NEC ML440 User Manual

NEC

NEC Corporation of America

ML440

Revision 1.0

End User Guide

April 2011

NDA-31193, Revision

(DSX)

1

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NEC Corporation of America reserves the right to change the

specifications, functions, or features, at any time, without notice.

NEC Corporation of America has prepared this document for the

xclusive use of its employees and customers. The information

e

contained herein is the property of NEC Corporation of America and

shall not be reproduced without prior written approval from NEC

Corporation of America.

© 2011 NEC Corporation of America

Windows® and Microsoft® are

registered trademarks of Microsoft Corporation.

All other brand or product names are or may be trademarks or

re

gistered trademarks of, and are used to identify products or services

of, their respective owners.

Contents

i

Introduction 1-1

About This Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Important Safety Instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Manual Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Terms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Getting Started 2-1

Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Charging the Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Powering on the Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Attaching the Belt Clip. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Basic Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Keys and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Reading the Display and Status LEDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Using the Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Main Menu Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Contacts Screen (Local Contacts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Central Directory Screen (Global Contacts) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Calls Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Connectivity Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Alarm Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Using Common Features 3-1

Making, Receiving, and Transferring Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

ML440 End User Guide - Revision 1

Putting a Call on Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

ii Contents

Changing the Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Earpiece and Speaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Ring Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Using the Call Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Using the Contact List and Central Directory . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Functions Common to Both Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Local Contact List Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Assigning Contacts to a Speed Dial Number . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Voice Mail Waiting Indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Using an Optional Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Locking the Keypad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Changing the PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Using Alarms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Setting the Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Important Information 4-1

AC Adapter and Battery Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Rechargeable Battery Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Weak or Hard to Hear Audio. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Noise or Static on the Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Resetting Handsets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Compliance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

FCC Part 15 Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Industry Canada (I.C.) Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

ML440 End User Guide - Revision 1

Figures

Figure Title Page

iii

2-1 Remove Battery Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

2-2 Align Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

2-3 Replace Battery Cover. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

2-4 Spare Battery Placement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

2-5 Keys and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

2-6 Four-Way Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

2-7 Soft Key Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

2-8 Entering Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

2-9 Main Menu Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

3-1 Installing a Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

ML440 End User Guide - Revision 1

iv Figures

ML440 End User Guide - Revision 1

Tables

v

Table Title Page

1-1 Terms and Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

2-1 Key Names and Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

2-2 Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

2-3 Charger LEDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

2-4 Handset LEDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

2-5 STATUS LED Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

2-6 Contacts and Soft Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

2-7 Contact List More Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

2-8 Calls Screen Soft Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

2-9 Call List More Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

2-10 Connectivity Screen Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

2-11 Settings Screen Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

2-12 Audio Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

2-13 Alarm Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

3-1 Make, Receive, Transfer Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

3-2 Call Lists Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

3-3 Contact List Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

3-4 Common Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

4-1 Adapter/Battery Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

4-2 Troubleshooting Handset Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

4-3 Static or Noise Reduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

ML440 End User Guide - Revision 1

vi Tables

ML440 End User Guide - Revision 1

1

IMPORTANT

CAUTION

Introduction

About This Document

This document explains how to use the ML440 handsets; for information
on system configuration and base installation, see the ML440 and AP20
System Installation Guide.

The following topics are included in this chapter:

Chapter Topics • About This Document

• Important Safety Instructions

• Manual Conventions

• Terms

1-1

Important Safety Instructions

Save these instructions.

To reduce the risk of fire, electric shock, or injury to persons, follow the
basic safety precautions listed below when using your handset:

•This unit is not waterproof. Do not expose th
moisture.

• Do not use this product near water, for example, near a bath tub,
wa

sh bowl, kitchen sink or laundry tub, in a wet basement or near a

swimming pool.

• Use only the power cord and batteries i

• Do not dispose of batteries in a fire. They may explode. Check with
loca

l codes for possible special disposal instructions.

• Do not place the handset in any charging
installed and the battery cover securely in place.

Risk of explosion if battery is replaced by an incorrect type! Dispose of used
batteries according to the instructions. Do not open or mutilate the battery.
Disconnect the battery before shipping this product.

is unit to rain or

dicated in this manual.

n

cradle without the battery

ML440 End User Guide - Revision 1

1-2 Introduction

Manual Conventions

This document uses several different type styles to help you distinguish
between different parts of the system.

•

• indicates a soft key on the handset.

• Italics indicate text on the display, such as menu op

• ALL CAPS BOLD TYPE

Terms

This document uses the terms and abbreviations listed in Table 1 - 1 .

Bold underlined text indicates a key on the unit itself or a button on
a configuration screen.

Reverse out

tions, prompts,

and confirmation messages.

indicates a status light on the handset or

base.

Table 1-1

Terms and Definitions

Ter m Definition

Base

Charger

During a call

Handset The cordless handset that you use to dial and talk to callers.

In standby The handset is inactive or idle.

