Oce VarioPrint 1055, VarioPrint 1065, VarioPrint 1075 User Manual

o
Océ VarioPrint® 1055/65/75
Job Manual
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User manual
Océ
© 2007, Océ-Technologies B.V. Venlo, The Netherlands. All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose. Further, Océ-Technologies B.V. reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes.
Order number: Publication code number Edition: 2007-08
Trademarks
List of trademarks
Océ, Océ VarioPrint® 1055/65/75 are registered trademarks of Océ-Technologies B.V.. Adobe®, Acrobat®, Reader® and Distiller® are registered trademarks of Adobe® Systems Incorporated. PostScript® 3™ is a registered trademark of Adobe® Systems Incorporated. Apple®, Mac® , Mac OS® and Macintosh® are registered trademarks of Apple® Computer, Inc. InstallShield® is a registered trademark of InstallShield® Software Corporation. FLEXlm™ is a trademark of Macrovision™ Corporation. Microsoft®, Windows® , Windows NT®, Windows 98®, Windows 2000®, Windows XP®, Windows Server 2003® are either registered trademarks or trademarks of Microsoft® Corporation in the United States and/or other countries.
Products in this publication are referred to by their general trade names. In most, if not all cases, these designations are claimed as trademarks or registered trademarks of their respective companies.
Copyright
© 2007, Océ-Technologies B.V. Venlo, The Netherlands. All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose. Further, Océ-Technologies B.V. reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes.
3
Trademarks
Notes for the reader
Introduction
This manual helps you to use the Océ VarioPrint® 1055/65/75 . The manual contains a description of the Océ VarioPrint® 1055/65/75 and guidelines to use and operate the Océ VarioPrint® 1055/65/75 . There are also tips to increase your knowledge of the Océ VarioPrint® 1055/65/75 and to help you manage the workflow even better.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide important, additional information or are about the prevention of damage to your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
The word Note comes before additional information about the correct operation of the Océ VarioPrint® 1055/65/75 or a tip.
A part marked with Attention contains information to prevent damage to items, for example the Océ VarioPrint® 1055/65/75 , an original or a file.
A part marked with Caution contains information to prevent personal injury. Caution is found only in manuals that describe physical products.
Safety information
The safety information for this product is included in a separate manual with the title Safety manual. This manual is part of the documentation set that you received with your product.
4
Notes for the reader
Contents
Chapter 1
Introduction.................................................................................................................9
Your Océ product.........................................................................................10
What is in the Job Manual............................................................................11
Who are the Océ VarioPrint® 1055/65/75 users..........................................12
More information on the Océ VarioPrint® 1055/65/75 ................................13
Chapter 2
Get to know your Océ product................................................................................15
Smart solutions to print, scan and copy your documents............................16
The machine parts.......................................................................................20
The operator panel.......................................................................................24
The keyboard...............................................................................................27
Applications for managing the document flow.............................................28
What can the messages of the display screen tell you................................29
Chapter 3
Get started................................................................................................................31
Turn the Océ VarioPrint® 1055/65/75 on or off ...........................................32
Need identification, coins or a credit card....................................................33
Chapter 4
Place the originals ...................................................................................................37
Your originals...............................................................................................38
Using the automatic document feeder or the platen....................................39
Place originals in the automatic document feeder.......................................40
Place an original on the platen....................................................................42
When do you need separate job parts.........................................................45
Place a book on the book platen.................................................................46
Chapter 5
The print jobs ...........................................................................................................47
What can you print.......................................................................................48
The ease of your mailbox.............................................................................49
Start the print job in the printer driver..........................................................51
The printer driver.......................................................................................51
Send a document to your mailbox.............................................................53
Starting an Automatic Print Job................................................................54
Creating a Template (Windows Printer Driver)..........................................55
Starting a Print Job That Uses a Template................................................57
Send a secured document to your mailbox...............................................58
5
Contents
Your mailbox documents..............................................................................60
Open your mailbox....................................................................................60
Print your documents................................................................................61
Print a secured document ........................................................................62
Change the document settings.................................................................64
Delete documents from your mailbox........................................................65
Use your finger to print.................................................................................66
The ease of fingerprinting.........................................................................66
Enroll your fingerprint................................................................................69
Print with your fingerprint..........................................................................71
Delete your fingerprint..............................................................................73
Get documents from your other mailboxes..................................................74
The ease of fetching documents from your other mailboxes.....................74
Fetching documents from your other mailboxes.......................................77
Print from your USB stick.............................................................................79
The ease of printing from your USB stick.................................................79
Put a printable document on your USB stick.............................................81
Print a document from your USB stick......................................................82
Print on special material..............................................................................84
Print on special material placed in a paper tray........................................84
Print on special material inserted in the special feeder............................86
Stop or interrupt printing..............................................................................88
Interrupting a Print Job.............................................................................88
Stop a print job..........................................................................................90
Chapter 6
The copy jobs...........................................................................................................91
What can you copy?....................................................................................92
Use the automatic document feeder to copy................................................93
Copy in a simple way................................................................................93
Create a booklet........................................................................................95
Sorting the Output.....................................................................................96
Use the automatic document feeder to create an enlarged or reduced
document..................................................................................................97
Use the platen to copy.................................................................................98
Copying a Book or Magazine....................................................................98
Copy an A4/Letter 8.5x11 original from the platen..................................100
Copy an A3/Tabloid 11x17 original from the platen.................................101
Copy an A5/Us Std 5.5x8.5 original from the platen...............................102
Use the platen to create an enlarged or reduced copy...........................103
Copy on special material............................................................................105
Copy on special material placed in a paper tray.....................................105
Copy on special material inserted in the special feeder..........................106
Assemble jobs............................................................................................107
Assemble separate copy job parts (Combined copy job)........................107
6
Contents
Change the default copy quality.................................................................109
Improve the copy quality if the originals are text.....................................109
Improve the copy quality when the original is a photo............................110
Stop or interrupt copying............................................................................111
Interrupt a copy job.................................................................................111
Stop a copy job.......................................................................................113
Chapter 7
The scan jobs.........................................................................................................115
What can you scan....................................................................................116
Get to know the digital documents.............................................................117
The destination for the digital document.................................................117
The scan profiles.....................................................................................119
Use the automatic document feeder to scan.............................................121
Scan in a simple way..............................................................................121
Use the automatic document feeder to create an enlarged or reduced digital
document................................................................................................123
Scan from the platen..................................................................................124
Scanning from the platen........................................................................124
Use the platen to create an enlarged or reduced digital document........125
Scan to your USB stick..............................................................................127
The ease of scanning to your USB stick.................................................127
Scanning to your USB stick.....................................................................129
Scan-to-Email............................................................................................131
The ease of scan-to-email......................................................................131
Scan-to-email without using a keyboard.................................................134
Scan-to-email using a keyboard..............................................................136
Assemble jobs............................................................................................138
Assemble separate scan job parts (Combined scan job)........................138
Change the default scan quality.................................................................140
Create a password-protected PDF file....................................................140
Change the scan resolution for the digital document..............................141
Improve the scan quality if the originals are text.....................................142
Improve the scan quality if the original is a photo...................................143
Stop scanning............................................................................................144
Stop a scan job.......................................................................................144
Chapter 8
Paper, toner and staples........................................................................................145
Staples in your finished sets......................................................................146
Add paper to paper tray 1, 2 and 3............................................................147
Add paper to paper tray 4..........................................................................150
Insert material into the special feeder........................................................152
Check the toner, paper and staple supply..................................................154
Chapter 9
7
Contents
Errors.......................................................................................................................155
Correcting Errors........................................................................................156
Clear a paper jam......................................................................................158
Appendix A
All settings..............................................................................................................159
The print settings.......................................................................................160
The copy settings.......................................................................................164
The scan settings.......................................................................................172
Appendix B
Specifications.........................................................................................................177
Product Specifications...............................................................................178
Input Trays and Output Bins.......................................................................179
Originals to use..........................................................................................182
Media ........................................................................................................183
Appendix C
Addresses...............................................................................................................185
Addresses of local Océ organisations .......................................................186
8
Contents
Chapter 1 Introduction
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Your Océ product
The Océ VarioPrint® 1055/65/75 product range
The Océ VarioPrint® 1055/65/75 product range includes a variety of products and configurations.
The Océ VarioPrint® 1055/65/75 can serve as a Network Printer or Digital Copier.
The Network Printer has a network connection and can be used for copy, print, and scan jobs.
The Digital Copier does not have a network connection and can only be used for copy jobs.
[1]
PurposeConfigurationPrint Speed (pages/minute)
Océ VarioPrint®
All print, scan, and copy jobsNetwork Printer551055
All copy jobsDigital Copier
Simple and convenient book copying and scanning
All print, scan, and copy jobs
Book copier Network Printer
Simple and convenient book copying
All copy jobs
Book copier Digital Copier
All print, scan, and copy jobsNetwork Printer621065
All copy jobsDigital Copier
All print, scan, and copy jobsNetwork Printer721075
All copy jobsDigital Copier
10Chapter 1 - Introduction
Your Océ product
What is in the Job Manual
Introduction
The Job manual describes the functions that the Océ VarioPrint® 1055/65/75 can perform. The tasks are explained in step-by-step instructions with many illustrations to make the steps clear. Furthermore, the Job Manual provides some practical background information on functions the Océ VarioPrint® 1055/65/75 has to offer. Thus, the Job Manual can help you learn to use all basic and smart functions.
