-
o
Océ
VarioPrint®
4110/4120
Enjoy productivity
User manual
Operating
information
Copyright
© 2008-2009 Océ
All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted
in any form or by any means without written permission from Océ.
Océ makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose.
Further, Océ reserves the right to revise this publication and to make changes from time
to time in the content hereof without obligation to notify any person of such revision or
changes.
Edition: 2009-5
Trademarks
List of trademarks
Océ, Océ VarioPrint® 4110/4120 , Image logic digital scan technology, DocWorks,
PRISMAprepare, PRISMAaccess, PRISMAproduction PoD, PRISMAsatellite, Document
Designer, PRISMAoffice, CountLogic, JobSubmitIt are registered trademarks of Océ.
Adobe, Acrobat, Reader Distiller PostScript (PS) and Portable Document Format (PDF)
3™ are registered trademarks of Adobe Systems Incorporated.
PCL is a registered trademark of Hewlett-Packard Company.
IPDS is a registered trademark of International Business Machines Corporation.
Excel is a trademark of Microsoft Corporation.
Products in this publication are referred to by their general trade names. In most, if not
all cases, these designations are claimed as trademarks or registered trademarks of their
respective companies.
3
Trademarks
Contents
Chapter 1
Introduction.........................................................................................................9
Notes for the reader.................................................................................10
Introduction to the Océ VarioPrint® 4110/4120 ....................................12
Available documentation.........................................................................13
Chapter 2
Power information............................................................................................15
The power modes....................................................................................16
Turn on the machine................................................................................19
Shut down the machine...........................................................................20
Chapter 3
Overview of the system components.............................................................23
Introduction to the main system components and finishing devices...24
The operator panel...................................................................................27
The operator attention light....................................................................30
The output locations................................................................................32
The paper module....................................................................................35
The dual paper tray (optional).................................................................37
Chapter 4
Work with the operator panel.........................................................................41
Introduction...............................................................................................42
The dashboard....................................................................................42
The Schedule view...................................................................................44
Introduction to the 'Schedule' view..................................................44
Load the media...................................................................................48
Stop a print job...................................................................................50
The Jobs view...........................................................................................53
Introduction to the 'Jobs' view..........................................................53
The print function...............................................................................57
Schedule a waiting job for printing.............................................57
Reprint a job..................................................................................59
Give priority to a scheduled job..................................................61
Delete a job...................................................................................62
Print a scheduled job later...........................................................64
Make a proof.................................................................................66
Print the job parameters..............................................................68
Bundle and split jobs....................................................................70
Print all the jobs for which the media are available..................74
4
Contents
Print the jobs that have a label....................................................75
Check and change the job properties...............................................77
Change the number of sets..........................................................77
Check the first set.........................................................................80
Change the media.........................................................................83
Change the output location.........................................................86
Change the number of staples....................................................88
Change the sorting method.........................................................90
Change the type of offset stacking..............................................92
Shift the margin or image............................................................94
The Copy/Scan view.................................................................................96
Introduction to the Copy/Scan view..................................................96
Original input on the glass plate or into the ADF..........................100
Access other functions during a copy job or scan job..................103
The zoom behaviour........................................................................106
The copy function.............................................................................109
Description of the copy job settings.........................................109
Make a basic copy......................................................................118
Combine subsets into one document ......................................120
Use the templates.......................................................................124
Rename a copy job.....................................................................127
Copy non-standard size originals..............................................129
Scan now and print later............................................................131
Punch or staple the output.........................................................133
The scan function.............................................................................135
Introduction to the scan function..............................................135
The configuration of the scan-to-file function..........................137
The configuration of the scan-to-email function......................138
The scan profiles file..................................................................141
Description of the scan job settings..........................................148
Create a scan job........................................................................154
Correct an image........................................................................157
Optimise the scan quality..........................................................159
Combine subsets into one file...................................................161
The Trays view.......................................................................................165
Introduction to the 'Trays' view......................................................165
Assign the media to a paper tray....................................................168
The System view....................................................................................170
The Printer section...........................................................................170
Introduction to the 'Printer' section..........................................170
Check the status of the toner reservoir.....................................172
Check the status of the staple cartridges..................................173
Reset the day counters...............................................................174
Find the meter readings.............................................................176
5
Contents
The Setup section.............................................................................177
Introduction to the 'Setup' section............................................177
Work with the workflow profiles...............................................179
Change the language.................................................................184
Change the warning time...........................................................186
Truncate the job name...............................................................189
Make an intermediate check print.............................................191
Change the accounting settings................................................193
Disable the double-sheet detection...........................................197
The Media section............................................................................199
Introduction to the 'Media' section...........................................199
Introduction to the media handling..........................................201
Add temporary media to the 'Media catalogue'......................203
The Transaction section (optional).................................................205
Introduction to the 'Transaction' section .................................205
Activate the transaction printing function................................209
Shift the image in the transaction printing mode....................211
Handle the media messages......................................................213
Create a transaction setup.........................................................216
Chapter 5
The accounting function................................................................................219
About the accounting function..............................................................220
Enter an account ID per job...................................................................222
Chapter 6
Optional finishers............................................................................................225
iXDP (integrated eXchangeable Die Punch).........................................226
Introduction.......................................................................................226
Introduction.................................................................................226
Operating information.....................................................................228
Main parts...................................................................................228
Die sets available........................................................................231
Empty the chip tray....................................................................232
Replace a die set.........................................................................234
Service information..........................................................................236
Inspect the die sets.....................................................................236
Lubricate the die sets.................................................................238
Troubleshooting.........................................................................240
Specifications..............................................................................244
iBLM (integrated Booklet Maker)..........................................................245
Create a booklet with the iBLM.......................................................245
Chapter 7
Keep the printer running................................................................................249
Finisher: Add staples..............................................................................250
6
Contents
Stacker/stapler (iMFS): Replace the staple cartridge...........................256
iBLM (Booklet maker): Replace the stapler cartridges........................257
Add toner................................................................................................258
Troubleshooting.....................................................................................261
Appendix A
Miscellaneous..................................................................................................263
Product specifications............................................................................264
Reader's comment sheet ......................................................................267
Addresses of local Océ organisations .................................................269
7
Contents
8
Contents
Chapter 1
Introduction
Notes for the reader
Introduction
This manual helps you to use the Océ VarioPrint® 4110/4120 . The manual contains a
description of the product and guidelines to use and operate the Océ VarioPrint®
4110/4120 .
Definition
Attention Getters
Parts of this manual require your special attention. These parts can provide the following:
■
Additional general information, for example information that is useful when you
perform a task.
■
Information to prevent personal injuries or property damage.
Note, Attention and Caution
The words Note, Attention and Caution draw your attention to important information.
Overview of the attention getters#
IndicatesIconWord
Tips or additional information about the correct use
of the product.
Note
Information to prevent property damage, for example
damage to the product, documents or files.
Attention
Information to prevent personal injuries.
The Caution indication has several icons that warn
against various hazards. The icons are shown below.
Caution
General hazardCaution
Hot surfaceCaution
Electric shockCaution
Chapter 1 - Introduction10
Notes for the reader
IndicatesIconWord
Moving partsCaution
Laser beamCaution
The use of heat-resistant gloves is mandatory when you
carry out the actions concerned.
Safety information
The safety information for this product is included in a separate manual with the title
Safety information. This manual is part of the documentation set that you received with
your product.
Chapter 1 - Introduction 11
Notes for the reader
Introduction to the Océ VarioPrint® 4110/4120
Introduction
The Océ VarioPrint® 4110/4120 is a professional, productive modular printer. The
machine supports several finishing devices. The machine is targeted at productive printing
environments and central repros. You can use the machine for the following types of jobs.
■
Document printing
■
Stream printing
■
Transaction printing (optional)
■
Copy jobs
■
Scan jobs
This section gives a short description of the main features of the machine.
Note:
Not all the configurations mentioned in this user manual are available worldwide. Please
contact your local dealer for the available configurations in your country.
Overview of the main features
The main features of the machine are:
■
A sustained print speed of 106 - 120 images per minute (A4 80 g/m² / Letter 20 lb
bond). This depends on your configuration
■
Extensive configuration possibilities, for example the addition of many different finishing devices like a stacker/stapler, a puncher or a booklet maker
■
The support of a large range of media, media sizes and media weights
■
An excellent print quality
■
The possibility to process textured media
■
The support of PostScript 3, PCL6, PDF 1.7 in document printing
■
The support of streaming PCL5e and IPDS in transaction printing
■
An advanced scheduling concept on the operator panel to keep the machine running
Chapter 1 - Introduction12
Introduction to the Océ VarioPrint® 4110/4120
Available documentation
Introduction
This machine is delivered with a documentation set that consists of the following items.
■
A CD-ROM with all the manuals and quick reference cards mentioned below.
■
A hardcopy user manual entitled 'Safety information'.
Note:
Please check www.oce.com for the latest version of the documentation.
