Novell SUSE Linux Enterprise 11 Application Guide
SUSE Linux Enterprise
www.novell.com11
March17,2009 Application Guide
Desktop
Application Guide
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Contents
About This Guide xi
Part I OpenOfce.org Novell Edition 1
1 The OpenOfce.org Ofce Suite 3
1.1 OpenOfce.org Modules . . . . . . . . . . . . . . . . . . . . . . 3
1.2 What's New in OpenOfce.org 3.0? . . . . . . . . . . . . . . . . . . 4
1.3 Novell Edition of OpenOfce.org . . . . . . . . . . . . . . . . . . . 4
1.4 Compatibility with Other Ofce Applications . . . . . . . . . . . . . . 5
1.5 Starting OpenOfce.org . . . . . . . . . . . . . . . . . . . . . . . 8
1.6 Saving OpenOfce.org Files with a Password . . . . . . . . . . . . . . 8
1.7 Signing Documents . . . . . . . . . . . . . . . . . . . . . . . . . 9
1.8 Customizing OpenOfce.org . . . . . . . . . . . . . . . . . . . . . 9
1.9 Changing the Global Settings . . . . . . . . . . . . . . . . . . . . 12
1.10 Using Templates . . . . . . . . . . . . . . . . . . . . . . . . . 14
1.11 For More Information . . . . . . . . . . . . . . . . . . . . . . . 15
2 OpenOfce.org Writer 17
2.1 What's New in Writer? . . . . . . . . . . . . . . . . . . . . . . . 17
2.2 Creating a New Document . . . . . . . . . . . . . . . . . . . . . 18
2.3 Sharing Documents with Other Word Processors . . . . . . . . . . . . 19
2.4 Formatting with Styles . . . . . . . . . . . . . . . . . . . . . . . 20
2.5 Working with Large Documents . . . . . . . . . . . . . . . . . . . 24
2.6 Using Writer as an HTML Editor . . . . . . . . . . . . . . . . . . . 26
3 OpenOfce.org Calc 27
3.1 What's New in Calc? . . . . . . . . . . . . . . . . . . . . . . . . 28
3.2 Creating a New Document . . . . . . . . . . . . . . . . . . . . . 29
3.3 Using Formatting and Styles in Calc . . . . . . . . . . . . . . . . . 29
4 Further OpenOfce.org Modules 31
4.1 Using Presentations with Impress . . . . . . . . . . . . . . . . . . 31
4.2 Using Databases with Base . . . . . . . . . . . . . . . . . . . . . 35
4.3 Creating Graphics with Draw . . . . . . . . . . . . . . . . . . . . 38
4.4 Creating Mathematical Formulas with Math . . . . . . . . . . . . . . 39
Part II Information Management 41
5 Kontact: E-Mailing and Calendaring 43
5.1 Kontact Overview . . . . . . . . . . . . . . . . . . . . . . . . . 43
5.2 Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
5.3 Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
5.4 Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
5.5 Kontact for GroupWise Users . . . . . . . . . . . . . . . . . . . . 57
5.6 For More Information . . . . . . . . . . . . . . . . . . . . . . . 59
6 Evolution: E-Mail and Calendaring 61
6.1 Starting Evolution for the First Time . . . . . . . . . . . . . . . . . 62
6.2 Using Evolution: An Overview . . . . . . . . . . . . . . . . . . . . 73
7 GroupWise Linux Client: E-Mailing and Calendaring 81
7.1 For More Information . . . . . . . . . . . . . . . . . . . . . . . 81
8 Synchronizing a Handheld Computer with KPilot 83
8.1 Conguring the Handheld Connection . . . . . . . . . . . . . . . . 83
8.2 Conduits, Communication and Synchronization . . . . . . . . . . . . 84
8.3 Conduits Used by KPilot . . . . . . . . . . . . . . . . . . . . . . 85
8.4 Synchronizing with KOrganizer . . . . . . . . . . . . . . . . . . . 86
8.5 Conguring the KAddressBook Conduit . . . . . . . . . . . . . . . 88
8.6 Working with KPilot . . . . . . . . . . . . . . . . . . . . . . . . 89
8.7 For More Information . . . . . . . . . . . . . . . . . . . . . . . 90
9 Synchronizing Your Handheld Devices with GNOME Pilot 91
9.1 GNOME Pilot Conguration Tool . . . . . . . . . . . . . . . . . . 91
9.2 The Pilot Applet . . . . . . . . . . . . . . . . . . . . . . . . . 96
10 Encryption with KGpg 99
10.1 Why Signing and Encrypting? . . . . . . . . . . . . . . . . . . . . 99
10.2 Generating a New Key Pair . . . . . . . . . . . . . . . . . . . . 100
10.3 Exporting the Public Key . . . . . . . . . . . . . . . . . . . . . 103
10.4 Importing Public Keys from Others . . . . . . . . . . . . . . . . . 103
10.5 The Key Server Dialog . . . . . . . . . . . . . . . . . . . . . . 105
10.6 Encrypting Your Data . . . . . . . . . . . . . . . . . . . . . . . 107
10.7 For More Information . . . . . . . . . . . . . . . . . . . . . . 109
11 Encryption with Passwords and Encryption Keys 111
11.1 Signing and Encryption . . . . . . . . . . . . . . . . . . . . . . 112
11.2 Generating a New Key Pair . . . . . . . . . . . . . . . . . . . . 112
11.3 Modifying Key Properties . . . . . . . . . . . . . . . . . . . . . 115
11.4 Importing Keys . . . . . . . . . . . . . . . . . . . . . . . . . 120
11.5 Exporting Keys . . . . . . . . . . . . . . . . . . . . . . . . . 120
11.6 Signing a Key . . . . . . . . . . . . . . . . . . . . . . . . . . 121
11.7 Encryption Preferences . . . . . . . . . . . . . . . . . . . . . . 122
12 Taking Notes with BasKet 125
12.1 Creating Baskets . . . . . . . . . . . . . . . . . . . . . . . . . 125
12.2 Working with Baskets . . . . . . . . . . . . . . . . . . . . . . . 126
12.3 For More Information . . . . . . . . . . . . . . . . . . . . . . 129
13 Taking Notes with Tomboy 131
13.1 Creating Notes . . . . . . . . . . . . . . . . . . . . . . . . . 132
13.2 Searching All Notes . . . . . . . . . . . . . . . . . . . . . . . 133
13.3 Linking Notes . . . . . . . . . . . . . . . . . . . . . . . . . . 134
13.4 Accessing Your Notes . . . . . . . . . . . . . . . . . . . . . . . 135
13.5 Formatting Text in Notes . . . . . . . . . . . . . . . . . . . . . 135
13.6 Exporting Notes to HTML . . . . . . . . . . . . . . . . . . . . . 138
13.7 Deleting Notes . . . . . . . . . . . . . . . . . . . . . . . . . 138
13.8 Printing Notes . . . . . . . . . . . . . . . . . . . . . . . . . . 139
13.9 Conguring Tomboy Preferences . . . . . . . . . . . . . . . . . . 139
Part III Communication and Collaboration 145
14 Instant Messaging with Kopete 147
14.1 Conguring Kopete . . . . . . . . . . . . . . . . . . . . . . . 147
14.2 Chatting with Friends . . . . . . . . . . . . . . . . . . . . . . . 148
14.3 Customizing Kopete . . . . . . . . . . . . . . . . . . . . . . . 150
14.4 For More Information . . . . . . . . . . . . . . . . . . . . . . 153
15 Instant Messaging with Pidgin 155
15.1 Conguring Accounts . . . . . . . . . . . . . . . . . . . . . . . 155
15.2 Managing Your Contacts . . . . . . . . . . . . . . . . . . . . . 157
15.3 Chatting with Friends . . . . . . . . . . . . . . . . . . . . . . . 157
15.4 For More Information . . . . . . . . . . . . . . . . . . . . . . 158
16 Using Voice over IP with Ekiga 159
16.1 Conguring Ekiga . . . . . . . . . . . . . . . . . . . . . . . . 159
16.2 The Ekiga User Interface . . . . . . . . . . . . . . . . . . . . . 161
16.3 Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . 163
16.4 Answering a Call . . . . . . . . . . . . . . . . . . . . . . . . . 163
16.5 Using the Address Book . . . . . . . . . . . . . . . . . . . . . . 164
16.6 For More Information . . . . . . . . . . . . . . . . . . . . . . 164
Part IV Internet 167
17 Browsing with Konqueror 169
17.1 Tabbed Browsing . . . . . . . . . . . . . . . . . . . . . . . . . 170
17.2 Automatic Scrolling . . . . . . . . . . . . . . . . . . . . . . . 170
17.3 Proles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
17.4 Saving Web Pages and Graphics . . . . . . . . . . . . . . . . . . 171
17.5 Searching with Konqueror . . . . . . . . . . . . . . . . . . . . . 171
17.6 Bookmarks . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
17.7 Java and JavaScript . . . . . . . . . . . . . . . . . . . . . . . . 174
17.8 Enabling Advertisement Blockers . . . . . . . . . . . . . . . . . . 175
17.9 For More Information . . . . . . . . . . . . . . . . . . . . . . 175
18 Browsing with Firefox 177
18.1 Navigating Web Sites . . . . . . . . . . . . . . . . . . . . . . . 177
18.2 Finding Information . . . . . . . . . . . . . . . . . . . . . . . 180
18.3 Managing Bookmarks . . . . . . . . . . . . . . . . . . . . . . . 182
18.4 Using the Download Manager . . . . . . . . . . . . . . . . . . . 188
18.5 Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
18.6 Customizing Firefox . . . . . . . . . . . . . . . . . . . . . . . 191
18.7 Printing from Firefox . . . . . . . . . . . . . . . . . . . . . . . 195
18.8 Opening MHTML Archives . . . . . . . . . . . . . . . . . . . . . 196
18.9 Displaying Microsoft Silverlight Content . . . . . . . . . . . . . . . 196
18.10 For More Information . . . . . . . . . . . . . . . . . . . . . . 196
19 Transferring Data From the Internet 199
19.1 ASCII vs. Binary Transfers . . . . . . . . . . . . . . . . . . . . . 200
19.2 Connecting to a Remote Server . . . . . . . . . . . . . . . . . . 200
19.3 Transferring Files . . . . . . . . . . . . . . . . . . . . . . . . . 200
19.4 Setting Up an HTTP Proxy Server . . . . . . . . . . . . . . . . . . 201
19.5 For More Information . . . . . . . . . . . . . . . . . . . . . . 202
Part V Graphics 203
20 Manipulating Graphics with The GIMP 205
20.1 Graphics Formats . . . . . . . . . . . . . . . . . . . . . . . . 205
20.2 Starting The GIMP . . . . . . . . . . . . . . . . . . . . . . . . 206
20.3 Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . 208
20.4 Saving Images . . . . . . . . . . . . . . . . . . . . . . . . . . 210
20.5 Editing Images . . . . . . . . . . . . . . . . . . . . . . . . . . 211
20.6 Printing Images . . . . . . . . . . . . . . . . . . . . . . . . . 219
20.7 For More Information . . . . . . . . . . . . . . . . . . . . . . 220
21 Managing Your Digital Image Collection with DigiKam 223
21.1 Conguring Your Camera . . . . . . . . . . . . . . . . . . . . . 224
21.2 Downloading Pictures from the Camera . . . . . . . . . . . . . . . 225
21.3 Managing Albums . . . . . . . . . . . . . . . . . . . . . . . . 227
21.4 Managing Tags . . . . . . . . . . . . . . . . . . . . . . . . . . 227
21.5 Creating Powerful Search Filters . . . . . . . . . . . . . . . . . . 229
21.6 Exporting Image Collections . . . . . . . . . . . . . . . . . . . . 230
21.7 Viewing and Editing Images . . . . . . . . . . . . . . . . . . . . 232
21.8 Useful Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . 241
21.9 Batch Processing . . . . . . . . . . . . . . . . . . . . . . . . . 242
21.10 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . 243
21.11 For More Information . . . . . . . . . . . . . . . . . . . . . . 244
22 Managing Your Digital Image Collection with F-Spot 245
22.1 Importing Photos . . . . . . . . . . . . . . . . . . . . . . . . 247
22.2 Downloading Pictures from Your Camera . . . . . . . . . . . . . . 249
22.3 Getting Photo Information . . . . . . . . . . . . . . . . . . . . 250
22.4 Managing Tags . . . . . . . . . . . . . . . . . . . . . . . . . . 250
22.5 Searching and Finding Photos . . . . . . . . . . . . . . . . . . . 251
22.6 Exporting Image Collections . . . . . . . . . . . . . . . . . . . . 253
22.7 Basic Photo Editing . . . . . . . . . . . . . . . . . . . . . . . . 256
22.8 Sharing Photos . . . . . . . . . . . . . . . . . . . . . . . . . 260
Part VI Multimedia 263
23 Playing Music and Movies: amaroK, Kaffeine and More 265
23.1 Mixers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265
23.2 Playing Music Files . . . . . . . . . . . . . . . . . . . . . . . . 267
23.3 Handling Audio CDs . . . . . . . . . . . . . . . . . . . . . . . 273
23.4 Playing Movie Files . . . . . . . . . . . . . . . . . . . . . . . . 276
23.5 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . 277
24 Playing and Managing Your Music with Banshee 279
24.1 Listening to Music . . . . . . . . . . . . . . . . . . . . . . . . 280
24.2 Managing Your Music Library . . . . . . . . . . . . . . . . . . . 286
24.3 Using Banshee with Your Digital Audio Player . . . . . . . . . . . . 288
24.4 Creating Audio and MP3 CDs . . . . . . . . . . . . . . . . . . . 291
24.5 Sharing Your Music . . . . . . . . . . . . . . . . . . . . . . . . 292
24.6 Conguring Banshee Preferences . . . . . . . . . . . . . . . . . . 293
25 Playing Videos with Totem 295
25.1 Using Totem . . . . . . . . . . . . . . . . . . . . . . . . . . 295
25.2 Modifying Totem Movie Player Preferences . . . . . . . . . . . . . 300
26 Burning CDs and DVDs With K3b 305
26.1 Creating a Data CD or DVD . . . . . . . . . . . . . . . . . . . . 305
26.2 Creating an Audio CD . . . . . . . . . . . . . . . . . . . . . . 308
26.3 Copying a CD or DVD . . . . . . . . . . . . . . . . . . . . . . 309
26.4 Writing ISO Images . . . . . . . . . . . . . . . . . . . . . . . . 309
26.5 Creating a Multisession CD or DVD . . . . . . . . . . . . . . . . . 310
26.6 For More Information . . . . . . . . . . . . . . . . . . . . . . 311
27 Burning CDs and DVDs With Brasero 313
27.1 Creating a Data CD or DVD . . . . . . . . . . . . . . . . . . . . 313
27.2 Creating an Audio CD . . . . . . . . . . . . . . . . . . . . . . 314
27.3 Copying a CD or DVD . . . . . . . . . . . . . . . . . . . . . . 315
27.4 Writing ISO Images . . . . . . . . . . . . . . . . . . . . . . . . 315
27.5 Creating a Multisession CD or DVD . . . . . . . . . . . . . . . . . 316
27.6 For More Information . . . . . . . . . . . . . . . . . . . . . . 316
Part VII Appendix 317
28 Help and Documentation 319
28.1 Using the KDE Help Center . . . . . . . . . . . . . . . . . . . . 320
28.2 Using GNOME Yelp . . . . . . . . . . . . . . . . . . . . . . . . 322
28.3 Browsing Man and Info Pages From Your Desktop . . . . . . . . . . . 323
28.4 Additional Help Resources . . . . . . . . . . . . . . . . . . . . . 323
29 Getting to Know Linux Software 325
29.1 Ofce Applications . . . . . . . . . . . . . . . . . . . . . . . . 326
29.2 Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . 332
29.3 Multimedia . . . . . . . . . . . . . . . . . . . . . . . . . . . 335
29.4 Graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . 340
29.5 System and File Management . . . . . . . . . . . . . . . . . . . 344
29.6 Software Development . . . . . . . . . . . . . . . . . . . . . . 348
About This Guide
This manual introduces you to a variety of applications shipping with SUSE® Linux
Enterprise Desktop. It guides you through using these applications and helps you perform
key tasks. It is intended mainly for end users.
The manual is subdivided into the following parts:
OpenOfce.org Novell Edition
Introduces the OpenOfce.org suite, including Writer, Calc, Impress, Base, Draw,
and Math. Learn which additional features are included in the Novell edition of
OpenOfce.org.
Information Management
Get to know the e-mailing and calendaring software provided by your product.
Learn how to synchronize your data to handheld devices and how to use protected
information transfer by signing and encrypting your documents or mails. Make use
of note taking applications to collect and sort information and to organize your
ideas.
Communication and Collaboration
Stay in contact with others and communicate via network connections using Instant
Messaging or Voice over IP.
Internet
Enjoy searching information on the Web with browsers combining the latest
browsing and security technologies. Make use of le transfers client to transfer
data from the Internet.
Graphics
Get to know The GIMP, an image manipulation program that meets the needs of
both amateurs and professionals. Learn how to download digital photographs from
your camera and how to manage your image collection by creating albums or exporting them to image galleries on the Web.
Multimedia
Introduces your desktop's applications for playing music and movies. Find how to
create data or audio CDs and DVDs for archiving your data.
Many chapters in this manual contain links to additional documentation resources. This
includes additional documentation that is available on the system as well as documentation available on the Internet.
For an overview of the documentation available for your product and the latest documentation updates, refer to http://www.novell.com/documentation or to
the following section.
1 Available Documentation
We provide HTML and PDF versions of our books in different languages. The following
manuals for users and administrators are available on this product:
GNOME User Guide (↑GNOME User Guide)
Introduces the GNOME desktop of SUSE Linux Enterprise Desktop. It guides you
through using and conguring the desktop and helps you perform key tasks. It is
intended mainly for end users who want to make efcient use of GNOME desktop
as their default desktop.
Application Guide (page 1)
Learn how to use and congure key desktop applications on SUSE Linux Enterprise
Desktop. This guide introduces browsers and e-mail clients as well as ofce applications and collaboration tools. It also covers graphics and multimedia applications.
Deployment Guide (↑Deployment Guide)
Shows how to install single or multiple systems and how to exploit the product
inherent capabilities for a deployment infrastructure. Choose from various approaches, ranging from a local installation or a network installation server to a mass deployment using a remote-controlled, highly-customized, and automated installation
technique.
Administration Guide (↑Administration Guide)
Covers system administration tasks like maintaining, monitoring and customizing
an initially installed system.
Security Guide (↑Security Guide)
Introduces basic concepts of system security, covering both local and network security aspects. Shows how to make use of the product inherent security software
like Novell AppArmor (which lets you specify per program which les the program
xii Application Guide
may read, write, and execute) or the auditing system that reliably collects information about any security-relevant events.
Virtualization with Xen (↑Virtualization with Xen)
Offers an introduction to virtualization technology of your product. It features an
overview of the various elds of application and installation types of each of the
platforms supported by SUSE Linux Enterprise Server as well as a short description
of the installation procedure.
In addition to the comprehensive manuals, several quick start guides are available:
Installation Quick Start (↑Installation Quick Start)
Lists the system requirements and guides you step-by-step through the installation
of SUSE Linux Enterprise Desktop from DVD, or from an ISO image.
Linux Audit Quick Start
Gives a short overview how to enable and congure the auditing system and how
to execute key tasks such as setting up audit rules, generating reports, and analyzing
the log les.
Novell AppArmor Quick Start
Helps you understand the main concepts behind Novell® AppArmor.
Find HTML versions of most SUSE Linux Enterprise Desktop manuals in your installed
system under /usr/share/doc/manual or in the help centers of your desktop.
Find the latest documentation updates at http://www.novell.com/
documentation where you can download PDF or HTML versions of the manuals
for your product.
2 Feedback
Several feedback channels are available:
About This Guide xiii
• To report bugs for a product component or to submit enhancements requests, please
use https://bugzilla.novell.com/. If you are new to Bugzilla, you
might nd the Bug Writing FAQs helpful, available from the Novell Bugzilla home
page.
• We want to hear your comments and suggestions about this manual and the other
documentation included with this product. Please use the User Comments feature
at the bottom of each page of the online documentation and enter your comments
there.
3 Documentation Conventions
The following typographical conventions are used in this manual:
•
/etc/passwd: directory names and lenames
•
placeholder: replace placeholder with the actual value
•
PATH: the environment variable PATH
•
ls, --help: commands, options, and parameters
•
user: users or groups
•
Alt, Alt + F1: a key to press or a key combination; keys are shown in uppercase as
on a keyboard
•
File, File > Save As: menu items, buttons
•
Dancing Penguins (Chapter Penguins, ↑Another Manual): This is a reference to a
chapter in another manual.
xiv Application Guide
Part I. OpenOfce.org Novell
Edition
The OpenOfce.org Ofce
Suite
OpenOfce.org is a powerful open-source ofce suite that provides tools for all types
of ofce tasks, such as writing texts, working with spreadsheets, or creating graphics
and presentations. With OpenOfce.org, you can use the same data across different
computing platforms. You can also open and edit les in other formats, including
Microsoft Ofce, then save them back to this format, if needed. This chapter contains
information that applies to all of the OpenOfce.org modules and gives an overview
of the features specic to the Novell edition of OpenOfce.org that is shipped with
SUSE® Linux Enterprise Desktop.
1.1 OpenOfce.org Modules
OpenOfce.org consists of several application modules (subprograms), which are designed to interact with each other. They are listed in Table 1.1 . A full description of
each module is available in the online help, described in Section 1.11, “For More Infor-
mation” (page 15).
Table 1.1
The OpenOfce.org Application Modules
PurposeModule
1
Word processor application moduleWriter
Spreadsheet application moduleCalc
Presentation application moduleImpress
The OpenOfce.org Ofce Suite 3
PurposeModule
Database application moduleBase
Application module for drawing vector graphicsDraw
Application module for generating mathematical formulasMath
The following chapters cover individual OpenOfce.org modules:
Chapter 2, OpenOfce.org Writer (page 17)
Introduces OpenOfce.org Writer.
Chapter 3, OpenOfce.org Calc (page 27)
Introduces OpenOfce.org Calc.
Chapter 4, Further OpenOfce.org Modules (page 31)
Introduces OpenOfce.org Impress, Base, Draw, and Math.
1.2 What's New in OpenOfce.org
3.0?
For a list of new core features available with OpenOfce.org 3.0, refer to http://
www.openoffice.org/dev_docs/features/3.0/.
1.3 Novell Edition of OpenOfce.org
SUSE® Linux Enterprise Desktop includes the Novell edition of OpenOfce.org. The
Novell edition includes several enhancements that are not yet included in the standard
edition:
Excel VBA Macro Interoperability:
OpenOfce.org Novell edition eases the migration of many macros from Microsoft
Excel. Although not all macros can be successfully migrated, this interoperability
offers more than the standard edition, which does not support migration of macros.
4 Application Guide
Data Pilots:
Data Pilots are interoperable with Microsoft Ofce PivotTables*. OpenOfce.org
Novell edition substantially improves the Data Pilot feature, making it possible to
edit pilots after creation.
Enhanced Fonts:
Licensed fonts from Agfa* Monotype* which are metrically identical and visually
compatible with some of the key Microsoft fonts. This allows OpenOfce.org
Novell edition to match fonts when opening documents originally composed in
Microsoft Ofce, and very closely match pagination and page formatting.
EMF+Support:
The ability to render EMF+ formatted graphics.
SVG Support:
The ability to import scalable vector graphics.
Import File Formats:
Microsoft Works, WordPerfect* text and graphics, T602 les, Ofce Open XML,
and more.
GroupWise® Integration:
OpenOfce.org Novell edition includes improved integration with ODMA (Open
Document Management Architecture) services, for example for GroupWise. If you
have the GroupWise client installed on the machine, OpenOfce.org Novell edition
will offer to open documents from GroupWise, or save documents in GroupWise.
You can also use the standard edition of OpenOfce.org rather than the Novell edition.
If you install the latest version of OpenOfce.org, all of your Novell edition les remain
compatible. However, the standard edition does not contain the enhancements made in
the Novell edition.
1.4 Compatibility with Other Ofce
Applications
OpenOfce.org can work with documents, spreadsheets, presentations, and databases
in many other formats, including Microsoft Ofce. They can be seamlessly opened like
other les and saved back to the original format. Though some work has already been
The OpenOfce.org Ofce Suite 5
invested in interoperability, occasionally there are still formatting issues. If you have
problems with your documents, consider opening them in the original application and
resaving them in an open format such as RTF for text documents. In case of migration
problems with spreadsheets however, it is advisable to re-save them as Excel le and
use this as intermediate format (with CSV format you would lose all cell formatting
and CVS sometimes leads to incorrect cell type detection for spreadsheets).
TIP: OpenOfce.org Migration Guide
For good information about migrating from other ofce suites to OpenOfce.org, refer to the OpenOfce.org Migration Guide at http://
documentation.openoffice.org/manuals/oooauthors2/
0600MG-MigrationGuide.pdf.
1.4.1 Converting Documents to the
OpenOfce.org Format
OpenOfce.org can read, edit, and save documents in a number of formats. It is not
necessary to convert les from those formats to the OpenOfce.org format to use those
les. However, if you want to convert the les, you can do so. To convert a number of
documents, such as when rst switching to OpenOfce.org, do the following:
Select File > Wizards > Document Converter.
1
Choose the le format from which to convert.
2
There are several StarOfce and Microsoft Ofce formats available.
Click Next.
3
Specify where OpenOfce.org should look for templates and documents to
4
convert and in which directory the converted les should be placed.
Documents retrieved from a Windows partition are usually in a subdirectory of
/windows.
Make sure that all other settings are appropriate, then click Next.
5
6 Application Guide
Review the summary of the actions to perform, then start the conversion by
6
clicking Convert. When everything is done, close the Wizard by clicking Close.
The amount of time needed for the conversion depends on the number of les
and their complexity. For most documents, conversion does not take very long.
1.4.2 Sharing Files with Users of Other
Ofce Suites
OpenOfce.org is available for a number of operating systems. This makes it an excellent
tool when a group of users frequently need to share les and do not use the same system
on their computers.
When sharing documents with others, you have several options.
If the recipient needs to be able to edit the le
Save the document in the format the other user needs. For example, to save as a
Microsoft Word le, click File > Save As, then select the Microsoft Word le type
for the version of Word the other user needs.
If the recipient only needs to read the document
Export the document to a PDF le with File > Export as PDF. PDF les can be
read on any platform using a PDF viewer.
If you want to share a document for editing
Agree on a common exchange format that works for everyone. TXT and RTF formats, although limited in formatting, might be a good option for text documents.
If you want to e-mail a document as a PDF
Click File > Send > E-mail as PDF. Your default e-mail program opens with the
le attached.
If you want to e-mail a document to a Microsoft Word user
Click File > Send > E-mail as Microsoft Word. Your default e-mail program opens
with the le attached.
Send a document as the body of an e-mail
Click File > Send > Document as E-mail. Your default e-mail program opens with
the contents of the document as the e-mail body.
The OpenOfce.org Ofce Suite 7
1.5 Starting OpenOfce.org
To start the OpenOfce.org suite, press Alt + F2 and enter ooffice. The OpenOfce.org window opens.
In the selection dialog, choose the module you want to open or which le type you
want to create. If any OpenOfce.org application is open, you can start any of the other
applications by clicking File > New > Name of Application.
You can also start individual OpenOfce.org modules from your main menu or by
pressing Alt + F2 and entering the command for the respective module. For example,
enter oowriter to start OpenOfce.org Writer, or oocalc to start Calculator, or
ooimpress to start Impress.
1.6 Saving OpenOfce.org Files with
a Password
You can save les, no matter in which OpenOfce.org format, with a password. Note
that this offers limited protection only. For stronger protection, use encryption methods
as described in Chapter 11, Encrypting Partitions and Files (↑Security Guide). To save
a le with a password, select File > Save or File > Save As. In the dialog that opens,
activate the Save with password check box and click OK. After you have typed and
8 Application Guide
conrmed your password, your le will be saved. Next time a user opens the le, he
will be prompted for the password.
To change the password, either overwrite the same le by selecting File > Save As or
select File > Properties and click Change Password to access the password dialog.
1.7 Signing Documents
You can digitally sign documents to protect them. For this you need a personal key
(certicate). When applying a digital signature to a document, a kind of checksum is
created from the document's content and your personal key. The checksum is stored
together with the document. When another person opens the document, the recent
checksum will be compared to the original checksum and if both are equal, the application will signal that the document has not been changed in the meantime. To sign a
document, select File > Digital Signature and click Add to add a certicate you want
to use for signing.
SUSE Linux Enterprise Desktop allows you to access certicates from the certicate
store. For more information, refer to Chapter 12, Certicate Store (↑Security Guide).
1.8 Customizing OpenOfce.org
You can customize OpenOfce.org to best suit your needs and working style. Toolbars,
menus, and keyboard shortcuts can all be recongured to help you more quickly access
the features you use the most. You can also assign macros to application events if you
want specic actions to occur when those events take place. For example, if you always
work with a specic spreadsheet, you can create a macro that opens the spreadsheet
and assign the macro to the Start Application event.
This section contains simple, generic instructions for customizing your environment.
The changes you make are effective immediately, so you can see if the changes are
what you wanted and go back and modify them if they were not. See the OpenOfce.org
help les for detailed instructions.
To access the customization dialog in any open OpenOfce.org module, select Tools
> Customize.
The OpenOfce.org Ofce Suite 9
Figure 1.1
Customization Dialog in Writer
Procedure 1.1
In the customization dialog, click the Toolbar tab.
1
From the Toolbar drop-down list, select the toolbar you want to customize.
2
Select the check boxes next to the commands you want to appear on the toolbar,
3
and deselect the check boxes next to the commands you do not want to appear.
A short description for each command is shown at the bottom of the dialog.
With Save In, select whether to save your customized toolbar in the current
4
OpenOfce.org module or in the current document. If you decide to save it in
the OpenOfce.org module, the customized toolbar is used whenever you open
that module. If you decide to save it together with the current document, the
customized toolbar is used whenever you open that document.
Repeat to customize additional toolbars.
5
Click OK.
6
If you want to switch back to the original settings again, open the customization dialog,
click the Toolbardrop-down list and select Restore Default Settings. Click Yes and Reset
to proceed.
Customizing Toolbars
10 Application Guide
Procedure 1.2
Click the arrow icon at the end of the toolbar you want to change.
1
Click Visible Buttons to display a list of buttons.
2
Select the buttons in the list to enable (check) or disable (uncheck) them.
3
Showing or Hiding Buttons in the Toolbar
Procedure 1.3
You can add or delete items from current menus, reorganize menus, and even create
new menus.
Click Tools > Customize > Menus.
1
Select the menu you want to change, or click New to create a new menu.
2
Click Help for more information about the options in the Customize dialog.
Modify, add, or delete menu items as desired.
3
Click OK.
4
Procedure 1.4
You can reassign currently assigned keyboard shortcuts and assign new shortcuts to
frequently used functions.
Click Tools > Customize > Keyboard.
1
Select the keys you want to assign to a function, or select the function and assign
2
the keys or key combinations.
Customizing Menus
Customizing Keyboard Shortcuts
Click Help for more information about the options in the Customize dialog.
Modify, add, or delete keyboard shortcuts as desired.
3
Click OK.
4
The OpenOfce.org Ofce Suite 11
Procedure 1.5
OpenOfce.org also provides ways to assign macros to events such as application
startup or the saving of a document. The assigned macro runs automatically whenever
the selected event occurs.
Click Tools > Customize > Events.
1
Select the event you want to change.
2
Click Help for more information about the options in the Customize dialog box.
Assign or remove macros for the selected event.
3
Click OK.
4
Customizing Events
1.9 Changing the Global Settings
Global settings can be changed in any OpenOfce.org application by clicking Tools >
Options on the menu bar. This opens the window shown in the gure below. A tree
structure is used to display categories of settings.
Figure 1.2
The settings categories that appear depend on the module you are working in. For example, if you are in Writer, the OpenOfce.org Writer category appears in the list, but
the OpenOfce.org Calc category does not. The OpenOfce.org Base category appears
12 Application Guide
The Options Window
in both Calc and Writer. The Application column in the table shows where each setting
category is available.
The following table lists the settings categories along with a brief description of each
category:
Table 1.2
OpenOfce.org
Load/Save
Language Settings
OpenOfce.org
Writer
Global Setting Categories
ApplicationDescriptionSettings Category
AllVarious basic settings, including your user
data (such as your address and e-mail), important paths, and settings for printers and external programs.
AllIncludes the settings related to the opening
and saving of several le types. There is a dialog for general settings and several special
dialogs to dene how external formats should
be handled.
AllCovers the various settings related to languages and writing aids, such as your locale
and spell checker settings. This is also the
place to enable support for Asian languages.
WriterCongures the global word processing options, such as the basic fonts and layout that
Writer should use.
OpenOfce.org
Writer/Web
OpenOfce.org
Calc
OpenOfce.org Impress
WriterChanges the settings related to the HTML
authoring features of OpenOfce.org.
CalcChanges the settings for Calc, such as those
related to sort lists and grids.
ImpressChanges the settings that should apply to all
presentations. For example, you can specify
the measurement unit for the grid used to arrange elements.
The OpenOfce.org Ofce Suite 13
ApplicationDescriptionSettings Category
OpenOfce.org
Draw
OpenOfce.org
Math
OpenOfce.org
Base
Charts
Internet
IMPORTANT: Settings Apply Globally
All settings listed in the table are applied globally for the specied applications.
They are used as defaults for every new document you create.
drawing module, such as the drawing scale,
grid properties, and some print options.
options for formulas.
and registered databases.
created charts.
and to change settings related to search engines.
DrawIncludes the settings related to the vector
MathProvides a single dialog to set special print
BaseProvides dialogs to set and edit connections
AllDenes the default colors used for newly
AllIncludes the dialogs to congure any proxies
1.10 Using Templates
A template is a document containing only the styles (and content) that you want to appear
in every document of that type. When a document is created or opened with the template,
the styles are automatically applied to that document. Templates greatly enhance the
use of OpenOfce.org by simplifying formatting tasks for a variety of different types
of documents. For example, in a word processor, you might write letters, memos, and
reports, all of which look different and require different styles. Or for spreadsheets, you
might want to use different cell styles or headings for certain types of spreadsheets. If
you use templates for each of your document types, the styles you need for each document are always readily available.
14 Application Guide
OpenOfce.org comes with a set of predened templates, and you can nd additional
templates on the Internet. For details, see Section 1.11, “For More Information”
(page 15). If you want to create your own templates, this requires a little bit of up-front
planning. You need to determine how you want the document to look so you can create
the styles you need in that template. You can always change your template, but a little
planning can save you a lot of time later.
A detailed explanation of templates is beyond the scope of this section. Creating
OpenOfce.org Templates (page 15) only shows how to generate a template from an
existing document.
Procedure 1.6
For text document, spreadsheets, presentations, and drawings, you can easily create
a template from an existing document as follows:
Start OpenOfce.org and open or create a document that contains the styles and
1
content that you want to re-use for other documents of that type.
Click File > Templates > Save.
2
Specify a name for the template.
3
In the Categories box, click the category you want to place the template in. The
4
category is the folder where the template is stored.
Click OK.
5
NOTE: Converting Former Microsoft Word Templates
You can convert Microsoft Word templates like you would any other Word
document. See Section 1.4.1, “Converting Documents to the OpenOfce.org
Format” (page 6) for information.
Creating OpenOfce.org Templates
1.11 For More Information
OpenOfce.org contains extensive online help. In addition, a large community of users
and developers support it. The following lists shows some of the places where you can
go for additional information.
The OpenOfce.org Ofce Suite 15
OpenOfce.org Online Help Menu
Extensive help on performing any task in OpenOfce.org.
http://support.openoffice.org/index.html
Ofcial OpenOfce.org support page. provides manuals, tutorials, user and developer forums, users@openofce.org mailing list, Frequently Asked Questions, and
much more
http://documentation.openoffice.org/manuals/oooauthors2/
0600MG-MigrationGuide.pdf
OpenOfce.org Migration Guide. Provides information about migrating to
OpenOfce.org from other ofce suites, including Microsoft Ofce.
http://www.taming-openoffice-org.com/
Taming OpenOfce.org: Books, news, tips and tricks.
http://www.pitonyak.org/oo.php
Extensive information about creating and using macros.
http://documentation.openoffice.org/Samples_Templates/User/
template_2_x/index.html
The OpenOfce.org documentation Web site provides templates for Writer, Calc,
Impress, and Draw. Including thesis templates, Curriculum Vitae or templates for
CD cases, fax cover sheets, and much more.
http://www.worldlabel.com/Pages/openoffice-template.htm
Various templates for creating labels with OpenOfce.org.
http://documentation.openoffice.org/HOW_TO/index.html
Detailed HOWTOs for various OpenOfce.org tasks, including how to create and
use templates.
16 Application Guide
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