NAVAX NCP Payments User Manual
14.7.2020 Manual - NCP Payments by NAVAX
NCP Payments by NAVAX
Manual
2020.07.14
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Table of Contents
General
Setup
NCP Payment Export Setup Wizard
NCPE Payments Export Setup
Bank Account Setup
Bank Codes
XML Schemas
XML Schema Values
Countries/Regions
Language Setup
SEPA Mandates Text Lines
Customer Bank Account List
Vendor Bank Account List
SEPA-Direct Debit-Mandates
Export Tasks
Working with Payments Export
Payment Journals
Make Payment Suggestions
One-Time Transfer
Create Payment File
Payment File Summary
Payment Notification E-Mail Suggestion
Reports and Analysis
Payment Statistics
Archive
Customer Ledger Entries
Vendor Ledger Entries
Employee Ledger Entries
Bank Account Ledger Entries
Clearing Entries
Payment Entries
Payment Remittance Entries
Payment Posting Entries
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Appendix
Payments Export - Delete Data
Release Notes
Version History
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General
NCP Payments is integrated in the financial management of Business Central. The extension
NCP Payments consists of 2 modules, which are available separately, and adds the following
functions to Business Central:
Export
NCPE Payments Export (NCPE Payments Export by NAVAX) extends Dynamics 365 Business
Central with the capability to create payment files for submitting to your bank. NCP Payments
Export works with payment suggestions (and direct debit suggestions) based on open entries of
vendors and customers to create a payment file. This file can then be transferred to your bank
via the banking software.
The following formats are supported:
Non-SEPA-Credit Transfer
SEPA-Credit Transfer
SEPA-Direct Debit
Import
NCPI Payments Import (NCPI Payments Import by NAVAX) extends Dynamics 365 Business
Central with the functionality of importing the payment files that you can download from your
bank to use in Business Central in a payment book sheet.
The following formats are supported:
camt.052 - includes the balance report and the intraday sales. This includes debits and
credits to the corresponding accounts. The camt.052 message also contains details of the
individual transactions on the accounts.
camt.053 - provides information about posted transactions on the relevant accounts. It
contains the posted transactions, details of the corresponding postings, and the balance
notifications for the accounts.
camt.054 - informs about upcoming and posted transactions and their details.
To be able to use the extension NCPE Payments Export, some settings must be done. The
module comes with a Assisted Setup that helps to configure the necessary parameters for use.
To do this, go to Setup and Extensions > Assisted Setup from the role center and select the
entry NCPE Payments Export Setup. The step-by-step wizard guides you through the setup.
Navigation
The NCPE Payments Export or NCPI Payments Import is integrated in the roles of Accountant
and Accounting Manager.
Note
SEPA-Direct Debit is only possible for customers.
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Actions, pages and reports that originate from the extension NCPE Payments Export (NCPE
Payments Export by NAVAX) will be "Tell me what you want" recognized.
Use the search term "Payments Export" or the alternative search terms "ncpe", "sepa" and/or
"navax".
Actions, pages and reports that originate from the extension NCPI Zahlungsverkehr Import
(NCPI Payments Import by NAVAX) will be "Tell me what you want" recognized.
Use the search term "Payments Export" or the alternative search terms "ncpe" and/or "navax".
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Setup,
Payments Export Setup Wizard
Before the NCP Payments Export (NCPE Payments Export by NAVAX) can be used, its basic
functionality must be set up. This wizard will help you to setup the necessary parameters by
walking through them step by step, so you can immediately start working with the NCP
Payments Export.
In the following section the steps with the parameters are explained.
Fields, Page Originator Setup
In the section Originator Setup the settings for the export file are defined that specify the
originator. If the payment file is exported then this is the data that is that makes your company
identifiable as the ordering party. When you start the wizard for the first time, the values from
the company information are used for this step.
Name Specifies the originator name.
Name 2 Specifies an addition to the originator name.
Address Specifies the address of the originator.
Address 2 Specifies an addition to the address of the originator.
Post Code Specifies the post code of the originator.
City Specifies the city of the originator.
Country/Region Code Specifies the country/region code of the originator used in payment
transactions.
CreditorIdentifier(CI) The SEPA Direct Debit Scheme (SDD), requires the mandatory provision of a
Creditor Identifier, Creditor ID or CID with each direct debit. This ID is stored
in this field.
With next you get to the next setup page of the wizard.
Note
You can skip individual steps at any time and complete the configuration at a later time in the
NCP Payments Export Setup.
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Page, XML Schemas Setup
XML Schemas are required for the generation of SEPA and non-SEPA files. With this wizard you
can import predefined schemas.
In order to be able to use them for the export of the payment file for your bank, you must
assign the XML Scheme to a bank. The association of the schemas
to the individual bank accounts is done in the Bank Account Setup which you will find later
within the wizard. With the action
Download XML Schemas the download and import into the database is started.
Page, SEPA Countries Setup
With this wizard page you can set up the SEPA countries in the countries/regions table. The
field "SEPA" is set, which is used to identify the participating SEPA countries based on a list of all
participating countries. With the action Setup SEPA Countries the setup is started.
Page, Bank Codes Setup
With this wizard, you can import bank codes from 3 different sources. You have the choice to
download the data from the specific banking institutions or from all of them together. The
sources of the data are the European Central Bank, the Austrian National Bank or the Deutsche
Bundesbank. This download creates records in the table Bank Codes.
Page, Bank Account Setup
In this step the Bank Account Setup can be completed. If you click on the action Open Bank
Account Setup, the page will open where you can enter your bank details and link the XML
Schemas that you want to use.
For more information, see Setup, Bank Account Setup.
Note
The XML Schemas can change or be supplemented in the future. We provide the latest
rulebooks online, these updates and changes can be downloaded
in the NCP Payments Export Setup using the action XML Schemas. In the opened page click
the action Download in the XML Schemas setup.
For more information, see Setup, XML Schemas.
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Fields, Payment File Setup
Define here the necessary settings for the creation of the Payment File.
CreateBal.AccountLine Here you can configure whether an balanced account line should be
created.
Modify allowed after
"File Created"
With this option you can determine whether the payment data can still be
manipulated after creation.
Payment Notification
Nos.
Here the payment notification number series is set up.
The action Payment File Setup creates default entries that are not assigned to a specific
account. A line is created in the table Payment File Setup for each Payment Type.
For more information, see Setup, Payment File Setup.
Fields, Payment Notification E-Mail Setup
Use this wizard to configure the necessary parameters for sending the notification e-mails.
SenderName Here the sender name of the payment notification e-mails is specified. This is also
the name the recipient of the e-mail can see in his e-mail program.
Sender E-Mail The sender e-mail of the payment notification e-mails is specified here.
CC E-Mail Here the CC e-mail of the payment notification e-mails is specified.
BCC E-Mail Here the BCC e-mail of the payment notification e-mails is specified.
HTMLFormatted This value specifies that the payment notification e-mails should be sent in HTML
format.
With the action Send Test Message an E-Mail can be sent to check the settings.
Page, Language Setup
All the necessary settings for the individual language codes, as well as notification texts and the
SEPA mandate texts will be set up on this page. Values can be suggested for the language setup
Note
Before you can send a test message or use the notification e-mail functionality, you must first
complete the SMTP Mail Setup. You can find information about this in the Business Central
Online Help under Set Up E-Mail
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via the action Initialize Languages. In most cases, no language code is stored for vendors and
customers. You should therefore also set up a record without a language code.
Finish Setup
If you click on Finish the configuration will be written into the table NCP Payments Export
Setup.
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Setup,
Payments Export Setup
Before the NCPE Payments Export (NCPE Payments Export by NAVAX) extension can be used, it
must be set up.
In the window NCPE Payments Export Setup, the general settings and defaults are defined.
Fields, Suggest Payments
In the section Suggest Payments the settings for the creation of the Payment Suggestions are
defined.
Due Date
Calculation
Specifies a date formula with which the Last Due Date field in the Payment Suggestion
should be suggested. The date is calculated based on the work date.
Discount
Date
Calculation
Specifies a date formula with which the field Last Discount Date in the Payment
Suggestion should be suggested. The date is calculated based on the work date.
Posting
Date
Calculation
Specifies a date formular with which the field Posting Date in the Payment Suggestion
should be suggested. The date is calculated based on the work date.
External
Bank
Account
Search
Specifies how the field External Bank Account Search (vendor/customer bank account)
is determined in the general ledger lines for the Payment Suggestion.
The following applies to all options: If the vendor/customer item contains a value in the
field 'External Bank Account Search', this value is suggested.
Important
The trial version expires in 30 days.
After that, the functions of NCPE Payments Export (NCPE Payments Export by NAVAX) can only
be used with a valid license.
Please note that the licensing process may take some time.
The license can be applied for or verified using the action What's New?.
A browser window is opened.
Then click on Send License Request to send an e-mail with your request.
In the following days you will receive an e-mail with further information.
As soon as the licensing is completed (or if a license already exists), the license can be updated
using the action Update License.
For more information, see Update License..
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Fields, Originator
In the section Originator Setup the settings for the export file are defined. When the payment
file is exported, this data is exported to make you or your company identifiable as the ordering
party. When you start the wizard for the first time, the values from the company data are used
as default values for this step.
Name Specifies the originator name.
Name 2 Specifies the originator name 2.
Address Specifies the originator address.
Address 2 Specifies the originator address 2.
Post Code Specifies the originator post code.
City Specifies the originator city.
Country/RegionCode Specifies the country code of the ordering party used in payment
transactions.
Creditor Identifier
(CI)
The SEPA Direct Debit Scheme (SDD), requires the mandatory specification of
a Creditor Identifier, Creditor ID or CID with each direct debit. This ID is
stored in this field.
Fields, Create Payment File
In the section Create Payment File and Payment File the settings for the different payment files
are defined. You can set up one bank account per payment type that uses this setting. If the
field Bank account number leaved blank, then this setting applies globally for all bank
accounts.
CreateBal.AccountLine Here you can select if a balancing account line should be created.
Modify allowed after
"File Created"
With this option you can determine whether the payment data can still be
manipulated after file creation.
Payment Notification
Nos.
Here the payment notification number series is set up.
Payment Type Specifies the payment method for which the settings apply. The settings
must be defined for all payment types that are in use.
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The following options are available:
Non-SEPA Credit Transfer
SEPA Credit Transfer
SEPA Direct Debit
Bank Account No. Specifies the bank account to which the settings apply. The setting is
optional.
If no bank account is specified, the settings are valid for all bank accounts
for which no special settings exist.
File Name Specifies the name to be used to save the payment file.
The following placeholders can be used in the File Name field:
%1,%2,%3,%4,%5 Date of creation (day,week,month,year,year 4
digits)
%6 Bank Account No.
%7 File Reference (Message Reference)
%8 Clearing Entry No.
%9 User-ID
%10 Payment Type
Remittance Info. Length Shows the maximum number of characters for the payment remittance
information..
Remittance Info. Specifies the structure and values for the remittance information in the
payment file.
The following Wildcards can be used in this field.
%1 Document Type
%2 External Document No. (if available) or Document No.
%3 External Document No.
%4 Document No.
%5 Currency
%6 Amount
%7 Discount
%8 Vendor-/Customer-/Employee-Number
%9 Our Bank Account No.
%10 Gen. Journal Line Description
%11 Document Date
%12 Payment Text
Tip
Use brackets, for example [Discount:% 7], if you want to output the
text only if the placeholder has a value.
You can determine the maximum number of characters for the
placeholder by specifying a numerical value within angle brackets
immediately after the placeholder. Example %1<2> or [Note:
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Collective Transaction Specifies whether transactions with the same vendor/customer/bank
account number, external bank account code, and currency code should
be combined when the payment file is created. They are then sent to the
bank as collective transactions.
Always Create
Notification
Specifies whether a payment notice should always be generated when the
payment file is created, regardless of if the payment remittance
information can be transmitted in completely form or not..
Fields, Pmnt. Notification E-Mail
In the section Pmnt. Notification E-Mail, the settings for the notification e-mail sending are
configured. If you have created a Payment File you can view a list of possible payment
notification e-mails on the page NCP Payment File - Summary with the action Payment
Notification E-Mail Suggestion. The parameters you set up in this section will be used as the
default value for sending.
HTMLFormatted This value specifies that the payment notification e-mail message should be sent
in HTML format.
Sender Name Here the sender name of the payment notification e-mail message is specified.
This is the name the recipient of the e-mail can see in his e-mail program.
SenderE-Mail Here the sender e-mail of the payment notification e-mail message is specified.
CC E-Mail Here the CC e-mail of the payment notification e-mail message is specified.
BCC E-Mail Here the BCC e-mail of the payment notification e-mail message is specified.
For more information, see Tasks, Payment Notification E-Mail Suggestion.
ed ate y a te t e p ace o de . a p e % o [ ote:
%10<15>].
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Fields, Bank Codes Resources
In the section Bank Codes Resources the sources for the Download of the bank codes are
defined. You can start the Download through assisted setup or on the Bankcodes page.
EZBBankCodesURL Specifies the URL for the download of the bankcodes from European Central
Bank
OENB Bank Codes
URL
Specifies the URL for the download of the bankcodes from European Central
Bank.
DBB Bank Codes
URL
Specifies the URL for the download of the bankcodes from German National
Bank.
For more information, see Setup, Bank Codes.
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Setup, Actions
Bank Accounts
In the window NCP Payments Bank Account Setup, all bank accounts required for
payment transactions are defined or managed.
For more information, see Setup, Bank Account Setup.
Bank Codes
In this window, the Bank Codes and the SWIFT Codes of the banks are defined or
managed.
For more information, see Setup, Bank Codes.
XML Schemas
XML schemas are required for the creation of SEPA and non-SEPA files. The assignment of
the schemes to the individual bank accounts can be done in the Payments Bank Account
Setup.
For more information, see Setup, XML Schemas.
Currencies
Using this action the currencies can be set up.
Countries/Regions
Using this action, countries/regions can be set up.
For more information, see Setup, Countries/Regions.
Languages
Payment Notification Texts und SEPA Mandate Texts are displayed and managed in the
Language Setup window for each language code.
For more information, see Setup, Languages.
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System, Fields
Version Specifies the currently installed version of the Extension.
Serial No. Specifies the serial number of the Extension.
License
Status
Displays the license status of the Extension.
Delete
Data Date
Calculation
This allows you to specify the period for deleting the data via Payments Export - Delete
Data. Only data that is at least 6 months old can be deleted. If the field is empty, the
minimum period is used.
Last Date
Archived
Files
deleted
Shows the date on which Payments Export - Delete Data were last executed.
Archived
Files
deleted
until
Specifies the date until which archived files were deleted from the clearing entries.
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System, Actions
What's New?
Via What's New? you have access to additional information, documents and resources of
the Extension.
Update License
Updates the License of the Extension or checks if it is up to date.
Version History
Views the history, where you can see, which version of the Extension was installed.
Send Pmt. Notification Test Message
This action, gives you the possibility, to test the settings of the payment notice e-mail
functionality. If the function is called, the e-mail address to which the payment notice test
message is to be sent must be specified in the field Test message to.
Delete Data
By creating a payment file, an entry is made in the clearing entries. The created payment
file is also saved there. If necessary, you can use this action to remove the archived
payment files from the clearing items.
For more information, see Appendix, Payments Export - Daten löschen.
Note
The licence must be updated once a year.
In the NCPE Payments Export Setup, the expiry date of the license and the remaining
days are viewed under System.
Within the last 30 days before the license expires, messages will be viewed.
Note
The files can no longer be exported.
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Setup,
Zahlungsverkehr Import Einrichtung
Bevor der NCPI Zahlungsverkehr Import (NCPI Payments Import by NAVAX) verwendet werden
kann, muss dessen grundlegende Funktionalität eingerichtet werden.
Im Fenster NCPI Zahlungsverkehr Import Einrichtung werden die allgemeinen Einstellungen
und Vorgaben festgelegt.
TODO
Important
Die Testversion läuft in 30 Tagen ab.
Danach können die Funktionen von NCPI Zahlungsverkehr Import (NCPI Payments Import by
NAVAX) nur mehr mit einer gültigen Lizenz genutzt werden.
Beachten Sie, dass der Lizenzierungsprozess einige Zeit dauern kann.
Die Lizenz kann über die Aktion What's New? beantragt bzw. überprüft werden.
Dabei wird ein Browserfenster geöffnet.
Klicken Sie anschließend auf Lizenzanfrage senden um eine E-Mail mit Ihrer Anfrage zu senden.
In den nächsten Tagen erhalten Sie eine E-Mail mit weiteren Informationen.
Sobald die Lizenzierung abgeschlossen ist (oder wenn bereits eine Lizenz vorhanden ist, kann
die Lizenz über die Aktion Lizenz aktualisieren aktualisiert werden.
Weitere Informationen dazu finden Sie unter Lizenz aktualisieren.
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Setup,
Bank Account Setup
In the window NCP Payments Bank Account Setup, all bank accounts that are required for
payment transactions are entered or managed here.
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Fields
Bank Account No. Specifies the bank account number.
Bank Account Name Shows the bank account number.
Bank Account
Country-/Regioncode
View the country-/region code of the bank account.
Bank Account IBAN Shows the IBAN of the bank account.
SEPA Credit Transfer
Schema
Specifies which payments XML schema should be used for the SEPA credit
transfer.
For more information, see Setup, XML Schemas.
SEPA Direct Debit
Schema
Specifies the payment transaction XML Schema to be used for SEPA Direct
Debit.
For more information, see Setup, XML Schemas.
Non-SEPA Credit
Transfer Schema
Specifies the payment transaction XML schema to be used for the non-SEPA
transfer.
For more information, see Setup, XML Schemas.
Originator ID Specifies the originator ID for the payment transaction XML schemas if
required.
Originator ID Issuer Specifies the issuer of the originator ID for the payment transaction XML
schemas if required.
Charge Account No. Specifies the expense account for the direct transfer of expenses to a ledger
sheet, or the indirect transfer to a ledger sheet via bank account
reconciliation.
Note
The field country/region code must be specified with the current bank
account so that the account can be used for payment transactions.
Note
Only fill the originator ID if it is permitted or required in the XML file after
consultation your bank.
Note
Only specify the issuer of the originator ID if specification in the XML file is
permitted or required after consultation your bank.
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