The main part of the system that connects to the VoIP network and
manages calls. All handsets must be registered to a base before
use.

The cradle that stores and charges the handset; it also contains a
spare battery charger.

The station is currently on a call or has activated a dial tone.

ML440 End User Guide - Revision 1

2

Getting Started

This chapter covers how to prepare the handset for use, basic handset
operation, and menus.

Chapter Topics

• Features

• Charging the Battery

• Basic Operation

• Using the Menus

2-1

Features

ML440 handsets possess the following features:

•Roaming

• Seamless handover between bases

• Programmable feature keys

• Multi-line capability

• Call transfer, conference, call forwarding, and call park

• User-friendly interface with context sensitive soft keys

• Shared central directory with 200 entries

• Personal contacts list with up to 100 entries

• Call log that records the last 50 cal

• Nine speed dial keys (numbers

Charging the Battery

Follow the steps below to charge the battery.

Step 1 Unpack the handset, battery, and battery cover. If the battery cover is

ls, incoming and outgoing

2 through 9 on the twelve-key dial pad

already on the handset, press in on the notch and slide the cover down
and off (Figure 2-1).

ML440 End User Guide - Revision 1

2-2 Getting Started

Figure 2-1

Figure 2-2

Remove Battery Cover

Step 2 Align the battery so that the contacts face the bottom of the handset and

the flat side faces up (Figure 2-2).

Align Battery

Step 3 Insert the bottom of the battery first, then lay the battery down and push it

Step 4 Replace the cover and slide it up into place (Figure 2-3).

Figure 2-3

Replace Battery Cover

gently until it snaps into place.

ML440 End User Guide - Revision 1

Getting Started 2-3

NOTE

Step 5 Connect the charger AC adapter to the charger’s AC jack.

Step 6 Plug the other end of the adapter into a standard 120V AC power outlet.

Step 7 Place the handset in the charger with the display facing forward. The

display on the handset should light up and the charger LED should turn
on. If it doesn't, reseat the handset or try plugging the AC adapter into a
different outlet.

Step 8 Place the spare battery in the back section of the charger. (Pull the

battery latch back to insert the battery (Figure 2-4).

Figure 2-4

Spare Battery Placement

Charge each battery completely (approximately 10 hours) before use.

Powering on the Handset

To power up the handset, press and release the End key. (To power
down the handset, press and hold the

Attaching the Belt Clip

Line up the holes on each side of the handset. Insert the belt clip into
the holes on each side of the handset. Press down until it clicks.

To remove the belt clip, pull either side
tabs from the holes.

ML440 End User Guide - Revision 1

End key.)

of the belt clip to release the

2-4 Getting Started

Basic Operation

Keys and Their Functions

Figure 2-5 provides a diagram of the various keys and their functions.
Tab l e 2 - 1lists the key name along with a brief description of its function.

Figure 2-5

Keys and Their Functions

ML440 End User Guide - Revision 1

Table 2-1 Key Names and Descriptions

Soft Keys

Key Name (Icon) What it Does

Tal k

Getting Started 2-5

• In standby: start a telephone call.

• During a call: switch to a waiting call.

Speaker

End

Select • In the menu or any list: select the highlighted item.

Menu

Function keys 1 through 4

(

F1 through F4)

Four-way key:

-

Up

- Down

- Right

- Left

Side Keys:

Mute • During a call: mute the microphone.

• Switch a call to the speakerphone (and back).

• During a call: hang up.

• In the menu or any list: go back one screen.

• Open or close the menu.

The soft keys automatically change their function based on what
you are doing. See “Using Soft Keys” on page 2-6".

The four function keys are programmed at the PBX: contact your
system administrator for details.

- Move the cursor up one line.

- Move the cursor down one line.

- Move the cursor to the right.

- Move the cursor to the left.

Using the Four-Way Key

The four-way key (Figure 2-6) can be used in the following ways:

• Press the top of the key to move the cursor

• Press the bottom of the key to move the cursor

•Press the

•Press the

• Press the center key to

ML440 End User Guide - Revision 1

Plus

Minus

• During a call: increase the call volume.

• During a call: decrease the call volume.

Up.

Down.
Right side of the key to move the cursor to the right.
Left side of the key to move the cursor to the left.

Select the currently highlighted item.

2-6 Getting Started

Figure 2-6

Figure 2-7

Four-Way Key

Using Soft Keys

Soft keys are controlled by the software. They will automatically change
their function depending on what you are currently doing.

The description of the soft key’s current fu
of the display directly above the corresponding key. If the description for
a soft key is blank, that key does not currently have a function. Figure

an example of soft key’s description.

2-7 is

Soft Key Description

nction appears in the bottom

Sometimes, the current function of a soft key can duplicate the function
of a regular key. If this happens, you can press either key.

Entering Text on the Handset

To enter text in the handset (for example, entering a name in the
contact list), press the number key that corresponds to the letter you
want to enter. Refer to Figure 2-8 for an example.

• Press the key once to enter the first

• Press the key twice to enter the second letter, and three times to
ente

• Press the key a fourth time to enter the number on the key.

• The list of letters for each key appears in the lower right corner of the
displa

letter

on the number key.

r the third.

y so you can see what letter you are about to enter.

ML440 End User Guide - Revision 1

Getting Started 2-7

• The handset uses capital letters as the first character and lower case
letters after that. To switch between upper case characters, lower
case characters, and numbers, press

#.

• To enter a symbol, press 1 to cycle through the available symbols or
press

• If two letters in a row use the same number key

and select the symbol you want to enter.

Symbol

, enter the first letter.
Wait for the cursor to move to the next position, then enter the
second letter.

•Press

Select or when you're finished.

Save

• If you make a mistake while entering a name, move the cursor to
righ

t of the incorrect character and press .The handset deletes

Clear

the character to the left of the cursor (like the backspace key on a
keyboard).

Figure 2-8

Entering Text

Save

Reading the Display and Status LEDs

Display Icons and Their Meaning

Since the icons appear based on what you are doing with handset, you
will never see all of the icons at one time. Tabl e 2 - 2 lists the icons and
their meaning.

Table 2-2 Icons

ML440 End User Guide - Revision 1

Icon Meaning

The ringer is turned off. This handset will not ring when a call comes
in.

The keys are locked. See “Locking the Keypad” on page 3-6".

The microphone is muted, and the caller can’t hear you.

2-8 Getting Started

Icon Meaning

Battery Status

The battery is fully charged.

The battery is more than half charged.

The battery is about half charged.

The battery is getting low.

The battery is very low. Change the battery or put the handset in the
charger

Rotating icons

Signal Status

LED States and Their Meaning

Tab l e 2 - 3 lists the charger LEDs and provides a brief description of their

meaning.

Tab l e 2 - 4 lists the handset LEDs and provides a brief description of their

meaning.

Table 2-3 Charger LEDs

Charger LEDs Meaning

The battery is charging.

The signal from the base is very weak.



The signal from the base is weak.

The signal from the base is good.

The signal from the base is strong.

The signal from the base is excellent.

Table 2-4 Handset LEDs

HANDSET STATUS

-On: the handset is properly seated in the charger.

-Off: the handset is not in the charger or is not properly seated.

-On: the spare battery is charging.

BATTERY STATUS

-Off: the spare battery is completely charged.

Handset LEDs Meaning

-Slow Flashing (Red) - Voice Mail Message Waiting.

STATUS

- Fast Flashing (Red) - Handset is ringing.

ML440 End User Guide - Revision 1

Getting Started 2-9

Handset LEDs Meaning

F1 (in function key 1)

F2 (in function key 2)

F3 (in function key 3)

These four LEDs are controlled by the PBX: contact your system
administrator for information on the available LED states and what
each one means.

F4 (in function key 4)

Configuring the STATUS LED on the Handset

The STATUS LED at the top of the handset has three available colors:
red, green and yellow; green and yellow are configurable by the user.
You can specify what color the STATUS LED turns when you miss a call,
have a new voice message, or need to recharge the battery. Follow the
steps below the configure the STATUS LED.

Step 1 Press Menu to open the main menu screen.

Step 2 Select the General Settings icon, then select LED signal.

Step 3 Select Green LED, then choose what you want the green LED to mean.

Step 4 Press End to go back one menu level, then repeat the same selection

with the Yellow LED.

Step 5 For future reference, use Table 2-5 to record your settings. For example,

if you set the LED to turn yellow when you miss a call, place an X under
Missed

Table 2-5 STATUS LED Settings

call on the YELLOW LED row.

LED Color Missed Call Voice Mail Low Battery None (Off)

GREEN

YELLOW

ML440 End User Guide - Revision 1

2-10 Getting Started

Using the Menus

Main Menu Screen

• To open the menu, press Menu. The handset displays the main menu
screen (Figure 2-9).

• Use the four-way key to move the cursor and highlight items. When
yo

u highlight each item, the handset shows the current setting for

that item in the display.

• To select the highlighted item, press

• To go back one level in the menu, press

• If you don't press any keys for 1 minute, the handset exits the menu.

Select.

End.

Figure 2-9

Main Menu Screen

Contacts Screen (Local Contacts)

The main Contacts screen shows the list of contacts stored locally on
this handset. When you highlight a contact, you can use one of the soft
keys described in Tabl e 2 - 6 .

ML440 End User Guide - Revision 1

Table 2-6 Contacts and Soft Keys

Edit

More

Soft Key Operation

Getting Started 2-11

Dial the phone number showing on the display. (Press Right to
scroll through each phone number saved for this contact.)

Edit the selected contact’s information.

See more options for the contact list.

To see options for the contact list, press
described in Ta b l e 2 - 7.

Table 2-7 Contact List More Options

Add contact

Edit before call

Edit contact

Delete contact Delete the selected contact.

Delete all contacts

Speed dial Assign the selected contact to a speed dial number.

. These options are

Add a contact to the list. You can enter the following information:

•Name

• Up to four phone numbers (Work, Mobile, Home, and Other); you
must enter at least one phone number

.

• Ringtone

If the contact list is empty, this is the only available option.

Edit the selected contact’s phone number before you dial it. This will
not edit the number in the contact’s list.

Edit the selected contact’s information.

Erase the entire contact list.

Central Directory Screen (Global Contacts)

The main Central Directory screen shows the list of contacts stored
globally on the system. When you highlight a contact in the directory,

press

Calls Screen

The main Calls screen shows the last 50 calls (whether incoming or
outgoing) on this handset. When you highlight a call on the list, you can
use one of the soft keys listed in Table 2 - 8 .

ML440 End User Guide - Revision 1

to dial that contact.

2-12 Getting Started

More

NOTE

Table 2-8 Calls Screen Soft Keys

Soft Key Operation

Return the selected call.

See more details about the selected call.

See more options for the call list.

To see options for the call list, press
described in Ta b l e 2 - 9.

Table 2-9 Call List More Options

View Details

Save as contact

Append to contact

Edit before call Edit the selected phone number before you dial it.

Delete item

Delete all items Erase all records from call list.

Connectivity Screen

The operations on this screen require administrator-level access to the base.
Contact your system administrator before selecting any of these operations. See the
ML440 and AP20 System Installation Guide for more information.

. These options are

View details about the call such as who it was from, the CID
information if available, was it answered or missed, and the time and
date of the call.

Add the name and phone number from the selected call record as a
new contact.

Add the number from the selected call record to an existing contact;
the handset prompts you to select a contact and phone number slot.

Delete the selected call record.

Table 2-10 and Table 2-11 provide a list of the available operations and

a brief description.

Table 2-10 Connectivity Screen Operations

Register

Deregister

Register the handset to a base. This option only functions if the
handset is not currently registered and displays a Deregistered
message

Clear the handset's registration information. Once the handset is
deregistered, it will not function until it is registered to a base.

ML440 End User Guide - Revision 1

Table 2-11 Settings Screen Operation

Time & Date

Language

LED signal

Security

Getting Started 2-13

Select the format you prefer for time and date display:

• Time format: Select 24 hour or AM/PM

• Date format: Select one of six standard data formats

Select the handset's display language. As you highlight each
language, the display changes to that language. When you see the
language you want to use, press

Select.

Configure what color the STATUS LED turns when you miss a call,
have a new voice message, or need to recharge the b

“LED States and Their Meaning” on page 2-8"

for more information.

attery. See

• Automatic keylock: Lock the keypad when the handset remains
idle for a designated period of time.

• Change PIN: Change the 4-digit PIN used for registration and
deregistration.

Handset name

Reset settings

Status

Auto answer

Silent charg

ing

Change the name the handset displays on the standby screen.

Reset all the options on this handset to factory default values (see

“Resetting Handsets” on page 4-4").

The status screen displays the following information (you will have
to scroll down to see all the fields):

•

The hardware version and software version of the base this
handset is regist

ered to.

• The hardware version and the software version of this handset.

• The current band DECT radio band the handset is operating in.

Choose how you want the handset to answer incoming calls:

• Normal (default): you must press

Tal k to answer calls.

• Any key: you can press any key to answer calls.

• Automatic: the handset answers all calls after 5 seconds.

Choose how the handset responds to incoming calls while it is
chargi

ng:

• Off: The handse

t rings normally and displays the incoming call

screen.

• Disconnect: The handset does

• Silent: The handset

does not ring, but it does display the incoming

not respond to incoming calls at all.

call screen.

The audio screen is where the volume and ringer tone are set. Table 2 -

12 describes the

ML440 End User Guide - Revision 1

functions and how to use them.

2-14 Getting Started

Table 2-12 Audio Screen Settings

Ring volume

Ring melody

Alert volume

Alert tone

Vibrator

Key sound

Set the ringer volume. Press
lower the volume. Press

Up to raise the volume and Down to

Select or when you're satisfied with

the volume setting.

Choose this handset's ring melody. As you highlight each ring
melody, press

you want, press

Set the volume for notification tones. Press

and

Down to lower the volume. Press Select or when you're

to hear a sample. When you hear the melody

Select.

Up to raise the volume

satisfied with the volume setting.

Choose the tone this handset uses for alerts and notifications. As

you highlight each tone, press
hear the tone you want, press

Have the handset vibrate on an incoming call or a notification. Se

to hear a sample. When you

Select.

lect

one of the following:

• Off: The handset will not vibrate at all.

• Vibrate then ring: The handset will vibrate first, then sound the
tone or melody on the second ring.

•

Vibrate only: The handset will only vibrate, not ring.

• Vibrate and ring: The handset will vibrate and ring at the same
time.

Have the keypad sound a tone when you press a key. Choose one
of two sounds (Click or Tone) or select Silent to turn off the keypad

tone off. The tone will be activated after you press Select or

.

Confirmation sound

Press

change a setting. Press

if you want the handset to sound a tone each time you

to disable this tone.

Press if you want the handset to sound a warning when you

Coverage warning

approach the edge of the base’s range. Press

to disable this

tone.

Charger warning

Press

battery is getting low. Press

if you want the handset to sound a warning when the

to disable this tone.

Alarm Screen

See “Setting the Alarm” on page 3-7" for more information on setting
alarms on the handset. Table 2-13 lists the types of alarms and provides
a brief description.

ML440 End User Guide - Revision 1

Table 2-13 Alarm Screen Settings

Getting Started 2-15

Alarm

Recurrent alarm

Snooze time

Set a one-time alarm on this handset. Enter the time you want the

alarm to sound and press

.

Set an alarm to sound on specific days of the week. Enter the time

you want the alarm to sound and press Press

. The handset

then prompts you to select which days you want the alarm to sound.

Select the amount of time alarms remain snoozed before rin

ging
again. Choose from 1 through 10 minutes, in one minute
increments; the default is 10 minutes.

ML440 End User Guide - Revision 1

2-16 Getting Started

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3

Using Common Features

This chapter covers common features associated with the ML440
handset and contains the following topics.

Chapter Topics

• Making, Receiving, and Transferring Calls

• Changing the Volume

• Using the Call Lists

• Using the Contact List and Central Directory

• Voice Mail Waiting Indicator

• Using an Optional Headset

• Locking the Keypad

• Changing the PIN

• Using Alarms

3-1

Making, Receiving, and Transferring Calls

Tab l e 3 - 1 below lists ways to perform common actions from both the

earpiece and a speakerphone.

Table 3-1 Make, Receive, Transfer Calls

To..... From the earpiece From the speakerphone

Make a call Press Tal k then dial the number. Press Speaker then dial the number.

Answer a call Press Talk. Press Speaker.

Hang up Press

Mute the microphone during a call Press Mute. Press again to turn the microphone back on.

Transfer a call

End.

• During a call, press

• Enter the extension to which you want to transfer the call.

• Wait until the other extension answers and press

•OR

• If you don't want to wait until the other extension answers, just press
immediately.

.

End.

End

ML440 End User Guide - Revision 1

3-2 Using Common Features

NOTE

To..... From the earpiece From the speakerphone

Start a conference call

• During a call, press .

• Enter the extension with which you want to conference.

• Wait until the other extension answers, then press
conference.

to start the

Switch between the speakerphone

and earpiece

Putting a Call on Hold

Press . If the call remains on hold for longer than the hold time, it
rings again.

To return to a call on hold:

• For an internal call, press the Intercom Feature Key.

• For an external call, press the line key.

Feature Keys are programmed in the DSX. See your system administrator for more
details.

Changing the Volume

Press

Speaker.

Earpiece and Speaker Volume

Each handset has individual volume settings for the earpiece, the
speakerphone, and the headset jack: press
of the item you are currently listening to and
handset saves the volume setting.

Plus to increase the volume

Minus to decrease it. The

Ring Volume

You can also set the ring volume for each handset. When the handset is
in standby, press
Use the
volume. If you turn the ring volume all the way down, the ringer turns
off.

Left and Right cursor key to increase or decrease the ring

Menu, select Audio Settings then Ring Volume.

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Using the Call Lists

Table 3-2 Call Lists Actions

Using Common Features 3-3

The handset saves the last 50 calls (whether incoming or outgoing) to
the call list. Ta b l e 3-2 lists actions and the steps to perform that action.

To.... Press

Open the call list

Scroll through the list

See details on a call

Dial a number

Add a number to the contact list

Delete records from the call list

Close the list Press

Press
select the specific call list you want to review:

• Answered calls

• Dialed calls (numbers dialed from this handset)

• Missed calls

Press Down to scroll through the list from newest to oldest. Press
Up to scroll from oldest to newest.

Highlight the call record in the list and press

(Answered and Dialed calls only) Highlight the call record you want
to dial and press

• Highlight the call record and press

• Select Append to a contact to add this phone number
existing contact.

OR

• select Add to contact list to create a new contact for this call
record

Press . Select Delete item to erase the selected call record;
select Delete all items to erase all records on the list.

to see all calls on the lists. Use Right and Left to

.

Tal k or .

.

to an

End.

Using the Contact List and Central Directory

Tab l e 3 - 3 lists characteristics of both the local Contact List and global

Contact List.

Table 3-3 Contact List Characteristics

• Up to 100 entries

• Unique to each handset

• Stored locally: can be edited by the end user of
the handset

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Contact List (local) Central Directory

• Up to 200 entries

• Shared by all users on the system

• Stored on the system

3-4 Using Common Features

Functions Common to Both Lists

Tab l e 3 - 4 lists the functions that are common between the contact list

and the central directory.

Table 3-4 Common Functions

To. .. From the contact list... From the central directory...

Open or close the list

Scroll through the entries

Jump to entries that start with a

certain letter

Dial a contact

Open the main menu and select
the Contacts icon.

Press Down to scroll through the contact list from A to Z or Up to
scroll from Z to A.

Press the number key corresponding to the letter you want to jump
to.

Find the contact you want, and press or Tal k.

Open the main menu and select
the Central Directory icon.

Local Contact List Functions

Adding Contacts

Follow the steps below to add contacts to the local contact list.

Step 1 Open the main menu screen and select the Contacts icon.

Step 2 Press and select Add contact. (If the contact list is empty, this is

the only available option.)

Step 3 Select Name and enter the name you want to use for this contact.

Step 4 Select one of the four phone number slots (Work, Mobile, Home, or

Other) and enter the phone number you want to use for this contact. You
must enter at least one phone number, but it doesn't matter which of the
slots you use.

Step 5 To set a special ringtone for this contact, select Ringtone and choose the

Deleting Contacts

Follow the steps below to delete contracts from the local contact list.

Step 1 Open the main menu screen and select the Contacts icon.

Step 2 Highlight the contact you want to erase and press .

Step 3 To erase this contact only, select Delete contact; to erase all contacts

Step 4 When the handset prompts you to confirm, press .

ringtone you want the handset to use when this contact calls. (To hear a

sample of the ringtone, press

.)

from this local list, select Delete all contacts.

ML440 End User Guide - Revision 1

Using Common Features 3-5

NOTE

Editing a Contact’s Phone Number Before Dialing

Follow the steps below to edit a contact’s phone number before dialing.

Step 1 Open the main menu screen and select the Contacts icon.

Step 2 Highlight the contact you want to erase and press .

Step 3 Select Edit before dial, then edit the phone number.

Step 4 When you're finished editing the number, press or Tal k.

This will not change the phone number stored in the contact list.

Assigning Contacts to a Speed Dial Number

You can assign one of eight number keys on the twelve key dial pad (2
through
below to perform this procedure.

9) to a contact and use it as a speed dial. Follow the steps

Step 1 Open the main menu screen and select the Contacts icon.

Step 2 Highlight the contact you want to assign, and press .

Step 3 Select Speed dial. The handset shows the list of speed dial numbers and

what contacts are assigned.

Step 4 Select the speed dial number you want to assign this contact to and

press

to erase the existing assignment or press
assignment with the new contact.

Making a Call From a Speed Dial Number

Press and hold the number key that you assigned the contact to. The
handset automatically dials the first phone number on that contact
record.

Voice Mail Waiting Indicator

When you have new messages, the STATUS LED turns green or yellow,
according to the settings you selected in the LED signal menu (see

“Configuring the STATUS LED on the Handset” on page 2-9). After you

listen to all new messages, the ST

. If the number you select is already assigned, press

to overwrite the

A

TUS LED turns off.

ML440 End User Guide - Revision 1

3-6 Using Common Features

NOTE

Using an Optional Headset

You can use a standard 2.5 mm telephone headset with your handset.
To install a headset, remove the headset jack cover and insert the
headset plug into the jack (Figure 3-1).

Figure 3-1

Installing a Headset

Make and receive calls as usual, and plug in your headset to talk to the
caller after the call connects.

When you connect a headset, the handset automaticall
earpiece and speaker. To re-activate the earpiece, just unplug the
headset. To switch to speaker handset, press

Locking the Keypad

y mutes the

Speaker.

While the keys are locked, you will not be able to use any handset functions that
require a key press, including making and receiving calls. You can still dial
emergency numbers (911) while the keys are locked.

Follow the steps below to lock the keypad.

Step 1 From the main menu screen, select the Settings icon.

Step 2 On the Settings screen, select Security, then select Automatic keylock.

Step 3 Select the amount of time (from 15 seconds to 5 minutes) you want the

handset to wait before it locks the keypad, or select Off to have the
handset never lock the keypad.

of

If the handset is idle for the amount
keys. To unlock the keypad, press

time you selected, it locks the

Select followed by *. The keypad will
remain unlocked until it remains inactive for the amount time selected
above.

ML440 End User Guide - Revision 1

Changing the PIN

NOTE

Using Common Features 3-7

Changing the PIN will prevent the handset from deregistering correctly (not
registering correctly).

Follow the steps below to change the PIN. You will have to enter the PIN
to reset the handset back to factory default settings.

Step 1 From the main menu screen, select the Settings icon.

Step 2 On the Settings screen, select Security.

Step 3 Select Change PIN. The handset prompts you to enter the current PIN

(Default 0000).

Step 4 Enter the four digits of the current PIN and press Select. The handset

prompts you to enter the new PIN.

Step 5 Enter the four digits you want to use as the new PIN and press Select.

Using Alarms

You can set two alarms on your handset: a one-time alarm and a
recurring alarm.

Setting the Alarm

Follow the steps below to set the alarm.

Step 1 From the main menu screen, select the Alarms icon.

Step 2 For a one-time alarm, select Alarm; for a repeating alarm, select

Recurrent alarm.

Step 3 Set the time you want the alarm to sound.

—Enter the time using the twelve-key dial pad, or use

select the time.

—Select AM or PM.

—

Press

Step 4 For a recurrent alarm, the handset prompts you to select the days of the

when you're finished.

week you want the alarm to sound.

Up and Down to

ML440 End User Guide - Revision 1

—To select a day, highlight the day and press

show a check mark beside the name.

—To clear a day, highlight the day and press

—When you're finished, press

.

; selected days

.

3-8 Using Common Features

Step 5 Select Snooze time to change how long the handset waits when you

Step 6 When the alarm rings, press to silence the alarm; press

Step 7 One-time alarms automatically turn themselves off after ringing.

snooze an alarm. Choose from 1 minute through 10 minutes, in one­minute increments. (The default is 10 minutes.)

if you want the alarm to ring again after

10 minutes. (To change the
length of time the handset waits, select Snooze time and choose from 1
minute through 10 minutes, in one-minute increments.)

Recurring alarms will ring again on the next selected day. To turn off an

alarm, select the alarm and press

.

ML440 End User Guide - Revision 1

4

Important Information

This chapter contains important information regarding adapter and
battery settings, compliance information, and warranty information.

The following topics are included in this chapter:

Chapter Topics • AC Adapter and Battery Information

• Troubleshooting

• Compliance Information

4-1

AC Adapter and Battery Information

Tab l e 4 - 1 provides adapter and battery information.

Table 4-1 Adapter/Battery Information

Part number

Input voltage 120V AC, 60 Hz

Output voltage 8V AC @ 300mA

Part number

Capacity 500mAh, 2.4V DC

• Use only the supplied AC adapters. Be sure to use the proper adapter
for the

• Do not place the power cord where it create
could become chafed and create a fire or electrical hazard.

• Do not place the base in direct sunlig
temperatures.

• Fully charged, the battery should prov
and about 7 days of standby time. For best results, return the handset
to the charger after each call to keep it fully charged.

• When the battery gets too low, the handset shows a low battery alert.
If
the low battery alert, finish your conversation as quickly as possible
and return the handset to the charger. If the handset is in standby,
none of the keys will operate.

base and any chargers.

ou hear a strange beep during a call, check the display: if you see

y

AC Adapter

Battery Pack

s a trip hazard or where it

ht or subject it to high

ide about 8 hours of talk time

ML440 End User Guide - Revision 1

4-2 Important Information

CAUTION

NOTE

• With normal use, the battery should last about one year. Replace the
battery when the talk time becomes short even when the battery is
charged.

Rechargeable Battery Information

out

Risk of explosion if battery is replaced by an incorrect type! Dispose of used
batteries according to the instructions. Do not open or mutilate the battery.
Disconnect the battery before shipping this product.

• This equipment contains a rechargeable Lithium-Ion (Li-Ion) battery.

• The battery is not user-serviceable. Do not attempt to open the
batt

ery cell. In case of exposure to the cell contents, wash the

affected area thoroughly and seek medical attention.

• Do not expose the battery to temperatures in excess of 140º F (60º
C).

• Do not short-circuit the battery.

• Exercise care when handling the battery around conducting materials
such as ri
the battery, and the battery or conductor can overheat and cause
burns.

• When charging this equipment, only use the charger designed to
c

h

arge the battery pack as specified in the owner's manual: using any
other charger may damage the product or cause the battery pack to
explode.

• Before placing the handset in the charger
installed and the battery cover is securely in place.

• Do not place the batteries in your regular trash. All batteries must be
recycled or
your local waste management officials for information and regulations
on the proper collection, recycling, and disposal of batteries.

ngs

, bracelets, and buttons: conducting materials can short

,

make sure the battery is

disposed of in an environmentally sound manner. Contact

Rechargeable batteries must be recycled or disposed of properly.

Troubleshooting

If you have any trouble with your handset, try the steps listed in Ta b l e

4-2.

ML440 End User Guide - Revision 1

Table 4-2 Troubleshooting Handset Issues

If.... Try....

A handset can’t make or receive calls Moving the handset closer to the base

A handset can make calls, but it won’t ring Make sure the ringer is turned on

Important Information 4-3

A handset is not working

A handset displays Searching Moving the handset closer to the base

• Charging the battery for 15-20 hours

• Checking the battery connection

Weak or Hard to Hear Audio

If a caller's voice sounds weak or soft, the signal might be blocked by
large metal objects or walls; you might also be too far from the base, or
the handset's battery may be weak.

• Try moving around while you're on a call or moving closer to the base

l

to see if the sound gets

• Make sure the handset's battery is fully

• Try adjusting the earpiece volume.

ouder.

charged.

Noise or Static on the Line

Interference is the most common cause of noise or static on a cordless
handset. Here are some common sources of interference:

• electrical appliances, especially microwave ovens

• computer equipment, especially wireless LAN equipment and DSL
modems

• radio-based wireless devices, such as room monitors, wireless
controllers,

• florescent light fixtures (especially if they give off a buzzing noise)

• other services that use your handset line, like alarm systems,
intercom sy

Tab l e 4 - 3 lists steps for eliminating noise on the line.

or wireless headsets or speakers

stems, or broadband Internet service

Table 4-3 Static or Noise Reduction

Check nearby for one of the common interference
sources

Try moving the handset away from a suspected
source, or try moving the suspected source to it’s
not between the handset and the base.

ML440 End User Guide - Revision 1

If the static is on 1 handset or in 1

location

If the static is on all handsets or in all

locations

Check near the base for the source of
interference

Trying moving the base away from a suspected
source, or turn off the source if possible.

4-4 Important Information

If the static is on 1 handset or in 1

location

If the static is on all handsets or in all

locations

There is always more noise at the edges of the
base’s range. If th

e handset displays Searching,

try moving closer to the base.

Resetting Handsets

You can reset all the handset options back to the default values; any
customized settings (language, ring tones, volume, etc.), will be lost.
(Resetting a handset will not deregister the handset from its base.)
Follow the steps below to reset the handset.

Step 1 On the handset, press Menu.

Step 2 From the main menu screen, select the Settings icon.

Step 3 On the Settings screen, select Reset settings.

Step 4 When the handset asks you to confirm, press to continue the reset;

press

Step 5 When the handset asks you to enter the PIN, enter the 4-digit code used

to access this handset. (Default 0000)

or to cancel.

Step 6 The handset reboots and restores all user settings to their default value.

Compliance Information

FCC Part 15 Information

Note: This equipment has been tested and found to comply with the
limits for a Class B digital device, pursuant to part 15 of the FCC Rules,
which establishes limits to provide reasonable protection against
harmful interference in a residential installation. This equipment
generates and can radiate radio frequency energy; if not installed and
used in accordance with the instructions, it may cause harmful
interference to radio communications. However, even in proper
installations, there is no guarantee that interference will not occur. If
you suspect this equipment is causing harmful interference to a radio or
television receiver, try to correct the interference through the following
steps:

Step 1 Turn the equipment off and on to confirm interference.

Step 2 Increase the separation between this equipment and the receiver.

Step 3 Connect this equipment to an outlet on a different circuit from that to

which the receiver is connected.

ML440 End User Guide - Revision 1

Important Information 4-5

IMPORTANT

Step 4 Reorient or relocate the antenna on the receiver.

Step 5 Consult the dealer or an experienced radio/TV technician for help.

Changes or modifications not expressly approved by the party responsible for
compliance could void your authority to operate this equipment.

RF Exposure Information

This product complies with FCC radiation exposure limits under the
following conditions:

• The base must be placed to allow a minimum of 20 cm (8 inches)
between the

• The base must not be co-located or operated in conjunction with any
other ante

• The handset is designed for body-worn operation and meets FCC RF
exposure guidelines w
other accessory supplied with this product.

• All necessary accessories are included
or optional accessories are not required for compliance with the
guidelines.

• Third party accessories (unless approved by the manufacturer) should
be a

oided as these might not comply with FCC RF exposure

v

guidelines.

antenna and all persons during normal operation.

nna or transmitter.

hen used with any belt clip, carrying case, or

in the packag

e; any additional

Industry Canada (I.C.) Notice

The term IC before the radio certification number only signifies that
Industry Canada technical specifications were met. Operation is subject
to the following two conditions: (1) this device may not cause
interference, & (2) this device must accept any interference, including
interference that may cause undesired operation of the device. "Privacy
of communications may not be ensured when using this telephone".

ML440 End User Guide - Revision 1

4-6 Important Information

ML440 End User Guide - Revision 1

For additional information or support on this NEC Corporation of America

product, contact your NEC Corporation of America representative.

ML440 End User Guide

NEC

NEC Corporation of America

NDA-31193, Revision 1