Oce CS240, CS231 Operation Manual

Océ

CS240/CS231

Copy Operations

CS240/CS231 Contents-1

Contents

1 Introduction

OpenSSL Statement ......................................................................................................................... 1-3

1.1 Available features............................................................................................................................ 1-5

Selecting the print color.................................................................................................................... 1-5

Automatically selecting the paper..................................................................................................... 1-5

Adjusting copies to the size of the paper.......................................................................................... 1-5

Specifying separate horizontal and vertical zoom ratios................................................................... 1-5

Scanning the original in separate batches........................................................................................ 1-5

Center binding and folding in half and in three ................................................................................. 1-5

Sorting copies ................................................................................................................................... 1-6

Stapling copies.................................................................................................................................. 1-6

Punching holes in copies .................................................................................................................. 1-6

Copying multiple original pages onto a single page......................................................................... 1-6

Copying an original containing various page sizes........................................................................... 1-7

Adjusting copies according to the image quality of the original ....................................................... 1-7

Inserting paper between copies of OHP ........................................................................................... 1-7

Adding a cover page......................................................................................................................... 1-7

Inserting different paper into copies ................................................................................................. 1-7

Inserting pages from a different original at specified locations in a copy......................................... 1-8

Printing double-sided copies with the specified page on the front side........................................... 1-8

Copying with reversed colors............................................................................................................ 1-8

Printing a mirror image...................................................................................................................... 1-8

Copying with a background color..................................................................................................... 1-9

Improving the copy color quality....................................................................................................... 1-9

Separately copying a page spread ................................................................................................... 1-9

Repeating copy images..................................................................................................................... 1-9

Printing the enlarged image on multiple pages................................................................................. 1-9

Creating booklets from copies of pamphlets.................................................................................. 1-10

Making copies for filing................................................................................................................... 1-10

Adjusting the image to fit the paper size......................................................................................... 1-10

Copying with the page layout of a magazine.................................................................................. 1-10

Erasing sections of copies .............................................................................................................. 1-11

Printing a sample copy.................................................................................................................... 1-11

Printing date/time or page number on copies................................................................................. 1-11

Managing jobs................................................................................................................................. 1-11

Programming copy settings............................................................................................................ 1-11

Checking the copy settings............................................................................................................. 1-11

Enlarging the size of text in touch panel screens............................................................................ 1-11

Displaying explanations of functions and settings.......................................................................... 1-11

Interrupting a copy job.................................................................................................................... 1-11

1.2 Explanation of manual conventions ............................................................................................ 1-12

Safety advices................................................................................................................................. 1-12

Sequence of action ......................................................................................................................... 1-12

Tips.................................................................................................................................................. 1-12

Special text markings...................................................................................................................... 1-12

1.3 Descriptions and symbols for originals and paper .................................................................... 1-13

"Width" and "Length"...................................................................................................................... 1-13

Paper orientation............................................................................................................................. 1-13

1.4 User manuals................................................................................................................................. 1-14

User manual .................................................................................................................................... 1-14

Copy Operations (this manual)........................................................................................................ 1-14

Print Operations .............................................................................................................................. 1-14

Box Operations ............................................................................................................................... 1-14

Network Scanner Operations.......................................................................................................... 1-14

Web Connection Operations........................................................................................................... 1-14

Fax Operations (Option).................................................................................................................. 1-14

Network Fax Operations (Option).................................................................................................... 1-14

1.5 Legal restrictions on copying....................................................................................................... 1-15

Contents-2 CS240/CS231

2 Installation and operation precautions

2.1 Safety information ........................................................................................................................... 2-3

Warning and precaution symbols...................................................................................................... 2-3

Meaning of symbols .......................................................................................................................... 2-3

Disassemble and modification .......................................................................................................... 2-4

Power cord ........................................................................................................................................ 2-4

Power source..................................................................................................................................... 2-5

Power plug......................................................................................................................................... 2-5

Grounding.......................................................................................................................................... 2-6

Installation.......................................................................................................................................... 2-6

Ventilation.......................................................................................................................................... 2-7

Actions in response to troubles......................................................................................................... 2-7

Consumables..................................................................................................................................... 2-8

When moving the machine................................................................................................................ 2-8

Before successive holidays ............................................................................................................... 2-9

2.2 Regulation notices......................................................................................................................... 2-10

CE Marking (Declaration of Conformity) for users of the European Union (EU) .............................. 2-10

User Instructions FCC Part 15 - Radio Frequency Devices (for U.S.A. users)................................ 2-10

Interference-Causing Equipment Standard (ICES-003 ISSUE 4) (for Canada users)...................... 2-10

For users in countries not subject to class B regulations................................................................ 2-10

Laser safety ..................................................................................................................................... 2-11

Internal laser radiation ..................................................................................................................... 2-11

CDRH regulations............................................................................................................................ 2-12

For European users ......................................................................................................................... 2-12

For Denmark users .......................................................................................................................... 2-12

For Finland, Sweden users.............................................................................................................. 2-12

For Norway users ............................................................................................................................ 2-13

Laser safety label............................................................................................................................. 2-13

Ozone release.................................................................................................................................. 2-14

Acoustic noise (for European users only) ........................................................................................ 2-14

For EU member states only............................................................................................................. 2-14

2.3 Caution notations and labels........................................................................................................ 2-15

2.4 Space requirements ...................................................................................................................... 2-16

2.5 Operation precautions .................................................................................................................. 2-17

Power source................................................................................................................................... 2-17

Operating environment.................................................................................................................... 2-17

Storage of copies ............................................................................................................................ 2-17

3 Before making copies

3.1 Part names and their functions ...................................................................................................... 3-3

