Océ VarioLink 2221, VarioLink 3621, VarioLink 2821 User Manual

Océ

VarioLink 2221
VarioLink 2821
VarioLink 3621

The road to
efficiency

Copy Operations

User’s Guide

Meter Reading Overview

If your monthly Océ invoices are calculated based on your prod­uct usage. You can help ensure accurate billing by providing us
with accurate meter reads every month.

Please use the Océ “E-Z Reading” web site to enter your monthly
readings. We can even set you up to receive a monthly e-mail
reminder. Go to www.oceusa.com and click on Meter Reads.

You may also enter your readings by phone by calling 800-945-9708.

1

Press Utility/Counter
on the control panel

2

Record the Total Counter
readings and enter them on the
Océ “E-Z Reading” web site.
(See www.oceusa.com)

1657

114

35

Access

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

Mode Memory

Mode Check

Main Power

Proof Copy

Start

Utility/

Counter

Viewing the Counters (Meter Count)

For more information, see Chapter 10 of the User’s Guide - Copy Operations

Introduction

Introduction

Thank you for choosing this machine.

This User’s Guide contains details on the operation of the various functions
of the VarioLink 2221, 2821 and 3621, precautions on its use, and basic trou­bleshooting procedures. In order to ensure that this machine is used correct­ly and efficiently, carefully read this User’s Guide before using the machine.
After reading the User’s Guide, store it in the designated holder so that it can
easily be referred to when questions or problems arise during operation.

Views of the actual equipment may be slightly different from the illustrations
used in this User’s Guide.

Energy Star

As an ENERGY STAR® Partner, we have determined that this machine meets
the ENERGY STAR

What is an ENERGY STAR

An ENERGY STAR
ically switch to a “low-power mode” after a period of inactivity. An ENERGY
STAR
and helps protect the environment.

®

®

®

Guidelines for energy efficiency.

®

Product?

®

product has a special feature that allows it to automat-

product uses energy more efficiently, saves you money on utility bills

VarioLink 2221/2821/3621 x-1

Trademarks and registered trademarks

Netscape Communications, the Netscape Communications logo, Netscape
Navigator, Netscape Communicator, and Netscape are trademarks of Net­scape Communications Corporation.

Compact-VJE
Copyright 1986-2003 VACS Corp.

RC4® is a registered trademark or trademark of RSA Security Inc. in the Unit­ed States and/or other countries.

RSA® is a registered trademark or trademark of RSA Security Inc. RSA
BSAFE® is a registered trademark or trademark of RSA Security Inc. in the
United States and/or other countries.

License information

This product includes RSA BSAFE Cryptographic software
from RSA Security Inc.

Introduction

OpenSSL Statement

OpenSSL License

Copyright © 1998-2000 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modifica­tion, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright no­tice, this list of conditions and the following disclaimer in the documen­tation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must
display the following acknowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit. (http://www.openssl.org/)”

4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used
to endorse or promote products derived from this software without prior
written permission. For written permission, please contact openssl­[e-mail].

5. Products derived from this software may not be called “OpenSSL” nor
may “OpenSSL” appear in their names without prior written permission
of the OpenSSL Project.

x-2 VarioLink 2221/2821/3621

Introduction

VarioLink 2221/2821/3621 x-3

6. Redistributions of any form whatsoever must retain the following ac­knowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit (http://www.openssl.org/)”

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND
ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM­ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT­NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON­SEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE­MENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY
WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.

This product includes cryptographic software written by Eric Young
([e-mail]). This product includes software written by Tim Hudson
([e-mail]).

Original SSLeay License

Copyright © 1995-1998 Eric Young ([e-mail]) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@crypt­soft.com).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the fol­lowing conditions are aheared to. The following conditions apply to all code
found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just
the SSL code.
The SSL documentation included with this distribution is covered by the
same copyright terms except that the holder is Tim Hudson (tjh@crypt­soft.com).
Copyright remains Eric Young’s, and as such any Copyright notices in the
code are not to be removed. If this package is used in a product, Eric Young
should be given attribution as the author of the parts of the library used. This
can be in the form of a textual message at program startup or in documen­tation (online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without modifica­tion, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the copyright notice, this list
of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright no­tice, this list of conditions and the following disclaimer in the documen­tation and/or other materials provided with the distribution.

Introduction

3. All advertising materials mentioning features or use of this software must
display the following acknowledgement:
“This product includes cryptographic software written by Eric Young
([e-mail])”
The word ‘cryptographic’ can be left out if the rouines from the library be­ing used are not cryptographic related.

4. If you include any Windows specific code (or a derivative thereof) from
the apps directory (application code) you must include an acknowledge­ment:
“This product includes software written by Tin Hudson (tjh@crypt­soft.com)”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EX­PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AU­THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCI­DENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILI­TY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.

