Oce ColorWave 500 Operation Manual

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Operation guide

Océ ColorWave 500

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No part of this publication may be reproduced, copied, adapted or transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, optical, chemical, manual, or otherwise, without the prior written permission of Océ.

OCÉ MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THE CONTENTS OF THIS PUBLICATION, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. OCÉ SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THE CONTENTS OF THIS PUBLICATION.

Océ reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes.

Edition 2016-06

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Trademarks

Océ and Océ ColorWave are registered trademarks of Océ.

Adobe®, Acrobat®, Reader® are registered trademarks of Adobe® Systems Incorporated.

Microsoft®, Windows®, Windows XP®, Windows Server 2003®, Windows Vista® , Windows Server 2008®, Windows 7®, Windows 8® and Windows 10® are either registered trademarks or trademarks of Microsoft® Corporation in the United States and/or other countries.

Mozilla ® and Firefox® are registered trademarks of Mozilla® Systems Incorporated.

PostScript® 3™ is a registered trademark of Adobe® Systems Incorporated.

“QR Code” is a registered trademark of DENSO WAVE INCORPORATED.

PlanWell® Collaborate is a registered trademark of ARC™ Document Solutions.

Products in this publication are referred to by their general trade names. In most, if not all cases, these designations are claimed as trademarks or registered trademarks of their respective companies.

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Contents

Chapter 1

Introduction.......................................................................................................................11

Notes for the reader....................................................................................................................................... 12

Available documentation...............................................................................................................................14

Chapter 2

Get to Know the Printing System................................................................................... 17

Introduction.....................................................................................................................................................18

The Océ ColorWave 500 printing system ..............................................................................................18

Connect your Printing System...................................................................................................................... 19

Printer working area (Footprint)............................................................................................................. 19

Connect the mains supply cable and the network cable...................................................................... 20

Switch on the printing system................................................................................................................21

Turn off the printing system................................................................................................................... 22

Move the system .....................................................................................................................................24

The Hardware................................................................................................................................................. 28

The components of the printer (front)....................................................................................................28

The components of the printer (back)....................................................................................................30

The media drawer ...................................................................................................................................31

The user panel: Océ ClearConnect......................................................................................................... 32

The components of the scanner (optional)............................................................................................33

The delivery destination..........................................................................................................................35

Select the finishing device configuration........................................................................................ 37

The folding device (optional).................................................................................................................. 38

Switch the folding device to manual operation and back..............................................................38

The take-up module (optional)................................................................................................................40

Configure the Roll-to-roll mode........................................................................................................40

The Océ Delivery Tray (optional)............................................................................................................41

Correct use of the Océ Delivery Tray............................................................................................... 41

Workflow of the Océ ClearConnect user panel............................................................................................ 42

The home screen......................................................................................................................................42

The job queue and the system menu.....................................................................................................44

Presets, templates and advanced settings.............................................................................................46

Job preview..............................................................................................................................................47

The cloud.................................................................................................................................................. 48

Chapter 3

Define your Workflow with Océ Express WebTools..................................................... 49

Getting Started............................................................................................................................................... 50

Océ Express WebTools............................................................................................................................50

Set the security settings for Microsoft Internet Explorer .....................................................................51

Set the security settings for Mozilla Firefox.......................................................................................... 52

Set another language for Océ Express WebTools................................................................................ 53

The job states........................................................................................................................................... 54

The system monitor ................................................................................................................................55

Define the defaults......................................................................................................................................... 57

About the default settings in Océ Express WebTools...........................................................................57

How to edit a setting................................................................................................................................58

View and check the settings ...................................................................................................................59

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Contents

Save the settings in a file ....................................................................................................................... 60

Load the settings from a file .................................................................................................................. 61

Restore the factory defaults ................................................................................................................... 62

Set the print job default settings ........................................................................................................... 63

Set the copy job default settings ........................................................................................................... 66

Set the scan job default settings ............................................................................................................67

Configure the Smart Inbox settings..............................................................................................................68

The Smart Inbox and the queue concept...............................................................................................68

The Smart Inbox in the Jobs tab............................................................................................................ 69

Create and open a Smart Inbox..............................................................................................................71

Close or delete a Smart Inbox.................................................................................................................74

Configure the job management settings............................................................................................... 75

Configure the network and security settings............................................................................................... 76

Configure the network settings in Océ Express WebTools.................................................................. 76

Set the link speed and duplex mode......................................................................................................77

User roles and authorizations.................................................................................................................78

Log in as an authorized user...................................................................................................................79

Change the password for authorized users...........................................................................................80

Shut down or restart the system............................................................................................................ 81

Enable user authentication......................................................................................................................82

Enable Access control .............................................................................................................................83

Access control and IPsec settings...........................................................................................................84

Enable or disable the e-shredding function...........................................................................................85

Select the e-shredding algorithm........................................................................................................... 86

Specify the number of overwrite passes............................................................................................... 87

Remote security....................................................................................................................................... 88

Generate a new CA-signed certificate....................................................................................................89

Import a CA-signed certificate: Import the root certificate ..................................................................91

Import a CA-signed certificate: Import the intermediate certificate.................................................... 92

Import a CA-signed certificate................................................................................................................ 93

Import a CA-signed certificate: Check and import the root certificate................................................ 94

Configure the Presets.....................................................................................................................................95

What you need to know about presets ................................................................................................. 95

Set the default copy preset .................................................................................................................... 96

Configure the custom copy preset ........................................................................................................ 97

Set the default print preset .....................................................................................................................98

Configure the custom print preset .........................................................................................................99

Make a custom preset available on the user panel.............................................................................100

Configure the locations................................................................................................................................101

Configure your locations.......................................................................................................................101

Enable or disable USB...........................................................................................................................102

Enable and edit the Home folder..........................................................................................................103

Enable PlanWell Collaborate (optional)............................................................................................... 104

Create an external location................................................................................................................... 105

Set a default external location ............................................................................................................. 107

Set a default print destination...............................................................................................................108

Troubleshoot the creation of an FTP external location (after an error message).............................109

Troubleshoot the creation of an SMB external location (after an error message)...........................112

Troubleshoot the creation of a WebDAV external location (after an error message)......................114

Configure the printer settings..................................................................................................................... 115

Configure the regional settings ........................................................................................................... 115

Configure the user session time-out.................................................................................................... 116

Configure the working hours................................................................................................................ 117

Configure the energy save modes .......................................................................................................118

Configure the media request time-out ................................................................................................119

Configure the pen settings....................................................................................................................120

Configure the Roll-to-roll mode in Océ Express Webtools.................................................................121

Configure the Templates............................................................................................................................. 122

Fold and Scan templates ......................................................................................................................122

Create a new template...........................................................................................................................123

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Contents

Delete all templates............................................................................................................................... 124

Export templates....................................................................................................................................125

Import templates....................................................................................................................................126

Restore the factory defaults of the templates......................................................................................127

Enable or disable scan templates.........................................................................................................128

Configure the Finishing settings................................................................................................................. 129

Set the Océ Finishing Assistant ........................................................................................................... 129

Fold settings........................................................................................................................................... 130

Optimise the print quality and print productivity...................................................................................... 133

Set the print quality............................................................................................................................... 133

Set the long plot mode..........................................................................................................................134

Set the automatic roll switch................................................................................................................ 135

Set the spool threshold......................................................................................................................... 136

Set the rotation mode............................................................................................................................137

Set the alignment mode .......................................................................................................................138

Set the Adobe® PDF Print Engine........................................................................................................ 139

Set transparency flattening for PDF..................................................................................................... 140

Set the Océ Print Assistant Behavior ...................................................................................................141

Optimize the print productivity.............................................................................................................142

Optimize the Color management settings..................................................................................................143

What is Color management?.................................................................................................................143

What is an input profile / standardization? ......................................................................................... 144

What is Color feel?.................................................................................................................................147

What are Rendering intents?.................................................................................................................148

Definition of rendering intents....................................................................................................... 148

Rendering intent: Perceptual (photo) ............................................................................................149

Rendering intent: Saturation (business graphics)........................................................................ 150

Rendering intent: Relative colorimetric ........................................................................................ 151

Rendering intent: Absolute colorimetric........................................................................................152

What is an output profile?.....................................................................................................................153

Color management settings in Océ Express WebTools..................................................................... 154

Color management settings and job submission .............................................................................. 155

Priorities in the color management settings .......................................................................................157

Color management settings for HP-GL, HP-GL/2 and HP-RTL files................................................... 159

Color management settings for TIFF and JPEG files (RGB input)..................................................... 160

Color management settings for TIFF and JPEG files (CMYK input).................................................. 161

Color management settings for PostScript files (RGB input) ............................................................162

Color management settings for PostScript and PDF files (CMYK input)...........................................163

Color management settings for PDF files (RGB input) ...................................................................... 164

Color management settings for PDF files (CMYK input).................................................................... 165

Color management settings for PDF files (Gray input).......................................................................166

Manage media..............................................................................................................................................167

What is a media profile? .......................................................................................................................167

Configure the media profiles ............................................................................................................... 168

Install a media profile ........................................................................................................................... 169

Create a custom media size.................................................................................................................. 170

Configure the media sizes.....................................................................................................................171

Configure Mobile Printing and Scanning................................................................................................... 172

Océ Mobile WebTools........................................................................................................................... 172

Configure Océ Express WebTools settings for a mobile connection................................................ 174

Generate the Quick Response Card......................................................................................................175

Connect your mobile device to Océ Mobile WebTools ..................................................................... 176

Chapter 4

Use the Printing System................................................................................................ 177

How to feed an original................................................................................................................................178

How to auto-feed an original.......................................................................................................................179

How to use the carrier sheet........................................................................................................................180

How to cut the media in roll-to-roll mode.................................................................................................. 181

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Contents

Print Jobs - Job submission tools...............................................................................................................182

Use Océ Publisher Express to send a print job................................................................................... 182

Use the Smart Inbox to send a print job..............................................................................................184

Use Océ Publisher Select 2 to send a print job................................................................................... 185

Use the Océ Wide format Printer Driver for Microsoft® Windows® to send a print job.................187

Use the Océ PostScript® 3 Driver to send a print job.........................................................................189

Use Océ Publisher Mobile to send a print job.....................................................................................190

Print from your mobile device.............................................................................................................. 192

Use FTP to send a print job...................................................................................................................193

Use LPR to send a print job...................................................................................................................194

Use the cloud to send a print job..........................................................................................................195

Use the home folder to send a print job.............................................................................................. 196

Troubleshoot print job submission...................................................................................................... 197