Options .............................................................................................................................................. 3-3

Outside of machine............................................................................................................................ 3-6

Inside of machine ............................................................................................................................ 3-11

Finisher FS-517/Punch kit PK-512/Punch kit PK-513..................................................................... 3-13

Finisher FS-517 ............................................................................................................................... 3-13

Punch kit PK-512/Punch kit PK-513 ............................................................................................... 3-14

Finisher FS-608/Punch kit PK-512/Punch kit PK-513..................................................................... 3-14

Finisher FS-608 ............................................................................................................................... 3-15

Punch kit PK-512/Punch kit PK-513 ............................................................................................... 3-16

Finisher FS-519/Output tray OT-602/Punch kit PK-510 (CS231).................................................... 3-16

Saddle stitcher SD-505/Mailbin kit MT-502 .................................................................................... 3-18

Large capacity unit LU-301............................................................................................................. 3-20

Control panel ................................................................................................................................... 3-22

Basic settings screens..................................................................................................................... 3-24

Icons that appear in the screen....................................................................................................... 3-26

3.2 Adjusting the angle of the control panel ..................................................................................... 3-27

To adjust the angle of the control panel.......................................................................................... 3-27

3.3 Turning on the main power and the auxiliary power.................................................................. 3-29

Turning on the machine................................................................................................................... 3-29

Scanning during warm-up............................................................................................................... 3-30

Turning off the machine................................................................................................................... 3-31

CS240/CS231 Contents-3

Automatically clearing settings (automatic panel reset).................................................................. 3-32

Automatically canceling the mode screen (system auto reset)....................................................... 3-32

Automatically conserving energy (low power mode)....................................................................... 3-32

Automatically conserving energy (sleep mode)............................................................................... 3-33

Manually conserving energy............................................................................................................ 3-34

Automatically turning the machine on/off (weekly timer) ................................................................ 3-34

Controlling each user’s use of this machine (user authentication).................................................. 3-36

Controlling each account’s use of this machine (account track) .................................................... 3-39

Controlling use of this machine with authentication unit (biometric type) ...................................... 3-42

When "1-to-many authentication" has been specified ................................................................... 3-42

When "1-to-1 authentication" has been specified .......................................................................... 3-43

3.4 Loading paper into tray 1 and tray 2............................................................................................ 3-44

3.5 Loading paper into tray 3.............................................................................................................. 3-46

3.6 Loading paper into tray 4.............................................................................................................. 3-47

3.7 Loading paper into the LCT.......................................................................................................... 3-48

3.8 Loading paper into the bypass tray............................................................................................. 3-49

4 Basic copy operations

4.1 General copy operation .................................................................................................................. 4-3

4.2 Operations that cannot be combined............................................................................................ 4-6

Operations where the setting specified last is given priority............................................................. 4-6

Operations where the setting specified first is given priority ............................................................ 4-7

4.3 Feeding the document.................................................................................................................... 4-8

Loading the document into the ADF ................................................................................................. 4-8

Placing the document on the original glass ...................................................................................... 4-9

Scanning the document in separate batches ("Separate Scan" setting)........................................ 4-11

Scanning a multi-page document from the original glass .............................................................. 4-14

4.4 Specifying document settings...................................................................................................... 4-18

Specifying the document size ("Original Size" settings) ................................................................. 4-18

Copying documents of mixed sizes ("Mixed Original" setting) ....................................................... 4-20

Loading folded (Z-folded) documents............................................................................................. 4-22

Selecting the document orientation ("Original Direction" settings)................................................. 4-23

To select an original direction setting ............................................................................................. 4-24

Selecting the position of the binding margin ("Binding Position" settings)..................................... 4-25

To select a binding position setting ................................................................................................ 4-26

Reducing the effects of dust on the left partition glass .................................................................. 4-27

Changing scan settings for each document ................................................................................... 4-28

4.5 Selecting a color setting............................................................................................................... 4-31

To select a color setting.................................................................................................................. 4-31

4.6 Selecting a paper Setting ............................................................................................................. 4-33

Automatically selecting the paper size ("Auto" paper setting)........................................................ 4-33

Manually selecting the desired paper size...................................................................................... 4-34

4.7 Specifying a zoom setting ............................................................................................................ 4-35

Automatically selecting the zoom ratio ("Auto" zoom setting)........................................................ 4-35

Specifying the zoom ratio of the document ("Full Size" setting)..................................................... 4-36

Typing in the zoom ratio ("XY Zoom" setting)................................................................................. 4-37

Slightly reducing the copy ("Minimal" setting) ................................................................................ 4-38

Selecting a preset zoom ratio ("Enlarge and Reduce" settings) ..................................................... 4-39

Typing in separate X and Y zoom ratios ("Individual Zoom" settings)............................................ 4-40

Selecting a stored zoom ratio ......................................................................................................... 4-42

Storing the desired zoom ratio........................................................................................................ 4-43

4.8 Selecting an original > copy setting ............................................................................................ 4-45

Selecting single-sided copies ......................................................................................................... 4-46

Selecting double-sided copies........................................................................................................ 4-47

4.9 Selecting a combined copy setting ............................................................................................. 4-49

Copying multiple document pages onto a single page ("Combined Copy" settings)..................... 4-50

4.10 Selecting the quality of the document ........................................................................................ 4-52

Loading documents with small print or photos ("Original Type" settings)...................................... 4-52

To select an original type setting .................................................................................................... 4-53

Contents-4 CS240/CS231

4.11 Selecting the density settings ...................................................................................................... 4-55

Adjusting the print density ("Density" settings) ............................................................................... 4-55

