Page 1
Printing for
Professionals
Océ
cx2100
User’s Guide
Page 2
Thank you for selecting an Océ solution for your document production and management needs.
The following information will help you get the most productive and reliable use out of your system.
Océ brand supplies are designed for Océ multi-function copy/print/fax systems to ensure
maximum product performance and quality. Substituting other supplies may result in inferior
image quality and machine malfunction.
To order supplies call the Océ Supply Line:
1-800-462-6797 (US)
1-866-462-4478 (CAN)
01277 846 146 (UK)
Should your system develop a problem that cannot be remedied by using the maintenance or
troubleshooting procedures out-lined in this manual, please contact Océ Technical Support by
calling:
1-800-243-5556 (US)
1-866-462-4478 (CAN)
08708 500 749 (UK)
For faster service, please have your machine model and serial number available before calling.
Model: cx2100
Serial Number:
Note: The serial number is on the back of the unit or you can check the serial number by pressing
Menu, 8, 1. Press Stop/Exit when finished.
Page 3
Meter Reading Instructions
If your monthly Océ invoices are calculated based on your prod-uct usage. You can help ensure
accurate billing by providing us with accurate meter reads every month.
There are three methods to enter meter readings:
1 If your equipment is networked and your organization has an SMTP mail server, you can set
up the product to automatically share the meter information with Océ. This is the most popular,
and least time-intensive method for you. To download set-up instructions, go to
www.oceusa.com and open the Drivers and Support page for this model.
2 Use the Océ “E-Z Reading” web site to enter your monthly readings. We can even set you up
to receive a monthly e-mail reminder. Go to www.oceusa.com and click on Meter Reads.
3 Enter your readings by phone by calling 800-945-9708.
Checking the page counters
You can see the machine’s page counters for copies, printed pages, reports and lists, faxes or a
summary total.
Record the Total and B&W counters and enter them on the Océ “E-Z Reading” web site.
1 Press Menu, 8, 2.
The LCD shows number of pages for Total, Fax/List and Copy.
82.Page Counter
a Total :XXXXXX
Fax/List :XXXXXX
b Copy :XXXXXX
Select ab or OK
2 Press a or b to see number of pages for Print.
82.Page Counter
a Fax/List :XXXXXX
Copy :XXXXXX
b Print :XXXXXX
Select ab or OK
3 Press a or b to choose the option of which you want to see the machine’s page counters for
color and black & white.
Press OK.
82.Page Counter
Total
Color :XXXXXX
B&W :XXXXXX
4 Press Stop/Exit.
Page 4
i
Océ numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
Océ Technical Support
Internet address
Océ USA web site: http://www.oceusa.com
In USA: 1-800-243-5556
In Canada: 1-866-462-4478
Page 5
ii
Table of Contents
Section I General
1 General information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the User’s Guides .................................................................................2
Viewing documentation ...................................................................................2
Control panel overview ..........................................................................................4
Status LED indications ....................................................................................7
2 Loading paper and documents 9
Acceptable paper and other media........................................................................9
Recommended paper ......................................................................................9
Type and size of paper ....................................................................................9
Handling and using special paper .................................................................11
Unprintable area ..................................................................................................14
Unprintable area for copies ...........................................................................14
Unprintable area when printing from a computer ..........................................15
Loading paper and envelopes .............................................................................15
Loading documents .............................................................................................18
Using the ADF (automatic document feeder) ................................................18
Using the scanner glass ................................................................................19
3 General setup 20
Mode timer...........................................................................................................20
Paper settings......................................................................................................20
Paper type .....................................................................................................20
Paper size......................................................................................................21
Tray use in copy mode ..................................................................................21
Tray use in fax mode.....................................................................................22
Tray use in print mode...................................................................................22
Volume settings ...................................................................................................23
Ring volume...................................................................................................23
Beeper volume ..............................................................................................23
Speaker volume.............................................................................................23
Automatic daylight savings time ..........................................................................24
Ecology features ..................................................................................................24
Toner save.....................................................................................................24
Sleep time......................................................................................................24
Turning off the scanner lamp.........................................................................24
LCD contrast........................................................................................................25
Dial Prefix ............................................................................................................25
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iii
4 Security features 26
Security................................................................................................................26
Setting lock.................................................................................................... 26
Secure Function Lock ....................................................................................27
Section II Fax
5 Sending a fax 32
How to fax............................................................................................................32
Entering fax mode .........................................................................................32
Sending a single-sided fax from the ADF ......................................................32
Sending a 2-sided fax from the ADF .............................................................32
Sending a fax from the scanner glass ...........................................................32
Faxing legal size documents from the scanner glass....................................33
Canceling a fax in progress...........................................................................33
Broadcasting (black & white only)........................................................................34
Canceling a broadcast in progress ................................................................34
Additional sending operations..............................................................................35
Sending faxes using multiple settings ...........................................................35
Electronic cover page (black & white only)....................................................35
Contrast.........................................................................................................37
Changing fax resolution.................................................................................37
Dual access (black & white only)...................................................................38
Real time transmission ..................................................................................38
Overseas mode .............................................................................................39
Delayed fax (black & white only) ...................................................................39
Delayed batch transmission (black & white only) ..........................................39
Checking and canceling waiting jobs.............................................................40
Sending a fax manually .................................................................................40
Out of memory message...............................................................................40
6 Receiving a fax 41
Choose the correct Receive Mode ......................................................................41
Using receive modes ...........................................................................................42
Fax Only ........................................................................................................42
Fax/Tel...........................................................................................................42
Manual...........................................................................................................42
External TAD .................................................................................................42
Receive mode settings ........................................................................................43
Ring delay......................................................................................................43
F/T ring time ..................................................................................................43
Easy receive..................................................................................................44
Setting the print density .................................................................................44
Additional receiving operations............................................................................45
Printing a reduced incoming fax ....................................................................45
Duplex (2-sided) printing for Fax mode .........................................................45
Setting the fax receive stamp (black & white only) ........................................46
Receiving a fax at the end of a conversation.................................................46
Printing a fax from the memory .....................................................................46
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iv
7 Telephone services and external devices 47
Telephone line services .......................................................................................47
Voice Mail ......................................................................................................47
Distinctive ring ...............................................................................................48
Connecting an external TAD (telephone answering device)................................50
Connections...................................................................................................51
Recording an outgoing message (OGM).......................................................51
Special line considerations ............................................................................51
Multi-line connections (PBX) .........................................................................53
External and extension telephones......................................................................53
Operation from extension telephones............................................................53
For Fax/Tel mode only...................................................................................53
Connecting an external or extension telephone ............................................54
Using a cordless external handset ................................................................54
Using remote codes.......................................................................................54
8 Dialing and storing numbers 55
How to dial...........................................................................................................55
Manual dialing ...............................................................................................55
One-touch dialing ..........................................................................................55
Speed-dialing.................................................................................................55
Search ...........................................................................................................56
LDAP Search.................................................................................................56
Fax redial .......................................................................................................56
Storing numbers ..................................................................................................57
Storing a pause .............................................................................................57
Storing one-touch dial numbers.....................................................................57
Storing speed-dial numbers...........................................................................58
Changing one-touch and speed-dial numbers...............................................59
Setting up groups for broadcasting................................................................60
Dialing access codes and credit card numbers .............................................61
Pause ............................................................................................................61
Tone or pulse.................................................................................................61
9 Remote fax options (black & white only) 62
Fax forwarding .....................................................................................................62
Paging..................................................................................................................63
Fax storage..........................................................................................................63
PC fax receive .....................................................................................................64
Changing remote fax options...............................................................................65
Turning off remote fax options.......................................................................65
Remote retrieval ..................................................................................................66
Setting a remote access code .......................................................................66
Using your remote access code ....................................................................66
Retrieving fax messages ...............................................................................67
Changing the fax forwarding number ............................................................67
Remote fax commands........................................................................................68
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v
10 Polling 69
Polling receive .....................................................................................................69
Sequential polling .......................................................................................... 69
Polled transmit (black & white only).....................................................................70
Setup for polled transmit................................................................................70
11 Printing reports 71
Fax reports...........................................................................................................71
Transmission verification report.....................................................................71
Fax journal.....................................................................................................71
Reports................................................................................................................72
How to print a report......................................................................................72
Section III Copy
12 Making copies 74
How to copy.........................................................................................................74
Entering copy mode.......................................................................................74
Making a single copy..................................................................................... 74
Making multiple copies ..................................................................................74
Stop copying..................................................................................................74
Copy options (temporary settings).......................................................................75
Improving copy quality...................................................................................75
Enlarging or reducing the image copied ........................................................75
Making N in 1 copies (page layout) ...............................................................76
Duplex (2-sided) copying...............................................................................77
Sorting copies using the ADF........................................................................79
Adjusting brightness, contrast and color........................................................79
Tray selection ................................................................................................81
Out of memory message .....................................................................................81
Section IV Walk-up printing
13 Printing photos from a digital camera 84
Before using PictBridge .......................................................................................84
PictBridge requirements ................................................................................84
Using PictBridge..................................................................................................84
Setting your digital camera ............................................................................84
Printing images....................................................................................................85
DPOF printing................................................................................................86
Connecting a camera as a storage device ..........................................................86
Understanding the error messages .....................................................................86
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vi
14 Printing data from a USB flash memory drive 87
Supported file formats..........................................................................................87
Creating a PRN or PostScript
®
3™ file for direct printing....................................87
Printing data directly from the USB flash memory drive ......................................88
Understanding the error messages .....................................................................89
Section V Software
15 Software and network features 92
Section VI Appendixes
A Safety and legal 94
Choosing a location .............................................................................................94
To use the machine safely ...................................................................................95
Important information...........................................................................................98
Standard telephone and FCC notices ...........................................................98
Industry Canada Compliance Statement (Canada only) ............................101
Disconnect device .......................................................................................101
LAN connection ..........................................................................................101
Laser safety .................................................................................................101
FDA regulations...........................................................................................101
Important safety instructions........................................................................102
Legal limitations for copying ..............................................................................104
Trademarks........................................................................................................105
BOptions 106
Options ..............................................................................................................106
Optional paper tray ............................................................................................107
Installing the optional paper tray..................................................................107
Memory board....................................................................................................108
Installing extra memory ...............................................................................109
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vii
C Troubleshooting and routine maintenance 110
Troubleshooting .................................................................................................110
If you are having difficulty with your machine .............................................. 110
Improving the print quality ...........................................................................117
Setting dial tone detection ...........................................................................128
Telephone line interference .........................................................................128
Error and maintenance messages.....................................................................129
Checking if the machine has faxes in its memory .......................................135
Transferring faxes to another fax machine ..................................................135
Transferring faxes to your PC......................................................................135
Document jams............................................................................................136
Paper jams ..................................................................................................137
Routine maintenance.........................................................................................148
Cleaning the outside of the machine ...........................................................148
Cleaning the scanner................................................................................... 149
Cleaning the laser scanner windows ...........................................................150
Cleaning the corona wires...........................................................................154
Cleaning the drum unit ................................................................................157
Replacing the consumable items.......................................................................164
Replacing a toner cartridge .........................................................................167
Replacing the drum unit...............................................................................172
Replacing the belt unit.................................................................................178
Replacing the waste toner box ....................................................................183
Packing and shipping the machine ....................................................................189
Repacking the machine...............................................................................190
Machine information ..........................................................................................197
Checking the serial number.........................................................................197
Meter Reading Instructions..........................................................................197
Checking the page counters........................................................................198
Checking the remaining life of parts ............................................................ 198
D Menu and features 199
On-screen programming....................................................................................199
Menu table...................................................................................................199
Memory storage...........................................................................................199
Menu keys .........................................................................................................199
How to access the menu mode ...................................................................200
Menu table.........................................................................................................201
Entering text ...................................................................................................... 217
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viii
E Specifications 219
General..............................................................................................................219
Print media.........................................................................................................221
Fax.....................................................................................................................222
Copy ..................................................................................................................223
Scan...................................................................................................................224
Print ...................................................................................................................225
Interfaces...........................................................................................................225
PictBridge ..........................................................................................................226
Direct print feature .............................................................................................226
Computer requirements.....................................................................................227
Consumable items .............................................................................................228
Ethernet wired network......................................................................................229
Ethernet wireless network..................................................................................230
Authentication and encryption for wireless users only.................................231
F Glossary 233
GIndex 237
Page 12
Section I
General I
General information 2
Loading paper and documents 9
General setup 20
Security features 26
Page 13
2
1
Using the
documentation
1
Thank you for buying the cx2100! Reading
the documentation will help you make the
most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the User’s
Guides
1
The printed User’s Guide does not contain all
the information about your machine. The
advanced features of the Printer, Network,
Scanner, and PC Fax are explained in the
Software and Network User’s Guides that you
can find on the CD-ROM.
Viewing documentation 1
Viewing documentation (Windows®) 1
To view the documentation, from the Start
menu, point to Océ, from the program group,
and then click User’s Guides.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC.
Insert the Océ CD-ROM into your
CD-ROM drive.
b If the language selection screen
appears, click your language.
c The CD-ROM main menu will appear.
If this window does not appear, use
Windows
®
Explorer to find and run the
start.exe program from the root directory
of the Océ CD-ROM.
General information 1
Bold Bold style identifies keys on the
machine control panel or
computer screen.
Italics Italicized style emphasizes an
important point or refers you to
a related topic.
Courier
New
Courier New font identifies the
messages shown on the LCD
of the machine.
Warning icons tell you what to do to
avoid the risk of injury.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Caution icons tell you about
procedures you must follow to
prevent damaging the machine.
Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.
Note icons give useful tips.
Page 14
General information
3
1
d Click Documentation.
e Click the documentation you want to
read:
Setup Guide: Setup and software
installation instructions.
User’s Guide (3 manuals): User’s
Guide for stand-alone operations,
Network User’s Guide, and Software
User’s Guide.
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning a document using the TWAIN
driver in Chapter 2
Scanning a document using the WIA
driver (For Windows
®
XP/Windows Vista®
only) in Chapter 2
Using ControlCenter3 in Chapter 3
Network Scanning in Chapter 4
ScanSoft™ PaperPort™ 11SE with
OCR How-to-Guides 1
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE with OCR
application.
Viewing documentation (Macintosh®) 1
a Turn on your Macintosh
®
.
Insert the Océ CD-ROM into your CDROM drive.
b The following window will appear.
c Double-click the Documentation icon.
d If the language selection screen
appears, double-click your language.
e Double-click the top page file to view the
User’s Guide, Software User’s Guide
and Network User’s Guide.
f Click the documentation you want to
read.
User’s Guide
Software User’s Guide
Network User’s Guide
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning in Chapter 9
Using ControlCenter2 in Chapter 10
Network Scanning in Chapter 11
Presto!® PageManager® User's Guide:1
Instructions for scanning directly from
Presto!
®
PageManager® The complete
Presto!
®
PageManager® User’s Guide
can be viewed from the Help selection in
the Presto!
®
PageManager® application.
Page 15
Chapter 1
4
Control panel overview 1
1 One-Touch keys
These 20 keys give you instant access to 40
previously stored numbers.