The licence and distribution terms for any publically available version or de­rivative of this code cannot be changed. i.e. this code cannot simply be cop­ied and put under another distribution licence [including the GNU Public
Licence.]

All other product names mentioned are trademarks or registered trademarks
of their respective companies

x-4 VarioLink 2221/2821/3621

Introduction

Contents

Introduction

Energy Star® ..................................................................................... x-1

What is an ENERGY STAR

Trademarks and registered trademarks ......................................... x-2

Contents ............................................................................................ x-5

Available features ........................................................................... x-16

Automatically selecting the paper .................................................x-16

Adjusting copies to the size of the paper .....................................x-16

Specifying separate horizontal and vertical zoom ratios ..............x-16

Scanning the document in separate batches ...............................x-16

Sorting copies ...............................................................................x-16

Stapling copies .............................................................................x-17

Punching holes in copies ..............................................................x-17

Center binding ...............................................................................x-17

Copying multiple document pages onto a single page ................x-18

Copying a document containing pages of various sizes ..............x-18

Adjusting copies according to the image quality of the original ...x-18

Adding a cover page .....................................................................x-18

Adding insertions, such as colored paper, within copies .............x-19

Inserting paper (interleaves) between copies of overhead

projector transparencies ...............................................................x-19

Adding a binding margin to copies ...............................................x-19

Erasing sections of copies ............................................................x-20

Repeating copy images ................................................................x-20

Separately copying a page spread ...............................................x-20

Copying with a layout of a book or magazine ...............................x-20

Printing distribution numbers and stamps ....................................x-21

Printing copies overlapping a different image ..............................x-21

Copying with black and white reversed ........................................x-21

Checking copy jobs ......................................................................x-21

Programming copy settings ..........................................................x-21

Checking the copy settings ..........................................................x-21

Enlarging the size of text in touch panel screens .........................x-22

Interrupting a copy job ..................................................................x-22

Printing a proof copy .....................................................................x-22

Saving copy documents ...............................................................x-22

®

Product? ............................................x-1

Explanation of manual conventions .............................................. x-23

User’s Guides .................................................................................. x-25

User’s Guide [Copy Operations] (this manual) ..............................x-25

User’s Guide [Network Scanner Operations] ................................x-25

User’s Guide [Box Operations] .....................................................x-25

VarioLink 2221/2821/3621 x-5

User’s Guide [Print Operations] ....................................................x-25

Quick Guide [Print Operations] .....................................................x-25

User’s Guide [Advanced Scan Operations] ..................................x-25

User’s Guide [Facsimile Operations] ............................................x-26

User’s Guide [Fax Driver Operations] ...........................................x-26

Descriptions and symbols for documents and paper ..................x-27

“Width” and “Length” ...................................................................x-27

Paper orientation ..........................................................................x-27

Legal restrictions on copying .........................................................x-29

1 Installation and operation precautions

1.1 Safety information .............................................................................1-2

Warning and precaution symbols ...................................................1-2

Meaning of symbols ........................................................................1-2

1.2 USER INSTRUCTIONS ......................................................................1-9

FCC PART 15 - RADIO FREQUENCY DEVICES

(For U.S.A. Users) ...........................................................................1-9

INTERFERENCE-CAUSING EQUIPMENT STANDARD

(ICES-003 ISSUE 4) (For Canada Users) ........................................1-9

For users in countries subject to Class B regulations ....................1-9

For users in countries not subject to Class B regulations ..............1-9

Introduction

1.3 Laser safety ......................................................................................1-10

Internal laser radiation ..................................................................1-10

CDRH regulation ...........................................................................1-11

For European users .......................................................................1-11

For Denmark users .......................................................................1-11

For Finland, Sweden users ...........................................................1-12

For Norway users ..........................................................................1-12

Laser safety label ..........................................................................1-13

Ozone release ...............................................................................1-13

Acoustic noise (For European users only) ....................................1-14

Notification for US only .................................................................1-14

For EU member states only ..........................................................1-14

For EU member states only ..........................................................1-15

1.4 Caution notations and labels ..........................................................1-16

1.5 Space requirements ........................................................................1-17

1.6 Operation precautions ....................................................................1-18

Power source ................................................................................1-18

Operating environment .................................................................1-18

Storage of copies ..........................................................................1-18

x-6 VarioLink 2221/2821/3621

Introduction

2 Before making copies

2.1 Part names and their functions ....................................................... 2-2

Options ........................................................................................... 2-2

Outside of machine ........................................................................ 2-5

Inside/back of main unit ................................................................. 2-7

