Oce 2090 User Manual
Océ VarioPrint®
2090
User manual
Océ-Technologies B.V.
Océ and Océ VarioPrint are registered trademarks of
Océ-Technologies B.V.
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Adobe Systems Inc.
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Copyright
© 2004, Océ-Technologies B.V. Venlo, The Netherlands
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Code number 1060012903
Edition 2004-02
GB
Notes for the reader
Introduction
This manual helps you to use the Océ VarioPrint 2090 . The manual contains
a description of the Océ VarioPrint 2090 and guidelines to use and operate the
Océ VarioPrint 2090 . There are also tips to increase your knowledge of the
Océ VarioPrint 2090 and to help you manage the workflow even better.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide
important, additional information or are about the prevention of damage to
your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
■ The word Note comes before additional information about the correct
operation of the Océ VarioPrint 2090 or before a hint.
■ A part marked with Attention contains information to prevent damage to
items, for example the Océ VarioPrint 2090 or a file.
■ A part marked with Caution contains information to prevent personal
injury.
Safety information
The safety information for this product is included in a separate manual with
the title Safety manual. This manual is part of the documentation set that you
received with your product.
3
4 Océ VarioPrint 2090 User manual
Contents
Notes for the reader 3
Chapter 1
Introduction
About the users of the Océ VarioPrint 2090 10
Available documentation 11
The concepts and philosophy 13
Chapter 2
Get to know the Océ VarioPrint 2090
The configuration 20
The power modes 26
The on-line help on the operator panel 29
The 'System information' section 32
Chapter 3
Turn on and off the system
Turn on the system 36
Shut down the system 38
Restart the system 39
Chapter 4
Chapter 5
The accounting function
About the accounting function 42
Enter and cancel an 'Account ID' 45
Download the accounting log files 47
Make a copy or print with the copy card 49
The job queue
About the job queue 52
Give priority to jobs 55
Contents 5
Chapter 6
The print function
General information 58
About the printer driver 58
About the page programmer 60
About automatic printing 63
Print to the Océ VarioPrint 2090 65
Create a print job 65
Create a secured print job 67
Print a secured print job 68
Create a print job with an Account ID 69
Print a print job with an Account ID 71
My Paper in a print job 72
Covers in a print job 74
Special paper in a print job 76
Use the mailbox 78
About the mailbox 78
Print a job from the mailbox 81
Edit a mailbox job 83
Stop printing 87
Remove jobs from the mailbox 89
Océ Intra Logic 90
About Océ Intra Logic 90
Océ Intra Logic functions 93
Chapter 7
The copy function
Basic copies 98
Make a copy 98
Types of copy job settings 100
Correct the settings for a copy job 107
Copy special originals and originals of a non-standard size 108
Stapled copies 110
Extended copies 113
Combine subsets into one document 113
Concatenation and chapterization 115
Delete subsets 118
Create a booklet 120
Stop the scanning of a copy job 121
6 Océ VarioPrint 2090 User manual
Chapter 8
The scan function
Configure the scan-to-file function 124
Introduction to the scan-to-file function 124
The configuration of the scan-to-file function 127
Configure the scan server 128
Configure the scan job export function 131
Check the export status of a scan job 133
About the scan profiles file 135
Use the scan-to-file function 136
Types of scan job settings 136
Scan special originals and originals of a non-standard size 142
Combine subsets into one file 144
Stop the scanning of a scan job 146
Error messages and possible solutions 148
Chapter 9
Chapter 10
Appendix A
Appendix B
Add the supplies
Load the paper trays 150
Add the toner 153
Add the staples 156
Error handling
Handle contradictions 162
Handle errors 165
About the paper jams 167
About the staple jams 169
Overview and tables 171
Product specifications 172
Originals that can be used 173
Materials that can be used 174
Miscellaneous 177
Reader's comment sheet 178
Addresses of local Océ organisations 180
Contents 7
8 Océ VarioPrint 2090 User manual
Chapter 1 Introduction
Océ VarioPrint 2090
User manual
9
About the users of the Océ VarioPrint 2090
Introduction
Information for operators, key operators, system administrators
For the purpose of this User manual, the following target groups are defined.
■ Operators (including general users)
■ Key operators
■ System administrators.
The target group for the information or task in a section is indicated at the top
of that section.
Tasks of the types of users
[1] Tasks of the users
Types of users Examples of tasks
Operators
Key operators
System
administrators
■ Create print jobs, copy jobs and scan jobs
■ Process print jobs, copy jobs and scan jobs
■ Handle errors on the Océ VarioPrint 2090
■ Manage the key operator settings in the Océ Settings
Editor
■ Configure the Océ VarioPrint 2090 in the network
■ Manage the system administrator settings in the Océ
Settings Editor
[1] Tasks of the users
10 Océ VarioPrint 2090 User manual
Available documentation
The documentation set of the Océ VarioPrint 2090
Information for operators, key operators, system administrators
Océ delivers the Océ VarioPrint® 2090 with a documentation set.
The documentation set for the Océ VarioPrint 2090 contains the following
items.
[2] The documentation set
Item Description
User manual The User manual describes the workflow of print
jobs, copy jobs and scan jobs.
■ Print from the mailbox
■ Print directly to the Océ VarioPrint 2090
■ Make simple and advanced copies
■ Convert analogue documents into digital documents
(scan to file)
■ Add the supplies
■ Solve possible errors
The manual also contains general information about
the system.
■ Configuration, workflow and structure of the Océ
VarioPrint 2090
■ Turn on, turn off and restart the system
■ Product specifications, originals and copy materials
to use
Safety manual The multilingual Safety manual gives information
about safety issues.
■ Instructions for safe use
■ Safety data sheets
■ EPA Energy Star®
Introduction 11
Item Description
Quick Reference
Card
The Quick Reference Card contains basic instructions
for new users who are not experienced with the Océ
VarioPrint 2090 . The card contains information about
the following tasks.
■ Print from the mailbox
■ Make a copy
■ Scan an original to a file
CD-ROM The CD-ROM contains a digital copy of the User
manual, the Safety manual and the Quick Reference
Card.
On-line help The Océ VarioPrint 2090 contains the following
types of on-line help.
■ An on-line help on the operator panel.
The on-line help on the operator panel gives
experienced users more information about advanced
functions of the Océ VarioPrint 2090 .
The Help key on the operator panel gives access
to this on-line help.
■ An on-line help in the Océ Settings Editor application
on the Océ Smart Imager.
The User manual sometimes refers to settings in the
Océ Settings Editor.
The Océ Settings Editor allows key operators and
system administrators to change the default system
settings.
Key operators and system administrators can refer to
the on-line help in the Océ Settings Editor for more
information about the settings.
■ An on-line help in the printer driver (PCL and
PostScript®) of the Océ VarioPrint 2090 .
[2] The documentation set
12 Océ VarioPrint 2090 User manual
The concepts and philosophy
Definition
Information for operators, key operators, system administrators
The Océ VarioPrint 2090 is a high-volume black and white system. The
system is based on the successful Océ 31x5. The system has improvements in
productivity, in paper input, document finishing and document output.
The printer supports, by default, PCL5e. Adobe® PostScript® (optional) is
also supported.
Introduction
In this section you find an explanation and description of the main concepts,
and the philosophy behind the concepts that are applied in the Océ VarioPrint
2090 .
Automatic print jobs and interactive print jobs
The Océ VarioPrint 2090 allows you to send your print jobs directly to the job
queue. The jobs in the job queue are printed without operator intervention.
This type of printing is called automatic printing.
You can also send your print jobs to the mailbox. You must first select a job in
the mailbox to print the job. You can also edit the settings of the jobs in the
mailbox. This type of printing is called interactive printing.
You can indicate the destination in the printer driver.
The key operator can define various print settings in the Océ Settings Editor.
For example the following.
■ Define the default destination of the print jobs (the mailbox or the job
queue).
■ Remove automatic or interactive print jobs from the job queue.
Introduction 13
The mailbox
The mailbox is what makes the Océ VarioPrint 2090 everybody's personal
printer. The mailbox is a user-specific storage area for print jobs. You (each
user) can print these mailbox print jobs from any networked location at any
time.
Cost reduction
The philosophy of the mailbox brings a number of benefits for the user. For
example, all jobs are grouped by user. This means that you do not need any
banner pages when you print a job on the system. The mailbox also reduces the
paper mess near the system, because you print on demand.
Flexibility
The mailbox offers you flexibility. You can change the settings locally on the
operator panel before you print your job. You can also indicate in your printer
driver that you want to print a secured print job on the system (PIN code
needed to start the job).
Efficiency
The mailbox offers you efficiency. You can send your print job at any time, and
print later. Send a job once and print many. You can make proof prints, which
enable you to check the print before you print many. The system allows you to
give priority to mailbox jobs.
The user manual gives you detailed information about the workflow of a job to
the mailbox (see ‘Print a job from the mailbox’ on page 81).
Next job
Whether it is an analogue or digital job, the comprehensive job queue system
(called the Factory) increases the daily production on the system. The job
queue enables you to prepare jobs in advance. The jobs are created and sent to
the job queue while other jobs are prepared to be printed.
Next job preparation is independent from print production. Scanning, printing
and processing is done at the same time, which keeps the system active and
enables the processing of a wide variety of jobs.
14 Océ VarioPrint 2090 User manual
Set Logic (set-build)
Océ Set Logic enables you to handle hardcopy originals on the Océ VarioPrint
2090 in an effective way. Océ Set Logic allows you to define subsets within
the document (page programming).
The Océ VarioPrint 2090 allows you to combine different originals or subsets
into one analogue or digital document, for example a report or book.
■ Different original size.
■ 1-sided and 2-sided originals.
■ Different paper types.
You can change 1-sided originals into 2-sided documents. If the originals result
in an odd number of pages, the Océ VarioPrint 2090 detects this. An odd
number of pages can result in an empty page between the subsets.
■ Concatenation
You decide to print the next subset on this empty page (do not keep the
empty page).
■ Chapterization
You decide to keep the empty page and start the next subset on a new sheet
(a new chapter starts on a new sheet).
Océ Image Logic
The system detects and adjusts photos and fine lines on the original with the
unique Océ Image Logic technology. The Océ VarioPrint 2090 processes even
complex originals with only one push of a button into prints of excellent
quality.
Introduction 15
The paper trays
For the Océ VarioPrint 2090 a complete new paper unit is introduced. The
following table shows the changes and advantages of this new concept.
Feature Description
Refill during run No loss of productivity when you reload the paper trays.
Paper tray
linking
Print long runs without reload of the paper trays (you can
link trays that contain the same paper type).
Front loading The paper trays are easy to access at the front of the
system (less floor space required).
Uniform paper
input
All the trays have the same orientation of the paper.
This system simplifies the task of loading the paper
trays. You also avoid misprints because the paper is
always loaded the same way.
■ Face down
■ Header up
Flexible paper
trays
All the trays can contain the same variety of media
types.
■ 90 degrees rotation allows you to feed the paper in
both short edge feed (SEF) as well as long edge feed
(LEF), the information on the prints and copies can
always be read.
■ Air separation in the trays makes the paper trays
suitable for special paper.
The finisher
The finisher has two general output destinations. There are 4 output trays and
there is 1 upper output tray.
■ Jobs that only use long edge feed (LEF) paper (A4 or Letter Std) go into the
output trays.
■ Other jobs and jobs that need multiple sheet sizes go into the upper output
tray.
Offset stacking
If the sets in a job have more than one page, the sets are offset stacked. For
stapled sets, offset stacking increases the capacity and stacking quality of the
output sets.
16 Océ VarioPrint 2090 User manual
Behaviour of the output trays
The key operator can define the deposit behaviour of the output trays in the Océ
Settings Editor.
■ Deliver the output from top to bottom.
The print jobs are delivered to the output trays in a top to bottom manner.
The print jobs are first sent to the highest ouput tray. When the first output
tray is full, the print jobs are sent to the next tray below. This behaviour
continues untill all the print jobs are delivered.
This option can be preferred in a central environment. The capacity of the
output trays is used in an optimal way. The system remains productive as
long as possible without the intervention of an operator.
■ Deliver the output bottom up.
The Océ VarioPrint 2090 sends the print jobs to the first output tray located
above the bulk tray. If this output tray is full, the Océ VarioPrint 2090 sends
the print jobs in a bottom up manner to the next output tray located above
the tray that is full. This behaviour continues until the highest output tray is
also full. When the three highest trays are full, the print jobs are sent to the
lowest tray, which is the bulk tray.
This option can be preferred in a decentral environment. The output is
delivered in a more logical order. The documents are sorted in the order in
which they were produced. The documents are put face down into the
output trays. The user can find the documents quicker and easier.
Introduction 17
18 Océ VarioPrint 2090 User manual
Océ VarioPrint 2090
User manual
Chapter 2 Get to know the Océ VarioPrint 2090
19
The configuration
Introduction
Information for operators, key operators, system administrators
The Océ VarioPrint 2090 allows you to copy and print your jobs. You can add
the optional scan-to-file function.
When your system only supports the copy and print function, the basic view of
the operator panel displays the templates 'Copy' and 'Print from mailbox...'.
When the optional scan-to-file function is installed, the basic view of the
operator panel displays the templates 'Scan', 'Copy' and 'Print'.
The templates 'Print from mailbox...' and 'Print' give access to the mailbox of
the Océ VarioPrint 2090 .
The Océ VarioPrint 2090 has the following functional units.
■ The printer
■ The scanner
■ The operator panel
■ The controller.
20 Océ VarioPrint 2090 User manual
The printer
[1] The printer
[1] The printer
Part Description Function (for example)
A Left front door Access to the toner unit
B Top left cover of the
printer. The top right cover
Access to the paper path to solve paper
jams
of the printer is situated
under the output trays
C Output trays Receive the printed documents
D Upper output tray Receive the error prints, the clean job
sheets and other formats than A4 or
Letter
E Finisher front door Access to the staplers and the finisher
areas labelled D and E
F Paper trays Contain the paper. Open the paper trays
to add the paper
G Front doors Access to the areas inside the system
labelled A, B and C. Open the front
doors to handle errors
Get to know the Océ VarioPrint 2090 21
The scanner
[2] The scanner
[2] The scanner
Part Description Function (for example)
A Top left cover of the
scanner
B Aut omatic documen t
Access to the original section. Here you can
handle original errors
Feed the originals
feeder
C Original receiving
Hold the scanned originals
tray
D Cover handle Access to the glass plate. Open the scanner
cover to copy or scan from the glass plate
22 Océ VarioPrint 2090 User manual
The operator panel
[3] The operator panel
[3] The operator panel
Part Description Function (for example)
A Set-build key Define subsets within the document (page
B Start key Send a print job or copy job to the job queue.
C Job queue manager
D Function keys Scroll through the sections to make original
E Help key Access the on-line help function
key
programming).
Join different originals, subsets, into one
digital document, for example a report or
book that contains some of the following
items.
■ Different original sizes
■ 1-sided and 2-sided originals
■ Different paper types (for example colour
or special front)
Start a scan job
Open and close the job queue manager.
You can use the job queue manager to view,
delete or give priority to the waiting print
jobs
and print settings
Get to know the Océ VarioPrint 2090 23
Part Description Function (for example)
F System information
key
Open the 'System monitor' and the 'System
manager' (during normal operation the
'System monitor' is not on the screen).
The LED next to the key indicates that the
'System information' is active. To close the
'System information' view, either press
again or press 'Close' (the rightmost key at
the top of the screen).
The 'System monitor' includes the
following items.
■ Message area for text messages
■ Paper level icons for each tray of the four
paper trays
■ Paper type information for each tray of
the four paper trays:
- Size
- Special type (cover and special)
■ Warnings for a low level of the supplies:
- Toner
- Staples in stapler 1
- Staples in stapler 2
- Staples in the off-line stapler.
The 'System manager' displays the
following functions.
■ Lock and unlock the paper trays
■ Shut down the system
G Arrow keys , ,
and
24 Océ VarioPrint 2090 User manual
Note: When the low toner level indicator is
on, the 'Toner refill' key is active.
Use these keys to navigate through the
mailbox and on-line help, or to change
values in the job editor.
■ Press to increase the value in
minimum step sizes
■ Press to decrease the value in
minimum step sizes
■ Press to increase the value in
predefined steps
■ Press to decrease the value in
predefined steps
Part Description Function (for example)
H Stop key Stop the current print job.
■ Press one time to stop the job after a
complete set
■ Press two times to stop the job as soon as
possible, within a set
I Correction key Make corrections when you edit a job.
■ Press one time to set the number of prints
to 1
■ Press two times to reset all the job
settings to the default values
■ Press three times to cancel the job or the
last subset
Stop a scan process
J Numeric keys Enter the number of copies and prints
Enter PIN codes
Navigate through the on-line help
K Function keys Define original and print settings
React to the messages on the operator panel
Get to know the Océ VarioPrint 2090 25
The power modes
Introduction
Information for operators, key operators, system administrators
The main power modes of the Océ VarioPrint 2090 are the following.
■ Off
■ Low power mode
■ Sleep mode.
The low power mode and the sleep mode are the energy save modes of the Océ
VarioPrint 2090 .
Note: The key operator can change the settings in the Océ Settings Editor. The
on-line help in the Océ Settings Editor contains more information about how
to change the settings.
OFF
The Océ VarioPrint 2090 is completely turned off.
You can not reach the system through the network.
You must press the power switch to turn on the system (see ‘Turn on the
system’ on page 36).
26 Océ VarioPrint 2090 User manual
Low power mode
When the printer is in low power mode, the power consumption is decreased
to a lower level.
The operator panel on the printer displays a screen saver with the text 'Energy
save mode'.
You can not disable the low power mode.
The system goes in the low power mode in the following situation.
[3] System goes into the low power mod e
1 The Océ VarioPrint 2090 was not used for a defined time
[3] System goes into the low power mode
The system returns from the low power mode in the following situations.
[4] System returns from the low power mode
1 You press a key on the operator panel
2 You send a print job.
When
Note: This time is defined in the Océ Settings Editor. The key
operator can set a time between 1 and 240 minutes in steps of 1
minute. The factory default is 15 minutes.
When
Sometimes the system remains in the low power mode when you
send a print job. This event can occur when the print job is forced
to the mailbox.
[4] System returns from the low power mode
Note: The system needs 30 seconds to warm up.
Get to know the Océ VarioPrint 2090 27
Sleep mode
When the system is in sleep mode, the power consumption is decreased to a
very low level.
The operator panel on the printer is off. The On/Off button on the printer
is amber.
The system goes in the sleep mode in the following situations.
[5] System goes into the sleep mod e
When
1 The Océ VarioPrint 2090 is not used for a defined time
Note: This time is defined in the Océ Settings Editor. The key
operator can set a time between 1 and 240 minutes in steps of 1
minute. The factory default is 90 minutes.
2 You press the On/Off button on the printer
[5] System goes into the sleep mode
The system returns from the sleep mode in the following situations.
[6] System returns from the sleep mode
When
1 You press the On/Off button on the printer
2 An automatic print job (AP) arrives in the job queue.
Sometimes the system remains in the sleep mode when you send
an automatic print job. This event occurs in the following
situations.
■ A PIN code protects the sleep mode
■ The automatic print job is forced to the mailbox (defined in the
Océ Settings Editor)
3 You send a print job (only when the setting 'Automatic wake-up' in
the Océ Settings Editor is enabled)
[6] System returns from the sleep mode
Note: The system needs a couple of minutes to warm up.
28 Océ VarioPrint 2090 User manual
The on-line help on the operator panel
Introduction
Information for operators
The operator panel has an on-line help. The on-line help contains information
that helps you to improve the productivity of your system. The on-line help
describes the more advanced functions of your system.
About the on-line help
You must press the Help key on the operator panel to access the on-line
help. When the on-line help is open, the green LED at the right-hand side of
the help key is on.
The on-line help uses the whole screen of the operator panel. The other settings
are hidden.
The on-line help is always available, even when an error occurs.
When the on-line help is open, no error messages or other messages are
displayed. You must close the on-line help to read the messages.
Get to know the Océ VarioPrint 2090 29
The sections in the on-line help
[4] The on-line help
[4] The on-line help
The following table describes the sections in the on-line help.
[7] The sections in t he on-line help
SectionDescription
A Shows the title of your current on-line help topic.
B Press the function key 'Close' to quit the on-line help.
C The left-hand pane displays a numbered overview of the operator
panel. Above the operator panel, the screen displays the icons for
paper, toner and staples.
D The right-hand pane contains the information. The bookmark
indicator displays the current position within the topic.
[7] The sections in the on-line help
30 Océ VarioPrint 2090 User manual
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