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Fax User Guide
Part No. P0919427 02
CallPilot Fax User Guide
Copyright © 2001 Nortel Networks
All rights reserved. 2001.
The information in this document is subject to change without notice. The statements, configurations, technical data, and
recommendations in this document are believed to be accurate and reliable, but are presented without express or implied
warranty . User s must take full responsibility for their ap plications of any products specif ied in this doc ument. The information
in this document is proprieta ry to Nortel Networks NA Inc.
The software described in this document is furnished under a license agreement and may be used only in accordance with the
terms of that license. The software license agreement is included in this document.
Trademarks
NORTEL NETWORKS is a trademark of Nortel Networks.
Microsoft, MS, MS-DOS, Windows, and Windows NT are registered trademarks of Microsoft Corporation.
All other trademarks and registered trademarks are the property of their respective owners.
P0919427 02
CallPilot Fax User Guide
About CallPilot Fax
This guide explains how to use CallPilot Fax with your personal mailbox. It explains how to
receive, print and send fax messages.
Note: If you need infor m ation about other CallPilot features, refer to the CallPilot
Reference Guide.
To use this guide, you must determine which phone inte rface you use, and follow the procedures
for that interface. For information about determining which interface you use, refer to “Checking
which mailbox interface you use” on page 5.
Learning about Fax
With CallPilot Fax you can access Fax features from your personal mailbox.
3
A fax document in a mailbox is called a fax message. Fax messages can h a ve a voice introduction.
This means that a caller can leave a fax message with or without an i ntroductory voi ce mes sage in
your personal mailbox.
You can:
• retrieve and print the fax message on a fax machine
• forward the fa x message to another mailbox
About the Express Messaging Line
You can have an Express Messaging Line assigned to your mailbox. A fax messag e sent to the
Express Messaging Line bypasses the Automated Attendant and is sent immediately to your
mailbox. You access the fax mess age the same way you access other fax messages. For more
information about accessing fax messages, refer to “Receiving a fax message” on page 8.
Ask your System Administra tor for the telephone number of your Express Messaging Line. Then
you can inform people of your direct fax line number.
CallPilot Fax User Guide
4 CallPilot Fax User Guide
Telephone buttons
All one line and two line display telephones provide CallPilot voice prompts. On telephones with
display but tons, the v oic e prompts ar e delayed f or f i v e seconds. I f you do not se e an option on your
telephone display, wait for the voice prompt t o announce t he addi ti onal o pti ons.
To use Fax features, press the display buttons or the dialpad buttons on your te lephone.
When you see a display button like this: PLAY
, or a dialpad but t on l ike this: ¤, press either b utton
to activate the CallPilot feature. This guide sho ws you both methods.
This table sho ws the Nortel Networks Business Series Terminal buttons. Use the buttons that
pertain to the type of telephone you use.
Button name T7100, T7208, T7316
Feature
Handsfree Bottom right-hand
Hold
Volume Control
Release
≤ ƒ ƒ
button
≥ ˙ ˙
√ √ √
® ® ®
M7100, M7208, M7310,
M7324
© ©
M7100N, M7208N,
M7310N, M7324N
You can enter ≤, ƒ or ƒ and the code to use a feature.
For example, press ≤·°⁄ to access your mailbox.
The T7100 works dif ferently from other telephones on your system because it does not have line
buttons. Where ot her tele phones requi re that you s elect a line b ut ton to answer a call, on the T7100
terminal you pick up t he handset . Where other t elephones require y ou to selec t a line b utt on to tak e
a call off hold , you press ≥ on the T7100 terminal.
On T7100 terminals, you can answe r a second cal l by press ing ≤. Your acti v e call i s put on hold
and you connect to the waiting call. You can have no more than two active calls at one time.
The T7100 terminal does not have a
P0919427 02
© button.
Checking which mailbox interface you use
CallPilot supports two interfaces: Norstar Voice Mail and CallPilot. The System Administrator
determines which inte rface is assigned to your mailbox.