Print Jobs...................................................................................................................................................... 198

Do a default print job ............................................................................................................................198

Direct print .............................................................................................................................................200

Print from a USB key............................................................................................................................. 201

Print presets on the user panel.............................................................................................................202

The Image preset for print jobs............................................................................................................ 203

Advanced settings for print jobs...........................................................................................................204

Copy Jobs..................................................................................................................................................... 209

Do a default copy job ............................................................................................................................209

Copy presets on the user panel............................................................................................................ 210

The Image preset for copy jobs............................................................................................................ 211

Advanced settings for copy jobs.......................................................................................................... 212

Recommended settings for copy jobs..................................................................................................220

The original type.................................................................................................................................... 222

Make a half size copy.............................................................................................................................224

Make a copy and add a strip................................................................................................................. 225

Make a copy and remove a strip...........................................................................................................226

Make a copy of a specific area of an original...................................................................................... 227

Make a copy and remove a specific area of an original..................................................................... 228

Make a copy and scale to another size.................................................................................................229

Make a copy of a dark original (Diazo).................................................................................................230

Make a copy of an original with highlighted colors............................................................................231

Copy by set.............................................................................................................................................232

Scan Jobs......................................................................................................................................................233

Do a default scan job ............................................................................................................................ 233

Scan templates on the user panel........................................................................................................ 234

Advanced settings for scan jobs...........................................................................................................235

Advised settings for scan jobs..............................................................................................................241

The original type.................................................................................................................................... 243

File type...................................................................................................................................................245

Make a scan and remove a strip...........................................................................................................247

Scan to a USB key..................................................................................................................................248

Scan to the home folder........................................................................................................................249

Save a scanned document on your mobile device............................................................................. 250

Pause, resume, or stop an active job..........................................................................................................251

Clear the system...........................................................................................................................................252

Chapter 5

Maintain the Printing System........................................................................................253

Update your System.................................................................................................................................... 254

Update the software.............................................................................................................................. 254

Update the system software on the user panel...................................................................................255

Update the system software in Océ Express WebTools.....................................................................256

Install the system patches in Océ Express WebTools.........................................................................257

Replace the Media........................................................................................................................................258

The media drawer .................................................................................................................................258

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Contents

Remove a media roll..............................................................................................................................259

Unpack the media roll............................................................................................................................262

Load a media roll................................................................................................................................... 264

Media types............................................................................................................................................ 268

Media sizes............................................................................................................................................. 270

Refill the Toner............................................................................................................................................. 272

Replace the toner cartridge ..................................................................................................................272

Replace the maintenance tray ..............................................................................................................275

Maintain the Scanner...................................................................................................................................279

Clean the scanner...................................................................................................................................279

Calibrate the scanner.............................................................................................................................281

Chapter 6

License Management..................................................................................................... 283

Introduction to license management..........................................................................................................284

Check your licenses......................................................................................................................................285

Save the currently active licenses ..............................................................................................................286

Get a new license file................................................................................................................................... 287

Activate a new license..................................................................................................................................288

Chapter 7

Account Management.................................................................................................... 289

Introduction to Account Management........................................................................................................290

Enable account management in Océ Express WebTools......................................................................... 291

An overview of Océ Account Center...........................................................................................................292

Océ Account Console ®............................................................................................................................... 293

Introduction to Océ Account Console.................................................................................................. 293

Summary of Océ Account Console...................................................................................................... 294

Accounting workflow.............................................................................................................................296

Workflow on the printer..................................................................................................................296

Chapter 8

Solve Problems............................................................................................................... 297

How to solve problems with jobs............................................................................................................... 298

Clean the print surface.................................................................................................................................299

Clear an original jam in the scanner...........................................................................................................302

Disconnect the network cable and the mains supply cable......................................................................303

Event messages............................................................................................................................................304

Settings in case of errors.......................................................................................................................306

Print a demo print.........................................................................................................................................308

Print a test print............................................................................................................................................ 309

Chapter 9

Support............................................................................................................................ 311

Counter history.............................................................................................................................................312

Audit log........................................................................................................................................................313

Remote Service: configure the proxy......................................................................................................... 314

Remote Service: check the connection.......................................................................................................315

Remote Service: allow remote assistance..................................................................................................316

Chapter 10

Contact.............................................................................................................................317

Downloads and support for your product..................................................................................................318

Reader's comment sheet............................................................................................................................. 319

Index.................................................................................................................................321

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Contents

Page 11

Chapter 1

Introduction

Page 12

Notes for the reader

Introduction

This manual helps you to use the Océ ColorWave 500. The manual contains a description of the product and guidelines to use and operate the Océ ColorWave 500.

Definition

Attention Getters

Parts of this manual require your special attention. These parts can provide the following:

• Additional general information, for example information that is useful when you perform a task.

• Information to prevent personal injuries or property damage.

Typography used in this manual

Overview of the characters and the special fonts

Text display Indicates

[text between square brackets] Button, feature or value of the Océ ColorWave 500 user inter-

face.

< text between angle brackets > Key on your keyboard.

'text between quotes' Feature or value of the Windows operating system.

text displayed with Courier font e.g. %windir%\system32\mspaint.exe

Symbols used in this manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that must be observed for safety.

Overview of the attention getters

Word Icon Indicates

WARNING

Path from your Windows operating system or from a software application.

Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. To use the machine safely, always pay attention to these warnings.

Chapter 1 - Introduction

Page 13

Word Icon Indicates

Notes for the reader

CAUTION

IMPORTANT

General hazard Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions. This indication has several icons that warn against various hazards. The icons are shown below.

Hot surface

Electric shock

Moving parts

Laser beam

Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly and to avoid damaging the machine or property.

NOTE

Indicates an operation that must not be performed.

The use of heat-resistant gloves is mandatory when

The use of eye protection is mandatory when you

The use of protective clothing is mandatory when

The use of safety footwear is mandatory when you

Safety information

Before using this Océ product, make sure that you read and understand the safety information which is part of the user documentation. You can download the safety information via

downloads.oce.com"

together with the machine or obtain the safety information from your local Océ representative. To avoid potential hazards, maintenance is strictly preserved to properly qualified and trained service technicians.

Indicates a clarification of an operation or contains additional explanations for a procedure. Reading these notes is highly recommended.

Read these items carefully and make sure not to perform the described operations.

you carry out the actions concerned.

carry out the actions concerned.

you carry out the actions concerned.

carry out the actions concerned.

"http://

or, if applicable, find it on the user documentation CD/DVD that is delivered

Chapter 1 - Introduction

Page 14

Available documentation

Introduction

This manual is part of a complete documentation set. The following table shows a complete overview of the available documentation.

NOTE

For up-to-date documentation, visit the Océ downloads page on the Internet and find all the information for your printer.

Available documentation

Documentation Availability

User Manual - Operation guide • On the download website under the product

Online Help - Océ Express WebTools • Embedded in the application

name ( Available as a PDF file in multiple languages.

Available in multiple languages.

"http://downloads.oce.com"

User manual - Safety guide • On the download website under the product

Quick Reference Guide for the use of Océ Mobile WebTools

Océ Large Format Systems Connectivity Administration guide

Océ PlotWave-ColorWave Systems Security - Administration guide

name ( Available as a PDF file in multiple languages.

• On the download website under the product name ( Available as a PDF file.

• On the download website under the product name ( Available as a PDF file in English only.

"http://downloads.oce.com"

Available documentation Océ Wide format Printer Driver for Microsoft ® Windows

Documentation Availability

User guide • On the download website under the product

name ( Available as a PDF file in multiple languages.

Online Help • Embedded in the application

Available in multiple languages.

"http://downloads.oce.com"

Available documentation Océ PostScript® 3 Driver

Documentation

Installation guide • On the download website under the product

Chapter 1 - Introduction

Availability

name ( Available as a PDF file in multiple languages.

"http://downloads.oce.com"

Page 15

Documentation Availability

Online Help • Embedded in the application

Available documentation Océ Publisher Select

Documentation Availability

User guide - Océ Publisher Select • On the download website under the product

Online Help • Embedded in the application

Available documentation

Available in multiple languages.

name (

"http://downloads.oce.com"

Available as a PDF file in multiple languages.

Available in multiple languages.

Chapter 1 - Introduction

Page 16

Available documentation

Chapter 1 - Introduction

Page 17

Chapter 2

Get to Know the Printing System

Page 18

Introduction

The Océ ColorWave 500 printing system

Introduction

The Océ ColorWave 500 is a wide format TonerPearl printer that uses the patented Océ CrystalPoint technology.

Illustration

The main components of the Océ ColorWave 500 printing system

Component Description / Function

The Océ ColorWave 500 The Océ ColorWave 500 creates the printed output. With the

integrated Océ Scanner Express (optional) you can also perform copy and scan jobs. Use the Océ ClearConnect multitouch user panel to easily configure and submit your jobs.

Océ Express WebTools Océ Express WebTools provide multiple users a remote view

on the system and control on the system's workflow, without any need to install software. The [System administrator] or the [Key operator] can also use Océ Express WebTools to configure the system and fine-tune the system to optimally fit the customer's company workflow and processes.

Chapter 2 - Get to Know the Printing System

Page 19

Connect your Printing System

500mm / 19.7”

2260mm / 89”

3100mm / 122”

500mm / 19.7”2100mm / 82.6”500mm / 19.7”

775mm / 30.5”

1260mm / 49.6”

500mm / 19.7”

485mm / 19.1”

Printer working area (Footprint)

The Océ ColorWave 500 requires a floor space / working area of at least 3100 mm x 2260 mm, or 122 inch x 89 inch.

Connect your Printing System

Chapter 2 - Get to Know the Printing System

Page 20

Connect the mains supply cable and the network cable

Procedure

IMPORTANT

Make sure the power switch [A] is in 'off' position.

Lift the protection cover up [B].

Plug the mains supply cable into the power connection at the back of the printer [C].

Plug the other side of the mains supply cable into the wall socket.

Make sure one end of the network cable is connected to your company network.

Plug the other end of the network cable into the network connection at the left back of the printer

[D] , to connect the printer to your company network.

Chapter 2 - Get to Know the Printing System

Page 21

Switch on the printing system

IMPORTANT

• Make sure the mains supply cable is plugged in.

• Make sure the network cable is plugged in.

Switch on the printing system

For more information, see

Procedure

Switch on the power switch at the back of the printer.

Connect the mains supply cable and the network cable

on page 20

Press the on/off button at the front of the printer to start the system.

