Napco PCD Manager User Guide
R
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Publicly traded on NASDAQ Symbol: NSSC
© NAPCO 2005
PCD-MANAGER
User's Guide
OI303 12/05
NAPCO PCD-Manager Software
Operation User's Guide
1
Table of Contents
About This Manual ............................................................ 2
System Requirements .......................................................2
Access Control System Overview .....................................3
Quick Start Checklist .........................................................4
Software Setup and Installation ........................................5
Startup and Login ..............................................................6
Master and Corporate Users ............................................. 7
Preferences ......................................................................8
Account Features ............................................................10
Personnel: Adding / Editing / Deleting ............................13
Personnel: Importing Text File Names ...........................14
Assigning Cards .............................................................. 15
Cards: Access Groups ..............................................16
Cards: Access Group Schedules ..............................18
Cards: Access System Information ...........................19
Automation Relay Schedules ..........................................26
All Schedules ..................................................................27
Logs ................................................................................28
Index ...............................................................................30
NAPCO LIMITED WARRANTY .......................................32
Alarm Users .................................................................... 21
Alarm User Schedules ...............................................23
Alarm System Information ..........................................24
System Requirements
SYSTEM HARDWARE
1. One unused RS-232 serial communications port
(Com 1-8) and a Gem-RS232 module for local serial
connection, or USB to Serial Bus Adapter.
2. A Standard CAT5 network cable for connection to
the LAN, and access to a Local Area Network (when
used with TCP/IP or multiple users).
3. Windows-based PC (with networking capability, if
used).
4. 256MB RAM.
5. An IBM-compatible PC, 1GHz speed or faster.
6. Video resolution of 800 x 600 or higher
SYSTEM SOFTWARE
1. W indows XP Professional ONLY.
2. Microsoft Internet Explorer 5.01 or later.
3. For installation and updates, administrator permissions on the computer (Windows XP Pro) is required.
4. For installation and updates, stop or turn off all antivirus, personal firewall, and other monitoring services.
5. Perform all Microsoft updates prior to installation.
COMPATIBLE USB ADAPTERS
• Saelig USB-COM, Belkin F5U103 (Discontinued),
Keyspan 19HS, USB UMC-100, and FTDI
FT8U232AM.
Windows is a registered trademark of the Microsoft Corporation.
Other products, product names and services described in this manual are for identification purposes only and may be trademarks of their respective companies.
2
Access Control System Overview
ACCESS CONTROL
Access control allows you to extend or restrict admittance to a secured area of a protected premises. Cards
with proper credentials that are presented to a card
reader will release a door locking mechanism (such as a
magnetic lock or electric strike). For cards without
proper credentials, the system will prevent access.
NAMES > CARDS > GROUPS > SCHEDULES
At its most basic, access control usually involves a
building, a large number of people, and the idea of allowing or denying the people access to that building during certain times. Therefore, it makes sense that the
first step should be to add the names of people into the
system, each name unique, to distinguish between individuals.
Once names are added, the next step is to assign a
specific proximity card (or cards) to each person
(proximity cards and readers now being commonly
used).
Next, as with many access control systems, it is convenient for large numbers of similar users to be grouped
together--controlled all at once rather than individually-saving time and effort. For example, if the building is a
place of employment, many people working in the building tend to share common working hours, lunch hours,
holidays, etc. Once these "Access Groups" of people
are conceived and organized, they can be created
within PCD-MANAGER, with all of its attributes
(scheduled times such as "active" working hours,
"inactive" holiday hours, etc.) all specified in detail. Access Groups, therefore, are controlled by "schedules"; a
person who possesses a proximity card which is assigned to a specific Access Group is therefore controlled
by the schedule of that Access Group. The schedule
defines when that Access Group is enabled in the system, thus controlling access to the building.
These interconnected relationships--names assigned
to cards assigned to groups assigned to schedules-may best describe the PCD-MANAGER software at its
most basic.
The basic steps are as follows:
1. Add names of people to the program (add
"Personnel") (see page 13)
2. Assign names to specific cards (see page 15)
3. Create Access Groups and configure individ-
ual schedules for each (see pages 16-18)
4. Assign cards (Card Holders) to Access
Groups (see page 15)
The basic steps for adding Alarm Users are:
1. Create Alarm Users from the list of Personnel
2. Create Schedules for Alarm Users
3. Assign Alarm Users to Alarm User Schedules
3
Quick Start Checklist
STEPS NEEDED TO GET UP AND RUNNING
FOR CARD HOLDERS:
❒ 1. Assign Names to Proximity Cards. See page 15 for details.
❒ 2. Create Access Groups for Card Holders. See page 15 for details.
❒ 3. Configure Schedules for each Access Group. See page 16 for details.
❒ 4. Assign Card Holders to Access Groups. See page 15-16 for details.
FOR ALARM USERS
❒ 1. Create Alarm Users, if you want to assign someone a keypad user code
(instead of--or in addition to--a proximity card). See page 21 for details.
❒ 2. Create Schedules for Alarm Users, to determine when their keypad user
codes are active. See page 22 for details.
:
❒ 3. Configure Schedules for each Alarm User. See pages 21-23 for details.
4
Software Setup and Installation
Installing the PCD-MANAGER Software
INSTALLATION VIA CD-ROM
1. Close any programs (including any anti-virus, antispyware, and monitoring tools) before starting your
installation.
2. Insert the CD-ROM into the drive.
3. If Auto Start is enabled for the CD-ROM drive, the
installation should start on its own. Otherwise, from
Windows Explorer, double click on the file startup.exe
on the CD-ROM--or--from the Start menu, select Run,
then type: <Your CD-ROM Drive Letter>:\startup.exe,
and click Open and OK.
4. Follow the screen instructions. You may need to
restart Windows after the installation has completed.
5. It may be necessary to repeat steps 3 and 4, if the
install process found it necessary to install a Service
Pack.
NOTE: A "DOT NET" folder exists under the Install
Components folder on the PCD-MANAGER
installation CD. If you have a .NET installation error,
manually install the .NET object from the CD.
Network Installations
rate user computer.
4. Point the database to the database host (see Pass-
word Screen Menus, Database Selection on page
6).
Monitor and Control
From the corporate user screen, the Master user can:
• Check which users are logged on
• Check which accounts have been opened
• Force a user off the database
Database Host
. . .
User 1 User 2
With PCD-MANAGER, one Master and 16 pre-defined users and passwords can all be logged into the same network
database at the same time, making multi-user network access to a centralized database very easy to implement. To
create a network, each with a separate software installation
accessing the same database host machine, proceed as
follows:
Creating a Network Database
1. Copy or move an existing database (or create new database files) into a network directory. The computer on
which this network directory resides can be referred to
as the "Database Host".
2. Add users to the corporate Users list.
User Machines
3. Install the PCD-MANAGER software onto each corpo-
User 15
5
Startup and Login
Running the PCD-MANAGER Software
STARTING THE PROGRAM:
From the Start Menu, select Programs, Napco Security Group, PCD-MANAGER.
NOTE: "Napco Security Group" is the default Group
name, and may have been manually changed during
the installation.
Login
Access to the program requires an acceptable Login
Name and Password. The Login Name must be between
1-8 characters in length and the Password must be be-
tween 1-8 characters in length.
PASSWORD SCREEN:
The first screen that appears after starting the program is
the Password Screen:
First Time Login:
• The first time you
login and create the
database, you must
type "master" as the Login Name and type any password that conforms to the above requirements.
• When entering a password for the first time, you must
retype the same password to confirm (in the Initialize
Master Password screen:
Retype your password and click OK or click Cancel to
select a new password.
IMPORTANT! We
HIGHLY recommend
you keep a written
record of your password in a safe place! If you misplace this password, you will NOT be able to access the program as the master user again.
Master Password
The Master Password can be changed by logging in as
Master and clicking Tools, Master Password in the PCDMANAGER main toolbar. In the Master Password dialog,
type the new Master Password in
the field provided,
and re-type the
same password in
the Confirm New
Password field.
Click OK to save or Cancel to exit without saving.
Logout
The user can log out of PCD-MANAGER at any time,
only allowing other users with proper passwords to enter
the system. Log off by clicking File, Logout from the
PCD-MANAGER main toolbar. The Password Screen
opens, awaiting a Login Name and Password.
Password Screen Menus
The PCD-MANAGER Password Screen contains two
menu items:
FILE
Login - Equivalent to the Login button, initiating the log
on process.
Backup Database - User can backup PCD-
MANAGER database files for safety or sharing purposes. Backed up files are located in the Export Area
folder in the installation directory.
Restore Database - User can receive previously
backed up files (for example from a separate PCDMANAGER installation)
and return the software to a
previously saved state.
Click to open the dialog
(shown at right), which allows the specific database
files to be selected:
Database Selection - Click to select the specific data-
base to open. Note that
multiple software installations can be used, each
pointing to one network
location.
Exit - Click to quit the pro-
gram.
HELP
About PCD-MANAGER - Displays Copyright details,
build number records, database information, etc.
6
Master and Corporate Users
Two User Types
In general, PCD-MANAGER has two types of corporate
users who can log into the software:
• A master user
• A group of normal corporate users
At the first-time startup, PCD-MANAGER requires the master user to supply a login name and password. Multiple
copies of PCD-MANAGER may be run at the same time
from different PC's; however each copy must be signed in
with a different login name. Only one login name of either
type may be signed in to PCD-MANAGER at a time.
Master Corporate User
A master user can assign, modify and delete normal users (along with their corresponding properties). By de-
fault, when PCD-MANAGER is run for the first time, the
"Login Name" of the master user will be either "master" or
"MASTER".
The master password can only be changed by the master user. When the master user is signed-in to PCDMANAGER, full privacy and communications privileges
allow additional window menu items to be enabled for the
master user that are not available to normal corporate
users. The enabled selections in the File menu are as
follows:
• New Account
• Copy Account
• Copy to Other Accounts
• Delete Account
• Import Personnel From File
Passwords
To change the master password, log into PCD-MANAGER
using the existing master password. Click Tools, Master
Password, and the following dialog appears:
In the New Master Password field, type a new master password (maximum 8 characters) and retype to confirm. If
both passwords do not match, the following warning popup
appears:
After entering new password, click OK to save or click Can-
cel to exit without saving.
Normal Corporate Users and their Properties
Click Tools, Corporate User Setup, and the following dialog appears.
In the above dialog, a master corporate user can assign
restrictions to each normal corporate user in order to prevent them from accessing certain features in the PCDMANAGER software. The table below summarizes the
properties of a normal user.
Properties Selections
User Name PCD-MANAGER operator name.
User Password PCD-MANAGER operator password.
User Privacy Level Select as follows:
Communication Controls user access to alarm system, as follows:
Logon Time Displays date/time operator logged in to PCD-MANAGER.
Logout Time Displays date/time operator logged out of PCD-MANAGER.
Account In-Use Displays name of account currently open by operator.
Remove User button Master user can click to permanently remove the highlighted
Logout User button Master user can click to manually logout the highlighted user
1. Full – Operator has full read/write software access.
2. Read-Only – Operator has read only access. Control panel
user/card codes are hidden. Note: When selected, the
Communication selections (see next row in this table) are
limited to Upload-Only and None.
1. Full – Operator has full download/upload communication
access to PCD-MANAGER. Selection not available if User
Privacy Level (above) set to Read-Only.
2. Upload Logs Only – Operator can upload event logs except
panel dealer information. No downloading allowed.
3. None – Operator has view-only access. Codes not visible.
Operators still logged in display "Not Logout".
user from the system.
from the system.
After making selections, click OK to save or click Cancel to
exit without saving.
7
Preferences
Customize PCD-MANAGER
Various features and settings within the PCD-MANAGER
software can be customized. Click Tools, Preferences in
the PCD-MANAGER toolbar. The Preferences dialog
opens:
The Preferences dialog allows the following changes to be
made (by clicking radio buttons or check boxes) to the
PCD-MANAGER software:
At Startup of an Account
Show Personnel View - When the PCD-MANAGER
software first opens (just after logging in), the first view
that appears, by default, is the Personnel View (see im-
age on page 13).
The Personnel View allows users to easily add names to
the access control system. The first step for programming almost any access control system tends to be the
process of adding names, therefore this view was selected, by default, to be the first to appear. However, either of two other views can be selected to appear after
startup, if desired:
• Show Cards View
• Show Alarm Users View
The Show Cards View (see page 15) displays the Cards
tab of the Card Holders menu, allowing users entered in
the Personnel tab to be selected as cardholders and to
be assigned to specific cards and into specific groups.
The Show Alarm Users View (see page 21) displays
the Alarm Users tab of the Security Settings menu, allowing users entered in the Personnel tab to be selected
as alarm users and to be assigned individual alarm codes
and attributes (system abilities, area assignments, etc.).
Card Holders
Personnel View - Show 'Area(s)' Column: When
checked, an Area(s) column is added to the Personnel
tab of the Card Holders menu (see image page 13).
When clicked, the Area(s) column displays a table indicating the areas to which the selected user has access.
Personnel View - Show 'For Installer Use Only' Column: When checked, a For Installer Use Only column
is added to the Personnel tab of the Card Holders menu
(see image page 13). When clicked, the column displays
a table indicating data from the control panel regarding
Access Groups and Alarm Users for that selected user.
This is a reference for your dealer, in case he needs to
modify a user locally from the keypad or remotely via the
PCD-Windows QuickLoader. The numbers presented in
this column are the actual control panel user numbers,
assigned by PCD-MANAGER itself. Also note that, for
example, if an individual only has one card assigned then
only one number will display, If they have three cards and
an alarm code then four numbers will display).
Cards View - Show facility code and card code at the
startup of an account: When checked, the Cards tab of
the Card Holders menu displays a Facility Code column
and a Card Code column indicating the properties of the
assigned card(s). Even if these columns are not normally
set to display, they can be made to display simply by
clicking on an empty cell in the Card Holders column
(since at this time the software anticipates a new card is
being entered).
Cards View - Show access group window when a cell
in the 'Access Group' column is selected: When
checked, the Cards tab of the Card Holders menu displays an Access Groups window at the bottom of the
screen when a cell is clicked in the Access Groups col-
umn (see image below). Note: This preference is en-
abled by default.
Click an
Access Group
cell here...
...and an
Access Group
window opens.
8
Preferences (cont'd)
Security Settings
Access Groups View - Display selected areas or keypads as text: When checked, full text names of areas
are displayed in the Access All Doors in Areas column
(located in the Access
Groups tab of the Security Settings menu).
An example is shown in
the image at right:
Alarm Users View - Show Alarm Codes: When
checked, the Alarm Code column is displayed in the
Alarm Users tab of the Security Settings menu. The
Alarm Code column displays a 3-6 digit alarm control
panel code. See page 21 for a sample image of this column.
Alarm Users View - Display selected areas or keypads as text: When checked, full text names of areas
are displayed in the Areas column (located in the Alarm
Users tab of the Security Set-
tings menu). An example is
shown in the image at right:
Alarm Users View - Show all settings at the startup of
an account: When checked, all columns are displayed in
the Alarm Users tab of the Security Settings menu. See
page 21 for a sample image.
Schedules
Show Holiday window when a cell in the 'Holiday
Hours' column is selected: When checked, the Sched-
ules menu displays a "Holiday" window at the bottom of
the screen when any cell is clicked in the Holiday Hours
column (see image below). Note: This preference is enabled by default.
Holiday Hours
cell here...
...and a "Holiday"
Click a
window opens.
Full text
names are
displayed
Full text
names are
displayed
9
Overview
Account Features
Open Account
To open an account, click File, Open Account in the PCD-
MANAGER toolbar. The Open Account dialog opens, al-
lowing the selection of existing accounts within PCDMANAGER. Click to highlight an account name, and click
OK to open the selected account, or click Cancel to exit
without opening.
Note: If no accounts exist in the software, the File, Open
Account menu item is "grayed-out" (unavailable).
Edit Account
To edit an account, first open the account and then click
File, Edit Account. The Edit Account dialog opens:
The Edit Account dialog includes the following fields:
• Account Name - Type a unique name (maximum of 8
characters allowed)
• Account Type - Press Shift+F5 and click on the Ac-
count Type pull-down menu to edit the alarm control
panel type used in the ACM system. Currently, three
panels are available: GEM-X255, GEM-P9600 and
GEM-P3200.
Either click Cancel to exit without saving, or click OK to
save the changes. Note: If no accounts exist in the software, the File, Edit Account menu item is "grayedout" (unavailable).
Close Account
To close an account, click File, Close Account in the
PCD-MANAGER toolbar.
When an account closes, all of the PCD-MANAGER windows related to that account close as well.
Note: If no account is open, the File, Close Account
menu item is "grayed-out" (unavailable).
Delete Account
To delete an open account, click File, Delete Account in
the PCD-MANAGER toolbar. A popup will appear requesting confirmation of the deletion (shown below).
Click Yes to delete the displayed account or click No to
cancel the deletion. Note: Users cannot delete an account
that is currently in-use by other users. Note: If no accounts exist in the software, the File, Delete Account
menu item is "grayed-out" (unavailable).
Copy Account
To copy an open account, click File, Copy Account in the
PCD-MANAGER toolbar. The Copy Account dialog
opens:
The Copy Account dialog includes the following fields:
• New Account - Type a unique name for the copied
account (maximum of 16 characters allowed)
• Account Type - Press Shift+F5 and click on the Ac-
count Type pull-down menu to edit the alarm control
panel type used in the ACM system. Currently, three
panels are available: GEM-X255, GEM-P9600 and
GEM-P3200.
• Comment - Type any comments to assist in describing
the copied account (maximum of 160 characters allowed)
Either click Cancel to exit without copying, or click OK to
copy the open account.
Note: If no accounts exist in the software, the File, Copy
Account menu item is "grayed-out" (unavailable).
10
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