Use this procedure to check which mailbox interface you use, then follow the procedures in the
guide that apply to the interface you use.
Some procedures apply to both interfaces.
To check which mailbox interface you use
CallPilot Fax User Guide 5
0 new 0 saved
PLAY REC ADMIN
No messages
COMP MBOX EXIT
1 Press
2 Check the di sp lay to see which interface you use:
3 Press ® to end the session.
≤·°⁄.
Follo w the voice prompts or the display button options to open
your mailbox.
This is the Norstar Voice Mail interface.
This is the Call P ilot interface.
CallPilot Fax User Guide
6 CallPilot Fax User Guide
Telling callers about fax in your mailbox greeting
In your mailbox greeting, tell call ers tha t the y can l ea v e f ax mess ages in your mailbox. Tell callers
that they must cal l from a fax machine telephone to send you a f a x message. The caller must press
START/SEND on the fax machine. CallPilot automatically receives and stores the fax message in
your mailbox. This is an example Personal mailbox greeting:
“Hello. You have reached Brian Purdy with Ideal Office Machines. I am in the office today, but I
am current ly away fr om the phone . Please leave your name, telephone numbe r and a brief messag e
after the tone. I f you want to s end me a fax and yo u ar e call ing from a fax machine telephone , pr es s
the START/SEND button on the fax machine now, or when this message ends.”
For more information about mailbox greetings, refer to the CallPilot Reference Guide or ask your
System Administrator.
To record a mailbox greeting
Greeting options
REC
CHOOSE CFWD
Greeting:
PRIME ALT PERS
Record now?
NO QUIT
YES
1 Press
≤·°⁄.
Follow the voice prompts or the display b utton o p ti ons to open
your mailbox.
2 If you use the CallPilot interface:
• Press °¤ to open the Greetings Options menu
• Go to step 3
If you use the Norstar Voice Mail interface:
• Press ADMIN
• Press GREET
or °
or ¤
• Go to step 3
3 Press REC
4 Press PRIME
or ⁄.
or ⁄ to record the Primary greeting
or
press ALT
5 Press YES
or ¤ to record the Alternate greeting.
or ⁄ and record your greeting at the tone.
Record greeting:
RETRY OK
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6 Press OK
or £ to end the recording.
CallPilot Fax User Guide 7
Accept greeting?
RETRY PLAY OK
7 Press OK
or £ to accept the recording
or
press PLAY
or ⁄ to listen to the greeting
or
press RETRY
or ¤ to re-record the greeting.
8 Press ® to end the session.
CallPilot Fax User Guide
8 CallPilot Fax User Guide
Receiving a fax message
Fax messages can contain a voice message that a caller records to introduce the fax message, or
they can contain just the fax message.
A caller can send a fax message to your personal mailbox by using the autosend feature on their
fax machine. If the call is answered b y the Automated Attendant, the call transfers to the
designated Fax answering extension. If the call is answered by a mailbox, the fax message is
placed in the mailbox. If you answer the call, you hear a fax tone. Transfer the fax call to your
mailbox.
Transferring a fax call to your mailbox
If you answer a call and hear a fax tone, a caller is attempting to send a fax message to your
mailbox. You can transfer the call to your mailbox.
To transfer a fax call to your mailbox
1 Press
2 Enter your mailbox number.
When you receive a message in your mailbox, your telephone display shows:
Message for you
MSG
This display indicates that you h ave a new voice message or a fa x message in your mailbox.
To check for messages, you must open your mailbox.
≤·°fl.
Do not put the call on hold.
The fax message is left in your mailbox.
P0919427 02
Opening your mailbox
To open your mailbox - Norstar Voice Mail
CallPilot Fax User Guide 9
≤·°⁄.
or
Pswd:
OTHR RETRY OK
1 Press
2 Enter your mailbox password and press OK
if you are at another extension, or if you are using a Guest
mailbox, press OTHR
this prompt appears, enter your mailbox number and password.