Main content of the user manuals
The following table gives an overview of the main content of the user manuals.
Main content of the user manuals#
Main contentUser manual
■
Overview of the main system components
■
Work with the operator panel
■
Carry out print jobs, copy jobs and scan jobs
■
Handle and manage the jobs on the operator panel
■
Add media, toner and staples
Operating information
■
Instructions for safe use
■
Safety data sheets
Safety information
Available quick reference cards
The following quick reference cards are available:
■
How to make a basic copy
■
How to scan now and print later
■
How to carry out scan-to-email jobs
■
How to carry out scan-to-file jobs
Chapter 1 - Introduction 13
Available documentation
Chapter 1 - Introduction14
Available documentation
Chapter 2
Power information
The power modes
Introduction
This section describes the power switches and the main power modes of the machine.
The table in this section describes, among other things, the low-power mode and the
sleep mode. These modes are energy save modes. You can set the timers for these modes
in the Settings Editor on the controller. Furthermore, you can set a calendar timer in the
Settings Editor. Then the machine will wake up from the sleep mode at the indicated
time. You can use the calendar timer for example to make sure that the machine is ready
for use at the beginning of your working day. The machine can warm up before you start
your working day.
Description of the power switch and the On/Off button
The machine has the following switch and button to control the power supply.
■
Power switch
The power switch is located behind the front door of the machine. The power switch
connects and disconnects the machine to the mains power.
■
On/Off button with amber and green LEDs .
The On/Off button on the machine (see ‘Introduction to the main system components
and finishing devices’ on page 24) allows you to toggle between the stand-by mode
and the sleep mode. This is only possible if the power switch is in the '1' position
and the start-up phase is completed.
Description of the main power modes
The main power modes#
Status of the
Hold button
and Release
button
Status of the
On/Off button
DescriptionPower mode
OffOffThe machine is completely off.
The power switch is in the 'O'
position. There is no power
consumption. The machine
cannot receive or print jobs.
Off
Chapter 2 - Power information16
The power modes
Status of the
Hold button
and Release
button
Status of the
On/Off button
DescriptionPower mode
OffBlinking am-
ber
Stage 1: After you put the power
switch in the 'I' position, but
before you press the On/Off
button .
Starting up
(divided into 2
stages)
OnContinuous
green
Stage 2: After you press the
On/Off button .
OnContinuous
green
The machine is ready to print
jobs.
Stand-by
mode
OnContinuous
green
The machine is busy.Run mode
OnContinuous
green
The machine automatically enters the low-power mode when
the machine has been in the
stand-by mode for a defined
time and no button was pressed.
The machine wakes up when a
job arrives in the list of 'Scheduled jobs' or when you press a
button. The machine will start
to warm up.
Low-power
mode
OnBlinking am-
ber
The machine is preparing to go
into the sleep mode.
Going into
sleep mode
Chapter 2 - Power information 17
The power modes
Status of the
Hold button
and Release
button
Status of the
On/Off button
DescriptionPower mode
OffContinuous
amber
The machine automatically goes
from the low-power mode into
the sleep mode after a defined
time.
You can also put the machine
into the sleep mode manually.
Press the On/Off button to do
this. The machine will enter the
sleep mode as soon as the list of
'Scheduled jobs' is empty.
The machine will wake up from
the sleep mode when you press
the On/Off button or when
the calendar timer expires. The
machine will also wake up when
a printable job arrives in the list
of 'Scheduled jobs', provided
that the function 'Automatic
wake-up' in the Settings Editor
is enabled.
Sleep mode
Chapter 2 - Power information18
The power modes
Turn on the machine
Introduction
This section describes how to turn on the machine when the machine is completely off.
Note:
When the machine is in the sleep mode (see ‘The power modes’ on page 16), you must
press the On/Off button to wake up the machine.
Turn on the machine
1.
Put the power switch behind the front door of the machine in the 'I' position.
The On/Off button blinks amber while the machine and the controller start up.
Wait until the operator panel asks you to press the On/Off button .
2.
Press the On/Off button .
The On/Off button is continuous green.
The machine warms up.
Chapter 2 - Power information 19
Turn on the machine
Shut down the machine
Introduction
This section describes how to shut down the machine completely, for example for the
holidays.
Note:
If you want to put the machine into the sleep mode manually (see ‘The power modes’ on
page 16), for example at the end of a working day, you must press the On/Off button
. Then the machine will go into the sleep mode as soon as the list of 'Scheduled jobs'
is empty. When the machine is in the sleep mode, the On/Off button is continuous
amber.
Illustration
[10] Shut down the machine
Shut down the machine
1.
On the operator panel, press the 'System' button.
Chapter 2 - Power information20
Shut down the machine
2.
Press the 'Setup' button.
3.
Press the 'Shut down system' button in the 'User interface' section.
A dialogue box asks you to confirm that you really want to shut down the machine.
4.
Press 'Yes'.
A message indicates when the shutdown will begin. Wait until the following has happened.
■
The Hold button and the Release button are off
■
The On/Off button blinks amber
■
The screen of the operator panel is off.
5.
Put the power switch behind the front door of the machine in the 'O' position.
Chapter 2 - Power information 21
Shut down the machine
Chapter 2 - Power information22
Shut down the machine
Chapter 3
Overview of the system
components
Introduction to the main system components and finishing
devices
Introduction
The illustrations and tables in this section provide an overview of the following:
■
The main components of a default system
■
The optional finishing devices.
Please follow the links in the tables for comprehensive information.
The main system components
1
2
3
4
3
1
2
5
4
[11] The main system components
The main system components#
FunctionComponent
The operator panel helps you with your daily
work, for example the scheduling of the jobs.
Furthermore, the operator panel helps you to solve
errors (see ‘The operator panel’ on page 27).
Operator panel1
The (optional) operator attention light enables
you to check the status of the system from a distance (see ‘The operator attention light’ on page
30).
Operator attention
light (optional)
2
The engine module contains the components that
print the media. Access to the engine module is
only required when a paper jam occurs or when
maintenance is required.
Engine module3
Chapter 3 - Overview of the system components24
Introduction to the main system components and finishing devices
FunctionComponent
The default configuration of the system contains
1 paper module with 4 paper trays. The paper trays
contain the media that will be printed. You can
add 1 more paper module to the default configuration to increase the media input capacity (see
‘The paper module’ on page 35).
Paper module4
The stacker/stapler supports a large number of
media sizes (see ‘The output locations’ on page 32).
Stacker/stapler5
The optional finishing devices
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
9
6
8
10
7
[12] The optional finishing devices
The optional finishing devices#
FunctionComponent
The integrated booklet maker is an output location
on top of the engine module. The integrated
booklet maker can create simple booklets (see ‘The
output locations’ on page 32).
Integrated booklet
maker
6
The finisher on top of the stacker adds output capacity to your system. The finisher can staple the
jobs (see ‘The output locations’ on page 32).
Finisher7
Chapter 3 - Overview of the system components 25
Introduction to the main system components and finishing devices
FunctionComponent
The puncher can make holes in the prints. The
number of holes depends on the die set that is installed (see ‘The output locations’ on page 32).
Puncher8
The stacker adds output capacity to your system.
The stacker can not staple the jobs. (see ‘The output
locations’ on page 32).
Stacker9
The puncher/folder can make holes in the prints.
Furthermore, the puncher/folder can fold the
prints (see ‘The output locations’ on page 32).
Puncher/folder10
The machine supports several external finishers.
These finishers are not indicated in the illustrations. See the user manuals of these devices for
more information.
External finishers
Chapter 3 - Overview of the system components26
Introduction to the main system components and finishing devices
The operator panel
Introduction
The operator panel is a touch screen panel. You must touch the buttons on the operator
panel to access the various functions. The operator panel is divided into 5 main views.
The taskbar at the bottom of the screen contains the buttons that give access to the 5
main views. Furthermore, the operator panel has 2 hardkeys ( and ) at the bottom of
the panel.
This section gives an overview of the main keys and buttons of the operator panel.
Note:
You can clean the screen of the operator panel with a 50% mix of water and isopropyl
alcohol (K2). Use a lint-free cloth. Always put the cleaner onto the cloth and not directly
on the screen.
Chapter 3 - Overview of the system components 27
The operator panel
Illustration
[13] The operator panel
The main components of the operator panel
The main components of the operator panel#
FunctionComponent
■
Put the machine on hold
■
Stop printing after a set
■
Stop printing as soon as possible (see ‘Stop
a print job’ on page 50).
Hold key 1
Chapter 3 - Overview of the system components28
The operator panel
FunctionComponent
■
Allow the machine to print
■
Resume printing when the machine is on
hold.
Release key 2
Access the 'Schedule' view (see ‘Introduction
to the 'Schedule' view’ on page 44).
'Schedule' button3
Access the 'Jobs' view (see ‘Introduction to the
'Jobs' view’ on page 53).