Shift
Lets you access One-Touch numbers 21 to 40
when held down.
2LCD
Displays messages to help you set up and use
your machine.
3 Status LED
The LED will flash and change color depending
on the machine status.
4 Menu keys:
Menu
Lets you access the Menu to program your
settings in this machine.
Clear/Back
Deletes entered data or lets you cancel the
current setting.
OK
Lets you store your settings in the machine.
Volume keys
or
Press to scroll backwards or forwards through
menu selections. Press to change the volume
when in fax or standby mode.
a or b
Press to scroll through the menus and options.
5Dialpad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
(Canada only) The # key temporarily switches
the dialing mode from Pulse to Tone during a
telephone call.
6Stop/Exit
Stops an operation or exits from a menu.
7Start:
Color
Lets you start sending faxes or making copies
in full color.
Black
Lets you start sending faxes or making copies
in black & white.
1
2
10
11
12
Page 16
General information
5
1
8 Copy keys:
Contrast/Quality
Lets you change the quality or contrast for the
next copy.
Enlarge/Reduce
Reduces or enlarges copies.
Tray Select
Lets you change which tray will be used for the
next copy.
Sort
Sorts multiple copies using the ADF.
Nin1
You can choose N in 1 copy to 2 or 4 pages
onto one page.
9 Duplex
You can choose Duplex to copy on both sides
of paper.
10 Mode keys:
Fax
Puts the machine in Fax mode.
Scan
Puts the machine in Scan mode. (For details
about scanning, see the Software User’s Guide
on the CD-ROM.)
Copy
Puts the machine in Copy mode.
11 Fax and telephone keys:
Hook
Press before dialing if you want to make sure a
fax machine will answer, and then press
Black Start or Color Start. Also, press this
key after you pick up the handset of an external
telephone during the F/T ring (fast doublerings).
Redial/Pause
Redials the last number called. It also inserts a
pause when programming quick dial numbers.
Search/Speed Dial
Lets you look up numbers stored in the quickdial memory and LDAP server.
You can search the stored number by
alphabetically
It also lets you look up the stored number in
Speed-Dial numbers by pressing Shift and
Search/Speed Dial simultaneously and then
the three-digit number.
Resolution
Sets the resolution when sending a fax.
2
34 5
6
7
8
910
Page 17
Chapter 1
6
12 Print keys:
Direct
Lets you print data from a USB flash memory
drive that you can connect directly to the
machine. You can also print images directly
from your PictBridge compatible camera.
Secure
When using Secure Function Lock, you can
switch restricted users by holding down Shift
as you press the Secure key. (See Secure
Function Lock on page 27.)
You can print data saved in memory when you
enter your four-digit password. (For details
about using the Secure key, see the Software
User’s Guide on the CD-ROM.)
Job Cancel
Cancels a programmed print job and clears
print data in machine’s memory.
Page 18
General information
7
1
Status LED indications 1
The Status LED (light emitting diode) will flash and change color depending on the machine’s
status.
The LED indications shown in the table below are used in the illustrations in this chapter.
LED LED Status
LED is off.
Green
Yellow
Red
LED is on.
Green
Yellow
Red
LED is blinking.
LED Machine Status Description
Sleep Mode The power switch is off or the machine is in Sleep mode.
Green
Warming Up The machine is warming up for printing.
Green
Ready The machine is ready to print.
Yellow
Receiving Data The machine is either receiving data from the computer,
processing data in memory, or printing data.
Yellow
Data Remaining in
Memory
Print data remains in the machine memory.
Red
Service error Follow the steps below.
1. Turn off the power switch.
2. Wait a few seconds, and then turn it back on and try to print
again.
If you cannot clear the error and you see the same service call
indication after turning the machine back on, please call Océ
Technical Support.
Page 19
Chapter 1
8
Note
When the power switch is off or the machine is in Sleep mode, the LED is off.
Red
Cover open The front cover or fuser cover is open. Close the cover.
Toner Life End Replace the toner cartridge with a new one.
Paper error Put paper in the tray or clear the paper jam. Check the LCD
message.
Scan lock Check that the scanner lock lever is released.
Others Check the LCD message.
Out of memory Memory is full.
Page 20
9
2
2
Acceptable paper and
other media
2
Recommended paper 2
You can use the following types of media:
plain paper, labels or envelopes.
For best results, follow the steps below:
Your supplier paper made for plain paper
copying.
Use paper that is 20 to 24 lb (75 to
90 g/m
2
).
Use labels which are designed for use in
laser printers.
Avoid touching the printed surface of the
paper immediately after printing.
Use long grain paper with a neutral Ph
value, and a moisture content of approx
5%.
CAUTION
DO NOT load envelopes, labels or thick
paper (more than 28 lb or 105 g/m
2
) into the
paper tray or optional lower tray. It may
cause paper jams.
Type and size of paper 2
The machine loads paper from the installed
standard paper tray, multi-purpose tray, or
optional lower tray.
Standard paper tray 2
Since the standard paper tray is a universal
type, you can use any of the paper sizes (one
paper type and size at a time) listed in the
table in Paper capacity of the paper
trays on page 10. The standard paper tray
can hold up to 250 sheets of Letter/A4, legal
and folio size paper (20 lb or 80 g/m
2
). Paper
can be loaded up to the maximum paper mark
on the sliding paper width guide.
Multi-purpose tray (MP tray) 2
The MP tray can hold up to 50 sheets of
paper (20 lb or 80 g/m
2
) or up to 3 envelopes.
Paper can be loaded up to the maximum
paper mark on the sliding paper width guide.
Optional lower tray (6429909) 2
The optional lower tray can hold up to 500
sheets of Letter/A4, legal and folio size paper
(20 lb or 80 g/m
2
). Paper can be loaded up to
the top line of the maximum paper mark on
the sliding paper width guide.
Loading paper and documents 2
Page 21
Chapter 2
10
The names for the paper trays in the printer driver and this Guide are as follows: 2
Paper capacity of the paper trays 2
1
Folio size is 8 in. × 13 in.
Recommended paper specifications 2
The following paper specifications are suitable for this machine.
Tray and optional unit Name
Standard paper tray Tray 1
Optional lower tray Tray 2
Multi-purpose tray MP tray
Paper size Paper types No. of sheets
Paper Tray
(Tray #1)
A4, Letter, Legal,
Executive, A5, A6, B5,
B6 and Folio
1
Plain paper, Thin paper
and Recycled paper
up to 250
[20 lb (80 g/m
2
)]
Multi-purpose tray
(MP tray)
Width: 2.75 to 8.5 in.
(69.9 to 215.9 mm)
Length: 4.57 to 16.0 in.
(116.0 to 406.4 mm)
Plain paper, Thin paper,
Thick paper, Recycled
paper, Bond paper,
Envelope and Labels
up to 50 (plain paper)
[20 lb (80 g/m
2
)]
up to 3 (envelopes)
Paper Tray
(Tray #2)
A4, Letter, Legal,
Executive, A5, B5, B6
and Folio
1
Plain paper, Thin paper
and Recycled paper
up to 500
[20 lb (80 g/m
2
)]
Basis weight (lb (g/m
2
))
20-24 (75-90)
Thickness (µm) 80-110
Roughness (sec.) Higher than 20
Stiffness (cm3/100) 90-150
Grain direction Long grain
Volume resistivity (ohm)
10e
9
-10e
11
Surface resistivity (ohm-cm)
10e
9
-10e
12
Filler CaCO3 (Neutral)
Ash content (wt%) Below 23
Brightness (%) Higher than 80
Opacity (%) Higher than 85
Page 22
Loading paper and documents
11
2
Handling and using special
paper 2
The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.
Some important guidelines when selecting
paper are:
Your supplier should be informed that the
paper or envelopes will be used in a color
laser machine.
Preprinted paper must use inks that can
withstand the temperature of the
machine’s fusing process (392 degrees
Fahrenheit or 200 degrees centigrade for
a period of 0.1 seconds).
If you have selected a cotton bond paper,
paper having a rough surface, such as
cockle or laid finished paper or paper that
is wrinkled or puckered, the paper may
exhibit degraded performance.
Types of paper to avoid 2
CAUTION
Some types of paper may not perform well
or may cause damage to your machine.
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
1 0.08 in. (2 mm) or greater
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight
specification in this guide
• with tabs and staples
• with letterheads using low temperature
dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed
above, they may damage your machine.
This damage is not covered under any Océ
warranty or service agreement.
1
1
Page 23
Chapter 2
12
Envelopes 2
Most envelopes will be suitable for your
machine. However, some envelopes will
have feed and print-quality problems
because of the way they have been made. A
suitable envelope should have edges with
straight, well-creased folds and the leading
edge should not be thicker than two pieces of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.
Envelopes can only be fed from MP tray.
Before you put envelopes in the tray, check
the following:
Envelopes should have a lengthwise
sealing flap.
The sealing flaps should be folded crisply
and correctly (irregularly cut or folded
envelopes may cause paper jams).
Envelopes should consist of two layers of
paper in the area circled in figure below.
1 Feeding direction
Note
• Before you print envelopes, you must ‘fan’
the stack to avoid paper jams and
misfeeds.
• Before you print a lot of envelopes, test
one to make sure that the print results are
what you want.
• Envelope joints that are sealed by the
manufacturer should be secure.
• DO NOT put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.
• For proper printing, you must choose the
same paper size from your software
application as the paper in the tray.
• We recommend that you do not print
within 0.6 in. (15 mm) of the edges of
envelopes.
• See Acceptable paper and other
media on page 9.
1
1
Page 24
Loading paper and documents
13
2
Types of envelopes to avoid 2
CAUTION
DO NOT use envelopes:
• that are damaged, curled, wrinkled or an
unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie strings
• with self-adhesive closures
• that are of a baggy construction
• that are not sharply creased
• that are embossed (have raised writing
on them)
• that were previously printed by a laser
machine
• that are pre-printed on the inside
• that cannot be arranged neatly when
stacked
• that are made of paper that weighs more
than the paper weight specifications for
the machine
• with edges that are not straight or
consistently square
• with windows, holes, cut-outs or
perforations
• with glue on surface as shown in figure
below
• with double flaps as shown in figure
below
• with sealing flaps that have not been
folded at purchase
• with sealing flaps as shown in figure
below
• with each side folded as shown in figure
below
If you use any of the types of envelopes
listed above, they may damage your
machine. This damage is not covered
under any Océ warranty or service
agreement.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
Page 25
Chapter 2
14
Labels 2
The machine will print on most types of labels
designed for use with a laser machine. Labels
should have an adhesive that is acrylic-based
since this material is more stable at the high
temperatures in the fuser unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the belt unit or rollers and cause jams
and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.
All labels used in this machine must be able
to withstand a temperature of 392 degrees
Fahrenheit (200 degrees centigrade) for a
period of 0.1 seconds.
Label sheets should not exceed the paper
weight specifications described in this User’s
Guide. Labels exceeding this specification
may not feed or print properly and may cause
damage to your machine.
Labels can be fed from the MP tray only.
Types of labels to avoid 2
DO NOT use labels that are damaged,
curled, wrinkled or an unusual shape.
CAUTION
Avoid feeding labels with the carrier sheet
exposed because your machine will be
damaged.
Unprintable area 2
Unprintable area for copies 2
The printable area of your machine begins at
approximately 0.16 in. (4 mm) from the top
and bottom and 0.12 in. (3 mm) from both
sides of the paper.
1 0.16 in. (4 mm)
2 0.12 in. (3 mm)
Note
This unprintable area shown above is for a
single copy or a 1 in 1 copy using Letter
size paper. The unprintable area changes
with the paper size.
2
2
1
1
Page 26
Loading paper and documents
15
2
Unprintable area when
printing from a computer 2
When using the default driver the printable
area is smaller than the paper size, as shown
below.
Portrait
1 0.16 in. (4.23 mm)
2 0.16 in. (4.23 mm)
Landscape
1 0.16 in. (4.23 mm)
2 0.16 in. (4.23 mm)
Note
The unprintable area shown above is for
Letter size paper. The unprintable area
changes with the paper size.
Loading paper and
envelopes 2
The machine can feed paper from the
standard paper tray, optional lower tray or
multi-purpose tray.
When printing on plain paper 16 to 28 lb (60
to 105 g/m
2
) use the paper tray.
For printing on other types of media use the
MP tray (multi-purpose tray).
When you put paper into the paper tray, note
the following:
If your application software supports
paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.
Before using paper that has holes in it,
such as organizer sheets, you must ‘fan’
the stack to avoid paper jams and
misfeeds.
2
2
1
1
2
2
1
1
Page 27
Chapter 2
16
Loading plain paper in the paper tray 2
a Unfold the output paper tray support
flap (1).
b Pull the paper tray completely out of the
machine.
c While pressing the green paper-guide
release lever (1), slide the paper guides
to fit the paper size. Make sure that the
guides are firmly in the slots.
d Fan the stack of paper well to avoid
paper feeding problems.
e Put the paper into the paper tray with the
top edge of the paper in first and the
print side face down.
Make sure that the paper is flat in the
tray and below the maximum paper
mark (1).
f Push the paper tray firmly back into the
machine.
1
1
1
Page 28
Loading paper and documents
17
2
Loading envelopes or other media in
the multi-purpose tray (MP tray) 2
Use the MP tray when printing envelopes,
labels, and thick paper.
Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.
a Unfold the output paper tray support
flap (1).
b Open the MP tray and lower it gently.
c Pull out the MP tray support flap (1).
d Put the envelopes (up to 3) or media in
the MP tray with the top edge first and
the print side face up.
1
1
Page 29
Chapter 2
18
Loading documents 2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF (automatic
document feeder) 2
The ADF can hold up to 50 pages and feeds
each sheet individually. Use standard 20 lb
(80 g/m
2
) paper and always fan the pages
before putting them in the ADF.
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper-clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are
completely dry.
Single-sided document 2
Documents to be faxed must be from 5.8 to
8.5 inches (147.3 to 215.9 mm) wide and
from 5.8 to 14 inches (147.3 to 356 mm) long,
and of a standard weight [20 lb (80 g/m
2
)].
2-sided document 2
When you load a 2-sided document, the
document to be faxed must be from 5.8 to
8.5 inches (147.3 to 215.9 mm) wide and
from 5.8 to 11.7 inches (147.3 to 297 mm)
long, and of a standard weight [20 lb (80
g/m
2
)].
a Unfold the ADF document output
support flap (1) and the ADF support
flap (2).
b Fan the pages well.
c Place your document, face up top edge
first, in the ADF until you feel it touch the
feed roller. The LCD will show
ADF Ready.
d Adjust the paper guides to fit the width of
your document.
CAUTION
To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.
To scan non-standard documents see
Using the scanner glass on page 19.
1
2
Page 30
Loading paper and documents
19
2
Using the scanner glass 2
You can use the scanner glass to fax, scan,
or copy the pages of a book or one page at a
time. Documents can be up to 8.5 inches
wide and up to 14 inches long (215.9 mm
wide to 355.6 mm long).
To use the scanner glass, the ADF must be
empty.
a Lift the document cover.
b Using the document guidelines on the
left, center the document face down on
the scanner glass.
c Close the document cover.
CAUTION
If the document is a book or is thick, DO
NOT slam the cover or press on it.
Page 31
20
3
Mode timer 3
The machine has three mode keys on the
control panel: Fax, Scan, and Copy.
You can set how much time the machine
takes after the last Copy or Scan operation to
return to Fax mode. If you choose Off, the
machine will stay in the mode you used last.
Also, this setting sets the time the machine
will change from individual user to public user
when using Secure Function Lock. (See
Switching Users on page 30.)
a Press Menu, 1, 1
11.Mode Timer
a 2 Mins
5 Mins
b Off
Select ab or OK
b Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
c Press Stop/Exit.
Paper settings 3
Paper type 3
Set up the machine for the type of paper you
are using. This will give you the best print
quality.
a Do one of the following:
To set the paper type for the
MP Tray press Menu, 1, 2, 1.
To set the paper type for Tray#1
press Menu, 1, 2, 2.
To set the paper type for Tray#2
press Menu, 1, 2, 3 if you installed
the optional tray.
12.Paper Type
1.MP Tray
a Plain
b Thick
Select ab or OK
b Press a or b to choose Thin, Plain or
Recycled Paper for Tray#1 and
Tray#2. Choose Thin, Plain, Thick,
Thicker or Recycled Paper for
MP Tray.
Press OK.
c Press Stop/Exit.
General setup 3
Page 32
General setup
21
3
Paper size 3
You can use nine sizes of paper for printing
copies: A4, Letter, Legal, Executive, A5, A6,
B5, B6 and Folio, and four sizes for printing
faxes: A4, Letter, Legal or Folio (8"×13").
When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document or an incoming
fax on the page.
a Do one of the following:
To set the paper size for the
MP Tray press Menu, 1, 3, 1.
To set the paper size for Tray#1
press Menu, 1, 3, 2.
To set the paper size for Tray#2
press Menu, 1, 3, 3 if you installed
the optional tray.
13.Paper Size
1.MP Tray
a Letter
b Legal
Select ab or OK
b Press a or b to choose A4, Letter,
Legal, Executive, A5, A6, B5, B6,
Folio or Any.
Press OK.
c Press Stop/Exit.
Note
• Any (size) appears only when you choose
the MP tray (Menu, 1, 3, 1).
• If you choose Any for the MP Tray Paper
Size: You must choose MP Only for the
Tray Use setting. You cannot use the Any
Paper Size selection for the MP tray when
making N in 1 copies. You must choose
one of the other available Paper Size
selections for the MP tray.
• A6 size is not available for the optional
Tray #2.
Tray use in copy mode 3
You can change the priority tray that the
machine will use for printing copies.
When you choose Tray#1 Only, MP Only
or Tray#2 Only
1
, the machine pulls the
paper only from that tray. If the selected tray
is out of paper, No Paper will appear on the
LCD. Insert the paper in the empty tray.
To change the tray setting follow the
instructions below:
a Press Menu, 1, 7, 1.
17.Tray Use
1.Copy
a MP>T1
b T1>MP
Select ab or OK
b Press a or b to choose Tray#1 Only,
Tray#2 Only
1
, MP Only,
MP>T1>T2
1
or T1>T21>MP.
Press OK.
1
Tray#2 Only or T2 appears only if the
optional tray is installed.
c Press Stop/Exit.
Note
• When loading the documents in the ADF
and MP>T1>T2 or T1>T2>MP is selected,
the machine looks for the tray with the
most suitable paper and pulls paper from
that tray. If no tray has suitable paper, the
machine pulls paper from the higher
priority tray.
• When using the scanner glass, your
document is copied from the higher
priority tray even if more suitable paper is
in another paper tray.
Page 33
Chapter 3
22
Tray use in fax mode 3
You can change the default tray that the
machine will use for printing received faxes.
When you choose Tray#1 Only, MP Only
or Tray#2 Only
1
, the machine pulls the
paper only from that tray. If the selected tray
is out of paper, No Paper will appear on the
LCD. Insert the paper in the empty tray.
When you choose T1>T2
1
>MP, the machine
pulls paper from Tray #1 until it is empty, then
from Tray #2, and then from the MP tray.
When you choose MP>T1>T2
1
, the machine
pulls paper from the MP tray until it is empty,
then from Tray #1, and then from Tray #2.
Note
• You can use four sizes of paper for
printing faxes: A4, Letter, Legal or Folio.
When a suitable size is not in any of the
trays received faxes will be stored in the
machine’s memory and
Check Paper Size will appear on the
LCD. (For details, see Error and
maintenance messages on page 129.)
• If the tray is out of paper and received
faxes are in the machine’s memory,
No Paper will appear on the LCD. Insert
paper in the empty tray.
a Press Menu, 1, 7, 2.
17.Tray Use
2.Fax
a MP>T1
b T1>MP
Select ab or OK
b Press a or b to choose Tray#1 Only,
Tray#2 Only, MP Only, MP>T1>T2
1
or T1>T2
1
>MP.
Press OK.
1
Tray#2 Only or T2 appears only if the
optional tray is installed.
c Press Stop/Exit.
Tray use in print mode 3
You can change the default tray the machine
will use for printing from your computer.
a Press Menu, 1, 7, 3.
17.Tray Use
3.Print
a MP>T1
b T1>MP
Select ab or OK
b Press a or b to choose Tray#1 Only,
Tray#2 Only
1
, MP Only,
MP>T1>T2
1
or T1>T21>MP.
Press OK.
1
Tray#2 Only or T2 appears only if the
optional tray is installed.
c Press Stop/Exit.
Note
• The setting in the printer driver will take
priority over the setting made on the
control panel.
• If the control panel is set to
Tray#1 Only, MP Only or
Tray#2 Only
1
and you choose Auto
Select in the printer driver, the machine
pulls the paper from that tray.
1
Tray#2 Only appears only if the optional tray is
installed.
Page 34
General setup
23
3
Volume settings 3
Ring volume 3
You can choose a ring volume level from a
range of settings, from High to Off.
While in Fax mode press or to
adjust the volume level. The LCD shows the
current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the ring volume through
the menu:
a Press Menu, 1, 4, 1.
14.Volume
1.Ring
a Med
b High
Select ab or OK
b Press a or b to choose Off, Low, Med or
High.
Press OK.
c Press Stop/Exit.
Beeper volume 3
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
choose a range of volume levels, from High
to Off.
a Press Menu, 1, 4, 2.
14.Volume
2.Beeper
a Med
b High
Select ab or OK
b Press a or b to choose Off, Low, Med or
High.
Press OK.
c Press Stop/Exit.
Speaker volume 3
You can choose a range of speaker volume
levels, from High to Off.
You can adjust the speaker volume with the
control panel keys.
a Press (Fax).
b Press Hook.
c Press or .
This setting will stay until you change it
again.
d Press Hook.
You can also change the speaker volume
through the menu:
a Press Menu, 1, 4, 3.
14.Volume
3.Speaker
a Med
b High
Select ab or OK
b Press a or b to choose Off, Low, Med or
High.
Press OK.
c Press Stop/Exit.
Page 35
Chapter 3
24
Automatic daylight
savings time 3
You can set the machine to change
automatically for Daylight Savings Time. It
will set itself forward one hour in the Spring,
and back one hour in the Fall.
a Press Menu 1, 5.
15.Auto Daylight
a On
b Off
Select ab or OK
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
Ecology features 3
Toner save 3
You can save toner using this feature. When
you set toner save to On, print appears
lighter. The default setting is Off.
a Press Menu, 1, 6, 1.
16.Ecology
1.Toner Save
a On
b Off
Select ab or OK
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
Note
We DO NOT recommend Toner Save for
printing Photo or Gray Scale images.
Sleep time 3
Setting the sleep time reduces power
consumption by turning off the fuser while the
machine is idle.
You can choose how long the machine must
be idle (from 000 to 240 minutes) before it
goes into sleep mode. When the machine
receives a fax, computer data, or makes a
copy, the timer will be reset. The default
setting is 005 minutes.
While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.
a Press Menu 1, 6, 2.
16.Ecology
2.Sleep Time
005Min
Enter & OK Key
b Enter the length of time the machine is
idle before entering sleep mode (000 to
240).
Press OK.
c Press Stop/Exit.
Turning off the scanner lamp 3
The scanner lamp stays on for 30 minutes
before automatically switching off to preserve
the life of the lamp and reduce power
consumption.
To turn the scanner lamp off manually press
the d and c keys simultaneously. The scanner
lamp will remain turned off until the next time
you use the scanning feature.
Note
Turning the lamp off regularly will reduce
the lamp’s life.
Page 36
General setup
25
3
LCD contrast 3
You can change the contrast to make the
LCD look lighter or darker.
a Press Menu, 1, 8.
18.LCD Contrast
-nnonn+
Select dc&OK
b Press c to make the LCD darker. Or,
press d to make the LCD lighter.
Press OK.
c Press Stop/Exit.
Dial Prefix 3
The dial prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside number
use this setting to automatically dial 9 for
every fax you send.
a Press Menu, 0, 6.
b Press a or b to choose On or Off.
Press OK.
If you chose On, go to c.
If you chose Off, go to e.
c Press 1 or 2 to choose 1.Change or
2.Exit.
If you chose 1.Change, go to d.
If you chose 2.Exit, go to e.
d Enter the prefix number (up to 5 digits)
on the dial pad.
Press OK.
Note
• You can use the numbers 0 to 9, #, l and
!. (Press Hook to display “!”.)
You cannot use ! with any other numbers
or characters.
• (Canada only) If the pulse dialing mode is
on, # and l are not available to use.
e Press Stop/Exit.
Page 37
26
4
Security 4
You can set up your machine with multiple
levels of security using Setting Lock and
Secure Function Lock. You will not be able to
continue to schedule Delayed Faxes.
However, any prescheduled Delayed Faxes
will be sent even if you turn on Secure
Function Lock, so they won’t be lost.
Setting lock 4
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Make a careful note of your password. If you
forget it, please call Océ Technical Support.
While Setting Lock is On, you cannot change
the following settings without a password:
Date/Time
Station ID
Quick-Dial settings
Mode Timer
Paper Type
Paper Size
Volume
Auto Daylight
Ecology
Tray Use
LCD Contrast
Setting Lock
Secure Function Lock
Setting up the password 4
a Press Menu, 1, 9, 1.
19.Security
1.Setting Lock
New Passwd:XXXX
Enter & OK Key
b Enter a four-digit number for the
password using numbers 0-9, l or #.
Press OK.
c Re-enter your password when the LCD
shows Verify:.
Press OK.
d Press Stop/Exit.
Changing your setting lock password4
a Press Menu, 1, 9, 1.
19.Security
1.Setting Lock
a On
b Set Password
Select ab or OK
b Press a or b to choose Set Password.
Press OK.
c Enter your four-digit password.
Press OK.
d Enter a four-digit number for the new
password.
Press OK.
e Re-enter your new password when the
LCD shows Verify:.
Press OK.
f Press Stop/Exit.
Security features 4
Page 38
Security features
27
4
Turning setting lock on/off 4
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning setting lock on 4
a Press Menu, 1, 9, 1.
19.Security
1.Setting Lock
a On
b Set Password
Select ab or OK
b Press a or b to choose On.
Press OK.
c Enter your four-digit password.
Press OK.
d Press Stop/Exit.
Turning setting lock off 4
a Press Menu, 1, 9, 1.
19.Security
1.Setting Lock
Password:XXXX
Enter & OK Key
b Enter your four-digit password.
Press OK twice.
c Press Stop/Exit.
Secure Function Lock 4
Secure Function Lock lets you restrict Public
access to certain machine functions (Fax Tx,
Fax Rx, Copy, Scan and Print
1
).
This feature also prevents users from
changing the Default settings of the machine
by limiting access to the Menu settings.
Disabling at least one function is required to
turn on Secure Function Lock for the Public
user.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
Make a careful note of your password. If you
forget it, please call Océ Technical Support.
1
Print includes PC-Fax Send as well as all print jobs.
Note
• You can set up to 25 individual users and
one Public user.
• When you set up a Public user, you can
restrict one or more of the machine’s
functions to all users who do not have a
password.
• Only administrators can set limitations
and make changes for each user.
• When Print is disabled, PC print jobs will
be lost without notification.
• When Secure Function Lock is on, you
can only use 21.Contrast,
26.Polled TX or 27.Coverpg Setup
in the Fax menu.
If Fax Tx is disabled, you cannot use any
function in the Fax menu.
• Polling Receive is enabled only when the
both Fax Tx and Fax Rx are enabled.
Page 39
Chapter 4
28
Setting the password for the
administrator 4
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted
users on page 29 and Turning Secure
Function Lock on on page 29.)
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
New Passwd:XXXX
Enter & OK Key
b Enter a four-digit number for the
password using numbers 0-9, l or #.
Press OK.
c Re-enter the password when the LCD
shows Verify:.
Press OK.
d Press Stop/Exit.
Setting up the Public user 4
You can set up the Public user. Public users
do not need to enter a password.
Note
You must disable at least one function to
turn on Secure Function Lock for Public
user.
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
a Lock OffiOn
b Set Password
Select ab or OK
b Press a or b to select Setup User.
Press OK.
c Enter the administrator password.
Press OK.
19.Security
Setup User
a Public
b User01
Select ab or OK
d Press a or b to select Public.
Press OK.
e Press a or b to select Enable or
Disable for Fax Tx. Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy(Color),
Copy(B&W), Scan and Print.
Press OK.
Note
You can set PC print for only the Public
user. When Print is disabled for the Public
user, all restricted users cannot use the
Print function.
f Press Stop/Exit.
Page 40
Security features
29
4
Setting up restricted users 4
You can set up users with restrictions and a
password.
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
a Lock OffiOn
b Set Password
Select ab or OK
b Press a or b to select Setup User.
Press OK.
c Enter the administrator password.
Press OK.
19.Security
Setup User
a Public
b User01
Select ab or OK
d Press a or b to select User01.
Press OK.
e Use the dial pad to enter the user name.
(See Entering text on page 217.)
Press OK.
f Enter a four-digit password for the user.
Press OK.
g Press a or b to select Enable or
Disable for Fax Tx.
Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy(Color),
Copy(B&W) and Scan.
Press OK.
h Repeat d to g for entering each
additional user and password.
i Press Stop/Exit.
Note
You cannot use the same password as
another user’s password.
Turning Secure Function Lock on/off 4
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Secure Function Lock on 4
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
a Lock OffiOn
b Set Password
Select ab or OK
b Press a or b to select Lock OffiOn.
Press OK.
c Enter your four-digit administrator
password.
Press OK.
Turning Secure Function Lock off 4
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
a Lock OniOff
b Change User
Select ab or OK
b Press a or b to select Lock OniOff.
Press OK.
c Enter your four-digit administrator
password.
Press OK.
Page 41
Chapter 4
30
Switching Users 4
This setting allows a restricted user to log on
the machine when Secure Function Lock is
turned on.
Note
After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting (Menu, 1,1). (See Mode
timer on page 20. Also, you can exit from
an individual user by pressing the lighted
Mode key.)
a Hold down Shift as you press Secure.
Function Lock
Change User
PIN:XXXX
Pls enter PIN
b Enter your four-digit password.
Press OK.
When Copy mode is disabled:
a Press Copy key.
Access Denied
PIN:
Pls enter PIN
b Enter your four-digit password.
Press OK.
When Scan mode is disabled:
a Press Scan key.
Access Denied
PIN:
Pls enter PIN
b Enter your four-digit password.
Press OK.
Page 42
Section II
Fax II
Sending a fax 32
Receiving a fax 41
Telephone services and external devices 47
Dialing and storing numbers 55
Remote fax options (black & white only) 62
Polling 69
Printing reports 71
Page 43
32
5
How to fax 5
Entering fax mode 5
To enter fax mode press (Fax), and the
key will glow blue.
Sending a single-sided fax
from the ADF 5
Using the ADF to send your faxes is the
easiest way. To cancel a fax in progress
press Stop/Exit.
a Make sure you are in Fax mode .
b Place your document face up in the
ADF.
c Dial the fax number. (See How to
dial on page 55.)
d Press Black Start or Color Start.
If you press Black Start, the
machine scans the pages into
memory and then sends the
document.
If you press Color Start, the
machine starts dialing and sends the
document in real time.
Note
If the Out of Memory message appears
while scanning a B&W document into
memory, press Stop/Exit to cancel or
Black Start to send the scanned pages.
The machine will scan and send your
document.
Sending a 2-sided fax from
the ADF 5
You can send a 2-sided document from the
ADF. To cancel a fax in progress press
Stop/Exit.
a Make sure you are in Fax mode .
b Place your document in the ADF.
c Press Duplex.
d Dial the fax number. (See How to
dial on page 55.)
e Press Black Start.
The machine will now scan and send your
document.
Note
Legal size 2-sided documents can not be
faxed from the ADF.
Sending a fax from the
scanner glass 5
You can use the scanner glass to fax the
pages of a book, or a single page at a time.
The documents can be up to Letter or A4,
Legal or Folio size. Press Stop/Exit to cancel
a fax in progress.
You can only send single page color faxes
from the scanner glass.
a Make sure you are in Fax mode .
b Place your document face down on the
scanner glass.
c Dial the fax number. (See How to
dial on page 55.)
Sending a fax 5
Page 44
Sending a fax
33
5
d Press Black Start or Color Start.
If you press Black Start, the
machine starts scanning the first
page. Go to e.
If you press Color Start, the
machine starts sending. Go to g.
e After the machine scans the page, the
LCD will prompt you to choose one of
the options below:
Flatbed Fax:
Next Page?
a 1.Yes
b 2.No (Send)
Select ab or OK
Press 1 to send another page.
Go to f.
Press 2 or Black Start to send the
document. Go to g.
f Place the next page on the scanner
glass, press OK. Repeat e and f for
each additional page.
Flatbed Fax:
Set Next Page
Then Press OK
g Your machine will automatically send
the fax.
Note
When faxing multiple pages from the
scanner glass, real time transmission
should be set to Off.
Faxing legal size documents
from the scanner glass 5
When faxing legal size documents, you need
to set the scan glass size to Legal/Folio
otherwise a portion of your faxes will be
missing.
a Make sure you are in Fax mode .
b Press Menu, 1, 0, 1.
10.Document Scan
1.Glass ScanSize
a A4/Letter
b Legal/Folio
Select ab or OK
c Press a or b to choose Legal/Folio.
Press OK.
d Press Stop/Exit.
Canceling a fax in progress 5
Press Stop/Exit to cancel a fax in progress. If
the machine is already dialing or sending the
fax you will also need to press 1 to confirm.
Page 45
Chapter 5
34
Broadcasting
(black & white only) 5
Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One-Touch, Speed-Dial
numbers and up to 50 manually dialed
numbers in the same broadcast.
You can broadcast up to 390 different
numbers. This will depend on how many
groups, access codes or credit card numbers
you have stored, and on how many delayed
or stored faxes in memory.
Note
Use the Search/Speed Dial to help you
choose numbers easily.
a Make sure you are in Fax mode .
b Load your document.
c Enter a number.
Press OK.
You can use either a One-Touch,
Speed-Dial, a Group number, or a
number manually entered using the dial
pad. (See How to dial on page 55.)
d Repeat c until you have entered all the
fax numbers you want to broadcast to.
e Press Black Start.
After the broadcast is finished the machine
will print a broadcast report to let you know
the results.
Note
• The scan profile of the One-Touch,
Speed-Dial or Group number you chose
first will be applied to the broadcast.
• If the fax resolution of the fax number you
choose first is S.Fine and you enter a
stored I-FAX number,
Select Std/Fine will appear on the
LCD. Press Stop/Exit. Press Resolution
and choose Standard, Fine or Photo,
then re-enter the I-FAX number. If you
want to enter other numbers,
go back to c.
Canceling a broadcast in
progress 5
While broadcasting you can cancel the fax
currently being sent or the whole broadcast
job.
a Press Menu, 2, 6.
The LCD will display the fax being dialed
(for example, #001 0123456789) and
the broadcast job number (for example,
Broadcast#001):
26.Remaining Jobs
a #001 0123456789
b Broadcast#001
Select ab or OK
b Press a or b to choose the job number
you want to cancel.
Press OK.
c Press 1 to clear the job number or 2 to
exit.
If you chose to only cancel the fax
currently being sent in b, the machine
will ask you if you want to cancel the
broadcast. Press 1 to clear the whole
broadcast job or 2 to exit.
d Press Stop/Exit.
Page 46
Sending a fax
35
5
Additional sending
operations 5
Sending faxes using multiple
settings 5
Before you send a fax, you can change any
combination of these settings: contrast,
resolution, overseas mode, delayed fax timer,
polling transmission, real time transmission
or cover page settings.
a Make sure you are in Fax mode .
After each setting is accepted, the LCD
asks if you want to enter more settings:
22.Setup Send
Other Settings?
a 1.Yes
b 2.No
Select ab or OK
b Do one of the following:
To choose more settings, press 1.
The LCD returns to the Setup Send
menu so you can choose another
setting.
If you have finished choosing
settings, press 2 and go to the next
step for sending your fax.
Electronic cover page
(black & white only) 5
This feature will not work unless you have
already programmed your Station ID. (See
the Quick Setup Guide.)
You can automatically send a cover page
with every fax. Your cover page includes your
Station ID, a comment, and the name stored
in the One-Touch or Speed-Dial memory.
By choosing Next Fax:On you can also
display the number of pages on the cover
page.
You can choose one of the following preset
comments.
1.Comment Off
2.Please Call
3.Urgent
4.Confidential
Instead of using one of the preset comments,
you can enter two personal messages of your
own, up to 27 characters long. Use the chart
on page 217 for help entering characters.
(See Composing your own
comments on page 36.)
5.(User Defined)
6.(User Defined)
Note
You can send the cover page only for a
black & white fax. If you press Color Start
to send a fax, the cover page will not be
sent.
Page 47
Chapter 5
36
Composing your own comments 5
You can set up two comments of your own.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 8.
22.Setup Send
8.Coverpage Msg
a 5.
b 6.
Select ab or OK
c Press a or b to choose 5 or 6 to store
your own comment.
Press OK.
d Enter your own comment using the dial
pad.
Press OK.
Use the chart on page 217 for help entering
characters.
Send a cover page for the next fax 5
If you want to send a cover page only for the
next fax, your machine will ask you to enter
the number of pages you are sending so it
can be printed on the cover page.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 7.
22.Setup Send
7.Coverpg Setup
a Next Fax:On
b Next Fax:Off
Select ab or OK
d Press a or b to choose Next Fax:On
(or Next Fax:Off).
Press OK.
e Press a or b to choose a comment.
Press OK.
f Enter two digits to show the number of
pages you are sending.
Press OK.
For example, enter 0, 2 for 2 pages or 0,
0 to leave the number of pages blank. If
you make a mistake, press d or
Clear/Back to back up and re-enter the
number of pages.
Send a cover page for all faxes 5
You can set the machine to send a cover
page whenever you send a fax.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 7.
22.Setup Send
7.Coverpg Setup
a Next Fax:On
b Next Fax:Off
Select ab or OK
c Press a or b to choose On (or Off).
Press OK.
d Press a or b to choose a comment.
Press OK.
Using a printed cover page 5
If you want to use a printed cover page that
you can write on, you can print the sample
page and attach it to your fax.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 7.
22.Setup Send
7.Coverpg Setup
a Next Fax:On
b Next Fax:Off
Select ab or OK
c Press a or b to choose Print Sample.
Press OK.
d Press Black Start or Color Start. Your
machine will print a copy of your cover
page.
e Press Stop/Exit.
Page 48
Sending a fax
37
5
Contrast 5
For most documents the default setting of
Auto will give the best results. It
automatically chooses the suitable contrast
for your document.
If your document is very light or dark,
changing the contrast may improve the
quality of the fax.
Use Dark to make the faxed document
lighter.
Use Light to make the faxed document
darker.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 1.
22.Setup Send
1.Contrast
a Auto
b Light
Select ab or OK
d Press a or b to choose Auto, Light or
Dark.
Press OK.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the Fax
Resolution.
Changing fax resolution 5
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the
next fax 5
a Make sure you are in Fax mode .
b Load your document.
c Press Resolution, then a or b to choose
the resolution.
Press OK.
To change the default fax resolution 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 2.
22.Setup Send
2.Fax Resolution
a Standard
b Fine
Select ab or OK
c Press a or b to choose the resolution
you want.
Press OK.
Note
You can choose four different resolution
settings for black & white faxes and two for
color.
Black & white
Standard:
Suitable for most typed documents.
Fine:
Good for small print and transmits a little
slower than Standard resolution.
S.Fine:
Good for small print or artwork and
transmits slower than Fine resolution.
Photo:
Use when the document has varying
shades of gray or is a photograph. This
has the slowest transmission time.
Page 49
Chapter 5
38
Color
Standard:
Suitable for most typed documents.
Fine:
Use when the document is a photograph.
The transmission time is slower than
Standard resolution.
If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
Dual access
(black & white only) 5
You can dial a number, and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
• Your machine normally uses dual access.
• If you get an Out of Memory message
while scanning the first page of a fax,
press Stop/Exit to cancel scanning. If you
get an Out of Memory message while
scanning a subsequent page, you can
press Black Start to send the pages
scanned so far, or press Stop/Exit to
cancel the operation.
Real time transmission 5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialing and
sending.
If the memory is full or you are sending a color
fax, the machine will send the document in
real time (even if Real Time TX is set to
Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TX to On for all documents or
Next Fax:On for the next fax only.
Sending in real time for all faxes 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
22.Setup Send
5.Real Time TX
a On
b Off
Select ab or OK
c Press a or b to choose On.
Press OK.
Sending in real time for the next fax
only 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
22.Setup Send
5.Real Time TX
a On
b Off
Select ab or OK
c Press a or b to choose Next Fax:On.
Press OK.
Note
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
Page 50
Sending a fax
39
5
Overseas mode 5
If you are having difficulty sending a fax
overseas due to a bad connection, then
turning on the overseas mode may help.
This is a temporary setting, and will only be
active for your next fax.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 9.
22.Setup Send
9.Overseas Mode
a On
b Off
Select ab or OK
d Press a or b to choose On (or Off).
Press OK.
Delayed fax
(black & white only) 5
You can store up to 50 faxes in the memory
to be sent within a twenty four hour period.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 3.
22.Setup Send
3.Delayed Fax
Set Time=00:00
Enter & OK Key
d Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM)
Press OK.
The number of pages you can scan into the
memory depends on the amount of data
printed on each page.
Delayed batch transmission
(black & white only) 5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time.
All delayed faxes that are scheduled to be
sent at the same time to the same fax number
will be sent as one fax to save transmission
time.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 4.
22.Setup Send
4.Batch TX
a On
b Off
Select ab or OK
c Press a or b to choose On (or Off).
Press OK.
d Press Stop/Exit.
Page 51
Chapter 5
40
Checking and canceling
waiting jobs 5
Check which jobs are still waiting in the
memory to be sent. If there are no jobs, the
LCD will show No Jobs Waiting. You can
cancel a fax job that is stored and waiting in
the memory.
a Press Menu, 2, 6.
26.Remaining Jobs
a #001 12:34 Océ
#002 15:00 BIC
b #003 17:30 ABCDEFG
Select ab or OK
The number of jobs still to be sent will be
displayed.
b Do one of the following:
Press a or b to scroll though the
waiting jobs, press OK to choose a
job, and then press 1 to cancel it.
Press 2 to exit without canceling.
c When you have finished, press
Stop/Exit.
Sending a fax manually 5
Manual transmission 5
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in Fax mode .
b Load your document.
c Press Hook and listen for a dial tone.
Or pick up the handset of the external
telephone and listen for a dial tone.
d Dial the fax number you want to call.
e When you hear the fax tone, press
Black Start or Color Start.
If you are using the scanner glass,
press 1 to send a fax.
f If you picked up the handset of an
external telephone, replace it.
Sending a fax at the end of a
conversation 5
At the end of a conversation you can send a
fax to the other party before you both hang
up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Make sure you are in Fax mode .
c Load your document.
d Press Black Start or Color Start.
If you are using the scanner glass,
press 1 to send a fax.
e Replace the handset of an external
telephone.
Out of memory message 5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Black Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation
Note
If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real time transmission on page 38.)
Page 52
41
6
6
Choose the correct Receive Mode 6
The correct Receive mode is determined by the external devices and telephone subscriber
services (Voicemail, Distinctive Ring, etc.) you have (or will be using) on the same line as the
cx2100.
Receiving a fax 6
Will you be using a Distinctive Ring number for receiving faxes?
Océ uses the term "Distinctive Ring" but other telephone companies have other names for this service such
as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See
Distinctive ring on page 48 for instruction on setting up your machine using this feature.
Will you be using Voicemail on the same telephone line as your cx2100?
If you have Voicemail on the same telephone line as your cx2100, there is a strong possibility that Voice
mail and the cx2100 will conflict with each other when receiving incoming calls. See Voice Mail on page 47
for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your cx2100?
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are
stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode.
See External TAD on page 42.
Will you be using your cx2100 on a dedicated fax line?
Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See
Fax Only on page 42.
Will you be using your cx2100 on the same line as your telephone?
Do you want to receive voice calls and faxes automatically
The Fax/Tel receive mode is used when sharing the cx2100 and your telephone on the same line.
Choose Fax/Tel as your receive mode. See Fax/Tel on page 42.
Important Note: You can not receive voice messages on either Voicemail or an answering machine
when choosing the Fax/Tel mode.
Do you expect to receive very few faxes?
Choose Manual as your receive mode. You control the telephone line and must answer every call
yourself. See Manual on page 42.
To set the receive mode follow the instructions below.
a Press Menu, 0, 1.
b Press a or b to choose the receive mode.
Press OK.
c Press Stop/Exit.
01.Receive Mode
a Fax Only
Fax/Tel
b External TAD
Select ab or OK
The LCD will display the current receive mode.
Page 53
Chapter 6
42
Using receive modes 6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. (See Ring delay on page 43.)
Fax Only 6
Fax Only mode will automatically answer
every call as a fax.
Fax/Tel 6
Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
handling them in one of the following ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
(Also see F/T ring time on page 43 and Ring
delay on page 43.)
Manual 6
Manual mode turns off all automatic
answering functions unless you are using the
Distinctive Ring Receive feature.
To receive a fax in Manual mode lift the
handset of an external telephone or press
Hook. When you hear fax tones (short
repeating beeps), press Black Start or
Color Start and then press 2 to receive a fax.
You can also use the Easy Receive feature to
receive faxes by lifting a handset on the same
line as the machine.
(Also see Easy receive on page 44.)
External TAD 6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be handled in the
following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
(For more information see Connecting an
external TAD (telephone answering
device) on page 50.)
Page 54
Receiving a fax
43
6
Receive mode settings 6
Ring delay 6
The ring delay sets the number of times the
machine rings before it answers in Fax Only
and Fax/Tel modes.
If you have extension telephones on the
same line as the machine or subscribe to the
telephone company’s Distinctive Ring
service, keep the Ring Delay setting of 4.
(See Operation from extension
telephones on page 53 and Easy
receive on page 44.)
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 1.
21.Setup Receive
1.Ring Delay
a 03
b 04
Select ab or OK
c Press a or b to choose 00, 01, 02, 03 or
04 for how many times the line rings
before the machine answers.
Press OK.
d Press Stop/Exit.
Note
Choose 00 in c to have the machine
answer immediately.
F/T ring time 6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the ring
delay setting.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T ring (a fast
double-ring) for the time you have set in the
F/T ring time setting. If you hear the F/T ring
it means that you have a voice caller on the
line.
Because the F/T ring is made by the machine,
extension and external telephones will not
ring; however, you can still answer the call on
any telephone. (For more information see
Using remote codes on page 54.)
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 2.
21.Setup Receive
2.F/T Ring Time
a 20 Secs
b 30 Secs
Select ab or OK
c Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
Press OK.
d Press Stop/Exit.
Page 55
Chapter 6
44
Easy receive 6
Turning easy receive On allows the machine
to receive fax calls automatically if you lift any
handset on the same line as the machine.
When you see Receiving on the LCD or
when you hear ‘chirps’ through the handset of
an extension telephone connected to another
telephone wall jack, just replace the handset
and your machine will receive the fax.
If this feature is set to On, but your machine
does not connect a fax call when you lift the
handset of an extension or external
telephone, press the Fax Receive Code l51.
(See Operation from extension telephones
on page 53.)
Note
If you use a modem, or send faxes from a
computer, on the same line and your
machine intercepts them, set easy receive
to Off.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 3.
21.Setup Receive
3.Easy Receive
a On
b Off
Select ab or OK
c Press a or b to choose On or Off.
Press OK.
d Press Stop/Exit.
Setting the print density 6
You can adjust the print density to make your
printed pages darker or lighter.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 6.
21.Setup Receive
6.Print Density
-nnonn+
Select dc&OK
c Press c to make the print darker.
Or, press d to make the print lighter.
Press OK.
d Press Stop/Exit.
Page 56
Receiving a fax
45
6
Additional receiving
operations 6
Printing a reduced incoming
fax 6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal or Folio size
paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 3).
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 5.
21.Setup Receive
5.Auto Reduction
a On
b Off
Select ab or OK
c Press a or b to choose On (or Off).
Press OK.
d Press Stop/Exit.
Duplex (2-sided) printing for
Fax mode 6
If you set Duplex to On for fax receive the
machine will print received faxes on both
sides of paper.
You can use Letter, Legal or Folio (8x13) size
of paper for this function.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 9.
21.Setup Receive
9.Duplex
a On
b Off
Select ab or OK
c Press a or b to choose On (or Off).
Press OK.
d Press Stop/Exit.
Note
When you turn Duplex on the auto
reduction feature is also turned on.
Page 57
Chapter 6
46
Setting the fax receive stamp
(black & white only) 6
You can set the machine to print the received
date and time in the top center of each
received fax page.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 8.
21.Setup Receive
8.Fax Rx Stamp
a On
b Off
Select ab or OK
c Press a or b to choose On (or Off).
Press OK.
d Press Stop/Exit.
Note
• The received time and date will not appear
when using Internet Fax.
• Make sure you have set the current date
and time in the machine.
Receiving a fax at the end of a
conversation 6
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
a Ask the other person to place the
document in their machine and to press
the Start or Send key.
b When you hear the CNG tones (slowly
repeating beeps), press Black Start or
Color Start.
c Press 2 to choose 2.Receive.
d Replace the external handset.
Printing a fax from the
memory 6
If you are using the Fax Storage feature
(Menu, 2, 5, 1), you can still print a fax from
the memory when you are at your machine.
a Press Menu, 2, 5, 3.
25.Remote Fax Opt
3.Print Fax
Press Start
b Press Black Start or Color Start.
c Press Stop/Exit.
Page 58
47
7
7
Telephone line
services
7
Voice Mail 7
If you have Voice Mail on the same telephone
line as your cx2100, Voice Mail and the
cx2100 will conflict with each other when
receiving incoming calls.
For example, if your Voice Mail is set to
answer after 4 rings and your cx2100 is set to
answer after 2 rings, then your cx2100 will
answer first. This will prevent callers from
being able to leave a message in your Voice
Mail.
Similarly, if your cx2100 is set to answer after
4 rings and your Voice Mail is set to answer
after 2 rings, then your Voice Mail will answer
first. This will prevent your cx2100 from being
able to receive an incoming fax, since Voice
Mail cannot transfer the incoming fax back to
the cx2100.
To avoid conflicts between your cx2100 and
your voice mail service, do one of the
following:
Get the Distinctive Ring service from your
telephone company. Distinctive Ring is a
feature of your cx2100 that allows a person
with one line to receive fax and voice calls
through two different telephone numbers on
that one line. Océ uses the term 'Distinctive
Ring,' but telephone companies market the
service under a variety of names, such as
Custom Ringing, Personalized Ring, Smart
Ring, RingMaster, Ident-A-Ring, Ident-A-Call,
Data Ident-A-Call, Teen Ring, and SimpleBiz
Fax & Alternate Number Ringing. This
service establishes a second telephone
number on the same line as your existing
telephone number, and each number has its
own ring pattern. Typically, the original
number rings with the standard ring pattern
and is used for receiving voice calls, and the
second number rings with a different ring
pattern and is used for receiving faxes. (See
Distinctive ring on page 48.)
OR
Set your cx2100's Receive Mode to "Manual."
Manual Mode requires that you answer every
incoming call if you want to be able to receive
a fax. If the incoming call is a telephone call,
then complete the call as you normally would.
If you hear fax sending tones you must
transfer the call to the cx2100 by pressing
l 51 on the dial pad of the telephone.
Unanswered fax and voice calls will go to
your Voice Mail. (To set the machine in
MANUAL Mode, see Choose the correct
Receive Mode on page 41.)
Telephone services and external
devices
7
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Chapter 7
48
Distinctive ring 7
Océ uses the term ‘Distinctive Ring’ but
different telephone companies have other
names for this service such as Custom
Ringing, Personalized Ring, RingMaster,
Smart Ring, Teen Ring, Ident-A-Call,
Data Ident-A-Call, Ident-A-Ring, SimpleBiz
Fax & Alternate Number Ringing.
What does your telephone company’s
‘Distinctive Ring’ do? 7
Your telephone company’s Distinctive Ring
service allows you to have more than one
number on the same telephone line. If you
need more than one telephone number, it
is cheaper than paying for an extra line.
Each telephone number has its own
distinctive ring pattern, so you will know
which telephone number is ringing. This is
one way you can have a separate telephone
number for your machine.
Note
Please call your telephone company for
availability and rates.
What does Océ’s ‘distinctive ring’ do?7
The cx2100 has a Distinctive Ring feature
that allows you to use your machine to take
full advantage of the telephone company’s
Distinctive Ring service. The new telephone
number on your line can just receive faxes.
Note
You must pay for your telephone
company’s Distinctive Ring service before
you program the machine to work with it.
Do you have voice mail? 7
If you have Voice Mail on the telephone line
that you will install your new machine on,
there is a strong possibility that Voice Mail
and the machine will conflict with each other
while receiving incoming calls. However, the
Distinctive Ring feature allows you to use
more than one number on your line, so
both Voice Mail and the machine can work
together without any problems. If each one
has a separate telephone number, neither will
interfere with the other’s operations.
If you decide to get the Distinctive Ring
service from the telephone company, you will
need to follow the directions below to
‘register’ the new Distinctive Ring pattern
they give you. This is so your machine can
recognize its incoming calls.
Note
You can change or cancel the Distinctive
Ring pattern at any time. You can switch it
off temporarily, and turn it back on later.
When you get a new fax number, make
sure you reset this feature.
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Telephone services and external devices
49
7
Before you choose the ring pattern to
register 7
You can only register one Distinctive Ring
pattern with the machine. Some ring patterns
cannot be registered. The ring patterns below
are supported by your cx2100. Register the
one your telephone company gives you.
Note
If the ring pattern you received is not on
this chart, please call your telephone
company and ask for one that is
shown.
The machine will only answer calls to its
registered number.
The first two rings are silent on the
machine. This is because the fax must
<<listen>> to the ring pattern (to compare
it to the pattern that was ‘registered’).
(Other telephones on the same line will
ring.)
If you program the machine properly, it will
recognize the registered ring pattern of the
‘fax number’ within 2 ring patterns and
then answer with a fax tone. When the
‘voice number’ is called, the machine will
not answer.
Registering the distinctive ring pattern
Very important! 7
After you have set the Distinctive Ring feature
to On, your Distinctive Ring number will
receive faxes automatically. The receive
mode is automatically set to Manual and you
cannot change it to another receive mode
while Distinctive Ring is set to On. This
ensures the cx2100 will only answer the
Distinctive Ring number and not interfere
when your main telephone number is called.
a Press Menu, 2, 0, 2.
20.Miscellaneous
2.Distinctive
a Off
b Set
Select ab or OK
b Press a or b to choose Set.
c Press OK.
d Press a or b to choose the prestored ring
pattern you want to use.
Press OK.
e (You will hear each pattern as you scroll
through the four patterns. Make sure
you choose the pattern that the
telephone company gave you.)
f Press Stop/Exit. Distinctive Ring is now
set to On.
Ring
Pattern
Rings
1 long-long
2 short-long-short
3 short-short-long
4very long
(normal pattern)
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Chapter 7
50
Turning off distinctive ring 7
a Press Menu, 2, 0, 2.
20.Miscellaneous
2.Distinctive
a On
b Off
Select ab or OK
b Press a or b to choose Off.
Press OK.
c Press Stop/Exit.
Note
If you don’t want to receive faxes on your
Distinctive Ring number, you can turn off
Distinctive Ring. The machine will stay in
Manual receive mode so you will need to
set the Receive Mode again. (See Choose
the correct Receive Mode on page 41.)
Connecting an external
TAD (telephone
answering device)
7
You can connect an external Telephone
Answering Device (TAD) to the same line as
your machine. When the TAD answers a call,
your machine will “listen” for the CNG (fax
calling) tones sent by a sending fax machine.
If it hears them it will take over the call and
receive the fax. If it does not hear them, it will
let your TAD take a voice message and the
display will show Telephone.
The external TAD must answer within four
rings (we recommend you set it to two rings).
This is because your machine cannot hear
the CNG tones until the external TAD has
picked up the call. The sending machine will
send CNG tones for only eight to ten seconds
longer. We do not recommend using the toll
saver feature on your external TAD if it needs
more than four rings to activate it.
Unless you are using Distinctive Ring, the
TAD must be connected to the EXT jack of
the machine.
1TAD
Note
If you have problems receiving faxes,
reduce the ring delay setting on your
external TAD.
1
1
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Telephone services and external devices
51
7
Connections 7
The external TAD must be plugged into the
back of the machine, into the jack labeled
EXT. Your machine cannot work properly if
you plug the TAD into a wall jack (unless you
are using Distinctive Ring).
a Plug the telephone line cord from the
telephone wall jack into the back of the
machine, in the jack labeled LINE.
b Plug the telephone line cord from your
external TAD into the back of the
machine, in the jack labeled EXT. (Make
sure this cord is connected to the TAD at
the TAD’s telephone line jack, and not
its handset jack.)
c Set your external TAD to four rings or
less. (The machine’s Ring Delay setting
does not apply.)
d Record the outgoing message on your
external TAD.
e Set the TAD to answer calls.
f Set the Receive Mode to
External TAD. (See Choose the
correct Receive Mode on page 41.)
Recording an outgoing
message (OGM) 7
a Record 5 seconds of silence at the
beginning of your message. This allows
your machine time to listen for fax tones.
b Limit your speaking to 20 seconds.
c End your 20-second message by giving
your Fax Receive Code for people
sending manual faxes. For example:
“After the beep, leave a message or
send a fax by pressing l51 and Start.”
Note
We recommend beginning your OGM with
an initial 5 second silence because the
machine cannot hear fax tones over a loud
voice. You may try leaving out this pause,
but if your machine has trouble receiving,
then you should re-record the OGM to
include it.
Special line considerations 7
Roll over telephone lines 7
A roll over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call would be
transferred to a line that does not have a fax
machine. Your machine will work best on a
dedicated line.
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Chapter 7
52
Two-line telephone system 7
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or combined
into one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
for your machine. (See Easy
receive on page 44.)
Converting telephone wall outlets 7
There are three ways to convert to an RJ11
jack. The first two ways may require
assistance from the telephone company. You
can change the wall outlets from one RJ14
jack to two RJ11 jacks. Or, you can have an
RJ11 wall outlet installed and slave or jump
one of the telephone numbers to it.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
Installing machine, external two-line
TAD and two-line telephone 7
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external twoline TAD. You will need a fourth line cord if
you add a two-line telephone.
Place the two-line TAD and the two-line
telephone next to your machine.
Plug one end of the telephone line cord for
your machine into the L2 jack of the triplex
adapter. Plug the other end into the LINE jack
on the back of the machine.
Plug one end of the first telephone line cord
for your TAD into the L1 jack of the triplex
adapter. Plug the other end into the L1 or
L1/L2 jack of the two-line TAD.
Plug one end of the second telephone line
cord for your TAD into the L2 jack of the twoline TAD. Plug the other end into the EXT.
jack on the left side of the machine.
1 Triplex Adapter
2 Two Line Telephone
3 External Two Line TAD
4 Machine
RJ14
RJ11
RJ14
1
2
3
4
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Telephone services and external devices
53
7
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine’s
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or, you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
Multi-line connections (PBX) 7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
External and extension
telephones 7
Operation from extension
telephones 7
If you answer a fax call on an extension
telephone, or an external telephone
connected to the EXT. jack of the machine,
you can make your machine take the call by
using the Fax Receive Code. When you
press the Fax Receive Code l51 the machine
starts to receive the fax. (See Easy
receive on page 44.)
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code #51 to take the
call at an extension telephone. (See F/T ring
time on page 43.)
If you answer a call and no one is on
the line: 7
You should assume that you’re receiving a
manual fax.
Press l51 and wait for the chirp or until the
machine’s LCD shows Receiving, and then
hang up.
For Fax/Tel mode only 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.
Lift the external telephone’s handset, and
then press Hook to answer.
If you’re at an extension telephone, you will
need to lift the handset during the F/T Ring
Time and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing l51.
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Chapter 7
54
Connecting an external or
extension telephone 7
You can connect a separate telephone
directly to your machine as shown in the
diagram below.
Connect the telephone line cord to the jack
labeled EXT.
1 Extension telephone
2 External telephone
When you are using an external telephone,
the LCD shows Telephone.
Using a cordless external
handset 7
If your cordless telephone is connected to the
EXT. jack of the machine (see page 54) and
you typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
If you let the machine answer first, you will
have to go to the machine so you can press
Hook to transfer the call to the cordless
handset.
Using remote codes 7
Fax Receive Code 7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by pressing the fax receive code
l51. Wait for the chirping sounds then
replace the handset. (See Easy
receive on page 44.)
Telephone Answer Code 7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double-ring) after the initial ring delay. If you
pick up the call on an extension telephone
you can turn the F/T ring off by pressing #51
(make sure you press this between the rings).
Changing the remote codes 7
The preset fax receive code is l51. The
preset telephone answer code is #51. If you
are always disconnected when accessing
your external TAD, try changing the
three-digit remote codes, for example ###
and 999.
a Make sure you are in Fax mode .
b Press Menu 2, 1, 4.
21.Setup Receive
4.Remote Codes
a On
b Off
Select ab or OK
c Press a or b to choose On (or Off).
Press OK.
d If you chose On in c, enter the new Fax
Receive Code.
Press OK.
e Enter the new Telephone Answer Code.
Press OK.
f Press Stop/Exit.
1
2
Page 66
55
8
8
How to dial 8
You can dial in any of the following ways.
Manual dialing 8
Use the dial pad to enter all the digits of the
telephone or fax number.
One-touch dialing 8
Press the One-Touch key that stores the
number you want to call. (See Storing
one-touch dial numbers on page 57.)
To dial One-Touch numbers 21 to 40, hold
down Shift as you press the One-Touch key.
Speed-dialing 8
Hold down Shift as you press
Search/Speed Dial, and then enter the
three-digit Speed-Dial number. (See Storing
speed-dial numbers on page 58.)
Three-digit number
Note
If the LCD shows Not Registered
when you enter a One-Touch or a
Speed-Dial number, it means that a
number is not stored there.
Dialing and storing numbers 8
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Chapter 8
56
Search 8
You can search alphabetically for names you
have stored in the One-Touch and
Speed-Dial memories. (See Storing
one-touch dial numbers on page 57 and
Storing speed-dial numbers on page 58.)
a Press Search/Speed Dial.
b Press the dial pad key for the first letter
of the name.
(Use the chart on Entering text on
page 217 to help you enter letters.)
Press OK.
c Press a or b to scroll until you find the
name you are looking for.
Press OK.
Note
You can press Resolution to change the
displayed resolution.
d Press Black Start or Color Start.
Note
• If you do not enter a letter and Press OK
in b, all registered names will appear.
Press a or b to scroll until you find the
name you are looking for.
• If the LCD shows No Contact Found
when you enter the first letter of the name,
it means that a name for the letter is not
stored.
LDAP Search 8
If the machine is connected to your LDAP
server, you can search for information such
as fax numbers and E-mail addresses from
your server. (For details about how to set up
LDAP see the Network User’s Guide on the
CD-ROM.)
Fax redial 8
If you are sending a fax manually and the line
is busy, press Redial/Pause, wait for the
other fax machine to answer, and then press
Black Start or Color Start to try again. If you
want to make a second call to the last number
dialed, you can save time by pressing
Redial/Pause and Black Start or
Color Start.
Redial/Pause only works if you dialed from
the control panel.
If you are sending a fax automatically and the
line is busy, the machine will automatically
redial one time after five minutes.
Page 68
Dialing and storing numbers
57
8
Storing numbers 8
You can set up your machine to do the
following types of easy dialing: One-Touch,
Speed-Dial and Groups for Broadcasting
faxes. You can also specify the default
resolution for each One-Touch and
Speed-Dial number. When you dial a
quick-dial number, the LCD shows the name,
if you stored it, or the number. A scan profile
can also be stored along with the fax number
or E-mail address.
If you lose electrical power, the quick-dial
numbers stored in the memory will not be lost.
A scan profile is the resolution and other scan
settings that you choose when you store a
number. For example, you will be asked to
select Standard, Fine, S.Fine or Photo if you
have selected the Fax/Tel option. Or, you will
be asked to select B/W 200 dpi,
B/W 200x100 dpi, Color 150 dpi,
Color 300 dpi or Color 600 dpi if you selected
the E-Mail option.
Storing a pause 8
Press Redial/Pause to insert a 3.5-second
pause between numbers. You can press
Redial/Pause as many times as needed to
increase the length of the pause.
Storing one-touch dial
numbers 8
Your machine has 20 One-Touch keys where
you can store 40 fax or telephone numbers or
E-mail addresses for automatic dialing. To
access numbers 21 to 40, hold down Shift as
you press the One-Touch key.
a Press Menu, 2, 3, 1.
23.Set Quick-Dial
1.One-Touch Dial
One-Touch:
Select One-Touch
b Press the One-Touch key where you
want to store a number.
c Press a or b to select Fax/Tel, E-Mail
or IFAX. Press OK.
d Choose one of the options below:
Enter the number (up to 20
characters) if you selected Fax/Tel.
Press OK.
Enter the E-mail address (up to 60
characters) if you selected E-Mail
or IFAX. Use the chart on
Entering text on page 217 to help
you enter letters. Press OK.
Note
If you selected E-Mail and save the
E-mail address, you can only use the
E-mail address when you are in Scan
mode. If you selected IFAX and save the
E-mail address, you can only use the
E-mail address when you are in Fax
mode.
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Chapter 8
58
e Choose one of the options below:
Enter the name using the dial pad
(up to 15 characters). Press OK.
Press OK to store the number or
E-mail address without a name.
f If you want to save a fax/scan resolution
along with the number, choose one of
the options below:
If you selected Fax/Tel in c, press
a or b to select Std, Fine, S.Fine
or Photo. Press OK and then go to
h.
If you selected E-Mail in c, press a
or b to select B/W200dpi,
B/W200x100, Color150dpi,
Color300dpi or Color600dpi.
Press OK and then go to g.
If you selected IFAX in c, press a or
b to select Std, Fine or Photo.
Press OK and then go to h.
Press OK if you don’t want to change
the default resolution. Go to h.
g Choose one of the options below:
If you selected Black & White in f ,
select the file format (TIFF or PDF) that
will be used to send to your PC. If you
selected Color in f, select the file
format (PDF or JPEG) that will be used
to send your PC.
Press OK
h Choose one of the options below:
To store another One-Touch number
go to b.
To finish storing One-Touch
numbers press Stop/Exit.
Note
When you do a broadcast and you have
saved a scan profile along with the
number or E-mail address, the scan profile
of the One-Touch, Speed-Dial or Group
number you chose first will be applied to
the broadcast.
Storing speed-dial numbers 8
You can store your frequently used numbers
as Speed-Dial numbers, so that when you
dial you will only have to press a few keys
(hold down Shift as you press
Search/Speed Dial, the three-digit number,
and Black Start or Color Start). The
machine can store 300 Speed-Dial numbers
(001 - 300).
a Press Menu, 2, 3, 2.
23.Set Quick-Dial
2.Speed-Dial
Speed-Dial? #
Enter & OK Key
b Use the dial pad to enter a three-digit
Speed-Dial location number (001-300).
Press OK.
c Press a or b to select Fax/Tel, E-Mail
or IFAX.
Press OK.
d Choose one of the options below:
Enter the number (up to 20
characters) when you select
Fax/Tel.
Press OK
Enter the E-mail address (up to 60
characters) if you selected E-Mail
or IFAX. Use the chart on
Entering text on page 217 to help
you enter letters.
Press OK.
Note
If you selected E-Mail and save the
E-mail address, you can only use the
E-mail address when you are in Scan
mode. If you selected IFAX and save the
E-mail address, you can only use the
E-mail address when you are in Fax
mode.
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Dialing and storing numbers
59
8
e Choose one of the options below:
Enter the name using the dial pad
(up to 15 characters). Press OK.
Press OK to store the number or
E-mail address without a name.
f If you want to save a fax/scan resolution
along with the number, choose one of
the options below:
If you selected Fax/Tel in c, press
a or b to select Std, Fine, S.Fine
or Photo.
Press OK and then go to h.
If you selected E-Mail in c, press a
or b to select B/W200dpi,
B/W200x100, Color150dpi,
Color300dpi or Color600dpi.
Press OK and then go to g.
If you selected IFAX in c, press a or
b to select Std, Fine or Photo.
Press OK and then go to h.
Press OK if you don’t want to change
the default resolution. Go to h.
g If you selected Black & White in f,
select the file format (TIFF or PDF) that
will be used to send to your PC. If you
selected Color in f, select the file
format (PDF or JPEG) that will be used
to send your PC.
Press OK
h Choose one of the options below:
To store another Speed-Dial number
go to b.
To finish storing Speed-Dial
numbers press Stop/Exit.
Note
When you do a broadcast and you have
saved a scan profile along with the
number or E-mail address, the scan profile
of the One-Touch, Speed-Dial or Group
number you chose first will be applied to
the broadcast.
Changing one-touch and
speed-dial numbers 8
If you try to store a One-Touch or Speed-Dial
number over an existing number, the LCD will
show the name or number already stored
there.
a Do one of the following:
To change the stored number,
press 1.
To exit without making a change,
press 2.
23.Set Quick-Dial
#005:MIKE
a 1.Change
b 2.Exit
Select ab or OK
b Press a or b to select Fax/Tel, E-Mail
or IFAX. Press OK.
c Enter a new number or character.
Press OK.
d Press d or c to position the cursor under
the character you want to change, and
then press Clear/Back to delete it.
Repeat for each character you want to
delete.
e Follow the directions beginning in f in
Storing one-touch dial numbers and
Storing Speed-Dial numbers. (See
Storing one-touch dial
numbers on page 57 and Storing
speed-dial numbers on page 58.)
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60
Setting up groups for
broadcasting 8
If you often want to send the same fax
message to many fax numbers you can set
up a group.
Groups are stored on a One-Touch key or a
Speed-Dial number. Each group uses up a
One-Touch key or a Speed-Dial location. You
can then send the fax message to all the
numbers stored in a group just by pressing a
One-Touch key or entering a Speed-Dial
number, and then pressing Black Start.
Before you can add numbers to a group, you
need to store them as One-Touch or SpeedDial numbers. You can have up to 20 small
groups, or you can assign up to 339 numbers
to one large group.
a Press Menu, 2, 3, 3.
23.Set Quick-Dial
3.Setup Groups
Group Dial:
Press Speed Dial
b Choose an empty location where you
want to store the group in one of the
following ways:
Press a One-Touch key.
Hold down Shift as you press
Search/Speed Dial and then enter
the three-digit Speed-Dial location.
Press OK.
c Use the dial pad to enter a group
number (01 to 20).
Press OK.
d Press a or b to select Fax/IFAX or
E-Mail. Press OK.
e To add One-Touch or Speed-Dial
numbers follow the instructions below:
For One-Touch numbers, press the
One-Touch keys one after the other.
For Speed-Dial numbers, hold down
Shift as you press
Search/Speed Dial, and then enter
the three-digit Speed-Dial location.
The LCD will display your chosen OneTouch numbers with a l and Speed-Dial
numbers with a # (for example l006,
#009).
f Press OK when you have finished
adding numbers.
g Do one of the following:
Enter the name using the dial pad
(up to 15 characters). Use the chart
on Entering text on page 217 to help
you enter letters.
Press OK.
Press OK to store the group without
a name.
h You can save a fax/scan resolution
along with the number. Do one of the
following:
If you selected Fax/IFAX in d,
press a or b to select Std, Fine,
S.Fine or Photo.
Press OK and then go to j.
If you selected E-Mail in d,
press a or b to select
B/W200x100, B/W200dpi,
Color150dpi, Color300dpi or
Color600dpi.
Press OK and then go to i.
Press OK if you don't want to change
the default resolution. Go to j.
Note
If you have selected Fax/IFAX in d and
added One-Touch or Speed-Dial numbers
that are stored as ‘IFAX’, you cannot
select S.Fine.
Page 72
Dialing and storing numbers
61
8
i If you selected B/W200dpi or
B/W200x100 in h, select the file format
(TIFF or PDF) that will be used to send
to your PC. If you selected
Color150dpi, Color300dpi or
Color600dpi in h, select the file
format (PDF or JPEG) that will be used
to send your PC. Press OK
j Do one of the following:
To store another group for
broadcasting, press OK. Go to b.
To finish storing groups for
broadcasting, press Stop/Exit.
Note
Fax Broadcasting is for black & white only.
Dialing access codes and
credit card numbers 8
You can combine more than one Quick-Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate from another long distance
carrier.
For example, you might have stored ‘555’ on
Speed-Dial #003 and ‘7000’ on Speed-Dial
#002. You can use them both to dial
‘555-7000’ if you press the following keys:
Hold down Shift as you press
Search/Speed Dial, 003. Hold down Shift as
you press Search/Speed Dial, 002 and
Black Start or Color Start.
Numbers can be added manually by entering
them on the dial pad:
Hold down Shift as you press
Search/Speed Dial, 003, 7001 (on the dial
pad), and Black Start or Color Start.
This would dial ‘555–7001’. You can also add
a pause by pressing the Redial/Pause key.
Pause 8
Press Redial/Pause to insert a 3.5-second
pause between numbers. You can press
Redial/Pause as many times as needed to
increase the length of the pause.
Tone or pulse 8
If you have a Pulse dialing service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below. If you have Touch Tone service, you
will not need this feature to send tone signals.
a Press Hook.
b Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
When you hang up, the machine will
return to the Pulse dialing service.
Page 73
62
9
Remote fax options ARE NOT available for
color fax.
Remote fax options let you receive faxes
while you are away from the machine.
You can use only one remote fax option at a
time.
Fax forwarding 9
The fax forwarding feature lets you
automatically forward your received faxes to
another machine.
a Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Fwd/Page/Store
a Off
b Fax Forward
Select ab or OK
b Press a or b to choose Fax Forward.
Press OK.
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.
c Enter the forwarding number using the
dial pad (up to 20 digits), using a OneTouch key or holding down Shift as you
press Search/Speed Dial and the
three-digit location.
Note
• If you store a group on a One-Touch key
or a Speed Dial location, the faxes will be
forwarded to several fax numbers.
• You can also enter an E-mail address if
your machine has been configured for the
Internet Fax feature. (For details about
Internet Fax, see the Network User’s
Guide on the CD-ROM.)
d Press OK.
e Press a or b to choose On or Off.
25.Remote Fax Opt
Backup Print
a Off
b On
Select ab or OK
Press OK.
f Press Stop/Exit.
Note
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine. The
machine can store faxes up to 60 hours if
there is a power failure.
Remote fax options
(black & white only)
9
Page 74
Remote fax options (black & white only)
63
9
Paging 9
When Paging is chosen, your machine dials
the pager number you’ve programmed, and
then dials your Personal Identification
Number (PIN). This activates your pager so
you will know that you have a fax message in
the memory.
a Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Fwd/Page/Store
a Off
b Fax Forward
Select ab or OK
b Press a or b to choose Paging.
Press OK.
c Enter your pager telephone number
followed by # # (up to 20
digits).Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press
1 8 0 0 5 5 5 1 2 3 4 # #.
d Do one of the following:
If your pager needs a PIN, enter the
PIN, press #, press Redial/Pause,
enter your fax number followed by
##.
Press OK.
(For example, press:
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
5 6 7 8 9 # #)
If you do not need a PIN, press OK.
e Press Stop/Exit.
Note
• You cannot change a Paging number or
PIN remotely.
• If you have set Paging, a backup copy will
automatically be printed at the machine.
Fax storage 9
The fax storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. (See Retrieving fax
messages on page 67.) Your machine will
automatically print a copy of the stored fax.
a Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Fwd/Page/Store
a Off
b Fax Forward
Select ab or OK
b Press a or b to choose Fax Storage.
Press OK.
c Press Stop/Exit.
Note
If Fax Storage is turned on your machine
cannot receive a color fax unless the
sending machine converts it to black &
white.
Page 75
Chapter 9
64
PC fax receive 9
If you turn on the PC Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The LCD will show the number of
stored faxes received, for example:
PC Fax Msg:001
When you start your PC and the PC Fax
Receiving software runs, your machine
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you
must have the PC Fax Receive software
running on your PC. (See PC-FAX receiving
in Chapter 6 in the Software User’s Guide on
the CD-ROM.)
If you choose Backup Print On, the machine
will also print the fax.
a Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Fwd/Page/Store
a Off
b Fax Forward
Select ab or OK
b Press a or b to choose
PC Fax Receive.
Press OK.
c Press a or b to choose <USB> or your
computer name if the machine is
connected to a network.
25.Remote Fax Opt
1.Fwd/Page/Store
a <USB>
b ABC012
Select ab or OK
Press OK.
d Press a or b to choose On or Off.
25.Remote Fax Opt
Backup Print
a Off
b On
Select ab or OK
Press OK.
e Press Stop/Exit.
Note
If you choose Backup Print On, the
machine will also print the faxes at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the faxes are forwarded or a
problem at the receiving machine. The
machine can store faxes up to 60 hours if
there is a power failure.
Page 76
Remote fax options (black & white only)
65
9
Changing remote fax
options 9
If received faxes are left in your machine’s
memory when you change the remote fax
option to Off, the LCD will ask you the
following message:
25.Remote Fax Opt
Erase All Fax?
a 1.Yes
b 2.No
Select ab or OK
or
25.Remote Fax Opt
Print All Fax?
a 1.Yes
b 2.No
Select ab or OK
If you press 1, faxes in the memory will be
erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
If received faxes are left in the machine’s
memory when you change to
PC Fax Receive from another remote fax
option (Fax Forward, Paging or
Fax Storage), the LCD will ask you the
following message:
25.Remote Fax Opt
Send Fax to PC?
a 1.Yes
b 2.No
Select ab or OK
If you press 1, faxes in the memory will be
sent to your PC before the setting
changes. Faxes in the memory will be sent
to your PC when the PC Fax Receive icon
is active on your PC. (See the Software
User’s Guide on the CD-ROM.)
If you press 2, faxes in the memory will not
be erased or transferred to your PC and
the setting will be unchanged.
The LCD will ask you the following message:
25.Remote Fax Opt
Backup Print
a Off
b On
Select ab or OK
Press a or b to choose On or Off.
Press OK. Press Stop/Exit.
Note
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine. The
machine can store faxes up to 60 hours if
there is a power failure.
Turning off remote fax
options 9
a Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Fwd/Page/Store
a Off
b Fax Forward
Select ab or OK
b Press a or b to choose Off.
Press OK.
Note
The LCD will give you options if there are
received faxes still in your machine’s
memory. (See Changing remote fax
options on page 65.)
c Press Stop/Exit.
Page 77
Chapter 9
66
Remote retrieval 9
The remote retrieval feature lets you retrieve
your stored fax messages when you are not
at the machine. You can call your machine
from any touch tone telephone or fax
machine, then use the Remote Access Code
to retrieve your messages.
Setting a remote access code9
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you use the
remote access and retrieval features, you
have to set up your own code. The default
code is an inactive code: – – –l.
a Press Menu, 2, 5, 2.
25.Remote Fax Opt
2.Remote Access
Access Code:---*
Enter & OK Key
b Enter a three-digit code using numbers
0 – 9, l or #.
Press OK.
c Press Stop/Exit.
Note
DO NOT use the same code used for your
Fax Receive Code (l51) or Telephone
Answer Code (#51). (See Changing the
remote codes on page 54.)
You can change your code at any time. If you
want to make your code inactive, press
Clear/Back and then OK in b to restore the
inactive setting – – –l.
Using your remote access
code 9
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers,
immediately enter your Remote Access
Code (3 digits followed by l).
c The machine signals if it has received
messages:
No beeps
No messages received.
1 long beep
Fax message received.
d The machine gives two short beeps to
tell you to enter a command. (See
Remote fax commands on page 68.)
The machine will hang up if you wait
longer than 30 seconds before entering
a command. If you enter an invalid
command the machine will beep three
times.
e Press 9 0 to reset the machine when you
have finished.
f Hang up.
Note
If your machine is set to Manual mode,
you can still access the remote retrieval
features. Dial the fax number as normal
and let the machine ring. After 2 minutes
you will hear a long beep to tell you to
enter the remote access code. You will
then have 30 seconds to enter the code.
Page 78
Remote fax options (black & white only)
67
9
Retrieving fax messages 9
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers,
immediately enter your remote access
code (3 digits followed by l). If you hear
one long beep, you have messages.
c When you hear two short beeps, use the
dial pad to press 962.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent to (up to 20
digits), followed by ##.
e Hang up after you hear your machine
beep. Your machine will call the other
machine, which will then print your fax
messages.
Note
You can insert a pause in a fax number by
using the # key.
Changing the fax forwarding
number 9
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers, enter
your remote access code (3 digits
followed by l). If you hear one long
beep, you have messages.
c When you hear two short beeps, use the
dial pad to press 954.
d Wait for a long beep, and then use the
dial pad to enter the new number of the
remote fax machine where you want
your fax messages forwarded (up to 20
digits), followed by ##.
e Press 90 to reset the machine when
you have finished.
f Hang up after you hear your machine
beep.
Note
You can insert a pause in a fax number by
using the # key.
Page 79
Chapter 9
68
Remote fax commands 9
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your Remote Access Code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands Operation details
95 Change the fax forwarding,
paging or fax storage settings
1 OFF You can choose Off after you have retrieved or erased all your
messages.
2 Fax forwarding One long beep means the change is accepted. If you hear three
short beeps, you cannot make the change because something
has not been set up (for example, a fax forwarding or paging
number has not been registered). You can register your fax
forwarding number by entering 4. (See Changing the fax
forwarding number on page 67.) Once you have registered the
number, fax forwarding will work.
3 Paging
4 Fax forwarding number
6 Fax storage
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax
messages. (See Retrieving fax messages on page 67.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
from the memory.
97 Check the receiving status
1 Fax You can check whether your machine has received any faxes.
If yes, you will hear one long beep. If no, you will hear three
short beeps.
98 Change the receive mode
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Press 90 to exit remote retrieval. Wait for the long beep, then
replace the handset.
Page 80
69
10
10
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive 10
Polling receive lets you call another fax
machine to receive a fax.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 7.
_
Polling RX
Dial & Start
c Enter the fax number you are polling.
Press Black Start or Color Start.
The LCD shows Dialing.
Sequential polling 10
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 7.
_
Polling RX
Dial & Start
c Specify the fax machines you want to
poll by using One-Touch, Speed-Dial,
Search, a Group and or the dial pad.
You must press OK between each
location.
d Press Black Start or Color Start.
The machine polls each number or
Group number in turn for a document.
Press Stop/Exit while the machine is dialing
to cancel the polling process.
To cancel all sequential polling receive jobs,
press Menu, 2, 6. (See Checking and
canceling waiting jobs on page 40.)
Polling 10
Page 81
Chapter 10
70
Polled transmit
(black & white only) 10
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
Setup for polled transmit 10
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 6.
22.Setup Send
6.Polled TX
a On
b Off
Select ab or OK
d Press a or b to choose On (or Off).
Press OK.
e Press 2 to choose 2.No if you don’t
want to enter more settings when the
LCD asks you the following message:
22.Setup Send
Other Settings?
a 1.Yes
b 2.No
Select ab or OK
f Press Black Start.
g If you are using the scanner glass, the
LCD will prompt you to choose one of
the options below:
Flatbed Fax:
Next Page?
a 1.Yes
b 2.No (Send)
Select ab or OK
Press 1 to send another page.
Go to h.
Press 2 or Black Start to send the
document.
h Place the next page on the scanner
glass, press OK. Repeat g and h for
each additional page.
Flatbed Fax:
Set Next Page
Then Press OK
Note
The document will be stored and can be
retrieved from any other fax machine until
you delete the fax from memory.
To delete the fax from memory, press
Menu, 2, 6. (See Checking and canceling
waiting jobs on page 40.)
Page 82
71
11
11
Fax reports 11
Some fax reports (transmission verification
and fax journal) can be printed automatically
and manually.
Transmission verification
report 11
You can use the transmission report as proof
that you sent a fax. This report lists the time
and date of transmission and whether the
transmission was successful (shown as
“OK”). If you choose On or On+Image, the
report will print for every fax you send.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image or Off+Image will print
a section of the fax’s first page on the report
to help you remember.
When the verification report is turned Off or
to Off+Image, the report will only print if
there is a transmission error.
a Press Menu, 2, 4, 1.
24.Report Setting
1.Transmission
a Off
b Off+Image
Select ab or OK
b Press a or b to choose On, On+Image
Off or Off+Image.
Press OK.
c Press Stop/Exit.
Fax journal 11
You can set the machine to print a fax journal
(activity report) at specific intervals (every 50
faxes, 6, 12 or 24 hours, 2 or 7 days). The
default setting is Every 50 Faxes, this
means that your machine will print the journal
when the machine has stored 50 jobs.
If you set the interval to Off, you can still print
the report by following the steps on the next
page.
a Press Menu, 2, 4, 2.
24.Report Setting
2.Journal Period
a Every 50 Faxes
b Every 6 Hours
Select ab or OK
b Press a or b to choose an interval.
Press OK.
If you choose 7 days, you will be asked
to choose a day when you want the 7
day countdown to begin.
c Enter the time to begin printing, in
24 hour format.
Press OK.
For example: enter 19:45 for 7:45 PM.
d Press Stop/Exit.
If you choose 6, 12, 24 hours, 2 or 7 days, the
machine will print the report at the selected
time and then erase all jobs from its memory.
If the machine’s memory becomes full with
200 jobs before the time you chose has
passed, the machine will print the journal
early and then erase all jobs from memory.
If you want an extra report before it is due to
print, you can print it manually without erasing
the jobs from memory.
Printing reports 11
Page 83
Chapter 11
72
Reports 11
The following reports are available:
1 Transmission
Displays the Transmission Verification
Report for your last outgoing 200 faxes
and prints the last report.
2 Help List
Prints a list of commonly used functions to
help you program your machine.
3 Tel Index List
Prints a list of names and numbers stored
in the One-Touch and Speed-Dial
memory in numerical or alphabetical
order.
4 Fax Journal
Prints a list of information about your last
200 incoming and outgoing faxes. (TX:
transmit.) (RX: receive.)
5 User Settings
Print a list of your current settings.
6 Network Config
Lists your network settings.
How to print a report 11
a Press Menu, 6.
6.Print Reports
1.Transmission
2.Help List
3.Tel Index List
Select ab or OK
b Do one of the following:
Press a or b to choose the report you
want.
Press OK.
Enter the number of the report you
want to print. For example, press 2 to
print the help list.
c Press Black Start or Color Start.
d Press Stop/Exit.
Page 84
Section III
Copy III
Making copies 74
Page 85
74
12
How to copy 12
Entering copy mode 12
Press (Copy) to enter Copy mode.
1 Contrast
2Quality
3 Copy ratio
4 Tray selection
5 Number of copies
6 Brightness
Making a single copy 12
a Make sure you are in Copy mode .
b Load your document.
c Press Black Start or Color Start.
Making multiple copies 12
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Black Start or Color Start.
Note
(To sort your copies, see Sorting copies
using the ADF on page 79.)
If the LCD shows “Please Wait” and the
machine stops copying while you are
making multiple copies, please wait for 30
to 40 seconds until the machine finishes
the color registration and cleaning
process of the belt unit.
Stop copying 12
To stop copying, press Stop/Exit.
Making copies 12
Contrast:- +
Quality :Auto
Enlg/Red:100%
Tray :MP>T1
Press ab or Start
1
4
3
2
01
5
Quality :Auto
Enlg/Red:100%
Tray :MP>T1
Bright :- +
Select & OK
6
01
a
a
Page 86
Making copies
75
12
Copy options
(temporary settings) 12
When you want to quickly change the copy
settings temporarily for the next copy, use the
temporary Copy keys. You can use different
combinations.
The machine returns to its default settings
one minute after copying, unless you have
set the Mode Timer to 30 seconds or less.
(See Mode timer on page 20.)
Improving copy quality 12
You can choose from a range of quality
settings. The default setting is Auto.
Auto
Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.
Text
Suitable for documents containing only
text.
Photo
Suitable for copying photographs.
To temporarily change the quality setting,
follow the steps below:
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Contrast/Quality.
Press a or b to choose Quality.
Press OK.
e Press d or c to choose Auto, Text or
Photo.
Press OK.
f Press Black Start or Color Start.
To change the default setting, follow the
steps below:
a Press Menu, 3, 1.
31.Quality
a Auto
Text
b Photo
Select ab or OK
b Press a or b to choose the copy quality.
Press OK.
c Press Stop/Exit.
Enlarging or reducing the
image copied 12
You can choose the following enlargement or
reduction ratios:
Custom(25-400%) allows you to enter a
ratio from 25% to 400%.
Press
100%*
104% EXEiLTR
141% A5iA4
200%
Custom(25-400%)
50%
70% A4iA5
78% LGLiLTR
83% LGLiA4
85% LTRiEXE
91%FullPage
94% A4iLTR
97% LTRiA4
Page 87
Chapter 12
76
To enlarge or reduce the next copy follow the
instructions below:
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Enlarge/Reduce.
Press c.
e Do one of the following:
Press a or b to choose the
enlargement or reduction ratio you
want.
Press OK.
Press a or b to choose
Custom(25-400%).
Press OK.
Use the dial pad to enter an
enlargement or reduction ratio from
25% to 400%. (For example, press
53 to enter 53%.)
Press OK.
f Press Black Start or Color Start.
Note
Page Layout Options 2 in 1(P), 2 in 1(L), 4
in 1(P) or 4 in 1(L) are not available with
Enlarge/Reduce.
Making N in 1 copies
(page layout) 12
You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page, which lets you save
paper.
Important 12
Please make sure the paper size is set to
Letter, A4, Legal or Folio.
(P) means Portrait and (L) means
Landscape.
You cannot use the Enlarge/Reduce
setting with the N in 1 feature.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Nin1.
e Press a or b to choose 2in1(P),
2 in 1 (L), 4 in 1 (P),
4 in 1 (L) or Off(1 in 1).
Press OK.
f Press Black Start or Color Start to
scan the page.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
If you are using the scanner glass, go
to g.
g After the machine scans the page,
press 1 to scan the next page.
Flatbed Copy:
Next Page?
a 1.Yes
b 2.No
Select ab or OK
Page 88
Making copies
77
12
h Place the next page on the scanner
glass.
Press OK.
Repeat g and h for each page of the
layout.
i After all the pages have been scanned,
press 2 in g to finish.
If you are copying from the ADF: 12
Insert your document face up in the direction
shown below:
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
If you are copying from the scanner
glass: 12
Insert your document face down in the
direction shown below:
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Duplex (2-sided) copying 12
You can reduce the amount of paper used
when copying by using the duplex copy
feature. This allows you to copy on both sides
of a sheet of paper.
If you want to use the duplex copy feature, we
recommend you load your document in the
ADF.
If you get an Out of Memory message while
you are making duplex copies, try installing
extra memory. (See Out of memory
message on page 81.)
Duplex Copy (long edge)
1 sided i 2 sided
Portrait
Landscape
2 sided i 2 sided
Portrait
Landscape
1
2
1
1
2
1
1
2
1
2
1
1
2
1
1
2
1
1
2
1
2
Page 89
Chapter 12
78
2 sided i 1 sided
Portrait
Landscape
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Duplex and a or b to select
1sided i 2sided,
2sided i 2sided or
2sided i 1sided.
Duplex
a1sided i 2sided
2sided i 2sided
b2sided i 1sided
Select ab or OK
Press OK.
e Press Black Start or Color Start to
scan the document.
Note
Duplex copy using a 2-sided legal size
document is not available.
Advanced Duplex Copy (short edge) 12
Advanced 2 sided i 1 sided
Portrait
Landscape
Advanced 1 sided i 2 sided
Portrait
Landscape
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Duplex and a or b to select
Advanced.
Duplex
a1sided i 2sided
2sided i 2sided
b2sided i 1sided
Select ab or OK
Press OK.
1
2
1
1
2
1
1
2
1
2
1
2
1
1
2
1
1
2
1
2
1
2
1
1
2
1
1
2
1
2
Page 90
Making copies
79
12
e Press a or b to select
2sided i 1sided or
1sided i 2sided.
Press OK.
Duplex Advanced
a2sided i 1sided
b1sided i 2sided
Select ab or OK
f Press Black Start or Color Start to
scan the document.
Note
Duplex copy using a 2-sided legal size
document is not available.
Sorting copies using the ADF12
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
a Make sure you are in Copy mode .
b Load your document in the ADF.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Sort.
e Press Black Start or Color Start.
Adjusting brightness,
contrast and color 12
Brightness 12
Adjust the copy brightness to make copies
darker or lighter.
To temporarily change the copy brightness
setting, follow the steps below:
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press a or b to choose Bright.
Quality :Auto
Enlg/Red:100%
Tray :MP>T1
Bright :-nnonn+c
Select dc&OK
e Press c to make a lighter copy or press
d to make a darker copy.
Press OK.
f Press Black Start or Color Start.
To change the default setting follow the steps
below:
a Press Menu, 3, 2.
32.Brightness
-nnonn+
Select dc&OK
b Press c to make a lighter copy or press
d to make a darker copy.
Press OK.
c Press Stop/Exit.
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Chapter 12
80
Contrast 12
Adjust the contrast to help an image look
sharper and more vivid.
To temporarily change the contrast setting,
follow the steps below:
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Contrast/Quality.
Press a or b to choose Contrast.
Press OK.
Contrast:-nnonn+c
Quality :Auto
Enlg/Red:100%
Tray :MP>T1
Select dc&OK
e Press d or c to increase or decrease the
contrast.
Press OK.
f Press Black Start or Color Start.
To change the default setting follow the steps
below:
a Press Menu, 3, 3.
33.Contrast
-nnonn+
Select dc&OK
b Press d or c to increase or decrease the
contrast.
Press OK.
c Press Stop/Exit.
Color saturation 12
You can change the default setting for color
saturation.
To change the default setting follow the steps
below:
a Press Menu, 3, 4.
34.Color Adjust
1.Red
2.Green
3.Blue
Select ab or OK
b Press a or b to choose 1.Red, 2.Green
or 3.Blue.
Press OK.
c Press d or c to increase or decrease the
color saturation.
Press OK.
d Return to b to choose the next color. Or
press Stop/Exit.
Page 92
Making copies
81
12
Tray selection 12
You can change the tray use only for the next
copy.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Tray Select.
e Press d or c to choose the MP>T1,
T1>MP, #1(XXX)
1
or MP(XXX)1.
Press OK.
f Press Black Start or Color Start.
1
XXX is the paper size you set in Menu, 1, 3.
Note
• T2 or #2 appears only if the optional paper
tray is installed.
• To change the default setting for Tray
Select, see Tray use in copy
mode on page 21.
Out of memory
message 12
If the memory becomes full while you are
making copies, the LCD message will guide
you through the next step.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Black Start or
Color Start to copy the pages scanned so
far, or to press Stop/Exit to cancel the
operation.
To gain extra memory, you can do the
following:
Print the faxes that are in the memory.
(See Printing a fax from the
memory on page 46.)
You can turn off Fax Storage. (See
Turning off remote fax
options on page 65.)
Add optional memory (See Memory
board on page 108.)
Note
When you get an Out of Memory
message, you may be able to make
copies if you first print incoming faxes in
the memory to restore the memory to
100%.
Press Tray Select MP>T1 or M>T1>T2
T1>MP or T1>T2>M
#1(XXX)
1
#2(XXX)
1
MP(XXX)
1
Page 93
Chapter 12
82
Page 94
Section IV
Walk-up printing IV
Printing photos from a digital camera 84
Printing data from a USB flash memory drive 87
Page 95
84
13
Your cx2100 supports the PictBridge
standard, allowing you to connect to and print
photos directly from any PictBridge
compatible digital camera.
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
(See Connecting a camera as a storage
device on page 86.)
Before using
PictBridge
13
PictBridge requirements 13
To avoid errors, remember the following
points:
The machine and the digital camera must
be connected using a suitable USB cable.
The image file must be taken with the
digital camera you want to connect to the
machine.
Using PictBridge 13
Setting your digital camera 13
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera. Depending on your
camera some of these settings may not be
available.
Copies
Qualities
Paper size
Date print
File name print
Layout
Note
The names and availability of each setting
depends on the specification of your
camera.
You can also set the following PictBridge
settings by using the control panel.
1
If you choose the paper size Letter, A4 or B5, Portrait
will be chosen. If you choose A5, B6 or A6,
Landscape will be chosen.
Printing photos from a digital
camera
13
Menu selections Options
Paper Size Letter, A4, B5, A5, B6, A6
Orientation
Portrait, Landscape
1
Date & Time Off, On
File Name Off, On
Print Quality Normal, Fine
Page 96
Printing photos from a digital camera
85
13
a Press Menu, 5, 3.
53.PictBridge
1.Paper Size
2.Orientation
3.Date & Time
Select ab or OK
b To set the PictBridge settings, press a or
b to choose 1.Paper Size,
2.Orientation, 3.Date & Time,
4.File Name, or 5.Print Quality.
Press OK.
c Press a or b to choose an option for
each menu setting.
Press OK.
d Press Stop/Exit.
Repeat b to c for each PictBridge
setting.
Note
• Camera settings are prioritized as long as
your camera is not set to use your
machine’s settings (default settings). If
your camera is set to use your machine’s
settings, the machine will print your photo
using the settings below.
• Please refer to the documentation
supplied with your camera for more
detailed information on changing
PictBridge settings.
Printing images 13
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the front of the
machine using a suitable USB cable.
b Turn on the camera. Make sure your
camera is in PictBridge mode.
When the machine has recognized the
camera, the LCD shows the following
message depending on which mode the
machine is in:
01/09/2008 09:03
Fax Only
Camera Connected
aScan to FTP
Scan to E-mail
Scan to Image
bScan to OCR
Camera Connected
Contrast:-nnonn+
Quality :Auto
Enlg/Red:100%
Tray :MP>T1
Camera Connected
c Set your camera to print an image. Set
the number of copies if you are asked.
When the machine starts printing an
image, the LCD will shows the following
message:
PictBridge
Printing. Keep...
Machine settings Default settings
Paper Size Letter
Orientation Portrait
Date & Time Off
File Name Off
Print Quality Normal
1
Page 97
Chapter 13
86
Note
Please refer to the documentation
supplied with your camera for detailed
operations how to print using PictBridge.
CAUTION
To prevent damage to your machine, DO
NOT connect any device other than a digital
camera or USB flash memory drive to the
USB direct interface.
DO NOT remove the digital camera from
the USB direct interface until the machine
has finished printing.
DPOF printing 13
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
The following DPOF settings are available.
1 in 1 printing
Copies
Connecting a camera
as a storage device 13
Even if your camera is not in PictBridge
mode, or does not support PictBridge, you
can connect your camera as a normal
storage device. This enables you to print
photos from your camera.
Follow the steps in Printing data directly from
the USB flash memory drive on page 88.
(If you would like to print photos in PictBridge
mode, see Setting your digital
camera on page 84.)
Note
The name of the storage mode and
operation differs among digital cameras.
Please refer to the documentation
supplied with your camera for detailed
information, such as how to switch from
PictBridge mode to mass storage mode.
Understanding the
error messages 13
Once you are familiar with the types of errors
that can occur while you are using the
PictBridge, you can easily identify and
troubleshoot any problems.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
Unusable Device
This message will appear if you connect
an incompatible or broken device to the
USB direct interface. To clear the error,
unplug the device from the USB direct
interface.
(For more detailed solutions, see Error and
maintenance messages on page 129.)
Page 98
87
14
14
With the direct print feature, you do not need
a computer to print data. You can print by just
plugging your USB flash memory drive into
the machine’s USB direct interface.
Note
Some USB flash memory drives may not
work with the machine.
Supported file formats 14
Direct print supports the following file formats:
PDF version 1.6
1
JPEG
Exif + JPEG
PRN (created by cx2100 driver)
TIFF (scanned by cx2100)
PostScript
®
3™ (created by the cx2100
BRScript3 printer driver)
1
The data including JBIG2 image file, JPEG2000
image file and layered files are not supported.
Creating a PRN or
PostScript
®
3™ file for
direct printing 14
Note
The screens in this section may vary
depending on your application and
operating system.
a From the menu bar of an application,
click File, then Print.
b Choose Oce cx2100 Printer (1) and
check the Print to file box (2).
Click Print.
c Choose the folder you want to save the
file to and enter the file name if you are
prompted to.
If you are prompted for a file name only,
you can also specify the folder you want
to save the file in by entering the
directory name. For example:
C:\Temp\FileName.prn
If you have a USB flash memory drive
connected to your computer, you can
save the file directly to the USB flash
memory drive.
Printing data from a USB flash
memory drive
14
2
1
Page 99
Chapter 14
88
Printing data directly
from the USB flash
memory drive
14
a Connect your USB flash memory drive
to the USB direct interface (1) on the
front of the machine.
b When the machine has recognized the
USB flash memory drive, the Direct
LED turns blue.
Press the Direct key.
Direct Print
a1.FILE0_1.PDF
2.FILE0_2.PDF
b3.FILE0_3.PDF
Select ab or OK
c Press a or b to choose the folder name
or file name you want to print.
Press OK.
If you have chosen the folder name,
press a or b to choose the file name you
want to print.
Press OK.
Note
• If you want to print an index of the files,
choose Index Print, and then press
OK. Press Black Start or Color Start to
print the data.
• File names containing more than 8
characters will appear on the LCD as the
first 6 characters of the file name followed
by a tilde mark (~) and a number. For
example, “HOLIDAY2007.JPG” would
appear as “HOLIDA~1.JPG”.
Only the following characters can be
displayed on the LCD:
A B C D E F G H I J K L M N O P Q R S T
U V W X Y Z 0 1 2 3 4 5 6 7 8 9 $ % ’ ` - @
{ } ~ ! # ( ) & _ ^
d Do one of the following:
Press a or b to choose a setting you
need to change and press OK, and
then press a or b to choose an option
for the setting and press OK.
If you do not need to change the
current default settings, go to e.
Print File Set
aPaper Size
Multiple Page
bOrientation
Select ab or OK
Note
• You can choose the following settings:
Paper Size
Multiple Page
Orientation
Duplex
Media Type
Collate
Tray Use
Print Quality
PDF Option
• Depending on the file type, some of
these settings may not appear.
1
Page 100
Printing data from a USB flash memory drive
89
14
e Press Black Start or Color Start if you
have finished.
f Press the dial pad key to enter the
number of copies you want.
Press OK.
Direct Print
FILE0_1.PDF
No. of Copies:
Press Start
1
g Press Black Start or Color Start to
print the data.
CAUTION
To prevent damage to your machine, DO
NOT connect any device other than a digital
camera or USB flash memory drive to the
USB direct interface.
DO NOT remove the USB flash memory
drive from the USB direct interface until the
machine has finished printing.
Note
• If you want to change the default setting
for the paper tray to feed paper from,
press Menu, 1, 7, 3 to change the paper
tray setting.
• You can change the default settings for
direct print by using the control panel
when the machine is not in the direct print
mode. Press Menu, 5 to enter the
USB Direct I/F menu. (See Menu
table on page 199.)
Understanding the
error messages 14
Once you are familiar with the types of errors
that can occur while you print data from the
USB flash memory drive with direct print, you
can easily identify and troubleshoot any
problems.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
Unusable Device
This message will appear if you connect
an incompatible or broken device to the
USB direct interface. To clear the error,
unplug the device from the USB direct
interface.
(See Error and maintenance
messages on page 129 for the detailed
solution.)
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