Chapter 2 - Get to Know the Printing System

Page 22

Turn off the printing system

Introduction

When you want to switch off the printing system completely, you have to take a few steps.

Procedure

Press the on/off button at the front of the printer to switch the printing system off.

NOTE

You can also use the [Shut down] button in Océ Express WebTools.

IMPORTANT

Wait until the on/off button stops blinking.

Chapter 2 - Get to Know the Printing System

Page 23

Switch off the power switch at the back of the printing system.

Turn off the printing system

Chapter 2 - Get to Know the Printing System

Page 24

Move the system

Introduction

You can move the printer to a new location.

Before you begin

IMPORTANT

• When the printer is connected, you must first switch off and disconnect the printer (see

the printing system off cable

on page 303).

• Close the media drawers.

NOTE

Be aware of the size of the printer working area (see

page 19).

Procedure

Pull with both hands to remove the left side cover.

on page 22 and

Switch

Disconnect the network cable and the mains supply

Printer working area (Footprint)

Pull at the left foot cover to remove it.

Chapter 2 - Get to Know the Printing System

Page 25

Move the system

Push the handle [1]. The foot snaps up [2].

Repeat action 1 till 3 on the right side cover.

Move the printer to the preferred location. Be aware of the printer working area.

Pull out the left foot [1] until it touches the ground and locks [2]. You should hear a click when it

locks into place.

NOTE

If you do not hear a click, place your foot on the foot of the printer [1] and at the same time push gently against the printer until you hear the click.

Place the foot cover. Place the pin into the notch.

Chapter 2 - Get to Know the Printing System

Page 26

Move the system

Place the pin into the notch to mount the left side cover.

Pin:

Notch:

Chapter 2 - Get to Know the Printing System

Page 27

Push the cover into place.

Repeat action 6 till 9 for the right side cover.

10.

Move the system

Chapter 2 - Get to Know the Printing System

Page 28

6 7

8 9

The Hardware

The components of the printer (front)

Component - function table

No Component Description / Function

1 [media drawers] Media drawers with 2 media rolls

2 [lower left side cover] Cover at the bottom left of the device

3 [lower front cover] Door to access the media path

4 [top cover] Component that covers the top surface of the de-

vice

5 [toner cartridge (cyan)] Toner cassette for cyan Océ TonerPearls®

6 [toner cartridge (yellow)] Toner cassette for yellow Océ TonerPearls®

7 [toner cartridge (black)] Toner cassette for black Océ TonerPearls®

8 [toner cartridge (magenta)] Toner cassette for magenta Océ TonerPearls®

9 [transparent top cover] Door to access the print surface / media output

section

10 [top delivery tray] Delivery tray that collects the printed output

11 [USB port] USB connector to use a USB key to print from or

12 Océ ClearConnect: multi-touch [user

panel]

13 [on/off button] Button to start or shut down the printer.

Chapter 2 - Get to Know the Printing System

to scan to

The Océ ClearConnect user panel allows the user to start copy, scan, or print jobs, and to monitor the system and the job status.

This button is equivalent to the [Shut down] button in Océ Express WebTools.

Page 29

The components of the printer (front)

No Component Description / Function

14 [lower right side cover] Component that covers the controller

15 [foot] Component at the bottom of the printer, used to

lever it

Chapter 2 - Get to Know the Printing System

Page 30

The components of the printer (back)

Component - function table

No Component Description / Function

1 [wheel] Swivel wheel with brakes

2 [folder connection panel] Component to connect the folding device to

3 [maintenance tray drawer]

4 [upper back cover] Cover at the back of the device, used to access

5 [power switch] Switch the main power supply on or off

the machine for error recovery

You can find the serial number of the printer on the sticker above the power switch

Chapter 2 - Get to Know the Printing System

Page 31

The media drawer

Component - function table

IMPORTANT

Only use intact media rolls. Dented media rolls can damage the [Imaging devices].

No Component Description / Function

1 [media roll] 1 Media placed on roll holder in first position.

2 [media roll] 2 Media placed on roll holder in second position.

3 [roll holder] Carries the media roll.

4 [roll loading station] Groove integrated behind the front cover of the me-

dia drawer.

Chapter 2 - Get to Know the Printing System

Page 32

The user panel: Océ ClearConnect

Introduction

The Océ ClearConnect is the multi-touch user panel of the printer.

No. Component Function

1. [status light] Light that gives feedback on the status of the printer.

• A green light indicates that the printer is scanning or printing.

• A green blinking light indicates that the printer is in a transition state (start-up, shut-down, pause).

• A red light indicates that an error occurred or the print queue is paused.

• When the light is off the system is ready or shutdown.

2. [wake-up button] Button to:

• Get the printer out of sleep mode.

• Wake the printer up to full functionality.

3. [USB port] Insert a USB key to:

• Print a file directly from the USB key.

• Save a scan file directly on the USB key.

The port green light starts to blink during data transfer.

4. [stop button] Button, with a red light, to:

• Immediately interrupt a scan job.

• Stop a print job after the page that is being printed.

5. [home button] Button to:

• Return to the user panel home screen.

• Reset settings to default by pressing the button twice.

6. [green button] (touch)

Chapter 2 - Get to Know the Printing System

Dynamic tile on the user panel display to:

• Start a scan job, a print job or a copy job on the user panel.

Page 33

The components of the scanner (optional)

2 3 4

Introduction

The embedded scanner is an optional of the printer.

The components of the scanner (top cover closed)

The components of the scanner (optional)

Component Description / Function

1 [top cover] Closes off the scanner.

2 [output refeed protector] Prevents that your output is refed into the scan-

ner.

3 [originals exit] Exit for the scanned original.

4 [original feeding table] Use the original feeding table to feed the original

into the scanner (face up).

5 [open levers] Use the open levers to open the top cover of the

scanner.

Chapter 2 - Get to Know the Printing System

Page 34

1 2 3 4 6 7 8 95

The components of the scanner (optional)

The components of the scanner (top cover opened)

Component Description / Function

1 [top cover] Closes off the scanner.

2 [open levers] Use the open levers to open the top cover of the

scanner.

3 [original size ruler] Use this ruler to measure the original.

4 [original feed rollers] A set of rollers used to transport the original.

5 [original support rollers] A set of rollers to guide the original.

6 [scanner top cover rollers] A set of rollers in the top cover to guide the orig-

inal.

7 [original sensors] Sensors to detect the original.

8 [transparent contact plates] Cover of the image sensors.

9 [original feeding table] Use the original feeding table to feed the original

into the scanner (face up).

Chapter 2 - Get to Know the Printing System

Page 35

The delivery destination

Introduction

The Océ ColorWave 500 is delivered with a [Top Delivery Tray (TDT)] to collect your printed output.

The delivery destination

The [Top Delivery Tray (TDT)] can collect 50 - 100 plain paper prints with a maximum length of 1200 mm, 48 inch. The media type you use influences the output capacity.

In Océ Express WebTools you can define the default [Print delivery] for your printed output. To set the default [Print delivery], select the [Preferences] - [Print job defaults] tab.

• If you use 2 inch media cores instead of the standard 3 inch media cores, the printed output is automatically delivered at the back of the printer. The installation of one of the finishing options is then advised.

• Some media require a specific output delivery. For example heavy media or media that requires a manual cut can automatically be delivered at the back of the printer. This is defined in the properties of the media type.

• If you select [Top Delivery Tray (TDT)] your printed output is by default delivered in the standard [Top Delivery Tray (TDT)].

• If you select [Back output] your printed output is by default delivered at the back of the printer. In that case you can expand your printer with one of the following finishing options.

The finishing options

Select the finishing device configuration

When to do

On the user panel, you can choose the type of the finishing device. The default value is [No finisher].

Procedure

Tap on the system menu thumbnail in the dynamic bar. The system menu opens.

Tap on [Finishing device] in the list in the right part of the display.

A wizard opens. Follow the steps in the wizard.

The selection options:

• [No finisher]

• [Océ Delivery Tray]

• [Océ 2400 fanfold]

• [Océ 4311 fullfold series]

• [Océ 4312 fullfold (conveyor belt)]

• [Océ 4313 fullfold (reinforcement unit)]

• [Océ 4314 fullfold (conveyor belt and reinforcement unit)]

Result

After you have followed the steps, restart the system to apply the configuration.

Chapter 2 - Get to Know the Printing System

Page 38

The folding device (optional)

Introduction

The printer can be delivered with an external folding device. The Océ ColorWave 500 is compatible with the Océ 2400 fanfold and the Océ 4311 fullfold.

NOTE

• A technician is required to install the folding device and to configure the system.

• After installation you have to log in as a Key operator to change the type of the finishing device.

• For more information on folding devices, visit product.

Media compatibility with the folding device

The following media are compatible with the folding device:

• Plain papers: 60- 110 g

• Vellum, Translucent and Tyvek: fold quality depends on used media

Switch the folding device to manual operation and back

"http://downloads.oce.com"

and select your

Introduction

The Océ 2400 fanfold and the Océ 4311 fullfold are integrated in the system.

You can use the folding device also as a stand-alone folding device.

NOTE

For more information about the folding devices, see the separate operation manual of the folding device.

Online mode versus manual mode

The folding device is connected to the back of the printer. If you want to operate the folding device manually, the connecting part (to the printer) could cause a paper jam on the table.

If you switch to manual mode, then the connecting part will move downwards to clear the entrance for the paper.

Online mode Manual mode

Chapter 2 - Get to Know the Printing System

Page 39

Procedure

Switch the folding device to manual operation and back

Switch from online mode to manual mode Operator interface

1 Press the [Enter] button once

2 Press [arrow up] until you see the "hand" sym-

bol. Then press the [Enter] button.

3 The display shows an icon of a folded package.

The number below this icon indicates the width of the folded package. The number left of the icon indicates the folding program number.

If the folding program number is "G" and the width of the folded package is "0", please press [arrow up] to select a valid folding program number (1 to 8).

Switch from manual mode to online mode

Repeat the same procedure as explained above, but now make sure that the 'ONL' is displayed.

Chapter 2 - Get to Know the Printing System

Page 40

The take-up module (optional)

Introduction

The Océ ColorWave 500 is compatible with the optional take-up module.

The take-up module allows the user to print in Roll-to-roll mode. The module rolls up your print jobs automatically on a core without cutting. This can be handy when you want to transport your prints or want to automatically clean-cut or trim your prints, laminate or mount an adhesive back to the prints.

Before you can use the take-up module, you must first set the printer into the Roll-to-roll mode. You can enable the Roll-to-roll mode in Océ Express WebTools and on the user panel, see

Configure the Roll-to-roll mode in Océ Express Webtools roll mode

By default, the printer is delivered in Roll-to-sheet mode. In this mode, the machine cuts and delivers each print to the selected delivery destination.

Configure the Roll-to-roll mode

Introduction

on page 40.

on page 121 and

Configure the Roll-to-

When you want to use the take-up unit, your printer has to be in the Roll-to-roll mode. When you enable the Roll-to-roll mode, the printer will not cut between pages. You can also configure the Roll-to-roll mode in Océ Express Webtools.

NOTE

• When the Roll-to-roll mode is enabled, each print job is delivered to the [Back output]; even

• To calibrate the printer the Roll-to-roll mode must be disabled.

Procedure

Tap on the system menu thumbnail. The system menu opens.

Tap on [Roll-to-roll option] in the list in the right part of the display.

Select [Roll-to-roll disabled] or [Roll-to-roll enabled].

Tap [Ok] to confirm, or [Cancel] to reject your entries.

when you set the [Top delivery tray] as output location for your prints.

Chapter 2 - Get to Know the Printing System

Page 41

The Océ Delivery Tray (optional)

Correct use of the Océ Delivery Tray

Introduction

To avoid output problems, attach the Océ Delivery Tray correctly to the printer and adjust the height according to your printing preferences. For best use, follow the guidelines in the Océ Delivery Tray guide available on

When you encounter output problems, use the overview below for help.

NOTE

• The Océ Delivery Tray is not supported in combination with any of the other finishing devices.

• When using the Océ Delivery Tray make sure the [Print delivery] setting in the [Preferences] [Print job defaults] tab is set to [Back output] and the finishing device configuration is set to [Océ Delivery Tray], see

Procedure

"http://downloads.oce.com"

Select the finishing device configuration

The Océ Delivery Tray (optional)

on page 37

Problem Action

Your copies are not neatly stacked

Your copies show dog ears Adjust the position of the left and right output guide flaps to suit

Your pile of stacked copies is not flat, resulting in curved copies

It is essential to correctly attach the Océ Delivery Tray to your Océ ColorWave 500 in order to get neatly stacked output. Move the Océ Delivery Tray towards the back of the printer, and make sure you align parallel. Attach the Océ Delivery Tray to the printer and make sure it is well connected. Following this procedure ensures an optimal positioning of the device and minimises the chances of damaging your Océ Delivery Tray and the Océ ColorWave 500.

the width of the media you print on. When an output guide flap is positioned exactly on the edge of your print output, this may result in dog ears. It is advised to leave the middle output guide flap in the exact middle of the Océ Delivery Tray.

Adjust the length of the delivery tray to your print job. Make sure the length is not shorter than the longest print length within your print job. If the delivery surface is too small for the copies, this may result in curves or small creases in your print output.

Chapter 2 - Get to Know the Printing System

Page 42

Workflow of the Océ ClearConnect user panel

The home screen

Introduction

The default screen of the Océ ClearConnect user panel is the home screen.

From the home screen you can manage jobs and enter the system menu.

The home screen

No. Component Function

1. dynamic bar and [active job]

2. [system menu] In the dynamic bar you can access the system menu.

3. [Copy tile] [Scan tile] [Print tile]

In the dynamic bar you can see the system states (warming-up, cleaning etc.) and the active job when present.

• When you tap the active job the job queue appears with the list of waiting jobs.

• When you tap the active job the pause tile appears, with which you can pause the printing process.

• When you tap the system menu thumbnail, a new window opens with a dynamic view of the system and printer setup settings.

These dynamic tiles help you to perform copy, scan and print jobs. Select the correct tile for your job:

• When you tap one of the tiles and then use the Smart Access, you can start your job immediately.

• As default the print tile is selected, but when you insert an original into the scanner the copy tile is selected. When you insert an original and a USB key the scan tile is selected.

• When you want to make more settings you can tap the tile twice, and a new window with presets or settings opens.

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The home screen

No. Component Function

4. Smart Access The dynamic Smart Access changes specifically for a print, copy or scan job and helps you to quickly start a job.

5. [live scan view] The live scan view appears in the Smart Access. The view shows the width and alignment of your document while it slides through the Smart Access.

6. [green button] The green button is dynamic and appears on all screens in the bottom right corner of the display.

• When the button is green, the printer is ready to process your

job.

• When the button is gray, the printer is not ready to process your

job.

Chapter 2 - Get to Know the Printing System

Page 44

The job queue and the system menu

Introduction

The dynamic bar is located in the upper part of the home screen on the user panel display. The dynamic bar consists of the job status with the job queue, the printer status, and the system menu.

The active job and the job queue

No. Component Function

1. job and printer status

View information on the job and the printing system, such as:

• Job information of the active job.

• The printer status (e.g. printing, toner low, folder connected etc.).

2. system menu Tap the system menu thumbnail to access the system menu.

3. job queue Tap on the active job to open the job queue window.

• See all the listed jobs and access them when you tap the job settings.

• Move the listed jobs up or down the list.

Chapter 2 - Get to Know the Printing System

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System menu

No. Component Function

The job queue and the system menu

1. Printing system, media, and toner

• The loaded media in the printer is displayed.

• The available toner per color is displayed.

• Wizards appear, to help you change media or refill toner.

2. [setup menu] The [setup menu] gives general information on the printer. In the

list you can get access to:

• Switch between first and second language

• [Counters]

• [Test prints]

• [Finishing device]

• [Media calibration]

• [Roll-to-roll option] (with optional take-up module)

• [Printer calibration]

• [Clear system]

• [Scanner] (with optional scanner)

• [Network settings]

• [Security]

• [System update]

• [About]

Chapter 2 - Get to Know the Printing System

Page 46

Presets, templates and advanced settings

Introduction

Presets and templates help you to submit jobs quickly and easily. Advanced settings help you to fine-tune the settings of your job, and give access to all settings.

When you tap the copy tile in the home screen, a window with copy presets and advanced settings opens. When you tap the scan tile, the templates are visible in the Smart Access. When you tap the scan tile again, the window with the advanced settings opens. When you tap the print tile and tap the settings of a listed job, the window with print presets and advanced settings opens.

No.Component Function

1. [preset tiles] The preset tiles show the default settings for your job.

• The presets are divided into categories, such as [Media], [Layout] etc.

• When you tap a preset tile, it gives quick access to a short list of other presets you can choose.

2. [job pane] The [job pane] helps to manage jobs.

• Information is given on your job.

• Make sets.

• Delete a job.

• Tap a tile to switch between the presets/settings window and a window with a preview of the document (only for Smart Inbox jobs).

• Start a job with the green button.

3. [Show all settings] (Advanced settings)

When you tap on [Show all settings], a list with all the advanced settings opens. For Scan, the advanced settings are already visible.

• The advanced settings are categorized and presented as tiles.

• When you tap a tile you can fine-tune the settings.

Chapter 2 - Get to Know the Printing System

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Job preview

Introduction

The multi-touch user panel offers a detailed preview of your job. Touch the preview thumbnail to access the preview window.

Job preview

Component Function

Job preview You can pan the image to see it in more detail.

You can shift between the various job files that are part of one location. Swipe left or right to view the other job files. Tap the Edit tile in the job pane to open the preset window. In the preset window, tap the View tile to go back to the preview window.

NOTE

If you have a multi-page job, you can only view the first page.

Chapter 2 - Get to Know the Printing System

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The cloud

Introduction

The multi-touch user panel gives the user the opportunity to print from and scan to various locations. One of these locations is the cloud.

You can enter the cloud via WebDAV and use it as a network drive. This way, the cloud application of your choice is accessible.

NOTE

• For more information on how to configure the cloud as an external location, see

external location

• Note that WebDAV is the type selected when creating a cloud location. For more information on how to use the cloud for print jobs, see

Concept of the cloud

The cloud can be seen as a virtual network drive you use to send files to, but also to save and share files on.

There are general cloud applications, such as SharePoint or applications via a HTTP URL, but companies can also use their own private and internal clouds.

on page 105.

Use the cloud to send a print job

Create an

on page 195.

Working with the cloud on the Océ ColorWave 500 is very easy:

Procedure Description Via

Connection

For print jobs:

For scan jobs:

Make a connection between your preferred cloud application and the printer. To do this, create an external location in Océ Express WebTools via WebDAV .

Open the cloud application locally. PC or mobile de-

Add and save the file you want to print, in the cloud. Or send your file to the printer in the cloud.

Open your cloud application as location, in the Smart Access of the print tile.

Select the file you want to print. user panel

Tap the green button. user panel

Insert the original and select the scan tile. user panel

Select the template with the cloud set as destination in the Smart Access.

Tap the green button. user panel

Océ Express WebTools

vice

PC or mobile device

user panel

Chapter 2 - Get to Know the Printing System

Open the cloud application on your PC or mobile device, and find the scanned file there.

PC or mobile device

Page 49

Chapter 3

Define your Workflow with Océ Express WebTools

Page 50

Getting Started

Océ Express WebTools

Introduction

Océ Express WebTools is an application that runs embedded on your printer. Use an up-to-date Internet browser (Google Chrome, Microsoft Internet Explorer or Mozilla Firefox) to open the homepage of Océ Express WebTools on your computer or mobile device.

Definition

You can use Océ Express WebTools to:

• Manage print, copy and scan jobs.

• Send print jobs to the printer with Océ Publisher Express.

• Access the settings to manage the configuration and preferences of the printing system. When you want to change settings in Océ Express WebTools, you must log in with one of three predefined user roles. For more information, see

• Monitor the status of the printing system.

User roles and authorizations

on page 78.

How to access Océ Express WebTools

To access Océ Express WebTools:

• Enter the product name of the printer as a Hostname, for example http://ColorWaveXXX, in the workstation web browser. or

• Enter the printer's IP address, for example http://123.123.23.123, in the workstation web browser.

NOTE

When Océ Express WebTools does not appear, contact the network administrator to check the network parameters. Check whether the printer's network settings have been registered in the network infrastructure.

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Set the security settings for Microsoft Internet Explorer

Introduction

You can use a web browser to open the home page of Océ Express WebTools. Depending on the Internet browser you use, set the required minimum browser security settings as indicated below.

NOTE

You must enable cookies.

Procedure

Step Action Value

1 Select Tools / Internet Options / Security / Local intranet / Custom Level

ActiveX controls and plug-ins

Binary and script behaviours Enable

Downloads:

File download Enable

Miscellaneous

Allow META REFRESH Enable

Launching applications and unsafe files Enable

Use Pop-up blocker Disable

Scripting

Active scripting Enable

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Page 52

Set the security settings for Mozilla Firefox

Introduction

You can use a web browser to open the home page of Océ Express WebTools. Depending on the Internet browser you use, set the required minimum browser security settings as indicated below.

NOTE

You must enable cookies.

Procedure

Step Action Value

1 Select Firefox / Options / Options

Block pop-up windows Disable

Enable Javascript Enable

Content

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Page 53

Set another language for Océ Express WebTools

Introduction

The language setting of the Internet browser you use defines the language of Océ Express WebTools.

Set another language

You can change the language of Océ Express WebTools in your Internet browser. Depending on the Internet browser you use you have to follow several steps to change the language. Use the specific help information in your browser to learn more. The Internet browsers that are supported are: Google Chrome, Microsoft Internet Explorer, and Mozilla Firefox.

The following languages are supported: Dutch, UK English, German, French, US English, Spanish, Danish, Italian, Swedish, Norwegian, Finnish, Portuguese, Polish, Hungarian, Czech, Japanese, Simplified Chinese, Traditional Chinese, Russian and Korean.

NOTE

• The language setting does not influence the language on the user panel. On the user panel, you can choose between the [First language] and the [Second language]. You can define the values for the [First language] and the [Second language] in the regional settings of Océ Express WebTools.

• When the selected language cannot be supported, the default language for Océ Express WebTools

Chapter 3 - Define your Workflow with Océ Express WebTools

Page 54

The job states

Introduction

When a job is placed in a Smart Inbox or in the job queue, the icon in front of the job name gives information about the status of the job.

Overview of the job states in the Smart Inbox

State Icon Description

Receiving Indicates that the Smart Inbox is receiving the job data.

New Indicates that a new job is available in the Smart Inbox.

Queued Indicates that the job is copied to the queue and waiting

Printed Indicates that the job has been printed.

to be printed.

Attention needed General error message.

Account data missing State when the account data for the job is missing.

Overview of the job states in the Job queue

State Icon Description

Receiving Indicates that the Queue is receiving the job data.

Processing Indicates that the Queue is processing the job data.

Ready to print Indicates that the job is ready for printing.

Scheduled Indicates that the job is waiting to be printed.

Printing Indicates that the job is currently being printed.

Attention needed General error message.

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The system monitor

Introduction

You can open the system monitor to get an overview of the current status of the printing system. When you click on the system tab in the lower left corner of the screen, the system monitor opens.

The system state (for example: [Printing:]) is displayed in the upper right corner of the system monitor section of Océ Express WebTools.

Overview of the system states

State Icon Description

The system monitor

[User intervention required]

[System memory is full] Status message when printer does not print because the

[Out of toner] Status message when printer does not print because the

[Sleeping...] Energy saving state: State when not all functionality is

[Warming up...] State when not all functionality is available due to print-

[Initializing...] State when the system software is initializing.

[Printer paused] The system pauses the print queue but keeps access to

[Processing...] The system is receiving or processing data.

[Ready to print] State when there is no active job and no waiting job.

The user is requested to go to the printer and follow the instructions displayed on the user panel.

system memory is full.

printer is out of toner.

available due to printer sleeping.

er warming up.

all other functionality.

When a job arrives, no user intervention is needed to start printing.

[Printing:] <job-name> State when a print job is active.

[Processing:] <job-name> The system is processing the job data.

[Receiving:] <job-name> The system is receiving the job data.

[Optimizing print quality, please wait...]

The system is making settings to optimize the print quality.

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Page 56

The system monitor

State Icon Description

'Media indication' Roll media and roll width indication for each roll.

The scanner states

State Icon Description

[User intervention re-

General error message.

quired]

[Scanner is busy] The scanner is active.

[Scanner is ready] The scanner is ready to start a scan job.

The toner states

Icon Description

Toner OK

Toner low, or empty.

The Remote Service States

Icon Description

no icon [ Remote Service ] is either disabled or enabled and connected to Océ.

[ Remote Service ] is enabled, but could not connect to Océ.

Remote assistance to the system is enabled and currently accepting a connection.

The E-shredding states

Icon Description

no icon E-shredding is disabled.

E-shredding is enabled or busy. A tooltip is available with extra information.

The Roll-to-roll states

Icon

Description

no icon The system is in Roll-to-sheet mode

The system is in Roll-to-roll mode. The printer will not cut between pages. The take-up unit can be used.

Chapter 3 - Define your Workflow with Océ Express WebTools

Page 57

Define the defaults

About the default settings in Océ Express WebTools

Definition

Before you send jobs to the printer, remember the following:

The values defined in Océ Express WebTools are default values for the general system behavior. You can define a number of job settings in the printer drivers or the job submission tools. The settings defined in the printer drivers or the job submission tools always overrule the settings defined in Océ Express WebTools.

Define the defaults

Chapter 3 - Define your Workflow with Océ Express WebTools

Page 58

How to edit a setting

Introduction

In Océ Express WebTools, you can make settings to personalise your printing system.

NOTE

• Before you can edit a setting or a settings group, you must log in as an authorized user.

• You may have to reboot the system after you changed the settings.

Procedure

Browse to the settings group you want to edit, for example [Preferences] - [System defaults] -

[Regional settings]. Click directly on the value of a setting, when you want to edit a single setting

or click [Edit] in the settings group bar to access a window with all settings if you want to edit more settings in the group. Modify the settings. A setting is enabled when you check the box.

Click [Ok] to confirm, or [Cancel] to reject your entries.

Chapter 3 - Define your Workflow with Océ Express WebTools

Page 59

View and check the settings

Introduction

In Océ Express WebTools you can view and check your settings. You can also check which settings are no longer set to the factory default value.

Procedure

Open the [Configuration] tab or the [Preferences] tab.

Click on [View configuration] in the upper right-hand corner of the screen. A window opens.

Scroll through the list of settings. The first column displays the setting and the second column

displays the values. A "*" indicates that the value of the setting is different than the original factory default value.

NOTE

You can print the information with the standard print function of your browser.

View and check the settings

Chapter 3 - Define your Workflow with Océ Express WebTools

Page 60

Save the settings in a file

Introduction

Save the settings and the values that you configured in Océ Express WebTools in a file.

Save the settings in a file to duplicate the settings very easily to another printer of the same type.

NOTE

Not all settings are stored in the settings file. The network settings are excluded from the file because the network settings cannot be transferred to another printer. The passwords for authorized users and the passwords for external locations are excluded from the file for security reasons. License information is not included in the file either.

Procedure

Open the [Configuration] tab or the [Preferences] tab.

Click on [Save configuration] in the upper right-hand corner of the tab. A window opens.

Navigate to a location on the network to store the file.

Save the settings<hostname of printer><date>.xml file. The file name is not fixed. You can

change the name if required. Click [Ok] to confirm, or [Cancel] to close the window without storing the file.

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Load the settings from a file

Introduction

Load the settings and the values for Océ Express WebTools from a file. Load the settings from a file to duplicate them to another printer of the same type.

NOTE

• Not all settings are stored in the settings file. The network settings are excluded from the file because the network settings cannot be transferred to another printer. The passwords for authorized users and the passwords for external locations are excluded from the file for security reasons. License information is not included in the file either.

• For this procedure, you need to log in as a Key operator, System administrator, or Power user. The loaded settings depend on the login profile. Only the settings corresponding to the user login are loaded.

Procedure

Open the [Configuration] tab or the [Preferences] tab.

Click on [Restore configuration] in the upper right-hand corner of the screen. A window opens.

Navigate to a location on the network and select the settings file.

Click [Ok] to load the settings file, or [Cancel] to close the window without loading the settings

file. In some cases a reboot dialog will appear.

Load the settings from a file

Result

The values of the settings in the settings file overwrite the current values. The network configuration settings of the system and the passwords are not loaded to prevent connectivity problems and to guarantee the integrity of the passwords.

Chapter 3 - Define your Workflow with Océ Express WebTools

Page 62

Restore the factory defaults

Introduction

Sometimes you want to go back to the initial settings. You can restore the factory default settings in Océ Express WebTools.

NOTE

Log in as a Key Operator to only restore the Key Operator settings. Log in as a System Administrator to only restore the System Administrator settings. To restore all the factory default settings you must log in as a Power User.

Procedure

Open the [Configuration] tab, or the [Preferences] tab.

Click on [Restore defaults] in the upper right-hand corner of the screen. A window opens.

Click [Ok] to restore the factory default settings, or [Cancel] to close the window without restoring

the factory defaults.

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Page 63

Set the print job default settings

Definition

In Océ Express WebTools you can configure the default values for the print job settings.

The print job settings are grouped under the [Preferences] - [Print job defaults] tab. You can find a short explanation of the most important print job default settings below. Under the print job default settings you can also define the print presets that are visible on the user panel. For more information on the print presets, see

NOTE

When you define print job settings in the printer drivers or the job submission tools, these values always overrule the default values defined in Océ Express WebTools.

Overview of the [Print job defaults] - [Basic] settings

Open the [Preferences] - [Print job defaults] tab. Go to [Basic] and click Edit in the upper righthand corner.

Setting Description

[Number of sets] Enter the default value for the number of times you want your

Set the default print preset

jobs to be printed.

Set the print job default settings

on page 98.

[Collate] • Select [On (sort by set)] to sort your output by set (123 - 123).

• Select [Off (sort by page)] to sort your output by page (11 - 22 -

33).

[Print delivery] • Select [Top Delivery Tray (TDT)] to default deliver your output

in the Top Delivery Tray.

• Select [Back output] to default deliver your output at the back of the printer. Also select this option when you use the optional receiving rack or a folding device.

[Color mode] • Select [Color] to print in color mode.

• Select [Grayscale] to print in grayscale mode.

Overview of the [Print job defaults] - [Sheet] settings

Open the [Preferences] - [Print job defaults] tab. Go to [Sheet] and click Edit in the upper righthand corner.

Setting Description

[Media source] Select the default output material and format for the media used

on the printer.

• Select [Automatic] to automatically select the media.

• Select the specific roll number of the media you want to use by default.

The system screen on the printer user panel displays the loaded rolls.

NOTE

You can only configure the Media selection policy setting, when Media source is set to [Automatic].

Chapter 3 - Define your Workflow with Océ Express WebTools

Page 64

Set the print job default settings

Setting Description

[Media selection policy] • Select [Automatic next larger] to allow the printer to use a me-

[Cut method] • Select [Standard] to cut the print at a standard media size (DIN,

[Custom print length] Enter the cut length of your print job.

[Add leading strip] When you enter a value, the printer adds a blank strip of the speci-

[Add trailing strip] When you enter a value, the printer adds a blank strip of the speci-

dia roll larger than the size of the print, when the exact size is not available.

• Select [Automatic exact fit] to only allow the printer to use a media roll that has the exact media size of the print. When the media roll with the exact media size is not available a media request appears.

ANSI etc.).

• Select [Synchro] to cut the print at the end of the image.

• Select [Custom] (numeric) to cut the print at a specific length.

fied length at the top of the output.

fied length at the bottom of the output.

Overview of the [Print job defaults] - [Layout] settings

Open the [Preferences] - [Print job defaults] tab. Go to [Layout] and click Edit in the upper righthand corner.

Setting Description

[Scale] • Select [Automatic scale to the media size] to scale the image to

the media.

• Select [Automatic scale down when image is larger than media] to scale down the image one format smaller than the original.

• Select [Custom scale factor] to enter your own scale percentage, with 100 percent as no scaling.

[Mirror] Select [On] to mirror the image along the vertical axis - the media

transport direction.

[Rotation] Select any option to rotate the image counterclockwise.

When you want to print faster, select [Long edge first]. You can print faster due to less media transport. Select [Automatic media saving] to use the media in the most efficient way. For more information, see

[Alignment] Select any of the options to define where to align the image on the

media. For more information, see

Set the rotation mode

on page 137.

Set the alignment mode

on page 138.

[Horizontal shift] Define how much you want the image to shift horizontally in the

chosen alignment position.

[Vertical shift] Define how much you want the image to shift vertically in the

chosen alignment position.

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Overview of the [Print job defaults] - [Image] settings

Open the [Preferences] - [Print job defaults] tab. Go to [Image] and click Edit in the upper righthand corner.

Setting Description

[Print quality] Select [Océ Print Assistant] (OPA) to automatically select the best print

quality based upon the content of the file or manually choose a print quality yourself. The choice of the print quality affects the speed of the job and the toner coverage. For more information, see

Set the print job default settings

Set the print quality

on page 133.

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Set the copy job default settings

In Océ Express WebTools, you can configure the default values for the copy job settings.

The copy job settings are grouped under the [Preferences] - [Copy job defaults] tab. You can find a short explanation of the General copy job settings below. Under the copy job default settings, you can also make settings for the copy presets that are visible on the user panel. For more information on the copy presets, see

Overview of the [Copy job defaults] - [General copy job settings]

Open the [Preferences] - [Copy job defaults] settings tab. Click Edit in the upper right-hand corner of the [General copy job settings].

Setting Description

[Media selection policy] • Select [Next larger] to continue printing with a larger size me-

Set the default copy preset

dia.

• Select [Exact size], to only continue printing when the specified media size is available.

on page 96.

[Start value for ### in the copy job name]

[File name for copy to Smart Inbox ]

Fill in the number that replaces the # hashes in the name of copy files. The number increases.

Fill in the copy filename used to save the copy in the Smart Inbox. When the copy file name contains one or more # hashes, the # hashes are replaced by ascending numbers.

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Set the scan job default settings

In Océ Express WebTools, you can configure the default values for the scan job settings.

The scan job settings are grouped under the [Preferences] - [Scan job defaults] tab. You can find a short explanation of the General scan job settings below.

NOTE

The file extensions that are defined in Scan job defaults, cannot be changed via the Smart Inbox.

Overview of the [Scan job defaults] - [General scan job settings]

Open the [Preferences] - [Scan job defaults] tab. Click edit in the upper right hand corner of the [General scan job settings] section.

Setting Description

Set the scan job default settings

[File extension for scan-toPDF]

[File extension for scan-toTIFF]

[File extension for scan-toJPEG]

[File extension for scan-toCALS]

[Scan delivery retry interval]

Enter any text string. The string is the file extension for scan-toPDF (default: PDF).

Enter any text string. The string is the file extension for scan-toTIFF (default: TIF).

Enter any text string. The string is the file extension for scan-toJPEG (default: JPG).

Enter any text string. The string is the file extension for scan-toCALS (default: CAL).

When a scan is delivered to a remote location and scan delivery fails, the printer retries after the time you set here.

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Configure the Smart Inbox settings

The Smart Inbox and the queue concept

Definition

You can use the Smart Inbox for customized job management. A Smart Inbox works as a personal mailbox from which you print jobs, in which you can store jobs, and where you can scan jobs to. Jobs that are waiting to be processed are visible in the queue.

The Smart Inbox and the queue concept

Concept Used to

The queue • Get a job printed as soon as possible.

• Get feedback of the printer progress.

• Cancel requests.

• Change priority (local).

The Smart Inbox • Send jobs to the system.

• Keep together sets of documents from various origin.

• Organize documents over various Smart Inboxes, to easily retrieve jobs.

• Reprint jobs or change settings of jobs that are already sent to the printer.

Jobs in a Smart Inbox

You can use Smart Inboxes to manage your jobs. When you open the Jobs tab in Océ Express WebTools the Smart Inbox section displays an overview of the Smart Inboxes. Define one or more Smart Inbox names that allow you to easily organize and access your jobs. For more information, see

Inbox

on page 71.

In the printer driver application or job submitter, you can select the specific Smart Inbox you want to print to. When a job is kept in the Smart Inbox, you can start the job manually on the user panel or in Océ Express WebTools.

Under [Preferences] - [System defaults] - [Job management] you can determine rights, make settings for the Smart Inbox, and make more settings for general job management. For more information, see

The Smart Inbox in the Jobs tab

Configure the job management settings

on page 69 and

on page 75

Create and open a Smart

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The Smart Inbox in the Jobs tab

Introduction

In the Jobs tab you can create jobs or manage your jobs in the queue and the Smart Inbox.

NOTE

When the [User authentication] setting is enabled, your rights and view on the Jobs tab can differ.

the jobs tab

The Smart Inbox in the Jobs tab

Create a new job in the Publisher Express section.

When you want to submit a new job, click [Create new job]. A new window opens, here you can define some basic job settings and browse to the file you want to print.

Monitor jobs in the Queue section.

In the Job queue and Scan queue you get an overview of the jobs waiting to be printed, or scans waiting to be sent. The options listed at the top of the queue section allow you to move a selected job to the top of the queue, to delete a job, to retry sending a job, or to send a scanned job to a specific location. When you click [Delete all] all jobs are deleted from the queue.

Control your jobs in the Smart Inbox section.

You can create and open a Smart Inbox in the Smart Inbox section. For more information, see

Create and open a Smart Inbox

You can get an overview of all the Smart Inboxes on your system. Click on [Open Smart Inbox], click on the white space and select a Smart Inbox name from the list. The Smart Inbox appears below.

on page 71.

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The Smart Inbox in the Jobs tab

Perform actions on your jobs in the Smart Inbox. When you select a job in the Smart Inbox you can use the options listed at the top of the Smart Inbox section to print, edit, send to, save or delete the jobs.

NOTE

Depending on the selected job the available actions can differ.

Get an overview of all jobs on the system. When you enable the [Preferences] - [System defaults]

- [Job management] - [Display a view on all Smart Inbox jobs] setting, all jobs can be displayed in one overview.

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Create and open a Smart Inbox

Introduction

A Smart Inbox is used as a personal folder to print files from, scan files to, or store files in. In Océ Express WebTools you can create a Smart Inbox in:

•

The [Jobs] tab - Smart Inbox section.

•

The [Jobs] tab - Publisher Express section.

•

The [Configuration] tab - [ Smart Inbox ] section.

NOTE

• Note that the behavior of the Smart Inbox can differ, depending on which of the three ways is used for the creation.

• When user authentication is enabled your Smart Inbox rights can differ.

Create a Smart Inbox in the [Jobs] tab - Smart Inbox section

Create and open a Smart Inbox

NOTE

• The Smart Inboxes created in the Smart Inbox section are, while empty, only visible on your personal browser. Once there is a job in the specific Smart Inbox, that Smart Inbox also becomes visible on the user panel and in other browser sessions.

• The Smart Inboxes created in the Smart Inbox section are not permanent. Once the Smart Inbox is empty, it will disappear from the user panel and from not-personal browser sessions.

Step Action

1. Select the [Jobs] tab.

2. Click on [Open Smart Inbox].

3. Click on the blank field to open a drop-down list with the Smart Inboxes available on your system.

4. Enter the name of the new Smart Inbox and press Enter, or select the desired Smart Inbox from the list.

5. The Smart Inbox is now displayed in the Smart Inbox section.

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Create and open a Smart Inbox

Create a Smart Inbox in the [Jobs] tab - Publisher Express section

NOTE

• With this procedure you not only create a Smart Inbox, but you also send a job to the printer.

• The Smart Inboxes created in Publisher Express are, while empty, only visible on your personal browser. Once there is a job in the specific Smart Inbox, that Smart Inbox also becomes visible on the user panel and in other browser sessions.

• The Smart Inboxes created in Publisher Express are not permanent. Once the Smart Inbox is empty, it will disappear from the user panel and from not-personal browser sessions.

Step Action

1. Select the [Jobs] tab.

2. Click on [Create new job] in the Publisher Express section.

3. In the [Workflow] section, click on the Smart Inbox field. A drop-down list with Smart Inboxes that contain one or more jobs opens.

4. Enter the name of the new Smart Inbox and press Enter.

5. Click [Ok] to send the print job to the printer via the new Smart Inbox.

6. The Smart Inbox is now displayed in the Smart Inbox section and on the user panel.

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Create a Smart Inbox in the [Configuration] tab - [ Smart Inbox ] section

NOTE

The Smart Inboxes created in the [Configuration] tab - [ Smart Inbox ] section are permanent. Even when the Smart Inbox is empty, it will be available on the user panel and in the browser sessions.

Create and open a Smart Inbox

Step Action

1. Open the [Configuration] - [ Smart Inbox ] tab.

2. Click on [Create new]. A window opens.

3. Enter a [Name] recognizable for the user. This name appears on the user panel.

4. Enter a [Description].

5. Click OK to confirm.

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Close or delete a Smart Inbox

Introduction

In Océ Express WebTools you can close or delete a Smart Inbox in:

•

The [Jobs] tab - Smart Inbox section.

•

The [Configuration] tab - [ Smart Inbox ] section.

NOTE

• When you delete a Smart Inbox, you only delete the view on the Smart Inbox, but not the content. To permanently delete the jobs from a Smart Inbox you must select the jobs in the Smart Inbox and click [Delete].

• The default 'Public' Smart Inbox cannot be deleted, and will always be present.

Close a Smart Inbox in the [Jobs] tab - Smart Inbox section

Step Action

1. Open the [Jobs] tab.

2. Click on the X - button at the right hand side of the [ Smart Inbox ] bar.

Delete a Smart Inbox in the [Configuration] tab - [ Smart Inbox ] section

Step Action

1. Open the [Configuration] - [ Smart Inbox ] tab.

2. Select the Smart Inbox you want to delete.

3. On the right-hand side under [Actions], click on the X. If you want to delete all Smart Inboxes at once, click on [Delete all] in the upper right corner.

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Configure the job management settings

Introduction

When you want to control the rights or actions that can be performed on jobs or Smart Inboxes, you can configure the [Job management] settings.

Attention:

• You can read a full explanation of each setting, when you click on the specific setting's name.

• When the [User authentication] setting is enabled, rights and the available settings can differ.

Procedure

Open the [Preferences] - [System defaults] tab.

Click [Edit] in the [Job management] section, or select a specific setting.

Change the values and make your preferred settings.

Click [Ok] to confirm, or [Cancel] to reject your entries.

For more information, see

Enable user authentication

Configure the job management settings

on page 82.

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Configure the network and security settings

Configure the network settings in Océ Express WebTools

Introduction

Some of the network settings are configured during the installation of your system. When you want to define more network settings, you can do so under the [Configuration] tab.

NOTE

For more detailed information on network settings, refer to the Océ LF Systems Connectivity manual.

Procedure

Open the [Configuration] - [Connectivity] tab.

Click [Edit] in the upper right hand corner of the [Network adapter] section. Here you can edit all

the settings of the group in one window. or Click on a single setting in the list to edit only one setting.

For example, click on the value of the IP type setting to display a window where you can change the value.

NOTE

You can always find a short explanation of the setting in the tooltip.

Click [Ok] to confirm, or [Cancel] to reject your entries.

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Set the link speed and duplex mode

Introduction

Use Océ Express WebTools to set the transmission speed and duplex mode for your network adapter.

Before you begin

NOTE

The list of values you can select depends on the network card type.

Procedure

Open the [Configuration] - [Connectivity] tab.

Click on [Edit] in the [Network adapter] section or click on the [Link speed and duplex mode]

setting. Select the value. [Automatic detection] is default.

Click on [Ok] to confirm or [Cancel] to reject your entries.

Set the link speed and duplex mode

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User roles and authorizations

Introduction

You can view all settings in Océ Express WebTools, but when you want to edit a setting a message appears. This message indicates that the setting is password protected. You must log in with a password to change a setting.

IMPORTANT

Handle and store all passwords securely and with care. In case of forgotten passwords, a service technician can reset the Key operator, System administrator, Power user passwords only when his rights have been enabled. Otherwise the machine has to be reinstalled.

NOTE

• When the [User authentication] setting is enabled, rights and authorization can be different. For more information, see

• You do not need a password for daily use of the system.

Overview of user roles and authorizations

The table below displays the different user roles and the authorizations that belong to the role.

Enable user authentication

on page 82.

User role Description

[Key operator] Besides the normal use of the system, the Key Operator takes care of

the system's daily maintenance. The Key operator is authorized to change all default settings in the Preference tab of Océ Express WebTools.

[System administrator]

[Power user] The Power User is authorized to access all functionalities of Océ Ex-

The System administrator takes care of the integration of the system into the IT-infrastructure of the customer. The System administrator is authorized to change all settings in the Configuration tab of Océ Express WebTools.

press WebTools. It combines the Key operator and System administrator roles.

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Log in as an authorized user

To change certain settings, you must log in as an authorized user. There are three user roles: System Administrator, Key Operator and Power User. They have authorization to edit specific groups of settings. You do not need to log in before you start a session. The system will only display a login screen when you want to perform a special action.

Upon login

NOTE

• Once you have logged in, the log in lasts for the duration of the browser session. If you have not been active for more than 30 minutes, the session expires and you need to login again.

• For security reasons it may be useful to periodically change the password for the three access modes in Océ Express WebTools.

Procedure

Click on the value of the setting you want to edit. A login window opens.

Select a user role from the drop-down list.

Enter the password.

Click [Ok] to confirm your entry.

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Change the password for authorized users

When to do

For security reasons it is advised to periodically change the password of the three access modes (Key operator, System administrator, Power user) in Océ Express WebTools.

IMPORTANT

Procedure

Open the [Configuration] - [Connectivity] tab.

Under the [Passwords] section, select [Key Operator password], [System Administrator

password], or [Power User password] depending on the password you want to change. A new window opens. Log in as:

• Key operator to change the key operator password. The default key operator password is KeyOp.

• System administrator to change the system administrator password. The default system administrator password is SysAdm.

• Power user to change all the passwords. The default power user password is PowUsr.

NOTE

The passwords are case sensitive. You can only use characters from the following range:

A-Z a-z

0-9 _ - ~ ! ? @ # $ % ^ * + = , . : ; / | [ ] ( ) { }

You cannot use Chinese, Cyrillic or Japanese characters. Enter the new password twice to confirm your input. The password is hidden.

Click [Ok] to confirm, or [Cancel] to reject your entries.

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Shut down or restart the system

NOTE

For this procedure, you need to log in as a System Administrator.

To remotely shut down the printing system, you can click on [Shut down] in the Support tab of Océ Express WebTools.

When the printing system is on, you can also use this button to restart the system.

Shut down or restart the system

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Enable user authentication

Introduction

You can enable user authentication in Océ Express WebTools. A special user authentication license is required.

When user authentication is enabled:

• Users have to authenticate to get access to the system.

• Users will only see their own jobs.

• Already scanned files that have been locally stored on the controller cannot be retrieved.

• [Direct print] is disabled.

• Various [Job management] settings are disabled.

• Various Smart Inbox rights are disabled.

• Various [Other network interfaces] settings are disabled.

NOTE

For more details on user authentication and a full list of disabled settings please refer to the Océ PlotWave-ColorWave Systems Security manual.

Procedure

Open the [Security] - [Configuration] tab.

In the [User access mode] section, click on the [User authentication] setting.

Change the [User authentication] setting to the required authentication.

• [User name and password]: the user has to select the domain and enter his credentials (user name and password) to get access to the system.

NOTE

• At least one domain has to be configured under the [Domains] tab, for more information refer to the security manual.

• When you set user authentication to [User name and password] and you have configured the domain, the [Home folder] will also become available as an external location.

• [Smart card]: the user has to use a smart card to get access to the system.

NOTE

At least a root certificate has to be uploaded under the [Trusted certificates] tab, for more information refer to the security manual.

Click OK to confirm.

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Enable Access control

Introduction

When you want to control access to your printer, you need to enable access control in Océ Express WebTools. With access control enabled, you are able to choose up to five hosts who are allowed to communicate with the printer through your network. This amount of hosts allows for flexible configuration.

For each of the hosts you can decide whether the communication from this host to the system needs to be encrypted by IPsec.

Procedure

Open the [Security] - [Configuration] tab.

In the [Access control] section, click on the [Access control] setting.

Change the [Access control] setting from [Disabled] to [Enabled]. The setting is enabled when you

check the box. Click OK to confirm.

Enable Access control

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Access control and IPsec settings

Introduction

When access control is enabled, you can edit the access control settings.

[Access control] and IPsec settings

Under [Security] - [Configuration] - [Access control], you can set the following settings for each of the 5 stations:

Setting Description

[Access control station 1]

[Access control station 1: IPv4 address]

[Access control station 1: IPv6 address]

[IPsec station 1] Enable or disable IPsec. IPsec is a security protocol that encrypts the

[IPsec station 1: Preshared key]

For IPsec., you can set the following setting:

Setting Description

[IPsec default preshared key]

Enable or disable communication of this host with the printer.

The IPv4 address of the host is allowed to connect to the printer.

The IPv6 address of the host is allowed to connect to the printer.

communication between the host and the printer.

The key for encryption of this host connected via IPsec. If empty, the default preshared key is used.

This is the default key for encryption of hosts connected via IPsec. This key holds for all stations whose preshared key is unspecified.

NOTE

For more details on these settings please consult the Océ PlotWave-ColorWave Systems Security manual.

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Enable or disable the e-shredding function

Introduction

The e-shredding function allows you to securely erase jobs from the system. This prevents unauthorized people from recovering deleted jobs. When the e-shredding function is enabled, you can select an e-shredding algorithm. You can enable the e-shredding function in Océ Express WebTools. By factory default, the e-shredding function is disabled.

NOTE

For more details on these settings please consult the Océ PlotWave-ColorWave Systems Security manual.

Procedure

Open the [Security] - [Configuration] tab.

In the [E-shredding] section, click on the [E-shredding] field.

Select [Enabled] or [Disabled]. The setting is enabled when you check the box.

NOTE

When e-shredding is enabled, the system may require more time to process jobs.

Enable or disable the e-shredding function

Click OK to confirm.

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Select the e-shredding algorithm

Introduction

The e-shredding function allows you to securely erase jobs from the system. This prevents unauthorized people from accessing deleted jobs.

You can select one of the following algorithms:

• [Gutmann]. All jobs on the system are erased in 35 overwrite passes.

• [DoD 5220.22-M]. All jobs on the system are erased in three overwrite passes.

• [Custom] allows you to define the number of passes manually.

The factory default is [DoD 5220.22-M].

NOTE

Only set the number of overwrite passes to a number higher than 1 if your security policy requires it. An increase of passes can affect the performance.

Procedure

Open the [Security] - [Configuration] tab.

Click on [Edit] in the upper right hand corner of the [E-shredding] section.

Select the preferred method for the [E-shredding algorithm].

Click OK to confirm.

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Specify the number of overwrite passes

Introduction

The e-shredding function allows you to erase jobs from the system. This prevents unauthorized people from accessing deleted jobs. You can manually enter the required number of overwrite passes. You can enter any number from 1 to 35. The factory default is 3.

NOTE

• Only set the number of overwrite passes to a number higher than 1 if your security policy requires it. An increase of passes can affect the performance.

• Note that more passes take more time.

Before you begin

Specify the number of overwrite passes

Make sure that [E-shredding] is enabled. For more information see,

shredding function

Procedure

Open the [Security] - [Configuration] tab.

Under [E-shredding] click on [E-shredding algorithm] and select [Custom].

Under [E-shredding] click on [E-shredding custom number of passes].

Enter the required number of overwrite passes.

Click OK to confirm.

Enable or disable the e-

on page 85.

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Remote security

Introduction

By default, the first certificate delivered for the use of HTTPS is an Océ self-signed certificate.

To ensure a fully trusted authentication, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate). In Océ Express WebTools you can generate the certificates.

When you use a certificate, the client station that submits the print can check the identity of the controller.

Remote security: certificates

• By default, Océ delivers an Océ self-signed certificate. This certificate provides encryption of the print data between the client and the controller. It can be easily used. This self-signed certificate has not been signed by a Certification Authority, consequently the web browser will display a 'Certificate Error' message the first time you use the HTTPS protocol.

• When your security policy recommends it, the administrator can request and import a certificate delivered by a Certification Authority (CA-signed certificate). For more information on how to do this, see

page 89, and

certificate into the workstation's browser

Remote security: import a CA-signed certificate - Check and import the Root

Generate a new CA-signed certificate request

on page 94.

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Generate a new CA-signed certificate

Introduction

To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate).

In Océ Express WebTools, you can generate a certificate request yourself or you can import a predefined certificate via your computer or network. When generating a certificate request, you need to take the following steps.

NOTE

For more details on these settings please consult the Océ PlotWave-ColorWave Systems Security manual.

Procedure

Open the [Security] - [HTTPS] tab.

Click on [Generate a certificate request]. A window opens.

Generate a new CA-signed certificate

Make the required settings: fill in the fully required domain name or the IP address and the

additional information. Click [Ok] to save.

The web server generates a certificate request. The content of the request is displayed (plain text). Example (fake request):

-----BEGIN NEW CERTIFICATE REQUEST----MIIBvDCCASQAwfDELMAkGA1UEBMCRlIxDDAKBgNVBAgTA0lERjEQMA4GA1UEBxMHQ1JFVEV J TDEBEGA1UEChMKT2NlIFBMVCBTQTEMMAoGA1UECxMDU05TMSowKAYDVQQDEyF0ZHM3M DAtNzQw LnNucy5vY2VjcmV0WlsLm9jZS5uZwgZ8wDQYJKoZIhvcNAQEBBQADgY0AMIGJAoGBAJ2NKQM d HjiDZ1khzTJTORxHqjKl3AtE3PXqRsiHouTH5JTceYtaBjCnxCJ4pGKY5iKN8KJiJuZG8PHxY7o W/+zpvxN2VtX7TcyTAvyCThUwL+cqo75tvODo5HMCUa2sLdl8GO9WMLpgZkxH5KzIiO+LcI4 yQbqhENynywS0C2ObXCq3yksF74+XIO0swhoA2yfDp4T+LuF3wxys8lUH3ZhhkOYg==

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Generate a new CA-signed certificate

-----END NEW CERTIFICATE REQUEST-----

Copy and paste the content of the request in a .csr file (named 'certificate_request.csr' by default).

Restart the controller

Send the content of this request to the Certification Authority.

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Import a CA-signed certificate: Import the root certificate

Introduction

To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate).

In Océ Express WebTools, you can generate a certificate request yourself or you can import a predefined certificate via your computer or network. When you import the certificate you need to:

•

Import the root certificate

• Import the intermediate certificate

• Import a CA-signed certificate

• Check and import the root certificate

Complete all procedures to successfully import the certificate.

NOTE

For more details on these settings please consult the Océ PlotWave-ColorWave Systems Security manual.

Procedure

Open Océ Express WebTools

Open the [Security] - [HTTPS] tab.

Click on [Import CA-signed certificate]. A window opens.

Select [Root certificate] in Certificate type.

Browse to the Root certificate file and click on Open.

5. NOTE

The Root certificate may already exist in the web server certificates list.

Validate to confirm the import.

When the message [Certificate successfully imported.] pops up, go on to import the [Intermediate

certificate]. Click [Ok] to save.

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Import a CA-signed certificate: Import the intermediate certificate

To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate).

When you import the certificate you need to:

• import the root certificate

•

Import the intermediate certificate

• Import a CA-signed certificate

• Check and import the root certificate

Complete all procedures to successfully import the certificate.

Procedure

Open the [Security] - [HTTPS] tab.

Click on [Import CA-signed certificate]

Select [Intermediate certificate] in Certificate type.

Browse to the Intermediate certificate file and click on Open.

When the message [Certificate successfully imported.] opens, go back to the main page to import

the [CA-signed certificate]

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Import a CA-signed certificate

To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate).

When you import the certificate you need to:

• Import the root certificate

• Import the intermediate certificate

•

Import the CA-signed certificate

• Check and import the root certificate

Complete all procedures to successfully import the certificate.

Procedure

Open the [Security] - [HTTPS] tab.

Click on [Import CA-signed certificate].

Select [CA-signed certificate] in Certificate type.

Select 'Yes' to validate the certificate against Java root certificates and click 'Open'.

When the message [Certificate successfully imported.] pops up, restart the controller.

The certificate is now installed on the server. Check and import (if needed) the CA Root certificate into the workstation web browser as well. That will secure the complete data workflow between the workstations and the server.

Import a CA-signed certificate

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Import a CA-signed certificate: Check and import the root certificate

To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate).

When you import the certificate you need to:

• import the root certificate

• Import the intermediate certificate

• Import the CA-signed certificate

•

Check and import the root certificate

Complete all procedures to successfully import the certificate.

Procedure

On each workstation, open the web browser.

Open the 'Certificates' option of the browser.

For Internet Explorer: In the Tools - Internet Options - Content window, open "Certificates". Check whether the CA Root certificate is already displayed in the "Trusted Root Certification

Authorities" list. If it is not on the list, import the CA Root certificate.

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Configure the Presets

What you need to know about presets

Introduction

A preset is a predefined setting that is available on the user panel to easily perform print or copy jobs. The preset concept supports the green button approach. The default presets are automatically selected on the user panel, so you only have to press the green button to start a job with your predefined settings.

Presets on the user panel

When you tap the copy tile on the user panel, a window opens with a list of presets. When you tap the print tile and tap the settings of a listed job, the print presets are shown.

Per preset category, the default preset is visible as a preset tile. When you tap the default tile, the other available presets are shown.

Set the presets in Océ Express WebTools

Configure the Presets

In Océ Express WebTools you can make the settings for the print or copy presets . You only have to make the settings once, and they will be visible on the user panel as presets.

Presets Description

Default presets The default presets support the green button approach. When you do not

make settings, the printer uses the default presets for print or copy jobs. You can set the default presets in Océ Express WebTools.

Custom presets When you want to use your own preferred settings, you can configure cus-

tom presets in Océ Express WebTools. Make the custom preset available on the user panel or set it as the default preset.

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Set the default copy preset

Introduction

With a preset you can predefine the settings you need for a copy job.

Copy has four preset categories: [Media], [Layout], [Image], and [Finishing] For each category you can set one default preset in Océ Express WebTools. The default preset is automatically used when you press the green button on the user panel.

NOTE

You can always find a short explanation of the setting in the tooltip.

Procedure

Open the [Preferences] - [Copy job defaults] tab.

Under [ User panel configuration: Default presets for copy] select the preset category you want to

change, for example [Default layout preset]. Select the setting you want to use as the default preset, for example [Standard half size ].

When you want to make your custom preset default, select [Custom]. Click [Ok] to confirm, or [Cancel] to reject your entries.

After you finish

To make sure your preset is active on the user panel, press the home button on the home screen of the user panel.

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Configure the custom copy preset

Introduction

With a preset you can predefine the settings you need for a copy job.

When you want to use other predefined settings than the default presets, you can configure custom presets in Océ Express WebTools . You can configure one custom preset per preset category: [Media], [Layout], or [Image]. The custom preset becomes available on the user panel, and you are able to set it as the default preset.

Procedure

Open the [Preferences] - [Copy job defaults] tab.

Select the preset category you want to make a custom preset in and click on [Edit], for example

[Custom image preset for copy]. Check the box next to the [Custom image preset for copy] setting to enable the preset, and make

it available on the user panel. Fill in a name and description that will be used for the preset on the user panel.

Select the settings you want to use for the custom preset, for example choose to set [Original

type] to [Blueprint] , and [Background compensation] to [On]. Click [Ok] to confirm, or [Cancel] to reject your entries.

Configure the custom copy preset

After you finish

To make sure your preset is active on the user panel, press the home button on the home screen of the user panel. When you want to make the custom preset the default preset, follow the procedure

Set the default copy preset

on page 96.

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Set the default print preset

Introduction

With a preset you can predefine the settings you need for a print job from USB or an external location.

Print has four preset categories: [Media], [Layout], [Image], and [Finishing]. For each category you can set one default preset in Océ Express WebTools. The default preset is automatically used when you press the green button on the user panel.

NOTE

You can always find a short explanation of the setting in the tooltip.

Procedure

Open the [Preferences] - [Print job defaults] tab.

Under [User panel configuration: Default presets for print] select the preset category you want to

change, for example [Default layout preset]. Select the setting you want to use as the default preset, for example [Standard half size].

Select [Custom] to make your custom preset default. Click [Ok] to confirm, or [Cancel] to reject your entries.

After you finish

To make sure your preset is active on the user panel, press the home button on the home screen of the user panel.

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Configure the custom print preset

Introduction

With a preset you can predefine the settings you need for a print job.

Procedure

Open the [Preferences] - [Print job defaults] tab.

Select the preset category you want to make a custom preset in and click on [Edit], for example

[Custom image preset for print]. Check the box next to the [Custom image preset for print] setting to enable the preset, and make

it available on the user panel. Fill in a name and description that will be used for the preset on the user panel.

Select the settings you want to use for the custom preset, for example choose to set [Mirror] to

[On]. Click [Ok] to confirm, or [Cancel] to reject your entries.

Configure the custom print preset

After you finish

To make sure your preset is active on the user panel, press the home button on the home screen of the user panel. When you want to make the custom preset the default preset, follow the procedure

Set the default print preset

on page 98.

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Make a custom preset available on the user panel

Introduction

When you create a custom preset, you can enable the preset to make it available on the user panel.

Before you begin

Create the custom preset first. For more information, see

page 97 or

Procedure

Open the [Preferences] tab.

Select the [Copy job defaults] or the [Print job defaults] tab, dependent of your custom preset.

Under the preferred custom preset category, select the custom preset setting.

For example under [Custom image preset for copy], select the [Custom image preset for copy] setting. Check the box to enable the setting and click [Ok].

The custom preset is now visible on the user panel, and can be selected locally.

Create the custom print preset

on page 99.

Create the custom copy preset

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