Reverse Automatic Document Feeder DF-620 .............................. 2-9

Paper Feed Cabinet PC-108/PC-206/PC-407 ............................. 2-10

Saddle Stitcher SD-507/Mailbin Kit MT-502 ................................ 2-11

Finisher FS-530/Output Tray OT-602/Punch Unit PU-501 .......... 2-12

Control panel ................................................................................ 2-14

Basic settings screen (Basics screen) ......................................... 2-17

Icons that appear in the screen ................................................... 2-18

Enlarging the touch panel screens ............................................... 2-19

2.2 Adjusting the angle of the control panel ...................................... 2-20

To adjust the angle of the control panel ...................................... 2-20

2.3 Turning on the main power and the auxiliary power ................... 2-22

To turn on the machine ................................................................ 2-22

To scan during warm-up .............................................................. 2-24

To turn off the machine ................................................................ 2-26

Automatically returning to the default settings

(Automatic panel reset) ................................................................ 2-27

Automatically returning to the screen given priority .................... 2-27

Automatically conserving energy (Low Power mode) .................. 2-28

Automatically conserving energy (Sleep mode) ........................... 2-28

Darkening the touch panel (LCD Back-Light Off) ........................ 2-29

Controlling machine use with user authentication

(machine authentication) .............................................................. 2-30

Controlling machine use with user authentication

(external server authentication) .................................................... 2-33

Limiting user access with account track ...................................... 2-37

Controlling machine use with user authentication

(external server authentication) and account track ...................... 2-40

Controlling machine use with user authentication

(machine authentication) and account track ................................ 2-45

Controlling machine use with user authentication

(machine authentication) and account track synchronized ......... 2-50

2.4 Loading paper into the 1st or 2nd tray ......................................... 2-54

To load paper (1st or 2nd tray) ..................................................... 2-54

2.5 Loading paper into the LCT ........................................................... 2-57

To load paper (LCT) ..................................................................... 2-57

2.6 Loading paper into the bypass tray .............................................. 2-60

To load paper (bypass tray) ......................................................... 2-60

VarioLink 2221/2821/3621 x-7

3 Basic copy operation

3.1 General copy operation ....................................................................3-2

To make a copy ..............................................................................3-2

3.2 Operations that cannot be combined ..............................................3-5

Operations where the setting specified last is given priority ..........3-5

Operations where the setting specified first is given priority ..........3-7

3.3 Feeding the document ......................................................................3-8

To load the document into the ADF ................................................3-8

To place the document on the original glass ................................3-10

Scanning a document in separate batches

(“Separate Scan” setting) ..............................................................3-12

Scanning a multi-page document from the original glass ............3-14

3.4 Specifying document settings ........................................................3-16

Copying documents of mixed sizes (“Mixed Original” setting) .....3-16

To copy documents with the “Mixed Original” setting .................3-16

Selecting the document orientation

(Original Direction settings) ...........................................................3-19

To select an Original Direction setting ..........................................3-20

Selecting the position of the binding margin (Margin settings) ....3-21

To select a Margin setting ............................................................3-23

Introduction

3.5 Selecting a Paper setting ................................................................3-24

Automatically selecting the paper size

(“Auto Paper Select” setting) ........................................................3-24

Manually selecting the desired paper size ....................................3-25

3.6 Specifying a Zoom setting ..............................................................3-27

Automatically selecting the zoom ratio

(“Auto Zoom” setting) ...................................................................3-27

Specifying the same zoom ratio as the document

(“×1.0” setting) ..............................................................................3-29

Slightly reducing the copy (“Minimal” setting) ..............................3-30

Finely adjusting the zoom ratio .....................................................3-31

Selecting a preset zoom ratio (Enlarge and Reduce settings) ......3-32

Typing in the zoom ratio ...............................................................3-33

Specifying separate horizontal and vertical zoom ratios

(Individual Zoom settings) .............................................................3-34

Selecting a stored zoom ratio .......................................................3-36

Storing the desired zoom ratio .....................................................3-37

3.7 Selecting single-/double-sided settings for originals and

copies ...............................................................................................3-39

To select single-sided copies .......................................................3-40

To select double-sided copies .....................................................3-41

x-8 VarioLink 2221/2821/3621

Introduction

3.8 Specifying document quality/density settings ............................. 3-43

3.9 Selecting a Combine Originals setting ......................................... 3-46

3.10 Selecting finishing for copies ........................................................ 3-50

3.11 Scanning the next document during printing

Specifying a document quality setting ......................................... 3-44

Adjusting the Copy Density (Density settings) ............................. 3-45

Copying multiple document pages onto a single page

(combined copy settings) ............................................................. 3-49

Separating copies by sets (“Sort” setting) ................................... 3-53

Separating copies by pages (“Group” setting) ............................ 3-54

Stapling copies (staple settings) .................................................. 3-55

To bind copies with staples ......................................................... 3-56

Punching holes in copies (punch settings) .................................. 3-57

To punch holes in copies ............................................................. 3-57

Binding copies at the center ........................................................ 3-59

To bind copies at the center ........................................................ 3-59

(reserving a copy job) ..................................................................... 3-61

To reserve a copy job .................................................................. 3-61

3.12 Stopping/deleting a job .................................................................. 3-63

To stop/delete a copy job ............................................................ 3-63

4 Additional copy operations

4.1 Checking the copy settings (Mode Check) .................................... 4-2

To check the settings ..................................................................... 4-2

To change the settings ................................................................... 4-4

4.2 Printing a sample to check the settings (Proof Copy) .................. 4-5

To make test prints ........................................................................ 4-5

4.3 Interrupting a copy job (Interrupt mode) ........................................ 4-7

To interrupt a copy job ................................................................... 4-7

4.4 Registering copy programs (Mode Memory) ................................. 4-8

To register a copy program ............................................................ 4-8

To recall a copy program ............................................................. 4-10

To checking the copy settings ..................................................... 4-11

To delete a registered copy program ........................................... 4-12

4.5 Specifying control panel settings (Accessibility mode) .............. 4-14

To display the Accessibility Settings screen ................................ 4-14

To set the “Screen Mode” function .............................................. 4-15

To set the “Key Speed Settings” function ................................... 4-16

To set the “Extend Auto Reset” function ..................................... 4-17

To set the “Notification Screen” function .................................... 4-18

To set the “Sound Setting” function ............................................ 4-19

VarioLink 2221/2821/3621 x-9

To set the “Key Sound Tones” function .......................................4-20

4.6 Job List screens ..............................................................................4-21

Jobs ..............................................................................................4-21

Multi-job feature ............................................................................4-21

Job List screens ............................................................................4-21

4.7 Performing operations on jobs ......................................................4-23

To check a job being performed ...................................................4-23

To check the printing order ...........................................................4-24

To delete a job ..............................................................................4-25

5 Troubleshooting

5.1 When the message “Malfunction detected.” appears

(Call technical representative) ..........................................................5-2

To correct the error .........................................................................5-3

5.2 When the message “Misfeed detected.” appears ..........................5-4

Location of paper misfeed ..............................................................5-4

Paper misfeed indications ..............................................................5-5

To clear a paper misfeed in the ADF ..............................................5-6

To clear a paper misfeed in the fusing unit .....................................5-8

To clear a paper misfeed in the automatic duplex unit .................5-12

To clear a paper misfeed in the bypass tray .................................5-13

To clear a paper misfeed in the 1st or 2nd tray ............................5-15

To clear a paper misfeed in the 3rd or 4th tray .............................5-17

To clear a paper misfeed in the LCT .............................................5-18

To clear a paper misfeed in the finisher ........................................5-19

To clear a paper misfeed in the mailbin kit ...................................5-22

To clear a paper misfeed in the saddle stitcher ............................5-24

Introduction

5.3 When the message “Replenish paper.” appears ..........................5-26

To replenish paper ........................................................................5-26

5.4 When the message “... Not enough remaining memory.”

appears .............................................................................................5-27

5.5 When the message “Please exchange toner.” appears ..............5-28

5.6 When the message “Stapler empty.” appears ..............................5-29

5.7 Basic troubleshooting .....................................................................5-30

5.8 Main messages and their remedies ...............................................5-34

6 Specifications

6.1 Specifications ....................................................................................6-2

Copier .............................................................................................6-2

Automatic Duplex Unit ....................................................................6-4

Reverse Automatic Document Feeder DF-620 ...............................6-4

x-10 VarioLink 2221/2821/3621

Introduction

Paper Feed Cabinet PC-108 .......................................................... 6-5

Paper Feed Cabinet PC-206 .......................................................... 6-6

Paper Feed Cabinet PC-407 .......................................................... 6-6

Finisher FS-530 .............................................................................. 6-7

Punch Unit PU-501 ........................................................................ 6-8

Saddle Stitcher SD-507 ................................................................. 6-8

Output Tray OT-602 ....................................................................... 6-8

Mailbin Kit MT-502 ......................................................................... 6-9

Job Separator JS-502 .................................................................... 6-9

7 Copy paper/original documents

7.1 Copy paper ........................................................................................ 7-2

Possible paper sizes ...................................................................... 7-2

Paper types and paper capacities ................................................. 7-4

Special paper ................................................................................. 7-5

Precautions for paper .................................................................... 7-6

Paper storage ................................................................................. 7-6

Automatic paper-tray-switching feature ........................................ 7-7

Order for selecting the paper trays ................................................ 7-7

7.2 Specifying paper settings for the bypass tray ............................... 7-8

To specify the paper size (Change Setting) ................................... 7-8

To specify a non-standard paper size (Custom Size settings) .... 7-10

To store a non-standard paper size (Custom Size settings) ........ 7-12

To specify a setting for special paper (Change Setting) .............. 7-15

7.3 Original documents ........................................................................ 7-17

Documents that can be loaded Into the ADF ............................... 7-17

Precautions for loading documents Into the ADF ........................ 7-18

Documents that can be placed on the original glass ................... 7-19

Precautions for positioning documents on the original glass ...... 7-19

8 Application functions

8.1 Adding cover pages (“Cover Mode” function) ............................... 8-2

To copy using the “Cover Mode” function ..................................... 8-3

8.2 Inserting cover pages (“Insert Sheet” function) ............................ 8-5

To copy using the “Insert Sheet” function ..................................... 8-6

8.3 Inserting paper between overhead projector transparencies

(“OHP Interleave” function) ............................................................. 8-8

To copy using the “OHP Interleave” function ................................ 8-8

8.4 Adding filing margins to copies (“Page Margin” function) ......... 8-11

To copy using the “Page Margin” function .................................. 8-11

VarioLink 2221/2821/3621 x-11

Introduction

8.5 Erasing unwanted areas of copies

(“Edge/Frame Erase” function) ......................................................8-13

To copy using the “Edge/Frame Erase” function .........................8-13

8.6 Tiling copy images (“Image Repeat” function) .............................8-15

To copy using the “Image Repeat” function .................................8-15

8.7 Producing separate copies of each page in a page spread

(“Book Copy” function) ...................................................................8-18

To copy using the “Book Copy” function .....................................8-19

8.8 Creating booklet copies (“Booklet” function) ...............................8-22

To copy using the “Booklet” function ...........................................8-23

8.9 Printing additional information on copies

(Image Settings functions) ..............................................................8-24

To print the distribution number (“Set Numbering” function) .......8-24

To print preset text at the center of the copy image

(“Stamp” function) .........................................................................8-26

8.10 Printing copies overlapping a different image

(“Image Overlay” function) .............................................................8-28

To store an overlay image (Store Overlay) ....................................8-28

To recall an overlay image ............................................................8-31

To check the overlay image ..........................................................8-33

8.11 Copying with light and dark coloring inversed

(“B/W Reverse” setting) ..................................................................8-35

To copy using the “B/W Reverse” setting ....................................8-35

8.12 Separate scan ..................................................................................8-36

To scan documents continuously .................................................8-36

9 Replacing toner bottles and staples and emptying punch

waste containers

9.1 Replacing the toner bottle ................................................................9-2

To replace the toner bottle .............................................................9-4

9.2 Replacing the staple cartridge .........................................................9-7

To replace the staple cartridge in finisher .......................................9-7

To replace the staple cartridge in saddle stitcher .........................9-10

9.3 Clearing a staple jam ......................................................................9-14

To clear jammed staples in finisher ..............................................9-15

To clear jammed staples in the saddle stitcher ............................9-19

9.4 Emptying the waste containers ......................................................9-24

To empty the hole-punch waste container ...................................9-24

x-12 VarioLink 2221/2821/3621

Introduction

10 Care of the machine

10.1 Cleaning ........................................................................................... 10-2

Housing ........................................................................................ 10-2

Original glass ................................................................................ 10-3

Control panel ................................................................................ 10-4

Document pad ............................................................................. 10-5

Left partition glass ........................................................................ 10-5

10.2 Viewing counters (Total Counter) ................................................. 10-6

To view the contents .................................................................... 10-6

10.3 When the message “Preventative Maintenance is required.”

appears ............................................................................................ 10-7

11 Utility mode

11.1 Overview of Utility mode parameters ........................................... 11-2

List of registration information and parameters ........................... 11-2

11.2 Specifying User’s Choice settings ................................................ 11-9

To specify User’s Choice settings ............................................... 11-9

Mixed Original Detection ............................................................ 11-10

Language Selection ................................................................... 11-10

Measurement Unit Setting ......................................................... 11-11

Machine Authentication PW Change ......................................... 11-11

Default Setting Simplex/Duplex ................................................. 11-11

Auto Paper/Auto Zoom .............................................................. 11-11

Priority Tray ................................................................................ 11-12

Special Paper Setting ................................................................ 11-12

Zoom Ratio for Combine/Booklets ............................................ 11-12

Low Power Mode ....................................................................... 11-13

Sleep Mode ................................................................................ 11-13

LCD Back-Light OFF .................................................................. 11-13

Auto Reset ................................................................................. 11-13

Auto Reset when Account is changed ....................................... 11-14

4in1 Copy Order ......................................................................... 11-14

Default Quality/Density Modes .................................................. 11-14

Default Copy Output Levels ....................................................... 11-14

Print Density ............................................................................... 11-15

Default Finishing Mode .............................................................. 11-15

Sort/Non-Sort Auto Change ...................................................... 11-15

Output Tray Settings .................................................................. 11-16

Auto Paper Select for Small Orig. .............................................. 11-16

Crease/Center Staple ................................................................. 11-17

Default Screen ............................................................................ 11-17

Default Device ............................................................................ 11-18

Image Quality (ADF) ................................................................... 11-18

VarioLink 2221/2821/3621 x-13

Introduction

11.3 Specifying User Management settings .......................................11-19

To specify user management settings ........................................11-19

Tone volume parameters ............................................................11-20

Panel Cleaning ............................................................................11-20

Toner Supply ...............................................................................11-20

11.4 Displaying the Administrator Management screen ....................11-21

To display the Administrator Management screen .....................11-21

11.5 Specifying Initial Settings .............................................................11-23

To specify initial settings .............................................................11-23

Date & Time Setting ....................................................................11-24

11.6 Specifying Administrator settings ................................................11-25

To specify administrator settings ................................................11-25

Administrator Code Input ............................................................11-26

Max. Copy Sets ..........................................................................11-26

Disable Sleep Mode ....................................................................11-26

11.7 Specifying the account/authentication settings

(User Authentication ON/OFF parameters) .................................11-27

To specify the account/authentication settings ..........................11-27

User Authentication ON/OFF ......................................................11-29

Allow Print without Authentication ..............................................11-29

11.8 Specifying account data settings ................................................11-31

To display the desired account ...................................................11-31

To register an account ................................................................11-32

To manage an account ...............................................................11-34

To delete an account ..................................................................11-36

Allowing printing without authentication .....................................11-37

11.9 Specifying user authentication settings ......................................11-38

To display the User Authentication screen .................................11-38

To register a user with external server authentication ................11-40

To register a user with machine authentication ..........................11-42

To manage a user for machine authentication ...........................11-46

To delete a user for machine authentication ..............................11-48

11.10 Specifying software switch settings (machine functions) .........11-50

To specify a software switch setting ..........................................11-51

Specifying permissions for copy functions (mode 307) ..............11-53

Specifying the enlarged display method (mode 311) .................11-53

Specifying that the “Auto Paper Select” setting and the
“Auto Zoom” setting can be selected at the same time

(mode 403) ..................................................................................11-54

Specifying the measurement units (mode 426) ..........................11-55

Specifying settings when copying is finished using the ADF

(mode 429) ..................................................................................11-55

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Introduction

11.11 Specifying security settings (Security Setting parameters) ..... 11-62

Specifying the pressing of the [Access] key when logging off

(mode 438) ................................................................................. 11-56

Specifying use of registered user authentication information

to log on to the LDAP server (mode 466) ................................... 11-56

Specifying whether to enable access locks and password
rules, and specifying the method for deleting image data

(mode 469) ................................................................................. 11-57

Specifying the setting for displaying a list of users in the User

Authentication screen (mode 471) ............................................. 11-59

Specifying the deleting method for [Del.] in input screens

(mode 478) ................................................................................. 11-59

Specifying settings for limiting user authentication to only Scan

functions (mode 479) ................................................................. 11-60

Before specifying the “Enhance Security” parameter ................ 11-62

Parameters that are changed when “Enhance Security” is

set .............................................................................................. 11-63

Specifying the “Enhance Security” parameter ........................... 11-64

Canceling an access lock (“Unlock” parameter) ........................ 11-66

To cancel an access lock ........................................................... 11-66

11.12 Managing the memory (Memory Management parameters) .... 11-68

To erase all data from the internal memory ............................... 11-68

11.13 Password rules ............................................................................. 11-70

12 Appendix

12.1 Entering text .................................................................................... 12-2

To type text .................................................................................. 12-2

List of available characters .......................................................... 12-3

12.2 Glossary ........................................................................................... 12-4

12.3 Index ................................................................................................ 12-7

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Available features

Automatically selecting the paper

The most appropriate paper size can automatically be selected based on the
size of the loaded document and the specified zoom ratio.

For details, refer to page 3-24.

Adjusting copies to the size of the paper

The most appropriate zoom ratio can automatically be selected based on the
size of the loaded document and the specified paper size.

For details, refer to page 3-27.

Specifying separate horizontal and vertical zoom ratios

By specifying separate horizontal and vertical zoom ratios, copies of the doc­ument can be resized as desired.

Introduction

For details, refer to page 3-34.

ABC

Scanning the document in separate batches

A document with a large number of pages can be divided and scanned to­gether in separate batches. Double-sided copies can be produced by using
the original glass, or the document pages can be loaded alternately onto the
original glass and into the ADF, and then all pages can be printed together
as a single job.

For details, refer to page 3-12 and page 3-14.

Sorting copies

A method for sorting the copies can be selected.

ABC

ABC

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Introduction

For details, refer to page 3-53 and page 3-54.

ABC

Stapling copies

Copies can be stapled together.

For details, refer to page 3-55.

ABC

ABC ABC

Punching holes in copies

Holes for filing can be punched in the copies.

For details, refer to page 3-57.

ABC

ABC

Center binding

Copies can be folded at their center and bound with staples.

For details, refer to page 3-59.

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Introduction

COVER

Copying multiple document pages onto a single page

Multiple pages of the document can be printed together on a single copy.

For details, refer to page 3-46.

ABC DEF

Copying a document containing pages of various sizes

A document with pages of various sizes can be scanned and copied togeth­er.

For details, refer to page 3-16.

ABC DEF

ABCABC

Adjusting copies according to the image quality of the original

The copies can be adjusted according to the image quality of the document.

For details, refer to page 3-43.

Adding a cover page

Cover pages can be added to copies.

For details, refer to page 8-2.

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ABC

ABC

Introduction

DEF

ABC

Adding insertions, such as colored paper, within copies

Different paper (such as colored paper) can be inserted at specified locations
in the copies.

For details, refer to page 8-5.

GHI

DEF

ABC

Inserting paper (interleaves) between copies of overhead projector
transparencies

After each overhead projector transparency copy is printed, a page can be
added to the stack as an interleaf.

For details, refer to page 8-8.

DEF

ABC

Adding a binding margin to copies

ABC

ABC

GHI

DEF

DEF

Copies can be printed with a filing margin so they can easily be stored in filing
binders.

For details, refer to page 8-11.

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DEF

ABC

GHI

ABC

DEF

GHI

Introduction

Erasing sections of copies

Areas, such as the shadows of punched holes and transmission information
in received faxes, can be erased in copies.

For details, refer to page 8-13.

ABCABC

Repeating copy images

A document image can be repeatedly printed on a single sheet of paper.

For details, refer to page 8-15.

Separately copying a page spread

A page spread, such as in an open book or catalog, can be copied onto sep­arate pages.

For details, refer to page 8-18.

ABC DEF

Copying with a layout of a book or magazine

Copies can be made with the pages arranged in the layout for a book or mag­azine.

For details, refer to page 8-22.

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12

11

2

1

11

12 1

2

Introduction

Printing distribution numbers and stamps

Each copy set can be printed with distribution numbers or preset stamps.

For details, refer to page 8-24.

GHI

DEF

ABC

Printing copies overlapping a different image

Previously stored images can be printed overlapping copies.

For details, refer to page 8-28.

Copying with black and white reversed

A document can be copied with the black- and white-colored areas of imag­es inversed.

For details, refer to page 8-35.

ABC

GHI

DEF

DEF

ABC

GHI

ABCABC

Checking copy jobs

The status of queued jobs can be checked.

For details, refer to page 4-21.

Programming copy settings

Frequently used copy settings can be programmed and recalled to be used
with other copy jobs.

For details, refer to page 4-8.

Checking the copy settings

Screens showing the current copy settings can be displayed. From these
screens, the copy settings can also be changed.

For details, refer to page 4-2.

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Introduction

Enlarging the size of text in touch panel screens

The text and buttons in the touch panel can be displayed in a larger size that
is easier to read, allowing basic copy operations to be easily performed.

For details, refer to page 2-19.

Interrupting a copy job

The copy job being printed can be interrupted in order for a different copy
job to be printed.

For details, refer to page 4-7.

Printing a proof copy

Before printing a large number of copies, a single proof copy can be printed
so that it can be checked.

For details, refer to page 4-5.

Saving copy documents

If the optional hard disk drive is installed, the contents of documents can be
saved in boxes.

For details, refer to the User’s Guide [Box Operations].

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Introduction

Explanation of manual conventions

Titles indicate the contents of the section.

Text that appears in this manner
describes the function limitations
and options required to use certain
functions.

8

8.10 Printing copies overlapping a different image ( Image
Overlay function)

[]
Names highlighted as shown above
indicate keys on the control panel,
buttons in the touch panel, and the
power switches.

Touch panel screens are shown to
check the actual display.

Images previously stored on the hard disk can be printed overlapping copies.

To store an overlay image (Store Overlay)

The Image Overlay function is available only if optional hard disk HD­504 is installed.

1 Position the overlay document to be stored on the hard disk.

2 Press the [Utility/Coun-

Auxiliary functions Chapter 8

ter] key, and then touch
[User Setting].

The User Setting screen
appears.

Auxiliary functions

CAUTION

Handling toner and toner bottles

Do not throw toner or the toner bottle into a fire.
Toner expelled from the fire may cause burns.

Text that appears in this manner
describes supplemental information,
such as precautions, references and
actions, relating to steps.

Text that appears in this manner
provides answers to problems and
questions that may occur during

3 Select the size of the

4 Touch [Enter].

8-30

area to be scanned.

To cancel changes to
the settings, touch
[Cancel].

What do the Book

?

Erase settings do?
If a Book Erase set-

ting is selected, the
dark shadows
around the docu­ment or along the center of the document can be erased.

operation.

WARNING , CAUTION

Text highlighted in this manner indicates precautions to ensure safe use of this machine.
“Warning” indicates instructions that, when not observed, may result in fatal or critical injuries.
“Caution” indicates instructions that, when not observed, may result in serious injuries or
property damage.

(The page shown above is an example only.)

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Introduction

Auxiliary functions

5 Select the document ori-

entation.

To cancel changes to
the settings, touch
[Cancel].

6 Press the [Start] key.

The document is scanned, and the overlay image is stored.

Reminder

Be sure to use toner bottles of the specified model, otherwise the ma­chine may be damaged.

Note

The size of the scanned area appears on the button where the image is
stored.

Detail

For details on replacing the toner bottle, refer to To replace the toner
bottle on page 9-4.

8

Reminder

Text highlighted in this manner
indicates operation precautions.
Carefully read and observe this
type of information.

Auxiliary functions Chapter 8

8-31

Detail

Text highlighted in this manner provides
more detailed information concerning
operating procedures or references to
sections containing additional information.
If necessary, refer to the indicated sections.

(The page shown above is an example only.)

Note

Text highlighted in this manner
contains references and supplemental
information concerning operating
procedures and other descriptions.
We recommend that this information
be read carefully.

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Introduction

User’s Guides

The following User’s Guides have been prepared for this machine.

User’s Guide [Copy Operations] (this manual)

This manual contains details on basic operations and the operating proce­dures for the various copy functions.

- Refer to this User’s Guide for details on operating procedures for copy

functions, including precautions on installation/use, turning the machine
on/off, loading paper, and troubleshooting operations such as clearing
paper misfeeds.

User’s Guide [Network Scanner Operations]

This manual contains details on specifying network functions for standard
equipment and on operations for scanning functions.

- Refer to this User’s Guide for details on operating procedures for network

functions and for using the Scan to E-Mail, Scan to FTP, Scan to SMB
and Internet fax operations.

User’s Guide [Box Operations]

This manual contains details on operating procedures for using the Box func­tions.

- Refer to this User’s Guide for details on printing a proof copy or a locked

job and on functions that use the optional hard disk drive, such as routing
and saving documents in boxes.

User’s Guide [Print Operations]

This manual contains details on operating procedures using the standard
built-in printer controller.

- For details on the printing functions, refer to the User’s Guide (PDF file)

on the Driver CD-ROM.

Quick Guide [Print Operations]

This manual contains details on operating procedures using the standard
built-in printer controller.

- Refer to this Quick Guide for basic operating procedures on the printing

functions.

User’s Guide [Advanced Scan Operations]

This manual contains details on the operating procedures for the functions
that can be used when the optional scanner unit is installed.

- Refer to this User’s Guide for details on using the IP address faxing, IP

Relay and Scan to PC operations and on using IP Scanner.

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Introduction

User’s Guide [Facsimile Operations]

This manual contains details on operating procedures for using the Fax func­tions.

- Refer to this User’s Guide for details on operating procedures for the Fax

functions when the fax kit is installed.

User’s Guide [Fax Driver Operations]

This manual contains function details on the fax driver, which is used to send
faxes directly from a computer.

- Refer to the User’s Guide (PDF file) on the Driver CD-ROM for details on

procedures for performing PC-FAX operations.

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Introduction

Descriptions and symbols for documents and paper

The use of words and symbols in this manual are explained below.

“Width” and “Length”

Whenever paper dimensions
are mentioned in this manual,
the first value always refers to
the width of the paper (shown
as “Y” in the illustration) and
the second to the length
(shown as “X”).

Paper orientation

Lengthwise (w)
If the width (Y) of the paper is
shorter than the length (X), the
paper has a vertical or portrait
orientation, indicated by w.

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Crosswise (v)
If the width (Y) of the paper is
longer than the length (X), the
paper has a horizontal or land­scape orientation, indicated
by v.

Introduction

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