Mitel A5380, A5380ip User Manual

Poste A6863i

Systèmes de communications A5000

A5380 and A5380ip
User’s Guide

AMT/PUD/TR/0015/5/1/EN
01/2015



Contents

Description of the phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Display symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Fox key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Voice prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Power saving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Navigation key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Browsing the menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Alphabetical keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Correcting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Standard codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Calling modes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Using the hands-free mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Using the micro-headset mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Using the group listening mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Use the intercom mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Adjusting the listening volume level . . . . . . . . . . . . . . . . . . . . . . . . . .11

Making a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Dialling the number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Using the programmable keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Using the redial function (redialling of the last number called) . . . . . .13

Calling an attendant (switchboard) . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Calling a party back . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Call by name directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Call by name via the directories . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Using the automatic callback function . . . . . . . . . . . . . . . . . . . . . . . .14

Notifying an internal party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Receiving a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Adjusting the ring volume level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Answering the call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Diverting calls to another extension . . . . . . . . . . . . . . . . . . . . . . . . . .17

Intercepting a call intended for another extension . . . . . . . . . . . . . . .17

I

Contents

During the call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Using the mute function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Placing a party on hold and resuming the call on the same phone . . 19
Placing the party on hold and resuming the call on another phone . 20
Swapping a call between two terminals in the same association . . . 20

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Calling a second party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Switching between two parties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Answering a second external call . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Releasing one of the parties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Setting up a conference call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Other features available during a call . . . . . . . . . . . . . . . . . . . . . . . . 23

Ending a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Abbreviated numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Programming a personal abbreviated number . . . . . . . . . . . . . . . . . 25

Modifying a personal abbreviated number . . . . . . . . . . . . . . . . . . . . 25

Calling a personal abbreviated number . . . . . . . . . . . . . . . . . . . . . . 26

Deleting a personal abbreviated number . . . . . . . . . . . . . . . . . . . . . 26

Dialling a common abbreviated number . . . . . . . . . . . . . . . . . . . . . . 26

Call logs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Description of the logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Missed calls log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Checking and calling from call logs . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Removing a record from the call lists . . . . . . . . . . . . . . . . . . . . . . . . 28

Removing all records from a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Programmable keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Programming a key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Deleting, modifying and exiting the programming . . . . . . . . . . . . . . . 34

Identifying the programmed keys . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Call forwarding function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

II

Contents

Forwarding a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Cancelling a forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Programming forwarding via a programmable key . . . . . . . . . . . . . . .37

Overriding the call forwarding function . . . . . . . . . . . . . . . . . . . . . . . .39

Message function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Accessing the messages received . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Notify function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Voicemail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Configuring and customising your voice mailbox . . . . . . . . . . . . . . . .42

Activating the forwarding of calls to the voice mailbox . . . . . . . . . . . .42

Defining call forwarding to the mailbox . . . . . . . . . . . . . . . . . . . . . . . .43

Calling up new messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Programming the access codes on a programmable key . . . . . . . . .44

Multi-key function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Programming the multi-key function . . . . . . . . . . . . . . . . . . . . . . . . . .45

Communicating with the multi-key function . . . . . . . . . . . . . . . . . . . .45

Multi-line function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Programming the multi-line function . . . . . . . . . . . . . . . . . . . . . . . . . .47

Communicating with the multi-line function . . . . . . . . . . . . . . . . . . . .49

The supervision function. . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Programming the supervision function . . . . . . . . . . . . . . . . . . . . . . . .50

Communicating with the supervision function . . . . . . . . . . . . . . . . . .51

Executive key function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Communicating with your privileged correspondents . . . . . . . . . . . . .52

Communicating with your non-privileged corespondents . . . . . . . . . .54

III

Contents

Filter function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Programming the filter function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Communicating with the filter function . . . . . . . . . . . . . . . . . . . . . . . 57

Alarm function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Programming the alarm function . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Checking and adding an alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Checking and cancelling an alarm . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Programming the alarm function via a programmed key . . . . . . . . . 61

"Do not disturb" function. . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Using the "Do not disturb" function . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Overriding the "Do not disturb" function* . . . . . . . . . . . . . . . . . . . . . . 63

Programming the "Do not disturb" function on a programmable key 63

Locking the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Activating the phone lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Calling an external party from the locked phone . . . . . . . . . . . . . . . . 64

Calling an emergency number from a locked phone . . . . . . . . . . . . . 65

Deactivating the phone lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Programming the alarm function via a programmed key . . . . . . . . . 65

Phone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Selecting and adjusting the phone ringer . . . . . . . . . . . . . . . . . . . . . 67

Programming a micro-headset connection . . . . . . . . . . . . . . . . . . . . 68

Programming automatic headset connection . . . . . . . . . . . . . . . . . . 69

Activating the interphone mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Adjusting the screen contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Adjusting the screen backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Setting the backlighting intensity . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Customising the password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Choosing the language of the phone . . . . . . . . . . . . . . . . . . . . . . . . 72

Checking the coordinates of the phone . . . . . . . . . . . . . . . . . . . . . . . 73

Local settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

IV

Contents

Other functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

General standby . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Programming the General standby function via a programmable key 74

Group deactivation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Programming the Group deactivation function via a programmable key . 76

The squatt function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Identity presentation function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Login/Logout function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Line protection function during data transmission . . . . . . . . . . . . . . .81

On-hold function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Store and redial function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Appendices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Menu options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Glossary (terms you should know) . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Troubleshooting Check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Installation of the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Mounting the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Connection of the Aastra 5380IP . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Aastra 5380 connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Unmounting the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

Connection of an M530 extension module . . . . . . . . . . . . . . . . . . . . .90

Tips and safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Information for the user . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

V

Description of the phone

Menu

1

6:

5

8

W

E

2

3

A

u

g

W

e

ek

3

4

Of

fi

c

e

8

0

I

P

1

2

3

5

8

6

7

4

10

11

15

16

12

14

9

17

18

☛

Overview

Display

• In the upper area (1 line): display of symbols.

1

• In the middle area (5 lines): display of information.

• In the lower area (1 line): display of the functions
accessible by pressing Fox keys (3 par line).

Indicators

• The indicator on the left-hand side:

flashes slowly when a new call has arrived.

2

3

4

Flashes fast when switching over from group listening to
hands-free mode or to notify the user of a call arrived
while he was out of office.

• The indicator on the right-hand side lights up: when a new
voice message is available.

Alphabetical keypad

Entry of letters.

Numerical keypad

Entry of numbers.

☛

1

Description of the phone

5 Hands-free microphone

Navigation key

6

Scrolling up and down the menu, open or close menus,
browsing the lists, go to the next part of a character to be
corrected.

7

8

9

10

11

12

13

14

15

Correct key

Erasing the character placed before the cursor.

Fox key

Carrying out a function displayed by means of the key.

Adjustment keys

Adjust the volume of the bell or voice.

Absence key with associated indicator

Preconfigured by default for immediate call forwarding to
the voicemail box. It can be used via a programmable key.

Directories key

Provides access to the directories available and to the
phone book.

Redial key

• Call the last call number dialled by pressing the key twice

• Select a number from the list

• During a call this key gives access to the log.

Mute

Deactivate/activate the microphone in hands-free mode or
the microphone of the handset.

Loudspeaker key

Activate/deactivate the hands-free and group listening
mode.

Call key

Make / take a call.

c

END key

16

2

• Ending a call.

• Finishing the entry without saving, returning to standby
mode.

Description of the phone

Programmable keys with associated indicators on the
M530 extension keypad (option)

Each of these keys enables you to:

• Store a call number

17

18

Display symbols

Symbols displayed in the first line of the screen:

• Program a feature, a supervisio n function or a series of
codes…

• Use the multi-key function

• Use the multi-line function

These functions are described in detail later in the
document.

Labels on the M530 extension keypad (option)

These labels allow the user to note down the assignment of
the keys. They can be downloaded from the Internet as a
file. Y ou can fill in the different fields directly on the PC and
print the document afterwards. The Internet address is
indicated on the last page of this document.

Immediate call forwarding or
forwarding on busy activated, do not
disturb activated

Text messages received and saved

Call parked New voice mail

Speaker / hands-free switched on Microphone off

Headset mode active Phone locked

Voice encryption

Group deactivation
Set temporarily connected to the back-

up system. The communications are
possible but certain functions or
programmings are not authorized

Call forwarding on no answer
activated

Missed call(s) not viewed in
the incoming call log

General deactivation
Appointment reminder

(programmed alarm)

3

Description of the phone

Symbols presented in the menus:

Detailed information available

Function active (ticked)

Scroll bar in the lists:

If a list is too long and cannot be displayed on screen, the vertical bar on the right-hand
side indicates that more pages exist. To show the next page, simply go down the list
beyond the last line of the page displayed on screen (see “Navigation key”, page 6).

Display of the
incomplete list

End of the list

Other available Fox keys
(Fox key)

List being
displayed

4

Description of the phone

Fox key

A Fox key is associated with a function available depending on the context. The function
is shown on screen, above the key.

Since several contacts are shown below the horizontal bar marked , the user must
press the key which is located just below the required function.

Press the Fox key at the position where the function is shown on
screen.

For example:

>>

Dial

The use of the Fox key will be explained in more detail for the functions described on the
following pages of this document.

Note: If no Fox key is available for a list option, this means that the option is not available

for this phone.

Voice prompts

Caution!
Certain voice messages transmitted by the system cannot be received by this phone, e.g.

voice messages which prompt the user to dial "R plus code". To access the functions, use
the Fox keys available on the phone and described in this document.

More Fox keys available:

Press the Fox key under the >>. symbol.

To call the contact:

Press the Fox key under the Call. label.

• The selected contact is called.

Power saving

Some terminals may be powered off in order to reduce power consumption during a spe­cific period of time. If your terminal has been powered off and you wish to use it, contact
the system operator.

5

Description of the phone

or

Navigation key

The browser is used to scroll through the different sections or records and to make a se­lection. The different menu items can be accessed in vertical and in horizontal direction.

Horizontal scroll key:

On the left:

• Scroll back in the menu, move the cursor to the back of an input,

• Set idle, access to the complete calls log.
On the right:

• scroll down in the menu, ope n the displayed menu, call up
detailed information, move the cursor in front of an input,

• set idle , display menu.

Vertical scroll key:

Down:

• scroll down in a list.

• set idle, this key is also a hotkey for the "Parameters" menu.

Up:

• Scroll up in a list.

• set idle, this key is also a hotkey for the "Active Functions" menu.

Browsing the menu

Menu

Select

Forwarding

6

1 - Press the Menu Fox key.

•The list of menu categories pops up.

2 - Browse the different categories of the menu via the vertical

scroll key in order to make your selection.

3 - To confirm your selection in the list:

•Press the scroll key on the right

•or press the Select Fox key.

In the following paragraphs, the symbols shown on this page
correspond to the Steps 2 and 3, accompanied by the following
text: "Select Forwarding and confirm."

A description of the menu is provided in the following chapter in
the annex to this document: “Menu options”, page 83

Description of the phone

c

Alphabetical keypad

Your terminal is equipped with a 34-key qwerty-type keypad. To enter a blank, use the
space bar.

Pressing the "X" key to the right of the keypad erases the character entered last.
Pressing «Shift +» provides access to the following characters:

- ’. , ?!"( ) @ /: _ ; + & % * = < > $ #

Correcting an entry

You have entered an incorrect number or character. You can either erase the entry cha­racter by character or cancel it completely.

c

To erase the last character:

Press the Correct key.

Correcting a wrong number:

If the line has not already been seized, you can use the horizontal
keys on the browser to place the cursor after a wrong character, to
delete it by pressing the key then inserting a new character.

To finish the saving procedure:

Press the END key: The phone returns to standby mode.

Standard codes

This document describes the standard access codes to the different functions, which may
be personalised by the system operator. In that case, the operator will indicate to you the
specific access codes to enter in the spaces reserved for that purpose (for example: Dial­out code

0 or ; enter the personalised code in the frame).

7

Calling modes

or
or

Answer

☛

Call

or

☛

Your phone proposes various call modes to suit your activities.
These options are available in addition to the classic handset mode (discrete mode): Pic-

king up the handset to answer or make a call, and hanging up the handset again to finish
a call.

Using the hands-free mode

In hands-free mode, you can make or answer a call without picking up the handset. During
an ongoing call, the user can switch from hands-free to handset mode and vice versa.

To answer a call in hands-free mode:

Press one of the following keys:

• speaker

• Line seizure (green key)

• Answer Fox key

-> Without picking up the handset, you can talk directly in
hands-free mode. The symbol appears in the upper part of
the screen.

To call a party in hands-free mode:
1st method:

1 - Enter the number of the contact directly on the keypad

-> If your entry is not correct, you can correct it afterwards

2nd method :

8

or

(See “Correcting an entry”, page 7).

2 - To confirm your entries, press the Call Fox key or the green

key.

-> Your terminal makes the call in hands-free mode. The
symbol appears in the upper part of the screen.

1 - Press the green key to seize the line.

-> The phone switches to hands-free mode and a tone prompts
you to dial.

2 - Dial the number of your contact.

-> You cannot correct your entry and the call is sent without
validation.

.

Calling modes

or

Note:

• The microphone in hands-free mode must not be covered.

• The sound quality will be better if you adjust the volume of your
phone to a low level.

->

Switching to hands-free mode during an ongoing call via the handset

1 - Press the loudspeaker key.

-> Group listening is activated. The symbol appears in the
upper part of the screen. The indicator in the top left-hand
part of the phone flashes.

2 - Hang up the handset before it switches off (timer of 10 to 15

seconds).

-> The hands-free mode is activated. The symbol appears in
the upper part of the screen.

As soon as the indicator on the left-hand side goes out, the
handset is hung up and thus terminates the call.

T o continue the call with the handset:

Pick up the handset.

-> The loudspeaker and the hands-free microphone are
deactivated.

Using the micro-headset mode

When a micro-headset is connected to your set, micro-headset mode replaces hands-free
mode (refer to the section “Programming a micro-headset connection”, page 68 and

consult your system operator to have more information about facilities associated with the
micro-headset).

Answering a call in micro-headset mode:

Y ou are using a headset with microphone. T erminal idle, the

symbol is displayed on screen.

When the phone rings,

• Press the loudspeaker key , the green key or the headset button
where available.

Note: if Auto connection mode has been programmed,

communication is automatically initiated.

9

Calling modes

Switching from micro-headset mode to hands-free mode:

You are discussing in micro-headset mode.

• Press the loudspeaker key.

-> The conversation continues in handsfree mode. You can
return to headset mode by pressing again.

Micro-headset mode and conversatio n mo nitoring:

When a third party lifts the handset while you are communicating

in headset mode, the terminal will react differently according to
the program chosen.

See the section “Programming a micro-headset connection”,
page 68 to choose the right function.

Ending a call:

• Press the red key.

-> The call is terminated and the lamp associated withe the
key goes out.

Making a call:

• Dial the desired number directly on the keypad.

☛

-> The number is displayed progressively as you enter it.

When the called correspondent picks up the receiver, you can
hold a conversation in micro-headset mode.

Using the group listening mode

The group listening mode allows you to listen to a contact via the loudspeaker, while the
handset is picked up, in order to enable other persons to listen to the call as well.

During the call:

• Press the speaker key.

->The group listening option is activated and displayed on
screen.

Note: You can still continue to use the handset.

To deactivate the group listening mode:

• Press the speaker key.

-> Group listening is deactivated.

10

Calling modes

☛

Use the intercom mode

The intercom mode is used to communicate with internal parties, without any action on
your part.

To activate the interphone mode, the user only needs to press the loudspeaker key while
the phone is in standby mode. The symbol appears now in the first line in order to indi­cate that the mode is active.

Terminal in standby mode; pressing the loudspeaker key terminates this mode. The sym­bol shown in the first line disappears.

Note: This mode can also be activated in the Settings menu of the terminal

(See “Activating the interphone mode”, page 69).
The interphone mode on a multi-key or multi-line terminal is only active for the first call.

An internal contact calls you:

After a short ring, the communication is set up automatically
without any intervention.

To call an internal party:

Dial directly the number and talk as soon as the contact has
picked up.

Ending the communication in intercom mode:

If the party you have called has the initiative for hanging up, you
do not have to do anything; the phone returns to standby.

*

If you want to hang up, press the key.

Adjusting the listening volume level

Independently of the mode (handset, hands-free, headset or group listening), the sound
volume can be adjusted (8 levels). The setting is stored.

Volume down:

• Press the - key.

Vo lume up:

• Press the + key.

* Depending on the programming performed by the system operator.

11

Making a call

or

Several options exist to call a party, depending on whether the party’s number is new or
has already been stored by the phone.

The procedures to call parties stored in the directories or logs are explained in the chapters
that are dedicated to these functions.

As soon as the contact answers, you can use any of the modes described above.

Dialling the number

Use the keys of the numeric keypad to dial the party’s number.

To call an internal party :

• Dial the party's extension number.

☛

To call an external party :

☛

-> The display shows the number of the party called*.

1 - Dial the outside line access code (0).
2 - Dial the number of the called party.

-> The display shows the dialled number, or the name of the
called party if it is in the directory.

When the called party answers, you can talk

*

Using the programmable keys

The programmable keys on your phone can be assigned to the numbers of parties that you
call regularly (internal or external).

• Press the programmed key.

-> The phone automatically calls the party. The display shows
the number of the party called, if available.

When the called party answers, you can talk.

Note: To program a key, please refer to the chapter “Programming a key”, page 30.

* Depending on the programming performed by the system operator.

12

Making a call

or

Show

Call

Using the redial function (redialling of the last number called)

The redial function (redialling of the last number called) allows you to redial automatically
the last number called.

• Press twice the redial key.
The phone automatically calls the last number

->

outgoing call log

Note: before pressing the key a second time, you can select an-

other number from the list.

. The display shows the number

Calling an attendant* (switchboard)

To reach the person who is responsible for the call reception service.

• After picking up the handset, dial

When the attendant answers, you can talk.
You can also press the Operator Fox key after seizing the line.

When the attendant answers, you can talk.

9.

Calling a party back

If calls have arrived in your absence, a message indicating the number of calls received
appears on your screen.

stored in the

called.

Note: some calls (immediate forward, diverted or intercepted ca lls) are not counted as

missed calls but they are all in the log.

• The Show Fox key is a hotkey which opens the incoming calls log.

• To check the list of incoming calls later , press Close. For more detailed information about
checking this list later, refer to the following chapter “Missed calls log”, page 28.

To call back a party :

1. Press the Show Fox key.

2 - Select the party to call back (if a list is displayed).

3 - Press the Call Fox key

-> The contact is called back.

-> The Delete key allows you to delete the coordinates of this
caller.

Note: To return to the idle screen without calling back the contact,

press .

* Depending on the programming performed by the system operator.

.

13

Making a call

☛

Consult

Call

<Directory name>

Consult

Call

Callback

Call by name directly

If you do not know the number of your internal contact, you can find the number by typing
his name directly via the alphabetical keypad.

Note: By default, this search accesses the company-internal directory, but the parameter

settings can be modified by the system operator.

*

1 - Using the alphabetical keypad, enter the first letters of the

contact’s name and possibly first name to refine the search.
To correct your entries, press

2 - Press Consult.

3 - Select the contact to be called and press Call.
4 -

Call by name via the directories

You can choose the directory in which you want to search your contact.

1 - Press the Directories key.

2 - Select the directory in which you want to perform the search

and confirm.

3 - Using the alphabetical keypad, enter the first letters of the

☛

contact’s name and possibly first name to refine the search.
To correct your entries, press

4 - Press Consult

5 - Select the contact to be called and press Call.

.

Using the automatic callback function

You are calling an internal party who is busy or does not answer. You can request the party
to call you back automatically.

To activate the automatic callback function:

• Press the Callback Fox key (before hanging up).

-> The Request OK message confirms that the call has been
considered and that the terminal returns to standby mode.

* Depending on the programming performed by the system operator.

14

Making a call

Menu

Activated features

Call back

Notify

Send

As soon as the called party in question is free (if the line was
busy) or has activated his telephone (if out of office), your phone
rings.

When you answer, your called party's phone that is "in callback"
also rings.

To deactivate the automatic callback function:

1 - Press the Menu Fox key.

2 - Select Activated features and then confirm.

3 - Select Call back and press the Erase Fox key.

Note: The steps 1 and 2 can be replaced by a single stroke of the

browser key.

Notifying an internal party

When the party you wish to reach does not answer, if his phone is equipped with a screen,
you can send him a short message.

1 - Press the Notify Fox key.

The system suggests several predefined messages. T o switch
over to the next one, press Next.

You can complete the text for certain messages.
2 - After selecting the message, press Send.
3 - Specify whether you want to Resume the call or release the

call.

Note: If a party has announced his call, the symbol is shown

on the first line of the screen (see “Accessing the messages re­ceived”, page 40).

15

Receiving a call

or

or

When a call arrives, the phone rings and the call indicator (left-hand indicator) flashes.
When the caller is stored in one of the directories (internal or external), the display shows
the associated name.

Notes:

• By default, the number (or type of line) is displayed on screen.

• If the call has been forwarded, the coordinates of the phone which was initially called are
displayed.

Adjusting the ring volume level

You can adjust the ringer volume level during the ringing phase.

Volume down:

• Press the – key.

Vo lume up:

• Press the + key .

The last setting is saved.

Answering the call

• Pick up the handset.

-> The conversation with the contact takes place in discreet
mode.

or

16

• Press the loudspeaker key, the call key or the Answer Fox key.

-> Without picking up the handset, you can talk directly in
hands-free mode.

Notes:

• If your phone is in interphone mode, you can talk directly with
the internal contact without any action.

• An external call that is not answered within a given time is
transferred to the attendant. If call forwarding on no answer has
been programmed on the phone, this option has priority over
the transfer to the attendant.

Receiving a call

Pickup

Group

Pick up

Comm.Bell

Diverting calls to another extension

You want to divert the party to another extension without answering the call.

Deflect

☛

1 - Press the Deflect Fox key.

2 - Next, enter the number of the extension to which you want to

route the call.

Note: You can also search an internal name or use the pre-pro-

grammed keys.

-> The internal contact is called automatically.

Intercepting a call intended for another extension

You can pick up calls intended for another extension when its designated user is absent.

To pick up a call for an extension in your group* :

You are part of a call pick up group*, i.e. all the persons in this
group can quickly take calls from a ringing phone of their group:

One of the phones of the group is ringing:
1 - Pick up the handset or press
2 - Press the Pickup Fox key

-> The screen shows the message "Pick up a call waiting on"

3 - Press the Group Fox key

-> Vous pouvez converser avec le correspondant du poste
intercepté.

To pick up a call for any phone on common bell* :

The attendant is absent and you want to pick up a common bell
call:

1 - Pick up the handset or press
2 - Press the Pick up Fox key

-> The screen shows the message "Pick up a call waiting on"

3 - Press the Comm.Bell Fox key.

.

17

Receiving a call

Pick up

Extension

To pick up a call meant for any phone :

You can pick up the call on a phone when its designated user is

absent..
1 - Pick up the handset or press
2 - Press the Pick up Fox key.

-> The screen shows the message "Pick up a call waiting on"

3 - Press the Extension Fox key.

4 - Dial the extension number.

☛

-> You can talk to the contact.

Note: If this situation arises frequently with the same phones, ask

the system operator to become part of the same call group.

18

During the call

Key 1

Hold

Recover

Using the mute function

The call is set up with a party and you want to have a confidential conversation without the
party being able to hear it.

To deactivate the microphone:

• Press the microphone key.

-> The microphone is deactivated and the symbol is shown in
the first line of the screen.

To reactivate the microphone:

• Press the microphone key again.

Placing a party on hold and resuming the call on the same phone

The call is set up with a party and you want to put it on hold to resume it later on the same
phone.

1st method:

The multi-key function can be activated on at least one
programmable key. For more detailed information on how to
program the multi-key function, refer to the following chapter:
“Multi-key function”, page 45.

Press the key programmed in multi-key mode (the indicator lights
up). This indicator starts to flash and your contact is put on hold.
To resume your call, press this key again.

2nd method:

The on-hold function can be activated on a programmable key.
For more detailed information on how to program the on-hold
function, refer to the following chapter: “On-hold function”,
page 81.

1 - Press the programmed on-hold key. This indicator starts to
flash and your contact is put on hold.

2 - To resume your call , press the Recover Fox key

.

19

During the call

Park

Pickup

Unpark

#

7 0

Placing the party on hold and resuming the call on another phone

The call is set up with a party and you want to continue the conversation on another phone
located in another office.

• Press the Park Fox key.

-> The phone returns to standby . The other party is put on hold.

• On the second terminal (Aastra 53xxip range):
1 - Pick up the handset or press
2 - Press the Pickup Fox key.

-> The screen shows the message "Pick up a call waiting on"

3 - Press the Unpark Fox key
4 - Enter the number of the phone on which you have selected

the Parking function.

☛

-> The communication with your contact is resumed.

Note: If the external call on hold is not resumed within a given

time, it is routed to the attendant. An internal call will be released.
For associated terminals, this function can also be used to make

calls on another terminal in the association.

Swapping a call between two terminals in the same association

.

*

Your subscription has several associated terminals: one fixed terminal and one DECT ter­minal, for instance. In this example, you wish to resume on the DECT terminal a call
already set up on the fixed terminal

☛

* Depending on the programming performed by the system operator.

20

.

1 - From the terminal of the association on which you wish to

resume the call (the DECT terminal in our example), enter the
code # 7 0.

-> A confirmation message is transmitted.

2 - On the first terminal, release the call by hanging up or by

pressing the End key.

-> The call is now set up on the second terminal.

Transferring a call

Enquiry

Transfer

Enquiry

Recover

To transfer the call to another phone.
1 - Press the Enquiry Fox key.

2 - Dial the number of the contact.

☛

Note: You can also perform a search by name or use the pre-pro-

grammed keys.

During the call

3 - Transfer the call by hanging up the handset, or pressing

if you were in hands-free mode, or by pressing the

Transfer Fox key.

You can wait for the called party to answer or hang up
immediately.

Calling a second party

You are in the middle of a call with a party and you want to call a second party, inside or
outside the company.

1 - Press the Enquiry

-> Your other party is put on hold and hears an audible signal

2 - Dial the number of the other party.

Fox key

☛

If your correspondent's details are contained in the company

☛

directory, you can also call him by entering his name directly
using the alphabetical keypad.

You can also search in the complete calls log or use the pre­programmed keys.

• If the called party does not answer, press the Recover Fox key
to go back to the party on hold.

-> The display shows the number or name of the two contacts:

- The name of the contact with which you are talking is shown
in the first line.

- The name of the contact put on hold is shown in the second
line.

21

During the call

Broker

Waiting

Broker

Recover

Conf

Switching between two parties

To successively switch between parties.

• Press the Broker
You communicate alternately with each of the two contacts by

using the Broker Fox key. However, the two contacts cannot
communicate with each other.

Answering a second external call

Y ou hear a beep while you are having a conversation with a contact if an external party is
trying to call you. The Waiting Fox key eppears. You can answer this second call without
cutting off the ongoing call.

Remarque : Provided that the multi-key function is programmed on your phone, you can

use the programmed keys to manage your external or internal calls (see chapter “Multi-key
function”, page 45).

• Press the Waiting Fox key.

-> The party is put on hold.

-> You are now talking to the external contact.
You communicate alternately with each of the two contacts by

using the Broker Fox key. However, the two contacts cannot
communicate with each other.

Fox key.

*

Releasing one of the parties

To release one of the parties (the one with whom you are talking):

• Press the Recover Fox key.

You recover the party who was on hold.

Setting up a conference call

To talk to both parties at the same time.

You did make the last call:

• Press the Conf. Fox key.

-> A three-way conference call is set up between you and your

two parties.
If one of them hangs up, you stay on line with the other.

Your did not make the last call:

* Depending on the programming performed by the system operator.

22

During the call

Connect.

Conf.

Transfer

Memory

Note: this function is only offered if your terminal is set to multi-key mode (supervising your

own terminal) or multi-line mode.

• Press the Fox key Connect.

-> The display gives the number or name of the two
correspondents:

- the communicating correspondent is displayed on the first line,

- the correspondent on hold is displayed on the second line.

Note: when several calls are on hold on different keys, choose

the held call to be connected to the ongoing call.

• Press the Conf. Fox key.

-> A three-way conference call is set up between you and your
two parties.
If one of them hangs up, you stay on line with the other..

To leave the conference call:

During the conference call, if you want to leave your two parties
talking to one another:

• Press the Transfer Fox key
You can also simply hang up the headset or press

-> The two parties stay in communication.

Note: if it fails, your phone rings again.

Other features available during a call

Saving the correspondent’s number :

*

You can save the distant correspondent’s number to a
programmable key, whether the call is incoming or outgoing.

1 - Press the Memory Fox key.
2 - Press a programmable key.

-> The number will automatically be stored, and can be dialled
by pressing the programmable key in question.

Write the correspondent’s name on the label beside the
programming key.

Note: this action can crush a previous programming,

except that of a key programmed in multikey.

* Depending on the programming performed by the system operator.

23

During the call

Duration

Trace

Enquiry

Recover

Displaying the call duration

During an external (incoming or outgoing) call, you can know the time that has passed
since the call started.

• Press the Duration key.
For 10 seconds, the screen displays the call duration then returns

to number display. To exit within a shorter period, press Return.

Note: after hanging up, the call duration is again displayed for 10

seconds.

To use the trace function :

You want the number of the called or calling party (internal or
external) to be recorded in the logbook, for example, to identify a
malicious call:

• Press the Trace Fox key ..

-> The number is automatically saved in the logbook that can
be checked by the system operator. The Trace function is
also available after the contact has hung up.

To protect the call* :

Ending a call

24

To protect the phone again st any call or intrusion during data
transmission:

1 - Press the Enquiry Fox key,

2 - press successively the following keys

3 - Press the Recover Fox key..
During this call, any attempt to call the phone is ignored.

• If you are communicating in hands-free or headset mode, press
the End key.

• In case of discrete listening, simply hang up the handset..

* 4 3 ou .

Abbreviated numbers

Phone book

OK

Phone book

Modify

OK

These numbers are stored at the system level*.

- The personal directory allows you to record your most frequently used numbers
(up to 10 numbers from 0 to 9).

- The group directory of abbreviated numbers can be accessed by all the phones (even
those for which outside access is forbidden).

Programming a personal abbreviated number

1 - Press the Directories key.

2 - Select Phone book and confirm.

3 - Select the abbreviated number to be programmed (0 to 9) and

confirm.

☛

4 - Enter the phone number (or the number of the external phone,

preceded by the prefix for external calls).

5 - Press the OK

the Fox bar.

-> The step is confirmed by a message. The screen shows the
new number in the list of abbreviated numbers.

Fox key or simply press on the left-hand side of

Modifying a personal abbreviated number

1 - Press the Directories key.

2 - Select Phone book and confirm.

3 - Select the abbreviated number to be programmed (0 to 9) and

confirm.

*

* Depending on the programming performed by the system operator.

4 - Press the Modify Fox key.

5 - Enter the new number.

☛

6 - Press the OK Fox key.

-> The step is confirmed by a message. The screen returns to the
list of abbreviated numbers.

25

Abbreviated numbers

0 to 9

Phone book

Delete

Calling a personal abbreviated number

• Hold down the digital key of the abbreviated number
programmed (from 0 to 9).

☛

Deleting a personal abbreviated number

-> The call is made.

1 - Press the Directories key.

2 - Select Phone book and confirm.

3 - Select the abbreviated number to be deleted.

4 - Press the Delete Fox key.

-> The step is confirmed by a message. The screen returns to the
list of abbreviated numbers and the number is no longer
included.

Dialling a common abbreviated number

You will gain time using common abbreviated numbers; contact your system operator to
find out the list.

You can call a common abbreviated number in standby or during a call.

1 - Press the * key.

2 - Enter the abbreviated number to be called (3xxx).

-> The phone automatically dials the number.

When the called party answers, you can talk.

* Depending on the programming performed by the system operator.

26

☛

*

Call logs

The call logs store the last calls. They can be accessed via the Menu Fox key. They allow
the user to show:

• lThe last missed calls,

• The 50 last incoming calls (included missed calls),

•

The 30 last outgoing calls

• All calls log (the 80 last calls, incoming and outgoint).
When calling up these lists, you can automatically call back the stored number (internal or

external). You can delete a record or all the records stored.

Description of the logs

Depending on the type of log, each log line gives the following informations:

Missed call (unanswered call) Incoming calls log
Answered call Incoming calls log

Incoming call Complete calls log

Outgoing call Complete calls log

,

Office phone number All logs

Home phone number All logs

GSM phone number All logs

>

Time of call for the current day, otherwise date of call All logs
Called party or calling party name (the format depends on the

one stored in the directory or else the number or a series of
stars in case of hidden number).

This character indicates that a detail screen can be
accessed by pressing the right browser key.

All logs

All logs

27

Call logs

Menu

Call Logs

Missed calls

Call

Delete

Missed calls log

If you fail to answer your calls, a message is displayed showing you the number of missed
calls.

The Show fox key gives you direct access to the list of missed calls. If you do not wish to
access it immediately, press Close. The symbol on the first line of the display will re­mind you that at least one unread missed call has been saved in the corresponding log.

Note: when you answer a call from a caller whose number has been saved in the missed

call log, this number is erased from the list.

Checking and calling from call logs

1 - Press the Menu Fox key.

2 - Select Call Logs and confirm.

-> The call logs are displayed. The lists including a record are
ticked.

3 - Select the list depending on the context (Missed calls, for

example) and confirm.

4 - If required, refine your search by scrolling to the number which

you want to call back.

5 - You can display the details of the record by pressing the

browser right key.
The Search key is used to access (if necessary) other
numbers saved for this correspondent. In this case, each of
these numbers is preceded by one of the symbols described
above (Office, Home, GSM).

6 - Press the Call Fox key.

-> The call is started.

Removing a record from the call lists

Proceed as described for the call-up of logs in order to select the number to be removed.

• Press the Delete Fox key.
The step is confirmed. The previous display is shown again.

28

Call logs

Delete

Confirm

Removing all records from a list

Proceed as described for the call-up of logs in order to select the list to be removed.

1 - Press the Delete Fox key.

2 - Press Confirm so your request is taken into account.

-> The display returns to the previous screen. The list is no
longer preceded by a tick.

Note: the missed calls stored since the log was last viewed are

not deleted and the log remains preceded by a tick (log of inco­ming calls or all calls).

If after a call log deletion request all the logs are emptied, a message "Calls logs are empty"
appears. Press OK

so it disappears.

29

Programmable keys

Menu

Settings

Keys

Numbering

You call some parties or colleagues several times a day…
You regularly use some telephone functions such as forwarding, supervision or filtering…

By pressing the 12 programmable keys on your phone, you can save these numb ers or
functions.

Note:

If your terminal is equipped with an M530 extension keypad, you can program and

use these additional keys in the same way

Programming a key

Regardless of the type of programming (number or function), the access procedure is iden­tical.

To select the key to be programmed:

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Keys and confirm.

-> The keys already programmed light up. The available keys
remain switched off.

4 - The phone prompts you to press the key to be programmed.
The phone screen shows the status of the key, preceded by a

tick.

• A free key is indicated by the "Not programmed" message.

• If the key is already programmed, the line shows the
programming assigned to it.

Note: The

to the voice mailbox, can be re-programmed.
default programming, just delete the current programming (see
page 37)

.

.

key, set by default to immediate forwarding

To then restore the

To program a number:

30

Y ou can program the number to call an internal or external party .

• After selecting the key to be programmed:

1 - Select Numbering and confirm.

2 - Enter the call number and confirm with OK.

«Number»

Call Features

Immediate forward

To subscriber

«Number»

Subscriber intercom

☛

To program a call feature:

Reminder: An external number must be preceded by the code for

external calls.

Therefore, your party will be called by simply pressing this
key.

Proceed as follows if you want to program a function: Forwarding
(immediate, on busy, on no answer or predetermined), alarm,
locking of the phone, do not disturb...

• After selecting the key to be programmed:

1 - Select Call Features and confirm.

2 - Select the function to be programmed (Immediate forward for

Programmable keys

-> The list of functions which can be programmed is displayed.

example) and confirm.

☛

To program a supervision (phone in intercom mode)

*Depending on the programming performed by the system operator

3 - Select the destination (To subscriber for example) and

confirm.

4 - Enter the phone number and confirm by pressing the OK Fox

key.

In this way, you can access the activation of one of the
functions (forwarding, alarm, locking, do not d isturb...) by a
single stroke of the programmed key.

*

You want to program the supervision function of another phone

• After selecting the key to be programmed:
1 - Select Subscriber intercom and confirm.

31

.

Programmable keys

«Number»
Bips

VM Supervision

Bips

Line xxxx(0)

2 - Enter the number of the phone to be supervised and then

press the OK Fox key

☛

3 - Next, select the audible alarm mode via which you want to be

notified (Silence - Bips - Ring - Repeat Bip) and confirm with
OK.

-> The step is confirmed by a message. The screen returns to
the list of programmed keys. The status of the key is
indicated by a tick "Subscriber Intercom Phone xxxx".

The indicator associated with the programmed key informs
you about the telephone activities of your co-worker and you
can intervene by a simple key stroke.

To program the supervision of your voice mailbox:

You want to program the supervision function of your voice
mailbox.

• After selecting the key to be programmed:
1 - Select VM Supervision and confirm.

To program a multi-key function:

32

2 - Next, select the audible alarm mode via which you want to be

notified (Silence - Bips - Repeat Bip) and confirm with OK.

-> The step is confirmed by a message. The screen returns to
the list of programmed keys. The status of the key is
indicated by a tick before "VM supervision".

The indicator associated with the programmed key informs
you that a voice message is available and you can access
your voice mailbox by a simple keystroke.

Y ou can program the multi-key function on your phone in order to
be able to manage several calls.

• After selecting the key to be programmed:
1 - Select Line xxxx(0), whereby xxxx is the number of your

terminal, and confirm.

-> For more detailed information on this programming, refer to

DTMF

n° B.V. # code#

c

-> The step is confirmed by a message. The screen returns to

This programmed key allows you to communicate with
different contacts.

To program a filter:

You want to program the filter function for the phone calls of one
of your colleagues.

-> This procedure is described in detail in the following chapter:

By a single stroke of the activation key and depending on
your activities, you can activate or deactivate the filter
function.

Program a series of codes:

This is to program a series of codes that will be interpreted by the
phone already while a call is in progress. For example, you can
program the sequence to access your voicemail.

• After selecting the key to be programmed:

Programmable keys

the following chapter: “Multi-key function”, page 45.
the key programming list where the number of programmed

lines is incremented.

“Filter function”, page 55.

1 - Select DTMF and confirm.

2 - Dial the sequence.
Example

: enter the voice mailbox number followed by # then the

personal code to access the mail system followed by #.

• In case of an error press

.

• To insert a pause between the two code sequences, press the

Pause 1 or Pause 2 Fox key.

3 - To confirm your entries, press the OK

Fox key.

-> One application of this function is described in the following
chapter: “Voicemail”, page 42.

-> The programming of the key is confirmed by a message. The
screen returns to the list of programmed keys. The status of

33

Programmable keys

Delete

Modify

the key is indicated by a tick at DTMF.

Therefore, by simply pressing this key, you give the phone
with a call in progress all the information required in order to
quickly access the requested service.

Deleting, modifying and exiting the programming

When selecting a key already programmed, the programmed function is indicated by a tick
in the list.

Select the ticked function.

• Press the Delete Fox key to erase the displayed programming.

• Press the Modify Fox key and return to the procedure previously
described for modifying the displayed programming.

Reminder: during the programming,

-> press to return to the previous screen,

-> press to cancel and return to the screen in standby
mode.

c

Identifying the programmed keys

Labels are available for download as a file from the Internet.
For each of the keys, they allow the display of the contact’s name or the programmed func­tion (the related Internet address is indicated on the last page of th is document).

.

34

1 - Fill in the fields directly on the PC. Next, print the document

and cut out the label.

2 - Carefully lift the transparent cover next to the programmed

keys.

3 - Place the label at the free space.

4 - Put the transparent cover back in place.

Call forwarding function

Menu

Forwarding

If absent or busy, you can forward your calls to another terminal, an external number
(e.g. the GSM number) or your voice mailbox

The call forwarding is shown in the first line of the idle screen by means of the
symbol in case of immediate forwarding or on busy or by means of the symbol
in case of forwarding on no answer.

Note: when all the forwards are selected, only the symbol is displayed.

Forwarding a call

You want to access the call forwarding function.

To define the type of forwarding:

*

1 - Press the Menu Fox key.

2 - Select Forwarding and confirm.

Note: It is possible that the screen shows the forwarding state

previously activated. In this case, the Erase Fox key is available.

The following types of forwarding are proposed:

• Immediate forwarding: The call will be routed immediately to the
indicated phone.

• Forwarding if busy: The call will be directly routed to the
indicated phone if your phone is busy (or not available).

*

.

To specify the origin of the calls:

*Depending on the programming performed by the system operator.

• Forwarding on no reply: The call will be routed to the phone
indicated if you do not answer.

• Predefined forward: The call will be routed to a phone the
number of which is programmed by the operator.

3 - Select the desired option and confirm.
The screen now prompts you to specify the origin of calls to be

forwarded.

You want to choose the origin of the calls to be forwarded.

•

All origin

: Allows you to forward all calls.

35

Call forwarding function

<origin>

To subscriber

«Number»

c

•

Internal origin

internal extensions.

•

External origin

external lines.

4 - Select the desired option and confirm.

To select the forward destination:

You now want to choose the forward destination.

To forward the calls to a subscriber:

5 - Select the option To subscriber.

: This option allows you to forward calls from

: This option allows you to forward calls from

☛

6 - Dial the extension number.

If your entry is not correct, use the key to correct it .

7 - Press the OK Fox key.

-> The screen indicates that the step has been carried out.

T o forward calls to a voice mailbox:

•Select the To voice mail option and confirm.

To forward the calls to an external line:

• Select the option To external line.

•Dial the external number preceded by the code for external
calls.

If your entry is not correct, use the key to correct it.

•Press the OK Fox key.

-> The screen indicates that the step has been carried out.

To forward the calls to a pager:

• Select the Pager option and confirm.

Reminder: You want to cancel the sequence in progress.

-> press to return to the previous screen,

-> press to cancel and return to the screen in standby
mode.

c

c

36

Call forwarding function

Menu

Activated features

Forwarding

<type of forwarding>

Menu

Settings

Keys

Call Features

Forwarding if busy

Cancelling a forwarding

Phone in standby mode, to check the status of your forwarding options:

1 - Press the Menu Fox key.

2 - Select Activated features and then confirm.

-> The tick for Forwarding indicates that a forwarding option is
active.

3 - Select Forwarding and confirm

-> The programmed forwards are displayed.

4 - Select the type of forwarding and then press the Erase Fox

key.

-> The "Request OK" message confirms that the step has been
cancelled.

.

Programming forwarding via a programmable key

For a repetitive type forwarding operation, we recommend storing the function on a pro­grammable key. As a reminder, the forward programming procedure is repeated in this
context. For more detailed information on the programming of keys, refer to the following
chapter: "Programmable keys".

To program a forwarding option:

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Keys and confirm.

-> The keys already programmed light up. The available keys
remain switched off.

4 - Choose the key which you want to program for the forwarding

of calls.

5 - Select Call Features and confirm.

• The list of functions which can be programmed is displayed.

6 - Select Forwarding if busy for example and confirm.

37

Call forwarding function

To subscriber

«Number»

Forwarding.

Forwarding.

7 - Select the destination (To subscriber for instance) and

confirm.

8 - Enter the phone number and confirm by pressing the OK Fox

key..

☛

To activate forwarding:

To deactivate forwarding:

-> The "Request accepted" message confirms that the
programming has been accepted.

Reminder: To simplify the use of your programmed keys,

indicate the function assigned to the key on the related label.

You want to activate forwarding of your calls.

• Press the programmed key.
Depending on the programming of the key, you are prompted to
enter the phone number.

-> The forwarding function is activated and the key lights up.

Furthermore, the symbol appears in the first line of the idle
screen.

You want to deactivate the forwarding of your calls.

38

• Press the programmed key.

-> The forwarding function is deactivated and the key goes off.

The symbol no longer appears on the idle screen.

Call forwarding function

☛

☛

Overriding the call forwarding function

You are trying to reach a party and you know that his phone is forwarded. You can force
this forwarding and ring the desired phone.

1 - Press successively the following keys:
2 - Next, enter the desired extension number.

Note: This function is subject to a right; contact the system oper-

ator.

If you are authorised to use the assistant forwarding function (this function is subject to a
right), you can also force a forward and ring the desired phone as follows:

1 - Press successively the following keys:

2 - Enter the desired extension number.

Note: A user authorised for assistant forwarding can thus join his

party by *29 as well as by *28; contact the system operator.

*

* 2 9

* 2 8

* Depending on the programming performed by the system operator.

39

Message function

Menu

Messages

Message received(x)

Next

Delete

Menu

Messages

Notify

This function allows you to send and receive written messages via your phone. A menu
option is reserved for this purpose.

Accessing the messages received

The symbol reminds you that text messages (read or unread) are available. To call up
the messages, proceed as follows:

Phone in standby,
1 - Press the Menu key.

2 - Select Messages and confirm.

3 - Select Message received and confirm.

-> The value (x) indicates the number of messages received.

4 - Press the Next Fox key to scroll your messages.

5 - To erase the displayed message, press the Delete key.

Notify function

This function (also accessible upon a call, see chapter “Notifying an internal party”,
page 15) allows the transmission of a short message to a contact, provided that the contact
is connected to a digital interface.

Phone in standby,
1 - Press the Menu key.

2 - Select Messages and confirm.

3 - Select Notify and confirm.

40

Message function

«Number»

Next

Send

4 - Dial the number of the contact to be notified and then

press OK.

-> The first of the predefined messages is shown on screen.

☛

5 - Press successively the Next Fox key in order to select

another predefined message.

• Depending on your choice, you have to complete the
message displayed, or enter a free message text on the
alphanumeric keypad.

• To correct an entry, press .

6 - To confirm tha t you rea lly want to send the message, press

Send.

-> The sending of the message is confirmed on the screen.

Note: Instead of sending the message, you can decide to call the

contact whose number you have just dialled by pressing Call.

c

41

Voicemail

☛

The voicemail system helps you to manage your calls when you are absent or simply when
you do not want to be disturbed. For the messaging system to be able to record your mes­sages, you must configure and personalise your voice mailbox, then forward your calls.

Configuring and customising your voice mailbox

You must call the voicemail system to access the menus to configure and personalize your
voice mailbox.

• Enter the voicemail number: .

• You can also press to seize the line and then press the

VoiceMail Fox key

• The mailbox can also be called up by selecting the Voice Mail
option from the menu.

-> A voice prompt welcomes you and gives the different
commands to access the main menu.

We recommend that you do the following straight away:

- personalize your access code,

- record your name,

- record your greeting message.
If required, contact your system operator for additional

information on using the voicemail system.

*

Activating the forwarding of calls to the voice mailbox

The default configuration allows you to conveniently activate the immediate forwarding of
all calls to the voice mailbox by pressing . The indicator associated with the key
lights up and all your calls are automatically forwarded to the voice mailbox.

To cancel a forward, simply press again. The related indicator goes off. You
will be able to receive your calls directly again.

* Depending on the programming performed by the system operator.

42

Voicemail

VoiceMail

Defining call forwarding to the mailbox

You can also specify other forwarding options than those defined by default for the

For example, forward on no answer or forward of calls from a specific origi n.

key:

To modify the programming parameters for this key, refer to the following chapter: “Pro­gramming a key”, page 30.

Calling up new messages

When a message is left in your voice mailbox, the symbol appears in the first line of
the idle screen. The indicator of the programmable supervision key of your voice mailbox
lights up. The indicator in the top right-hand part of the phone lights up.

1 - Press to seize the line and then press the VoiceMail Fox

key.

Note: You can also use a key programmed with the number of

your voice mailbox or the programmed supervision key of your
voice mailbox (see “To program the supervision of your voice
mailbox:”, page 32).

Depending on the programming performed by the system
administrator, or voicemail type, there may be various ways to
access your voice messages:

• entering an access code first,

• broadcasting from a welcome menu,

• or accessing directly the messages left in the order defined by
the administrator.

-> Follow the instructions provided by the voice prompt.

After calling up your messages, the message indicator and the indicator of the supervision
key of your voice mailbox light up and the symbol disappears.

43

Voicemail

Menu

Settings

Keys

DTMF

n° B.V. # code#

OK

Accesses
Voice Mailb.

Programming the access codes on a programmable key

To make voicemail access easier, you can save your voice mailbox access codes on a pro­grammable key.

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Keys and confirm.

-> The keys already programmed light up. The available keys
remain switched off.

4 - Choose the key on which you want to program the access to

your voice mailbox.

-> After selecting the key to be programmed:

5 - Select DTMF and confirm.

6 - Enter the sequence (for instance: the number of the voice

mailbox, followed by #, and/or the personal access code to
your mailbox, followed by # - depending on the version of the
mailbox system).

• If the sequence is not correct, press

c

.

To use the programmed key:

44

7 - Press the OK Fox key to confirm your entries.

Therefore, after calling the mailbox, when the voice prompt asks
you to enter the box n° and/or your secret code:

• Simply press the

programmed key

.

-> You are taken directly to the main me nu of you r voi ce
mailbox.

Note: We strongly recommend you to customise the label of the

key in order to avoid that a third party can call up your voice
mailbox without you noticing it.

Multi-key function

Menu

Settings

Keys

Line xxxx(0)

A phone programmed in multi-key mode can have only one directory number, but has per­sonalised keys to enable it to process several calls at the same time. Therefore, you can
answer your parties as the calls arrive and display the calls on hold.

Note: The number of personalised keys programmed corresponds to the number of calls

which you want to have at the same time. Example: for three simultaneous calls, program
the multi-key function on three keys.

Programming the multi-key function

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Keys and confirm..

-> The keys already programmed light up. The available keys
remain switched off.

4 - Select the key to be programmed.

5 - Select Line xxxx(0), whereby

- xxxx is your extension number (line number)

- (0) corresponds to the number of keys already
programmed for this line.

Next, confirm your programming.

Communicating with the multi-key function

You have programmed the multi-key function on at least two keys.

Note: the colour of the keys differs when this function is used:

• orange when the terminal is ringing,

• green when the terminal is engaged in a call,

• red when a call is waiting.

The screen confirms that your entries have been accepted and
returns to the key programming display where the number of
programmed lines has incremented accordingly.

45

Multi-key function

Key 1

Key 2

Key 1

To answer a call:

When a call arrives on your phone programmed in multi-key

mode, the first programmed key flashes.

• Press this key to talk to the contact.

-> The indicator associated to this key stays permanently on
(green). The display shows the calling party's identity.

Note: For this first call, you can also pick up the handset or use

the loudspeaker key. The key now lights up permanently in the
same way.

To answer a second call:

If another party tries to reach you, you will hear a beep, the
indicator associated with the second programmed key flashes
and the identity of the caller is displayed on the screen.

1 - Press the programmed key which flashes.

-> This key lights up and you are put in contact with this second
caller.

-> The first party is put on hold and the key related to this call
flashes rapidly.

2 - To resume a call which was put on hold, press the key which

flashes.

Note: A phone in multi-key mode is displayed as free as long as

there is at least one position available, i.e. one free programmed
key.

Switching between parties:

46

T o switch over from one party to the next, just press successively
the programmed key which flashes.

Multi-line function

Menu

Settings

Keys

Line

Main line xxxx(0)

A multi-line phone has several directory numbers*. Each directory number is stored on a
programmable key.

This function is mainly used to program on the same phone:

- a standard number that you give to everyone.

- a private number that you only give to some people; this can also be an emergency num­ber

Examples:
For a manager, - the unfiltered private number,

- the number filtered by his assistant.

For an assistant, - the private number of his/her own calls,

- the number for receiving filtered calls of the manager.

Programming the multi-line function

Proceed as follows to program a line for each of these two directory numbers .

* Depending on the programming performed by the system operator.

*

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Keys and confirm.

-> The keys already programmed light up. The available keys
remain switched off.

4 - Select the key to be programmed.

5 - Select the Line option and confirm.

-> The directory numbers assigned to the phone are displayed.

6 - Select Main line xxxx(0) and then press Add

accepted.

To repeat th e operation on the second directory number:

7 - Press the second programmed key.

. The request is

47

Multi-line function

Line

Line xxxx(0)

8 - Select the Line option and confirm.

9 - Select Line xxxx(0) and then press Add

accepted.

Reminder: To cancel the sequence in progress:

-> press to return to the previous screen,

-> press to cancel and return to the screen in standby
mode

Warning

From now on, your phone is programmed in multi-line mode.
You can use the features assigned to your phone by assigning them to the directory num-

bers that you have. Each directory number can also be programmed in multi-key mode
(managing double calls).

You have a voice mailbox associated with each directory number. Forwarding is program­med independently and with secret access codes that may be different.

Please note that certain procedures described in this guide are different when your phone
is programmed in multi-line mode. An additional step is required for the programming of
certain features, for examp l e:

- selection of the line to be connected in case of multiple calls

- or selection of the line to be routed by pressing one of the programmed multi-line keys.
In all cases, follow the instructions shown on screen.

c

. The request is

48

Multi-line function

Ligne 1

Line 2

Line 1

Communicating with the multi-line function

The multi-line function has been stored on at least two programmable keys on your phone
(one key per line).

To answer a call:

When a call arrives on your phone that is multi-line programmed,
the indicator associated with the personalised key flashes.

• Press this programmed key to talk to the contact.

-> The indicator associated to this key stays permanently on.
The display shows the calling party's identity.

T o answer a second call:

If another party tries to reach you on the second line, you will hear
a beep and the indicator of a second key flashes.

You have two options to manage your calls.
1 - Press the programmed key which flashes.

-> You are immediately put in contact with this second caller.

-> The indicator associated with this key lights up permanently
and the identity of the party with which you are in conversion
is shown on screen.

-> The first party is put on hold and the indicator of the key
related to this call flashes rapidly.

2 - To resume a call which was put on hold, press the key which

flashes.

Switching between parties:

T o switch over from one party to the next, just press successively
the programmed key the indicator of which flashes.

49

The supervision function

Menu

Settings

Keys

Subscriber intercom

Bips

Programming the supervision of a group of phones on your phone allows you to:

- check the state of supervised phones (free, called, busy),

- quickly pick up calls for these phones,

- call these phones directly.

Programming the supervision function

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Keys and confirm.

-> The keys already programmed light up. The available keys
remain switched off.

4 - Select the key to be programmed.

5 - Select Subscriber intercom and confirm.

6 - Enter the number of the phone which you want to supervise

☛

and then press the OK Fox key.

7 - Next, select the audible alarm mode via which you want to be

notified (Silence - Bips - Ring - Repeat bip)

-> The step is confirmed by a message. The screen returns to
the list of programmed keys. The status of the key is
indicated by a tick "Subscriber Intercom xxxx".

Note:

*

* Depending on the programming performed by the system operator.

50

• A programmable key must be programmed for each supervised
phone.

• The same phone can be supervised by several other phones.

The supervision function

Superv.
Phone 1

Superv.
Phone 2

Connect.

Superv.
Phone 1

Communicating with the supervision function

You have programmed the supervision function of a phone on a programmable key.
On your phone, the status of the indicator associated with the programmed key varies ac­cording to the status of the supervised phone.

• When the supe rvised phone is in standby, the indicator
associated with the key is off.

• When the lin e of the supervised phone is busy, the indicator
associated with the key is on.

• When a call arrives on the supervised phone, the indicator
associated with the programmed key flashes and, depending on
the programming, an audible signal is sent on your phone.

To pick up a call:

The supervised phone is called and you want to pick up the call.

• Press the programmed key.
You can talk to the contact.

-> The indicator associated to the programmed key goes off.

T o transfer the received call to the supervised phone :

You are in communication with a party and you want to transfer
the call to the supervised phone.

To call the supervised phone :

• Press the programmed key.

• To confirm, press the Connect Fox key.

-> The indicator associated to the programmed key lights up.

To call th e designated user of the supervised phone.

• Press the programmed key.

-> The indicator associated to the programmed key lights up

51

Executive key function

When programmed on a terminal, the Executive key* function enables the you to:

- always have a conversation circuit with a privileged correspondent

- see calls coming from this privileged correspondent

- call this privileged correspondent by pressing the key just once.

Important:

The two terminals, yours and that of your privileged correspondent, must:

- be set to multi-key mode (supervising your own terminal so as to manage other calls)

-> The procedure for managing this function is described in Chapter “Multi-key
function”, page 45.

- be set to executive key mode (supervising calls from the terminal declared as privileged
and vice-versa)

-> This function will be programmed by your system operator.

Communicating with your privileged correspondents

The executive key function and the call supervision function for one or more privileged
correspondents have been programmed on your terminal.

The status of the indicator light associated with the key programmed to supervise a privi­leged correspondent varies according to the status of this terminal.

• When the privileged terminal is in standby mode, the indicator
light associated with the key is off.

• When a call comes from the privileged terminal, the indicator
light associated
with the programmed key blinks slowly.

• When the line of the supervised terminal is busy (on line with
yourself), the indicator light associated with the key is steady
on.

• When the privileged terminal is put on hold, the indicator light
associated with the programmed key blinks rapidly.

Calling the privileged terminal:

You wish to call the privileged correspondent.

Note: At any time, whether your terminal is idle or busy (all the

keys set to multi-key mode are occupied), you have privileged ac­cess to the programmed terminal.

• Press the programmed key.

* Depending on the programming performed by the system operator.

52

Executive key function

-> The indicator light associated with the programmed key goes
on.

If you were already engaged in a call, the first correspondent is
automatically put on hold; the indicator light associated with this
key blinks rapidly.

Answering a call from the privileged terminal:

A privileged correspondent is calling you.

Note: At any time, whether your terminal is idle or busy (all the

keys set to multi-key mode are occupied), your privileged
correspondent has access to your terminal.

The indicator light associated with the programmed key blinks.

• Press the programmed key.

-> The indicator light associated with the programmed key goes
on.

If you were already engaged in a call, the first correspondent is
automatically put on hold; the indicator light associated with this
key blinks rapidly.

Transferring an incoming call to the privileged terminal:

You are talking with any correspondent and wish to transfer him
to the privileged terminal.

• Press the programmed key then the Connect and Transfer
keys.

-> The indicator light associated with the programmed key goes
on.

Note: The transfer is not possible if the remote privileged terminal

is not picked up.

53

Executive key function

Key 1

Key 2

Hold

Answer

Key 2

Communicating with your non-privileged corespondents

A multi-key programmed terminal has only one directory number, but has personalised
keys to enable it to process several calls at the same time. Therefore, you can answer your
non-privileged correspondents as the calls arrive and display the calls on hold.

You have programmed the multi-key function on at least two keys.

Answering a call:

When a call arrives on your terminal set to multi-key mode, the
indicator light associated with the personalised key blinks.

• Press this programmed key to talk to the correspondent.

-> The indicator light associated with this key goes on. The
display shows the calling party's identity.

Answering a second call:

If another non-privileged correspondent tries to reach you, you
will hear a beep and the indicator light of a second key blinks.

1 - Press the Fox Hold key to see the caller's identity.

2 - Press the Fox Answer key.

You can also press the programmed key with a blinking
indicator light.

• The indicator light associated with this key goes steady on and

Connect Transfer.

• The first correspondent is put on hold. The indicator light

Switching from one party to the other:

Y ou are in communication with one correspondent while another
correspondent is on hold.

• Successively press the programmed key with the rapidly

Note: A multi-key terminal is seen as free by a non-privileged cor-

54

respondent as long as at least one position is available, that is
one free supervision key on your terminal.

-> You are on line with the second correspondent.

the display gives the identity of the correspondent engaged in a
conversation.

associated with this key blinks rapidly.

blinking indicator light to switch from one party to the other.

Filter function

Menu

Settings

Keys

Filtering

You are filtering

Activation

c

This function is used to filter the calls meant for another person (example: Assistant/Direc­tor). Two programmable keys must be used on the "Assistant" phone (filtering phone) and
"Manager" phone (filtered phone), one to activate or deactivate filtering, the other to super­vise the calls on the filtered phone.

Programming the filter function*

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Keys and confirm.

-> The keys already programmed light up. The available keys
remain switched off.

To program the filter function (filtering phone case):

4 - Choose a key to program.

-> This key will permit to activate or deactivate the filter
function.

5 - Select Filtering and confirm.

6 - Select You are filtering and confirm.

7 - Select Activation and confirm.

8 - Enter the number of the filtered phone. To correct press

☛

9 - Press OK if the key is not programmed or Modify if the key is

The screen confirms the activation of the filtering of the entered
number.

* Depending on the programming performed by the system operator

.

already programmed.

55

Filter function

Filtering

You are filtering

Supervision

Bips

To programm the supervision function (filtering phone case):

10 - Press the key to return to the selection of a new key.

-> This key will permit to activate of deactivate the supervision.

11 - Select Filtering and confirm.

12 - Select You are filtering and confirm.

13 - Select Supervision and confirm.

14 - Enter the number of the filtered phone again.

☛

Caution ! Y ou must proceed to the same programming on the filtered set,

15 - Press OK if the key is not programmed or Modify if the key is

already programmed.

16 - Next, select the audible alarm mode via which you want to be

notified (

OK

.

-> The step is confirmed by a message.

except:
6 - Select You are filtered.

-> The number to be entered will be the filtering.

12 - Select You are filtered.

-> The number to be entered will be the filtering.

c

Silence - Bips - Ring - Repeat bip

) and confirm with

56

Communicating with the filter function

Filtering

Superv.
filtered

Superv.
filtered

You have programmed keys in order to use the filter function.

To activate the filter function:

The key programmed with the filtering function allows you to
activate this function from the filtered or the filtering phone.

• Press the key programmed for filtering.

-> The indicator associated with the key lights up on the filtered
and filtering phones.

-> An audible message is sent on the phone which performs
the activation. The filter activation symbol is shown in
the first line of the screen of the filtered phone in standby
mode.

You are FILTERING:

To call the filtered phone:

To call th e designated user of the filtered phone:

• Press the key programmed for supervision.

-> The indicator associated with the programmed key lights up.

Filter function

To answer the filtered calls:

An inbound call for the filtered phone arrives.

-> The display indicates that the call was intended for the
filtered phone.

• Pick up the handset.
You can also press the or keys.

To transfer the inbound call to the filtered phone:

To transfer a party which who you are in communication to the
filtered phone.

• Press the programmed supervision key and then press the
Transf Fox key (or simply connect the handset or press ).

-> The indicator associated with the programmed supervision
key lights up.

57

Filter function

Superv.
filtering

Superv.
filtering

Filtering

Yo u are FILTERED:

To call the filtering phone :

To call the designated user of the filtering phone.

• Press the key programmed for supervision.

-> The indicator associated with the programmed key lights up.

To pick up a call that is meant for you:

A call that was meant for you arrives on the filtering phone.

-> On your phone, the indicator associated with the key
programmed for filter supervision flashes rapidly and if
programmed, it emits an audible signal.

• Press this key programmed for supervision in order to
talk to the calling party.

-> The indicator associated to the programmed key goes off.

To deactivate the filter function:

The key programmed with the filter function is used to deactivate
filtering from the filtered or filtering phone.

• Press the key programmed for filtering.

-> The indicator associated with the programmed key goes off
on the filtered and filtering phones.

-> An audible signal and the display indicate that the action has
been validated.

Note: The deactivation or activation of the filter function

on one of the phones (e.g. the filtered phone) is automatically
noticed on the other phone (e.g. the filtering phone).

58

Alarm function

Menu

Settings

Calls

Alarm

«hhmm»

Menu

This function allows you to program one or several appointments (up to 4) on your phone.
Your phone will remind you of your appointment at the desired time.

Note: If you have forwarded your calls, the appointment continues to be notified on your

phone.

Programming the alarm function

You can program up to four appointments.

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Calls and confirm.

4 - Select Alarm and confirm.

5 - Enter the hour in hhmm format and confirm with OK.

☛

Reminder: You want to cancel the sequence in progress.

-> Press to return to the previous screen,

-> press to cancel and return to the screen in standby
mode.

c

If the request has been accepted, the screen in standby mode
shows the symbol to remind the user that an alarm has been
activated.

At the hour of the appointment, your phone rings and displays the
"Appoitment reminder" message.

• To stop the appointment bell, press the Mute
also off-/on-hook.

Checking and adding an alarm

1 - Press the Menu Fox key.

Fox key. You can

59

Alarm function

Settings

Calls

Alarm

New

«hhmm»

☛

OK

Menu

Activated features

Alarm
Delete

2 - Select successively the options Settings, Calls, Alarm.

If alarms are already programmed, they can be displayed using
the down and up keys

To add an alarm:

3 - Press the New Fox key.

-> The display prompts you to enter the hour of the
appointment.

4 - Enter the hour in hhmm format.

5 - Press OK to confirm.

Checking and cancelling an alarm

1 - Press the Menu Fox key.

.

60

2 - Select successively the following options: Activated features,

Alarm.

-> Ongoing alarms are displayed.

3 - Select the alarm to be

4 - Select the alarm to erase and press the Delete Fox key.

-> The request is accepted.

Alarm function

Menu

Settings

Keys

Call Features

Alarm

Activation

Hour

«hhmm»

☛

Alarm

Programming the alarm function via a programmed key

If this function for a specific hour is repetitive, you can save it on a programmable key and
activate it when required.

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Keys and confirm.

-> The keys already programmed light up. The available keys
remain switched off.

4 - Select the key to be programmed.

5 - Select Call Features and confirm.

6 - Select Alarm and confirm.

7 - Select Activation and confirm.

To activate the function

8 - Select Hour and confirm.

9 - Enter the hour in hhmm format and confirm with OK.

-> The entry of the hour is optional. If not indicated, the hour will
be requested upon the activation of the function.

Note: The key is programmed, but the function is not activated.

• Press the programmed key associated with the function.

-> The function is activated and the symbol is shown on
the idle screen. The alarm will be triggered at the
programmed hour.

Note: In order to ensure that the alarm is triggered again at the

programmed hour, press the associated programmed key again
to reactivate the function.

61

"Do not disturb" function

Menu

Settings

Calls

Do not disturb

Menu

Activated Features

Do not disturb.

Delete

You may wish to avoid being disturbed by the ringing phone for a certain time and not re­ceive any call.

Using the "Do not disturb" function

To activate the function:

Phone in standby:
1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Calls and confirm.

4 - Select Do not disturb and confirm.

-> Y ou no longer receive any calls. The symbol is displayed
on the screen in standby mode in order to indicate that the
phone does not receive calls.

To deactivate the function:

Phone in standby, the screen shows the symbol.
1 - Press the Menu Fox key.

2 - Select Activated Features.

*

*Depending on the programming performed by the system operator.

62

3 - Select Do not disturb. If activated, the function is ticked.

4 - Press Delete.

-> The request is accepted.

"Do not disturb" function

Menu

Settings

Keys

Call Features

Do not disturb

Do not disturb

Overriding the "Do not disturb" function*

You are trying to reach a party who has programmed the "Do not disturb" function on his
phone. You can force this forwarding and call the desired phone.

• Press successively the * 2 9 keys before dialling the number of

the desired phone.

Programming the "Do not disturb" function on a programmable key

If this function is repetitive, you can store it on a programmable key.

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Keys and confirm.

-> The keys already programmed light up. The available keys
remain switched off.

4 - Select the key to be programmed.

To activate/deactivate the function:

5 - Select Call Features and confirm.

6 - Select Do not disturb and confirm.

• Press the programmed key associated with the function.

-> The key lights up. The function is activated.

• To deactivate the function, simply press the programmed key
associated with the function, if it lights up. It goes off and you
can receive calls again.

63

Locking the phone

Menu

Settings

Calls

Lock (unlocked)

or

☛

This option allows you to prohibit access to your phone, for instance while you are away
(menu, call log, personal directory).

Access to the (internal and external) directory remains possible, as well as the use of pro­grammed keys.

Important note: Before locking your terminal, you must have customised your se­cret code (see chapter § “Customising the password”, page 72). Without customisation,
the locking of the phone is rejected.

Activating the phone lock

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Calls and confirm.

4 - Select Lock (unlocked) and confirm.
When the request is accepted, a window is displayed with the

message «Phone locked».

Note: The phone is locked, but you can call an internal party.

Calling an external party from the locked phone

You have locked your phone and want to selectively call an external party without deacti­vating the lock.

Note: the acces to the external directory is available but a call is not possible.

1 - Dial the outside line access code (0).

-> The screen prompts you to enter your secret code.

2 - Enter you secret code.

-> If you make a mistake, you must repeat the operation.

As soon as the code has been validated, the access to external
lines is authorised and you can dial the number of the contact.

At the end of the call, the phone goes back to the locked state.
.

64

Locking the phone

Cancel

OK

Menu

Settings

Keys

Call Features

Lock

Calling an emergency number from a locked phone

The phone is locked, but you can call an emergency number.

☛

1 - Press

2 - Dial the emergency number.

Note: At the end of the call, the phone goes back to the locked

state.

1.

Deactivating the phone lock

Phone in standby mode, your screen displays «Phone locked». To cancel the locking of
the phone:

1 - Press Cancel.

2 - Enter your password.

☛

3 - Press OK to confirm.

-> The request is accepted. The keypad is unlocked.

Programming the alarm function via a programmed key

If this function is repetitive, you can store it on a programmable key.

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Keys and confirm.

-> The keys already programmed light up. The available keys
remain switched off.

4 - Select the key to be programmed.

5 - Select Call Features and confirm.

6 - Select Lock and confirm.

65

Locking the phone

Locking/un­locking

To activate/deactivate the function :

• Press the programmed key associated with the function.

-> The key lights up. The function is activated.

• To deactivate the function, simply press the programmed key
associated with the function, if it lights up, and then enter your
password. It goes off and the phone is no longer locked.

66

Phone settings

Menu

Settings

Audio

Volume

<choice>

Menu

Settings

Audio

Melody

<choice>

Selecting and adjusting the phone ringer

You can adjust the ringer volume (8 levels) and choose the melody (8 options).

To adjust the ring volume:

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Audio and confirm.

4 - Select Volume (x) and confirm.

-> The value (x) indicates the current value of the tune.

5 - T o test the volume: Press the Test Fox key to start the test and

then press Stop to stop the test.

6 - Choose the volume and confirm your choice.

To choose the melody:

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Audio and confirm.

4 - Select Melody (x) and confirm.

-> The value (x) indicates the current value of the melody.

5 - T o test the volume: Press the Test Fox key to start the test and

then press Stop to stop the test.

6 - Choose the melody and confirm your choice.

67

Phone settings

Menu

Settings

Audio

Headset

<Choice>

Programming a micro-headset connection

Your set is designed for use with a micro-headset. Once the micro-headset is connected,
you have to program its connection.

Consult your system operator. He will adjust your micro-headset setting to your
specific needs.

Selecting a headset mode:

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Audio and confirm.

4 - Select Headset (current value) and confirm.
The list of usable modes is displayed. The current mode is

preceded by a tick .

• Deactivated: this mode is used to deactivate the headset
without disconnecting it physically.

• Normal mode: this mode is used to change from headset mode
to handset mode.

• The call going on in headset mode is interrupted when the
handset is lifted.

Caution: the call is cut when the handset is on-hooked.

• ContactCenter mode: this mode is used to maintain the call in
headset mode if the handset is lifted. Only listening is possible
on the handset. The call is not cut if the handset is on-hooked.

5 - Select the desired mode and confirm.

Terminal idle; the headset symbol appears if:

• Normal Mode or ContactCenter mode is selected,

• The headset is connected (the icon disappears if the headset is disconnected). On some
headset models, the headset must be removed from the base for the symbol to appear
(the symbol disappears if the headset is put back on the base).

68

Phone settings

Auto connection

Menu

Settings

Audio

Intercom

Activated

Menu

Settings

Display

Programming automatic headset connection

The Auto connection menu is displayed if the terminal is set to multi-key mode (See “Pro­gramming the multi-key function”, page 45). However, automatic connection will only take
effect if the headset is activated (normal mode or ContactCenter mode).

Two values are proposed:

• Deactivated: line seizure is necessary to start the conversation.
Press , , or take the call on the headset.

• Activated: the call is automatically initiated on the headset.

Activating the interphone mode

The intercom mode is used to communicate with internal parties, without any action on
your part.

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Audio and confirm.

Adjusting the screen contrast

4 - Select Intercom and confirm.

5 - Select the activation of the interphone mode (Activated)

-> Phone in standby mode, the symbol is displayed in order
to show that the interphone mode is active.

To deactivate the interphone mode, proceed as described above
until step 5, where you select the deactivation of the interphone
mode (Deactivated).

Note: To activate or deactivate the interphone mode while the

phone is in standby mode, you can also press .

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Display and confirm.

69

Phone settings

Contrast

<Contrast level>

4 - Select Contrast (x) and confirm.

5 - Choose the screen contrast level (4 levels) and confirm.

-> The value (x) indicates the current contrast value.

70

Adjusting the screen backlight

Menu

Settings

Display

Backlight

<Setting type>

Menu

Settings

Display

Backlight intensity

<Level>

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Display and confirm.

4 - Select Backlight and confirm.

-> The value (x) indicates the current contrast value.

5 - Select and confirm the desired setting type from the available

options:

- Permanently: The screen will be permanently lit.

- Off: The screen will not be lit at all.

- Event-controlled: The screen backlight remains inactive. The
screen will only be lighted when a specific event occurs
(incoming call, key stroke, menu access, etc.).

Enter the desired lighting time in seconds and then click on OK

to confirm.

If a value had already been entered, it is displayed now . Press

c

to erase the previous entry and then enter the new

value.

** Digital terminals: The lighting time is adjusted to 5 seconds

and cannot be modified.

Phone settings

Setting the backlighting intensity

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Display and confirm.

4 - Select Backlight intensity (x) and confirm.

-> The value (x) indicates the current contrast value.

5 - Choose the level and then press Select (8 intensity levels) .

71

Customising the password

Menu

Settings

General

Password

Menu

Language

<Choice>

To access certain functions (unlocking the terminal, login function, etc.), a password is re­quired. This code (different from the mailbox access code) is 0000 by default. You must
personalise this code before use (for example, to unlock the phone).

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select General and confirm.

4 - Select Password and confirm.

5 - Enter the old password and confirm with OK.

☛

☛

Upon the first change, this is the default code 0000.

-> Validation consists in pressing the Fox Menu key under the
number entered.

6 - Enter the new password and confirm.
7 - Confirm the new password by entering it a second time and

then confirm.

Note: remember this code; you will need it to access certain func-

tions.

Choosing the language of the phone

1 - Press the Menu Fox key.

2 - Select Language and confirm.

3 - Select the desired language and then confirm.

72

Checking the coordinates of the phone

Menu

Settings

General

Own ID

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select General and confirm.

4 - Select Own ID and confirm.

This menu level provides the following information:

• The directory number of the phone

• The user (subscriber) name

• The system to which the phone is connected: Aastra 5000 in
case of our solution.

Local settings

This menu is reserved for the administrator.

73

Other functions

Menu

Settings

Calls

General standby

General standby

Menu

Settings

Other functions

General standby

You want to leave the office while other colleagues have activated the forwarding of calls
or filters to your phone. The function allows you to temporarily redirect these calls to the
subscribers in order to prevent disadvantages for the callers. If you are part of a call group,
your phone will be excluded.

Phone in standby,
1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Calls and confirm.

4 - Select General standby and confirm.
Idle phone, the screen shows the symbol. You will only

receive your own calls.

To cancel the general deactivation:

1 - Press the upper key of the browser to directly access the

active functions.

2 - Select General standby (the function is ticked) and confirm.
The symbol disappears on the idle screen. You can receive

again other calls apart from your own calls.

Programming the General standby function via a programmable key

If this function is repetitive, you can save it on a programmable key.

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

74

Other functions

Keys

Call Features

General standby

General
standby

Menu

Settings

Calls

Group Deactivation

Group Deactivation

3 - Select Keys and confirm.

-> The keys already programmed light up. The available keys
remain switched off.

4 - Select the key to be programmed.

5 - Select Call Features and confirm.

6 - Select General standby and confirm.

To activate/deactivate the function:

• Press the programmed key associated with the function.

-> The key lights up. The function is activated.

• To deactivate the function, simply press the programmed key
associated with the function, if it lights up.

Group deactivation

Your phone is part of a call group and you want to temporarily leave this group.

Phone in standby,
1 - Press the Menu Fox key.

To cancel the group deactivation:

2 - Select Settings and confirm.

3 - Select Calls and confirm.

4 - Select Group Deactivation and confirm.
Idle phone, the screen shows the symbol. You will only

receive your own calls.

1 - Press the upper key of the browser to directly access the

active functions.

2 - Select Group Deactivation (the function is ticked) and confirm.
The symbol disappears on the idle screen. Y ou can receive

again other calls apart from your own calls.

75

Other functions

Menu

Settings

Keys

Call Features

Group deactivation

Group
deactivation

Programming the Group deactivation function via a programmable key

If this function is repetitive, you can save it on a programmable key.

1 - Press the Menu Fox key.

2 - Select Settings and confirm.

3 - Select Keys and confirm.

-> The keys already programmed light up. The available keys
remain switched off.

4 - Select the key to be programmed.

5 - Select Call Features and confirm.

6 - Select Group deactivation and confirm.

Activate/deactivate the function:

• Press the programmed key associated with the function.

-> The key lights up. The function is activated.

76

• To deactivate the function, simply press the programmed key
associated with the function, if it lights up.

Other functions

The squatt function

This function is used to momentarily recover the features and programming on your phone
to use them on another phone.

Important note: Before activating the squatt function, you must have customised
your secret code (see chapter § “Customising the password”, page 72). Without previ­ous customisation, the function is rejected.

On the phone used temporarily:
1 - Pick up the handset or pressr

☛

☛

2 - Press successively the following keys:

3 - Enter the number of the phone the features of which you want

to restore.

4 - Enter your secret code.
You can access the various features associated to your phone

number.

-> Examples:

- You can change the programming of your call forwarding.

- You can access your personal abbreviated numbers.

- To notify a contact from this temporary phone, the proposed
messages are personalised with your identity.

* 4 9

77

Other functions

Option

Company

Identity presentation function

When you dial a number after picking up the receiver or after pressing the green key, you
can select the identity shown to the correspondent you are calling. You can choose be­tween the company number, the extension number or no number.

After you have dialled the external access code,
1 - Press the Option Fox key,

-> three types of identities are displayed: Extens. - Company ­None*.

2 - Select the option corresponding to your choice (e.g.

Company) and validate.

You can now dial the other correspondent’s number.

Note: the choice you have made only applies to the call that fol-

lows. When no choice is defined, the identity shown is the one
programmed by the system operator.

*

78

* Depending on the programming performed by the system operator

Other functions

Ident

OK

☛

OK

Ident

OK

☛

OK

Login/Logout function

You are temporarily staying in an office equipped with a general-purpose phone (not assigned
to a subscriber). You want to restore your calls and the characteristics associated with your
subscriber number.
After returning to your office, you will use the same procedure to restore the calls on your own
phone, as well as the phone configuration (forwarding, programmable keys, settings, etc.).
If, however, you want your subscription to be no longer associated with the temporary tele­phone phone when you leave the place, you can perform a Logout on the phone in order to
release it. The temporary telephone becomes a general-purpose phone ag ain. You ca n a t a
later time restore your subscriber number and the user rights associated with your own phone
by a new identification

To restore your subscriber rights on a general-purpose phone:

The calls meant for you now arrive on this phone and you can access the various features
associated to your subscriber number.

Note: While you are out of office, your own phone cannot be called. However, another sub-

scriber can restore his rights or make calls while you are absent.

.

*

1 - Press the Ident Fox key.

2 - Dial your phone number (or subscriber number) and confirm

with OK.

3 - Enter the password of your phone and confirm with OK.

-> The display confirms that the function has been activated.

To restore your subscriber rights on your phone:

After returning to your office, use the same procedure:

1 - Press the Ident Fox key.

2 - Dial your phone number (or subscriber number) and confirm

with OK.

3 - Enter the password of your phone and confirm with OK.

-> The display confirms that the function has been activated,
and the calls that are meant for you will from now on arrive
on your own phone.

Note: As a result, the phone you are currently using in your temporary office is no longer

assigned to any subscriber, and automatically becomes a general-purpose phone again.

* Depending on the programming performed by the system operator.

79

Other functions

Menu

Logout

To release a terminal* :

Before leaving the office, do the following on your temporary
phone:

1 - Press the Menu Fox key.

2 - Select Logout and confirm.

Your release request is accepted. The phone is no longer
associated with your subscription. The Ident Fox key indicates
that the phone is only a general-purpose phone.

-> Back in your office, you will find your subscriber rights as
soon as you have identified.

Important!

Before leaving a phone, we recommend programming immediate forwarding (for example,
on voicemail) to ensure that your calls are managed while you are absent.

80

Other functions

Storage

Storage

Line protection function during data transmission

You want to send data via your telephone line (using a modem or Minitel on the line) and
therefore do not want to be disturbed by a call (i.e. non-presentation of waiting calls).

You can temporarily activate this function during a call (Voir “Other features available du­ring a call”, page 23).

To have this function continuously activated, we recommend that you contact your system
operator.

On-hold function

The on-hold function can be programmed via the programmable key, only from the iPBX
management portal. If you use this function regularly, contact your system operator and
ask him to program it.

For more detailed information on the use of the key, refer to the following chapter: “Placing
the party on hold and resuming the call on another phone”, page 20

Store and redial function

If your party does not answer or is busy, you can temporarily record their number in order
to call them back later (even if you dial other numbers in the meantime).

The store and redial function can be programmed via the
iPBX management portal. If you use this function regularly, contact your system operator
who will get it programmed.

To store the number :

Your party is busy or does not answer:
3 - Press the Store and Redial programmed key.

-> An audible message indicates that the action has been
validated. This number remains stored until it is redialled or
erased

To call the stored number:

To redial this number:

• Press the Store and Redial programmed key.

-> The phone automatically calls the stored number . When the
called party answers, pick up the handset to talk. As soon as
the recalled contact has answered, the number is no longer
stored and the indicator of the key goes off.

programmable key, only from the

81

Other functions

Storage

To change the stored number:

You want to change the stored number (for example, in order to
store another number): Upon the call of a second contact who is
busy or does not answer.

• Press the Store and Redial programmed key.

-> The indicator lights up. An audible message and the display
indicate that the action has been validated. This number
remains stored until it is redialled or erased.

Other specific functions that are not described in this guide can be used to suit to
your specific requirements. Do not hesitate to contact your system operator who
will advise you and carry out the progr am m ing required.

82

Appendices

Menu options

The table below shows the menu tree. The options allow the implementation of the func­tions available for the individual phone.

The menu can be accessed by pressing the Menu Fox key.
All the functions are described in the following table. Some of them might not be available

on your phone. Please contact your system operator.
The last column provides a reference to the pages where the individual function is descri-

bed in detail.

Call lists • Missed calls

• Incoming calls

• Outgoing calls

• All calls

Activated
features

Forwarding • Immediate forward

Parameter

• Forwarding

• Do not disturb

• General standby

• Group deactivation

• Intercom

• Headset auto

• Handset off

• Call back

• Alarm

• Filtering command

• Forwarding on busy

• Forwarding on no
reply

• Predefined forward

• Calls

• Audio

The active functions are

ticked .

• Forwarding

• Alarm

• Lock

• Do not disturb

• General standby

• Group deactivation

• Filtering command

• Volume

• Melody

• Headset

• Intercom

page 27

page 35 and
following

page 35
page 59
page 64
page 62
page 62
page 74
page 55

page 67
page 67
page 68
page 69

83

Appendices

• Call features

• Numbering

• Line

• Subscriber intercom

• Filtering

• DTMF

• Keys

• Display

• General

• Language page 72

Voice mail page 42
Messages • Message received

• Notify

Phone book • Personal abbreviated

numbers

Language The selected language

is preceded by a tick in
the list.

Logout page 79

* Functions not available

• From the subscriber*

• From the network*

• Network supervision*

• Voice mail supervision

• Server direct access*

• On-Hold

• Save/repeat

• Contrast

• Backlight

• Backlight intensity

• Own ID

• Local settings (reserved to
the operator)

• Password

"Programmable
keys", Page 30

page 81
page 81

page 69
page 71
page 71

page 73

page 72

page 40
page 40

page 25

page 72

Reminder:

84

The vertical scroll key allows the user to directly access the
following categories:

• Active functions via

• Settings via

Glossary (terms you should know)

Appendices

Secret code/password Personal code, used as a password. Two secret codes are assigned

Conference call Three-way call from a call with two parties.
Filtering Used to forward calls meant for a "Manager" phone to an "Assistant"

Intercept group Group of phones associated to the same group and authorized to

Intercom Feature which allows to receive internal calls without any action

Calls log List of the incoming and outgoing calls.
Hands-free Telephone mode allowing to transmit or receive a call without picking

Multi-line subscribers A phone with several directory numbers.
Multi-key A phone with one directory number, but several programmed keys to

Digital A phone with access to the services of the ISDN network.
Common bell Ringer on an unidentified phone.
Squatt Function used to recover the features granted on an original phone

to you.

• Password: used to cancel a phone lock and access certain
functions (squatt). The default code is 0000.

• Secret mail access code: 2 to 4-digit code used to access your
voice mailbox.

phone.

intercept calls intended for this group.

(communication in hands-free mode).

up the handset.

manage several calls simultaneously.

on another phone.

85

Appendices

Troubleshooting Check

Fault detected Possible causes

No display Check that the phone is connected to the line (dial tone in the

earpiece).
Check the cord to connect to the line.
Check that the other phones in the installation are working.
Check the screen contrast setting.

No dial tone Check that the phone is connected to the line (display).

Check the cord to connect the handset.
Check that the other phones in the installation are working.
Check the handset, loudspeaker or headset volume level.

No sound Check the handset, loudspeaker or headset volume level.

No outside access C heck that you have the right to make outside calls.

Check that your phone is not locked or that your have entered the
right personal code.

Messages
displayed in a
foreign language

No reception of
voice messages

In case of particular problems, we recommend that you contact your system opera­tor.

86

Check the selected display language.

Check your connection to a voicemail system.
Check the recording of your voice signature or greeting message.
Check that call forwarding to your voice mailbox is activated.

Installation of the phone

You phone has been installed by the system operator. Nevertheless, this chapter provides
you with useful information concerning the mounting and connection of your phone.

Mounting the phone

Using the base included in the scope of delivery, you can place your phone on your desk
or mount it on the wall.

Desktop phone

• You can place the phone on a flat desk at an angle of 40° or 25°. T o do this, the base must
be snapped in place at different positions on the rear of the phone.

- Insert and snap the base in place as described in the set-up diagram.

- To connect the handset: Insert the plug of the handset connecting cable into the handset

socket. Next, insert the connector on the free end of the cable into the socket marked with
the phone symbol at the bottom of the telephone set. Route the cable through one of the
grooves in the base.

- Connect the phone as described in the paragraph "Connection"

2

25°

2

40°

;

1

1

87

Installation of the phone

1

2

1

2

3

A

B

C

D

151 mm

145 mm

130 mm

65 mm

3.5 mm

Wall-mounted phone

You can mount the phone on a wall. To do this, the base must be screwed to the wall as a
mounting bracket and the phone must be snapped into the base.

Notes:

• Since there is only little space left between the connection sockets on the rear of the
phone and the wall, a ribbon cable with a short socket connector must be used to set
up the LAN connection. Please contact your retailer in order to buy a suitable ribbon
cable.

• If you want the phone to be mounted on the wall, you can connect only one single
M530 extension keypad (option).

• Arrange the screws for fastening the base and mount the base (Figure A).

• Connect the earpiece cable and the phone connection cable (Figure B). For more
detailed information concerning the connection assignments, refer to the chapter
"Connection".

• Insert the phone horizontally into the base (Figure C-1) and push it downward
(Figure C-2).

• Unscrew the support cam of the earpiece (Figures D-1 to D-3).

• Hang up the earpiece.

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Connection of the Aastra 5380IP

OUT IN

PC

LAN

Connection to the IP network
Connection to a computer (if required)

Connecting the handset
Connection of the headset

Connection of the power supply

Connection of the M530 extension keypad

Connection of the phone to the M530 extension keypad
Note:

The IP addressing and the commissioning of the phone are
performed by the system operator responsible. The IP addresses
and other information on your phone are available in Settings
mode.

Installation of the phone

Aastra 5380 connection

Telephone connection

Connecting the handset
Connection of the headset

Connection of the M530 extension keypad

Connection of the phone to the M530 extension keypad

89

Installation of the phone

Unmounting the telephone

Unmounting of a desktop phone

• Lift and remove the connection cable.

• Carefully remove the base in reverse direction.

Unmounting of a wall-mounted phone

• Slide the phone carefully upwards and remove it from the base.

• Lift and remove the connection cable.

Connection of an M530 extension module

Note:
Always disconnect the phone from the power supply before mounting/dismounting the
M530 extension keypad.

• Remove the connecting cable of the phone from the socket at the bottom of the phone.

• Attach the M530 extension keypad as described in the mounting instructions to the right
of the phone, until it snaps in place visibly and audibly.

• Insert the link cable connector into the additional device sockets located under the phone
and under the extension keypad.

• Guide the cable through the cable duct below the M530 extension keypad.

• Insert the phone connection cable back into the socket below the phone. The M530
extension keypad is now ready for operation.

• If required, connect it to the mains supply.

90

Installation of the phone

Tips and safety

Non-observance of these instructions can result in dang er and breach of applicable laws.

Connections

Make sure that the phone cable connector is inserted into the socket
intended for this purpose. Do not modify the connectors.

Maintenance

Use original accessories only. Installation and maintenance work must be
carried out by an authorised specialist.
Clean your phone with a soft, slightly moist and antistatic cloth. Do not
use a detergent or other chemical products.

Environmental imp acts

Use your phone only in a temperature range between +5 °C and about
+40 °C. Avoid direct sun light and other sources of heat.
Protect your phone from humidity, heavy dust exposure, liquids and
corrosive vapours.
Your phone must not be exposed to electromagnetic fields (electric
motors, household appliances). The voice quality can be influenced by
these factors. Do not place the phone immediately next to computers,
radios, TV sets, video sets or other phones in order to avoid
interferences.

Disposal

For the disposal of your phone and the related packing, aspects of
environmental protecti on must be taken into account. Alternat ively , return
the device to the supplier or your service centre.

CE marking

Certifies the products’ conformity with applicable standards according to
the R & TTE 1999/5/CE directive.

Conformity

The declaration of conformity is available on: www.aastra.com

Information for the user

Your phone comes with a brief instruction manual which explains its main functions and
contains security information.
Other documents concerning the phone can be downloaded from the following web site:
www.aastra.com.
You are responsible for informing yourself about the scope of functions and the purpose of
use of the device.

• Check whether you have all user information on your phone available and make sure that
this information corresponds to the version of your phone and is up to date.

• Attentively read the user information before setting up your phone.

91

Installation of the phone

• Keep this information at an easily accessible place and read them if you have any doubt
concerning the handling of the device.

• When giving your phone to a third party, make sure that it is accompanied by the user
documents.

Intended use

This phone is part of the Aastra 5000 communication system and has been specifically de­signed for operation on this system.

Aastra 5000 is an open, modular and complete communication system which includes
iPBX (referred to per system in the user documents), numerous extension cards, modules
and a complete range of system terminals, including IP system terminals. The system, in­cluding all elements, has been designed to cover, based on a comfortable solution, all the
telecommunication requirements of companies and organisations. The system elements
have all been designed for use with each other. They must not be used for any other
purpose or replaced by third-party elements (except in case of integration via the interfaces
available for this purpose, other networks, applications and authorised terminals.

92