Oce 3000 User Manual

Océ 3000

User Manual

Océ-Technologies B.V.

This manual contains a description of the Océ 3000 and the microﬁlm scanning that can be done with it. The introduction (chapter 1) contains a general description of the working methods for using the microﬁlm scanner and it is recommended that you read at least this chapter.

This manual reﬂects the following software: Océ 3000 Windows apllication software version 4.1

Overview of scannerparts on the covers

To assist you in ﬁnding parts of the scanner quickly, an illustration of the Océ 3000 microﬁlm scanner is presented on the inside back cover.

Safety information

This manual contains the following safety information:

■ Appendix B lists ‘Instructions for safe use’. You are advised to read this

information before you start to actually use the scanner. Technical safety information such as safety data sheets can also be found in appendix B.

■ Where applicable, cautions and warnings are used throughout this manual to

draw your attention to safety precautions to be taken.

Océ-Technologies B.V. Venlo, The Netherlands © 1997 All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ.

Océ-Technologies B.V. makes no representation or warranties with respect to the contents hereof and speciﬁcally disclaims any implied warranties of merchantability or ﬁtness for any particular purpose. Further, Océ-T echnologiesB.V. reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes.

Code number 0101953 Edition 4.0

Contents

Chapter 1

Introduction

The Océ 3000 Microfilm Scanner 8 General operation 9

Modes of working 10

Chapter 2

System installation

System requirements 12

Minimum PC requirements 12

Software installation 13

Preparing the PC for printing 13

Selecting a language 14 Start/ stop the scanning procedure 15

Chapter 3

Scanning

Loading cards 18 The Control window 19

The option bar 19 The selection buttons 20 The Control window 21

Scanning in Single mode 23

Cards with unknown Hollerith codes 23 Settings in the Control window 23

Scanning in Batch mode 25

Quality mode 25 Settings in the Control window 26

Scanning in Auto Feed mode 27

Cards without Hollerith punches 27 Settings in the Control window 27

Scanning in Hollerith Check mode 29

Settings in the Control window 29

The Run-Time Display window 30 Choosing a display mode 34

Full Image 34

Contents 3

Chapter 4

Chapter 5

Enlarged 35 Dual 36 Zoom 37

The Viewing mode

Viewing image files 40 The view screen 41

Setting up the Océ 3000 Microﬁlm Scanner

The scanner setup 44

Imaging 45 Drawing Size 47 General Hollerith information 53 Hollerith Control 56 Predefined File Name 67 Automatic Card Selection 69

The printer setup 71

Print sequence 72 RCF file 72 Settings in the Print Control window 73

Configuration 85

Chapter 6

File handling and administration

The file handling setup 88

Scan data path 88 Process queue path 88 File format 89 Data Type 89 Save Option 90

The Job Management Menu 91

Maximum File Size 91 Log File Usage 92 Log file and Reject File 92 Additional functions 93

4 Océ 3000 User Manual

Chapter 7

Appendix A

Appendix B

Maintenance and troubleshooting

Card jams 96 Cleaning the drum 98

Technical speciﬁcations

Technical specifications 100 Error messages 101

Safety information

Instructions for safe use 106 Safety data sheets 108

Safety data sheet Océ 3000 109

Appendix C

Appendix D

Deﬁning User Deﬁned ﬁle format

User Defined file format 112

Header Definition file 112 Header Template file 114 Checking the user defined file format 115

Miscellaneous

Notation conventions 118 Reader’s comment sheet 119 Index 121

Contents 5

6 Océ 3000 User Manual

Chapter 1 Introduction

Océ 3000

User Manual

This chapter contains a general description of the Océ 3000 Microﬁlm Scanner.

The Océ 3000 Microﬁlm Scanner

The Océ 3000 Microﬁlm Scanner is a table-top machine which is controlled by the Océ 3000 Windows application software running in the controlling PC.

The ﬁgures on the inside of the cover of this manual show the main external features of the scanner.

8 Océ 3000 User Manual

General operation

A complete scanning and printing system comprises the Océ 3000 Microﬁlm Scanner, the controlling PC with the Océ 3000 Windows application software and an Océ digital printer. The ﬁgure below shows an overview of the whole system.

1220.eps

Ø2"

434.2

Ø2" Ø2"

CROSSMAIN EL. 7500

18.5

SPRINKLER EL. 7150

SPRINKLER

2256

Ø2"

BRANCHLINE EL. 7940

[1] Scanning, printing and ﬁling

The cards to be scanned are placed in the input hopper of the scanner (1). You start the scanning in the Control window of the Océ 3000 Windows application software (2). The scanner then scans one card or a batch of cards (3). The images are displayed on the screen of the controlling PC as the cards are scanned. The controlling software provides a ‘zoom and pan’ facility to inspect the produced images carefully.

According to the control settings in the software (4), the Océ 3000 Microﬁlm Scanner allows you to produce prints of the scanned images using a digital printer (5). You can also produce data ﬁles of the scanned images to store into an image data directory. You can store the data ﬁles in the controlling PC, or link the PC to a network, so that image data ﬁles can be sent to and stored in any node of the network (6). All necessary controls for the scanning process are available in menus in the controlling PC.

Introduction 9

The special V iewing mode allows you to display a scanned image data ﬁle that is stored in an image data directory . The ‘zoom and pan’ facility is available to check all details of the data ﬁle.

The conﬁguration of the scanner and printer and the handling of ﬁles is controlled in various control menus.

The on-line help gives information on all aspects of the system operation.

Modes of working

The system may be operated in the following modes:

■ BATCH mode, which allows a batch of cards to be fed and scanned

automatically without your intervention.

■ SINGLE mode, which allows you to feed one card, inspect the image and if

necessary re-scan the card after settings are changed. Use this mode for difﬁcult microﬁlms or for setting up the scanning parameters before automatic scanning of a series of cards in

■ AUTO FEED mode. After a single card is fed and scanned as in SINGLE mode,

the next card is automatically fed after pressing the Continue button. Use this mode for small numbers of cards that need special attention.

■ HOLLERITH CHECK mode, which allows you to display and edit the Hollerith

data on the scanned card.

BATCH mode.

The system provides four different output modes:

■ PRINT mode, which allows you to make one or more prints of the scanned

images on paper.

■ FILE mode, which allows you to store the image data ﬁles into a speciﬁed data

directory .

■ PRINT/FILE mode, which is a combination of the two modes above. One or

more paper copies and a data ﬁle are made.

■ VIEW mode, which allows you to simply check the images on the screen of

the controlling PC without making paper copies or storing data ﬁles.

For more detailed information on how to run a scanning session in the various modes see ‘Scanning’ on page 17.

10 Océ 3000 User Manual

Chapter 2 System installation

Océ 3000

User Manual

This chapter informs you how to install the Océ 3000 Microﬁlm Scanner and the Océ 3000 Windows application software.

System requirements

This section describes the hardware and software requirements for running the Océ 3000 V4.1 Windows application software.

Minimum PC requirements

Windows NT environment The Océ 3000 System Controller must conform to

the following minimum speciﬁcations:

■ minimal 486 DX with 100MHz clock frequency

■ I/O Expansion Bus with one free PCI slot

■ I/O ISA Expansion Bus clock speed of 8MHz (maximum)

■ minimal 32MB RAM

■ 100 MB Hard Disk

■ colour SVGA Monitor and Controller (minimum Resolution 800 x 600)

■ display adaptor must be set to 256 colours

■ Windows NT 3.51 or Windows NT 4.0

■ CD ROM drive

■ a Windows mouse.

Windows 95 environment The Océ 3000 System Controller must conform to

the following minimum speciﬁcations:

■ minimal 486 DX2 with 50MHz clock frequency

■ I/O Expansion Bus with one free PCI slot

■ I/O ISA Expansion Bus clock speed of 8MHz (maximum)

■ minimal 32MB RAM

■ 100 MB Hard Disk

■ colour SVGA Monitor and Controller (minimum Resolution 800 x 600)

■ display adaptor must be set to 256 colours

■ Windows 95

■ CD ROM drive

■ a Windows mouse.

12 Océ 3000 User Manual

Software installation

The Océ 3000 Window application software is contained on one CD ROM.

The setup program performs the installation process automatically and sets all conﬁguration parameters to their required values.

Note: If you are using Windows NT, you must be logged in as

ADMINISTRATOR before starting the installation procedure.

▼ To install the Océ 3000 software:

Insert the Océ 3000 installation CD ROM in the disk drive of the PC.

1 2 Run ‘setup.exe’ from the CD ROM. 3 Now follow the instructions on the screen.

Preparing the PC for printing

▼ Preparing the PC for printing:

Open the Control Panel menu in Windows.

1 2 Select the Printers icon. 3 Add a Generic Printer (T ext only) and assign the appropriate address (local on

LPT1, 2, etc. or Network address).

4 Specify the printer name: ‘Centronics Printer’.

Note: This name is case sensitive, and the space is required.

5 Do not send a test page to the printer.

System installation 13

Selecting a language

You can specify the language in which the Océ 3000 Windows software is displayed on your screen. You can choose English, French, German or Italian.

▼ To select a language:

Open the Control Panel menu in Windows.

1 2 Select Regional Settings. 3 Specify the desired language in the Language selection box.

Note: If you choose a language that is not supported, English will be

selected as default language.