'Jobs' button4
Access the 'Copy/Scan' view (see ‘Introduction
to the Copy/Scan view’ on page 96).
'Copy/Scan' button5
Access the 'Trays' view (see ‘Introduction to
the 'Trays' view’ on page 165).
'Trays' button6
Access the 'System' view
(see ‘Introduction to the 'Printer' section’ on
page 170).
(see ‘Introduction to the 'Setup' section’ on page
177).
(see ‘Introduction to the 'Media' section’ on page
199).
'System' button7
Chapter 3 - Overview of the system components 29
The operator panel
The operator attention light
Introduction
The operator attention light informs you about the status of the machine. To improve
the productivity, the operator attention light can warn you some time before the machine
stops. You can set the warning time on the operator panel (see ‘Change the warning time’
on page 186).
The operator attention light contains 3 lights (red, orange and green) that indicate the
current status of the machine. The colours of the lights match the status that is currently
indicated on the operator panel. For example, when operator interaction is required soon,
both the dashboard (see ‘The dashboard’ on page 42) and the operator attention light will
display an orange warning. The dashboard displays a message with the required action.
This section describes the meaning of the colours of the operator attention light.
[14] The operator attention light
Status colours
The colours of the operator attention light#
DescriptionColour
The machine has stopped, for example because a required
media type is not available or an error has occurred.
Operator attention is required now.
Red
The machine will stop soon, for example because an output
location is almost full. The orange light lights up when the
machine reaches the warning time.
Operator attention is required soon.
Orange
Chapter 3 - Overview of the system components30
The operator attention light
DescriptionColour
The machine is busy printing. The machine can print
longer than the defined warning time.
Operator attention is not required.
Green
The machine is idle. There are no jobs scheduled for
printing.
All lights off
Chapter 3 - Overview of the system components 31
The operator attention light
The output locations
Introduction
The machine supports several output locations for the printed jobs. You can extend the
system with additional output locations. The output locations are the locations that can
receive the prints.
This section describes the possible output locations.
Illustration
1
2
3
4
1
2
3
4
3
1
2
5
6
4
7
[15] The output locations
Overview of the output locations
Description of the output locations#
DescriptionOutput loca-
tion
The integrated booklet maker produces sorted, folded and stapled booklets (finished booklets). The booklet maker has a capacity of maximum 20 sheets in booklet (80 g/m² or 20 lb
bond).
Integrated
booklet maker
(optional)
1
The system output is the output location for the following
prints.
■
Error prints
■
Configuration reports
■
Job tickets
■
The test sheets for the media registration.
Make sure that you regularly remove the sheets from the system
output.
System output2
Chapter 3 - Overview of the system components32
The output locations
DescriptionOutput loca-
tion
The optional finisher contains the following output trays.
■
3 output trays
■
1 upper output (see number 6 below)
The finisher contains 2 staple cartridges to staple the jobs. The
3 output trays can receive A4, Letter and similar media sizes.
Stapled jobs (A4, Letter and similar media sizes only) go into
the output trays. The total capacity of the output trays is 4,500
sheets (80 g/m² or 20 lb bond).
Note:
The output trays cannot receive tab sheets.
Finisher (optional)
3
The finisher upper output is part of the finisher. The upper
output can receive all formats. However, the upper output is
mainly intended for large media or jobs with mixed size media.
The maximum capacity of the upper output is 500 sheets (80
g/m² or 20 lb bond).
Note:
The upper output does not contain staple cartridges.
Therefore, the upper output cannot be the output location for jobs that require staples.
Finisher upper
output (optional)
4
The upper output is the upper tray of the stacker/stapler. The
capacity of the upper output is 250 sheets (80 g/m² or 20 lb
bond).
Stacker/stapler
upper output
5
The optional stacker/stapler contains 1 staple cartridge to staple
the jobs. The staple cartridge can staple your document with 1
or 2 staples. The stacker/stapler can stack and staple various
media sizes. The device supports the stapling of mixed media
sizes, as long as the width of the media is the same. The capacity
of the lower tray is 2,000 sheets (80 g/m² or 20 lb bond).
Stacker/stapler
lower output
6
The optional stacker has a capacity of 6,000 sheets, in 2 stacks
of 3,000 sheets each (80 g/m² or 20 lb. bond).
The stacker does not contain stapler units. Therefore, the
stacker cannot be the output location for jobs that require staples.
Stacker (optional)
7
Chapter 3 - Overview of the system components 33
The output locations
DescriptionOutput loca-
tion
The machine supports several external finishers. These finishers
are not indicated in the illustrations. See the user manuals of
these devices for more information.
External finishers
Chapter 3 - Overview of the system components34
The output locations
The paper module
Introduction
The paper trays contain the media that are required for the print jobs. The default configuration of the machine contains 1 paper module with 4 paper trays. You can add 1
more paper module to the default configuration to increase the media input capacity.
You can find more information about the capacities of the paper trays and the supported
media size in the appendix of this manual.
This section describes the control panel on the paper module.
Note:
You can use the control panel on the paper module to open the paper trays and load the
media. However, the recommended way to open the paper trays and assign the media
is via the 'Schedule' view (see ‘Load the media’ on page 48). You can also open the paper
trays and/or assign the media via the 'Trays' view (see ‘Assign the media to a paper tray’
on page 168).
Illustration
1
2
3
4
1
2
3
4
1 3
2
5
4
[16] The control panel on the paper module
The control panel
The paper module contains a control panel next to the upper paper tray. The control
panel consists of 4 sections that correspond with the 4 paper trays. Each section displays
the current filling level of the corresponding paper tray. Furthermore, the control panel
indicates whether the media in the paper tray is assigned or not. The following table describes the various parts of the control panel.
Chapter 3 - Overview of the system components 35
The paper module
The parts of the control panel#
DescriptionNumber
The LEDs indicate the current amount of sheets in the corresponding paper tray. Each lit-up LED indicates the presence of about 100
sheets (based on media of 80 g/m2 or 20 lb bond).
1
Press the button to open the corresponding paper tray. You can
only open 1 paper tray at a time.
2
When the check mark is green, the media in the paper tray is defined.
The system knows which media is in the paper tray.
3
When the arrows are red, the media in the paper tray is not defined.
The system does not know which media is in the paper tray. The
'Trays' view on the operator panel indicates that no media is assigned
to the paper tray.
4
The 'Not assigned' button. This button applies to the paper tray
where you just put the media.
You can press the 'Not assigned' button when you load a new media
type into a paper tray without defining this media type on the operator panel first. Then the printer cannot accidentally use the media
in this paper tray before the media is correctly defined on the operator panel. You can define the media type in the 'Trays' view on the
operator panel later (see ‘Assign the media to a paper tray’ on page
168).
Note:
Make sure that the paper tray is open when you press the
'Not assigned' button.
5
Chapter 3 - Overview of the system components36
The paper module
The dual paper tray (optional)
Introduction
Task for operators, key operators
The dual paper tray is an optional high-capacity paper tray. You can use a dual paper tray
instead of a standard bulk tray. A standard bulk tray can contain up to 1,700 sheets. A
dual paper tray can contain 2 stacks of paper (A4 LEF or Letter LEF). The total capacity
of a dual paper tray is about 3,400 sheets.
The following procedures describe how to replace the bulk trays with dual paper trays,
and the other way round.
Note:
Do not fill the dual paper tray above the maximum levels as indicated on the 2 stickers
inside the paper tray. Put the left-hand paper stack fully against the left edge. Put the
right-hand paper stack fully against the right edge.
Before you begin
Make sure that the paper tray you want to replace is empty.
Note:
When the dual paper trays are installed for the first time, a number of adjustments are
required. Therefore, Océ service technicians will do the initial installation.
Caution:
The bulk trays and the dual paper trays are heavy. Always remove and install the bulk
trays and the dual paper trays with 2 persons.
How to remove a bulk tray or dual paper tray
1.
On the operator panel, select the 'Trays' view.
2.
Press the paper tray where you want to install the dual paper tray.
3.
Press 'Open'.
The rails on both sides of the paper tray contain 2 orange stickers with an arrow.
4.
Slide the paper tray out until you see the first orange sticker.
A spring-lock is situated next to the sticker.
Chapter 3 - Overview of the system components 37
The dual paper tray (optional)
5.
Press the spring-lock of the right-hand rail to release the spring-lock.
[17] Release the first spring-lock
6.
Slide the paper tray just a little bit from the spring-lock.
7.
Repeat the steps 3 and 4 for the left-hand rail.
8.
Slide the paper tray further out until you see the second red sticker.
A spring-lock is situated next to the sticker.
Chapter 3 - Overview of the system components38
The dual paper tray (optional)
9.
Put a screwdriver into the rear hole of the right-hand rail to press the spring-lock.
[18] Release the second spring-lock
10.
Slide the paper tray just a little bit from the spring-lock.
11.
Repeat the steps 7 and 8 for the left-hand rail.
