Oce 3050 User Manual

Océ 3050

User Manual

Copyright

Océ-Technologies B.V. Venlo, The Netherlands © 2006
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.

Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.

Code number 7136546
Edition 5.0

Océ-Technologies B.V.

GB

This manual contains a description of the Océ 3050 and the microfilm scanning
that can be done with it. The introduction (chapter 1) contains a general
description of the working methods for using the microfilm scanner and it is
recommended that you read at least this chapter.

This manual reflects the following software:
Océ 3050 Windows software version 4.2.

Overview of scannerparts on the covers

To assist you in finding parts of the scanner quickly, an illustration of the
Océ

3050 microfilm scanner is presented on the inside back cover.

Safety information

This manual contains the following safety information:

■ Appendix B lists ‘Instructions for safe use’. You are advised to read this

information before you start to actually use the scanner. Technical safety
information such as safety data sheets can also be found in appendix B.

■ Where applicable, cautions and warnings are used throughout this manual to

draw your attention to safety precautions to be taken.

3

Chapter 1

Introduction

The Océ 3050 Microfilm Scanner 8
General operation 9

Modes of operation 10

Chapter 2

System installation

System requirements 12

Minimum PC requirements 12

Software installation 13

Preparing the PC for printing 13

Selecting a language 14
Start/ stop the scanning procedure 15

Chapter 3

Scanning

Loading cards 18
The Control window 19

The option bar 19
The selection buttons 20
The Control window 21

Scanning in Single mode 23

Cards with unknown Hollerith codes 23
Settings in the Control window 23

Scanning in Batch mode 25

Quality mode 25
Settings in the Control window 26

Scanning in Auto Feed mode 27

Cards without Hollerith punches 27
Settings in the Control window 27

Scanning in Hollerith Check mode 29

Settings in the Control window 29

The Run-Time Display window 30
Choosing a display mode 34

Full Image 34
Enlarged 35
Dual 36
Zoom 37

4 Océ 3050 User Manual

Chapter 4

The Viewing mode

Viewing image files 40
The view screen 41

Chapter 5

Setting up the Océ 3050 Microfilm Scanner

The scanner setup 44

SCANNER SETUP / IMAGING 45
Drawing Size 50
General Hollerith information 55
Hollerith Control 58
Predefined File Name 68
Automatic Card Selection 70

The printer setup 72
Configuration 78

Chapter 6

File handling and administration

The file handling setup 82

Scan data path 82
Process queue path 82
File format 83
Data Type 83
Save Option 84

The Job Management Menu 85

Maximum File Size 85
Log File Usage 86
Log file and Reject File 86
Additional functions 87

Chapter 7

Maintenance and troubleshooting

Card jams 90
Cleaning the drum 92

Appendix A

5

Technical specifications

Technical specifications 94
Error messages 95

Appendix B

Safety information

Instructions for safe use 100
Safety data sheets 102

Safety data sheet Océ 3050 103

Appendix C

Defining user defined file format

User Defined file format 106

Header definition file 106
Header template file 108
Checking the user defined file format 109

Appendix D

Miscellaneous

Notation conventions 112
Reader’s comment sheet 113
Index 115

6 Océ 3050 User Manual

7

Océ 3050

User Manual

Chapter 1
Introduction

This chapter contains a general description of the
Océ

3050 Microfilm Scanner.

8 Océ 3050 User Manual

The Océ 3050 Microfilm Scanner

The Océ 3050 Microfilm Scanner is a table-top machine which is controlled
by the Océ

3050 Windows software running in the controlling PC.

The figures on the inside of the cover of this manual show the main external
features of the scanner.

Introduction 9

General operation

A complete scanning and printing system comprises the Océ 3050 Microfilm
Scanner, the controlling PC with the Océ

3050 Windows software and an Océ

digital printer. The figure below shows an overview of the whole system.

[1] Scanning, printing and filing

The cards to be scanned are placed in the input hopper of the scanner (1). You
start the scanning in the Control window of the Océ

3050 Windows

software

(2). The scanner then scans one card or a batch of cards (3). The
images are displayed on the screen of the controlling PC as the cards are
scanned. The controlling software provides a ‘zoom and pan’ facility to inspect
the produced images carefully.

According to the control settings in the software (4), the Océ 3050 Microfilm
Scanner allows you to produce prints of the scanned images using a digital
printer (5). You can also produce data files of the scanned images to store into
an image data directory. You can store the data files in the controlling PC, or
link the PC to a network, so that image data files can be sent to and stored in
any node of the network (6). All necessary controls for the scanning process
are available in menus in the controlling PC.

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10 Océ 3050 User Manual

The special Viewing mode allows you to display a scanned image data file that
is stored in an image data directory. The ‘zoom and pan’ facility is available to
check all details of the data file.

The configuration of the scanner and printer and the handling of files is
controlled in various control menus.

The on-line help gives information on all aspects of the system operation.

Modes of operation

The system may be operated in the following modes:

■ BATCH mode, which allows a batch of cards to be fed and scanned

automatically without your intervention.

■ SINGLE mode, which allows you to feed one card, inspect the image and if

necessary re-scan the card after settings are changed. Use this mode for
difficult microfilms or for setting up the scanning parameters before
automatic scanning of a series of cards in

BATCH mode.

■ AUTO FEED mode. After a single card is fed and scanned as in SINGLE mode,

the next card is automatically fed after pressing the Continue button. Use this
mode for small numbers of cards that need special attention.

■ HOLLERITH CHECK mode, which allows you to display and edit the Hollerith

data on the scanned card.

The system provides four different output modes:

■ PRINT mode, which allows you to make one or more prints of the scanned

images on paper.

■ FILE mode, which allows you to store the image data files into a specified data

directory.

■ PRINT/FILE mode, which is a combination of the two modes above. One or

more paper copies and a data file are made.

■ VIEW mode, which allows you to simply check the images on the screen of

the controlling PC without making paper copies or storing data files.

For more detailed information on how to run a scanning session in the various
modes

(see ‘Scanning’ on page 17).

11

Océ 3050

User Manual

Chapter 2
System installation

This chapter informs you how to install the Océ 3050
Microfilm Scanner and the Océ

3050 Windows software.

12 Océ 3050 User Manual

System requirements

This section describes the hardware and software requirements for running the
Océ

3050 Windows softwar, version 4.2.

Minimum PC requirements

Processor Pentium 4 - 2.8GHz or equalivent
Memory 1 GByte RAM
Hard Disk 40 GBytes
Display 1024x768 pixels
Video Card 64 Mbytes RAM
Keyboard
Mouse
CD Drive
Software Windows XP SP2

System installation 13

Software installation

The Océ 3050 Window software is contained on one CD ROM.

The setup program performs the installation process automatically and sets all
configuration parameters to their required values.

Note: If you are using Windows NT, you must be logged in as

ADMINISTRATOR before starting the installation procedure.

▼ To install the Océ 3050 software:

1 Insert the Océ 3050 installation CD ROM in the disk drive of the PC.
2 Run ‘setup.exe’ from the CD ROM.
3 Now follow the instructions on the screen.

Preparing the PC for printing

▼ Preparing the PC for printing:

1 Open the Control Panel menu in Windows.
2 Select the Printers icon.
3 Add a Generic Printer (Text only) and assign the appropriate address (local on

LPT1, 2, etc. or Network address).

4 Specify the printer name: ‘Centronics Printer’.

Note: This name is case sensitive, and the space is required.

5 Do not send a test page to the printer.

14 Océ 3050 User Manual

Selecting a language

You can specify the language in which the Océ 3050 Windows software is
displayed on your screen. You can choose English, French, German or Italian.

▼ To select a language:

1 Open the Control Panel menu in Windows.
2 Select Regional Settings.
3 Specify the desired language in the Language selection box.

Note: If you choose a language that is not supported, English will be

selected as default language.

[2] Language selection

4 Click OK to go back to the Control Panel window.
5 Exit the Control Panel window.

You can now start the Océ 3050 Microfilm scanner Windows application.

2065.tif

System installation 15

Start/ stop the scanning procedure

This section explains the procedure for start and stop the scanning, including
switching on/off the scanner and the PC.

▼ To switch the scanner on:

1 Switch the ON/OFF switch on the rear of the Océ 3050 Microfilm Scanner to

the

‘I’ (ON) position (see figure 3).

[3] The ON/OFF switch

▼ To start the window application:

1 Switch the controlling PC on.
2 Start Windows.
3 With Windows running, open the Océ 3050 Scanner Group.
4 Double click the Océ 3050 icon.

The system starts up and performs a self-test. When the calibrating procedure
is finished (after about 30 seconds), the Control screen is displayed.

If the system is not to be used for several hours, switch the scanner system off.

▼ To stop the windows application:

1 Click System at the top of the screen.
2 Click Exit.

You may be asked if you want to save the current configuration.

3 Select the Shut Down option in Windows.

2244

16 Océ 3050 User Manual

4 When the PC is shut down, switch the ON/OFF switch on the rear of the scanner

to the ‘O’ (

OFF) position.

5 Switch off the controlling PC (if not already switched off automatically).

17

Océ 3050

User Manual

Chapter 3
Scanning

This chapter gives an overview of the various parts of the
Control window. It also provides all necessary information
to run a scanning session in Batch, Single, Auto Feed and
Hollerith Check mode.

18 Océ 3050 User Manual

Loading cards

A maximum of approximately 250 aperture cards can be loaded into the input
hopper. A card press is placed on top of the batch of cards to assure a smooth
throughput of cards. The cards are placed in the scanner as shown in the
illustration below. Depending on the setting in the Configuration menu, you
must load the cards face up or face down (

(see ‘Configuration’ on page 78)).

[4] Loading cards

▼ To load a batch of cards:

1 Place the first card of the batch in the input hopper, sliding it a bit forwards to

make sure the card is gliding under the card guide plate.

2 Place the rest of the cards on top.
3 Put the card press on top of the batch of cards.

2243

Scanning 19

The Control window

When the Océ 3050 Microfilm Scanner Windows application is activated, the
Control window appears on the screen. The following figure displays the
default Control window.

[5] Default Control window

The different parts of this window are described in the following paragraphs.

The option bar

The option bar provides five pull down menus.

[6] The option bar

System This is a pull down menu which contains the exit route for terminating

a scanning session.

Display This pull down menu selects one of the three possible display modes.

All display modes are available during the scanning process and during the

20 Océ 3050 User Manual

viewing (browsing) after drawings have been scanned. The different display
modes are described in detail in

‘Choosing a display mode’ on page 34.

Utilities This pull down menu provides the Configuration and Clean Drum

options. The Configuration option is described in

‘Configuration’ on page 78.

Clean Drum is described in ‘Cleaning the drum’ on page 92.

View This is a pull down menu allows you to view a selected image data file.

The Viewing mode is described in chapter 4.

Help The Help option provides on-line context sensitive help on all aspects of

the system operation. Clicking the Help option during operation will display
information concerning the process (this option is not available below version

3.1).

The selection buttons

There are four main selection buttons which are placed at the top of the Control
window. Each of these opens a setup dialogue box.

[7] The selection buttons

Scanner setup Clicking the Scanner Setup button brings up the Scanner Setup

window. It provides all the setup tools related to the scanner. You can find more
information in

‘The scanner setup’ on page 44.

Printer setup Clicking the Printer Setup button brings up the Printer Setup

window. It provides all the setup tools related to the printers. You can find more
information in section

‘The printer setup’ on page 72.

File Handling Clicking the File Handling button brings up the File Setup

window. It allows setting up the details of the output files, file naming etc.
More information is in

‘The file handling setup’ on page 82.

Job Management Clicking the Job Management button brings up the Job

Management window. It allows setting up the log file and file size limits for the
job. More information is in

‘The Job Management Menu’ on page 85.

Scanning 21

The Control window

The Control window contains five entry boxes to set parameters for the
scanning session and two control buttons for starting the job or clearing the
scanner.

[8] The control window

Running Mode The Running Mode entry box contains four radio buttons,

allowing you to choose from the various scanning modes: Batch, Auto Feed,
Single and Hollerith check.

Quality Mode The Quality Mode entry box is only accessible in Batch running

mode. This mode allows you to automatically pause the scanner after a preset
number of scanned cards, and to check the quality of the scanned images. You
can set the frequency of the Quality Mode and three radio buttons allow you to
choose from the various output settings: Screen, Printer or PC

Printer.

Output Mode The Output Mode entry box provides four radio buttons to select

the output: Print, File, Print/File or View.

Input Size The Input Size entry box allows you to specify the size of the image

on the microfilm, or to select Hollerith sizing.

22 Océ 3050 User Manual

Print Control The Print Control entry box allows you to specify the desired

settings for the selected printer output: the number of copies, the size of the
output print,

etc. The look of the Print Control entry box depends on the

selected printer. You can find more information in

‘The printer setup’ on

page 72.

Clear Use this button to clear cards which may be trapped in the scanner.

Start This button starts the Océ 3050 Microfilm Scanner process as selected

(batch or single).

If Hollerith Naming is off, depending of your choice File or Print/File, the
following window appears before scanning starts:

[9] Image file name

This window allows you to define the root of the name for the scanned image
files, and the counter start number. In the example above, the first image file is
‘scan0001’, the second image file is scan0002’ and so on.

If Log File Usage is on, the following window appears before scanning starts:

[10] Log file

This window allows you to set the name for the log file.

After defining log file and file naming, the scanning starts and the window
changes to the Run-Time Display window

(see figure 12 on page 30).

2068.tif

2069.tif

Scanning 23

Scanning in Single mode

The Océ 3050 Microfilm Scanner feeds, scans and displays one card and waits
for your command to print, file, reject or rescan the image. After the image has
been accepted, the card is ejected into the output hopper.

The image of each card is displayed on the run-time display window. The
machine pauses and you can inspect the image. You can now change the
scanning parameters and then rescan the card until you obtain a satisfactory
image. When you are satisfied with the displayed image, you can accept the
image and send it to the required output. If the output mode is set to print, file
or print/file, the system automatically produces the desired output. In the View
mode, no output is generated.

Cards with unknown Hollerith codes

In Single and Auto Feed mode, you can add a string of Hollerith data to cards
without Hollerith punches or with unknown Hollerith codes. The special
‘Hollerith Add Mode’ in the Configuration menu is designed for this purpose
(see

‘Configuration’ on page 78). When ‘Hollerith Add Mode’ is on, the
software generates a string of Hollerith data for a card. This string of data is
displayed on the Run-Time Display window, placed in the header of the image
data file and stored in the LOG file, if activated.

Settings in the Control window

Before activating the scanning process, you set the scanning control in the
Control window.

▼ To start a scanning session in Single mode:

1 Click the Single button in the Running Mode entry box.
2 Select the Input Size or select Hollerith Sizing.
3 In Configuration of the Utilities pull down menu, set Hollerith Add Mode on

or off as required.

4 Select the desired Output Mode.
5 If the output mode is set to Print or Print/File, set the Print Control settings as

required.

24 Océ 3050 User Manual

6 Place the aperture card in the input hopper of the scanner.
7 Click the Start button to start the scanning.
8 If required, set the names for image files and log file (see figures 9 and 10 on

page 22).

The system switches to the Run-Time Display window (see figure 12 on
page 30).

Scanning 25

Scanning in Batch mode

The Océ 3050 Microfilm Scanner automatically feeds and scans a batch of
cards placed in the input hopper of the scanner. After a card has been ejected
into the output hopper, the scanner automatically feeds the next card.

The image of each card is displayed on the Run-Time Display window as the
batch process proceeds. When the output mode is set to Print, File or Print/File,
the system automatically produces paper copies and/or data files for each card
scanned.

All the necessary controls and functions are provided in the Control window
of the Océ

3050 Windows software so that scanning can be performed
automatically, requiring your intervention only for loading and unloading
stacks of cards.

Quality mode

[11] Quality mode

When using the Quality mode feature, scanning proceeds automatically for a
predefined number of cards. This number is the ‘frequency’ of the Quality
mode (between 1 and 250). If you set the frequency to 10, for example, the
scanner automatically scans and generates outputs for 9 cards. A special output
can be created for every tenth card, allowing you to check the quality of the
images.

The following output options are available for the Quality mode:

■ Screen: you can view every tenth card on the window.

■ Printer: you can make a print of every tenth card on the selected printer.

■ PC Printer: you can make a print of every tenth card on a local Windows

printer.

2070.tif

26 Océ 3050 User Manual

Note: The Printer and PC Printer options are not available when the Output

mode is set to Print or Print/File. The PC Printer option is also not available
when the PC printer is set as default printer.

Settings in the Control window

Before starting the scanner, you set the scanning controls in the Control
window.

▼ To start a scanning session in Batch mode:

1 Click the Batch button in the Running Mode entry box.
2 Enter the frequency for the Quality mode. Select the desired output mode of

the Quality mode. If you do not want a quality check, take care the options
buttons are empty (not black - not on).

3 Select the Input Size or select Hollerith sizing.
4 Choose the desired output mode in the Output Mode entry box.
5 If the output mode is Print or Print/File, set the Print Control settings as

required.

6 Place the batch of aperture cards in the input hopper of the scanner.
7 Click the Start button to start the scanning session.
8 If required, set the names for image files and log file (see figure 9 on page 22)

and (see figure 10 on page 22).

The system switches to the Run-Time Display window (see figure 12 on
page 30).

Scanning 27

Scanning in Auto Feed mode

The Océ Microfilm Scanner feeds, scans and displays one card at a time and
awaits your command to print, file, reject or rescan the card. After the image
has been accepted, the card is ejected into the output hopper of the scanner. The
system automatically feeds and scans the next card and displays the image on
the screen.

The image of each card is displayed on the Run-Time Display window. The
scanner pauses and you can inspect the image. You can now change the
scanning parameters and then rescan the card until you obtain a satisfactory
image. When you are satisfied with the displayed image, you can accept the
image and send it to the required output. If the output mode is set to Print, File
or Print/File, the system then automatically produces the desired output. In the
View mode, no output is generated.

Cards without Hollerith punches

In Single and Auto Feed mode, you can add a string of Hollerith data to cards
without Hollerith punches. The special ‘Hollerith Add Mode’ in Configuration
of the Utilities pull down menu is designed for this purpose (see
‘Configuration’ on page 78). When ‘Hollerith Add Mode’ is on, the software
generates a string of Hollerith data for a card. This string of data is displayed
on the Run-Time Display window, placed in the header of the image data file
and stored in the LOG file if activated.

Settings in the Control window

Before starting the scanner, you set the scanning controls in the Control
window.

▼ To start a scanning session in Auto Feed mode:

1 Click the Auto Feed button in the Running Mode entry box.
2 Select the Input Size or select Hollerith Sizing.
3 In Configuration of the Utilities pull down menu, set Hollerith Add Mode on

or off as required.

4 Select the required Output Mode.

28 Océ 3050 User Manual

5 If the output mode is set to Print or Print/File, set the Print Control settings as

required.

6 Place the aperture cards in the input hopper.
7 Click the Start button to start the scanning session.
8 If required, set the names for image files and log file (see figures 9 and 10 on

page 22).

The system switches to the Run-Time Display window (see figure 12 on
page 30).

Scanning 29

Scanning in Hollerith Check mode

The Océ 3050 Microfilm Scanner feeds a card, scans the card and displays the
Hollerith data in the Run-Time Display window. Errors in the Hollerith coding
can be corrected with edit in the Run-Time Display window.

Note: This mode is not useful when the aperture cards are not punched.

Settings in the Control window

Before starting the scanner, you set the scanning controls in the Control
window.

▼ To start a scanning session in Hollerith Check mode:

1 Click the Hollerith Check button in the Running Mode entry box.
2 Select the Hollerith in the Input Size entry box.
3 Select the required Output Mode.
4 If the output mode is set to Print or Print/File, set the Print Control settings as

required.

5 Place the aperture cards in the input hopper.
6 Click the Start button to start the scanning session.
7 If required, set the names for image files and log file (see figures 9 and 10 on

page 22).

The system switches to the Run-Time Display window (see figure 12 on
page 30).

30 Océ 3050 User Manual

The Run-Time Display window

The Run-Time Display window appears when you click on the Start button on
the Control window. The display mode depends on the setting in the Display
menu. The illustration below shows an example of a Run-Time Display
window in Batch mode.

[12] Run-Time Display window (Dual Mode)

While scanning is paused, the Scanner Setup window can be called to change
the imaging parameters and the drawing size of the scan. In case a different
display mode is preferred, you can choose full, enlarged or dual. To change the
display mode see section

‘Choosing a display mode’ on page 34.

The button bar at the bottom of the window allows you to control the scanning
session.The layout of the button bar depends on the running mode and the
output mode.The following buttons can appear:

■ File/Print/Print+File

■ Continue

■ Reject

■ Rescan

■ Accept

Scanning 31

■ Edit

■ Frame

■ Pause

■ Stop

More detailed information on the buttons is given below:

File/Print/Print+File This button will appear, when on the Control window in

the Running Mode entry box Single, Hollerith Check or Auto Feed, is selected.
The button allows you to accept the scanned image and generate the desired
output. The card is ejected into the output hopper and the system returns to the
Control window.

Continue This button will appear in three cases:

1 when on the Control window in the Running Mode entry box Batch is selected
2 when on the Control window in the Output Mode entry box View is selected
3 after selecting pause in stead of File/Print/Print+File

Reject This button rejects the scanned image. No output is generated and the

system returns to the Control window. The card is ejected from the scanner.

Rescan Should the image not be optimal from the first time, you can change

the imaging parameters and scanning resolution and then rescan the card to
obtain a better result.

Accept In Hollerith Check mode, this button is used to accept the displayed

Hollerith code.

Edit This button allows you to correct errors in the Hollerith coding. The

Hollerith Check window will appear to make the corrections.

▼ To edit the Hollerith data:

1 Click Edit in the Run-Time Display window.

The Hollerith data string as read from the card is displayed. You can edit the
name for the scanned file and the drawing size settings in the entry fields.

32 Océ 3050 User Manual

A window similar to the following example pops up:

[13] Hollerith editing

2 If required, change the file name and the drawing size settings.
3 Click Update and the scanning proceeds with the changed settings.

Frame The Frame option can be used to rescan the image, defining the

scanning area yourself.

▼ Defining a new scanning area, using the Frame option

1 Click the Frame button at the bottom of the screen.

The following window will appear:

[14] Frames window

2 Click on a standard frame size, or select Region to draw your own frame.

Note: If you need a predefined frame size that is not shown in the Frames

window, click More to get a list of all known sizes.

3 If you have selected a standard frame size, click the left mouse button, move

the frame to the required position, and release the button.

Scanning 33

4 If you have selected Region, move the mouse to a corner of the frame you want

to draw. Press and hold the left mouse button, move the mouse to draw the
frame, and release the button.

5 Click Rescan at the bottom of the screen.

The area inside the defined frame will be rescanned.

Note: To go back to the original image, click Frame again. The Frames window

will disappear. Then click Rescan to get the original image.

Pause This button pauses the scanning and enables the continue button.

Stop This button stops the scanning and returns to the Control window. No

output is generated. The card is ejected from the scanner.

34 Océ 3050 User Manual

Choosing a display mode

Either during the scanning process or during the file viewing (browsing) after
drawings have been scanned, you can display the images in three different
modes. The three display modes are available in the Display pull down menu.
They are described below.

Full Image

This option provides a full screen display of the whole image, scaled to fit the
available space in the window. The ‘zoom and pan’ facility is not available in
this mode.

[15] Run-Time Display window with a Full Image

2074.tif

Scanning 35

Enlarged

This option is a full screen display of a selected area of the image, scaled to fit
the available space in the window.

[16] Run-Time Display window with an Enlarged Image

You select the image area to be displayed using the ‘zoom and pan’ facility.
The zoom ratio defines the level of detail of the image to be displayed, and the
pan position defines which part of the image is displayed.

The display area and zoom factor are retained for the duration of the scanning
session so that the same area of other images using the Enlarged Display will
be displayed. When switching the Océ 3050 Microfilm Scanner on, the display
defaults to the full image.

2075.tif

36 Océ 3050 User Manual

Dual

This option provides a mixed screen display with three parts.

[17] Run-Time Display window with a Dual Image

The first part shows an enlarged section of the image in the upper part of the
screen. The second part displays the full image scaled to fit the bottom left part
of the screen. The third part is the bottom right part of the screen. It displays
the status of the scanning session during the scanning process. It is empty in
Viewing mode.

The status section of the Dual display consists of three subjects:

■ Cards Processed shows the number of cards already scanned in the batch and

autofeed mode.

■ Scan Disk Usage is giving the disk capacity used and free capacity in MB.

The scan disk is the disk on which image data files are stored.

■ Print Queue Status shows the number of prints in queue, the total used

capacity and free capacity in MB of the print spooling disk.

The image displayed in the upper part of the window, may be scaled and
zoomed by the ‘zoom and pan’ facility. The display area and zoom factor are
retained for the duration of the current scanning session so that the same area
of other drawings using the Dual Display mode will be displayed. On

Scanning 37

switching the Océ 3050 Microfilm Scanner on, the zoomed display is set to the
bottom right hand corner of the image by default.

Zoom

In Enlarged or Dual Display mode, the zoom and pan facility allows you to
take a closer look on a defined area of the image displayed on the screen. This
facility is available both during scanning and during browsing.

Zooming Clicking the left mouse button defines the top left corner of the area

to enlarge. Dragging the mouse with the button still depressed defines a
rectangular area. The aspect ratio of this rectangle is the same as for the display
window.

Releasing the left mouse button again displays the defined area.

Clicking the right mouse button toggles between the enlarged image and the
full image display. An alternative method is to use the F6 key.

When zoomed, the displayed area may be moved on the screen using the scroll
bars or the cursor keys.

An alternative method of zooming is to use the “+” and “–” keys on the
numeric keypad. In this case, the area in the centre of the display window is
enlarged.

38 Océ 3050 User Manual

39

Océ 3050

User Manual

Chapter 4
The Viewing mode

40 Océ 3050 User Manual

Viewing image files

The Viewing mode is a special mode for viewing scanned image files that are
stored in an image directory.

Click the View button in the option bar to enter the viewing function.

Click the Select option in the View pull down menu to open a file selection box
showing all the file names of a specified type in the current data directory:

[18] File selection

You select a file by double clicking the file name or you can select more files
at once

(see page 41).

The Viewing mode 41

The view screen

Once a file has been selected for viewing, it is displayed on the screen. You can
change the Display mode in the Display pull down menu. The following
illustration is an example of a View screen:

[19] The View screen

If more than one file is selected, you can scroll to:

■ the next image

■ the previous image

■ auto: after approx. 3 seconds the next image appears automatically on the

screen

■ stop: the stop button is to stop the automatic scrolling (this button is only

enabled, when ‘Auto’ is in use)

Printing in View mode You can print the image on the screen, by selecting one

of the print options in the View pull down menu:

42 Océ 3050 User Manual

■ Print

The whole image will be printed without zoom factor.

■ Print Enlarged

Only the selected frame will be printed, using a zoom factor to fill up the
chosen paper format.

Leaving the View mode You leave the View mode by selecting Exit view in the

View pull down menu.

43

Océ 3050

User Manual

Chapter 5
Setting up the Océ 3050
Microfilm Scanner

This chapter explains how to set the configuration of the
Océ 3050 Microfilm Scanner and peripherals.

44 Océ 3050 User Manual

The scanner setup

Click the Scanner Setup button to display the Scanner Setup window. The
Scanner Setup window contains entry boxes for all parameters necessary to
obtain scanned images of high quality. The Scanner Setup window is shown in
the illustration below:

[20] Scanner Setup

The window consists of five different cards:

■ Imaging

■ Drawing Size

■ Hollerith Control

■ Predefined File Name

■ Automatic Card selection

Each card can be selected by clicking its label. Besides these entry boxes, the
window also contains an on-line help button and two control buttons:

■ The OK button allows you to update the scanner setup after changing the

parameters.

■ The Cancel button allows you to exit the Scanner Setup window without

updating the parameters.

■ The Help button allows you to enter the help screen of the Scanner setup.

Setting up the Océ 3050 Microfilm Scanner 45

SCANNER SETUP / IMAGING

The Imaging card sets up suitable image processing parameters for the type of
cards to be scanned. You can define a group of parameters and save it in a
template for future use. Up to nine different templates can be predefined for
future use.

[21] Imaging

The setting of the imaging parameters is described in detail below.

LAMP The Lamp slider allows the lamp intensity to be boosted above its

normal calibrated setting. The normal setting is the optimum for all batch
scanning and most other scanning but setting the LAMP BOOST parameter to
a higher level increases the illumination on the film and will give improved
scanning of images which have been improperly filmed and in which the
foreground data (lines) is dark (a high density) over the whole image.

It is important to realise that boosting the lamp is likely to cause the imaging
signal from the CCD to become saturated on normal density images and hence
it is important to return the LAMP BOOST setting to normal (zero) afterwards
by resetting it to zero or by reselecting the NORMAL template.

46 Océ 3050 User Manual

THRESHOLDING The thresholding setup screen is the most important of the

"Imaging Scanner Setup" screen, allowing separate adjustment of the track
area, tracking limits and thresholding levels together with half tone and
polarity settings. Together, these determine how "Image Processing" analyses
the image density data it obtains during the scan and uses this to threshold the
incoming data. The output of the thresholding operation is preserved as
greyscale information representing the difference between the data signal level
and the computed threshold value and it is used for further extraction
processing which is described below.

THRESHOLDING / TRACKING LIMITS This control has two sliders MAX and

MIN which set the maximum and minimum limits, which together define the
range of film density within which the automatic tracking system of "Image
Processing" is allowed to work. For automatic batch operation these limits will
need to be very wide, so that image data can be retrieved from frames having
widely varying background densities and frames which have variations of
background density within the same image.

An inherent consequence of tracking the background density is that there is no
means of distinguishing a large area of intentional foreground, such as a logo
block or inverse image area, from a real change in background density. In order
to make such a distinction, it is necessary to use other information, such as the
absolute density value, to identify the feature as foreground data. The
TRACKING LIMITS settings allow this to be done by defining a limit to the
dynamic range of the tracking system. Reducing the MAX limit will prevent
the tracking system from eliminating the centres of intentional solid areas.
Conversely, raising the MIN limit will prevent the tracking system from trying
to detect changes in the background when it is really required that they are
suppressed. A typical use of this would be to suppress the detection of changes
in background as the scan crosses from one sheet to another sheet on a
multipage image.

It is anticipated that adjustment of the tracking limits will be used in a second
pass on specific (and normally a very small percentage) of images which have
this type of feature. This second scan would be an optional choice for the
customer since the information content is still present on the first scan. What
is being provided is a means of improving the appearance of the image rather
than detecting extra information.

Setting up the Océ 3050 Microfilm Scanner 47

THRESHOLDING / TRACK AREA This control selects the size of the area

surrounding each pixel of interest over which the background tracking system
examines the image to establish the maximum and minimum film densities and
to set the MAX and MIN tracking levels. The control has three possible values

- NARROW, MEDIUM and WIDE which are accessed in turn by clicking on
the control icon. The NARROW setting is the default and allows tracking of
rapid changes in either foreground or background densities and will prove very
useful in poor quality images, multipage images, and the like. For images
having very thick lines or solid areas, it may be preferable to use the MEDIUM
or WIDE settings as a means of preventing the tracking out of solid foreground
data.

INVERSE FILM This control can be set to either NEGATIVE or POSITIVE.

The vast majority of microfilm images are negative and the default
NEGATIVE setting will be correct. Positive images require that the image
enhancement functions recognise high density as foreground and low density
as background and setting the POLARITY control to POSITIVE enables
Image processing to work with positive images just as well as with negative
images. Switching to POSITIVE also inverts data on the image display screens
so that they appear correctly as black lines on a white background.

ENHANCEMENT The enhancement controls can be used to sharpen the

scanned image. The mode of the enhancement can be set to fixed / 3X3 / 5X5
and the amount of enhancement controlled by a slider.

ENHANCEMENT / NONE No filter applied (default).

ENHANCEMENT / FIXED SHARPEN This applies a "gentle" sharpening filter

to the image. This filter is fixed and can not be adjusted

ENHANCEMENT / CUSTOM 3x3 Applies a 3x3 sharpening filter to the image.

The effect of the filter can be adjusted by the slider to increase or decrease the
effect of the filter.

ENHANCEMENT / CUSTOM 5x5 Applies a 5x5 sharpening filter to the image.

The effect of the filter can be adjusted by the slider to increase or decrease the
effect of the filter.

SPECKLE Moving this control increases the amount of speckle removal

LOAD This enables a previously defined set of parameters to be recalled for

use. On pressing this button another window is displayed within which the
name of the Template to load can be selected.

48 Océ 3050 User Manual

SAVE This enables the currently defined set of parameters to be saved for

future use. On pressing this button another window is displayed within which
the name of the current Template is shown along with a request to enter the
name for the new Template to save the current values.

DELETE This enables a previously defined set of parameters to be deleted. On

pressing this button another window is displayed within which the name of the
Template to delete can be selected.

▼ To load a predefined imaging setup:

1 Open the Scanner Setup window.
2 Select the Imaging card.
3 Click the Load button at the bottom of the Imaging card.

On pressing this button, the following window is displayed:

[22] Loading an imaging setup

All predefined setups are listed. The example above displays two options.
‘Working’ stands for the setup as it is currently defined in the Imaging entry
box. Selecting this option leaves the imaging setup unchanged.

4 Click the desired setup.
5 Click OK.

The parameters defined in the setup are automatically fitted in the Imaging
window.

▼ To save an imaging setup:

1 Open the Scanner Setup window.
2 Select the Imaging card.
3 Set the parameters as required in the Imaging card.

Set the illumination level, Film Inverse, ABC and Mode to the required settings.

4 Click the Save button.

The following window appears on the screen:

Setting up the Océ 3050 Microfilm Scanner 49

[23] Saving an imaging setup

5 Type the name of the new setup in the Name entry box.
6 Click the Save button to add the new setup to the list.

▼ To delete an imaging setup:

1 Open the Scanner Setup window.
2 Select the Imaging card.
3 Click the Delete button.

The following window appears on the screen:

[24] Deleting an imaging setup

4 Click the setup you want to delete.
5 Click OK to delete the setup.

50 Océ 3050 User Manual

Drawing Size

In the Drawing Size card you can set the parameters related to the drawings to
be scanned or printed as defined in the drawing size file.

[25] Drawing Size

The details of the Drawing Size card are described in detail below.

Drawing size Here you can select a specific drawing size from the drawing

size file.

When selecting one of the drawing sizes, the values for reduction ratio,
drawing width and drawing length are filled in automatically and they are
dimmed. To edit the drawing size

(see page 51).

In the software one file with standard definition of file sizes is available
(DWGSIZES.DRG).

Setting up the Océ 3050 Microfilm Scanner 51

Edit drawing Size File You can create drawing size files, other than the

standard drawing sizes listed in the DWGSIZES.DRG file. You can define the
input size, reduction ratio, drawing width and length and print size for your
personal requirements.

[26] Drawing Size File

After clicking the Edit File button in the ‘Drawing Size File’ entry box, the
following window will appear.

[27] Edit Drawing Size File window

52 Océ 3050 User Manual

This window contains four main parts:

■ Drawing Size

■ Drawing Size File

■ Units

■ Control buttons.

Drawing Size This part of the window defines the name of the drawing size,

the reduction ratio, the drawing width and length, the X and Y offset and the
print size. Any name up to 8 characters will do.

▼ To add a new drawing size:

1 Open the Scanner Setup window.
2 Select the Drawing Size card
3 Click the Edit File button to open the Edit Drawing Size File window.
4 Click New Size.
5 Enter a name for the new size in the upper right entry box.
6 Choose the units to work with.
7 Enter the values for reduction ratio, drawing width and drawing length in the

appropriate entry boxes.

8 Click Update to add the drawing size to the Drawing Size File.

▼ To delete a drawing size:

1 Open the Scanner Setup window.
2 Click the Edit File button to open the Edit Drawing Size File window.
3 Select the size to delete in the size list.

[28] Deleting a drawing size

4 Click Delete Size.
5 Click Update.

Setting up the Océ 3050 Microfilm Scanner 53

Reduction ratio For standard drawing sizes, the reduction ratio value is

taken from the Drawing Size File. This parameter can be
altered manually when this value deviates from the
standard reduction factor. The reduction ratio may be set
in the range of 5.00 to 36.00.

Drawing width This is the width of the image on the microfilm, in

millimetres or inches, according to the setting in the
Drawing Size File. This parameter may only be altered
manually when

NON-STD size has been selected.

Drawing length This is the length of the image on the microfilm, in

millimeters or inches, according to the setting in the
Drawing Size File. The drawing length may only be
altered manually when the

NON-STD size has been

selected.

X and Y offsets This is the number of microns by which the image in the

microfilm on the card is known to be off the centre of the
film.

Note: These windows are available in the Run-Time

Display.

Unless the image is grossly or deliberately offset from its
normal centralised position, it is better to use the Rescan
option rather than changing the position of the scan
window. If the scan window position does need to be
changed, you can alter the X and Y offset values. Both
offsets can be adjusted between -

5000 and + 5000.

Print size The print size is the size used for printing the scanned

image. When selecting the size of the original image on
the microfilm, the system automatically sets the print size
to the same size. You can select a print size other than the
drawing size if required. The size A4 or E can exist as
portrait.

54 Océ 3050 User Manual

Drawing Size File This part of the window defines the name of the Drawing

Size File and the current scanning resolution for all drawing sizes in this file.
Any name up to 8 characters will do.

Units In this part of the window you can enter values in millimetres or inches.

Control buttons

Resolution The resolution may be set to any value between 100 dpi

and 400

dpi.

Update The Update button stores the edited drawing size in the

drawing size file.

Cancel The Cancel button allows you to exit the window without

making any changes.

Setting up the Océ 3050 Microfilm Scanner 55

General Hollerith information

The hollerith reader possibilities of the Océ 3050 Microfilm scanner are
experienced to be the most complicated part of the product.

Basic hollerith explanation Many organisations punch their cards to easy their

identification. Punched hollerith cards have the big advantage that they can be
recognized by hollerith readers. The Océ

3050 Microfilm scanner has an

intelligent built-in hollerith reader.

The hollerith punches in the card represent numbers or characters. These
numbers/characters refer often to the drawing number and the original format
of the drawing. Also other information can be coded via the punches.

To understand the interpretation of the holes in the cards both the punches in
the vertical direction (column) as in horizontal direction (row) must be
explained

(see figure 29).

[29] Hollerith card

The punches in the vertical direction (column) The height of the card and the

size of the punch itself is limited to 12 possible positions of the punch in the
vertical direction.

Numbers are represented by the specific position of ONE punch in the vertical
direction. Characters are represented by the specific position of TWO or
THREE punches in the vertical direction. The position of the punch or punches
in the vertical direction are based on world-wide standards. This means that the
1 is always punched in row 1, the 2 in row 2 etc. The A is always punched in
row -2 and row 1. The B is always punched in row -2 and row 2 etc. (see figure

56 Océ 3050 User Manual

34). The M, for example is always in row -1 and row 4, the Z in row 0 and row

8.

[30] Hollerith punches in vertical direction

The correct identification of the punches is already programmed in the
hardware of the hollerith reader in the scanner and needs no further attention.

The punches in the horizontal direction (row) The interpretation of the

numbers and characters in the horizontal direction (row) is company or project
specific. Every company had made the structure of the punched information in
the horizontal direction according to their specific (internal0 demands.

Sometimes more than one structure exists:

■ because also cards from other companies/subcontractors are in use

■ because in time the card structure changed to meet new demands

[31] Hollerith punches in horizontal direction

Setting up the Océ 3050 Microfilm Scanner 57

In this example the 8 is the card key, SMU5803 is the drawingnumber and A0
is the original drawing format. In total these 55 to 60 punches represent
information directly related to the filmed drawing on the card. This could be
everything. The drawing number (eventually with a release number) and the
size of the original drawing are the most important ones.

Hollerith codes in the Océ 3050 To benefit from the punched info the

Océ

3050 Windows application needs to be set up to interpret the hollerith
punches. Since this information will be stored in a so called Hollerith control
file, programming of it has to be done once:

■ how a company/project specific card can be identified (the so called ‘card

key’

■ on which positions the drawing number can be read (‘file name’)

■ on which positions and how the drawing format can be identified and

interpreted (‘size key’)

Company employees, directly responsible for the indexing or coding of the
MF-cards must be able to clarify the way the cards are punched.

The card key is important because when scanning the Océ 3050 scanner needs
to detect automatically the correct position of the drawing number and/or
drawing format of that specific card.

If all cards are punched in the same way the card key is not necessary. In this
case type ALL_CARDS where normally the card key is inserted. This will
switch off the card key function

(see figure 38 on page 62).

58 Océ 3050 User Manual

Hollerith Control

Hollerith control allows you to fetch the information for size and file name for
the scanned images from the cards.

Approximate 1000 Hollerith files can be generated. It is possible to define up
to approximate 1000 different Hollerith file structures within 1 Hollerith file
which can be activated at the same time.

The Hollerith Control card consists of three main parts:

■ Hollerith sizing

■ Hollerith naming

■ Control File.

[32] Hollerith Control card

Hollerith sizing When this option is on, the Hollerith reader in the scanner

reads the information for the size of the scanned images from the cards, in
accordance with the selected Hollerith Control File.

When this option is off, you select the appropriate sizes in the Edit Drawing
Size File window, or in the Control window before starting a scanning session.

Hollerith naming When this option is on, the Hollerith reader in the scanner

reads the name for the data files for scanned images from the cards, in
accordance with the selected Hollerith Control File.

Setting up the Océ 3050 Microfilm Scanner 59

When this option is off, the system prompts you to enter a name for the scanned
images files when starting the scanning session.

Note: When you select ‘Hollerith’ as input size in the Control window, the

option ‘Hollerith sizing’ is automatically switched on. ‘Hollerith Naming’
however remains off.

Editing the Hollerith Control File When you click the Edit File button in the

Hollerith Control entry box, the Edit Hollerith Control File window will
appear.

[33] The Edit Hollerith Control File window

This window has the following parts:

■ The name of the Hollerith Control File

■ Card Keys

■ Filename

■ Size Keys

■ A table to switch on/off the Hollerith elements

2089.tif

60 Océ 3050 User Manual

■ A number of selections and control buttons.

[34] Display elements entry box

The radio buttons in the Display elements entry box select which Hollerith
elements are displayed in the Hollerith Elements window: the elements
containing the card key information, the name of the image or the size
information.

▼ To define a Hollerith Control File:

To store the Hollerith elements in a file, first a filename for the Hollerith
control must be defined.

1 Insert the filename (max. 8 characters) and the extension .hcf in the filename

entry box. In this example the filename is control.hcf.

[35] The name of the Hollerith Control File

2 To save the filename click update to go back to the Scanner setup.
3 Choose the new created Control filename in the Hollerith Control entry box of

the Scanner Setup window to return to the Edit Hollerith Control File window.

Note: Up to a 1000 different Hollerith Control Files can be defined.

Setting up the Océ 3050 Microfilm Scanner 61

▼ To add a new Card Key:

If the Hollerith structure per card or group of cards differ, a card key can be
identified so the Hollerith reader can recognize the various Hollerith structures
with regard to the drawing number and drawing format (size key). If only one
Hollerith structure is applicable (all the cards are punched in the same way)
type ALL_CARDS

(see figure 36).

[36] The card key in this example is represented by A & B in column 1 & 2

To insert the place the Hollerith elements, representing the key, you have to
follow this procedure.

1 Click the Card Key radio button in the Display elements entry box (see

figure 33 on page 59) or (see figure 34).

2 Click New Card Key in the Card Key window.

[37] To create a New Card Key

3 Type the name (the key of a specific hollerith structure) of the Card Key in the

entry field (in this example Type A and B). In the Hollerith Elements window,
select the elements that contain the new Card Key (in this example click
Hollerith element 1 and 2 in the Edit Hollerith Control FIle screen,

(see
figure 33).
The number of Hollerith elements must equal the number of characters in the
name of the Card Key (The length of the card key is not limited).

62 Océ 3050 User Manual

4 Click Update to confirm and go back to the Scanner Setup window. If you want

to edit more in this window click Update later on.

Note: Up to a 1000 different Card Keys can be defined within one Hollerith

Control File.

▼ No Card Key (ALL_CARDS):

If no card key is used type ALL_CARDS in the Card Keys entry box. Beware
that all Hollerith elements are switched off. Continue with inserting the
filename and the size keys. The card key function is now disabled.This setting
can be stored under any Hollerith control filename (********.hcf).

[38] View of the Edit Hollerith Control File window in case no card key is active

Setting up the Océ 3050 Microfilm Scanner 63

▼ To delete a Card Key:

1 Click the Card Key radio button in the Display window (see figure 38).
2 In the Card Key list, select the key you want to delete.

[39] Deleting a Card Key

3 Click Delete Card Key in the Card Keys window.
4 Click Update to confirm and go back to the Scanner Setup window. If you want

to edit more in this window click Update later on.

Note: You can not delete the last card key.

64 Océ 3050 User Manual

▼ To edit the File Name:

To read the file name automatically from the card, the place of the file name
must be defined.

[40] The filename in this example is represented by the Hollerith elements 4 to 11

Figure 40 shows an example of a card with the Hollerith elements representing
the drawing number 12345678 of the microfilmed drawing in position 4 to 11.

To insert the place of the Hollerith Elements of the filename (mostly the
drawing number) follow the next procedure.

1 Click the File Name radio button in the Display elements entry box in the Edit

Hollerith Control File window.

[41] In this example the filename will be read in the Hollerith elements 4 to 11

Setting up the Océ 3050 Microfilm Scanner 65

2 In the Hollerith Elements entry box, select the elements that contain the file

name. In this case click the Hollerith Elements 4 to 11 in the Edit Hollerith
Control FIle window

(see figure 41 on page 64). As a DOS-file name can
contain maximum 8 characters, you can select a maximum of 8 Hollerith
elements for the file name.

3 Click Update to confirm and go back to the Scanner Setup window. If you want

to edit more in this window click Update later on.

▼ To add a new Size Key:

Within a specific Hollerith structure different drawing formats are common.
The size key function will identify the various formats of cards within the same
hollerith structure.

[42] The size key in this example is represented by the hollerith elements 79 and 80. Any drawing
size can be interpreted

Figure 42 shows an example of a card with the Hollerith elements representing
the format of the microfilmed drawing in position 79 and 80. In this example
an A2. To insert the place of the Hollerith Elements of the size keys (drawing
formats) follow the next procedure.

66 Océ 3050 User Manual

1 Click the Size Key radio button in the Display elements entry box:

[43] Hollerith Control File: editing size keys

2 Click the New Size Key in the Size Keys entry box, in this case type or look

for A2.

3 Choose in the Drawing Size a size which represents the size key.

[44] The Size Keys settings

Setting up the Océ 3050 Microfilm Scanner 67

4 In the Hollerith Elements window, click the elements that contain the new Size

Key. In this example click the elements 79 and 80

(see figure 43).

Note: The number of Hollerith elements must equal the number of

characters in the name of the Size Key.

Note: If ‘0’ is chosen for the number of copies the number of copies in the

control screen is free. If another number than ‘0’ is chosen this number will
overrule the number of copies in the control screen.

Note: The activated drawing size file in the Scanner Setup menu is the one

which will be activated here. To change resolutions or add specific drawing
formats you first have to edit the drawing size file (see section

“Edit

drawing Size File” on page 51).

5 Select the other drawing format related elements in the Size Keys entry box

(similar to procedure of the editing in the Drawing Size entry box in the
Scanner Setup window, see section

“Drawing Size” on page 50).

6 Click Update to confirm and go back to the Scanner Setup window. If you want

to edit more in this window click Update later on.

▼ To delete a Size Key

1 Click the Size Key radio button in the Display window.
2 In the Key list, select the Size Key you want to delete.

[45] Deleting a Size Key

3 Click Delete Size Key.
4 Click Update to confirm and go back to the Scanner Setup window. If you want

to edit more in this window click Update later on.

Note: You cannot delete the last size key.

68 Océ 3050 User Manual

Predefined File Name

You can specify under which name the scanned image is to be saved in a file:

■ Hollerith naming

If you selected ‘Read Hollerith Naming’ (see ‘Hollerith Control’ on
page 58), the name of the file will be determined by the hollerith information.

■ Predefined File Name

If you have not selected Hollerith Naming, you can specify the file name
yourself as explained in this section.

[46] Predefined File Name card of the Scanner Setup menu

A predefined file name consists of a root name, followed by a variable part:

Setting up the Océ 3050 Microfilm Scanner 69

Numeric Count The root name will be followed by a number that will be

incremented automatically for each new image. You can specify the number of
digits. Every time you start to scan, the following window will appear:

[47] Image file name window

If required you can change the Filename Root and the number that will be used
for the first image.

Date & Time If you select this option, the root name will be followed by the

numeric count, the time and the date of scanning.

Log File Record If you select this option, the root name will be followed by the

complete Log File Record

(see ‘Log File Usage’ on page 86). Other options

can not be selected at the same time.

▼ Specifying a Predefined File Name

1 Open the Scanner Setup window.
2 Select the Predefined File Name card.
3 Fill in the root file name, and select one of the complements:

■ Numeric Count (specify the number of digits)

■ Date&Time

■ Log File Record

4 Click OK

70 Océ 3050 User Manual

Automatic Card Selection

The Océ 3050 can automatically decide to scan or not to scan a card, depending
on its Hollerith string. If you activated Automatic Card Selection, the Hollerith
string of each card will be compared with a list of Hollerith strings in a
specified ASCII file.

Note: The ASCII file may not exceed 100 Kilobytes.

Note: Using a large ASCII file may reduce the throughput of the scanning

process.

[48] Automatic Card Selection card of the Scanner Setup window

You can select the following operating modes:

Off All cards will be scanned.

Match Only if the Hollerith string of the card matches one of the strings in the

specified file, the card will be scanned.

Not Match Only if the Hollerith string of the card does not match one of the

strings in the specified file, the card will be scanned.

Add if Not Match If the Hollerith string of the card does not match one of the

strings in the specified file, the string will be added to the file and the card will
be scanned.

Setting up the Océ 3050 Microfilm Scanner 71

▼ Specifying Automatic Card Selection

1 Open the Scanner Setup window.
2 Select the Automatic Card Selection card.
3 Specify one of the operating modes, and select the ASCII file with Hollerith

strings that is to be used.

4 Click OK.

72 Océ 3050 User Manual

The printer setup

1 Click 'Printer setup' to set a new default printer.

The printer setup dialogue appears.

2 Select a printer from the list.
3 Click 'Set Default Printer'.

The name of the selected printer appears in the Default Printer box in the top
of the Printer Setup window.

4 Click 'OK'to confirm your selection.

The printer setup dialogue disappears and in the Print Control you will find the
selected printer.

[49] Main Window

Setting up the Océ 3050 Microfilm Scanner 73

\

[50] Printer Setup

Note: Local installed Windows Printers are always displayed in the "Printer

Setup Dialog"

ADD:

■ Press on Add to add a printer

[51] Add Connected Printer

■ Type in the "Name"-field a (free) name, which will be displayed in your

"Printer Setup Dialog"

■ Select from the Pulldown-"Type"-field the printer type belonging to the by

Printer-name.

■ Enter in the "IP-Address"-field the IP-adress where the printer is connected.

When no IP-Address is entered the "Folder"-field will be used as
output-destination.

■ Enter in the "Folder"-field a local folder destination when you would like to

store the scanned image to disk.

■ Press Ok to confirm or Cancel to cancel Add-Printer.

REMOVE:

■ Click the name of the printer in the list of installed printers your would like

to delete.

■ Press Remove and the printer will be removed.

74 Océ 3050 User Manual

SETUP: Océ 9xxx series

■ Whenever you select a printer of the Océ 9xxx series:

[52] Setup Océ 9xxx series Printers

■ The initial entered "Name" can be changed in the "Model"-field

■ Enter in the "IP-Address"-field the IP-address where the printer is connected.

When no IP-Address is entered the "Folder"-field will be used as
output-destination.

■ Enable the options the printer supports

■ Enter in the "RCF File name" field the Standard RCF file which will be sent

together with the scanned image to the printer.

■ Enter in the "Folder"-field a local folder destination when you would like to

store the scanned image to disk.

■ Press Ok to confirm or Cancel to cancel Add-Printer

Note: Printer settings in the Main Window will overrule the settings in the RCF

file.

Note: Whenever an IP-address is entered the "Folder"-field will not be used.

Setting up the Océ 3050 Microfilm Scanner 75

SETUP: Océ TDS/TCS series

■ Whenever you select a printer of the Océ TDS/TCS series:

[53] Setup Océ TDS/TCS series Printers

■ The initial entered "Name" can be changed in the "Model"-field

■ Enter in the "IP-Address"-field the IP-address where the printer is connected.

When no IP-Address is entered the "Folder"-field will be used as
output-destination.

■ Press on "Discover" to retrieve the options of the at "IP-Address" connected

TDS/TCS printer. Also the TDS/TCS Printer Type will be retrieved then.

■ One is always able to overrule the retrieved information by en/disabling the

options the printer supports.

■ Enter in the "Folder"-field a local folder destination when you would like to

store the scanned image to disk.

■ Press Ok to confirm or Cancel to cancel Add-Printer.

Note: Whenever the retrieved Printer type is a TCS device, the scanned image

will set the device in monochrome mode.

Note: Whenever an IP-address is entered the "Folder"-field will not be used

Note: At the moment a TDS/TCS Printer is created also, in the

program-directory of the microfilm scanner, a folder is created having the
same "Name" as the added printer has. In this folder OJT files can be found
which will be included in the OJT header to enable OJT-support for those
options which cannot be addressed in the UI of the microfilm scanner.

76 Océ 3050 User Manual

[54] OJT inclusions blocks

When the microfilm scanner submits a file to the TCS or TDS additional OJT
commands may be added to the OJT header by using simple text files. These
files must exist in a sub-folder with printer name of the main installation folder.
These file may not be greater than 1024 characters in length, must consist of
valid OJT commands, and must be named exactly as specified. The contents of
these files are added as-is into the specified locations of the OJT stream as
indicated below. Use at your own risk.

BeginTicket.OJT The contents of this file are inserted immediately after

the BeginTicket command.

BeforeFiles.OJT The contents of this file are inserted immediately be-

fore the first BeginBlock command.

BeginBlock.OJT The contents of this file are inserted immediately after

the InputSegment command.

EndBlock.OJT The contents of this file are inserted immediately be-

fore the EndBlock command.
BeginInclude­Block.OJT

The contents of this file are inserted immediately after

each IncludeBlock command.
EndIncludeBlock.OJT The contents of this file are inserted immediately be-

fore each EndBlock command.
EndTicket.OJT The contents of this file are inserted immediately be-

fore EndTicket command.

Setting up the Océ 3050 Microfilm Scanner 77

Sample OJT stream (the lines in all caps denote the location where the
contents of the associated file will be inserted:

*OceJobBegin

BeginTicket 2.0

BEGINTICKET.OJT

JobName "Job1"
JobCopies 1
JobCollate on
AccountId 0
UserId 0

BEFOREFILES.OJT

BeginBlock 1
InputSegment 1

BEGINBLOCK.OJT

Emulation auto

ENDBLOCK.OJT

EndBlock
BeginOutput
IncludeBlock 1

BEGININCLUDEBLOCK.OJT

MediaType paper
MediaSource auto
AddStrip leading 0 trailing 0
MediaFeed exact
AdjustShift upperleft
MediaDeposit stacker 2
CutMethod synchro
AdjustRotate Auto
Fold off

ENDINCLUDEBLOCK.OJT

EndOutput

ENDTICKET.OJT

EndTicket

*OceJobData

78 Océ 3050 User Manual

Configuration

When clicking the Configuration option in the Utilities pull down menu, the
following window appears.

[55] The Configuration Window

The Configuration Window displays a number of entry boxes which enable
various system and hardware parameters to be set, and provides a means of
setting values which are normally fixed for a given installation.

■ The Start-Up settings: you can choose the factory settings for the system to

start up, or define your own start-up settings.

■ The Machine Offsets: the machine offsets are used to calibrate the machine

to correct for the manufacturing tolerances within the optical system. The
values are measured in microns, and the correct values are determined at the
factory during manufacture.

■ Hollerith Add Mode: in Single and Auto Feed modes, you can add a

‘Hollerith code’ to cards without Hollerith punches. The code is
automatically added to the image file when an output is generated.

Setting up the Océ 3050 Microfilm Scanner 79

■ Load Cards: you can select how you want to load cards: face up or face

down (default). Depending on your printer configuration, one of these
options enables the printer to deliver printed copies in the same sequence as
the pack of cards: the card on top will be printed on top.

■ The Maximum Disk Usage: you can keep a part of the hard disk of the

controlling PC available for other tasks than scanning. Before scanning a
card, the system estimates the required space to generate the disk file. If this
space exceeds the defined percentage use, scanning and filing is paused until
there is enough space made free on the disk to contain the image file.

■ The counter: this counter can be reset to start from any number within the

range 0 to 9999999.

Proceed as follows to select the required start-up settings:

▼ To set your own start-up settings:

1 Set the parameters as required in the following menus:

■ the Scanner Setup

■ the Printer Setup

■ File Handling

■ Job Management

■ Control Window

2 Click Utilities in the Control screen.
3 Click Configuration in the pull down menu.
4 Set the parameters in the Configuration menu.
5 Click Save New Defaults.
6 Click Update.

The next time the system is started, the new default setting will be used.

▼ To set the factory default settings:

1 Click Utilities in the Control screen.
2 Click Configuration in the pull down menu.
3 Click Factory Settings.
4 Click Update.

The next time the system is started, the factory default settings will be used.

80 Océ 3050 User Manual

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Chapter 6
File handling and administration

82 Océ 3050 User Manual

The file handling setup

This menu allows entries for the path of the scanned data files and the format
of these files. Click the File Handling button to call up the File Handling setup
window:

[56] File Handling setup

This example shows the factory default settings for file handling. The various
parts of the File Handling Menu are described in detail below.

Scan data path

In the Scan Data Path window you enter the path to the disk and directory for
storing image data files. They can be stored either locally in the controlling PC
or on a different system in a network. The path must already exist.

Process queue path

The Process queue path is only to be used if the stored files are to be processed
automatically, by a separate application program. In the Process Queue Path
window you enter the path to the disk and directory for storing image data files.
They can be stored either locally in the controlling PC or on a different system
in a network. The path must already exist.

2119.tif

File handling and administration 83

File format

Each of the file format options causes a different header type to be placed at
the beginning of the file, and –where applicable– selects the image data type to
be used within the image file.

File Format This pull down menu allows you to select one of the 5 available

file formats:

■ TIFF 4.0, 5.0 and 6.0

■ CALS type 1

■ User (see appendix ‘Defining user defined file format’ on page 105).

Intel or Motorola With the Intel option set, the most significant byte of the

binary header data is written in the higher memory address. Use this option for
PC. With the Motorola option set, the most significant byte of the binary
header data is written in the lower memory address. Use this option for
Macintosh.

Data Type

There are 6 different image data types used in the files:

■ CG4U

■ CG4S

■ CG3/1DS and /2DS

■ CG3/1D and /2D

■ CG4T (for TIFF 6.0 only)

If you use the TIFF files in other Windows applications used for raster editing,
you may need to specify whether the first pixel of image data is contained in
the highest significant bit or in the lowest significant bit.

Set the MSB option when the highest order bit contains the first pixel of image
data.

84 Océ 3050 User Manual

Set the LSB option when the lowest order bit contains the first pixel of image
data.

Attention: When the File Format or Data Type settings are incorrect, the

images may either be printed incorrectly, or not printed at all. An error
message can appear on the display of the printer. See the manual of your
print system for more information.

Save Option

You can select one of the following save options:

Scan Data If you want to store your images on disk, select Scan Data. All

images will be stored in the directory that is specified as ‘Scan Data Path’ at
the top of the window.

Process Queue Only if you want the stored files to be processed automatically

by a separate application program, select Process Queue. All images will be
stored in the directory that is specified as ‘Process Queue Path’ at the top of the
window. After storing the image, it can be processed by a separate program.

File handling and administration 85

The Job Management Menu

The Job Management Menu allows the setup of the log file, the file size limits
for the scanning job, and additional options concerning rejected cards and
generating separate Hollerith files. Click the Job Management button to open
the menu:

[57] The Job Management menu

Maximum File Size

This option sets the maximum size of a data file in MB. If the specified file size
is exceeded, the card is automatically rejected if in Batch mode. In Single or
Auto Feed mode, an error message is displayed. If rejected, an entry is
automatically made in the

REJECT LOG file as well as in the normal LOG FILE,

but no image is saved.

Note: If you have 16 MB of internal RAM, the maximum file size cannot be

larger than 4 MB. If you need larger files, you will need to install more RAM.

2120.tif

86 Océ 3050 User Manual

Log File Usage

Log files are a list of all scanning jobs you have performed since starting the
scanner. The

LOG FILE contains a list of all scans, the REJECT LOG contains all

rejected scans. When log file is ON, you are prompted for a log file name
whenever a new scanning session is started.

File Name This entry defines the log file name.

Path This entry defines the log file path.

Note: The log file path as specified above must exist.

Log file and Reject File

View Clicking this button displays the LOG FILE or the REJECT FILE on the

screen. The following illustration shows an example of a

LOG FILE.

[58] The LOG FILE

2121.tif

File handling and administration 87

The scroll bar on the right allows you to scroll through the whole log file. The
log file shows the following information:

■ the job number

■ the file name

■ the date and time at which the scan was made

■ the size of the image file

■ the scan resolution

■ the scanned format

■ the number of prints made

■ the Hollerith data.

For every job, the following additional information is displayed:

■ the directory in which the files are stored

■ the total file size

■ the total number of files and prints made

■ the time needed for the job.

The REJECT FILE display contains the same information, but for rejected scans
only.

Print Clicking this button prints the LOG FILE or the REJECT FILE currently

specified. In order to print the contents of the *.

LOG file or *.REJ file, the files

may not be larger than 64 kB.

You can print your LOG FILE or REJECT FILE on any Windows printer to be
selected via printers in the control panel group within the program manager of
Windows.

Additional functions

You can select one of the following additional functions:

Increment File on Reject If you select this option and you have specified a

predefined file name with a numeric count, the number will be incremented if
a card is rejected. If you have selected ‘Make .HOL file’, the Hollerith
information of the rejected card will be saved in a separate file.

88 Océ 3050 User Manual

Make “.HOL” file If you select this option, a separate file will be generated for

each scanned card, containing the Hollerith information of the card. The name
of this file will be the same as the name of the image file, but the extension will
be ‘.HOL’.

Single Line Record If you select this option, all information of each card will

be contained in one line of the Log File. All items will be separated by a Field
Separator, which you can specify yourself.

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User Manual

Chapter 7
Maintenance and troubleshooting

This chapter contains all information on clearing card
jams. It also explains how to clean the scanner drum.

90 Océ 3050 User Manual

Card jams

When a card jams, there are two ways of clearing the jam. You can try to clear
the card jam by clicking the Clear button in the Control screen. Scanning can
proceed if the card is ejected into the output hopper. If this does not work, you
should remove the card manually. Proceed as follows to do so.

▼ To clear a card jam:

1 Open the Scanner access door.

[59] Scanner access door

Maintenance and troubleshooting 91

2 Carefully turn the thumb-wheel clockwise to remove the card.

The position of the thumb-wheel is shown in the illustration below.

[60] Thumb-wheel

The card slides upwards as you turn the wheel in the direction indicated by the
arrow.

3 Close the scanner access door.
4 Resume scanning.

Thumb wheel

2253

92 Océ 3050 User Manual

Cleaning the drum

The scanning drum needs regular cleaning. Use isopropyl alcohol and a cloth
that does not give off fluff.

▼ To clean the drum:

1 Open the Utilities pull down menu in the option bar.
2 Click Clean Drum in the pull down menu.

The Drum Cleaning Procedure window appears on the screen.

[61] Clean Drum

3 Open the scanner access door.

Caution: Make sure your tie or hair is not hanging over the scanner, as it

may get caught when the drum starts rotating.

4 Click Motor On on the screen.

The drum starts rotating.

5 Put some isopropyl alcohol on the cloth.
6 Hold the cloth with isopropyl alcohol against the drum as it rotates.
7 When the drum is clean, click Motor Off on the screen.

The drum stops rotating.

8 Close the scanner access door.

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Appendix A
Technical specifications

94 Océ 3050 User Manual

Technical specifications

Model Number Océ 3050

Resolution 100-400

Speed, cards per hour

200 dpi bitonal A2 (C size) 375 (A1 in 200 dpi) / 420 (A2 in 200 dpi)
400 dpi bitonal A2 (C size) 250 (A1 in 400 dpi) / 300 (A2 in 400 dpi)

Image Processing SMARTCODE

AGI Greyscale No

Hoppers

Input type Auto
Input capacity 250
Output - Accept 250
Output - Review No
Output - Reject No

Digital Microfilm Printing No

Production Tools

Framing - manual Yes
Cropping - manual Yes
Deskew - manual* Yes
Deskew - automatic* No
Centering - automatic* No
Log file capability Yes

SMART Assist Yes (Oce help)

GENERAL SPECIFICATION

Card generation odd/even
Hollerith reading IBM, MIL STD 804B
Film types silver/diazo | negative/positive
Reduction ratio 7.5x to 36x (variable)

Technical specifications 95

Display 2 modes with zoom and pan
Drawing sizes user defined within the limits of the tape window
Scaling accuracy +/- 0.5%
File formats - bitonal TIFF and CALS
File formats- greyscale none (no greyscale)
Check print capability Yes

Viewing facility Yes
Internal graphical diagnostics Yes
Agency approvals CE, TUV, UL, cUL
EMC CE, FCC
Voltage (two ranges) 90V - 132V or 180V - 264V
Operating system Windows XP SP2

Design Océ Label / Océ Colours / Océ User Interface

Scan-to-Print Drivers Embedded drivers for TDS400/450/600/700/800/860
Embedded drivers for TCS400/500
Embedded drivers for 9400/9600/9700/9800

96 Océ 3050 User Manual

Error messages

The following table provides an alphabetic list of error messages.

Error code Error message

BTN_RUNFRAME Frame
IDS_MSG10 Failed to start the low level machine driver program.
IDS_MSG11 Maximum image line length of 32000 has been ex-

ceeded.

IDS_MSG12 Maximum pixel line length of 15200 has been exceed-

ed.

IDS_MSG13 Scanner failed to initialise. Please ensure the scanner is

switched on and in working order. Press OK to return
to Windows.

IDS_MSG14 No write privilege for this directory. Press OK to con-

tinue with this directory or Cancel to return to the
Printer Connect dialogue box.

IDS_MSG15 The specified directory does not exist. Press OK to

continue with this directory or Cancel to return to the

Printer Connect dialogue box.
IDS_MSG16 Printer Setup cannot be changed during scanning.
IDS_MSG17 File Handling parameters cannot be changed during

scanning.
IDS_MSG18 Specified scan file directory does not exist. Please try

a new directory.
IDS_MSG19 Anamorphic zoom range is 5% to 2000%. Please enter

a value in range.
IDS_MSG20 Network printer spool directory does not exist. Please

enter a valid drive and path.
IDS_MSG21 Printer Queue directory is invalid. Please enter a valid

drive and path.
IDS_MSG22 SCSI address must be in the range 0 to 7. Please enter

the required address.
IDS_MSG23 No macro responses found. The ‘OCE.INI’ either does

not exist or has been corrupted.
IDS_MSG24 No macro commands found. The ‘OCE.INI’ is either

missing or corrupt.
IDS_MSG25 New file name already exists. Please try again.
IDS_MSG26 Scan resolution is from 100 - 400 dpi. Please enter a

value in this range.

[62] Error messages

Technical specifications 97

IDS_MSG27 This combination of width, reduction ratio and Y off-

set is outside the operating region of the scanner.

IDS_MSG28 This combination of length, reduction ratio and X off-

set is outside the operating region of the scanner.

IDS_MSG29 Image width * resolution is outside the range 600 to

16000 pixels. Pleas modify either the width or resolu

-

tion values.

IDS_MSG30 Key name must equal the number of Hollerith ele-

ments from which it is read. Please enter a matching
name.

IDS_MSG31 Cannot have a file name greater than 8 or less than 1

character. Please modify the number of checked Hol

-

lerith File name elements to between 1 and 8.

IDS_MSG32 Format code must match the number of Hollerith ele-

ments from which it is read. Please enter a matching
code.

IDS_MSG1101 Input hopper empty. Please fill the Input Hopper and

press Retry to continue. Cancel returns to the Control
screen.

IDS_MSG1102 Card misfeed. Please fan the cards in the Input Hopper

and press Retry to continue. cancel returns to the Con

-

trol screen.
IDS_MSG1103 Card edge detection failure.
IDS_MSG1104 Card failed to feed out of the machine.
IDS_MSG1106 Card failed to scan.
IDS_MSG1107 Unable to find a valid Hollerith format code. Image re-

jected, no data written to disk.
IDS_MSG1108 Maximum file length cannot exceed 8 characters.

Please modify the filename or the initial count.
IDS_MSG1109 Unable to identify a valid image size. Image rejected,

no data written to disk.
IDS_MSG1110 No templates left to delete. Press OK to continue.
IDS_MSG1111 The current template has been selected for deletion.

Press YES to delete the template.
IDS_MSG1112 Image data buffer overflow. Insufficient memory is

available to buffer this image. Please change the imag

-

ing parameters or increase the amount of PC memory.
IDS_MSG1113 Image data transfer to PC has stopped. Check the PC

to Scanner cable connection.
IDS_MSG1114 Compressed image data buffer overflow. Try closing

other applications, adjusting the imaging threshold pa

-

rameters or fitting more memory.

Error code Error message

[62] Error messages

98 Océ 3050 User Manual

IDS_MSG1115 Unable to open or create Job Management Log files.

Please ensure the Log file directory exists and this PC
has write permission.

IDS_MSG1116 Log file is limited to between one and eight characters.

Please try again.

IDS_MSG1117 Unable to start SCSI printer driver. Printing to a SCSI

printer port will not be possible.

IDS_MSG1118 Unable to communicate with SCSI printer. Please en-

sure the printer is switched on and has the correct ad­dress.

IDS_MSG1119 No Windows printer currently installed. Use the Con-

trol Panel Utility to install the required printer driver.

IDS_MSG1120 X Machine Offset is in microns and must be in the

range 15000 to 45000.

IDS_MSG1121 Y Machine Offset is in microns and must be in the

range –

2000 to 2000.
IDS_MSG1122 QA Frequency count must be in the range 1 to 250.
IDS_MSG1123 Image data filename exists in the filing directory. The

current image will not be saved. Please try a different
filename or path.

IDS_MSG1124 Image data file failed to open. Please check the filing

directory.

IDS_MSG1125 Disk usage exceeded. The filing hard disk or the print

spool directories have reached the percentage usage

specified in the configuration dialogue box.
IDS_MSG1126 Maximum file out of range.
IDS_MSG1127 Disk % usage exceeded. Press Retry if more disk space

is available or Cancel to stop scanning.
IDS_MSG1128 Image filename exists in the image file directory.
IDS_MSG1129 Failed to open image filename. Please check if the im-

age file directory name is valid and available.
IDS_MSG1130 Scanner initialisation and calibration in progress.

Please wait 20 seconds....

IDS_MSG1131 The minimum print copy count is 1.
IDS_MSG1132 The maximum copy count for a 7700 printer when us-

ing the sorter is 10 times the number of sorters. The

copy count has been set to the maximum possible for

the current configuration.
IDS_MSG1133 Hollerith text is present in the window area of the card.

Press OK to erase the window area text and continue.

Press Cancel to edit the Hollerith text.
IDS_MSG1134 Unable to display the current image.

Error code Error message

[62] Error messages

Technical specifications 99

IDS_MSG1135 Number of print copies must be in the range 1 to 99.
IDS_MSG1136 Count must be greater or equal to 0.
IDS_REJVIEW Reject file viewer
IDS_SBOX_AVAIL Avai lable
IDS_SBOX_CARDS Cards Processed
IDS_SBOX_MB MBytes
IDS_SBOX_NOS Nos Prints
IDS_SBOX_PRINT Print Queue Status
IDS_SBOX_SCAN Scan Disk Usage
IDS_SBOX_SIZE Size
IDS_SBOX_USED Used
IDS_STATUS_AUTOFEEDAutofeed

IDS_STATUS_BATCH Batch
IDS_STATUS_FILENAMEFilename

IDS_STATUS_
HOLLCHECK

Hollerith Check

IDS_STATUS_MODE Mode
IDS_STATUS_SINGLE Single Card
IDS_STATUS_SIZE Size

Error code Error message

[62] Error messages

100 Océ 3050 User Manual