The Job Manual for your Océ VarioPrint® 1055/65/75
The Océ VarioPrint® 1055/65/75 has a Network Printer or Digital Copier configuration
‘Your Océ product’ on page 10.
The following table describes which chapters and topics of the Job manual specifically apply to the Network Printer or the Digital Copier.
[2]
Digital CopierNetwork PrinterChapter
The print jobs
The scan jobs
11Chapter 1 - Introduction
What is in the Job Manual
Who are the Océ VarioPrint® 1055/65/75 users
Introduction
The Océ VarioPrint® 1055/65/75 documentation is meant for three types of users. This Job manual describes the tasks of the end user.
Types of users and their tasks
[3]
TasksTypes of users
Print documents from computer or USB stick.
Copy paper documents.
Scan paper documents to a server, USB stick or Email address.
Add paper to the paper trays.
Clear paper jams.
End user
Set the default job settings.
Define the access control to the machine and machine components.
Control the paper trays.
Control the output.
Control the print, copy and scan mode.
Obtain the system information.
Define the Energy saving timers.
Maintain the Accounting system.
Maintain the machine supplies.
Solve simple machine problems.
Maintain the machine supplies.
Key operator
Control the connection of the system with the network.
Configure the security settings so that data and services are protected.
Configure user access to the system.
Configure the servers that are involved with print and scan jobs.
Configure the servers that are involved with user authentication.
Configure the system.
Configure the protocols.
Define the PCL defaults.
Maintain and install the drivers.
System administrator
12Chapter 1 - Introduction
Who are the Océ VarioPrint® 1055/65/75 users
More information on the Océ VarioPrint® 1055/65/75
Introduction
Océ develops manuals, instruction cards, tutorials and on-line helps to help you with your jobs on the Océ VarioPrint® 1055/65/75 .
Where to find the Océ VarioPrint® 1055/65/75 documentation
The user CD-rom, delivered with the Océ VarioPrint® 1055/65/75 , provides you with the user manuals in digital format. You can also find instruction cards and tutorials on this CD-rom.
The Océ Web site, www.oce.com, makes viewing manuals on-line and downloading documents easier.
Océ VarioPrint® 1055/65/75 documentation for each type of user
[4]
InformationTypes of users
The Océ VarioPrint® 1055/65/75 Job Manual.
Instruction cards which explain copy, print and scan jobs in a way that is easy to understand.
Add paper card, which explains how to add paper to the trays and special feeder.
Tutorials, which explain smart functions from your computer screen.
End user
The Océ VarioPrint® 1055/65/75 Configuration and Maintenance Manual.
Maintenance card, which explains how to add toner and staples.
Key operator
The System administrator manual.System administrator
13Chapter 1 - Introduction
More information on the Océ VarioPrint® 1055/65/75
14Chapter 1 - Introduction
More information on the Océ VarioPrint® 1055/65/75
Chapter 2 Get to know your Océ product
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15
Smart solutions to print, scan and copy your documents
What can you do with the Océ VarioPrint® 1055/65/75
The Océ VarioPrint® 1055/65/75 is a copier and scanner, but most of all it is a printer. It offers the same functions any desktop printer offers, and lots more. The operator panel is user-friendly and easy to operate. The Océ VarioPrint® 1055/65/75 has many smart solutions that make work easier on you. Moreover, there are functions for those who have jobs that require a professional quality.
[5] What can you do
[5]
What can you do
Copying1
Printing2
Scanning3
Smart solutions for copying
[6]
HowSmart solutionWhat would you like to do
Put your originals in the automatic document feeder, select the Booklet function and start copying ‘Create a
booklet’ on page 95.
Booklet functionTurn your 20 pages document into a handy, folded booklet.
16Chapter 2 - Get to know your Océ product
Smart solutions to print, scan and copy your documents
HowSmart solutionWhat would you like to do
Put your opened book on the platen, select the Book function and start copying. Both pages of your book are copied ‘Copy a book or
magazine’ on page 98.
Book functionCopy several pages of a book.
Create job parts. Use the Assemble jobs wizard. Use the automatic document feeder for your document pages and the platen for your photo. The photo becomes one of the copied pages
‘Assemble separate
copy job parts (Combined copy job)’ on page 107.
WizardsYou need 5 copies of a document. You also want to include a photo in each copied set.
Use the special feeder to insert such a sheet of paper
‘Copy on special material inserted in the special feeder’ on page 106.
Special feederUse paper that is too heavy to be handled by paper trays.
Smart solutions for printing
[7]
HowSmart solutionWhat would you like to do
Send a mailbox job from your Océ printer driver. Your mailbox keeps all your documents until you start printing them from the operator panel ‘The ease of
your mailbox’ on page 49.
MailboxStore all your sent print jobs on the printer so that you do not need to look for your documents in a huge pile of paper.
17Chapter 2 - Get to know your Océ product
Smart solutions to print, scan and copy your documents
HowSmart solutionWhat would you like to do
Send a secured job from your Océ printer driver. The printer driver asks you to attach a security code to the print job. Only you can print the document ‘Send a
secured document to your mailbox’ on page 58.
Secured printingPrint a confidential report.
Fetch your documents from your other mailboxes ‘The
ease of fetching documents from your other mailboxes’
on page 74.
Smart mailboxPrint your mailbox document on another printer, for example because your colleague is busy on your usual printer.
Put your finger on the fingerprint sensor. Your new documents are printed immediately
‘The ease of
fingerprinting’ on page 66.
TouchTo PrintPrint your new mailbox documents without opening your mailbox.
Store the documents on your USB stick. When you need to print a document, insert the USB stick into the USB port of the printer. Print the document
‘The ease of
printing from your USB stick’ on page 79.
Pocket mailboxPrint your documents if you do not have access to a computer.
Smart solutions for scanning
[8]
HowSmart solutionWhat would you like to do
Use the automatic document feeder for your letter. Select Scan-to-email and start scanning. You receive the letter as an attachment in your Inbox ‘The ease of
scan-to-email’ on page 131.
Scan-to-EmailStore a letter of a customer on your computer.
18Chapter 2 - Get to know your Océ product
Smart solutions to print, scan and copy your documents
HowSmart solutionWhat would you like to do
Use the automatic document feeder for your document pages. Select Scan to USB and start scanning ‘The ease
of scanning to your USB stick’ on page 127.
Pocket mailboxScan your documents when you do not have a computer at your disposal.
Create job parts. Use the Assemble jobs wizard. Use the automatic document feeder for your document pages and the platen for your photos
‘Assemble separate
scan job parts (Combined scan job)’ on page 138.
WizardsYou want to archive some photos and documents into one digital document
Use the automatic document feeder for your document. Select Scan-to-email and enter the addresses of your project group members. Indicate that you want a protected PDF and enter a password the members know. They need the password to open the PDF file
‘Protect your scanned
document’ on page 140.
Password-protected
PDF
You want to send a printed confidential report by Email to your project group.
19Chapter 2 - Get to know your Océ product
Smart solutions to print, scan and copy your documents
The machine parts
The machine parts of the Océ VarioPrint® 1055/65/75
The following illustrations show which parts of the machine are involved with the jobs you want to do. You see two illustrations:
the parts of the Océ VarioPrint® 1055/65/75 all-in-one printer, scanner and copier
the parts of the Océ VarioPrint® 1055 Bookcopier
The Océ VarioPrint® 1055/65/75 machine
[9]
DescriptionComponentNumber
Use the platen for originals that do not fit into the automatic document feeder. One side of the original is scanned.
Access to the platen1
You can place a set of single-sided or double-sided originals into the automatic document feeder.
Automatic document feeder2
Originals are collected in this bin.Original receiving bin3
20Chapter 2 - Get to know your Océ product
The machine parts
DescriptionComponentNumber
Copies and prints with special paper sizes or weights are collected in this bin. Stapling is not possible.
Multi-size bin4
The A4/Letter 8.5x11 copies and prints are collected in the finisher. Stapling is available.
Finisher5
Use this stapler to staple your copies and prints manually.
Off-line stapler6
Use the operator panel to define job settings.
Operator panel7
Use the special feeder for special materials that do not fit into the paper trays.
Special feeder8
Access door to paper trays.Paper compartment door9
Toner reservoir access door.Front door10
21Chapter 2 - Get to know your Océ product
The machine parts
Océ VarioPrint® 1055 Book Copier
[10]
DescriptionComponentNumber
Use the book platen for originals that do not fit into the automatic document feeder. One side of the original is scanned.
Book platen access1
Copies and prints with special paper sizes or weights are collected in this bin. Stapling is not possible.
Multi-size bin2
The A4/Letter 8.5x11 copies and prints are collected in this bin. Stapling is available.
Finisher3
Use this stapler to staple your copies and prints manually.
Off-line stapler4
Use the special feeder for special materials that do not fit into the paper trays.
Special feeder5
Use the operator panel to define job settings.
Operator panel6
Access door to paper trays.Paper compartment door7
22Chapter 2 - Get to know your Océ product
The machine parts
DescriptionComponentNumber
Toner reservoir access door.Front door8
The sloping side panel keeps the opened book in place.
Sloping side panel9
23Chapter 2 - Get to know your Océ product
The machine parts
The operator panel
The operator panel of the Océ VarioPrint® 1055/65/75
The operator panel of the Océ VarioPrint® 1055/65/75 is simple to operate. You can quickly go to the functions and settings and start your job.
The parts of the operator panel
: The operator panel of the Digital Copier does not have a USB port, a fingerprint
sensor, a 'Print' key or a 'Scan' key.
[11]
DescriptionPartNumber
You can adjust the brightness of the screen.Screen brightness
button
1
The display screen shows the settings and the messages.
Display screen2
Use the keys to:
Select a collection of settings.
Do a task.
Top keys3
Use the key to:
Check the level of the toner, paper and staples.
Go to the Key operator system.
Status and system key
4
24Chapter 2 - Get to know your Océ product
The operator panel
DescriptionPartNumber
Key to open the help topics.Help key5
Key to open a series of settings. You can use the key after you select an item with the scroll wheel.
Scroll wheel key
6
Use the scroll wheel to go to an item in a list. When the display shows the
icon, you can use the scroll wheel key to open a series of settings after you select an item.
Scroll wheel or
7
Use the key to:
Reset the number of sets to 1 (copy jobs) or the value as defined in the printer driver (print jobs).
Delete the last digit when you enter a code.
Correction key
8
Use the sensor for the TouchTo Print (fingerprinting) function.
Fingerprint sensor9
Use the key to:
Start a job.
Confirm the changes.
Start key
10
Use the key to:
Stop a job.
Finish your jobs whenever you must enter a PIN to get access to the settings. When you do not stop the jobs with the Stop key, another user can start jobs that are charged to your user account.
Stop key
11
Use the keys to:
Enter a code or a PIN.
Enter the number of sets.
Numeric keys12
Use the USB port to insert a USB stick (Pocket mailbox function).
USB port13
Use the keys to:
Select a collection of settings.
Do a task.
Select a value or a function.
Bottom keys14
25Chapter 2 - Get to know your Océ product
The operator panel
DescriptionPartNumber
Use the key to go to the wizards.Wizards key15
There are several main keys.
The 'Print' key to go to the print settings.
The 'Copy' key to go to the copy settings.
The 'Scan' key to go to the scan settings.
Main keys16
The keyboard
When your machine has a keyboard, you can use the keyboard keys to enter characters into fields that allow alphanumerical input ‘The keyboard’ on page 27.
The display screen and this manual show the following keyboard symbol when you can use the keyboard to enter information.
26Chapter 2 - Get to know your Océ product
The operator panel
The keyboard
Introduction
When your machine has a keyboard installed next to the operator panel, you are able to enter alphanumerical characters in the display screen.
The active keyboard keys
[12]
Characters or keysKey group
a, b, c, ..., A, B, C, ...Alphanumerical
0, 1, 2, 3,...Numerical
, . ? ! ; : ' " `Punctuation marks
< > [ ] { } ( )Brackets
% * - = + / < >Mathematical symbols
~ @ # $ & _ \ |Other symbols
Arrows, Page up, Page down, Home, End, Tab, Enter
Cursor movements
Num lock, Caps lock, Shift, Ctrl, Alt, Backspace, Delete, Esc, Space
Other keys
Globalization
The set of special ASCII characters that is available depends on the display language of the machine.
[13]
Code page usedMachine display language
ISO 8859-1Chinese, Danish, Dutch, English (United Kingdom), English (United States), Finnish, French, German, French, Italian, Norwegian, Portuguese, Spanish, Swedish
ISO 8859-2Czech, Hungarian, Polish
ISO 8859-5Russian
27Chapter 2 - Get to know your Océ product
The keyboard
Applications for managing the document flow
Applications
The Océ VarioPrint® 1055/65/75 supports the following Océ applications for managing the document flow:
[14]
What can you doApplications
Manage the print and scan jobs to, on and from your computer. Refer to www.oce.com for more information.
Océ Intra Logic
Manage the print jobs to and from a central printing department. Refer to www.oce.com for more information.
Océ Job SubmitIT
Create a print job while the application selects the most appropriate printer for your job. All available printers are connected to each other to optimize the document flow. Scanning, faxing and archiving is organized from a central approach. Refer to www.oce.com for more information.
Océ PRISMAsatellite for Office
28Chapter 2 - Get to know your Océ product
Applications for managing the document flow
What can the messages of the display screen tell you
The message box
The message box gives you information about the current status or activity of the Océ VarioPrint® 1055/65/75 .
What can the messages tell you
[15]
DescriptionActivity
To switch the machine on, you must press the ON / OFF button on the machine. The machine needs 8 minutes to warm up ‘Turn the Océ VarioPrint® 1055/65/75 on or off ’ on page
32.
No messages: The display screen is off
You can define settings for a job while the machine is warming up. The printing of the print or copy job starts after the machine has warmed up.
Machine is warming up
The machine is ready to copy, print or scan.Ready to start a
job
The machine is processing a job. You are informed about the progress of a job.
Busy
If there are no jobs, the machine enters an energy saving mode. You can press any key to leave the energy saving mode.
Energy saving mode
If an error occurs, you cannot use the machine. Follow the instructions on the display screen
‘Correct the errors’ on
page 156.
Error
29Chapter 2 - Get to know your Océ product
What can the messages of the display screen tell you
30Chapter 2 - Get to know your Océ product
What can the messages of the display screen tell you
Chapter 3 Get started
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31
Turn the Océ VarioPrint® 1055/65/75 on or off
Introduction
The Océ VarioPrint® 1055/65/75 must be switched on to do your jobs. When the Key operator is responsible for turning the machine on or off, the following information is not relevant for you. Otherwise, use the following procedure to turn the machine on or off. You can turn the machine off and then back on to correct an error.
[13] The ON / OFF button
Before you begin
The Océ VarioPrint® 1055/65/75 can have a key switch, to prevent unauthorized use. Then you need the key, before you can turn the machine on or off.
How to turn the Océ VarioPrint® 1055/65/75 on
1.
Turn the key to the right, to the horizontal position, if a key switch is available.
2.
Press the green ON / OFF button. The color of the LED in the button lights up. The system needs 8 minutes to reach the operating temperature. The display screen indicates when the machine is ready.
How to turn the Océ VarioPrint® 1055/65/75 off
1.
Make sure that no job is processed.
2.
Turn the key to the left, to the vertical position, if a key switch is available.
3.
Press the green ON / OFF button.
4.
Remove the key, if applicable.
32Chapter 3 - Get started
Turn the Océ VarioPrint® 1055/65/75 on or off
Need identification, coins or a credit card
Introduction
Depending the agreements of your department, the Key operator decides who is allowed to get access to the menu. So you can be asked to identify yourself or to use coins or a credit card before you can start the jobs.
[16]
DescriptionWhen you need
You may be asked to enter a PIN. The Océ VarioPrint® 1055/65/75 includes an accounts database, to store information about your processed jobs. The job pages you make are charged to your user account. The Key operator decides how many job pages you are allowed to make.
to enter a PIN
When a keyboard is installed you may be asked to enter your user name and password. You may also be asked to select a domain. The Océ VarioPrint® 1055/65/75 includes an accounts database, to store information about your processed jobs. The job pages you make are charged to your user account. The Key operator decides how many job pages you are allowed to make.
to identify with a user name
When a keyboard is installed and project accounting is configured on your system, you may be asked to enter your user information as well as a project number. The Océ VarioPrint® 1055/65/75 includes an accounts database, to store information about the processed jobs charged to the projects.
to identify with user name and project number
You need coins to start a job. You may be asked to add credits to complete a job.
coins
You need a credit card to start a job. You may be asked to recharge your credit card when there are not enough credits.
a credit card
Before you begin
Ask the Key operator about:
what you need to do your jobs,
your PIN or your user name, project number and password,
the number of job pages you are allowed to make.
33Chapter 3 - Get started
Need identification, coins or a credit card
How to use your PIN
1.
Use the numeric keys to enter your PIN (5 digits). If the PIN is correct, the display screen menu appears.
2.
Start one or more jobs. The job pages are charged to your user account.
3.
Press the Stop key after your last job.
Note:
Press the Correction key
when you make a mistake while entering the PIN.
How to identify yourself using the keyboard
1.
Use the keyboard keys to enter your user name.
2.
Use the keyboard keys to enter your password.
3.
Check the selected domain, if this is a part of the requested login information.
4.
Use the keyboard keys to enter a project number, if requested.
5.
Press the 'OK' key to confirm your identification. When your entered information is correct, you can enter the display screen menu.
34Chapter 3 - Get started
Need identification, coins or a credit card
How to use coins or a credit card
1.