12.
Remove the paper tray.
Chapter 3 - Overview of the system components 39
The dual paper tray (optional)
Remember that 2 persons are required to remove the paper tray.
[19] Remove the paper tray with 2 persons
How to install a bulk tray or dual paper tray
1.
Take the paper tray.
Note:
Remember that 2 persons are required to install a paper tray.
2.
Slide the rails of the paper tray into the rails of the printer.
Push the paper tray far enough into the rails to prevent that the paper tray can drop.
3.
Close the paper tray.
The rails of the paper tray are automatically locked in the spring-locks.
You can now load the media into the paper tray.
Note:
Remember not to load more paper than indicated on the stickers inside the paper tray.
Chapter 3 - Overview of the system components40
The dual paper tray (optional)
Chapter 4
Work with the operator
panel
Introduction
The dashboard
Introduction
The dashboard is the upper blue part of the operator panel. The dashboard is always visible,
irrespective of the current view (see ‘The operator panel’ on page 27). The dashboard gives
the following feedback.
■
The status of the system
■
The current process
■
Instructions for the operator
■
The status of the supplies
■
The status of the external finisher, if applicable
Illustration
The following illustration shows the dashboard while the machine is busy. The vertical
status bar is green. No action is required.
[20] The dashboard - No action is required
The following illustration shows the dashboard while the machine is busy. The vertical
status bar is orange. Next to the status bar, the dashboard displays a message that indicates
which action is required soon.
[21] The dashboard - Action is required soon
The parts of the dashboard
The dashboard#
FunctionNumber
Display the status of the machine, for example 'Initialising...',
'Printing...' or 'Printing will stop...'. Each status message can
have a sub-message with additional information.
1
Chapter 4 - Work with the operator panel42
The dashboard
FunctionNumber
Display the file name of the current job (for document printing)
or current stream (for stream printing). Furthermore, the
progress of the current job is displayed.
For document printing, the counter can display the following
information.
■
Set X of Y
■
Sheet X of Y or Sheet X.
X represents the current status of the print job. Y represents the
total number of sets or sheets of a print job.
When the sorting method for a job is set to 'By set', and a set
contains at least 40 pages, then the dashboard displays the set
count (Set X of Y).
When the sorting method for a job is set to 'By page', or when
you print stream jobs, then the dashboard only displays a sheet
count.
2
Display the action that you must do now or soon. The colours
of the vertical status bar at the left-hand side match the colours
of the operator attention light (see ‘The operator attention light’
on page 30). When the colour is orange or red, a message indi-
cates the required action.
Orange means that action is required soon. How long before
an upcoming action the operator panel starts to display the
message depends on the defined warning time (see ‘Change the
warning time’ on page 186).
Red means that action is required now.
Note:
The operator panel can only display one message at a
time. When there are more messages, the operator
panel displays the first required or most important
message.
3
■
Display the status of the external finisher, if applicable.
■
Display the status of the staple cartridges (see ‘Check the
status of the staple cartridges’ on page 173).
■
Display the status of the toner reservoir (see ‘Check the status
of the toner reservoir’ on page 172).
4
Chapter 4 - Work with the operator panel 43
The dashboard
The Schedule view
Introduction to the 'Schedule' view
Introduction
The 'Schedule' is your daily planning board for print jobs. The 'Schedule' helps you to
keep the machine running.
This section shows and describes the main parts of the 'Schedule'.
Note:
The descriptions of the colours of the bars and the indication of the required amount
of sheets are only valid for document printing. For streaming jobs , all the bars remain
grey until the paper trays are empty or the output locations are full. Then the machine
stops and the bars become red. Furthermore, the media toolbar does not indicate the
required amount of sheets.
The 'Schedule' view
[22] The 'Schedule' view
Chapter 4 - Work with the operator panel44
Introduction to the 'Schedule' view
1. The jobs pane
The jobs pane shows the jobs on a timeline. The width of the job corresponds to the
(remaining) print time. A vertical line separates the jobs. The vertical line moves to the
left as the printing of a job progresses.
An icon and the job name represent a job. The icon indicates the state of the job, for example printing .
Furthermore, the icon indicates the stop moments of the machine. For example, when
the setting 'Confirm start of job' in the workflow profiles (see ‘Work with the workflow
profiles’ on page 179) is set to 'On' or when you use the 'Stop after job' function.
2. The 'Required media' pane
The 'Required media' pane displays the media that are required for each scheduled job.
For each required media, the media properties are displayed (see ‘Introduction to the 'Trays'
view’ on page 165). The bars show the availability of the media. The bars can have the
following colours.
The colours of the bars#
DescriptionColour of the bar
The required media is available.Green
The media is required in the future, but not available then. For
example because the paper trays do not contain sufficient sheets
of the required media.
Orange
The system cannot determine the exact number of sheets that
is available in the paper trays.
Yellow
The media is required now, but not available. The job can only
start when you load the required media.
Red
When you print small jobs, the bars for these jobs may not be completely visible. To
prevent that you do not see the status of these small jobs, the operator panel can show
the following images.
Note:
When you set the zoom control (5) to a shorter time-scale, in most cases the operator
panel will display bars for these small jobs.
The possible display of small jobs#
DescriptionImage
Green. The required media is available.
Chapter 4 - Work with the operator panel 45
Introduction to the 'Schedule' view
DescriptionImage
Orange. The media is required in the future, but not available
then. For example because the paper trays do not contain sufficient sheets of the required media.
Red. The media is required now, but not available. The job can
only start when you load the required media.
3. The media toolbar
The media toolbar displays the following information for the media that is selected in
the 'Required media' pane. Furthermore, the media type toolbar contains the 'Load'
button to load and assign the required media.
The icons in the media toolbar#
DescriptionIcon
The list of 'Required media' shows the required media for the
scheduled jobs. When the paper module indicator is completely
grey, this means that not one of the required media is available
in the paper trays.
The list of 'Required media' shows the required media for the
scheduled jobs. When a paper tray is highlighted in green, the
highlighted paper tray contains a media that is required by one
of the scheduled jobs.
The list of 'Required media' shows the required media for the
scheduled jobs. When a paper tray is highlighted in blue, the
highlighted paper tray contains the media that is also highlighted
in blue in the list of 'Required media'.
A job can require more sheets of a certain media than is available
in the paper trays. This indicator indicates the number of extra
needed sheets. When no horizontal lines are visible, the paper
trays contain enough sheets to print the job.
A job can require more sheets of a certain media than is available
in the paper trays. This indicator indicates the number of extra
needed sheets. Each horizontal line indicates the need for about
100 sheets. Here, about 800 extra sheets are required.
Note:
The indicator also indicates the number of sheets that
is required when a media is not available in the paper
trays.
Chapter 4 - Work with the operator panel46
Introduction to the 'Schedule' view
DescriptionIcon
A job can require more sheets of a certain media than is available
in the paper trays. This indicator indicates the number of extra
needed sheets. Each horizontal line indicates the need for about
100 sheets. Here, more than 1,500 extra sheets are required.
4. The output locations pane
The output locations pane displays the output locations that are required for the scheduled
jobs. The bars show the availability of the output locations. The bars can have the following
colours.
The colours of the bars#
DescriptionColour of the bar
The output location is required and available.Green
The output location is required in the future, but not available
then. For example because the output location will be full soon.
Orange
The output location is required now, but not available. For ex-
ample because the output location is full.
Red
5. The zoom control
The zoom control enables you to adjust the time scale that is visible in the 'Schedule'.
When you press the zoom button, a drop-down list appears. Then you can select the desired time scale.
Chapter 4 - Work with the operator panel 47
Introduction to the 'Schedule' view
Load the media
Introduction
This section describes how to load the media into a paper tray.
When you load the media via the 'Load' button in the 'Schedule', the paper tray is automatically assigned to the correct media.
When you load and assign the media via the 'Assign' button in the 'Trays' view, you must
assign the paper tray to the loaded media manually.
When no external finisher is connected to the machine, you must put all the media types
face down and header down into the paper trays. Cyclic media is straight collated. The
tabs of tab sheets must be at the right-hand side. When an external finisher is connected
to the machine, it is possible that you must put the media into the paper trays in a different
way. Refer to the documentation of the external finisher for more information about how
to place the media.
When to do
■
The 'Schedule' displays a red bar next to a required media. The red bar indicates that
a scheduled job now requires a media that is not available in the paper trays.
■
The 'Schedule' displays an orange bar next to a required media. The orange bar indicates that, in the future, a scheduled job requires a media that is not or not sufficiently
available in the paper trays.
■
The current job requires more of the same media than currently loaded in the paper
trays. You can add more of the required media into another paper tray.
■
You already want to load and assign media that are required for the next job (work
ahead).
Note:
Always put the stack of media at the left-hand side of the paper guides inside the paper
trays, as indicated on the sticker inside the paper trays.
Note:
When the finisher is the output location of your jobs, then you must put the oriented
media face down, header up into the paper tray.
