Motorola ASTRO XTS 2500, ASTRO XTS 2500I user guide

ASTRO® XTS 2500/XTS 2500I Digital Portable Radio Quick Reference Card
Product Safety and RF Exposure Compliance
Before using this product, read the operating instructions for safe usage contained in the Product Safety and RF Exposure booklet enclosed with your radio.
ATT ENTI ON!
This radio is restricted to occupational use only to satisfy FCC RF energy exposure requirements. Before using this product, read the RF energy awareness information and operating instructions in the Product Safety and RF Exposure booklet enclosed with your radio (Motorola Publication part number 6881095C98) to ensure compliance with RF energy exposure limits.
On/Off/ Volume Knob
Top Side Button _ _ _ _ _ _ _
PTT Button
Side Button 1 _ _ _ _ _ _ _
Side Button 2 _ _ _ _ _ _ _
Home Button
4-Way Navigation Button
3-Position Rotary Switch _ _ _ _ _ _
16-Position Select Knob
Top Button _ _ _ _ _ _ _
Speaker/Mic
Display
Menu Select Buttons
App Button (TMS Button)
Keypad
Write your radio’s programmed features on the dotted lines.
Select a Zone Using the Menu
1 Press U until
ZONE
2 Press D, E, or F directly below ZONE.
3 Press U until the zone you desire is shown
OR
Use the keypad directly to dial the zone number.
4 Press h to confirm, or press PTT to transmit.
Select a Channel
Method 1: Using the Select Knob
After selecting the desired zone, turn the 16­position Select Knob to the desired channel.
Method 2: Using the Menu
1 Press U until
2 Press D, E, or F directly below CHAN.
3 Press U until channel you desire is shown
4 Press h to confirm, or press PTT to transmit.
Send an Emergency Alarm
1 Radio on and press Emergency button. You
see red LED; you hear short, medium-pitched tone.
2 Display shows .
3 When acknowledgment is received, you hear
four tones;alarm ends;radio exits emergency.
CHAN
EMERGENCY
Send Silent Emergency Alarm
1 Radio on and press Emergency button. You
see no LED; you hear no tone.
2 Press PTT.
3 Alarm continues until you exit by:
• Press and hold Emergency button for one
second.
OR
•Press PTT again.
Answer a Phone Call
1 Phone-like ringing, LED blinks GREEN,
PHONE CALL and m are displayed.
2 Press Call Response button.
3 Press PTT button to talk; release to listen.
4 Press h to hang up.
Send a Phone Call
1 Press U until
PHON
2 Press D, E, or F directly below PHON.
3 Press U or V to scroll to phone number.
4 Press PTT (or Quick Access button, if
programmed) to talk, release to listen.
Display Status Symbols
Call Received. Receiving an individual call
m
View/Program Mode. The radio is in the view or
p
program mode; On Steady = view mode; Blinking = program mode
p
Received Signal Strength Indication (RSSI).
s
Received signal strength for the current site (trunking only). The more stripes in the symbol, the stronger the signal.
Battery
b
Conventional = Blinks when the battery is low.
Smart = The number of bars (0-3) shown indicates the charge remaining in your battery.
Note: Smart battery will be available at a
future date.
Talkaround. You are talking directly to another
r
radio or through a repeater;
On = direct; Off = repeater
Monitor (Carrier Squelch). This channel is
C
being monitored. Scan. The radio is scanning a scan list
T
User Login Indicator (IP Packet Data)
On = User is associated with the radio;
Off = User is not associated with the radio;
Blinking = Registration with the server failed.
Location Signal
Off = Location feature disabled, or insufficient battery power in location accessory device;
Blinking = Location feature enabled, but no location signal available;
•On = Location feature enabled, and location signal available.
Menu Entries (Use With Menu Navigation)
Entry Menu Selection Page
BATT *Smart Battery 19 CALL Private Call 58 CHAN Select a Channel 27 CLCK Edit Time and Date 76
DIR Repeater/Direct 64 KILL Radio Kill 65 MUTE Keypad Mute 35 NAME Text Select 47
Menu Navigation
U to find Menu Entry
D, or E, or F directly below
Menu Entry to select
Entry Menu Selection Page
NUM Number Select 45 PAGE Call Alert Page 60 PHON Phone 53 PROG Editing 45 PSWD Password 34 RPGM Reprogram Request 69 SCAN Scan On/Off 49 SITE Site Lock 73 STUN Radio Stun 66 TGRP Talkgroup Call 63
TMS Text Messaging 91 USER User Login 85 VIEW Viewing a List 43 ZONE Select a Zone 26
*Available at a future date.
V or U to scroll through sub-list
h to exit
D, or E, or F directly below
Menu Entry to select
ASTRO
®
XTS Model 3 User Guide
TM
2500 & XTS
TM
2500I
ASTRO® XTS™ 2500 / XTS™ 2500I
Digital Portable Radio
Model III
User Guide
6816981H01-C
MOTOROLA, the Stylized M Logo, ASTRO, and CommPort are registered in
the U.S. Patent & Trademark Office. All other product or service names are
the property of their respective owners.
P25 radios contain technology patented by Digital Voice Systems, Inc.
© Motorola, Inc. 2005, 2006, 2007. All Rights Reserved. Printed in the U.S.A.
Motorola, Inc.
1301 E. Algonquin Rd.
Schaumburg, IL 60196-1078 U.S.A.
This declaration is applicable to your radio only if your radio is labeled with the FCC logo shown below.
DECLARATION OF CONFORMITY
Per FCC CFR 47 Part 2 Section 2.1077(a)
Responsible Party Name: Motorola, Inc.
Address: 1301 East Algonquin Road. Schaumburg, IL 60196-1078, USA Phone Number: 1-847-576-5000
Hereby declares that the product:
Model Name: XTS 2500 / XTS 2500I
conforms to the following regulations:
FCC Part 15, subpart B, section 15.107(a), 15.107(d) and section 15.109(a)
Class B Digital Device
As a personal computer peripheral, this device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:
1. this device may not cause harmful interference, and
2. this device must accept any interference received, including interference that may cause undesired operation.
Note: This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
ii

Product Safety and RF Exposure Compliance

Before using this product, read the operating instructions for safe usage contained in the Product Safety and RF Exposure booklet enclosed with your radio.
ATTENTION!
This radio is restricted to occupational use only to satisfy FCC RF energy exposure requirements. Before using this product, read the RF energy awareness information and operating instructions in the Product Safety and RF Exposure booklet enclosed with your radio (Motorola Publication part number 6881095C98) to ensure compliance with RF energy exposure limits.
For a list of Motorola-approved antennas, batteries, and other accessories, visit the following web site which lists approved accessories: http://www.motorola.com/governmentandenterprise

Computer Software Copyrights

The Motorola products described in this manual may include copyrighted Motorola computer programs stored in semiconductor memories or other media. Laws in the United States and other countries preserve for Motorola certain exclusive rights for copyrighted computer programs, including, but not limited to, the exclusive right to copy or reproduce in any form the copyrighted computer program. Accordingly, any copyrighted Motorola computer programs contained in the Motorola products described in this manual may not be copied, reproduced, modified, reverse­engineered, or distributed in any manner without the express written permission of Motorola. Furthermore, the purchase of Motorola products shall not be deemed to grant either directly or by implication, estoppel, or otherwise, any license under the copyrights, patents or patent applications of Motorola, except for the normal non-exclusive license to use that arises by operation of law in the sale of a product.
iii

Documentation Copyrights

No duplication or distribution of this document or any portion thereof shall take place without the express written permission of Motorola. No part of this manual may be reproduced, distributed, or transmitted in any form or by any means, electronic or mechanical, for any purpose without the express written permission of Motorola.

Disclaimer

The information in this document is carefully examined, and is believed to be entirely reliable. However, no responsibility is assumed for inaccuracies. Furthermore, Motorola reserves the right to make changes to any products herein to improve readability, function, or design. Motorola does not assume any liability arising out of the applications or use of any product or circuit described herein; nor does it cover any license under its patent rights, nor the rights of others.
iv

Important Rebanding Information

This radio supports the new FCC 800 MHz Public Safety frequency band definition. The FCC has reorganized the 800 MHz band to reduce particular types of interference impacting public safety radio systems by moving the NPSPAC transmit frequencies from 821-824MHz to the 806-809 MHz area.This change consolidates 700 MHz and 800 MHz public safety transmit frequencies into a single contiguous block of spectrum with a greater degree of separation from cellular and Enhanced SMR frequencies. This separation should limit any harmful out-of-band emission and receiver intermodulations.
Note: In accordance with the FCC 800 MHz rebanding Report and
Order (Docket 02-55), Motorola has offered rebanding replacement products to allow 800 MHz licensees to comply with the new band plan. These rebanding products are part of Motorola's current ASTRO Digital XTS and XTL product portfolio and are denoted by an RB at the end of the product title. These products offer all of the features of the current products but have the channel capacity and call list sizes equivalent to the MTS 2000 and MCS 2000 products.
ASTRO XTS 2500 / XTS 2500I Model III v
Notes
vi

Contents

Declaration of Conformity .................................................................. ii
Product Safety and RF Exposure Compliance .................................iii
Computer Software Copyrights .........................................................iii
Documentation Copyrights ............................................................... iv
Disclaimer ........................................................................................ iv
Important Rebanding Information ...................................................... v
General Radio Operation . . . . . . . . . . . . . . . . . . . . . . . 1
Notations Used in This Manual ......................................................... 1
XTS 2500 / XTS 2500I Model III Radio ............................................. 2
Physical Features of the XTS 2500 / XTS 2500I Model III Radio ..... 3
Programmable Features ................................................................... 4
Display .............................................................................................. 5
Backlight ........................................................................................... 5
Status Symbols ................................................................................. 6
Menu Entry (Softkey) ........................................................................ 8
Menu Select Buttons ......................................................................... 8
Menu Entry Features .................................................................. 9
Home Button (h) ............................................................................ 10
App Button (TMS Feature Button) .................................................. 10
4-Way Navigation Button (o) ......................................................... 10
Keypad ............................................................................................ 11
LED Indicators ................................................................................ 12
Alert Tones ...................................................................................... 13
Standard Accessories ..................................................................... 17
Battery ...................................................................................... 17
Smart Battery Condition ........................................................... 19
Antenna .................................................................................... 20
Belt Clip .................................................................................... 21
Universal Connector Cover ............................................................. 22
Remote Speaker Microphone Adapter ............................................ 23
Radio On and Off ............................................................................ 25
Turn the Radio On .................................................................... 25
Turn the Radio Off .................................................................... 25
Zones and Channels ....................................................................... 26
Select a Zone ........................................................................... 26
Select a Channel ...................................................................... 27
Receive / Transmit .......................................................................... 29
Without Using the Volume Set and Monitor Buttons ................ 29
ASTRO XTS 2500 / XTS 2500I Model III vii
Contents
Use Preprogrammed Volume Set Button ..................................30
Use the Preprogrammed Monitor Button ..................................31
Conventional Mode Operation ..................................................32
Common Radio Features . . . . . . . . . . . . . . . . . . . . . . 33
Radio Lock .......................................................................................33
Unlock Your Radio ....................................................................33
Change Your Password ............................................................34
Mute or Unmute Keypad Tones .......................................................35
Use the Menu ............................................................................35
Using the Preprogrammed Side Button ....................................35
Conventional Squelch Options ........................................................36
Analog Squelch .........................................................................36
Digital Squelch ..........................................................................36
PL Defeat .........................................................................................37
Time-out Timer ................................................................................38
Emergency ......................................................................................39
Send an Emergency Alarm .......................................................39
Send an Emergency Call ..........................................................40
Send a Silent Emergency Alarm ...............................................41
Emergency Keep-Alive .............................................................42
Lists .................................................................................................43
View a List .................................................................................43
Scan List Empty ........................................................................44
Edit a Call, Page, or Phone List Number .........................................45
Use the Menu ............................................................................45
Edit a Call, Page, or Phone List Name ............................................47
Use the Menu ............................................................................47
Scan ................................................................................................49
Turn Scan On and Off ...............................................................49
Delete a Nuisance Channel ......................................................51
Conventional Scan Only ...........................................................52
Telephone Calls (Trunking Only) .....................................................53
Answer a Phone Call ................................................................53
Make a Phone Call ....................................................................54
Phone Call Display and Alert Prompts ......................................56
Private Calls (Trunking Only) ...........................................................57
Answer a Private Call ................................................................57
Make a Private Call ...................................................................58
viii
Contents
Call Alert Paging ............................................................................. 60
Answer a Call Alert Page .......................................................... 60
Make a Call Alert ...................................................................... 61
Conventional Talkgroup Calls
(Conventional Operation Only) ....................................................... 63
Select Talkgroup ....................................................................... 63
Repeater or Direct Operation .......................................................... 64
Select Repeater or Direct Operation ........................................ 64
Special Radio Features. . . . . . . . . . . . . . . . . . . . . . . . 65
Radio Kill ......................................................................................... 65
Remote Kill ............................................................................... 65
Direct Kill .................................................................................. 65
Radio Stun ...................................................................................... 66
PTT ID ............................................................................................. 67
Receive ..................................................................................... 67
Transmit .................................................................................... 67
View Your Radio’s ID Number .................................................. 68
Dynamic Regrouping (Trunking Only) ............................................. 69
Reprogram Request (ASTRO 25 Trunking Only) ..................... 69
Select Enable / Disable ............................................................ 71
Trunking System Controls ............................................................... 72
Failsoft ...................................................................................... 72
Out-of-Range ............................................................................ 72
Site Lock ................................................................................... 73
Site Trunking ............................................................................ 74
Site View and Change .............................................................. 74
Time and Date ................................................................................. 76
Edit Time and Date ................................................................... 76
Outdoor Location (using GPS) ........................................................ 78
Access the Location feature ..................................................... 78
GPS Enabled ............................................................................ 80
ARS User Login and Text Messaging Features . . . . 83
Automatic Registration Service (ARS) ............................................ 83
Selecting or Changing ARS Mode ............................................ 83
ARS User Login Feature ................................................................. 85
Accessing the User Login Feature ........................................... 85
To Login as a User ................................................................... 86
Selecting a Predefined Username ............................................ 90
ASTRO XTS 2500 / XTS 2500I Model III ix
Contents
Text Messaging ................................................................................91
Accessing TMS Feature ............................................................91
Receive a Message ..................................................................96
To View Message from the Inbox. ............................................96
Compose a New Text Message ................................................97
..................................................................................................98
Send a Predefined Message ...................................................100
Edit a Quick Text Message .....................................................101
Reply to a Received Message ................................................102
Delete a Message ...................................................................102
To Access the Draft Folder .....................................................103
To Access the Sent Folder ......................................................104
Helpful Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Radio Care ....................................................................................105
Cleaning ..................................................................................105
Handling ..................................................................................105
Service ...........................................................................................105
Battery ...........................................................................................106
Battery Life ..............................................................................106
Charging the Battery ...............................................................106
Battery Recycling and Disposal .....................................................108
Antenna .........................................................................................109
Radio Operating Frequencies .................................................109
Accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Antennas ....................................................................................... 111
Batteries ........................................................................................112
Carry Accessories .........................................................................112
Belt Clips .................................................................................112
Body-Worn ..............................................................................112
Chargers ........................................................................................113
Enhanced and Multi-Unit Line Cords ......................................113
Microphones, Remote Speaker ..................................................... 114
Surveillance Accessories ............................................................... 115
Adapters and Adapter Cable ...................................................115
CommPort® Integrated Microphone/Receivers .......................115
Earpieces ................................................................................115
Headsets and Headset Accessories .......................................117
Radio Interface Modules for Ear Microphones ........................117
x
Contents
Switches ........................................................................................ 117
Appendix: Maritime Radio Use in the VHF Frequency
Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Special Channel Assignments ....................................................... 119
Emergency Channel ............................................................... 119
Non-Commercial Call Channel ............................................... 120
Operating Frequency Requirements ............................................. 120
Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Commercial Warranty . . . . . . . . . . . . . . . . . . . . . . . . 127
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
ASTRO XTS 2500 / XTS 2500I Model III xi
Table 1: Channel Map
Use the chart below to map the channels (Cx) and zones (Zx) for your radio.
Z1 Z2 Z3 Z4 Z5 Z6 C1 C2 C3 C4 C5 C6 C7 C8 C9 C10 C11 C12 C13 C14 C15 C16
xii
Notes
Contents
ASTRO XTS 2500 / XTS 2500I Model III xiii
Contents
xiv

General Radio Operation

Notations Used in This Manual

You will notice the use of WARNING, CAUTION, and Note throughout this manual. These notations are used to emphasize that safety hazards exist and that care must be taken or observed.
WARNING: An operational procedure, practice, condition, etc. exists which may result in injury or death if not carefully observed.
CAUTION: An operational procedure, practice, condition, etc. exists which may result in damage to the equipment if not carefully observed.
Note: A Note is an operational procedure, practice, or condition,
etc. which is essential to emphasize.
The following special notations identify certain items:
Example Description
Light button, or D Buttons and keys are shown in
bold print, or as representative
symbols.
Information appearing in the
PHONE CALL
PHONE Menu entries are shown similar
Press U This means “Press the right side
ASTRO XTS 2500 / XTS 2500I Model III 1
radio’s display is shown using the special display font.
to the way they appear in the radio’s display.
of the 4-Way Navigation button.”
General Radio Operation

XTS 2500 / XTS 2500I Model III Radio

10
11
1
12
13
14
15
16
17
18
19
20
2
3
4
5
6
7
8
9
2
General Radio Operation

Physical Features of the XTS 2500 / XTS 2500I Model III Radio

Item Page Item Page
1 Antenna 20 11 3-Position
Concentric
Switch (programmable)
2Top Button
(programmable)
3 LED 12 13 Microphone 4 Speaker 14 Top Side (Select)
5 Universal Connector 22 15 Push-to-Talk
6 Display 5 16 Side Button 1
7 Menu Select Buttons 8 17 Side Button 2
8App Button 18 Home Button 10
9Keypad 11 19 4-Way
10 16-Position Knob
(programmable)
12 On/Off/Volume
Control Knob
Button (programmable)
(PTT) Button
(programmable)
(programmable)
Navigation Button
20 Battery 17
25
10
ASTRO XTS 2500 / XTS 2500I Model III 3
General Radio Operation

Programmable Features

The programmable controls on your radio can be programmed by a qualified technician to operate certain software-activated features. The features that can be assigned to these controls, and the page numbers where these features can be found, are listed below.
Table 1: Programmable Features
Feature Page Feature Page
Call Alert Page 60 Radio Kill 65
Call Response 53 Radio Stun 66
Channel Selection 27 Repeater/Direct 64
Dynamic Priority 52 Reprogram Request 69
Emergency 39 Scan On/Off 49
Keypad Mute 35 Site Lock/Unlock 73
Light 5 Site Search 74
Monitor 31 *Smart Battery 19
Nuisance Delete 51 Text Messaging 91
Outdoor Location 78 TMS Quick Text 90
Phone 53 User Login 85
PL Defeat 37 Volume Set 29
Private Call 57 Zone Selection 26
*Available at a future date.
Any references in this manual to controls that are “preprogrammed” means that a qualified technician must use the radio’s programming software to assign a feature to a control.
4

Display

General Radio Operation
channel
zone
MAEPF-27252-O
Radio alias
This figure is typical of what you see on your radio. The 64 x 96 pixel liquid crystal display (LCD) shows radio status, text, and menu entries.

Backlight

If poor light conditions make the display and keypad difficult to read, turn on the radio’s backlights by pressing the preprogrammed Light button.
These lights will remain on for a preprogrammed time before they turn off automatically, or you can turn them off immediately by pressing the Light button again.
ASTRO XTS 2500 / XTS 2500I Model III 5
General Radio Operation

Status Symbols

The top two rows in the display contain symbols indicating the radio’s status.
Table 2: Status Symbols
Symbol Indication Page
m
p p
s
b
r
Call Received. Blinks when an Individual Call is received.
View/Program Mode.
View a list (steady)
Program a list (blinking)
Received Signal Strength Indication (RSSI). The received signal strength for the current site. Trunked only. The more stripes in the symbol, the stronger the received signal.
Battery
Conventional = Blinks when the battery is low.
Smart = The number of bars (0-3) shown indicates the charge remaining in your battery. Blinks when battery level reaches 10% or less.
Note: Smart battery will be available at a future
date.
Talkaround.
On = Talking directly to another radio, not through a repeater. Conventional operation only.
Off = Talking through a repeater.
57
43
74
17
64
C
T
6
Monitor (Carrier Squelch). The selected channel is being monitored. Conventional operation only.
Scan. The radio is scanning a scan list. 49
31
General Radio Operation
Table 2: Status Symbols (Continued)
Symbol Indication Page
User Login Indicator (IP Packet Data)
On (Tinted) = User is currently associated with the radio;
Off (Not tinted) = User is currently not associated with the radio;
88
Blinking = Device registration or user registration with the server failed due to an invalid username or pin.
Location Signal
Off = Location feature disabled, or insufficient battery power in location accessory device;
Blinking = Location feature enabled, but no
78
location signal available;
•On = Location feature enabled, and location signal available.
ASTRO XTS 2500 / XTS 2500I Model III 7
General Radio Operation

Menu Entry (Softkey)

The bottom row of the display contains one to three menu entries (also known as softkeys). The menu entries allow you to select from one of several menus to access the radio’s features. The menu entries are accessed using the Menu Select buttons.

Menu Select Buttons

The Menu Select buttons access the menu entries of features that have been activated by a qualified radio technician. Your radio may be programmed differently from the following example, but the display for selecting Scan on or off might look like this:
T
SCAN
softkey
Home Button
Example: To turn scan on:
Press D.
The display shows the selected state.
8
ON OFF
softkey
3 Menu Select Buttons
App. Button
(TMS Button)
T
SCAN ON
ON OFF
General Radio Operation

Menu Entry Features

In most cases, press U to display the following feature selections.
Table 3: Menu Entry Features
Feature
Call Alert Page
Channel Selection
Edit a List PROG 45, 47 Site Lock/
Keypad Mute
Number Select
Password PSWD 34 Text Select NAME 47 Phone PHON 54 Text
Private Call CALL 58 Time/Date CLCK 76 Radio Lock RADIO
Radio Kill KILL 65 View a List VIEW 43
Menu Entry
PAGE 61 Reprogram
CHAN 27 Scan On/Off SCAN 49
MUTE 35 Smart
NUM 45 Talkgroup
LOCKED
Page Feature
Request
Unlock
Battery*
Call
Messaging
33 User Login USER 85
Menu Entry
RPGM 69
SITE 73
BATT 19
TGRP 63
TMS 91
Page
Radio Stun STUN 66 Zone
Selection
Repeater/ Direct
*Available at a future date.
ASTRO XTS 2500 / XTS 2500I Model III 9
DIR 64
ZONE 26
General Radio Operation

Home Button (h)

The Home button will always return you to the home (default) display. In most cases, this is the current mode.
Some radio features that can be edited by you require saving information in memory. Pressing the Home button while using those features will cause information to be saved before going to the home display.
Some features do not require you to press the Home button to go to the home display. This reduces the required number of button presses.

App Button (TMS Feature Button)

This button brings you to the Text Messaging Service (TMS) feature screen.

4-Way Navigation Button (o)

This button is used to scroll through the radio’s lists or items in the display.
10

Keypad

General Radio Operation
The 3 x 4 alphanumeric keypad provides an interface to your radio’s features.
The keypad functions in a manner similar to a standard telephone keypad when entering numeric digits.
When the keypad is used to edit a list, each key can generate different characters of the alphabet. Refer to the following table for a complete list of characters.
Table 4: Keypad Character Editing Table
Key
123456789
0 0( )<>
1 1&%
2 ABC2abc
3 DEF3def
4 GHI 4gh i
5 JKL5 j k l
6 MNO 6 m n o
7 PQRS7pqr s
8 TUV8 t u v
9 WXYZ9wxyz
* */+-=
# #.!?, ;
Number of times the key is pressed
ASTRO XTS 2500 / XTS 2500I Model III 11
General Radio Operation

LED Indicators

Table 5: LED Indicators
This LED Color: Indicates:
RED (Illuminated) Transmitting
RED (Blinking) Channel Busy
or
Low Battery (lights while transmitting)
GREEN (Blinking) Receiving Individual Call
12
General Radio Operation

Alert Tones

Your radio uses alert tones to inform you of radio conditions.
Table 6: Alert Tones
You hear: Tone Name Heard:
Short, Low-Pitched Tone
Long, Low-Pitched Tone
Invalid Key­Press
Radio Self­Test Failed
Reject when an unauthorized request is
Time-Out Timer Warning
No ACK Received
Time-Out Timer Timed Out
Talk Prohibit/ PTT Inhibit
Out-of-Range (when the PTT button is pressed)
Invalid Mode when the radio is set to an
when the wrong key is pressed.
when the radio fails the power-up self test.
made.
four seconds before time out.
when the radio does not receive an acknowledgment.
after time out.
(when the PTT button is pressed) transmissions are prevented.
the radio is out of range of the system.
unprogrammed channel.
Individual Call Warning Tone
ASTRO XTS 2500 / XTS 2500I Model III 13
when the radio is in Individual Call without any activity for more than 6 seconds.
General Radio Operation
Table 6: Alert Tones (Continued)
You hear: Tone Name Heard:
A Group of Low-Pitched Tones (Busy Tone)
Short,
Medium-
Pitched Tone
Long, Medium­Pitched Tone
Busy when the system is busy.
Valid Key-
when the correct key is pressed.
Press
Radio Self­Test Pass
Priority Channel
when the radio passes its power-up self-test.
when activity on a priority channel is received.
Received
Emergency
when entering the emergency state.
Alarm Entry
Central Echo when the central controller has
received a request from a radio.
Volume Set when volume changed on a quiet
channel.
Emergency
upon exiting the emergency state.
Exit
14
General Radio Operation
Table 6: Alert Tones (Continued)
You hear: Tone Name Heard:
Failsoft when the trunking system fails.
A Group of Medium­Pitched Tones
A Group of Low-Pitched Tones followed by a group of High-Pitched Tones
A Group of High-Pitched Tones followed by a group of Low-Pitched Tones
Automatic Call Back
when the voice channel is available from the previous request.
Talk Permit (When pressing the PTT button)
verifies the system is accepting transmissions.
Console Acknowledge
when a status, emergency alarm, or reprogram request acknowledgment is received.
Received Individual Call
Call Alert Sent
when a Call Alert, or Private Conversation Call is received.
when a Call Alert is received by the target radio.
Scan Alert On when the Scan feature is activated
through the pre-programmed button or 3-Position Rotary Switch.
Scan Alert Off when the Scan feature is
deactivated through the pre-programmed button or 3-Position Rotary Switch.
Short, High­Pitched Tone
Low-Battery Chirp
when the battery is below the preset threshold value.
(Chirp)
ASTRO XTS 2500 / XTS 2500I Model III 15
General Radio Operation
Table 6: Alert Tones (Continued)
You hear: Tone Name Heard:
Fast Ringing when the system is searching for the
Private Conversation Call target radio.
Ringing
Enhanced Call Sent
Phone Call Received
Gurgle Dynamic
Regrouping
Unique, low­pitched chirp
Unique, high­pitched chirp
New Message
Priority Message
when waiting for the Private Conversation Call target radio to respond to the call.
when a landline phone call is received.
when the PTT button is pressed, a dynamic ID has been received.
when a new message is received.
when a priority message is received.
16
General Radio Operation

Standard Accessories

Battery

To avoid a possible explosion:
DO NOT replace the battery in any area labeled “hazardous atmosphere”.
DO NOT discard batteries in a fire.
Charge the Battery
The Motorola-approved battery shipped with your radio is uncharged. Prior to using a new battery, charge it for a minimum of 16 hours to ensure optimum capacity and performance.
For a list of Motorola-authorized batteries available for use with your XTS 2500 / XTS 2500
Note: When charging a battery attached to a radio, turn the radio off
to ensure a full charge.
I radio, see “Batteries” on page 112.
Battery Charger
To charge the battery, place the battery, with or without the radio, in a Motorola-approved charger. The charger’s LED indicates the charging progress; see your charger’s user guide. For a list of chargers, see “Chargers” on page 113.
ASTRO XTS 2500 / XTS 2500I Model III 17
General Radio Operation
Attach the Battery
1 With the radio off, fit the
three extensions at the bottom of the battery into the bottom slots on the radio.
2 Press the top of the battery
against the radio until both latches click into place.
Remove the Battery
1 With the radio off, slide down
the latches on the sides of the battery.
2 Pull the top of the battery
away from the radio.
18
General Radio Operation

Smart Battery Condition

This feature lets you view the condition of your Smart Battery when it becomes available.
Use the Menu
1 Press U to find BATT.
2 Press D, E, or F directly
below BATT.
Note: If a Smart Battery is not
powering your radio
3 Press h to exit.
Use the Preprogrammed Smart Battery Button
1 Press the Smart Battery
button.
BATT
CAPACITY 70%
INIT 10/01
EST CHGS 11
SMART BATT
DATA NOT
AVAILABLE
CAPACITY 70%
INIT 10/01
EST CHGS 11
Note: If a Smart Battery is not
powering your radio
2 Press h to exit.
ASTRO XTS 2500 / XTS 2500I Model III 19
SMART BATT
DATA NOT
AVAILABLE
General Radio Operation

Antenna

For information regarding other available antennas, see page 111.
Attach the Antenna
With the radio off, turn the antenna clockwise to attach it.
Remove the Antenna
With the radio off, turn the antenna counter-clockwise to remove it.
20

Belt Clip

Attach the Belt Clip
1 Align the grooves of the belt
clip with those of the battery.
2 Press the belt clip downward
until you hear a click.
Remove the Belt Clip
1 Use a flat-bladed screwdriver
to press the belt clip tab away from the battery.
General Radio Operation
2 Slide the belt clip upward to
remove it.
ASTRO XTS 2500 / XTS 2500I Model III 21
General Radio Operation

Universal Connector Cover

The universal connector cover is located on the antenna side of the radio. It is used to connect certain accessories to the radio.
Note: To prevent damage to the connector, shield it with the
connector cover when not in use.
Remove the Connector Cover
1 Insert a flat-bladed
screwdriver into the area between the bottom of the cover and the slot below the connector.
2 Hold the top of the cover with
your thumb while you pry the bottom of the cover away from the radio with the screwdriver.
Attach the Connector Cover
1 Insert the hooked end of the
cover into the top of the connector. Press downward on the cover’s top to seat it into the slot.
2 Press the cover’s lower tab
below the connector until it snaps in place.
22
General Radio Operation

Remote Speaker Microphone Adapter

The Remote Speaker Microphone (RSM) adapter is located on the back of the radio, just above the battery. It must be used to connect the RSM accessories (see page 114) to the radio. If the RSM is not used, the adapter should be removed.
Remove the Adapter
Lift the larger side (below the antenna port) of the adapter away from the radio using your finger.
If you cannot easily remove the adapter with your finger, use a small, flat bladed screwdriver to pry the larger end side of the adapter away from the radio.
Attach the Adapter
1 With the Motorola side of the
adapter facing out, snap the smaller end of the adapter into place in the shroud indent, below the On/Off Volume Control Knob.
ASTRO XTS 2500 / XTS 2500I Model III 23
General Radio Operation
2 Snap the larger end of the
adapter into place in the shroud indent, below the antenna port.
24

Radio On and Off

Turn the Radio On

Turn the On/Off/Volume Control knob clockwise.
If the power-up test is successful, you will briefly see Self Test and then the home display.
If the power-up test is unsuccessful, you will see ERROR XX/YY. (XX/YY is an alphanumeric code.) Turn off the radio, check the battery, and turn the radio on again. If the radio continues to fail the power-up test, record the ERROR XX/YY code and contact a qualified service technician.
General Radio Operation
Self Test
ERROR XX/YY

Turn the Radio Off

Turn the On/Off/Volume Control knob
counterclockwise until it clicks.
ASTRO XTS 2500 / XTS 2500I Model III 25
General Radio Operation

Zones and Channels

A zone is a grouping of channels. A channel is a group of radio characteristics, such as transmit/receive frequency pairs.
Before you use your radio to receive or send messages, you should select the zone and channel.

Select a Zone

Use the Menu
1 Press U to find ZONE.
ZONE
2 Press D, E, or F
directly below ZONE. The current zone (in this case, POL) blinks and the channel name (DISP NW), does not blink.
POL DISP NW
3 Press U to find the zone you
want. For example, FIRE.
OR
Use the keypad directly to dial the zone number.
4 Press h to confirm the
displayed zone and channel.
OR
Press the PTT button to transmit on the displayed zone/channel.
26
FIRE DISP NW
FIRE DISP NW
General Radio Operation
Use the Preprogrammed Zone Switch
1 If a control on your radio has
been preprogrammed as the
Zone Switch, move the Zone Switch to the position
for the zone you want.
Note: If the zone you selected
is unprogrammed, repeat step 1.
2 Press h to confirm the
displayed zone and channel.
FIRE DISP NW
UNPROGRAMMED

Select a Channel

Consult an authorized service technician for the right choice between the following methods.
Method 1: Use the Preprogrammed Channel Selector
After the zone you want is displayed, turn the preprogrammed Channel Selector switch to the desired channel.
ASTRO XTS 2500 / XTS 2500I Model III 27
General Radio Operation
Method 2: Use the Menu
1 Press U to find CHAN.
2 Press D, E, or F
directly below CHAN.
The display shows the current channel name (in this case, DISP NW) blinking and the zone (POL), not blinking.
3 Press U to find the channel
name you want.
OR
Use the keypad to enter the channel number.
CHAN
POL DISP NW
POL DISP SE
Note: If the channel you
selected is unprogrammed, repeat step 3.
4 Press h to confirm the
displayed zone and channel.
OR
Press the PTT button to transmit on the displayed zone/channel.
28
UNPROGRAMMED
POL DISP SE
General Radio Operation

Receive / Transmit

Radio users who switch from analog to digital radios often assume that the lack of static on a digital channel is an indication that the radio is not working properly. This is not the case. Digital technology quiets the transmission by removing the noise from the signal and allowing only the clear voice or data information to be heard.
This section emphasizes the importance of knowing how to monitor a channel for traffic before keying-up to send a transmission.

Without Using the Volume Set and Monitor Buttons

1 Turn the radio on and select
the desired zone and channel.
2 Listen for a transmission. 3 Adjust the Volume Control
knob if necessary.
4 Press and hold the PTT
button to transmit. The LED lights RED while transmitting.
5 Release the PTT button to
receive (listen).
ASTRO XTS 2500 / XTS 2500I Model III 29
General Radio Operation

Use Preprogrammed Volume Set Button

1 Turn the radio on and select
the desired zone and channel. See Turn the
Radio On, page 25 and Zones and Channels, page
26.
2 Press and hold the Volume
Set button to hear the
volume set tone.
3 Release the Volume Set
button.
4 Adjust the Volume Control
Knob if necessary.
5 Press and hold the PTT
button to transmit. LED lights RED while transmitting.
6 Release PTT button to
receive (listen).
30
General Radio Operation

Use the Preprogrammed Monitor Button

1 Turn the radio on and select
the desired zone and channel.
2 Press the Monitor button
and listen for activity. The Carrier Squelch indicator is displayed. (See the following
Conventional Mode Operation.)
3 Adjust the Volume Control
Knob if necessary.
4 Press and hold the PTT
button to transmit.
The LED lights RED while transmitting.
C
5 Release the PTT button to
receive (listen).
ASTRO XTS 2500 / XTS 2500I Model III 31
General Radio Operation

Conventional Mode Operation

Your radio may be programmed to receive Private Line (PL) calls.
1 Momentarily press the
Monitor button to listen for
activity. The Carrier Squelch indicator is displayed.
2 Press and hold the Monitor
button to set continuous monitor operation. (The duration of the button press is programmable.)
3 Press the Monitor button
again, or the PTT button, to return to the original squelch setting.
Note: If you try to transmit on a
receive-only channel, you will hear an invalid tone until you release the PTT button.
C
32

Common Radio Features

Radio Lock

This feature provides stronger radio security.
If this feature is enabled by a qualified technician, you will see RADIO LOCKED when you turn the radio on.

Unlock Your Radio

1 Enter your numeric password
of up to 8 characters. (Use V to backspace if you make a mistake.)
2 Press the preprogrammed
Select button after you enter
your password. If the password is correct, the radio unlocks.
3 Press the preprogrammed
side button to verify the password. Radio unlocks if password is correct.
Note: If the password is
incorrect, the radio remains locked.
________
RADIO LOCKED
Note: DEADLOCK is displayed
after three incorrect password attempts. Turn the radio off and on, and begin again at step 1.
ASTRO XTS 2500 / XTS 2500I Model III 33
DEADLOCK
Common Radio Features

Change Your Password

1 Press U to find PSWD.
2 Press D, E, or F
directly below PSWD.
3 Enter the old password.
4 Press D, E, or F
directly below SEL.
5 Enter new password.
6 Press D, E, or F
directly below SEL.
7 Re-enter password.
8 Press D, E, or F
directly below SEL. The password is updated.
PSWD
OLD PASSWORD
 SEL
NEW PASSWORD
 SEL
CONFIRM
 SEL
If the two passwords do not match, repeat steps 5 through 8.
Note: You cannot access this
feature again after three failed attempts until you turn the radio off and on.
34
NEW PASSWORD

Mute or Unmute Keypad Tones

You can turn the keypad tones off and on.

Use the Menu

Common Radio Features
1 Press U to find MUTE.
2 Press D, E, or F
directly below MUTE. The current state is shown.
3 Press D, E, or F
directly below
Note: Press the h or the PTT
button to exit without changing the setting.
MUTE
TONES OFF
OFF ON
ON

Using the Preprogrammed Side Button

Press the preprogrammed side button to turn the tones off or on.
TONES ON
or
OFF ON
OFF
or
ASTRO XTS 2500 / XTS 2500I Model III 35
Common Radio Features

Conventional Squelch Options

Analog Squelch

Tone Private Line (PL), Digital Private-Line (DPL), and carrier squelch can be available (preprogrammed) per channel.
When in... this condition occurs:
Carrier squelch (C) You hear all traffic on a
channel.
PL, DPL The radio responds only
to your messages.

Digital Squelch

One or more of the following options may be programmed in your radio. Consult your service technician for more information.
This option... allows you to hear:
36
Digital Carrier­Operated Squelch (COS)
Normal Squelch any digital traffic having
Selective Switch any digital traffic having
any digital traffic.
the correct Network access code.
the correct Network access code and correct talkgroup.
Common Radio Features

PL Defeat

With this feature, you can override any coded squelch (DPL, PL, or network ID) that might be preprogrammed to a channel.
Place the preprogrammed
PL Defeat switch in the PL Defeat position. You can
now hear any activity on the channel. The radio is muted if no activity is present.
When this feature is active, the Carrier Squelch status indicator (C) will be displayed.
C
ASTRO XTS 2500 / XTS 2500I Model III 37
Common Radio Features

Time-out Timer

The time-out timer turns off your radio’s transmitter. The timer is set for 60 seconds at the factory, but it can be programmed from 0 to 7.75 minutes (465 seconds) by a qualified radio technician.
1 Hold down the PTT longer
than the programmed time.
You will hear a short, low­pitched warning tone, the transmission is cut-off, and the LED will go out until you release the PTT.
2 Release the PTT button. • LED re-lights
3 Press the PTT to re-transmit.
Time-out timer restarts.
Short warning tone
Transmission is cut-off
LED goes out
•Timer resets
Timer restarts
•RED LED
38
Common Radio Features

Emergency

If the top (orange) button is programmed to send an emergency signal, then this signal overrides any other communications over the selected channel.
Your radio can be programmed for the following:
• Emergency Alarm
• Emergency Alarm with Emergency Call, or
• Silent Emergency Alarm
• Emergency Call.
Consult a qualified radio technician for emergency programming of your radio.

Send an Emergency Alarm

An Emergency Alarm will send a data transmission to the dispatcher, identifying the radio sending the emergency.
1 With your radio turned on,
press the Emergency button. The current zone/ channel is displayed alternately with EMERGENCY, the LED lights RED, and a short, medium-pitched tone sounds.
If the selected channel does not support emergency, the display shows NO EMERGENCY. Select a channel that does show EMERGENCY.
Note: To exit emergency at any time, press and hold the
Emergency button for about a second.
ASTRO XTS 2500 / XTS 2500I Model III 39
EMERGENCY
•RED LED
Short Tone
NO EMERGENCY
Common Radio Features
2 When you receive the
dispatcher’s acknowledgment, you see ACK RECEIVED, four tones sound, the alarm ends, and the radio exits the emergency mode.
If no acknowledgement is received, you see NO ACKNOWLDG, the alarm ends, and the radio exits the emergency mode.
Note: For Emergency Alarm with Emergency Call: The radio
enters the Emergency Call state either after it receives the dispatcher’s acknowledgment, or if you press the PTT button while in Emergency Alarm. Go to step 2 below: “Send an Emergency Call.”
ACK RECEIVED
Four tones
Alarm ends
Radio exits emergency
NO ACKNOWLDG

Send an Emergency Call

An Emergency Call will send a type of dispatch giving your radio priority access to channels.
The radio operates in the normal dispatch manner while in Emergency Call, except, if enabled, it will return to one of the following:
Using this operation: means you will talk:
1. Tactical/Non-Revert on the channel you selected before you entered the emergency state.
2. Non-Tactical/Revert on a preprogrammed emergency channel. The emergency alarm is sent to this same channel.
40
Common Radio Features
1 With your radio turned on,
press the Emergency button. The current zone/ channel is displayed alternately with EMERGENCY, and a short, medium-pitched tone sounds.
Note: To exit emergency at any time, press and hold the
Emergency button for about a second.
2 Press and hold the PTT
button and announce the emergency into the microphone to send the Emergency call.
3 Release the PTT button to
end the call.
4 Exit the Emergency State by
pressing the Emergency button again for about one second (the time may be changed by a qualified technician). The radio returns to normal operation.
EMERGENCY
Short tone

Send a Silent Emergency Alarm

1 With your radio turned on,
press the Emergency button if your radio is programmed for this use.
The display does not change, the LED does not light, and no tones sound.
ASTRO XTS 2500 / XTS 2500I Model III 41
Display does not change
LED does not light
No tones
Common Radio Features
Note: To exit emergency at any time, press and hold the
Emergency button for about a second.
2 The silent emergency state
continues until you press and hold the Emergency button for about a second to exit the emergency state.
OR
Press and release the PTT button to exit silent emergency. The silent alarm is cancelled without an exit tone, and you can begin transmitting voice calls.
Note: • For ALL Emergency signals: You can change channels
while in Emergency operation if the new channel is also programmed for Emergency. The emergency alarm or call continues on the new channel.
• If the new channel is NOT programmed for Emergency, you see NO EMERGENCY, and hear an invalid tone until you exit the Emergency state or change to a channel programmed for emergency.
Press and hold the
Emergency button
OR
Press and release the PTT
button

Emergency Keep-Alive

If the radio is in the Emergency state, with Emergency Keep-Alive enabled, you cannot turn off the radio by using the On/Off Control knob.
With Keep-Alive, the radio will only exit the Emergency state using one of the ways mentioned in the previous sections (Emergency Alarm, Silent Emergency Alarm, or Emergency Call).
42
Common Radio Features

Lists

You can use lists to store frequently used numbers and associate them with names.
There are four list types:
•Call
•Page
Phone
Scan

View a List

1 Press U to find VIEW.
2 Press D, E, or F
directly below VIEW.
3 Press V or U to see the
names of the available lists.
4 Press D, E, or F
directly below the desired list to view it.
The first list member is displayed. p indicates the view mode.
5 Press U or V to view other
list members.
6 Press h to exit.
VIEW
PAGE CALL PHON
FIRE CHIEF p
701234
ASTRO XTS 2500 / XTS 2500I Model III 43
Common Radio Features

Scan List Empty

If the scan list has no members, EMPTY LIST is displayed.
EMPTY LIST can be changed by turning scan off, or if a qualified technician adds members to the scan list.
EMPTY LIST
44
Common Radio Features

Edit a Call, Page, or Phone List Number

Use the Menu

1 Press U to find PROG.
2 Press D, E, or F
directly below PROG.
The changeable lists are displayed.
3 Press D, E, or F
directly below the list you wish to change.
First list member is displayed. Blinking p indicates programming mode.
4 Press U or V to select the
list member to be changed.
5 Press D, E, or F
directly below NUM. Blinking cursor shows location of number to be added.
OR
PROG
PAGE CALL PHON
FIRE CHIEF p
701234
NUM NAME
SECURITY p
704321
NUM NAME
SECURITY p
70432_
SAVE
You can use the keypad to enter the corresponding location number of the name in the list.
ASTRO XTS 2500 / XTS 2500I Model III 45
Common Radio Features
6 Press V to erase digits. If
you erase the entire number and press U or V, you exit the edit mode without saving your changes. Press a keypad button to add a digit.
7 Press D, E, or F
directly below SAVE to save your change.
Return to step 4 to make more changes.
OR
Press h to return to home display.
46
Common Radio Features

Edit a Call, Page, or Phone List Name

Use the Menu

1 Press U to find PROG.
2 Press D, E, or F
directly below PROG. The changeable lists are
displayed.
3 Press D, E, or F
directly below the list you wish to change.
First list member is displayed. Blinking p indicates programming mode.
4 Press U or V to select the
list member to be changed.
5 Press D, E, or F
directly below NAME. Blinking cursor shows location of character to be added.
OR
PROG
PAGE CALL PHON
FIRE CHIEF p
701234
NUM NAME
SECURITY p
704321
NUM NAME
SECURITY_ p
704321
SAVE
You can use the keypad to enter the corresponding location number of the name in the list.
ASTRO XTS 2500 / XTS 2500I Model III 47
Common Radio Features
6 Press V to erase the last
digits. (If you erase the entire name and press W, you exit the edit mode without saving your changes.)
Press a keypad button to add a character. See “Keypad” on page 11.
7 Press D, E, or F
directly below SAVE to save your change.
Return to step 4 to make more changes.
OR
Press h to return to home display.
GUARD_ p
704444
SAVE
48
Common Radio Features

Scan

The scan feature allows you to monitor traffic on different channels by scanning a preprogrammed list of channels. Your radio can have up to 20 different scan lists. These lists must be preprogrammed by a qualified technician.
You can view the scan list assigned to the currently selected channel the same way you would view other lists. See “View a List” on page 43.

Turn Scan On and Off

Using the Menu
1 Press U to find SCAN.
2 Press D, E, or F
directly below SCAN.
The current scan state is displayed.
SCAN
SCAN OFF
ON OFF
3 Press D, E, or F
directly below ON or OFF. When scan is on, the scan status symbol (T) is displayed.
OR
To exit the display menu without changing the scan state, press h or PTT.
ASTRO XTS 2500 / XTS 2500I Model III 49
ON OFF
SCAN ON
T
Common Radio Features
Use the Preprogrammed Scan On/Off Switch
Place the Scan On/Off switch in the Scan On or Scan Off position.
The current scan state is displayed. When scan is on, the scan status symbol (T) is
ON OFF
displayed. Note: To exit the display menu
without changing the scan state, press h or PTT.
T
SCAN ON
50
Common Radio Features

Delete a Nuisance Channel

When the radio scans to a channel that you do not wish to hear (nuisance channel), you can temporarily delete the channel from the scan list.
1 When the radio is locked
onto the channel to be deleted, press the preprogrammed Nuisance Delete button.
Repeat this step to delete more channels.
Note: You cannot delete priority
channels or the designated transmit channel.
2 The radio continues scanning
the remaining channels in the list. To resume scanning the deleted channel, change channels or turn scan off and then back on again.
ASTRO XTS 2500 / XTS 2500I Model III 51
Common Radio Features

Conventional Scan Only

Make a Dynamic Priority Change
While the radio is scanning, the dynamic priority change feature lets you temporarily change any channel in a scan list (except the priority­one channel) to the priority-two channel. The replaced priority-two channel becomes a non-priority channel. This change remains in effect until scan is turned off, then scanning reverts back to the preprogrammed state.
1 When the radio is locked
onto the channel to be designated as priority-two, press the preprogrammed
Dynamic Priority button.
Note: The priority-one
channel cannot be changed to priority­two.
2 The radio continues scanning
the remaining channels in the list. To resume scanning the preprogrammed priority-two channel, you must leave and re-enter scan operation.
52
Common Radio Features

Telephone Calls (Trunking Only)

Use your radio to make and receive standard phone calls. A landline phone can be used to call a radio, or a radio can be used to call a landline phone.

Answer a Phone Call

Use the Preprogrammed Call Response Button
1 When a phone call is
received, you hear a telephone-type ringing, the LED blinks GREEN, the call-received symbol (m) blinks, and PHONE CALL is displayed.
2 Press the Call Response
button within 20 seconds after the call indicators begin.
PHONE CALL
Telephone ringing
Blinking GREEN LED
m
3 Press and hold the PTT
button to talk; release it to listen.
4 Press h to hang up and
return to the home display.
ASTRO XTS 2500 / XTS 2500I Model III 53
Common Radio Features

Make a Phone Call

Use the Menu
1 Press U to find PHON.
2 Press D, E, or F
directly below PHON. The last phone number is dialed is displayed.
Note: If you wish to call this
number, go to Step 4. Otherwise, continue to Step 3.
PHON
5551234
LIST
3 Press U or V to scroll to the
phone number you want in the list. Press D, E, or F directly under LNUM to go to the last phone number dialed.
4 Press the PTT button to start
the phone call to the displayed number.
OR
Press the preprogrammed Quick Access button to start the phone call to the displayed number.
5 Press and hold the PTT
button to talk, release it to listen.
OR
If your call is not answered, go to “Phone Call Display and alert Prompts” on page page 56.
POLICE
5558523
LNUM
54
6 Press h to hang up and
return to the home display.
Use the Keypad
1 Press U to find PHON.
Common Radio Features
PHON
2 Press D, E, or F
directly below PHON.
You see the last transmitted or received ID number.
3 Enter the phone number you
want using the keypad.
4 Press the PTT button to start
the phone call to the displayed number.
OR
Press the preprogrammed Quick Access button to start the phone call to the displayed number.
5 Press and hold the PTT
button to talk, release it to listen.
OR
If your call is not answered, go to “Phone Call Display and alert Prompts” on page page 56.
5551234
LIST
5558523
LIST
6 Press h to hang up and
return to the home display.
ASTRO XTS 2500 / XTS 2500I Model III 55
Common Radio Features

Phone Call Display and Alert Prompts

When you press the PTT
button and the phone system is not available, a long tone sounds. Press h button, to hang up. Radio returns to the home display.
When a channel is not available, a busy tone sounds. The radio will automatically connect when a channel opens.
When the phone system is busy, a long tone sounds. Try your call later. Press h button, to hang up. Radio returns to the home display.
The system does not acknowledge your call. Press h button, to hang up. Radio returns to the home display.
Notes: • A high-pitched tone, generated when you release the PTT
button, indicates to the landline party that he or she can begin talking.
NO PHONE
PHONE BUSY
PHONE BUSY
NO ACKNOWLDG
56
• You have the option of sending additional digits (overdial), such as an extension number, or credit card or PIN numbers, to the phone system. If the radio is programmed for live overdial, every digit entered after the call is connected is sent to the phone system.
• If the radio is programmed for buffered overdial, the digits pressed are entered into memory and then sent when the PTT button is pressed. Press the PTT to send either digits or voice, but not both at the same time.
Common Radio Features

Private Calls (Trunking Only)

These one-to-one calls between two radios are not heard by others in the current talkgroup. The calling radio automatically verifies the receiving radio is active on the system and can display the caller’s ID.

Answer a Private Call

Use the Preprogrammed Call Response Button.
1 When a private call is
received, you hear two alert tones, the LED blinks GREEN, the call-received symbol (m) blinks, and CALL RECEIVD is displayed.
2 Press the Call Response
button within 20 seconds.
If the caller’s name is in the call list, it will be displayed.
OR
CALL RECEIVD
•Two tones
Blinking GREEN LED
m
If the name is not in the call list, the caller’s ID number is displayed.
3 Press and hold the PTT
button to talk; release it to listen.
4 Press h or the Call
Response button to
hang up.
ASTRO XTS 2500 / XTS 2500I Model III 57
Common Radio Features

Make a Private Call

Use the Menu
1 Press U to find CALL.
CALL
2 Press D, E, or F
directly below CALL.
You see the last transmitted or received ID number
3 Press U or V to scroll to the
ID number you want in the list.
Note: Press LNUM to go to the
last number dialed.
4 Press the PTT button to start
the Private Call to the displayed number.
OR
Press the preprogrammed Quick Access button to start the private call to the displayed number.
5 The called ID is momentarily
displayed, followed by PLEASE WAIT. The called ID is displayed once connected.
If the system does not acknowledge the call, NO ACKNOWLDG is displayed.
If the target radio does not respond before the time out,
NO ANSWER is displayed.
FIRE CHIEF
ID: 701234
LIST
FIRE CHIEF
ID: 701234
LNUM
PLEASE WAIT
NO ACKNOWLDG
NO ANSWER
58
Use the Keypad
1 Press U to find CALL.
Common Radio Features
CALL
2 Press D, E, or F
directly below CALL.
You see the last transmitted or received ID number.
3 Use the keypad to enter the
ID number you want to call.
OR
Press the PTT button to start the Private Call to the displayed number.
OR
Press the preprogrammed Quick Access button to start the phone call to the displayed number.
4 The called ID is momentarily
displayed, followed by PLEASE WAIT. The called ID is displayed once connected.
If the system does not acknowledge the call, NO ACKNOWLDG is displayed.
If the target radio does not respond before the time out,
NO ANSWER is displayed.
FIRE CHIEF
ID: 701234
LIST
FIRE CHIEF
ID: 701234
LIST
PLEASE WAIT
NO ACKNOWLDG
NO ANSWER
ASTRO XTS 2500 / XTS 2500I Model III 59
Common Radio Features

Call Alert Paging

Call Alert allows your radio to work like a pager. Even if other users are away from their radios, or if they are unable to hear their radios, you can still send them a Call Alert page. You can also verify if a radio
is active on the system

Answer a Call Alert Page

.
1 When a Call Alert Page is
received, you hear four repeating alert tones, the LED blinks GREEN, the call-received symbol (m) blinks, and PAGE RECEIVD is displayed.
2 Press and hold the PTT
button to talk, release it to listen.
m
PAGE RECEIVD
Four repeating alert tones
Blinking GREEN LED
60

Make a Call Alert

Use the Menu
1 Press U to find PAGE.
Common Radio Features
PAGE
2 Press D, E, or F
directly below PAGE.
You see the last transmitted or received ID number.
3 Use the keypad to enter the
ID number you want to call.
Note: Press LNUM to go to the
last number dialed.
4 Press the PTT button to start
the Call Alert Page to the displayed number.
OR
Press the preprogrammed Quick Access button to start the page to the displayed number.
PLEASE WAIT is displayed. The home display appears once you are connected.
If the system does not acknowledge the call, NO
ACKNOWLDG is displayed.
FIRE CHIEF
ID: 701234
LIST
FIRE CHIEF
ID: 701234
LNUM
PLEASE WAIT
NO ACKNOWLDG
ASTRO XTS 2500 / XTS 2500I Model III 61
Common Radio Features
Use the Keypad
1 Press U to find PAGE.
PAGE
2 Press D, E, or F
directly below PAGE.
You see the last transmitted or received ID number.
3 Enter the ID number you
want using the keypad.
4 Press the PTT button to start
the Call Alert Page to the displayed number.
OR
Press the preprogrammed Quick Access button to start the page to the displayed number.
PLEASE WAIT is displayed. The home display appears once you are connected.
If the system does not acknowledge the call, NO
ACKNOWLDG is displayed.
FIRE CHIEF
ID: 701234
LIST
FIRE CHIEF
ID: 701234
LIST
PLEASE WAIT
NO ACKNOWLDG
62
Common Radio Features

Conventional Talkgroup Calls (Conventional Operation Only)

Talkgroup Call lets you define a group of conventional system users so that they can share the use of a conventional channel.

Select Talkgroup

1 Press U to find TGRP.
2 Press D, E, or F
directly below TGRP.
The last user-selected-and­stored talkgroup, and its available softkeys, are displayed.
3 Press U or V to find the
talkgroup you want.
OR
Use the keypad to enter the number of the desired corresponding talkgroup in the list.
4 Press D, E, or F
directly below PSET (to select the preset or programmed talkgroup), or below SEL (to save the talkgroup and return to the home display).
TGRP
TGRP 1
PSET SEL
5 To exit, press h or the PTT
button, or turn the 16- Position Select knob.
ASTRO XTS 2500 / XTS 2500I Model III 63
Common Radio Features

Repeater or Direct Operation

Also known as TALKAROUND operation, DIRECT lets you bypass the repeater and connect directly to another radio. The transmit and receive frequencies are the same.
REPEATER operation increases the radio’s range by connecting with other radios through a repeater. Transmit and receive frequencies are different.

Select Repeater or Direct Operation

Use the Menu
1 Press U to find DIR.
DIR
2 Press D, E, or F
directly below DIR. The current operation is momentarily displayed.
3 Press D, E, or F
directly below DIR or RPTR. If DIR is selected, the display
shows r and DIRECT MODE.
4 Press h to exit display menu
without changing the current operation.
DIRECT MODE
DIR RPTR
r
DIRECT MODE
RPTR MODE
or
DIR RPTR
64

Special Radio Features

Radio Kill

This feature allows you to render your radio or another radio inoperable if the radio is misplaced or lost. When a radio is killed, the display blanks and all functions of the radio will not be usable.
Note: Radio can only be recovered from KILL with a special device.
Contact your Authorized Service Personnel.
There are two ways to initiate the Radio Kill feature:

Remote Kill

Remote Kill allows you to render another radio inoperable by sending an over the air command using the menu.
1 Press U to find KILL.
2 Press D, E, or F directly
below KILL.
Enter your Tactical Inhibit Encode Password.
3 Press Button 1 to proceed
4 Enter the targeted Radio ID
manually or select from call list.
5 Press E directly below SEND
to initiate command.

Direct Kill

Direct Kill allows you to make your own radio inoperable.
1 Press and hold Button 1 then press the Orange button until the
display blanks.
ZONE STUN KILL
ENTER PSWD:
ID: 1234 LIST
ASTRO XTS 2500 / XTS 2500I Model III 65
Special Radio Features

Radio Stun

This feature allows you to stun another radio by sending an over the air command using the menu. When a radio is stunned, it will be locked to prevent any unauthorized usage of the radio. A password is
required to re-activate the stunned radio.
1 Press U to find STUN.
2 Press D, E, or F directly
below STUN.
Enter your Tactical Inhibit Encode Password.
3 Press Button 1 to proceed
4 Enter the targeted Radio ID
manually or select from call list.
5 Press E directly below SEND
to initiate command.
Note: To un-stun a radio, follow the Radio Unlock feature on
page 28.
ZONE STUN KILL
ENTER PSWD:
ID: 1234 LIST
66
Special Radio Features

PTT ID

Receive

This feature allows you to see the radio ID number of the radio you are currently receiving. This ID can be a maximum of eight characters and can be viewed by both the receiving radio and the dispatcher.

Transmit

Your radio’s ID number is automatically sent every time the PTT button is pressed. This is a per-channel feature. For digital voice transmissions, your radio’s ID is sent continuously during the voice message.
ASTRO XTS 2500 / XTS 2500I Model III 67
Special Radio Features

View Your Radio’s ID Number

Use the Menu
1 Press U or V to find CALL or
PAGE.
2 Press D, E, or F directly
below CALL or PAGE.
CALL
or
PAGE
3 Press V.
Use the Preprogrammed Call or Page Button
1 Press the Call or Page button.
2 Press V.
MY ID:
701111
MY ID:
701111
68
Special Radio Features

Dynamic Regrouping (Trunking Only)

The dynamic regrouping feature lets the dispatcher temporarily reassign selected radios to a single special channel so they can communicate with each other. This feature is typically used during special operations and is enabled by a qualified radio technician. You will not notice whether your radio has this feature enabled until a dynamic regrouping command is sent by the dispatcher.
Note: If you try to access a zone or channel that has been reserved
by the dispatcher as a dynamically regrouped mode for other users, you will hear an invalid tone.
When your radio is dynamically regrouped, it automatically switches to the dynamically regrouped channel. You see the dynamically regrouped channel’s name, and hear a “gurgle” tone.
Press the PTT button to talk; release it to listen.
When the dispatcher cancels dynamic regrouping, the radio automatically returns to the zone and channel that you were using before the radio was dynamically regrouped.

Reprogram Request (ASTRO 25 Trunking Only)

This feature lets you notify the dispatcher that you want a new dynamic regrouping assignment.
Use the Menu
1 Press U to find RPGM.
2 Press D, E, or F directly
below RPGM.
The reprogram request is sent to the dispatcher.
ASTRO XTS 2500 / XTS 2500I Model III 69
RPGM
REPRGRM RQST
Special Radio Features
3 If you hear one beep
- Press the PTT button to send
the reprogram request again.
OR
- Press h to cancel and return to the home display.
OR
If you hear five beeps, the reprogram request was acknowledged by the dis­patcher. Your radio returns to the home display.
OR
If the dispatcher does not
NO ACKNOWLDG
acknowledge the reprogram request within six seconds, you see NO ACKNOWLDG and hear a
An alert tone
low-pitched alert tone.
Try again or press h.
Use the Preprogrammed Reprogram Request Button
1 Press the Reprogram
REPRGRM RQST
Request button. You see
REPRGRM RQST.
The reprogram request is sent to the dispatcher.
70
Special Radio Features
2 If you hear one beep
- Press the PTT button to send
the reprogram request again
OR
-Press h to hang up and return to the home display.
OR
If you hear five beeps, the reprogram request was acknowledged by the dis­patcher. Your radio returns to the home display.
OR
If the dispatcher does not acknowledge the reprogram request within six seconds, you see NO ACKNOWLDG and hear a low-pitched alert tone.
Try again or press h.
One beep
Five beeps
NO ACKNOWLDG
An alert tone

Select Enable / Disable

The dispatcher can classify regrouped radios into either of two categories: Select Enabled or Select Disabled.
Select-enabled radios are free to change to any available channel, including the dynamic-regrouping channel, once the user has selected the dynamic-regrouping position.
Select-disabled radios cannot change channels while dynamically regrouped. The dispatcher has forced the radio to remain on the dynamic-regrouping channel.
The Scan or Private Call feature cannot be selected while your radio is Select Disabled.
ASTRO XTS 2500 / XTS 2500I Model III 71
Special Radio Features

Trunking System Controls

Failsoft

The failsoft system ensures continuous radio communications during a trunked system failure. If a trunking system fails completely, the radio goes into failsoft operation and automatically switches to its failsoft channel.
During failsoft operation:
Your radio transmits and receives in conventional operation on a predetermined frequency.
FAILSOFT
You hear a medium-pitched tone every 10 seconds.
When the trunking system returns to normal operation, your radio automatically leaves failsoft operation and returns to trunked operation.
Medium-pitched tone

Out-of-Range

If you go out of the range of the system, and can no longer lock onto a control channel:
The display shows OUT OF RANGE and the currently selected zone/channel combination, and/ or you hear a low-pitched tone.
Your radio remains in this out-of­range condition until it locks onto a control channel, or it locks onto a failsoft channel, or it is turned off.
OUT OF RANGE
AND/OR
Low-pitched tone
Locks onto a control channel, or
Locks onto a failsoft channel, or
Turned off.
72
Special Radio Features

Site Lock

This feature allows your radio to lock onto a specific site and not roam among wide-area talkgroup sites. This feature should be used with caution, since it inhibits roaming to another site in a wide-area system.
Lock or Unlock a Site
Use the Menu
1 Press U or V to find SITE.
SITE
2 Press D, E, or F directly
below SITE.
The current lock state is displayed.
3 Press D, E, or F directly
below LOCK or UNLK.
Use the Preprogrammed Site Lock/Unlock Button
1 Press the Site Lock/Unlock
button.
The current lock state is momentarily displayed.
2 Press and hold the Site Lock/
Unlock button until you see the
desired lock state.
SITE UNLOCKED
LOCK UNLK
SITE LOCKED
LOCK UNLK
The new site-lock state is saved.
Your radio returns to the home display.
SITE LOCKED
OR
SITE UNLOCKED
SITE LOCKED
OR
SITE UNLOCKED
ASTRO XTS 2500 / XTS 2500I Model III 73
Special Radio Features

Site Trunking

If the zone controller loses communication with any site, that site reverts to what is known as “site trunking.” The display shows “SITE TRUNKNG” and the currently selected zone/channel combination. When this occurs, you can communicate only with other radios within your trunking site.

Site View and Change

You can view the ID number of the current site or force your radio to change to a new one.
View the Current Site
Momentarily press the preprogrammed Site Search button.
The display shows the name of the current site and its corresponding Received Signal Strength Indicator (RSSI) symbol (s)
OR
If the radio is scanning for a new site, the display momentarily shows SCANING SITE.
s
SITE 2
SCANING SITE
74
Change the Current Site
Press and hold down the preprogrammed Site Search button to manually force the change to a new site.
Special Radio Features
You hear a tone, and the display shows SCANING SITE while the radio scans for a new site.
The radio returns to the home display when it finds a new site.
•Tone
SCANING SITE
ASTRO XTS 2500 / XTS 2500I Model III 75
Special Radio Features

Time and Date

Using this special feature, you may program the time and date as you might with other electronic devices. The clock display is enabled by a qualified radio technician.
The default time setting is a 12­hour clock.
If a 24-hour clock is selected, AM/ PM selection is not available.
The default setting for the domestic date shows MDY.

Edit Time and Date

1 Press U to find CLCK.
2 Press D, E, or F directly
below CLCK. The current setting is displayed.
3 Press D, E, or F directly
below EDIT.The first item blinks.
4 Press X or Y to change the
selected item.
12HR 00:00AM
MDY 00/00/00
CLCK
12HR 03:54AM MDY 03/07/01
EDIT
12HR 03:54AM MDY 03/07/01
SAVE
24HR 03:54 MDY 03/07/01
76
SAVE
Note: Press h at any time to return
to the home display without saving your changes.
OR
Press U one or more times to move to an item you wish to change.
Special Radio Features
12HR 03:54AM MDY 03/07/01
SAVE
5 Press X or Y to change the
selected item.
12HR 03:58AM MDY 03/07/01
SAVE
6 Press U one or more times to
move to an item in the date field.
12HR 03:58AM MDY 03/07/01
SAVE
7 Press X or Y to change the
selected item.
12HR 03:58AM MDY 03/08/01
SAVE
8 When you have made all your
changes, press D, E, or F directly below SAVE to save your changes and return to the Home display.
Note: If a call arrives while the radio is in the clock-setting menu,
the radio exits clock setting, your changes are lost, and the call information is displayed.
ASTRO XTS 2500 / XTS 2500I Model III 77
Special Radio Features

Outdoor Location (using GPS)

The Outdoor Location (using GPS) feature allows radio users to determine their current location using a location menu. Radio location may be requested and reported over-the-air.
This feature is only available when a location enabled accessory such as the GPS Remote Speaker Microphone (RSM) is attached to the radio.

Access the Location feature

Use the Menu
1 Press U to find LOC.
2 Press D, E, or F
directly below LOC. If radio has just been
switched on, or no location signal is available (blinking icon), the display shows the latitude and longitude of the last successful location fix. The top line will display
PREVIOUS LOC.
LOC
PREVIOUS LOC 47N 13.227’ 118W 16.194’ R F SH O F F
As soon as a location signal is detected (solid icon), the display will be updated with the new location coordinates.
The location coordinates will be updated automatically every four minutes while the location signal is present.
78
50N 10.245’ 120W 15.238’ R F SH O F F
Special Radio Features
3 Press D, E, or F
directly below RFSH to obtain a new location fix. The top line will temporarily display PLEASE WAIT while the new location is being determined.
Note: While the new location is being determined, the location signal can be solid or blinking icon.
4 Press D, E, or F
directly below OFF to disable the location feature to save battery power.
OR
Press D, E, or F directly below ON to enable the location feature.
Note: An ON/OFF menu key may be present on the location menu if it is programmed by the service technician.
PLEASE WAIT 50N 10.245’ 120W 15.238’ R F SH O F F
50N 10.245’ 120W 15.238’ R F SH O F F
LOCATION OFF 50N 10.245’ 120W 15.238’ RFSH O N
Press h or the PTT button to exit this menu.
If the emergency button is pressed or the GPS RSM is disconnected, radio will also exits this menu.
ASTRO XTS 2500 / XTS 2500I Model III 79
Special Radio Features
Location and Emergency Feature Interaction
When the Emergency feature is activated by pressing the emergency button, the radio will exit the Location menu and return to the home (default) display so that you can see which channel the emergency signal is going out on. However, you may re-enter the Location menu while still in emergency mode, provided that Silent Emergency has not been activated.
If you have turned Location off using the ON/OFF menu key, it will be automatically turned back on when Emergency is activated.

GPS Enabled

Your RSM’s GPS Enabled feature uses information from the Global Positioning System (GPS) satellites orbiting the Earth to determine the approximate geographical location of your RSM, expressed as latitude and longitude. The availability and accuracy of this location information (and the amount of time that it takes to calculate it) will vary depending on the environment in which you are using the GPS feature.
For example, GPS location fixes are very difficult to obtain indoors, in covered locations, between high buildings, or in situations where you have not established a clear broad view of the sky.
IMPORTANT: Things to Keep in Mind
The GPS technology uses radio signals from earth orbiting satellites, to establish the location co-ordinates, maximizing your view of clear unobstructed sky is essential for optimum performance. Where adequate signals from multiple satellites are not available (usually because you cannot establish a view of a wide area of the sky), the GPS feature of your RSM will not work. Such situations include but are not limited to:
In underground locations
Inside of buildings, trains, or other covered vehicles
Under any other metal or concrete roof or structure
Between tall buildings or under dense tree-cover
80
Special Radio Features
In temperature extremes outside the operating limits of your RSM Even where location information can be calculated in such situations,
it may take longer to do so, and your location estimate may not be as accurate. Therefore, in any emergency situation, always report your location to your dispatcher.
Furthermore, please note that even where adequate signals from multiple satellites are available, your GPS feature will only provide an approximate location, often within 20-100 meters from your actual location, but sometimes much further from the actual location.
Keep in mind that the accuracy of the location information and the time it takes to obtain it varies depending upon circumstances, particularly the ability to receive signals from an adequate number of satellites.
The satellites used by the GPS feature are controlled by the U.S. government and are subject to changes implemented in accordance with the Department of Defense GPS user policy and the Federal Radio Navigation Plan. These changes may affect the performance of the GPS feature on your RSM.
Enhancing GPS Performance
Sometimes, the GPS feature of your RSM may be unable to complete a location calculation successfully. You will then see a message indicating that your RSM cannot see enough visible satellites.
To maximize the ability of your RSM to determine a fix, please note the following guidelines:
Stay in the open. The GPS feature works best where there is
nothing between your RSM and a large amount of open sky.
Wear your RSM outside all clothing. Keep it as high on your body
as possible, ideally at shoulder level.
ASTRO XTS 2500 / XTS 2500I Model III 81
Special Radio Features
Notes
82
ARS User Login and Text Messaging
Features

Automatic Registration Service (ARS)

The Automatic Registration Service feature provides an automated
data application registration for the radio. When you turn on the radio, the device automatically registers with the server. Data applications within the fixed network can determine the presence of a device on the system and send data to the device. For example: Text Messaging Service (TMS).
The Automatic Registration Service for the radio consists of 2 modes:
ARS Server Mode (default mode)
ARS Non Server Mode
Note: The default ARS mode can be changed by a qualified
radio technician using the radio’s programming software.

Selecting or Changing ARS Mode

Consult a qualified radio technician for the right choice between the following methods:
Method 1: Use the Preprogrammed 16-Position Select Knob
After the zone you want is displayed, turn the 16-Position Select knob to the desired mode.
Method 2: Use the Menu
1 Press U to find CHAN.
Select Mode
CHAN
ASTRO XTS 2500 / XTS 2500I Model III 83
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