Adjusting the background density ("Background Removal" settings)............................................. 4-57

Adjusting the reproduction quality of text ....................................................................................... 4-58

Printing with a glossy finish ("Glossy" setting) ................................................................................ 4-59

4.12 Selecting finishing settings........................................................................................................... 4-60

Separating copies by sets ("Sort" setting)....................................................................................... 4-62

Separating copies by pages ("Group" Setting)................................................................................ 4-64

Selecting the output tray (CS231).................................................................................................... 4-65

Stapling copies ("Staple" settings) .................................................................................................. 4-65

Punching holes in copies ("Punch" settings)................................................................................... 4-69

4.13 Selecting a folding setting ............................................................................................................ 4-71

Folding copies in half ("Half-Fold" setting)...................................................................................... 4-72

Binding copies at the center ("Center Staple & Fold" setting)......................................................... 4-75

To fold copies in three ("Tri-Fold" setting)....................................................................................... 4-78

4.14 Scanning the next document to be copied while a copy job is being printed

(next job reservation)..................................................................................................................... 4-80

4.15 Temporarily stopping scanning/printing..................................................................................... 4-81

4.16 Deleting a paused job.................................................................................................................... 4-82

5 Additional copy operations

5.1 Checking the copy settings (Check Job)....................................................................................... 5-3

To check the settings ........................................................................................................................ 5-3

To change the settings...................................................................................................................... 5-5

5.2 Printing a proof to check the settings (Proof Copy)..................................................................... 5-6

5.3 Interrupting a copy job (Interrupt mode)....................................................................................... 5-8

5.4 Registering copy programs (Mode Memory) ................................................................................ 5-9

Deleting a copy program ................................................................................................................. 5-11

5.5 Copying with programmed copy settings (Mode Memory) ....................................................... 5-12

5.6 Displaying function descriptions (Help)....................................................................................... 5-14

Overview of help screens ................................................................................................................ 5-14

Displaying main help screens.......................................................................................................... 5-16

5.7 Specifying control panel settings (Accessibility mode) ............................................................. 5-18

Displaying the accessibility setting screen...................................................................................... 5-18

Setting the "Touch Panel Adjustment" function.............................................................................. 5-18

Setting the "Key Repeat Start/Interval Time" functions .................................................................. 5-20

Setting the "System Auto Reset Confirmation" function................................................................. 5-21

Setting the "Auto Reset Confirmation" function.............................................................................. 5-23

Setting the "Enlarge Display Mode Confirmation" function ............................................................ 5-25

Setting the "Message Display Time" function................................................................................. 5-27

Setting the "Sound Setting" functions............................................................................................. 5-28

6 Troubleshooting

6.1 When the message "Malfunction detected." appears (call technical representative).............. 6-3

6.2 When the message "Misfeed detected." appears........................................................................ 6-5

Location of paper misfeed................................................................................................................. 6-5

Paper misfeed indications................................................................................................................. 6-6

Clearing a paper misfeed in the ADF (feed section).......................................................................... 6-9

Clearing a paper misfeed in the ADF (transport section)................................................................. 6-11

Clearing a paper misfeed in the ADF (scanning section)................................................................. 6-15

Clearing a paper misfeed in the ADF (output section)..................................................................... 6-18

Clearing a paper misfeed in the ADF (turnover section).................................................................. 6-20

Clearing a paper misfeed in the fusing unit..................................................................................... 6-22

Clearing a paper misfeed in the main unit....................................................................................... 6-25

Clearing a paper misfeed in the automatic duplex unit................................................................... 6-27

Clearing a paper misfeed in the bypass tray................................................................................... 6-29

Clearing a paper misfeed in the paper transport section................................................................ 6-30

CS240/CS231 Contents-5

Clearing a paper misfeed in tray 1 .................................................................................................. 6-32

Clearing a paper misfeed in tray 2 .................................................................................................. 6-33

Clearing a paper misfeed in tray 3 .................................................................................................. 6-34

Clearing a paper misfeed in tray 4 .................................................................................................. 6-35

Clearing a paper misfeed in the tray 3/4 horizontal transport unit.................................................. 6-36

Clearing a paper misfeed in the LCT............................................................................................... 6-38

Clearing a banner paper misfeed (CS231) ...................................................................................... 6-40

Clearing a paper misfeed in Finisher FS-517.................................................................................. 6-44

Clearing a paper misfeed in Finisher FS-608.................................................................................. 6-48

To clear a paper misfeed in Finisher FS-519 (CS231)..................................................................... 6-52

To clear a paper misfeed in the mailbin (CS231) ............................................................................ 6-55

To clear a paper misfeed in the saddle stitcher (CS231) ................................................................ 6-56

6.3 When the message "Unable to staple." appears........................................................................ 6-58

Clearing jammed staples in Finisher FS-517................................................................................... 6-58

Clearing jammed staples in Finisher FS-608................................................................................... 6-61

Clearing jammed staples in Finisher FS-519 (CS231)..................................................................... 6-64

Clearing jammed staples in the saddle stitcher (CS231) ................................................................ 6-66

6.4 When the message "Replenish paper." appears........................................................................ 6-68

6.5 When the message "... due to insufficient memory." appears.................................................. 6-69

6.6 When the message "Please replace following unit(s)." appears.............................................. 6-70

6.7 When the message "XXXX needs to be replaced." appears..................................................... 6-71

6.8 When the message "Now remote operating. Please do not turn off the power."

appears........................................................................................................................................... 6-72

6.9 Simple troubleshooting................................................................................................................. 6-73

6.10 Main messages and their remedies............................................................................................. 6-76

7 Specifications

7.1 Specifications .................................................................................................................................. 7-3

Main unit............................................................................................................................................ 7-3

Automatic duplex unit ....................................................................................................................... 7-5

Automatic document feeder.............................................................................................................. 7-5

Large capacity unit LU-301............................................................................................................... 7-6

Finisher FS-517................................................................................................................................. 7-6

Finisher FS-608................................................................................................................................. 7-7

Punch kit PK-512 .............................................................................................................................. 7-8

Punch kit PK-513 .............................................................................................................................. 7-8

Finisher FS-519 (CS231) ................................................................................................................... 7-8

Punch kit PK-510 (CS231)................................................................................................................. 7-9

Saddle stitcher SD-505 (CS231) ....................................................................................................... 7-9

Output tray OT-602 (CS231) ............................................................................................................. 7-9

Mailbin kit MT-502 (CS231)............................................................................................................... 7-9

7.2 Maintenance service..................................................................................................................... 7-10

8 Copy paper/original documents

8.1 Copy paper....................................................................................................................................... 8-3

Possible paper sizes ......................................................................................................................... 8-3

Paper types and paper capacities .................................................................................................... 8-4

Special paper .................................................................................................................................... 8-6

Precautions for paper........................................................................................................................ 8-7

Paper storage.................................................................................................................................... 8-7

Auto tray switch feature .................................................................................................................... 8-8

Order for selecting paper trays ......................................................................................................... 8-8

8.2 Selecting the paper settings .......................................................................................................... 8-9

Automatically detecting the paper size ("Auto Detect" setting)........................................................ 8-9

Selecting a paper size setting ("Size" setting)................................................................................. 8-10

Specifying a non-standard paper size ("Custom Size" settings) .................................................... 8-12

Storing a non-standard paper size ("Custom Size" settings).......................................................... 8-14

Selecting a setting for oversized paper ("Wide Paper" settings) .................................................... 8-16

Specifying a setting for special paper............................................................................................. 8-19

Printing double-sided copies manually........................................................................................... 8-21

Contents-6 CS240/CS231

8.3 Original documents ....................................................................................................................... 8-23

Documents that can be loaded into the ADF .................................................................................. 8-23

Precautions for loading documents into the ADF............................................................................ 8-24

Documents that can be placed on the original glass ...................................................................... 8-24

Precautions for positioning documents on the original glass.......................................................... 8-24

9 Application functions

9.1 Color adjust parameters and samples .......................................................................................... 9-3

General information about color........................................................................................................ 9-4

"Red" parameter................................................................................................................................ 9-6

"Green" parameter............................................................................................................................. 9-7

"Blue" parameter............................................................................................................................... 9-8

"Color Balance" parameter (CMYK color adjustment) ...................................................................... 9-9

"Brightness" parameter................................................................................................................... 9-11

"Contrast" parameter ...................................................................................................................... 9-12

"Saturation" parameter.................................................................................................................... 9-13

"Sharpness" parameter................................................................................................................... 9-14

"Hue" parameter.............................................................................................................................. 9-15

"Copy Density" parameter............................................................................................................... 9-16

"Single Color" function.................................................................................................................... 9-17

"2 Color" function............................................................................................................................ 9-18

"Background Color" function .......................................................................................................... 9-19

"Neg-/Pos. Reverse" function ......................................................................................................... 9-20

"Mirror Image" function ................................................................................................................... 9-21

9.2 Inserting paper between OHP transparencies ("OHP Interleave" function) ............................ 9-22

9.3 Adding cover pages ("Cover Sheet" function) ............................................................................ 9-24

9.4 Inserting different paper into copies ("Insert Sheet" function) ................................................. 9-27

9.5 Inserting copies of a different document for a specified page

("Insert Image" function)............................................................................................................... 9-30

9.6 Specifying pages to be printed on the front side ("Chapters" function) .................................. 9-33

9.7 Scanning documents with different settings and printing copies all together

("Program Jobs" function)............................................................................................................ 9-36

9.8 Copying with image colors inversed ("Neg./Pos. Reverse" function) ...................................... 9-40

9.9 Copying in a mirror image ("Mirror Image" function)................................................................. 9-42

9.10 Adding a background color to copies ("Background Color" function) .................................... 9-45

9.11 Adjusting the copy color quality ("Color Adjust" parameters) .................................................. 9-47

To adjust the color adjust parameters............................................................................................. 9-48

Checking the print result of the color adjust settings (sample copy) .............................................. 9-49

9.12 Producing separate copies of each page in a page spread ("Book Copy" function).............. 9-51

9.13 Tiling copy images ("Image Repeat" function) ........................................................................... 9-55

9.14 Copying an enlarged image on multiple pages ("Poster Mode" function)............................... 9-59

9.15 Copying booklets ("Booklet Original" function).......................................................................... 9-63

9.16 Adding a binding margin to copies ("Page Margin" function)................................................... 9-65

9.17 Adjusting the image to fit the paper ("Image Adjust" settings)................................................. 9-68

9.18 Copying with the page layout of a booklet ("Booklet" function)............................................... 9-71

9.19 Erasing specified areas of copies ("Frame Erase" function)..................................................... 9-73

9.20 Printing the date/time or page number on copies ("Stamp/Composition" functions)............ 9-75

Printing the date/time ("Date/Time" function).................................................................................. 9-76

Printing the page number ("Page Number" function)...................................................................... 9-79

Printing previously registered stamps ("Stamp" function)............................................................... 9-82

Printing copy protection text ("Copy Protect" function).................................................................. 9-85

Printing repeating stamps ("Stamp Repeat" function) .................................................................... 9-91

Printing the image scanned first overlapped by the remaining document pages

("Overlay" function).......................................................................................................................... 9-96

Saving a scanned image as a registered overlay ("Overlay" function)............................................ 9-98

Using a registered overlay ("Overlay" function)............................................................................. 9-100

Printing a header/footer ("Header/Footer" function)...................................................................... 9-101

9.21 Saving the scanned document in a user box ("Save in User Box" function) ......................... 9-103

CS240/CS231 Contents-7

10 Replacing toner cartridges and staples and emptying punch scrap box

10.1 Replacing the toner cartridge ...................................................................................................... 10-3

To replace the toner cartridge......................................................................................................... 10-6

10.2 Replacing the waste toner box .................................................................................................... 10-8

To replace the waste toner box..................................................................................................... 10-10

10.3 Replacing an imaging unit.......................................................................................................... 10-12

To replace the imaging unit (black) ............................................................................................... 10-14

To replace the imaging unit (yellow, magenta and cyan).............................................................. 10-18

10.4 Replacing the staple cartridge................................................................................................... 10-23

To replace the staple cartridge in Finisher FS-517 ....................................................................... 10-24

To replace the staple cartridge in Finisher FS-608 ....................................................................... 10-27

To replace the staple cartridge in Finisher FS-519 (CS231) ......................................................... 10-30

To replace the staple cartridge in saddle stitcher (CS231) ........................................................... 10-32

10.5 Emptying the punch scrap box .................................................................................................. 10-34

To empty the punch scrap box in Finisher FS-517/FS-608.......................................................... 10-37

To empty the punch scrap box in Finisher FS-519 (CS231) ......................................................... 10-38

11 Care of the machine

11.1 Cleaning ......................................................................................................................................... 11-3

Housing ........................................................................................................................................... 11-3

Original glass................................................................................................................................... 11-3

Left partition glass........................................................................................................................... 11-3

Control panel................................................................................................................................... 11-4

Document pad................................................................................................................................. 11-4

Paper take-up rollers....................................................................................................................... 11-4

Electrostatic charger wire................................................................................................................ 11-5

Print head........................................................................................................................................ 11-5

11.2 Viewing counters (Meter count)................................................................................................... 11-7

Viewing counters............................................................................................................................. 11-7

Viewing the coverage rate............................................................................................................... 11-8

11.3 When the message "It is time for the scheduled inspection of the device." appears............ 11-9

12 Managing jobs

12.1 Overview of job list screen........................................................................................................... 12-3

Jobs................................................................................................................................................. 12-3

Multi-job feature.............................................................................................................................. 12-3

Job list screens ............................................................................................................................... 12-4

Left panel job list............................................................................................................................. 12-6

12.2 Performing operations on jobs .................................................................................................... 12-8

Deleting a job .................................................................................................................................. 12-8

Checking job settings.................................................................................................................... 12-10

Checking job details...................................................................................................................... 12-10

Displaying the current jobs list (stored jobs and active jobs)........................................................ 12-11

Displaying the job history list ........................................................................................................ 12-12

Printing a proof copy of a stored job ............................................................................................ 12-13

Printing a stored job...................................................................................................................... 12-14

Increasing printing priority............................................................................................................. 12-16

13 Utility mode

13.1 Overview of utility mode parameters .......................................................................................... 13-3

List of registration information and parameters.............................................................................. 13-3

13.2 Registering a destination.............................................................................................................. 13-7

Create one-touch destination.......................................................................................................... 13-7

Create user box............................................................................................................................... 13-7

Limiting access to destinations....................................................................................................... 13-7

Access level..................................................................................................................................... 13-7

Level settings .................................................................................................................................. 13-8

Group .............................................................................................................................................. 13-8

Specifying a group setting .............................................................................................................. 13-9

Contents-8 CS240/CS231

Specifying a destination level ........................................................................................................ 13-10

Specifying a user level................................................................................................................... 13-12

Displaying the destination registration screen............................................................................... 13-13

13.3 Specifying user settings.............................................................................................................. 13-15

System settings............................................................................................................................. 13-15

Custom display settings................................................................................................................ 13-17

Copier settings .............................................................................................................................. 13-18

Scan/Fax settings.......................................................................................................................... 13-20

Printer settings............................................................................................................................... 13-20

Change password.......................................................................................................................... 13-20

Change e-mail address ................................................................................................................. 13-20

Displaying the user settings screen............................................................................................... 13-21

13.4 Specifying administrator settings .............................................................................................. 13-22

System settings............................................................................................................................. 13-22

Administrator/Machine settings..................................................................................................... 13-27

One-touch/User box registration................................................................................................... 13-28

User authentication/Account track................................................................................................ 13-28

Network setting ............................................................................................................................. 13-30

Copier setting ................................................................................................................................ 13-31

Printer settings............................................................................................................................... 13-31

Fax settings ................................................................................................................................... 13-31

System connection........................................................................................................................ 13-32

Security settings............................................................................................................................ 13-32

Displaying the administrator settings screen ................................................................................ 13-35

13.5 Check consumable life................................................................................................................ 13-37

Displaying the check consumable life screen ............................................................................... 13-37

13.6 Overview of weekly timer settings............................................................................................. 13-39

13.7 Printer adjustment....................................................................................................................... 13-40

Leading edge adjustment.............................................................................................................. 13-40

Centering ....................................................................................................................................... 13-41

Leading edge adjustment (Duplex side 2) ..................................................................................... 13-42

Centering (Duplex 2nd side) .......................................................................................................... 13-43

13.8 Finisher adjustment..................................................................................................................... 13-45

2-position staple pitch adjustment................................................................................................ 13-45

Center staple position adjustment................................................................................................. 13-46

Half-fold position ........................................................................................................................... 13-48

Tri-fold position adjustment........................................................................................................... 13-50

Punch vertical position adjustment ............................................................................................... 13-52

Punch horizontal position adjustment........................................................................................... 13-54

Punch regist loop size adjustment ................................................................................................ 13-55

Punch edge sensor adjustment..................................................................................................... 13-57

13.9 Color registration adjust ............................................................................................................. 13-59

Adjusting the color registration for yellow, magenta and cyan ..................................................... 13-59

13.10 Gradation adjustment.................................................................................................................. 13-61

13.11 Header/Footer settings ............................................................................................................... 13-63

Specifying headers/footers............................................................................................................ 13-63

Editing headers/footers ................................................................................................................. 13-65

13.12 Authentication method................................................................................................................ 13-66

User authentication and account track ......................................................................................... 13-66

When user authentication and account track are synchronized ................................................... 13-66

When user authentication and account track are used separately ............................................... 13-67

Selecting an authentication method.............................................................................................. 13-68

13.13 User authentication setting ........................................................................................................ 13-71

Administrative settings list............................................................................................................. 13-71

Default function permission........................................................................................................... 13-72

Public user access......................................................................................................................... 13-73

User registration ............................................................................................................................ 13-73

User counter.................................................................................................................................. 13-77

Viewing user counters ................................................................................................................... 13-78

13.14 Account track setting.................................................................................................................. 13-79

Account track registration ............................................................................................................. 13-79

Account track counter................................................................................................................... 13-82

Viewing account counters ............................................................................................................. 13-83

CS240/CS231 Contents-9

13.15 Password rules............................................................................................................................ 13-84

Conditions of the password rules ................................................................................................. 13-84

13.16 Enhanced security settings........................................................................................................ 13-85

14 Appendix

14.1 Entering text................................................................................................................................... 14-3

Enlarging the keyboard ................................................................................................................... 14-4

To type text ..................................................................................................................................... 14-5

List of available characters.............................................................................................................. 14-5

14.2 Glossary ......................................................................................................................................... 14-6

15 Index

Contents-10 CS240/CS231

1

Introduction

CS240/CS231 1-3

Introduction

1

1 Introduction

Thank you for choosing this machine.
This manual contains details on the operation of the various functions of the machine, precautions on its use,

and basic troubleshooting procedures. In order to ensure that this machine is used correctly and efficiently,
carefully read this manual before using the machine.

The illustrations used in this manual may appear slightly different from views of the actual equipment.

OpenSSL Statement

OpenSSL License
Copyright © 1998-2000 The OpenSSL Project. All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that
the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the
following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following
acknowledgment:
"This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.
(http://www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote
products derived from this software without prior written permission. For written permission, please
contact [e-mail].

5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their
names without prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment:
"This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit
(http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL
PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL,
EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF
SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

This product includes cryptographic software written by Eric Young ([e-mail]). This product
includes software written by Tim Hudson ([e-mail]).

1

Introduction

1-4 CS240/CS231

Original SSLeay License
Copyright © 1995-1998 Eric Young ([e-mail]) All rights reserved.

This package is an SSL implementation written by Eric Young ([e-mail]).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following conditions are aheared
to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, Ihash, DES, etc.,
code; not just the SSL code.
The SSL documentation included with this distribution is covered by the same copyright terms except that
the holder is Tim Hudson ([e-mail]).
Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed. If this
package is used in a product, Eric Young should be given attribution as the author of the parts of the library
used. This can be in the form of a textual message at program startup or in documentation (online or textual)
provided with the package.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that
the following conditions are met:

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following
disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following
acknowledgement:
"This product includes cryptographic software written by Eric Young ([e-mail])"
The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic
related.

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application
code) you must include an acknowledgement:
"This product includes software written by Tin Hudson ([e-mail])"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be
changed. i.e. this code cannot simply be copied and put under another distribution licence [including the
GNU Public Licence.]

All other product names mentioned are trademarks or registered trademarks of their respective companies

CS240/CS231 1-5

Introduction

1

1.1 Available features

Selecting the print color

The color used to print copies can be specified, for example, the copy can be printed in full color or in black
and white.

For details, refer to "Selecting a color setting" on page 4-31.

Automatically selecting the paper

The most appropriate paper size can automatically be selected based on the size of the loaded original and
the specified zoom ratio.

For details, refer to "Automatically selecting the paper size ("Auto" paper setting)" on page 4-33.

Adjusting copies to the size of the paper

The most appropriate zoom ratio can automatically be selected based on the size of the loaded original and
the specified paper size.

For details, refer to "Automatically selecting the zoom ratio ("Auto" zoom setting)" on page 4-35.

Specifying separate horizontal and vertical zoom ratios

By specifying separate horizontal and vertical zoom ratios, copies of the original can be resized as desired.
For details, refer to "Typing in separate X and Y zoom ratios ("Individual Zoom" settings)" on page 4-40.

Scanning the original in separate batches

An original with a large number of pages can be divided and scanned in separate batches. Double-sided
copies can be produced by using the original glass or the original pages can be alternately loaded onto the
original glass or into the ADF, and then all pages can be copied together as a single job.
For details, refer to "Scanning the document in separate batches ("Separate Scan" setting)" on page 4-11
and "Scanning a multi-page document from the original glass" on page 4-14.

Center binding and folding in half and in three

Copies can be folded at their center ("Half-Fold" setting) or bound with staples after being folded in half
("Center Staple & Fold" setting). Otherwise, the copies can be folded in three ("Tri-fold" setting).

For details, refer to "Selecting a folding setting" on page 4-71.

1

Introduction

1-6 CS240/CS231

Sorting copies

The finishing method for copies can be selected.
For details, refer to "Separating copies by sets ("Sort" setting)" on page 4-62, "Separating copies by pages

("Group" Setting)" on page 4-64.

Stapling copies

Multi-page originals can be copied and stapled together.
For details, refer to "Stapling copies ("Staple" settings)" on page 4-65.

Punching holes in copies

Holes for filing can be punched in the copies.
For details, refer to "Punching holes in copies ("Punch" settings)" on page 4-69.

Copying multiple original pages onto a single page

Multiple pages of the original can be printed together on a single page.
For details, refer to "Copying multiple document pages onto a single page ("Combined Copy" settings)" on

page 4-50.

CS240/CS231 1-7

Introduction

1

Copying an original containing various page sizes

An original with various page sizes can be scanned and copied together.
For details, refer to "Copying documents of mixed sizes ("Mixed Original" setting)" on page 4-20.

Adjusting copies according to the image quality of the original

The copies can be adjusted according to the image quality of the original.
For details, refer to "Loading documents with small print or photos ("Original Type" settings)" on page 4-52

or "Adjusting the print density ("Density" settings)" on page 4-55.

Inserting paper between copies of OHP

In order to prevent OHP from becoming stuck to each other, a page (interleaf) can be inserted between the
transparency copies.

For details, refer to "Inserting paper between OHP transparencies ("OHP Interleave" function)" on page 9-22.

Adding a cover page

Cover pages can be added to copies, or copies can be made using different paper (for example, colored
paper) for only the cover pages.

For details, refer to "Adding cover pages ("Cover Sheet" function)" on page 9-24.

Inserting different paper into copies

Different paper (such as colored paper) can be inserted for specified pages in the copies.
For details, refer to "Inserting different paper into copies ("Insert Sheet" function)" on page 9-27.

1

Introduction

1-8 CS240/CS231

Inserting pages from a different original at specified locations in a copy

An original scanned later can be inserted for specified pages in an original scanned earlier for copying.
For details, refer to "Inserting copies of a different document for a specified page ("Insert Image" function)"

on page 9-30.

Printing double-sided copies with the specified page on the front side

Double-sided copies can be printed with the specified pages on the front side.
For details, refer to "Specifying pages to be printed on the front side ("Chapters" function)" on page 9-33.

Copying with reversed colors

An original can be copied with the light- and dark-colored areas of the original image inversed. With Color
setting "Full Color", copies are printed with the hues and brightness inversed. With Color setting "Black" or
"Single Color", copies are printed with the hues inversed.

For details, refer to "Copying with image colors inversed ("Neg./Pos. Reverse" function)" on page 9-40.

Printing a mirror image

An original can be copied in its mirror image.
For details, refer to "Copying in a mirror image ("Mirror Image" function)" on page 9-42.

2

1

2

4

1

CS240/CS231 1-9

Introduction

1

Copying with a background color

An original can be copied using one of the 18 colors available as the color of the background (blank areas).
For details, refer to "Adding a background color to copies ("Background Color" function)" on page 9-45.

Improving the copy color quality

You can adjust color copies to the quality for the desired image.
For details, refer to "Adjusting the copy color quality ("Color Adjust" parameters)" on page 9-47.

Separately copying a page spread

A page spread, such as in an open book or catalog, can be copied onto separate pages.
For details, refer to "Producing separate copies of each page in a page spread ("Book Copy" function)" on

page 9-51.

Repeating copy images

An original image can be repeatedly printed on a single sheet of paper.
For details, refer to "Tiling copy images ("Image Repeat" function)" on page 9-55.

Printing the enlarged image on multiple pages

A single original page can be automatically split into parts with each part printed enlarged.
For details, refer to "Copying an enlarged image on multiple pages ("Poster Mode" function)" on page 9-59.

1

Introduction

1-10 CS240/CS231

Creating booklets from copies of pamphlets

Pamphlets with their staples removed can be copied and bound with staples.
For details, refer to "Copying booklets ("Booklet Original" function)" on page 9-63.

Making copies for filing

Copies can be printed with a filing margin so they can easily be stored in filing binders.
For details, refer to "Adding a binding margin to copies ("Page Margin" function)" on page 9-65.

Adjusting the image to fit the paper size

When the copy paper is larger than the original, copies can be printed so that the original image fills the paper.
For details, refer to "Adjusting the image to fit the paper ("Image Adjust" settings)" on page 9-68.

Copying with the page layout of a magazine

Copies can be made with the pages arranged in a layout for center binding, such as for a magazine.
For details, refer to "Copying with the page layout of a booklet ("Booklet" function)" on page 9-71.

CS240/CS231 1-11

Introduction

1

Erasing sections of copies

Areas, such as the shadows of punched holes and transmission information in received faxes, can be erased
in copies.

For details, refer to "Erasing specified areas of copies ("Frame Erase" function)" on page 9-73.

Printing a sample copy

Before printing a large number of copies, a single sample copy can be printed so that it can be checked.
For details, refer to "Printing a proof to check the settings (Proof Copy)" on page 5-6.

Printing date/time or page number on copies

The date/time, page number or copy protection text (hidden text that prevents improper copying) can be
printed on copies, or each copy set can be printed with distribution numbers.

For details, refer to "Printing the date/time or page number on copies ("Stamp/Composition" functions)" on
page 9-75.

Managing jobs

The print status of copy jobs can be checked and the jobs can be managed.
For details, refer to "Managing jobs" on page 12-3.

Programming copy settings

Frequently used copy settings can be programmed and recalled to be used with other copy jobs.
For details, refer to "Registering copy programs (Mode Memory)" on page 5-9.

Checking the copy settings

Screens showing the current copy settings can be displayed. From these screens, the copy settings can also
be changed.

For details, refer to "Checking the copy settings (Check Job)" on page 5-3.

Enlarging the size of text in touch panel screens

The text and buttons in the touch panel can be displayed in a larger size that is easier to read, allowing basic
operations to be easily performed.

For details, refer to the User manual – Enlarge Display Operations.

Displaying explanations of functions and settings

The name and function of parts and details of functions and settings appears in the Help screens.
For details, refer to "Displaying function descriptions (Help)" on page 5-14.

Interrupting a copy job

The copy job being printed can be interrupted in order for a different copy job to be printed.
For details, refer to "Interrupting a copy job (Interrupt mode)" on page 5-8.

1

Introduction

1-12 CS240/CS231

1.2 Explanation of manual conventions

The marks and text formats used in this manual are described below.

Safety advices

6 DANGER

Failure to observe instructions highlighted in this manner may result in fatal or critical injuries in fact
of electrical power.

% Observe all dangers in order to prevent injuries.

7 WARNING

Failure to observe instructions highlighted in this manner may result in serious injuries or property
damage.

% Observe all warnings in order to prevent injuries and to ensure safe use of the machine.

7 CAUTION

Failure to observe instructions highlighted in this manner may result in slight injuries or property
damage.

% Observe all cautions in order to prevent injuries and to ensure safe use of the machine.

Sequence of action

1 The number 1 as formatted here indicates the first step of a

sequence of actions.

2 Subsequent numbers as formatted here indicate subsequent

steps of a sequence of actions.

?

Text formatted in this style provides additional assistance.

% Text formatted in this style describes the action that will

ensure the desired results are achieved.

Tips

2

Note

Text highlighted in this manner contains useful information and tips to ensure safe use of the machine.

2

Reminder

Text highlighted in this manner contains information that should be reminded.

!

Detail

Text highlighted in this manner contains references for more detailed information.

Special text markings

[Stop] key
The names of keys on the control panel are written as shown above.

MACHINE SETTING

Display texts are written as shown above.

An illustration inserted

here shows what operations

must be performed.

CS240/CS231 1-13

Introduction

1

1.3 Descriptions and symbols for originals and paper

The use of words and symbols in this manual are explained below.

"Width" and "Length"

Whenever paper dimensions are mentioned in this manual, the first
value always refers to the width of the paper (shown as "Y" in the
illustration) and the second to the length (shown as "X").

Paper orientation

Lengthwise (w)
If the width (Y) of the paper is shorter than the length (X), the paper
has a vertical or portrait orientation, indicated by w.

Crosswise (v)
If the width (Y) of the paper is longer than the length (X), the paper
has a horizontal or landscape orientation, indicated by v.

1

Introduction

1-14 CS240/CS231

1.4 User manuals

This machine is provided with printed manuals and PDF manuals on the user manual CD.

User manual

This manual contains operating procedures and descriptions of the most frequently used functions.

Copy Operations (this manual)

This manual contains descriptions of the Copy mode operations and machine maintenance. Refer to this
manual for details on the paper and documents, copy procedures using convenient Application functions,
replacing consumables, and troubleshooting operations such as clearing paper misfeeds.

Print Operations

This manual contains details of the printing functions that can be specified with the standard built-in printer
controller. Refer to this manual for operating procedures on using the printing functions.

Box Operations

This manual contains operating procedures for using the user boxes on the hard disk. Refer to this manual
for details on saving data in user boxes, retrieving data from user boxes and transferring data.

Network Scanner Operations

This manual contains descriptions on specifying network settings for standard equipment and operating
procedures for scanning functions. Refer to this user manual for details on using network functions and the
Scan to E-Mail, Scan to FTP and Scan to SMB operations.

Web Connection Operations

This manual contains descriptions on the machine settings that can be specified remotely with Web
Connection from a Web browser on a computer. Refer to this manual for details on operating procedures for
using Web Connection.

Fax Operations (Option)

This manual contains descriptions of the G3 fax operations. Refer to this manual for details on using the G3
fax operations when the optional fax kit is installed.

In order to use the fax functions, the optional fax kit must be purchased separately.

Network Fax Operations (Option)

This manual contains details on the network fax functions. Refer to this manual for operating procedures on
Internet faxing and IP address faxing.

CS240/CS231 1-15

Introduction

1

1.5 Legal restrictions on copying

Certain types of originals must never be copied with the purpose or intent to pass copies of such originals
off as the originals.

The following is not a complete list, but is meant to be used as a guide to responsible copying.
Financial Instruments

- Personal checks

- Traveler’s checks

- Money orders

- Certificates of deposit

- Bonds or other certificates of indebtedness

- Stock certificates

Legal Originals

- Food stamps

- Postage stamps (canceled or uncanceled)

- Checks or drafts drawn by government agencies

- Internal revenue stamps (canceled or uncanceled)

- Passports

- Immigration papers

- Motor vehicle licenses and titles

- House and property titles and deeds

General

- Identification cards, badges, or insignias

- Copyrighted works without permission of the copyright owner

In addition,

it is prohibited under any circumstances

to copy domestic or foreign currencies, or works of

art without permission of the copyright owner.
When in doubt about the nature of an original, consult with legal counsel.

!

Detail

In order to prohibit the illegal reproduction of certain originals, such as paper currency, this machine is
equipped with a counterfeit prevention feature.

Due to the counterfeit prevention feature that this machine is equipped with, images may be distorted.

1

Introduction

1-16 CS240/CS231

2

Installation and operation
precautions