Chapter 4 - Work with the operator panel48
Load the media
Illustration
[32] The sticker inside the paper trays indicates how to load the media
Load the media
1.
Put a small stack of the media into the paper tray.
2.
Pinch the green handle of the right-hand guide and push the guide against the edge of
the media.
3.
Turn the green knob to adjust the front guide and the rear guide.
4.
Put the rest of the media on top of the small stack.
Note:
When you want to assign the media later you must press the 'Not assigned' button (see‘The
paper module’ on page 35), as indicated at the right-hand side of the sticker.
Chapter 4 - Work with the operator panel 49
Load the media
Stop a print job
Introduction
When the machine is printing a job, you can stop the machine at the following moments.
■
Stop after a set
■
Stop after a page
■
Stop after a job.
The following table gives an overview of the stop behaviour of the machine. The procedures in this section describe how to stop the machine via the operator panel.
Note:
You can also interrupt a job by ejecting a stack of sheets from the stacker. When you
press the eject button next to the stacker door 1 time, the stacker ejects the stack when
a set is ready. When you press the eject button 2 times, the stacker ejects the stack as
soon as possible.
The stop behaviour of the machine
When does the machine stop#
ThenWhen
The machine stops when a set of the active print job is ready. It depends on
the set size and the moment you press the
key, when the machine will stop. For example, when you have a large set of 1,000
pages and you press the key after the first
page, the printing will continue for a
couple of minutes.
You press the Hold key 1 time
The machine stops as soon as possible
(after a page, in most cases within 30
seconds).
You press the Hold key 2 times
The machine stops when the selected job
is ready.
The 'Jobs' view displays a horizontal red
and white stop bar below the selected job.
The 'Schedule' view displays a vertical
stop bar behind the selected job.
You press the 'Stop after job' button in
the toolbar of the 'Jobs' view
Chapter 4 - Work with the operator panel50
Stop a print job
ThenWhen
The machine stops each time the first set
of a print job is ready. You can check the
first set before you continue the print job.
The '<html>Check first set</html>' setting in a 'Workflow profile' is 'On' (see
‘Work with the workflow profiles’ on page
179) and this setting is also enabled in the
job
The machine stops each time at the start
of a job. You must start each job manually.
The 'Confirm start of job' setting in a
'Workflow profile' is 'On'
Note:
When you print streaming jobs or jobs that consist of 1 large set, you must always
press the Hold key 2 times to stop the machine as soon as possible.
Stop after a set
1.
Press the Hold key 1 time.
The red LED of the Hold key starts to blink.
The machine stops when a set of the active print job is ready.
Stop after a page
1.
Press the Hold key 2 times.
The red LED of the Hold key starts to blink.
The machine stops as soon as possible.
Note:
The memory of the machine can contain up to 50 pages. Therefore, it is possible that
the machine prints more than a set before the machine stops.
Stop after a job
1.
In the list of 'Scheduled jobs' in the 'Jobs' view, press the job after which the machine
must stop.
2.
Press 'Stop after job'.
Chapter 4 - Work with the operator panel 51
Stop a print job
The machine stops as soon as the selected job has been printed. A red and white stop bar
indicates that the stop-after-job function is active. Press 'Stop after job' again to remove
the stop bar and continue printing.
[33] Stop after job
Chapter 4 - Work with the operator panel52
Stop a print job
The Jobs view
Introduction to the 'Jobs' view
Introduction
The 'Jobs' view enables you to manage the print jobs on the machine locally. This section
describes the items of the 'Jobs' view.
Illustration
[34] The 'Jobs' view
The items of the 'Jobs' view
Description of the 'Jobs' view#
FunctionItemNum-
ber
Display the jobs that are not yet scheduled for
printing.
'Waiting jobs'1
Chapter 4 - Work with the operator panel 53
Introduction to the 'Jobs' view
FunctionItemNum-
ber
Display the active print job and the jobs that
are scheduled for printing.
'Scheduled jobs'2
Display the jobs that were printed successfully.
The system only moves the printed jobs to the list
of 'Printed jobs' when the setting 'Job history' in
the Settings Editor is enabled.
'Printed jobs'3
Display the jobs that are scanned.'Scan jobs'4
Check or change the properties of a job. The button is only enabled when you select 1 job.
Note:
You can also press a job 2 times to check
or change the properties of that job.
'Properties' button5
Give priority to a scheduled job. The job is printed
when the active print job is ready (see ‘Give pri-
ority to a scheduled job’ on page 61). The button
is only enabled when you select 1 job.
'To top' button6
Stop the machine after a selected job (see ‘Stop a
print job’ on page 50). The button is only enabled
when you select 1 job.
'Stop after job' button7
Delete the selected job(s) (see ‘Delete a job’ on page
62). The button is enabled when you select 1 or
more jobs.
'Delete' button8
Chapter 4 - Work with the operator panel54
Introduction to the 'Jobs' view
FunctionItemNum-
ber
■
'Move'
Move a job from the list of 'Waiting jobs' to
the list of 'Scheduled jobs' (see ‘Schedule a
waiting job for printing’ on page 57), or the
other way round (see ‘Print a scheduled job later’
on page 64).The 'Move' button is only active
when you work with jobs in the list of 'Scheduled jobs' or 'Waiting jobs'.
■
'Copy'
Send a copy of a job that has been printed before to the list of 'Waiting jobs' to reprint the
job (see ‘Reprint a job’ on page 59). The 'Copy'
button is only active when you work with jobs
in the list of 'Printed jobs'.
The button is enabled when you select 1 or
more jobs.
'Move' or 'Copy' button
9
Print 1 copy of a job to check whether the result
of the print job meets your expectation (see ‘Make
a proof’ on page 66). The button is only enabled
when you select 1 job.
Note:
The proof print is not subtracted from the
number of sets you defined for this job.
'Proof' button10
Print an overview of the main job settings and job
parameters (see ‘Print the job parameters’ on page
68). The button is only enabled when you select
1 job.
'Ticket' button11
Combine a number of jobs into 1 job, for example
to create a set of documents that are required for
a meeting (see ‘Bundle and split jobs’ on page 70).
'Bundle' or 'Split' button
12
Chapter 4 - Work with the operator panel 55
Introduction to the 'Jobs' view
FunctionItemNum-
ber
Select a number of jobs at the same time. You can
use one of the following.
■
Use 'All' to select all the jobs in the list.
■
Use 'None' to deselect all the jobs in the list.
■
Use 'Invert selection' to turn the selected jobs
into deselected jobs, and the other way round.
■
Use '<html>Jobs with available media</html>'
to select all the jobs for which the media are
currently available in the paper trays (see ‘Print
all the jobs for which the media are available’ on
page 74).
■
Use '<html>Jobs with label</html>' to select
all the jobs with a certain label (see ‘Print the
jobs that have a label’ on page 75).
Note:
The active print job is only selected when
the machine is on hold.
'Select' button13
Note:
Whether a button is enabled depends on the number of selected jobs, the state of the
jobs and the list that is active. Not all of the above settings are available for streaming
jobs .
Chapter 4 - Work with the operator panel56
Introduction to the 'Jobs' view
The print function
Schedule a waiting job for printing
Introduction
When a job is sent to the machine (from a printer driver, a software application or a
scanner), the job arrives in the list of 'Waiting jobs' or 'Scheduled jobs'. You can set the
preferred destination in the workflow profiles on the operator panel (see ‘Work with the
workflow profiles’ on page 179).
When you choose to send the jobs to the list of 'Waiting jobs' to have full control over
the order in which the jobs will be printed, you must manually move the jobs to the list
of 'Scheduled jobs' to print the jobs. However, you can use the options of the 'Select'
button to send a number of jobs directly to the list of 'Scheduled jobs'.
This section describes how to schedule a waiting job for printing.
Illustration
[35] Schedule a waiting job for printing
Chapter 4 - Work with the operator panel 57
Schedule a waiting job for printing
Schedule a waiting job for printing
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Waiting jobs', press the job you want to print.
Note:
You can use the options of the 'Select' button to select a number of waiting jobs at once.
You can also press a number of jobs one by one. To undo the multiple selection and only
select 1 job, you must press the desired job for 2 seconds. Then only the desired job is
selected.
3.
Press 'Move'.
The selected job is moved to the bottom of the list of 'Scheduled jobs'.
Chapter 4 - Work with the operator panel58
Schedule a waiting job for printing
Reprint a job
Introduction
When the machine has successfully printed a job, the system can move the job to the list
of 'Printed jobs'. This list can temporarily store the printed jobs. The list of 'Printed jobs'
is not an archive. It is intended to enable you to reprint a job quicker and easier. Each
printed job of day X remains in the list of 'Printed jobs' for 24 hours. Then the jobs of
day X are automatically removed from the system on 00.00 hours of day X + 1.
When you reprint a job from the list of 'Printed jobs', the job is not moved. The original
job remains in the list of 'Printed jobs'. The system only sends a copy of the job to the
list of 'Waiting jobs'. You cannot send a job directly to the list of 'Scheduled jobs'. When
you do no longer need a job, you can delete the job from the list of 'Printed jobs'.
This section describes how to reprint a job.
Note:
The system only moves the printed jobs to the list of 'Printed jobs' when the setting 'Job
history' in the Settings Editor is enabled.
Illustration
[36] Reprint a job
Chapter 4 - Work with the operator panel 59
Reprint a job
Reprint a job
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Printed jobs', press the job you want to reprint.
3.
Press 'Copy'.
The system sends a copy of the job to the list of 'Waiting jobs'.
4.
Press the job in the list of 'Waiting jobs'.
5.
Press 'Properties' to change the settings, for example the number of prints.
6.
Press 'Move'.
The job is moved to the bottom of the list of 'Scheduled jobs'.
Chapter 4 - Work with the operator panel60
Reprint a job
Give priority to a scheduled job
Introduction
The list of 'Scheduled jobs' contains the jobs that are scheduled for printing. The machine
prints the jobs in the order in which the jobs arrive in the list of 'Scheduled jobs'. However, you can give priority to an urgent job in the list. Then that job is printed as soon
as the active print job is ready.
This section describes how to give priority to a scheduled job.
Illustration
[37] Move a job to top
Give priority to a scheduled job
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Scheduled jobs', press the job to which you want to give priority.
3.
Press 'To top'.
The job is moved to the position below the active print job .
Chapter 4 - Work with the operator panel 61
Give priority to a scheduled job
Delete a job
Introduction
You can delete 1 or more jobs at a time from each list in the 'Jobs' view. When you delete
a job, the job is removed from the system.
This section describes how to delete a job.
Note:
You can only delete the active print job when the machine is on hold (see ‘Stop a print
job’ on page 50).
Illustration
[38] Delete a job
Delete a job
1.
On the operator panel, press the 'Jobs' button.
2.
In one of the lists in the 'Jobs' view, press the job you want to delete.
Chapter 4 - Work with the operator panel62
Delete a job
Note:
You can use the options of the 'Select' button to select a number of jobs at once. You can
also press a number of jobs one by one. To undo the multiple selection and only select
1 job, you must press the desired job for 2 seconds. Then only the desired job is selected.
3.
Press 'Delete'.
A dialogue box will ask you to confirm that you really want to delete the selected job.
4.
Press 'Yes' to remove the selected job from the list and from the system.
Chapter 4 - Work with the operator panel 63
Delete a job
Print a scheduled job later
Introduction
When a job is scheduled for printing, the job is present in the list of 'Scheduled jobs'.
However, for various reasons you can choose to print a job later. For example because
the required media are not available or because you first want to make a proof (see ‘Make
a proof’ on page 66).
This section describes how to print a scheduled job later.
Illustration
[39] Print a scheduled job later
Print a scheduled job later
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Scheduled jobs', press the job you want to print later.
Chapter 4 - Work with the operator panel64
Print a scheduled job later
Note:
From the drop-down list of the 'Select' button, you can also select 'All', '<html>Jobs with
available media</html>' or '<html>Jobs with label</html>' to select more jobs at once,
except the active print job . To move the active print job , you must first press the
Hold key . You can also press a number of jobs one by one. To undo the multiple selection and only select 1 job, you must press the desired job for 2 seconds. Then only the
desired job is selected.
3.
Press 'Move'.
The job is moved to the bottom of the list of 'Waiting jobs'.
Chapter 4 - Work with the operator panel 65
Print a scheduled job later
Make a proof
Introduction
You can make a proof to check whether the quality and the layout of the output meet
your expectations. When you use the 'Proof' function, the machine prints 1 copy of the
job. You can only make a proof for a job in the list of 'Waiting jobs'.
This section describes how to make a proof.
Note:
When you make a proof, the printed set is not subtracted from the defined total number
of sets for a job. For example, when you need 10 sets, the printer will still print 10 sets
after you made the proof. This is different from the checking of the first set (see ‘Check
the first set’ on page 80).
Illustration
[40] Print a proof
Chapter 4 - Work with the operator panel66
Make a proof
Make a proof
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Waiting jobs', press the job of which you want to make a proof.
Note:
You can select more than 1 job at a time.
3.
Press 'Proof'.
A copy of the job goes to the bottom of the list of 'Scheduled jobs'.
The original job remains in the list of 'Waiting jobs'.
You can recognise a proof by the magnifying glass on the job icon .
Chapter 4 - Work with the operator panel 67
Make a proof
Print the job parameters
Introduction
You can print an overview of the job settings and the job parameters (the so-called job
ticket) before you print a job. The overview can show you for example which media the
job requires.
This section describes how to print the overview of the job parameters.
Illustration
[41] Print the job parameters
Print the job parameters
1.
On the operator panel, press the 'Jobs' button.
2.
Press the job of which you want to print the job parameters.
You can only select 1 job at a time.
3.
Press 'Ticket'.
The job is sent to the bottom of the list of 'Scheduled jobs'. The job may not be immediately visible in the list of 'Scheduled jobs'.
You can recognise the job by the prefix @_ in front of the job name.
Chapter 4 - Work with the operator panel68
Print the job parameters
The printed job ticket is sent to the system output (see‘The output locations’ on page 32).
Chapter 4 - Work with the operator panel 69
Print the job parameters
Bundle and split jobs
Introduction
Create a bundled job
If you want to combine 2 or more documents into 1 set, for example to prepare a meeting,
you can bundle jobs that are present in the list of 'Waiting jobs'. The original jobs are
removed from the list. The bundled job appears at the bottom of the list of 'Waiting
jobs'. The system automatically creates a name for the bundled job that is based on the
name of the first job in the bundle.
The number of copies for the bundled job is initially set to 1. You can handle the bundled
job like any other job. For example, you can move the job to the list of 'Scheduled jobs',
edit the job, delete the job or make a proof.
Edit a bundled job
You can define the following properties for a bundled job.
■
The order of the jobs in the bundle
■
The number of sets
■
Whether you want to check the first set of the bundled job.
Note:
This section describes the above in separate procedures. However, you can always access
the 'Properties' window and change 1 or more properties at the same time. You cannot
change the properties of the individual jobs in the bundle. To do this, you must first
split the bundled job. Then you can change the properties of each job.
Split a bundled job
In the list of 'Waiting jobs', you can split a bundled job into the original jobs. The system
removes the bundled job. The individual jobs are added at the end of the list of 'Waiting
jobs'.
This section describes how to create, edit and split a bundled job.
General information
■
When you print a bundled job, the machine prints the number of copies that you indicated for the bundled job. The number of copies of the original jobs is ignored.
■
When you stop a job after a set (see ‘Stop a print job’ on page 50), the printing stops
after 1 copy of the complete bundle.
■
The jobs in a bundle are accounted separately under the account ID of the original
jobs.
■
You cannot combine a bundled job with another bundled job.
Chapter 4 - Work with the operator panel70
Bundle and split jobs
Note:
All the jobs in the bundle must have the same output destination. Otherwise, the operator panel displays a warning message. To continue, you must first split the job, then
change the individual jobs and finally bundle the jobs again.
Illustration
[42] Create a bundled job
Create a bundled job
1.
From the list of 'Waiting jobs', select the jobs you want to bundle.
You can select the jobs one by one, or use one of the options of the 'Select' button.
2.
Press 'Bundle'.
The operator panel displays an overview of the bundled job.
3.
If required, use the keys 'Up' and 'Down' in the 'Job order' field to change the order of
the jobs.
4.
Press 'OK' to accept the job.
Chapter 4 - Work with the operator panel 71
Bundle and split jobs
Illustration
[43] Edit a bundled job
Change the order of the jobs in a bundled job
1.
Select the bundled job.
2.
Press 'Properties'.
3.
In the 'Job order' field, select the job you want to move.
4.
Use the keys 'Up' and 'Down' to move the job to the required position.
5.
Press 'OK'.
Change the number of sets for a bundled job
1.
Select the bundled job.
2.
Press 'Properties'.
3.
Press the 'Number of sets' button.
A numerical keyboard appears.
4.
Use the numerical buttons to enter the desired number of sets.
Chapter 4 - Work with the operator panel72
Bundle and split jobs
Note:
Press the arrow button <- to correct the previous entry or press 'Cancel' to close the numerical keyboard without saving the changes.
5.
Press 'OK'.
The numerical keyboard disappears.
6.
Press 'OK'.
Check the first set of a bundled job
1.
Select the bundled job.
2.
Press 'Properties'.
3.
Press 'Check first set' when the button states 'Off'.
The text changes from 'Off' to 'On'. A check mark indicates that the checking of the first
set is enabled. The machine will automatically go on hold after the first set was printed.
4.
Press 'OK'.
Split a bundled job
1.
Select a bundled job in the list of 'Waiting jobs'.
2.
Press 'Split'.
The system adds the original jobs to the end of the list of 'Waiting jobs'.
Chapter 4 - Work with the operator panel 73
Bundle and split jobs
Print all the jobs for which the media are available
Introduction
You can select and print the jobs for which the media are currently available in the paper
trays all at once. This improves the productivity because a regular change of media types
is not required. This section describes how to select the jobs for which the media are
present in the paper trays.
Illustration
[44] Select the jobs for which the media are available
Print the jobs for which the media are available
1.
On the operator panel, press the 'Jobs' button.
2.
Press the 'Select' button.
3.
Press '<html>Jobs with available media</html>'.
The system selects and highlights the jobs for which the required media are available in
the paper trays.
4.
Press 'Move'.
The selected jobs are moved to the bottom of the list of 'Scheduled jobs'.
Chapter 4 - Work with the operator panel74
Print all the jobs for which the media are available
Print the jobs that have a label
Introduction
A label is a name or tag that helps the operator to identify certain jobs on the operator
panel. When a job is sent to the machine, a label can be added to that job. The label can
be any name that helps to identify certain jobs. A label is not connected to job settings.
The label can be defined in the printer driver, in a job ticket or via an automated workflow.
For example, the label ‘Customer X’ can be added to jobs. Then the operator can select
and print all the jobs for 'Customer X' at once. The operator can select jobs with a label
in the list of 'Waiting jobs' or in the list of 'Scheduled jobs'.
This section describes how to select and print jobs with a certain label.
Illustration
[45] Print the jobs with a label
Print the jobs with a label
1.
On the operator panel, press the 'Jobs' button.
2.
Press 'Select'.
A drop-down list appears.
Chapter 4 - Work with the operator panel 75
Print the jobs that have a label
3.
Press '<html>Jobs with label</html>'.
A pop-up window with an overview of the available labels appears.
4.
Press the desired label.
Note:
You can select more than 1 label.
5.
Press 'OK'.
The pop-up window disappears.
6.
Press 'Move'.
The selected jobs are moved to the bottom of the list of 'Scheduled jobs'.
Chapter 4 - Work with the operator panel76
Print the jobs that have a label
Check and change the job properties
Change the number of sets
Introduction
Note:
This section applies to changing the settings of a print job or copy job that is already
available in the list of 'Waiting jobs' or 'Scheduled jobs'.
When a job is sent to the machine, the desired number of sets will be indicated. However,
you can change the number of sets on the operator panel.
This section describes how to change the number of sets for a specific job.
Note:
You can enter any value between 1 and 65,000 for all jobs except the active print job .
To change the number of sets for the active print job , you must first press the Hold
key 1 time. Then you can change the number of sets. You cannot define a lower value
than the number of sets that has already been printed.
Chapter 4 - Work with the operator panel 77
Change the number of sets
Illustration
[46] Change the number of sets
Change the number of sets
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit.
3.
Press 'Properties'.
Note:
You can also press the job 2 times to access the 'Properties' window. This function is
comparable to double-clicking with a mouse.
4.
Press the 'Number of sets' button.
A numerical keyboard appears.
5.
Use the numerical buttons to enter the desired number of sets.
Note:
Press the arrow button <- to correct the previous entry or press 'Cancel' to close the numerical keyboard without saving the changes.
Chapter 4 - Work with the operator panel78
Change the number of sets
6.
Press 'OK'.
The numerical keyboard disappears.
7.
Press 'OK'.
Chapter 4 - Work with the operator panel 79
Change the number of sets
Check the first set
Introduction
Note:
This section applies to changing the settings of a print job or copy job that is already
available in the list of 'Waiting jobs' or 'Scheduled jobs'.
You can indicate that you want to print 1 set of a job first to check the print quality.
When the print quality meets your expectations, you can continue the job.
You can use 1 of the following methods to indicate that you want to check the first set.
■
Use a workflow profile where 'Check first set' is enabled (see ‘Work with the workflow
profiles’ on page 179. Then the machine always prints 1 set before the entire job is
printed. The machine goes on hold after 1 set is printed.
■
Enable the function 'Check first set' in the 'Properties' option of the 'Jobs' view for a
specific job only. However, this only works when the setting 'Check first set' in the
workflow profiles is set to '<html>As in job</html>' (see ‘Work with the workflow
profiles’ on page 179).
This section describes how to indicate that you want to check the first set for a specific
job only.
Note:
When you use the function 'Check first set', the printed set is subtracted from the indicated total number of sets for a job. For example, when you need 10 sets, the machine
will print the first set and then stop. When you continue the job, the 9 remaining sets
are printed. This is different from the making of a proof (see ‘Make a proof’ on page 66).
Chapter 4 - Work with the operator panel80
Check the first set
Illustration
[47] Check the first set
Enable the checking of the first set
Note:
You cannot enable the checking of the first set for the active print job or a job in the
list of 'Printed jobs'.
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit.
3.
Press 'Properties'.
Note:
You can also press the job 2 times to access the 'Properties' window. This function is
comparable to double-clicking with a mouse.
4.
Press 'Check first set' when the button states 'Off'.
The text changes from 'Off' to 'On'. A check mark indicates that the checking of the first
set is enabled. The machine will automatically go on hold after the first set is printed.
Chapter 4 - Work with the operator panel 81
Check the first set
5.
Press 'OK'.
Chapter 4 - Work with the operator panel82
Check the first set
Change the media
Introduction
Note:
This section applies to changing the settings of a print job or copy job that is already
available in the list of 'Waiting jobs' or 'Scheduled jobs'.
When a job is sent to the machine, the desired media will usually be indicated in the job
ticket. However, you can replace the indicated media by another media from the media
catalogue with the same size.
This section describes how to change the media for a specific job. The following 3 illustrations give an impression of the screens you will see when you change a media in the
'Properties' window.
Illustration
[48] Select the media to replace
Chapter 4 - Work with the operator panel 83
Change the media
[49] Select another media
[50] The media is changed
Chapter 4 - Work with the operator panel84
Change the media
Change the media
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit.
Note:
You cannot select the active print job.
3.
Press 'Properties'.
Note:
You can also press the job 2 times to access the 'Properties' window. This function is
comparable to double-clicking with a mouse.
4.
In the preview section, press the button of the media you want to change (see ‘Change
the media’ on page 83).
When the Media catalogue contains media with the same size, the operator panel will
display a list of these media (see ‘Change the media’ on page 83).
5.
Select the new media you want to use.
6.
Press 'OK'.
The new media is assigned to the job (see ‘Change the media’ on page 83).
7.
Press 'OK'.
Chapter 4 - Work with the operator panel 85
Change the media
Change the output location
Introduction
Note:
This section applies to changing the settings of a print job or copy job that is already
available in the list of 'Waiting jobs' or 'Scheduled jobs'.
In the Settings Editor, you can set the default output location for print jobs. However,
you can change the output location on the operator panel for each job individually. Depending on the configuration of your system, you can select one of the following output
locations.
■
Finisher upper output
■
'Finisher'
■
'Stacker'
■
Stacker/stapler
■
Stacker/stapler upper output
■
'External finisher'.
This section describes how to select another output location for a specific job.
Note:
There must be a match between the selected output location and the job requirements.
For example, when a job does not require staples, you can select any output location.
When a job requires 1 or 2 staples, you can only select the output locations that can
staple the jobs, for example Finisher or External finisher because the Stacker cannot
staple the jobs. When you make a combination that is not possible, the operator panel
displays an error message.
Chapter 4 - Work with the operator panel86
Change the output location
Illustration
[51] Change the output location
Change the output location
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit.
3.
Press 'Properties'.
Note:
You can also press the job 2 times to access the 'Properties' window. This function is
comparable to double-clicking with a mouse.
4.
Press the 'Output location' button.
A drop-down list with the available output locations appears.
5.
Select the desired output location.
The button displays the selected output location.
Chapter 4 - Work with the operator panel 87
Change the output location
Change the number of staples
Introduction
Note:
This section applies to changing the settings of a print job or copy job that is already
available in the list of 'Waiting jobs' or 'Scheduled jobs'.
When a job is sent to the machine, a desired number of staples for that job can be indicated. However, you can change the number of staples on the operator panel.
This section describes how to change the number of staples for a specific job.
Illustration
[52] Change the number of staples
Change the number of staples
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit.
3.
Press 'Properties'.
Chapter 4 - Work with the operator panel88
Change the number of staples
Note:
You can also press the job 2 times to access the 'Properties' window. This function is
comparable to double-clicking with a mouse.
4.
Press the 'Staples' button.
5.
Select the desired number of staples.
The 'Staples' button displays the selected number of staples.
Chapter 4 - Work with the operator panel 89
Change the number of staples
Change the sorting method
Introduction
Note:
This section applies to changing the settings of a print job or copy job that is already
available in the list of 'Waiting jobs' or 'Scheduled jobs'.
When a job is sent to the machine, the sorting method is usually defined by the Settings
Editor. However, you can change the sorting method on the operator panel. You can select
one of the following.
■
'By set'
The pages will be sorted in the order 123, 123, 123.
■
'By page'.
The pages will be sorted in the order 111, 222, 333.
This section describes how to change the sorting method for a specific job.
Illustration
[53] Change the sorting method
Chapter 4 - Work with the operator panel90
Change the sorting method
Change the sorting method
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit.
3.
Press 'Properties'.
Note:
You can also press the job 2 times to access the 'Properties' window. This function is
comparable to double-clicking with a mouse.
4.
Press 'Finishing'.
5.
Press the 'Sort' button.
The two sorting methods appear.
6.
Select the desired sorting method.
The 'Sort' button displays the selected sorting method.
Chapter 4 - Work with the operator panel 91
Change the sorting method
Change the type of offset stacking
Introduction
Note:
This section applies to changing the settings of a print job or copy job that is already
available in the list of 'Waiting jobs' or 'Scheduled jobs'.
You can use the function 'Offset stacking' to create a visible distinction between sets or
jobs in an output location. When 'Offset stacking' is enabled, each set or job will be
stacked with an offset compared to the previous set or job. You can set the default type
of offset stacking in the workflow profile on the operator panel (see ‘Work with the
workflow profiles’ on page 179). The following table describes when you can change the
type of offset stacking for specific jobs.
Possibility to change the type of offset stacking per job#
ThenWhen
You can change the type of offset stacking
per job via the 'Properties' window in the
'Jobs' view.
The type of offset stacking is set to
'<html>Sets (as in job)</html>'
You cannot change the type of offset
stacking per job. The 'Properties' window
displays the system value.
The type of offset stacking is set to
'<html>Jobs</html>', '<html>Sets (always)</html>', '<html>Banners</html>'
or '<html>Off</html>'
This section describes the following.
■
The values you can select in the 'Properties' window when '<html>Sets (as in
job)</html>' is set in the workflow profile
■
How to change the type of offset stacking per job via the 'Properties' window.
Types of offset stacking in the 'Properties' window
When '<html>Sets (as in job)</html>' is set in the workflow profile, then you can select
one of the following types of offset stacking.
Available types of offset stacking in the 'Properties' window#
ThenWhen
All the printed sets are sent to the output
location with an offset between the sets.
You select 'Each set'
All the printed sets are sent to the output
location in one straight stack.
You select 'Off'
Chapter 4 - Work with the operator panel92
Change the type of offset stacking
Illustration
[54] Change the type of offset stacking
Change the type of offset stacking
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit.
3.
Press 'Properties'.
Note:
You can also press the job 2 times to access the 'Properties' window. This function is
comparable to double-clicking with a mouse.
4.
Press the 'Offset stacking' button.
The two types of offset stacking appear.
5.
Press the desired type of offset stacking.
The 'Offset stacking' button displays the selected type of offset stacking.
Chapter 4 - Work with the operator panel 93
Change the type of offset stacking
Shift the margin or image
Introduction
Note:
This section applies to changing the settings of a print job or copy job that is already
available in the list of 'Waiting jobs' or 'Scheduled jobs'.
When you use for example pre-printed media with marked locations for specific text, a
misalignment of the text can occur. For example, an address is not exactly placed in the
centre of an address field, or an account number is not exactly placed in the appropriate
box. To correct these misalignments, you can shift the image. You can shift the images
on the front side and back side horizontally and vertically.
When you want to shift the margin or image of an existing job, you can use the following
methods.
Available methods to shift the image in the 'Properties' window#
ThenWhen
Your image will shift from the binding edge.
■
The image for left oriented documents will shift from
the left-hand margin. When the sheet is 2-sided, the
image at the back side will shift from the right-hand
margin.
■
The image for top oriented documents will shift from
the top margin. When the sheet is 2-sided, the image
at the back side will shift from the bottom margin
You use the margin
shift
The image will shift from the bottom left corner.You use the image shift
This section describes how to shift the margin or image of an existing job.
Note:
When you want to hide punch holes, use the setting 'Margin erase' (see ‘Output settings’
on page 112).
Chapter 4 - Work with the operator panel94
Shift the margin or image
Illustration
[55] Shift the margin or image
Shift the margin or image
1.
On the operator panel, press the 'Jobs' button.
2.
In the list of 'Waiting jobs' or 'Scheduled jobs', press the job you want to edit.
3.
Press 'Properties'.
Note:
You can also press the job 2 times to access the 'Properties' window. This function is
comparable to double-clicking with a mouse.
4.
Press 'Shift'.
The two methods to shift the image appear.
5.
Press the - or + buttons to shift the image on the front side or back side of the sheet.
By default, the values of the front side and the back side are interlocked. This means that
the values for the front side and the back side remain identical.
If you want to define a different value for each side, press . The icon changes to the unlocked status. Now you can define the values for the front side and the back side separately.
6.
Press 'OK'.
Chapter 4 - Work with the operator panel 95
Shift the margin or image
The Copy/Scan view
Introduction to the Copy/Scan view
Introduction
The 'Copy/Scan' view is the starting point for all your copy jobs and scan jobs. The
'Copy/Scan' view contains buttons that give access to the creation of copy jobs and scan
jobs.
■
Select 'Copy job' to copy paper originals that do not consist of several parts (subsets)
which require different settings
■
Select 'Combined copy job' to copy paper originals that consist of several subsets which
require individual settings
■
Select a scan profile when the scan function is enabled. The scan function enables you
to create a digital document (a file) from paper originals. The system can send this
file to a scan server or to an email address, for example. The names of the scan profiles
that the 'Copy/Scan' view displays derive from the names that are set in the scan profiles
file (.csv file). The scan profiles file is located on the controller. You can retrieve the
file from the Settings Editor application on the controller. The scan profiles file allows
you to define a large number of scan related settings (see ‘The scan profiles file’ on page
141).
This section describes the items of the 'Copy/Scan' view.
Chapter 4 - Work with the operator panel96
Introduction to the Copy/Scan view
Illustration
[56] The 'Copy/Scan' view
The items of the 'Copy/Scan' view
The following table describes the default items of the 'Copy/Scan' view.
Chapter 4 - Work with the operator panel 97
Introduction to the Copy/Scan view
The items of the 'Copy/Scan' view#
DescriptionItem
Use the 'Copy job' button to copy a document
without subsets. The settings you define apply to
the whole job (see ‘Make a basic copy’ on page 118).
When you press the 'Copy job' button the copy
job window opens. There you can define the settings for both the paper original and the output.
In the job window, you can also select a template
to carry out a copy job (see ‘Use the templates’ on
page 124) or add subsets. Use the 'Subsets' button
if you want to add subsets (see ‘Combine subsets
into one document ’ on page 120).
The window opens with the settings defined in
the default template by the operator.
'Copy job'1
Use the 'Combined copy job' button to create one
document from different subsets (see ‘Combine
subsets into one document ’ on page 120).
When you press the 'Combined copy job' button
the combined copy job window opens. There you
can define the settings for the first subset. In the
job window, you can also select a template to carry
out a copy job.
The window opens with the settings defined in
the default template by the operator.
'Combined copy job'2
Use the 'Scan to file' button to scan a paper original and create a digital document. The system automatically sends the resulting file to a scan server
(see ‘Introduction to the scan function’ on page 135).
When you press the 'Scan to file' button the job
window opens. There you can define the settings
for both the original and the file.
'Scan to file' *3
Use the 'Scan to email' button to scan a paper
original and create a digital document. The system
automatically sends the resulting file as an attachment to an email address (see ‘Introduction to the
scan function’ on page 135).
When you press the 'Scan to email' button the job
window opens. There you can define the settings
for both the original and the file.
'Scan to email' *4
Chapter 4 - Work with the operator panel98
Introduction to the Copy/Scan view
DescriptionItem
Use the 'Last used' button to use the settings of
the previous copy job for your new copy job.
When you press the 'Last used' button the job
window opens. This window displays all the settings of the previous copy job.
Note:
The 'Last used' button does not apply to
scan jobs or combined copy jobs.
'Last used'5
Note:
* The names of the buttons depend on the names that are defined in the scan profiles
file.
Chapter 4 - Work with the operator panel 99
Introduction to the Copy/Scan view
Original input on the glass plate or into the ADF
Definition
The procedures that describe the methods to scan documents from the glass plate or from
the automatic document feeder (ADF) offer the following suggestions.
■
Put the original face down and in readable form in the upper left-hand corner on the
glass plate.
■
Put the originals face down and in readable form into the automatic document feeder.
This paragraph explains how to position originals on the glass plate and how to feed
originals into the automatic document feeder.
Illustration
[57] Portrait original, long edge feed
[58] Portrait original, short edge feed
Chapter 4 - Work with the operator panel100
Original input on the glass plate or into the ADF
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