O2 POCKET PC PHONE User Manual

Pocket PC Phone User Manual

Microsoft, ActiveSync, Outlook, Pocket Outlook, Windows, Windows NT, and the Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Microsoft products are licensed to OEMs by Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft Corporation.

Table of Contents

Table of Contents.........................................................................................................2

Chapter 1: Getting Started ..........................................................................................7

Welcome.........................................................................................................................................7

Where to Find Information..........................................................................................................7

Chapter 2: Hardware Features ...................................................................................8

Front Panel Components..............................................................................................................8

Back Panel Components...............................................................................................................9

Bottom Edge Components..........................................................................................................10

Accessories ...................................................................................................................................10

USB Cradle ..................................................................................................................................10

Temperature and Battery Life...................................................................................................11

Optional Accessories ...................................................................................................................12

To insert or remove a memory card:....................................................................................................................... 12

To attach the External Battery: ............................................................................................................................... 13

To view the current charge of the external battery: ................................................................................................ 13

Chapter 3:Knowing Your Pocket PC Phone ............................................................16

Reset the Pocket PC Phone and Clear Memory.......................................................................16

To perform a soft reset:........................................................................................................................................... 16

To perform a full reset:........................................................................................................................................... 16

Backing Up Files..........................................................................................................................17

To save Word or Excel files to a memory card: ..................................................................................................... 17

Backup or restore your system using SD Backup:.................................................................................................. 17

To backup to FlashROM: ....................................................................................................................................... 18

To restore from FlashROM: ................................................................................................................................... 18

Screen tapping calibration and Re-calibration ........................................................................18

To recalibrate the screen:........................................................................................................................................ 19

Today Screen ...............................................................................................................................19

Programs......................................................................................................................................20

Navigation Bar and Command Bar........................................................................................... 21

Pop up Menus .............................................................................................................................. 21

Notifications.................................................................................................................................22

Enter Information on Your Device............................................................................................22

Entering Text Using the Input Panel: ..................................................................................................................... 22

To type with the soft keyboard:.............................................................................................................................. 23

To use Letter Recognizer:....................................................................................................................................... 24

To use Block Recognizer:....................................................................................................................................... 24

To switch to Transcriber:........................................................................................................................................ 25

To punctuate in Transcriber:................................................................................................................................... 25

To see how to write a letter in Transcriber:............................................................................................................ 26

To select typed text:................................................................................................................................................ 26

To edit text:............................................................................................................................................................. 26

Writing on the Screen .................................................................................................................27

To write on the screen: ........................................................................................................................................... 27

To select writing:.................................................................................................................................................... 27

To convert writing to text:...................................................................................................................................... 28

Tips for getting good recognition: .......................................................................................................................... 28

Drawing on the Screen................................................................................................................29

To create a drawing: ............................................................................................................................................... 29

To select a drawing:................................................................................................................................................ 29

Recording a Message ..................................................................................................................30

To create a recording:............................................................................................................................................. 30

Using My Text:....................................................................................................................................................... 30

Find and Organize Information.................................................................................................31

Managing Memory...................................................................................................................... 32

To view memory allocation and availability: ......................................................................................................... 32

To make available storage memory:....................................................................................................................... 32

Customize Your Pocket PC........................................................................................................33

To change the background:..................................................................................................................................... 33

Changing the Default Button Settings....................................................................................... 35

Adding or Removing Programs ................................................................................................. 35

To add programs using ActiveSync:....................................................................................................................... 35

To add a program directly from the Internet:.......................................................................................................... 36

To add a program to the Start menu: ...................................................................................................................... 36

To remove programs:.............................................................................................................................................. 36

Chapter 4: Phone.......................................................................................................37

A) About Your Phone .................................................................................................................37

The Navigation Pad and Dialing............................................................................................................................. 39

To turn off the phone:............................................................................................................................................. 40

To turn on the phone:.............................................................................................................................................. 41

To back space over numbers: ................................................................................................................................. 41

To delete the number: ............................................................................................................................................. 42

To save personal numbers: ..................................................................................................................................... 42

B) Basic Dialing Features ...........................................................................................................43

To make a call from the Dialer:.............................................................................................................................. 43

To make a call from Contacts:................................................................................................................................ 43

To make a call from Speed Dial (A):...................................................................................................................... 44

To make a call from Speed Dial (B):...................................................................................................................... 45

To make a call from the Call Log:.......................................................................................................................... 45

To make a call from SIM Manager:........................................................................................................................ 46

To send SMS in phone dialer: ................................................................................................................................ 46

Putting a Call on hold: ............................................................................................................................................ 49

To swap between calls:........................................................................................................................................... 49

To set up conference calling:.................................................................................................................................. 50

To make a note: ...................................................................................................................................................... 51

To view a note: ....................................................................................................................................................... 51

C) Call Related Features ............................................................................................................52

Places where contacts can enter your device and be stored:................................................................................... 52

Why transfer numbers?........................................................................................................................................... 52

To create a SIM contact:......................................................................................................................................... 53

To transfer a number to Speed Dial:....................................................................................................................... 54

To add a record to Microsoft Contacts from Call Log:........................................................................................... 55

To view duration of call:......................................................................................................................................... 56

To delete Individual calls from Call Log:............................................................................................................... 56

To delete all calls from Call Log:........................................................................................................................... 56

To set limits on the size of your Call Log:.............................................................................................................. 56

D) Customizing Your Phone ......................................................................................................57

To select ring type and tone, and Keypad sounds:.................................................................................................. 57

Downloading Ring Tones....................................................................................................................................... 57

Managing Ring Tones............................................................................................................................................. 57

To display all ring tones on your device:................................................................................................................ 57

To play a ring tone:................................................................................................................................................. 58

To add a ring tone to phone settings:...................................................................................................................... 58

To enable the PIN:.................................................................................................................................................. 58

To change the PIN:................................................................................................................................................. 59

To enable Caller ID: ............................................................................................................................................... 59

To activate or deactivate call forwarding: .............................................................................................................. 60

To activate or deactivate call waiting: .................................................................................................................... 61

To view your voice and SMS access numbers: ...................................................................................................... 61

To find a network: .................................................................................................................................................. 62

To select a Network:............................................................................................................................................... 62

To set preferred networks:...................................................................................................................................... 63

To enable Key Lock: .............................................................................................................................................. 64

To enable Broadcast Channels:............................................................................................................................... 64

E) Additional Dialing Information ............................................................................................65

To make an emergency call:................................................................................................................................... 65

To make an international call: ................................................................................................................................66

Chapter 5: Getting Connected...................................................................................67

Connect to the Internet...............................................................................................................67

To Configure for your operator: ............................................................................................................................. 67

To start a connection:.............................................................................................................................................. 67

To set up an e-mail service:.................................................................................................................................... 68

Get Help on Connecting .............................................................................................................69

Chapter 6: Wireless Data Programs .........................................................................70

Pocket Internet Explorer: Browsing Web and WAP pages ...........................................70

To switch to Pocket Internet Explorer:................................................................................................................... 71

To view mobile favorites and channels: ................................................................................................................. 71

To browse the Internet:........................................................................................................................................... 71

To create a mobile favorite:.................................................................................................................................... 72

Saving Device Memory .......................................................................................................................................... 72

To browse the Internet:........................................................................................................................................... 73

To sign up for AvantGo:......................................................................................................................................... 73

MSN Messenger: Instant Messaging................................................................................73

To switch to MSN Messenger: ............................................................................................................................... 73

To set up an account and sign in:............................................................................................................................ 74

Inbox: Sending and Receiving E-mail or SMS ...............................................................75

Creating an SMS or E-mail..................................................................................................................................... 78

To send information: .............................................................................................................................................. 79

To receive information: .......................................................................................................................................... 79

Terminal Services Client ...................................................................................................79

To connect to A Terminal Server: .......................................................................................................................... 79

To disconnect without ending a session: ................................................................................................................80

To disconnect and end a session:............................................................................................................................ 80

To navigate within Terminal Services Client: ........................................................................................................ 80

To improve display performance:........................................................................................................................... 80

To Improve browser performance: ......................................................................................................................... 80

Chapter 7 : Microsoft ActiveSync .............................................................................81

Synchronizing Files ..................................................................................................................... 82

To synchronize files: .............................................................................................................................................. 82

Chapter 8: Microsoft Pocket Outlook.......................................................................83

Calendar: Scheduling Appointments and Meetings .......................................................83

To create an appointment: ......................................................................................................................................84

Using the Summary Screen .................................................................................................................................... 84

Creating Meeting Requests..................................................................................................................................... 84

To schedule a meeting:........................................................................................................................................... 85

Contacts: Tracking Friends and Colleagues ...................................................................85

To create a contact:................................................................................................................................................. 86

To Find a contact: ................................................................................................................................................... 86

Using the Summary Screen .................................................................................................................................... 87

Tasks: Keeping a To Do List............................................................................................87

To create a task:...................................................................................................................................................... 88

Using the Summary Screen .................................................................................................................................... 88

Notes: Capturing Thoughts and Ideas ............................................................................89

To create a note: ..................................................................................................................................................... 89

Chapter 9: Companion Programs.............................................................................90

Pocket Word...................................................................................................................... 90

Typing Mode .......................................................................................................................................................... 91

Writing Mode ......................................................................................................................................................... 91

Drawing Mode........................................................................................................................................................ 92

Recording Mode ..................................................................................................................................................... 92

Pocket Excel ....................................................................................................................... 93

Tips for Working in Pocket Excel .............................................................................................93

Windows Media Player for Pocket PC ..........................................................................94

Microsoft Reader..............................................................................................................94

Using the Library.................................................................................................................................................... 95

Reading a Book ...................................................................................................................................................... 96

Using Reader Features............................................................................................................................................ 96

Removing a Book ................................................................................................................................................... 97

Image Viewer......................................................................................................................97

Transferring Images to your Pocket PC Phone....................................................................................................... 97

Changing your Image List Layout.......................................................................................................................... 97

Viewing Images...................................................................................................................................................... 98

Deleting an Image................................................................................................................................................... 98

Refreshing all Images ............................................................................................................................................. 98

Arranging Order ..................................................................................................................................................... 98

Appendix A: Character Recognizer ..........................................................................99

Appendix B: Troubleshooting.................................................................................100

Reset the Pocket PC Phone and Clear Memory.....................................................................100

To perform a soft reset:......................................................................................................................................... 100

To perform a full reset:......................................................................................................................................... 100

Battery loses Power...................................................................................................................101

Use external power whenever possible................................................................................................................. 101

Shorten auto suspend time.................................................................................................................................... 101

If you forget your password .....................................................................................................101

If you run out of Phone memory..............................................................................................101

Finding Space In Storage memory........................................................................................................................ 101

Finding Space In Program Memory...................................................................................................................... 102

Screen freezes or responds slowly............................................................................................102

Screen is blank........................................................................................................................... 102

Screen is dark ............................................................................................................................102

Screen is hard to read ...............................................................................................................103

Inaccurate response to stylus taps ...........................................................................................103

Slow or no response...................................................................................................................103

Infrared (IR) connection problems .........................................................................................103

Phone connection problems......................................................................................................103

Internet connection problems ..................................................................................................103

Network connection problems .................................................................................................103

Cable and cradle connection problems ...................................................................................104

Appendix C: Regulatory Notices.............................................................................105

Regulatory Agency Identification Numbers ........................................................................... 105

European Union Notice ............................................................................................................105

Important Safety Information .................................................................................................106

General Precautions.................................................................................................................. 106

Safety Precautions for Power Supply Unit .............................................................................106

Appendix D: Hardware Specifications ...................................................................107

Appendix E: Icons ...................................................................................................108

Phone .......................................................................................................................................... 108

Pocket PC...................................................................................................................................109

Chapter 1: Getting Started

Welcome

Congratulations on purchasing a Pocket PC phone. The integrated wireless voice and data capabilities mean that as well as keeping your important PIM information up-to-date and close at hand, you can make calls, send and receive email, and look up

valuable information from the Internet or your company’s network anytime, anywhere. Also, with Microsoft ActiveSync,

the power of your device is increased by allowing you to synchronize the information on your PC with your device. Picture yourself in the following situations:

• While walking with a colleague, your Pocket PC device rings. You look at the caller ID and see it’s your manager who is

calling. She asks if you two are free this afternoon for an emergency meeting. While your colleague fumbles through his paper organizer, you press a button on your device and instantly see a list of today’s appointments and meetings. You are quickly able to tell your manager your available times, and make a note of the new meeting while on the call. You hang up; send e-mail with a schedule request for the three of you at the desired location.

• meeting your friends tonight for dinner and a movie. You download the latest movie information from the Internet to your

PC and then synchronize it with your device. At dinner, you pull out your Pocket PC device and review your movie options with your friends. A Calendar reminder alerts you that it is time to catch the bus. You grab your Pocket PC device and catch the bus just in time. Because ActiveSync keeps the information on your device up-to-date, you leisurely review your task list, make notes about the new books and CDs you want to buy, and read and respond to e-mail messages. When you get back to the office, ActiveSync transfers any task changes you made, your notes, and your e-mail message responses to your PC.

Where to Find Information

This book describes your device hardware, provides an overview of the programs on your device, and explains how to connect your device to a PC, a network, or the Internet. For instructions on setting up your device, see the Quick Start Guide. The following table is a guide to additional information to help you use your device.

For information on: See this source:

Programs on your device This User’s Guide and device Help. To view Help,

tap Additional programs that can be installed on the device Connecting to and synchronizing with a PC The Quick Start Guide or ActiveSync Help on your

Last-minute updates and detailed technical information

Up-to-date information on your Pocket PC http://www.microsoft.com/mobile/pocketpc

The Pocket PC Companion CD.

PC. To view Help, click Help and then Microsoft

ActiveSync Help.

The Read Me files, located in the Microsoft

ActiveSync folder on the PC and on the Pocket PC

Companion CD.

and then Help.

Chapter 2: Hardware Features

Your device has hardware buttons, and a stylus for selecting items and entering information.

Front Panel Components

12.

11.

Volu me. Press to adjust the volume of your device.

Infrared port. Enables you to exchange file(s) or data with other devices without cables/ wires.

Power Button. Press to turn on/off your pocket PC

Backlight. Press and hold to turn the back light on/off.

Contacts. Press for quick access to your Contacts.

Speaker. Listen to audio media or a phone call from here.

Notification LED:

a) Flashing Green (Every 3 seconds) – GSM network Signal. b) Flashing Green (Every second) – Notification Alarm Reminder. c) Steady Red – Battery empty. d) Flashing Red – Low battery. e) Steady Amber – Battery charging. f) Steady Green – Fully charged. Calendar. Press to quickly access the Calendar.

End. Press to end a call.

Phone On/off. Press and hold to turn on/off your device’s phone.

9 Navigation Pad:

Allows you to move up/ down and left/ right through any of the drop down menus or program instructions; select by pressing in the center.

Left: When in the Dialer screen, press once to access the Speed Dial feature. Right: When in the Dialer screen, press once to access the Call Log feature.

Microphone. Speak here when receiving/ making a phone call or voice recording.

Send. Press to take an incoming call and to dial a number.

Speakerphone. Press and hold for speakerphone mode.

Touch Screen. For handwriting, drawing or to make a selection with the stylus.

Back Panel Components

SIM card door. Open the rubber door to insert the SIM card. Antenna, stylus slot and stylus. The antenna has a neatly hidden slot for housing the stylus. To secure external battery. The optional external battery should be fastened here. (see the section, Attaching the

External Battery)

External battery connector cover. Remove this to uncover the connection between your device and the optional external battery. Main battery unit. The main battery is housed permanently inside the device – It should only be changed through an authorized sales center. External battery clip. Before screwing the extended battery into position please secure the clip on the bottom into this hole.

Bottom Edge Components

Soft Reset. Press into the hole with the end of your stylus to reset your device.

Sync connector. Use this connector when synchronizing/ transmitting data or recharging.

Earphone Jack. Allows you to listen to audio media or use the phone hands-free kit.

Battery on/ off switch. Press into the hole with the end of the top-half of your stylus to return the device to factory

settings.

Battery off will wipe all the data from your device.

MMC and SD card slot. Insert either MMC or SD cards in this slot.

Accessories

USB Cradle

• Your Pocket PC Phone comes with a USB cradle. This allows you to

recharge your Pocket PC Phone, as well as synchronize information between your Pocket PC and a PC using ActiveSync.

GPRS will not work when your device is plugged into the

cradle.

To synchronize the USB Cradle must be plugged into an

available USB port on your PC.

Battery Life

Your Pocket PC Phone contains a rechargeable Lithium polymer battery, which is housed permanently in your device. With continual use and recharging the battery will after a matter of years become unusable and should be changed through a service center. While you are using your device the amount of power consumed depends on whether you are talking on the phone, using the PDA functions or the device is on standby. The estimates for battery life – talk-time: 3~5 hours, PDA: 15-16 hours and standby:150 -170 hrs – are based on you only using this function so, as you will be continually interchanging between these features and functions the estimates will vary.

YOUR POCKET PC CONTAINS A LITHIUM POLYMER BATTERY PACK. THERE IS A

Recharging the Battery

Remembering to charge your battery is extremely important as your device does not have a hard drive - all your data and any new programs you install, are stored in RAM. In the event that the battery loses all its power the data and new programs mentioned above will be wiped off – only the default programs installed when you bought the device will remain. You can recharge your device in the following ways:

RISK OF FIRE AND BURNS IF THE BATTERY PACK IS HANDLED IMPROPERLY. DO NOT DISASSEMBLE, CRUSH, PUNCTURE, SHORT EXTERNAL CONTACTS, OR DISPOSE OF IN FIRE OR WATER. DO NOT ATTEMPT TO OPEN OR SERVICE THE BATTERY PACK. REPLACE ONLY WITH THE BATTERY PACK DESIGNATED FOR THIS PRODUCT. DISPOSE OF BATTERIES PROPERLY.

• Place your Pocket PC Phone in the

cradle and connect the cradle to an external power source. The first time you use it initially charge for three to four hours. Then, place it in the cradle for a short time each day to recharge it to its full capacity.

AC Adapter plugs into the

ack of the cradle

• You can plug the AC adapter into the

optional USB/Serial cable head and then connect your Pocket PC Phone directly to an external power source.

To your Pocket PC Phone

To your Pocket PC Phone To AC adapter

USB synchronization cable

Plug the AC adapter into a socket

• You can plug the AC adapter into the

optional DC Converter and then connect your Pocket PC Phone directly to an external power source.

When Your Battery Is Low

Your device has only one battery, however, a portion of that battery is saved as backup. If the battery gets very low, your Pocket PC Phone displays a warning message. If this occurs, save any unsaved data you are working on, perform a synchronization with your PC, then turn off your Pocket PC Phone. Don’t try to restart your Pocket PC Phone until you have connected to external power. If your Pocket PC Phone does shut down, the backup portion of your battery will protect your data for about 72 hours.

Optional Accessories

A) SD and MMC Cards

Your device has an expansion slot compatible with a range of SD and MMC Memory cards, which are primarily used to backup or transfer files and data.

To insert or remove a memory card:

1. Push the memory card into slot (see above) until it clicks into place. The card is secure when it is not protruding from the base.

2. To remove the card push it in and then release, letting the card spring out.

When you receive your device there will be a piece of plastic in

the slot; remove as described in “2” above.

B) External Battery

You can purchase an optional external battery to increase the battery life of your device by up to another 4 hours, and standby by another 150 hours - The external battery can be charged with either your device or with an External Battery Charger. Charging with the external battery charger should take about two and a half hours; when it is attached to the main unit total charging for the external battery and main unit should be about five hours.

To attach the External Battery:

External Battery Screws

1. Remove the rubber cover protecting the device connector for the external battery - The cap is situated just below the right screw on the back of the device.

2. Hook the external battery into the embedded slot near the base of the back of your device (see picture to the left).

3. Tighten the screws situated in the top of the external battery into your device.

To view the current charge of the external battery:

YOUR POCKET PC CONTAINS A LITHIUM POLYMER BATTERY PACK. THERE IS A RISK OF FIRE AND BURNS IF THE BATTERY PACK IS HANDLED IMPROPERLY. DO NOT DISASSEMBLE, CRUSH, PUNCTURE, SHORT EXTERNAL CONTACTS, OR DISPOSE OF IN FIRE OR WATER. DO NOT ATTEMPT TO OPEN OR SERVICE THE BATTERY PACK. REPLACE ONLY WITH THE BATTERY PACK DESIGNATED FOR THIS PRODUCT. DISPOSE OF BATTERIES PROPERLY.

C) USB cable

When you attach the external battery an extra indicator will be added to the Power screen.

To view this indicator tap Start, Settings, System and then Power.

• The USB cable allows you to synchronize with your

desktop without the cradle. The DC converter in the head also allows you, in combination with an AC adapter, to recharge your device.

D) DC Connector

E) Serial Cable

• The DC Connector in combination with the AC adapter

allows you to recharge your device without the cradle.

• The Serial cable allows you to synchronize with your

desktop without the cradle. The DC converter in the head also allows you, in combination with and AC adapter, to recharge your device.

Chapter 3:Knowing Your Pocket PC Phone

Reset the Pocket PC Phone and Clear Memory

You can perform a soft reset or a full reset – a soft reset restarts your device and a full reset switches the battery off. The result of a soft reset is that some data may be lost in programs that are open, however, the result of cutting power is to wipe all the data and new programs you have added, and return the device to factory setting – i.e. it will only have the software that was present when you bought it. On this basis, it is important not to think about a full reset as you would restarting, shutting down or even switching off improperly your desktop, but rather like a complete crash requiring you having to wipe your OS. The importance of backing up data to a SD card or your computer cannot be stressed enough - in the event you have to perform a full reset your data will not be lost.

To perform a soft reset:

If your Pocket PC Phone responds slowly stops responding or freezes, try soft resetting it. A soft reset causes the Pocket PC Phone to restart and re-adjust memory allocation. Unsaved data in open windows may be lost.

• Use the stylus to press and hold the Reset button. (For details on finding soft reset, see, “Chapter 2, Bottom Edge

Features.”)

To perform a full reset:

A full device reset clears memory, deletes all data and restores the Pocket PC Phone to its default settings. Programs installed at the factory remain, while data you have created and programs you have installed are erased.

1. Unscrew the stylus and use the smaller point of the top-half.

2. Press the battery switch once to turn it off, and then once more to turn it back on.

Backing Up Files

Because any new programs or data are stored in RAM, and therefore will be lost if you have to perform a full reset or your device loses all power for any other reason, it is absolutely paramount that you backup files to your computer, a memory card or FlashROM. When you are at your desktop you can synchronize with your computer to backup files, however, if you outside and unable to access your desktop, you will need to backup files to an SD or MMC card or FlashROM. In the former case, you can backup individual files in Word or Excel or all files in SD backup. In the latter case, through the program Permanent Save, it is possible to backup and then restore Contacts, Calendar, Internet and Email Settings.

To save Word or Excel files to a memory card:

1. In application programs (e.g. Pocket Word or Excel), press Tools, Options.

2. Tap the drop down menu box under Save To and select Stora

e Card

Backup or restore your system using SD Backup:

1. Push the memory card into slot (see above) until it clicks into place. The card is secure when it is not protruding from the base.

2. Tap , Programs, SD Backup then the Backup or Restore tab.

3. If you have inserted the SD card properly it will appear next to Target.

4. Make sure there are no application programs running in the background, then tap Start.

To backup to FlashROM:

To restore from FlashROM:

1. Tap , Settings, System and then Permanent Save.

2. To backup Contacts or Calendar tap the PIM tab, and then check one or both of the boxes.

3. To backup Inbox and Internet settings tap the Connections tab and then Backup to Flash.

When you select to backup Contacts and Appointments, your device will automatically backup newly added contacts and appointments. This will not happen for connections: if you add another connection you will need to back it up manually.

1. Tap , Settings, System and then Permanent Save.

2. To restore Contacts or Calendar tap the PIM tab, and then check one or both of the boxes.

3. To restore Inbox and Internet settings tap the Connections tab and then Restore from Flash.

Screen tapping calibration and Re-calibration

When you first startup your Pocket PC Phone, you will be asked to calibrate the screen by tapping the center of a cross with your stylus as it moves around the screen. This process ensures when you tap the screen with your stylus the item tapped is activated. If, however, when you are using your Pocket PC Phone, you discover tapping an item doesn’t bring up the appropriate response, it means your Pocket PC Phone has lost calibration.

To recalibrate the screen:

• Tap Settings, System and then Screen.

• As described above, tap the center of the cross to with your

stylus as it moves around the screen.

• Tap. Touch the screen once with the stylus to open items and

select options.

• Drag. Hold the stylus on the screen and drag across the screen

to select text and images. Drag in a list to select multiple items.

• Tap and hold. Tap and hold the stylus on an item to see a list

of actions available for that item. On the pop up menu that appears, tap the action you want to perform.

Today Screen

When you turn on your device for the first time each day (or after 4 hours of inactivity), you’ll see the Today screen. You can

also display it by tapping

and then To da y. On the Today screen, you can see at glance important information for the day.

Following are some of the status icons you may see.

Status Icon Meaning

Turns all sounds on and off

Main battery low

Main battery very low

Connection is active

Synchronization is beginning or ending

Synchronization is occurring

Notification that one or more instant messages were received

Notification that one or more e-mail/ SMS messages were received

Shows the connection to your mobile phone service provider is on and the strength of the signal

Indicates your phone is switched off.

If more notification icons need to be displayed than there is room to

display them, the Notification icon, view all notification icons.

, will display. Tap the icon to

Programs

You can switch from one program to another by selecting it from the menu. (You can customize which programs you see on this menu. For information, see “Adjusting Settings,” later in this chapter.) To access some programs, you’ll need to tap

, Programs, and then the program name.

You can also switch to some programs by pressing a program button. Your device has one or more program buttons located on the front or side of the device. The icons on the buttons identify the programs they switch to.

Some programs have abbreviated labels for check boxes and drop down menus. To see the full spelling of an abbreviated label, tap and hold the stylus on the label. Drag the stylus off the label so that the command is not carried out.

The following table contains a partial list of programs that are on your device. Look on the Pocket PC Companion CD for additional programs that you can install onto your device.

Icon Program Description

ActiveSync

Calendar

Contacts

Inbox

Pocket Internet Explorer

Notes

Tasks

Pocket Excel

MSN Messenger

Pocket Word

Phone

SD Backup

SIM Manager

Windows Media Player

Synchronize information between your device and PC.

Keep track of your appointments and create meeting requests.

Keep track of your friends and colleagues.

Send and receive e-mail/ SMS messages.

Browse Web and WAP sites, and download new programs and files from the Internet. Create handwritten or typed notes, drawings, and recordings.

Keep track of your tasks.

Create new workbooks or view and edit Excel workbooks

Send and receive instant messages with your MSN Messenger contacts.

Create new documents or view and edit MS-Word documents.

Make and receive calls, swap between calls and set up conference calling.

Backup your Pocket PC Phone files to an SD card.

Loads contents of your SIM card to your device and allow you to transfer to Contacts. To enable the multimedia function on your Pocket PC Phone.

Navigation Bar and Command Bar

• The navigation bar is located at the top of the screen. It

displays the active program and current time, and allows you to switch to programs and close screens.

• Use the command bar at the bottom of the screen to perform

tasks in programs. The command bar includes menu names, buttons, and the Input Panel button. To create a new item in the current program, tap New. To see the name of a button, tap and hold the stylus on the button. Drag the stylus off the button so that the command is not carried out.

Pop up Menus

• With pop up menus, you can quickly choose an action

for an item. For example, you can use the pop up menu in the contact list to quickly delete a contact, make a copy of a contact, or send an e-mail message to a contact. The actions in the pop up menus vary from program to program. To access a pop up menu, tap and hold the stylus on the item name that you want to perform the action on. When the menu appears, lift the stylus, and tap the action you want to perform. Or tap anywhere outside the menu to close the menu without performing an action.

Notifications

Your device reminds you in a variety of ways when you have something to do or receive a SMS. For example, if you’ve set up an appointment in Calendar, a task with a due date in Tasks, or an alarm in Clock, you’ll be notified in any of the following ways:

• A message box appears on the screen.

• A sound, which you can specify, is played.

• A light flashes on your device.

• The device vibrates.

To choose reminder types and sounds for your device, tap Notifications. The options you choose here apply throughout the device.

and then Settings. In the Personal tab, tap Sounds &

Enter Information on Your Device

You have several options for entering new information:

• Use the input panel to enter typed text, either by using the soft keyboard or other input method.

• Write directly on the screen.

• Draw pictures on the screen.

• Speak into your device microphone to record a message.

• Use Microsoft ActiveSync to synchronize or copy information from your PC to your device. For more information on

ActiveSync, see ActiveSync Help on your PC.

Entering Text Using the Input Panel:

• Use the input panel to enter information in any program on

your device. You can either type using the soft keyboard or write using Letter Recognizer, Block Recognizer, or Transcriber. In either case, the characters appear as typed text on the screen.

• To show or hide the input panel, tap the Input Panel button.

Tap the arrow next to the Input Panel button to see your choices.

To type with the soft keyboard:

• When you use the input panel, your device anticipates the

word you are typing or writing and displays it above the input panel. When you tap the displayed word, it is inserted into your text at the insertion point. The more you use your device, the more words it learns to anticipate.

1. Tap the arrow next to the Input Panel button and then Keyboard.

2. On the soft keyboard that is displayed, tap the key with your stylus

To use Letter Recognizer:

With Letter Recognizer you can write letters using the stylus just as you would on paper.

1. Tap the arrow next to the Input Panel button and then Letter Recognizer.

2. Write a letter in the box.

When you write a letter, it is converted to typed text that appears on the screen. For specific instructions on using Letter Recognizer, with Letter Recognizer open, tap the question mark next to the writing area.

To use Block Recognizer:

With Block Recognizer you can input character strokes using the stylus that are similar to those used on other devices.

1. Tap the arrow next to the Input Panel button and then Block Recognizer.

2. Write a letter in the box.

When you write a letter, it is converted to typed text that appears on the screen. For specific instructions on using Block Recognizer, with Block Recognizer open, taps the question mark next to the writing area.

To switch to Transcriber:

With Transcriber you can write anywhere on the screen using the stylus just as you would on paper. Unlike Letter Recognizer and Block Recognizer, you can write a sentence or more of information. Then, pause and let Transcriber change the written characters to typed characters.

1. Tap the arrow next to the Input Panel button and then Transcriber.

2. Write anywhere on the screen.

For specific instructions on using Transcriber, with Transcriber open, tap the question mark in the lower right hand corner of the screen.

To punctuate in Transcriber:

1. Tap the keyboard on the toolbar.

2. Tap OK to hide the keyboard.

To see how to write a letter in Transcriber:

1. Tap “a” on the toolbar.

2. In the screen that appears, select the letter you want to learn about, and then tap on one of the examples given above.

For specific instructions on using Transcriber, with Transcriber open, tap the question mark in the lower right hand corner of the screen.

Click on a letter for a demonstration

To select typed text:

If you want to edit or format typed text, you must select it first. To do so:

• Drag the stylus across the text you want to select. You can cut, copy, and paste

text by tapping and holding the selected words and then tapping an editing command on the pop up menu, or by tapping the command on the Edit menu

To change word suggestion options, such as the number of words suggested at one time, tap

, Settings, Personal tab, Input, and then the Word Completion tab.

To edit text:

Each input program provides curser keys to move through text and backspace so that you can correct spelling, grammar or insert additional information. Alternatively, you can use your stylus to make an insert. After you have made an insert, you can use any of the input methods described above to add additional text at the insertion point.

Writing on the Screen

In any program that accepts writing, such as the Notes program, and in the Notes tab in Calendar, Contacts, and Tasks, you can use your stylus to write directly on the screen. Write the way you do on paper. You can edit and format what you’ve written and convert the information to text at a later time.

To write on the screen:

• Tap the Pen

the screen to help you write.

utton to switch to writing mode. This action displays lines on

Some programs that accept writing may not have the Pen button. See the documentation for that program to find out how to switch to writing mode.

To select writing:

If you want to edit or format writing, you must select it first.

1. Tap and hold the stylus next to the text you want to select until the insertion point appears.

2. Without lifting, drag the stylus across the text you want to select.

If you accidentally write on the screen, tap Tools, then Undo and try again. You can also select text by tapping the Pen button to deselect it and then dragging the stylus across the screen. You can cut, copy, and paste written text in the same way you work with typed text: tap and hold the selected words and then tap an editing command on the pop up menu, or tap the command on the Edit menu.

To convert writing to text:

1. Tap Tools and then Recognize.

2. If you want to convert only certain words, select them before tapping Recognize on the Tools menu (or tap and hold the selected words and then tap Recognize on the pop up menu). If a word is not recognized, it is left as writing.

3. If the conversion is incorrect, you can select different words from a list of alternates or return to the original writing. To do so, tap and hold the incorrect word (tap one word at a time). On the pop up menu, tap Alternates. A menu with a list of alternate words appears. Tap the word you want to use, or tap the writing at the top of the menu to return to the original writing.

Tips for getting good recognition:

1. Write neatly.

2. Write on the lines and draw descanters below the line. Write the cross of the “t” and apostrophes below the top line so that they are not confused with the word above. Write periods and commas above the line.

3. For better recognition, try increasing the zoom level to 300% using the Tools menu.

4. Write the letters of a word closely and leave big gaps between words so that the device can easily tell where words begin and end.

5. Hyphenated words, foreign words that use special characters such as accents, and some punctuation cannot be converted.

6. If you add writing to a word to change it (such as changing a “3” to an “8”) after you attempt to recognize the word, the writing you add will not be included if you attempt to recognize the writing again.

Drawing on the Screen

You can draw on the screen in the same way that you write on the screen. The difference between writing and drawing on the screen is how you select items and how they can be edited. For example, selected drawings can be resized, while writing cannot.

To create a drawing:

• Cross three ruled lines on your first stroke. A drawing box

appears. Subsequent strokes in or touching the drawing box become part of the drawing. Drawings that do not cross three ruled lines will be treated as writing.

To select a drawing:

If you want to edit or format a drawing, you must select it first.

• Tap and hold the stylus on the drawing until the selection

handle appears. To select multiple drawings, deselect the Pen button and then drag to select the drawings you want.

• You can cut, copy, and paste selected drawings by tapping

and holding the selected drawing and then tapping an editing command on the pop up menu, or by tapping the command on the Edit menu. To resize a drawing, make sure the Pen button is not selected, and drag a selection handle.

You may want to change the zoom level so that you can more easily work on or view your drawing. Tap Tools and then a zoom level.

Recording a Message

In any program where you can write or draw on the screen, you can also quickly capture thoughts, reminders, and phone numbers by recording a message. In Calendar, Tasks, and Contacts, you can include a recording in the Notes tab. In the Notes program, you can either create a stand-alone recording or include a recording in a written note. If you want to include the recording in a note, open the note first. In the Inbox program, you can add a recording to an e-mail message.

To create a recording:

1. Hold your device’s microphone near your mouth or other source of sound.

2. Tap

3. Tap in the beginning of the recording.

4. Tap

new recording appears in the note list or as an embedded icon.

You can also make a recording by tapping the Record button on the Recording toolbar.

, and then Notes.

to make your recording. Meanwhile a beep will

to stop recording. Two beeps will sound. The

Using My Text:

• When using Inbox or MSN Messenger, use My Text to

quickly insert preset or frequently used messages into the text entry area. To insert a message, tap My Text and tap a message.

• To edit a My Text message, in the Tools menu, tap Edit

and then tap My Text Messages. Select the message you wish to edit and make desired changes.

You can add text after inserting a My Text message before sending it.

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O2 POCKET PC PHONE User Manual

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Frequently Asked Questions

User Manual