Put the credit card or coins in the slot.
2.
Start the jobs.
3.
Add credits when you run out of credits and your job is not yet finished.
Note:
Your job stops when no credits are added. Only the paid part of your job will
be printed.
4.
Remove the credit card, if applicable.
35Chapter 3 - Get started
Need identification, coins or a credit card
36Chapter 3 - Get started
Need identification, coins or a credit card
Chapter 4 Place the originals
o
37
Your originals
Examine your originals
When you prepare your job, you must first examine your originals. Examine:
if there are staples or paper clips to remove,
the paper size of the originals,
if the originals are printed 1-sided or 2-sided,
if the orientation of the information on the originals is portrait or landscape,
if the originals are long-edge or short-edge bound (only for 2-sided originals),
where to place the originals if you are permitted to choose between the automatic document feeder and the platen
‘Using the automatic document feeder or platen’
on page 39,
if you need separate job parts
‘When do you need separate job parts’ on page 45.
[21] Remove the staples from your originals
The orientation and the binding of your documents
Orientation is the way in which the information is displayed on a sheet. Documents can have portrait or landscape orientation. Binding indicates how a page turns. The following table shows the relation between binding and orientation.
[17]
BindingOrientation
Short-edgeLong-edge
Portrait
Landscape
38Chapter 4 - Place the originals
Your originals
Using the automatic document feeder or the platen
When using the automatic document feeder or the platen
When you have an automatic document feeder and a platen at your disposal, mostly you will use the automatic document feeder. However, there are originals that cannot be handled by the automatic document feeder.
[18]
PlatenAutomatic document feeder
A3/Tabloid 11x17 maximum
A3/Tabloid 11x17
A4/Letter 8.5x11
A5/Us Std 5.5x8.5
Paper sizes
Less than 60 g/m² or more than 170 g/m²
60 -170 g/m²Weight
One sheet, only 1-sided
One or two pages of a book
Not more than 50, 1-sided or 2-sided
Number of sheets in the document
An open magazine
A curled, damaged or folded original
Art paper or transparent film
A photo
A document containing A4/Letter
8.5x11 pages.
Smooth and flat originals
Examples
39Chapter 4 - Place the originals
Using the automatic document feeder or the platen
Place originals in the automatic document feeder
Introduction
The automatic document feeder can detect the paper size of the originals. The following table shows how to place your originals in the automatic document feeder.
[19]
How to place the originalsPaper size of originals
Long-edgeA4/Letter 8.5x11
Long-edge
A5/Us Std 5.5x8.5
Short-edge
A3/Tabloid 11x17
How to use the automatic document feeder
1.
Arrange the originals in order. Start with 50 originals maximum.
2.
Hold the originals face-up in reading direction.
3.
Turn the originals upside down.
40Chapter 4 - Place the originals
Place originals in the automatic document feeder
4.
Keep the originals face-down and place the originals into the automatic document feeder.
[29] Long-edge feed direction of the originals
[30] Short-edge feed direction of the originals
5.
Push the sliders towards the edges of the originals to fix the position of the originals.
41Chapter 4 - Place the originals
Place originals in the automatic document feeder
Place an original on the platen
Introduction
When placing the original on the platen, it is important that the original be correctly placed. The position depends on the size to which you want to copy or scan. The following table shows how to place your original on the platen.
[20]
How to place the originalPaper size of original
Long-edge
Use the long-edge position when you want to copy or scan to the A4/Letter 8.5x11 size.
A4/Letter 8.5x11
Short-edge
Use the short-edge position when you want to copy or scan to the A5/Us Std 5.5x8.5 or A3/Tabloid 11x17 size.
Long-edge
Use the long-edge position when you want to copy or scan to the A4/Letter 8.5x11 size.
A5/Us Std 5.5x8.5
Short-edge
Use the long-edge position when you want to copy or scan to the A5/Us Std 5.5x8.5 or A3/Tabloid 11x17 size.
42Chapter 4 - Place the originals
Place an original on the platen
How to place the originalPaper size of original
Short-edge
Always use the short-edge position to copy or scan the A3/Tabloid 11x17 original.
A3/Tabloid 11x17
How to use the platen
1.
Open the cover of the platen.
2.
Hold the originals, face-up in reading direction.
3.
Turn the original upside down.
4.
Keep the original face-down and place the original on the platen.
43Chapter 4 - Place the originals
Place an original on the platen
5.
Use the size information on the edge of the platen to align the original.
[37] Place original long-edge on the platen
[38] Place original short-edge on the platen
44Chapter 4 - Place the originals
Place an original on the platen
When do you need separate job parts
When do you need job parts, using the automatic document feeder
Split your originals into separate job parts and use the Assemble jobs wizard ‘Assemble
separate copy job parts (Combined copy job)’ on page 107 ‘Assemble separate scan job parts (Combined scan job)’ on page 138
, when the set of originals contains:
more than 50 A4/Letter 8.5x11, 50 A5/Us Std 5.5x8.5 or 35 A3/Tabloid 11x17 sheets, or
pages that you must place on the platen, or
mixed size originals.
The following examples illustrate when you need separate job parts.
Your document has mixed size pages, for example 20 A4/Letter 8.5x11 sheets and three A3/Tabloid 11x17 sheets. Your job needs two job parts, one to copy or scan your A4/Letter 8.5x11 sheets and one to copy or scan your A3/Tabloid 11x17 sheets.
Your document has only A4/Letter 8.5x11 pages, but you want to include a photo that must be placed on the platen. Your job needs two job parts, one to copy or scan your A4/Letter 8.5x11 sheets with the automatic document feeder and one to copy or scan your photo from the platen.
Your document has 100 A4/Letter 8.5x11 pages. Your job needs two job parts, each to copy or scan 50 sheets with the automatic document feeder.
When the Océ VarioPrint® 1055/65/75 is scanning the originals, you can add more originals to the set of originals in the automatic document feeder. However, you are advised to split your set of originals into different job parts. When you add originals in the automatic document feeder during scanning, there is a possibility that a paper jam may occur. Then you must feed all your originals again in the automatic document feeder and restart the job.
When do you need job parts, using the platen
If your document contains more than one 1-sided or 2-sided sheet, you must use the Assemble jobs wizard
‘Assemble separate copy job parts (Combined copy job)’ on
page 107 ‘Assemble separate scan job parts (Combined scan job)’ on page 138.
The following example illustrates when you need separate job parts.
Your document has four 1-sided sheets. Your job needs four job parts.
45Chapter 4 - Place the originals
When do you need separate job parts
Place a book on the book platen
Introduction
: Only the Océ VarioPrint® 1055 Bookcopier has a book platen ‘The machine parts’
on page 20.
The Océ VarioPrint® 1055 Bookcopier allows you to place your book handy and easy on the platen. When you do not change any page settings, the Bookcopier creates an A4/Letter 8.5x11 copy or digital document of your book page.
How to place a book on the book platen
1.
Open the cover of the platen.
2.
Turn the opened book face down.
3.
Place the opened book on the book platen. Make sure the page being copied or scanned is on the book platen.
[39] Place a book on the book platen.
4.
Make sure the binding of the book is aligned correctly with the left side of the book platen.
5.
Close the cover carefully.
46Chapter 4 - Place the originals
Place a book on the book platen
Chapter 5 The print jobs
o
47
What can you print
Mailbox jobs and automatic print jobs
You need an Océ printer driver to send your documents to the Océ VarioPrint® 1055/65/75 . The Océ VarioPrint® 1055/65/75 printer driver allows you to indicate whether your document should be stored in the mailbox or must be printed directly.
What happens when you print
[21]
DescriptionStep
You use the Print function of the application.
You enter the settings for your print job in the printer driver: you decide if your document must be sent to your mailbox or must be printed directly.
1
The print job is sent to the Océ VarioPrint® 1055/65/75 .2
The Océ VarioPrint® 1055/65/75 stores the documents in your mailbox. You print the job whenever you want.
Mailbox job3
The print job is printed when it reaches the top of the queue of automatic print jobs.
Automatic print job
You print the documents from your mailbox. The finisher collects the prints.
Mailbox job4
The automatic print job is printed. The finisher collects the prints.
Automatic print job
48Chapter 5 - The print jobs
What can you print
The ease of your mailbox
Why using the mailbox
When you print a document to your mailbox, the document remains in your mailbox until you start printing the document on the operator panel. You do not need to walk to your printer each time to collect your prints, but you can start printing all documents together.
The Océ VarioPrint® 1055/65/75 also has a Smart mailbox function and a Pocket mailbox function. You can use the Smart mailbox to print the documents that you sent to other mailboxes
‘The ease of fetching documents from your other mailboxes’ on page 74. The Pocket mailbox enables you to print documents you stored on a USB
stick ‘Print a document from your USB stick’ on page 82.
You can run the Océ Intra Logic application to view or manage the mailbox jobs from your computer.
What can you do with the documents in your mailbox?
What can you do with your mailbox?
Print your documents. When you open your mailbox, you can see all documents you sent to the Océ VarioPrint® 1055/65/75
‘Open your mailbox’ on page 60.
You can select all documents, all new documents or only one document ‘Print
your documents’ on page 61.
Change the print job settings. If the settings you defined in the printer driver are not correct, you can change these settings before you print the document
‘Change
the document settings’ on page 64.
Print the job several times. After you have printed the document, it remains in the mailbox.
Make a test print. If you need many sets, you are advised to first make a test print to check the settings.
When do the documents go into your mailbox?
When does a document go into your mailbox?
You select 'Mailbox' in the printer driver
‘Send a document to your mailbox’ on
page 53.
You select 'Security' in the printer driver
‘Send a secured document to your mailbox’
on page 58.
You press the 'Retrieve jobs' key
. The jobs you sent to other printers become
your mailbox jobs ‘Fetch documents from your other mailboxes’ on page 77.
49Chapter 5 - The print jobs
The ease of your mailbox
User questions
[22]
AnswerQuestion
When you print for the first time to the Océ VarioPrint® 1055/65/75 , a mailbox is automatically created. The Key operator decides if you are allowed to print documents from your mailbox.
Who is creating my mailbox
When there are no more documents in your mailbox, your user name is not on the list of user names. The Key operator decides how long documents remain in your mailbox.
My user name was on the list of user names, but I cannot find it anymore.
The Key operator can assign a PIN to you so that your mailbox is only opened when you enter the correct PIN.
How can I protect my mailbox so that I am the only one that can open the mailbox
Someone cancelled your automatic print job. Then your automatic print job goes into your mailbox.
I found a document in my mailbox that was sent as an automatic print job
The Key operator decides how long your documents remain in your mailbox.
How long are the documents stored in my mailbox
The Key operator or your company decided that automatic print jobs are not allowed. Then all automatic print jobs become mailbox jobs.
Why do all my automatic print jobs arrive in my mailbox
50Chapter 5 - The print jobs
The ease of your mailbox
Start the print job in the printer driver
The printer driver
Which Océ VarioPrint® 1055/65/75 printer drivers are available
You need a printer driver to send your documents to the Océ VarioPrint® 1055/65/75 . Océ provides several types of printer drivers. The Océ VarioPrint® 1055/65/75 supports the Adobe PostScript® 3™ and the PCL6 print language formats. The Océ VarioPrint® 1055/65/75 directly accepts the Adobe PDF format. The following Océ VarioPrint® 1055/65/75 printer drivers are available.
[23]
Printer driverOperating system
PCLWindows 2000®, Windows XP® and
Windows Server 2003®
Adobe PostScript 3Windows 2000, Windows XP and
Windows Server 2003
Adobe PostScript 3Apple Mac OS X® (10.3 and higher)
Note:
New printer driver releases can occur in the future. You can download the
latest printer drivers from www.oce.com.
51Chapter 5 - The print jobs
The printer driver
Open the printer driver
You can open the printer driver from the application you use.
[24]
How to openPrinter driver
From the 'File' menu of the application, click 'Print'.
Select the Océ VarioPrint® 1055/65/75 in the 'Printer' area of the 'Print' dialog box.
Click 'Properties'.
Windows
From the 'File' menu of the application, click 'Print'.
Select the Océ VarioPrint® 1055/65/75 in the 'Printer' area of the 'Print' dialog box.
Apple Mac OS X
The settings in the printer driver
When you open the printer driver you see the default settings. These settings are defined by Océ or by your company. Click the ? icon to start the On-line help of the printer driver. This On-line help contains all information about the settings.
52Chapter 5 - The print jobs
The printer driver
Send a document to your mailbox
Introduction
To start a mailbox job, open the printer driver and indicate that you want to send the document to your mailbox.
Before you begin
Open the printer driver
‘The printer driver’ on page 51.
How to send a document to your mailbox
1.
Make sure that the 'Job' tab is selected.
2.
Click the 'Mailbox' check box.
[42] Starting a Mailbox Job
3.
Click 'OK'. The print job is sent to your mailbox.
53Chapter 5 - The print jobs
Send a document to your mailbox
Starting an Automatic Print Job
Introduction
An automatic print job is not stored in your mailbox. An automatic print job is printed when it reaches the top of the queue of jobs that wait to be printed. Go immediately to the printer to fetch your documents. Be aware that everyone can read or take these printed documents.
Before you begin
Open the printer driver
‘The printer driver’ on page 51.
How to start an automatic print job
1.
Make sure that the 'Job' tab is selected.
2.
Click to clear the 'Mailbox' and 'Security' check boxes.
[43] Starting an Automatic Print Job
3.
Click 'OK'. The job is added to the print queue.
54Chapter 5 - The print jobs
Starting an Automatic Print Job
Creating a Template (Windows Printer Driver)
Introduction
When you want to use a number of printer driver settings more than one time, create a template. A template is a set of default settings that describe a print job. You do not need to change each individual setting. Simply select a template that matches your needs.
Note:
You cannot include the 'Mailbox' and 'Security' settings.
Before you begin
Open the printer driver ‘The printer driver’ on page 51.
How to create a template
1.
Make sure that the 'Job' tab is selected.
2.
Click the 'Settings' bar to go to the settings.
3.
Enter the settings you want to add to your template.
[44] Entering the Settings for the Template
55Chapter 5 - The print jobs
Creating a Template (Windows Printer Driver)
4.
Click the 'Settings' bar to display the templates. An icon is displayed to indicate that a new template has been created.
[45] A New Template Has Been Created
5.
Right-click the icon and change the default name of the template.
[46] The New Template
56Chapter 5 - The print jobs
Creating a Template (Windows Printer Driver)
Starting a Print Job That Uses a Template
Introduction
When you want to use a number of printer driver settings more than one time, create a template. A template is a set of default settings that describe a print job. You do not need to change each individual setting. Simply select a template that matches your needs.
Before you begin
Open the printer driver
‘The printer driver’ on page 51.
How to start a print job that uses a template
1.
Make sure that the 'Job' tab is selected.
2.
Make sure that the 'Settings' bar is displayed.
3.
Select a template in the Templates list.
[47] Selecting a Template
4.
Click 'OK' to start the job with the template settings.
57Chapter 5 - The print jobs
Starting a Print Job That Uses a Template
Send a secured document to your mailbox
Introduction
When you want to print a document that is for your eyes only, you are advised to start a secured print job. Especially when your mailbox is not protected with a PIN, secured printing can be very useful for confidential information. You can only print a secured document if you know the security code that has been attached to the print job in the printer driver. You must enter the security code again if you want to print the document from the mailbox.
Remember the following security guidelines to start a secured print job:
Use at least 4 digits to define the security code in the printer driver.
Print the secured document from your mailbox as soon as possible. Do not wait longer than one hour.
Delete the document immediately after you have printed it.
If you often start secured print jobs, use the same security code for these print jobs. All documents in the mailbox secured with the same security code can be printed with only one entry of that security code.
Before you begin
Open the printer driver
‘The printer driver’ on page 51.
How to send a secured document to your mailbox
1.
Make sure that the 'Job' tab is selected.
2.
Click the 'Security' check box.
58Chapter 5 - The print jobs
Send a secured document to your mailbox
3.
Enter a security code in the 'Security' dialog box. Use 4 - 6 digits to meet the security guidelines.
[48] Entering the Security Code
4.
Click 'OK' to close the 'Security' dialog box.
Note:
Remember that you must enter the security code again when you print the job
from the mailbox.
5.
Click 'OK'. The print job is sent to your mailbox.
59Chapter 5 - The print jobs
Send a secured document to your mailbox
Your mailbox documents
Open your mailbox
Introduction
When you want to print your mailbox documents, first select and open your mailbox
. The name of your mailbox is your network user name. You can only open your
mailbox when there are documents stored in your mailbox.
Note:
To go directly to your mailbox, you can use fingerprinting (TouchTo Print)
‘Print with your fingerprint’ on page 71.
Before you begin
You need to enter the correct settings in the printer driver to send the document to the mailbox
‘Send a document to your mailbox’ on page 53.
You may be asked to identify or insert coins or a credit card before you can start the jobs
‘Need PIN coins or a credit card’ on page 33.
How to open your mailbox
1.
Press the 'Print' key.
2.
Use the scroll wheel to select your mailbox in the 'User' list.
[49] Use the scroll wheel to select your mailbox
3.
Press the 'Open mailbox' key or press the scroll wheel key .
[50] The documents in a mailbox
60Chapter 5 - The print jobs
Open your mailbox
Print your documents
Introduction
When you have opened your mailbox, you can select one or more documents to print.
Note:
To print the new documents directly, you can use fingerprinting (TouchTo
Print)
‘Print with your fingerprint’ on page 71.
How to print your documents
1.
Open your mailbox ‘Open your mailbox’ on page 60.
2.
Use the scroll wheel to select the document you want to print. To select specific new documents or to select all documents, press the 'Select new' key or the 'Select all' key.
[51] Select new documents
3.
Use the numeric keys to enter the number of sets.
4.
Press the Start key . The printed documents will be marked with a V.
5.
Press the 'Close mailbox' key to quit your mailbox.
61Chapter 5 - The print jobs
Print your documents
Print a secured document
Introduction
When you need to print a document that is for your eyes only, you can start a secured print job. Especially when your mailbox is not protected with a PIN, secured printing can be very useful for confidential information. You can only print a secured document when you know the security code that has been attached to the print job in the printer driver. You must enter the security code again when you want to print the document from your mailbox.
Remember the following security guidelines to start a secured print job.
Use at least 4 digits to define the security code in the printer driver.
Print the secured document from your mailbox as soon as possible. Do not wait longer than one hour.
Delete the document immediately after you have printed the document.
When you often start secured print jobs, use the same security code for these print jobs. All documents in the mailbox secured with the same security code can be printed while you only once enter the security code.
Note:
If your mailbox is not protected with a PIN, any person can delete the secured
document from your mailbox. However, nobody can print your secured document.
Before you begin
You need to enter the correct settings in the printer driver to send a secured document to your mailbox ‘Send a secured document to your mailbox’ on page 58.
How to print a secured document
1.
Open your mailbox ‘Open your mailbox’ on page 60.
2.
Use the scroll wheel to select one or more documents that have the same security code.
3.
Use the numeric keys to enter the number of sets.
4.
Press the Start key .
62Chapter 5 - The print jobs
Print a secured document
5.
Use the numeric keys to enter the security code that you attached to the document or documents.
[52] Entering the Security Code
6.
Press the 'Close mailbox' key to quit your mailbox.
63Chapter 5 - The print jobs
Print a secured document
Change the document settings
Introduction
You define the print properties for your document in printer driver. After you sent the document to the mailbox, you can change the properties of the document in the mailbox. The settings with a computer symbol
in the function name box refer to the
'As in document' option in the printer driver. Then the application from which you sent your document determines how your prints will look. You can also change these settings if you want.
How to change the document settings
1.
Open your mailbox ‘Open your mailbox’ on page 60.
2.
Use the scroll wheel to select the document you want to change. To select new or all documents, press the 'Select new' key or the 'Select all' key.
3.
Press the 'Edit settings' key or press the scroll wheel key.
4.
Press the 'Basic settings', 'Paper' or 'Extra' keys to go to the print settings ‘The print settings’
on page 160. Press the 'Reset' key to restore the printer driver settings. Press the key to
restore the number of sets as defined in the printer driver.
[53] The printer driver settings that will be used for the document have the computer symbol
[54] The prints will get covers
5.
Press the 'Close mailbox' key to return to your mailbox.
64Chapter 5 - The print jobs
Change the document settings
Delete documents from your mailbox
Introduction
You can delete one or more documents from your mailbox, for example after you printed the documents.
Remember that the Key operator defines the storage time of the mailbox documents. The documents can be deleted immediately after printing or after an expired storage time.
How to delete documents from your mailbox
1.
Open your mailbox ‘Open your mailbox’ on page 60.
2.
Use the scroll wheel to select the document you want to delete. To select specific new documents or to select all documents, press the 'Select new' key or the 'Select all' key.
3.
Press the 'Delete' key.
[55] All documents that can be deleted are selected
4.
Press the 'Close mailbox' key to quit your mailbox.
65Chapter 5 - The print jobs
Delete documents from your mailbox
Use your finger to print
The ease of fingerprinting
Why use fingerprinting
You can use fingerprinting (TouchTo Print) to print your documents quickly. One touch of your finger on the fingerprint sensor is enough to open your mailbox or print your new documents. You must first enroll your fingerprint before you can use TouchTo Print.
How does fingerprinting work
[25]
DescriptionStep
You only enroll your fingerprint once with the Enroll fingerprint wizard. When successfully enrolled, you can place your finger on the sensor to print your documents quickly.
1
Your fingerprint is recognized. Your mailbox is opened or your new documents are printed, depending on the fingerprint mode you select during the enrollment.
2
66Chapter 5 - The print jobs
The ease of fingerprinting
The TouchTo Print wizards
[57] The two TouchTo Print wizards
[26]
DescriptionNameTouchTo
Print wizards
Start the Enroll fingerprint wizard when you want to use fingerprinting
‘Enroll your
fingerprint’ on page 69.
Enroll fingerprint wizard
Start the Delete fingerprint wizard if you do not want to use fingerprinting any longer ‘Delete your fingerprint’ on page
73.
Delete fingerprint wizard
User questions
[27]
AnswerQuestion
The system needs to know your identity.You are asked to enter an identification code or select your user name when the system does not know who you are. If your machine reads data from a central server that stores the contact information of employees, identification codes are used. If necessary, ask the Key operator or System administrator what your identification code is.
What information is needed during enrollment?
When your mailbox is protected with a PIN and you have enrolled your fingerprint with this PIN, you are not asked to enter the PIN again ‘Need PIN coins or a credit card’ on
page 33.
Do I need a PIN to use fingerprinting
67Chapter 5 - The print jobs
The ease of fingerprinting
AnswerQuestion
If you have a secured print job in your mailbox, you must enter the security code you assigned to the job ‘Print a secured document’ on page
62.
How does my secured print job behave during fingerprinting
You can enroll two fingerprints belonging to your mailbox. Attach one mode to each finger.
Can I use both fingerprint modes
Your fingerprint information is safely stored on the printer. You can delete your fingerprint, if you do not want to use the function any longer. No information about your deleted fingerprint is left on the printer.
Is my fingerprint information safely stored
68Chapter 5 - The print jobs
The ease of fingerprinting
Enroll your fingerprint
Introduction
Start the Enroll fingerprint wizard to enroll your fingerprint when you want to use TouchTo Print. The wizard explains step by step how you must enroll your fingerprint. The following procedure describes the main steps you must take.
The system needs to know your identity. You must enter an identification code or select your user name when the system does not know who you are. If necessary, ask the Key operator or System administrator what your identification code is.
How to enroll your fingerprint
1.
Press the 'Wizards' key.
2.
Press the 'TouchTo Print' key .
3.
Select the 'Enroll fingerprint' wizard.
[58] The two TouchTo Print wizards
4.
Press the 'Next' key.
5.
Identify yourself when necessary.
[59] Identification by user name
[60] Identification by code
69Chapter 5 - The print jobs
Enroll your fingerprint
6.
Select the TouchTo Print mode.
[28]
DescriptionTouchTo Print mode
Your mailbox will be opened after your fingerprint is recognized.
'Open mailbox'
Your new documents are printed after your fingerprint is recognized. The documents are deleted after being printed.
'Print new mailbox documents and delete them after printing'
[61] Select how you want to use fingerprinting
7.
Follow the instructions how to read your fingerprint.
[62] Instructions how to read your fingerprint
8.
Finish the wizard.
[63] Finish the wizard
70Chapter 5 - The print jobs
Enroll your fingerprint
Print with your fingerprint
Introduction
You must enroll your fingerprint before you can print with your fingerprint ‘Enroll
your fingerprint’ on page 69. Depending on the fingerprint mode you selected during
enrollment, the following happens after you put your finger on the sensor:
Your mailbox will be opened after your fingerprint is recognized, or
Your new documents will be printed after your fingerprint is recognized. The documents are deleted from your mailbox after being printed.
Before you begin
Note that your fingerprint must be successfully enrolled
‘Enroll your fingerprint’ on
page 69.
How to open your mailbox with your fingerprint
1.
Put your finger on the fingerprint sensor.
Note:
If your fingerprint is not recognized, try again.
71Chapter 5 - The print jobs
Print with your fingerprint
2.
The new documents are immediately printed, if you attached the 'Print new mailbox documents and delete them after printing' mode to your fingerprint. Select your document if you attached the 'Open mailbox' mode to your fingerprint. Print your document.
[65] The job is printed after you put your finger on the sensor ('Print new mailbox documents and delete them after printing' mode)
72Chapter 5 - The print jobs
Print with your fingerprint
Delete your fingerprint
Introduction
You can always delete your fingerprint when you do not want to use fingerprinting any longer.
How to delete your fingerprint
1.
Press the 'Wizards' key.
2.
Press the 'TouchTo Print' key .
[66] The two TouchTo Print wizards
3.
Select the 'Delete fingerprint' wizard.
4.
Put your enrolled finger on the sensor.
5.
Remove your finger from the sensor.
6.
Press the 'Yes' key to confirm the action.
7.
Finish the wizard.
73Chapter 5 - The print jobs
Delete your fingerprint
Get documents from your other mailboxes
The ease of fetching documents from your other mailboxes
Why fetching documents from your other mailboxes
When there are several printers in the office, the Smart mailbox function can be very useful for you. You can fetch your mailbox documents from wherever you are. For example, you sent a mailbox job to the printer on the ground floor, but you urgently need the document when you are on the fourth floor. You walk to printer on the fourth floor and start the Smart mailbox function. The printer on the fourth floor fetches all your documents you sent to other printers in the building. Now you can select and print the document you need ‘Fetch documents from your other mailboxes’ on page
77.
The Smart mailbox only works if the printers share the Smart mailbox functionality. The System administrator configures the Smart mailbox on the printers.
74Chapter 5 - The print jobs
The ease of fetching documents from your other mailboxes
How does the Smart mailbox work
[29]
DescriptionStep
George sent 3 jobs to three printers.1
George walks to printer B .2
George wants to have all documents he sent to his mailboxes. He presses the 'Retrieve jobs' key and identifies himself. The mailbox documents from printer A and C are sent to printer B.
3
George selects the documents he wants to print.4
Identify yourself
The system needs to know who you are. You are asked to enter an identification code or select your user name when the system does not know who you are.
If your machine reads data from a central server that stores the contact information of employees, identification codes are used. If necessary, ask the Key operator or
75Chapter 5 - The print jobs
The ease of fetching documents from your other mailboxes
System administrator what your identification code is. If there is no central server, you must first open your mailbox before you can use the Smart mailbox.
User questions
[30]
AnswerQuestion
The retrieved documents behave like normal mailbox documents. You can change the print properties before printing.
Can I change the print properties of the documents retrieved from other mailboxes?
When you print a retrieved document, the document in the original mailbox will also be marked with a V..
Can I see which retrieved documents have already been printed?
When you delete a retrieved document, it will also be removed from the original mailbox.
What happens when I delete a retrieved document?
The documents retrieved from other printers are removed when you close your mailbox. To see the documents again, press the 'Retrieve jobs' key
once more.
What happens when I close my mailbox?
Depending on the security level of the system, you may be able to retrieve secure documents. If the system does not support the retrieval of secure documents, they will remain in their original mailboxes.
Can I retrieve secure documents?
76Chapter 5 - The print jobs
The ease of fetching documents from your other mailboxes
Fetching documents from your other mailboxes
Introduction
You can fetch the documents from your mailboxes on other printers.
Before you begin
Note that the Smart mailbox must be configured on your system.
How to get your documents from your other mailboxes
1.
Press the 'Print' key.
2.
Press the 'Retrieve jobs' key .
Note:
You can also first open your mailbox and then press the 'Retrieve jobs' key.
Then, you do not need to enter an identification code.
3.
Use the numeric keys to enter your identification code and press the 'OK' key.
Note:
If you are already known to the system, you are not asked for a code.
[68] Identify yourself
4.
Use the scroll wheel to select the documents you want to print.
[69] You can select the documents that have been gotten.
5.
Use the scroll wheel key or press the 'Edit settings' key to change the settings, if required.
77Chapter 5 - The print jobs
Fetching documents from your other mailboxes
6.
Press the Start key .
Note:
You can start to print documents even while the Océ VarioPrint® 1055/65/75
is still getting documents.
78Chapter 5 - The print jobs
Fetching documents from your other mailboxes
Print from your USB stick
The ease of printing from your USB stick
Why print from your USB stick
You can put documents (*.pdf, *.ps, *.prn files) on your USB stick and then print them (Pocket mailbox). You do not need a printer driver. All you have to do is put the documents on your USB stick ‘Put a printable document on your USB stick’ on
page 81. You can, for example, put some PDF documents on your USB stick that
may be important during a study meeting. You need one of the documents during the meeting. You simply walk to an Océ VarioPrint® 1055/65/75 and connect the USB stick to the USB port. The printable documents are shown and you can select and print the documents ‘Print a document from your USB stick’ on page 82.
[70] Printable documents on your USB stick
How does printing from your USB stick work
[31]
DescriptionStep
You put a document (*.pdf, *.ps, *.prn file) on your USB stick.
1
79Chapter 5 - The print jobs
The ease of printing from your USB stick
DescriptionStep
You insert the USB stick into the USB port of the Océ VarioPrint® 1055/65/75 . You press the 'USB stick' key
.
2
You browse to your document and print it.3
User questions
[32]
AnswerQuestion
The documents in the Pocket mailbox behave like normal mailbox documents. You can change the properties before printing the documents.
Can I change the print properties of the documents on the USB stick
Use an application that converts your document into PDF format or create a print file
‘Put a printable document on your USB
stick’ on page 81.
Most documents I print are Microsoft Office documents. How can I make those documents printable
When you remove the USB stick, the documents are no longer stored on the printer.
Do the documents remain on the printer when I remove the USB stick
80Chapter 5 - The print jobs
The ease of printing from your USB stick
Put a printable document on your USB stick
Introduction
If you print your document from a USB stick, make sure that the document has a printable file format. The documents must have the correct format ( *.pdf, *.ps, *.prn). If a document has another format (for example *.doc, *.ptt or * .xls), you must first convert it into one of the following formats:
PostScript 3
PCL
PDF.
If you do not have an application to create a PDF file, you can use your printer driver to easily put a printable document on your USB stick. The following procedure describes how to do this.
How to use the printer driver to put a printable document on the USB stick
1.
Insert the USB stick into the USB port of your computer.
2.
Open the document in the application you use.
3.
Click 'Print' from the 'File' menu.
4.
Select the 'Print to file' check box in the 'Print' command dialogue box.
5.
Click 'OK'.
6.
Enter a file name.
Note:
There are no restrictions on the extensions you can use.
7.
Save the file on the USB stick.
Note:
Your file can be located in a directory on the USB stick.
8.
Remove the USB stick, following the 'safe remove' instructions.
81Chapter 5 - The print jobs
Put a printable document on your USB stick
Print a document from your USB stick
Introduction
You can put documents (*.pdf, *.ps, *.prn files) on your USB stick ‘Put a printable
document on your USB stick’ on page 81 and then print them (Pocket mailbox).
When you put the USB stick in the port, you see the directory structure of your USB stick. You can open a directory and print the documents you want.
[33]
DescriptionPocket mailbox
symbols
Directory. Select the directory and press the 'Open directory' key to go to the printable documents.
Printable document. Select the document and press the green Start key.
Already printed document. If required, you can print it again.
How to print a document from USB stick
1.
Insert the USB stick into the USB port.
2.
Press the 'Print' key.
3.
Press the 'USB stick' key .
[73] Directory structure on your USB stick
82Chapter 5 - The print jobs
Print a document from your USB stick
4.
Use the scroll wheel and the 'Open directory' key to go to the documents you want to print.
[74] The file to print
5.
Press the 'Edit settings' key or press the scroll wheel key to change the settings, if required.
6.
Use the numeric keys to enter the number of sets.
7.
Press the Start key .
8.
Remove the USB stick when the prints are ready.
83Chapter 5 - The print jobs
Print a document from your USB stick
Print on special material
Print on special material placed in a paper tray
Introduction
You can use the following material for the print jobs.
Paper that is already in the trays.
Special material that you place in a tray for the current job.
Special material that is not suitable for the trays. You can insert such a sheet into the special feeder.
The Key operator can have locked the paper-compartment door. This means that you cannot load the special paper.
Note:
You can also make the settings for a print job on special material in the printer driver. When you arrive at the printer, you only have to place the material in the paper tray and print the document
‘The printer driver’ on page 51.
Before you begin
Send a document to your mailbox
‘Send a document to your mailbox’ on page 53.
Check which paper tray is suitable for your material.
How to print a job on special material placed in a paper tray
1.
Open the paper-compartment door, place the material in one of the trays and close the door ‘Add paper to paper tray 1 2 and 3’ on page 147‘Add paper to paper tray 4’ on page
150.
When you use labeled or punched material, you must pay attention to how you place the material.
2.
Open your mailbox and use the scroll wheel to select the document ‘Open your mailbox’
on page 60.
3.
Press the 'Edit settings' key or press the scroll wheel key.
4.
Press the 'Paper' key.
[75] Select another tray
84Chapter 5 - The print jobs
Print on special material placed in a paper tray
5.
Select the tray in which you placed the material, in the 'Tray' box.
6.
Press the 'Close settings' key to return to your mailbox.
7.
Use the numeric keys to enter the number of sets.
8.
Press the Start key .
9.
Press the 'Close mailbox' key to quit your mailbox.
85Chapter 5 - The print jobs
Print on special material placed in a paper tray
Print on special material inserted in the special feeder
Introduction
The paper trays cannot handle all materials on which you can print. When you want to print on this material that is not suitable for the paper trays, you can insert this material into the special feeder, one sheet at a time. Be aware that the special feeder also has restrictions on the use of material ‘Input trays and output bins’ on page 179.
The Key operator can decide to disable the special feeder. Then you can only place your material in the paper trays.
Note:
You can also make the settings for a print job on special material in the printer driver. When you arrive at the printer, you only have to insert the material into the special feeder and print the document
‘The printer driver’ on page 51.
Before you begin
Send a document to your mailbox
‘Send a document to your mailbox’ on page 53.
Check if the special feeder can handle your special material.
How to print a job on special material inserted into the special feeder
1.
Insert one sheet of the special material into the special feeder ‘Insert paper into the special
feeder’ on page 152.
The face-down side will be printed.
2.
Open your mailbox and use the scroll wheel to select the document ‘Open your mailbox’
on page 60.
3.
Press the 'Edit settings' key or press the scroll wheel key.
4.
Press the 'Paper' key.
5.
Select 'Special feeder' in the 'Tray' box.
6.
Use the scroll wheel to select the size of the material you inserted.
[76] Select the size of the material in the special feeder
7.
Press the 'Close settings' key to return to your mailbox.
8.
Use the numeric keys to enter the number of sets.
9.
Press the Start key .
10.
Press the 'Close mailbox' key to quit your mailbox.
86Chapter 5 - The print jobs
Print on special material inserted in the special feeder
11.
Close the special feeder.
87Chapter 5 - The print jobs
Print on special material inserted in the special feeder
Stop or interrupt printing
Interrupting a Print Job
Introduction
You can temporarily stop your print job, for example, because someone does not want to wait until your large print job is finished. You interrupt the printing of the job, and new copy, print or scan jobs can be started. When the new jobs are ready, you can continue your large print job.
Note:
The Key operator can decide to disable the Interrupt job function.
Note:
You cannot interrupt a job if you need coins or a credit card to start a job.
Interrupting a print job
1.
Press the 'Interrupt job' key while a print job is printing.
[77] Press the Interrupt job key
2.
Wait until the display screen indicates that you can start a new job.
[78] The job is interrupted
3.
Press the 'Copy', 'Print' or 'Scan' key to go to the settings for the new job.
88Chapter 5 - The print jobs
Interrupting a Print Job
4.
Press the Start key to start the new job. The icon indicates that you are interrupting a job.
[79] You can start a new job
5.
Press the 'Resume' key to continue the suspended job.
[80] The suspended job continues
89Chapter 5 - The print jobs
Interrupting a Print Job
Stop a print job
Introduction
You can stop the printing of a job, for example when you notice that the output of your print job is not correct.
Note:
You can also interrupt the printing before the print job is ready. You or someone else can start a new job. You can resume the suspended job afterwards
‘Interrupt a print job’ on page 88.
How to stop a print job
[34]
ThenIf you want to
Press the 'Print', 'Scan' or 'Copy' key. You can start another job after the current automatic print job is finished. The printing of the automatic print jobs resumes when your job is ready.
Stop the printing of automatic print jobs, for example to start another job
Press the Stop key
once.
Press the Start key
to resume.
Stop the printing of the job after finishing the current set
Press the Stop key
twice.
Press the Start key
to resume.
Stop the printing of the job immediately
Press the Stop key
three times.
The job is stored in the mailbox.
Cancel the print job
90Chapter 5 - The print jobs
Stop a print job
Chapter 6 The copy jobs
o
91
What can you copy?
Simple copy jobs or professional copy jobs
The Océ VarioPrint® 1055/65/75 has many functions to copy your documents. You can, for example, copy with just one push of the green start key to get copies like your originals. But you can also choose the Booklet function and turn your documents into a complete handy booklet.
What happens when you copy?
[35]
DescriptionStep
You place the originals in the automatic document feeder or on the platen and start the copy job.
1
The information of the originals is scanned, digitized and converted into an image.
2
The images are printed. The finisher collects the sets.3
92Chapter 6 - The copy jobs
What can you copy?
Use the automatic document feeder to copy
Copy in a simple way
Introduction
Use the automatic document feeder to copy your documents in a simple and quick way. When you place the originals, the automatic document feeder detects the dimensions of the originals. When a matching paper size is loaded in one of the paper trays, this paper will be selected for your copies. If the paper size of the originals is not available, the most acceptable size for your copies is selected.
The following procedure describes a simple copy job. You can change the default settings if your copy job must have special properties
‘The copy settings’ on page 164.
Note:
When the paper orientation in the tray does not match the feed direction of the originals, the Océ VarioPrint® 1055/65/75 rotates the image 90°. The rotation symbol
will be shown in the feedback box.
Before you begin
Examine your originals to be sure that the automatic document feeder can handle the originals
‘Using the automatic document feeder or the platen’ on page 39.
If the originals are different sizes or types, use the Assemble jobs wizard to enter the settings
‘When do you need separate job parts’ on page 45.
You may be asked to enter a PIN, coins or a credit card to start the jobs
‘Need PIN
coins or a credit card’ on page 33.
How to use the automatic document feeder to copy
1.
Place and align the originals face down in the automatic document feeder ‘Place originals
in the automatic document feeder’ on page 40.
93Chapter 6 - The copy jobs
Copy in a simple way
2.
Press the 'Copy' key.
[82] The copy job settings
3.
Select '1-sided' or '2-sided' in the 'Original' and 'Copy' boxes.
4.
Select 'Yes' or 'No' in the 'Staple' box.
5.
Use the numeric keys to enter the number of copies.
6.
Press the Start key .
94Chapter 6 - The copy jobs
Copy in a simple way
Create a booklet
Introduction
A booklet is a copied document that looks like a book. Four images are copied on one sheet to create a booklet. The only thing you must do to complete your booklet is fold the copied sheets. The order in which you feed the originals determines the page order of the booklet.
How to create a booklet
1.
Place and align the originals face down in the automatic document feeder ‘Place originals
in the automatic document feeder’ on page 40.
2.
Press the 'Copy' key.
3.
Select '1-sided' or '2-sided' in the 'Original' box.
4.
Press the 'Layout' key. Select the 'Copy' tab.
5.
Select 'Booklet' in the 'Type' box. The feedback box shows the result.
[83] Select the booklet function
6.
Press the 'Paper' key. Indicate if the booklet needs covers.
7.
Use the numeric keys to enter the number of copies.
8.
Press the Start key .
Note:
Some settings are locked by the Booklet selection.
95Chapter 6 - The copy jobs
Create a booklet
Sorting the Output
Introduction
Normally the output is sorted by set. This means that a copied set represents your set of originals. If required, you can obtain the output sorted by page. Then each set of copies represents a one 1-sided or 2-sided original ‘The copy settings’ on page 164.
When the copies go to the finisher, each following set is moved to a backward or forward direction compared with the previous set. You can also use the sorting function for the multi-size bin, but only the finisher can move the subsequent sets in a different direction.
How to sort the output
1.
Place and align the originals face down in the automatic document feeder ‘Place originals
in the automatic document feeder’ on page 40.
2.
Press the 'Copy' key.
3.
Press the 'Extra' key. Select the 'Output' tab.
4.
Select 'By page' or 'By set' in the 'Sort' box.
[84] Sorting the Output
5.
Use the numeric keys to enter the number of sets.
6.
Press the key.
96Chapter 6 - The copy jobs
Sorting the Output
Use the automatic document feeder to create an enlarged or reduced document
Introduction
If you want to enlarge or reduce your document, you only need to select one of the paper sizes that is loaded in the paper trays. An appropriate reduction or enlargement will be selected automatically.
How to use the automatic document feeder to create an enlarged or reduced document
1.
Place and align the originals face down in the automatic document feeder ‘Place originals
in the automatic document feeder’ on page 40.
2.
Press the 'Copy' key.
3.
Select '1-sided' or '2-sided' in the 'Original' and 'Copy' boxes.
4.
Select 'Yes' or 'No' in the 'Staple' box.
5.
Press the 'Paper' key.
6.
Select the required paper size in the 'Tray' box. The enlargement or reduction is calculated automatically and is displayed in the 'Basic settings' name box.
[85] Select the required paper size
7.
Use the numeric keys to enter the number of sets.
8.
Press the Start key .
97Chapter 6 - The copy jobs
Use the automatic document feeder to create an enlarged or reduced document
Use the platen to copy
Copying a Book or Magazine
Introduction
How to copy a book or a magazine
1.
Place and align the book face down on the platen. Make sure that the binding of the book points to the book symbol on the edge of the platen.
[86] Align the book face down on the platen
2.
Press the 'Copy' key.
3.
Select '1-sided' or '2-sided' in the 'Print' boxes.
4.
Press the 'Layout' key.
5.
Select the 'Original' tab.
6.
Select 'Book' in the 'Type' box.
[87] Select Book copying
7.
Use the scroll wheel to select 'Left' or 'Right' when you want to copy only one page.
Note:
When you select 'Left', the page on the left side of the platen will be scanned.
8.
Use the numeric keys to enter the number of sets.
98Chapter 6 - The copy jobs
Copying a Book or Magazine
9.
Press the Start key .
Note:
If the page size of the book is not A4/Letter 8.5x11, you must select the tray that contains the page size of the book.
99Chapter 6 - The copy jobs
Copying a Book or Magazine
Copy an A4/Letter 8.5x11 original from the platen
Introduction
You can place originals on the platen that cannot be handled by the automatic document feeder ‘Using the automatic document feeder or the platen’ on page 39. The platen cannot detect the dimensions of your original.
How to copy an A4/Letter 8.5x11 original from the platen
1.
Place the original face down in the left rear corner. Align the long edge of the original in vertical position on the platen ‘Place an original on the platen’ on page 42.
2.
Close the cover of the platen.
3.
Press the 'Copy' key.
4.
Select '1-sided' in the 'Original' and 'Copy' boxes.
[88] Change the settings for a copy job from the platen
5.
Select 'No' in the 'Staple' box.
6.
Use the numeric keys to enter the number of copies.
7.
Press the Start key .
8.
Do not forget to remove the original from the platen.
100Chapter 6 - The copy jobs
Copy an A4/Letter 8.5x11 original from the platen
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