Novell GROUPWISE 8 System

I

System

 Chapter 1, “GroupWise System Administration,” on page 39

 Chapter 2, “ConsoleOne Administration Tool,” on page 41

 Chapter 3, “GroupWise View,” on page 47

 Chapter 4, “GroupWise System Operations,” on page 55

 Chapter 5, “GroupWise Utilities,” on page 79

 Chapter 6, “GroupWise Address Book,” on page 91

 Chapter 7, “Multilingual GroupWise Systems,” on page 111

novdocx (en) 22 June 2009

SystemI37

novdocx (en) 22 June 2009

38 GroupWise 8 Administration Guide

1

GroupWise System Administration

As a GroupWise® system administrator, it is your responsibility to keep your GroupWise system
running smoothly for your GroupWise users. This GroupWise 8 Administration Guide provides a
wealth of information to help you accomplish this task. This System section provides an overview of
the GroupWise administration tool, ConsoleOne
tasks that affect your GroupWise system as a whole and provides links to more specialized
instructions.

The following sections of the Administration Guide detail the eDirectory
GroupWise information is stored. Instructions are provided for creating and managing all
GroupWise object types.

 “Domains” on page 117

 “Post Offices” on page 161

 “Users” on page 211

 “Resources” on page 259

®

, and its capabilities. It summarizes administrative

TM

objects where

novdocx (en) 22 June 2009

1

 “Distribution Lists, Groups, and Organizational Roles” on page 275

The following sections of the Administration Guide detail the GroupWise software components that
make your GroupWise system run. Instructions are provided for configuring, monitoring, and
optimizing each software component.

 “Post Office Agent” on page 473

 “Message Transfer Agent” on page 617

 “Internet Agent” on page 715

 “WebAccess” on page 875

 “Monitor” on page 1001

 “Calendar Publishing Host” on page 983

The following additional sections of the Administration Guide provide supporting details and
background information:

 “Libraries and Documents” on page 305

 “Databases” on page 387

 “Client” on page 1073

 “Security Administration” on page 1149

 “Security Policies” on page 1203

GroupWise System Administration

39

novdocx (en) 22 June 2009

40 GroupWise 8 Administration Guide

2

ConsoleOne Administration Tool

GroupWise® is administered using ConsoleOne®, a Java*-based tool for managing your network
and its resources. When you create your GroupWise system, GroupWise snap-ins are added to your
ConsoleOne installation and GroupWise objects are created in Novell
manage your GroupWise system, you use ConsoleOne to create additional GroupWise objects,
modify GroupWise object properties, and so on.

IMPORTANT: Because the GroupWise snap-ins to ConsoleOne are required in order to work with
GroupWise objects, you cannot use other network management tools, such as Novell iManager, to
administer your GroupWise system. Also, you should not use older network management tools, such
as NetWare
includes legacy gateways that require such tools to administer the corresponding Gateway objects
and their properties.

Because GroupWise is a cross-platform product, you might have components of your GroupWise
system located on NetWare servers, Linux servers, and Windows* servers. You can run ConsoleOne
on Windows or Linux to manage GroupWise domains and post offices located on any of these
platforms.

®

Administrator, to administer your GroupWise system, unless your GroupWise system

®

eDirectoryTM. As you

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2

 Section 2.1, “ConsoleOne on Windows,” on page 41

 Section 2.2, “ConsoleOne on Linux,” on page 42

 Section 2.3, “ConsoleOne in a Multiple-Platform Environment,” on page 43

NOTE: For a GroupWise system on NetWare, you cannot run ConsoleOne to administer
GroupWise at the NetWare server console. The GroupWise Administrator snap-ins to ConsoleOne
do not run in that environment.

2.1 ConsoleOne on Windows

You can run ConsoleOne on Windows on any Windows machine that meets the requirements listed
in “GroupWise Administration Requirements” in the GroupWise 8 Installation Guide.

 Section 2.1.1, “Installing ConsoleOne on Windows,” on page 41

 Section 2.1.2, “Configuring Your Windows Machine for ConsoleOne,” on page 42

 Section 2.1.3, “Starting ConsoleOne on Windows,” on page 42

2.1.1 Installing ConsoleOne on Windows

When you create your initial GroupWise system using the GroupWise Installation program
(

install.exe

ConsoleOne installation on that machine. If necessary, you can install ConsoleOne itself to the
machine where you are running the GroupWise Installation program. You are also given the
opportunity to copy the GroupWise snap-ins to ConsoleOne into a GroupWise software distribution
directory for later use.

) on Windows, the GroupWise snap-ins to ConsoleOne are installed to the

ConsoleOne Administration Tool

41

After you have set up your GroupWise system, you can use the GroupWise Installation program to
install ConsoleOne and the GroupWise snap-ins from the GroupWise 8 DVD or downloaded
GroupWise 8 image, or you can run
distribution directory to additional locations as needed.

admin\install.exe

to install the snap-ins from the software

2.1.2 Configuring Your Windows Machine for ConsoleOne

To ensure GroupWise database integrity across the network:

1 Right-click the Novell Client icon on the tool bar at the bottom of your screen, then click

Novell Client Properties.

2 Click Advanced Settings.

3 Set File Caching to Off.

4 Set File Commit to On.

5 Click OK to save the new Novell Client settings, then reboot the Windows machine to put the

new settings into effect.

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2.1.3 Starting ConsoleOne on Windows

When you install ConsoleOne, a ConsoleOne icon is automatically created on your Windows
desktop for starting ConsoleOne.

Before you start ConsoleOne, turn off file caching in the Novell Client to protect database integrity.

1 Right-click the red N in the notification area, then click Novell Client Properties.

2 Click Advanced Settings, select File Caching, then select Off.

3 Click OK to save your change.

2.2 ConsoleOne on Linux

You can run ConsoleOne on Linux on any Linux machine that meets the requirements listed in
“GroupWise Administration Requirements” in the GroupWise 8 Installation Guide.

 Section 2.2.1, “Installing ConsoleOne on Linux,” on page 42

 Section 2.2.2, “Starting ConsoleOne on Linux,” on page 43

2.2.1 Installing ConsoleOne on Linux

When you create your initial GroupWise system using the GroupWise Installation program
(

install

Novell Open Enterprise Server Linux, you can install ConsoleOne from YaST using Software >
Install and Remove Software. Linux ConsoleOne is also available on the Novell Downloads page

(http://download.novell.com).

) on Linux, ConsoleOne should already be installed before you begin. If you are running

After ConsoleOne is installed, the GroupWise Installation program on Linux installs the GroupWise
snap-ins to ConsoleOne to the ConsoleOne installation on that machine. You are also given the
opportunity to copy the GroupWise Administration RPM into a GroupWise software distribution
directory for later use.

42 GroupWise 8 Administration Guide

After you have set up your GroupWise system, you can use the GroupWise Installation program to
the GroupWise snap-ins from the GroupWise 8 DVD or downloaded GroupWise 8 image, or you can

admin

install the GroupWise Administration RPM from the
directory to install the snap-ins to additional locations as needed.

ConsoleOne and the GroupWise Administrator snap-ins should be installed on each Linux server
where a domain is located. For some administration tasks, ConsoleOne on the primary domain
server needs to have secondary domain servers mounted. Depending on how you organize your
GroupWise administration, you might also want to mount the primary domain server to each
secondary domain server. Administrative messages can flow from one secondary domain to another
through the primary domain.

subdirectory of the software distribution

2.2.2 Starting ConsoleOne on Linux

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1 In a terminal window, become root by entering

sux

The

2 Enter the following command:

/usr/ConsoleOne/bin/ConsoleOne

command enables the X Window System*, which is required for running ConsoleOne.

su -

and the

root

password.

2.3 ConsoleOne in a Multiple-Platform Environment

If your GroupWise system includes multiple platforms, you can administer Linux domains from
Windows ConsoleOne or administer NetWare or Windows domains from Linux ConsoleOne.

This section helps you set up the cross-platform connections that enable ConsoleOne to successfully
access GroupWise databases on any platform.

 Section 2.3.1, “Using Windows ConsoleOne to Access Domains and Post Offices on Linux,”

on page 43

 Section 2.3.2, “Using Linux ConsoleOne to Access Domains and Post Offices on NetWare or

Windows,” on page 44

2.3.1 Using Windows ConsoleOne to Access Domains and Post Offices on Linux

In order for you to be able to use ConsoleOne on Windows to administer GroupWise domains, post
offices, and agents that are located on Linux, the Linux servers where the domains, post offices, and
agents are located must be accessible from Windows.

 “Making a Linux Server Visible from Windows” on page 43

 “Accessing a Domain or Post Office on Linux from Windows ConsoleOne” on page 44

Making a Linux Server Visible from Windows

To make a Linux server visible from Windows, you need to configure it so that you can map a drive
to it as if it were a Windows server.

ConsoleOne Administration Tool 43

Table 2-1 Creating a Connection from Windows to Linux

Operating System Connection Method

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Open Enterprise
Server (OES)
Linux

SUSE Linux
Enterprise Server
(SLES)

Use the NetWare Core ProtocolTM (NCPTM) Server to create an NCP volume on the
Linux server that will be visible from Windows just as a NetWare volume would be.

On the Linux server, become

ncpcon create volume volume_name directory
ncpcon set cross_protocol_locks=1

From a Windows workstation or server where the Novell client is installed, you can
now use the Novell Map Network Drive feature to map a drive to the volume on your
Linux server, and Windows-type file locking is respected by Linux.

For more information about NCP Server, see the NCP Server Administration Guide

for Linux (http://www.novell.com/documentation/oes/ncp_lx/data/
h9izvdye.html#h9izvdye).

Use Samba to create a Windows share on the Linux server that will be visible from
Windows just as a directory on another Windows server would be. For instructions
on setting up a Samba share, see the SUSE Linux Enterprise Server Administration

and Installation Guide (http://www.novell.com/documentation/sles10/pdfdoc/
sles_admin/sles_admin.pdf).

From a Windows workstation or server, you can now use the Windows Map
Network Drive feature to map a drive to the directory on your Linux server.

root

, then enter the following commands:

Accessing a Domain or Post Office on Linux from Windows ConsoleOne

After you have made the Linux server visible from Windows:

1 Map a drive to the domain directory on the Linux server.

2 In Windows ConsoleOne, click Tools > GroupWise System Operations > Select Domain.

3 Browse to and select the domain directory, then click OK.

You can now use Windows ConsoleOne to administer all GroupWise objects that belong to the
domain that is located on Linux.

2.3.2 Using Linux ConsoleOne to Access Domains and Post Offices on NetWare or Windows

In order for you to be able to use ConsoleOne on Linux to administer GroupWise domains, post
offices, and agents that are located on NetWare or Windows, the NetWare or Windows servers where
the domains, post offices, and agents are located must be accessible from Linux.

 “Making a NetWare or Windows Server Visible from Linux” on page 44

 “Accessing a Domain or Post Office on NetWare or Windows from Linux ConsoleOne” on

page 45

Making a NetWare or Windows Server Visible from Linux

To make a NetWare or Windows server visible from Linux, you mount the directory you need to
access as a Linux file system.

44 GroupWise 8 Administration Guide

Table 2-2 Creating a Connection from Linux to NetWare or Windows

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Operating
System

NetWare:

Connection Method

mount -t ncpfs NetWare_server_full_DNS_name_or_IP_address
/Linux_mount_location/mount_point_directory

-o user=fully_qualified_username

-o ipserver=NetWare_server_full_DNS_name

A NetWare server full DNS name should have the format of mail2.provo.corporate.com. A
fully qualified username should have the format of Admin.Users.Corporate. A typical Linux
mount location would be /mnt.

You can also use Novell Remote Manager (NRM) to create the NCP mount.

Windows:

mount -t smbfs //Windows_server_name_or_IP_address/sharename
/Linux_mount_location/mount_point_directory

-o username=Windows_username

To use this command, the WINS protocol must be functioning properly on your network. The
specified Windows user must have sufficient rights to access the post office directory.

Accessing a Domain or Post Office on NetWare or Windows from Linux ConsoleOne

After you have made the NetWare or Windows server visible from Linux:

1 Mount the domain directory to the Linux server.

2 In Linux ConsoleOne, authenticate to the eDirectory

TM

tree where the Domain object is located.

3 Click Tools > GroupWise System Operations > Select Domain.

4 Browse to and select the domain directory, then click OK.

You can now use Linux ConsoleOne to administer all GroupWise objects that belong to the domain
that is located on NetWare or Windows.

ConsoleOne Administration Tool 45

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46 GroupWise 8 Administration Guide

3

GroupWise View

When administering GroupWise® in ConsoleOne®, you can use the standard Novell® eDirectoryTM
View or you can use the GroupWise View. The following sections discuss the GroupWise View and
how to use it:

 Section 3.1, “eDirectory View vs. GroupWise View,” on page 47

 Section 3.2, “GroupWise Object Icons,” on page 48

 Section 3.3, “Customizing the GroupWise View,” on page 50

 Section 3.4, “Searching in the GroupWise View,” on page 52

 Section 3.5, “Performing Administrative Tasks from the GroupWise View,” on page 52

NOTE: The ConsoleOne illustrations used in the guide show ConsoleOne on Windows.
ConsoleOne on Linux appears different but provides substantially the same functionality.

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3

3.1 eDirectory View vs. GroupWise View

The eDirectory View displays the GroupWise objects in their contexts in the eDirectory tree, as
shown in the following example.

Figure 3-1 eDirectory View

The GroupWise View filters out all non-GroupWise objects and shows how the GroupWise objects
relate to each other in the GroupWise system, as shown in the following example.

GroupWise View

47

Figure 3-2 GroupWise View

In the left pane, all Domain objects are displayed under the GroupWise system, and all Post Office
objects are subordinate to the domains where they reside. You can select the GroupWise system, a
domain, or a post office in the left pane and then use the drop-down list of GroupWise objects on the
toolbar to display associated objects (Users, Resources, Message Transfer Agents, and so on) in the
right pane. In the above example, the GroupWise System is selected in the left pane and the
GroupWise Object list is set to Users, so the right pane is displaying all users in the entire
GroupWise system.

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3.2 GroupWise Object Icons

The following table lists all the GroupWise objects that are displayed in the eDirectory View or
GroupWise View in ConsoleOne.

Table 3-1 Object Icons

Icon GroupWise Object Additional Information

GroupWise System Represents the GroupWise system you are currently

connected to. The GroupWise system’s name is displayed in
the lower left corner of the ConsoleOne window.

Primary Domain Represents the system’s primary domain. To ensure

consistency, all replication of GroupWise information to the
GroupWise domain and post office databases takes place
through the primary domain. For additional information, see

Part II, “Domains,” on page 117.

Secondary Domain Represents any additional domains, other than the primary,

created in the GroupWise system. For additional information,
see Part II, “Domains,” on page 117.

Current Domain Represents the domain to which ConsoleOne is currently

connected. For information about changing the current domain,
see Section 9.1, “Connecting to a Domain,” on page 135.

48 GroupWise 8 Administration Guide

Icon GroupWise Object Additional Information

External Domain Represents a domain from another GroupWise system.

Non-GroupWise Domain Represents all or part of a non-GroupWise system.

Post Office Represents a collection of user accounts (mailboxes). For

additional information, see Part III, “Post Offices,” on page 161.

External Post Office Represents a post office in an external GroupWise system or a

non-GroupWise system.

User Represents an eDirectory user who has been given a

GroupWise account in a post office. For additional information,
see Part IV, “Users,” on page 211.

External Entity Represents a user not listed in eDirectory who has been given

a GroupWise account in a post office. For additional
information, see Part IV, “Users,” on page 211.

External User Represents a user in an external GroupWise system or a non-

GroupWise system.

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Resource Represents a conference room or some other resource that

can be scheduled by users. For additional information, see

Part V, “Resources,” on page 259.

External Resource Represents a resource that belongs to an external GroupWise

system or a non-GroupWise system.

Distribution List Represents a group of users or resources that can all be

addressed by using the distribution list’s name. For additional
information, see Part VI, “Distribution Lists, Groups, and

Organizational Roles,” on page 275.

Group Represents an eDirectory group. eDirectory groups, like

distribution lists, can be addressed by using the group’s name.
Any members of the group who have GroupWise accounts
receive the message. For additional information, see Part VI,

“Distribution Lists, Groups, and Organizational Roles,” on
page 275.

Organizational Role Represents an eDirectory organizational role. eDirectory

organizational roles, like distribution lists, can be addressed by
using the organizational role’s name. Any members of the role
who have GroupWise accounts receive the message. For
additional information, see Part VI, “Distribution Lists, Groups,

and Organizational Roles,” on page 275.

Library Represents a collection of documents. For additional

information, see Chapter 21, “Document Management

Services Overview,” on page 307.

Nickname Represents an additional address associated with a user,

resource, or distribution list. For additional information, see

Part IV, “Users,” on page 211, Part V, “Resources,” on
page 259, or Part VI, “Distribution Lists, Groups, and
Organizational Roles,” on page 275.

GroupWise View 49

Icon GroupWise Object Additional Information

Message Transfer Agent Represents a Message Transfer Agent (MTA) associated with a

domain. For additional information, see Part X, “Message

Transfer Agent,” on page 617.

Post Office Agent Represents a Post Office Agent (POA) associated with a post

office. For additional information, see Part IX, “Post Office

Agent,” on page 473.

Gateway Represents a method of linking to another e-mail system or

transport. For additional information, see the GroupWise

gateway guides (http://www.novell.com/documentation/
gwgateways).

3.3 Customizing the GroupWise View

You can change the column display, order, and width to customize the GroupWise View.

Changes are preserved from one ConsoleOne session to the next. In addition, your last view is
persistent from session to session. For example, if you last used the Distribution Lists view, the next
time you start ConsoleOne and open the GroupWise View, the Distribution Lists view is displayed.
If the last-used view is not applicable (for example, you had the Gateways view open and when the
new ConsoleOne session starts you select a Post Office object), the GroupWise View defaults to the
Users view.

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 Section 3.3.1, “Changing the Column Display and Order,” on page 50

 Section 3.3.2, “Changing the Column Widths,” on page 51

3.3.1 Changing the Column Display and Order

For each view (Users, Distribution Lists, Gateways, Post Offices, and so forth), you can determine
which columns are displayed and the order in which they are displayed.

1 Select GroupWise System in the left (tree) pane, then select the view (for example, Users).

50 GroupWise 8 Administration Guide

2 If you are changing the Users view, use the drop-down list to select how you want to sort users

(ID Sort, User Name Sort, First Name Sort, or Last Name Sort).

The Users view allows you to sort by ID, user name, first name, or last name. Each of these is
treated as a separate Users view for which you can determine the column display and order.
The views for different objects offer different sort options.

3 Click View > Edit Columns to display the Select GroupWise View Columns dialog box.

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4 To add a column, select the column in the Available Fields list, then click the left-arrow to add

it to the Selected Columns list.

5 To determine the display order, select a column in the Selected Columns list, then click the up-

arrow and down-arrow to move it to the desired position.

6 To remove a column, select the column in the Selected Columns list, then click the right-arrow

to add it to the Available Fields list.

7 When you are finished, click OK to save your changes.

3.3.2 Changing the Column Widths

You can change column widths in a view by dragging the right or left edge of the column label.

GroupWise View 51

3.4 Searching in the GroupWise View

You can search for a specific entry in a view. The search is performed on the first column. For
example, if the Resources view is displayed, you can search for a specific resource based on its
object ID. If the Users view (with Last Name Sort selected) is displayed, you can search for a
specific user based on the user’s last name.

With the Users view, if you have First Name Sort or Last Name Sort selected, you can search for a
complete user name (both first and last name) by using a comma as a delimiter between the names.
A space after the comma is optional.

For example, if the Users view displays first names in the first column and last names in the second
column, you can type John,Smith to go directly to that user name. If the columns were reversed, you
could use Smith,John.

To perform a search:

1 Change to the view you want to search.

2 Select the first entry in the view.

3 Type the text to search for.

As you type text, a text box appears in the lower right corner of the GroupWise View.

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3.5 Performing Administrative Tasks from the GroupWise View

You can perform many GroupWise administrative tasks from the GroupWise View as well as from
the eDirectory View. For example, you can:

 Create new objects.

 Modify the properties of an object.

 Move, rename, or delete an object from the GroupWise system.

 Use the GroupWise utilities, system operations, and diagnostic options on the Tools menu.

52 GroupWise 8 Administration Guide

In addition, external objects must be created and managed in the GroupWise View because they are,
by definition, external to eDirectory and have no eDirectory context. For example, if you install the
GroupWise Internet Agent and want to simplify addressing for your users by adding the Internet as a
non-GroupWise domain, you must perform the task in the GroupWise View.

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GroupWise View 53

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54 GroupWise 8 Administration Guide

4

GroupWise System Operations

The GroupWise® system operations in ConsoleOne® allow you to perform various tasks to maintain
and optimize your GroupWise system. The following sections provide information about the system
operations included on the To ol s menu (Too ls > GroupWise System Operations):

 Section 4.1, “Select Domain,” on page 55

 Section 4.2, “System Preferences,” on page 57

 Section 4.3, “eDirectory User Synchronization,” on page 64

 Section 4.4, “Admin-Defined Fields,” on page 64

 Section 4.5, “Pending Operations,” on page 65

 Section 4.6, “Addressing Rules,” on page 66

 Section 4.7, “Time Zones,” on page 66

 Section 4.8, “External System Synchronization,” on page 69

 Section 4.9, “Software Directory Management,” on page 69

novdocx (en) 22 June 2009

4

 Section 4.10, “Restore Area Management,” on page 74

 Section 4.11, “Internet Addressing,” on page 74

 Section 4.12, “Trusted Applications,” on page 74

 Section 4.13, “LDAP Servers,” on page 78

 Section 4.14, “Global Signatures,” on page 78

NOTE: If the majority of the items on the GroupWise System Operations menu are dimmed, you are
connected to a secondary domain in a GroupWise system where Restrict System Operations to
Primary Domain has been selected under System Preferences. For more information, see

Section 4.2, “System Preferences,” on page 57.

4.1 Select Domain

By default, ConsoleOne must be connected to a GroupWise domain in order for you to administer
your GroupWise system. Being connected to a GroupWise domain ensures that information is
replicated not only in Novell
databases.

You can be connected to any domain in the GroupWise system. As shown in the following example,
the domain to which you are connected is indicated by a plug on the domain’s icon. In addition, the
connected domain is listed at the bottom of the ConsoleOne window.

®

eDirectoryTM but also in the GroupWise domain and post office

GroupWise System Operations

55

Figure 4-1 ConsoleOne Window Showing the Domain You Are Connected To

Some administrative tasks require you to be connected to a specific domain but others do not. In
general, operations that create new GroupWise container objects or delete GroupWise container
objects require you to be connected to the domain where the object resides. Operations that add or
delete leaf object or modify the properties of an existing object do not require you to be connected to
the object’s domain.

novdocx (en) 22 June 2009

To change the domain to which you are connected:

1 In ConsoleOne, click Too ls > GroupWise System Operations > Select Domain.

2 Browse to and select the domain directory, then click OK to connect to the domain.

NOTE: You can also connect to a domain by right-clicking the domain in the GroupWise View and
clicking Connect.

Being connected to a domain means that ConsoleOne has write access to the domain database

wpdomain.db

(

). How the write access is achieved depends on the platform where you are running

ConsoleOne and the platform where the domain is located.

56 GroupWise 8 Administration Guide

Table 4-1 Domain Connection Options

novdocx (en) 22 June 2009

ConsoleOne
Platform

Windows
ConsoleOne

Linux
ConsoleOne

The database location is stored internally in UNC path format (

Domain Platform Connection Options

NetWare server Mapped drive

Linux server Samba mount where the path to the domain on the Linux server is

prefixed by the Linux server hostname from the point of view of
ConsoleOne

Windows server Local drive

Mapped drive

NetWare server File system mount where the mount point directory matches the

NetWare server hostname and volume name

Linux server Local directory

Mounted file system where the mount point directory matches the
domain directory on the mounted file system

Windows server Mounted file system where the mount point directory matches the

Windows server hostname and share

\\server\volume\directory

is displayed on the Domain object Identification page in ConsoleOne based on the platform of
ConsoleOne and the database location.

) but

Table 4-2 Database Locations

ConsoleOne
Platform

Windows
ConsoleOne

Linux
ConsoleOne

Domain Platform Database Location

NetWare server

Linux server

Windows server

NetWare server

Linux server

Windows server

\\NetWare_server\volume\domain_directory

\\Linux_server\domain_directory

\\Windows_server\share\domain_directory

/mnt/NetWare_server/volume/domain_directory

/domain_directory

/mnt/Windows_server/share/domain_directory

When you click Connect, ConsoleOne uses the domain’s UNC path to automatically connect you to
the correct domain if possible; otherwise, you must manually browse to and select the domain
database in order to connect to the domain.

4.2 System Preferences

You can use the GroupWise system preferences to configure the defaults for various GroupWise
system settings.

GroupWise System Operations 57

To change the system preferences:

1 In ConsoleOne, click Too ls > GroupWise System Operations > System Preferences.

The GroupWise System Preferences dialog box contains the following tabs:

 Admin Preferences: Controls how rights are assigned and what network ID format is used

when creating new GroupWise users. By default, rights are assigned automatically and the
fully distinguished name format is used.

 Routing Options: Controls default message routing for your GroupWise system. By

default, no routing domain is assigned.

 External Access Rights: Controls the access that users on external GroupWise systems

have to your GroupWise users’ information. By default, Busy Search and status tracking
information is not returned to users on external GroupWise systems.

 Nickname Settings: Controls what happens when you move a user from one post office to

another. By default, nicknames representing old addresses are not automatically created
when users are moved.

 Default Password: Assigns a default password for new GroupWise user accounts. By

default, you must manually assign a password for each GroupWise account you create.

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 Admin Lockout Settings: Controls access to the GroupWise administration functions in

ConsoleOne. By default, there are no restrictions.

 Archive Service Settings: Sets the default archive service for your GroupWise system.

Archive services are third-party applications that can function as GroupWise trusted

applications (for example, Messaging Architects M+Archive Email Archiving Software

(http://www.messagingarchitects.com/products/m-archive-email-archiving.html)).

When you install an archive service to a server, an instance of the archive service
is added to the list of archive service trusted applicationsthat displays in ConsoleOne.

 Linux Settings (Linux ConsoleOne Only): Establishes the mount directory where

ConsoleOne can find mounted file systems where domains and post offices are located.

2 Change the system preferences as needed.

3 Click OK to save the changes.

4.2.1 Admin Preferences

1 In the GroupWise System Preferences dialog box, click the Admin Preferences tab to modify

any of the following options:

58 GroupWise 8 Administration Guide

Set Access Rights Automatically: Users require specific eDirectory and file system rights in
order to use GroupWise (see Chapter 81, “GroupWise User Rights,” on page 1193). Select this
option to automatically grant these rights when creating a GroupWise account for users.

Appropriate eDirectory object rights enable the GroupWise client to log in to the user’s post
office without prompting the user for the post office location (IP address, UNC path, or mapped
drive.)

Appropriate file system rights enable the GroupWise client to directly access the post office
directory rather than use client/server access.

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When Creating or Modifying Objects, For Network ID Use: Select Full Distinguished

®

Name (for example, paul.engineering.ny) when users’ mailboxes reside on a NetWare

4.1x or

later server and users have an eDirectory connection to the server where the post office resides.

Select Common Name (for example, paul) under the following circumstances:

 The users’ mailboxes reside on a NetWare 3.1 server.

 The users’ mailboxes reside on a NetWare 4.1x server but users have a bindery emulation

connection to the server where the post office resides.

 Users’ GroupWise IDs are different from their NetWare IDs.

Display Identity Manager (DirXML) Warnings: The Identity Manager Driver for
GroupWise provides data integration between GroupWise users and groups in eDirectory. For
example, you can have an e-mail account automatically created as soon as an employee is
hired. The same driver can also disable an e-mail account when a user is no longer active.

If you are using the Identity Manager Driver for GroupWise, some GroupWise operations that
you perform in ConsoleOne require you to take preliminary actions with the driver. For
example, if you recover a deleted account, you need to stop the driver before recovering the
account and restart it after the operation is complete.

This option enables you to receive a warning message whenever you perform a GroupWise
operation in ConsoleOne that is affected by the Identity Manager driver. The warning message
includes instructions about the actions you need to take with the driver before continuing with
the GroupWise operation. If you are using the Identity Manager Driver for GroupWise, we
strongly recommend that you enable this option. If you are not using the driver, you can disable
the option to avoid receiving unnecessary messages.

For more information, see “GroupWise DirXML Driver for Novell Identity Manager” in the

GroupWise 8 Interoperability Guide.

2 Click OK to save the changes.

GroupWise System Operations 59

4.2.2 Routing Options

1 In the GroupWise System Preferences dialog box, click the Routing Options tab to modify any

of the following options:

Default Routing Domain: If a domain’s MTA cannot resolve a message’s address, the
message is routed to this default domain’s MTA. The default domain’s MTA can then be
configured to handle the undeliverable messages. This might involve routing the message to
another GroupWise domain or to an Internet address (by performing a DNS lookup). Browse to
and select the GroupWise domain you want to use as the default routing domain.

Force All Messages to this Domain: This option applies only if you select a default routing
domain. Select this option to force all messages to be routed through the default routing domain
regardless of the links you have configured for your GroupWise system’s domains.

MTAs Send Directly to Other GroupWise Systems: Select this option if you want all MTAs
in your GroupWise system to perform DNS lookups and route messages out across the Internet.
If you deselect this option, you can designate individual MTAs to perform DNS lookups and
route messages to the Internet. For more information, see “Using Dynamic Internet Links” in
“Connecting to Other GroupWise Systems” in the GroupWise 8 Multi-System Administration

Guide.

2 Click OK to save the changes.

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4.2.3 External Access Rights

1 In the GroupWise System Preferences dialog box, click the External Access Rights tab to

modify any of the following options:

Allow External Busy Search: Select this option to enable users in other GroupWise systems
to perform Busy Searches on your GroupWise users’ Calendars.

60 GroupWise 8 Administration Guide