Your mailbox number is usually the same as your extension.
1 new 1 saved
PLAY REC ADMIN
3 After you open your mailbox, the telephone display shows how
many new and saved messages you have.
A voice prompt announce s how many new and saved voi ce and
fax messages you have.
In this example there is one new message and one saved
message.
To open your mailbox - CallPilot
≤·°⁄.
or
if you are at another extension, enter your mailbox number and
then press OK
Your mailbox number is usually the same as your extension.
Mbox:
RETRY OK
1 Press
2 Press £
or £
or • to display the Log: prompt. When
or £.
Pswd:
RETRY OK
3 Enter your mailbox password and press OK
or £.
After you open your mailbox, the telephone display shows how
many new messages you have.
A voice prompt announces how many new and saved fax
messages you have.
CallPilot Fax User Guide
10 CallPilot Fax User Guide
Printing fax messages
You can print the fax messages in your mailbox on any fax machine. You can print all of your fax
messages at once or individually .
An average text fax message uses 10 seconds of mailbox message time per page. A fax message
that contains gra phics can u se as much as t wo mi nutes of mai lbox me ssage time p er pa ge. Because
fax messages can be take up a lot of mailbox space, after you print or forward your fax messages,
delete them from your mailbox.
If you print all your fax messages at once, you cannot listen to any voice int roductions that are
included wi th the fax messages. If you do not listen to a voice introduction, th e fax message
remains “new” in your mailbox and you can listen to the voice introduction later.
If you print each fax message individually, you can listen to the introduction before you print the
fax message.
About destinations for printing fax messages
When you print a fax message, you can print it from:
Print msg
PRESET OTH R MANU
Fax destinations
Preset
Other When you send a fax message to print and you select Other, you must enter a phone or
Manual Select Manual if you are printing from a fax telephone. The fax messages are printed on the
You can set up a fax machine as the default destination. When you print and you select
Preset, the fax machine prints at the default destination. Unless you specify Other, faxes
print at the default destination.
extension number as the destination.
fax machine you use to access your mailbox.
Fax messages are pre ceded by a co ver page if you sele ct Preset or Other. A cover page is not added
for fax messages y ou print from a fax telephone. For more infor mation refer to “Fax cover page”
on page 16.
P0919427 02
CallPilot Fax User Guide 11
To assign a preset fax machine
If you assign a preset fax machine, your fax messages print at the same fax machine every time.
No Preset
Destination:
PHONE EXT
1 Press
≤·°⁄.
Follo w the voice prompts or the display button opt ions on your
telephone to ope n your mailbox.
2 If you use the CallPilot interface:
• Press °‚ to open the Mailbox Options menu
• Press ‹ to open the Fax Options menu
• Go to step 3
If you use the Norstar Voice Mail interface:
• Press ADMIN
or °
• Press ‡
• Go to step 3
3 This displ ay appears if there is no preset fax machine.
If the fax machine is preset, the display shows: Preset fax.
If you want to assign a different machine as the preset fax
machine, press CHNG
4 Press PHONE
or ⁄ to assign the phone number of a fax machine
.
or
press EXT
or ¤ to assign the extension number of a fax
machine.
This example shows assigning the phone number of a fax
machine.
Ph:
RETRY OK
<x>
ADD OK
5 Enter the fax telephone number and press OK
6 Press OK
or £ to accept the fax telephone number represented
by the <x>
or
press ADD
to add special character s to the fax telephone number .
and follow the prompts.
After you add speci al characters press OK
or £.
7 Press ® to end the session.
CallPilot Fax User Guide
or £.
12 CallPilot Fax User Guide
To print all you r fax messages
Use this procedure if you want to print all your ne w or saved messages.
If you want to print just one message, refer to “To print an individual fax message” on page 14.
1 Press
2 If you use the CallPilot interface:
3 If you use the CallPilot interface:
≤·°⁄.
Follo w the voice prompts or the display button opt ions on your
telephone to ope n your mailbox.
• Press ‡‡ to open the Print Co mmand menu
• Go to step 3
If you use the Norstar Voice Mail interface:
• Press ⁄
• Go to step 3
• Press MSG
or
• press NEW
or
• press ALL
If you use the Norstar Voice Mail inte rface and you h a ve n e w fa x
messages:
or ⁄ to print an individual message
or ¤ to print all unprinted fax messages
or ‹ to print all faxes with th eir attachments
Print msg
PRESET OTH R MANU
P0919427 02
• Press NEW
or
• press SAVED
If you do not have any new fax messages the display in
step 4 appears.
4 Press PRESET
machine and go to step 8
or
press OTHR
than the preset fax machine and go to step 5.
or ¤ if you want to print on a fax machine other
or ⁄ to print all your new fax messages
or ¤ to print all your saved fax messages
or ⁄ if you want to pri nt on t h e preset fax
CallPilot Fax User Guide 13
Destination:
PHONE EXT
5 Press PHONE
number
or ⁄ to print fax messages at a fax telephone
or
press EXT
or ¤to print fax messages at a fa x exten sion number.
This example shows entering the phone number of a fax
machine.
Ph:
RETRY OK
<x>
ADD OK
6 Enter the fax telephone number and press OK
7 Press OK
or £ to accept the fax telephone number represented
by <x>
or £.
or
press ADD
to add special characters to the fax telephone number
and follow the v oice prompts.
Printed <x> msgs
8 The display show s the number of fax messages printed.
9 Press ® to end this session.
After you end the session, CallPilot prints the fax messages on the preset fax machine.
For information about changing the preset fax m achine, refer to “To assign a preset fax machine”
on page 11.
CallPilot Fax User Guide
14 CallPilot Fax User Guide
To print an individual fax message
Use this procedure if you want to print an individual fax message.
<date> Fax:1
<<< STOP >>>
Print msg
PRESET OTH R MANU
Printed msg
1 Press
≤·°⁄.
Follo w the voice prompts or the display button opt ions on your
telephone to ope n your mailbox.
2 If you use the CallPilot interface:
• Press ‡‡ to open the Print Co mmand menu
• Go to step 3
If you use the Norstar Voice Mail interface:
• Press fl until you locat e the fax you want to print
• Go to step 3
3 Wait until the prompt announces the Fax ID number, and then
press ⁄ to print the fax message.
4 Press PRESET
or ⁄ to print on the preset fax mac h ine
or
press OTHR
or ¤ if you want to specify another fax machine to
print the message on, and then enter the number of the fax
machine.
5 The display shows the message is printed.
End of message
COPY ERA SE NEXT
After you end the session, CallPilot prints the fax messages on the fax machine you specified.
P0919427 02
6 Press ® to end this session.
CallPilot Fax User Guide 15
To print fax messages from a fax telephone
1 From a fax machine telephone, call int o a li ne that is answe red by the Automated Attendant.
2 Press ••, or in the UK press °°, to access your mailbox while the Automated
Attendant Greeting plays.
3 Log on to you r mailbox:
• If you use the Norstar Voice Mail interfa ce, enter your mailbox number and password and
press £
• If you use the CallPilot interface, ent er your mailbox number and pres s £, then enter
your password and press £
4 Send the fax m essage to print:
• If you use the Norstar Voice Mail interface, press ⁄ to print your fax messa ges
• If you use the CallPilot interface, press ‡‡ to print your fax messages
5 If you have new and saved fax messages, you can print either all new or saved fax messages:
• press ⁄ to print all new fax messages
• press¤to print all saved fax messages.
Step 5 is bypassed if you have only new fax messages or only saved fax messages.
6 Press ‹ to use the Manual option to print the new fax messages.
7 Press START/SEND on the fax machine.
8 Replace the fax machine telephone handset.
The session ends when al l the f axes are printed.
CallPilot prints the fax message on the assigned fax machine.
CallPilot Fax User Guide
16 CallPilot Fax User Guide
Fax cover page
A fax cover page prints with each fax message you print using the Preset and Other feature.
The fax cov er page shows:
• the date and ti me the fax prints
• the name and telephone num ber of the mailbox owner
• the destination fax number
• the Fax ID number (if you print a single fax messag e)
• the number of pages to follow
Note: A fax cover sheet is not added if you print a fax from a fax telephone.
P0919427 02
Sending fax messages
To send the fax message to a personal mailbox you must call from a fax machine telephone.
You can include a voice introduction to a fax message you send to a personal mailbox. The voice
introduction must be at le ast t hree se conds l ong. The system ti mes out a fter f ive seconds of silence.
To send a fax message to a personal mailbox
1 Place the document that you want to send in the fax machine.
2 From the fax machin e t eleph one di al t he Call Pilot tel ephone number o f the pers on you w a nt to
send a fax to.
3 Wait for the mailbox greeting or let the CallPilot operator transfer you to the mailbox to leave
a fax message. If the person y ou are calling answers their telephone, tell them to tra nsfer you
to their mailbox so you can send a fax.
4 After the mailbox greeting plays, wait for a beep and record an introduction for the fax
message. Do not hang up the telephone.
5 Press START/SEND on the fax machine.
CallPilot Fax User Guide 17
6 Replace the fax machine telephone handset. The session ends when the transmission is
complete.
CallPilot Fax User Guide
18 CallPilot Fax User Guide
Forwarding fax messages
You can forward a fax message that you have received to another mailbox and add a voice
introduction. If you record a v oice message if must be longer than three seconds . The syste m times
out after five seconds of silence.
The message appears as a fax message in the recipient’s mailbox. If you cannot forward a fax
message, ask your System Administrator if your mailbox is set up to allow you to forward fax
messages.
You can send the same fax message to more than one person, but not to a Group List.
For information on forwarding a fax message to an external number, refer to “To forward a fax
message to a mailbox - Norstar Voice Mail” on page 19.
When you forward a fax message, a new cover page is added to the origi nal fax message,
becoming part of the new message. If the fax message already has a CallPilot-generated fax
forward cover page, it is replaced by a new Fax forward cover page.
Fax f orward cover page
A fax forward cover page contains the same information as a fax cover page plus:
• the recipie nt’s name
• the Fax ID number if the fax is forwarded to a n exter nal number
P0919427 02
CallPilot Fax User Guide 19
To forward a fax message to a mailbox - Norstar Voice Mail
<date> Fax:1
<<< STOP >>>
End of message
ERASE NEXT
COPY
Copy fax
OTHR
MBOX
Record Intro?
YES NO
Record message:
RETRY PAUSE OK
1 Press
≤·°⁄.
Follo w the voice prompts or the display button opt ions on your
telephone to ope n your mailbox.
2 Press PLAY
or ¤ if you have a new fax message
or
press fl to review your messages until you find a saved fax
message you want to forward.
3 The date received and the Fax ID number appear on the display.
4 Press COPY
5 Press MBOX
or fi.
or ⁄ to forward the fax m essage to another
mailbox.
6 Press YES
or ⁄ to record an introduction to the fax message
or
press NO
or ¤ and go to step 10 if you do not want to record an
introduction to the forwarded fax message.
7 Record the introducti on and pre ss OK
or £ to end the recording
or
press RETRY
or ⁄ to re-record the introduction
or
press PAUSE
or ¤ to pause while you record the introduction.
Accept rec?
RETRY PLAY OK
Mbox:
DIR QUIT
Wayne, Paul
OPTS CC SEND
Another copy?
YES QUI T
8 Press OK
or £ to accept the recording.
9 Enter the mailbox number you want to forward the fax
message to
or
press DI R
10 Press SEND
or £ to search the Company Directory.
or £ to forward the message without a delivery
option
or
press OPTS
or ‹ to assign message delivery options. For
information about del ivery options refer to the CallPilot
Refer ence Guide.
11 To send this message to another mailbox owner,
press YES
or ⁄ and repeat steps 6 to 11
or
press QUIT
to end the session.
CallPilot Fax User Guide
20 CallPilot Fax User Guide
To forward a fax message to a mailbox - CallPilot
End message
RESP DEL NEXT
End message
PRINT DEL NEXT
To:
NAME SPEC C NCL
To:<xxxx>
RETRY OK
Empty
REC
Msg options
URG PRIV OTHR
1 Press
≤·°⁄.
Follo w the voice prompts or the display button opt ions on your
telephone to ope n your mailbox.
2 Press ¤ to play the first message
or
press fl until you find the fax message you want to forward.
3 Press ‡‹ to forward the message.
4 Enter the mailbox number you want to forward the fax message
to and press OK
or £
or
press NAME
5 Press OK
6 If you want to attach a voice message, press REC
or ⁄⁄ to search the Company Directo ry.
or £ to end the list of addresses.
or fi and
record your message.
7 If you want to attach message options, press ‡‚ to assign
message options.
8 Press ‡· to send the message.
9 Press ® to end the session.
P0919427 02
CallPilot Fax User Guide 21
To forward a fax message to an external number Norstar Voice Mail
You can forward a received fax message to an external number. However, you cannot add an
introductory voice message to the fax message.
2 new 0 saved
PLAY REC ADMIN
<date> Fax:1
<<< STOP >>>
End of message
COPY ERASE NEXT
Copy fax
MBOX OTHR
Name:
RETRY BKSP OK
1 Press
≤·°⁄.
Follow the voice prompts or the display b utton o ptions on your
telephone to open your mailbox.
2 Press PLAY
or ¤ to play the first message
or
press fl until you find the fax message you want to forward.
3 The date received and the Fax ID number appear on the display.
4 Press COPY
5 Press OTHR
or fi.
or ¤.
6 Enter the recipient’s na me . The name can be a maxi mu m of eight
characters. Using the telephone dialpad, enter the name of the
recipient. A fter each letter, press £ to enter the next letter.
If you make an error in the name, press RETRY
and re-enter the
name.
Press OK
to accept the name.
Destination:
PHONE EXT
Ph:
RETRY OK
<x>
ADD OK
Msg sent
7 Press PHONE
8 Enter the fax telephone nu mb er and press OK
9 Press OK
or ⁄ to enter the fax telephone number.
or £.
or £ to accept the fax telephone number represented
here by <x>
or
press ADD
to add special c ha racters to the fax telephone number.
For information on adding special characters, refer to “Addi ng
special characters to a fax telephone number” on page 25.
10 CallPilot forwards the fax message.
CallPilot Fax User Guide
22 CallPilot Fax User Guide
Another copy?
YES QUIT
11 Press YES
another external number
or ⁄ and repeat steps 6 to 11 to send this message to
or
press QUIT
if you are done.
12 Press ® to end the session.
To forward a fax message to an external number - CallPilot
≤·°⁄.
Follow the voice prompts or the display b utton o ptions on your
telephone to open your mailbox.
or ⁄ to forward the current message
MSG
or
press
or
press
or ¤ to forward all your new fax messages
NEW
or ‹ to forward all your new and saved fax messages.
ALL
End message
RESP DEL NE XT
Print
MSG NEW ALL
1 Press
2 Press ‡‡ to open the Print Command menu.
3 Press
Print msg
PRESET OTH R MANU
Destination:
PHONE EXT
Ph:
RETRY OK
<xxxx>
ADD OK
Printed msg
4 Press OTHR
or ¤ to specify the fax mach ine you are forwarding
the fax message to.
or ⁄.
5 Press
PHONE
6 Enter the phone number of the fa x machine you ar e forw ardi ng the
fax message to .
7 Press OK
or £ to accept the phone number
or
press
or ¤ to add special characters.
ADD
8 The display sh ows th e message is printed.
9 Press ® to end the session.
P0919427 02
About Fax Group mess ages
Send a Fax Group message if you want to send a group a fax message that pertains to them. Fax
Group Lists are created by the System Administrator.
Fax Group L ists
If you frequently fax information to the same group of people, use a Fax Group List.
A Fax Group List is a collection of fax machines at other locations. When you send a fax message
to a Fax Group List, you enter only the address of the list, but each fax machine in the Fax Group
List receives the fax message. Ask your System Administrator for a list of fax machines in each
Fax Group List.
If you need a Fax Group Li st, ask your System Adminis trator to cr eate one fo r you. When yo u gi ve
the System A dministrator the info rmation, include:
• the names of the recipients
• a list of the fa x mach ine numbe rs
• the Fax Group List name
CallPilot Fax User Guide 23
Before you send a Fax Group message, be sure your System Administrator has created the Fax
Group List, and the list contains all the fax machines that are to receive the fax message.
To send a Fax Group message - Norstar Voice Mail
≤·°⁄.
Follow the voice prompts or the display b utton o ptions on your
telephone to open your mailbox.
or ¤ to play the current mess age
or
press fl until you find the fax message you want to forward.
or fi.
or ⁄ to forward the fax message to another mailbo x.
or ¤.
Do not record an introduction because Fax Group List recipients
do not hear voice introductions.
<date> Fax:1
<<< STOP >>>
End of message
COPY ERASE NEXT
Copy fax
MBOX OTHR
Record Intro?
YES NO
1 Press
2 Press PLAY
3 The date received and the Fax ID number appear on the display.
4 Press COPY
5 Press MBOX
6 Press NO
Mbox:
DIR QUIT
7 Enter the Fax Group List number.
CallPilot Fax User Guide
24 CallPilot Fax User Guide
<GList name>
OPTS CC S END
8 Press SEND
or
press OPTS
or £ to send the fax message
or ‹ to assign message delivery options
or
press CC
to send the message to another reci pient.
For information about delivery options refer to the CallPilot
Refere nce Guide.
9 Press ® to end the session.
To send a Fax Group Messag e - CallPilot
≤·°⁄.
Follow the voice prompts or the display b utton o ptions on your
telephone to open your mailbox.
or ¤ to play the current mess age
or
press fl until you find the fax message you want to forward.
End message
RESP DEL NE XT
End message
PRINT DEL NEXT
1 Press
2 Press PLAY
3 Press ‡‹ to for war d the message.
To:
NAME SPEC C NCL
To:
NAME SPEC C NCL
Empty
REC
Msg options
URG PRIV OTHR
Msg delivered
4 Enter the Group List number and press OK
or £.
5 Press ‡‹ when you have entered all the addresses you want to
send the message to.
6 If you want to attach a voice message, press REC
or fi and record
your message.
External Group List rec ipients do no t recei v e voice introducti ons to
fax messages.
7 If you want to at tach mes sage options, press ‡‚ to assign
message options.
8 Press ‡· to send the message.
9 Press ® to end the session.
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CallPilot Fax User Guide 25
Adding special characters to a fax telephone number
Follow the voice prompts or press ADD to add special characters to a fax telephone number.
Note: If you are adding special characters, do not press the dialpad buttons
£ to enter #, or • to enter *. Press the button directly below the option on a two line
display telephone, or listen to the voice prompts.
Press To
¤ or DI G S
‹or PAUS
›
fi or OTHR
fl or OTHR
TONE recognize dial tone (behind PBX).
•
resume adding digits to the destination phone number.
enter a timed pause that appears as P on the display.
Pauses are four seconds long.
recognize dial tone (behind PBX).
The Recognize Dial Tone special character appears as
enter #.
#
enter *.
*
The Recognize Dial Tone special character appears as D
cancel and retry.
on the display.
D
on the display.
CallPilot Fax User Guide
26 CallPilot Fax User Guide
P0919427 02
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