Océ VarioLink 2221, VarioLink 3621, VarioLink 2821 User Manual

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Océ

VarioLink 2221 VarioLink 2821 VarioLink 3621

The road to efficiency

Copy Operations

User’s Guide

Meter Reading Overview

If your monthly Océ invoices are calculated based on your product usage. You can help ensure accurate billing by providing us with accurate meter reads every month.

Please use the Océ “E-Z Reading” web site to enter your monthly readings. We can even set you up to receive a monthly e-mail reminder. Go to www.oceusa.com and click on Meter Reads.

You may also enter your readings by phone by calling 800-945-9708.

Press Utility/Counter on the control panel

Record the Total Counter readings and enter them on the Océ “E-Z Reading” web site. (See www.oceusa.com)

1657

114

Access

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

Mode Memory

Mode Check

Main Power

Proof Copy

Start

Utility/

Counter

Viewing the Counters (Meter Count)

For more information, see Chapter 10 of the User’s Guide - Copy Operations

Introduction

Thank you for choosing this machine.

This User’s Guide contains details on the operation of the various functions of the VarioLink 2221, 2821 and 3621, precautions on its use, and basic troubleshooting procedures. In order to ensure that this machine is used correctly and efficiently, carefully read this User’s Guide before using the machine. After reading the User’s Guide, store it in the designated holder so that it can easily be referred to when questions or problems arise during operation.

Views of the actual equipment may be slightly different from the illustrations used in this User’s Guide.

Energy Star

As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR

What is an ENERGY STAR

An ENERGY STAR ically switch to a “low-power mode” after a period of inactivity. An ENERGY STAR and helps protect the environment.

Guidelines for energy efficiency.

Product?

product has a special feature that allows it to automat-

product uses energy more efficiently, saves you money on utility bills

VarioLink 2221/2821/3621 x-1

Trademarks and registered trademarks

Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation.

RC4® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries.

RSA® is a registered trademark or trademark of RSA Security Inc. RSA BSAFE® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries.

License information

This product includes RSA BSAFE Cryptographic software from RSA Security Inc.

Introduction

OpenSSL Statement

OpenSSL License

Copyright © 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)”

4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact opensslcore@openssl.org.

5. Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their names without prior written permission of the OpenSSL Project.

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Introduction

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6. Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).

Original SSLeay License

Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

Introduction

3. All advertising materials mentioning features or use of this software must display the following acknowledgement: “This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)” The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related.

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: “This product includes software written by Tin Hudson (tjh@cryptsoft.com)”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

All other product names mentioned are trademarks or registered trademarks of their respective companies

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Introduction

Contents

Introduction

Energy Star® ..................................................................................... x-1

What is an ENERGY STAR

Trademarks and registered trademarks ......................................... x-2

Contents ............................................................................................ x-5

Available features ........................................................................... x-16

Automatically selecting the paper .................................................x-16

Adjusting copies to the size of the paper .....................................x-16

Specifying separate horizontal and vertical zoom ratios ..............x-16

Scanning the document in separate batches ...............................x-16

Sorting copies ...............................................................................x-16

Stapling copies .............................................................................x-17

Punching holes in copies ..............................................................x-17

Center binding ...............................................................................x-17

Copying multiple document pages onto a single page ................x-18

Copying a document containing pages of various sizes ..............x-18

Adjusting copies according to the image quality of the original ...x-18

Adding a cover page .....................................................................x-18

Adding insertions, such as colored paper, within copies .............x-19

Inserting paper (interleaves) between copies of overhead

projector transparencies ...............................................................x-19

Adding a binding margin to copies ...............................................x-19

Erasing sections of copies ............................................................x-20

Repeating copy images ................................................................x-20

Separately copying a page spread ...............................................x-20

Copying with a layout of a book or magazine ...............................x-20

Printing distribution numbers and stamps ....................................x-21

Printing copies overlapping a different image ..............................x-21

Copying with black and white reversed ........................................x-21

Checking copy jobs ......................................................................x-21

Programming copy settings ..........................................................x-21

Checking the copy settings ..........................................................x-21

Enlarging the size of text in touch panel screens .........................x-22

Interrupting a copy job ..................................................................x-22

Printing a proof copy .....................................................................x-22

Saving copy documents ...............................................................x-22

Product? ............................................x-1

Explanation of manual conventions .............................................. x-23

User’s Guides .................................................................................. x-25

User’s Guide [Copy Operations] (this manual) ..............................x-25

User’s Guide [Network Scanner Operations] ................................x-25

User’s Guide [Box Operations] .....................................................x-25

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User’s Guide [Print Operations] ....................................................x-25

Quick Guide [Print Operations] .....................................................x-25

User’s Guide [Advanced Scan Operations] ..................................x-25

User’s Guide [Facsimile Operations] ............................................x-26

User’s Guide [Fax Driver Operations] ...........................................x-26

Descriptions and symbols for documents and paper ..................x-27

“Width” and “Length” ...................................................................x-27

Paper orientation ..........................................................................x-27

Legal restrictions on copying .........................................................x-29

1 Installation and operation precautions

1.1 Safety information .............................................................................1-2

Warning and precaution symbols ...................................................1-2

Meaning of symbols ........................................................................1-2

1.2 USER INSTRUCTIONS ......................................................................1-9

FCC PART 15 - RADIO FREQUENCY DEVICES

(For U.S.A. Users) ...........................................................................1-9

INTERFERENCE-CAUSING EQUIPMENT STANDARD

(ICES-003 ISSUE 4) (For Canada Users) ........................................1-9

For users in countries subject to Class B regulations ....................1-9

For users in countries not subject to Class B regulations ..............1-9

Introduction

1.3 Laser safety ......................................................................................1-10

Internal laser radiation ..................................................................1-10

CDRH regulation ...........................................................................1-11

For European users .......................................................................1-11

For Denmark users .......................................................................1-11

For Finland, Sweden users ...........................................................1-12

For Norway users ..........................................................................1-12

Laser safety label ..........................................................................1-13

Ozone release ...............................................................................1-13

Acoustic noise (For European users only) ....................................1-14

Notification for US only .................................................................1-14

For EU member states only ..........................................................1-14

For EU member states only ..........................................................1-15

1.4 Caution notations and labels ..........................................................1-16

1.5 Space requirements ........................................................................1-17

1.6 Operation precautions ....................................................................1-18

Power source ................................................................................1-18

Operating environment .................................................................1-18

Storage of copies ..........................................................................1-18

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Introduction

2 Before making copies

2.1 Part names and their functions ....................................................... 2-2

Options ........................................................................................... 2-2

Outside of machine ........................................................................ 2-5

Inside/back of main unit ................................................................. 2-7

Reverse Automatic Document Feeder DF-620 .............................. 2-9

Paper Feed Cabinet PC-108/PC-206/PC-407 ............................. 2-10

Saddle Stitcher SD-507/Mailbin Kit MT-502 ................................ 2-11

Finisher FS-530/Output Tray OT-602/Punch Unit PU-501 .......... 2-12

Control panel ................................................................................ 2-14

Basic settings screen (Basics screen) ......................................... 2-17

Icons that appear in the screen ................................................... 2-18

Enlarging the touch panel screens ............................................... 2-19

2.2 Adjusting the angle of the control panel ...................................... 2-20

To adjust the angle of the control panel ...................................... 2-20

2.3 Turning on the main power and the auxiliary power ................... 2-22

To turn on the machine ................................................................ 2-22

To scan during warm-up .............................................................. 2-24

To turn off the machine ................................................................ 2-26

Automatically returning to the default settings

(Automatic panel reset) ................................................................ 2-27

Automatically returning to the screen given priority .................... 2-27

Automatically conserving energy (Low Power mode) .................. 2-28

Automatically conserving energy (Sleep mode) ........................... 2-28

Darkening the touch panel (LCD Back-Light Off) ........................ 2-29

Controlling machine use with user authentication

(machine authentication) .............................................................. 2-30

Controlling machine use with user authentication

(external server authentication) .................................................... 2-33

Limiting user access with account track ...................................... 2-37

Controlling machine use with user authentication

(external server authentication) and account track ...................... 2-40

Controlling machine use with user authentication

(machine authentication) and account track ................................ 2-45

Controlling machine use with user authentication

(machine authentication) and account track synchronized ......... 2-50

2.4 Loading paper into the 1st or 2nd tray ......................................... 2-54

To load paper (1st or 2nd tray) ..................................................... 2-54

2.5 Loading paper into the LCT ........................................................... 2-57

To load paper (LCT) ..................................................................... 2-57

2.6 Loading paper into the bypass tray .............................................. 2-60

To load paper (bypass tray) ......................................................... 2-60

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3 Basic copy operation

3.1 General copy operation ....................................................................3-2

To make a copy ..............................................................................3-2

3.2 Operations that cannot be combined ..............................................3-5

Operations where the setting specified last is given priority ..........3-5

Operations where the setting specified first is given priority ..........3-7

3.3 Feeding the document ......................................................................3-8

To load the document into the ADF ................................................3-8

To place the document on the original glass ................................3-10

Scanning a document in separate batches

(“Separate Scan” setting) ..............................................................3-12

Scanning a multi-page document from the original glass ............3-14

3.4 Specifying document settings ........................................................3-16

Copying documents of mixed sizes (“Mixed Original” setting) .....3-16

To copy documents with the “Mixed Original” setting .................3-16

Selecting the document orientation

(Original Direction settings) ...........................................................3-19

To select an Original Direction setting ..........................................3-20

Selecting the position of the binding margin (Margin settings) ....3-21

To select a Margin setting ............................................................3-23

Introduction

3.5 Selecting a Paper setting ................................................................3-24

Automatically selecting the paper size

(“Auto Paper Select” setting) ........................................................3-24

Manually selecting the desired paper size ....................................3-25

3.6 Specifying a Zoom setting ..............................................................3-27

Automatically selecting the zoom ratio

(“Auto Zoom” setting) ...................................................................3-27

Specifying the same zoom ratio as the document

(“×1.0” setting) ..............................................................................3-29

Slightly reducing the copy (“Minimal” setting) ..............................3-30

Finely adjusting the zoom ratio .....................................................3-31

Selecting a preset zoom ratio (Enlarge and Reduce settings) ......3-32

Typing in the zoom ratio ...............................................................3-33

Specifying separate horizontal and vertical zoom ratios

(Individual Zoom settings) .............................................................3-34

Selecting a stored zoom ratio .......................................................3-36

Storing the desired zoom ratio .....................................................3-37

3.7 Selecting single-/double-sided settings for originals and

copies ...............................................................................................3-39

To select single-sided copies .......................................................3-40

To select double-sided copies .....................................................3-41

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Introduction

3.8 Specifying document quality/density settings ............................. 3-43

3.9 Selecting a Combine Originals setting ......................................... 3-46

3.10 Selecting finishing for copies ........................................................ 3-50

3.11 Scanning the next document during printing

Specifying a document quality setting ......................................... 3-44