2065.tif

[2] Language selection

4 Click OK to go back to the Control Panel window. 5 Exit the Control Panel window.

You can now start the Océ 3000 Microﬁlm scanner Windows application.

14 Océ 3000 User Manual

Start/ stop the scanning procedure

This section explains the procedure for start and stop the scanning, including switching on/off the scanner and the PC.

▼ To switch the scanner on:

Switch the ON/OFF switch on the rear of the Océ 3000 Microﬁlm Scanner to

the ‘I’ (

ON) position (see ﬁgure 3 ).

1227.eps

2244

[3] The ON/OFF switch

▼ To start the window application:

Switch the controlling PC on.

1 2 Start Windows. 3 With Windows running, open the Océ 3000 Scanner Group. 4 Double click the Océ 3000 icon.

The system starts up and performs a self-test. When the calibrating procedure is ﬁnished (after about 30 seconds), the Control screen is displayed.

If the system is not to be used for several hours, switch the scanner system off.

▼ To stop the windows application:

Click System at the top of the screen.

2 Click Exit.

You may be asked if you want to save the current conﬁguration.

3 Select the Shut Down option in Windows.

System installation 15

4 When the PC is shut down, switch the ON/OFF switch on the rear of the scanner

to the ‘O’ (

OFF) position.

5 Switch off the controlling PC (if not already switched off automatically).

16 Océ 3000 User Manual

Chapter 3 Scanning

Océ 3000

User Manual

This chapter gives an overview of the various parts of the Control window. It also provides all necessary information to run a scanning session in Batch, Single, Auto Feed and Hollerith Check mode.

Loading cards

A maximum of approximately 250 aperture cards can be loaded into the input hopper . A card press is placed on top of the batch of cards to assure a smooth throughput of cards. The cards are placed in the scanner as shown in the illustration below. Depending on the setting in the Conﬁguration menu, you must load the cards face up or face down (see ‘Conﬁguration’ on page 85).

2243

[4] Loading cards

▼ To load a batch of cards:

Place the ﬁrst card of the batch in the input hopper, sliding it a bit forwards to

make sure the card is gliding under the card guide plate.

2 Place the rest of the cards on top. 3 Put the card press on top of the batch of cards.

18 Océ 3000 User Manual

The Control window

When the Océ 3000 Microﬁlm Scanner Windows application is activated, the Control window appears on the screen. The following ﬁgure displays the default Control window.

2066.tif

[5] Default Control window

The different parts of this window are described in the following paragraphs.

The option bar

The option bar provides ﬁve pull down menus.

[6] The option bar

System This is a pull down menu which contains the exit route for terminating

a scanning session.

Scanning 19

Display This pull down menu selects one of the three possible display modes.

All display modes are available during the scanning process and during the viewing (browsing) after drawings have been scanned. The different display modes are described in detail in ‘Choosing a display mode’ on page 34.

Utilities This pull down menu provides the Conﬁguration and Clean Drum

options. The Conﬁguration option is described in ‘Conﬁguration’ on page 85. Clean Drum is described in ‘Cleaning the drum’ on page 98.

View This is a pull down menu allows you to view a selected image data ﬁle.

The Viewing mode is described in chapter 4.

Help The Help option provides on-line context sensitive help on all aspects of

the system operation. Clicking the Help option during operation will display information concerning the process (this option is not available below version

3.1).

The selection buttons

There are four main selection buttons which are placed at the top of the Control window. Each of these opens a setup dialogue box.

[7] The selection buttons

Scanner setup Clicking the Scanner Setup button brings up the Scanner Setup

window . It provides all the setup tools related to the scanner . Y ou can ﬁnd more information in ‘The scanner setup’ on page 44.

Printer setup Clicking the Printer Setup button brings up the Printer Setup

window . It provides all the setup tools related to the printers. Y ou can ﬁnd more information in section ‘The printer setup’ on page 71.

File Handling Clicking the File Handling button brings up the File Setup

window. It allows setting up the details of the output ﬁles, ﬁle naming etc. More information is in ‘The ﬁle handling setup’ on page 88.

Job Management Clicking the Job Management button brings up the Job

Management window . It allows setting up the log ﬁle and ﬁle size limits for the job. More information is in ‘The Job Management Menu’ on page 91.

20 Océ 3000 User Manual

The Control window

The Control window contains ﬁve entry boxes to set parameters for the scanning session and two control buttons for starting the job or clearing the scanner.

2067.tif

[8] The control window

Running Mode The Running Mode entry box contains four radio buttons,

allowing you to choose from the various scanning modes: Batch, Auto Feed, Single and Hollerith check.

Quality Mode The Quality Mode entry box is only accessible in Batch running

mode. This mode allows you to automatically pause the scanner after a preset number of scanned cards, and to check the quality of the scanned images. You can set the frequency of the Quality Mode and three radio buttons allow you to choose from the various output settings: Screen, Printer or PC Printer.

Output Mode The Output Mode entry box provides four radio buttons to select

the output: Print, File, Print/File or View.

Input Size The Input Size entry box allows you to specify the size of the image

on the microﬁlm, or to select Hollerith sizing.

Scanning 21

Print Control The Print Control entry box allows you to specify the desired

settings for the selected printer output: the number of copies, the size of the output print, etc. The look of the Print Control entry box depends on the selected printer. You can ﬁnd more information in ‘The printer setup’ on page 71.

Clear Use this button to clear cards which may be trapped in the scanner. Start This button starts the Océ 3000 Microﬁlm Scanner process as selected

(batch or single).

If Hollerith Naming is off, depending of your choice File or Print/File, the following window appears before scanning starts:

2068.tif

[9] Image ﬁle name

This window allows you to deﬁne the root of the name for the scanned image ﬁles, and the counter start number . In the example above, the ﬁrst image ﬁle is ‘scan0001’, the second image ﬁle is scan0002’ and so on.

If Log File Usage is on, the following window appears before scanning starts:

2069.tif

[10] Log ﬁle

This window allows you to set the name for the log ﬁle.

After deﬁning log ﬁle and ﬁle naming, the scanning starts and the window changes to the Run-Time Display window.

22 Océ 3000 User Manual

Scanning in Single mode

The Océ 3000 Microﬁlm Scanner feeds, scans and displays one card and waits for your command to print, ﬁle, reject or rescan the image. After the image has been accepted, the card is ejected into the output hopper.

The image of each card is displayed on the run-time display window. The machine pauses and you can inspect the image. You can now change the scanning parameters and then rescan the card until you obtain a satisfactory image. When you are satisﬁed with the displayed image, you can accept the image and send it to the required output. If the output mode is set to print, ﬁle or print/ﬁle, the system automatically produces the desired output. In the V iew mode, no output is generated.

Cards with unknown Hollerith codes

In Single and Auto Feed mode, you can add a string of Hollerith data to cards without Hollerith punches or with unknown Hollerith codes. The special ‘Hollerith Add Mode’ in the Conﬁguration menu is designed for this purpose (see ‘Conﬁguration’ on page 85). When ‘Hollerith Add Mode’ is on, the software generates a string of Hollerith data for a card. This string of data is displayed on the Run-Time Display window , placed in the header of the image data ﬁle and stored in the LOG ﬁle, if activated.

Settings in the Control window

Before activating the scanning process, you set the scanning control in the Control window.

▼ To start a scanning session in Single mode:

Click the Single button in the Running Mode entry box.

1 2 Select the Input Size or select Hollerith Sizing. 3 In Conﬁguration of the Utilities pull down menu, set Hollerith Add Mode on

or off as required.

4 Select the desired Output Mode. 5 If the output mode is set to Print or Print/File, set the Print Control settings as

required.

Scanning 23

6 Place the aperture card in the input hopper of the scanner. 7 Click the Start button to start the scanning. 8 If required, set the names for image ﬁles and log ﬁle (see ﬁgures 9 and 10 on

page 22).

The system switches to the Run-Time Display window (see ﬁgure 12 on page 30).

24 Océ 3000 User Manual

Scanning in Batch mode

The Océ 3000 Microﬁlm Scanner automatically feeds and scans a batch of cards placed in the input hopper of the scanner. After a card has been ejected into the output hopper, the scanner automatically feeds the next card.

The image of each card is displayed on the Run-Time Display window as the batch process proceeds. When the output mode is set to Print, File or Print/File, the system automatically produces paper copies and/or data ﬁles for each card scanned.

All the necessary controls and functions are provided in the Control window of the Océ 3000 Windows application software so that scanning can be performed automatically, requiring your intervention only for loading and unloading supplies of cards.

Quality mode

2070.tif

[11] Quality mode

When using the Quality mode feature, scanning proceeds automatically for a predeﬁned number of cards. This number is the ‘frequency’ of the Quality mode. If you set the frequency between 1 and 250 to, e.g., 10, the scanner automatically scans and generates outputs for 9 cards. A special output can be created for every tenth card, allowing you to check the quality of the images. The following output options are available for the Quality mode:

■ Screen: you can view every tenth card on the window.

■ Printer: you can make a print of every tenth card on the selected printer.

■ PC Printer: you can make a print of every tenth card on a local Windows

printer.

Scanning 25

Note: The Printer and PC Printer options are not available when the Output

mode is set to Print or Print/File. The PC Printer option is also not available when the PC printer is set as default printer.

Settings in the Control window

Before starting the scanner, you set the scanning controls in the Control window.

▼ To start a scanning session in Batch mode:

Click the Batch button in the Running Mode entry box.

1 2 Enter the frequency for the Quality mode. Select the desired output mode of

the Quality mode. If you do not want a quality check, take care the options buttons are empty (not black - not on).

3 Select the Input Size or select Hollerith sizing. 4 Choose the desired output mode in the Output Mode entry box. 5 If the output mode is Print or Print/File, set the Print Control settings as

required.

6 Place the batch of aperture cards in the input hopper of the scanner. 7 Click the Start button to start the scanning session. 8 If required, set the names for image ﬁles and log ﬁle (see ﬁgure 9 on page 22

and see ﬁgure 10 on page 22).

The system switches to the Run-Time Display window (see ﬁgure 12 on page 30).

26 Océ 3000 User Manual

Scanning in Auto Feed mode

The Océ Microﬁlm Scanner feeds, scans and displays one card at a time and awaits your command to print, ﬁle, reject or rescan the card. After the image has been accepted, the card is ejected into the output hopper of the scanner. The system automatically feeds and scans the next card and displays the image on the screen.

The image of each card is displayed on the Run-Time Display window. The scanner pauses and you can inspect the image. You can now change the scanning parameters and then rescan the card until you obtain a satisfactory image. When you are satisﬁed with the displayed image, you can accept the image and send it to the required output. If the output mode is set to Print, File or Print/File, the system then automatically produces the desired output. In the View mode, no output is generated.

Cards without Hollerith punches

In Single and Auto Feed mode, you can add a string of Hollerith data to cards without Hollerith punches. The special ‘Hollerith Add Mode’ in Conﬁguration of the Utilities pull down menu is designed for this purpose (see ‘Conﬁguration’ on page 85). When ‘Hollerith Add Mode’ is on, the software generates a string of Hollerith data for a card. This string of data is displayed on the Run-Time Display window, placed in the header of the image data ﬁle and stored in the LOG ﬁle if activated.

Settings in the Control window

Before starting the scanner, you set the scanning controls in the Control window.

▼ To start a scanning session in Auto Feed mode:

Click the Auto Feed button in the Running Mode entry box.

1 2 Select the Input Size or select Hollerith Sizing. 3 In Conﬁguration of the Utilities pull down menu, set Hollerith Add Mode on

or off as required.

4 Select the required Output Mode.

Scanning 27

5 If the output mode is set to Print or Print/File, set the Print Control settings as

required.

6 Place the aperture cards in the input hopper. 7 Click the Start button to start the scanning session. 8 If required, set the names for image ﬁles and log ﬁle (see ﬁgures 9 and 10 on

page 22).

The system switches to the Run-Time Display window (see ﬁgure 12 on page 30).

28 Océ 3000 User Manual

Scanning in Hollerith Check mode

The Océ 3000 Microﬁlm Scanner feeds a card, scans the card and displays the Hollerith data in the Run-Time Display window . Errors in the Hollerith coding can be corrected with edit in the Run-Time Display window.

Note: This mode is not useful when the aperture cards are not punched.

Settings in the Control window

Before starting the scanner, you set the scanning controls in the Control window.

▼ To start a scanning session in Hollerith Check mode:

Click the Hollerith Check button in the Running Mode entry box.

1 2 Select the Hollerith in the Input Size entry box. 3 Select the required Output Mode. 4 If the output mode is set to Print or Print/File, set the Print Control settings as

required.

5 Place the aperture cards in the input hopper. 6 Click the Start button to start the scanning session. 7 If required, set the names for image ﬁles and log ﬁle (see ﬁgures 9 and 10 on

page 22).

The system switches to the Run-Time Display window (see ﬁgure 12 on page 30).

Scanning 29

The Run-Time Display window

The Run-Time Display window appears when you click on the Start button on the Control window. The display mode depends on the setting in the Display menu. The illustration below shows an example of a Run-Time Display window in Batch mode.

2071.tif

[12] Run-Time Display window (Dual Mode)

While scanning is paused, the Scanner Setup window can be called to change the imaging parameters and the drawing size of the scan. In case a different display mode is preferred, you can choose full, enlarged or dual. T o change the display mode see section ‘Choosing a display mode’ on page 34.

The button bar at the bottom of the window allows you to control the scanning session.The layout of the button bar depends on the running mode and the output mode.The following buttons can appear:

■ File/Print/Print+File

■ Continue

■ Reject

■ Rescan

■ Accept

30 Océ 3000 User Manual

■ Edit

■ Frame

■ Pause

■ Stop

More detailed information on the buttons is given below:

File/Print/Print+File This button will appear, when on the Control window in

the Running Mode entry box Single, Hollerith Check or Auto Feed, is selected. The button allows you to accept the scanned image and generate the desired output. The card is ejected into the output hopper and the system returns to the Control window.

Continue This button will appear in three cases: 1 when on the Control window in the Running Mode entry box Batch is selected 2 when on the Control window in the Output Mode entry box View is selected 3 after selecting pause in stead of File/Print/Print+File

Reject This button rejects the scanned image. No output is generated and the

system returns to the Control window. The card is ejected from the scanner.

Rescan Should the image not be optimal from the ﬁrst time, you can change

the imaging parameters and scanning resolution and then rescan the card to

obtain a better result.

Accept In Hollerith Check mode, this button is used to accept the displayed

Hollerith code.

Edit This button allows you to correct errors in the Hollerith coding. The

Hollerith Check window will appear to make the corrections.

▼ To edit the Hollerith data:

Click Edit in the Run-Time Display window.

The Hollerith data string as read from the card is displayed. You can edit the

name for the scanned ﬁle and the drawing size settings in the entry ﬁelds.

Scanning 31

A window similar to the following example pops up:

2072.tif

[13] Hollerith editing

2 If required, change the ﬁle name and the drawing size settings. 3 Click Update and the scanning proceeds with the changed settings.

Frame The Frame option can be used to rescan the image, deﬁning the

scanning area yourself.

▼ Defining a new scanning area, using the Frame option

Click the Frame button at the bottom of the screen.

The following window will appear:

[14] Frames window

2 Click on a standard frame size, or select Region to draw your own frame.

Note: If you need a predeﬁned frame size that is not shown in the Frames

window, click More to get a list of all known sizes.

3 If you have selected a standard frame size, push the left mouse button, move

the frame to the required position, and release the button.

32 Océ 3000 User Manual

4 If you have selected Region, move the mouse to a corner of the frame you want

to draw. Push the left mouse button, move the mouse to draw the frame, and

release the button.

5 Click Rescan at the bottom of the screen.

The area inside the deﬁned frame will be rescanned.

Note: To go back to the original image, click Frame again. The Frames

window will disappear. Then click Rescan to get the original image.

Pause This button pauses the scanning and enables the continue button.

Stop This button stops the scanning and returns to the Control window. No

output is generated. The card is ejected from the scanner.

Scanning 33

Choosing a display mode

Either during the scanning process or during the ﬁle viewing (browsing) after drawings have been scanned, you can display the images in three different modes. The three display modes are available in the Display pull down menu. They are described below.

Full Image

This option provides a full screen display of the whole image, scaled to ﬁt the available space in the window . The ‘zoom and pan’ facility is not available in this mode.

2074.tif

[15] Run-Time Display window with a Full Image

34 Océ 3000 User Manual

Enlarged

This option is a full screen display of a selected area of the image, scaled to ﬁt

the available space in the window.

2075.tif

[16] Run-Time Display window with an Enlarged Image

You select the image area to be displayed using the ‘zoom and pan’ facility.

The zoom ratio deﬁnes the level of detail of the image to be displayed, and the

pan position deﬁnes which part of the image is displayed.

The display area and zoom factor are retained for the duration of the scanning

session so that the same area of other images using the Enlarged Display will

be displayed. When switching the Océ 3000 Microﬁlm Scanner on, the display

defaults to the full image.

Scanning 35

Dual

This option provides a mixed screen display with three parts.

2076.tif

[17] Run-Time Display window with a Dual Image

The ﬁrst part shows an enlarged section of the image in the upper part of the screen. The second part displays the full image scaled to ﬁt the bottom left part of the screen. The third part is the bottom right part of the screen. It displays the status of the scanning session during the scanning process. It is empty in Viewing mode.

The status section of the Dual display consists of three subjects:

■ Cards Processed shows the number of cards already scanned in the batch and

autofeed mode.

■ Scan Disk Usage is giving the disk capacity used and free capacity in MB.

The scan disk is the disk on which image data ﬁles are stored.

■ Print Queue Status shows the number of prints in queue, the total used

capacity and free capacity in MB of the print spooling disk.

The image displayed in the upper part of the window, may be scaled and zoomed by the ‘zoom and pan’ facility. The display area and zoom factor are retained for the duration of the current scanning session so that the same area

36 Océ 3000 User Manual

Zoom

of other drawings using the Dual Display mode will be displayed. On

switching the Océ 3000 Microﬁlm Scanner on, the zoomed display is set to the

bottom right hand corner of the image by default.

In Enlarged or Dual Display mode, the zoom and pan facility allows you to

take a closer look on a deﬁned area of the image displayed on the screen. This

facility is available both during scanning and during browsing.

Zooming Clicking the left mouse button deﬁnes the top left corner of the area

to enlarge. Dragging the mouse with the button still depressed deﬁnes a

rectangular area. The aspect ratio of this rectangle is the same as for the display

window .

Releasing the left mouse button again displays the deﬁned area.

Clicking the right mouse button toggles between the enlarged image and the

full image display. An alternative method is to use the F6 key.

When zoomed, the displayed area may be moved on the screen using the scroll

bars or the cursor keys.

An alternative method of zooming is to use the “+” and “–” keys on the

numeric keypad. In this case, the area in the centre of the display window is

enlarged.

Scanning 37

38 Océ 3000 User Manual

Chapter 4 The Viewing mode

Océ 3000

User Manual

Viewing image ﬁles

The V iewing mode is a special mode for viewing scanned image ﬁles that are stored in an image directory.

Click the View button in the option bar to enter the viewing function.

Click the Select option in the V iew pull down menu to open a ﬁle selection box showing all the ﬁle names of a speciﬁed type in the current data directory:

2077.tif

[18] File selection

You select a ﬁle by double clicking the ﬁle name or you can select more ﬁles at once see page 41.

40 Océ 3000 User Manual

The view screen

Once a ﬁle has been selected for viewing, it is displayed on the screen. Y ou can

change the Display mode in the Display pull down menu. The following

illustration is an example of a View screen:

2078.tif

[19] The View screen

If more than one ﬁle is selected, you can scroll to:

■ the next image

■ the previous image

■ auto: after approx. 3 seconds the next image appears automatically on the

screen

■ stop: the stop button is to stop the automatic scrolling (this button is only

enabled, when ‘Auto’ is in use)

Printing in View mode You can print the image on the screen, by selecting one

of the print options in the View pull down menu:

The Viewing mode 41

■ Print

The whole image will be printed without zoom factor.

■ Print Enlarged

Only the selected frame will be printed, using a zoom factor to ﬁll up the chosen paper format.

Leaving the View mode You leave the View mode by selecting Exit view in

the View pull down menu.

42 Océ 3000 User Manual

Océ 3000

User Manual

Chapter 5 Setting up the Océ 3000 Microﬁlm Scanner

This chapter explains how to set the conﬁguration of the Océ 3000 Microﬁlm Scanner and peripherals.

The scanner setup

Click the Scanner Setup button to display the Scanner Setup window. The Scanner Setup window contains entry boxes for all parameters necessary to obtain scanned images of high quality . The Scanner Setup window is shown in the illustration below:

2079.tif

[20] Scanner Setup

The window consists of ﬁve different cards:

■ Imaging

■ Drawing Size

■ Hollerith Control

■ Predeﬁned File Name

■ Automatic Card selection

Each card can be selected by clicking its label. Besides these entry boxes, the window also contains an on-line help button and two control buttons:

■ The OK button allows you to update the scanner setup after changing the

parameters.

■ The Cancel button allows you to exit the Scanner Setup window without

updating the parameters.

■ The Help button allows you to enter the help screen of the Scanner setup.

44 Océ 3000 User Manual

Imaging

The Imaging card sets up suitable image processing parameters for the type of

cards to be scanned. You can deﬁne a group of parameters and save it in a

template for future use. Up to nine different templates can be predeﬁned for

future use.

2080.tif

[21] Imaging

The setting of the imaging parameters is described in detail below.

Automatic Background Compensation Automatic Background

Compensation (

ABC) sets the image background automatically to white. In

most cases this improves the image quality. Some images will look better in

the original background. In this case, switch

Lighter / Darker With the scroll bar the black/white level with which an image

ABC off.

is processed can be changed if in standard mode.

Note: When File size optimization is selected (see Mode), ABC is

automatically switched on and the scroll bar cannot be moved.

Mode This setting is for handling images with little contrast. There are three

scanning modes to choose from by clicking the appropriate radio button:

■ File Size Optimization: use this mode to print high contrast images when a

ﬁle size should be minimized as far as possible. The number of grey values will be limited.

Setting up the Océ 3000 Microﬁlm Scanner 45

■ Standard: use this mode for good quality images of normal originals.

■ Photo: use this mode when the originals contain halftone information or

other low-contrast features such as photographs.

Film Inverse Use this option to set the scanner for negative or positive looking

images.

■ The option is ON: The ﬁlm polarity is positive (black line on white

background).

■ The option is OFF: The ﬁlm polarity is negative (white line on black

background).

Load This enables a previously loaded set of image parameters to be recalled

for use.

Save This enables the current set of parameters to be saved for future use. Up

to nine different sets can be stored.

Delete This button enables you to remove a set of imaging parameters from

the setup list.

▼ To load a predefined imaging setup:

Open the Scanner Setup window.

1 2 Select the Imaging card. 3 Click the Load button at the bottom of the Imaging card.

On pressing this button, the following window is displayed:

2081.tif

[22] Loading an imaging setup

All predeﬁned setups are listed. The example above displays two options. ‘Working’ stands for the setup as it is currently deﬁned in the Imaging entry box. Selecting this option leaves the imaging setup unchanged.

4 Click the desired setup. 5 Click OK.

The parameters deﬁned in the setup are automatically ﬁtted in the Imaging window.

46 Océ 3000 User Manual

▼ To save an imaging setup:

Open the Scanner Setup window.

1 2 Select the Imaging card. 3 Set the parameters as required in the Imaging card.

Set the illumination level, Film Inverse,

4 Click the Save button.

The following window appears on the screen:

2082.tif

[23] Saving an imaging setup

5 Type the name of the new setup in the Name entry box. 6 Click the Save button to add the new setup to the list.

▼ To delete an imaging setup:

ABC and Mode to the required settings.

Open the Scanner Setup window.

1 2 Select the Imaging card. 3 Click the Delete button.

The following window appears on the screen:

2083.tif

[24] Deleting an imaging setup

4 Click the setup you want to delete. 5 Click OK to delete the setup.

Drawing Size

In the Drawing Size card you can set the parameters related to the drawings to

be scanned or printed as deﬁned in the drawing size ﬁle.

Setting up the Océ 3000 Microﬁlm Scanner 47

2084.tif

[25] Drawing Size

The details of the Drawing Size card are described in detail below.

Drawing size Here you can select a speciﬁc drawing size from the drawing

size ﬁle.

When selecting one of the drawing sizes, the values for reduction ratio, drawing width and drawing length are ﬁlled in automatically and they are dimmed. To edit the drawing size (see page 49).

In the software one ﬁle with standard deﬁnition of ﬁle sizes is available (DWGSIZES.DRG).

48 Océ 3000 User Manual

Edit drawing Size File You can create drawing size ﬁles, other than the

standard drawing sizes listed in the DWGSIZES.DRG ﬁle. You can deﬁne the

input size, reduction ratio, drawing width and length and print size for your

personal requirements.

2085.tif

[26] Drawing Size File

After clicking the Edit File button in the ‘Drawing Size File’ entry box, the

following window will appear.

2086.tif

[27] Edit Drawing Size File window

Setting up the Océ 3000 Microﬁlm Scanner 49

This window contains four main parts:

■ Drawing Size

■ Drawing Size File

■ Units

■ Control buttons.

Drawing Size This part of the window deﬁnes the name of the drawing size,

the reduction ratio, the drawing width and length, the X and Y offset and the print size. Any name up to 8 characters will do.

▼ To add a new drawing size:

Open the Scanner Setup window.

1 2 Select the Drawing Size card 3 Click the Edit File button to open the Edit Drawing Size File window. 4 Click New Size. 5 Enter a name for the new size in the upper right entry box. 6 Choose the units to work with. 7 Enter the values for reduction ratio, drawing width and drawing length in the

appropriate entry boxes.

8 Click Update to add the drawing size to the Drawing Size File.

▼ To delete a drawing size:

Open the Scanner Setup window.

1 2 Click the Edit File button to open the Edit Drawing Size File window. 3 Select the size to delete in the size list.

2087.tif

[28] Deleting a drawing size

4 Click Delete Size. 5 Click Update.

50 Océ 3000 User Manual

Reduction ratio For standard drawing sizes, the reduction ratio value is

taken from the Drawing Size File. This parameter can be altered manually when this value deviates from the standard reduction factor . The reduction ratio may be set in the range of 5.00 to 36.00.

Drawing width This is the width of the image on the microﬁlm, in

millimetres or inches, according to the setting in the Drawing Size File. This parameter may only be altered manually when

NON-STD size has been selected.

Drawing length This is the length of the image on the microﬁlm, in

millimeters or inches, according to the setting in the Drawing Size File. The drawing length may only be altered manually when the

NON-STD size has been

selected.

X and Y offsets This is the number of microns by which the image in the

microﬁlm on the card is known to be off the centre of the ﬁlm.

Note: These windows are available in the Run-Time

Display.

Unless the image is grossly or deliberately offset from its normal centralised position, it is better to use the Rescan option rather than changing the position of the scan window. If the scan window position does need to be changed, you can alter the X and Y offset values. Both offsets can be adjusted between - 5000 and + 5000.

Print size The print size is the size used for printing the scanned

image. When selecting the size of the original image on the microﬁlm, the system automatically sets the print size to the same size. You can select a print size other than the drawing size if required. The size A4 or E can exist as portrait.

Setting up the Océ 3000 Microﬁlm Scanner 51

Drawing Size File This part of the window deﬁnes the name of the Drawing

Size File and the current scanning resolution for all drawing sizes in this ﬁle. Any name up to 8 characters will do.

Resolution The resolution may be set to any value between 100 dpi

and 400 dpi.

Units In this part of the window you can enter values in millimetres or inches.

Control buttons

Update The Update button stores the edited drawing size in the

drawing size ﬁle.

Cancel The Cancel button allows you to exit the window without

making any changes.

52 Océ 3000 User Manual

General Hollerith information

The hollerith reader possibilities of the Océ 3000 Microﬁlm scanner are

experienced to be the most complicated part of the product.

Basic hollerith explanation Many organisations punch their cards to easy their

identiﬁcation. Punched hollerith cards have the big advantage that they can be

recognized through, so called, hollerith readers. The Océ 3000 Microﬁlm

scanner has an intelligent built-in hollerith reader.

The hollerith punches in the card represent numbers or characters. These

numbers/characters refer often to the drawing number and the original format

of the drawing. Also other information can be coded via the punches.

To understand the interpretation of the holes in the cards both the punches in

the vertical direction (column) as in horizontal direction (row) must be

explained (see ﬁgure 29).

[29] Hollerith card

The punches in the vertical direction (column) The height of the card and the

size of the punch itself is limited to 12 possible positions of the punch in the

vertical direction.

Numbers are represented by the speciﬁc position of ONE punch in the vertical

direction. Characters are represented by the speciﬁc position of TWO or

THREE punches in the vertical direction. The position of the punch or punches

in the vertical direction are based on world-wide standards. This means that the

1 is always punched in row 1, the 2 in row 2 etc. The A is always punched in

row -2 and row 1. The B is always punched in row -2 and row 2 etc. (see ﬁgure

Setting up the Océ 3000 Microﬁlm Scanner 53

34). The M, for example is always in row -1 and row 4, the Z in row 0 and row

[30] Hollerith punches in vertical direction

The correct identiﬁcation of the punches is already programmed in the hardware of the hollerith reader in the scanner and needs no further attention.

The punches in the horizontal direction (row) The interpretation of the

numbers and characters in the horizontal direction (row) is company or project speciﬁc. Every company had made the structure of the punched information in the horizontal direction according to their speciﬁc (internal0 demands.

Sometimes more structures than one exist:

■ because also cards from other companies/subcontractors are in use

■ because in time the card structure changed to meet new demands

54 Océ 3000 User Manual

[31] Hollerith punches in horizontal direction

In this example the 8 is the card key , SMU5803 is the drawingnumber and A0

is the original drawing format. In total these 55 to 60 punches represent

information directly related to the ﬁlmed drawing on the card. This could be

everything. The drawing number (eventually with a release number) and the

size of the original drawing are the most important ones.

Hollerith codes in the Océ 3000 To beneﬁt from the punched info the

Océ 3000 Windows application needs to be set up to interpret the hollerith

punches. Since this information will be stored in a so called Hollerith control

ﬁle, programming of it has to be done once:

■ how a company/project speciﬁc card can be identiﬁed (the so called ‘card

key’

■ on which positions the drawing number can be read (‘ﬁle name’)

■ on which positions and how the drawing format can be identiﬁed and

interpreted (‘size key’)

Company employees, directly responsible for the indexing or coding of the

MF-cards must be able to clarify the way the cards are punched.

The card key is important because when scanning the Océ 3000 scanner needs

to detect automatically the correct position of the drawing number and/or

drawing format of that speciﬁc card.

If all cards are punched in the same way the card key is not necessary. In this

case type ALL_CARDS where normally the card key is inserted. This will

switch off the card key function (see ﬁgure 38 on page 60).

Setting up the Océ 3000 Microﬁlm Scanner 55

Hollerith Control

Hollerith control allows you to fetch the information for size and ﬁle name for the scanned images from the cards.

Approximate 1000 Hollerith ﬁles can be generated. It is possible to deﬁne up to approximate 1000 different Hollerith ﬁle structures within 1 Hollerith ﬁle which can be activated at the same time.

The Hollerith Control card consists of three main parts:

■ Hollerith sizing

■ Hollerith naming

■ Control File.

2088.tif

[32] Hollerith Control card

Hollerith sizing When this option is on, the Hollerith reader in the scanner

reads the information for the size of the scanned images from the cards, in accordance with the selected Hollerith Control File.

When this option is off, you select the appropriate sizes in the Edit Drawing Size File window , or in the Control window before starting a scanning session.

Hollerith naming When this option is on, the Hollerith reader in the scanner

reads the name for the data ﬁles for scanned images from the cards, in accordance with the selected Hollerith Control File.

56 Océ 3000 User Manual

When this option is off, the system prompts you to enter a name for the

scanned images ﬁles when starting the scanning session.

Note: When you select ‘Hollerith’ as input size in the Control window, the

option ‘Hollerith sizing’ is automatically switched on. ‘Hollerith Naming’

however remains off.

Editing the Hollerith Control File When you click the Edit File button in the

Hollerith Control entry box, the Edit Hollerith Control File window will

appear.

2089.tif

[33] The Edit Hollerith Control File window

This window exists out of the following parts:

■ The name of the Hollerith Control File

■ Card Keys

■ Filename

■ Size Keys

■ A table to switch on/off the Hollerith elements

Setting up the Océ 3000 Microﬁlm Scanner 57

■ A number of selections and control buttons.

2090.tif

[34] Display elements entry box

The radio buttons in the Display elements entry box select which Hollerith elements are displayed in the Hollerith Elements window: the elements containing the card key information, the name of the image or the size information.

▼ To define a Hollerith Control File:

T o store the Hollerith elements in a ﬁle, ﬁrst a ﬁlename for the Hollerith control must be deﬁned.

1 Insert the ﬁlename (max. 8 characters) and the extension .hcf in the ﬁlename

entry box. In this example the ﬁlename is control.hcf.

2091.tif

[35] The name of the Hollerith Control File

2 To save the ﬁlename click update to go back to the Scanner setup. 3 Choose the new created Control ﬁlename in the Hollerith Control entry box of

the Scanner Setup window to return to the Edit Hollerith Control File window .

Note: Up to a 1000 different Hollerith Control Files can be deﬁned.

58 Océ 3000 User Manual

▼ To add a new Card Key:

If the Hollerith structure per card or group of cards differ, a card key can be

identiﬁed so the Hollerith reader can recognize the various Hollerith structures

with regard to the drawing number and drawing format (size key). If only one

Hollerith structure is applicable (all the cards are punched in the same way)

type ALL_CARDS (see ﬁgure 36).

[36] The card key in this example is represented by A & B in column 1 & 2

To insert the place the Hollerith elements, representing the key, you have to

follow this procedure.

1 Click the Card Key radio button in the Display elements entry box (see

ﬁgure 33 on page 57) or (see ﬁgure 34).

2 Click New Card Key in the Card Key window.

2092.tif

[37] To create a New Card Key

3 T ype the name (the key of a speciﬁc hollerith structure) of the Card Key in the

entry ﬁeld (in this example T ype A and B). In the Hollerith Elements window,

select the elements that contain the new Card Key (in this example click

Hollerith element 1 and 2 in the Edit Hollerith Control FIle screen, (see

ﬁgure 33).

The number of Hollerith elements must equal the number of characters in the

name of the Card Key (The length of the card key is not limited).

Setting up the Océ 3000 Microﬁlm Scanner 59

4 Click Update to conﬁrm and go back to the Scanner Setup window . If you want

to edit more in this window click Update later on.

Note: Up to a 1000 different Card Keys can be deﬁned within one Hollerith

Control File.

▼ No Card Key (ALL_CARDS):

If no card key is used type ALL_CARDS in the Card Keys entry box. Beware that all Hollerith elements are switched off. Continue with inserting the ﬁlename and the size keys. The card key function is now disabled.This setting can be stored under any Hollerith control ﬁlename (********.hcf).

2093.tif

[38] View of the Edit Hollerith Control File window in case no card key is active

60 Océ 3000 User Manual

▼ To delete a Card Key:

Click the Card Key radio button in the Display window (see ﬁgure 38).

1 2 In the Card Key list, select the key you want to delete.

2094.tif

[39] Deleting a Card Key

3 Click Delete Card Key in the Card Keys window. 4 Click Update to conﬁrm and go back to the Scanner Setup window . If you want

to edit more in this window click Update later on.

Note: You can not delete the last card key.

Setting up the Océ 3000 Microﬁlm Scanner 61

▼ To edit the File Name:

To read the ﬁle name automatically from the card, the place of the ﬁle name must be deﬁned.

[40] The ﬁlename in this example is represented by the Hollerith elements 4 to 11

Figure 40 shows an example of a card with the Hollerith elements representing the drawing number 12345678 of the microﬁlmed drawing in position 4 to 11.

To insert the place of the Hollerith Elements of the ﬁlename (mostly the drawing number) follow the next procedure.

1 Click the File Name radio button in the Display elements entry box in the Edit

Hollerith Control File window.

2095.tif

[41] In this example the ﬁlename will be read in the Hollerith elements 4 to 11

62 Océ 3000 User Manual

2 In the Hollerith Elements entry box, select the elements that contain the ﬁle

name. In this case click the Hollerith Elements 4 to 11 in the Edit Hollerith

Control FIle window (see ﬁgure 41 on page 62). As a DOS-ﬁle name can

contain maximum 8 characters, you can select a maximum of 8 Hollerith

elements for the ﬁle name.

3 Click Update to conﬁrm and go back to the Scanner Setup window . If you want

to edit more in this window click Update later on.

Setting up the Océ 3000 Microﬁlm Scanner 63

▼ To add a new Size Key:

Within a speciﬁc Hollerith structure different drawing formats are common. The size key function will identify the various formats of cards within the same hollerith structure.

[42] The size key in this example is represented by the hollerith elements 79 and 80. Any drawing size can be interpreted

Figure 42 shows an example of a card with the Hollerith elements representing the format of the microﬁlmed drawing in position 79 and 80. In this example an A2. To insert the place of the Hollerith Elements of the size keys (drawing formats) follow the next procedure.

1 Click the Size Key radio button in the Display elements entry box:

2096.tif

[43] Hollerith Control File: editing size keys

64 Océ 3000 User Manual

2 Click the New Size Key in the Size Keys entry box, in this case type or look

for A2.

3 Choose in the Drawing Size a size which represents the size key.

2097.tif

[44] The Size Keys settings

4 In the Hollerith Elements window , click the elements that contain the new Size

Key. In this example click the elements 79 and 80 (see ﬁgure 43).

Note: The number of Hollerith elements must equal the number of

characters in the name of the Size Key.

Note: If ‘0’ is chosen for the number of copies the number of copies in the

control scr een is fr ee. If another number than ‘0’ is chosen this number will

overrule the number of copies in the control screen.

Note: The activated drawing size ﬁle in the Scanner Setup menu is the one

which will be activated here. To change resolutions or add speciﬁc drawing

formats you ﬁrst have to edit the drawing size ﬁle (see section “Edit

drawing Size File” on page 49).

5 Select the other drawing format related elements in the Size Keys entry box

(similar to procedure of the editing in the Drawing Size entry box in the

Scanner Setup window, see section “Drawing Size” on page 47).

6 Click Update to conﬁrm and go back to the Scanner Setup window . If you want

to edit more in this window click Update later on.

Setting up the Océ 3000 Microﬁlm Scanner 65

▼ To delete a Size Key

Click the Size Key radio button in the Display window.

1 2 In the Key list, select the Size Key you want to delete.

2098.tif

[45] Deleting a Size Key

3 Click Delete Size Key. 4 Click Update to conﬁrm and go back to the Scanner Setup window . If you want

to edit more in this window click Update later on.

Note: You cannot delete the last size key.

66 Océ 3000 User Manual

Predeﬁned File Name

You can specify under which name the scanned image is to be saved in a ﬁle:

■ Hollerith naming

If you selected ‘Read Hollerith Naming’ (see ‘Hollerith Control’ on page 56), the name of the ﬁle will be determined by the hollerith information.

■ Predeﬁned File Name

If you have not selected Hollerith Naming, you can specify the ﬁle name yourself as explained in this section.

2099.tif

[46] Predeﬁned File Name card of the Scanner Setup menu

A predeﬁned ﬁle name consists of a root name, followed by a variable part:

Setting up the Océ 3000 Microﬁlm Scanner 67

Numeric Count The root name will be followed by a number that will be

incremented automatically for each new image. Y ou can specify the number of digits. Every time you start to scan, the following window will appear:

2100.tif

[47] Image ﬁle name window

If required you can change the Filename Root and the number that will be used for the ﬁrst image.

Date & Time If you select this option, the root name will be followed by the

numeric count, the time and the date of scanning.

Log File Record If you select this option, the root name will be followed by

the complete Log File Record (see ‘Log File Usage’ on page 92). Other options can not be selected at the same time.

▼ Specifying a Predefined File Name

Open the Scanner Setup window.

1 2 Select the Predeﬁned File Name card. 3 Fill in the root ﬁle name, and select one of the complements:

■ Numeric Count (specify the number of digits)

■ Date&Time

■ Log File Record

4 Click OK

68 Océ 3000 User Manual

Automatic Card Selection

The Océ 3000 can automatically decide to scan or not to scan a card,

depending on its Hollerith string. If you activated Automatic Card Selection,

the Hollerith string of each card will be compared with a list of Hollerith

strings in a speciﬁed ASCII ﬁle.

Note: The ASCII ﬁle may not exceed 100 Kilobytes.

Note: Using a large ASCII ﬁle may reduce the throughput of the scanning

process.

2101.tif

[48] Automatic Card Selection card of the Scanner Setup window

You can select the following operating modes:

Off All cards will be scanned.

Match Only if the Hollerith string of the card matches one of the strings in the

speciﬁed ﬁle, the card will be scanned.

Not Match Only if the Hollerith string of the card does not match one of the

strings in the speciﬁed ﬁle, the card will be scanned.

Add if Not Match If the Hollerith string of the card does not match one of the

strings in the speciﬁed ﬁle, the string will be added to the ﬁle and the card will

be scanned.

Setting up the Océ 3000 Microﬁlm Scanner 69

▼ Specifying Automatic Card Selection

Open the Scanner Setup window.

1 2 Select the Automatic Card Selection card. 3 Specify one of the operating modes, and select the ASCII ﬁle with Hollerith

strings that is to be used.

4 Click OK.

70 Océ 3000 User Manual

The printer setup

Click the Printer Setup button to call the Printer Setup window.

2102.tif

[49] Printer setup

A list of supported printers is given, from which you can choose a default

printer. Use the File Only option when you do not need to make hard copies.

The PC Print option is for installing a Windows printer , and the Generic Printer

is for installing a TIFF printer.

▼ To set the File Only option:

Click File Only in the list of installed printers.

1 2 Click Set As Default Printer.

‘File Only’ appears in the Default Printer box in the top of the Printer Setup

window.

3 Click OK.

The Printer Setup window disappears and you return to the Control screen.

▼ To set the PC Printer as default printer:

Click PC Print in the list of installed printers.

1 2 Click Set As Default Printer.

‘PC Print’ appears in the Default Printer box in the top of the Printer Setup

window.

3 Click Setup.

Setting up the Océ 3000 Microﬁlm Scanner 71

The setup window for your local Windows printer appears.

4 Specify the setup as required and click OK to return to the Printer Setup

window.

5 Click OK.

The Printer Setup window disappears and you return to the Control window.

▼ To set the Generic (TIFF) Printer as default printer:

Click Generic Printer in the list of installed printers.

1 2 Click Set As Default Printer.

‘Generic Printer’ appears in the Default Printer box in the top of the Printer Setup window.

3 Click OK.

The Printer Setup window disappears and you return to the Control window.

Print sequence

You can inﬂuence the print sequence of a pack of cards, by changing the way of loading the cards: face up or face down. In the Conﬁguration menu you can select the way of loading cards (see ‘Conﬁguration’ on page 85).

In this way the printed copies can be delivered in the same sequence as the pack of cards: the card on top will be printed on top.

RCF ﬁle

For the Océ 9400/9500/9700/9800 printer, one or more RCF ﬁles can be installed. An RCF ﬁle contains printer settings, deﬁned by RCF commands. You can select one RCF ﬁle to be sent to the printer before printing an image. In this way you can deﬁne detailed printer settings, or reset the Océ printer to a default status.

A standard RCF ﬁle is always installed for each applicable printer.

Note: Printer settings in the Control window will overrule the settings in the

RCF ﬁle.

72 Océ 3000 User Manual

Note: For more information about RCF ﬁles, contact your Océ system

consultant.

Settings in the Print Control window

The Print Setup box in the Control window depends on the settings you have

made when setting the default printer.

File Only When no printer is selected, the Print Control entry box looks like

this:

2103.tif

[50] No printer selected

PC Printer When your PC printer is set as default printer, the Print Control

entry box looks like this:

2104.tif

[51] PC printer

Generic Printer When your Generic (TIFF) printer is set as default printer, the

Print Control entry box looks like this:

2105.tif

[52] Generic printer

Setting up the Océ 3000 Microﬁlm Scanner 73

▼ To set the Océ 9700/9800 as default printer:

Click the name of the printer in the list of installed printers.

1 2 Click Set As Default Printer.

The name of the selected printer appears in the Default Printer box in the top of the Printer setup window.

3 Select the appropriate RCF ﬁle. 4 Click Connect.

The Connect window appears (see ﬁgure 61 on page 81).

Note: Make sure when you connect a printer this printer is set as default.

2106.tif

[53] The connect window

The Connect window allows you to select the communication interface between your printer and the controlling PC. You can connect the printers via a network, a SCSI port or a Centronics parallel port. If you choose the network connection, the Network entry box becomes available, where you enter the path to the printing spool directory . If you choose a SCSI connection, the SCSI entry box becomes available, where you set the SCSI address and the path to the printing spool directory.

5 Select the required interface for your printer in the Port box. 6 If you have selected the Centronics option, proceed with step 8. 7 If you have selected the Network option, ﬁll in the Network entry box. 8 If you have selected the SCSI option, ﬁll in the SCSI entry box.

74 Océ 3000 User Manual

9 Click OK.

You return to the Printer Setup window.

10 Click Setup.

The Setup window appears.

2107.tif

[54] Océ 9800 setup

11 Click the appropriate boxes for Folder, Belts and Puncher.

Note: You only can select Belts when Folder is already selected. You only

can select Puncher when Folder and Belts are already selected.

12 Click OK.

You return to the Printer Setup window.

13 Click OK. 14 From Utilities choose Conﬁguration. In the appearing Conﬁguration window

click save as new defaults and then click Update. The chosen printer is now set

as default.

You return to the Control screen.

2108.tif

[55] Delivery, Output size and Zoom settings for the Océ 9800

If your Océ 9700/9800 is equipped with an folder and high capacity output

unit, you can adjust the delivery of the copies.

Setting up the Océ 3000 Microﬁlm Scanner 75

For maximum capacity, the two belts can be linked so that the system automatically switches to the empty belt when the ﬁrst one is full. The copies are delivered offset stacked.

When clicking More in the Media Type entry box, the Advanced Paper Settings window will appear.

2109.tif

[56] Océ 9800 Advanced Paper Settings window

In this window you can choose standard cut, which cuts copies on standard length. The system cuts at the predicted length which is based on the measured standard width. or, Synchro cut, which cuts copies at the end of the image. The system cuts at the measured length of the original.

76 Océ 3000 User Manual

If a folder is installed, you can choose to have your copies folded. When

clicking More in the Folding entry box the Advanced Folding Settings window

will appear.

2110.tif

[57] Océ 9800 Advanced Folding Settings window

The copies are folded according to the selected folding width and length in

combination with a folding method. The folding methods are Standard,

Ericsson and Afnor with or without a binding edge.

When selecting ‘Portrait’ as folding method, all originals should be fed in

portrait orientation. Only portrait-oriented drawings can be folded with the

legend on top. When choosing ‘Automatic’ you can feed your original in

portrait orientation as well as in landscape orientation. Depending on the roll

width, the machine measures the length of the original to obtain a good fold

package.

Attention: Polyester or transpar ent media cannot be folded. If you try to do

so, a warning appears in the display of the Océ 9700/9800.

You can also select to have the copies punched. When changing the folding

width, and you have a high capacity output unit with punch unit, you must also

change the folding width in the high capacity output unit

For more details about folding and punching refer to the Océ 9700/9800 User

Manual.

Setting up the Océ 3000 Microﬁlm Scanner 77

Océ 9700/9800 printer When the Océ 9700/9800 printer is set as default, the

Print Control entry box is similar to the example below:

2111.tif

[58] Océ 9800 Printer Control entry box

The following settings can be made in the Print Control entry box:

■ The number of copies: the number of prints you want to make of one scanned

image. The maximum number of copies is 99.

■ The output size: the size of the print. If set to 1:1, the print has the same size

of the original image on the microﬁlm.

■ The zoom: to select the required reduction or enlargement.

■ Delivery: to select where the paper output has to go to, choose out of: the

stacker, belt 1, belt 2 or belts.

78 Océ 3000 User Manual

▼ To set the Océ 9400 as default printer:

Click the name of the printer in the list of installed printers.

1 2 Click Set As Default Printer.

The name of the selected printer appears in the Default Printer box in the top

of the Printer setup window.

3 Select the appropriate RCF ﬁle. 4 Click Connect.

The Connect window appears (see ﬁgure 61 on page 81).

Note: Make sure when you connect a printer this printer is set as default.

The Connect window allows you to select the communication interface

between your printer and the controlling PC. You can connect the printers via

a network, a SCSI port or a Centronics parallel port. If you choose the network

connection, the Network entry box becomes available, where you enter the

path to the printing spool directory . If you choose a SCSI connection, the SCSI

entry box becomes available, where you set the SCSI address and the path to

the printing spool directory.

You return to the Printer Setup window.

9 Click Setup.

The Setup window appears.

2112.tif

[59] Océ 9400 Setup window

10 Click the appropriate Roll boxes for roll 1 or roll 2.

11 Click OK.

Setting up the Océ 3000 Microﬁlm Scanner 79

12 From Utilities choose Conﬁguration. In the appearing Conﬁguration window

click save as new defaults and then click Update. The chosen printer is now set as default. You return to the Control window.

2113.tif

[60] Océ 9400 Control window

The following settings can be made in the Print Control entry box:

■ The number of copies: the number of prints you want to make of one scanned

image. The maximum number of copies is 99.

■ The output size: the size of the print. If set to 1:1, the print has the same size

of the original image on the microﬁlm.

■ The zoom: to select the required reduction or enlargement

■ The paper roll: selects the paper roll used for printing or manual feed.

80 Océ 3000 User Manual

▼ To set the Océ 7700 as default printer:

Click Océ 7700 in the list of installed printers.

1 2 Click Set As Default Printer.

‘Océ 7700’ appears in the Default Printer box.

3 Click Connect.The Connect window appears.

Note: Make sure when you connect a printer this printer is set as default

2106.tif

[61] Connect

The Connect window allows you to select the communication interface

between your printer and the controlling PC. You can connect the Océ 7700

via a network or via a Centronics parallel port. If you choose the network

connection, the Network entry box becomes available, where you enter the

path to the printing spool directory.

4 Select the required interface for your Océ 7700 printer in the Port box. 5 If you have selected the Centronics option, proceed with step 7. 6 If you have selected the Network option, ﬁll in the Network entry box. 7 Click OK. You return to the Printer Setup window. 8 Click Setup.The Océ 7700 Setup window appears.

2114.tif

[62] Océ 7700 setup

You can add a folder and one or two sorters to the 7700 printer.

9 Click the Folder box to conﬁgure the system for a folder.

10 Click the appropriate Sorter boxes for sorter 1 and sorter 2.

11 Click OK.

Setting up the Océ 3000 Microﬁlm Scanner 81

You return to the Printer Setup window.

12 Click OK. 13 From Utilities choose Conﬁguration. In the appearing Conﬁguration window

click save as new defaults and then click Update. The chosen printer is now set as default. You return to the Control window.

2115.tif

[63] Océ 7700 Control window

The following settings can be made in the Print Control entry box:

■ The number of copies: the number of prints you want to make of one scanned

image. The maximum number of copies is 99.

■ The output size: the size of the print. If set to 1:1, the print has the same size

of the original image on the microﬁlm.

■ The paper roll: selects the paper roll used for printing.

■ Delivery: to the front or to the back of the printer.

■ Fold type (not available when no folder is conﬁgured in the printer setup):

selects the fold type: type 1, type 2, type 3 or non fold.

■ Sort type (not available when no sorter is conﬁgured in the printer setup):

selects the sort type: stack, collate, sort or non sort.

82 Océ 3000 User Manual

▼ To set the Océ 9500 as default printer:

Click the name of the printer in the list of installed printers.

1 2 Click Set As Default Printer.

The name of the selected printer appears in the Default Printer box in the top

of the Printer setup window.

3 Select the appropriate RCF ﬁle. 4 Click Connect.

The Connect window appears (see ﬁgure 61 on page 81).

The Connect window allows you to select the communication interface

between your printer and the controlling PC. You can connect the printers via

a network, a SCSI port or a Centronics parallel port. If you choose the network

connection, the Network entry box becomes available, where you enter the

path to the printing spool directory.

If you choose a SCSI connection, the SCSI entry box becomes available,

where you set the SCSI address and the path to the printing spool directory.

You return to the Printer Setup window.

10 Click Setup.

The Setup window appears.

2116.tif

[64] Océ 9500 setup

The anamorphic zoom for X and Y allow you to stretch an image horizontally

or vertically. Both zoom parameters can be adjusted between 5% and 2000%

for both printers. For a normal image, set both parameters to 100%.

11 Set the anamorphic zoom for the X direction. 12 Set the anamorphic zoom for the Y direction. 13 Click OK.

You return to the Printer Setup window.

14 Click OK.

Setting up the Océ 3000 Microﬁlm Scanner 83

15 From Utilities choose Conﬁguration. In the appearing Conﬁguration window

click save as new defaults and then click Update. The chosen printer is now set as default.

You return to the Control window.

2117.tif

[65] Océ 9500 Control window

The following settings can be made in the Print Control entry box:

■ The number of copies: the number of prints you want to make of one scanned

image. The maximum number of copies is 99.

■ The output size: the size of the print. If set to 1:1, the print has the same size

as the original image on the microﬁlm.

84 Océ 3000 User Manual

Conﬁguration

When clicking the Conﬁguration option in the Utilities pull down menu, the following window appears.

2122.tif

[66] The Conﬁguration Window

The Conﬁguration Window displays a number of entry boxes which enable various system and hardware parameters to be set, and provides a means of setting values which are normally ﬁxed for a given installation.

■ The Start-Up settings: you can choose the factory settings for the system to

start up, or deﬁne your own start-up settings.

■ The Machine Offsets: the machine offsets are used to calibrate the machine

to correct for the manufacturing tolerances within the optical system. The values are measured in microns, and the correct values are determined at the factory during manufacture.

■ Hollerith Add Mode: in Single and Auto Feed modes, you can add a

‘Hollerith code’ to cards without Hollerith punches. The code is automatically added to the image ﬁle when an output is generated.

Setting up the Océ 3000 Microﬁlm Scanner 85

■ Load Cards: you can select how you want to load cards: face up or face

down (default). Depending on your printer conﬁguration, one of these options enables the printer to deliver printed copies in the same sequence as the pack of cards: the card on top will be printed on top.

■ The Maximum Disk Usage: you can keep a part of the hard disk of the

controlling PC available for other tasks than scanning. Before scanning a card, the system estimates the required space to generate the disk ﬁle. If this space exceeds the deﬁned percentage use, scanning and ﬁling is paused until there is enough space made free on the disk to contain the image ﬁle.

■ The counter: this counter can be reset to start from any number within the

range 0 to 9999999.

Proceed as follows to select the required start-up settings:

▼ To set your own start-up settings:

Set the parameters as required in the following menus:

■ the Scanner Setup

■ the Printer Setup

■ File Handling

■ Job Management

■ Control Window

2 Click Utilities in the Control screen. 3 Click Conﬁguration in the pull down menu. 4 Set the parameters in the Conﬁguration menu. 5 Click Save New Defaults. 6 Click Update.

The next time the system is started, the new default setting will be used.

▼ To set the factory default settings:

Click Utilities in the Control screen.

1 2 Click Conﬁguration in the pull down menu. 3 Click Factory Settings. 4 Click Update.

The next time the system is started, the factory default settings will be used.

86 Océ 3000 User Manual

Océ 3000

User Manual

Chapter 6 File handling and administration

The ﬁle handling setup

This menu allows entries for the path of the scanned data ﬁles and the format of these ﬁles. Click the File Handling button to call up the File Handling setup window:

2119.tif

[67] File Handling setup

This example shows the factory default settings for ﬁle handling. The various parts of the File Handling Menu are described in detail below.

Scan data path

In the Scan Data Path window you enter the path to the disk and directory for storing image data ﬁles. They can be stored either locally in the controlling PC or on a different system in a network. The path must already exist.

Process queue path

The Process queue path is only to be used if the stored ﬁles are to be processed automatically, by a separate application program. In the Process Queue Path window you enter the path to the disk and directory for storing image data ﬁles. They can be stored either locally in the controlling PC or on a different system in a network. The path must already exist.

88 Océ 3000 User Manual

File format

Each of the ﬁle format options causes a different header type to be placed at the beginning of the ﬁle, and –where applicable– selects the image data type to be used within the image ﬁle.

File Format This pull down menu allows you to select one of the 5 available

ﬁle formats:

■ TIFF 4.0, 5.0 and 6.0

■ CALS type 1

■ User (see appendix ‘Deﬁning User Deﬁned ﬁle format’ on page 111).

Intel or Motorola With the Intel option set, the most signiﬁcant byte of the

binary header data is written in the higher memory address. Use this option for PC. With the Motorola option set, the most signiﬁcant byte of the binary header data is written in the lower memory address. Use this option for Macintosh.

Data Type

There are 6 different image data types used in the ﬁles:

■ CG4U

■ CG4S

■ CG3/1DS and /2DS

■ CG3/1D and /2D

■ CG4T (for TIFF 6.0 only)

If you use the TIFF ﬁles in other Windows applications used for raster editing, you may need to specify whether the ﬁrst pixel of image data is contained in the highest signiﬁcant bit or in the lowest signiﬁcant bit.

Set the MSB option when the highest order bit contains the ﬁrst pixel of image data.

File handling and administration 89

Set the LSB option when the lowest order bit contains the ﬁrst pixel of image data.

Attention: When the File Format or Data Type settings are incorrect, the

images may either be printed incorrectly, or not printed at all. An error message can appear on the display of the printer. See the manual of your print system for more information.

Save Option

You can select one of the following save options:

Scan Data If you want to store your images on disk, select Scan Data. All

images will be stored in the directory that is speciﬁed as ‘Scan Data Path’ at the top of the window.

Process Queue Only if you want the stored ﬁles to be processed automatically

by a separate application program, select Process Queue. All images will be stored in the directory that is speciﬁed as ‘Process Queue Path’ at the top of the window. After storing the image, it can be processed by a separate program.

90 Océ 3000 User Manual

The Job Management Menu

The Job Management Menu allows the setup of the log ﬁle, the ﬁle size limits for the scanning job, and additional options concerning rejected cards and generating separate Hollerith ﬁles. Click the Job Management button to open the menu:

2120.tif

[68] The Job Management menu

Maximum File Size

This option sets the maximum size of a data ﬁle in MB. If the speciﬁed ﬁle size is exceeded, the card is automatically rejected if in Batch mode. In Single or Auto Feed mode, an error message is displayed. If rejected, an entry is automatically made in the but no image is saved.

Note: If you have 16 MB of internal RAM, the maximum ﬁle size cannot be

larger than 4 MB. If you need larger ﬁles, you will need to install more RAM.

File handling and administration 91

REJECT LOG ﬁle as well as in the normal LOG FILE,

Log File Usage

Log ﬁles are a list of all scanning jobs you have performed since starting the scanner . The

LOG FILE contains a list of all scans, the REJECT LOG contains all

rejected scans. When log ﬁle is ON, you are prompted for a log ﬁle name whenever a new scanning session is started.

File Name This entry deﬁnes the log ﬁle name. Path This entry deﬁnes the log ﬁle path.

Note: The log ﬁle path as speciﬁed above must exist.

Log ﬁle and Reject File

View Clicking this button displays the LOG FILE or the REJECT FILE on the

screen. The following illustration shows an example of a

LOG FILE.

2121.tif

[69] The LOG FILE

92 Océ 3000 User Manual

The scroll bar on the right allows you to scroll through the whole log ﬁle. The log ﬁle shows the following information:

■ the job number

■ the ﬁle name

■ the date and time at which the scan was made

■ the size of the image ﬁle

■ the scan resolution

■ the scanned format

■ the number of prints made

■ the Hollerith data.

For every job, the following additional information is displayed:

■ the directory in which the ﬁles are stored

■ the total ﬁle size

■ the total number of ﬁles and prints made

■ the time needed for the job.

REJECT FILEdisplay contains the same information, but for rejected scans

The only .

Print Clicking this button prints the LOG FILE or the REJECT FILE currently

speciﬁed. In order to print the contents of the *. may not be larger than 64 kB.

You can print your selected via printers in the control panel group within the program manager of Windows.

Additional functions

You can select one of the following additional functions:

Increment File on Reject If you select this option and you have speciﬁed a

predeﬁned ﬁle name with a numeric count, the number will be incremented if a card is rejected. If you have selected ‘Make .HOL ﬁle’, the Hollerith information of the rejected card will be saved in a separate ﬁle.

LOG ﬁle or *.REJ ﬁle, the ﬁles

LOG FILE or REJECT FILE on any Windows printer to be

File handling and administration 93

Make “.HOL” ﬁle If you select this option, a separate ﬁle will be generated for

each scanned card, containing the Hollerith information of the card. The name of this ﬁle will be the same as the name of the image ﬁle, but the extension will be ‘.HOL’.

Single Line Record If you select this option, all information of each card will

be contained in one line of the Log File. All items will be separated by a Field Separator, which you can specify yourself.

94 Océ 3000 User Manual

Océ 3000

User Manual

Chapter 7 Maintenance and troubleshooting

This chapter contains all information on clearing card jams. It also explains how to clean the scanner drum.

Card jams

When a card jams, there are two ways of clearing the jam. You can try to clear the card jam by clicking the Clear button in the Control screen. Scanning can proceed if the card is ejected into the output hopper . If this does not work, you should remove the card manually. Proceed as follows to do so.

▼ To clear a card jam:

Open the Scanner access door.

2246

[70] Scanner access door

96 Océ 3000 User Manual

2 Carefully turn the thumb-wheel clockwise to remove the card.

The position of the thumb-wheel is shown in the illustration below.

1290.eps

2253

Thumb wheel

[71] Thumb-wheel

The card slides upwards as you turn the wheel in the direction indicated by the arrow .

3 Close the scanner access door. 4 Resume scanning.

Maintenance and troubleshooting 97

Cleaning the drum

The scanning drum needs regular cleaning. Use isopropyl alcohol and a cloth that does not give off ﬂuff.

▼ To clean the drum:

Open the Utilities pull down menu in the option bar.

1 2 Click Clean Drum in the pull down menu.

The Drum Cleaning Procedure window appears on the screen.

1291.tif

[72] Clean Drum

3 Open the scanner access door.

Caution: Make sure your tie or hair is not hanging over the scanner, as it

may get caught when the drum starts rotating.

4 Click Motor On on the screen.

The drum starts rotating.

5 Put some isopropyl alcohol on the cloth. 6 Hold the cloth with isopropyl alcohol against the drum as it rotates. 7 When the drum is clean, click Motor Off on the screen.

The drum stops rotating.

8 Close the scanner access door.

98 Océ 3000 User Manual

Océ 3000

User Manual

Appendix A Technical speciﬁcations

Technical speciﬁcations

Machine Scanner table model with Windows Scan software from Océ Technology CCD, 7.500 pixels Card Hopper 250 card input and output (approx.) Card Reader (optional) Hollerith Magniﬁcation Factors from 5.0 to 36.0 Resolution 100, 200, 300, 400 dpi Speed (dependant from RAM, network and amount of data)

A1 / 200 dpi - 9 sec. A1 / 400 dpi - 14 sec. A0 / 200 dpi - 11 sec. A0 / 400 dpi - 19 sec.

Input 35 mm aperture cards

Silver or Diazo Tape construction or jacket construction Negative or positive images - operator selectable - not mixed

Output Screen, Hard Disk, Printing, separately or in combination Raster Formats CALS Type 1, TIFF Gr. 4, TIFF GR. 3/1D, TIFF Gr. 3/2D

(Tiled, Untiled and Stripped).

PC Requirements see ‘Minimum PC requirements’ on page 12. Electrical Requirements 120 -240 V / 50 - 60 Hz Dimensions 715 (W) x 315 (D) x 415 (H) Weight 28 kg

100 Océ 3000 User Manual

Oce 3000 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual