
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Chapter 3
Explore the ease of operation
What the print system can do for you
What the print system can do for you
The Océ VarioPrint® 6000 line is an easy-to-use multitasking print system that offers many useful
functions.
You can define the same job properties from several locations: in Remote Printer Driver, the
control panel, and Remote Manager.
Across the whole print workflow the central media catalog with a wide range of media definitions
is available. This ensures first-time-right output.
PRISMAsync supports a structured document printing workflow to make the best use of staff
resources and expertise.
The input and finishing optionals support many different media types and finishing options. The
print system can staple, fold, trim, crease or punch the printed output in various ways. You can
print professional looking, high quality output, such as stapled booklets and books with glued,
preprinted covers.
You can use the print system in two modes: document printing and transaction printing.
Remote tools help you to operate the printer from a distance. The web-based PRISMAsync
Remote Manager application offers remote workload and job planning across the printer fleet
from one central overview. The Remote Control App ensures you stay informed about the print
production on your printers.
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Control panel
1
11
2
3
4
5
7 8
10
6
9
The control panel is the location on the print system to manage print jobs, copy jobs, and scan
jobs. The control panel provides you full system control.
The following table describes the main parts of the control panel and their functions.
The main components of the control panel
Component Function
Control panel
1 Sleep button Put the system into the sleep mode or wake up the
system.
2 Stop button Stop the printing process after a set or as soon as
possible.
3 Paper tray button Get immediate access to the [Trays] section on the
control panel to do the following (for example):
• Check the content of all paper trays.
• Load a new media type into a paper tray.
• Change the media type which is available in one
of the paper trays.
• Open the front door of the printer.
4 USB port Insert a USB drive into the USB port to:
• Print any documents on the USB drive, or
• Scan paper originals to the USB drive
You can disable the USB port.
5 [Schedule] button (optional) Access the [Schedule] view to manage the jobs in
the schedule.
6 [Jobs] button Manage and print the jobs in the lists of [Waiting
jobs], [Scheduled jobs] and [Printed jobs], or in a
DocBox (optional).
7 [Trays] button Access the [Trays] section on the control panel to
do the following, for example:
• Check the content of all paper trays.
• Load a new media type into a paper tray, or
• Change the media type which is available in one
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of the paper trays.
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Control panel
Component Function
8 [System] button Access the [System] section to do the following, for
example:
• Check the status of the toner, staples and other
supplies.
• Get information of the finishers.
• Read counters.
• Start maintenance.
• Set up the preferred workflows.
• Change a number of default system settings such
as the language.
• Adjust the brightness and contrast of the LCD
panel.
• Shut down the printer.
• View the content of the media catalog or add
(temporary) media to the media catalog.
9
Username The username of the user that is currently logged
in. When you want to log in as another user, log out
or change your password, use this button.
10 Dashboard The dashboard displays information about the sys-
tem status such as:
• Information about the current printing process.
• Information about operator intervention that is
required soon.
• Information about errors.
• Information about the status of the toner reservoir and staple cartridges.
11 Status LED The status LED displays the status of the system:
• Red LED
The machine has stopped, for example because a
required media type is not available or an error
has occurred. Operator attention is required now.
• Orange LED
The machine will stop soon, for example because
more paper is required. Operator attention is required soon.
The orange light illuminates when the machine
reaches the warning time. The warning time is a
time you can set to determine when the orange
light must illuminate. You can set the warning
time in the [System] view of the control panel.
• Green LED
The machine is busy printing. The machine can
print longer than the set warning time. Operator
attention is not required.
• LED off
The machine is idle. There are no jobs scheduled
for printing and no operator attention is required.
Access to the control panel
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Control panel
The access to the control panel can be secured to protect the contents of the documents and print
quality settings. When the access to the control panel is secured, you need to log in to the print
system.
The system administrator is responsible for user authorization and for providing your credentials.
For more information, see
[3] Login screen
[4] Username is displayed at the bottom of the screen
Users of the print system
on page 12.
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35
Settings Editor
Settings Editor
Introduction
The Settings Editor is a web-based application and therefore accessible via an Internet browser.
The Settings Editor enables you to manage settings or to display information in the following
areas.
PRISMAsync offers the web-based Settings Editor to configure the print system according to
requirements of the print environment. Part of these settings is also available on the control
panel.
The following configuration settings are available In the Settings Editor:
• Media settings, to maintain the media catalog and media families.
• Default job settings, the print and scan quality, finishing properties, and most print languages.
• Energy save modes
• Default system settings of finishers, o/a high capacity stacker, stacker.
• Workflow settings, to set up the DocBox folders, SMB shares, fonts, scan profiles, hotfolders
and automated workflows.
• Transaction printing settings (optional), to define setups, image shifting, tray mapping and
resources.
• IT and security settings, to establish the connection with servers, to ensure a secure
environment, and to set up the accounting system.
• Support information, to view contact and counter information, to install licenses, to update
software, to download Remote Printer Driver, to troubleshoot, to generate loggings.
• Troubleshooting to create and download loggings, to backup and restore the system settings,
to remove jobs.
How to access the Settings Editor
Make sure you have the following information before you access the Settings Editor.
• The IP address or host name of the PRISMAsync controller.
• The key operator password to change all settings except for the settings in the [Configuration]
tab.
• The system administrator password to change all settings including the settings in the
[Configuration] tab.
Procedure
Open your web browser.
1.
NOTE
When the Settings Editor does not display the correct language, you can change the
preferred language in the Internet options of your Internet browser. The desired
language must be first in the list of languages.
In the address bar, enter the IP address or host name of the PRISMAsync controller.
2.
http://<printername or IP address>
https://<printername or IP address>
The Settings Editor application appears.
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You can now make the required changes.
Settings Editor
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Chapter 3 - Explore the ease of operation
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Remote Manager
Remote Manager
The web-based Remote Manager provides workload planning on the configured PRISMAsync
print systems. Workload planning helps to achieve an optimal print production and an efficient
job handling.
When you work with Remote Manager, you can access the queues of the connected print
systems. So, you are able to do the following planning tasks:
• Monitor the status and current activities of each printer.
• Distribute jobs across the available print systems.
• Submit PDF jobs.
• Export and import PDF jobs for preflight tooling.
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Media-based workflow
The operator loads and assigns the media in the paper
trays.
Prepress staff selects the required media from the media
catalog.
The media and color defaults are defined in the media
catalog.
The operator can change job media and manage media in
the catalog.
The media catalog is the backbone of the media-based workflow. The media catalog contains the
media that the print system supports.
The prepress staff select the media for the job from the media catalog. The control panel shows
the operator the media the job needs.
Media-based workflow
[5] Media-based workflow
During the initial configuration of the print system, the media catalog is filled with media and
media attributes.
When you work with the media catalog, you can take advantage of the following benefits:
• The media in the media catalog store print quality attributes that the entire print system uses.
Each time you select the media from the media catalog, the print system automatically applies
the same print quality settings.
• The control panel shows the operator which media to load.
• The control panel, Remote Printer Driver and the PRISMA software access the same media
catalog.
• You can also use the media catalog for copy jobs.
Define the media attributes on the control panel or with the Settings Editor.
The system administrator determines if operators are allowed to manage the media catalog from
the control panel.
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39
Job preparation
Print production
Job planning
Waiting
jobs
Printed jobs
Scheduled
jobs
Workload planning
Remote Manager
DocBox
PRISMAsync driverPRISMAprepare
Document printing workflow
Document printing workflow
The document printing workflow describes the route from the job preparation to the finishing and
delivery of the printed output. The document printing workflow has four phases:
1.
Job preparation
Prepress staff defines the print document and job settings, and submits the print job to the
PRISMAsync printer. The prepress staff uses PRISMA software, Remote Printer Driver,
automated workflows or hotfolders to prepare and submit the jobs.
2.
Workload planning
Remote Manager is used to monitor the connected print systems, paper trays, scheduled
jobs, and upcoming actions to manage the workload across all connected print systems.
3.
Job planning
Print jobs arrive in one of the following PRISMAsync job locations: a DocBox, the list of
waiting jobs or the list of scheduled jobs. The active workflow profile determines how
PRISMAsync routes the jobs.
4.
Print production
The print system prints and finishes jobs according to the job sequence in the list of
scheduled jobs.
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[6] Job workflow for document printing mode
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Transaction printing workflow
Print production
Job planning
Scheduled
jobs
Job preparation
Applications to prepare and
submit job stream
PRISMAproduction
Preflight and
make ready
Data input
Job scheduling and
monitor
When there is a license for transaction printing (IPDS or PCL), you can operate the print system in
the transaction printing mode. An IPDS or PCL host sends a streaming job to a dedicated port in
the print system. The transaction printing mode fits print environments with large numbers of
business critical data, such as invoices, checks and salary slips.
Typical for the transaction print mode is that first non-variable parts of a print job are stored on
the print server and then merged with the variable parts of the print job.
Transaction printing workflow
Differences between the two printing modes
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[7] Job workflow for transaction printing mode
During daily work, you can switch between the transaction printing and document printing
modes without rebooting the print system.
When the transaction printing mode is active, the print system still accepts PDF and PostScript
jobs. However, PRISMAsync starts to process these jobs, when you switch off the transaction
printing mode.
The transaction printing mode is different from the document printing mode in several respects:
1. All data in one connection session are part of the same streaming job. This streaming job can
have job separators. In this instance, you can see the different job names on the control
panel.
2. The print resolution for IPDS is 240, 300, 600 dpi, or automatically detected.
3. When the transaction printing jobs contain paper tray selection numbers, you can select a
mapping method. The paper tray number corresponds to a physical tray or to media from the
catalog:
• Tray-to-media mapping
You can assign the paper tray number included in the print job to a physical paper tray.
You select media from the media catalog and link these to a logical tray, indicated by a
number. The print system maps the media of the logical tray to the physical paper trays
that hold these media. For color management, the output profile associated with the media
family of the media is used. The control panel shows the media which the job uses.
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Transaction printing workflow
• Tray-to-tray mapping
You specify which logical tray (indicated by a number) corresponds to a physical paper
tray. The print system will use the media that are loaded in the physical paper tray to which
the job refers via a logical tray. Also other paper trays that contain these media are used
when needed. The control panel shows the media which the job uses. For color
management, the output profile associated with the media family of the media is used.
Transaction printing setups
A transaction printing setup is a collection of preset print settings for a transaction job, such as
output location, data resolution, face orientation, offset stacking, font capture, and logical page
size.
Create transaction printing setups in the Settings Editor.
Work in transaction printing mode
When you want to print in the transaction printing mode, first activate the transaction mode and
establish the connection with the IPDS or PCL host. When you print in the transaction printing
mode, the schedule informs you which types of media the streaming job uses. The schedule
cannot predict the time needed for a streaming job.
Image adjustment
You can create a transaction printing preset with an image shift definition. This is useful for better
alignment of variable data, such as names or addresses, on the page. You define the image shift
on the control panel, but also in the Settings Editor.
Secure error recovery
When an job error occurs in transaction printing mode, the job recovery takes place from the
page that caused the error. When multiple pages of the same document are not allowed, for
example, for lotteries and bank accounts, you must adjust the error recovery settings. When you
select the secure error recovery in the Settings Editor, the print system does not perform an
output recovery and deletes all remaining pages. A stack eject follows when the printed output
goes to the high capacity stacker. As a result, you must submit the job again.
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Chapter 4
Start the print system
The power buttons and power modes
The power buttons and power modes
The power buttons
The printer has the following button to control the power supply.
Button Name Description
Sleep button The Sleep button is located at the right-hand side of the
control panel. Using the Sleep button puts the printer into sleep mode, wakes the printer up from the sleep
mode or starts up the whole system, including the PRISMAsync controller.
When you press the Sleep button
• when the system is off, the whole system starts up, including the PRISMAsync controller.
• when the system is ready, the printer is put into sleep
mode. The control panel will be turned off, The PRISMAsync controller remains on.
• when the system is in sleep mode, the printer wakes
up from the sleep mode.
The Power Modes
You can find the energy saving settings in the Settings Editor under [Preferences] -> [System
settings] -> [Energy save modes].
The Power Modes
Power mode Control panel Description
Off Off The printer and the controller are completely off. The
Ready On The printer is ready to print jobs.
Low power mode Off The low power mode is an energy save mode.
The Sleep button allows you to switch between the
Ready mode and the Sleep mode.
printer cannot receive or print any job.
To use the low power mode, the [Low power mode timer enabled] setting in the Settings Editor must be set to
[Yes]. When this setting is disabled, the printer skips the
low power mode and goes into the sleep mode after the
time set for this mode.
When the printer has been idle for the time defined in
the [Low power mode timer] setting, the printer goes into low power mode automatically.
Possible values: 1 - 15 minutes.
Factory default: 15 minutes.
The printer wakes up when a job arrives in the list of
[Scheduled jobs] or when you touch the control panel
(either the screen or any button).
4
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The power buttons and power modes
Power mode Control panel Description
Sleep mode Off Once the printer has been idle for the time defined in the
[Sleep mode timer] setting in the Settings Editor, the
printer goes into sleep mode automatically. Compared
to the low power mode, the printer uses less energy.
Possible values: 16 - 240 minutes.
Factory default: 30 minutes.
The printer wakes up when:
• You press the Sleep button
on the control panel, or
• A wake-up timer expires, provided that the wake-up
timer is enabled in the Settings Editor, or
• A job arrives in the list of [Scheduled jobs], provided
that the [Automatic wake-up enabled] setting in the
Settings Editor is set to [Yes].
Press the Sleep button on the right-hand side of the
control panel to put the printer into the sleep mode manually. The printer goes into the sleep mode after all jobs
are finished.
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45
Turn on the system
Turn on the system
Procedure
Press the Sleep button at the right-hand side of the control panel.
1.
The power switch must be turned on.
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Shut down the system
Illustration
Shut down the system
[8] Shut down the system
Procedure
Touch [System] -> [Setup] -> [Shut down system].
1.
The control panel displays the message [Are you sure you want to shut down?].
Touch [Yes].
2.
A message indicates when the shut down will begin.
When the shut down is complete, the control panel will be off.
To shut down the system completely, switch the On/Off button of each connected finishing unit
3.
into the "O" position.
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47
Restart the system
Restart the system
Introduction
You can restart the system via the Settings Editor (under [Support] -> [Troubleshooting]) or via
the printer control panel.
Illustration
[9] Restart the system
Procedure
Touch [System] -> [Setup] -> [Shut down system].
1.
The control panel displays the message [Are you sure you want to shut down?].
Touch [Restart].
2.
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Chapter 5
Prepare the print system
Adjust the control panel
Adjust the control panel
You can change several settings to adjust the control panel according to your needs or workflow.
Change the display language of the control panel
1. Touch [System] -> [Setup] -> [Language].
2. Select the language.
3. Touch [OK]
Adjust the warning time
The dashboard and the operator attention light warn you when an operator intervention is
expected. You can change the warning time or disable the warning in advance.
Choose a warning time so that you have sufficient time to prepare media or remove prints
without a print system stop. The factory default is 10 minutes.
[10] Warning time setting
1. Touch [System] -> [Setup] -> [Warning time].
2. Touch [Warning in advance] to enable or disable the function.
3. Touch the - or + button to decrease or increase the warning time in increments of 1 minute.
You can set a time from 1 - 60 minutes.
4. Touch [OK].
Use of shorter job names
When the job name is too long to display on the control panel, PRISMAsync truncates the job
name. You can determine how PRISMAsync shortens the job names.
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Adjust the control panel
[11] Job name truncation
1. Touch [System] -> [Setup] -> [Job name truncation].
2. Indicate how you want to shorten the job name.
3. Touch [OK].
Adjust the readability of the control panel
You can adjust the brightness and contrast of the control panel screen. Use the automatic or
manual adjustment.
Setting Description
[Auto adjust] The screen of the control panel will automatically set the correct
ratio of brightness and contrast.
[Brightness] You can increase or decrease the brightness from level 20 to 100
in steps of one. The higher the value, the higher the brightness.
[Contrast] You can increase or decrease the contrast from level 10 to 100 in
steps of one. The higher the value, the higher the contrast.
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Adjust the control panel
[12] Control panel adjustments
1. Touch [System] -> [Setup] -> [Control panel settings].
2. Choose the automatic adjustment method or touch the + and - buttons to adjust the
brightness and contrast manually.
3. Touch [OK].
Use pinch zoom gestures
When you want to use pinch-in and pinch-out gestures you must first enable the multi-touch
function.
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Adjust the control panel
[13] Multi-touch function
1. Touch [System] -> [Setup] -> [Control panel settings].
2. Enable the multi-touch function.
3. Touch [OK].
4. Restart the system.
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53
DocBox
Scheduled
jobs
Finishing and delivery Printing Media loading
Waiting
jobs
Print production
Job planning
Work with the Workflow Profiles
Work with the Workflow Profiles
Introduction
The machine is used in different printing environments. Each environment requires other settings
to optimize the workflow or to meet your personal workflow preferences. The machine contains a
number of default workflow profiles to help you optimize your workflow. The default workflow
profiles are combinations of frequently used settings for print jobs ([Receive], [Print] and
[Output]). However, the workflow profiles cannot cover all the possible workflows you may need.
Therefore, you can also define the settings individually (custom workflow).
This section makes recommendations about when to use which workflow profile. Furthermore,
this section describes the settings and the effects of the settings.
NOTE
The [Workflow profile] button in the [Setup] section of the [System] view displays the name of
the selected workflow profile. When you customized the settings of a workflow profile, the
button displays the text [Custom].
NOTE
The [Workflow profile] button in the [Setup] section of the [System] view displays the name of
the selected workflow profile. When you customized the settings of a workflow profile, the
button displays the text [Custom].
The Use of the Default Workflow Profiles
The following sections make recommendations about when to use which default workflow
profile.
Standard workflow profile
[Standard]
[14] Standard workflow profile
• The standard workflow profile fits
a productive workflow with sufficient control over jobs.
• Jobs go to the list of scheduled
jobs and the print system prints
the jobs.
• The print system selects another
output tray for each next job.
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Job by job workflow profile
DocBox
Scheduled
jobs
Finishing and delivery Printing Media loading
Waiting
jobs
Print production
Job planning
Print production
Job planning
DocBox
Finishing and delivery Printing Media loading
Waiting
jobs
Scheduled
jobs
Work with the Workflow Profiles
[Job by job]
[15] Job by job workflow profile
Check and print workflow profile
[Check and print]
• The job-by-job workflow profile
fits a workflow in which every job
needs attention.
• All jobs come in the list of scheduled jobs and you start the jobs
one by one from the list of scheduled jobs. Always touch [Resume]
in the dashboard to start the next
job.
• The print system selects another
output tray for each next job.
• The check-and-print workflow profile is suitable for a workflow in
which every job requires attention.
You check the print quality and
layout setting of the first set.
• All jobs are received in the list of
scheduled jobs and only the first
set of the job is printed. After approval of the first set, you give the
print command to print the other
sets in one run.
• The print system selects another
output tray for each next job.
[16] Check and print workflow profile
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Print production
Job planning
DocBox
Scheduled
jobs
Finishing and delivery Printing Media loading
Waiting
jobs
DocBox
Scheduled
jobs
Finishing and delivery Printing Media loading
Waiting
jobs
Print production
Job planning
Work with the Workflow Profiles
Manual planning workflow profile
[Manual planning]
[17] Manual planning workflow profile
Unattended workflow profile
[Unattended]
• The manual planning workflow fits
a workflow in which you want to
determine the print priority of the
jobs.
• All jobs are received in the list of
waiting jobs.
• The print system selects another
output tray for each next job.
• The unattended workflow profile
fits a workflow in which productivity is very important.
• All jobs go to the list of scheduled
jobs and are printed.
• To keep the system running, you
should make sure consumables
remain available and you remove
printed output and waste on time.
[18] Unattended workflow profile
The Default Settings for [Receive]
The default [Receive] settings
Workflow profile [Receive] settings
[Standard] [Scheduled jobs] [Scheduled jobs]
[Job by job] [As in job] [Scheduled jobs]
[Check and print] [Scheduled jobs] [Scheduled jobs]
[Manual planning] [Waiting jobs] [Scheduled jobs]
[Unattended] [As in job] [Scheduled jobs]
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[Destination of print job] [Destination of DocBox job]
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The Default Settings for [Print]
The default [Print] settings
Workflow profile [Print] settings
[Standard] [Off] [As in job]
[Job by job] [On] [As in job]
[Check and print] [Off] [On]
[Manual planning] [Off] [As in job]
[Unattended] [Off] [Off]
The Default Settings for [Output]
The default [Output] settings
Workflow profile [Output] set‐
Work with the Workflow Profiles
[Confirm start of job] [Check first set]
tings
[Standard] [After each job] [Sets (as in job)] [On]
[Job by job] [After each job] [Sets (as in job)] [On]
[Check and print] [After each job] [Sets (as in job)] [On]
[Manual planning] [After each job] [Sets (as in job)] [On]
[Unattended] [When tray is
Values and effects of the settings
The following table describes the effects of the various values of the settings.
Values and effects of the settings
Setting Values Effect
[Destination of
print job]
[Scheduled jobs] The jobs are immediately sent to the list of [Scheduled
[Waiting jobs] The jobs are sent to the list of [Waiting jobs]. You can
[Next output
tray]
full]
[Offset stacking] [Tray linking]
[Banners] [Off]
jobs].
manually define the order in which the jobs will be printed.
[Destination of
DocBox job]
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[As in job] The jobs are sent to the destination that is defined in the
job ticket or in the copy job.
[Scheduled jobs] The jobs are immediately sent to the list of [Scheduled
jobs].
[Waiting jobs] The jobs are sent to the list of [Waiting jobs]. You can
manually define the order in which the jobs will be printed.
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Work with the Workflow Profiles
Setting Values Effect
[Confirm start of
job]
[On] The machine always stops before the next scheduled
job. Touch [Resume] in the dashboard to start each job.
[Off] The machine keeps printing all the jobs. The machine
does not stop before the next scheduled job, unless
there is a reason to stop. For example when a media is
not available.
[Check first set] [On] The machine goes on hold after the first set of a job is
printed. You can check the quality and layout of the first
set before the machine prints the remaining sets.
[Off] The machine will print the whole job without stopping
after the first set.
[As in job] The machine will print the jobs as indicated in the job
ticket.
[Next output tray] [After each job] Each job is sent to the next available output tray. In this
context, the second stack of the stacker is also defined
as an output tray.
[When tray is full] All the jobs are stacked until an output tray is full. When
an output tray is full, the next jobs are sent to the next
output tray.
[Offset stacking] [Jobs] Each printed job that is delivered to an output location is
stacked on top of the previous printed job with an offset.
This helps you to identify the various jobs.
[Sets (always)] Each printed set that is delivered to an output location is
stacked on top of the previous set with an offset. This
helps you to identify the various sets.
[Sets (as in job)] Each printed set is delivered to the output location as de-
fined in the job ticket or copy job. Therefore, the sets can
be stacked in one straight line or with an offset.
[Banners] Each banner page of a job is delivered to the output lo-
cation with an offset. This helps you to identify the separate jobs. The jobs themselves are stacked in one
straight line.
[Off] All the printed jobs or sets are stacked in one straight
line. There is no offset between the jobs or sets.
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Automated workflows (access through the Settings Editor)
Automated workflows (access through the Settings
Editor)
Introduction to automated workflows
Definition
The Settings Editor enables you to set up separate automated workflows. Automated workflows
are print queues that you can program to perform a range of operations. Automated workflows
are mostly used for legacy applications where jobs are printed automatically and certain settings
must be set automatically. Every automated workflow represents a different virtual printer with
its own specific attributes.
The selection of automated workflows is handled when the job is sent over LPR via the name of
the automated workflow of the job ticket. Once the job is sent to a specified automated workflow
on the printer, you cannot move the job to another workflow. The control panel does not display
the various automated workflows. However, jobs can get a label that you can use as a selection
criterion for further processing and production.
The use of automated workflows has for example the following advantages.
• The print workflow is automated even more, which improves the productivity.
• The programming of individual jobs is eliminated, which optimizes the job throughput.
• You can more easily distinguish, prioritize and produce jobs in different automated workflows
with different properties using less operator involvement.
• You can easily assign legacy applications without job tickets to specific job profiles.
NOTE
You can define whether or not the settings of a job ticket overrule the settings of an automated
workflow in the Settings Editor.
NOTE
When the Settings Editor does not display the correct language, you can change the preferred
language in the Internet options of your Internet browser. The desired language must be first in
the list of languages.
Attributes
NOTE
It is not compulsory to define all the settings. When you put a check mark in front of a setting,
that setting and its values become enabled.
Refer to the Settings Editor to get an overview of the settings.
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Add an automated workflow
Add an automated workflow
Introduction
The Settings Editor contains 1 factory default automated workflow. However, it can be beneficial
for your productivity to add more automated workflows.
NOTE
It is not compulsory to define all the settings. When you put a check mark in front of a setting,
that setting and its values become enabled.
Procedure
Go to [Workflow] -> [Automated workflows].
1.
Click the [Add] button.
2.
A pop-up window displays the attributes you can specify for the new workflow.
Put a check mark in front of the attributes you want to define.
3.
Specify or select the values of the attributes.
4.
Click [OK].
5.
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Edit an automated workflow
Introduction
You can change the attributes of an existing automated workflow.
NOTE
It is not compulsory to define all the settings. When you put a check mark in front of a setting,
that setting and its values become enabled.
Procedure
Go to [Workflow] -> [Automated workflows].
1.
Put a check mark in front of the workflow you want to edit.
2.
Click the[Edit] button.
3.
A pop-up window displays the attributes you can specify for your workflow.
Change the attributes.
4.
Click [OK].
5.
Edit an automated workflow
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Delete an automated workflow
Delete an automated workflow
Introduction
When you no longer need a certain automated workflow, you can delete that workflow.
NOTE
You cannot delete the factory default automated workflow.
Procedure
Go to [Workflow] -> [Automated workflows].
1.
Put a check mark in front of the workflow you want to delete.
2.
Click the [Delete] button.
3.
Click [OK].
4.
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Restore the factory default workflow
Introduction
You can restore the factory default automated workflow. This has the following consequences.
• All the automated workflows you added will be removed
• All the changes in the default workflow will be lost.
Procedure
Go to [Workflow] -> [Automated workflows].
1.
Click the [Restore] button.
2.
The factory default automated workflow is restored.
Restore the factory default workflow
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Use hotfolders
Use hotfolders
Introduction to hotfolders
Introduction
Technically, a hotfolder is a mapped network drive on a workstation that is linked to a shared
folder on the PRISMAsync controller.
For an operator, a hotfolder is a folder on a workstation where printable files can be dropped for
printing.
Hotfolders are primarily aimed at recurring PDF workflows. In these workflows identical PDFs, or
other printable files, with identical settings are printed on a regular basis. Hotfolders should not
be used in combination with print job tickets.
The job settings for hotfolders
The settings of a hotfolder can be defined by:
• a hotfolder default ticket in the hotfolder itself, or
• the automated workflow to which the hotfolder is linked.
It is advisable to use the hotfolder functionality in combination with the hotfolder default ticket.
However, if you want to use the settings of the automated workflow where the hotfolder is linked
to, it is advised not to place a hotfolder default ticket in the hotfolder, to prevent mixing up
settings. Furthermore, you must make sure that the [Overrule the job ticket] setting in that
automated workflow is enabled (tick the checkbox).
Before you can use a hotfolder
To be able to use the hotfolder function, the following steps must be carried out first:
• In the Settings Editor, the system administrator must activate the hotfolder function.
• In the Settings Editor, the system administrator must create a hotfolder and link the hotfolder
to an automated workflow.
• On a workstation, the key operator must create a shared network drive that is linked to the
hotfolder.
• On the desktop of that workstation, the key operator can create a shortcut to the hotfolder, if
desired.
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Activate the hotfolder function
Introduction
The information in this section is intended for system administrators.
NOTE
• By factory default, the hotfolder function is disabled. To use the hotfolder function, the system
administrator must activate this function once.
• For this procedure, the System administrator password is required.
Procedure
Open the web browser and enter the host name or IP address of your PRISMAsync controller.
1.
Go to the [Workflow] -> [Hotfolders] section.
2.
Click [Configure].
3.
At [Enabled], select [Yes] to activate the hotfolder function.
4.
Enter a unique [User name] and [Password].
5.
Make sure that you filled in the user name and password before you continue with the next step.
Click [OK] to confirm the activation of the hotfolder function.
6.
A confirmation window opens.
Click [OK] to restart the controller now.
7.
Activate the hotfolder function
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Create a hotfolder
Create a hotfolder
Introduction
The information in this section is intended for system administrator.
Before you begin
The hotfolder function must be activated. Otherwise, the system administrator must activate the
hotfolder function first.
Procedure
NOTE
For this procedure, the System administrator password is required.
Open your web browser and enter the host name or IP address of your PRISMAsync controller.
1.
Go to [Workflow] -> [Hotfolders].
2.
Click [Add].
3.
Give the hotfolder a logical name.
4.
A logical name helps you to recognize the type of jobs you want to process using this hotfolder.
Select the automated workflow to which you want to link the hotfolder.
5.
Click [OK].
6.
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Create a Shared Network Folder on a Workstation
Create a Shared Network Folder on a Workstation
Introduction
The information in this section is intended for key operators.
Before creating a shared network folder on a workstation, the following actions must be carried
out first:
• Enable the hotfolder function.
• Create an automated workflow (optional).
• Create a hotfolder.
NOTE
This procedure describes the creation of a shared network folder on a workstation with a
Microsoft® Windows® operating system. Depending on the operating system of your
workstation, the procedure can be different.
Procedure
1.
Open Microsoft® Explorer.
Click Tools -> Map Network Drive...
2.
Select a drive letter for the shared network folder.
3.
Enter the name of the shared network folder, for example \\12.34.56.78\Booklet, or click the
4.
'Browse' button to navigate to the required location.
NOTE
Instead of 12.34.56.78 you must enter the host name or IP address of the PRISMAsync
controller. Booklet is the name you gave to the hotfolder when you created the
automated workflow.
Click 'Finish'.
5.
A log in screen will appear.
Enter the user name and the password that were defined when the hotfolder function was
6.
enabled in the Settings Editor.
Click 'OK.'
7.
The hotfolder is now ready for use.
If desired, you can create a shortcut to the shared network folder on the desktop of the
8.
workstation.
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Create a Hotfolder Default Ticket ('default_ticket.jdf')
Create a Hotfolder Default Ticket ('default_ticket.jdf')
Introduction
Hotfolders are primarily aimed at recurring workflows. In these workflows identical printable files
with identical settings are printed on a regular basis. A hotfolder default ticket ('
default_ticket.jdf') in the hotfolder determines the settings for the print jobs. The name of the
hotfolder default ticket must not be changed, otherwise it will not be used in the hotfolder.
NOTE
If you want to use the hotfolder default ticket, make sure that the [Overrule the job ticket] setting
of the automated workflow in which the hotfolder was created, is disabled (no check mark in the
checkbox). Otherwise, the settings of the automated workflow overrule the settings of the
hotfolder default ticket.
Procedure
NOTE
This procedure is an example of the procedure on a Microsoft® Windows® operating
system. For other operating systems, the procedure can vary.
Click Start - Settings - Printers and Faxes.
1.
Right-click the printer driver of your printer and select Printing Preferences.
2.
Define the required settings.
3.
Click the [Save] icon in the Templates bar.
4.
Enter a name for the template.
5.
Click [OK].
6.
Right-click the template you just created and select 'Save as ticket'.
7.
Browse to the shared network folder and click [Save].
8.
The template is saved as a hotfolder default ticket.
Do not change the name of the hotfolder default ticket ('default_ticket.jdf').
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Accounting
General Information
The basics of accounting
Introduction
NOTE
Accounting requires a license. Contact your local authorized dealer for more information.
The accounting function is meant to charge the costs for jobs to customers or users.
Below, the basics of accounting are described. Detailed information about the accounting
function is described in separate chapters.
Basics
• Mandatory:
To use the accounting function, a license file must be uploaded to the PRISMAsync controller
first. Then the account log file is created too.
For each job, the account log file stores job information such as type of job and account ID, if
applicable. To calculate the costs, you can download the account log files via the Settings
Editor.
Accounting
NOTE
In the Settings Editor, navigate to [Configuration] -> [Accounting] for all accounting settings.
Only key operators or system administrators can perform actions in the [Accounting] section.
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The accounting related settings in the Settings Editor
The accounting related settings in the Settings Editor
Description
NOTE
Accounting requires a license. Contact your local authorized dealer for more information.
The table below describes the available accounting related settings in the Settings Editor
(navigate to [Configuration] -> [Accounting]).
The accounting related settings
Setting Description
[New account log file] With this setting you indicate when a new account log
file is created:
• [At start of day]
• [At start of week]
• [At start of calendar month]
[Download account log file] You can save the account log files to a location on your
PC or network to create invoices for customers, for example.
[Separator in account log file] This setting allows you to select the character used in
the account log files to separate the information. You
can select [Use ';' (semi-colon)] or [Use ',' (comma)].
[Encoding of account log file] This settings allows you to indicate that the account log
files must be encoded in UTF-8.
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The Account Log File
The Account Log File
The Name of an Account Log File
NOTE
Accounting requires a license. Contact your local authorized dealer for more information.
An account log file has the following name format:
<serialnumber><yyyy><mm><dd><extension>, for example 012345678920120115.CSV.
Item Description
<serialnumber> The serial number of the device.
This number is a text string with a maximum length of 10 characters
(A-Z, a-z, 0-9). The serial number is provided by the PRISMAsync controller at the moment the account log file is created.
<yyyy><mm><dd> The year, month and day the account log file was created.
<extension> The file extension, either .CSV (Comma Separated Values) for inactive
log files, or .ACL (ACtive Log) for the active log file.
For the current file, the file has the extension .ACL. At the end of the indicated period, the .ACL file is converted into a .CSV file. With the setting [New account log file] in the Settings Editor you indicate when a
new account log file is created: per day, per week, per month.
The PRISMAsync controller can store a maximum of 99 .CSV files +
1 .ACL file. When the limit is reached, the oldest .CSV file is removed.
You can retrieve the account log files from the Settings Editor ([Configuration] -> [Accounting] -> [Download account log file]) and import the
files into Microsoft® Excel, for example.
The Account Log File
Data Records
An account log file consists of data records. The data records contain information about the use
of the Océ VarioPrint® 6000 line. For each job, a new data record is added to the current account
log file.
The first record of an account log file is the header record. The header record always starts with
4302. Every subsequent data record starts with 4303. These records contain the actual accounting
information for each job.
The Fields of an Account Log File
The following table describes the fields of each data record in an account log file.
Field name
<recordtype> 4303 A number that identifies a data record.
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Specification Description
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The Account Log File
Field name Specification Description
<documentid> A text string with a max-
imum length of 40 characters
A unique identification for a job or document,
which is supplied by the submitter of the job. The
document ID is extracted from the print data, for example the attribute 'documentid' in an OJT. This
field keeps the same value when the job is submitted multiple times. The field is empty when the attribute is not available.
<jobid> A number The PRISMAsync controller creates a unique job
identification number when:
• A new print job is received
• A new copy or scan job is started
• An existing job is started from the mailbox
• An existing job is moved from the [Printed jobs]
section to the [Waiting jobs] section
NOTE
The term mailbox is understood to include the list of [Waiting jobs] and the
[DocBox].
<jobtype> Possible entries:
• COPY
• IP
• AP
• SYSTEM
• SCAN
• SCAN2MBX
• MBXCOPY
Describes the type of job.
• COPY: Direct copy job
• IP: Interactive print job (a job that was printed
from the mailbox).
• AP: Automatic print job (a job that was directly
printed from the network, not from the mailbox)
• SYSTEM: A test print that was started in the service mode or service copy mode.
• SCAN: A scan-to-file job.
• SCAN2MBX: A job that was scanned to the mailbox.
• MBXCOPY: A copy job that was printed from the
mailbox.
<startdate> <yyyy>-<mm>-<dd>
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NOTE
When you
open the file
in Microsoft®
Excel, the date
format
changes into
the date format that is defined in Microsoft® Excel
NOTE
The term mailbox is understood to include the list of [Waiting jobs] and the
[DocBox].
The date on which the printer started printing the
job. Typically, this is the first moment that a job can
be interrupted or stopped via the control panel.
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Field name Specification Description
The Account Log File
<starttime> <hh>:<mm>:<ss>
NOTE
When you
The time on which the printer started printing the
job. Typically, this is the first moment that a job can
be interrupted or stopped via the control panel.
open the file
in Microsoft®
Excel, the time
format
changes into
the time format that is defined in Microsoft® Excel
<activetime> <hh>:<mm>:<ss> The total time the job is active and actually printing.
Hours can exceed 24.
<idletime> <hh>:<mm>:<ss> The total time the job is active, but waits for an ac-
tion by the operator, such as clearing an error or
loading the required media. Hours can exceed 24.
<readydate> <yyyy>-<mm>-<dd> The date on which the job was finished or aborted.
<readytime> <hh>:<mm>:<ss> The time the job was finished or aborted.
<result> Possible entries:
• Done
• Abrt
• Stop
Information about how the job was completed.
• Done: The job was finished correctly.
• Abrt: The operator or the PRISMAsync controller
stopped or aborted the job, for example in case
of an error.
• Stop: The job was stopped by the user and
moved to the [Waiting jobs] section. When the
job is restarted or continued later, multiple account records will be generated for this job.
<username> A text string with a max-
<jobname> A text string with a max-
<costcentre> A text string with a max-
<custom> A text string with a max-
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imum length of 255
characters
imum length of 255
characters
imum length of 40 characters
imum length of 255
characters
The user name that is defined for the job, for example in the attribute 'username' in an OJT.
The name of the job for automatic or interactive
print jobs and scan jobs, for example in the attribute 'jobname' in an OJT. For scan jobs, the generated file name is used.
The name of a department or user as defined in the
[Cost center] field of the [Account] tab of the printer
driver or in the attribute 'GroupName' in an OJT.
This field is empty when the attribute is not available
Information as defined in the [Custom] field of the
[Account] tab of the printer driver or in the attribute
'custom' in an OJT, for example.
This field is empty when the attribute is not available
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The Account Log File
Field name Specification Description
<accountid> A text string with a max-
imum length of 40 characters
The account ID as defined in the [Account ID] field
of the [Account] tab of the printer driver, or on the
control panel, or in the attribute 'accountid' in an
OJT, for example.
This field is empty when the attribute is not available
<jobaddressee>
A text string with a maximum length of 255
characters
The name of the recipient of the print job. The
name is extracted from the print data, for example
the attribute 'jobaddressee' in an OJT.
<nofscana4> A number The number of scanned A4-like sheets, including
custom sized sheets of which at least one dimension is equal to or less than 257 mm / 10.1".
<nofscana3> A number The number of scanned A3-like sheets, including
custom sized sheets of which all dimensions are
larger than 257 mm / 10.1".
<nofsinglestaples>
A number The number of times that a single staple was used
in a job.
NOTE
This number does not include the staples
from an off-line stapler.
<nofdoublestaples>
<noffinishedsets>
<outputdestination>
<nofprinteda4bw>
<nofprinteda4c>
<nofprinteda3bw>
<nofprinteda3c>
A number The number of times that double staples were used
in a job.
NOTE
This number does not include the staples
from an off-line stapler.
A number The number of finished sets. A set is finished after
the last sheet is sent to the output location.
Names of output locations
A descriptive name of the output location. The exact names vary per product and depend on the configuration of the product.
A number The number of printed A4-like sheets (copy jobs or
print jobs) printed in B&W. Inserts will be counted
as B&W too.
A number The number of printed A4-like sheets (copy jobs or
print jobs) printed in color.
A number The number of printed A3-like sheets (copy jobs or
print jobs) printed in B&W. Inserts will be counted
as B&W too.
A number The number of printed A3-like sheets (copy jobs or
print jobs) printed in color.
<tonerblack> Value in milligrams The estimated total usage of black toner for sheets
<tonercolor> Value in milligrams The estimated total usage of toner for sheets that
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that are printed or copied in B&W.
are printed or copied in color.
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Field name Specification Description
The Account Log File
<nofsimplex>(1-16)*
<nofduplex>(1-16)*
<mediaformat>(1-16)*
<mediatype>(1-16)*
<mediaweight>(1-16)*
A number The number of 1-sided sheets of a certain paper
type used in a job.
A number The number of 2-sided sheets of a certain paper
type used in a job.
A text string with a maximum length of 255
The media size used for the job. Not every product
supports all media sizes.
characters
A text string with a maximum length of 40 characters. Some entries are
standardized:
• PLAIN
• TRANS
• COVER
• MYPAPER
• COLOR_COPY
• COATED
• OTHER
Description of the media types used.
• PLAIN: normal paper
• TRANS: transparencies
• COVER: a special front or back page
• MYPAPER: a special media type that must be
placed in a paper tray before starting the job, and
that must be removed from that paper tray as
soon as the job is ready.
• COLOR_COPY: color copy paper
• COATED: coated media
• OTHER: unspecified media. This is used when
custom strings are not available.
A number The weight of the media type in grams per m² or lb.
<mediacolor>(1-16)*
A text string with a maximum length of 40 char-
The color of the media used for the job.
acters
<medianame>(1-16)*
A text string with a maximum length of 40 char-
The name of the media used for the job.
acters
<cyclelength>(1-16)*
A number If subsequent sheets are not identical (cyclic me-
dia), the cycle length indicates after how many
sheets the same sequence starts again. For normal
media the cycle length is 1. For cyclic media with an
unknown cycle length, the cycle length is 0.
<isinsert>(1-16)*
Yes or no ('y' or 'n') A media attribute that indicates whether the bit-
maps are printed on this media (y) or not (n).
An insert sheet can be 1-sided or 2-sided. The bitmaps corresponding to insert sheets typically are
still part of the print job. Selection of insert media
enforces that these bitmaps are not printed (again)
on the insert media.
<istab>(1-16)* Yes or no ('y' or 'n') This is a media attribute that indicates whether the
media is tab media. Typically, tab media has a cycle
length of 1, but this is not mandatory
<punchcount>(1-16)*
<nofpunches> A number The number of punched sheets in a job.
<noffolds> A number The number of folded sheets in a job.
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A number The number of punch holes of the prepunched me-
dia.
Chapter 5 - Prepare the print system
4
75
The Account Log File
Field name Specification Description
<nofbooklets> A number The number of booklets in a job.
<nofbinds> A number The number of bound sets in a job.
NOTE
* All fields that contain (1-16) will be included 16 times in an account log file. Each number refers
to the type of media (1 up to 16) that is used. The media characteristics of the first media type in
a job are logged in the fields ending on '1'. The characteristics of the next, different media type
are logged in the fields ending with '2' and so on. For example, <mediatype2> and
<mediaweight2> both correspond to the second type of media used in a job. If you use less than
16 media types, the remaining fields are empty. If you use more than 16 media types, they are
logged as if they were media type 16. The maximum number of media types per job is 16.
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Save an Account Log File
Procedure
NOTE
Accounting requires a license. Contact your local authorized dealer for more information.
In the Settings Editor, click [Configuration] -> [Accounting].
1.
Click [Download account log file].
2.
Click the link to the required file, then click [Save].
3.
Browse to the location where you want to save the file, then click [Save].
4.
Save an Account Log File
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Learn about user authentication
Learn about user authentication
The Océ VarioPrint® 6000 line offers many security features because the printer often needs to
handle sensitive documents and information. If settings and functions are not secure, someone
can change jobs, re-route jobs, or change important system settings.
The user authentication settings of the Océ VarioPrint® 6000 line are based on access rights and
are defined according to the security policy of your company. The system administrator is
responsible for the user authentication settings.
Your printer can apply the factory installed user groups, default user accounts, and the default
access rights per user group. But it is more likely that the printer has custom user groups or is
connected to a corporate authentication server. In the latter situation, corporate domains, user
groups and users identities are the base of the user authentication system of the printer.
The information below describes the factory installed user groups and user accounts. Please refer
to your system administrator for more information on the situation in your print environment.
Factory installed access rights
As a user you can be member of one or multiple user groups. The user groups to which you
belong together determine which tasks you can perform and to which software applications you
have access. In practice, you receive credentials or you use your own personal credentials. After
logging in, you are ready to access functions and applications in line with the tasks you are
responsible for.
The Océ VarioPrint® 6000 line access rights are factory installed and cannot be changed or
created by the system administrator. However, the system administrator can determine the
access rights of the available user groups.
Access rights to Location Permission
Only personal jobs Control panel Allowed to plan, change, and
All jobs Control panel and PRISMA-
Remote tools PRISMAsync Remote Manager
Maintenance tasks Control panel Allowed to perform cleaning
Configuration settings Control panel and Settings Ed-
IT settings Settings Editor Allowed to change IT, security,
Default user groups
sync Remote Manager
and Settings Editor
itor
print personal jobs
Allowed to plan, change, and
print all submitted jobs
Allowed to run remote software applications
and maintenance procedures
Allowed to change workflow,
job defaults, and troubleshooting settings
and connectivity settings
The Océ VarioPrint® 6000 line has five default user groups that have the following user rights by
default. The system administrator can assign more or fewer user rights to a default user group.
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Learn about user authentication
Default
user group
Operators
Central operators
Key operators
Maintenance operators
System administrators
Default user accounts
After installation of the printer, each default user group has a single default user account having
default credentials. For security reasons, it is strongly advised to change the default passwords as
soon as possible.
Default user group Default user account
Only per‐
sonal jobs
All jobs Remote
tools
Mainte‐
nance tasks
Configura‐
tion set‐
tings
IT settings
Operators Operator
Central operators Central operator
Key operators Key operator
Maintenance operators Maintenance operator
System administrators System administrator
Custom user groups
The system administrator can decide to create other user groups that better match the print
environment or use corporate user groups.
In the following example the system administrator has defined two new custom user groups for
his print environment.
Custom
user group
External operators
Internal operators
Only per‐
sonal jobs
All jobs Remote
tools
Mainte‐
nance tasks
Configura‐
tion set‐
tings
IT settings
System administrators
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Learn about user authentication
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Chapter 6
Prepare the print jobs
Where to define print job settings
Where to define print job settings
Introduction
Print jobs can vary from straightforward jobs with only a few settings to complex jobs with
extended settings. Therefore, there are several possibilities to define the settings for your print
jobs. For straightforward jobs, the use of the printer driver can be fine. If you often print recurring
jobs with identical, complex settings, the use of automated workflows or hotfolders can be the
best way to print your jobs. This section gives an overview of various possibilities.
NOTE
It is strongly recommended to define the settings for a print job in only one place, for example in
a printer driver or in an automated workflow, but not in both. Otherwise, undesired output
results can occur because settings can become mixed.
Where to define print job settings
Define the job settings
Item Description
PDL settings The job will be printed using either
• the PDL default settings as defined in the Settings Editor, or
• the PDL settings that were defined in a job itself, as interpreted
by the PDL.
Job ticket The job will be printed using the settings that were defined in the
printer driver.
When you frequently print jobs with identical settings, you can
use the template function of the printer driver. Templates contain
predefined job settings. You can also create your own custom
templates.
Hotfolder Hotfolders are primarily aimed at recurring print workflows. In
these workflows, identical PDFs or other printable files with identical settings are printed on a regular basis. The advantage of a hotfolder is that you do not have to open a file and check the settings
before printing.
Operators can see hotfolders as a folder on their workstation
where they can simply drag & drop files.
A hotfolder option is the default ticket ('default_ticket.jdf') in a hotfolder, which defines the settings for the print jobs. The files will
be printed according to settings of the hotfolder default ticket in
that hotfolder.
Automated workflow Automated workflows are LPR print queues that you can pro-
gramme to perform a range of operations. Automated workflows
are primarily aimed at recurring print jobs with identical settings
that must be printed the same way as before. The advantage of
automated workflows is that you do not have to open a file and
check the settings before printing.
4
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Where to define print job settings
Item Description
Control panel After a print job has arrived on the PRISMAsync controller, the
print job becomes visible on the control panel. There you can
change a number of job settings or combine print jobs, for example. It is best to change the print job settings in the list of [Waiting
jobs] or in the optional [DocBox].
NOTE
You can only make changes to jobs that are currently
not being printed.
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83
Print a job using Océ PRISMAprepare (optional)
Print a job using Océ PRISMAprepare (optional)
Introduction
Océ PRISMAprepare enables you to prepare the print job completely on page level. You can
preview the result per page. Océ PRISMAprepare is an optional application.
This procedure describes the most important settings for daily use.
Procedure
Prepare the document.
1.
[19] Lay out preparation with Océ PRISMAprepare
Use the media catalog to define the media.
2.
With Océ PRISMAprepare you can export the media catalog to Océ PRISMAsync controllers of
Océ black & white and color systems.
[20] The media catalog in Océ PRISMAprepare
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Define the required finishing options.
3.
NOTE
See the online help of Océ PRISMAprepare for detailed information.
Print a job using Océ PRISMAprepare (optional)
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Print a file from a USB drive
Print a file from a USB drive
Introduction
You can print documents (*.pdf, *.ps, *.prn files) on a USB drive.
You can disable / enable this function in the Settings Editor.
Illustration
[21] Example of a folder structure on the USB drive
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Print a file from a USB drive
[22] Save a file to a different location
Procedure
Insert the USB drive into the USB port
1.
On the control panel, touch [Jobs] -> [USB].
2.
Touch
3.
Touch the file or files you want to print, or touch [Select] to select multiple files.
4.
Touch [Print] to send the file to the list of [Scheduled jobs] immediately, or
5.
Touch [Save] to save a copy of the file to another location on your printer such as the list of
6.
[Waiting jobs] or a DocBox. Then you can edit the file first and print the file from the other
location
The locations you can select depend on your system configuration.
Remove the USB drive from the control panel when the USB LED on the control panel is off.
7.
at the left-hand side of the control panel.
to browse through the directories on the USB drive.
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Print a page number via PRISMAsync
Print a page number via PRISMAsync
Introduction
You can print a page number on each page for PDF print jobs. Per job you can specify the
position and alignment of the page number, the prefix, and the suffix of the page number.
You can also add a page number via PRISMAprepare. In PRISMAprepare you can also add a
company logo, headers, and footers.
Before you begin
Define the font and the font size for the page number in the Settings Editor.
You can add page numbers via the job properties, see below, or via an automated workflow
(AWF) in the Settings Editor.
Procedure
Touch [Jobs].
1.
Go to the location of the job.
2.
Select the job to which you want to add page numbers.
3.
Touch [Properties], or double-tap the job.
4.
Touch the [Page numbering] tile to enter the required information for the page numbers.
5.
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Chapter 7
Plan the workload remotely
PRISMAsync Remote Manager (Option)
PRISMAsync Remote Manager (Option)
With PRISMAsync Remote Manager you can monitor printers, operate printers remotely and send
jobs and ready-to-print documents to the printer queues of all configured printers. You must
enable and configure PRISMAsync Remote Manager in the Settings Editor.
Refer to the user manual for the PRISMAsync Remote Manager for the options available when
using this product.
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Use the Remote Control app to monitor printing
Use the Remote Control app to monitor printing
The PRISMAsync Remote Control app helps you to stay informed about the print production on
the available PRISMAsync printers. Even at a distance.
With PRISMAsync Remote Control on your smartphone, you see the status of your PRISMAsync
driven printers at a glance. You receive alerts when operator actions, such as loading media or
adding consumables, are foreseen. Or, in case a problem at the printer asks for an immediate
action. PRISMAsync Remote Control helps you to keep your printers printing, even while you're
doing other things.
[23] The Remote Control app: notifications, upcoming events, and printer status on a smartphone
Before you begin
To use the Remote Control app you need the following:
• One of the following smartphones:
• Smartphone with Google Android 4.1 or higher
• Apple iPhone 4 or later with iOS 7 or higher
• A Microsoft or Google account.
Set up Remote Control
You must set up Remote Control on every print system you want to monitor. You need
administrator rights to set up Remote Control.
1. Go to the control panel to enable and configure the proxy server:
Touch [System] -> [Setup] -> [System configuration] -> [Proxy server].
2. Enable and configure the remote connection:
Touch [System] -> [Setup] -> [System configuration] -> [Remote connection].
3. Open the Settings Editor.
4. Register this printer in the Remote Control administration in the Settings Editor.
5. Enable the Remote Control function in the Settings Editor.
6. Administer the users of the Remote Control app in the Settings Editor.
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Use the Remote Control app to monitor printing
Set up the Remote Control app
1. Download the PRISMAsync Remote Control app from Google Play
.
2. Start the app and log in with your Google or Microsoft account.
3. Change the default settings, if required.
or the Apple App Store
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Chapter 8
Plan the jobs
Manage the jobs in the queue
Manage the jobs in the queue
Schedule a waiting job for printing
Introduction
The destination of jobs is determined by the selected workflow profile. When jobs go to the list of
[Waiting jobs], you must manually send the jobs to the print queue (list of [Scheduled jobs]). This
enables you to keep full control of all jobs that must be printed.
Procedure
Touch [Jobs] -> [Queues].
1.
If collapsed, first touch
2.
Touch the job(s) you want to print or use the [Select] button to make a selection.
3.
To undo the multiple selection and only select 1 job, you must touch that job for 2 seconds.
Touch [Print].
4.
The job is moved to the bottom of the list of [Scheduled jobs].
Related information
to expand the desired list of [Waiting jobs].
Work with the Workflow Profiles
on page 54
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Print an Urgent Job Immediately
Introduction
When a job must be printed urgently, you can give that print job priority over all other print jobs.
The [Print now] button allows you to print a job immediately. When you use the [Print now]
button, the active print job
To print a job as soon as possible but not immediately, you can use the [To top] function.
Locations of the [Print now] Button
The [Print now] button is available at the following locations.
• List of [Scheduled jobs].
• DocBox (optional).
NOTE
To give priority to a job in the list of [Waiting jobs], you must first touch [Print] to send the job to
the list of [Scheduled jobs]. There you can select the job and touch [Print now].
To give priority to a job in the list of [Printed jobs], you must first reprint the job. The job is sent
to the list of [Waiting jobs]. From there, you must send the job to the list of [Scheduled jobs].
There you can select the job and touch [Print now].
will be paused as soon as the current set is ready.
Print an Urgent Job Immediately
Procedure
On the control panel, touch [Jobs] -> [Queues].
1.
If collapsed, first touch
2.
Touch the job which you want to print immediately.
3.
Press [Print now].
4.
The urgent job appears at the top of the list of [Scheduled jobs].
The active print job
list.
to expand the list of [Scheduled jobs].
is paused as soon as the current set is ready and becomes second in the
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Give priority to a print job
Give priority to a print job
Introduction
When you want to print a job as soon as possible, but not necessarily immediately, you must use
the [To top] function. The [To top] function moves the selected job to the second position in the
list of [Scheduled jobs], below the active print job
job is ready.
Procedure
Touch [Jobs] -> [Queues].
1.
If collapsed, first touch
2.
Touch the job to which you want to give priority.
3.
Press [To top].
4.
Related information
to expand the list of [Scheduled jobs].
. The job will be printed when the active print
Print an Urgent Job Immediately
on page 95
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Print a scheduled job later
Introduction
The machine prints the jobs that are present in the list of [Scheduled jobs] jobs.
However, you can decide to print a job later, for example because:
• The required media are out of stock, or
• You first want to make a proof.
Then you must move the job back to the list of [Waiting jobs].
NOTE
To select the active print job
Procedure
Touch [Jobs] -> [Queues].
1.
If collapsed, first touch
2.
Touch the job or jobs you want to print later or use the [Select] button to make a selection.
3.
To undo the multiple selection and only select 1 job, you must touch that job for 2 seconds.
Press [Move].
4.
The job is moved to the list of [Waiting jobs].
to expand the list of [Scheduled jobs].
Print a scheduled job later
you must first press the Stop button 2x to stop the job.
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Send a job to another printer
Send a job to another printer
You can send jobs with their settings to another PRISMAsync printer from the following
locations:
• List of scheduled jobs
• List of waiting jobs
• A DocBox
• List of printed jobs
NOTE
When one or more settings or finishing options for the job are not available on the selected
remote printer, a warning icon is displayed in the job on the remote printer. The job on the
remote printer indicates that there are contradictions you must resolve.
NOTE
The list of remote printers must be available and configured in the Settings Editor.
Procedure
Touch [Jobs].
1.
Go to the location of the jobs.
2.
Select the jobs you want to send to another printer, or use an option from the [Select] menu to
3.
select multiple jobs together.
Select [Copy to] from the button bar or from the drop-down menu.
4.
Select a printer from the list or use [Other printer] to manually enter a printer name.
5.
Press [OK].
6.
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Bundle jobs in the list of [Waiting jobs]
Introduction
The bundle function allows you to combine two or more jobs into one new job. For example, this
can be convenient when the participants of a meeting need several documents in a specific order.
Often, the required documents are sent from several workplaces to the printer in advance.
Normally, this means that you must print the documents first and sort or staple them later. By
using the bundle function you can determine the order of the documents before printing and
print all documents in the correct order in only 1 print job.
Important information about the bundle function
• You can only bundle print jobs that are currently in the list of [Waiting jobs].
• You can change a number of settings for the bundled job via the [Properties] window.
• By default, the number of sets for a bundled job is 1. So before printing, you must first indicate
the required number of sets.
• When you stop a job after a set, the printing stops after 1 copy of the complete bundle.
• The jobs in a bundle are accounted separately under the account ID of the original jobs.
• All the jobs in the bundle must have the same output location. Otherwise, the control panel
displays a warning message. To change the output location, you must first split the bundled
job, then change the individual job settings and finally bundle the jobs again.
Bundle jobs in the list of [Waiting jobs]
Main actions on the bundle function
The table below describes the main actions you can carry out with regard to the bundle function.
Main bundle functions
Main actions Description
[Bundle] When you touch [Bundle] after selecting 2 or more jobs, a new job
[Split] When you touch [Split] after selecting a bundled job, the job is
Change job settings The [Properties] window gives access to a pane where you can do
[Delete] Delete the job.
[Ticket] Print the job ticket of the job.
is created that contains the original jobs. The new job is added to
the bottom of the list of [Waiting jobs]. The original jobs are removed from the list. The new job gets a new name that is based
on the name of the first job in the bundle.
split into the original, separate jobs. The bundled job is removed.
The separate jobs are added to the bottom of the list of [Waiting
jobs]. You can use the [Split] function to correct mismatched settings, for example.
the following.
• Change a number of job settings.
• Change the order of the jobs in the bundle.
[Proof] Print 1 copy of the job first to check if the result meets your ex-
Procedure
Touch [Jobs] -> [Queues] -> [Waiting jobs].
1.
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Chapter 8 - Plan the jobs
99
Bundle jobs in the list of [Waiting jobs]
Touch the jobs you want to combine, or use an option from the [Select] menu to select multiple
2.
jobs at once.
Touch [Bundle].
3.
A [Create bundle] window appears that allows you to make some changes.
If necessary, use the [Up] and [Down] buttons to change the job order.
4.
If necessary, change the generic job settings, such as [Number of bundles].
5.
Touch [OK].
6.
Related information
Delete print jobs
Print a job ticket
Make a proof
on page 173
on page 163
on page 172
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