Adjusting the Copy Density (Density settings) ............................. 3-45

Copying multiple document pages onto a single page

(combined copy settings) ............................................................. 3-49

Separating copies by sets (“Sort” setting) ................................... 3-53

Separating copies by pages (“Group” setting) ............................ 3-54

Stapling copies (staple settings) .................................................. 3-55

To bind copies with staples ......................................................... 3-56

Punching holes in copies (punch settings) .................................. 3-57

To punch holes in copies ............................................................. 3-57

Binding copies at the center ........................................................ 3-59

To bind copies at the center ........................................................ 3-59

(reserving a copy job) ..................................................................... 3-61

To reserve a copy job .................................................................. 3-61

3.12 Stopping/deleting a job .................................................................. 3-63

To stop/delete a copy job ............................................................ 3-63

4 Additional copy operations

4.1 Checking the copy settings (Mode Check) .................................... 4-2

To check the settings ..................................................................... 4-2

To change the settings ................................................................... 4-4

4.2 Printing a sample to check the settings (Proof Copy) .................. 4-5

To make test prints ........................................................................ 4-5

4.3 Interrupting a copy job (Interrupt mode) ........................................ 4-7

To interrupt a copy job ................................................................... 4-7

4.4 Registering copy programs (Mode Memory) ................................. 4-8

To register a copy program ............................................................ 4-8

To recall a copy program ............................................................. 4-10

To checking the copy settings ..................................................... 4-11

To delete a registered copy program ........................................... 4-12

4.5 Specifying control panel settings (Accessibility mode) .............. 4-14

To display the Accessibility Settings screen ................................ 4-14

To set the “Screen Mode” function .............................................. 4-15

To set the “Key Speed Settings” function ................................... 4-16

To set the “Extend Auto Reset” function ..................................... 4-17

To set the “Notification Screen” function .................................... 4-18

To set the “Sound Setting” function ............................................ 4-19

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To set the “Key Sound Tones” function .......................................4-20

4.6 Job List screens ..............................................................................4-21

Jobs ..............................................................................................4-21

Multi-job feature ............................................................................4-21

Job List screens ............................................................................4-21

4.7 Performing operations on jobs ......................................................4-23

To check a job being performed ...................................................4-23

To check the printing order ...........................................................4-24

To delete a job ..............................................................................4-25

5 Troubleshooting

5.1 When the message “Malfunction detected.” appears

(Call technical representative) ..........................................................5-2

To correct the error .........................................................................5-3

5.2 When the message “Misfeed detected.” appears ..........................5-4

Location of paper misfeed ..............................................................5-4

Paper misfeed indications ..............................................................5-5

To clear a paper misfeed in the ADF ..............................................5-6

To clear a paper misfeed in the fusing unit .....................................5-8

To clear a paper misfeed in the automatic duplex unit .................5-12

To clear a paper misfeed in the bypass tray .................................5-13

To clear a paper misfeed in the 1st or 2nd tray ............................5-15

To clear a paper misfeed in the 3rd or 4th tray .............................5-17

To clear a paper misfeed in the LCT .............................................5-18

To clear a paper misfeed in the finisher ........................................5-19

To clear a paper misfeed in the mailbin kit ...................................5-22

To clear a paper misfeed in the saddle stitcher ............................5-24

Introduction

5.3 When the message “Replenish paper.” appears ..........................5-26

To replenish paper ........................................................................5-26

5.4 When the message “... Not enough remaining memory.”

appears .............................................................................................5-27

5.5 When the message “Please exchange toner.” appears ..............5-28

5.6 When the message “Stapler empty.” appears ..............................5-29

5.7 Basic troubleshooting .....................................................................5-30

5.8 Main messages and their remedies ...............................................5-34

6 Specifications

6.1 Specifications ....................................................................................6-2

Copier .............................................................................................6-2

Automatic Duplex Unit ....................................................................6-4

Reverse Automatic Document Feeder DF-620 ...............................6-4

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Introduction

Paper Feed Cabinet PC-108 .......................................................... 6-5

Paper Feed Cabinet PC-206 .......................................................... 6-6

Paper Feed Cabinet PC-407 .......................................................... 6-6

Finisher FS-530 .............................................................................. 6-7

Punch Unit PU-501 ........................................................................ 6-8

Saddle Stitcher SD-507 ................................................................. 6-8

Output Tray OT-602 ....................................................................... 6-8

Mailbin Kit MT-502 ......................................................................... 6-9

Job Separator JS-502 .................................................................... 6-9

7 Copy paper/original documents

7.1 Copy paper ........................................................................................ 7-2

Possible paper sizes ...................................................................... 7-2

Paper types and paper capacities ................................................. 7-4

Special paper ................................................................................. 7-5

Precautions for paper .................................................................... 7-6

Paper storage ................................................................................. 7-6

Automatic paper-tray-switching feature ........................................ 7-7

Order for selecting the paper trays ................................................ 7-7

7.2 Specifying paper settings for the bypass tray ............................... 7-8

To specify the paper size (Change Setting) ................................... 7-8

To specify a non-standard paper size (Custom Size settings) .... 7-10

To store a non-standard paper size (Custom Size settings) ........ 7-12

To specify a setting for special paper (Change Setting) .............. 7-15

7.3 Original documents ........................................................................ 7-17

Documents that can be loaded Into the ADF ............................... 7-17

Precautions for loading documents Into the ADF ........................ 7-18

Documents that can be placed on the original glass ................... 7-19

Precautions for positioning documents on the original glass ...... 7-19

8 Application functions

8.1 Adding cover pages (“Cover Mode” function) ............................... 8-2

To copy using the “Cover Mode” function ..................................... 8-3

8.2 Inserting cover pages (“Insert Sheet” function) ............................ 8-5

To copy using the “Insert Sheet” function ..................................... 8-6

8.3 Inserting paper between overhead projector transparencies

(“OHP Interleave” function) ............................................................. 8-8

To copy using the “OHP Interleave” function ................................ 8-8

8.4 Adding filing margins to copies (“Page Margin” function) ......... 8-11

To copy using the “Page Margin” function .................................. 8-11

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Introduction

8.5 Erasing unwanted areas of copies

(“Edge/Frame Erase” function) ......................................................8-13

To copy using the “Edge/Frame Erase” function .........................8-13

8.6 Tiling copy images (“Image Repeat” function) .............................8-15

To copy using the “Image Repeat” function .................................8-15

8.7 Producing separate copies of each page in a page spread

(“Book Copy” function) ...................................................................8-18

To copy using the “Book Copy” function .....................................8-19

8.8 Creating booklet copies (“Booklet” function) ...............................8-22

To copy using the “Booklet” function ...........................................8-23

8.9 Printing additional information on copies

(Image Settings functions) ..............................................................8-24

To print the distribution number (“Set Numbering” function) .......8-24

To print preset text at the center of the copy image

(“Stamp” function) .........................................................................8-26

8.10 Printing copies overlapping a different image

(“Image Overlay” function) .............................................................8-28

To store an overlay image (Store Overlay) ....................................8-28

To recall an overlay image ............................................................8-31

To check the overlay image ..........................................................8-33

8.11 Copying with light and dark coloring inversed

(“B/W Reverse” setting) ..................................................................8-35

To copy using the “B/W Reverse” setting ....................................8-35

8.12 Separate scan ..................................................................................8-36

To scan documents continuously .................................................8-36

9 Replacing toner bottles and staples and emptying punch

waste containers

9.1 Replacing the toner bottle ................................................................9-2

To replace the toner bottle .............................................................9-4

9.2 Replacing the staple cartridge .........................................................9-7

To replace the staple cartridge in finisher .......................................9-7

To replace the staple cartridge in saddle stitcher .........................9-10

9.3 Clearing a staple jam ......................................................................9-14

To clear jammed staples in finisher ..............................................9-15

To clear jammed staples in the saddle stitcher ............................9-19

9.4 Emptying the waste containers ......................................................9-24

To empty the hole-punch waste container ...................................9-24

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Introduction

10 Care of the machine

10.1 Cleaning ........................................................................................... 10-2

Housing ........................................................................................ 10-2

Original glass ................................................................................ 10-3

Control panel ................................................................................ 10-4

Document pad ............................................................................. 10-5

Left partition glass ........................................................................ 10-5

10.2 Viewing counters (Total Counter) ................................................. 10-6

To view the contents .................................................................... 10-6

10.3 When the message “Preventative Maintenance is required.”

appears ............................................................................................ 10-7

11 Utility mode

11.1 Overview of Utility mode parameters ........................................... 11-2

List of registration information and parameters ........................... 11-2

11.2 Specifying User’s Choice settings ................................................ 11-9

To specify User’s Choice settings ............................................... 11-9

Mixed Original Detection ............................................................ 11-10

Language Selection ................................................................... 11-10

Measurement Unit Setting ......................................................... 11-11

Machine Authentication PW Change ......................................... 11-11

Default Setting Simplex/Duplex ................................................. 11-11

Auto Paper/Auto Zoom .............................................................. 11-11

Priority Tray ................................................................................ 11-12

Special Paper Setting ................................................................ 11-12

Zoom Ratio for Combine/Booklets ............................................ 11-12

Low Power Mode ....................................................................... 11-13

Sleep Mode ................................................................................ 11-13

LCD Back-Light OFF .................................................................. 11-13

Auto Reset ................................................................................. 11-13

Auto Reset when Account is changed ....................................... 11-14

4in1 Copy Order ......................................................................... 11-14

Default Quality/Density Modes .................................................. 11-14

Default Copy Output Levels ....................................................... 11-14

Print Density ............................................................................... 11-15

Default Finishing Mode .............................................................. 11-15

Sort/Non-Sort Auto Change ...................................................... 11-15

Output Tray Settings .................................................................. 11-16

Auto Paper Select for Small Orig. .............................................. 11-16

Crease/Center Staple ................................................................. 11-17

Default Screen ............................................................................ 11-17

Default Device ............................................................................ 11-18

Image Quality (ADF) ................................................................... 11-18

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Introduction

11.3 Specifying User Management settings .......................................11-19

To specify user management settings ........................................11-19

Tone volume parameters ............................................................11-20

Panel Cleaning ............................................................................11-20

Toner Supply ...............................................................................11-20

11.4 Displaying the Administrator Management screen ....................11-21

To display the Administrator Management screen .....................11-21

11.5 Specifying Initial Settings .............................................................11-23

To specify initial settings .............................................................11-23

Date & Time Setting ....................................................................11-24

11.6 Specifying Administrator settings ................................................11-25

To specify administrator settings ................................................11-25

Administrator Code Input ............................................................11-26

Max. Copy Sets ..........................................................................11-26

Disable Sleep Mode ....................................................................11-26

11.7 Specifying the account/authentication settings

(User Authentication ON/OFF parameters) .................................11-27

To specify the account/authentication settings ..........................11-27

User Authentication ON/OFF ......................................................11-29

Allow Print without Authentication ..............................................11-29

11.8 Specifying account data settings ................................................11-31

To display the desired account ...................................................11-31

To register an account ................................................................11-32

To manage an account ...............................................................11-34

To delete an account ..................................................................11-36

Allowing printing without authentication .....................................11-37

11.9 Specifying user authentication settings ......................................11-38

To display the User Authentication screen .................................11-38

To register a user with external server authentication ................11-40

To register a user with machine authentication ..........................11-42

To manage a user for machine authentication ...........................11-46

To delete a user for machine authentication ..............................11-48

11.10 Specifying software switch settings (machine functions) .........11-50

To specify a software switch setting ..........................................11-51

Specifying permissions for copy functions (mode 307) ..............11-53

Specifying the enlarged display method (mode 311) .................11-53

Specifying that the “Auto Paper Select” setting and the “Auto Zoom” setting can be selected at the same time

(mode 403) ..................................................................................11-54

Specifying the measurement units (mode 426) ..........................11-55

Specifying settings when copying is finished using the ADF

(mode 429) ..................................................................................11-55

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Introduction

11.11 Specifying security settings (Security Setting parameters) ..... 11-62

Specifying the pressing of the [Access] key when logging off

(mode 438) ................................................................................. 11-56

Specifying use of registered user authentication information

to log on to the LDAP server (mode 466) ................................... 11-56

Specifying whether to enable access locks and password rules, and specifying the method for deleting image data

(mode 469) ................................................................................. 11-57

Specifying the setting for displaying a list of users in the User

Authentication screen (mode 471) ............................................. 11-59

Specifying the deleting method for [Del.] in input screens

(mode 478) ................................................................................. 11-59

Specifying settings for limiting user authentication to only Scan

functions (mode 479) ................................................................. 11-60

Before specifying the “Enhance Security” parameter ................ 11-62

Parameters that are changed when “Enhance Security” is

set .............................................................................................. 11-63

Specifying the “Enhance Security” parameter ........................... 11-64

Canceling an access lock (“Unlock” parameter) ........................ 11-66

To cancel an access lock ........................................................... 11-66

11.12 Managing the memory (Memory Management parameters) .... 11-68

To erase all data from the internal memory ............................... 11-68

11.13 Password rules ............................................................................. 11-70

12 Appendix

12.1 Entering text .................................................................................... 12-2

To type text .................................................................................. 12-2

List of available characters .......................................................... 12-3

12.2 Glossary ........................................................................................... 12-4

12.3 Index ................................................................................................ 12-7

VarioLink 2221/2821/3621 x-15

Available features

Automatically selecting the paper

The most appropriate paper size can automatically be selected based on the size of the loaded document and the specified zoom ratio.

For details, refer to page 3-24.

Adjusting copies to the size of the paper

The most appropriate zoom ratio can automatically be selected based on the size of the loaded document and the specified paper size.

For details, refer to page 3-27.

Specifying separate horizontal and vertical zoom ratios

By specifying separate horizontal and vertical zoom ratios, copies of the document can be resized as desired.

Introduction

For details, refer to page 3-34.

ABC

Scanning the document in separate batches

A document with a large number of pages can be divided and scanned together in separate batches. Double-sided copies can be produced by using the original glass, or the document pages can be loaded alternately onto the original glass and into the ADF, and then all pages can be printed together as a single job.

For details, refer to page 3-12 and page 3-14.

Sorting copies

A method for sorting the copies can be selected.

ABC

x-16 VarioLink 2221/2821/3621

Introduction

For details, refer to page 3-53 and page 3-54.

ABC

Stapling copies

Copies can be stapled together.

For details, refer to page 3-55.

ABC

ABC ABC

Punching holes in copies

Holes for filing can be punched in the copies.

For details, refer to page 3-57.

ABC

Center binding

Copies can be folded at their center and bound with staples.

For details, refer to page 3-59.

VarioLink 2221/2821/3621 x-17

Introduction

COVER

Copying multiple document pages onto a single page

Multiple pages of the document can be printed together on a single copy.

For details, refer to page 3-46.

ABC DEF

Copying a document containing pages of various sizes

A document with pages of various sizes can be scanned and copied together.

For details, refer to page 3-16.

ABC DEF

ABCABC

Adjusting copies according to the image quality of the original

The copies can be adjusted according to the image quality of the document.

For details, refer to page 3-43.

Adding a cover page

Cover pages can be added to copies.

For details, refer to page 8-2.

x-18 VarioLink 2221/2821/3621

ABC

Introduction

DEF

ABC

Adding insertions, such as colored paper, within copies

Different paper (such as colored paper) can be inserted at specified locations in the copies.

For details, refer to page 8-5.

GHI

DEF

ABC

Inserting paper (interleaves) between copies of overhead projector transparencies

After each overhead projector transparency copy is printed, a page can be added to the stack as an interleaf.

For details, refer to page 8-8.

DEF

ABC

Adding a binding margin to copies

ABC

GHI

DEF

Copies can be printed with a filing margin so they can easily be stored in filing binders.

For details, refer to page 8-11.

VarioLink 2221/2821/3621 x-19

DEF

ABC

GHI

ABC

DEF

GHI

Introduction

Erasing sections of copies

Areas, such as the shadows of punched holes and transmission information in received faxes, can be erased in copies.

For details, refer to page 8-13.

ABCABC

Repeating copy images

A document image can be repeatedly printed on a single sheet of paper.

For details, refer to page 8-15.

Separately copying a page spread

A page spread, such as in an open book or catalog, can be copied onto separate pages.

For details, refer to page 8-18.

ABC DEF

Copying with a layout of a book or magazine

Copies can be made with the pages arranged in the layout for a book or magazine.

For details, refer to page 8-22.

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12 1

Introduction

Printing distribution numbers and stamps

Each copy set can be printed with distribution numbers or preset stamps.

For details, refer to page 8-24.

GHI

DEF

ABC

Printing copies overlapping a different image

Previously stored images can be printed overlapping copies.

For details, refer to page 8-28.

Copying with black and white reversed

A document can be copied with the black- and white-colored areas of images inversed.

For details, refer to page 8-35.

ABC

GHI

DEF

ABC

GHI

ABCABC

Checking copy jobs

The status of queued jobs can be checked.

For details, refer to page 4-21.

Programming copy settings

Frequently used copy settings can be programmed and recalled to be used with other copy jobs.

For details, refer to page 4-8.

Checking the copy settings

Screens showing the current copy settings can be displayed. From these screens, the copy settings can also be changed.

For details, refer to page 4-2.

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Introduction

Enlarging the size of text in touch panel screens

The text and buttons in the touch panel can be displayed in a larger size that is easier to read, allowing basic copy operations to be easily performed.

For details, refer to page 2-19.

Interrupting a copy job

The copy job being printed can be interrupted in order for a different copy job to be printed.

For details, refer to page 4-7.

Printing a proof copy

Before printing a large number of copies, a single proof copy can be printed so that it can be checked.

For details, refer to page 4-5.

Saving copy documents

If the optional hard disk drive is installed, the contents of documents can be saved in boxes.

For details, refer to the User’s Guide [Box Operations].

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Introduction

Explanation of manual conventions

Titles indicate the contents of the section.

Text that appears in this manner describes the function limitations and options required to use certain functions.

8.10 Printing copies overlapping a different image ( Image Overlay function)

[] Names highlighted as shown above indicate keys on the control panel, buttons in the touch panel, and the power switches.

Touch panel screens are shown to check the actual display.

Images previously stored on the hard disk can be printed overlapping copies.

To store an overlay image (Store Overlay)

The Image Overlay function is available only if optional hard disk HD504 is installed.

1 Position the overlay document to be stored on the hard disk.

2 Press the [Utility/Coun-

Auxiliary functions Chapter 8

ter] key, and then touch [User Setting].

The User Setting screen appears.

Auxiliary functions

CAUTION

Handling toner and toner bottles

Do not throw toner or the toner bottle into a fire. Toner expelled from the fire may cause burns.

Text that appears in this manner describes supplemental information, such as precautions, references and actions, relating to steps.

Text that appears in this manner provides answers to problems and questions that may occur during

3 Select the size of the

4 Touch [Enter].

8-30

area to be scanned.

To cancel changes to the settings, touch [Cancel].

What do the Book

Erase settings do? If a Book Erase set-

ting is selected, the dark shadows around the document or along the center of the document can be erased.

operation.

WARNING , CAUTION

Text highlighted in this manner indicates precautions to ensure safe use of this machine. “Warning” indicates instructions that, when not observed, may result in fatal or critical injuries. “Caution” indicates instructions that, when not observed, may result in serious injuries or property damage.

(The page shown above is an example only.)

VarioLink 2221/2821/3621 x-23

Introduction

Auxiliary functions

5 Select the document ori-

entation.

To cancel changes to the settings, touch [Cancel].

6 Press the [Start] key.

The document is scanned, and the overlay image is stored.

Reminder

Be sure to use toner bottles of the specified model, otherwise the machine may be damaged.

Note

The size of the scanned area appears on the button where the image is stored.

Detail

For details on replacing the toner bottle, refer to To replace the toner bottle on page 9-4.

Reminder

Text highlighted in this manner indicates operation precautions. Carefully read and observe this type of information.

Auxiliary functions Chapter 8

8-31

Detail

Text highlighted in this manner provides more detailed information concerning operating procedures or references to sections containing additional information. If necessary, refer to the indicated sections.

(The page shown above is an example only.)

Note

Text highlighted in this manner contains references and supplemental information concerning operating procedures and other descriptions. We recommend that this information be read carefully.

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Introduction

User’s Guides

The following User’s Guides have been prepared for this machine.

User’s Guide [Copy Operations] (this manual)

This manual contains details on basic operations and the operating procedures for the various copy functions.

- Refer to this User’s Guide for details on operating procedures for copy

functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds.

User’s Guide [Network Scanner Operations]

This manual contains details on specifying network functions for standard equipment and on operations for scanning functions.

- Refer to this User’s Guide for details on operating procedures for network

functions and for using the Scan to E-Mail, Scan to FTP, Scan to SMB and Internet fax operations.

User’s Guide [Box Operations]

This manual contains details on operating procedures for using the Box functions.

- Refer to this User’s Guide for details on printing a proof copy or a locked

job and on functions that use the optional hard disk drive, such as routing and saving documents in boxes.

User’s Guide [Print Operations]

This manual contains details on operating procedures using the standard built-in printer controller.

- For details on the printing functions, refer to the User’s Guide (PDF file)

on the Driver CD-ROM.

Quick Guide [Print Operations]

This manual contains details on operating procedures using the standard built-in printer controller.

- Refer to this Quick Guide for basic operating procedures on the printing

functions.

User’s Guide [Advanced Scan Operations]

This manual contains details on the operating procedures for the functions that can be used when the optional scanner unit is installed.

- Refer to this User’s Guide for details on using the IP address faxing, IP

Relay and Scan to PC operations and on using IP Scanner.

VarioLink 2221/2821/3621 x-25

Introduction

User’s Guide [Facsimile Operations]

This manual contains details on operating procedures for using the Fax functions.

- Refer to this User’s Guide for details on operating procedures for the Fax

functions when the fax kit is installed.

User’s Guide [Fax Driver Operations]

This manual contains function details on the fax driver, which is used to send faxes directly from a computer.

- Refer to the User’s Guide (PDF file) on the Driver CD-ROM for details on

procedures for performing PC-FAX operations.

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Introduction

Descriptions and symbols for documents and paper

The use of words and symbols in this manual are explained below.

“Width” and “Length”

Whenever paper dimensions are mentioned in this manual, the first value always refers to the width of the paper (shown as “Y” in the illustration) and the second to the length (shown as “X”).

Paper orientation

Lengthwise (w) If the width (Y) of the paper is shorter than the length (X), the paper has a vertical or portrait orientation, indicated by w.

VarioLink 2221/2821/3621 x-27

Crosswise (v) If the width (Y) of the paper is longer than the length (X), the paper has a horizontal or landscape orientation, indicated by v.

Introduction

x-28 VarioLink 2221/2821/3621

Introduction

Legal restrictions on copying

Certain types of documents must never be copied with the purpose or intent to pass copies of such documents off as the originals.

The following is not a complete list, but is meant to be used as a guide to responsible copying.

- Personal checks

- Traveler’s checks

- Money orders

- Certificates of deposit

- Bonds or other certificates of indebtedness

- Stock certificates

- Food stamps

- Postage stamps (canceled or uncanceled)

- Checks or drafts drawn by government agencies

- Internal revenue stamps (canceled or uncanceled)

- Passports

- Immigration papers

- Motor vehicle licenses and titles

- House and property titles and deeds

- Identification cards, badges, or insignias

- Copyrighted works without permission of the copyright owner

In addition, it is prohibited under any circumstances eign currencies, or works of art without permission of the copyright owner.

When in doubt about the nature of a document, consult with legal counsel.

to copy domestic or for-

VarioLink 2221/2821/3621 x-29

Introduction

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Installation and operation precautions

Installation and operation precautions Chapter 1

Installation and operation precautions

1 Installation and operation precautions

1.1 Safety information

This section contains detailed instructions on the operation and maintenance of this machine. To achieve optimum utility of this device, all operators should carefully read and follow the instructions in this manual.

Please read the following section before connecting the machine to the supply. It contains important information related to user safety and preventing equipment problems.

Please keep this manual in a handy place near the machine.

Make sure you observe all of the precautions appear in each section of this manual.

KM_Ver.02E

Installation and operation precautions Chapter 1

Note

Some parts of the contents of this section may not correspond with the purchased product.

Warning and precaution symbols

The following indicators are used on the warning labels or in this manual to categorize the level of safety warnings.

Ignoring this warning could cause serious injury

WARNING

CAUTION

Meaning of symbols

A triangle indicates a danger against which you should take precaution.

or even death.

Ignoring this caution could cause injury or damage to property.

This symbol warns against cause burns.

A diagonal line indicates a prohibited course of action.

This symbol warns against dismantling the device.

A solid circle indicates an imperative course of action.

This symbol indicates you must unplug the device.

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Installation and operation precautions

Disassemble and modification

WARNING

• Do not attempt to remove the covers and panels which have been fixed to the product. Some products have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness.

• Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness.

Power cord

WARNING

• Use only the power cord supplied in the package. If a power cord is not supplied, only use the power cord and plug that is specified in POWER CORD INSTRUCTION. Failure to use this cord could result in a fire or electrical shock.

• Use the power cord supplied in the package only for this machine and NEVER use it for any other product. Failure to observe this precaution could result in a fire or electrical shock.

• Do not scratch, abrade, place a heavy object on, heat, twist, bend, pull on, or damage the power cord. Use of a damaged power cord (exposed core wire, broken wire, etc.) could result in a fire or breakdown. Should any of these conditions be found, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative.

Installation and operation precautions Chapter 1

VarioLink 2221/2821/3621 1-3

Installation and operation precautions Chapter 1

Installation and operation precautions

Power source

WARNING

• Use only the specified power source voltage. Failure to do that could result in a fire or electrical shock.

• Connect power plug directly into wall outlet having the same configuration as the plug. Use of an adapter leads to the product connecting to inadequate power supply (voltage, current capacity, grounding), and may result in fire or shock. If proper wall outlet is not available, the customer shall ask qualified electrician for the installation.

• Do not use a multiple outlet adapter nor an extension cord in principle. Use of an adapter or an extension cord could cause a fire or electrical shock. Contact your authorized service representative if an extension cord is required.

• Consult your authorized service representative before connecting other equipment on the same wall outlet. Overload could result in a fire.

CAUTION

• The outlet must be near the equipment and easily accessible. Otherwise you can not pull out the power plug when an emergency occurs.

1-4 VarioLink 2221/2821/3621

Installation and operation precautions

Power plug

WARNING

• Do not unplug and plug in the power cord with a wet hand, as an electrical shock could result.

• Plug the power cord all the way into the power outlet. Failure to do this could result in a fire or electrical shock.

CAUTION

• Do not tug the power cord when unplugging. Pulling on the power cord could damage the cord, resulting in a fire or electrical shock.

• Remove the power plug from the outlet more than one time a year and clean the area between the plug terminals. Dust that accumulates between the plug terminals may cause a fire.

Grounding

WARNING

• Connect the power cord to an electrical outlet that is equipped with a grounding terminal.

Installation and operation precautions Chapter 1

VarioLink 2221/2821/3621 1-5

Installation and operation precautions

Installation

WARNING

• Do not place a flower vase or other container that contains water, or metal clips or other small metallic objects on this product. Spilled water or metallic objects dropped inside the product could result in a fire, electrical shock, or breakdown. Should a piece of metal, water, or any other similar foreign matter get inside the product, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative.

Installation and operation precautions Chapter 1

CAUTION

• After installing this product, mount it on a secure base. If the unit moves or falls, it may cause personal injury.

• Do not place the product in a dusty place, or a site exposed to soot or steam, near a kitchen table, bath, or a humidifier. A fire, electrical shock, or breakdown could result.

• Do not place this product on an unstable or tilted bench, or in a location subject to a lot of vibration and shock. It could drop or fall, causing personal injury or mechanical breakdown.

• Do not let any object plug the ventilation holes of this product. Heat could accumulate inside the product, resulting in a fire or malfunction.

• Do not use flammable sprays, liquids, or gases near this product, as a fire could result.

1-6 VarioLink 2221/2821/3621

Installation and operation precautions

Ventilation

CAUTION

• Using this product in a poorly ventilated room for a long time or producing a large volume of copies or prints may cause the odor of exhaust air from the machine. Ventilate the room well.

Actions in response to troubles

WARNING

• Do not keep using this product, if this product becomes inordinately hot or emits smoke, or unusual odor or noise. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result.

Installation and operation precautions Chapter 1

• Do not keep using this product, if this product has been dropped or its cover damaged. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result.

CAUTION

• The inside of this product has areas subject to high temperature, which may cause burns. When checking the inside of the unit for malfunctions such as a paper misfeed, do not touch the locations (around the fusing unit, etc.) which are indicated by a “Caution HOT” caution label.

VarioLink 2221/2821/3621 1-7

Installation and operation precautions

Consumables

WARNING

• Do not throw the toner cartridge or toner into an open flame. The hot toner may scatter and cause burns or other damage.

CAUTION

• Do not leave a toner unit or drum unit in a place within easy reach of children. Licking or ingesting any of these things could injure your health.

• Do not store toner units and PC drum units near a floppy disk or watch that are susceptible to magnetism. They could cause these products to malfunction.

Installation and operation precautions Chapter 1

When moving the machine

CAUTION

• Whenever moving this product, be sure to disconnect the power cord and other cables. Failure to do this could damage the cord or cable, resulting in a fire, electrical shock, or breakdown.

• When moving this product, always hold it by the locations specified in the User’s Guide or other documents. If the unit falls it may cause severe personal injury. The product may also be damaged or malfunction.

When the optional Fax Kit FK-503 is not installed:

Before successive holidays

CAUTION

• Unplug the product when you will not use the product for long periods of time.

1-8 VarioLink 2221/2821/3621

Installation and operation precautions

1.2 USER INSTRUCTIONS

FCC PART 15 - RADIO FREQUENCY DEVICES (For U.S.A. Users)

NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

WARNING: The design and production of this unit conform to FCC regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by the purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations.

This device must be used with shielded interface cables. The use of nonshielded cable is likely to result in interference with radio communications and is prohibited under FCC rules.

INTERFERENCE-CAUSING EQUIPMENT STANDARD (ICES-003 ISSUE

4) (For Canada Users)

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

For users in countries subject to Class B regulations

This device must be used with shielded interface cables. The use of non-shielded cable is likely to result in interference with radio communications and is prohibited under CISPR 22 rules and local rules.

For users in countries not subject to Class B regulations

Installation and operation precautions Chapter 1

WARNING

This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

VarioLink 2221/2821/3621 1-9

1.3 Laser safety

This is a digital machine which operates using a laser. There is no possibility of danger from the laser provided the machine is operated according to the instructions in this manual.

Since radiation emitted by the laser is completely confined within protective housing, the laser beam cannot escape from the machine during any phase of user operation.

This machine is certified as a Class 1 laser product: This means the machine does not produce hazardous laser radiation.

Internal laser radiation

Maximum Average Radiation Power: 28.9 μW at the laser aperture of the print head unit.

Wavelength: 770-795 nm

This product employs a Class 3b laser diode that emits an invisible laser beam.

Installation and operation precautions

Installation and operation precautions Chapter 1

The laser diode and the scanning polygon mirror are incorporated in the print head unit.

The print head unit is NOT A FIELD SERVICE ITEM:

Therefore, the print head unit should not be opened under any circumstances.

Print Head

Laser Aperture of the Print Head Unit

The laser aperture is positioned behind the developing unit inside the machine.

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Installation and operation precautions

CDRH regulation

This machine is certified as a Class 1 Laser product under Radiation Performance Standard according to the Food, Drug and Cosmetic Act of 1990. Compliance is mandatory for Laser products marketed in the United States and is reported to the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration of the U.S. Department of Health and Human Services (DHHS). This means that the device does not produce hazardous laser radiation.

The label shown on page 1-13 indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States.

CAUTION

Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

This is a semiconductor laser. The maximum power of the laser diode is 5mW and the wavelength is 770-795 nm.

For European users

CAUTION

Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

This is a semiconductor laser. The maximum power of the laser diode is 5mW and the wavelength is 770-795 nm.

For Denmark users

ADVARSEL

Usynlig laserstråling ved åbning, når sikkerhedsafbrydere er ude af funktion. Undgå udsættelse for stråling. Klasse 1 laser produkt der opfylder IEC60825 sikkerheds kravene.

Dansk: Dette er en halvlederlaser. Laserdiodens højeste styrke er 5mW og bølgelængden er 770-795 nm.

Installation and operation precautions Chapter 1

VarioLink 2221/2821/3621 1-11

Installation and operation precautions

For Finland, Sweden users

LOUKAN 1 LASERLAITE KLASS 1 LASER APPARAT

VAROITUS!

Laitteen Käyttäminen muulla kuin tässä käyttöohjeessa mainitulla tavalla saattaa altistaa käyttäjän turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteilylle.

Tämä on puolijohdelaser. Laserdiodin sunrin teho on 5mW ja aallonpituus on 770-795 nm.

VARNING!

Om apparaten används på annat sätt än i denna bruksanvisning specificerats, kan användaren utsättas för osynlig laserstrålning, som överskrider gränsen för laserklass 1.

Installation and operation precautions Chapter 1

Det här är en halvledarlaser. Den maximala effekten för laserdioden är 5mW och våglängden är 770-795 nm.

VARO!

Avattaessa ja suojalukitus ohitettaessa olet alttiina näkymättömälle lasersäteilylle. Älä katso säteeseen.

VARNING!

Osynlig laserstrålning när denna del är öppnad och spärren är urkopplad. Betrakta ej strålen.

For Norway users

ADVERSEL

Dersom apparatet brukes på annen måte enn spesifisert i denne bruksanvisning, kan brukeren utsettes for unsynlig laserstråling som overskrider grensen for laser klass 1.

Dette en halvleder laser. Maksimal effekt till laserdiode er 5mW og bølgelengde er 770-795 nm.

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Installation and operation precautions

Laser safety label

A laser safety label is attached to the outside of the machine as shown below.

Ozone release

7 CAUTION

Locate the Machine in a Well Ventilated Room

% A negligible amount of ozone is generated during normal operation of

this machine. An unpleasant odor may, however, be created in poorly ventilated rooms during extensive machine operations. For a comfortable, healthy, and safe operating environment, it is recommended that the room well ventilated.

Installation and operation precautions Chapter 1

VarioLink 2221/2821/3621 1-13

Installation and operation precautions

REMARQUE

= Placer l’appareil dans une pièce largement ventilée = Une quantité d’ozone négligable est dégagée pendant le fonctionnement de l’appareil quand celui-ci est utilisé normalement. Cependant, une odeur désagréable peut être ressentie dans les pièces dont l’aération est insuffisante et lorsque une utilisation prolongée de l’appareil est effectuée. Pour avoir la certitude de travailler dans un environnement réunissant des conditions de confort, santé et de sécurité, il est préférable de bien aérer la pièce ou se trouve l’appareil.

Acoustic noise (For European users only)

Maschinenlärminformations-Verordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt 70 dB(A) oder weniger gemäss EN ISO 7779.

Notification for US only

Installation and operation precautions Chapter 1

Contains Mercury in the LCD control panel backlighting lamp, and/or in the scanning unit lamp. Dispose According to Local, State or Federal Laws.

For EU member states only

This symbol means: Do not dispose of this product together with your household waste!

Please refer to the information of your local community or contact our dealers regrading the proper handling of end-of-life electric and electronic equipments. Recycling of this product will help to conserve natural resources and prevent potential negative consequences for the environment and human health caused by inappropriate waste handling.

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Installation and operation precautions

For EU member states only

This product complies with RoHS (2002/95/EC) Directive.

This device is not intended for use at a video workstation in compliance with BildscharbV.

Das Gerät ist nicht für die Benutzung am Bildschirmarbeitsplatz gemäß BildscharbV vorgesehen.

Installation and operation precautions Chapter 1

VarioLink 2221/2821/3621 1-15

Installation and operation precautions

1.4 Caution notations and labels

Safety precaution notations and labels appear on this machine at the following positions.

Be very careful that an accident does not occur when operations such as removing paper misfeeds are performed.

Installation and operation precautions Chapter 1

CAUTION

The area is extremely hot. Touching any part other than those indicated may result in burns.

CAUTION

The area around the fusing unit is extremely hot. Touching any part other than those indicated may result in burns.

1-16 VarioLink 2221/2821/3621

Installation and operation precautions

1.5 Space requirements

To ensure that machine operation, consumables replenishing, part replacement, and regular maintenance can easily be performed, adhere to the recommended space requirements detailed below.

60-1/2 47-1/24-3/4

8-1/4

16-1/2

44-3/4

24-1/4

Unit: inch

Reminder

Be sure to allow a clearance of 4 inch (100 mm) or more at the back of this machine for the ventilation duct.

Installation and operation precautions Chapter 1

VarioLink 2221/2821/3621 1-17

1.6 Operation precautions

To ensure the optimum performance of this machine, observe the precautions described below.

Power source

The power source requirements are as follows.

- Voltage fluctuation: Maximum ±10% (at 120 V/220-240 V AC)

- Frequency fluctuation: Maximum ±2.5 Hz (at 50 Hz/60 Hz)

– Use a power source with as little voltage or frequency fluctuations as

possible.

Operating environment

The environmental requirements for correct operation of the machine are as follows.

- Temperature: 50°F (10°C) to 89.6°F (32°C) with fluctuations of no more

than 18°F (10°C) within an hour

- Humidity: 15% to 85% with fluctuations of no more than 20% within an

hour

Installation and operation precautions Chapter 1

- However, in an environment with a temperature of 89.6°F (32°C), main-

tain a relative humidity of 65% or less.

Installation and operation precautions

Storage of copies

To store copies, follow the recommendation listed below.

- Copies that are to be kept for a long time should be kept where they are

not exposed to light in order to prevent them from fading.

- Adhesive that contains solvent (e.g., spray glue) may dissolve the toner

on copies.

- Color copies have a thicker layer of toner than normal black-and-white

copies. Therefore, when a color copy is folded, the toner at the fold may peel off.

1-18 VarioLink 2221/2821/3621

Before making copies

Before making copies Chapter 2

2 Before making copies

2.1 Part names and their functions

Options

Before making copies

Before making copies Chapter 2

6 5 4 3

No Part name Description

Main unit The document is scanned by the scanner sec-

1 Original Cover OC-510 Presses down on the loaded document to keep

2-2 VarioLink 2221/2821/3621

tion, and the scanned image is printed by the printer section. Referred to as the “machine” or “main unit” throughout the manual.

it in place. Referred to as the “original cover” throughout the manual.

Before making copies

No Part name Description

2 Reverse Automatic Document Feed-

er DF-620

3 Paper Feed Cabinet PC-108 The top tray can be loaded with up to 500

4 Paper Feed Cabinet PC-206 Both the top and bottom trays can each be

5 Paper Feed Cabinet PC-407 Can be loaded with up to 2,500 sheets of paper

6 Desk DK-506 Allows this machine to be set up on the floor

7 Job Separator JS-502 Allows printed pages to be separated

Automatically feeds one document sheet at a time for scanning, and automatically turns over double-sided documents for scanning if the document was set as double-side from the touch panel Referred to as the “ADF” throughout the manual.

sheets of paper, and the bottom tray can be used as storage. Referred to as the “single paper feed cabinet” throughout the manual.

loaded with up to 500 sheets of paper. Referred to as the “double paper feed cabinet” throughout the manual.

Referred to as the “LCT” throughout the manual.

Referred to as the “desk” throughout the manual.

Pull the lever when taking out the paper. Referred to as the “job separator” throughout the manual.

Before making copies Chapter 2

8 Finisher FS-530 Feeds out printed pages. The “Sort” setting

(separate by copy set), “Group” setting (separate by page), Staple settings (stapling), and Punch settings (hole punching) are available. Referred to as the “finisher” throughout the manual.

9 Output Tray OT-602 Copy output tray installed onto the finisher and

used for separating printed pages Referred to as the “optional output tray” throughout the manual.

10 Saddle Stitcher SD-507 Installed onto the finisher to allow copies to be

stapled or bound at the center Referred to as the “saddle stitcher” throughout the manual.

11 Mailbin Kit MT-502 Installed onto the finisher to divide printed pag-

es and feed them into the appropriate bin assigned to a specific individual or group (only with PC printing) Referred to as the “mailbin” throughout the manual.

12 Punch Unit PU-501* Installed onto the finisher to allow hole punching

to be used Referred to as the “punch unit” throughout the manual.

13 Fax Kit FK-503* Allows this machine to be used as a fax machine

VarioLink 2221/2821/3621 2-3

Before making copies

No Part name Description

14 Scanner Unit SU-501* Internal network scanner unit that allows the

copier to be used as a scanner configured into a computer network For details, refer to the User’s Guide [Advanced Scan Operations].

15 Hard Disk HD-504* Increases the number of document pages to be

scanned. In addition, multiple jobs can be scanned.

Before making copies Chapter 2

16 Expanded Memory Unit EM-303/

304/305*

17 Fax Multi Line ML-502* Installed to increase the telephone lines availa-

18 Dehumidifier Heater 1C* Installed in the paper feed cabinet or desk to

19 Local Interface Kit EK-502* Used for making a local connection between

20 Stamp Unit SP-501* Used installed on the ADF

21 Security Kit SC-504* Installed to encrypt the data saved on the hard

By expanding the memory, the number of scanned pages that can be stored in the memory can be increased. Referred to as the “expansion memory” throughout the manual.

ble for faxing

prevent humidity from collecting in the paper

this machine and the computer

Stamps scanned document pages to indicate that they have been faxed

disk so that the hard disk can be used more safely.

Parts marked with an asterisk (*) are internal options and therefore are not shown in the illustration.

2-4 VarioLink 2221/2821/3621

Before making copies

Outside of machine

Before making copies Chapter 2

*The illustration above shows the main unit with the optional original cover installed.

No. Part name Description

1 Control panel Used to specify the various settings and per-

form operations such as starting copying

2 [Power] (auxiliary power) key Press to turn on and off machine operations, for

example, for copying, printing or scanning. When turned off, the machine enters a state where it conserves energy.

3 Automatic duplex unit door release

lever

4 Automatic duplex unit door Opened when clearing paper misfeeds within

5 Release lever for main unit right-side

door

Used to open the automatic duplex unit door

the automatic duplex unit

Used to open the right-side door of the main unit

VarioLink 2221/2821/3621 2-5

Before making copies Chapter 2

Before making copies

No. Part name Description

6 Multiple bypass tray Used when printing onto paper with a size not

loaded into a paper tray or onto thick paper, overhead projector transparencies, postcards, envelopes or label sheets Can be loaded with up to 150 sheets of plain paper, 50 overhead projector transparencies, postcards, label sheets or sheets of thick paper, or 10 envelopes Referred to as the “bypass tray” throughout the manual. (See page 2-60)

7 Tray extension Pull out when large-sized paper is to be loaded.

8 Adjustable document guides Adjust to the width of the paper.

9 Paper stopper Prevents printed pages from falling out of the

output tray. Use when the optional job separator is installed.

10 Copy output tray Collects printed pages fed out of the copier fac-

ing down

11 Front door Opened when replacing the toner bottle (See

page 9-2)

12 1st tray Can be loaded with up to 500 sheets of paper

The paper size can be adjusted freely. (See page 2-54)

13 2nd tray Can be loaded with up to 500 sheets of paper

The paper size can be adjusted freely. (See page 2-54)

14 Paper-empty indicator As the amount of paper in the paper tray de-

creases, the area that appears in red increases.

2-6 VarioLink 2221/2821/3621

Before making copies

Inside/back of main unit

TEL PORT 1

LINE PORT 1

TEL PORT 2

LINE PORT 2

11 12

13 14

*The illustration above shows the main unit with the optional original cover and ADF installed.

Before making copies Chapter 2

No. Part name Description

1 Document pad Presses down on the document positioned on

2 Original glass Scans the image of the loaded document (See

3 Switchback unit Built into the printer to turn over the paper dur-

4 Automatic duplex unit Turns over the paper for double-sided printing

5 Right-side door Open when clearing paper misfeeds in the right-

6 Toner hopper Used when installing and replacing the toner

7 Document scales Used to align the document (See page 3-10)

8 Power cord Supplies power to the machine

VarioLink 2221/2821/3621 2-7

the original glass

page 3-10)

ing double-sided printing

side door unit or the fusing unit

bottles

Before making copies

No. Part name Description

9 Main power switch Used to turn the machine on and off (See

page 2-22, page 2-26)

10 ADF connector Used for connecting the ADF hookup cord

11 TEL PORT1 jack Used for connecting a telephone

12 LINE PORT1 jack Used for connecting the general subscriber line

13 TEL PORT2 jack Used for connecting the cord from the tele-

phone

14 LINE PORT2 jack Used for connecting the general subscriber line

15 IEEE1284 port (type C) Used for connecting a parallel cable from the

computer

Before making copies Chapter 2

16 Network connector (10 Base-T/100

Base-TX)

17 USB port (type B) USB 2.0/1.1-com-

pliant

18 Ozone filter* Collects the ozone generated in the machine

19 Filter* Collects the toner dust generated in the ma-

Used for connecting the network cable when this machine is used for network printing and network scanning

Used for connecting a USB cable from the computer

chine

Parts marked with an asterisk (*) are internal options and therefore are not shown in the illustration.

2-8 VarioLink 2221/2821/3621

Before making copies

Reverse Automatic Document Feeder DF-620

1234

No. Part name Description

1 Print indicator Lights up or flashes to indicate the status of the

machine

2 Adjustable document guide Adjusted to the width of the document (See

page 3-8)

3 Document feed tray Loaded with the documents to be scanned fac-

ing up

4 Document output tray Collects documents that have been scanned

5 Document stopper Raised to prevent large-sized documents from

falling out of the document output tray

Before making copies Chapter 2

VarioLink 2221/2821/3621 2-9

Before making copies

Paper Feed Cabinet PC-108/PC-206/PC-407

Before making copies Chapter 2

4321

5 6

Paper Feed Cabinet PC-108/PC-206

No. Part name Description

1 4th tray Used for storage when the single paper feed

cabinet is installed Can be loaded with up to 500 sheets of paper when the double paper feed cabinet is installed

2 3rd tray Can be loaded with up to 500 sheets of paper

3 Lower right-side door release lever Used to open the lower right-side door

4 Lower right-side door Opened when clearing paper misfeeds

2-10 VarioLink 2221/2821/3621

Before making copies

Paper Feed Cabinet PC-407

No. Part name Description

5 Tray release button Pressed in order to pull out the LCT

6 LCT Can be loaded with up to 2,500 sheets of paper

Saddle Stitcher SD-507/Mailbin Kit MT-502

Saddle Stitcher SD-507

No. Part name Description

1 Copy output tray Collects copies

2 Misfeed-clearing door Opened when clearing paper misfeeds within

the finisher

Mailbin Kit MT-502

Before making copies Chapter 2

No. Part name Description

3 Mailbins Collects printed pages

4 Misfeed-clearing door Opened when clearing paper misfeeds

5 Output tray cover Opened when clearing paper misfeeds

VarioLink 2221/2821/3621 2-11

Before making copies

Finisher FS-530/Output Tray OT-602/Punch Unit PU-501

Before making copies Chapter 2

56789

Finisher FS-530

No. Part name Description

1Output tray 2

(elevated tray)

2Output tray 1

(non-sorted copy tray)

3 Lever FN1 Lowered when clearing paper misfeeds within

4 Dial FN2 Turned when clearing paper misfeeds within the

5 Hole-punch waste container Removed when emptying hole-punch waste

Collects copies that are fed out

the finisher

finisher

that has accumulated from using the punch settings

6 Lever FN3 Lowered when clearing paper misfeeds within

7 Lever FN4 Lowered when clearing paper misfeeds within

8 Staple cartridge holder Removed from the stapler unit when replacing

2-12 VarioLink 2221/2821/3621

the finisher

the staple cartridge or clearing jammed staples

Before making copies

No. Part name Description

9 Dial Turned to move the staple cartridge holder to-

10 Dial FN5 Turned when clearing paper misfeeds within the

11 Dial FN6 Turned when clearing paper misfeeds within the

Output Tray OT-602

No. Part name Description

12 Optional output tray Collects copies

Punch Unit PU-501

ward you when replacing the staple cartridge or clearing jammed staples

finisher

No. Part name Description

13 Punch Unit* Punches holes for filing printed pages when

punch unit is installed onto finisher

Parts marked with an asterisk (*) are installed within the finisher and therefore are not shown in the illustration.

Precautions for using the finisher:

- Do not place objects on top of the saddle stitcher or mailbin kit.

- Do not place objects below the output trays of the finisher.

Before making copies Chapter 2

VarioLink 2221/2821/3621 2-13

Accessibility

Access

ABC

DEF

JKL

GHI

MNO

TUV

PQRS

WXYZ

Interrupt

Reset

Copy

Fax/Scan

Extra/Scan

User Box

Mode Memory

Mode Check

Main Power

St op

Power

Proof Copy

Sta r t

Utility/

Counter

Enlarge Display

Contrast

Before making copies

Control panel

Before making copies Chapter 2

Accessibility

Enlarge Display

Contrast

3 456

Fax/Scan

Extra/Scan

User Box

ABC

TUV

DEF

JKL

MNO

WXYZ

Access

Mode Memory

Utility/

Counter

Mode Check

GHI

PQRS

15171819

Copy

13 121416

Reset

Interrupt

Power

Proof Copy

Stop

Sta rt

Main Power

No. Part name Description

1 Touch panel Displays various screens and messages.

Specify the various settings by directly touching the panel.

2 [Access] key If user authentication or account track settings

have been applied, press this key after entering the user name and password (for user authentication) or the account name and password (for account track) in order to use this machine.

3 [User Box] key Press to enter Box mode.

While the machine is in Box mode, the indicator on the [User Box] key lights up in green. For details, refer to the User’s Guide [Box Operations].

4 [Extra Scan] key Press to enter Extra Scan mode.

While the machine is in Extra Scan mode, the indicator on the [Extra Scan] key lights up in green. For details, refer to the User’s Guide [Network Scanner Operations] and the User’s Guide [Advanced Scan Operations].

5 [Fax/Scan] key Press to enter Fax/Scan mode.

While the machine is in Fax/Scan mode, the indicator on the [Fax/Scan] key lights up in green. For details, refer to the User’s Guide [Facsimile

6 [Copy] key Press to enter Copy mode. (As a default, the

Operations] and the User’s Guide [Advanced Scan Operations].

machine is in Copy mode.) While the machine is in Copy mode, the indicator on the [Copy] key lights up in green.

2-14 VarioLink 2221/2821/3621

Before making copies

No. Part name Description

7 [Reset] key Press to clear all settings (except programmed

8 [Interrupt] key Press to enter Interrupt mode. While the ma-

9 [Power] (auxiliary power) key Press to turn on and off machine operations, for

10 [Stop] key Press the [Stop] key during copying to stop the

11 [Start] key Press to start copying. When this machine is

settings) entered in the control panel and touch panel.

chine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green and the message “Now in Interrupt mode.” appears on the touch panel. To cancel Interrupt mode, press the [Interrupt] key again.

example, for copying, printing or scanning. When turned off, the machine enters a state where it conserves energy.

copy operation.

ready to begin copying, the indicator on the [Start] key lights up in green. If the indicator on the [Start] key lights up in orange, copying cannot begin. Press to restart a stopped job. For details on jobs, refer to “Job List screens” on page 4-21

Before making copies Chapter 2

12 Main Power indicator Lights up in green when the machine is turned

on with the main power switch

13 [Proof Copy] key Press to print a single proof copy to be checked

before printing a large number of copies. (See page 4-5)

14 Keypad Use to type in the number of copies to be pro-

duced. Use to type in the zoom ratio. Use to type in the various settings.

15 [C] (clear) key Press to erase a value (such as the number of

copies, a zoom ratio, or a size) entered using the keypad.

16 [Mode Check] key Press to display screens showing the specified

settings.

17 [Utility/Counter] key Press to display the Utility/Counter screen.

18 [Mode Memory] key Press to register the desired copy settings as a

program or to recall a registered copy program. (See page 4-8)

19 Contrast dial Use to adjust the contrast of the touch panel.

20 [Enlarge Display] key Press to enter Enlarge Display mode.

21 [Accessibility] key Press to display the screen for specifying user

accessibility functions.

VarioLink 2221/2821/3621 2-15

Before making copies

Reminder

Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged.

Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel.

Detail

A function other than a copy function cannot be selected while pages are being scanned for copying or while copying is paused.

Before making copies Chapter 2

2-16 VarioLink 2221/2821/3621

Before making copies

Basic settings screen (Basics screen)

When the machine is ready to begin making copies after being turned on, the Basics screen appears.

To activate a function or to select a setting, lightly touch the desired button in the touch panel.

456

No. Item name Description

1 Message display area The status of the machine and details on opera-

tions that must be performed are displayed here.

2 Functions/settings display Tabs and buttons for displaying screens con-

taining various functions are displayed. Touch a tab or button to display the corresponding screen for specifying the settings.

3 Status display area The amount of memory space available in addi-

tion to icons indicating the status of jobs and the machine are displayed.

4 [Mixed Original] button Touch to scan a document containing pages of

different sizes. (See page 3-16)

5 [Finishing] button Touch to specify settings for sorting, grouping,

stapling, or hole punching. (See page 3-50)

Before making copies Chapter 2

6 [Job List] button Jobs currently being performed or waiting to be

7 [Save in User Box] button

(Appears only when the hard disk drive is installed)

VarioLink 2221/2821/3621 2-17

performed can be checked. (See page 4-21)

Touch to save the data of scanned documents in boxes. The destination boxes can be created, file names can be specified, and saved documents can be printed. For details, refer to the User’s Guide [Box Operations].

Before making copies

Icons that appear in the screen

Icon Description

Indicates that copies are being made

Indicates that pages are being printed

Indicates that printing was stopped

Indicates that data is waiting to be printed

Indicates that computer data is being received

Indicates that computer data waiting to be printed remains

Indicates that the selected paper tray is empty

Before making copies Chapter 2

Indicates that the toner bottle must be replaced

Indicates that the imaging unit must be replaced

Indicates that the time for the periodic maintenance has passed on a machine that requires a periodic maintenance

Indicates that user authentication or account track settings have been specified on this machine

Indicates that copying was stopped when a proof copy is printed

Indicates that “Enhance Security” is set to “ON”

2-18 VarioLink 2221/2821/3621

Before making copies

Enlarging the touch panel screens

Press the [Enlarge Display] key. Then, touch the touch panel to display the selected area enlarged at the center of the panel. Press the [Enlarge Display] key again to return the screens to the standard size. The usual touch panel operations can be performed even when the screens are enlarged.

Touch in this area to scroll up and to the left.

Touch this arrow to scroll left. When the left edge of the screen is reached, the screen is scrolled down one line and the right edge is displayed.

Before making copies Chapter 2

Touch this arrow to scroll up.

Touch in this area to scroll up and to the right.

Touch this arrow to scroll right. When the right edge of the screen is reached, the screen is scrolled down one line and the left edge is displayed.

Touch in this area to scroll down and to the left.

When a button on the screen is touched to display a different screen, the screen returns to its standard size. However, touching the touch panel again displays the screen enlarged.

VarioLink 2221/2821/3621 2-19

Touch this arrow to scroll down.

Touch in this area to scroll down and to the right.

2.2 Adjusting the angle of the control panel

The control panel can be adjusted to any of three angles.

Adjust the control panel to the angle that allows for easy operation.

 Upper position (base position)

Before making copies Chapter 2

 Middle position  Lower position

Before making copies

To adjust the angle of the control panel

1 Pull the control panel re-

lease lever toward you, and then push down on the control panel.

Control panel release lever

2-20 VarioLink 2221/2821/3621

Before making copies

The control panel stops at the middle position.

2 To adjust the control

panel to an even steeper angle, pull the control panel release lever toward you, and then push down on the control panel.

Before making copies Chapter 2

The control panel stops at the lower position.

3 To return the control

panel to the upper position, pull the control panel release lever toward you, and then pull up on the control panel.

VarioLink 2221/2821/3621 2-21

Before making copies

2.3 Turning on the main power and the auxiliary power

This machine has two power controls: the main power switch and the [Power] (auxiliary power) key.

To turn on the machine

The main power switch turns on/off all functions of the machine. Normally, the main power switch is turned on.

The [Power] (auxiliary power) key turns on/off machine operations, for example, for copying, printing or scanning. When the [Power] (auxiliary power) key is turned off, the machine enters a state where it conserves energy.

1 Set the main power

switch to [ n ].

Before making copies Chapter 2

2 Press the [Power] (auxil-

iary power) key.

2-22 VarioLink 2221/2821/3621

Before making copies

Detail

When the [Power] (auxiliary power) key is turned on, the indicator on the [Start] key lights up in orange, and a screen indicating that the machine is starting up appears. After a few seconds, the message “Now warming up. Ready to scan.” appears on the touch panel, and the indicator on the [Start] key lights up in green, indicating that a job can now be queued.

The default settings are the settings that are selected immediately after the machine is turned on and before any setting is specified from the control panel or touch panel, and those that are selected when the [Reset] key is pressed to cancel all settings specified from the control panel or touch panel. The default settings can be changed. For more details, refer to “Specifying User’s Choice settings” on page 11-9. The factory default settings are the settings that were selected when this machine was sent from the factory.

Note

A job can also be queued while the machine is warming up after the [Power] (auxiliary power) key is turned on. For details, refer to “To scan during warm-up” on page 2-24. After the machine has finished warming up, the scanned image will be printed. The machine takes about 14 seconds to warm up at normal room temperature (73.4°F) when the [Power] (auxiliary power) key is turned on after the main power switch is turned on.

Before making copies Chapter 2

VarioLink 2221/2821/3621 2-23

Before making copies Chapter 2

To scan during warm-up

1 Press the [Power] (auxiliary power) key.

The indicator on the [Start] key lights up in orange. A screen appears, indicating that the machine is warming up.

How is the machine turned on?

% For details on turning on the machine, refer to “To turn on the ma-

chine” on page 2-22.

2 After the warm-up

screen is displayed, the Basics screen appears.

After the message “Now warming-up. Ready to scan.” is displayed, the message “Ready to copy.” appears. The indicator on the [Start] key lights up in green.

Before making copies

3 Specify the necessary copy settings.

How is the number of copies specified?

% For details on specifying the number of copies, refer to “General

copy operation” on page 3-2.

4 Using the keypad, specify the desired number of copies.

5 Position the document to be copied.

How is the document positioned?

% For details on positioning the document, refer to “Feeding the doc-

ument” on page 3-8.

2-24 VarioLink 2221/2821/3621

Before making copies

6 Press the [Start] key.

The document is scanned, and the job is added to the list of queued jobs.

7 Check that the document has finished being scanned, and then posi-

tion the next document.

8 Specify new copy settings and the desired number of copies, and then

press the [Start] key.

– After the machine has finished warming up, the jobs will automati-

cally be printed in the order that they were queued. How is the printing of a job stopped?

% Press the [Stop] key. For details, refer to “Stopping/deleting a job”

on page 3-63.

Detail

While the machine is warming up to begin printing after it is turned on using the [Power] (auxiliary power) key, copy settings can be specified and a document can be scanned to reserve a copy job. After the machine has finished warming up, the copies are automatically printed.

Before making copies Chapter 2

VarioLink 2221/2821/3621 2-25

Before making copies

To turn off the machine

1 Press the [Power] (auxiliary power) key.

The touch panel goes off.

2 Set the main power

switch to [o].

Before making copies Chapter 2

Reminder

When turning the machine off, then on again with the main power switch, wait about 10 seconds to turn the machine on after turning it off. The machine may not operate correctly if it is turned on immediately after being turned off.

Do not turn off the machine with the main power switch or the [Power] (auxiliary power) key while it is making copies or printing, otherwise a paper misfeed may occur.

Do not turn off the machine with the main power switch or the [Power] (auxiliary power) key while it is scanning or sending or receiving data, otherwise all scanned data or transmission data will be deleted.

Do not turn off the machine with the main power switch while a queued job or stored data is waiting to be printed, otherwise the jobs will be deleted.

Detail

The following are cleared when the main power switch and [Power] (auxiliary power) key are turned off.

- Settings that have not been programmed

- Jobs queued to be printed

2-26 VarioLink 2221/2821/3621

Before making copies

Automatically returning to the default settings (Automatic panel reset)

If the [Reset] key is not pressed and no operation is performed for a specified length of time, settings that have not been programmed, such as the number of copies, are cleared and return to their default settings.

This is the automatic panel reset operation.

As the factory default, the automatic panel reset operation is performed after 1 minute.

Detail

The length of time until the automatic panel reset operation is performed and whether or not it is performed can be set from Utility mode. For details, refer to “Auto Reset” on page 11-13.

Whether or not the automatic panel reset operation is performed when there is a change of user can be set from the Utility mode. For details, refer to “Auto Reset when Account is changed” on page 11-14.

Before making copies Chapter 2

Automatically returning to the screen given priority

If no operation is performed for a specified length of time, the screen is automatically changed to that for the mode given priority.

As the factory default, the Copy mode screen is displayed after 1 minute.

Detail

The mode screen that is displayed can be changed from the Utility mode. For details, refer to “Default Screen” on page 11-17.

VarioLink 2221/2821/3621 2-27

Before making copies Chapter 2

Before making copies

Automatically conserving energy (Low Power mode)

If no operation is performed for a specified length of time, the touch panel go off, and the machine enters a mode where it conserves energy.

This is the Low Power mode.

The machine can receive jobs even while it is in Low Power mode.

As the factory default, the machine enters Low Power mode after 15 minutes.

To recover from Low Power mode

1 Press any key in the control panel or touch the touch panel.

– The Low Power mode can also be canceled by opening the original

cover or loading a document into the ADF.

2 The machine can receive jobs while it is warming up.

– The touch panel comes on again and, after the machine has fin-

ished warming up, it is ready to begin printing (within 14 seconds at normal room temperature (73.4°F)).

Detail

The length of time until the machine enters Low Power mode can be set from Utility mode. For details, refer to “Low Power Mode” on page 11-13.

Automatically conserving energy (Sleep mode)

If no operation is performed for a specified length of time, the machine automatically enters a mode where it conserves energy.

The machine conserves more power in Sleep mode than in Low Power mode.

As the factory default, the machine enters Sleep mode after 1 minute.

To recover from Sleep mode

1 Press any key in the control panel or touch the touch panel.

– The Sleep mode can also be canceled by opening the original cover

or loading a document into the ADF.

2-28 VarioLink 2221/2821/3621

Before making copies

2 The machine can receive jobs while it is warming up.

– The touch panel comes on again and, after the machine has fin-

ished warming up, it is ready to begin printing (within 30 seconds at normal room temperature (73.4°F)).

Detail

The length of time until the machine enters Sleep mode can be set from Utility mode. For details, refer to “Sleep Mode” on page 11-13.

Darkening the touch panel (LCD Back-Light Off)

If no operation is performed for a specified length of time, the touch panel goes off and the machine enters a mode where it conserves energy.

The power conservation effect is slightly reduced; however, the machine can quickly recover to begin copying or printing.

As the factory default, the touch panel goes off after 1 minute.

To turn on the touch panel backlight

1 Press any key in the control panel or touch the touch panel.

– The touch panel can also be turned on by opening the original cover

or loading a document into the ADF.

2 The job will be received immediately.

Detail

The length of time until the machine touch panel goes off can be set from Utility mode. For details, refer to “LCD Back-Light OFF” on page 11-13.

Before making copies Chapter 2

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Before making copies

Controlling machine use with user authentication (machine authentication)

If machine authentication settings have been set by the administrator, this machine can only be used by users registered with machine authentication.

0 When machine authentication settings have been specified, only users

that enter user names and passwords registered with user authentication can use this machine.

0 Contact the machine’s administrator for a user name and password. 0 A maximum of 100 users can be registered with machine authentication.

1 Touch [User Name].

Before making copies Chapter 2

2 Type in the user name,

and then touch [Enter].

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Before making copies

3 Touch [Password].

4 Type in the password,

and then touch [Enter].

5 Touch [Login].

– If the user name or

password was incorrectly entered, the input screen appears again. Type in the correct user name and password, and then touch [Login]

– Instead of touching

[Login], press the [Access] key to complete the operation.

Before making copies Chapter 2

The User Authentication screen disappears, and the Basics screen appears.

6 Make copies using the desired copy settings.

VarioLink 2221/2821/3621 2-31

Access

Before making copies Chapter 2

Before making copies

7 When you are finished

printing, press the [Access] key.

A message appears, requesting confirmation to log off.

8 Touch [Yes], and then

touch [Enter].

The User Authentication screen appears.

Detail

For details on specifying settings for machine authentication, refer to “Specifying account data settings” on page 11-31.

For details on logging on when external server authentication settings have been specified, refer to “Controlling machine use with user authentication (external server authentication)” on page 2-33.

Machine authentication settings can be specified using the User Authentication parameters in Administrator Management, available from the Utility mode. Settings should be specified by the administrator.

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Before making copies

Note

If Administrator Management settings have been specified to display a list of user names, the desired user name can be selected from a list. Touch [User List], touch the button for the desired user name to select it, and then touch [OK].

However, if “Enhance Security” has been set to “ON”, [User List] does not appear.

Controlling machine use with user authentication (external server authentication)

If external server authentication settings have been set by the network administrator, this machine can only be used by users registered with external server authentication.

0 When external server authentication settings have been specified, only

users who enter user names and passwords registered with external server user authentication can use this machine.

Before making copies Chapter 2

0 Contact the network administrator for a user name and password. 0 User names and passwords for external server authentication are regis-

tered and managed with the external server.

1 Touch [User Name].

– If “Active Directory”

was selected in the User Authentication screen for external server authentication and default domain name display in Administrator mode was set to “ON”, [Domain Name] appears with the domain name set as the default. Touch [Domain Name] to display the list of domains registered with Active Directory, and then select the desired domain. For details on specifying settings for external server authentication, refer to “To register a user with external server authentication” on page 11-40.

VarioLink 2221/2821/3621 2-33

Before making copies

– If default domain name display in Administrator mode is set to

“OFF”, [Domain Selection] appears with the name of the default server. Touch [Domain Selection] to display the list of domains registered with Active Directory, and then select the desired domain. However, if multiple domains are not registered, [Domain Selection] will not appear.

2 Type in the user name,

and then touch [Enter].

Before making copies Chapter 2

3 Touch [Password].

4 Type in the password,

and then touch [Enter].

2-34 VarioLink 2221/2821/3621

Before making copies

Access

5 Touch [Login].

– If the user name or

password was incorrectly entered, the input screen appears again. Type in the correct user name and password, and then touch [Login].

– Instead of touching

[Login], press the [Access] key to complete the operation.

The User Authentication screen disappears, and the Basics screen appears.

6 Make copies using the desired copy settings.

7 When you are finished

printing, press the [Access] key.

A message appears, requesting confirmation to log off.

8 Touch [Yes], and then

touch [Enter].

The User Authentication screen appears.

Before making copies Chapter 2

VarioLink 2221/2821/3621 2-35

Before making copies

Detail

External server authentication settings can be specified using the User Authentication parameters in Administrator mode, available from the Utility mode. Settings should be specified by the administrator.

For details on specifying settings for external server authentication, refer to “To register a user with external server authentication” on page 11-40.

Before making copies Chapter 2

2-36 VarioLink 2221/2821/3621

Before making copies

Limiting user access with account track

If the account track settings have been set by the administrator, only users of registered accounts can use this machine. In addition, the number of prints produced with each account can be controlled.

This is account track.

0 When account track settings have been specified, only users that enter

registered account names and passwords can use this machine.

0 Contact your administrator for passwords. 0 A maximum of 1000 accounts can be registered.

1 Touch [Account Name].

2 Type in the account

name, and then touch [Enter].

Before making copies Chapter 2

VarioLink 2221/2821/3621 2-37

Access

Before making copies

3 Touch [Password].

4 Type in the password,

and then touch [Enter].

Before making copies Chapter 2

5 Press the [Access] key.

– If the account name

or password was incorrectly entered, the input screen appears again. Type in the correct account name and password, and then press the [Access] key.

The Account Track screen disappears, and the Basics screen appears.

6 Make copies using the desired copy settings.

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Before making copies

Access

7 When you are finished

printing, press the [Access] key.

A message appears, requesting confirmation to log off.

8 Touch [Yes], and then

touch [Enter].

The Account Track screen appears.

Before making copies Chapter 2

Detail

For details on specifying account track settings, refer to “Specifying account data settings” on page 11-31.

The accounts can be managed using the Account Data parameters in Administrator mode, available from the Utility mode. Settings should be specified by the administrator.

VarioLink 2221/2821/3621 2-39

Before making copies Chapter 2

Before making copies

Controlling machine use with user authentication (external server authentication) and account track

If user authentication settings have been specified and accounts have been registered by the administrator, the use of this machine by that user can be managed with each account.

Users registered with multiple accounts can switch the account that is logged on to be able to use this machine. An example where external server authentication settings have been specified with user authentication is described below.

0 Contact your administrator for passwords. 0 User names and passwords for external server authentication are regis-

tered and managed with the external server.

1 Touch [User Name].

– For details on speci-

fying settings for external server authentication, refer to “To register a user with external server authentication” on page 11-40.

– If “Active Directory”

– If default domain name display in Administrator mode is set to

“OFF”, [Domain Selection] appears. Touch [Domain Selection] to display the list of domains registered with Active Directory, and then select the desired domain. However, if multiple domains are not registered, [Domain Selection] will not appear.

2-40 VarioLink 2221/2821/3621

Before making copies

2 Type in a user name

specified with external server authentication, and then touch [Enter].

3 Touch [Password].

4 Type in the password,

and then touch [Enter].

Before making copies Chapter 2

VarioLink 2221/2821/3621 2-41

Before making copies

5 Touch [Login].

– If the user name or

password was incorrectly entered, the input screen appears again. Type in the correct user name and password, and then touch [Login].

– Instead of touching

[Login], press the [Access] key to complete the operation.

The user authentication screen disappears, and the Basics screen appears.

6 Touch [Account Name].

Before making copies Chapter 2

7 Type in the account

name, and then touch [Enter].

– For details on speci-

fying account track settings, refer to “Specifying account data settings” on page 11-31.

2-42 VarioLink 2221/2821/3621

Before making copies

Access

8 Touch [Password].

9 Type in the password,

and then touch [Enter].

Before making copies Chapter 2

10 Press the [Access] key.

– If the account name

or password was incorrectly entered, the input screen appears again. Type in the correct account name and password, and then press the [Access] key.

The Account Track screen disappears, and the Basics screen appears.

11 Make copies using the desired copy settings.

VarioLink 2221/2821/3621 2-43

Access

Before making copies

12 When you are finished

printing, press the [Access] key.

A message appears, requesting confirmation to log off.

13 Touch [Yes], and then

touch [Enter].

Before making copies Chapter 2

The User Authentication screen appears.

Detail

External server authentication and account track settings can be specified in Administrator mode, available from the Utility mode. Settings should be specified by the administrator.

Note

If machine authentication settings have been specified with user authen-

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tication, it can be synchronized with account track. If user authentication and account track are synchronized, log on from the user authentication screen to display the Basics screen. For details, refer to “Controlling machine use with user authentication (machine authentication) and account track synchronized” on page 2-50.

Before making copies

Controlling machine use with user authentication (machine authentication) and account track

If user authentication settings have been specified and accounts have been registered by the administrator, the use of this machine by that user can be managed with each account.

Users registered with multiple accounts can switch the account that is logged on to be able to use this machine. An example where machine authentication settings have been specified with user authentication is described below.

0 Contact your administrator for passwords. 0 A maximum of 100 users can be registered with machine authentication,

and a maximum of 1,000 account names can be registered.

1 Touch [User Name].

– Machine authentica-

tion settings can be specified using the User Authentication parameters in Administrator mode, available from the Utility mode. Settings should be specified by the administrator.

– If Administrator mode settings have been specified to display a list

of user names, the desired user name can be selected from a list. Touch [User List], touch the button for the desired user name to select it, and then touch [OK]. However, if “Enhance Security” has been set to “ON”, [User List] does not appear.

– For details on specifying settings for machine authentication, refer

to “To register a user with machine authentication” on page 11-42.

– For details on logging on when external server authentication set-

tings have been specified, refer to “Controlling machine use with user authentication (external server authentication)” on page 2-33.

Before making copies Chapter 2

VarioLink 2221/2821/3621 2-45

Before making copies

2 Type in a user name

specified with machine authentication, and then touch [Enter].

3 Touch [Password].

Before making copies Chapter 2

4 Type in the password,

and then touch [Enter].

2-46 VarioLink 2221/2821/3621

Before making copies

5 Touch [Login].

– If the user name or

password was incorrectly entered, the input screen appears again. Type in the correct user name and password, and then touch [Login].

– Instead of touching

[Login], press the [Access] key to complete the operation.

The user authentication screen disappears, and the Basics screen appears.

6 Touch [Account Name].

7 Type in the account

name, and then touch [Enter].

– For details on speci-

fying account track settings, refer to “Specifying account data settings” on page 11-31.

Before making copies Chapter 2

VarioLink 2221/2821/3621 2-47

Access

Before making copies

8 Touch [Password].

9 Type in the password,

and then touch [Enter].

Before making copies Chapter 2

10 Press the [Access] key.

– If the account name

or password was incorrectly entered, the input screen appears again. Type in the correct account name and password, and then press the [Access] key.

The Account Track screen disappears, and the Basics screen appears.

11 Make copies using the desired copy settings.

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Before making copies

Access

12 When you are finished

printing, press the [Access] key.

A message appears, requesting confirmation to log off.

13 Touch [Yes], and then

touch [Enter].

The User Authentication screen appears.

Before making copies Chapter 2

Detail

Machine authentication and account track settings can be specified in Administrator mode, available from the Utility mode. Settings should be specified by the administrator.

VarioLink 2221/2821/3621 2-49

Before making copies

Controlling machine use with user authentication (machine authentication) and account track synchronized

If machine authentication settings have been specified with user authentication, the settings can be synchronized with the account track settings.

Users can log on from the User Authentication screen.

0 Contact your administrator for passwords. 0 A maximum of 100 users can be registered with machine authentication,

and a maximum of 1,000 account names can be registered.

1 Touch [User Name].

Before making copies Chapter 2

2 Type in a user name

specified with machine authentication, and then touch [Enter].

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Océ VarioLink 2221, VarioLink 3621, VarioLink 2821 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual