Muratec F-150, F-100, F-120 User Manual

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Operating Instructions

For Muratec’s F-150, F-120 and F-100 plain-paper fax machines

MBS order number: OMF120/100

Muratec America, Inc.

6400 International Parkway

Suite 1500

Plano, Texas 75093

http://www.muratec.com

MML item number: D65-90140-60

059815

Welcome …

As an ENERGY STAR®partner, Muratec America, Inc.,

has determined that this product meets

the ENERGY STAR guidelines for energy efficiency.

Muratec, the Muratec logo and all Muratec fax product names contained herein are trademarks of Muratec America, Inc.

NERGYSTAR

is a registered mark of the United States Environmental Protection Agency.

We know you want to use your machine now, without first having to climb over a mountain of jargon.

So we’ve divided these instructions into three sections.

•

“Getting started” (see page 1.1) covers only what you absolutely have to know to use your machine immediately.

•

“Beyond the basics” (see page 2.1) provides more details. When you have time, look through it to learn more about your machine’s many features, as well as fax in general.

•

Finally, “Just in case … ” (see page 3.1) will help you decide what to do if you ever have a problem with your machine. It also tells you how to give it the kind of easy, sensible care that should help keep troubles to a minimum.

The next two pages show the entire contents of these instructions. Skim through them now if you’d like (they’ll prove more helpful as time passes), or just go on past them to “Getting started” and, well, get started!

And thanks for choosing Muratec.

Find your serial number and write it down

Before you go any further, please note that your machine’s serial number is located on the bar code label as shown on the drawing at right. It’s probably a good idea for you to copy this down before you set up your machine. Use the blank at the bottom of this column.

Note: The IClabel and IDlabel, required by

government regulations, do not contain serial number information.

Close up, the bar code label looks something like this:

Important: Of course, this is not the number which should appear on your

machine’s label. Rather, this is only to give you an idea of how your label will look.

Now, please copy down your machine’s serial number, below, for future reference, as well as noting the machine’s model number:

My machine’s serial number: ________________________________________

My machine’s model number: o F-150 o F-120 o F-100

Bar

code

label

IC and ID labels

Welcome to your Muratec fax machine!

What’s in these operating instructions

Note: Each section also contains its own (more abbreviated) table of contents, as well.

Getting started

What’s in this section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

A quick introduction to fax in general . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Make sure it’s out of the packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

What are all the parts? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

What do the keys do? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4

You’re in control! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Pick an installation spot before going ahead . . . . . . . . . . . . . . . . . . . . . . 1.6

Please heed these power-ful tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Install the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

When you install a new drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7

Attach the paper-handling parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Setting the paper size for the multipurpose tray . . . . . . . . . . . . . . . . . . . 1.8

Adjust the monitor speaker’s volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Attaching a second phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9

Attaching an optional handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9

EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Clearing settings before beginning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

What do you want to do? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Using EasyStart to enter initial settings . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

Some guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

Adjusting the machine for larger documents . . . . . . . . . . . . . . . . . . . . . 1.14

How to insert a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14

Using memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14

Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.15

Sending a fax with on-hook dialing or a handset . . . . . . . . . . . . . . . . . 1.16

If the call doesn’t go through: redialing . . . . . . . . . . . . . . . . . . . . . . . . . 1.16

An introduction to Review Commands . . . . . . . . . . . . . . . . . . . . . . . . . . 1.17

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

So what’s the big deal, anyway?!? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Different ways to get the job done . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Tel Ready mode: when Auto Answer is off . . . . . . . . . . . . . . . . . . . . . . . 1.18

Fax Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.19

When the paper runs out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.19

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.20

Beyond the basics

What’s in this section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Getting everything just the way you want it . . . . . . . . . . . . . . . . . . . . . . . . 2.2

Setting up for scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2

Using U4/

CODE

to enter characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

Making settings for printing faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

Making settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.4

Setting the number of rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.5

Setting

ECM

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.5

Setting silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.6

Setting the transmission confirmation stamp . . . . . . . . . . . . . . . . . . . . . 2.6

Setting the language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Printing a program list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8

Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8

Considering call groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.9

Using one-touch numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.9

Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12

Printing a call group directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

It’s a great phone, too . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.17

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.17

Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.17

On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.17

You can EasyDial regular phone calls, too . . . . . . . . . . . . . . . . . . . . . . . 2.17

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.18

The basics of broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.18

Delayed broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.18

Relay broadcasting and relay broadcast initiation . . . . . . . . . . . . . . . . 2.19

Broadcast news; or, making changes . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

The time machine: delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 2.21

Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.21

Reviewing or cancelling delayed commands . . . . . . . . . . . . . . . . . . . . . 2.22

Printing a delayed command list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.23

Printing a stored document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.23

Basket cases: batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.24

Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.24

Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.25

Printing a list of your batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.26

Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . . 2.26

Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . 2.26

Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . 2.26

Erasing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . . 2.27

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.28

Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.28

Managing your fax with its journal and reports . . . . . . . . . . . . . . . . . . 2.29

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.31

OneLine + distinctive ring detection . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.33

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34

Numbering pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.35

The power of TriAccess . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.35

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.36

Using the power of programmable one-touch keys . . . . . . . . . . . . . . . . 2.36

Programming a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 2.36

Programming a broadcast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.37

Programming a SecureMail transmission . . . . . . . . . . . . . . . . . . . . . . . 2.38

Programming a relay broadcast initiation . . . . . . . . . . . . . . . . . . . . . . . 2.39

Programming regular and database polling . . . . . . . . . . . . . . . . . . . . . 2.40

Programming batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.42

Programmable one-touch fax dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.42

Erasing a programmable one-touch key . . . . . . . . . . . . . . . . . . . . . . . . . 2.43

Printing a list of your programmable one-touch keys . . . . . . . . . . . . . . 2.43

Keeping things secure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.44

The key to it all: the passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.44

Locking up tight: operation protection . . . . . . . . . . . . . . . . . . . . . . . . . . 2.44

Print it later, when it’s safe: security reception . . . . . . . . . . . . . . . . . . . 2.45

Receiving and sending SecureMail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.46

Masking the

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.49

Setting security transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.52

Setting for use of a closed network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.52

Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.52

Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.54

Custom settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.56

A special note about memory switches . . . . . . . . . . . . . . . . . . . . . . . . . . 2.56

Sending pages of unlimited length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.56

Setting scanner width . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.57

Just in case …

What’s inside this section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

We’re on-line to help you! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2

If an original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2

If a printout jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.4

Figuring out communications problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.6

Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.6

LCD

error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.6

Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.8

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Cleaning tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Keep the air vents clean . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

We’re on-line to help you! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Working with your answering machine . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

How your fax machine works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.17

Appendix and index

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

United States of America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Dominion of Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Getting started

A quick and friendly trip

through the basics

of your Muratec fax machine

1.1

Getting started

A quick introduction to fax in general . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Make sure it’s all out of the packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

What are all the parts? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

What do the keys do? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.22

A quick introduction to fax in general

What’s a fax document?

Simply put, a fax document is anything a fax user wants to fax to someone else. It can be just one page or as many pages as you need. That’s up to you. It can be text, a photograph or even your child’s latest drawing!

What’s a fax number?

Because your fax operates on standard phone lines, a fax number is just a regular phone number. And, because your fax is also a high-quality, full-featured telephone, your fax number can be your regular phone number; just add an optional handset to your fax. Or you can (but this isn’t necessary!) dedicate a phone number to your fax, letting you use one number just for ordinary voice calls and one just for fax.

What are resolution and grayscale?

Just as cars are measured by engine size, and stereo systems are measured by watts per channel, so fax machines are measured by resolution and grayscale. So let’s talk about these for a moment. Resolution refers to the sharpness of a fax transmission. It’s expressed in lines per inch (lpi). An international agency has defined three specific levels of resolution:

• Normal (203 horizontal × 98 vertical lpi)

• Fine (203 × 196 lpi)

• Superfine (203 × 392 lpi). Similarly, one can judge a fax transmission by its number of grayscale levels, or

shades of gray — really, halftones such as you might see in a newspaper photo. It’s likely most of your fax documents will be dark text on white paper. However, when you want to send photographs and other shaded items, you can set your fax machine to transmit in 64-scale grayscale.

So why not always set your fax machine for superfine, or for grayscale?

Because these settings make your machine send more information, making transmissions last longer and (on long-distance calls) driving up your phone bills. That’s why, as you’ll see, we’ve made it easy for you to set your fax machine for the most efficient, and truest, transmission of the types of documents you send!

What’s inside this section

The drawing, below, shows what should be included in the packaging:

Fax machine

Telephone line cord

Document hopper7Toner cartridge

Paper hopper

Drum cartridge

Document tray

(This manual)

power cord

Be sure to save the box (or boxes) and packing materials for reshipment.

Note: Don’t worry if some of the terms used here are unclear to you right now!

We’ll explain everything fully. Once you’re more familiar with these terms, this page will be an even handier reference to your fax machine.

Control panel — The keys you use to operate your machine. (See page 1.4

for more details.)

Liquid crystal display (

LCD

) — The display (2-line × 20-character) which

shows the machine’s status and lets you see what you’re entering during various operations. (If the

LCD

is blank, the machine is off.)

Printer cover release — Push this to open the printer cover.

Printer cover — Opens to provide access for changing the toner and drum

cartridges (or, occasionally, fixing printout jams).

Printed document exit — Where the printout (fax or copy) emerges.

Paper hopper — Holds up the printout (fax or copy) after it emerges.

1.2

Getting started

Make sure it’s all out of the packaging

What are all the parts?

Scanner cover release — Pull up on this to open the scanner cover.

Scanner cover — Open this (by using the scanner cover release) to provide

access to the original document (what you put into the machine for faxing or copying) during occasional jams.

Document feeder — The slot into which you place your original document

for faxing or copying. It holds up to 50 sheets.

Document guides — You can adjust these to adjust for the width of the

original document so it will feed properly into the machine.

Document hopper — Supports the original document for straighter feeding

into the machine. (You can flip it shut if there’s no original document loaded.)

Document tray — Supports documents discharged from the original docu-

ment exit.

Original document exit — Where the original document comes out.

Multipurpose tray — One of two locations where you put the recording

paper (the paper cassette is the other). Holds up to 150 sheets, either letter- or legal-sized.

Paper cassette — One of two locations where you put the recording paper

(the multipurpose tray is the other). Holds up to 500 letter-sized sheets.

power switch — Turns your fax machine on and off.

power jack — Where you plug in the ACpower cord.

HANDSET

jack — Where you plug in the optional handset.

EXT. TEL

jack — If you connect a second telephone to your machine, this is

where you plug in the cord.

LINE

jack — Where you plug in the telephone line cord. (The other end of the

cord plugs into a wall telephone jack.)

LINE EXT.TEL HANDSET

20 19 18

1.3

Getting started

Here’s a brief description of the keys on your fax machine and what they do, as well as a look at your machine’s indicator lights and their meanings.

Important: Some of the functions we’ll mention, here, are covered in the “Beyond

the basics” section.

MEMORY RECEIVE

light — If glowing, indicates your fax machine is receiving

an incoming fax document into the machine’s electronic memory.

COMMUNICATION

light — If glowing, advises you the fax machine is perform-

ing communication.

ALARM

light — If glowing, indicates a problem has occurred during fax com-

munication. (It’s also accompanied by several beeps immediately after the problem occurs.) The light stays lit until the machine prints a Check Message.

AUTO ANSWER

— Selects which mode your fax machine uses to handle incoming calls: answering automatically as a fax machine (auto-answer mode) or waiting for the user to pick up an optional, connected handset (manual- answer mode). The

AUTO ANSWER

light next to this key will glow when

auto-answer mode is the current choice.

MEMORY TRANSMIT

— Selects which transmission mode your fax machine uses,

whether from memory or from the document feeder. If the

MEMORY TRANSMIT

light next to this key is glowing, your machine will scan documents into memory before trying to send them. Otherwise, your fax machine will send straight from the feeder, which is slower and also prevents others in your office from using the fax until your communication is absolutely complete.

REVIEW COMMANDS

— Push this to review pending fax commands, view a brief

description of delayed commands or check other fax settings or reports.

PRINTER ALARM

light — Glows when your fax machine encounters a problem

printing a fax or copy. Check the display or an error report for more information.

PAPER JAM

light — Glows when a printout (received fax message or copy)

becomes jammed in your fax machine.

REPLACE PAPER

light — Glows when either the multipurpose paper tray or

paper cassette is empty. See page 1.7 for more details on replacing paper.

HOLD

— Either places a call on hold or takes it off hold. In certain operations,

it also produces a special character during dialing.

SPEED DIAL/TEL INDEX

— Starts a speed-dialing operation, which you finish by pushing three of the keys on the numeric keypad. Also displays one-touch and speed-dial entries sorted alphanumerically, as in a telephone directory.

REDIAL/PAUSE

— Redials the last number you dialed. In certain operations, it also produces a special pause character which can be useful during the dialing of long-distance numbers.

Numeric keypad — Just like the numeric keys on a regular tone-dialing

phone. In addition to dialing phone and fax numbers, they also enter numbers when you’re making certain settings.

One-touch keys — The keys labeled A–Zand U1–U4 (or U5–U8, if you’re using fliptab b) offer one-touch dialing convenience. You also can use the keys labeled

P1–P

6 (or P7–P12, if you’re using fliptab b) for programmable functions: this

lets you teach your machine an advanced multi-step function just once, then recall the function at any time by pressing one of these keys. Finally, you can use these keys to type in letters and symbols for your user settings.

1.4

Getting started

What do the keys do?

45 10 11 12 137 8 9

3 2

1516171821 20222324252627282930 19

abc def

gh i j

mno p qr

fliptab b

fliptab a

START

— Begins a manual fax transmission or reception.

COPY

— Press this key to make one copy, or multiple copies of a document.

STOP

— An all-purpose “Whoa!” key. Stops the current operation, ejects a doc-

ument from the document feeder and cancels alarms.

FLASH

— Lets you quickly disconnect a call and go right to the next one with-

out having to hang up the handset.

STAMP

— Press this key to set the machine to stamp each original document

or page automatically when the machine transmits it successfully. The

STAMP

light next to this key glows when this operation is set to occur.

MONITOR/CALL

— During on-hook dialing, it turns the monitor speaker off or

on. When you’re sending a fax, this key activates the call request feature.

CANCEL

— Press this key to delete characters on the

LCD

and cancel com-

mands you have entered into the machine.

DIALING OPTIONS

— Press this to insert special symbols into telephone num-

bers (see page 2.8).

ENTER

— Much as

STOP

is a “Whoa!” key,

ENTER

is a “Go!” key. It confirms

user settings, begins operations and moves through command levels.

GROUP DIAL

— Helps you set up a fax transmission to a call group, a set of fax

numbers which will receive the same document in one fax operation.

PROGRAM

— Scrolls (moves) through features and command options as dis-

played on the

LCD

COMMUNICATION OPTIONS

— Chooses from among five fax options:

delayed transmission, SecureMail transmission, relay broadcast, polling or batch transmission.

— Scrolls through features and command options as displayed on the

LCD

BROADCAST

— Helps you set up the process of a fax broadcast (sending the

same document to more than one location).

CONTRAST

— When a document is in the document feeder, press this key to

toggle among normal, dark or light contrast settings.

RESOLUTION

— When a document is in the document feeder, press this key to

toggle among the three resolution modes and the halftone (grayscale) mode.

You’re in control!

We’ve worked hard to make sure your fax machine is easy for you to use. You control it — not vice versa. So we’ve also tried to make these operating instructions just as easy. In that spirit, let’s make sure there’s no confusion about how to give your machine its marching orders.

To press: 0 (zero), 1, 2, 3, 4, 5, 6, 7, 8, 9, # or * Use: The numeric keypad. Tip: At no (other) time within this manual will we refer to the letters printed

below the numeric keys, such as abc by the 2 key. They are there only for your greater convenience in using your fax machine as a telephone.

To press:A, B, C, Dor any other letter key Use: The one-touch key by that name. Tip: Please don’t confuse the zero (0) with a letter O.

Here’s an example. If we say “press /

PROGRAM

, 7,

ENTER

, 0, 8,

ENTER

” …

… you’d press /

PROGRAM

… then 7 … then

ENTER

… then 0 (the numeric key zero) … then 8

… and then (finally)

ENTER

Important: Please note that you would not be entering any comma or period

characters. Those typographical characters appear in our instructions merely to serve their usual separative functions and are not intended for actual entry from your machine’s control panel.

(In our Internet-savvy age, when even car commercials use phrases such as “h t t p colon slash w w w dot muracars dash x dash series dot com slash [etc.],” we can understand how you might otherwise become confused. But always keep in mind that your fax machine, advanced though it may be, is not a personal computer and doesn’t accept the same kind of instructions.)

While there is a function (broadcasting) which requires the entry of commas, we provide special ways to do that, as we’ll explain when the time comes.

1.5

Getting started

1.6

Getting started

Pick an installation spot before going ahead

Where should you install your fax machine? The location should be:

• Clean — Dust buildup can damage your machine. (However, do not use a cover! See next item.)

• In the open — Allow at least 12″ of clearance around your machine. Be sure that you never cover the machine: its vents must be able to “breathe.”

• Away from direct sunlight — This helps avoid overheating.

• Dry — Avoid any location where splatters or sprays (such as from a water foun- tain) could reach your fax machine.

• Level, and vibration-free.

• Near a phone jack — Your fax machine uses a standard (“modular”) telephone jack, also known as an RJ-11.

• Near an ACpower outlet — The ACpower cord is about 5′ long when stretched to its limit (and that’s not the way to handle a power cord).

Speaking of which …

Please heed these power-ful tips

• Use a standard three-pronged 120

VAC

outlet.

• Make sure the outlet isn’t controlled by a wall switch. If it is, you’ll risk inadvertent shutoffs of your machine, causing you to lose fax messages.

• Don’t use an outlet which also is supplying power to a large appliance, such a refrigerator or air conditioner. Such high-consumption appliances can cause “draw-downs” (temporary drops in the power available for other equipment on the circuit) which could damage your fax machine.

• If at all possible, use an electrical surge suppressor, preferably one which guards both telephone and electrical lines. This device helps to shield your fax machine from damaging high-voltage electrical surges.

Voltage requirements: 120

VAC

± 10%, 50–60% Hz.

Power consumption: Standby Transmission Reception Copying Maximum*

F-150 15

379

374

396

F-120/F-100 14

373

372

396

* F-150 and F-120; simultaneous copying, communicating and scanning.

Install the printing supplies

Your fax machine prints incoming faxes and copies with a laser print engine. The engine requires two types of printing supplies (sometimes also called consumables):

• The drum cartridge — It yields 20,000 normal letter-sized printouts (see “Specifications,” page AI.1). By “normal,” we’re referring to the amount of text and/or graphics on each page. This is based on an industry-standard test document.

• The toner cartridge — It yields 5,500 such printouts (see “Specifications,” page AI.1).

Note: The toner cartridge included with your machine is a starter cartridge which

yields 3,600 printouts (see “Specifications,” page

.1). Please purchase

regular, full-yield toner cartridges from your authorized Muratec dealer.

Here’s how to install these supplies.

Swing open the printer cover by pressing the

printer cover release.

Unpack the drum cartridge from its box.

Important: Shield the drum cartridge from light, especially strong

light. Later, if you have to remove the cartridge from the fax,

immediately wrap it in a thick cloth to protect it from light.

Put the drum cartridge into the printer by aligning the cartridge’s protrusions with the slits inside the printer frame.

Important: You must also reset the

drum counter. See “When you install a new drum cartridge …” (page 1.7).

Setting up

Unpack the toner cartridge from its carton. Then, holding the toner cartridge with both hands, shake it well as shown (note the arrows).

Install the toner cartridge in the printer, making sure that the cartridge’s four pins (two each at the front and rear sides) fit in the slits inside the printer frame.

Swing the printer cover back down. Push down on a portion of the cover to lock the cover into its normal position.

Note: The fax machine will not work if the

cover isn’t closed properly.

When you install a new drum cartridge

Important: Use this setting only when you are installing a new drum cartridge. Your fax machine keeps track of how many pages go through the drum cartridge to

let you know when the drum needs to be replaced. Thus, whenever you install a new drum cartridge, you must “notify” the machine by resetting the drum counter. (Obviously, before doing so the very first time, you’ll have to finish installing the machine and then turn it on [see page 1.8].) Here’s how to reset this counter:

Press /

PROGRAM, J

, 2, 1,

ENTER

. The

LCD

will show:

Press

ENTER

to reset the drum counter.

Loading paper

Of course, one of your fax machine’s most outstanding features is how it prints faxes and makes copies on plain paper! Now, everything that comes out of your fax machine is ready for distribution or archiving, right from the start.

The following instructions tell you how to load the recording paper — the paper on which the fax machine makes its printouts (copies and received faxes). Your machine can hold up to 650 sheets at a time: 500 sheets in the paper cassette and 150 sheets in the multipurpose tray.

Loading the paper cassette

Pull forward on the paper cassette to slide it out.

Insert up to 500 letter-sized sheets into the cassette, placing the edges of the top sheet under the metal tabs on the left side of the cassette (viewed from the cassette’s front, as shown).

Important: Be sure to load the cassette with

only letter-sized paper.

Push the paper cassette back into its original (closed) position. You’ll feel a click when it’s properly in place.

Loading the multipurpose tray

You may use either letter- or legal-sized paper in the multipurpose tray, but not both at the same time; don’t mix the sizes.

Adjust the multipurpose tray for the length of paper you plan to load. Pull slightly upward on the paper-length guide in the cassette, then slide the guide to the slot (either

LTR

LGL

) for

the paper size you’ll be loading. Important: You must set your machine to recognize the size of paper you’ve

loaded (see page 1.8 for details).

Slightly “fan” the paper you will be loading, to help ensure smooth feeding.

Insert up to 150 sheets of paper into the tray. Make sure the paper-length guide and the paper-width guide now fit against the paper’s edges.

Important: To avoid paper jams, do not refill this tray without first remov-

ing all of any paper which may remain in it. In other words, don’t just add sheets to an already-loaded stack.

Paper-width guide

Paper-length guide

Reset Drum Life Check Program/Enter

1.7

Getting started

Attach the paper-handling parts

Attach the document tray by inserting it

into the appropriate holes, as shown.

Attach the paper hopper into the appropriate hole, as shown. Press gently until the hopper won’t go in any farther.

Attach the document hopper by inserting its two pegs at a slightly upward angle into the appropriate holes, as shown.

Plug in and power up

Plug one end of the telephone line cord into the

LINE

jack on the machine’s rear side. Plug the other end of the cord into a standard telephone wall jack, just as you would plug in a phone.

Note: If you have purchased an

optional handset, do not confuse its curled handset cord with the uncurled telephone line cord.

Note: We’ll get to the

HANDSET

and

EXT.TEL

jacks shortly (see page 1.9).

Plug the non-pronged end of the ACpower cord into the ACpower cord jack on the left side of the machine (as viewed from the machine’s front).

Plug the pronged end of the

power cord into a 120

VAC

electrical outlet

(preferably on a surge suppressor, as mentioned on page 1.6).

Use the ACpower switch to turn on your machine. The markings are international standards: I means on, O means off.

Setting the paper size for the multipurpose tray

The multipurpose tray can hold either letter- or legal-sized paper for your machine. All you have to do is tell the machine which size the tray is using.

Important: The paper cassette(as opposed to the tray) uses only letter-sized paper. Important: If you use a different size from the size you set here, the machine

won’t print; so perform this setting whenever you load a different size.

Press /

PROGRAM, J

, 0, 4,

ENTER

. The

LCD

shows the tray’s current setting:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

once or twice until your chosen

paper size appears. In this example, we’ve chosen legal-sized paper.

Press

ENTER

to save the setting.

Adjust the monitor speaker’s volume

You can set the volume of the monitor speaker, assuring that on-hook dialing will be as loud (or as soft) as you require.

Press

MONITOR/CALL

on the control panel. You now should hear a dial tone,

and the display will show:

Important: If you don’t hear a dial tone, make sure your fax machine is

plugged into a working phone line.

** Tel Mode **

Paper Size: Legal

Program/Enter

Paper Size: Letter

Program/Enter

Paper hopper

Document

hopper

1.8

Getting started

1.9

Getting started

If the volume you hear is satisfactory, skip to step 4. Otherwise, go on to step 3.

Adjust the volume as you wish: To turn the volume up, press /

PROGRAM

. To turn the volume down, press .

The display, or

LCD

, indicates the volume. Here are the possible settings:

= Loudest setting.

= Medium setting.

= Low setting.

= Volume off.

Press

MONITOR/CALL

again to hang up.

Attaching a second phone

Want to attach a second phone (even a cordless model!) to your fax machine, so they can share the same phone jack? No problem.

Before we go further, let’s explain the idea. You’re plugging the second phone’s phone line into your fax machine’s

EXT. TEL

jack, not the wall phone jack. In such a setup, only your fax machine connects to the wall. The second phone receives phone signals through your fax machine.

Now, let’s proceed …

If your second phone is already plugged into a wall phone jack, disconnect it from that jack, at the jack. Hold onto the phone plug; you’ll need it in step 2.

Note: Of course, if your second phone is a model which also requires

power, as is true for the base of a cordless phone, don’t unplug it from its ACpower jack!

Using the plug mentioned in step 1, plug the phone cable from your second phone into the

EXT. TEL

jack

on the rear of your fax machine.

For information on how to use a connected second phone with your fax machine, see “Receiving faxes,” beginning on page 1.18.

Attaching an optional handset

If you purchase an optional handset for your fax machine, it comes with installation instructions. However, here is a summary of how to attach the handset.

Important: Do not connect the handset directly to a telephone wall jack. Connect

the handset only to your fax machine as the instructions describe.

Using a small Phillips-head screwdriver, attach the handset cradle to the side of your fax machine using the screws included with the cradle.

Plug one end of the handset cord (it’s curled) into the

HANDSET

jack on the rear of your fax machine.

Plug the other end of the handset cord into the jack on the handset. If connected to a phone line, your fax machine is now “off-hook.”

Note: The handset has a small “flash” button which you can press while

holding the handset, putting the fax machine back “on-hook” until you can hang up the handset properly in step 4.

Place the telephone handset onto the handset cradle. The cradle will press the handset’s “flash” button, hanging up the handset.

Installation complete! Now, see how our EasyStart feature will have you up and running — within just minutes.

LINE EXT.TEL HANDSET

** Tel Mode ** Volume:

nnnn

** Tel Mode ** Volume:

nnnn nn

1.10

Getting started

Your Muratec fax machine comes with EasyStart. It guides you in entering the bare-bones settings required for normal operation — so it’s easy for you to start using your machine quickly. (Of course, you can make other settings later or change these settings. We’ll explain in “Beyond the basics,” beginning on page 2.1.)

Important: At the end of EasyStart, your machine will print a list of its settings.

So, first, please be sure you’ve correctly installed your machine and loaded recording paper into it (see “Setting up,” beginning on page 1.6).

Clearing settings before beginning

Before using EasyStart, clear your machine’s built-in user data memory, which stores settings. This insures the memory will hold only your settings.

Important: After you use EasyStart, please do not clear the memory again unless

an authorized technician asks you to do so.

To clear the machine’s memory:

Press /

PROGRAM

, *, 2. The

LCD

now asks whether you’re sure about clearing

the memory:

Note: If you don’t want to proceed, just press /

PROGRAM

If you are sure, press

ENTER

to complete the process by cancelling the existing

user data memory settings.

What do you want to do?

EasyStart will want you to enter a little information; so, first, please determine the following before you proceed:

The type of dialing your telephone system requires — You may select

either tone or pulse (rotary) dialing.

The name and fax number you wish to appear on your faxes —

Every fax page you send will arrive at the receiving machine with a single line of text at the very top of the page. Among other things, this text will list a name and a fax number. The name must not be longer than 25 characters.

Note: Incidentally, the fax industry term for this text is Transmit Terminal

Identifier (

TTI

). (Another term, Subscriber ID, refers to just the fax

number in the

TTI

Using EasyStart to enter initial settings

Important: Be sure your fax machine has paper before you begin EasyStart, since

this feature can print a handy settings list at the conclusion.

Important: If you press

STOP

during EasyStart, your fax machine will return to standby mode (its normal condition) but will retain what settings you saved by pressing

ENTER

as described in these instructions.

Press /

PROGRAM, I, ENTER

The

LCD

will display the current setting of the fax’s built-in calendar/clock,

with a cursor appearing under the first digit.

Use the numeric keypad to enter the correct date and time, using a

YYMMDD

format for the date and 24-hour (“military”) format for the time. For instance, to set 8:30 PMon September 11, 1998, press 9 8 0 9 1 1 2 0 3 0, which results in:

Note: Your fax machine automatically inserts the spaces and date-slash. All

you have to do is enter the digits.

To change only one digit, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that digit. Then, enter the correct digit.

Press

ENTER

to save the clock setting and continue EasyStart.

Enter Time

Clear User Settings Check Program/Enter

EasyStart

1.11

Getting started

The

LCD

now asks whether you want to set the calendar/clock for automatic

recognition of daylight saving time (

DST

When the setting is On, your machine automatically will set itself to

DST

or to

standard time, depending upon the calendar setting, at 2

on the appropriate “switchover” Sundays each year. When the setting is Off, no such automatic change will occur. (We have provided this choice because some areas do not observe

DST

If the setting you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

To change the setting, press or /

PROGRAM

once or twice until your choice

appears (here, we’ve changed the setting to On):

Press

ENTER

to save the setting and continue.

The

LCD

now asks you to enter your fax number as you want it to appear on other fax machines’ displays or printouts. The fax industry term for this number is Subscriber ID.

Use the numeric keypad to enter the desired number. To put in a dash for easier reading, as shown here, press

DIALING OPTIONS

once. The number may

contain up to 20 characters (numbers and dashes).

Note: If you make a mistake, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or /

PROGRAM

, to move it rightward, to that character.

Then re-enter until the fax number is just as you want it.

Press

ENTER

to save the number.

The

LCD

now asks you to enter the name you want it to appear at the top of

faxes you send. The name may be up to 22 characters in length. Important: You enter letters and other non-numeric characters through the

one-touch keys.

The word “Upper” means the machine is currently set for entering only upper-case letters. If you press R, the machine will see it as an R(not an r).

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

2/abc. The display will change to:

This means pressing one-touch keys will enter lower-case letters: pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

U1/ABC

To enter spaces, punctuation and symbols, press

U3/SYMBOL

. This lets you

enter the blue characters shown on the one-touch keypad. In “Beyond the Basics,” we’ll show you how to use the

CODE

function at

U4/CODE

to enter a wide variety of characters (see page 2.3). For now, how-

ever, become familiar with the

ABC

, abc and

SYMBOL

keys.

Note: If you make a mistake, press

CANCEL

to erase leftward. Or, if you want to change just one character in the name, press to move the cursor leftward, or /

PROGRAM

, to move it rightward, to that character.

Then re-enter until the name is just as you want it.

Press

ENTER

to save the setting and continue.

The

LCD

now indicates the type of dialing, tone or pulse, for which your fax

machine is set:

If the setting you see is acceptable, skip to step 14. Otherwise, proceed to step 13.

Phone Type: Tone

Program/Enter

Your Name :Lower _

Your Name :Upper _

Your Fax Number 972-555-5525

Your Fax Number

Daylight Saving:On

Program/Enter

Daylight Saving:Off

Program/Enter

1.12

Getting started

To change the setting, press or /

PROGRAM

once or twice until your choice

appears (here, we’ve changed the setting to Pulse mode):

Press

ENTER

to save the setting and continue.

One more thing to do! The

LCD

now asks whether you want to print a list of all of its settings (including some we’ll cover in “Beyond the Basics,” which begins on page 2.1).

• If you want to print a list, press

ENTER

. Your fax machine will print a list of

all of its settings (including some we’ll cover in “Beyond the Basics”).

• If you don’t want to print a list, press

STOP

. Your machine will return to

standby mode.

Either way, you’re all done!

Print Setting List

Enter/Stop

Phone Type: Pulse

Program/Enter

1.13

Getting started

Some guidelines

How big — and small — your pages can be

While you’ll probably be sending normal-sized documents the vast majority of the time, you can fax a piece of paper as small as a notepad sheet or nearly 3′ long!

To be precise, the acceptable dimensions (width × length) are:

INGLE-SHEET TRANSMISSION

ULTIPLE-SHEET TRANSMISSION

Maximum: 11.0″×35.4″ Maximum: 10.1″×14.4″ Minimum: 5.8″× 4.1″ Minimum: 5.8″× 4.1″

Things not to put in your fax

To help avoid troubles ranging from paper jams to out-and-out damage to your machine, please don’t insert:

• Folded, curled, torn, wrinkled or very thin pages

• Documents with staples, glue, tape, paper clips or still-wet correction fluid

• “Sticky notes” (or documents with “sticky notes” attached)

• Cardboard, newspaper or fabric

• Pages with duplicating carbon on either side

• Credit cards or similar small, thick items

Some thoughts on resolution, grayscale and contrast

Reviewing resolution and grayscale

• Normal resolution (“

NORM

” on the control panel) is suitable for most typed docu-

ments and simple drawings.

• Fine resolution (“

FINE

” on the control panel) is ideal for maps, moderately compli-

cated drawings, floorplans or handwritten documents.

• Superfine resolution (“S-

FINE

” on the control panel; “S Fine” on the

LCD

) repro-

duces the detail of extremely complicated drawings or line art.

• Grayscale mode (“

HALFTONE

” on the control panel; “Gray” on the

LCD

) captures

shades in photos and drawings.

Note: If you send a fax in superfine, certain fax models (especially older, non-

Muratec models) will receive it only in fine mode. However, you can send a fax in grayscale mode to virtually any fax machine currently in use.

Contrast

The rightmost item appearing on the

LCD

(when there’s a document in the feeder) is

the contrast setting. You have three choices:

• Normal (“

NORM

” on the control panel) — Suited to most documents.

• Light — Lightens up overly dark, “muddy” original documents.

• Dark — Darkens weak, “washed-out” images. Note: Until you become accustomed to using the Light and Dark settings, you

might tend to confuse them. Just remember what we say above — “Light lightens” and “Dark darkens” — to keep it straight!

Entering a pause character when dialing

Your fax machine provides special dialing characters which you may find useful. We’ll discuss most of them later (see page 2.8), but you may need to know now about the pause character. Some long-distance systems require dialing pauses, and pauses can be useful also when you’re dialing through special telephone exchanges.

To insert a pause character, just press

REDIAL/PAUSE

(after you’ve dialed at least one

other character). -/(the pause character) will appear on the display. Each pause you enter lasts for a factory-set five seconds (see “Changing the pause

length,” next page, for how to change this setting). For example, assuming the pause is at the factory setting, pressing 9,

REDIAL/PAUSE

, 19725552009 dials 9 [5-second pause] 1 9 7 2 5 5 5 2 0 0 9.

Important: Each pause uses two of the characters you’re allowed in a number.

Sending faxes

1.14

Getting started

Changing the pause length

The pause is set by the factory to last five seconds, but you can set it to last as long as ten seconds if necessary. If you find the five-second pause is satisfactory when you use it with your phone system, do not make this change. But, if you must:

Press /

PROGRAM, J

, 0, 5,

ENTER

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

Use the numeric keypad to enter the desired length of the dialing pause. Here, we’ve chosen nine seconds.

Note: The length setting requires two digits, so there always must be a lead-

ing zero for lengths other than 10 seconds.

Press

ENTER

to save the setting.

Potential problems with call-waiting and voice mail

Telephone call-waiting signals can stop fax transmission and reception. And, of course, any service — such as voice mail — which may intercept your calls can keep your fax machine from getting fax calls.

If you must use only one phone line, please consult your telephone company for information on how you can temporarily disable call-waiting or voice mail while using the fax machine.

Adjusting the machine for larger documents

If you’re using larger documents, you can adjust the document hopper and the document tray. Just flip the top up or down, as appropriate for your documents’ sizes.

How to insert a document

Adjust the document guides — by sliding either of them to the left or right — to fit the page (s) you’ll be faxing. Your fax machine’s automatic document feeder will hold up to 50 pages.

Note: If your machine’s scanning width (see page 2.2) is set for “A4” (its only

such setting if it’s either an F-120 or F-100) and you insert a lettersized document, your machine scans the center 8.2″ and sends it unreduced (see pages 2.3–2.4 for more on reduction). This means that there will be a 0.15″ margin on each side of the page which your fax machine will not scan.

If you’re sending a multi-page document, “fan” the pages slightly. The bottom sheet should extend just slightly from the others.

Insert the document face up. The fax machine will “grab” the first page of the document and position it for faxing. (If need be, readjust the document guides for the best fit.)

The

LCD

will now show the current scanning width setting (see “A4, B4, A3” in the Glossary that begins on page 3.17) and the amount of memory available:

Speaking of memory . . .

Using memory transmission

Your fax machine has a great memory! And, because it does, it can finish fax jobs more quickly than otherwise would be possible. By automatically scanning your document into, then transmitting from, its memory — rather than transmitting each part of the scan only as quickly as the receiving fax machine can receive it — your fax machine can hand you back your original document more rapidly.

Also, here’s a real money-saver on long-distance fax calls: if you’re transmitting to another memory-equipped Muratec fax machine, your machine will send the document directly into the other machine’s memory and hang up! (The receiving machine then prints out your message from its memory.) This cuts your actual online time to a minimum.

Better still: set up a delayed command (see pages 2.21–2.23) to send your document to that other Muratec fax machine after hours, and you’ll save two ways on the call: not only will the call itself be short, but also the line charges will be cheaper!

Document Ready

Set Dialing Pause

1.15

Getting started

You can set your fax always to transmit from memory as a default. Note: Whichever choice you make, you can override that choice one transmission

at a time by pressing

MEMORY TRANSMIT

. After completing the communica-

tion, your fax will return to your desired transmission setting.

Note: Although it’s probably best to decide to transmit from memory, be aware that

certain types of documents can quickly exhaust even your machine’s large memory supply. Obviously, documents with large numbers of pages qualify; so do documents with lots of dark areas, since darker pages create more data for your fax machine to “remember” and send. When the machine’s

memory supply is full, it can transmit only in normal (i. e., non-memory) mode.

To make memory transmission the default:

Press /

PROGRAM, J

, 1, 4,

ENTER

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

once or twice until your chosen

mode appears. In this example, we’ve chosen Off.

Press

ENTER

to save the setting.

Sending

Here’s how to fax a document:

Insert the document.

When a document is in the feeder, the

LCD

shows the current scanning width setting (see “A4, B4, A3” in the Glossary beginning on page 3.17) and the amount of memory available:

Adjust resolution and contrast if necessary. If these are OK, skip to step 3. Otherwise, press

RESOLUTION

to change the resolution and/or press

CONTRAST

to change the contrast.

“Toggle” (switch on or off) memory transmission if necessary. If you want to use your default setting, skip to step 4. Otherwise, press

MEMORY TRANSMIT

once to “toggle” memory transmission.

Enter the fax number.

(In fax terms, you’re calling the remote fax, on its remote fax number.)

As you can see, you also enter any access codes (such as a 9 for “dialing out” from an office telephone system, or 1 for long-distance) along with the number, just as you would for a regular phone call.

Press

START

Now, everything is up to the machines — yours and the one you’re dialing.

• If you have set the fax to transmit from memory, your machine will first scan the document into memory, then dial the other fax. When it makes contact, your machine transmits the stored document from memory.

• If the fax is set for non-memory transmission, your machine simply dials the other fax. When it makes contact, your machine feeds the document through, scanning and transmitting it as it goes.

Note: The more “stuff” (or black coverage, to use the fax term) your machine

“sees” on a page, the more slowly the page will feed through as the fax scans it — especially when you transmit in non-memory mode. Even if the page itself is relatively clean, sending it in grayscale mode or certain resolution settings makes your machine “see” more “stuff.” The same is true if you set the contrast to Dark.

Note: What if the call fails for some reason? See “If the call doesn’t go

through: redialing,” next page.

Important: If you wish to cancel a transmission while it is in progress, you

will need to use the Review Commands function. See “An introduction to Review Commands,” page 1.17.

At the end of the operation, your fax machine beeps and displays:

Important: Whenever you transmit, whether this way or in the numerous

ways we’ll describe throughout this manual, what actually appears on the top line of the display will depend upon how the remote fax machine is set. The line may even be blank.

972-555-2009

** Complete **

Press Start 919725552009_

Document Ready

Memory Tx: Off

Program/Enter

Memory Tx: On

Program/Enter

1.16

Getting started

Sending a fax with on-hook dialing or a handset

You also can fax a document by dialing using either the monitor speaker (This is called “on-hook” dialing) or the optional handset.

Notes: On an F-150, faxing this way disables “V.34” mode and sends the fax in nor-

mal

ITU-T

Group 3 fashion.

Insert the document.

Adjust resolution and contrast if necessary. If these are OK, skip to step 3. Otherwise, press

RESOLUTION

to change the resolution and/or press

CONTRAST

to change the contrast.

Obtain a dial tone. You can do this by either:

• Activating the monitor speaker (by pressing

MONITOR/CALL

)

… or …

• Lifting an optional handset. In either case, the

LCD

shows:

Enter the fax number by using the numeric keypad.

Note: For information on entering one-touch and speed-dial numbers, see

pages 2.8–2.16.

Enter access codes along with the number, just as for a regular phone call.

When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, tell him or her you’re trying to send a

fax. When his/her machine sends you fax tones, then press

START

If you’re using the monitor speaker, skip to step 7.

If you’re using an optional handset, hang up (after pressing

START

Note: What if the call fails for some reason? See “If the call doesn’t go

through: redialing,” next column.

At the end of the operation, your fax machine beeps and displays:

If the call doesn’t go through: redialing

If the call fails (and you were using neither the monitor speaker or an optional handset), your machine will redial, automatically, the fax call you just tried. While in this Auto Redial mode, the machine can receive faxes and make as many as 99 fax transmissions.

If you dialed without using either the monitor speaker or an optional handset, your fax automatically redials the number every few minutes (you set the interval; see “Making redial settings,” next page) until one of these happens first:

• It reaches the remote fax machine.

• It has automatically redialed the number for the last try (again, see “Making redial settings,” next page).

Notes: If you used either the speaker or a handset, redial manually (see below).

If the last try fails, your machine may print (and/or display) error messages. For more information, see pages 3.6–3.9.

Redialing manually

You always can redial fax or voice calls manually; and, again, you must redial manually if you dialed by using either the monitor speaker or an optional handset.

To redial a fax call manually without using the monitor speaker or an optional handset:

Confirm that the document is still in the feeder and that your desired resolution and contrast settings are still correct.

Press

REDIAL/PAUSE, START

To redial a fax call manually by using the monitor speaker or an optional handset:

Confirm that the document is still in the feeder and that your desired resolution and contrast settings are still correct.

Obtain a dial tone: either press

MONITOR/CALL

or lift the optional handset.

Press

REDIAL/PAUSE

When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, tell him or her you’re trying to send a

fax. When his/her machine sends you fax tones, then press

START

972-555-2009

** Complete **

** Tel Mode **

919725552009_

** Tel Mode **

1.17

Getting started

To redial a voice call (using the optional handset) manually:

Obtain a dial tone: either press

MONITOR/CALL

or lift the optional handset.

Press

REDIAL/PAUSE

. When the other person answers, speak to him/her on the

optional handset.

Making redial settings

It’s up to you how many times the fax redials a number and how long it waits during redials (that’s called the redial interval). Here’s how to make those settings:

Press /

PROGRAM, J

, 0, 7,

ENTER

If the number of redialings you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, use the numeric keypad to enter the desired number of redialings, as few as two or as many as 15. In this example, we’ve entered 03, for three.

Important: Notice that you must enter a leading zero when setting a quan-

tity lower than 10.

Press

ENTER

to save the setting.

The

LCD

now shows:

If the redial interval (in minutes) you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

To change the setting, use the numeric keypad to enter the desired length (in minutes). You may enter 3, 4 or 5. In this example, we’ve chosen 4.

Press

ENTER

to save the setting.

An introduction to Review Commands

To cancel either an in-progress transmission or an automatic redial, you’ll use the Review Commands function. First, a bit of explanation, however . . .

• Because your fax machine can store multiple transmission commands in memory, it keeps track of each command by assigning it a command number — e. g., “C00.”

• When your machine stores a document for either normal sending from the feeder (i. e., as opposed to using on-hook dialing or a handset) or automatic redial, that makes that document one of those stored commands.

The Review Commands function gives you the power not only to check on (review) each command currently pending in your machine’s memory but also to delete a command if you decide not to go ahead with the command and send the document.

Press

REVIEW COMMANDS

The

LCD

shows the first command, indicated by its command number and the phone number the command will dial. If a command is in progress, that will be the first command the

LCD

shows:

If this is the command you want to cancel, skip to step 4. If this is not the command you want to cancel, proceed to step 3.

Press /

PROGRAM

to continue on to the next command in the command

queue, then go back to step 2.

Press

CANCEL

. The

LCD

shows:

If you do want to cancel this command, press

CANCEL

again.

The

LCD

now shows the next command. If you want to cancel it, too, go back to step 4. If you want to avoid cancelling this command but do want to review other commands in the queue, press /

PROGRAM

and go back to step 2.

If you want to stop reviewing the stored commands, press

STOP

to return the

machine to standby mode.

This function gives you enormous control over your machine’s most powerful features. For more information on the Review Commands function, please see page 2.22.

C00:5552009

Set Redial Interval

Set # Of Redials

1.18

Getting started

So what’s the big deal, anyway?!?

That may be what you’re wondering, upon seeing the title above. After all, telling you how to send faxes is one thing, but — as long as the fax machine is running and has paper installed — why spend time on explaining how to receive faxes?

Well, you have a point. Still, there are just a few little niceties you may find helpful to know. So …

Different ways to get the job done

Reception modes

Your fax machine has two different reception modes — Tel Ready and Fax Ready — each of which we’ll explain in a moment — along with giving you an idea of which one you should use, depending upon your setup.

Answering calls manually — for both reception modes

In either reception mode, you always can answer calls manually if you have an optional handset installed. Just pick it up, as you would if using a normal phone.

If you hear someone speaking to you, go ahead and have a normal phone call.

If you hear distinctive fax tones (“beep — beep — beep — beep”), press

START

and hang up the optional handset. Your fax machine will begin receiving a fax.

Note: On an F-150, receiving this way disables

“V.34” mode so that the machine receives the fax in normal

ITU-T

Group 3

fashion.

Note: Don’t try to answer a call by pressing

MONITOR/CALL

. The monitor function

is only for on-hook dialing. Your fax machine does not have a speakerphone.

Receiving faxes

1.19

Getting started

Tel Ready mode: when Auto Answer is off

Use it if: • You intend to use the same line for both fax and phone calls

and

• You’re using, on that line, at least one other phone which is not connected to your fax machine

and

• You have installed an optional handset on your fax machine.

In this mode: Your fax machine never answers calls automatically; you must

answer each call and handle it as described in “Answering calls manually — for both reception modes” (this page, left column).

To select Tel Ready:

If there isn’t a document in the feeder, skip to step 2.

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

once or twice until the Auto Answer light is off and the

LCD

shows:

A quick switcheroo that’s easy to do

To toggle between Tel Ready and Fax Ready (see page 1.19), turn off Auto Answer. (To maintain Tel Ready as your default mode, just leave Auto Answer off.)

Tel Ready

Sep 11 1998 20:30

1.20

Getting started

Fax Ready mode

Use it if: You have your fax machine installed on a “dedicated” line (one it

doesn’t share with a second phone).

In this mode: Your fax machine answers each incoming call after a certain num-

ber of rings (see page 2.5) and attempts fax reception.

To select Fax Ready:

If there isn’t a document in the feeder, skip to step 2.

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

once or twice until the light is lit. and the display shows:

When the paper runs out

Getting the word from your machine

When either the cassette or the multipurpose tray in your fax machine runs out of paper, the machine beeps, the

REPLACE PAPER

light glows and the

LCD

indicates which source — the cassette or the multipurpose tray — has run out of paper. In this example, the cassette is empty:

Of course, your fax machine cannot print fax messages or copies without paper. However …

Receiving when out of paper

If your machine runs out of paper while you’re away, it will store in memory up to 50 separate fax receptions (see the note, below). This is called out-of-paper reception. Then, when you replenish the paper supply, the fax machine will print the stored messages automatically! This is a great ease to your peace of mind, especially for overnight and weekend sessions.

Note: How many pages (as opposed to receptions) your fax machine can store for

out-of-paper reception will vary. It depends upon not only your machine’s memory capacity but also the types of documents being sent, and the resolution settings at which the documents are sent, to your machine.

Fax Ready Check Cassette Paper

Fax Ready

Jan 15 1998 13:30

Beyond the basics

We’ve covered

the “musts.”

Now, let’s explore

the goodies.

Beyond the basics

Getting everything just the way you want it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8

It’s a great phone, too . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.17

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.18

The time machine: delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.21

Basket cases: batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.24

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.28

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.36

Keeping things secure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.44

Custom settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.56

What’s inside this section

2.1

Beyond the basics

The EasyStart feature guided you through the “just-gotta” settings on your machine. In the next few pages, we’ll cover other settings.

Setting up for scans

You can set parameters regarding how your fax machine scans documents for either faxing or copying:

• Primary transmission mode — Gives you four ways to send faxes, either one of the three resolution modes — normal, fine or superfine (“S Fine” on the

LCD

)

— or in grayscale mode (“Gray”).

• Primary contrast mode — Sets how light or dark you want faxed documents to be when they arrive at their destinations.

• Scanning width (F-150 only) — Set how wide an area your fax machine scans per page.

Press /

PROGRAM, J

, 0, 1,

ENTER

. The

LCD

asks which resolution you select:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

repeatedly until your chosen

mode appears. In this example, we’ve chosen fine resolution.

Press

ENTER

to save the setting. The

LCD

asks which contrast setting you select:

If the setting you see is acceptable, skip to step 5. Otherwise, proceed to step 4.

To change the setting, press or /

PROGRAM

repeatedly until your chosen

setting appears. In this example, we’ve chosen light contrast.

If your machine is either an F-120 or F-100, skip to step 7. If your machine is an F-150, proceed to step 5.

Press

ENTER

to save the setting. The

LCD

asks which scanning width you select:

For most uses, “A4” is the proper setting; it scans the central 8.2″ of each page. However, for documents of unusual width, you may wish to use the “

4” setting, which scans the central 9.9″ of each page. (See “A4, B4, A3” in the Glossary beginning on page 3.17.)

If the setting you see is acceptable, skip to step 7. Otherwise, proceed to step 6.

To change the setting, press or /

PROGRAM

repeatedly until your chosen

setting appears. In this example, we’ve chosen “

4”.

Press

ENTER

to save the setting.

Of course, you always can change the resolution and contrast before sending. (You can change the scanning width only through the previously described procedure.)

To adjust the resolution and contrast:

• Press

RESOLUTION

to change the resolution.

• Press

CONTRAST

to change the contrast.

Scan Width: B4

Program/Enter

Scan Width: A4

Program/Enter

Contrast: Light

Program/Enter

Contrast: Normal

Program/Enter

Primary: Fine

Program/Enter

Primary: Normal

Program/Enter

Getting everything just the way you want it

2.2

Using U4/CODE to enter characters

Certain settings give you a chance to enter some kind of identifying name. As explained earlier (page 1.11), you can do this with the one-touch keys. But you may also use the U4/

CODE

key in combination with other keys to produce a wide variety

of characters, as well as regular letters and numbers. Here’s how to do it:

When the machine prompts you to enter a name, press

U4/CODE

. The display

will change to:

Consult the chart below and find the character you wish to enter.

The legends just outside the box indicate which key you press, and in which order, to get a given character. For example, to get a backslash (\) character, you’d press C, 8. (The blank areas for 2, 0 and C, 0 indicate where spaces occur.)

To enter each character, press the indicated keys. Important: Remember that you also can enter numbers through the

numeric keypad and letters and other non-numeric characters through the one-touch keys in combination with the

U1/ABC

2/abc and U3/

SYMBOL

keys.

Note: If you make a mistake, press

CANCEL

to erase leftward. Or, if you want to change just one character in the name, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then

re-enter until the name is just as you want it.

Press

ENTER

to save the name.

Making settings for printing faxes

You can set three parameters for printing received fax messages:

• Print reduction rate

• Reduction margin

• Half-page reception You set all three in the same operation (see next page), but each deserves its own

brief explanation.

Print reduction rate

Print reduction lets you set the machine to reduce a large incoming document to a size which will fit on your paper. This setting doesn’t affect copies you may make with your machine. Fortunately, however, it also has copy reduction (see page 2.4).

Here are the options for both print reduction and copy reduction settings:

Setting What it does

Automatically reduces printouts at variable rates down to a

Auto

minimum of 70%. Tries to reduce printout to fit on one sheet of your selected paper size; if can’t, prints the image at 100% size on two or more pages.

100%

Performs no reduction. (Due to the sender’s

TTI

, this may print two

pages when receiving a one-page fax document. See 97%, below.) Reduces an original so that the final printout of a one-page docu-

97% ment (if the original isn’t larger than the paper in your machine)

will be only one page long, despite the

TTI

91% Provides slightly more reduction. 81%

Provides even greater reduction. Helpful for certain international stationery sizes, as well as special applications.

75%

Turns legal-sized originals into letter-sized printed copies.

For best results …

While handy, the reduction feature can’t solve every situation. (Also, the printout may omit a small bit of the image at the page break if the machine tries to reduce a legal-sized page onto letter-sized paper at any setting other than 75%.) So, whenever possible, load the correct size of paper

before receiving a fax (or making a copy) of that size.

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Second keypress

First keypress

Your Name :Code _

2.3

Beyond the basics

Reduction margin

Your fax machine’s reduction margin is measured in millimeters (mm). We’ll define it by explaining how it’s used:

When a fax message enters your machine’s electronic brain, the machine measures the message’s length and compares it to (a) the length of your selected paper plus (b) the reduction margin you set. If the length of the incoming message is shorter than the sum of (a) and (b), your machine prints the message on just one sheet; otherwise, it prints the message on more than one sheet.

Note: An Auto reduction setting and a reduction margin setting of 24mm will

print most incoming faxes as single pages. Try this combination first and then, only if you have problems with it, select different settings.

Half-page reception

Half-page reception is especially handy for saving paper if some of the faxes you receive are half-page, “memo-sized” messages. When activated, this feature tells the machine to combine two of these half-page receptions onto a single sheet. Half-page reception combines separate half-page messages sent back-to-back during the same transmission. If you have half-page reception turned on, your fax won’t hold a standalone half-page reception in memory until a second half-page message follows.

Making the printing settings

Press /

PROGRAM, J

, 0, 2,

ENTER

. The

LCD

shows the currently set print

reduction rate:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

repeatedly until your chosen

reduction setting appears. In this example, we’ve chosen 91%.

Press

ENTER

to save the setting. The

LCD

shows the current setting for the

reduction margin:

If the setting you see is acceptable, skip to step 5. Otherwise, proceed to step 4.

To change the setting, use the numeric keypad to enter the reduction margin you want. If necessary, press or /

PROGRAM

to move the cursor if you

need. In this example, we’ve chosen 35mm.

Press

ENTER

to save the setting. The

LCD

shows the current setting for half-

page reception:

If the setting you see is acceptable, skip to step 7. Otherwise, proceed to step 6.

To change the setting, press or /

PROGRAM

once or twice until your choice

appears. In this example, we’ve chosen On.

Press

ENTER

to save the setting.

Making settings for copying

You can set two parameters for copying:

• Copy reduction rate — Works the same way as the print reduction rate (see page

2.3 for more details).

• Reduction margin — Serves the same purpose as the reduction margin for printing (see earlier information on this page).

You set both in the same operation, as with the three printing settings. Note: The same options, in terms of both reduction settings and reduction mar-

gins are available for copy reduction as for print reduction. (If necessary, review the preceding discussion, “Making settings for printing faxes,” beginning on page 2.3.) The difference, here, is that you probably are better off with a setting of 00 on the reduction margin.

Half Page Recpt: On

Program/Enter

Half Page Recpt: Off

Prnt Reduc Rate: 91%

Prnt Reduc Rate:Auto

2.4

Beyond the basics

2.5

Beyond the basics

Press /

PROGRAM, J

, 0, 3,

ENTER

. The

LCD

shows the current copy reduction rate:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

repeatedly until your chosen

reduction setting appears. In this example, we’ve chosen 75%.

Press

ENTER

to save the setting. The

LCD

shows the current setting for the

reduction margin:

If the setting you see is acceptable, skip to step 5. Otherwise, proceed to step 4.

To change the setting, use the numeric keypad to enter the reduction margin you want. If necessary, press or /

PROGRAM

to move the cursor if you

need. In this example, we’ve chosen 00mm.

Press

ENTER

to save the setting.

Setting the number of rings

You can set how many times your fax machine will ring before answering a call. You may choose one to nine rings.

Press /

PROGRAM, J

, 0, 6,

ENTER

. The

LCD

will show:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, use the numeric keypad to enter the desired number of rings, from one to nine. Here, we’ve chosen four rings.

Note: If you enter 0 (zero), the machine will beep brie¾y to warn you that it

can’t accept that setting.

Press

ENTER

to save the setting.

Setting ECM

Ever hear static on the line during a phone call? It’s a real nuisance — but, worse, it may ruin your attempts to communicate via fax. This is because “line noise” can easily disrupt the flow of data from one fax machine to another.

That’s why your fax machine gives you the chance of operating in Error Correction

Mode (

ECM

). When two fax machines communicate while running in

ECM

, the sending machine automatically checks the data, “block” by “block,” as it sends. If the receiving fax machine can’t verify the transmission, the first machine will re-send as necessary. (Essentially, the sending machine asks, “Did you ‘hear’ that segment?” and the other machine answers either “Yeah; go on” or “No; try it again.”)

Note: While using

ECM

gives you a better chance of getting a fax document through a troublesome phone line, it also could slow down the transmission time — and increasingly so in proportion to how bad the phone line is. That’s why we let you turn

ECM

on or off as you require.

Note: Not all fax machines have

ECM

. If you’ve activated

ECM

and then transmit to

a fax machine not currently using

ECM

, there will no change in the fax

transmission from a usual, non-

ECM

transmission.

Press /

PROGRAM, J

, 0, 8,

ENTER

. The

LCD

shows the current

ECM

setting:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

once or twice until your chosen

setting appears. In this example, we’ve chosen Off.

Press

ENTER

to save the setting.

ECM Mode: Off

Program/Enter

ECM Mode: On

Program/Enter

Set # Of Rings

Copy Reduc Rate: 75%

Copy Reduc Rate:Auto

2.6

Beyond the basics

Setting silent mode

If you and your fax machine share a quiet place, you’ll really appreciate being able to put the machine into silent mode. This mutes both the ringer and the “I’m done!” beep your machine makes after sending or receiving a fax or making a copy.

Note: Let’s say it again — silent mode mutes the ringer as well as the beep. So, if

you’re using your fax machine as both a fax and phone (with the optional handset), you may not wish to use this feature.

Note: Of course, turning on the silent mode on your fax machine won’t turn off

ringers on other telephones in your house or office. Similarly, other phones won’t distinguish between fax and voice calls.

Press /

PROGRAM, J

, 1, 5,

ENTER

. The

LCD

shows your fax’s current setting:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

once or twice until your chosen

setting appears. In this example, we’ve chosen On.

Note: Don’t be confused. If silent mode is On, the machine will be quiet.

If silent mode is Off, the machine will ring and beep as usual. (In other words, the Off/On refers to the silent mode setting, not to the sound itself!)

Press

ENTER

to save the setting.

Setting the transmission confirmation stamp

You can set your fax machine so that it will automatically place a small stamp mark on the front of each original document that it successfully scans.

Important: Be sure that this feature is turned off if you are sending original docu-

ments you don’t want the fax to stamp.

Press /

PROGRAM, J

, 2, 0,

ENTER

. The

LCD

shows your fax’s current setting:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

once or twice until your chosen

setting appears. In this example, we’ve chosen On.

Press

ENTER

to save the setting.

Stamp: On

Program/Enter

Stamp: Off

Program/Enter

Silent Mode: On

Program/Enter

Silent Mode: Off

Program/Enter

2.7

Beyond the basics

Setting the language

While English is the language in which your machine initially is set to display messages and print reports, you can set it to “speak” French or Spanish, too! As you give the order for the machine to change languages, it “rolls” from English to French to Spanish and then back to English.

To make the change from one language to the next, press /

PROGRAM

, #.

¿Qué es? — or, What is it?

If, after making a language change, you’re not sure which language is showing, press /

PROGRAM

once and decide based on what results on the

LCD

is French.

is Spanish.

If the language you see is the one you want, press

STOP

to return to standby mode.

If you want to change languages, press

STOP

to return to standby mode and then

press /

PROGRAM

, # again to go to the next language in the cycle.

Printing your settings

After you have your machine set as you want, have it print a settings list. We recommend this particularly if you’ll be sharing the machine with other users, who might change the settings for one reason or another.

With this list, you can quickly confirm that all settings are as you want, without having to go back and check them on the machine. Or, if you do need to undo someone else’s unauthorized (or even authorized) changes, this list guides you in returning the machine to your preferred settings.

Note: Some settings on the list affect only certain operations we’ll explain later.

Please refer to the index at the end of these instructions to locate any setting you don’t recognize or understand.

To print the settings list:

Press /

PROGRAM, I, ENTER

Press

ENTER

repeatedly until the

LCD

shows:

Press

ENTER

to print the settings list.

Printing a program list

You also can have your machine print a program list. This list gives a brief summary of the various instructions available on your fax machine, organized in a “program tree” so you can see which key combinations produce which instructions.

Note: Some settings on the list affect only certain operations we’ll explain later.

Please refer to the index at the end of these instructions to locate any setting you don’t recognize or understand.

To print a program list, press /

PROGRAM

, *, 8. Your machine will print the list.

Note: If you have certain options installed on your machine, the list will be two

pages in length.

Print Setting List

Enter/Stop

Enter Time

A Núm. Una-Tecla

Program./Sel.

A Num. Une-Touche

Program./Val.

Beyond the basics

Your fax machine’s autodialer is one of its most versatile features. It stores your most frequently called phone and fax numbers for instant recall so you don’t have to remember them. Now, it’s easy to dial even the most complicated international calls!

Autodialer basics

How do you autodial?

There are two kinds of autodialer numbers. The difference between the two is how you “call them up,” so to speak:

• One-touch — Pressing one of the keys, marked A–Z, U1–U4, a–z and U5–U8, on the right side of the control panel.

• Speed-dial — Pressing

SPEED DIAL/TEL INDEX

followed by a three-digit identifier,

from 001 to 140.

How big is the vault?

How many numbers can your fax store? A total of 200 — up to 60 one-touch numbers and up to 140 speed-dial numbers.

Which number is which?

Your fax machine’s autodialer will hold more than just fax numbers: you can store Mom’s phone number along with your warehouse’s fax number.

How? Because, when you command the autodialer to dial a number, the fax checks to see whether there’s a document in the feeder. If there is, the machine dials as a fax machine (i. e., dials while sending fax tones). If there isn’t, it dials as a phone.

EasyDial directory: A preview — or, What the heck’s a Location

Your machine also features a built-in EasyDial directory (see pages 2.15–2.16). This lets you enter your fax/phone numbers along with descriptive names. (Your machine calls this name a Location ID.) The autodialer sorts these listings alphabetically so, with EasyDial, you can look them up by name as if you were using a phone book!

As you store the numbers — we’ll get to that shortly — you’ll see how to enter the names so you can use this extremely handy feature.

Special dialing characters

Which number do you find easier to read: 919725552009 or 9-1-972-555-2009? Obviously, it’s the second one. The hyphen (or dash) character (“-”) separates the

number into its various parts — in this example, a 9 for outside-line access, a 1 for long-distance access, the area code and the phone number.

Imagine how much more important this can be if you also have to use special longdistance access codes, country codes for international calling, etc.

Also, certain calls require special symbols besides just numerals to get through. If you make calls to other countries — or just have your fax machine on an unusual phone system — you’ll want to be able to put the appropriate characters in the numbers you store. Otherwise, your autodialer won’t be so “auto” after all!

That’s why your fax machine allows you to enter special dialing characters. Here’s a brief description of these characters, as well as how you can put them in the numbers you store in the autodialer:

Char. What it does Keystroke(s)

–

Makes long numbers easier to read.

DIALING OPTIONS

(once)

Doesn’t change fax machine operation.

(Has no effect in the United States.)

DIALING OPTIONS

(twice)

Tells your fax machine to pause until it

DIALING OPTIONS

(3 times)

“hears” a dial tone. Enters a pause. Each pause lasts five

seconds (or whatever length you set; see

REDIAL/PAUSE

[after entry of

–/

pages 1.13–1.14). Each pause uses two of

at least one other character]

the characters you can store in one phone number.

If your fax machine is on a pulse (not tone-dialing) line, switches from pulsedialing to tone (“

DTMF

”)-dialing. Use after

DIALING OPTIONS

(once), then

–!

the actual phone number but before any

PROGRAM

(once), then

Autodialer

2.8

Beyond the basics

characters (such as a long-distance

DIALING OPTIONS

(3 times),

carrier’s access code) which must be in

then /

PROGRAM

(once)

DTMF

tone. Do not use on a tone line.

Considering call groups

As we’ll explain more fully later, your fax machine can broadcast — send the same fax to numerous remote machines (see “Broadcasting,” page 2.18). As you “train” your autodialer, you may wish to set up call groups. These are sets of phone numbers, arranged as you see fit, which make broadcasting simpler. For example, you may wish to have one call group consisting of all your clients in a particular city, another group with all of your field sales team members, another with all your vendors and still another with the various financial institutions with which you do business. Also, one number can belong to as many as 32 groups.

Your fax machine can store as many as 200 numbers in up to 32 different call groups. In the following explanations of how to store autodialer numbers, you’ll see that it’s easy to assign those numbers to call groups, for your maximum convenience! Also, you can easily print a directory of your call groups (see page 2.15).

Using one-touch numbers

As indicated previously, your fax machine will store up to 60 one-touch numbers by using the keys marked A–Zand U1–U4 (fliptab a) and a–z and U5–U8 (fliptab b).

Entering or changing a one-touch number

Important: To erase a number, see “Erasing a one-touch number” (page 2.11).

Press /

PROGRAM,A

, 1,

ENTER

. Depending on whether you already have a

number entered for one-touch number

, the

LCD

shows:

If Ais the key you want to set, skip to step 3. (However, our sample displays from here on will say “B” rather than “A.”)

Press the one-touch key in which you want to store a number or change a previously stored number. Here, we’ve selected

and the

LCD

shows either:

If you change your mind and wish to select a different one-touch key, just press that key before going on step 4.

Press

ENTER

. Depending on whether you already have a number entered for

this one-touch number, the

LCD

now shows either:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever access codes your phone system may require. (You may want to review “Special dialing characters,” page 2.8.) The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or /

PROGRAM

to scroll rightward.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the number is just as you want it.

When the number is as you want it, press

ENTER

to store it.

The

LCD

now displays either:

You may now enter (or change) an alternate number, just as you entered the regular number. This number, too, can be up to 40 characters long. During a transmission or polling operation (see pages 2.31–2.33), your fax machine will try to reach this alternate number only after failing with all redials (see pages 1.16–1.17) to the regular number. If all tries to the alternate number also fail, the fax will sound a beeping alarm tone.

If you do not wish to enter or change an alternate number, skip to step 8. If you do wish to enter or change an alternate number, do so by using the numeric keypad the same way you did in step 5.

Press

ENTER

The

LCD

now displays:

B :Name :UpperB :Name :Upper

B :Alt. No. 9-1-555-987-6553_

B :Alt. No. _

B :Fax Number 9-1-5559292039_

B :Fax Number 9-1-555-987-6543_

B :Fax Number _

Select One-Touch B :9-1-555-987-6543

Select One-Touch B :No Number Stored

Select One-Touch A :9-1-555-345-6789

Select One-Touch A :No Number Stored

2.9

Beyond the basics

The machine now is prompting you for a name — a Location

, remember? —

so you’ll be able to find it easily in the EasyDial directory (see pages 2.15–2.16). If you do not wish to enter or change this number’s Location

, skip to step 11.

If you do wish to enter or change this number’s Location

, proceed to step

10.

A number’s Location IDmay be up to 16 characters in length. You enter the Location IDthe same way you entered your fax name during EasyStart. We’ll review the process, here. (If you’re changing a previously entered Location

see the note at the end of this step.) Important: As in EasyStart, you enter letters and other non-numeric char-

acters through the one-touch keys.

The word “Upper” means the machine is currently set for entering only upper-case letters. If you press R, the machine will see it as an R(not an r).

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

2/abc. The display will change to:

This means pressing one-touch keys will enter lower-case letters: pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

U1/ABC

To enter spaces, punctuation and symbols, press

U3/SYMBOL

. This lets you

enter the blue characters shown on the one-touch keypad. To use the

CODE

function at U4/

CODE

to enter a wide variety of characters, please review the explanation on page 2.3. The vast majority of the time, you will probably find the

ABC

, abc and

SYMBOL

keys to be sufficient.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the name, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the name is just as you want it.

Press

ENTER

to save the setting and continue.

The

LCD

now displays:

You may now designate up to 32 call groups to which this number will belong. (If necessary, review “Considering call groups,” page 2.9.)

If you do not wish to change this number’s call group status, skip to step 14. If you do wish to change this number’s call group status, proceed to step 13.

Use the numeric keypad to enter the call groups to which this number will belong. There are 32 possible call groups, numbered 1–32. (If you’re changing a previous call group entry, see the note at the end of this step.)

This shows the entry of 3 to assign this one-touch number to Call Group 3:

Note: You do not have to insert a leading zero. Note: To assign this number to all 32 call groups, enter 0 (zero).

If you want to assign the number to more than one call group, insert a comma after each number (except the last one, of course) by pressing

GROUP DIAL

. For example, if you enter 3,

GROUP DIAL

, 1, 6,

GROUP DIAL

, 2, 7

to assign this one-touch number to Call Groups 3, 16 and 27, the

LCD

will

show:

Note: If you make a mistake or want to erase characters entered in a previous

setting, press

CANCEL

to erase leftward. Or, to change just one charac-

ter in the setting, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter the setting.

Press

ENTER

The

LCD

will display the next one-touch number.

If you do not wish to enter any more one-touch numbers, press

STOP

to finish. If you do not wish to enter the currently displayed one-touch number but do want to enter another one-touch number, go back to step 2. If you do wish to enter this one-touch number, go back to step 4.

One-touch fax dialing

Now that you’ve stored a one-touch number or two, let’s discuss the ease of using one-touch keys to make calls. You’ll probably use one-touch numbers to dial fax, not voice, calls most of the time. We’ll show you a bit later (page 2.11) how to dial a onetouch voice call; but, first, here’s how to dial a fax call using a one-touch number:

Insert the document.

Adjust resolution and contrast if necessary.

B :Group No. 3,16,27_

B :Group No. 3_

B :Group No. 2,6_

B :Group No. _

B :Name :Lower _

B :Name :Upper _

2.10

Beyond the basics

Toggle between transmission from the feeder or from memory if necessary, by pressing

MEMORY TRANSMIT

Press the one-touch key in which you’ve stored the number.

The machine will handle the call from here, although the exact sequence of events will vary depending upon whether you specified transmission from memory or transmission from the feeder:

If you specified transmission from memory:

• Your fax machine scans your document into memory first, then dials the other fax machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the number doesn’t have a Location ID, the number appears.

• When the other machine answers, your fax will transmit the document directly from memory. (To review memory transmission, see pages 1.14–1.15.)

If you specified transmission from the feeder:

• Your fax machine dials the other fax machine.

• When the other machine answers, your fax feeds the document through its scanner, transmitting as it goes.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the number doesn’t have a Location ID, the number appears.

One-touch phone dialing

To dial a phone call using a one-touch number, you must have an optional handset attached to your machine. (Contact your authorized Muratec dealer for more information on this optional item.)

Here’s how to make the call:

Obtain a dial tone by doing one of the following:

• Lifting the handset

• Press

MONITOR/CALL

to use the monitor speaker.

Katz’s Cat Care A4 Normal

2.11

Beyond the basics

Press the one-touch key in which you’ve stored the number. As the machine dials, it will show the number on the

LCD

Note: Remember that your fax machine’s monitor speaker is not a speakerphone;

so, if you dialed by using the monitor speaker, be sure to pick up the handset and speak to the other person when he/she answers!

Note: You also can use this method to dial a fax call when, for some reason, you

want to hear the other fax’s answering fax tones. (Make sure there’s a document in the feeder.) When you do hear those tones, press

START

to send the

document in the feeder; if you’d lifted the handset, hang it up at this point.

Erasing a one-touch number

Press /

PROGRAM,A

, 2,

ENTER

. The

LCD

shows:

If Ais the key you want to erase, skip to step 3. (However, our examples from here will say “B” rather than “A.”)

Press the key for the one-touch number you want to erase. Here, we’ve selected B:

If you change your mind and wish to erase the number stored in a different one-touch key, just press that key before going on step 4.

Press

ENTER

. The

LCD

shows:

Important: If you want to quit without erasing the one-touch number

you’ve selected, press /

PROGRAM

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another one-touch number, repeat steps 2–5. Or press

STOP

to return to

standby mode.

Printing a list of your one-touch numbers

Whoops! Forgot which number is “in” which one-touch key? Don’t worry: just print a list of your one-touch numbers. The list includes each key’s letter, the Location

(if

any), number and group number[s] (if any) you’ve stored in the key. To print the list, press /

PROGRAM, A

, 3,

ENTER

Using speed-dial numbers

As we mentioned before, your fax machine will store up to 140 speed-dial numbers, designated by three-digit identifier codes from 001 (the first number) through 140.

Important: When entering the identifier code for a speed-dial number, you must

enter leading zeroes, if necessary, to make three digits (e. g., 001 or 027). Of course, speed-dial numbers 100–140 don’t require leading zeroes.

Entering or changing a speed-dial number

Important: To erasea number, see “Erasing a speed-dial number” (pages 2.14–2.15).

Press /

PROGRAM,B

, 1,

ENTER

. Depending on whether you already have a

number entered for speed-dial number 001, the

LCD

shows:

If 001 is the speed-dial number you want to set, skip to step 3. (However, our examples from here will say “005” rather than “001.”)

Use the numeric keypad to enter the desired speed-dial number’s three-digit identifier code. Here, we’ve entered 005 and the

LCD

shows either:

If you change your mind and wish to select a different speed-dial number, just repeat step 2 until the desired number appears, then go on to step 4.

Press

ENTER

. Depending on whether you already have a number entered for

this speed-dial number, the

LCD

now shows either:

005:Fax Number 9-555-397-0123_

005:Fax Number _

Enter Speed-Dial No.

Erase One-Touch

** Complete **

Erase One-Touch Check Program/Enter

Select One-Touch B :9-1-555-987-6543

Select One-Touch A :9-1-555-345-6789

Select One-Touch A :No Number Stored

** Tel Mode **

9-555-2842_

2.12

Beyond the basics

Use the numeric keypad to enter the speed-dial number exactly as your machine should dial it, including whatever access codes your phone system may require. (You may want to review “Special dialing characters,” page 2.8.) The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or /

PROGRAM

to scroll rightward.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the number is just as you want it.

When the number is as you want it, press

ENTER

to store it.

The

LCD

now displays either:

If you do not wish to enter or change an alternate number, skip to step 8. If you do wish to enter or change an alternate number, do so by using the numeric keypad the same way you did in step 5.

Press

ENTER

The

LCD

now displays:

The machine now is prompting you for a name — a Location

, remember? —

so you’ll be able to find it easily in the EasyDial directory (see pages 2.15–2.16). If you do not wish to enter or change this number’s Location

, skip to step 11.

If you do wish to enter or change this number’s Location

, proceed to step

10.

see the note at the end of this step.) Important: As in EasyStart, you enter letters and other non-numeric char-

acters through using the one-touch keys.

The word “Upper” means the machine is currently set for entering only upper-case letters. If you press R, the machine will see it as an R(not an r).

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

2/abc. The display will change to:

This means pressing one-touch keys will enter lower-case letters: pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

U1/ABC

To enter spaces, punctuation and symbols, press

U3/SYMBOL

. This lets you

enter the blue characters shown on the one-touch keypad. To use the

CODE

function at U4/

CODE

to enter a wide variety of characters, please review the explanation on page 2.3. The vast majority of the time, you will probably find the

ABC

, abc and

SYMBOL

keys to be sufficient.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the name, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the name is just as you want it.

Press

ENTER

to save the setting and continue.

005:Name :Lower _

005:Name :Upper _

005:Name :Upper West Coast Sales_

005:Name :Upper _

005:Alt. No. 9-1-555-789-3556_

005:Alt. No. _

005:Fax Number 9-1-555-567-1234_

2.13

Beyond the basics

The

LCD

now displays:

You may now designate up to 32 call groups to which this number will belong. (If necessary, review “Considering call groups,” page 2.9.)

If you do not wish to change this number’s call group status, skip to step 14. If you do wish to change this number’s call group status, proceed to step 13.

This shows the entry of 6 to assign this speed-dial number to Call Group 6:

Note: You do not have to insert a leading zero for the call group number. Note: To assign this number to all 32 call groups, enter 0 (zero).

If you want to assign the number to more than one call group, insert a comma after each number (except the last one, of course) by pressing

GROUP DIAL

This shows the entry of 6,

GROUP DIAL

, 1,7,

GROUP DIAL

, 3, 0 to assign this

speed-dial number to Call Groups 6, 17 and 30:

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the setting, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the setting is just as you want it.

Press

ENTER

The

LCD

will display the next speed-dial number.

If you do not wish to enter any more speed-dial numbers, press

STOP

to finish. If you do not wish to enter the currently displayed speed-dial number but do want to enter another speed-dial number, go back to step 2. If you do wish to enter this speed-dial number, go back to step 4.

Fax dialing via speed-dial

To dial a fax call using a speed-dial number:

Insert the document.

Adjust resolution and contrast if necessary.

Toggle between transmission from the feeder or from memory if necessary, by pressing

MEMORY TRANSMIT

Press

SPEED DIAL/TEL INDEX

. The

LCD

will show:

Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you want to dial. The

LCD

will show:

Press

START

The machine will handle the call from here. The sequence will vary depending upon whether you specified transmission from memory or transmission from the feeder:

If you specified transmission from memory:

• Your fax scans your document into memory first, then dials the other machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the speed-dial number doesn’t have a Location

, the number appears.

• When the other machine answers, your fax will transmit the document directly from memory. (To review memory transmission, see pages 1.14–1.15.)

If you specified transmission from the feeder:

• Your fax machine dials the other fax machine.

• When the other machine answers, your fax feeds the document through its scanner, transmitting as it goes.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the speed-dial number doesn’t have a Location

, the number appears.

Shipping & Receiving

Press Start S018_

Enter Speed Dial No.

005:Group No. 6,17,30_

005:Group No. 6_

005:Group No. 1,4,12_

005:Group No. _

2.14

Beyond the basics

Phoning via speed-dial

To dial a phone call using a speed-dial number, you must have an optional handset attached to your machine. Here’s how to make the call:

Obtain a dial tone by doing one of the following:

• Lifting the handset

• Press

MONITOR/CALL

to use the monitor speaker

Press

SPEED DIAL/TEL INDEX

. The

LCD

will show:

Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you want to dial. The

LCD

will show:

Note: Remember that your fax machine’s monitor speaker is not a speakerphone;

so, if you dialed by using the monitor speaker, be sure to pick up the handset and speak to the other person when he/she answers!

Note: You also can use this method to dial a fax call when, for some reason, you

want to hear the other fax machine’s answering fax tones. (Make sure there’s a document in the feeder.) When you do hear those tones over either your handset or the monitor speaker, press

START

to send the document in

the feeder; if you’re using your handset, hang it up at this point.

Erasing a speed-dial number

Press /

PROGRAM,B

, 2,

ENTER

. The

LCD

shows:

If 001 is the speed-dial number you want to erase, skip to step 3. (However, our examples from here will say “005” rather than “001.”)

Use the numeric keypad to enter the three-digit identifier for the speed-dial number you want to erase. Here, we’ve selected 005:

If you change your mind and wish to erase a different speed-dial number, just go back to step 2 and perform it before going on step 4.

Press

ENTER

. The

LCD

shows:

Important: If you want to quit without erasing the speed-dial number

you’ve selected, press /

PROGRAM

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another speed-dial number, repeat steps 2–5. Or press

STOP

to return to

standby mode.

Printing a list of your speed-dial numbers

You can easily print a list of your speed-dial numbers. The list includes each number’s three-digit identifier, the Location ID(if any), number and any group number[s] you’ve stored in the number.

To print the list, press /

PROGRAM, B

, 3,

ENTER

Printing a call group directory

Another convenient feature your fax machine offers is the ability to print a call group directory. (If necessary, review “Considering call groups,” page 2.9.) This lists all your stored autodialer numbers by Location IDand indicates to which of the 32 possible call groups each belongs.

The directory divides the call groups into four banks, 00–09, 10–19, 20–29 and 30–32. (00 means a number is in all call groups.) For example, the directory might show:

In this list, speed-dial number 001 is in call groups 2 and 4; speed-dial number 002 is in groups 7, 10 and 21; speed-dial number 003 is in groups 20 and 32; one-touch number A is in groups 4, 10 and 14; one-touch number B is in group 1; and onetouch number C is in group 2.

To print a call group directory, press /

PROGRAM, H, ENTER

No. Location 00 10 20 30 001 And Sew It G 2 4 002 KC Enterpris 7 0 1 003 Katz Cat Car 0 2 A Carson Co.,I 4 0 4 B Tex. Ofc. of 1 C e.e.gummings 2

Erase Speed-Dial

** Complete **

Erase Speed-Dial Check Program/Enter

Enter Speed-Dial No.

Press Start 9-555-5783_

** Tel Mode **

2.15

Beyond the basics

EasyDial directory dialing

The EasyDial directory dialing feature makes your autodialer even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their Location IDs, so you can easily find them and dial them. When the name you want appears, you just press

START

to begin a call (either phone or fax). Your machine’s EasyDial directory alphabetizes in the following order: upper-case letters; lower-case letters; and, finally, symbols and numbers.

If you want to use EasyDial to make a regular phone call, make sure there’s no document in the feeder and then skip to step 4.

If you want to use EasyDial to send a fax, insert the document.

Adjust resolution and contrast if necessary.

If you want to toggle between transmission from memory and transmission from the feeder, press

MEMORY TRANSMIT

Press

SPEED DIAL/TEL INDEX

twice. The

LCD

shows the alphabetically first listing

in your fax machine’s EasyDial directory:

Note: Here, the

[A]

indicates this listing begins with a character in the upper-case letters set. If it began with a lower-case letter, this would instead be an

[a]

; if it began with a symbol, this would instead be

[!]

; or, if it began with a number, this would instead be a

[0]

(If this listing is the one you want to dial, skip to step 6.)

Scroll through the listings to find the one you want. You do this by pressing certain keys on the numeric keypad:

• 2 or 8 to select the character set — upper-case, lower-case, symbol or number — for the first character of the Location ID.

• 4 or 6 to check different listings within that character set.

Note: The scrolling is “open-ended.” For example, when you run out of list-

ings beginning with upper-case letters, pressing 4 or 6 automatically moves you into listings beginning with other characters.

When the

LCD

is showing the name you want to dial, press

START

• If there is a document in the feeder, your machine will dial a fax call to the selected autodialer number.

• If there isn’t a document in the feeder, your machine will activate the monitor speaker and dial a regular phone call. (Remember that, to make a regular phone call from your machine, you must have attached an optional handset.) At this point, you may either: — Lift the handset now

— Listen to the monitor speaker until you hear the other person answer,

and then lift the handset.

What if an EasyDial call doesn’t go through?

If an EasyDial call fails (for example, because of a busy signal), what happens next depends upon the kind of call it was.

If it was a fax call …

… Your fax machine automatically redials the number after the redial interval (see

page 1.17). It keeps trying until either of the following occurs first:

• It successfully reaches the other number (and, if it’s a fax call, makes contact with the machine on the other end).

• It has automatically redialed the number the last try (see page 1.16).

If it was a regular phone call …

… You’ll have to redial manually:

Obtain a dial tone by either lifting the handset or pressing

MONITOR/CALL

Press

REDIAL/PAUSE

Telephone Index [A]

2.16

Beyond the basics

As you’ve probably guessed by now, your fax machine is a dandy phone, too! Let’s see just how dandy by looking briefly at the machine’s telephone features.

Important: All of the instructions on this page assume you have attached an

optional handset to your fax machine.

Redial

Press

REDIAL/PAUSE

to — you guessed it! — redial the last number you dialed. (Be sure that attempt, too, was also a regular phone call. In a multi-user setting, someone else may have quickly sent a fax without your knowing it.)

Hold

You can put a call on hold during a conversation by pressing

HOLD

. The

LCD

will show:

At this point, you can either hang up the handset or leave it off the hook. To return to your conversation:

• If you hung up the handset, pick it up.

• If you didn’t hang up the handset, press

HOLD

again.

On-hook dialing

Because your machine has a monitor speaker, you can dial without picking up the handset. For hands-free dialing:

Press

MONITOR/CALL

. You’ll hear a dial tone (unless you have set your speaker

volume to Off; see page 1.8–1.9), and the

LCD

will show:

Dial the number you want. You may use either the numeric keypad, a onetouch key or a speed-dial number.

Note: Remember, your fax machine’s monitor speaker is not a speakerphone; so,

be sure to pick up the handset if the other person answers!

Note: You also can dial a fax call this way if, for some reason, you want to hear

the other machine’s answering fax tones. (Make sure there’s a document in the feeder.) When you do hear those tones, press

START

to send the docu-

ment.

You can EasyDial regular phone calls, too

Just in case you didn’t notice, the EasyDial directory dialing feature is available for regular phone calls as well as fax calls. Review the EasyDial instructions on pages

2.15–2.16 for more information.

** Tel Mode **

** On Hold **

It’s a great phone, too

2.17

Beyond the basics

The basics of broadcasting

The fastest way to fax one document to multiple recipients is broadcasting — and your fax machine has very powerful broadcasting capabilities. You can use broad- casting from any function requiring the entry of a fax number! That means you can perform delayed broadcasting (see pages 2.21–2.23), SecureMail broadcasting (see pages 2.46–2.49) and even broadcasting to “hub” units for relay broadcast initiation (see pages 2.19–2.20).

In an ordinary broadcast, you send as you normally would, except for one simple change: you just add more fax numbers! You can enter up to 220 numbers (20 normally dialed numbers, plus one call group with all 200 autodialer numbers).

We’ll assume you’ve become familiar with regular fax transmission, and shorten the instructions a bit so you can more readily see the differences.

Insert the document and make any necessary adjustments as usual.

Press

BROADCAST

Enter the first fax number — a one-touch number, a speed-dial number, a call group or just a regular number dialed from the numeric keypad as usual.

To add each successive fax number, press

BROADCAST

between each one to

insert a comma (

GROUP DIAL

inserts its own comma), then enter the number as in step 3. You can specify up to 220 locations by entering up to 20 numbers or call groups (see first paragraph, above) for a broadcast.

Important: Do not insert a comma after the last fax number. Note: If you enter characters by mistake, just press

CANCEL

to clear them

before proceeding.

Press

START

. Your fax machine will scan the document into memory and then

send it to each number or call group you’ve entered.

The main idea is: when it’s time within an operation for entering the fax number to which you’re to send your document, you enter multiple numbers until you’ve either reached 20 numbers or finished dialing all you want to dial for this document.

Delayed broadcasting

What if you want the broadcast to happen later? That’s the purpose of setting up a

delayed broadcast.

Note: Actually, we’re jumping the gun a bit here; the main discussion of delayed

commands comes up in “The time machine: delayed transmission” (pages

2.21–2.23). You may wish to read that material before proceeding.

[Same as steps 1–4 of “The basics of broadcasting” (left column).]

Press

COMMUNICATION OPTION, ENTER

Use the numeric keypad to enter the day of the month and time when you want the fax to perform the broadcast. Here, we’ve set it to occur at 10:15

on the 30th.

When finished, press

ENTER

to save the setting.

Now, press

START

. Your machine will return to its normal standby mode,

while showing this on the

LCD

This means your fax machine is “reserved” for the delayed broadcast you just programmed. If you have set the machine for transmission from memory (see pages

1.14–1.15), it will scan the document into memory, after which you can use the machine normally. If you have set the machine for transmission from the feeder (i. e., non-memory transmission), the machine can receive faxes but can’t transmit until after the delayed broadcast occurs.

** Reserved **

Delayed

Press Start C,9-5551204,S118,J

Broadcasting

2.18

Beyond the basics

Relay broadcasting and relay broadcast initiation

Relay broadcasting is a powerful function that takes advantage of a remote Muratec “hub” fax machine’s memory to reduce your total communication costs.

A “hub” fax machine is one to which you send a document, so the “hub” can relay it to other machines which you don’t actually call. The “hub” performs a relay broadcast, and the machine which sends the original document to the “hub” has performed a relay broadcast initiation. Your fax machine can perform either operation; in other words, your machine can either send to a “hub” unit or be a “hub” unit.

How it works

Let’s say you’re in Los Angeles and need to fax the same document to four locations in the Chicago area. You could send four normal fax transmissions, but that would be four long-distance calls. However, with relay broadcast initiation, you send the document once to your Chicago office’s “hub” fax, which then sends it on to each of the four locations.

Now, let’s be a little more specific about what happens when you perform relay broadcast initiation:

• You use your fax machine to send a document to at least one call group in a remote “hub” machine’s autodialer. This can occur either immediately or as a delayed command (see pages 2.21–2.23).

• The remote “hub” unit receives your document and stores it in memory.

• The remote machine retransmits — relays — the document to each fax number in each call group you specified. This is the relay broadcast you initiated.

Setting it up, or initiating the initiation

For you to perform relay broadcast initiation, three things must be true:

• The remote fax machine must be a Muratec fax machine with “hub” capability. Note: If you’re not sure whether the unit to which you want to transmit is a

true “hub” unit, please consult your authorized Muratec dealer or call the Muratec Customer Support Center at (972) 364-3350.

• The call group(s) must exist on the remote fax machine.

• You must know each call group’s two-digit identifier number.

To set up a relay broadcast initiation:

Insert the document and make any necessary adjustments as usual.

Press

COMMUNICATION OPTIONS

three times and then press

ENTER

. The

LCD

will show:

Use the numeric keypad to enter the two-digit identifier of each applicable call group in the remote “hub” fax machine you’ll be calling. You may specify up to 10 groups for each relay broadcast initiation. Do not press

START

To add each group after the first one, press

GROUP DIAL

to add a comma.

Below, we’ve entered 2,

GROUP DIAL

,4.

Important: Do not insert a comma after the last group number. Note: If you enter characters by mistake, just press

CANCEL

to clear them

before proceeding.

Press

ENTER

. The

LCD

will show:

Enter the fax number for the remote “hub” unit. You may either press a onetouch key, enter a speed-dial number or just use the numeric keypad as usual. Do not press

START

What you do now depends upon when you wish to begin initiating the relay broadcast.

• If you want it to begin now, skip to step 8.

• If you want to delay it, press

COMMUNICATION OPTIONS, ENTER

Note: For more information on delayed transmission, see pages 2.21–2.23.

Enter Fax Number _

Relay Tx Group No. 2,4_

Relay Tx Group No. _

Relay transmission from “Hub” to destinations at lower rates

Los

Angeles

Original sender

Chicago

Final destination 1

Final destination 2

Final destination 3

Final destination 4

“Hub”

2.19

Beyond the basics

Use the numeric keypad to enter the day of the month and time when you want to begin initiating the relay broadcast.

When the entry is complete, press

ENTER

Press

START

If, in step 6, you chose an immediate relay broadcast initiation, your fax machine will begin dialing the remote “hub” machine. However, if you requested a delayed command, the machine will display “Reserved” on the

LCD

’s top line; this means the

command is in memory.

Broadcast news; or, making changes

If you need to make changes in a broadcast after setting it to proceed, you’ll need to make use of

REVIEW COMMANDS

. See “Reviewing or cancelling parts of a broadcast,”

page 2.22.

Delayed

2.20

Beyond the basics

Take advantage of lower evening and weekend long-distance rates with delayed transmission. Your fax machine can store up to 99 delayed transmission commands, each of which you can program up to 31 days in advance.

Important: If you program a full 99 delayed transmission commands, no further

memory transmission is possible until the machine performs at least one of the delayed commands. (To review memory transmission, see pages 1.14–1.15.) However, you always can transmit from the feeder by using on-hook dialing or an optional handset (see page 1.16).

Setting up a delayed transmission

Important: Your machine remembers only the day of the month, not the month

itself, when it’s supposed to perform a delayed transmission. So if, say, you want your fax to do something at 5:05PMon June 26, don’t make that setting sooner than 5:06PMon May 26.

To set up a delayed transmission:

Insert the document and make any necessary adjustments as usual.

Press

COMMUNICATION OPTIONS

. The

LCD

will show:

Press

ENTER

. The

LCD

shows the current day of the month, followed by the

current time (in 24-hour format, as you’ll recall):

Use the numeric keypad to enter the day of the month and the time when you want the fax to perform the delayed transmission.

Note: To move the cursor to a specific digit, press to move the cursor left-

ward, or /

PROGRAM

to move it rightward, to that digit.

Here, we’ve set the transmission to occur on the 11th at 11:05

When the date and time entry is as you wish, press

ENTER

to save the delayed

transmission. The

LCD

shows:

Enter the fax number to which the delayed transmission should go. You may either press a one-touch key, enter a speed-dial number or just use the numeric keypad normally.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the number is just as you want it.

Press

START

. Your machine will return to its normal standby mode, while

showing this on the

LCD

This means your fax machine is “reserved” for the delayed transmission command you just programmed. If you had set the machine for transmission from memory, it will scan the document into memory, after which you can use the machine normally. If you had set the machine for transmission from the feeder, the machine can receive faxes but can’t transmit.

** Reserved **

Enter Fax Number _

Delayed

1.Delayed

The time machine: delayed transmission

2.21

Beyond the basics

Reviewing or cancelling delayed commands

If you’ve stored a delayed command in your fax machine, it will hold it in memory until it either completes the command successfully or reaches its maximum number of redial attempts (see pages 1.16–1.17). Your machine can store up to 99 delayed commands. It identifies each by a two-digit command number ranging from 00 to 98.

The same procedure lets you both display your machine’s stored commands and have a chance to cancel them, if necessary:

Press

REVIEW COMMANDS

• If your machine is currently holding no delayed commands — It will beep briefly and display “No Command” on the

LCD

. To return to

standby mode, press

STOP

. To toggle the confirmation report feature for

only the next fax transmission, press

REVIEW COMMANDS

• But if there are commands in your machine’s memory, the

LCD

will show:

Here, you see command 00, followed by the phone number it’s to dial. If the command is to perform a broadcast, “Broadcast” will appear instead of the phone number. (See “Broadcasting,” pages 2.18–2.20.)

If the command is to perform a batch transmission, the

LCD

will show its batch box number (such as “B01”) rather than the command number. (See “Basket cases: batch transmission,” pages 2.24–2.27.)

If the command is to perform a continuous polling operation, the

LCD

will show its continuous polling operation number (such as “P00”) rather than the command number. (See “Polling,” on pages 2.31–2.33 within the “Special features” chapter.)

Note: If your machine is attempting to perform a command now, it will

appear on the display. To cancel this command, skip to step 3. To review a different command, proceed to step 2.

If necessary, press /

PROGRAM

repeatedly to scroll through currently

stored commands.

Note: You may stop this operation any time you wish; just press

STOP

If you want to cancel the currently shown command, press

CANCEL

. The

LCD

will show:

To keep this command (i. e., to abort cancellation) but continue reviewing stored commands, press /

PROGRAM

To keep this command and stop reviewing commands, press

STOP

to return your machine to standby mode. To go ahead with cancelling the command, press

CANCEL

again and return to

step 2 to view other commands. Note: See also “Reviewing or cancelling parts of a broadcast,” below.

You can toggle between cancelling the command and turning off/on the confirmation report feature by pressing

REVIEW COMMANDS

Reviewing or cancelling parts of a broadcast

You also can review or cancel certain numbers within a broadcast:

Press

REVIEW COMMANDS

Note: If your machine is attempting to perform a command now, it will

appear on the display. To cancel this command, skip to step 3. To review a different command, proceed to step 2.

If necessary, press /

PROGRAM

repeatedly to scroll through currently

stored commands.

Note: You may stop this operation any time you wish; just press

STOP

If you want to cancel the currently shown command, press

CANCEL, CANCEL

If you want to review individual numbers within this broadcast, go on to step 4 without pressing

CANCEL

To review individual numbers within this broadcast, press

BROADCAST

to see

the first number. The

LCD

will show:

If this is the number you want to cancel, skip to step 6. If it is not, proceed to step 5.

Press /

PROGRAM

to move on to the next number, and keep doing so until

you find a number you do wish to cancel; then proceed to step 6.

Press

CANCEL, CANCEL

. The next number will appear.

If you wish to cancel this number, as well, repeat this step. If you wish to cancel a different number, go back to step 5.

9-5550388

C00:9-5552311

2.22

Beyond the basics

Printing a delayed command list

Can’t remember some details about a delayed transmission command you set up? Or, let’s say, someone else in your office is the one who set it up, but now he or she has left for the night and you have no idea why the machine is “reserved” and how long it’ll stay that way!

Fortunately, your machine can print a command list which tells you:

• The command’s identification number

• The phone number, or “remote location”

• The start time (which appears in the same DD,HH:MMformat you saw in the previous instructions for actually setting up a delayed transmission command)

• A “note” telling if the command is a polling or relay broadcast initiation operation (see pages 2.31–2.33 for more on the former and 2.19–2.20 for more on the latter)

• Any selected call groups, SecureMail boxes or database files

To print a delayed command list, press /

PROGRAM, F

, 1,

ENTER

Printing a stored document

Your fax machine can produce a printout of each document stored for delayed transmission. You’ll need to know the document’s command number, which you can confirm by either reviewing the commands (see page 2.22) or printing a delayed command list (see above).

Press /

PROGRAM, F

, 2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the command’s identification number, 00–98. For example, we could enter the following for the very first command, 00:

Press

ENTER

. Your fax machine will print a copy of the stored document.

Print Stored Doc. Command No.: 00_

Print Stored Doc. Command No.: _

2.23

Beyond the basics

Broadcasting (see pages 2.18–2.20) gets the same document to multiple locations, but what about the reverse? Wouldn’t it be nice if you could just stack several documents into an electronic “basket” and then fling the entire contents of that basket via fax to one location? Well, you can: it’s called batch transmission.

If there are several documents you want to transmit to the same location, you can store up to 40 documents (not pages) into your machine’s electronic batch boxes. The machine can use up to five of these batch boxes, in which you designate in advance when the transmission is to occur and to what remote number it should go. When that date and time arrives, your machine will transmit each document in the batch box to the remote fax machine.

Creating or modifying a batch box

The first step to using the batch transmission feature is to create batch boxes in your fax machine. This procedure also lets you modify existing batch boxes.

Important: To erase a batch box, see page 2.25. To create or modify a batch box:

Press /

PROGRAM,N

, 1,

ENTER

. Depending on whether you already have a

number entered for batch box 1, the

LCD

shows:

If this is the batch box you want to set, skip to step 3. (However, our sample displays from here on will refer to batch box 3 rather than batch box 1.)

Use the numeric keypad to enter the number (1–5) of the batch box you wish to create or modify. Here, we’ve pressed 3 and see either:

If you change your mind and wish to select a different batch box, just use the numeric keypad to enter the correct batch box number before going on step 4.

Press

ENTER

. The

LCD

now shows either:

Use the numeric keypad to enter the fax number exactly as your machine should dial it, including whatever access codes your phone system may require. (You may want to review “Special dialing characters,” page 2.8.) The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or /

PROGRAM

to scroll rightward.

Note: To erase previously entered characters, press

CANCEL

to erase leftward. Or, to change just one character in the number, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character.

Then re-enter until the number is just as you want it.

When the fax number is as you want it, press

ENTER

. The

LCD

now displays:

Instruct your fax to send from this batch box in one of the following ways: Option 1: Once at a certain time on a certain day of the month (e. g., “Do

this at 5:05 PMon the 30th.”) — Use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: At a certain time each day you press the key (e. g. “Do this at

5:05 PMtoday.”) — Use the numeric keypad to enter 0, 0 (i. e.,

00), and then the time when the fax should perform the command:

Note: To change a digit in the date or the time, press to move the cursor

leftward, or /

PROGRAM

to move it rightward, to that character. Then

re-enter until the number is just as you want it.

3:Transmit Time

3:Fax Number 9-1-555-871-9052_

3:Fax Number 9-555-2110_

3:Fax Number _

Select Batch Box 3:9-555-2110

Select Batch Box 3:No Number Stored

Select Batch Box 1:9-1-555-345-6789

Select Batch Box 1:No Number Stored

Basket cases: batch transmission

2.24

Beyond the basics

When the date and time are as you wish, press

ENTER

The

LCD

now displays:

The machine now is prompting you for a name for this batch box. If you do not wish to enter or change this batch box’s name, skip to step 11.

If you do wish to enter or change this batch box’s name, proceed to step 10.

A batch box’s name may be up to 16 characters in length. You enter the name the same way you entered your fax name during EasyStart. We’ll review the process, here. (If you’re changing a previously entered name, see the note at the end of this step.)

Important: As in EasyStart, you enter letters and other non-numeric char-

acters through the one-touch keys.

The word “Upper” means the machine is currently set for entering only upper-case letters. If you press R, the machine will see it as an R(not an r).

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

2/abc. The display will change to:

This means pressing one-touch keys will enter lower-case letters: pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

U1/ABC

To enter spaces, punctuation and symbols, press

U3/SYMBOL

. This lets you

enter the blue characters shown on the one-touch keypad. To use the

CODE

function at U4/

CODE

to enter a wide variety of characters, please review the explanation on page 2.3. The vast majority of the time, you will probably find the

ABC

, abc and

SYMBOL

keys to be sufficient.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the name, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the name is just as you want it.

Press

ENTER

to save the batch box information.

To create or modify another batch box, repeat steps 2–11. To finish, press

STOP

Erasing an empty batch box

You can erase an empty batch box (if a box has documents stored in it, you cannot erase it; see the first “Important” note after step 4, below).

To erase an empty batch box:

Press /

PROGRAM,N

, 5,

ENTER

. The

LCD

shows:

If this is the batch box you want to erase, skip to step 3. (However, our examples from here will refer to batch box 2 rather than batch box 1.)

Use the numeric keypad to enter the number (1–5) of the batch box you wish to erase. Here, we’ve pressed 2 and see:

If you change your mind and wish to erase a different batch box, just go back to step 2 and perform it before going on step 4.

Press

ENTER

. If the batch box is empty, the

LCD

shows:

Important: If you select a batch box which is not empty, the machine beeps

and, before returning to standby mode, briefly displays:

Erase any documents stored in the batch box (see page 2.27), then repeat this procedure from the beginning to erase the box.

Important: If you want to quit without erasing the batch box you’ve

selected, press /

PROGRAM

. The fax will return to step 2.

Important: If you want to quit without erasing any batch box, press

STOP

The machine will return to standby mode.

Press

ENTER

to erase the batch box.

Erase Batch Box

** Complete **

Select Batch Box Document Stored

Erase Batch Box Check Program/Enter

Select Batch Box 2:9-1-972-5559900

Select Batch Box 1:9-5551023

Select Batch Box 1:No Number Stored

3:Name :Lower _

3:Name :Upper _

3:Name :Upper Bookkeeping_

3:Name :Upper _

2.25

Beyond the basics

To erase another batch box, repeat steps 2–5. To finish, press

STOP

Printing a list of your batch boxes

You can easily print a list of your batch boxes. The list includes each box’s identifier number, the Location ID(if any), fax number and date/time of start.

To print the list, press /

PROGRAM, N

, 2,

ENTER

Storing a document for batch transmission

Your fax machine can store up to 40 documents (as opposed to pages) in each batch box until the date and time you designate for a batch transmission.

Note: For this operation to work, two things must be true:

• The batch box must exist on your fax machine.

• You must know the batch box’s one-digit number (1–5).

To store a document in a batch box for batch transmission:

Insert the document and make any necessary adjustments as usual.

Press

COMMUNICATION OPTIONS

five times and then press

ENTER

. The

LCD

will show:

Use the numeric keypad to enter the one-digit number for the batch box you wish to use. Here, we’ve entered 5 to indicate batch box 5.

Note: Tx is a common abbreviation for transmission.

Press

ENTER

. The

LCD

will show:

Important: The file number (shown above as 00) tells you how many docu-

ments are in this batch box. Your machine numbers files 00–39. You need to know a file’s number to erase or print it on your fax. See also “Printing a list of stored batch documents,” next column.

Press

START

. If it wasn’t already doing so due to a previous command, the

machine will display “Reserved” on the top line of the

LCD

. This means the

document is stored in memory.

Printing a list of stored batch documents

You can print a list of all the documents stored in your machine’s batch boxes. This will provide you with the documents’ file numbers so you can erase or print them if necessary. You need to know a file’s number to erase or print it on your machine.

To print the list, press /

PROGRAM, N

, 3,

ENTER

Printing a document stored in a batch box

You can print — without erasing from memory — a document stored in a batch box set up on your fax machine. Here’s how:

Press /

PROGRAM, N

, 4,

ENTER

. The

LCD

will show:

Use the numeric keypad to enter the number (1–5) of the batch box currently “holding” the document you wish to print.

Press

ENTER

. The

LCD

will show:

Use the numeric keypad to enter the document’s two-digit file number (00–39). If the file number is 00–09, be sure to enter the leading zero.

Press

ENTER

Your fax machine will print the desired document, then return to standby mode.

Print Batch Doc. Enter File No. _

Print Batch Doc. Enter Box No. _

Press Start Box: 5 File: 00

Batch Tx

Batch Tx Enter Box No. _

2.26

Beyond the basics

Erasing a document stored in a batch box

It’s easy to erase a document stored in a batch box set up on your fax machine:

Press /

PROGRAM, N

, 6,

ENTER

. The

LCD

will show:

Use the numeric keypad to enter the number (1–5) of the batch box currently “holding” the document you wish to erase.

Press

ENTER

. The

LCD

will show:

Use the numeric keypad to enter the document’s two-digit file number (00–39). If the file number is 00–09, be sure to enter the leading zero.

Press

ENTER

. The fax machine now gives you one last chance to change your

mind about the erasure.

Important: To quit the operation without erasing this particular document,

press /

PROGRAM

and go back to step 4.

Important: To quit the operation without erasing this or any other docu-

ment, press

STOP

. The machine will return to standby mode.

Press

ENTER

. The fax machine will erase the desired document, then return to

standby mode.

Erase Batch Doc. Check Program/Enter

Erase Batch Doc. Enter File No. _

Erase Batch Doc. Enter Box No. _

2.27

Beyond the basics

Your fax machine has numerous special features to make your communications easier. We’ll cover them here.

Cover page

For your greater convenience, your fax machine can store a cover page to send at the beginning of each outgoing fax. This page includes the current date and time, your Location IDand your fax number (as stored in the

TTI

) and a message of up to

40 characters in length. The information appears in a box similar to this:

Note: If you send to another plain-paper fax machine, that machine will print this

cover page as a full-sized page with the information box at the top, followed by the actual document you’re faxing. How large a bottom margin will result when a thermal-paper fax machine prints the cover page varies from one model to the next. The only way to tell for sure is to send a transmission — with, obviously, the cover page feature activated (see right column) — to the specific thermal-paper machine in question and see what happens.

Toggling the cover page

Press /

PROGRAM, K

, 1,

ENTER

. The

LCD

shows:

To tell the fax machine it should send a cover page before each document you transmit, press /

PROGRAM

Note: If you want to abort the operation so the cover page feature won’t

work, press /

PROGRAM

again (so that “Off” appears) and press

STOP

Press

ENTER

to save the setting.

Now the cover page feature is working but your message line (shown in the example, left, as “We appreciate your business. Thank you!”) is blank. To enter that message, see “Entering the cover page message,” next page.

Cover Page: On

Program/Enter

Cover Page: Off

Program/Enter

Fax Message From:

Jan 19 1998 14:00

Name: And Sew It Goes Co. Fax Number: 972-555-2009

We appreciate your business. Thank you!

Special features

2.28

Beyond the basics

Entering the cover page message

Press /

PROGRAM, K

, 2,

ENTER

Now, use the one-touch keypad to enter a message for the cover page. The message can be up to 40 characters in length. You enter the message the same way you entered your fax name during EasyStart. We’ll review the process, here. (If you’re changing a previously entered message, see the note at the end of this step.)

Important: As in EasyStart, you enter letters and other non-numeric char-

acters through the one-touch keys.

The word “Upper” means the machine is currently set for entering only upper-case letters. If you press R, the machine will see it as an R(not an r).

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

2/abc. The display will change to:

This means pressing one-touch keys will enter lower-case letters: pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

U1/ABC

To enter spaces, punctuation and symbols, press

U3/SYMBOL

. This lets you

enter the blue characters shown on the one-touch keypad. To use the

CODE

function at U4/

CODE

to enter a wide variety of characters, please review the explanation on page 2.3. The vast majority of the time, you will probably find the

ABC

, abc and

SYMBOL

keys to be sufficient.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the message, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the message is just as you want it.

When the message is as you want it, press

ENTER

to save it.

Printing the cover page

To confirm that the cover page is as you wish, it’s easy to print a sample cover page from your fax machine. Press /

PROGRAM, K

, 3,

ENTER

Managing your fax with its journal and reports

Setting the activity journal

Just as a checkbook records your daily financial transactions, your fax machine keeps an activity journal which records the machine’s 100 most recent fax transactions. The activity journal lists the following information for each fax transaction:

• Assigned number, starting anew each day at 001

• Remote location called

• Resolution mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Department code (see pages 2.54–2.55)

• Result of the call — If preceded by an asterisk (*), this signifies an

ECM

communi-

cation (see page 2.5)

• Any special operations — For example, a fax call made using an optional handset will appear as “Manual”

If you wish, your fax machine will print the activity journal automatically after 100 transactions. To toggle this automatic printing on or off:

Press /

PROGRAM, G

, 1,

ENTER

. The

LCD

will show:

If this setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

once or twice until your

desired choice appears. Here, we’ve chosen On.

Press

ENTER

to save the setting.

Printing an activity journal manually

To see an activity journal immediately without waiting, just print the journal manually at any time by pressing /

PROGRAM, G

, 2,

ENTER

Auto Print: On

Program/Enter

Auto Print: Off

Program/Enter

Cover Page :Lower _

Cover Page :Upper _

2.29

Beyond the basics

Setting the reports:

TCR

s and

RCR

You can set your fax machine to print reports. There are two different reports: a transmit confirmation report (

TCR

) and a receive

confirmation report (

RCR

). You can receive a

TCR

after sending a fax to any Group 3 fax

machine, but the

RCR

function works only when you send a fax to a compatible Muratec machine. (Consult your authorized Muratec dealer, or call Muratec Customer Support at [972] 364-3350, with any questions about such compatibility.) Choose the type of report you want, based on the fax machines to which you’ll be transmitting.

Note: If receiving a fax from another Muratec machine (even the same model as

yours), your fax machine cannot cause a sending Muratec fax machine to generate an

RCR

. Instead, the sending machine will print a

TCR

Information, please: what the reports tell you

TCR

The

TCR

gives you the following information for each communication:

• Date and time of the

TCR

’s printout

• Remote location called

• Resolution mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Result of the call

• Any special operations — For example, a fax call made using an optional handset

will appear as “Manual”

• Sample of the document — An image of the first page of the document If an error occurs, the

TCR

tells you the remote location called and the error code and

error message (see pages 3.8–3.9).

RCR

The

RCR

gives you the following information for each communication:

• Date and time

• Remote location called

• Assigned number, starting anew each day at 001

• Resolution mode

• Duration, in minutes and seconds

• Length, in number of pages

• Result of the call — Either “OK” or an error code (see pages 3.8–3.9)

To set the printing of either, or both, of these reports:

Press /

PROGRAM, G

, 3,

ENTER

. The

LCD

will show:

If you see the report you wish to set, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

once or twice until your

desired choice appears. Here, we’ve chosen

RCR

Press

ENTER

to save the setting. The

LCD

will show:

Now your machine is asking whether it should print the selected report automatically after every fax you send.

If you see the printing setting you want, skip to step 5. Otherwise, proceed to step 4.

To toggle the printing setting, press or /

PROGRAM

once or twice until your

desired choice appears. Here, we’ve chosen On.

Press

ENTER

to save the setting.

To turn on (or off) the confirmation report feature for only the next fax transmission:

Press

REVIEW COMMANDS, REVIEW COMMANDS

To change the setting, press or /

PROGRAM

. The “On” setting activates

automatic printing of a confirmation report, and the “Off’” setting disables this printing, for only the next transmission.

When the setting is as you want it, press

ENTER

Following the next transmission, your machine will return to the setting you specified previously (step 4, above).

Auto Print: On

Program/Enter

Auto Print: Off

Program/Enter

RCR Selected

Program/Enter

TCR Selected

Program/Enter

2.30

Beyond the basics

Polling

Polling allows someone to fax a document to you without the other person having to make (and pay for) the call. Your machine can perform:

• Regular polling — Retrieves a document from the remote fax machine.

• Database polling — (Possible only in communication with certain memory-equipped

Muratec or Murata fax machines) Retrieves a document stored as a file in the remote fax’s memory. Great for getting price list and other frequently updated documents.

• Continuous polling — Retrieves continuously a document from any remote fax

machine for the designated time. For example, a hospital pharmacy can use this to check on orders waiting in other faxes in the hospital.

Note: When you wish to end a continuous polling operation, you must delete it

using the Review Commands feature (see page 2.22).

Regular polling

To perform regular polling of a document from any remote fax machine:

Make sure that the document is actually sitting in the remote fax machine.

Press

COMMUNICATION OPTIONS

four times and then press

ENTER

twice.

The

LCD

will show:

Enter the remote fax machine’s number by either pressing a one-touch key, entering a speed-dial number or just dialing the number normally through the numeric keypad.

To perform the regular polling now, skip to step 8. To perform delayed regular polling, proceed to step 5.

Press

COMMUNICATION OPTIONS, ENTER

. The

LCD

will show:

Use the numeric keypad to enter the date and time when your machine should perform the delayed regular polling.

Press

ENTER

Press

START

When it performs the polling command, your machine will dial the number and, upon making contact with the other machine, begin receiving the document as if the other machine had placed the call.

Database polling

To poll a document from a remote fax machine’s memory:

Make sure that:

• The remote fax machine is a memory-equipped Muratec or Murata fax machine which has a file stored in its memory, ready for polling.

• You know the one- or two-digit database file number of each file you wish to poll from the remote machine.

Press

COMMUNICATION OPTIONS

four times and

ENTER

once.

The

LCD

will show:

Enter the database file number for the document you wish to poll. You can enter as many as 10 file numbers in one operation. To enter more than one (as in this example), press

COMMUNICATION OPTIONS

between each to insert a

comma — but do not insert a comma after the last file number.

When you’re done with the file number entry, press

ENTER

. The

LCD

will

show:

Enter the remote fax machine’s number by either pressing a one-touch key, entering a speed-dial number or just dialing the number normally through the numeric keypad.

To perform the database polling now, skip to step 10. To perform delayed database polling, proceed to step 7.

Press

COMMUNICATION OPTIONS, ENTER

. The

LCD

will show:

Use the numeric keypad to enter the date and time when your machine should perform the delayed database polling.

Press

ENTER

Press

START

Delayed

Enter Fax Number _

Polling File No. 5,26,84

Polling File No. _

Delayed

Enter Fax Number _

2.31

Beyond the basics

Your machine will dial the number and, upon making contact with the other machine, begin receiving the file(s) as if the other machine had placed the call.

Continuous polling

To perform continuous polling from one or more remote fax machines:

Make sure that the document is actually sitting in the feeder of the remote fax machine.

Press

COMMUNICATION OPTIONS

six times and then press

ENTER

The

LCD

will show the current time:

Use the numeric keypad to enter the time when your machine should begin the continuous polling. Here, we’ve set it for 7:00

Note: To move the cursor to a specific digit, press to move the cursor left-

ward, or /

PROGRAM

to move it rightward, to that digit.

When the start time is as you want, press

ENTER

to save it.The

LCD

will show:

Use the numeric keypad to enter the time when your machine should finish the continuous polling. Here, we’ve set it for 3:00

Note: If you set an end time earlier than the start time you entered in step 3,

the continuous polling will end at the selected end time tomorrow.

Note: To move the cursor to a specific digit, press to move the cursor left-

ward, or /

PROGRAM

to move it rightward, to that digit.

When the end time is as you want, press

ENTER

to save it.The

LCD

will show:

Enter the remote fax machine’s number by either pressing a one-touch key, entering a speed-dial number or just dialing the number normally through the numeric keypad.

If you are entering only one number for continuous polling, skip to step 9. To add any additional fax numbers for this operation, proceed to step 8.

To add each successive fax number, press

BROADCAST

between each one to

insert a comma (

GROUP DIAL

inserts its own comma), then enter the number as in step 7. You can specify up to 10 numbers (and/or call groups) for continuous polling.

Important: Do not insert a comma after the last fax number. Note: If you enter characters by mistake, just press

CANCEL

to clear them

before proceeding.

Press

START

When it performs the polling command, your machine will dial each number and, upon making contact with the other machine, begin receiving the document as if the other machine had placed the call. It will continue the process throughout the time period you have selected in steps 3–5.

The other side of the coin: being polled

Not only can you poll, you also can be polled. To set up a document for regular or database polling by another Muratec or Murata machine:

If your fax machine is set for Tel Ready reception, press

AUTO ANSWER

change it to Fax Ready reception, causing the Auto Answer light to glow.

Important: Your machine can’t be polled if it’s in Tel Ready mode.

Insert the document.

Adjust resolution and contrast if necessary. (Your fax machine will be transmitting to the machine doing the polling.)

Press /

PROGRAM, D

, 1,

ENTER

. The

LCD

will show:

Store Polling Doc File No. _

Press Start C,9-5551204,S118,J

Enter Fax Number _

Cont Polling End Time: 15:00

Cont Polling End Time: 07:00

Cont Polling

2.32

Beyond the basics

2.33

If you are storing this document for regular polling, skip to step 7. If you are storing this document for database polling, proceed to step 6.

Use the numeric keypad to enter a one- or two-digit database file number to identify the stored document.

Press

ENTER

. Your fax will scan the document into memory and return to

standby mode.

Note: If you were using “Tel Ready” mode before step 1 and wish to return to it

after the remote machine has polled your document, press

AUTO ANSWER

turn off Auto Answer, causing the Auto Answer light to cease glowing.

But do this only after you are sure the remote machine has polled your document.

Erasing a stored polling document

To erase from your machine’s memory a document you’ve stored for regular or database polling by another machine:

Press /

PROGRAM, D

, 2,

ENTER

. The

LCD

will show:

If you are erasing a document set up for regular polling, skip to step 4. If you are erasing a document set up for database polling, proceed to step 3.

Use the numeric keypad to enter a one- or two-digit database file number to identify the stored document.

Press

ENTER

. Your fax machine will erase the document from memory.

Printing a stored polling document

To print, without erasing, a document you’ve stored for regular or database polling:

Press /

PROGRAM, D

, 3,

ENTER

. The

LCD

will show:

If you are printing a document set up for regular polling, skip to step 4. If you are printing a document set up for database polling, proceed to step 3.

Use the numeric keypad to enter a one- or two-digit database file number to identify the stored document.

Press

ENTER

. Your fax machine will print the document.

Limiting polling access to your fax machine

Your machine’s closed network setting (see page 2.52) works for polling, as well. If a calling fax doesn’t “present” the proper passcode, it cannot poll from your fax.

Note: However, if you’re using the Block Junk Fax feature (see pages 2.52–2.54),

even incoming calls which meet the passcode test must come from appropriate phone numbers.

OneLine + distinctive ring detection

It used to be that, to have two phone numbers, you had to have two phone lines (and the more expensive phone equipment that usually involves). But many phone companies now offer their customers a special service which makes it possible for one phone line to do the work of two — a real boon in this day of the “

SOHO

” (small

office/home office). With this service, you physically still have one phone line; but, electronically, you

have two phone numbers. Each number rings your phone in a different way than the other number does.

This makes it easy for you to have both (for example) a business number and a home number on one phone line, so you can answer one with “Jane Doe Consulting,” and the other with “Hello.” You get the idea: this works because you’re smart enough to tell the difference between the distinctive patterns of the two rings.

But what if your fax machine, too, could be smart enough? Then it could ignore one of the two numbers, “knowing” that it’s supposed to answer only the other one.

Well, as you’ve probably guessed by now, that’s exactly what your fax machine can do. All you have to do is give it a little help at the beginning and begin to enjoy the benefits of its OneLine + distinctive ring detection (

DRD

) feature.

Print Polling Doc File No. _

Erase Polling Doc File No. _

Beyond the basics

2.34

In order that you may use OneLine +

DRD

, your phone company must set up your distinctive ring service. When it does, it will assign a ring pattern, expressed in time. For example, the standard telephone ring is 2 seconds “on” (ringing) and 4 seconds “off” (silent), after which it repeats itself (hence the term, ring pattern).

Some telephone companies provide only a very general description — for example, “short-short-long” — of their

DRD

ring patterns. Fortunately, however, your fax has

eight possible distinctive ring patterns for use with OneLine +

DRD

; one of them

should work with your phone company’s

DRD

service. This chart lists the patterns:

Pattern One complete ring pattern (seconds)

0.8 on, 0.4 off, 0.8 on, 4.0 off

0.4 on, 0.2 off, 0.4 on, 0.2 off, 0.8 on, 4.0 off

0.3 on, 0.2 off, 1.0 on, 0.2 off, 0.3 on, 4.0 off

1.0 on, 0.5 off, 1.0 on, 3.5 ms off

0.5 on, 0.5 off, 0.5 on, 0.5 off, 1.0 on, 3.0 off

0.5 on, 0.5 off, 1.0 on, 0.5 off, 0.5 on, 3.0 off

0.4 on, 0.6 off, 0.4 on, 4.6 off

1.5 on, 0.5 off, 0.5 on, 3.5 off

For example: pattern Cis 0.3 seconds ringing, 0.2 seconds silent, 1 second ringing,

0.2 seconds silent, 0.3 seconds ringing and 4 seconds silent; then it goes back to the first 0.3-second ring and starts over.

To use

DRD

on your fax machine:

Contact your phone company and confirm that the phone company has set up

DRD

service for you. If possible, also find out which distinctive ring pattern the

phone company has assigned you.

Press /

PROGRAM, J

, 1, 9,

ENTER

. The

LCD

will show:

If you see the setting you wish, skip to step 4. Otherwise, proceed to step 3.

To change the setting, press or /

PROGRAM

once or twice until your

desired choice appears. Here, we’ve chosen On.

Press

ENTER

If “A” is the pattern you want, skip to step 7. If not, proceed to step 6.

Press or /

PROGRAM

repeatedly until your desired pattern appears (in our

example here, “C”):

Press

ENTER

to set your machine to the displayed ring pattern.

Important: If your telephone company gives you only very general ring pattern

specifications, or if you otherwise encounter a problem while trying to use your machine’s

DRD

feature, please try

ALL

of the listed ring

patterns. (If you still have a problem after trying all of the patterns,

please call the Muratec Customer Support Center (from the United States, call [972] 364-3350; for the number to call from Canada, check your in-box documentation).

Important: With your machine set for using

DRD

, it won’t respond to any ring pattern other than the one you’ve selected, above. To reset the fax so it will respond once again to normal rings, repeat steps 2–4, above — except, in step 3, toggle it to “Off.” Your fax now will respond normally.

Call request

Wondering why your monitor speaker’s activation key is called

MONITOR/CALL

Now, we’ll explain the

CALL

part of the name. It may be hard to believe, but you

actually can send or receive a fax message and have a regular phone conversation

on the same call (although, obviously, not at the same time). This is called a call request. It doesn’t matter whether you’re sending the fax or receiving it. You may

fax first and then talk, or talk first and then fax. Important: For this feature to work, the remote fax machine must have a similar

call-request capability. Also, of course, your machine must have an optional handset attached.

Note: On an F-150, communicating this way disables “V.34” mode, causing the

F-150 to handle the call in normal

ITU-T

Group 3 fashion.

Ring Pattern: C

Program/Enter

Ring Pattern: A

Program/Enter

DRD: On

Program/Enter

DRD: Off

Program/Enter

Beyond the basics

Faxing/receiving first, then talking

To send or receive a fax first and then talk:

While your fax machine is sending or receiving the fax, press

MONITOR/CALL

At the remote fax machine, the ringer will ring after that machine receives each page.

If someone answers at the remote fax machine, your fax machine will ring several times. If so, pick up the optional handset. In a few seconds, the line will open and you can begin your conversation.

Talking first, then sending a fax

To talk first and then send a fax:

When your phone conversation is through, don’t hang up.

Insert the document you wish to fax.

Adjust resolution and contrast if necessary.

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

When you hear fax tones, press

START

and — now! — hang up your fax

machine’s optional handset. Your fax machine will send the document.

Talking first, then receiving a fax

To talk first and then receive a fax:

When your phone conversation is through, don’t hang up.

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up yours yet!

When you hear fax tones, press

START

and — now! — hang up your machine’s

optional handset. Your machine will receive and print out the document.

Responding to a call request

If someone requests a call from you during a fax communication, you’ll hear a long ring after the receiving machine has received each page. To answer the call request:

Lift your machine’s optional handset, and listen for a few seconds. You may hear a brief series of fax tones.

Shortly, the line will open and the person at the other end of the line will answer. You and the other person now can have a normal phone conversation.

Numbering pages

Just before sending a fax, you can set your fax machine to number each page in order. This will help the recipient (or recipients) keep track of all the pages.

To set up page numbering:

Count the number of pages in your document.

Insert the document.

Adjust resolution and contrast, if necessary.

If you want to toggle between transmission from the feeder or transmission from memory, press

MEMORY TRANSMIT

Press /

PROGRAM, L, ENTER

. The

LCD

will show:

Use the numeric keypad to enter a two-digit count of the number of pages in your document, based on what you counted in step 1. If there are fewer than 10 pages, enter a leading zero and then the number (e. g., 04 for four pages).

Press

ENTER

From here, proceed normally with the desired type of transmission. When the remote fax machine prints your document, a note on the right side of your

TTI

will

indicate the number of the page — such as “

.02” for page two.

The power of TriAccess

The F-150’s and F-120’s TriAccess feature sharply reduces the time you might otherwise spend waiting for the machine to finish its work and let you get back to your own work. TriAccess is a more powerful version of what already is a pretty powerful feature, called dual access. While a fax with normal dual access performs one memory operation, you can do a second operation: set up a memory or delayed transmission,

Enter Fax Number _

Enter # Of Pages

2.35

Beyond the basics

Programmable one-touch keys

Using the power of programmable one-touch keys

The programmable one-touch keysP1–P12 simplify complex fax operations, letting you really tap into your machine’s power.

Note: Toggle between the two sets of programmable keys,

P1–P

6 and P7–P12, by

turning the fliptab back and forth; whichever set is visible is ready for use.

You can “teach” these keys the following multi-step operations for one-keypress convenience (the pages shown contain instructions for the specific operations):

• Delayed transmission (pages 2.21–2.23)

• Broadcasting (pages 2.18–2.20)

• Relay broadcast initiation (pages 2.19–2.20)

• SecureMail transmission (pages 2.46–2.49)

• Polling, regular and database (not continuous) (pages 2.31–2.33)

• Batch transmission (pages 2.24–2.27) There is a great deal of similarity among how you set the various operations; but,

for your convenience, we’ll give you full instructions for each one. Just

FYI

, however,

we’ll summarize by saying that, each time, you tell the machine four simple things:

• How — The key you’re programming

• Who — The number(s) the machine should dial

• What — The operation it should perform

• When — The date(s) and time(s) when you want it to perform the operation.

Programming a delayed transmission

Note: To erase a programmable one-touch key, refer to page 2.43. To program a delayed transmission into a programmable one-touch key:

Press /

PROGRAM,C

, 1,

ENTER

. The

LCD

either shows:

… or indicates a command already is programmed into this key. If P01 is the key you want to program, skip to step 3. (However, our examples

from here will say “P08” rather than “P01.”)

Select Program No.

2.36

print a report, make settings (including on the autodialer) or even make copies. But the F-150’s and F-120’s TriAccess allows a minimum of three operations at once. For example, even if the machine is (1) printing a copy and (2) receiving into memory, it is (3) still available for you to scan in documents for memory transmission.

Note: The F-100 does not have TriAccess; however, it does have dual access.

Beyond the basics

Select the key in which you want to program a command or change a previously stored command — if necessary, turn the fliptab to see it, as described earlier — and then press it. Here, we’ve selected

08.

If you change your mind and wish to select a different programmable onetouch key, go back to step 2 before going on to step 4.

Press

ENTER

. The

LCD

now shows either

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system may require. The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or /

PROGRAM

to scroll rightward.

Important: Do not press

ENTER

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the number is just as you want it.

Now, while you still can see the fax number on the

LCD

, press

COMMUNICATION OPTIONS, ENTER

. The

LCD

shows:

There’s a choice to make. Instruct your fax to carry out this delayed command in one of the following ways:

Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05 PMon the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example, “Do this at 5:05 PMtoday.”) To select this option, use the numeric keypad to enter 0, 0 (i. e.,

00), and then the time when the fax could perform the command:

Press

ENTER, ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not wish to enter or change any other key’s programming, press

STOP

to return your machine to its usual standby mode. If you do wish to enter or change this key’s programming, go back to step 3. If you wish to enter or change another key’s programming, go back to step 2.

Programming a broadcast

Note: To erase a programmable one-touch key, refer to page 2.43. Programming a broadcast is very similar to programming a delayed transmission

except that, rather than specifying just one phone number, you set up multiple numbers to which the transmission should go.

To program a broadcast into a programmable one-touch key:

Press /

PROGRAM,C

, 1,

ENTER

. The

LCD

either shows:

… or indicates a command already is programmed into this key. If P01 is the key you want to program, skip to step 3. (However, our examples

from here will say “P06” rather than “P01.”)

Select Program No.

Delayed

P08:Fax Number 9-5550629_

P08:Fax Number 9-5558743_

P08:Fax Number _

Select Program No.

2.37

Beyond the basics

06.

If you change your mind and wish to select a different programmable onetouch key, go back to step 2 before going on to step 4.

Press

ENTER

. The

LCD

now shows either

Use the numeric keypad to enter up to 20 fax numbers — any combination of call groups, other one-touch keys, speed-dial numbers and numbers you enter with only the numeric keypad.

Important: Do not press

ENTER

Between each number or call group, press

BROADCAST

to enter a comma Important: Do not insert a comma after the last number. To enter a speed-dial number, press

SPEED DIAL/TEL INDEX

and the number’s three-digit identifier. To enter a call group, press

GROUP DIAL

and the group’s identifier number.

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or /

PROGRAM

to scroll rightward.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the number is just as you want it.

If you want the broadcast to begin immediately every time you press the key, press

ENTER

and skip to step 9. If you want to delay the broadcast (perhaps to take advantage of lower phone rates), press

COMMUNICATION OPTIONS, ENTER

There’s a choice to make. Instruct your fax to carry out this delayed command in one of the following ways:

Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05 PMon the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example, “Do this at 5:05 PMtoday.”) To select this option, use the numeric keypad to enter 0, 0 (i. e.,

00), and then the time when the fax could perform the command:

Press

ENTER, ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not wish to enter or change any other key’s programming, press

STOP

Programming a SecureMail transmission

Note: To erase a programmable one-touch key, refer to page 2.43. Note: For this operation to work, three things must be true:

• The remote fax machine must be a Muratec fax machine (other than an F-76, F-85 or F-86) with SecureMail reception capability.

• The SecureMail mailbox into which you’re faxing must exist on the remote machine.

• You must know the mailbox’s one-digit mailbox number.

Delayed

P06: Fax Number

P06:Fax Number 9-5558743_

P06:Fax Number _

Select Program No.

2.38

Beyond the basics

To program a SecureMail transmission into a programmable one-touch key:

Press /

PROGRAM,C

, 1,

ENTER

. The

LCD

either shows:

… or indicates a command already is programmed into this key. If P01 is the key you want to program, skip to step 3. (However, our examples

from here will say “P11” rather than “P01.”)

11.

If you change your mind and wish to select a different programmable onetouch key, go back to step 2 before going on to step 4.

Press

ENTER

. The

LCD

now shows either

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system may require. The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or /

PROGRAM

to scroll rightward.

Important: Do not press

ENTER

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the number is just as you want it.

Now, while you still can see the fax number on the

LCD

, press

COMMUNICATION OPTIONS

two times and then press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the appropriate one-digit SecureMail mailbox number. In this example, the number is 5.

When finished, press

ENTER

If you want the transmission to begin immediately every time you press the key, press

ENTER

and skip to step 11. If you want to delay the transmission (perhaps to take advantage of lower phone rates), press

COMMUNICATION OPTIONS, ENTER

There’s a choice to make. Instruct your fax to carry out this delayed command in one of the following ways:

Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05 PMon the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example, “Do this at 5:05 PMtoday.”) To select this option, use the numeric keypad to enter 0, 0 (i. e.,

00), and then the time when the fax could perform the command:

Press

ENTER, ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not wish to enter or change any other key’s programming, press

STOP

Delayed

S Mail Tx

S Mail Tx S Mail No. _

P11: Fax Number 9-5558422_

P11:Fax Number 9-5552208_

P11:Fax Number _

Select Program No.

2.39

Beyond the basics

Programming a relay broadcast initiation

Note: To erase a programmable one-touch key, refer to page 2.43. Note: For this operation to work, three things must be true:

• The remote fax machine must be a Muratec fax machine (other than an F-86) with “hub” capability.

• The call group(s) to which you’re faxing must exist on the remote machine.

• You must know the two-digit number for each call group to which you’re faxing.

To program a relay broadcast initiation into a programmable one-touch key:

Press /

PROGRAM,C

, 1,

ENTER

. The

LCD

either shows:

… or indicates a command already is programmed into this key. If P01 is the key you want to program, skip to step 3. (However, our examples

from here will say “P05” rather than “P01.”)

05.

If you change your mind and wish to select a different programmable onetouch key, go back to step 2 before going on to step 4.

Press

ENTER

. The

LCD

now shows either

Use the numeric keypad to enter the “hub” machine’s number exactly as your machine should dial it, including whatever codes your phone system may require. The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or /

PROGRAM

to scroll rightward.

Important: Do not press

ENTER

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the number is just as you want it.

Now, while you still can see the fax number on the

LCD

, press

COMMUNICATION OPTIONS

three times and then press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the two-digit identifier (01–32) for the first call group. You can specify up to 10 separate groups for each relay broadcast initiation; between the entry of each new group, press

GROUP DIAL

to insert a comma but do not insert a comma after the last group number. For example, here, we’ve entered 0, 4,

GROUP DIAL

, 1, 1,

GROUP DIAL

, 2, 4:

Note: The

LCD

shows only four characters of the group numbers. Important: Again, do not insert a comma after the last group number. When finished, press

ENTER

If you want the transmission to begin immediately every time you press the key, press

ENTER

and skip to step 11. If you want to delay the transmission (perhaps to take advantage of lower phone rates), press

COMMUNICATION OPTIONS, ENTER

Relay Tx

Relay Tx Group No. _

P05:Fax Number 9-5550629

P05:Fax Number 9-5558743

P05:Fax Number _

Select Program No.

2.40

Beyond the basics

There’s a choice to make. Instruct your fax to carry out this delayed command in one of the following ways:

Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05 PMon the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example, “Do this at 5:05 PMtoday.”) To select this option, use the numeric keypad to enter 0, 0 (i. e.,

00), and then the time when the fax could perform the command:

Press

ENTER, ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not wish to enter or change any other key’s programming, press

STOP

Programming regular and database polling

Note: To erase a programmable one-touch key, refer to page 2.43. Note: For database polling to work, three things must be true:

• The remote fax machine must be a memory-equipped Muratec fax machine (other than an F-76, F-85 or F-86) with a file stored in its database memory and ready for polling.

• The database file which you’re polling must exist on the remote machine.

• You must know the one- or two-digit file number for each database file you wish to poll.

Note: You cannot program continuous polling into a programmable one-touch key.

For more information on continuous polling, see page 2.32.

To program a polling operation, whether regular or database, into a programmable one-touch key:

Press /

PROGRAM,C

, 1,

ENTER

. The

LCD

either shows:

… or indicates a command already is programmed into this key. If P01 is the key you want to program, skip to step 3. (However, our examples

from here will say “P04” rather than “P01.”)

04.

If you change your mind and wish to select a different programmable onetouch key, go back to step 2 before going on to step 4.

Press

ENTER

. The

LCD

now shows either

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system may require. The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or /

PROGRAM

to scroll rightward.

Important: Do not press

ENTER

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the number is just as you want it.

P04: Fax Number 9-5550696

P04:Fax Number 9-5557312_

P04:Fax Number _

Select Program No.

Delayed

2.41

Beyond the basics

Now, while you still can see the fax number on the

LCD

, press

COMMUNICATION OPTIONS

four times and then press

ENTER

. The

LCD

shows:

If performing regular (not database) polling, press

ENTER

and skip to step 8.

Use the numeric keypad to enter the one- or two-digit identifier for each database file you want to poll. You can specify up to 10 files; between the entry of each new file, press

COMMUNICATION OPTIONS

to insert a comma but

do not insert a comma after the last file number. For example, here, we’ve entered 2, 6,

COMMUNICATION OPTIONS

, 2, 7,

COMMUNICATION OPTIONS

, 2, 8,

COMMUNICATION OPTIONS

(the latter in

preparation for another file number):

Note: The

LCD

shows only seven characters of the file numbers. Important: Again, do not insert a comma after the last file number. When finished, press

ENTER

If you want the polling to begin immediately every time you press the key, press

ENTER

and skip to step 11. If you want to delay the polling (perhaps to take advantage of lower phone rates), press

COMMUNICATION OPTIONS, ENTER

There’s a choice to make. Instruct your fax to carry out this delayed command in one of the following ways:

Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05 PMon the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example, “Do this at 5:05 PMtoday.”) To select this option, use the numeric keypad to enter 0, 0 (i. e.,

00), and then the time when the fax could perform the command:

Press

ENTER, ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not wish to enter or change any other key’s programming, press

STOP

Programming a batch transmission

Note: To erase a programmable one-touch key, refer to page 2.43. Note: For this operation to work, two things must be true:

• The batch box you’re using must exist on your fax machine.

• You must know the batch box’s one-digit identifier number (1–5).

To program a batch transmission into a programmable one-touch key:

Press /

PROGRAM,C

, 1,

ENTER

. The

LCD

either shows:

… or indicates a command already is programmed into this key. Note: To program a key into which a command other than batch transmis-

sion has already been programmed, you first erase the key (see page

2.43). Then, return to these instructions and select that key. If a batch transmission is already programmed into this key, you can change the batch box number, in step 6. (But you can’t change the key to another kind of command. To do that, you must first erase the key and then program that key as described elsewhere in this section.)

If P01 is the key you want to program, skip to step 3. (However, our examples from here will say “P07” rather than “P01.”)

07.

If you change your mind and wish to select a different programmable onetouch key, go back to step 2 before going on to step 4.

Select Program No.

Delayed

Polling

Polling File No. _

2.42

Beyond the basics

Do not enter any characters here (if you do, you can’t program a batch trans- mission into this key). Instead, only press

ENTER

and then proceed to step 5.

Note: If you accidentally enter any characters here, press

CANCEL

as many

times as needed to erase all of them before you proceed to step 5.

Note: If this key already holds a batch transmission, skip to step 6.

Press

COMMUNICATION OPTIONS

five times and then press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the one-digit identifier for the batch box you wish to assign to this one-touch key. Here, we’ve entered 5:

Note: To change an identifier already entered, press

CANCEL

to erase it.

Then re-enter until the entry is just as you want it.

Press

ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not wish to enter or change any other key’s programming, press

STOP

Programmable one-touch fax dialing

To dial a fax call using a programmable one-touch number:

Insert the document.

Adjust resolution and contrast if necessary.

Toggle between transmission from the feeder or from memory if necessary, by pressing

MEMORY TRANSMIT

Press the programmable one-touch key in which you’ve stored the number.

Your fax will perform the operation either now or at whatever other time you set. Note: To review each available operation’s details, please review its appropriate

instructions. See page 2.36 for a list of where you may find each operation.

If you programmed this key to delay its operation, the

LCD

will show:

However, if you programmed this key to perform the operation immediately after the keypress, the

LCD

will show the number:

Erasing a programmable one-touch key

Press /

PROGRAM,C

, 2,

ENTER

. The

LCD

shows something like:

If P01 is the key you want to erase, skip to step 3. (However, our examples from here will say “P10” rather than “P01.”)

Press the programmable one-touch key you want to erase. Here, we’ve selected P10:

If you change your mind and wish to erase a different programmable onetouch key, just press that key before going on step 4.

Press

ENTER

. The

LCD

shows:

Important: If you want to quit without erasing the programmable one-

touch key you’ve selected, press /

PROGRAM

. The fax will

return to step 2.

Press

ENTER

to erase the number.

To erase another programmable one-touch key, repeat steps 2–5. Or press

STOP

return to standby mode.

Erase P One-Touch

** Complete **

Erase P One-Touch Check Program/Enter

Select Program No. P10:Polling

Select Program No. P01:Delayed

9-1-972-555-4335 A4 Normal

** Reserved **

A4 Memory 95%

Batch Tx Enter Box No. 5_

Batch Tx Enter Box No. _

P07:Fax Number _

2.43

Beyond the basics

To print the list, press /

PROGRAM, C

, 3,

ENTER

Keeping things secure

2.44

Printing a list of your programmable one-touch keys

You fax machine can print a list of the commands you’ve stored in your programmable one-touch keys. The list includes each key’s one-touch letter, the telephone number, when the command should start, which command you’ve selected and — if applicable — the selected call group(s), SecureMail mailbox(es) or database file(s) you’ve stored in the key.

Beyond the basics

Your machine has a number of features to enhance the security of your fax communications. These security features can help you let your private fax documents stay private, avoid unwanted outside communication and even protect against unauthorized use of your machine — as well as control its authorized use.

The key to it all: the passcode

Your machine has a protection passcode system which, as you’ll see, is central to the machine’s security capabilities. Normally, this four-digit passcode is set to 0000 (four zeroes). This turns off passcode operation. But, if you set the passcode to anything besides 0000, this passcode provides access to numerous other security capabilities we’ll describe in succeeding pages.

To set your machine’s passcode:

Decide upon, and then write down the four-digit passcode (0001–9999) you want to use and put it in a safe place.

Important: Do not use 0000. This turns off passcode protection.

Press /

PROGRAM, J

, 1, 6,

ENTER

. The

LCD

will show:

If you are creating the passcode, use the numeric keypad to enter 0000. If you are modifying an existing passcode, enter the existing passcode.

Press

ENTER

Enter the desired four-digit passcode. Here, we’ve entered 6296:

Press

ENTER

to save the passcode.

Note: Anytime you want to turn off the passcode, change the passcode back to

0000 by repeating steps 1–6 and entering 0000 in step 5.

Locking up tight: operation protection

Important: For this feature to work, you must have set the passcode, as described

in the left column.

Because this is a powerful machine you have here — and, besides, you’re paying for its phone calls — you may not want just anybody to use it. That’s why we’ve provided operation protection. When this feature is activated, only those who enter the proper passcode (see “The key to it all: the password,” left column) can send faxes from — or even make settings on — the machine.

Activating operation protection

Press /

PROGRAM, J

, 1, 7,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the passcode. Here, we’ve entered 6296:

Press

ENTER

. The

LCD

shows:

If the setting you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

To change the setting, press or /

PROGRAM

once or twice until your

desired setting appears. In this example, we’ve chosen “On.”

Press

ENTER

to save the setting.

Opr.Protect: On

Program/Enter

Opr.Protect: Off

Program/Enter

Set Opr. Protect

Protect Passcode

2.45

Beyond the basics

Using your fax machine during operation protection

When you press any key on your machine, the

LCD

will show:

Use the numeric keypad to enter the four-digit passcode (here, we’ve entered the passcode we set previously; see page 2.44).

If you make an error, press or /

PROGRAM

until the cursor appears under

the character you wish to change; then enter the correct character.

Press

ENTER

to “present” the passcode to the machine.

The machine now will let you go on to the next step in the fax operation. Note: If you start an operation while the first is still underway (see “The power of

TriAccess,” page 2.35), the machine will require the passcode from you once again before proceeding with your new request. However, the first operation will proceed unaffected, even if you fail to enter the correct passcode for the second entry.

Print it later, when it’s safe: security reception

Your fax machine has a security reception capability. This means that you can tell the machine to keep all received faxes in memory (but not print them) after a certain time; then, later, you instruct it to go ahead and print out the saved faxes. This is great if, for example, you have concerns about after-hours workers nosing around in documents intended for your eyes only!

Important: For this feature to work, you must have preset the passcode (see page

2.44) to something besides 0000; and, of course, you must know the passcode.

Note: In the following instructions, your machine’s

LCD

shortens the word

Transmission to Tx and the word Receive to Rx.

Activating security reception

Press /

PROGRAM, O

[the letter O, not a zero], 1,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the passcode. Here, we’ve entered 6296:

Press

ENTER

. The

LCD

shows:

If the setting you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

To change the setting, press or /

PROGRAM

once or twice until your

desired setting appears. In this example, we’ve chosen “On.”

Press

ENTER

. The

LCD

shows the machine’s current clock setting:

If you want security reception to begin now (and at this same time every day), skip to step 9. Otherwise, proceed to step 8.

Use the numeric keypad to enter the time (24-hour format) when security reception should begin every day. “Type over” the numerals displayed. Here, we’ve entered 17:35 (5:35 PM):

To change a digit, press to move leftward, or /

PROGRAM

to move right-

ward, to that digit. Then, enter the correct digit.

Press

ENTER

to save the setting.

Set Security Rx

Security Rx: On

Program/Enter

Security Rx: Off

Program/Enter

Set Security Rx

Operation Protected

2.46

Beyond the basics

Printing from (and turning off) security reception

When security reception is active, an incoming fax goes directly into your machine’s memory (but is not printed) and lights the

MEMORY RECEIVE

light.

To retrieve the faxes received during this security reception (and to return your machine to normal reception until the next time):

Press /

PROGRAM, O

[the letter O, not a zero], 2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the passcode. Here, we’ve entered 6296:

Press

ENTER

• If you’ve entered the correct passcode, your fax machine will print all docu-

ments in — and then erase them from — its memory; and it will turn security reception back off until reaching the appropriate time again.

• If you’ve entered an incorrect code, your fax machine will refuse to print

and security reception remains active.

Receiving and sending SecureMail

Perhaps you don’t want to protect all receptions, but just certain faxes and at any time (without having to set it, as is necessary with security reception; see page 2.45). Or, for that matter, you may wish to send secure documents to someone else and not worry about whether an unauthorized person near that person’s fax might happen to see the documents.

That’s why your fax machine has Muratec’s time-tested SecureMail feature. SecureMail uses some of your fax’s memory as paperless “electronic mailboxes.” Your machine can use up to 10 of these mailboxes.

Note: Please don’t confuse SecureMail’s 10 electronic mailboxes with your

machine’s five electronic batch boxes (see pages 2.24–2.27). While both use electronic memory, they are not the same.

Also, you can send SecureMail to any of certain Muratec fax machines. (Your authorized Muratec dealer can give you further information, or you may call Muratec Customer Support at [972] 364-3350.)

Receiving SecureMail

Creating, modifying or clearing a SecureMail mailbox

To receive SecureMail, you must have SecureMail mailboxes set up on your fax machine. You may wish also to modify existing SecureMail mailboxes (but, to do so, you must know each mailbox’s IDcode; see step 4, below).

To create, modify or clear a SecureMail mailbox:

Press /

PROGRAM, E

, 1,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number, 0–9, of the mailbox you wish to create. Here, we’ve entered 5:

Press

ENTER

. The

LCD

will show:

Your next move depends on whether you’re creating or modifying the mailbox:

• If creating — Use the numeric keypad to enter 0000 and press

ENTER

• If modifying — Use the numeric keypad to enter the proper

code and

press

ENTER

. If you enter an invalid IDcode, the fax machine will reject the

attempt and abort this operation.

The

LCD

now displays:

The machine now is prompting you for a name for this mailbox. For example, you may wish to name it Ernie if someone named Ernie is going to be the usual recipient of SecureMail faxed to this mailbox.

If you do not wish to enter or change this mailbox’s name, skip to step 7. If you do wish to enter or change this mailbox’s name, proceed to step 6. If you wish to clear this SecureMail mailbox, press

CANCEL

to erase all char-

acters in the mailbox name (and skip steps 6–11).

5:Name :Upper Bookkeeping_

5:Name :Upper _

S Mail No. 5

Set SecureMail Box

Set SecureMail Box S Mail No. _

Print Mem Rx Doc.

2.47

Beyond the basics

A mailbox’s name may be up to 16 characters in length. You enter the name the same way you entered your fax name during EasyStart. We’ll review the process, here. (If you’re changing a previously entered name, see the note at the end of this step.)

Important: As in EasyStart, you enter letters and other non-numeric char-

acters through the one-touch keys.

The word “Upper” means the machine is currently set for entering only upper-case letters. If you press E, the machine will see it as an E(not an e).

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

2/abc. The display will change to:

This means pressing one-touch keys will enter lower-case letters: pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

U1/ABC

To enter spaces, punctuation and symbols, press

U3/SYMBOL

. This lets you

enter the blue characters shown on the one-touch keypad. To use the

CODE

function at U4/

CODE

to enter a wide variety of characters, please review the explanation on page 2.3. The vast majority of the time, you will probably find the

ABC

, abc and

SYMBOL

keys to be sufficient.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the name, press to move the cursor leftward, or /

PROGRAM

to move it rightward, to that character. Then re-enter

until the name is just as you want it.

Press

ENTER

to save the mailbox information. The

LCD

now shows:

The machine is asking for the SecureMail box’s four-digit

code. This is the

code which, as we will see, one must enter in order to print a document which any remote SecureMail-compatible fax sends to this mailbox.

Check the following list to determine your next move.

• If, in step 6, you changed the name of an existing SecureMail mailbox and you want to keep its IDcode the same, skip to step 11.

• If, in step 6, you entered a new mailbox name, proceed to step 9.

• If you wish to change the IDcode of an existing mailbox, proceed to step 9.

Decide upon, and then write down, the four-digit SecureMail

code

(0001–9999) for this mailbox and put it in a safe place. Important: After you proceed with step 10, one must know this code to

print documents sent to this mailbox.

Important: Do not use 0000 as a code.

Use the numeric keypad to enter the four-digit

code for this mailbox.

Press

ENTER

to save the mailbox information.

Printing a SecureMail mailbox list

You can easily print a list of all the SecureMail mailboxes set up on your machine. To print the list, just press /

PROGRAM, E

, 2,

ENTER

Note: To assure the security of the mailboxes, the list doesn’t print the IDcode.

Setting SecureMail storage time

Your fax machine can store incoming documents in SecureMail mailboxes (up to the limits of its memory) as long as 31 days. After that, it automatically erases the documents. To set the storage time:

Press /

PROGRAM, E

, 4,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter a two-digit number indicating how long, in number of days (01–31), you want your fax machine to keep received SecureMail documents. This setting affects all SecureMail mailboxes set up on your machine. Here, we’ve entered 09, for nine days:

Press

ENTER

to save the setting.

S Mail Hold Time

S Mail No. 5

5:Name :Lower _

5:Name :Upper _

2.48

Beyond the basics

Printing SecureMail you receive

When your fax machine receives a SecureMail document from another Muratec fax machine, your machine will print a message alerting the person for whom the document is intended. Then that person (or at least someone, such as a trusted assistant, to whom that person has divulged his/her SecureMail mailbox’s

code) has a certain number of days (see “Setting SecureMail storage time,” page 2.47) in which to print out the message before your machine automatically erases it.

Note: For this operation to work, two things must be true:

• You must know the SecureMail mailbox’s one-digit mailbox number.

• You must know the mailbox’s four-digit IDcode.

To print a received SecureMail message:

Press /

PROGRAM, E

, 3,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number of the mailbox whose contents you wish to print. Here, we’ve entered 5:

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the mailbox’s four-digit

code. Here, we’ve

entered 2345:

Press

ENTER

• If you’ve entered the correct

code, your fax machine will print all docu-

ments in — and then erase them from — the mailbox.

• If you’ve entered an incorrect code, your fax machine will refuse to print the document.

Sending SecureMail

In addition to receiving SecureMail on your machine, you also can send SecureMail to other Muratec fax machines with SecureMail reception capabilities. (If necessary, consult your authorized Muratec dealer for more details, or you may call the Muratec Customer Support Center at [972] 364-3350.)

Note: For you to send SecureMail to a remote fax machine’s SecureMail mailbox,

three things must be true:

• The remote fax machine must be a Muratec fax machine with SecureMail reception capability.

• The SecureMail mailbox must exist on the remote fax machine.

• You must know the mailbox’s one-digit SecureMail mailbox number.

To send a SecureMail transmission:

Insert the document.

Adjust resolution and contrast if necessary.

If you wish to toggle between transmission from the feeder and transmission from memory, press

MEMORY TRANSMIT

Press

COMMUNICATION OPTIONS

twice and then press

ENTER

. The

LCD

will show:

Use the numeric keypad to enter the appropriate one-digit number for the desired SecureMail mailbox in the remote machine. In this example, the number is 8:

Note: If you make a mistake, press

CANCEL

to back up, then enter the cor-

rect one-digit number.

Press

ENTER

. The

LCD

will show:

Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press

START

Enter Fax Number _

S Mail Tx

S Mail Tx S Mail No. _

Print SecureMail

Print SecureMail S Mail No. _

2.49

Beyond the basics

What you do now depends upon when you wish the transmission to begin.

• To have it begin now, skip to step 11.

• To delay it, proceed to step 9.

Press

COMMUNICATION OPTIONS, ENTER

. The

LCD

will show:

Use the numeric keypad to enter the day and time when the SecureMail transmission should begin, then press

ENTER

Note: If you make a mistake, press

CANCEL

to erase leftward. Or, to change

just one digit in the setting, press to move the cursor leftward, or

PROGRAM

to move it rightward, to that digit. Then re-enter until

the date and time are just as you want it.

Press

START

If, in step 8, you chose an immediate transmission, your fax machine will begin dialing. If you chose a delayed command, the machine will display “Reserved” on the top line of the

LCD

, indicating that the machine has stored the command in memory

and will perform it later.

Masking the PIN

To prevent unauthorized long-distance calls, some office telephone systems require you to enter not only the phone number but also a personal identification number

(

) whenever you dial an outside number beginning with 1.

If that’s true for you, you’ll probably wish to keep that

confidential, so unautho-

rized persons can’t discover — and use — the

number. Fortunately, your fax’s

mask feature makes such confidentiality possible. With the

mask activated,

you can dial a fax number plus a

, but the

will not appear in a journal, error

message printout, delayed command list or even

TCR

, where an unauthorized user

might see it. The

, entered from the numeric keypad (it can include the * or #

symbols, if necessary) may be up to eight characters in length. Important: For this feature to work, the passcode (see page 2.44) must be some-

thing besides 0000; and, of course, you must know the passcode.

There are three possible settings for the

mask feature:

• Off — The feature isn’t working. Any

you enter will appear on any display or

printout which shows what you dial.

• Mode 1 (the

LCD

calls it “Mode1”) — Each remote fax unit has a departmental

access code. This counts the number of telephone calls to the remote unit.

• Mode 2 (the

LCD

calls it “Mode2”) — Each fax user has a departmental

access code. This counts the number of telephone calls the user has made.

Note: If you select Mode 1 and you will use a one-touch or speed-dial number, you

must store the

access code for the remote unit within that number. However, if you select Mode 2, this isn’t necessary. (See “Autodialing while using the

mask,” page 2.50 for further details.)

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see pages 2.24–2.27), you must store the

access code for the remote unit

within the appropriate batch box.

Activating the

mask

Important: For this feature to work, you must have preset the passcode to

something besides 0000. If necessary, review “The key to it all: the passcode,” page 2.44.

Press /

PROGRAM, J

, 1, 8,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the four-digit passcode. In our example here, we’ve entered 2099.

Note: If you enter an invalid passcode, the machine’s security feature will

reject the attempt and abort the operation.

Press

ENTER

If the setting you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

PIN Mode: Off

Program/Enter

Set PIN Mode

Delayed

2.50

Beyond the basics

To change the setting, press or /

PROGRAM

repeatedly until your desired

setting appears. In this example, we’ve chosen “Mode1.”

Press

ENTER

Autodialing while using the

mask

Note: The following instructions presume you are familiar with how to set and use

your machine’s autodialer. If you need to review, see pages 2.8–2.16.

Note: If the

mask feature is off, you use the autodialer normally.

If you’ve specified “Mode 1” — the

goes in

In this mode, before autodialing the desired number the first time, you must add the

to its stored one-touch key or speed-dial number. Here’s how:

Make a normal autodialer entry through the entry of the call group(s). The

LCD

will show:

Use the numeric keypad to enter the four-digit passcode. Here, we’ll use our sample passcode again.

Press

ENTER

. In our example, we’re setting speed-dial number 001:

Use the numeric keypad (including either * or #, if necessary) to enter the desired

, up to eight characters in length.

Press

ENTER

to save the

Note: If you press

ENTER

without entering the

, the fax machine beeps,

indicates “Invalid Number” on the

LCD

and then returns you to step 3.

Now you may autodial the number as usual. Important: While in

Mode 1, any autodialer numbers you use must include

the

. Thus, this applies also to autodialer numbers used with batch transmission (see pages 2.24–2.27) or programmable one-touch keys (see pages 2.36–2.43).

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see pages 2.24–2.27), you must store the

access code for the remote unit

within the appropriate batch box.

If you’ve specified “Mode 2” — as you autodial, load the code

In this mode, you don’t have to add the

to the autodialer setting itself. Instead,

you enter the

manually each time you autodial:

Perform the usual autodialing procedure for the number itself. Here, we’ve pushed one-touch key A:

Press

START

. The machine now asks for the

Use the numeric keypad to enter the

Press

START

. Your machine will dial the number.

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see pages 2.24–2.27), you must store the

access code for the remote unit

within the appropriate batch box.

Enter PIN Number 1057_

Enter PIN Number _

Press Start A_

001:PIN Number 1057_

001:PIN Number _

Set PIN Number

PIN Mode: Mode1

2.51

Beyond the basics

Dialing from the numeric keypad while using the

mask

Note: If the

mask feature is off, you dial normally.

If you’ve specified Mode 1 — use “star” power

Enter the phone number, then press the * (“star”) key and enter the

The

always goes last. For example, to dial 19725550911 with a

“123456”, enter 19725550911*123456:

Press

START

. The

disappears from the display, and your machine dials the

desired phone number.

If you’ve specified Mode 2 — the machine guides you

Enter the phone number as usual.

Press

START

. The

LCD

now shows:

Use the numeric keypad to enter the

Press

START

. Your machine will dial the number.

Performing batch transmission while using the

mask

Note: The following instructions presume you are familiar with how to set and use

both your machine’s autodialer and its batch transmission feature. If you need to review, see pages 2.8–2.16 for more on the autodialer and/or pages

2.24–2.27 for more on batch transmission.

Note: If the

mask feature is off, you dial normally.

If you’ve specified Mode 1 or Mode 2

Important: Any autodialer number you use with batch transmission must include

the

. (To review how to include this information in an autodialer number, review the Mode 1 instructions under “Autodialing while using the

mask,” page 2.50.)

Before sending a batch transmission to a desired number the first time, you must store the

within its batch box. Here’s how:

Perform the batch box setting until you’ve entered the batch box number. The

LCD

now asks for the fax number (here, we’re working with batch box 1):

Enter an autodialer number, or use the numeric keypad to enter the fax number, to which the batch transmission should go.

Important: If you’re using an autodialer number, it must contain the

, as mentioned previously. If you’re entering a number from the numeric keypad, enter the fax number, followed by the * (“star”) key and then the

Press

ENTER

to save the setting.

Note: If you press

ENTER

without entering the

, the fax machine beeps,

indicates “No

Number” on the

LCD

and then returns you to step 2.

Now you can perform batch transmission to this box while the

mask is activated.

1:Fax Number _

Enter PIN Number 123456_

Enter PIN Number _

Press Start 19725550911_

Press Start 19725550911*123456

2.52

Beyond the basics

Setting security transmission

Your fax’s security transmission feature provides extra assurance that your documents go where you’re sending them. When this feature is activated and your machine sends a fax, the machine compares the last four digits of the dialed number to the other unit’s Subscriber ID(the phone number at the top of that unit’s transmissions; see page 1.10). If these digits match, your call goes through. If they don’t, your machine disconnects the call and prints an error message telling you to check the condition of the remote unit.

Before you activate this feature, please consider:

• Not all fax machine owners enter their phone numbers in their Subscriber

s. —

Indeed, some machines don’t even have a Subscriber ID. So, with security transmission activated, your machine would disconnect its calls to such machines.

• Access codes can cause confusion. — If an autodialer entry ends with a long-distance or other access code, activating this feature prevents calls to that fax. (After all, the other fax’s users won’t put your codes at the end of their Subscriber IDs.)

Note: In the following instructions, your fax’s

LCD

abbreviates Transmission as Tx.

Press /

PROGRAM, J

, 1, 1,

ENTER

. The

LCD

shows the current setting:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

once or twice until your chosen

setting appears. In this example, we’ve chosen On.

Press

ENTER

to save the setting.

Setting for use of a closed network

For maximum communications security, use a closed network. This limits your machine to faxing to and from only other Muratec fax machines which can “present” the proper passcode.

Important: The passcode you use for closed network operation (and limiting polling

access; see page 2.33) is not the same as the protection passcode.

Once set this way, your machine will disconnect calls coming in from other machines.

To set your fax machine’s closed network password:

Decide upon, and then write down, the four-digit closed network passcode (0000–9999) you want to use and put it in a safe place.

Press /

PROGRAM, J

, 0, 9,

ENTER

. The

LCD

shows the current code:

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

Use the numeric keypad to enter the desired four-digit closed network passcode.

Press

ENTER

to save the setting.

Note: To turn off the closed network passcode and return to normal fax reception,

change the code to 0000 by repeating steps 1–4 and entering 0000 in step 3.

To set your fax machine to operate in a closed network:

Press /

PROGRAM, J

, 1, 0,

ENTER

. The

LCD

shows your fax’s current setting:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

once or twice until your chosen

setting appears. In this example, we’ve chosen On.

Press

ENTER

to save the setting.

Setting Block Junk Fax

Your fax machine’s Block Junk Fax feature lets you bar the gates against unauthorized incoming faxes (“junk fax”) … but, first, please understand how this feature works, to determine whether it is right for you. There are four possible settings:

• Off — The feature isn’t activated.

Closed Net.: On

Program/Enter

Closed Net.: Off

Program/Enter

Set Passcode

Security Tx: On

Program/Enter

Security Tx: Off

Program/Enter

2.53

Beyond the basics

• Mode 1 (the display calls it “Mode1”) — Your fax machine checks whether any phone number in your autodialer matches the last four digits of the remote fax’s subscriber ID(remember, that’s the phone number part of the

TTI

). If it doesn’t

find such a match, your machine disconnects the call.

• Mode 2 (“Mode2”) — This mode rejects any call from a number whose last eight digits match any number in the blocked numbers list (we’ll explain).

• Mode 3 (“Mode3”) — This rejects both numbers not in the autodialer and numbers that are in the blocked numbers list. This lets you keep a number on your autodialer yet still block its incoming calls by putting it in the blocked numbers list.

So, before you activate the Block Junk Fax feature, please consider:

• Not all fax machine owners enter their phone numbers in their Subscriber

s. —

With this feature activated, your machine would reject faxes from such machines.

• Access codes can cause confusion. — If an autodialer entry ends with long-distance or other codes, Block Junk Fax will block out calls from those faxes (i. e., those other fax users won’t put your codes at the end of their Subscriber IDs).

If you do decide to go ahead with activating Block Junk Fax, here’s how:

Press /

PROGRAM, J

, 1, 2,

ENTER

. The

LCD

shows your fax’s current setting:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press or /

PROGRAM

once or twice until your chosen

setting appears. In this example, we’ve chosen Mode2.

Press

ENTER

to save the setting.

What you do next depends upon what you selected in step 1 or 2:

• If either Off or Mode1, your machine will return to standby mode.

• If either Mode2 or Mode3, proceed to step 4.

The

LCD

now asks whether you want to enter a number:

If you wish to enter or modify a number, press

ENTER

and proceed to step 5.

Otherwise, press /

PROGRAM

and skip to step 10.

Depending on whether you already have entered at least one number into the blocked numbers list, the display shows one of the following:

If you have not entered any numbers in the blocked numbers list, skip to step 7. Otherwise, proceed to step 6.

If you wish to modify an existing entry in the blocked numbers list, press

PROGRAM

repeatedly until you see the number you wish to modify.

… or …

If you wish to enter a new number in an already-started blocked numbers list, press /

PROGRAM

repeatedly until you find an empty position in the list

(as in the first display in step 5). Note: To clear a number from the list, see “Clearing a number from the

blocked numbers list,” below.

Use the numeric keypad to enter the last eight characters of a fax number you wish to block. For example, if you wish to block a fax from someone with a Subscriber IDof 972-555-3038, you should enter 5, 5, 5, -, 3, 0, 3, 8:

To change only a specific digit of an entry, press to move leftward or

PROGRAM

to move rightward until the cursor is under the digit, then use

the numeric keypad to enter the correct digit.

Press

ENTER

to save the setting. The display will show the next “slot” in the blocked numbers list. If you do not wish to enter or change a number for this slot, proceed to step 9. If you do wish to enter or change a number for this slot, repeat steps 5–8.

Press

STOP

. The display now asks whether you want to print the list.

If you do want to print the list, press

ENTER

and your machine will print it.

If you don’t want to print it, press

STOP

and your machine will return to its

normal standby mode.

Clearing a number from the blocked numbers list

To clear a number from the list:

Press /

PROGRAM, J

, 1, 2,

ENTER

If your Block Junk Fax setting is either Mode2 or Mode3, skip to step 3.

Enter Fax Number 01:555-3038

Enter Fax Number 01:_

Set BlockJunk Dial

Program/Enter

Block Junk Fax:Mode2

Block Junk Fax:Off

Program/Enter

2.54

Beyond the basics

Press or /

PROGRAM

until you see your preference, Mode2 or Mode3.

Press

ENTER, ENTER

. The display shows:

If this is the number you wish to clear, skip to step 5. Otherwise, proceed to step 4.

Press /

PROGRAM

repeatedly until you see the number you wish to clear.

Press

CANCEL

to clear the number. To clear another number from the blocked numbers list, repeat steps 4–5. Otherwise, proceed to step 6.

Press

STOP

. The display now asks whether you want to print the blocked

numbers list.

If you do want to print the list, press

ENTER

and your machine will print it.

Otherwise, press

STOP

to return your machine to its normal standby mode.

Using department codes

You can keep track of how your machine is used through its department code feature. When the department code setting is activated, the machine reminds each user to enter his/her department code before sending or polling a document. The Activity Journal then keeps track of fax transactions by department.

After you turn on this setting, assign specific code numbers to your office’s fax users and tell them to enter the codes before proceeding with fax jobs.

Note: Please note that using this setting blocks access to the fax machine.

Entering or modifying a department code

Your machine can hold up to 100 separate department codes. Note: To clear a department code, see “Clearing a department code,” below.

To enter or modify a department code:

Press /

PROGRAM, M

, 2,

ENTER

. Depending upon whether you’ve already

entered a department code, the

LCD

shows:

Note: If department code operation is protected (see page 2.55), the fax will

beep briefly and then return to standby mode. You will have to turn off the protection first, then repeat this step.

If you want to enter or modify the first code (“001”), skip to step 3. Otherwise, proceed to step 2.

Press /

PROGRAM

repeatedly until you see the code in which you wish to

make either a first entry or a modification. Then press

ENTER

Use the numeric keypad to enter the four-digit department code, 0000–9999. Here, we’ve entered 1555:

To change only one digit, repeatedly press to move leftward or /

PROGRAM

to move rightward until the cursor is under the digit, then use the numeric keypad to enter the correct digit.

Press

ENTER

to save the setting.

To enter or modify another department code, repeat steps 2–4. To finish entering department codes, press

STOP

to return to standby mode.

Clearing a department code

Press /

PROGRAM, M

, 2,

ENTER

. The

LCD

shows:

Note: If department code operation is protected (see below), the fax will beep

briefly and then return to standby mode. You will have to turn off the protection first, then repeat this step.

If this is the code you wish to clear, skip to step 3. Otherwise, proceed to step 2.

Select Department No

Enter Dept. Code 001:1555

Select Department No

Enter Dept. Code 001:_

Block Junk Fax:Off

Program/Enter

2.55

Beyond the basics

To clear another department code, repeat steps 2–3. To finish clearing department codes, press

STOP

to return to standby mode.

Activating (or turning off) the department code setting

Press /

PROGRAM, M

, 3,

ENTER

. The

LCD

shows:

Note: If department code operation is protected (see next item), the fax will

beep briefly and then return to standby mode. You will have to turn off the protection first, then repeat this step.

Press or /

PROGRAM

once or twice until you see the setting you want.

Press

ENTER

Activating (or turning off) department code protection

Important: This feature will work only if you’ve set the passcode (see page 2.44).

Press /

PROGRAM, M

, 1,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the four-digit passcode:

To change only one digit, repeatedly press to move leftward or /

PROGRAM

to move rightward until the cursor is under the digit, then use the numeric keypad to enter the correct digit.

Press

ENTER

Dept. Protect: Off

Program/Enter

Set. Dept. Protect

Dept. On/Off: On

Program/Enter

Dept. On/Off: Off

Program/Enter

Press /

PROGRAM

repeatedly until you see the code you wish to clear.

Press

CANCEL

2.56

Beyond the basics

Press or /

PROGRAM

once or twice until you see the setting you want.

Press

ENTER

to save the setting.

Sending a fax using a department code

Note: For this operation to work, two things must be true:

• The four-digit department code must exist on your fax machine.

• You must know the department code.

Insert the document.

Adjust resolution and contrast if necessary.

If you want to toggle between transmission from the feeder or from memory, press

MEMORY TRANSMIT

Enter the fax number by either pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad.

Press

START

Use the numeric keypad to enter the appropriate four-digit department code. In this example, we’ve entered 1234:

Press

START

again.

Enter Dept. Code 1234_

Enter Dept. Code _

Dept. Protect: On

Program/Enter

2.57

Just in case …

Now, here’s how

to care for

your machine.

Also, we’ll suggest

procedures to try

in case of trouble.

Finally, the Glossary

will explain fax terms

you may encounter.

3.1

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2

Print quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.4

Figuring out communications problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.6

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.17

We’re on-line to help you!

Before you try calling for help, first please give the Muratec Information System a try.

The Muratec Information System is available to you 24 hours a day, 7 days a week. You can use your fax machine to call this “fax-on-demand” system and receive printouts of information, such as the most common questions asked about your machine. Often, this is the fastest way to find out the answer to any question you may have. And it’s a free call!

To use the Muratec Information System:

On your fax machine, obtain a dial tone by pressing

MONITOR/CALL

. (If

you’re in a noisy area and have an optional handset attached to your machine, you may wish simply to lift the handset instead.)

Call 1-800-215-1698.

Follow the voice instructions you’ll receive from the system.

Just in case …

What’s inside this section

Just in case …

We designed your fax machine to work reliably for years. However, you may occasionally experience one type or another of paper jam. Here’s what to do.

If an original document jams

Open the scanner cover by holding the scanner cover release.

Important: Hold the cover

open. It won’t stay open by itself.

Lift the original document from your fax machine.

Gently close the scanner cover, making sure both sides are snapped down securely. Then re-try the transmission.

Note: If the original document has become wrinkled or torn, don’t re-send it.

If a printout jams

To clear a printout (either a received fax or a copy) jammed inside your fax machine:

Open your fax machine’s printer cover by pressing the printer cover release button.

Gently pull the jammed printout up and out. The printout may be jammed either within the fax (left, below), or in the output tray (right, below).

Gently close the printer cover, pressing firmly on both sides of the printer cover until you hear it click.

Clearing paper jams

3.2

3.3

Just in case …

To clear a printout jammed at the paper cassette:

Pull forward on the paper cassette to open it.

Carefully remove the jammed paper(s) from the machine’s rollers, as shown.

Push the paper cassette back into its normal position within the machine.

Open your fax machine’s printer cover by pressing the printer cover release button.

Gently close the printer cover, pressing firmly on both sides of the printer cover until you hear it click.

To clear a printout jammed at the multipurpose tray:

Remove the paper stack from the tray.

Carefully remove the jammed paper from the machine, as shown.

Reload the paper stack into the tray.

Note: Be sure not to reload any

sheets which may have become crinkled or torn during either the jam itself or your removal of the jammed paper.

Just in case …

If your machine’s printouts (received faxes or copies) develop quality problems, check the following descriptions and, when you find the one which appears to be like yours, try the suggested solutions. If they don’t work, they please contact your authorized Muratec dealer or call Muratec Customer Support center at (972) 364-3350.

Pages are blank

• The drum cartridge or toner cartridge may not be installed correctly.

Install each cartridge correctly.

• The toner cartridge may be out of, or very low in, toner.

Remove the toner cartridge and shake it a few times to redistribute the toner inside. If the problem persists, replace the toner cartridge.

• The toner cartridge may be defective.

Remove and check the toner cartridge for damage. If the problem persists, replace the toner cartridge.

Pages are black

• The toner cartridge may be defective.

Remove and check the toner cartridge for damage. If the problem persists, replace the toner cartridge.

• Your fax machine’s printer may be due for a service check.

Call your dealer or contact Muratec Customer Support.

Printouts are too light

• The toner cartridge may be out of, or very low in, toner.

Remove the toner cartridge and shake it a few times to redistribute the toner inside. If the problem persists, replace the toner cartridge.

• The toner cartridge may be defective.

Remove and check the toner cartridge for damage. If the problem persists, replace the toner cartridge.

Printouts are too dark

• The toner cartridge may be defective.

Remove and check the toner cartridge for damage. If the problem persists, replace the toner cartridge.

Printouts have a blurred background

• The toner cartridge may be defective.

Remove and check the toner cartridge for damage. If the problem persists, replace the toner cartridge.

Printouts are of uneven density

• The toner may be unevenly distributed inside the toner cartridge.

Remove the toner cartridge and shake it a few times to redistribute the toner inside.

• The drum cartridge may be defective.

Remove and check the drum cartridge for damage. If the problem persists, replace the drum cartridge.

B B B B B

A A A A A

CDE CDE CDE CDE CDE

ABCDE ABCDE ABCDE ABCDE ABCDE

Print quality problems

3.4

Printouts have irregularities

• The paper you’re using may have absorbed moisture, perhaps due either to high humidity or water having been spilled on the paper supply at some point. Toner will not adhere well to paper at the locations where the paper has been wet.

Replace the paper with dry paper and try printing again.

Printouts have white and/or black lines

• The toner cartridge or drum cartridge may be defective.

Remove and check the cartridges for damage. If the problem persists, replace either or both of the cartridges as indicated.

• The charger may be dirty.

Your machine normally cleans the charger automatically. If other solutions fail, please contact your authorized Muratec dealer or call Muratec Customer Support.

Printouts have toner smudges

• The toner may be unevenly distributed inside the toner cartridge.

Remove the toner cartridge and shake it a few times to redistribute the toner inside. If the problem persists, replace the cartridge.

• The toner cartridge or drum cartridge may be defective.

Remove and check the cartridges for damage. If the problem persists, replace either or both of the cartridges as indicated.

• If you find smudges on the back of the printouts, the transport roller may be dirty.

Your machine normally cleans the transport roller automatically. If other solutions fail, please contact your authorized Muratec dealer or call the Muratec Customer Support Center at (972) 364-3350.

Printouts have white spots

• The charger may be dirty.

Your machine normally cleans the charger automatically. If other solutions fail, please contact your authorized Muratec dealer or call the Muratec Customer Support Center at (972) 364-3350.

ABCDE ABCDE ABCDE ABCDE ABCDE

Just in case …

3.5

Just in case …

Occasionally during transmissions, your fax machine will detect a problem with the phone line or will encounter some other trouble in transmission or reception. When it does, it will alert you with an alarm. You can further identify the problem with

LCD

messages, printed check messages and error reports. In the next few pages, we’ll

tell you more about these troubleshooting methods.

Alarm

Your fax machine will sound the alarm tone — a series of short beeps — if it suffers either of these two problems:

• It has trouble transmitting or receiving.

• It runs out of paper.

LCD error messages

What you see on the

LCD

What it means/What to do

Reset Document

Your document wasn’t inserted correctly, or the faxto which you’re sending can’t handle the document’s page length. Reset the page and try

again.

Insert Document

There was no document in the document feeder when you tried to send a fax or make a copy.

Place a document in the feeder and try again.

Hang Up Phone

The optional handset is off-hook. Hang it up, making sure the upper part of the handset presses down on the “hook” button.

Call For Service

The scanner lamp is dim or inoperable. Make repeated copies to help evaporate any internal moisture. If that doesn’t resolve the problem, call your authorized Muratec dealer or Muratec Customer Support.

What you see on the

LCD

What it means/What to do

Too Many Characters

You attempted to enter too many numbers or other characters in the current operation. Press

CANCEL

to delete the extra characters, then try again. You may wish to review the operation’s appropriate instructions.

Invalid Number

You pressed a key which has no function during the current operation.

No Number Stored

You selected an autodialer number for which there is no phone number programmed. Either

choose another autodialer number or dial a phone number directly from the numeric keypad.

Communication Error

A communication error disrupted the reception or transmission. If you were transmitting, press

ENTER

to clear the error message and then re-try the transmission. If you were receiving a fax, try to contact the other person and have him/her retry the transmission. (The problem may be

entirely with his/her machine, phone line, etc.)

Close Scanner Cover

The scanner cover is open. Close it.

Close Top Cover

The printer cover is open. Close it.

Please Remove Paper

A paper jam has occurred. Remove the jammed paper (review pages 3.2–3.3 if necessary).

No Report

You requested an activity journal or confirmation report, but your machine has no record of any fax jobs having occurred.

Enter No.(0-99)

You entered a number greater than 99 while trying to print a database polling document. Your machine can store 100 files, numbered

0–99, for database polling. Determine the file’s correct number and re-enter it.

Figuring out communications problems

3.6

What you see on the

LCD

What it means/What to do

Enter No.(0-32)

You tried to enter a call group number greater than 32. Your machine can maintain 32 call groups, numbered 1–32 (call group 0 covers all the groups). Determine the correct call group

and re-enter its identifier number.

Enter No.(1-99)

You tried to request “0” copies from your fax, which can create 1–99 copies of a document.

Select the correct quantity and re-enter it.

No Document Stored

You tried to print a document from memory, but your fax machine had none stored.

No Command

You pressed

REVIEW COMMANDS

to review upcoming commands, but your fax machine had none stored.

Invalid I.D. Code

The SecureMail passcode you entered isn’t valid. Try re-entering your SecureMail passcode.

Memory Overflow

During transmission (or copying), you tried to enter more pages into memory than your fax could store.

Press

START

(or

COPY

) to tell your fax to keep as many

pages in memory as possible, or press

CANCEL

to delete from memory all pages stored during this operation (but not previous operations).

All Commands In Use

Your fax machine has all of its 99 possible delayed commands (an automatic redialing counts as one) stored in memory and cannot accept another. Delete an existing command by

using

REVIEW COMMANDS

, or wait until your fax

has completed one of the delayed commands.

Check # of Pages

You placed fewer pages into the document feeder than you indicated in your page-numbering user setting (see page 2.35). Carefully

recount the pages in your document, then re-try the transmission, being sure to enter the correct number of pages if you use the page-numbering function.

Please Supply Toner

The toner cartridge is empty. Replace it.

Please Replace Drum

Your drum cartridge no longer functions. Please replace it, being sure to reset the drum counter when you do so (see page 1.7).

Just in case …

3.7

What you see on the

LCD

What it means/What to do

Check Paper Size

The multipurpose tray’s paper size setting (see page 1.8) doesn’t conform to the paper actually in the tray. Either change the setting or change

the paper so that each is the same as the other.

Check Rx Paper

Both the multipurpose tray and paper cassette are out of paper. Add paper to the tray and/or

the cassette.

Check Tray Paper

The multipurpose tray is out of paper. Add paper to the tray.

Check Cassette Paper

The paper cassette is out of paper. Add paper to the cassette.

. . . or . . . The paper cassette is open. Close it.

Too Many Locations

You tried to enter too many numbers for a broadcast. You can enter up to 10 one-touch or speed-dial numbers and numbers entered through the numeric keypad. Press

CANCEL

delete the extra numbers and try again.

Scanner In Use

The command you’re trying to enter requires the use of the scanner, which is already in use. Wait

for the fax to complete the scan, then try again.

Feeder In Use

The command you’re trying to enter requires the use of the feeder, which is already in use. Wait for

the fax to stop using the feeder, then try again.

Printer In Use

The command you’re trying to enter requires the use of the printer, which is already in use. Wait

for the fax to finish printing, then try again.

Polling In Use

You tried to store the polling document in your fax, where one already had been stored. Wait

for the fax to complete the polling operation, then try again.

Document Stored

You tried to erase a batch box which contains at least one document. Erase the document(s), then

try again.

Invalid Passcode

The protection passcode you entered isn’t valid.

Repeat the operation, entering the correct protection passcode.

What you see on the

LCD

What it means/What to do

No Passcode

You tried to protect an operation or department code but there’s no protection passcode stored in your fax machine. Store a protection passcode in

your machine, then re-try protecting the operation or department code.

No PIN Number

You selected “Mode1” in the

mask feature and tried to call an autodialer number in which no

has been entered. Enter a

, then

try again.

No Dept. Code

You tried to turn on the department code setting but there are no department codes stored in your fax machine. Store at least one department

code, then try again.

Protect Doc. Stored

A received document was in your fax’s memory when you tried to turn off security reception or erase the protection passcode. Print the received

document from your fax’s memory, then re-try the desired operation.

Please Call Service

The printer unit of your machine has become inoperable. Call your authorized Muratec dealer

or Muratec Customer Support.

Just in case …

3.8

Just in case …

3.9

Errors

When sending faxes, your machine occasionally will run into communications errors. These can be caused by anything from lightning to telephone line interference. (These same factors cause the static, or line noise, you sometimes hear on phone calls.) They also can be caused by problems with the fax machine at the other end of the line.

Often, simply trying your call again is all that’s necessary. However, if the problem

persists regularly, call your local telephone company for help. If that call doesn’t help and the problem persists regularly, call your authorized Muratec dealer or call the

Muratec Customer Support Center at (972) 364-3350.

Error reports

When an error occurs, your fax machine prints an error report. Each fax error report lists an error message which includes:

• A possible solution to the problem

• The sending location (if the remote fax stores a Location IDof its own)

• The result — which is a special error code.

• A sample of the document’s first page.

Kinds of error codes

The error code listed in the “Result” column of the error report indicates the specific problem encountered:

• “D” codes — Occur while dialing

• “R” codes — Occur during reception

• “T” codes — Occur during transmission

Specific errors

Let’s quickly summarize the error codes you may see on an error report:

Dialing errors

.0.1, The remote unit didn’t respond, the call couldn’t be completed or

STOP

was

.0.3, pressed during dialing. Re-try the call. If your machine repeats the message,

.0.7, call the remote fax unit’s operator and verify that unit is operating properly.

.0.8

Reception errors

.1.1 The calling fax machine didn’t respond to your fax machine. This can hap-

pen if someone dials a wrong number or if the remote machine restricts access through use of a passcode.

.1.2 The two fax machines were incompatible. Your fax machine sends and

receives only

ITU-T

Group 3 (see Glossary, pages 3.17–3.20) fax communica-

tion, the industry standard since the early 1980s.

.1.4 Someone pressed

STOP

at the receiving fax machine.

.1.5 The fax machine didn’t detect the silence at the end of the call for receiving

RCR

.2.1 A compatibility error (junk fax detection) occurred.

.2.3 Poor phone line conditions made fax communication impossible. Call some-

one at the remote machine.

.3.1 The sending fax machine detected too many errors from the receiving

fax machine.

.3.3 The sending fax machine is incompatible or had a document feeder problem

during transmission.

.3.4 Poor phone line conditions may have prevented your fax machine from prop-

erly printing some or all of the pages it received.

.3.5 Poor line conditions prevented reception.

.4.2 Either the line disconnected before transmission or the transmitting fax

machine needs maintenance.

.4.4 The fax machine has reached its memory capacity.

.5.1,

ECM

reception failed (perhaps due to line noise).

.5.2,

.5.3

.8.1 A compatibility error occurred. (F-150 only.)

.8.10 Line noise or other problems prevented line probing. (F-150 only.)

.8.11 The fax machine timed out while waiting for the retrain signal. (F-150 only.)

Just in case …

Transmission errors

.1.1 The remote fax machine didn’t respond to your machine. Call someone at the

remote machine.

.1.4 Someone pressed

STOP

at the remote unit in the middle of the handshake (the very first part of the fax communication, when the two units “agree” on the settings they’ll share).

.2.1 Either the phone line disconnected during transmission or fax communica-

tion became impossible due to bad phone line conditions. Re-try the call.

.2.2 The two fax machines were incompatible. Your fax machine sends and

receives only

ITU-T

Group 3 (see “Glossary,” page 3.17) fax communication,

the industry standard since the early 1980s.

.2.3 Bad phone line conditions made fax communication impossible. Conditions

can change rapidly, so re-try the call later.

.3.2 The fax machine didn’t detect the silence indicating the call had ended.

.4.2 After transmission began, poor line conditions developed. Re-try the call.

.4.4 Poor line conditions prevented transmission. Re-try the call.

.5.1,

ECM

transmission failed (perhaps due to line noise). Conditions can change

.5.2, rapidly, so re-try the call later.

.5.3

.8.1 A compatibility error occurred. (F-150 only.)

.8.10 Line noise or other problems prevented line probing. (F-150 only.)

.8.11 The remote fax machine didn’t complete the equalizer training phase.

(F-150 only.)

“Check Message” printouts

When a fax call goes awry and your machine detects an error, it produces an error printout headed by the words “Check Message.” This printout lists the following information about the transmission:

• The resulting error code

• A communications error message (see “What error messages can mean,” below)

• The phone number (or, perhaps,

TTI

) of the fax machine with which your

machine had attempted to communicate.

What error messages can mean

The error messages on Check Message printouts can mean a variety of things. Here’s a brief summary:

Error message Possible meanings

Check condition of • Remote machine malfunctioned remote fax • No “handshake” signals from remote fax

• Wrong phone number reached

Repeat transmission • Poor phone line conditions

• No “handshake” signals from remote fax

• Document misfeed or miscount

• Unable to reach remote machine after attempting specified number of redial tries

Line is busy • Remote machine’s line was busy

• Remote machine’s line didn’t answer

Check received documents • Remote confirmation signal not received

from remote fax

• Poor line conditions caused a poor image

Memory full • Remote fax’s memory capacity exceeded Dialing number is not set • Stored phone number failed to dial properly Stopped • Someone pressed

STOP

at the remote fax

in the middle of the “handshake”

3.10

Just in case …

With proper installation and a little maintenance, your fax machine should give you dependable service for years to come.

Although it requires little day-to-day care, you can take these simple precautions to keep it in top form:

• Always make sure your fax machine is installed according to our specifications, including using an electrical surge suppressor. (If necessary, review “Pick an installation spot before going ahead,” page 1.6.)

• Always use good, copier-quality paper.

• Always clean your fax machine as needed (see “Cleaning tips,” below).

• Never install your fax machine where it can overheat, gather dust or get splashed by any liquids (even water).

Cleaning tips

Here are some things to keep in mind about cleaning your fax machine:

• Do clean it! Dust and dirt, especially around the fax machine’s air vents (see right column) can shorten your machine’s life.

• Always unplug the fax machine before you clean it.

• Never spray any cleaner

DIRECTLY

onto your fax machine. The drifting

spray could damage components inside.

• Never try to clean

SEALED

areas inside your fax machine. They’re sealed for

a purpose: to protect your safety and the machine!

• This tip applies only to cleaning external surfaces, such as the cover and handset — use a mild cleaning solution sprayed onto a lint-free towel or cloth.

• Always use a lint-free cloth (or swabs) moistened with alcohol to wipe — gently — components inside your machine. (See also the next step.)

• In areas you can’t reach with swabs, always use dry, dust-free compressed air to gently blow away dust and other material.

Keep the air vents clean

As you’ll recall from page 1.6, you shouldn’t cover your machine or it may overheat. However, dust can build up and become a sort of “cover.” You already know not to locate your machine in a dusty area, but, any object out in the open obviously will gather dust as time passes.

So, be sure to clean your machine’s air vents periodically. When you do, use a vacuum cleaner or brush. (Do not wipe the air vents with a damp cloth!)

The air vents are located on the left side of the machine (as viewed from in front; the drawing below is a view from the machine’s left rear):

Caring for your fax machine

3.11

Just in case …

Corrective cleaning

Here are some simple cleaning procedures for keeping your fax machine operating smoothly. Use each as the need arises.

Curing frequent jams in the document feeder

If you’re having trouble with getting your original documents to feed properly, try this procedure:

Turn off your fax machine.

Get two soft, lint-free cloths and moisten them as follows:

• One with a cleaner suitable for use on platen/rubber rollers

• The other with isopropyl alcohol

Open the scanner cover by holding the scanner cover release.

Important: You must hold the cover

open. It won’t stay open by itself.

Use the cloth with the rollers cleaner to clean the face of the rollers. Rotate the rollers by hand to allow cleaning of the entire roller surface.

Use the cloth with the isopropyl alcohol to clean the contact glass.

Gently close the scanner cover, making sure both sides are snapped down securely.

If you have unsatisfactory printout quality

Your machine automatically cleans its charger and transport roller, two items which are very important to printout quality. So, if you notice poor printout quality (whether on received faxes or on copies), it may mean that your machine requires service. Review “Print quality problems” (pages 3.4–3.5), and see whether any of the proposed solutions helps your machine. If none does, please call your authorized Muratec dealer or call the Muratec Customer Support Center at (972) 364-3350.

3.12

Just in case …

General questions

Q: Where do I add ink or toner to make my fax machine’s printouts darker? A: You can’t adjust the darkness of an incoming fax printout, but you can adjust

the darkness of a copy (or copies) or of a transmission. Insert a document and press

CONTRAST

repeatedly to adjust the contrast setting. “Dark” prints at the darkest setting. The machine will reset automatically to normal contrast after the copying or sending.

Note: You can’t adjust the darkness of an incoming fax printout.

Q: When I unplug my machine or if the power goes off, will I lose the information

I’ve stored — such as my

TTI

, autodialer entries, the time and date, etc. — and

have to re-enter them?

A: No. There’s a special battery built into your fax machine which protects user

settings for several days if power fails or if you decide to move your machine. However, while the battery will last for years, we do advise you to restore power to the machine as soon as possible.

Q: Can I use a dust cover on my fax machine? A: No! A dust cover blocks air circulation, which could cause your machine to

overheat. (See page 1.6 for other guidelines.)

Sending faxes

Q: Sometimes, I try to send a fax while using either the (optional) handset or the

MONITOR/CALL

feature. But, when the other side answers, I hear a horrible

screeching sound, so I hang up. What’s happening?

A: That was the other fax machine trying to say “Hello” to your machine! You’ll

hear sounds like that any time you call a fax machine which is set to answer automatically (as when you set your machine to Fax Ready mode). It’s by using these tones that fax machines send faxes over ordinary phone lines. So, next time you hear such tones, press

START

(and, if you’re using an optional handset,

hang up) to send a fax.

Q: I just sent a fax. However, the number that appeared in my machine’s display

during the transmission wasn’t the number I dialed. Why?

A: That number you saw is programmed into the remote fax machine by the user.

Some users (perhaps for privacy’s sake?) prefer different numbers to appear than the ones they’re really using; and, frankly, some people take over other’s already-programmed fax machines and don’t know how to change the originally set number!

Q: Can I transmit and receive at the same time? A: No. Use the call request feature (see pages 2.34–2.35) to ask the person at the

remote fax machine if he or she wants to transmit or receive after your fax communication is complete.

Q: Do I have to dial a 1 for a long-distance call? A: Yes. Dialing a fax number is just like dialing any other phone number, so be

sure to include any special long-distance codes or dialing pauses when dialing. Also, remember to include them when you set your autodialer numbers.

We’re on-line to help you!

Before you try calling for help, first please give the Muratec Information System a try.

To use the Muratec Information System:

On your fax machine, obtain a dial tone by pressing

MONITOR/CALL

. (If

you’re in a noisy area and have an optional handset attached to your machine, you may wish simply to lift the handset instead.)

Call 1-800-215-1698.

Follow the voice instructions you’ll receive from the system.

Common questions

3.13

Muratec F-150, F-100, F-120 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual