Installation and User Guide
NOTICE
The information contained in this document is believed to be accurate in all
respects but is not warranted by Mitel Networks™ Corporation. The
information is subject to change without notice and should not be construed
in any way as a commitment by Mitel or any of its affiliates or subsidiaries.
Mitel and its affiliates and subsidiaries assume no responsibility for any
errors or omissions in this document. Revisions of this document or new
editions of it may be issued to incorporate such changes.
No part of this document can be reproduced or transmitted in any form or by
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permission from Mitel Networks Corporation.
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Other product names mentioned in this document may be trademarks of
their respective companies and are hereby acknowledged.
Mitel Networks 5303 Conference Phone
Installation and User Guide
56006662, Rev A
March 2004
,
Trademark of MITEL Networks Corporation
©Copyright 2004, MITEL Networks Corporation
All rights reserved
Mitel Networks™ 5303 Conference Phone Installation and User Guide
Welcome
Congratulations on your purchase of the Mitel Networks
5303 Conference Phone, a state of the art conference unit. The
5303 Conference Phone provides the following features to
ensure outstanding quality and ease of use:
• Full duplex audio with echo cancellation and noise reduction
for high quality audio;
• Acoustic beam forming technology that ensures that everyone in a conference room can be clearly heard regardless of
where they are in the room;
• A Presentation Mode feature which allows the microphone
of the Speaker Unit to lock onto a specific sector where the
speaker is located, to facilitate audio presentations;
• Compatibility with business telephone systems and the
public switched telephone network;
• An intuitive, friendly interface;
• Nine programmable Speedcalls for storing names and
numbers, and a special Conference Softkey to make
conference calls easy to setup;
• Support for Calling Line Identification provided by your
IS (Information Service) department or telephone company. To subscribe to a Calling Line Identification service,
contact your IS department or local telephone company.
Disclaimer
DUE TO THE DYNAMIC NATURE OF THE PRODUCT
DESIGN, THE INFORMATION CONTAINED IN THIS
DOCUMENT IS SUBJECT TO CHANGE WITHOUT
!
NOTICE. MITEL NETWORKS CORPORATION, ITS
AFFILIATES, AND/ OR ITS SUBSIDIARIES ASSUME
NO RESPONSIBILITY FOR ERRORS AND/OR
OMISSIONS CONTAINED IN THIS INFORMATION.
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Important Safety Instructions and Precautions
When using the Mitel Networks 5303 Conference Phone and
related equipment, basic safety precautions should always be
followed to reduce the risk of fire, electric shock and injury to
persons. These include the following:
• Only Mitel Networks-approved power adapters shall be
used to power the 5303 Conference Phone.
• Do not use this product near water (for example, near a
bathtub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool).
• Avoid using a telephone during an electrical storm. There
may be a remote risk of electric shock from lightning.
• Do not use the telephone to report a gas leak in the vicinity
of a leak.
WARNING: This equipment will be inoperable when mains
power fails.
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Installation
Parts Included
The 5303 Conference Phone comprises the parts shown below.
If any parts are missing, contact your authorized
Mitel Networks dealer.
Figure 1: Parts of the 5303 Conference Phone
For best performance
It is recommended that the Mitel Networks 5303 Conference
Phone be used in a 15’x25’ maximum size room. Be sure to
install the unit on a flat surface away from obstacles, including
windows and walls. The 5303 Conference Phone works best in a
quiet environment (background noise should be less than
48 dBA; for example, no more than a typical workplace noise
such as a ventilator or overhead projector fan).
To Install the 5303 Conference Phone:
1 Connect the long phone cord to the jack labeled with the
speaker unit icon on the 48 V DC Power Adapter.
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2 The short phone cord has a different connector on each
end. Connect the end with the larger connector (RJ45) to
the remaining jack (labeled with a phone jack icon )
on the 48 V DC Power Adapter. Refer to Figure 2.
3 Connect the other end of the short phone cord to the PSTN
Adapter, and then plug the PSTN Adapter into the wall jack.
4 The power cord has a different connector on each end. Con-
nect the end with the smaller connector (C7) to the 48 V DC
Power Adapter, and then plug the larger end of the power
cord into an electrical outlet. Refer to Figure 3 for the overview of the 5303 Conference Phone setup.
Note: As a safety precaution, place the 48 V DC Power Adapter
and all cords neatly along the wall near the electrical
outlet and wall jack.
5 Using a felt-tip marker, write the unit’s phone number on
one of the Phone Number Tags, and attach it to the phone
cord. Refer to Figure 3.
Note
: If you experience difficulty setting up a three-way
conference call (or activating other service provider
features), change the hook flash time. For more
information, see the section on the ‘Installation Menu’.
Figure 2: 48 V DC Power Adapter
Caution: Mitel Networks-supplied 48 V DC Power Adapters are
the only adapters accepted by Mitel Networks Corporation for
connection to the 5303 Conference Phone.
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Figure 3: Overall Setup
Quick Reference
The 5303 Conference Phone is comprised of a Speaker Unit and
a Tablet. The Speaker Unit houses the speaker and microphone.
The Tablet, shown in Figure 4 below, allows you to dial numbers
and access the unit’s many features.
Figure 4: 5303 Conference Phone Features
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1 Mute Button: Mutes the microphone so your callers cannot
hear you. The Direction Light Indicator Ring on the Speaker
Unit turns orange when Mute is on. Mute is automatically
turned off when a call is ended.
2 Levels Control Button: Adjusts the display screen con-
trast when no call is active, speaker volume when you are
on a call, and ringer volume when the phone is ringing.
3 On/Off Button: Lets you turn the phone on to answer an
incoming call or make an outgoing call, and turn the phone
off at the end of the call.
4 Call Indicator Lamp: Flashes when you have an incoming
call and stays on when the phone is in use.
5 Presentation Mode Button: Allows the microphone to
lock onto the voice of only one person in that sector of the
room. Useful for presentations or when one person is
addressing a group of callers.
6 Softkeys: Lets you navigate and use the features accessi-
ble via the display screen. Refer to the Softkeys section for
more information.
7 Keypad: Lets you dial numbers or enter names and num-
bers in Speedcalls. When entering names, use the ‘1’ key
for spaces and the ‘#’ key for special characters (?, /, -). To
enter a half-second dialing pause in a speedcall, use the ‘*’
key.
Softkeys
Softkeys allow you to access a variety of features using the LCD
Display.
SpdCall – Lets you select from up to 9 programmable
SpeedCall telephone numbers. You can scroll through the list,
or press a number from 1 to 9 to jump directly to the
associated SpeedCall. To program a Speed Call, select the Menu
softkey and follow the prompts.
Redial – Lets you redial the last dialed telephone number.
Flash – Lets you put the second party on Hold (you will then
hear dial tone), and allows you to call the third party. Once
you’ve contacted the third party, press Flash again to begin the
all-party conference. Contact your IS department or local
telephone company for more information.
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Conf - Transmits a pre-programmed feature access code which
may be required to set up a third-party call. For more information, see PROGRAM CONF KEY? in the table below.
LocalNum - Displays the telephone number (manually dialed)
of the 5303 Conference Phone. For more information, see PROGRAM LOCAL NUM? in the table below.
Menu – Leads you through an intuitive, step by step procedure
for programming a variety of features as described.
PROGRAM LOCAL
NUM?
Stores the telephone number of the
conference unit you are using so that
you can easily retrieve it.
PROGRAM
SPEEDCALLS?
Stores names and numbers that can be
easily retrieved for dialing. You can edit,
empty or program new Speed Calls.
SET TIME/DATE? Sets the date and time.
If your phone displays the number of
the person calling, it is not necessary to
set the time and date on the 5303
Conference Phone. It will be set
automatically when you receive a call.
CHANGE
LANGUAGE?
Default setting for display prompts is
English.
Note: Choice of French available in
North America only.
PROGRAM CONF
KEY?
Stores the feature access code of the
conference service provided by your
business telephone system or local
telephone company. For example, to
initiate a three way call, you may need
to enter a code such as *73. Once this
softkey has been programmed, it
appears on the LCD display once you
have initiated a call.
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Presentation Mode
The Presentation Mode feature allows the microphone to lock
onto a specific area of a room and minimizes any extraneous
noise coming from other areas. This feature is particularly useful for audio presentations to conference callers when other
people are in the room with the presenter.
If a person other than the presenter wishes to address the conference callers, Presentation Mode must be turned off. The presenter must remain in the focus area in order to be heard.
To Turn Presentation Mode On:
1 Begin speaking.
2 When the Direction Light Indicator (green light) appears on
the Speaker Unit in your direction, press the Presentation
button. The 5303 Conference Phone will pick up sound
coming from your direction, at the point where you turned
Presentation Mode on. The associated light on the Direction
Light Indicator Ring flashes to indicate that the unit is
receiving your voice.
To Turn Presentation Mode Off:
• Press the Presentation button to allow other speakers to be
heard during the teleconference. The associated Direction
Light Indicator stops flashing.
Installation Menu
The Installation Menu provides the following functionality:
• Displays the current software versions of the 5305 Conference Phone.
• Allows all programmable parameters to be set to default.
• Allows you to change the duration of the hook flash single
when the Flash softkey is pressed during a call. The 5303
Conference Phone is pre-programmed with a default flash
time of 300 milliseconds. Contact your IS department or
local telephone company for the recommended hook flash
time.
• Allows the automatic hook flash to be enabled (default) or
disabled through the Conf softkey. If the automatic hook
flash is enabled, an F character appears as the first entry
when programming the conference key string in the
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PROGRAM CONF KEY? section of the menu. When the Conf
softkey is pressed during a call, a hook flash will occur
before sending the programmed dial characters.
To access the Installation Menu and change the hook flash
time:
1 Power up the phone, and then press the Menu button. PRO-
GRAM LOCAL NUM? appears.
2 Press the Mute and Presentation buttons at the same time,
and then release. The software version number displays.
3 To change the hook flash time, follow the on-screen instruc-
tions.
To exit the Installation Menu and return to normal operation:
• Press the Exit button.
Maintenance and Repair
The 5303 Conference Phone is a single field-replaceable
product. There are no user serviceable parts inside either unit.
For repairs, return the entire 5303 Conference Phone to an
authorized Mitel Networks dealer.
Regulatory Notices
Notice to Australian Customers
This equipment meets ACA regulations and standards for
Safety, Network attachment and EMC.
This is a Class B digital device.
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Notice to Customers in EU countries
DECLARATION OF CONFORMITY
We Mitel Networks LTD,
Of Mitel Business Park,
Portskewett,
Monmouthshire,
NP26 5YR, UK
Declare that for the hereinafter mentioned product the
presumption of conformity with the applicable essential
requirements of
DIRECTIVE 1999/5/EC OF THE EUROPEAN PARLIAMENT (RTTE
DIRECTIVE) AND OF
THE COUNCIL
is given.
MITEL NETWORKS 5303 Conference Phone
Any unauthorized modification of the product voids this
declaration.
For a copy of the original signed Declaration Of Conformity (in
full conformance with EN45014) please contact the Regulatory
Approvals Manager at the above address.
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