Oce VarioLink 4522c, VarioLink 6522c, VarioLink 5522c User Manual

Printing for Professionals

Océ

VarioLink 4522c VarioLink 5522c

VarioLink 6522c

User’s Guide

Box Operations

Océ-Technologies B.V.

2009,Océ-Technologies B.V. Venlo, The Netherlands. All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ.

Océ-Technologies B.V. makes no representation or warranties with respect to the

contents hereof and speciﬁcally disclaims any implied warranties of merchantability or ﬁtness for any particular purpose.

Further, Océ-Technologies B.V. reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes.

edition:2009-09

VL6522c/VL5522c/VL4522c Contents-1

Table of contents

1Introduction

1.1 Welcome .......................................................................................................................................... 1-3

1.1.1 User's guides ..................................................................................................................................... 1-3

1.1.2 User's Guide ...................................................................................................................................... 1-4

1.2 Conventions used in this manual .................................................................................................. 1-5

1.2.1 Symbols used in this manual ............................................................................................................. 1-5

To use this machine safely................................................................................................................. 1-5

Procedural instruction........................................................................................................................ 1-5

Key symbols....................................................................................................................................... 1-6

1.2.2 Document and paper indications....................................................................................................... 1-6

Paper size .......................................................................................................................................... 1-6

Paper indication................................................................................................................................. 1-6

1.3 To check the function you want to use......................................................................................... 1-7

Understanding Operation Flow.......................................................................................................... 1-7

Using Menu Tree................................................................................................................................ 1-7

2 User Box Function Overview

2.1 User Box functions ......................................................................................................................... 2-3

2.1.1 Available User Box functions ............................................................................................................. 2-3

Saving documents ............................................................................................................................. 2-3

Using documents............................................................................................................................... 2-4

Organizing documents....................................................................................................................... 2-6

2.1.2 Configuring settings for using the User Box functions ...................................................................... 2-7

Registering a User Box...................................................................................................................... 2-7

When using this machine as a relay device ....................................................................................... 2-7

The User Box to which data is saved for memory reception............................................................. 2-7

2.2 Information ...................................................................................................................................... 2-8

2.2.1 User authentication............................................................................................................................ 2-8

MFP authentication............................................................................................................................ 2-8

External server authentication ........................................................................................................... 2-8

Account track authentication ............................................................................................................. 2-9

2.2.2 Restriction of box registration............................................................................................................ 2-9

Public/Personal/Group User Boxes ................................................................................................... 2-9

Bulletin Board User Box..................................................................................................................... 2-9

Polling TX User Box ........................................................................................................................... 2-9

Memory RX User Box ........................................................................................................................ 2-9

Relay User Box ................................................................................................................................ 2-10

2.2.3 Restriction of file name .................................................................................................................... 2-10

2.3 Authentication and accessible User Boxes................................................................................ 2-11

2.3.1 When User Authentication or Account Track is not enabled........................................................... 2-11

2.3.2 When only user authentication is enabled ....................................................................................... 2-11

2.3.3 When only account track is enabled................................................................................................ 2-12

2.3.4 When user authentication and account track are enabled and synchronized................................. 2-12

2.3.5 When user authentication and account track are enabled but not synchronized ........................... 2-14

3 Control Panel/Liquid Crystal Display

3.1 Control panel ................................................................................................................................... 3-2

3.2 Touch panel ..................................................................................................................................... 3-4

3.2.1 Screen component............................................................................................................................. 3-4

Icons that appear in the touch panel ................................................................................................. 3-4

Contents-2 VL6522c/VL5522c/VL4522c

3.2.2 Display and operation of Left panel................................................................................................... 3-5

Job List .............................................................................................................................................. 3-6

Job List - Delete................................................................................................................................. 3-6

Job List - Job Details......................................................................................................................... 3-7

User Box information ....................................................................................................................... 3-12

Use/File - Detail................................................................................................................................ 3-12

Use/File - Check Job Settings......................................................................................................... 3-12

Use/File - Check Job Settings - Destination Settings ..................................................................... 3-13

Use/File - Check Job Settings - Document Setting Contents......................................................... 3-13

Use/File - Check Job Settings - Communication Settings .............................................................. 3-14

Use/File - Check Job Settings - Check E-Mail Settings.................................................................. 3-14

Preview ............................................................................................................................................ 3-14

Preview ............................................................................................................................................ 3-15

Preview (Print/Combine) .................................................................................................................. 3-15

Preview (Send/Bind TX) ................................................................................................................... 3-16

4 User Box Operation Flow

4.1 Saving documents in User Boxes.................................................................................................. 4-3

4.2 Printing documents from a User Box............................................................................................ 4-5

4.3 Sending documents from a User Box........................................................................................... 4-8

4.4 Saving a document in an external memory................................................................................ 4-11

4.5 Saving a Document from the External Memory into a User Box.............................................. 4-13

4.6 Printing a document from an external memory ......................................................................... 4-15

4.7 Filing documents in a User Box................................................................................................... 4-17

4.8 Printing a Document Saved in a Cellular Phone or PDA ........................................................... 4-19

4.9 Saving a Document Stored in a Cellular Phone or PDA to a User Box.................................... 4-21

4.10 Menu tree of the User Box mode ................................................................................................ 4-23

4.10.1 Save Document................................................................................................................................ 4-23

Public, Personal, or Group User Box............................................................................................... 4-23

System User Box ............................................................................................................................. 4-24

4.10.2 Use/File ............................................................................................................................................ 4-26

Print (for Public/Personal/Group User Boxes) ................................................................................. 4-26

Send (for Public/Personal/Group User Boxes) ................................................................................ 4-30

Filing Settings (for public/personal/group User Boxes) ................................................................... 4-34

Application (for Public/Personal/Group User Boxes)....................................................................... 4-35

System User Box ............................................................................................................................. 4-36

5 Accessing the User Box mode

5.1 Accessing the User Box mode ...................................................................................................... 5-3

5.2 User Box Operation Menu.............................................................................................................. 5-4

5.2.1 Save Document.................................................................................................................................. 5-4

5.2.2 Use/File .............................................................................................................................................. 5-4

6 Save Document

6.1 Save Document Overview .............................................................................................................. 6-3

6.1.1 Functions ........................................................................................................................................... 6-3

Public/Personal/Group User Boxes ................................................................................................... 6-3

Annotation User Box.......................................................................................................................... 6-3

External Memory................................................................................................................................ 6-3

6.1.2 Initial Window of Save Document...................................................................................................... 6-4

Public/Personal/Group User Boxes ................................................................................................... 6-4

System User Box ............................................................................................................................... 6-4

6.1.3 Save Document window.................................................................................................................... 6-5

6.2 Scan Settings .................................................................................................................................. 6-6

6.2.1 Basic - Original Type.......................................................................................................................... 6-6

6.2.2 Basic - Simplex/Duplex ..................................................................................................................... 6-7

6.2.3 Basic - Resolution.............................................................................................................................. 6-7

VL6522c/VL5522c/VL4522c Contents-3

6.2.4 Basic - File Type ................................................................................................................................ 6-8

File Type............................................................................................................................................. 6-8

Encryption.......................................................................................................................................... 6-9

Encryption - Detail Settings ............................................................................................................... 6-9

Outline PDF...................................................................................................................................... 6-11

Scan Setting..................................................................................................................................... 6-11

6.2.5 Basic - Density................................................................................................................................. 6-12

6.2.6 Basic - Color .................................................................................................................................... 6-12

6.2.7 Scan Size ......................................................................................................................................... 6-13

Standard size ................................................................................................................................... 6-13

Custom Size..................................................................................................................................... 6-13

Photo Size........................................................................................................................................ 6-13

6.2.8 Image Adjustment............................................................................................................................ 6-14

Background Removal ...................................................................................................................... 6-14

Sharpness ........................................................................................................................................ 6-15

6.2.9 Application - Frame Erase ............................................................................................................... 6-15

6.2.10 Application - Book Copy.................................................................................................................. 6-16

Book copy method .......................................................................................................................... 6-16

Book Erase - Frame Erase............................................................................................................... 6-16

Book Erase - Center Erase .............................................................................................................. 6-17

Binding Position............................................................................................................................... 6-17

6.2.11 Separate Scan ................................................................................................................................. 6-18

6.3 Original Settings............................................................................................................................ 6-19

6.3.1 Special Original................................................................................................................................ 6-19

6.3.2 Direction Settings - Original Direction ............................................................................................. 6-19

6.3.3 Direction Settings - Binding Position ............................................................................................... 6-20

6.3.4 Despeckle ........................................................................................................................................ 6-20

7 Use/File

7.1 Overview of the Use/File operations............................................................................................. 7-3

7.1.1 Functions of Use/File ......................................................................................................................... 7-3

Printing a document........................................................................................................................... 7-3

Sending.............................................................................................................................................. 7-3

Filing................................................................................................................................................... 7-3

Application settings ........................................................................................................................... 7-3

7.1.2 Detail of the Use Document screen................................................................................................... 7-4

7.1.3 If a password is specified for a User Box .......................................................................................... 7-5

7.2 Print .................................................................................................................................................. 7-6

7.2.1 Overview of the Print tab ................................................................................................................... 7-6

Description of the Print tab................................................................................................................ 7-6

Print.................................................................................................................................................... 7-6

Combine............................................................................................................................................. 7-7

7.2.2 Print.................................................................................................................................................... 7-7

7.2.3 Combine............................................................................................................................................. 7-8

Document Order ................................................................................................................................ 7-8

Configurable items to combine and print documents ....................................................................... 7-8

7.3 Print - Basic (Public, Personal, or Group User Box) .................................................................... 7-9

7.3.1 Copies................................................................................................................................................ 7-9

7.3.2 1-Sided/2-Sided................................................................................................................................. 7-9

7.3.3 Color ................................................................................................................................................ 7-10

7.3.4 Finishing........................................................................................................................................... 7-10

Sort/Group ....................................................................................................................................... 7-11

Offset ............................................................................................................................................... 7-11

Staple............................................................................................................................................... 7-11

Staple - Position Setting.................................................................................................................. 7-11

Punch............................................................................................................................................... 7-11

Punch - Position Setting .................................................................................................................. 7-12

Fold/Bind.......................................................................................................................................... 7-12

7.3.5 Combine........................................................................................................................................... 7-14

Contents-4 VL6522c/VL5522c/VL4522c

7.3.6 Zoom................................................................................................................................................ 7-15

7.3.7 Continuous Print .............................................................................................................................. 7-16

7.4 Print - Application (Public, Personal, or Group User Box) ........................................................ 7-17

7.4.1 Page Margin..................................................................................................................................... 7-17

Page Margin..................................................................................................................................... 7-17

Image Shift....................................................................................................................................... 7-17

Image Shift - Change Back Shift ..................................................................................................... 7-18

7.4.2 Sheet/Cover/Chapter Insert............................................................................................................. 7-18

7.4.3 Sheet/Cover/Chapter Insert - Cover Sheet...................................................................................... 7-19

7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet ...................................................................................... 7-20

7.4.5 Sheet/Cover/Chapter Insert - Chapters........................................................................................... 7-21

7.4.6 Stamp/Composition......................................................................................................................... 7-22

7.4.7 Stamp/Composition - Date/Time..................................................................................................... 7-22

7.4.8 Stamp/Composition - Page Number ............................................................................................... 7-23

Settings............................................................................................................................................ 7-23

Insert Sheet Setting ......................................................................................................................... 7-24

7.4.9 Stamp/Composition - Stamp........................................................................................................... 7-24

7.4.10 Stamp/Composition -Copy Security -Copy Protect ........................................................................ 7-25

Copy Protect Type........................................................................................................................... 7-26

Detail Settings.................................................................................................................................. 7-26

Position ............................................................................................................................................ 7-26

7.4.11 Stamp/Composition - Copy Security - Copy Guard........................................................................ 7-27

Copy Guard Type............................................................................................................................. 7-27

Detail Settings.................................................................................................................................. 7-28

7.4.12 Stamp/Composition - Copy Security - Password Copy.................................................................. 7-28

Stamp Type...................................................................................................................................... 7-29

Detail Settings.................................................................................................................................. 7-29

7.4.13 Stamp/Composition - Stamp Repeat .............................................................................................. 7-29

Stamp Repeat Type......................................................................................................................... 7-30

Detail Settings.................................................................................................................................. 7-30

Position ............................................................................................................................................ 7-30

7.4.14 Stamp/Composition - Header/Footer.............................................................................................. 7-31

Check/Change Temporarily ............................................................................................................. 7-31

7.4.15 Stamp/Composition - Registered Overlay ....................................................................................... 7-32

Settings............................................................................................................................................ 7-32

Overlay Setting................................................................................................................................. 7-33

7.5 Send ............................................................................................................................................... 7-34

7.5.1 Overview of the Transmission Settings............................................................................................ 7-34

Description of the Send tab............................................................................................................. 7-34

Send................................................................................................................................................. 7-35

Bind TX............................................................................................................................................. 7-35

7.5.2 Transmission Settings...................................................................................................................... 7-36

7.5.3 Combine........................................................................................................................................... 7-37

Document Order .............................................................................................................................. 7-37

7.6 Send (Public, Personal, or Group User Box)............................................................................... 7-38

7.6.1 Address Book - Search.................................................................................................................... 7-38

Address Type................................................................................................................................... 7-38

Index ................................................................................................................................................ 7-39

Detail Search.................................................................................................................................... 7-39

Detail Search - Search options........................................................................................................ 7-40

7.6.2 Direct Input ...................................................................................................................................... 7-40

7.6.3 Direct Input - Fax ........................................................................................................

..................... 7-41

xt Destination............................................................................................................................... 7-41

When the Confirm Address (TX) function is specified: .................................................................... 7-41

7.6.4 Direct Input - E-mail......................................................................................................................... 7-41

Next Destination............................................................................................................................... 7-41

7.6.5 Direct Input - Internet Fax................................................................................................................ 7-42

Next Destination............................................................................................................................... 7-42

Receiver RX Ability........................................................................................................................... 7-42

VL6522c/VL5522c/VL4522c Contents-5

7.6.6 Direct Input - IP Address Fax........................................................................................................... 7-43

7.6.7 Direct Input - PC (SMB) ................................................................................................................... 7-43

Host Name ....................................................................................................................................... 7-43

File Path ........................................................................................................................................... 7-43

User Name ....................................................................................................................................... 7-43

Password ......................................................................................................................................... 7-43

Reference......................................................................................................................................... 7-44

Next Destination............................................................................................................................... 7-44

7.6.8 Direct Input - FTP............................................................................................................................. 7-44

Host Name ....................................................................................................................................... 7-44

File Path ........................................................................................................................................... 7-44

User Name ....................................................................................................................................... 7-44

Password ......................................................................................................................................... 7-44

Detail Settings.................................................................................................................................. 7-44

Next Destination............................................................................................................................... 7-44

7.6.9 Direct Input - WebDAV..................................................................................................................... 7-45

Host Name ....................................................................................................................................... 7-45

File Path ........................................................................................................................................... 7-45

User Name ....................................................................................................................................... 7-45

Password ......................................................................................................................................... 7-45

Detail Settings.................................................................................................................................. 7-45

Next Destination............................................................................................................................... 7-45

7.6.10 Job History....................................................................................................................................... 7-46

7.6.11 Address Search................................................................................................................................ 7-46

7.6.12 LDAP Search - Search..................................................................................................................... 7-47

7.6.13 LDAP Search - Advanced Search.................................................................................................... 7-47

Name................................................................................................................................................ 7-47

E-mail Addr. ..................................................................................................................................... 7-47

Fax Number ..................................................................................................................................... 7-47

Last Name........................................................................................................................................ 7-47

First Name........................................................................................................................................ 7-47

City................................................................................................................................................... 7-47

Company Name ............................................................................................................................... 7-48

Department ...................................................................................................................................... 7-48

OR/AND/STARTS WITH/ENDS WITH.............................................................................................. 7-48

7.6.14 Overview of the Document Settings ................................................................................................ 7-48

7.6.15 Document Settings - Resolution...................................................................................................... 7-48

7.6.16 Document Settings - File Type ........................................................................................................ 7-49

File Type........................................................................................................................................... 7-49

Encryption........................................................................................................................................ 7-50

Encryption - Detail Settings ............................................................................................................. 7-50

Stamp Composition......................................................................................................................... 7-52

Outline PDF...................................................................................................................................... 7-52

Scan Setting..................................................................................................................................... 7-53

7.6.17 Document Settings - Color .............................................................................................................. 7-53

7.6.18 Overview of the Communication Settings ....................................................................................... 7-54

7.6.19 Communication Settings - Line Setting ........................................................................................... 7-54

Description of Line Settings............................................................................................................. 7-54

Overseas TX..................................................................................................................................... 7-54

ECM OFF ......................................................................................................................................... 7-55

V.34 OFF .......................................................................................................................................... 7-55

Check Dest. & Send................................................................................................................

......... 7-55

Select Line ....................................................................................................................................... 7-55

7.6.20 Communication Settings - E-Mail Settings...................................................................................... 7-56

E-mail Settings................................................................................................................................. 7-56

Document Name.............................................................................................................................. 7-56

Subject............................................................................................................................................. 7-56

From................................................................................................................................................. 7-57

Body................................................................................................................................................. 7-57

Contents-6 VL6522c/VL5522c/VL4522c

7.6.21 Communication Settings - URL Notification Setting ....................................................................... 7-58

URL Notification............................................................................................................................... 7-58

Detail Search.................................................................................................................................... 7-58

Direct Input ...................................................................................................................................... 7-58

7.6.22 Communication Settings - Communication Method Settings ......................................................... 7-59

Timer transmission (Timer TX).......................................................................................................... 7-59

Password transmission (Password TX)............................................................................................ 7-60

F-Code transmission (F-Code TX) ................................................................................................... 7-60

7.6.23 Communication Settings - E-mail Encryption.................................................................................. 7-61

7.6.24 Communication Settings - Digital Signature.................................................................................... 7-61

7.6.25 Communication Settings - Fax Header Settings ............................................................................. 7-61

7.6.26 Overview of the Application settings ............................................................................................... 7-62

7.6.27 Application - Stamp/Composition - Date/Time ............................................................................... 7-62

7.6.28 Application - Stamp/Composition - Page Number.......................................................................... 7-62

7.6.29 Application - Stamp/Composition - Stamp ..................................................................................... 7-62

7.6.30 Application - Stamp/Composition - Header/Footer......................................................................... 7-62

7.6.31 Application - Send & Print................................................................................................................ 7-63

7.7 Filing Settings (Public, Personal, or Group User Boxes) ........................................................... 7-64

7.7.1 Overview of the Filing Settings ........................................................................................................ 7-64

Description of the Filing Settings tab............................................................................................... 7-64

7.7.2 Deleting documents......................................................................................................................... 7-65

7.7.3 Edit Name ........................................................................................................................................ 7-65

7.7.4 Moving documents .......................................................................................................................... 7-65

7.7.5 Copy................................................................................................................................................. 7-66

7.7.6 Save in external memory ................................................................................................................. 7-66

Document Settings .......................................................................................................................... 7-67

Document Settings - Resolution...................................................................................................... 7-67

Document Settings -File Type ......................................................................................................... 7-68

Document Settings - Color .............................................................................................................. 7-68

7.7.7 Document Details............................................................................................................................. 7-69

Displaying detailed information........................................................................................................ 7-69

Preview ............................................................................................................................................ 7-69

7.8 Application..................................................................................................................................... 7-70

7.8.1 Overview of the Application settings ............................................................................................... 7-70

Description of the Application tab ................................................................................................... 7-70

7.8.2 Edit Document ................................................................................................................................. 7-71

Edit Document - Delete Page .......................................................................................................... 7-71

Edit Document - Rotate Page.......................................................................................................... 7-72

Edit Document - Move Page............................................................................................................ 7-74

Preview/Set Range .......................................................................................................................... 7-76

Preview/Specify by Input................................................................................................................. 7-76

7.8.3 Register Overlay............................................................................................................................... 7-78

Register Overlay - New.................................................................................................................... 7-79

Register Overlay - Overwrite............................................................................................................ 7-80

Detail Settings.................................................................................................................................. 7-81

7.9 Bulletin Board User Box (System User Box)............................................................................... 7-82

7.9.1 Overview of the Bulletin Board User Boxes..................................................................................... 7-82

7.9.2 Bulletin Board User Box screen....................................................................................................... 7-82

7.9.3 Printing a document in a Bulletin Board User Box .......................................................................... 7-82

7.9.4 Deleting a document in the Bulletin Board User Box ...................................................................... 7-82

7.10 Polling TX User Box (System User Box)...................................................................................... 7-83

7.10.1 Overview of the Polling Transmission User Boxes .......................................................................... 7-83

7.10

.2 Printing a document in the Polling TX User Box.............................................................................. 7-83

7.10.3 Deleting a document in the Polling TX User Box............................................................................. 7-83

7.11 Secure Document User Box (System User Box) ........................................................................ 7-84

7.11.1 Overview of the Secure Document User Box .................................................................................. 7-84

7.11.2 Authentication procedure 1 ............................................................................................................. 7-84

7.11.3 Authentication procedure 2 ............................................................................................................. 7-84

VL6522c/VL5522c/VL4522c Contents-7

7.11.4 Print - Printing.................................................................................................................................. 7-85

Copies.............................................................................................................................................. 7-85

Print.................................................................................................................................................. 7-85

Color ................................................................................................................................................ 7-85

Finishing........................................................................................................................................... 7-85

Combine........................................................................................................................................... 7-85

Zoom................................................................................................................................................ 7-85

Page Margin..................................................................................................................................... 7-85

Sheet/Cover/Chapter Insert............................................................................................................. 7-85

Stamp/Composition......................................................................................................................... 7-85

7.11.5 Filing Settings .................................................................................................................................. 7-86

7.12 Memory RX User Box (System User Box)................................................................................... 7-87

7.12.1 Overview of the Memory RX User Box ............................................................................................ 7-87

7.12.2 Print.................................................................................................................................................. 7-87

7.12.3 Filing Settings .................................................................................................................................. 7-87

7.13 Annotation User Box (System User Box) .................................................................................... 7-88

7.13.1 Overview of the Annotation User Box.............................................................................................. 7-88

7.13.2 Print - Basic ..................................................................................................................................... 7-88

7.13.3 Print - Page Margin.......................................................................................................................... 7-88

7.13.4 Print - Sheet/Cover/Chapter Insert - Cover Sheet........................................................................... 7-89

7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet ........................................................................... 7-89

7.13.6 Print - Sheet/Cover/Chapter Insert - Chapters ................................................................................ 7-89

7.13.7 Print - Stamp/Composition - Date/Time.......................................................................................... 7-89

7.13.8 Print - Stamp/Composition - Page Number .................................................................................... 7-89

7.13.9 Print - Stamp/Composition - Stamp................................................................................................ 7-89

7.13.10 Print - Stamp/Composition - Copy Security - Copy Protect ........................................................... 7-89

7.13.11 Print - Stamp/Composition - Copy Security - Copy Guard............................................................. 7-89

7.13.12 Print - Stamp/Composition - Copy Security - Password Copy....................................................... 7-89

7.13.13 Print - Stamp/Composition - Stamp Repeat ................................................................................... 7-89

7.13.14 Print - Stamp/Composition - Registered Overlay ............................................................................ 7-89

7.13.15 Description of the Send tab............................................................................................................. 7-89

7.13.16 Send - Address Book - Search........................................................................................................ 7-89

7.13.17 Send - Direct Input - E-mail............................................................................................................. 7-89

7.13.18 Send - Direct Input - PC (SMB)........................................................................................................ 7-90

7.13.19 Send - Direct Input - FTP................................................................................................................. 7-90

7.13.20 Send - Direct Input - WebDAV......................................................................................................... 7-90

7.13.21 Send - Job History........................................................................................................................... 7-90

7.13.22 Send - LDAP Search - Search......................................................................................................... 7-90

7.13.23 Send - LDAP Search - Advanced Search ........................................................................................ 7-90

7.13.24 Send - Document Settings - Resolution .......................................................................................... 7-90

7.13.25 Send - Document Settings - File Type............................................................................................. 7-90

7.13.26 Send - Document Settings - Color .................................................................................................. 7-90

7.13.27 Send - Communication Settings - E-mail Settings .......................................................................... 7-90

7.13.28 Send - Communication Settings - URL Notification Setting............................................................ 7-90

7.13.29 Send - Communication Settings - E-mail Encryption...................................................................... 7-90

7.13.30 Send - Communication Settings - Digital Signature........................................................................ 7-90

7.13.31 Send - Application - Stamp/Composition - Date/Time.................................................................... 7-90

7.13.32 Send - Application - Stamp/Composition - Page Number .............................................................. 7-91

7.13.33 Send - Application - Stamp/Composition - Stamp.......................................................................... 7-91

7.13.34 Send - Application - Send & Print .................................................................................................... 7-91

7.13.35 Send - Application - Stamp Element ............................................................................................... 7-91

Secondary Field ............................................................................................................................... 7-91

Date/Time......................................................................................................................................... 7-91

Density ............................................................................................................................................. 7-91

Numb

er Type ................................................................................................................................... 7-92

Print Position.................................................................................................................................... 7-92

7.13.36 Filing Settings .................................................................................................................................. 7-93

7.13.37 Application - Register Overlay......................................................................................................... 7-93

Contents-8 VL6522c/VL5522c/VL4522c

7.14 Fax Retransmit User Box (System User Box) ............................................................................. 7-94

7.14.1 Overview of the Fax Retransmit User Box....................................................................................... 7-94

7.14.2 Print - Proof Print ............................................................................................................................. 7-94

7.14.3 Send - Fax........................................................................................................................................ 7-94

7.14.4 Filing Settings - Delete..................................................................................................................... 7-95

7.15 Password Encrypted PDF User Box (System User Box) ........................................................... 7-96

7.15.1 Overview of the Password Encrypted PDF User Box...................................................................... 7-96

7.15.2 Print/Save −Print/Save ..................................................................................................................... 7-96

7.15.3 Filing Settings - Delete..................................................................................................................... 7-96

7.16 ID & Print User Box (System User Box)....................................................................................... 7-97

7.16.1 Overview of the ID & Print User Box ................................................................................................ 7-97

Viewing documents.......................................................................................................................... 7-97

7.16.2 Print - Print....................................................................................................................................... 7-98

7.16.3 Filing Settings - Delete..................................................................................................................... 7-98

7.17 External Memory (System User Box) .......................................................................................... 7-99

7.17.1 External memory device .................................................................................................................. 7-99

Supported external memory devices ............................................................................................... 7-99

Connecting the external memory device ......................................................................................... 7-99

7.17.2 External memory screen ................................................................................................................ 7-100

Entering a file path ......................................................................................................................... 7-100

Selecting a file................................................................................................................................ 7-100

Printing encrypted PDF data.......................................................................................................... 7-100

Moving to the parent folder............................................................................................................ 7-100

Opening a folder ............................................................................................................................ 7-100

Print................................................................................................................................................ 7-100

Document Details........................................................................................................................... 7-101

7.17.3 Print - Basic ................................................................................................................................... 7-101

Copies............................................................................................................................................ 7-101

Color .............................................................................................................................................. 7-101

Print................................................................................................................................................ 7-101

Binding Position............................................................................................................................. 7-101

Finishing......................................................................................................................................... 7-101

Paper.............................................................................................................................................. 7-102

7.17.4 Print- Application ........................................................................................................................... 7-102

Stamp/Composition - Date/Time................................................................................................... 7-102

Stamp/Composition - Page Number ............................................................................................. 7-102

Stamp/Composition - Stamp......................................................................................................... 7-102

Stamp/Composition - Copy Security - Copy Protect .................................................................... 7-102

Stamp/Composition - Copy Security - Copy Guard...................................................................... 7-102

Stamp/Composition - Copy Security - Password Copy................................................................ 7-102

Stamp/Composition - Stamp Repeat ............................................................................................ 7-102

7.17.5 Filing Settings−Save in User Box................................................................................................... 7-103

7.18 Mobile/PDA (System User Box) ................................................................................................. 7-104

7.18.1 Operating environment .................................................................................................................. 7-104

7.18.2 Mobile/PDA - Print List .................................................................................................................. 7-105

Entering the PIN code.................................................................................................................... 7-105

Check printing preferences............................................................................................................ 7-105

7.18.3 Mobile/PDA - Save in User Box..................................................................................................... 7-106

Entering the PIN code.................................................................................................................... 7-106

8 User Box Settings

8.1 Menu tree of User Box Settings..................................................................................................... 8-3

8.1.1 User mode ......................................................................................................................................... 8-3

8.1.2 Administrator Settings ....................................................................................................................... 8-4

8.2 User mode settings......................................................................................................................... 8-6

VL6522c/VL5522c/VL4522c Contents-9

8.2.1 Creating a User Box........................................................................................................................... 8-6

Public, Personal, or Group User Box ................................................................................................. 8-6

Delete Empty User Box(es) (Administrator Settings) ......................................................................... 8-7

Bulletin Board User Box..................................................................................................................... 8-7

Relay User Box .................................................................................................................................. 8-9

8.2.2 Custom Display Settings - User Box Setting................................................................................... 8-10

Default Tab....................................................................................................................................... 8-10

Shortcut key..................................................................................................................................... 8-10

8.2.3 Cellular Phone/PDA Setting - Link File Error Notification ................................................................ 8-11

8.2.4 Cellular Phone/PDA Setting - Proxy Server Use.............................................................................. 8-11

8.2.5 Cellular Phone/PDA Setting - Print Settings.................................................................................... 8-12

Basic - Print ..................................................................................................................................... 8-12

Basic - Color .................................................................................................................................... 8-12

Basic - Paper ................................................................................................................................... 8-12

Basic - Finishing............................................................................................................................... 8-13

Application - Margin......................................................................................................................... 8-13

Application - Stamp/Composition - Date/Time ............................................................................... 8-13

Application - Stamp/Composition - Page Number.......................................................................... 8-13

Application - Stamp/Composition - Stamp ..................................................................................... 8-13

Application - Stamp/Composition - Copy Security - Copy Protect................................................. 8-13

Application - Stamp/Composition - Copy Security - Copy Guard .................................................. 8-13

Application - Stamp/Composition - Copy Security - Password Copy ............................................ 8-13

Application - Stamp/Composition - Stamp Repeat......................................................................... 8-14

8.3 Administrator Settings.................................................................................................................. 8-15

8.3.1 User Box permissions...................................................................................................................... 8-15

User types........................................................................................................................................ 8-15

Public User Box and Personal or Group User Box.......................................................................... 8-15

8.3.2 Creating a User Box......................................................................................................................... 8-16

8.3.3 Creating Public, Personal, or Group User Box ................................................................................ 8-16

8.3.4 Creating Bulletin Board User Box .................................................................................................... 8-16

8.3.5 Creating Relay User Box.................................................................................................................. 8-16

8.3.6 Creating Annotation User Box......................................................................................................... 8-17

8.3.7 Maximum Number of User Boxes.................................................................................................... 8-19

Public, Personal, or Group User Box ............................................................................................... 8-19

Max. No. Of Use Boxes ................................................................................................................... 8-19

Maximum Number of User Boxes.................................................................................................... 8-19

8.3.8 User Box Setting.............................................................................................................................. 8-20

Delete Unused User Box.................................................................................................................. 8-20

Delete Secure Print Documents....................................................................................................... 8-20

Auto Delete Secure Document ........................................................................................................ 8-21

Encrypted PDF Delete Time............................................................................................................. 8-21

ID & Print Delete Time...................................................................................................................... 8-22

Document Hold Setting.................................................................................................................... 8-22

External Memory Function Settings................................................................................................. 8-23

Allow/Restrict User Box................................................................................................................... 8-23

ID & Print Delete after Print Setting.................................................................................................. 8-24

Document Delete Time Setting........................................................................................................ 8-24

ID & Print Settings............................................................................................................................ 8-25

8.3.9 Cellular Phone/PDA Setting ............................................................................................................. 8-25

8.3.10 User Box Administrator Setting ....................................................................................................... 8-26

Setting User Box administrator........................................................................................................ 8-26

Logging in to this machine as the User Box administrator.............................................................. 8-26

Administrator's available functions .................................................................................................. 8-26

8.3.11 Security Details................................................................................................................................ 8-27

Security Print Only ........................................................................................................................... 8-27

Contents-10 VL6522c/VL5522c/VL4522c

8.3.12 HDD Settings ................................................................................................................................... 8-27

Check HDD Capacity....................................................................................................................... 8-27

Overwrite Temporary Data............................................................................................................... 8-28

Overwrite All Data ............................................................................................................................ 8-29

HDD Lock Password........................................................................................................................ 8-30

Format HDD ..................................................................................................................................... 8-31

HDD Encryption Setting................................................................................................................... 8-31

8.3.13 Stamp Settings ................................................................................................................................ 8-32

Apply Stamps................................................................................................................................... 8-32

9 Web Connection

9.1 Using Web Connection................................................................................................................... 9-3

9.1.1 Operating environment ...................................................................................................................... 9-3

9.1.2 Accessing Web Connection............................................................................................................... 9-3

9.1.3 Web browser cache........................................................................................................................... 9-4

For Internet Explorer .......................................................................................................................... 9-4

For Netscape Navigator..................................................................................................................... 9-4

For Mozilla Firefox.............................................................................................................................. 9-4

9.2 Login and logout ............................................................................................................................. 9-5

9.2.1 Login and logout flows....................................................................................................................... 9-5

When User Authentication or Account Track is not enabled............................................................. 9-5

When User Authentication or Account Track is enabled ................................................................... 9-7

9.2.2 Logout................................................................................................................................................ 9-8

9.2.3 Login .................................................................................................................................................. 9-9

Login options ..................................................................................................................................... 9-9

Logging in as a public user.............................................................................................................. 9-10

Logging in as a registered user........................................................................................................ 9-11

Logging in to administrator mode.................................................................................................... 9-12

Logging in as a User Box administrator........................................................................................... 9-13

9.3 Page Configuration....................................................................................................................... 9-14

9.4 User Mode Overview .................................................................................................................... 9-16

9.4.1 Information....................................................................................................................................... 9-16

9.4.2 Job ................................................................................................................................................... 9-17

9.4.3 User Boxes....................................................................................................................................... 9-17

9.4.4 Direct Print ....................................................................................................................................... 9-18

9.4.5 Store Address .................................................................................................................................. 9-19

9.4.6 Customize ........................................................................................................................................ 9-20

9.5 Handling a document in a User Box............................................................................................ 9-21

9.5.1 Listing the documents saved in a User Box .................................................................................... 9-21

Open User Box ................................................................................................................................ 9-21

File List............................................................................................................................................. 9-22

9.5.2 Printing a document......................................................................................................................... 9-23

9.5.3 Sending a document to another machine........................................................................................ 9-26

9.5.4 Downloading document data to your computer .............................................................................. 9-29

9.5.5 Moving or copying a document to another User Box...................................................................... 9-32

9.5.6 Deleting a document........................................................................................................................ 9-33

9.6 Administrator Mode Overview ..................................................................................................... 9-35

9.6.1 Maintenance .................................................................................................................................... 9-35

9.6.2 System Settings............................................................................................................................... 9-36

9.6.3 Security ............................................................................................................................................ 9-37

9.6.4 User Authentication/Account Track ................................................................................................. 9-38

9.6.5 Network............................................................................................................................................ 9-39

9.6.6 User Boxes....................................................................................................................................... 9-40

9.6.7 Printer Settings ................................................................................................................................ 9-41

9.6.8 Store Address .................................................................................................................................. 9-42

9.6.9 Fax Settings ..................................................................................................................................... 9-43

9.6.10 Wizard .............................................................................................................................................. 9-44

VL6522c/VL5522c/VL4522c Contents-11

10 Appendix

10.1 Error message list......................................................................................................................... 10-3

10.2 Glossary ......................................................................................................................................... 10-4

11 Index

11.1 Index by item ................................................................................................................................. 11-3

11.2 Index by button.............................................................................................................................. 11-6

Contents-12 VL6522c/VL5522c/VL4522c

Introduction

VL6522c/VL5522c/VL4522c 1-3

1.1 Welcome

1Introduction

1.1 Welcome

Thank you for purchasing this machine.

This User's Guide describes the functions, operating instructions, precautions for correct operation, and simple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product and use it effectively, please read this User's Guide as necessary.

1.1.1 User's guides

Printed manual Overview

[Quick Guide Copy/Print/Fax/Scan/Box Operations]

This manual describes operating procedures and the functions that are most frequently used in order to enable you to begin using this machine immediately. This manual also contains notes and precautions that should be followed to ensure safe usage of this machine. Please be sure to read this manual before using this machine. This manual describes details on trademarks and copyrights.

• Trademarks and copyrights

User's guide DVD manuals Overview

[User's Guide Copy Operations] This manual describes details on copy mode operations

and the settings of this machine.

• Specifications of originals and copy paper

• Copy function

• Maintaining this machine

• Troubleshooting

[User's Guide Enlarge Display Operations] This manual describes details on operating procedures

of the enlarge display mode.

• Copy function

• Scanning function

• G3 fax function

• Network fax function

[User's Guide Print Operations] This manual describes details on printer functions.

• Printer function

• Setting the printer driver

[User's Guide Box Operations] This manual describes details on the boxed functions us-

ing the hard disk.

• Saving data in user boxes

• Retrieving data from user boxes

• Transferring and printing data from user boxes

[User's Guide Network Scan/Fax/Network Fax Operations]

This manual describes details on transmitting scanned data.

• E-mail TX, FTP TX, SMB TX, Save in User Box, WebDAV TX, Web Services

•G3 fax

• IP Address Fax, Internet Fax

[User's Guide Fax Driver Operations] This manual describes details on the fax driver function

that transmits faxes directly from a computer.

•PC-FAX

[User's Guide Network Administrator] This manual describes details on setting methods for

each function using the network connection.

•Network settings

• Settings using Web Connection

Welcome

1-4 VL6522c/VL5522c/VL4522c

1.1

1.1.2 User's Guide

This User's Guide is intended for users ranging from those using this machine for the first time to administrators.

It describes basic operations, functions that enable more convenient operations, simple troubleshooting operations, and various setting methods of this machine.

Note that basic technical knowledge about the product is required to enable users to perform maintenance work or troubleshooting operations. Limit your troubleshooting operations to the areas explained in this manual.

Should you experience any problems, please contact our service representative.

[User's Guide Advanced Function Operations] This manual describes details on functions that become

available by registering the optional license kit and by connecting to an application.

• Web browser function

•Image panel

• PDF Processing Function

• Searchable PDF

• My panel and My address functions

User's guide DVD manuals Overview

VL6522c/VL5522c/VL4522c 1-5

1.2 Conventions used in this manual

1.2.1 Symbols used in this manual

Symbols are used in this manual to express various types of information.

The following describes each symbol related to correct and safe usage of this machine.

To use this machine safely

7 WARNING

- This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

7 CAUTION

- This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury

or property damage.

NOTICE

This symbol indicates a risk that may result in damage to this machine or documents. Follow the instructions to avoid property damage.

Procedural instruction

0 This check mark indicates an option that is required in order to use conditions or functions that are pre-

requisite for a procedure.

1 This format number "1" represents the first step.

2 This format number represents the order of serial steps.

% This symbol indicates a supplementary explanation of a pro-

cedural instruction.

% This symbol indicates transition of the control panel to access a desired menu item.

This symbol indicates a desired page.

The operation procedures are described using illustrations.

Conventions used in this manual

1-6 VL6522c/VL5522c/VL4522c

1.2

d Reference

This symbol indicates a reference.

View the reference as required.

Key symbols

[ ] Key names on the touch panel or computer screen, or a name of a user's guide are indicated by these brackets.

Bold text Key names, part names, product names and option names on the control panel are indicated in bold text.

1.2.2 Document and paper indications

Paper size

The following explains the indication for documents and paper described in this manual. When indicating the document or paper size, the Y side represents the width and the X side the length.

Paper indication

w indicates the paper size with the length (X) being longer than the width (Y).

v indicates the paper size with the length (X) being shorter than the width (Y).

VL6522c/VL5522c/VL4522c 1-7

1.3 To check the function you want to use

This manual contains details on setting up the functions.

Understanding Operation Flow

This manual provides a chapter "User Box Operation Flow" that describes how to use the major functions of this machine. The flow charts in the chapter will help you understand the general flow of operations such as saving and printing data. Clicking the link in the flow chart takes you to the relevant function setting pages where you can see more detail.

Using Menu Tree

Various functions can be configured for this machine. For information on what button to select to find specific setting items and the list of items that can be configured, refer to the Menu tree pages. In the menu tree pages, there is a hierarchy of functions under each button. Clicking the link in the menu tree takes you to the relevant function setting pages where you can see more details.

To check the function you want to use

1-8 VL6522c/VL5522c/VL4522c

1.3

User Box Function Overview

VL6522c/VL5522c/VL4522c 2-3

2.1 User Box functions

2 User Box Function Overview

2.1 User Box functions

The User Box functions allow you to save document data to the machine's internal hard disk and later print them. Documents that can be saved are data scanned for copying and saved scan data. To save data to a box, create the box, and then save the data to the specified box. The saved data can be printed, sent by E-mail, transferred via FTP, or sent to a computer as may be necessary. Using the User Box functions enables you to save the effort involved in scanning originals repeatedly or saving data to each computer.

2.1.1 Available User Box functions

Saving documents

Data can be saved to the following boxes.

*1 For details on how to send documents for print job from a computer and save them in the User Box, refer to the [User's Guide Print Operations].

User Box Description Reference

Public/Personal/Group User Boxes (*1)

Save a document copied or scanned using this machine. You can also save a document that was print-instructed through a computer connected to a network. Some User Authentication or Account Track settings restrict users who can use User Boxes such as the Personal or Group User Box.

p. 6-3

Annotation User Box Save document data to be printed and sent with an image

of the date/time or an annotation number to documents saved in Scan mode.

p. 6-3

External Memory This item appears when an external memory device is in-

stalled.

• You can save all scanned documents directly in an external memory connected to this machine.

• You can save a document stored in a User Box in an external memory.

• You can save a file stored in an external memory in a User Box.

p. 6-3

Mobile/PDA Save a document stored in a cellular phone or PDA in the

Public, Personal, or Group User Box.

p. 7-106

User Box functions

2-4 VL6522c/VL5522c/VL4522c

2.1

1Mobile/PDA 2Fax 3Computer 4 FTP server, etc. 5Original 6 External Memory

Using documents

Use the document data saved in boxes. Depending on the box, you can use the data as follows:

2 4 5

User Box Description Reference

Public/Personal/Group User Boxes (*1)

Print and send saved documents. You can also select multiple documents for printing/transmission. Some User Authentication or Account Track settings restrict users who can use User Boxes such as the Personal or Group User Box.

p. 7-9

Bulletin Board User Box This item appears when the optional Fax Kit is installed.

You can print a document saved in the Bulletin Board User Box.

p. 7-82

Polling TX User Box (*2) This item appears when the optional Fax Kit is installed.

You can print documents sent via polling.

p. 7-83

Secure Document User Box (*3)

Print saved documents. Enter an ID and password for printing.

p. 7-84

Memory RX User Box (*2) This item appears when the optional Fax Kit is installed.

You can confirm and print the fax document received though the memory RX setting.

p. 7-87

Annotation User Box Print or transmit document data saved in Scan mode with

an image of the date/time or an annotation number.

p. 7-88

Fax Retransmit User Box (*2)

This item appears when the optional Fax Kit is installed. With this User Box, you can resend a saved document or print it for confirmation.

p. 7-94

Password Encrypted PDF User Box (*4)

Print a saved password encrypted PDF document. Encrypted PDF files saved in an external memory and sent for print jobs are also saved in this box. The predefined password is required for printing.

p. 7-96

ID & Print User Box This item appears when user authentication settings are

configured. You can log in as a user and print a document sent for print jobs from the printer driver.

p. 7-97

External Memory This item appears when an external memory device is in-

stalled. You can print documents saved in an external memory connected to this machine.

p. 7-99

VL6522c/VL5522c/VL4522c 2-5

2.1 User Box functions

*1 For details on how to send documents for print job from a computer and save them in the User Box, refer to the [User's Guide Print Operations].

*2 For details on polling transmission, polling reception, memory reception, and file retransmission, refer to the [User's Guide Network Scan/Fax/Network Fax Operations].

*3 For details on how to save documents to the Secure Document User Box, refer to the [User's Guide Print Operations].

*4 For print instruction of an encrypted PDF, see Direct Print manual or the help on direct print of Web Con- nection.

1Fax 2Computer 3 E-mail, etc. 4 FTP server, etc. 5 Cellular phone or PDA 6 External memory 7Printout

Mobile/PDA Print a document saved in a cellular phone or PDA. You

can save a document stored in a cellular phone or PDA in the Public, Personal, or Group User Box.

p. 7-105

User Box Description Reference

1 32

User Box functions

2-6 VL6522c/VL5522c/VL4522c

2.1

Organizing documents

Organize documents by renaming the saved document, changing the boxes where they are saved, or duplicating or deleting them.

1Mobile/PDA 2 External Memory

User Box Delete Edit

Name

Move Copy Save

in User Box

Save in USB memory (when external memory is connected)

Document Details

Public/Personal/Group User Boxes

oooo− oo

Bulletin Board User Box o −−−−−− Polling TX User Box o −−−−−− Secure Document User Box oo−−−−o Memory RX User Box oo−−−−o Annotation User Box oo−−−−o Fax Retransmit User Box o −−−−−o

Password Encrypted PDF User Box

o −−−−−o

ID & Print User Box o −−−−−o External Memory −−−−o − o

VL6522c/VL5522c/VL4522c 2-7

2.1 User Box functions

2.1.2 Configuring settings for using the User Box functions

Before using the User Box functions, the following settings should be configured.

Registering a User Box

Save the User Box where documents will be registered. Configure boxes by using the machine's touch panel or by using Web Connection from a Web browser on a computer on the network.

Reference

- The following User Boxes are configurable. – Public/Personal/Group User Boxes(p. 8-6)

– Bulletin Board User Box (when using the bulletin board function) (p. 8-7) – Annotation User Box (p. 8-17)

When using this machine as a relay device

If the optional Fax Kit is installed, and you want to use this machine for relaying fax transmission, create a Relay User Box for saving documents temporarily before they are relayed. (p. 8-9)

To create a Relay User Box, specify in advance the group containing fax numbers of relay destinations.

The User Box to which data is saved for memory reception

If the optional Fax Kit is installed, and you do not want to print while receiving data, configure the memory reception settings.

d Reference

For details on how to configure memory reception settings, refer to the [User's Guide Network Scan/Fax/Network Fax Operations].

+ 290 hidden pages

Oce VarioLink 4522c, VarioLink 6522c, VarioLink 5522c User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual