Mita-Kyocera FaxSysC INSTRUCTION HANDBOOK

FAX System (C

Operation Guide

)

ALWAYS read this Operation Guide thoroughly before use. After reading, maintain it in good condition and keep it together with the Operation Guide for your copier.

NOTICE

This Operation Guide contains information that corresponds to using both the

inch and metric versions of fax machines using this Fax System. Since the

messages and terminology for keys and indicators on those respective operation

panels differs between these two versions, for purposes of clarification and easier

understanding we have listed the names used in BOTH types of machine in the

section herein titled Names of Parts. However, in the main text of this handbook,

when the difference in a name or message is only one of upper- and lowercase

spelling, we have listed the information as it specifically pertains to the inch

version of this machine. When there is even a slight difference in the message,

key/indicator name or other specifications, we have listed the information for the

inch version followed, in brackets, by the corresponding information for the metric

version.

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from

insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

........ [General warning]

........ [Warning of danger of electrical shock]

........ [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

........ [Warning of prohibited action]

........ [Disassembly prohibited]

The ● symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

........ [Alert of required action]

........ [Remove the power plug from the outlet]

........

[Always connect the facsimile to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in the handbook are illegible or if the handbook itself is missing. (fee required)

<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

Introduction

The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference. Refer to the related section when using this fax.

Important!

Please read first.

Section 1

Basic Use of this Fax

Section 2

Various Functions

of this Fax

This section contains notes and cautions on installation and operation that should be read prior to using this fax machine for the first time and then strictly obeyed in order to ensure its safe and proper operation. BE SURE to read the notes and cautions contained in the Operation Guide for your copier as well.

This section contains explanations on the names of parts and their functions, as well as basic instructions on fax operation. Reading this section alone will make it possible for you to perform basic fax transmission and fax reception procedures.

This section contains explanations on attempting procedures that will enable more effective use of this fax by those individuals who have already become somewhat familiar with its basic operation. It includes such instructions as setting the time for a transmission to begin, transmitting the same documents automatically to multiple destinations and for transmitting both sides of duplex (2-sided) documents.

Section 3

Troubleshooting

Section 4

Other Features of this Fax

This section contains explanations on handling problems that may occur during operation of this fax. It includes information on responding to error messages that are displayed as well as check points regarding the various settings made. BE SURE to read this section carefully and follow all procedures and cautions precisely.

This section contains explanations on using the more specialised functions of this fax for those individuals who have become knowledgeable about and quite comfortable with its operation. It includes such special instructions as how to limit who can transmit and receive documents with this machine as well as on the procedures for receiving confidential documents that should not be seen by third parties. In addition, this fax contains F-Code Based Communication capabilities that enable more functional compatibility with other companies’ fax machines and a Restricted Access function that enables the convenient control of fax communication performed with this machine.

Introduction

Section 5

Managing Information

About Your Fax

Communications

Section 6

Various Settings and

Registration in this Fax

Section 7

Optional Equipment

This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. In addition, it includes explanations on how to print out the management reports and lists that contain information about the result of fax communications and other settings made in this fax.

This section contains explanations on certain settings and registration such as adjusting the volume of the alarm that sounds in the event of some sort of error. Use this section to perform the settings and registration most appropriate to how you use this fax.

This section contains explanations on the functions available when each of the various optional equipment is installed in this fax. It includes an explanation on Duplex Reception – in which paper is turned over inside the fax machine and printing accomplished on the back side – as well as on the Ultra Fine resolution that enables even clearer transmission and reception of documents.

Section 8

Reference Information

This section contains information on the specifications for this fax machine, a flowchart of the menus that are shown in the message display and tables with explanations related to various error codes. Use this section as reference when using this fax.

Contents

Important! Please read it first. ............................. v

INSTALLATION PRECAUTIONS .......................................... v

PRECAUTIONS FOR USE .................................................... v

Section 1 Fax Operation (Basic Use) .......................... 1-1

Names of Parts ...................................................................... 1-1

(1) Main Body Parts and their Functions ................................. 1-1

(2) Operation Panel Parts and their Functions ........................ 1-2

(3) Basic fax screen on the touch panel .................................. 1-3

Preparations .......................................................................... 1-4

(1) Setting the Type of Phone Line ......................................... 1-4

(2) Turning TTI Transmission ON/OFF.................................... 1-4

(3) Registering Your Self-Station Information .......................... 1-5

(4) Setting the Date and Time ................................................. 1-6

Features and Functions of this Fax .................................... 1-7

(1) Switching from the Copy Operation Mode to the Fax

Operation Mode ................................................................. 1-7

(2) Initial Mode ........................................................................ 1-7

(3) When You Press the Reset Key... ...................................... 1-8

(4) Auto Clear Function ........................................................... 1-8

(5) Document Number ............................................................ 1-8

(6) Auto Shut-Off Function ...................................................... 1-9

(7) Dual Access Function ........................................................ 1-9

(8) Batch Transmission Function .......................................... 1-12

(9) Rotate & Transmit Function ............................................. 1-12

(10) F-Code Based Communication ..................................... 1-12

(11) Memory Reception Function .......................................... 1-12

(12) Rotate Received Documents ......................................... 1-13

(13) Imaging Memory Back-Up Function .............................. 1-13

(14) Fax Priority Printout ....................................................... 1-13

(15) Abbreviated numbers ..................................................... 1-13

Sending Documents ........................................................... 1-14

● Acceptable documents ...................................................... 1-15

● Notes on acceptable documents ....................................... 1-15

● Resolutions ....................................................................... 1-16

Receiving Documents (Automatic Fax Reception) .......... 1-19

● Making copies during a reception ..................................... 1-19

● Memory Reception ............................................................ 1-19

Canceling a Communication .............................................. 1-21

(1) Canceling a Memory Transmission (during scanning)..... 1-21

(2) Canceling a Memory Transmission (during transmission) 1-21

(3) Canceling a Direct Feed Transmission ............................ 1-21

(4) Canceling a Reception .................................................... 1-22

Entering Characters ............................................................ 1-23

(1) Character Input screen .................................................... 1-23

(2) Procedure ........................................................................ 1-24

One-touch Keys .................................................................. 1-25

(1) Registering ...................................................................... 1-25

(2) Modifying and Deleting .................................................... 1-28

(3) Dialing .............................................................................. 1-29

(4) Printing Out a One-Touch Key List .................................. 1-29

Dialing with Abbreviated Numbers.................................... 1-30

Address Book ...................................................................... 1-31

(1) Search Criteria ................................................................. 1-31

(2) Searching with the Address book .................................... 1-31

(3) Printing Out a Telephone Directory List ........................... 1-32

Redialing Functions ............................................................ 1-33

(1) Automatic Redialing ......................................................... 1-33

(2) Manual Redialing .............................................................. 1-33

iii

Section 2 Fax Operation (Various Functions) ............2-1

Duplex Transmission ............................................................. 2-1

Standby Transmission........................................................... 2-3

Broadcast Transmission ....................................................... 2-4

Interrupt Transmission .......................................................... 2-5

Communication Using the Timer .......................................... 2-6

Chain Dial Keys ...................................................................... 2-7

(1) Registering ......................................................................... 2-7

(2) Modifying and Deleting ....................................................... 2-8

(3) Using a Chain Dial Key ....................................................... 2-9

Editing a Communication in Memory ................................. 2-10

(1) Printing Out a Sample Image of Waiting Documents ....... 2-10

(2) Force-Starting the Communication ................................... 2-10

(3) Deleting the Communication ............................................. 2-11

(4) Modifying the Contents of the Communication ................. 2-12

Manual Fax Transmission ................................................... 2-14

Manual Fax Reception ......................................................... 2-15

Section 3 Troubleshooting ........................................... 3-1

When the Fax Data Indicator is Lit... .................................... 3-1

(1) CAUTIONS before Disconnecting the Power Cord ............ 3-1

(2) If a Power Failure Report is Printed Out... .......................... 3-1

If an Error Occurs... ............................................................... 3-1

When One of These Message is Displayed... ...................... 3-2

Troubleshooting Tables ......................................................... 3-4

Section 4 Other Features of this Fax .......................... 4-1

Auto FAX/TEL Switching ....................................................... 4-1

TAD Reception........................................................................ 4-2

D.R.D. Reception (Available in inch versions only) ............ 4-3

Remote Switching .................................................................. 4-4

(1) Changing the Remote Switching Number .......................... 4-4

(2) Operation ............................................................................ 4-5

Polling Communication ......................................................... 4-6

(1) Polling Transmission........................................................... 4-6

(2) Polling Reception ................................................................ 4-7

F-Code Based Communication ............................................. 4-9

(1) Codes used for F-Code Based Communication ................. 4-9

(2) F-Code Boxes ..................................................................... 4-9

F-Code Based Confidential Communication ..................... 4-10

(1) Registering F-Code Confidential Boxes ........................... 4-10

(2) Modifying and Deleting F-Code Confidential Boxes .......... 4-11

(3) F-Code Based Confidential Transmission ........................ 4-12

(4) Printing Out Documents from an F-Code Confidential Box ..... 4-13

(5) Printing Out an F-Code Confidential Box List ................... 4-14

(6) Entering Documents into an F-Code Confidential Box ..... 4-14

(7) F-Code Based Bulletin Board Reception .......................... 4-15

F-Code Based Relay Broadcast Communication ............. 4-17

(1) Registering F-Code Relay Boxes ..................................... 4-17

(2) Modifying and Deleting F-Code Relay Boxes ................... 4-18

(3) F-Code Based Relay Broadcast Transmission ................. 4-19

(4) Printing Out an F-Code Relay Box List ............................. 4-20

Fax Forwarding .................................................................... 4-21

(1) Registering ....................................................................... 4-21

(2) Modifying Registered Information ..................................... 4-22

(3) Turning Fax Forwarding ON/OFF ..................................... 4-22

Group Dial Keys ................................................................... 4-23

(1) Registering ....................................................................... 4-23

(2) Modifying and Deleting ..................................................... 4-24

(3) Dialing ............................................................................... 4-25

(4) Printing Out a Group Dial List ........................................... 4-25

Program Keys ....................................................................... 4-26

(1) Registering ....................................................................... 4-26

(2) Modifying and Deleting ..................................................... 4-27

(3) Using a Program Key ....................................................... 4-28

(4) Printing Out a Program Dial List ....................................... 4-28

Password Check Communication ...................................... 4-29

(1) Registering Permit Telephone Numbers ........................... 4-29

(2) Modifying and Deleting Permit Telephone Numbers ........ 4-30

(3) Registering Permit IDs ...................................................... 4-30

(4) Modifying and Deleting Permit IDs ................................... 4-31

(5) Turning Password Check Communication ON/OFF ......... 4-32

Encrypted Communication ................................................. 4-33

(1) Registering Encryption Keys ............................................ 4-33

(2) Modifying and Deleting Encryption Keys .......................... 4-34

(3) Registering Encryption Boxes .......................................... 4-35

(4) Modifying and Deleting Encryption Boxes ........................ 4-36

(5) Required Operation (Transmitting party) .......................... 4-36

(6) Required Operation (Receiving party) .............................. 4-37

(7) Printing Out Documents from an Encryption Box ............. 4-38

(8) Printing Out an Encryption Key List .................................. 4-39

(9) Printing Out an Encryption Box List .................................. 4-39

Restricted Access ................................................................ 4-40

(1) Preparations Before Use .................................................. 4-40

(2) Changing the Management Password ............................. 4-40

(3) Registering Access Codes................................................ 4-41

(4) Modifying and Deleting Access Codes ............................. 4-42

(5) Turning Restricted Access ON/OFF ................................. 4-43

(6) Printing Out a Restricted Access Report .......................... 4-43

(7) Printing Out a Department List ......................................... 4-44

Contents

Section 6 Various Settings and Registration ............. 6-1

Turning Report Print Out ON/OFF ........................................ 6-1

Turning the Bulletin Board ON/OFF ..................................... 6-2

Setting the Number of Rings (Auto Fax Reception) ........... 6-3

Making Volume Settings........................................................ 6-3

Setting the Document Size for Scanning from

the Document Processor ...................................................... 6-4

Setting the Default Transmission Mode............................... 6-5

Selecting the Automatic Reception Mode ........................... 6-5

Turning Reception Date & Time Print Out ON/OFF ............. 6-6

Selecting the Paper Feed Selection Mode ........................... 6-7

Turning Manual Paper Feed ON/OFF.................................... 6-8

Turning 2 in 1 Reception ON/OFF......................................... 6-9

Turning Remote Diagnosis ON/OFF ..................................... 6-9

Registering the Remote Test ID .......................................... 6-10

Section 7 Optional Equipment .................................... 7-1

Duplex Unit (Duplex Reception ON/OFF) ............................. 7-1

● Turning Duplex Reception ON/OFF ..................................... 7-1

Optional Memory .................................................................... 7-1

Section 8 Reference Information ................................ 8-1

Specifications ......................................................................... 8-1

Special Characters Chart ...................................................... 8-2

Paper Size and Priority Feed Chart (Inch version) ............. 8-3

Paper Size and Priority Feed Chart (Metric version) .......... 8-4

Menu Flow Charts .................................................................. 8-5

Error Code Tables .................................................................. 8-7

Section 5 Managing Information About Your Fax

Communications ......................................... 5-1

Communication Result Display ............................................ 5-1

(1) Transmission Result Display .............................................. 5-1

(2) Reception Result Display ................................................... 5-2

Printing the Management Reports/Lists .............................. 5-3

(1) Activity Report ..................................................................... 5-3

(2) Confirmation Report ........................................................... 5-3

(3) User Setting List ................................................................. 5-4

Important! Please read it first.

This Operation Guide contains information on using the facsimile functions of this machine. BE SURE to read the Operation Guide for your copier as well and maintain both handbooks in good condition in a location close to the machine. During use, refer to the Operation Guide for your copier for information regarding the sections listed at right.

Caution Labels INSTALLATION PRECAUTIONS PRECAUTIONS FOR USE

How to load paper Replacing the toner cartridge and waste toner tank When paper misfeeds Troubleshooting Cleaning the copier

INSTALLATION PRECAUTIONS

■ Environment ■ Power supply/Grounding the product

• Avoid installing this product in locations where the top or

upper rear portion of the unit will be exposed to direct

sunlight. Such conditions might adversely effect the unit’s

ability to detect the correct size of originals and documents.

When such a location cannot be avoided, change the

direction the unit is facing in order to eliminate exposure to

direct sunlight.

• DO NOT connect this product to the same outlet as an air

conditioner or copier, etc.

PRECAUTIONS FOR USE

CAUTION

• DO NOT leave the Document Processor open as there is a danger of personal injury. ………………

Other precautions

• DO NOT open the front cover or left cover, turn off the main switch, or pull out the power plug while transmitting, receiving, or copying.

• This product may only be used within the country of pur chase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

• This product may be inoperable in areas with poor telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

• No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the main switch.

• Return used battery to point of sales.

Section 1 Fax Operation (Basic Use)

Names of Parts

(1) Main Body Parts and their Functions

The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on other parts of this machine.

Main Body + Duplex Document Processor attached

1 Operation panel...Use the operation panel to perform the

procedures required for fax communication.

2 Fax storage section...Received documents are ejected and stored

face-down in the fax storage section. Up to 250 sheets can be stored in this section at one time.

3 Drawers...This fax machine comes standard with two drawers

installed. Each drawer can hold up to 500 sheets of plain paper (60 g/m2 - 105 g/m2). Refer to the Operation Guide for your copier for more detailed information regarding the use of the drawers.

4 Multi-Bypass...Paper can be set in the Multi-Bypass as well. In

order to use the Multi-Bypass, it is necessary to select “ON” under “Turning Manual Paper Feed ON/OFF” on page 6-8. Refer to the Operation Guide for your copier for more detailed information regarding the use of the Multi-Bypass.

5 Telephone jack (T)...Use this jack to connect a separately

purchased telephone to the fax.

6 Line jack (L)...Use this jack to connect the fax to a telephone line

using the modular cord.

7 Main switch...Turn this switch ON ( | ) in order to perform fax and

copy operations. The touch panel will light and operation will be possible.

Document Processor

● Document Processor

There are 2 optional document feeders available for use with this machine: the Document Processor for feeding one-sided documents, and the Duplex Document Processor for using both sides of 2-sided documents. * Both the Document Processor and Duplex Document Processor can

be used with the 25 copies per minute machine. However, only the Duplex Document Processor can be used with the 35 copies per minute machine.

8 Document table...Set the documents you want to transmit on this

table. Up to 70 sheets of up to 11" x 8 1/2" [A4] size paper, or up to 50 sheets of 8 1/2" x 14" or 11" x 17" [A3 or Folio] size paper, can be set at one time.

9 Document insert guides...Adjust these guides to match the width of

the documents.

0 Document Processor reversing cover...Open this cover if a

document jams.

! Document eject cover...Documents are ejected onto this cover

after being scanned.

@ Eject guide...Open this guide when transmitting documents of a

large size such as 8 1/2" x 14" or 11" x 17" [A3 or Folio].

# Document Processor open/close lever...Operate this lever when

opening and closing the Document Processor.

$ Document set indicator...This indicator indicates the status of the

documents set in the Document Processor. Documents are set properly when the indicator is lit green.

1-1

Section 1 Fax Operation (Basic Use)

(2) Operation Panel Parts and their Functions

The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on the keys and indicators that are utilized when this machine is used as a copier.

1 Touch panel...Indicates operation procedures as well as trouble with the machine. Keys related to operational

procedures which appear on the touch panel with their name displayed are indicated in this handbook within double quotation marks. In addition, you will be instructed to “touch” any keys which appear on the touch panel rather than “press” them. (Ex.: Touch the “xxx” key.)

2 Keypad...Use the keypad to enter fax numbers, etc.

* Even if your telephone service is for pulse dialing, press the star (*) key and any key pressed on the keypad

after that will transmit the related tone signal. (Inch version only)

3 Start key...Press this key when you want to initiate a fax communication. 4 Fax key / Fax indicator...Press this key when you want to switch between the Copy Operation and Fax

Operation modes. The Fax indicator is lit when the machine is in the Fax Operation mode.

5 Fax data indicator...When received documents or other data are being stored in memory, this indicator will

flash and then light continuously.

6 Reset key...Press this key when you want to cancel an operation in progress and have the touch panel return

to the initial mode settings.

7 Stop/Clear key...Press this key when you want to delete registered fax numbers or names, as well as when

you want to stop an operation in progress.

8 Fax Priority key...Press this key when you want to give priority to printing out a received fax during a copy

operation.

9 Default key...Press this key when you want to perform settings related to the various default modes for the

fax functions of this machine.

0 Interrupt key/indicator lamp...Press this key when you want to interrupt a fax reception in order to make

copies. The indicator lamp in the Interrupt key will light when the machine is in the Interrupt mode.

1-2

Section 1 Fax Operation (Basic Use)

(3) Basic fax screen on the touch panel

The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the Fax Operation mode is called the "basic fax screen". The following contains information on the basic keys which are displayed in this screen and their functions.

1 Message display...Current status, the next step in a procedure and error messages are shown in the message display. 2 Number of destinations display...The number of destinations that you have chosen to dial to is shown in this area. 3 Speed-dial keys...Keys that you have registered to function as either a one-touch key, a group dial key (G), a program key (P) or a chain dial key

4 “Address book” key...Touch this key when you want to use the address book. (Refer to page 1-31.) 5 “Abbrev.” key...Touch this key when you want to use the abbreviated number that a destination number is registered under in order to dial that

number. (Refer to page 1-30.)

6 “TX setting” key...Touch this key when you want to perform settings related to transmission conditions such as the size of the documents to be

transmitted, the image quality of those documents, the contrast at which you want to send them and the time when they should be sent. Once you press this key, the TX Setting screen will appear.

7 “▼” and “▲” cursor keys...Use these keys when you want to display speed-dial keys other than those which are currently displayed. 8 “Dest. check” key...Touch this key when you have entered multiple destination fax numbers using speed-dial keys, etc., and you want to check

the list of those numbers.

9 “Re-dial” key...Touch this key when you want to have the fax automatically redial the most recently dialed number 0 “On-hook” key...When a separately purchased telephone is connected to this fax machine and you touch this key, you can dial a destination

number without having to pick up the receiver.

! “Memory TX” / “Dir. Feed Tx” key...When you want to switch between the Memory Transmission mode (“Memory Tx”) and the Direct Feed

Transmission mode (“Dir. Feed Tx”). The mode will change each time you touch this key.

@ Reception mode select key...Touch this key when you want to select a different reception mode. The mode will change each time you touch this

key.

# Memory bar...Indicates the amount of data stored in memory. As documents are being stored, the bar will move towards “100%” indicating that

the data stored in memory is increasing. Once it reaches “100%”, no more documents can be stored in memory.

$ Fax number display...The number that you have entered to dial is displayed here. % “Basic” key...Touch this key when you want to return to the basic fax screen. ^ “Application” key...Touch this key when you want to use one of the various functions of this fax machine such as polling, etc. & “Register” [“Registration”] key...Touch this key when you want to perform one of the various registration procedures of this fax machine. * “Print Report” key...Touch this key when you want to print out one of the various reports or lists of this fax machine.

1-3

Section 1 Fax Operation (Basic Use)

Preparations

When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in “(1) Setting the Type of Phone Line” through “(4) Setting the Date and Time ”. * If your service representative performs these settings during set-up

of your Fax System, there is no further need for you to perform these procedures.

(1) Setting the Type of Phone Line

(Inch version only)

Set the type of phone line here to correspond to the type of telephone service that you are using. BE SURE the type of phone line you select here is correct because, if the setting is incorrect, fax communication will be impossible. * Prior to operation, check the message display to make sure that the

touch panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode” on page 1-7.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the basic copy screen.

Touch either the “Tone Line(DTMF)” key or the “Pulse Line(10PPS)” key, as appropriate.

Touch the “Close” key. The message display will return to the same screen as was displayed in step 3.

If you are finished making settings, touch the “Close” key 2 more times.

Press the Default key. The Default Setting screen will appear.

(Inch)

Touch the “FAX default” key. Make sure that “Line Type” is highlighted and touch the

“Change #” key.

(2) Turning TTI Transmission ON/OFF

The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc. – that is automatically sent to the receiving party's fax and printed out on the received documents. With this fax, you can select here whether or not that TTI information will be sent to the receiving party's fax, and – if it is – whether it will be printed inside or outside the border of the transmitted page. * Prior to operation, check the message display to make sure that the

touch panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode” on page 1-7.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the basic copy screen.

Press the Default key. The Default Setting screen will appear.

(Inch)

1-4

(Inch)

(Metric)

Section 1 Fax Operation (Basic Use)

Touch the “FAX default” key.

Touch the “▼” cursor key until “TTI” is highlighted and then touch the “Change #” key.

(Inch)

(Metric)

(3) Registering Your Self-Station

Information

If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party's fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.

* Use the following procedure as well when you want to change

information that is already registered.

* Prior to operation, check the message display to make sure that the

touch panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode” on page 1-7.)

* If you want to cancel the procedure part way through, press the

Reset key.

Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

If you want your TTI information to be sent to the other party, touch the desired location where you want it to be printed. If you do NOT want it to be sent, touch the “Not Printed” key.

Touch the “Close” key. The message display will return to the same screen as was displayed in step 3.

If you are finished making settings, touch the “Close” key 2

more times.

(Metric)

Touch the “Location Info.” key. The currently registered information will be displayed. * To register your fax number: Touch the “v” key and go to

step 3. To register your station name: Touch the “Own Name” key and go directly to step 5. To register your station ID: Touch the “Own ID” key and proceed directly to step 7.

(Inch)

(Metric)

1-5

Section 1 Fax Operation (Basic Use)

● Registering your fax number

Use the keypad to enter your fax number. * The fax number can be up to 20 digits in length. * If you want to clear the currently displayed number from the

message display, simply press the Stop/Clear key.

* If you want to revise the entered number, touch the “r” or

“R” cursor key to move the cursor to the number that you want to change. Then touch the “Delete” key to delete that number and enter the correct number as desired.

(Inch)

(Metric)

● Registering your station ID

Use the keypad to enter the desired station ID (4 digits). * If you want to reset the displayed number to “0000”, simply

press the Stop/Clear key.

* If you want to revise the entered number, touch the “r” or

“R” cursor key to move the cursor to the number that you want to change. Then enter the correct number as desired.

(Inch)

(Metric)

Touch the “OK” key. The message display will return to the

same screen as was displayed in step 2.

● Registering your station name

Enter the desired name for your station. (Refer to “Entering Characters” on page 1-23.) * Your station name can be up to 32 characters in length.

In the Character input screen, touch the “OK” key. The message display will return to the same screen as was displayed in step 2.

Touch the “OK” key. The message display will return to the same screen as was displayed in step 2.

If you are finished making settings, press the Reset key.

(4) Setting the Date and Time

Set the date and the time that will appear in the message display here. BE SURE that the date and time that you set here are correct since they will serve as a basis for all communications that use the timer. * Prior to operation, check the message display to make sure that the

operation panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode” on page 1-7.)

* If you want to cancel the procedure part way through, press the

Reset key.

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Section 1 Fax Operation (Basic Use)

Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

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Touch the “Date & Time” key. The currently registered information will be displayed.

(Inch)

Features and Functions of this Fax

The following contains explanations about features and functions that should be understood when this machine is used as a facsimile.

(1) Switching from the Copy Operation

Mode to the Fax Operation Mode

This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode. Therefore, if you want to send a fax to another party it is first necessary to switch to the Fax Operation mode. However, in terms of receiving a fax. since the Automatic Fax Reception mode is the default setting, fax reception is possible and the documents will be printed out automatically even when the machine is in the Copy Operation mode. When the machine is in the Copy Operation mode, the COPY indicator will be lit. To switch to the Fax Operation mode, simply press the Fax key. Once the machine is in the Fax Operation mode, the Fax indicator will light and the touch panel will change to the basic fax screen.

(Metric)

Use the keypad to enter the present date, in order of the year, month and day. * Use the “r” or “R” cursor keys to move the cursor as

required.

Touch the “Time” key and then use the keypad to enter the present time. * The time should be entered on a 24-hour basis

(00:00 - 23:29).

Touch the “OK” key. The message display will return to the same screen as was displayed in step 2.

(2) Initial Mode

The initial screen that appears in the touch panel when you press the Fax key and change to the Fax Operation mode, or that normally appears in the Fax Operation mode after a successful fax transmission or reception, is called the “basic fax screen”. The accompanying default settings and related operational status is known as the “initial mode”. When the fax machine is in the initial mode for fax operation, “Ready for fax transmission” will be shown in the message display. Always check the touch panel to make sure that is it is in the initial mode and displaying this basic fax screen PRIOR to performing any facsimile operation. The fax machine will also return to the initial mode when the Auto Clear function engages.

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If you are finished making settings, press the Reset key.

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Section 1 Fax Operation (Basic Use)

● Message display when Restricted Access is turned ON...

Even if the fax machine is in the initial mode for fax operation, the message display will differ if Restricted Access (page 4-43) is turned ON.

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(Metric)

In this case, it is necessary to enter your access code or the registered management password in order to use the fax. If a viable access code or the registered management password is entered, the touch panel will change to the standard initial mode for fax operation.

CAUTION When Restricted Access is turned ON, it is necessary to enter the registered management password in the Restricted Access Login Screen in order to access the various setting and registration procedures of this fax. Even if a viable access code that enables fax operation is entered, the menus that correspond to the various management-related setting and registration procedures of this fax will not be available. (Refer to “Restricted Access” on page 4-40.)

(4) Auto Clear Function

The Auto Clear function will clear all entered settings and the touch panel will return to the initial mode settings after any type of transmission or print out, or if you do not press any keys within 90 seconds during any procedure. * If, however, documents are set when the Auto Clear function

engages, the displayed size of those documents will remain in the message display.

(5) Document Number

The fax uses a 3-digit document number in order to manage each fax communication. This document number is assigned during each procedure and in the order that each communication that uses the timer, as well as each transmission or reception, is accomplished. The actual timing of the determination of each document number will differ depending upon the operation being carried out. In addition to appearing in the message display, this document number can be verified by checking the Transaction Result display, the Delayed Communication Report that is printed out for each communication that uses the timer or by printing out a Confirmation Report. (Refer to “Transaction Result display” on page 5-1, “(2) Delayed Communication Report” on page 5-3, and “Turning Report Print Out ON/OFF” on page 6-1.)

(3) When You Press the Reset Key...

When you want to cancel a procedure part way through, simply press the Reset key. The touch panel will automatically return to the initial mode for fax operation. * If, however, documents have already been set when you press the

Reset key, the displayed size of those documents will remain in the message display.

* Depending on the status of the operation, there are occasions when

pressing the Reset key may have no effect.

1-8

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Section 1 Fax Operation (Basic Use)

(6) Auto Shut-Off Function

Anytime there is no operation of or activity with this fax (no keys are pressed, no documents are set, nothing is printed out, etc.) for a designated period of time, the Auto Shut-Off function will engage for energy saving purposes and the fixing section heater and fan inside the machine will shut down. The amount of time most copy or fax machines spend waiting for some operation to begin is generally greater than the time actually spent on copying or fax communication. Thus, the energy consumed during that time is a great percentage of the overall energy used by the machine. Shutting down the fixing section heater and fan enables energy and cost reductions by minimizing unnecessary energy consumption while the machine is in this waiting state. * It is possible to change the amount of time that will elapse before

the Auto Shut-Off function is to engage (factory default: 60 minutes). It is recommended that this be set to a longer period of time if the machine is used frequently during the day, and to a shorter time if there are normally long periods between use. (Refer the Operation Guide for your copier.)

(7) Dual Access Function

The Dual Access function allows the machine to simultaneously process 2 operations. For example, you can perform the procedure to transmit documents even during an ongoing fax communication. It is also possible to receive a fax during copying with the received document(s) printed out automatically once the copy operation is completed. Because the Dual Access function is constantly enabled, no matter what operation is currently in progress, you can perform fax transmission procedures anytime that “Ready for fax transmission” appears in the message display. No special settings are required to use the Dual Access function.

> Checking the status of a fax communication in progress

(Inch)

* Once the Auto Shut-Off function engages, the main switch will turn

OFF (O) and all indications on the operation panel will go out. It is therefore necessary to turn the main switch back ON ( | ) in order to send a fax or perform other fax operations on this machine.

* If a fax comes in while the main switch is in the OFF (O) position,

that fax reception will still be received and printed out.

(Metric)

Touch the “Communicat” key in the bottom right of the touch panel. The document number and information related to the other party will be displayed. (NOTE: It is possible to cancel that ongoing communication by touching the “Stop transmit” [“Stop Tx”] key.) * Touch the “Close” key to return to the previous screen.

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Section 1 Fax Operation (Basic Use)

> Checking the status of a print out in progress

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(Metric)

Touch the “Printing” key in the bottom right of the touch panel. * Touch the “Close” key to return to the previous screen.

● Table of Operations Available/

Unavailable under Dual Access

Additional operation

Initial operation

1 During set-up for sending documents in the Direct Feed

Transmission mode*

2 During set-up for sending documents in the Memory Trans-

mission mode

3 During scanning of documents in the Memory Transmission

mode

4 During transmission in the Direct Feed Transmission mode

5 During direct reception of documents (w/o using the memory)

6 During transmission in the Memory Transmission mode

7 During Memory Reception

8 During direct print out of received documents (w/ the

transmitting party still connected)

9 During print out of received documents from memory (after

being disconnected from the transmitting party)

0 During print out of a Transmission or Reception Report, or an

Activity Report, AFTER a communication

There are cases in which the Dual Access function is not available. For example, during a fax communication to one party, you will not be able to receive a fax from another party, nor can you perform setting or registration procedures during any fax transmission or reception. In such cases, perform the desired operation after the current communication is completed. Refer to “● Table of Operations Available/Unavailable under Dual Access”, for more detailed information regarding which operations can and cannot be performed simultaneously. * Communications that use the timer will not be accomplished, even

upon reaching the designated time for the communication to begin, until the current operation has been completed.

! During manual print out of a Report or List

@ During procedures for fax-related settings or registration

# During use of both the Scanning and Printing sections when

the machine is used as a copier

$ During use of the Printing section when the machine is used

as a copier

% During use of the Printing section when the machine is used

as a printer

^ During use of the Printing section when the machine is used

as a scanner

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Section 1 Fax Operation (Basic Use)

<Table codes> The numbers and symbols shown in the table above refer to the following: * : During procedures that use the message display but are not

included in the initial procedures listed in the table above, the procedure will work just like this operation.

O : The additional operation will work unconditionally with the

initial operation. – : Unrelated to fax operation. X : The additional operation will NOT work with the initial

operation.

–

m: The additional operation will work with the initial operation under

certain conditions. The adjoining numerals refer to the following conditions:

1 : Print out will be accomplished once printing is possible and the

fax is in the Fax Operation mode.

2 : Direct Reception will switch to Memory Reception and print out

will be accomplished once printing is possible and the fax is in the

Fax Operation mode. 3 : Printing can be stopped and copies made. 4 : Settings made in the Fax Operation mode will be deleted once the

machine is switched to the Copy Operation mode. 5 : It is possible to add fax default settings, but those communication

settings, etc., that have already been made will be canceled.

1-11

Section 1 Fax Operation (Basic Use)

(8) Batch Transmission Function

Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication. This Batch Transmission function eliminates the need for you to dial the same destination multiple times, thereby lowering communication costs. * Direct Feed Transmissions will not be included in a Batch

Transmission.

* If you register the same destination fax number for two separately

scheduled Broadcast Transmissions, those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time.

* When the start time for a scheduled communication arrives and

another communication to the same party is currently waiting for automatic redialing, both communications will be grouped together and sent using Batch Transmission.

* When Restricted Access is turned ON, only communications that

were scheduled using the same access code will be sent using Batch Transmission. Therefore, if different access codes were used when scheduling two separate communications, those documents will be transmitted separately even if the destination and the scheduled time of transmission are the same.

(10) F-Code Based Communication

F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, methods of confidential communication – previously available only between facsimiles that were both from the same manufacturer – are now becoming possible between models from different manufacturers. This fax has such F-Code capabilities. By using an F-Code Box that has been registered in this machine and designated for F-Code Based Communication to transmit and receive documents, you can perform Confidential and Bulletin Board Communications, as well as Relay Broadcast Communications, between this machine and models from other manufacturers. In order to perform an F-Code Based Communication, the other party’s fax must have F-Code Based capabilities specific to the communication you are attempting. Therefore, you should thoroughly discuss in advance with the party you plan to communicate with the capabilities of your respective models before attempting to transmit or receive using F-Code Based Communications. Refer to “F-Code Based Communication” on page 4-9, for a more detailed information regarding the F-Code Based Communication capabilities of this fax.

(9) Rotate & Transmit Function

If 11" x 8 1/2" [A4] (width-wise) size documents are set in the Document Processor or on the platen, this function will automatically rotate the scanned data 90˚ counter-clockwise and transmitted them as 8 1/2" x 11" [A4] (length-wise) documents. * To enable the Rotate & Transmit function for documents set in the

Document Processor, you must select “Standard size” when setting the document size for scanning from the Document Processor. (Refer to “Setting the Document Size for Scanning from the Document Processor” on page 6-4.)

* The Rotate & Transmit function will only engage for 11" x 8 1/2" [A4]

size documents.

(11) Memory Reception Function

When you cannot print out because paper has run out or a paper jam occurs, the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled. * If, for any reason, power to the fax is disconnected or lost, data

received into memory may be lost. Ask the other party to retransmit any documents for which data was lost. (Refer to page 1-19.)

1-12

Section 1 Fax Operation (Basic Use)

(12) Rotate Received Documents

Even if the orientation of the received documents and of the paper set in the drawers differs, if their size is the same (11" x 8 1/2" [A4]), this function will automatically rotate the received data 90˚ counterclockwise before printing it out. No special settings are required to use this function. * If paper of the same size is set in different orientations, depending

on the type of communication that is involved, there are times when rotation of the received data is not possible. For further information on paper orientation, refer to “Appendix: Received Document Size and Print Out Priority Table” on pages 8-3 and 8-4.

* If the transmitting party’s TTI information is set to be printed outside

the border of the transmitted page, received data cannot be rotated and the received image will be reduced slightly to enable the appropriate information to be printed out.

(14) Fax Priority Printout

It is possible to have incoming faxes, which are received during a copy operation, printed out without having to wait for that copy operation to be completed.

> A fax has been received...

The Fax data indicator will light.

> Printing out that fax...

(13) Imaging Memory Back-Up Function

If, for any reason, power to the fax is disconnected or lost, the backup battery in this machine will protect all data related to documents that were already received into Imaging Memory, or that are waiting for transmission, for up to 60 minutes (8 MB of optional memory must be installed [totaling 16 MB in the machine]). Thus, if power is restored to the fax within that time period, those communications that were scheduled and waiting in memory prior to the failure will be carried out as scheduled. If power cannot be restored in time and data is lost, a Power Failure Report that indicates what information was lost will be automatically printed out once power is restored to the fax. * The actual length of time the back-up battery will protect the data in

memory may differ depending on the conditions and environment of use of this machine.

Press the Fax Priority key. The copy operation will continue after the fax documents are printed out.

(15) Abbreviated numbers

300 speed-dial keys are available and each of these keys can be designated to function as either a one-touch key, a group dial key, a program key or a chain dial key. Each of these keys is given a 3-digit “abbreviated number” between 001 and 300. It is then possible to dial a destination number by simply entering the corresponding abbreviated number. (Refer to page 1-30.) Since only 20 of these speed-dial keys can be display on the touch panel at one time, using the corresponding abbreviated number may be faster than the time required to change screens and find a desired key.

(Inch)

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Section 1 Fax Operation (Basic Use)

Sending Documents

The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation.

Switching to the Fax Operation mode

Check the message display to make sure that the touch panel is in the initial mode for fax operation (the basic fax screen is displayed). If the touch panel is not in the initial mode, press the Reset key.

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Check the transmission mode

Make sure that the fax machine is in the desired transmission mode. * There are two transmission modes available in this fax:

Memory Transmission and Direct Feed Transmission. Memory Transmission is the default setting in this fax and, in this case, “Memory TX” will be displayed.

* To switch from the Memory Transmission mode to the Direct

Feed Transmission mode, touch the “Memory TX” key until “Dir. Feed Tx” is displayed.

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● Memory Transmission mode (Transmitting from the Document Processor) The destination fax number is dialed automatically AFTER the documents are set in the Document Processor, scanned and then entered into memory. This is an extremely convenient mode because your documents are returned to you, ready to use, without making you wait until the actual transmission is complete. This is the most appropriate method to use when transmitting multiple page documents.

● Memory Transmission mode (Transmitting from the platen) This mode is ideal for transmitting books and the like that cannot be placed in the Document Processor. Documents are set one at a time directly on the platen and, after all the documents are scanned and entered into memory, the destination fax number is then dialed. In this case, it is necessary – after each page is scanned – to select whether or not you want to transmit more pages. (Refer to <Setting the Documents on the Platen> on page 1-18.)

● Direct Feed Transmission mode (Transmitting from the Document Processor) The destination fax number is dialed first, and – once the connection with the other fax machine is established – the documents that are set in the Document Processor are scanned and then transmitted. If the transmission involves a multi-page document, the second page is scanned after the data for the first page is transmitted. * If you want to stop the transmission in progress, press the

Stop/Clear key and remove the remaining documents from the Document Processor.

1-14

● Direct Feed Transmission mode (Transmitting from the platen) This mode is ideal for transmitting books and the like that cannot be placed in the Document Processor. Documents are set one at a time directly on the platen, the destination fax number is then dialed first, and – once the connection with the other fax machine is established – scanning of the document begins and the document is transmitted. This process is carried out for each page that you want to transmit and it is necessary, after each page is scanned, to select whether or not you want to transmit more pages. (Refer to <Setting the Documents on the Platen> on page 1-18.)

Section 1 Fax Operation (Basic Use)

Setting the documents

●

Duplex Document Processor

1 Adjust the document insert

guides to match the width of the documents you want to transmit.

2 Open the eject guide when

transmitting documents of a large size such as 8 1/2" x 14" [B4] or 11" x 17" [A3].

3 Set the documents face-up

on the document table. * If the documents are set

properly, the document set indicator will be lit green.

● Document Processor

1 Adjust the document insert

guides to match the width of the documents you want to transmit.

2 Set the documents face-up

on the document table.

● Acceptable documents > When set in the Document Processor...

• Type...Standard sheet documents

• Size...5 1/2" x 8 1/2" - 11" x 17" [A5R - A3]

* If you attempt to transmit a document over 63" [1600 mm]

in length, a message indicating that a document jam has occurred in the Document Processor will appear in the message display.

• Paper weight...1-sided documents: 35 g/m2 - 160 g/m Duplex (2-sided) documents: 50 g/m2 - 120 g/m (Only available with the RADF installed)

• Number (plain paper)...Under 8 1/2" x 11" [A4]: 70 sheets

(Document Processor) or 100 sheets (Duplex Document Processor) 8 1/2" x 14" or 11" x 17" [B4, A3 or Folio]: 50 sheets (Document Processor) or 70 sheets (Duplex Document Processor)

> When set on the platen...

• Maximum size: 11" x 17" [A3]

● Notes on acceptable documents

• If documents with very low contrast images or light colored text are transmitted, they may not be received clearly by the other party.

• MAKE SURE that documents written in ink or containing glue, etc., have dried COMPLETELY before setting them for transmission.

• When setting documents in the Document Processor, ALWAYS set documents AFTER removing any clips and staples as they can cause damage to the machine.

• Documents of sizes outside the prescribed range may not be transmitted successfully.

• If documents with punch holes are set in the Document Processor for transmission, gray streaks may appear on the documents received by the other party. In this case, set the documents in a different direction and try to transmit them again.

* DO NOT set more documents

than indicated by the paper volume lines that are located on the inside of the rear document insert guide. Setting more than the acceptable number of documents can be the cause of document jams.

* Refer to the Operation Guide

for your Duplex Document Processor for more detailed information regarding use of the Duplex Document Processor.

* It is possible to set duplex

(2-sided) documents and have both the front and back sides of those documents transmitted. (Refer to page 2-1.)

* DO NOT set more documents

than indicated by the paper volume lines that are located on the inside of the rear document insert guide. Setting more than the acceptable number of documents can be the cause of document jams.

* Refer to the Operation Guide

for your Document Processor for more detailed information regarding use of the Document Processor.

Documents can also be transmitted by lifting open the Document Processor and setting one document at a time directly on the platen. ALWAYS use the platen when transmitting pages from books and the like.

1 Set the document face-down and align it

properly with the lines on the original size scales.

2 When transmitting single-sheet documents

directly from the platen, BE SURE to close the Document Processor.

CAUTION DO NOT leave the Document Processor open as there is a danger of personal injury.

1-15

Section 1 Fax Operation (Basic Use)

Dialing a destination fax number

Use the keypad to enter the destination fax number. * The destination fax number can be up to 32 digits in length. * If a mistake is made at any point in entering the fax number,

touch the “r” or “R” cursor key to move the cursor to the desired position and enter the correct number as desired, or press the Stop/Clear key and enter the full number once again from the beginning.

Selecting the resolution

It is possible to select a resolution from among the 5 available

settings. * The default setting is for Normal resolution.

1 If you want to change the resolution, touch the “Orig image

quality” [“Quality Original”] key.

(Inch)

(Metric)

● Resolutions

• Normal: For transmitting documents with standard size characters

• Fine: For transmitting documents with relatively small characters or

thin lines

• Super fine: For transmitting documents with detailed lines and characters

• Ultra fine: For transmitting the clearest reproduction of documents with detailed lines and characters

• Half tone [Half-tone]: For transmitting the clearest reproduction of documents containing both photographs as well as text

<Notes>

• The Fine and Super fine resolutions reproduce clearer images in comparison to transmission with the Normal resolution, but transmission time is longer.

• The Half tone [Half-tone] resolution reproduces grays clearly, but transmission time is longer than with the Normal or Fine resolutions.

• To transmit with the Ultra fine resolution, 8 MB of optional memory must be installed. If the additional memory is NOT installed, the Ultra fine resolution will not selectable.

• To transmit with the Super fine or Ultra fine resolutions, the receiving fax must have the corresponding resolution capabilities in order to benefit from their features. If the receiving fax does not have the corresponding capability, transmission will be accomplished with the Fine resolution.

2 Select the desired resolution from among the 5 available.

1-16

Selecting the contrast

It is possible to select a contrast from among the 3 available settings. * The default setting is for Regular contrast. 1 If you want to change the contrast, touch the “Exposure

mode” key.

2 Select the desired contrast from among the 3 available.

(Inch)

Section 1 Fax Operation (Basic Use)

(Metric)

Indicating the document size

When you set any documents that you want to transmit on the platen, you will need to indicate the size of those documents. This procedure is not necessary when transmitting documents from the DF. 1 In order to indicate the document size, touch the “Orig.

size setting” [“Original setting”] key.

2 Select the appropriate document size.

(Inch)

(Metric)

1-17

Section 1 Fax Operation (Basic Use)

Initiating the fax transmission

Press the Start key. The transmission operation will begin automatically. * You can select or change the resolution or contrast during

scanning or dialing.

(Inch)

Whenever you set the documents that you want to transmit on the platen, close the Document Processor in order to allow the machine to detect the size of those documents. If you are transmitting information from books or other types of documents that will not allow you to close the Document Processor, it is necessary to indicate the document size manually. (Refer to page 1-17.) * In addition, any time you set documents on the platen for

transmission, a menu like that shown below will appear in the message display once you press the Start key and the documents have been scanned. In this case, perform the following procedure.

(Inch)

(Metric)

> Checking the status of the transmission...

Touch the “Communicat” key in the bottom right of the touch panel. The document number and information related to the other party will be displayed.

(Inch)

(Metric)

> If you have more documents to send...

1 Set the next page to be scanned on the platen. * The next document(s) may also be set in the Document

Processor.

2 Touch the “Yes ” key.

3 Press the Start key.

* If you set the document(s) in the Document Processor,

scanning and then transmission of the documents will begin automatically.

* Repeat steps 1 through 3 for all remaining documents.

> Stopping the transmission in progress

It is possible to cancel the ongoing operation by touching the “Stop transmit” [“Stop Tx”] key in the confirmation screen that was accessed above. * Touch the “Close” key to return to the previous screen.

1-18

> Once there are no further pages to be scanned...

1 Touch the “No” key. Transmission of the documents will

begin automatically.

Section 1 Fax Operation (Basic Use)

Receiving Documents (Automatic Fax Reception)

Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. * Fax reception is possible even if the main switch is turned OFF (O).

If a fax comes in while the main switch is in the OFF (O) position, that fax reception will still be received and printed out.

Receiving a fax

When a fax comes in, fax reception will begin automatically after the amount of time equal to a designated number of rings. * Once fax reception begins, the “Communicat” key will

appear in the bottom right of the touch panel.

(Inch)

This fax machine offers the following 4 or 5 (depending upon the region of use) ways to receive a fax.

• Automatic Fax Reception

• Manual Fax Reception

• Auto FAX/TEL Switching

• TAD Reception

• D.R.D. Reception

● Making copies during a reception

It is possible to make copies even during a reception in which documents are being directly printed out (whereby Imaging memory is not used to save the documents).

• Press the Interrupt key during a reception. The fax will switch to Memory Reception and copying will be possible.

● Memory Reception

(Metric)

> Stopping the reception in progress

1 Touch the “Communicat” key in the bottom right of the

touch panel.

2 Touch the “Stop transmit” [“Stop Tx”] key and the reception

will be canceled.

(Inch)

(Metric)

* If, for any reason, power to the fax is disconnected or lost,

data received into memory may be lost. Ask the other party to retransmit any documents for which data was lost.

1-19

Section 1 Fax Operation (Basic Use)

Printing out the received documents

Received document(s) will be printed out and ejected facedown in the copy store section.

* Up to 250 sheets of plain paper can be stored in the copy store

section at one time. When the maximum number of sheets has been reached, remove all of the documents from the copy store section.

* Even if you cannot print out because paper has run out or a paper

jam occurs, reception is still possible (Memory Reception).

* 8 MB of optional memory must be installed in order to use the Ultra

fine resolution.

1-20

Section 1 Fax Operation (Basic Use)

Canceling a Communication

You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode. The following contains explanations on the various methods used for canceling communications.

(1) Canceling a Memory Transmission

(during scanning)

If you want to cancel a Memory Transmission during scanning of the documents, simply press the Stop/Clear key. The document that is currently being scanned will be ejected and the touch panel will return to the initial mode settings. If there are any documents left in the Document Processor, remove them from the document table.

(2) Canceling a Memory Transmission

(during transmission)

If you want to cancel a Memory Transmission in which scanning all of the documents has been completed and the dialing or transmission operation has already begun, perform the following procedure.

(Inch)

Touch the “Communicat” key in the bottom right of the touch

panel. The status of the communication currently in progress will appear in the message display.

(Inch)

(Metric)

Touch the “Stop transmit” [“Stop Tx”] key or press the Stop/

Clear key. The touch panel will return to the initial mode settings. * If you attempt to cancel a transmission that is scheduled to

multiple destinations (such as a Broadcast Transmission) and there were destinations still remaining to be transmitted to, a message will appear in the message display asking whether or not you want to continue the transmissions to the remaining destinations.

(Metric)

(3) Canceling a Direct Feed Transmission

A message such as that shown below will be displayed after dialing the destination party in the Direct Feed Transmission mode. If you want to cancel a Direct Feed Transmission, touch the “Stop transmit” [“Stop Tx”] key or press the Stop/Clear key. The document that is currently being scanned will be ejected and the touch panel will return to the initial mode settings. If there are any documents left in the Document Processor, remove them from the document table.

(Inch)

(Metric)

1-21

Section 1 Fax Operation (Basic Use)

(4) Canceling a Reception

If you want to cancel a reception, perform the following procedure.

(Inch)

(Metric)

Touch the “Communicat” key in the bottom right of the touch

panel. The status of the communication currently in progress will appear in the message display.

(Inch)

(Metric)

Touch the “Stop transmit” [“Stop Tx”] key or press the Stop/ Clear key. The touch panel will return to the initial mode

settings. * If you attempt to cancel a reception that is scheduled from

multiple transmitting faxes (such as a Polling Reception) and there were fax machines still remaining to be received from, a message will appear in the message display asking whether or not you want to continue the receptions from the remaining faxes.

1-22

Section 1 Fax Operation (Basic Use)

Entering Characters

The Character Input screen will appear during registration of your self-station name, destination names, etc.

(1) Character Input screen

The Character Input screen is actually composed of two separate screens: one for uppercase letters and the other for lowercase. Touch the “q Shift” key to switch between these two screens.

Uppercase input

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Metric

Lowercase input

Inch

Metric

• The functions of each key in the Character input screen... “Back” key...Touch this key when you want to return to the screen prior to character input. “Close” key, “Next” key and “OK” key...Touch these keys when you want to register the entered information. “q Shift” key...Touch this key when you want to switch between input of uppercase and lowercase letters. “Space” key...Touch this key when you want to enter a space. “r” and “R” cursor keys...Use these keys when you want to move the cursor. “Back” key...Touch this key when you want to delete the character to the left of the cursor. “Del.” key...Touch this key when you want to delete the character that the cursor is currently under.

* Enter numerals with the keypad.

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Section 1 Fax Operation (Basic Use)

(2) Procedure

[Ex.] To enter “Km-4”

Touch the “q Shift” key to switch from lowercase input to

uppercase input.

Touch the “K” key.

(Inch)

(Metric)

Press “4” on the keypad.

Touch the “Close” key to register the entered information.

Touch the “q Shift” key to switch from uppercase input back

to lowercase input.

Touch the “m” and then the “-” keys.

(Inch)

(Metric)

1-24

Section 1 Fax Operation (Basic Use)

One-touch Keys

300 speed-dial keys are available and each of these keys can be designated to function as either a one-touch key, a group dial key, a program key or a chain dial key. If you register a fax number under a one-touch key in advance, you will be able to dial that number with the touch of a key. You can also use one-touch keys to designate destination fax numbers for F-Code Based Communication and Encrypted Transmissions.

(1) Registering

* You can designate any number of the 300 speed-dial keys for use

as one-touch keys.

* The abbreviated number for the speed-dial key that you press

(001 - 300) will automatically become the abbreviated number for the destination fax number registered under that one-touch key.

* You CANNOT designate a one-touch key for both F-Code Based

Communication AND Encrypted Transmission.

* If you want to check the information already registered under each

one-touch key, print out a One-Touch Key List.

* It is recommended that you register the name of the other party as

well as the fax number under each one-touch key. If you register the other party's name as well, you will be able to use the address book to search for their fax number.

* Prior to operation, check the message display to make sure that the

touch panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode” on page 1-7.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Touch the “Dial” key. The touch panel will switch to dial

registration.

(Inch)

(Metric)

Touch an unregistered speed-dial key on the touch panel.

* If there are no unregistered speed-dial keys displayed, use

the “▼” and/or “▲” cursor keys to switch to a screen that displays an unregistered key.

(Inch)

Touch the “Register” [“Registration”] key. The Registration

Select screen will appear.

(Inch)

(Metric)

Touch the “One-touch key” key.

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Section 1 Fax Operation (Basic Use)

Use the keypad to enter the fax number you want to register

under that one-touch key. (Maximum 32 digits)

(Inch)

(Metric)

• “r” and “R” cursor keys...Use to move the cursor.

“Delete” key...Touch to delete the character that the cursor is

currently under. (When the cursor is at the last space, the previous character will be deleted.)

“Space” key...Touch to enter a space. “Pause” key...Touch to enter a slight pause (indicated by a

hyphen) at that point in dialing.

If you want to perform more detailed settings like selecting the

transmission speed, or designating this one-touch key for F-Code Based Communication or Encrypted Transmission, touch the “Setting” key and then go to the next step. If you want to register this one-touch key with the entered information as is, go directly to step 20.

Select the desired transmission speed from among those available: “33600bps”, “14400bps” and “9600bps”.

(Inch)

(Metric)

Touch the “Next” key.

Enter the name of the other party. (Maximum 20 characters)

* In order to enter characters, refer to “Entering Characters”

on page 1-23.)

Check the registered information. If you want to change any

portion of it, touch the key that corresponds to the desired item and change the information as desired.

If you want to designate this key for F-Code Based Communication, touch the “Subaddress Tx” key and then go to the next

step. If you want to designate this key for Encrypted Transmission, go directly to step 15. If you want to register this one-touch key with the entered information as is, touch the “Close” key and proceed directly to step 20.

To use this key for F-Code Based Communication, touch the

“On” key. The Subaddress/Password Input screen will appear.

(Inch)

1-26

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Section 1 Fax Operation (Basic Use)

Use the keypad to enter the desired subaddress and F-Code

password. (Maximum 20 digits) * To switch between the subaddress and password input

screens, touch the “Password” key.

* A subaddress is required during F-Code Based

Communication in order to designate the other party's corresponding F-Code Box.

* An F-Code password is used during F-Code Based

Communication. However, you do not have to enter an F-Code password here if you have determined in advance with the other party not to use one.

Touch the “Close” key twice and then go directly to step 20.

If you want to designate this key for Encrypted Transmission,

touch the “Encryption TX” [“Encryption”] key.

Touch the “Encryption box #” key and then use the keypad to

enter the number of the destination party's Encryption Box.

Touch the “Close” key twice.

To register this one-touch key with the entered information as is, touch the “OK” key.

The message display will return to the same screen as was displayed in step 3. If you want to continue registering other one-touch keys, repeat steps 3 through 20.

If you are finished registering one-touch keys, press the Reset

key.

To use this key for Encrypted Transmission, touch the “On”

key. The Key Code/Box Number Input screen will appear.

Use the keypad to enter the 2-digit Key Code (01 - 20) that corresponds to the Encryption Key you want to use for this

one-touch key.

(Inch)

(Metric)

1-27

Section 1 Fax Operation (Basic Use)

(2) Modifying and Deleting

* If the one-touch key that you want to modify is designated for

F-Code Based Communication, you will NOT be able to change the designation of that key into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you can NOT change the designation into one for F-Code Based Communication.

Touch the “Register” [“Registration”] key. The Registration

Select screen will appear.

Touch the “Dial” key.

(Inch)

If you want to delete the registered one-touch key, touch the

“Delete” key and then go to the next step. If you want to modify the registered information, touch the “Change contents” key and then go directly to step 6.

> Deleting a one-touch key

Touch the “Yes ” key.

The message display will return to the same screen as was displayed in step 3. If you want to continue deleting other one-touch keys, repeat steps 3 through 5. If you are finished deleting one-touch keys, press the Reset key.

> Modifying registered information

If you want to modify the abbreviated number (the displayed number of the speed-dial key under which the one-touch key is registered), touch the “Abbr. #” key. If you want to modify any other basic information, touch the key that corresponds to that information. (To modify information, refer to the corresponding step under “(1) Registering” on page 1-25.) * If you want to change more detailed settings, touch the

“Setting” key and select the desired item.

(Metric)

Touch the speed-dial key (one-touch key) containing the information you want to modify or delete.

* If that key is not displayed, use the “▼” and/or “▲” cursor

keys to switch to the screen that displays the key that you want.

(Inch)

Enter the abbreviated number of an unregistered speed-dial

key (001 - 300). * Once a 3-digit number is entered, that number may be

changed using the “+” and “-” keys.

(Inch)

(Metric)

Touch the “Close” key.

1-28

(Metric)

Once you are finished modifying all of the items that you

want, touch the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue modifying other one-touch keys, repeat steps 3 through 9. If you are finished deleting onetouch keys, press the Reset key.

Section 1 Fax Operation (Basic Use)

(3) Dialing

You can dial a fax number by simply pressing the one-touch key under which that number is registered. * To select the conditions related to transmitting documents, such as

the resolution and contrast, refer to pages 1-16 and 1-17.

* Prior to operation, check the message display to make sure that the

touch panel is in the initial mode for fax operation. (Refer to "(2) Initial Mode" on page 1-7.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

If the operation involves the transmission of documents, set

the documents you want to transmit.

If you want to change the transmission conditions, such as

the resolution and contrast, touch the “TX setting” key. If you do NOT want to change the current conditions, go directly to step 5.

Press the Start key.

The transmission operation will begin automatically. * Any time you set documents on the platen, after each

document is scanned you will need to select whether or not you want to scan more pages into memory. (Refer to page 1-18.)

(4) Printing Out a One-Touch Key List

Print out this list in order to check the fax numbers registered under one-touch keys. * If there are no one-touch keys registered in this fax, a One-Touch

Key List will not be printed out.

* Prior to operation, check the message display to make sure that the

touch panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode” on page 1-7.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Touch the “Print Report” key. The Report Select screen will

appear.

(Inch)

Touch the key that corresponds to the desired item and

change the information as desired. (To change each transmission condition, refer to pages 1-16 and 1-17.)

Once you are finished changing transmission conditions,

touch the “One touch destinat.” key.

Touch the one-touch key under which the desired fax number

is registered.

(Inch)

(Metric)

Touch the “One-touch key list” key.

(Inch)

(Metric)

To print out that list, touch the “Yes ” key. A One-Touch Key

List will be printed out.

1-29

Section 1 Fax Operation (Basic Use)

Dialing with Abbreviated Numbers

Speed-dial keys are available to be registered as either a one-touch key, a group dial key, a program key or a chain dial key. Each of these keys is given a 3-digit number between 001 and 300 and this number is referred to as that key's “abbreviated number”. It is then possible to dial a destination number by simply entering the corresponding abbreviated number. * Prior to operation, check the message display to make sure that the touch panel is in the initial mode for fax operation.

(Refer to “(2) Initial Mode” on page 1-7.)

* If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

Set the documents you want to transmit.

If you want to change the transmission conditions, such as

the resolution and contrast, touch the “TX setting” key. If you do NOT want to change the current conditions, go directly to step 5.

Touch the key that corresponds to the desired item and

change the information as desired. (To change each transmission condition, refer to pages 1-16 and 1-17.)

Use the keypad to enter the abbreviated number (001 - 300)

that corresponds to the speed-dial key under which the desired fax number is registered. * Once a 3-digit number is entered, that number may be

changed using the “+” and “-” keys.

Touch the “Close” key.

The touch panel will return to the basic fax screen and the corresponding speed-dial key will be highlighted.

Press the Start key.

The transmission operation will begin automatically.

Once you are finished changing transmission conditions,

touch the “One touch destinat.” key and then go directly to step 6.

Touch the “Abbrev.” key.

(Inch)

(Metric)

1-30

Section 1 Fax Operation (Basic Use)

Address Book

The address book searches for the name of the other party as it is registered under a one-touch key, group dial key, program key or chain dial key and will dial the corresponding fax number(s) upon command. This function is extremely useful when a large number of fax numbers have been registered.

* In order to use the address book, it is necessary that you register a name for the other party (or the group or program

name) during registration of the one-touch key, group dial key, program key or chain dial key.

* The directory may also be used during registration of program keys, group dial keys, Fax Forwarding, and F-Code

Relay Boxes, as well as for entering the fax number of the other party in each of the other various types of fax communication available in this fax.

(1) Search Criteria

Address book searches are performed using the first three characters of the name as it is registered under the one-touch key, group dial key, program key or chain dial key. If the first 3 characters of any two destinations are the same, those names will be displayed in the numerical order of the abbreviated number.

● Search order

The search order is as follows with the order of precedence shown from left to right. English Alphabet [A - Z] R numerals [0 - 9] R symbols [. : , - + / & ' ( )] R special characters* R space * The available special characters will differ depending upon the

language being used. Refer to “Special Characters Chart” on page 8-2.

(2) Searching with the Address book

[Ex.] To search for "New York" and then transmit documents to that destination

* Prior to operation, check the message display to make sure that the

touch panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode” on page 1-7.)

* If you want to cancel the procedure part way through, press the

Reset key.

Touch the key that corresponds to the desired item and

change the information as desired. (To change each transmission condition, refer to pages 1-16 and 1-17.)

Once you are finished changing transmission conditions,

touch the “Address book” key and go directly to step 6.

Touch the “Address book” key.

(Inch)

Set the documents you want to transmit.

If you want to change the transmission conditions, such as the resolution and contrast, touch the “TX setting” key.

If you do NOT want to change the current conditions, go directly to step 5.

(Metric)

On the touch panel, touch the first letter of the name that you want to search for.

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Section 1 Fax Operation (Basic Use)

The speed-dial keys that are registered with a name that

starts with that first letter will be displayed.

(Inch)

(Metric)

Touch the speed-dial key under which the desired destination

is registered. * If that key is not displayed, use the "▼" and/or "▲" cursor

keys to switch to the screen that displays the key that you want.

(3) Printing Out a Telephone Directory List

Print out this list in order to check the fax numbers that can be found in a address book search. * If there are no fax numbers registered that can be found in a

address book search, a Telephone Directory List will not be printed out.

* Prior to operation, check the message display to make sure that the

touch panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode” on page 1-7.)

* If you want to cancel the procedure part way through, press the

Reset key.

Touch the "Print Report" key. The Report Select screen will

appear.

(Inch)

(Metric)

Touch the "OK" key. The touch panel will return to the basic fax screen.

Press the Start key. The transmission operation will begin automatically.

Touch the “Fax addr. book list” key.

(Inch)

(Metric)

1-32

To print out that list, touch the “Yes ” key. A Telephone Directory List will be printed out.

Section 1 Fax Operation (Basic Use)

Redialing Functions

Redialing refers to dialing the most recently dialed number once again.

(1) Automatic Redialing

When attempting to transmit documents, etc., the other party's fax machine may be busy with another communication and may not respond. In this type of situation, your fax machine will automatically attempt to redial that same number. * Automatic Redialing is performed automatically by this fax and no

special settings are required for its use. As redialing will be performed a number of times at a set interval, this function is effective even if the other party's communication takes an extended period of time.

* Automatic Redialing will not engage when documents are being

transmitted in the Direct Feed Transmission mode.

(2) Manual Redialing

What if you try to transmit documents but the other party's fax line is busy and can't answer your call? In this type of situation, you will be able to redial that last number dialed once again by simply touching the “Re-dial” key. Touch the “Re-dial” key. The fax will automatically begin redialing the most recently dialed number.

(Inch)

(Metric)

1-33

Section 2 Fax Operation (Various Functions)

Duplex Transmission

Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents. Duplex transmission is always accomplished by setting the documents you want to transmit in the Duplex Document Processor and scanning them into memory in the Memory Transmission mode. During the set-up procedure for a Duplex Transmission, it is possible to select whether or not you want to include a separate cover page with the transmission as well as whether the image on the back side of the document needs to be inverted during transmission to match the orientation of the image on the front side. It is also possible to use Duplex Transmission capabilities in combination with each of the other various types of fax communication available in this fax. The following method explains the procedure for sending duplex documents to a single destination.

* Prior to performing Duplex Transmission, you must select “Standard

size original” when setting the document size for scanning from the Document Processor. (Refer to “Setting the Document Size for Scanning from the Document Processor” on page 6-4.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Set the 2-sided documents in the Duplex Document Processor.

2. Enter the destination fax number.

* If you entered the fax number using the keypad, go to the next

step. If you entered the fax number using abbreviated numbers, onetouch keys, group dial keys, program keys or chain dial keys, proceed directly to step 4.

(Inch)

3. Touch the “Duplex TX” key and then go directly to step 6.

4. Touch the “TX setting” key.

(Inch)

(Metric)

5. Touch the “Duplex TX” key.

6. Touch the “On” key to enable Duplex Transmission.

(Metric)

2-1

Section 2 Fax Operation (Various Functions)

7. Select whether or not you want to include a cover page with the transmission by touching either the “Ye s” key or the “No” key, as appropriate. > If you want to send a 1-sided document as a cover sheet to the

rest of the 2-sided documents, select “Yes”. In this case, the fax will transmit the documents WITHOUT scanning the back side of the first page.

> If you want to transmit the 2-sided documents WITHOUT a cover

page, select “No”.

(Inch)

(Metric)

9. Touch the “Close” key.

10. Press the Start key. The documents will be scanned into memory and the transmission operation will begin automatically.

8. Select whether or not you want the image on the back side of the documents to be inverted during transmission to match the orientation of the front side by touching either the “On” key (invert rear images) or the “Off” key (do NOT invert images), as appropriate.

> If you transmit documents as shown in the illustration immedi-

ately below, select “On”. The fax will then invert the image of the rear side of each document in memory 180°.

(Direction of document feed)

> If you transmit documents as shown in the illustration below, select

“Off”.

R <Printout at the destination fax>

(Direction of document feed)

2-2

Section 2 Fax Operation (Various Functions)

Standby Transmission

Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been completed. * A maximum of 50 communications (including any combination of Standby Transmissions, communications that use the timer and Interrupt

Transmissions) can be scheduled at one time.

* You can also designate each of the various types of fax communication available in this fax such as Broadcast Transmission as a Standby

Transmission.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

● Canceling a waiting transmission in the Direct Feed Transmission mode...

1 Touch the “Stop transmit” [“Stop Tx”] key on the touch panel, or

press the Stop/Clear key.

1. Set the documents you want to transmit in the Document Processor or on the platen.

2. Enter the destination fax number.

* You can enter the fax number(s) using the keypad, abbreviated

numbers, one-touch keys, group dial keys, program keys or the address book. Chain dial keys can be used as well.

3. Press the Start key. The documents will be scanned into memory.

* If the fax is in the Direct Feed Transmission mode, the documents

will remain in the Document Processor or on the platen waiting for the transmitting operation to begin.

(Inch)

(Metric)

2 If you DO want to cancel the Standby Transmission, touch the

“Yes” key.

• Once the other communication is completed, the transmission

operation will begin automatically.

2-3

Section 2 Fax Operation (Various Functions)

Broadcast Transmission

Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission operation one time. The documents you want to transmit are first entered in memory, and dialing and transmitting operations are repeated automatically for each destination.

* If you enter all of the destination numbers using abbreviated numbers,

one-touch keys or group dial keys, this fax can automatically transmit the same documents to up to 300 different destinations in a single operation.

* You can also perform Broadcast Transmission as F-Code Based

Transmission or in conjunction with the timer.

* During a Broadcast Transmission to multiple destinations, documents

will be transmitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* If you want to cancel the procedure part way through, press the Reset

key. The touch panel will return to the initial mode settings.

1. Set the documents you want to transmit in the Document Processor or on the platen. * When the documents are set on the platen, it is necessary, after

each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 1-18.)

2. Enter a destination fax number. * You can enter the fax number(s) using the keypad, abbreviated

numbers, one-touch keys, group dial keys or the address book. Chain dial keys can be used as well.

> Entering the fax number with the keypad...

(Inch)

(Metric)

Touch the speed-dial key that is registered with the one-touch or group dial information that you want to use. The selected key will be highlighted. * It is also possible to use a registered chain dial key followed by

another speed-dial key.

3. Press the Start key. The transmission operation will begin

(Inch)

If you want to enter more than one destination fax number, touch the “Next destinat.” [“Next dest.”] key after you enter the first fax number and you will be able to enter the next number. * If you want to enter the next number with one of the speed-dial

keys, touch the “One touch destinat.” key instead. The speed-dial keys will appear.

> Entering the fax number with a speed-dial key...

2-4

(Metric)

automatically.

Section 2 Fax Operation (Various Functions)

Interrupt Transmission

Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours. * Interrupt Transmission may only be accomplished to a single destination. * A maximum of 50 communications (including any combination of Interrupt Transmissions, communications that use the timer and Standby

Transmissions) can be scheduled at one time.

* Depending on the timing of when you perform the Interrupt Transmission procedure, there are occasions where your documents may not be

send “immediately” after the current communication. * If you want to cancel an Interrupt Transmission, simply remove the set documents. * To cancel an Interrupt Transmission while it is still waiting to start, perform the same procedure as in “● Canceling a waiting transmission in

the Direct Feed Transmission mode...” on page 2-3.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Memory TX” key until it changes to “Dir. Feed Tx”.

(Inch)

(Metric)

3. Enter the destination fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys or the directory. Chain dial keys can be used as well.

4. Press the Start key. The documents will remain in the Document Processor or on the platen, without being scanned, waiting for the transmitting operation to begin. Once the operation currently in progress is completed, the transmission operation for your documents will begin automatically.

2. Set the documents you want to transmit in the Document Processor or on the platen. * When the documents are set on the platen, it is necessary, after

each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 1-18.)

2-5

Section 2 Fax Operation (Various Functions)

Communication Using the Timer

If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission. The example in the procedure below is for the transmission of documents to a single destination using the timer function.

* All transmissions that use the timer will be accomplished in the

Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* Each communication that uses the timer can be set to begin at

any minute between 00:00 - 23:59.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Set the documents you want to transmit in the Document Processor or on the platen. * When the documents are set on the platen, it is necessary, after

each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 1-18.)

* A maximum of 50 communications (including any combination of

communications that use the timer, Interrupt Transmissions and Standby Transmissions) can be scheduled at one time.

* When 2 or more communications that use the timer are scheduled

to begin at the same time, fundamentally each communication will be accomplished in the order that they were registered. However, even if it has been registered later, any communication that scheduled with a single location will take priority over a communication to multiple locations.

* It is possible to cancel or change the contents of a communication

that is waiting for a start time, (Refer to “Editing a Communication in Memory”, page 2-10.)

3. Touch the “Delayed TX” key.

4. Touch the “On” key and the Time Entry screen will appear.

(Inch)

2. Enter the destination fax number.

* You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys or the address book. Chain dial keys can be used as well.

* If you entered the destination fax number with a one-touch key or

a chain dial key, touch the “TX setting” key after that.

(Inch)

(Metric)

5. Use the keypad to enter the desired time for the transmission to begin. * If you want to change the entered time, use the “r” and/or “R”

keys to move the cursor to the desired location.

6. Touch the “Close” key.

7. Press the Start key. The documents will be scanned into memory, and the transmission operation will begin when the appointed time is reached. * If the Delayed Communication Report print out setting is turned

“ON”, a Delayed Communication Report will be printed out. (Refer to page 6-1.)

2-6

Section 2 Fax Operation (Various Functions)

Chain Dial Keys

If you register a chain dial number under a speed-dial key in advance, that one-touch key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number.

* You can only use chain dial keys once in a dialing sequence: to enter the initial digits of the other party’s fax number. * You can use chain dial keys when entering destination fax numbers in each of the various types of fax communication available in this fax

such as Broadcast Transmission.

* You CANNOT use chain dial keys in combination with group dial keys.

(1) Registering

* You can register any number of the 300 speed-dial keys for use as

chain dial keys.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

(Metric)

3. Touch an unregistered speed-dial key on the touch panel. * If there are no unregistered speed-dial keys displayed, use the

“▼” and/or “▲” cursor keys to switch to a screen that displays an unregistered key.

(Inch)

(Metric)

4. Touch the “Chain” key.

5. Use the keypad to enter the desired chain dial number. (Maximum 32 digits)

2. Touch the “Dial” key. The touch panel will switch to dial registration.

(Inch)

(Metric)

(Inch)

(Metric)

* “r” and “R” cursor keys...Use to move the cursor.

“Delete” key...Touch to delete the character that the cursor is

currently under. (When the cursor is at the last space, the previous character will be deleted.)

“Space” key...Touch to enter a space. “Pause” key...Touch to enter a slight pause (indicated by a

hyphen) at that point in dialing.

2-7

Section 2 Fax Operation (Various Functions)

6. Touch the “Next” key.

7. Enter the desired name for the chain dial key. (Maximum 20 characters) * In order to enter characters, refer to “Entering Characters” on

page 1-23.)

8. Check the registered information. If you want to change any portion of it, touch the key that corresponds to the desired item and change the information as desired.

(Inch)

(2) Modifying and Deleting

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

2. Touch the “Dial” key.

(Inch)

(Metric)

9. To register this chain dial key with the entered information as is, touch the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue registering other one-touch keys, repeat steps 3 through 9.

10. Once you are finished registering chain dial keys, press the Reset

key.

3. Press the speed-dial key (chain dial key) containing the information you want to modify or delete. * If that key is not displayed, use the “▼” and/or “▲” cursor keys to

switch to the screen that displays the key that you want.

(Inch)

(Metric)

2-8

4. If you want to delete the registered chain dial key, touch the “Delete” key and then go to the next step. If you want to modify the registered information, touch the “Change contents” key and then go directly to step 6.

Section 2 Fax Operation (Various Functions)

> Deleting a chain dial key

5. Touch the “Yes” key. The message display will return to the same screen as was displayed in step 3. If you want to continue deleting other chain dial keys, repeat steps 3 through 5. If you are finished deleting chain dial keys, press the Reset key.

> Modifying registered information

6. If you want to modify the abbreviated number (the displayed

number of the speed-dial key under which the chain dial key is registered), touch the “Abbr. #” key. If you want to modify any other basic information, touch the key that corresponds to that information. (To modify information, refer to the corresponding step under “(1) Registering” on page 2-7.)

7. Enter the abbreviated number of an unregistered speed-dial key

(001 - 300). * Once a 3-digit number is entered, that number may be changed

using the “+” and “-” keys.

(Inch)

(3) Using a Chain Dial Key

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. If the operation involves the transmission of documents, set the documents you want to transmit.

2. Press the desired speed-dial key that was registered as a chain dial key.

(Inch)

(Metric)

8. Touch the “Close” key.

9. Once you are finished modifying all of the items that you want, touch the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue modifying other chain dial keys, repeat steps 3 through 9. If you are finished deleting chain dial keys, press the Reset key.

(Metric)

3. Enter the other party’s fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys or the address book.

* Once the other party’s fax number is entered, only the registered

chain dial name will be displayed, followed by the other party’s fax number or name.

* If you want to enter the fax number once again from the

beginning during input with the keypad, simply press the Stop/ Clear key.

4. Press the Start key. The communication operation will begin automatically.

2-9

Section 2 Fax Operation (Various Functions)

Editing a Communication in Memory

You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time. * If the scheduled communication begins automatically while you are in the middle of any editing operation, it will impossible to continue that

procedure.

(1) Printing Out a Sample Image of Waiting

Documents

If you want to check the documents that correspond to a specific transmission that is in memory and waiting for transmission, you can print out a sample page of those documents. * Even if you print out a sample image of the documents, the

transmission will be carried out on schedule.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Application” key. The Application screen will appear.

(Inch)

(Metric)

(2) Force-Starting the Communication

You can force-start a communication that is waiting in memory, without having to wait for the scheduled start time. * You can also force-start a communication that is waiting for

Automatic Redialing.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Perform steps 1 through 3 of “(1) Printing Out a Sample Image of Waiting Documents”.

2. Touch the “Immediate TX” key.

(Inch)

2. Touch the “Reserved TX status” key. The content of the first schedule communication will be displayed.

(Inch)

(Metric)

3. Use the “▼” and/or “▲” cursor keys to switch to the communication

that you want.

4. Touch the “Print” key.

(Metric)

3. Touch the “Yes” key. The corresponding operation will begin automatically.

5. Touch the “Ye s” key. A sample image of the corresponding documents will be printed out.

2-10

Section 2 Fax Operation (Various Functions)

(3) Deleting the Communication

You can delete a scheduled communication that is in memory and waiting for a start time. * You CANNOT delete a scheduled communication that is in memory

waiting to be forwarded to a destination fax.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Application” key. The Application screen will appear.

(Inch)

(Metric)

4. Touch the “Delete” key.

(Inch)

(Metric)

5. Touch the “Ye s” key. The selected communication will be deleted and the touch panel will return to the initial mode settings. If you want to continue deleting other scheduled communications, repeat steps 1 through 5. Once you are finished deleting scheduled communications, press the Reset key.

2. Touch the “Reserved TX status” key. The content of the first schedule communication will be displayed.

(Inch)

(Metric)

3. Use the “▼” and/or “▲” cursor keys to switch to the communication

that you want.

2-11

Section 2 Fax Operation (Various Functions)

(4) Modifying the Contents of the

Communication

You can modify the information relating to a scheduled communication that is presently saved in memory. The scheduled time for the communication to start can be changed, destinations changed, added and deleted, or the communication can be canceled completely. The actual procedure and information available for modification is slightly different depending on the type of communication involved. The example in the procedure below is for a scheduled Broadcast Transmission that uses the timer. If you want to modify the information relating other types of communications, simply refer to this example but follow the flow of the message display in order to perform the actual procedure.

* You CANNOT modify a scheduled communication that is waiting for

Automatic Redialing, nor is it possible to modify a scheduled Polling Communication.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Application” key. The Application screen will appear.

(Inch)

4. Touch the “Program/Change” key.

(Inch)

(Metric)

5. If you want to change the scheduled start time, touch the “Delayed TX” key and then go to the next step. If you want to modify the destination information, touch the “v” key and then go directly to step 8.

(Metric)

2. Touch the “Reserved TX status” key. The content of the first schedule communication will be displayed.

(Inch)

(Metric)

3. Use the “▼” and/or “▲” cursor keys to switch to the communication

that you want.

> Changing the scheduled start time

6. Use the keypad to enter the desired time for the communication to begin. * If you want to change the entered time, use the “r” and/or “R”

keys to move the cursor to the desired location.

7. Touch the “Close” key. The message display will return to the same screen as was displayed in step 5. If you also want to modify the destination information, touch the “v” key. If you do NOT want to modify the information, go directly to step 17.

> Modifying destination information

8. The currently registered information will be displayed.

• If you want to delete a fax number(s), touch the corresponding

speed-dial key (or keys) and then go to the next step.

• If you want to add a fax number(s), touch the “Add” key and then

go directly to step 11.

• If you want to change a fax number(s), touch the corresponding

speed-dial key and then proceed directly to step 13.

2-12

Section 2 Fax Operation (Various Functions)

● Deleting fax numbers

9. Touch the “Delete” key.

(Inch)

(Metric)

10. Touch the “Yes” key. The message display will return to the same screen as was displayed in step 8 and you can continue to delete, add or change other fax numbers. If you are finished with this procedure, touch the “Close” key and go to step 17.

● Changing fax numbers

13. Touch the “Change” key.

14. Enter the new destination fax number. * You can enter the fax number(s) using the keypad, abbreviated

numbers, one-touch keys, group dial keys and the address book. Chain dial keys can be used as well.

(Inch)

(Metric)

● Adding fax numbers

11. Enter the additional fax number(s). * You can enter the fax number(s) using the keypad, abbreviated

numbers, one-touch keys, group dial keys and the address book. Chain dial keys can be used as well.

(Inch)

(Metric)

12. Touch the “Finish dest. Set” [“Dest. set”] key.

The message display will return to the same screen as was displayed in step 8 and you can continue to delete, add or change other fax numbers. If you are finished with this procedure, touch the “Close” key and go to step 17.

15. Touch the “Finish dest. Set” [“Dest. set”] key. If you want to change other destination fax numbers, touch the corresponding speed-dial key and repeat steps 13 through 15.

16. Touch the “Close” key.

17. Touch the “OK” key. If the Delayed Communication Report print out setting is turned “ON”, a Delayed Communication Report will be printed out. (Refer to page 6-1.)

2-13

Section 2 Fax Operation (Various Functions)

Manual Fax Transmission

Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.

* Speaking to the other party and/or performing Manual Fax

Transmission is only possible if a separately purchased telephone is connected to this fax machine.

* If you want to cancel the procedure part way through, touch the “On-

hook” key or hang up the receiver.

1. Set the documents you want to transmit.

2. Pick up the telephone receiver or touch the “On-hook” key. * If you touched the “On-hook” key, that key will be highlighted.

4. Check whether or not you are connected to a fax machine.

> If you hear a fax tone...

You are connected to a fax machine. Press the Start key. Fax transmission will begin.

> If the other party answers...

You are connected to a telephone. Press the Start key at the end of the conversation. Fax transmission will begin. * It is only possible to speak to the other party when a separately

purchased telephone is connected to this fax machine.

3. Dial the destination fax number.

2-14

5. Hang up the receiver when “Communicat” appears in the message display or the reception begins.

Manual Fax Reception

Once you are connected with the other party, reception can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents.

Section 2 Fax Operation (Various Functions)

* Conversation with the other party is only possible if a separately

purchased telephone is connected to this fax machine.

* Auto Fax Reception is the default setting in this fax, so, in order

to manually initiate reception, it is usually necessary to change the reception mode to Manual Fax Reception.

● Preparation

* Make sure that “Manual RX” is displayed. If it is not, touch the

“Auto RX” key until it changes to “Manual RX”.

(Inch)

(Metric)

1. When a call comes in, the separately purchased phone will ring.

3. Check whether or not the call is from a fax.

> If you hear a fax tone...

You are connected to a fax machine. Press the Start key. Fax reception will begin.

> If the other party’s voice can be heard...

You are connected to a telephone. Press the Start key at the end of the conversation. Fax reception will begin.

2. Pick up the telephone receiver.

4. Hang up the receiver when “Communicat” appears in the message display or the reception begins.

2-15

Section 3 Troubleshooting

When the Fax Data Indicator is Lit...

During a fax communication that use the memory, documents will be entered into memory and, to indicate this, the Fax data indicator will light. The Fax data indicator will also light when documents are received directly into memory (Memory Reception) during copying in the Copy Operation mode. * The Fax data indicator will flash while documents are being entered

into memory.

(1) CAUTIONS before Disconnecting the

Power Cord

• As electricity is necessary to retain documents in memory, BE SURE to check whether the Fax data indicator is lit or not BEFORE intentionally disconnecting the power cord to this machine. If the indicator IS lit indicating there ARE documents in memory, print out all important documents from memory and then make sure that the Fax data indicator is out BEFORE disconnecting the power.

* The Imaging Memory back-up function of this machine will protect

the contents of memory for up to 60 minutes (8 MB of optional memory must be installed) even if, for any reason, power to the fax is disconnected or lost.

(2) If a Power Failure Report is Printed

Out...

If documents, schedule communications or other information contained in memory are lost because power to the fax is disconnected or lost, a Power Failure Report will be printed out once power is restored. Refer to this report to find out what information was lost. * If no data or information was lost, a Power Failure Report will not be

printed out.

If an Error Occurs...

In the event of trouble, an explanation in regard to the error will appear in the message display. Refer to “When One of These Message is Displayed” on page 3-2 and follow the necessary procedure to eliminate the trouble. If a communications error occurs, along with the information in the message display, a Transmission or Reception Report, as appropriate, will be printed out and an alarm will sound. Check the error code that is displayed the corresponding report and then refer to “Error Code Charts” on page 8-7 to confirm the cause of the error. It is also possible to check the error code on the regularly printed Activity Report. (Refer to “(1) Activity Report” on page 5-3.) * Whether or not a Transmission or Reception Report is printed out

(and the alarm sounds) will depend upon the setting made under “Report Printout ON/OFF” on page 6-1.

3-1

Section 3 Troubleshooting

When One of These Message is Displayed...

When any of the following messages appear in the message display, follow the corresponding procedure.

Message Procedure Page

“Close XX Cover.” “Check the cover.” [“Check cover.”]

“Add paper (top cassette)” [“Add paper (1st cassette)”]

“Load XX paper in cassette.”

“Receive document in memory”

The cover indicated in the message display is open. Close it securely.

• There is no paper in the selected drawer. Refer to the Operation Guide for your copier and add paper to the drawer indicated in the message display.

• This message will also be displayed when one or more of the drawers is not set properly. Insert the drawers securely into the machine.

• The Fixed Size mode is selected in the Paper Feed Selection setting. Load paper of the size indicated in the message display.

• The sizes of the received documents and the paper in the selected drawer are not compatible for printing. Load paper of the same size as that of the received documents.

Data for received documents was stored in memory (Memory Reception) because there was no paper in any of the drawers. Once you load paper into one of the drawers, the documents that were stored in memory will be printed out. If “Add paper (top cassette)” [“Add paper (1st cassette)”] is also displayed at the same time, load paper into that drawer. If a specific size is indicated as well in the message display, load paper of that particular size.

“Add toner”

“Paper Misfeed.”

“Memory Full”

There is insufficient toner left in the toner cartridge. Refer to the Operation Guide for your copier and replace the toner cartridge, and the waste toner tank as well, as soon as possible.

Paper has jammed somewhere in the fax machine. Refer to the Operation Guide for your copier and remove the jammed paper from the fax machine without leaving any loose scraps. A document has jammed in the Document Processor. Refer to the Operation Guide for your copier and remove the jammed document. Then, reset all of the documents in the Document Processor. The fax will recount the number of documents that were already scanned and will start the scanning operation once again from the document that jammed.

The memory has reached its capacity. Select whether to continue with the communication or cancel it. If this message appears while you are scanning in documents, you can select whether or not you want to continue and transmit only those documents have already been successfully scanned. If you touch the “Yes” key, the transmission operation will begin automatically. If you touch the “No” key, the operation will be canceled and the touch panel will return to the initial mode settings.

3-2

Message Procedure Page

“Call for Service”

Section 3 Troubleshooting

Maintenance by qualified service personnel is required. Contact your service representative, an authorized service center or the place of purchase. If “C” and a 4-digit number are displayed as well, inform the service personnel of the displayed number.

“Time for maintenance” [“Time for scheduled maintenance”]

“Communication Error”

“No DC Loop” “No Dial Tone”

“No Response”

Maintenance by qualified service personnel is required. Contact your service representative, an authorized service center or the place of purchase.

An error has occurred during a fax transmission or fax reception. Check the error code – that indicates the origin of the error – on the corresponding Transmission Report (or Reception Report) that is printed out in order to confirm the cause of the error.

The modular cord may not be connected properly to either the telephone or the line jack (L) on the fax. Either that, or there is a problem with the telephone line. In this case, contact your telephone company.

Dialing was accomplished, but connection to the other party was not possible. Check with the other party.

8-7

“No encryption code is registered.”

The destination was dialed using a one-touch key that was designated for Encrypted Transmission, but the Encrypted Transmission was not possible because the corresponding Encryption Key is no longer registered in your fax.

4-33 4-39

3-3

Section 3 Troubleshooting

Troubleshooting Tables

If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase.

Problem Check point Corrective procedure

The detected document size is often wrong.

I am not able to send my documents.

Is the machine installed in a location where it is exposed to strong light from directly overhead, or from above and behind?

Is the modular cord connected correctly?

Is “Communication Error” displayed?

If the machine is installed in such a location, document size detection may be influenced by the light. Consult with your service representative, an authorized service center or the place of purchase.

Connect the modular cord correctly.

Perform the necessary procedure to correct the error and try to transmit the documents again.

Reference page

8-7

I am not able to perform Broadcast Transmission.

During registration of an Encryption Box, an error occurs when I enter the box number and I cannot register the Encryption Box.

I am not able to print out documents from my Encryption Box.

Is Password Check Transmission turned ON?

Is the memory in your fax machine full?

Is the box number you are trying to enter the same as the subaddress already registered for an F-Code Box?

Are the Encryption Box number and ID that you entered correct?

Turn Password Check Transmission OFF.

Try the Broadcast Transmission procedure again after memory becomes available or after you create available space in memory.

You CANNOT register an Encryption Box number that is identical to a registered F-Code Box subaddress. Select a different Encryption Box number.

Check the registered Encryption Box information.

4-32

2-11 4-13 4-38

4-35

3-4

Section 3 Troubleshooting

Problem

I am not able to perform Encrypted Communication.

I am not able to perform Remote Switching.

Check point

Did the transmitting party perform the appropriate registration procedure for the one-touch key (designated for Encrypted Transmission) as decided in advance with the receiving party?

Did the receiving party perform the appropriate registration procedure for the Encryption Box as decided in advance with the transmitting party?

Is the Encryption Key you used correct?

Is your telephone service set for pulse dialing?

Corrective procedure

Check the information to be registered once again with the other party.

Check the Encryption Key to be registered once again with the other party.

Some telephones allow you to transmit the desired tone signals by simply pushing the appropriate buttons. Refer to the Instruction Manual for the telephone being used.

Reference page

1-25

4-35

4-33

I was able to receive a fax, but it was not printed out and the documents are not in memory.

I am not able to receive documents.

Did you use the correct Remote Switching number?

Is Fax Forwarding turned ON?

Is the modular cord connected correctly?

Is “Communication Error” displayed?

Is Password Check Reception turned ON? Turn Password Check Reception OFF.

Check the registered number. (Factory default setting: 55)

Check the Fax Forwarding setting.

Connect the modular cord correctly.

Perform the necessary procedure to correct the error and try to receive the documents again.

4-4

4-21

8-7

4-32

I am not able to receive documents into memory (Memory Reception).

Is the memory in your fax machine full?

Try to receive the documents once again after memory becomes available or after you create available space in memory.

2-11 4-13 4-38

3-5

Section 3 Troubleshooting

Problem Check point

I am not able to perform Polling Reception.

I am not able to perform F-Code Based Relay Broadcast Transmission.

Did the transmitting party perform the Polling Transmission procedure correctly?

Does the relay station fax machine have the appropriate F-Code Based Relay capabilities?

Is there an appropriate box (equal to an F-Code Relay Box) registered in the relay station's fax machine?

Do the subaddress and the F-Code password that you entered match the corresponding subaddress and password that are registered in the relay station's fax machine?

Corrective procedure

Check with the transmitting party.

If the relay station fax machine does not one have the appropriate F-Code Based Relay capabilities, Relay Broadcast Transmission will NOT be possible. Check with the relay station.

Check with the relay station.

If you think the information you entered IS correct, check with the other party.

Reference page

During registration of an F-Code Box, an error occurs when I enter the subaddress is entered and I cannot register the F-Code Box.

I am not able to perform F-Code Based Confidential Transmission.

Is the memory in the relay station's fax machine full?

Is the subaddress you are trying to enter the same as a registered Encryption Box number?

Does the destination party's fax machine have the same F-Code Based Confidential Communication capabilities as your fax machine?

Is there an appropriate box (equal to an F-Code Confidential Box) registered in the destination fax?

Are the subaddress and the F-Code password that you entered correct?

Check with the relay station.

You CANNOT register an F-Code Box subaddress that is identical to a registered Encryption Box number. Select a different subaddress.

If the destination fax machine does not have the same F-Code Based Confidential Communication capabilities as your machine, F-Code Based Confidential Transmission will NOT be possible. Check with the destination party.

Check with the destination party.

If you think the information you entered IS correct, check with the other party.

3-6

Is the memory in the receiving party's fax full?

Check with the receiving party.

Section 3 Troubleshooting

Problem Check point Corrective procedure

I am not able to print out documents from my F-Code Confidential Box.

I am not able to perform F-Code Based Bulletin Board Reception.

Are the subaddress and the F-Code password that you entered correct for that F-Code Confidential Box?

Does the transmitting party's fax machine have the same F-Code Based Bulletin Board Communication capabilities as your fax machine?

Is there an appropriate box (equal to an F-Code Confidential Box) registered in the transmitting party's fax?

Are the subaddress and the F-Code password that you entered correct?

Check the registered F-Code Confidential Box information.

If the transmitting party's fax machine does not have the same F-Code Based Bulletin Board Communication capabilities as your machine, F-Code Based Bulletin Board Reception will NOT be possible. Check with the transmitting party.

Check with the transmitting party.

If you think the information you entered IS correct, check with the other party.

Reference page

4-10

I am not able to enter documents into my F-Code Confidential Box.

Is the subaddress that you entered correct for that F-Code Confidential Box?

Check the registered F-Code Confidential Box information.

4-10

3-7

Section 4 Other Features of this Fax

Auto FAX/TEL Switching

Section 4 Other Features of this Fax

This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically. If the call is from a telephone, the fax will ring to let you know that you should answer.

● Preparation

* Refer to “Selecting the Automatic Reception Mode” on page 6-5,

and select “Auto Fax/Tel. SW”.

* Make sure that “Auto RX” is displayed. If it is not, touch the

reception mode select key until it changes to “Auto RX”.

(Inch)

* Auto FAX/TEL switching is only possible if a separately

purchased telephone is connected to this fax machine.

* Even if you do not answer the telephone, the calling party will

incur telephone charges after the phone rings a predetermined number of times.

> If the call is from a telephone...

1 The fax will ring to let you know that you should answer. Pick up

the telephone receiver within 30 seconds after the ringing starts. * If the telephone receiver is not picked up within 30 seconds, the

fax machine will switch to fax reception.

(Metric)

1. When a call comes in, the telephone will ring. * You can set the number of times the telephone will ring.

(Refer to “Setting the Number of Rings (Auto Fax Reception)” on page 6-3.)

2 Speak with the other party.

* At the end of the conversation, fax reception can be initiated

manually. (Refer to “Manual Fax Reception” on page 2-15.)

> If the call is from a fax...

Fax reception will start automatically.

2. Answering the call...

4-1

Section 4 Other Features of this Fax

TAD Reception

This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically. If the call is from a telephone, the functions of the answering machine will engage, so, even if you cannot answer, the caller will be able to leave a message.

● Preparation

* Make sure that “Answering Machine” is displayed. If it is not, touch

the reception mode select key until it changes to “Auto RX”.

* TAD Reception is only possible if a separately purchased

telephone with answering machine capabilities is connected to this fax machine.

* Refer to the Instruction Manual for the telephone in use for

details on recording and listening to messages, etc.

* BE SURE that the number of times your answering machine

is set to ring is LESS than the number of times the fax is set to ring.

* If you have selected TAD Reception as the current recep-

tion mode, MAKE SURE that, in the first minute after the telephone answers the incoming call, there are no silent pauses of 9 seconds or more [6 seconds or more for metric versions] in either the message you record or the message you receive. If there is such a pause, the silence detection function of this fax will be activated and the fax machine will switch to fax reception.

1. The telephone will ring a designated number of times.

(Inch)

(Metric)

* You can set the number of times the telephone will ring. Refer to

“Setting the Number of Rings (Auto Fax Reception)” on page 6-3.

* If the telephone receiver is picked up while the telephone is still

ringing, the fax will deal with the call in the same manner as a standard Manual Fax Reception. (Refer to “Manual Fax Reception” on page 2-15.)

2. Your answering machine will answer the call as follows:

> If the call is from a telephone, but you do not answer...

The functions of the answering machine will engage, your message will be played and the caller will be able to leave a message. * If there is a silent pause of 9 seconds or more [6 seconds or more

for metric versions], the fax machine will switch to fax reception.

4-2

> If the call is from a fax...

Fax reception will start automatically.

Section 4 Other Features of this Fax

D.R.D. Reception (Available in inch versions only)

This reception mode utilizes the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, but you can still designate a different telephone number for each of them. As each number is given a different ring pattern, the fax machine is able to differentiate between incoming calls. If one of these numbers is designated for this fax machine, and the desired ring pattern is designated for that number in advance, fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax.

● Preparation

* Refer to “Selecting the Automatic Reception Mode” on page 6-5,

and select “D.R.D.”.

* Make sure that “Auto RX” is displayed. If it is not, touch the recep-

tion mode select key until it changes to “Auto RX”.

(Inch)

* Using D.R.D. Reception to receive a telephone call is only

possible if a separately purchased telephone is connected to this fax machine.

* D.R.D. reception is only possible if you subscribe to the

Distinctive Ring Pattern service provided by your telephone company. Contact your telephone company for further information on the Distinctive Ring Pattern service available.

2. The fax machine will then ring using the predetermined ring pattern.

> If the call is from a telephone...

Pick up the telephone receiver and speak with the other party. At the end of the conversation, fax reception can be initiated manually.

(Metric)

1. When a call comes in, the telephone will ring.

* If the telephone receiver is picked up while the telephone is still

ringing, the fax will deal with the call in the same manner as a standard Manual Fax Reception. (Refer to “Manual Fax Reception” on page 2-15.)

> If the call is from a fax...

Once the bell stops ringing, fax reception will start automatically.

4-3

Section 4 Other Features of this Fax

Remote Switching

Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself.

(1) Changing the Remote Switching Number

The factory default setting for the Remote Switching Number is “55”, but you can change this if you want. * If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

* Remote Switching is only possible if a separately purchased

telephone with tone dialing capabilities is connected to this fax machine.

3. Use the keypad to enter the new Remote Switching Number (2 digits). * If you want to change the entered number, use the “r” and/or

“R” keys to move the cursor to the desired location.

* If you want to reset the displayed number to “00”, simply press

the Stop/Clear key.

4. Touch the “OK” key. Registration of the new Remote Reception Number is complete.

(Metric)

2. Touch the “Remote Switch” key. Remote Switching registration is now possible.

(Inch)

(Metric)

5. If you are finished making settings, press the Reset key.

4-4

Section 4 Other Features of this Fax

(2) Operation

When you want to initiate fax reception from a telephone that is connected to this fax machine, perform the following procedure.

1. When a call comes in, the telephone will ring.

2. Pick up the telephone receiver.

3. If you hear a fax tone, use the tone signal capabilities of the telephone to enter the 2-digit Remote Switching Number. * The factory default setting for the Remote Switching Number

is “55”.

4. The connection will switch to the fax machine and fax reception will start automatically.

4-5

Section 4 Other Features of this Fax

Polling Communication

Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. There are two types of polling procedures available in this fax: Polling Transmission and Polling Reception. * Since the polling operation is initiated by a call from the receiving party, telephone charges will be billed to the receiving party.

(1) Polling Transmission

The documents to be transmitted using the Polling Transmission procedure are first scanned into memory and then, when a polling request comes from the receiving party, those documents are transmitted automatically to that party. * During a Polling Transmission, documents will be transmitted using

the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* It is possible to add documents to the Polling Transmission as long

as you are still waiting for the polling request.

* If you use Polling Transmission in combination with the Bulletin

Board function, the same documents can be made available and transmitted to an unlimited number of receiving parties. (Refer to “Turning the Bulletin Board ON/OFF” on page 6-2.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Set the documents you want to transmit. * When the documents are set on the platen, it is necessary, after

each page is scanned, to select whether or not you want to transmit more pages. (Refer to page 1-18.)

2. Touch the “Application” key. The Application screen will appear.

> Entering documents for the first time

4. If you want to limit who can request transmission of the documents from your fax, use the keypad to enter a 4-digit Polling ID (the selfstation ID of the receiving fax). * If you DO NOT want to designate any specific fax, do not enter a

Polling ID here.

* If a Polling ID other than “0000” is entered, the receiving fax must

be one of our models that has the corresponding capabilities.

(Inch)

(Metric)

(Inch)

(Metric)

3. Touch the “TX Polling” key. If you are entering documents for this Polling Transmission for the first time, go to the next step. If you want to add documents to those which have already been saved into memory or replace them completely, go directly to step 6.

5. Touch the “OK” key and then go directly to step 8.

> Adding or replacing documents

6. If you want simply to add documents to those already in memory, touch the “Add” key. If you want to delete all of the documents currently in memory and replace them with new documents, touch the “Overwrite” key.

(Inch)

(Metric)

4-6

Section 4 Other Features of this Fax

7. Touch the “OK” key. If you selected “Overwrite”, the message display will return to the same screen as was displayed in step 4.

8. Select any related transmission settings that you want to use. * If the optional Duplex Document Processor is installed and you

are using duplex (2-sided) documents, touch the “Duplex TX” key. Refer to “Duplex Transmission” on page 2-1 for setting procedures.

9. Press the Start key. The documents will be scanned and stored in memory where they will awaiting the polling request.

(2) Polling Reception

In Polling Reception, the receiving party dials the number of the transmitting fax, triggering transmission of the documents set in that other fax machine. If reception of documents from more than one transmitting fax is designated, those destinations will be dialed in order and reception will be carried out from each fax. It is possible for the receiving party to use the timer to have the documents received at a time convenient to them. * If you enter all of the transmitting fax numbers using abbreviated

numbers, one-touch keys and/or group dial keys, this fax can automatically receive documents from up to 300 different fax machines in a single operation. However, you CANNOT enter the number of a transmitting fax with abbreviated numbers or one-touch keys that have been designated for Encrypted Transmission.

* Polling Reception is only possible if the transmitting parties have

first performed the necessary Polling Transmission operation. (Refer to “(1) Polling Transmission” on page 4-6.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Application” key. The Application screen will appear.

(Inch)

(Metric)

2. Touch the “RX Polling” key.

(Inch)

(Metric)

4-7

Section 4 Other Features of this Fax

3. Enter the fax number of the transmitting party. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys, group dial keys or the address book. Chain dial keys can be used as well.

4. If you want to designate a time for the reception to begin, touch the “Delayed TX” key.

5. Touch the “On” key.

6. Use the keypad to enter the desired time for the reception to begin. * If you want to change the entered time, use the “r” and/or “R”

keys to move the cursor to the desired location.

7. Touch the “Close” key.

8. Press the Start key. The reception operation will begin automatically. * If a time for the reception to begin was designated, the reception

operation will begin when the appointed time is reached.

(Inch)

(Metric)

4-8

F-Code Based Communication

Section 4 Other Features of this Fax

F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, such operations as Confidential Communication and Relay Broadcasting – previously available only between facsimiles that were both from the same manufacturer – are now becoming possible between models from different manufacturers. This fax uses an F-Code Box to transmit documents to, and receive documents from, another party's fax during an F-Code Based Communication. In this case, in order to designate the F-Code Box and password, special codes are used (in this fax they are called the "subaddress" and "F-Code password", respectively). In this way, this fax is able to perform F-Code Based Confidential Communications, as well as carry out and Relay Broadcasting, with facsimiles made by other manufacturers and, naturally, with our own models that have F-Code Based Communication capabilities.

(1) Codes used for F-Code Based

Communication

In this fax there are two codes used for F-Code Based Communication: a “subaddress” and an “F-Code password”.

● Subaddress

This code must be entered by the transmitting party during an F-Code Based Confidential Transmission and F-Code Based Relay Broadcast Transmission. The subaddress is used to designate the desired box (equal to the F-Code Confidential Box or the F-Code Relay Box, as appropriate, in this fax) that is registered in the other party's fax. The acceptable length of the subaddress differs depending on model and maker of the fax machine and, if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length, F-Code Based Communication will not be successful. Consult with the other party and compare the parameters of both faxes before actually attempting an F-Code Based Communication. In this fax, the subaddress can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “*” and “#”. When attempting an F-Code Based Confidential Communication or an F-Code Based Relay Broadcast Transmission with another fax of this same model, the last 4 digits of the subaddress that you enter must match the 4-digit subaddress that the other party has registered in their fax.

● F-Code password

This code must also be entered by the transmitting party during an F-Code Based Confidential Transmission and F-Code Based Relay Broadcast Transmission. The F-Code password is used to designate the password of the desired box (equal to the F-Code Confidential Box or the F-Code Relay Box, as appropriate, in this fax) that is registered in the other party's fax. The acceptable length of the F-Code password differs depending on model and maker of the fax machine and, if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length, F-Code Based Communication will not be successful. Consult with the other party and compare the parameters of both faxes before actually attempting an F-Code Based Communication. In this fax, the F-Code password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “*” and “#”.

* In order to perform an F-Code Based Communication, the

other party's fax must have F-Code Based capabilities specific to the communication you are attempting.

* F-Code Based Communication can be used in combination

with the other various types of fax communication available in this fax. In addition, if you register, in advance, the appropriate subaddress and F-Code password under a speed-dial key, you will not need to enter that information during the actual transmission or reception procedure. Refer to the procedures for each type of fax communication and for the related registration procedures for more detailed information.

* If you are going to receive documents into an F-Code Confidential

Box registered in this fax, F-Code Based Confidential Communication is possible even if the transmitting party does not enter an F-Code password. In order to receive documents into an F-Code Relay Box, however, the transmitting party must enter the appropriate F-Code password.

* If you are going to transmit documents from this fax using the

Bulletin Board function and if you register "0000" as the F-Code password for that operation, the receiving party will not need to enter an F-Code password during the actual reception procedure.

(2) F-Code Boxes

By using codes developed for F-Code based Communication, more functional fax communications such as Confidential Communication and Relay Broadcasting are possible with facsimiles made by other manufacturers. In order to accomplish this, you register in the memory of your fax, in advance, a memory box and use that box to transmit documents to, and receive documents from, the other party. That memory box is called an “F-Code Box” in this handbook and there are two such boxes in this fax: an “F-Code Confidential Box” when it is designated for F-Code Based Confidential Communication and an “F-Code Relay Box” when it is designated for F-Code Based Relay Communication. Each F-Code Box is registered with a subaddress and an F-Code password. The subaddress is used to designate the desired box (equal to the F-Code Box in this fax) that is registered in the other party's fax. In this fax, that box is registered as a 4-digit number from “0000” to “9999”. The F-Code password is used to retrieve the documents from the box (equal to the F-Code Box in this fax). In this fax, that password is registered as a 4-digit number that can include any combination of the numerals 0 - 9 and the symbols “*” and “#”. * You can register up to 15 F-Code Confidential Boxes and 15 F-Code

Relay Boxes in this fax machine. (Refer to “(1) Registering F-Code Confidential Boxes” on page 4-10 and “(1) Registering F-Code Relay Boxes” on page 4-17.)

* If you want to check the information in regard to each F-Code Box,

such as the box numbers and data regarding the existence of documents in each respective box, print out an F-Code Confidential Box List or an F-Code Relay Box List, as appropriate. (Refer to

“(5) Printing Out an F-Code Confidential Box List” on page 4-14 and “(4) Printing Out an F-Code Relay Box List” on page 4-20.)

4-9

Section 4 Other Features of this Fax

F-Code Based Confidential Communication

F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered in the receiving party's fax. In this way, confidential documents can be received without being seen by others.

(1) Registering F-Code Confidential Boxes

Perform the following procedure to register a new F-Code Confidential Box.

When registering the subaddress for an F-Code Confidential Box, you must use a different number than all of the box numbers used for the Encryption Boxes and all of subaddresses that have already been registered for F-Code Relay Boxes. * If, for any reason, you lose reference to an F-Code password,

you will not be able to print out documents that are received into the corresponding F-Code Confidential Box nor will you be able to delete that box. Therefore, you exercise DUE CAUTION in the management of the F-Code password.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

3. Touch the “Subaddress confi. box” [“Subaddr. confid. box”] key.

(Inch)

(Metric)

4. Touch an unregistered key. * The subaddress will be displayed for all keys that have already

been registered.

(Inch)

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

(Metric)

2. Touch the “Box” key. F-Code Confidential Box registration is now possible.

(Metric)

5. Use the keypad to enter the subaddress 4-digit that you want to use for this F-Code Confidential Box.

6. Touch the “Password” key and enter the 4-digit F-Code password that you want to use for this F-Code Confidential Box. * The password can include any combination of the numerals 0 - 9

and the symbols “*” and “#”.

* If you register “0000” as the F-Code password, it will not be

necessary to enter a password when you print out documents from that F-Code Confidential Box.

7. Touch the “OK” key. The message display will return to the same screen as was displayed in step 4. If you want to continue registering other F-Code Confidential Boxes, repeat steps 4 through 7. Once you are finished registering F-Code Confidential Boxes, press the Reset key.

4-10

Section 4 Other Features of this Fax

(2) Modifying and Deleting F-Code

Confidential Boxes

Perform the following procedure when you want to modify the registered subaddress or F-Code password for an F-Code Confidential Box, as well as when you want to completely delete one of those boxes. * In order to modify the contents of or completely delete an F-Code

Confidential Box, it is necessary to enter the corresponding F-Code password during the procedure.

* You CANNOT delete an F-Code Confidential Box which still contains

received documents.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Perform steps 1 through 3 of “(1) Registering F-Code Confidential Boxes” on page 4-10.

2. Touch the key which displays the subaddress for the F-Code

Confidential Box you want to modify or delete.

4. Touch the “OK” key.

(Inch)

(Metric)

5. If you want to modify the information for that F-Code Confidential Box, touch the “Change contents” key. If you want to completely delete the F-Code Confidential Box, touch the “Delete” key. Once you are finished modifying and/or deleting F-Code Confidential Boxes, press the Reset key.

(Inch)

(Metric)

3. Enter the F-Code password (4-digits) for that F-Code Confidential Box.

> Modifying information

6. Touch the “SubAddress” key and change the information under either or both settings as desired.

7. Touch the “OK” key. The message display will return to the same screen as was displayed in step 2. Once you are finished modifying and/or deleting F-Code Confidential Boxes, press the Reset key.

4-11

Section 4 Other Features of this Fax

(3) F-Code Based Confidential

Transmission

It is necessary for you to perform the following procedure in order to transmit documents to an F-Code Confidential Box that is registered in the destination party's fax machine. * If you designate a time for the transmission to begin, the Direct Feed

Transmission mode will not be available.

● You (the transmitting party) must...

know, in advance, the number (in this fax, a 4-digit number called the “subaddress”) that corresponds to the desired box (in this fax, called the “F-Code Confidential Box”) in the receiving party's fax and enter that, AND the related F-Code password, during the transmission procedure.

● The receiving party must...

have a facsimile that has the same F-Code Based Confidential Communication capabilities as your fax machine. In addition, they must register, in advance, the corresponding box (in this fax, called the “F-Code Confidential Box”) in their fax, inform you (the transmitting party) of the registered number (in this fax, a 4-digit number called the “subaddress”) for that box, and enter that number and the corresponding password during the procedure to print out the received documents. (Refer to “(4) Printing Out Documents from an F-Code Confidential Box” on page 4-13.)

2. Use the keypad to enter the destination party's fax number. * You can also enter the fax number using one-touch keys that

have been designated for F-Code Based Communication as well. If you do use such a one-touch key, press the Start key and the transmission operation will begin automatically.

(Inch)

(Metric)

3. Touch the “Subadd.” key.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Set the documents you want to transmit.

4. Touch the “On” key.

(Inch)

(Metric)

4-12

Section 4 Other Features of this Fax

5. Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based

Communication in order to designate the box in the destination party's fax. It can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “*” and “#”.

* You can use the “r” and/or “R” keys to move the cursor to a

desired location, and you can clear the entered number by touching the “Delete” key.

6. Touch the “Password” key.

7. If necessary, use the keypad to enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include

any combination of the numerals 0 - 9 and the symbols “*” and “#”.

* This password is not required if you agree in advance with the

destination party not to use one.

(4) Printing Out Documents from an F-Code

Confidential Box

Perform the following procedure to print out documents that have been received into your F-Code Confidential Box. If the documents are printed out correctly, the data will be deleted from that box. If you are using an F-Code Confidential Box for F-Code Based Bulletin Board Transmission and you want to delete that data, simply print the documents out and the data will be deleted from that box. * If you registered “0000” as the F-Code password for your F-Code

Confidential Box, it is not necessary to enter a password just to print out documents from that box.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Application” key. The Application screen will appear.

(Inch)

8. Touch the “Close” key. The message display will return to the same screen as was displayed in step 2. You can now change any transmission settings that you want or set the time for the transmission to begin.

9. Press the Start key. The transmission operation will begin.

(Metric)

2. Touch the “Print data in box” [“Sub.conf. box output”] key.

(Inch)

(Metric)

4-13

Section 4 Other Features of this Fax

3. Touch the key that corresponds to the desired F-Code Confidential Box if it is highlighted. If the key is not highlighted, there are no documents in that box. * If you registered “0000” as the F-Code password, go to the next

step. If you registered any other password, proceed directly to step 5.

4. Touch the “Ye s” key. The documents that are in that F-Code Confidential Box will be printed out.

5. Use the keypad to enter the F-Code password (4 digits) that corresponds to that F-Code Confidential Box.

(Inch)

(Metric)

6. Touch the “OK” key. The documents that are in that F-Code Confidential Box will be printed out.

(5) Printing Out an F-Code Confidential

Box List

Print out this list in order to check the information in each F-Code Confidential Box as well as data regarding the existence of documents in each respective box. * If there are no F-Code Confidential Boxes registered in this fax, an

F-Code Confidential Box List will not be printed out.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

2. Touch the “Subad conf box list” key.

(Inch)

(Metric)

3. To print out an F-Code Confidential Box List, touch the “Yes ” key. An F-Code Confidential Box List will be printed out.

(6) Entering Documents into an F-Code

Confidential Box

Perform the following procedure when you want to enter documents into your F-Code Confidential Box for transmission under the F-Code Based Bulletin Board function. Using this procedure, you can add new documents to those currently in your F-Code Confidential Box, and you can also delete all of the documents currently in that box and replace them with new documents. * If you want to delete the data for documents stored in an F-Code

Confidential Box, simply print out those documents. (Refer to “(4) Printing Out Documents from an F-Code Confidential Box” on page 4-13.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Set the documents you want to transmit.

1. Touch the “Print Report” key. The Report Selection screen will appear.

(Inch)

(Metric)

4-14

Section 4 Other Features of this Fax

2. Touch the “Application” key. The Application screen will appear.

(Inch)

(Metric)

3. Touch the “Scan orig. to box” key.

(Inch)

(Metric)

(7) F-Code Based Bulletin Board Reception

F-Code Based Bulletin Board Communication involves fax communication that uses an F-Code Box (in this fax, called an “F-Code Confidential Box”) that is registered in memory in the transmitting fax machine and that works like a Bulletin Board server, allowing the same documents to be made available and transmitted to an unlimited number of receiving parties. The transmitting party registers, in advance, an F-Code Box in the their fax, and enters the documents to be transmitted into that box. Until the data for those documents is deleted, the documents will remain in that box for transmission any time they are requested with the correct subaddress and F-Code password. Each receiving party can then simply perform the appropriate Polling Reception procedure and retrieve the documents from that box using the corresponding subaddress and F-Code password to designate and access that F-Code Confidential Box. Using certain codes (called the “subaddress” and “F-Code password” in this fax) – the base of a protocol that has been adopted for use with facsimiles made by other manufacturers as well – communication is possible with other facsimiles even if they are not one of our models, as long as they have the corresponding F-Code Based Bulletin Board Communication capabilities.

Restriction: It is necessary that the other fax machine has the same F-Code Based Bulletin Board Communication capabilities as your fax machine. However, depending upon the fax machine, there is a possibility that they may not be able to enter documents in their box or may not be able to perform Polling Reception, so both the transmitting party and the receiving party should check in advance whether the appropriate conditions are met. (For example, even if you are going to transmit documents with this fax and you enter documents into your F-Code Confidential Box, the receiving party's fax must have Polling Reception capabilities or Bulletin Board Communication will not be possible.)

4. Touch the key which displays the subaddress for the F-Code Confidential Box you want to enter documents into. If you want simply to add documents to those already in memory, or you want to delete all of the documents currently in memory and replace them with new documents, go to the next step. If you are entering documents for this Confidential Transmission for the first time, go directly to step 7.

5. If you want to add documents, touch the “Add” key. If you want to replace the documents, touch the “Overwrite” key.

6. Touch the “OK” key.

7. Select any related transmission settings that you want to use. * If you are using duplex (2-sided) documents, touch the “Duplex

TX” key. Refer to “Duplex Transmission” on page 2-1 for setting procedures.

● The transmitting party must...

register a corresponding box (F-Code Confidential Box) and store the documents to be transmitted in that box. They must then inform the receiving party of the registered box number (a 4-digit subaddress in this fax) and password (called the F-Code password in this fax) for that F-Code Confidential Box. (Refer to “(6) Entering Documents into an F-Code Confidential Box” on page 4-14.)

● You (the receiving party) must...

enter – during the procedure for the Polling Reception – the box number (a 4-digit subaddress in this fax) and password (a 4-digit F-Code password in this fax) that corresponds to the box (F-Code Confidential Box) that the transmitting party registered in their fax. Thus, this information must be known in advance.

8. Press the Start key. The documents will be scanned into memory.

4-15

Section 4 Other Features of this Fax

1. Touch the “Application” key. The Application screen will appear.

(Inch)

(Metric)

2. Touch the “RX Polling” key.

(Inch)

6. Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based

* You can use the “r” and/or “R” keys to move the cursor to a

desired location, and you can clear the entered number by touching the “Delete” key.

7. Touch the “Password” key.

8. If necessary, use the keypad to enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include

any combination of the numerals 0 - 9 and the symbols “*” and “#”.

* This password is not required if you agree in advance with the

destination party not to use one.

9. Touch the “Close” key. The message display will return to the same screen as was displayed in step 3. You can now change any transmission settings that you want or set the time for the transmission to begin. You can additionally select another transmitting fax to receive documents from.

(Metric)

3. Use the keypad to enter the fax number of the transmitting party. * You can also enter the fax number using one-touch keys that

have been designated for F-Code Based Communication as well. If you do use such a one-touch key, press the Start key and the reception operation will begin automatically.

4. Touch the “Subadd.” key.

5. Touch the “On” key.

(Inch)

10. Press the Start key. The reception operation will begin.

4-16

(Metric)

F-Code Based Relay Broadcast Communication

F-Code Based Relay Broadcast Communication involves the transmission of documents to multiple, long distance destinations by transmitting the documents through a relay station, generally located between the initial transmitting station and the final destinations. * The fax machine acting as the relay station must

have an F-Code Relay Box registered in advance. (Refer to “(1) Registering F-Code Relay Boxes”.) The content of such a box can be verified by printing out an F-Code Relay Box List. (Refer to “(4) Printing Out an F-Code Relay Box List” on page 4-20.)

* Refer to “(3) F-Code Based Relay Broadcast

Transmission” on page 4-19 for the procedure on acting as the initial transmitting station and sending documents through a relay station.

Initial transmitting

station

Section 4 Other Features of this Fax

Relay station

Final destination

(1) Registering F-Code Relay Boxes

Perform the following procedure to register a new F-Code Relay Box. * You can register up to 15 F-Code Relay Boxes in this fax machine.

When registering the subaddress for an F-Code Relay Box, you must use a different number than all of the box numbers used for the Encryption Boxes and all of subaddresses that have already been registered for F-Code Confidential Boxes. * If, for any reason, you lose reference to the F-Code

password that you register here, you will not be able to delete that box. Therefore, you should exercise DUE CAUTION in the management of the F-Code password.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

2. Touch the “Box” key. F-Code Relay Box registration is now possible.

3. Touch the “Subaddress relay box” key.

(Inch)

(Metric)

4. Touch an unregistered key. * The subaddress will be displayed for all keys that have already

been registered.

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

(Metric)

(Inch)

(Metric)

5. Use the keypad to enter the subaddress 4-digit that you want to use for this F-Code Relay Box.

4-17

Section 4 Other Features of this Fax

6. Touch the “Password” key and enter the 4-digit F-Code password that you want to use for this F-Code Relay Box. * The password can include any combination of the numerals 0 - 9

and the symbols “*” and “#”.

7. Touch the “Next” key.

8. Repeat steps 1 and 2 below until all of the final destination fax numbers are registered. (Max. 300 destinations)

1 Enter the fax number of a final destination.

* You can use the keypad, abbreviated numbers, one-touch

keys and group dial keys to enter the fax number. Chain dial keys can be used as well.

2 If you entered the fax number with the keypad, touch the “Next

destinat.” [“Next dest.”] key.

(Inch)

(Metric)

12. Enter the fax number of the initial transmitting station. * You can use the keypad and one-touch keys to enter the fax

number.

13. Touch the “Finish dest. Set” [“Dest. set”] key.

14. Check the registered information. Each item can be modified.

15. Touch the “OK” key. The message display will return to the same screen as was displayed in step 4. If you want to continue registering other F-Code Relay Boxes, repeat steps 4 through 15. Once you are finished registering F-Code Relay Boxes, press the Reset key.

(2) Modifying and Deleting F-Code Relay

Boxes

Perform the following procedure when you want to add or delete final destinations or change other information registered under any F-Code Relay Box, as well as when you want to completely delete one of those boxes. * In order to modify the contents of or completely delete an F-Code

Relay Box, it is necessary to enter the corresponding F-Code password during the procedure.

9. Touch the “Finish dest. Set” [“Dest. set”] key.

(Inch)

(Metric)

10. Select whether or not you want the received documents to be printed out at your fax (touch the “On” key to have them printed and the “Off” key to stop print out), and whether or not you want send a Transmission Report regarding the results of the final transmissions to the initial transmitting station (touch the “On” key to send a report and the “Off” key to not send a report.).

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Perform steps 1 through 3 of “(1) Registering F-Code Relay Boxes” on page 4-17.

2. Touch the key which displays the subaddress for the F-Code Relay

Box you want to modify or delete.

(Inch)

(Metric)

11. Touch the “Next” key. If you selected to send a Transmission Report to the initial transmitting station, go to the next step. If you selected NOT to send a report, proceed directly to step 14.

4-18

3. Enter the F-Code password (4-digits) for that F-Code Relay Box.

4. Touch the “OK” key.

(Inch)

(Metric)

Section 4 Other Features of this Fax

● In the initial transmitting station...

As it is necessary to enter, exactly as it is registered in the relay station's fax, the number (the 4-digit “subaddress” in this fax) of the box (called the “F-Code Relay Box” in this fax) that will receive the documents, as well as its corresponding F-Code password, be sure to verify that information in advance. * The fax number of each relay station can be entered with

the keypad or using one-touch keys that have been designated for F-Code Based Communication. If you use the keypad it will be necessary to enter the corresponding subaddress during the set-up procedure.

* The final destinations must be registered in advance under

the corresponding F-Code Relay Box in the relay station fax.

5. If you want to modify the information for that F-Code Relay Box,

touch the “Change contents” key. If you want to completely delete the F-Code Relay Box, touch the "Delete" key. If you selected “Delete”, a confirmation message will appear. Touch the “Ye s” key. The message display will return to the same screen as was displayed in step 2. Once you are finished modifying and/or deleting F-Code Relay Boxes, press the Reset key.

> Modifying information

6. The currently registered information will be displayed. Touch the

key that corresponds to the item that you want to modify and refer to “(1) Registering F-Code Relay Boxes” on page 4-17 in order to modify that information.

7. Touch the “OK” key.

The message display will return to the same screen as was displayed in step 2. Once you are finished modifying and/or deleting F-Code Relay Boxes, press the Reset key.

(3) F-Code Based Relay Broadcast

Transmission

Perform this procedure when you want to act as the initial transmitting station and send documents, first to an F-Code Relay Box that is registered in a relay station, and then from that relay station onward to its final destination.

● It is necessary that the other fax machine has the same F-Code Based Relay Broadcast Communication capabilities as your fax machine. However, depending upon the machine, there is a possibility that only transmission or only reception under the F-Code protocol is available, so both the initial transmitting party and the party acting as the relay station should check in advance whether the appropriate conditions are met.

● The subaddress that is required when this fax is acting as the initial transmitting station can be up to 20 digits in length, but the number of digits acceptable in the destination fax may differ. Check with the relay station and make sure that you register a subaddress that is within the number of digits that is acceptable to the other party's fax machine.

● In the relay station...

The box (called the “F-Code Relay Box” in this fax) that will receive the documents must be registered in advance and the initial transmitting party must be informed of the number (the 4-digit “subaddress” in this fax) of that box. (Refer to “(1) Registering F-Code Relay Boxes” on page 4-17.) * If, during registration of the F-Code Relay Box, the fax

numbers of all of the final destinations that the received documents will be transmitted to are entered using onetouch keys, this fax is capable of automatically transmitting the same documents to up to 300 different final destinations in a single operation.

1. Set the documents you want to transmit.

2. Use the keypad to enter the fax number of a relay station. * You can also enter the fax number using one-touch keys that

have been designated for F-Code Based Communication as well. If you do use such a one-touch key, press the Start key and the transmission operation will begin automatically.

(Inch)

(Metric)

4-19

Section 4 Other Features of this Fax

3. Touch the “Subadd.” key.

4. Touch the “On” key.

(Inch)

(Metric)

5. Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based

Communication in order to designate the box in the destination party's fax. It can be up to 20 digits in length and can include any combination of the numerals 0 - 9.

* You can use the “r” and/or “R” keys to move the cursor to a

desired location, and you can clear the entered number by touching the “Delete” key.

(4) Printing Out an F-Code Relay Box List

Print out this list in order to check the information registered for each F-Code Relay Box. * If there are no F-Code Relay Boxes registered in this fax, an F-Code

Relay Box List will not be printed out.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Print Report” key. The Report Selection screen will appear.

(Inch)

(Metric)

6. Touch the “Password” key.

7. If necessary, use the keypad to enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include

any combination of the numerals 0 - 9 and the symbols “*” and “#”.

* This password is not required if you agree in advance with the

destination party not to use one.

9. Press the Start key. The transmission operation will begin.

2. Touch the “Subad. rel box list” key.

(Inch)

(Metric)

3. To print out an F-Code Relay Box List, touch the “Yes ” key. An F-Code Relay Box List will be printed out.

4-20

Fax Forwarding

Section 4 Other Features of this Fax

Fax Forwarding allows documents received during designated hours to be saved into memory and automatically forwarded to another fax number that is registered in advance. In order to use Fax Forwarding, the destination and designated hours must be registered here and it is additionally necessary to turn Fax Forwarding ON in advance.

(1) Registering

The following procedure must be performed when registering Fax Forwarding information for the first time. * If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

* If the Fax Forwarding operation is not successful, the received

documents will be printed out at your fax and then deleted from your fax machine's memory.

* With different types of communications such as Encrypted

Communication, etc., Fax Forwarding may not be available depending on the type of communication.

4. Touch the “Finish dest. Set” [“Dest. set”] key.

(Inch)

(Metric)

2. Touch the “Fax Forwarding” key.

3. Enter the fax number of the destination fax.

* You can enter the fax number using the keypad, abbreviated

numbers or one-touch keys. Chain dial keys can be used as well.

* If you want to use F-Code Based Communication to forward the

fax, you must enter the fax number with the keypad. In this case, touch the “Subadd.” key and then enter the appropriate subaddress and F-Code password (if necessary). You can also use a one-touch key that is already designated for F-Code Based Communication.

5. Select whether or not you want the received documents to be printed out at your fax. Touch the “On” key to have them printed and the “Off” key to stop print out.

6. Select whether or not you want to designate a time for the Fax Forwarding operation to begin and end. To set the time, touch the “Delayed TX” key and go to the next step. If you want to have Fax Forwarding continue indefinitely, touch the “All Day” key.

> Designating the time for Fax Forwarding to begin and end

7. Use the keypad to enter the desired time for Fax Forwarding to begin. * If you want to change the entered time, use the “r” and/or “R”

keys to move the cursor to the desired location.

(Inch)

(Metric)

4-21

Section 4 Other Features of this Fax

8. Touch the “Shut-off Time” key and use the keypad to enter the desired time for Fax Forwarding to end.

9. Touch the “Next” key. The currently registered information will be displayed.

10. Check that information and touch the key that corresponds to any

item that you want to modify.

11. Touch the “OK” key.

The message display will return to the same screen as was displayed in step 2. If you are finished making settings, press the Reset key.

(2) Modifying Registered Information

Perform the following procedure in order to modify information already registered for Fax Forwarding. * If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

(3) Turning Fax Forwarding ON/OFF

In order to use Fax Forwarding, it is necessary to turn it ON in advance. * If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Press the Default key. The Default Setting screen will appear.

(Inch)

(Metric)

1. Touch the “Register” [“Registration”] key. The Registration Select

screen will appear.

(Inch)

(Metric)

2. Touch the “Fax Forwarding” key. The currently registered information will be displayed.

2. Touch the “Fax default setting” key.

3. Touch the “▼” cursor key until “Fax Forwarding” is highlighted.

4. Touch the “Change #” key.

(Inch)

(Metric)

3. Check that information and touch the key that corresponds to any item that you want to modify. Refer to “(1) Registering” on page 421 in order to modify that information.

4. Once you are finished modifying information, touch the “OK” key. The message display will return to the same screen as was displayed in step 2. If you are finished making settings, press the Reset key.

4-22

5. To turn Fax Forwarding ON, touch the “ON” key.

6. Touch the “Close” key. If you are finished making settings, press the Reset key.

Section 4 Other Features of this Fax

Group Dial Keys

If you register multiple destinations under a speed-dial key in advance, that key will then function as a group dial key and you will be able to dial all those number with the touch of a key. * Group dial keys can be used for entering the other party's fax numbers during a number of the various functions of this fax such as

Broadcast Transmission, etc..

* You CANNOT use group dial keys in combination with chain dial keys.

(1) Registering

* A maximum of 50 speed-dial keys can be registered as group dial

keys (or program keys).

* The abbreviated number for the speed-dial key that you press

(001 - 300) will automatically become the abbreviated number for the destination fax numbers registered under that group dial key.

* If you register a group name for each group dial key, you will be able

to use the address book to search for the related fax numbers.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

(Metric)

3. Touch an unregistered speed-dial key on the touch panel. * If there are no unregistered speed-dial keys displayed, use the

“▼” and/or “▲” cursor keys to switch to a screen that displays an unregistered key.

4. Touch the “Group” key.

5. Enter the other party's fax numbers. * You can enter the fax numbers using the keypad, abbreviated

numbers, one-touch keys or the address book. Chain dial keys can be used as well.

* If you want to enter multiple fax numbers with the keypad, touch

the “Next destinat.” [“Next dest.”] key after each fax number.

(Inch)

(Metric)

2. Touch the “Dial” key. The touch panel will switch to dial registration.

(Inch)

(Metric)

6. Touch the “Finish dest. Set” [“Dest. set”] key.

7. Enter the desired group name. (Maximum 20 characters) * In order to enter characters, refer to “Entering Characters” on

page 1-23.)

8. Check the currently registered information and touch the key that corresponds to any item that you want to modify.

4-23

Section 4 Other Features of this Fax

9. Touch the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue registering other group dial keys, repeat steps 3 through 9. If you are finished registering group dial keys, press the Reset key.

(2) Modifying and Deleting

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

2. Touch the “Dial” key.

3. Touch the speed-dial key (group dial key) containing the information you want to modify or delete. * If that key is not displayed, use the “▼” and/or “▲” cursor keys to

switch to the screen that displays the key that you want.

(Inch)

> Modifying registered information

6. If you want to modify the abbreviated number (the displayed number of the speed-dial key under which the group dial key is registered), touch the “Abbr. #” key. If you want to modify any other basic information, touch the key that corresponds to that information. (To modify information, refer to the corresponding step under “(1) Registering” on page 4-23.)

7. Enter the abbreviated number of an unregistered speed-dial key (001 - 300). * Once a 3-digit number is entered, that number may be changed

using the “+” and “-” keys.

(Inch)

(Metric)

4. If you want to delete the registered one-touch key, touch the “Delete” key and then go to the next step. If you want to modify the registered information, touch the “Change contents” key and then go directly to step 6.

> Deleting a group dial key

5. Touch the “Ye s” key. The message display will return to the same screen as was displayed in step 3. If you want to continue deleting other group dial keys, repeat steps 3 through 5. If you are finished deleting group dial keys, press the Reset key.

8. Touch the “Close” key.

9. Once you are finished modifying all of the items that you want, touch the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue modifying other group dial keys, repeat steps 3 through 9. If you are finished deleting group dial keys, press the Reset key.

4-24

Section 4 Other Features of this Fax

(3) Dialing

* You CANNOT use group dial keys in combination with chain dial

keys.

* You can use group dial keys not only for standard transmission, but

also for such operations as Broadcast Transmission and Polling Reception.

1. If the operation involves the transmission of documents, set the documents you want to transmit.

2. If you want to change the transmission conditions, such as the

resolution and contrast, touch the “TX setting” key. If you do NOT want to change the current conditions, go directly to step 5.

(4) Printing Out a Group Dial List

Print out this list in order to check the contents of group dial keys currently registered in this fax, such as the registered fax numbers and the group name. * If there are no group dial keys registered in this fax, a Group Dial

List will not be printed out.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Print Report” key. The Report Select screen will appear.

(Inch)

(Metric)

3. Touch the key that corresponds to the desired item and change the

information as desired. (To change each transmission condition, refer to pages 1-16 and 1-17.)

4. Once you are finished changing transmission conditions, touch the

“One touch destinat.” key.

5. Touch the group dial key under which the desired fax numbers are

registered.

(Inch)

(Metric)

2. Touch the “Group dial List” key.

(Inch)

(Metric)

3. To print out a Group Dial List, touch the “Yes ” key. A Group Dial List will be printed out.

6. Press the Start key. The transmission operation will begin automatically.

4-25

Section 4 Other Features of this Fax

Program Keys

The operational procedures for various types of communication, such as Broadcast Transmission, Polling reception, etc., can be registered under a speed-dial key that will then function as a program key for one-touch operation. It is also possible to use the timer function, etc., when registering a program key.

(1) Registering

* A maximum of 50 speed-dial keys can be registered as program

keys (or group dial keys).

* The abbreviated number for the speed-dial key that you press

(001 - 300) will automatically become the abbreviated number for the destination fax numbers registered under that program key.

* If you register a program name for each program key, you will be

able to use the address book to search for the related program.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

(Metric)

4. Touch the “Program” key.

(Inch)

(Metric)

5. If you do NOT want to designate a time of day for the operation to begin, touch the “Off” key under “Delayed TX” and go directly to step 7.

6. Use the keypad to enter the desired time of day for the operation to begin. * If you want to change the entered time, use the “r” and/or “R”

keys to move the cursor to the desired location.

2. Touch the “Dial” key. The touch panel will switch to dial registration.

(Inch)

(Metric)

3. Touch an unregistered speed-dial key on the touch panel. * If there are no unregistered speed-dial keys displayed, use the

“▼” and/or “▲” cursor keys to switch to a screen that displays an unregistered key.

7. Touch the key corresponding to the type of operation you want to register: “Send” or “RX Polling”.

8. Touch the “Next” key.

9. Enter the destination fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys or the address book. Chain dial keys can be used as well.

* If you want to enter multiple fax numbers with the keypad, touch

the “Next destinat.” [“Next dest.”] key after each fax number.

(Inch)

(Metric)

4-26

Section 4 Other Features of this Fax

10. Touch the “Finish dest. Set” [“Dest. set”] key.

11. Enter a name for the program. (Maximum 20 characters) * In order to enter characters, refer to “Entering Characters” on

page 1-23.)

12. Check the currently registered information and touch the key that corresponds to any item that you want to modify.

13. Touch the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue registering other program keys, repeat steps 3 through 13. If you are finished registering program keys, press the Reset key.

4. If you want to delete the registered program key, touch the “Delete” key and then go to the next step. If you want to modify the registered information, touch the “Change contents” key and then go directly to step 6.

> Deleting a program key

5. Touch the “Ye s” key. The message display will return to the same screen as was displayed in step 3. If you want to continue deleting other program keys, repeat steps 3 through 5. If you are finished deleting program keys, press the Reset key.

> Modifying registered information

6. If you want to modify the abbreviated number (the displayed number of the speed-dial key under which the program key is registered), touch the “Abbr. #” key. If you want to modify any other basic information, touch the key that corresponds to that information. (To modify information, refer to the corresponding step under “(1) Registering” on page 4-26.)

(2) Modifying and Deleting

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

2. Touch the “Dial” key.

3. Touch the speed-dial key (program key) containing the information you want to modify or delete. * If that key is not displayed, use the “▼” and/or “▲” cursor keys to

switch to the screen that displays the key that you want.

(Inch)

7. Enter the abbreviated number of an unregistered speed-dial key (001 - 300). * Once a 3-digit number is entered, that number may be changed

using the “+” and “-” keys.

(Inch)

(Metric)

8. Touch the “Close” key.

(Metric)

9. Once you are finished modifying all of the items that you want, touch the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue modifying other program keys, repeat steps 3 through 9. If you are finished deleting program keys, press the Reset key.

4-27

Section 4 Other Features of this Fax

(3) Using a Program Key

1. If the operation involves the transmission of documents, set the documents you want to transmit. If it involves a polling reception, go directly to step 5.

2. If you want to change the transmission conditions, such as the

resolution and contrast, touch the “TX setting” key. If you do NOT want to change the current conditions, go directly to step 5.

3. Touch the key that corresponds to the desired item and change the

information as desired. (To change each transmission condition, refer to pages 1-16 and 1-17.)

(4) Printing Out a Program Dial List

Print out this list in order to check the content of program keys currently registered in this fax. * If there are no program keys registered in this fax, a Program Dial

List will not be printed out.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Print Report” key. The Report Select screen will appear.

(Inch)

(Metric)

4. Once you are finished changing transmission conditions, touch the

“One touch destinat.” key.

5. Touch the program key under which the desired program is

registered.

(Inch)

(Metric)

6. Press the Start key.

The transmission or reception operation, as appropriate, will begin automatically.

2. Touch the “Program dial list” key.

(Inch)

(Metric)

3. To print out a Program Dial List, touch the “Yes ” key. A Program Dial List will be printed out.

4-28

Password Check Communication

Section 4 Other Features of this Fax

Password Check Communication allows you to limit to and from whom fax communication can be accomplished but making it necessary to meet specific conditions regarding certain passwords. More specifically, the passwords (Permit Telephone Number and Permit ID) are registered in advance and Password Check Communication is turned ON. No special settings are required during the operation to transmit or receive faxes. When actual transmission or reception of documents begins,

* You must register the desired password (Permit Telephone

Number and/or Permit ID) in your fax in advance.

* The other party must register its self-station fax number or

self-station ID in advance.

* In order to use Password Check Communication, it is

necessary to turn it ON in advance. Refer to “(5) Turning Password Check Communication ON/OFF” on page 4-32.

communications that satisfy the specific password conditions will be carried out and communications that do not satisfy these conditions will result in an error. * Prior to using Password Check Communication, carefully read

“<Preparation>” and “<Conditions Required for Successful Communication>” below in addition to consulting with those party's that will have access to password privileges.

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

(Metric)

• The Permit Telephone Number registered in your fax must match the self-station fax number registered in the other party's fax.

• The Permit ID registered in your fax must match the selfstation ID registered in the other party's fax.

• When you are transmitting documents and the other party's fax number is dialed with a one-touch key, the last 4 digits of the registered number must match the last 4 digits of the other party's self-station fax number (not applicable with Manual Fax Transmission).

• When you are receiving documents, the last 4 digits of a fax number registered under one of your one-touch keys must match the 4 digits of the transmitting party's self-station fax number.

(1) Registering Permit Telephone Numbers

* You can register up to 5 numbers as Permit Telephone Numbers in

this fax.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

2. Touch the “Password check” key.

3. Touch the “Permit Tel No.” [“Permit tel. nr.”] key.

(Inch)

(Metric)

4. Touch an unregistered key. * The information will be displayed for all keys that have already

been registered.

4-29

Section 4 Other Features of this Fax

5. Use the keypad to enter the desired Permit Telephone Number. (Maximum 20 digits) * You can use the “r” and/or “R” keys to move the cursor to a

desired location, and you can clear the entered number by touching the “Delete” key.

(Inch)

(Metric)

6. Touch the “OK” key. The message display will return to the same screen as was displayed in step 4. If you want to continue registering other Permit Telephone Numbers, repeat steps 4 through 6. If you are finished registering Permit Telephone Numbers, press the Reset key.

3. If you want to delete the registered Permit Telephone Number, touch the “Delete” key and then go to the next step. If you want to modify the registered information, touch the “Change contents” key and then go directly to step 5.

> Deleting a Permit Telephone Number

4. Touch the “Yes” key. The message display will return to the same screen as was displayed in step 2. If you are finished deleting Permit Telephone Numbers, press the Reset key.

> Modifying information

5. Press the Stop/Clear key to delete the old number and then enter the new Permit Telephone Number, or use the “r” and/or “R” keys to move the cursor to a desired location and reenter the number as desired. Touching the “Delete” key will delete the number directly above the cursor.

(Inch)

(Metric)

(2) Modifying and Deleting Permit

Telephone Numbers

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Perform steps 1 through 3 of “(1) Registering Permit Telephone Numbers” on page 4-29.

2. Touch the key which displays the Permit Telephone Number you want to modify or delete.

(Inch)

(Metric)

6. Touch the “OK” key. The message display will return to the same screen as was displayed in step 2. Once you are finished modifying and/or deleting Permit Telephone Numbers, press the Reset key.

(3) Registering Permit IDs

* You can register up to 5 numbers as Permit IDs in this fax. * If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

4-30

(Metric)

Section 4 Other Features of this Fax

2. Touch the “Password check” key.

3. Touch the “Permit ID No.” [“Permit ID nr.”] key.

(Inch)

(Metric)

4. Touch an unregistered key. * The information will be displayed for all keys that have already

been registered.

2. Touch the key which displays the Permit ID you want to modify or delete.

(Inch)

(Metric)

3. If you want to delete the registered Permit ID, touch the "Delete" key and then go to the next step. If you want to modify the registered information, touch the “Change contents” key and then go directly to step 5.

5. Use the keypad to enter the desired 4-digit Permit ID.

* If you want to change the entered number, use the “r” and/or

“R” keys to move the cursor to the desired location.

(Inch)

(Metric)

6. Touch the “OK” key. The message display will return to the same screen as was displayed in step 4. If you want to continue registering other Permit IDs, repeat steps 4 through 6. If you are finished registering Permit IDs, press the Reset key.

> Deleting a Permit ID

4. Touch the “Ye s” key. The message display will return to the same screen as was displayed in step 2. If you are finished deleting Permit IDs, press the Reset key.

> Modifying information

5. Press the Stop/Clear key to delete the old number and then enter the new Permit ID, or use the “r” and/or “R” keys to move the cursor to a desired location and reenter the number as desired.

(Inch)

(Metric)

(4) Modifying and Deleting Permit IDs

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Perform steps 1 through 3 of “(3) Registering Permit IDs” on page 4-29.

6. Touch the “OK” key. The message display will return to the same screen as was displayed in step 2. Once you are finished modifying and/or deleting Permit IDs, press the Reset key.

4-31

Section 4 Other Features of this Fax

(5) Turning Password Check

Communication ON/OFF

Turn Password Check Communication ON when you want to limit to and from whom fax communication can be accomplished. There are separate settings for controlling transmissions and receptions. * If there are no Permit Telephone Numbers or Permit IDs registered

in this fax, Password Check Communication will not be possible even if it is turned ON here.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Press the Default key. The Default Setting screen will appear.

(Inch)

(Metric)

5. To turn Password Check ON for transmissions, touch the “ON” key under “Send”.

6. To turn Password Check ON for receptions, touch the “ON” key under “Receive”.

7. Touch the “Close” key.

The message display will return to the same screen as was displayed in step 3. If you are finished making settings, press the Reset key.

2. Touch the “Fax default” key.

3. Touch the “▼” cursor key until “Password Check Comm.” is highlighted.

4. Touch the “Change #” key.

(Inch)

(Metric)

4-32

Encrypted Communication

Section 4 Other Features of this Fax

Encrypted Communication involves the encryption of documents prior to their transmission. In this way, third parties are prevented from seeing the actual documents even if they should be able to access the transmission itself. Those documents are then decrypted and printed out in their original form only after receipt by the receiving party, making this function extremely beneficial for sending strictly confidential information.

(1) Registering Encryption Keys

The Encryption Key to be used must be selected by the transmitting party during the registration of the corresponding one-touch key which is to be designated for Encrypted Transmission, and by the receiving party during registration of the corresponding Encryption Box. Each Encryption Key contains 16 characters that can include any combination of the numerals 0 - 9 and the letters A - F. This key will then be registered under a 2-digit “Encryption Key ID” from 01 - 20. * You can register up to 20 Encryption Keys in this fax. * If Restricted Access is turned ON, it is necessary to enter the

currently registered management password before you can register Encryption Keys.

* You can also modify a registered Encryption Key by following the

procedure below.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

* To accomplish Encrypted Communication, the other party's

fax machine must be one of our models that has the same Encrypted Communication capabilities as your fax machine.

* To successfully accomplish encryption, and then the

corresponding decryption, both the transmitting and receiving parties must use the same 16-character Encryption Key. If the Encryption Keys used by both parties do not match EXACTLY, Encrypted Communication will not be possible. Therefore, it is necessary for both parties to determine, in advance, the Encryption Key that will be used and register it under a 2-digit Encryption Key ID.

2. Touch the “Encryption code” [“Encryption key”] key. * If Restricted Access is turned OFF, go to the next step.

If Restricted Access is turned ON, proceed directly to step 4.

3. Use the keypad to enter the currently registered management password (4 digits). * If the password that you entered matches the registered one, the

message display will change.

(Inch)

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

(Metric)

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Section 4 Other Features of this Fax

4. Touch an unregistered key. * The information will be displayed for all keys that have already

been registered.

5. Use the numerals (0 - 9) and the English alphabet (A - Z) that is shown on the touch panel to create the desired 16-character Encryption Key. * If you want to change the entered key, use the “r” and/or “R”

keys to move the cursor to the desired location.

(Inch)

(Metric)

Each Encryption Key is registered under an “Encryption Key ID” (a 2-digit number from “01” to “20”). When you want to designate an Encryption Key for a certain communication, it is this 2-digit number that you must enter. * In order to receive document successfully, while it is abso-

lutely necessary that the Encryption Key used by the transmitting party matches the Encryption Key that is registered for the corresponding Encryption Box in the receiving party's fax, it is not necessary that the key IDs match. For example, if the transmitting party initiates an Encrypted Transmission using an Encryption Key of ABFE468C2569D341 that is registered under key ID “18”, and the receiving party has registered the same Encryption Key, but it is registered under key ID “09”, as long as the receiving party has registered key ID “09” for the Encryption Box that will receive the encrypted documents, the 2 Encryption Keys will match so reception and correct print out will be successful.

2. Touch the key which displays the Encryption Key you want to modify or delete.

(Inch)

(Metric)

3. If you want to delete the registered Encryption Key, touch the “Delete” key and then go to the next step. If you want to modify the registered information, touch the “Change contents” key and then go directly to step 5.

> Deleting an Encryption Key

4. Touch the “Yes” key. The message display will return to the same screen as was displayed in step 2. If you are finished deleting Encryption Keys, press the Reset key.

> Modifying information

5. Press the Stop/Clear key to delete the old key and then enter the new Encryption Key, or use the “r” and/or “R” keys to move the cursor to a desired location and reenter the Encryption Key as desired.

(Inch)

6. Touch the “OK” key. The message display will return to the same screen as was displayed in step 4. If you want to continue registering other Encryption Keys, repeat steps 4 through 6. If you are finished registering Encryption Keys, press the Reset key.

(2) Modifying and Deleting Encryption Keys

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Perform steps 1 through 3 of “(1) Registering Encryption Keys” on page 4-33.

4-34

(Metric)

6. Touch the “OK” key. The message display will return to the same screen as was displayed in step 2. Once you are finished modifying and/or deleting Encryption Keys, press the Reset key.

Section 4 Other Features of this Fax

(3) Registering Encryption Boxes

An Encryption Box must be registered in your fax machine in order to receive an Encryption Communication. During that registration procedure, you will also need to select whether or not you want the received documents to be printed out immediately or not. * You can register up to 15 Encryption Boxes in this fax machine. * If, for any reason, you lose reference to an Encryption Box number,

you will not be able to modify information for the corresponding box nor will you be able to delete that box. Therefore, you exercise DUE CAUTION in the management of the Encryption Box numbers.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

• The box number that you enter during the registration of any Encryption Box CANNOT be the same number as the subaddress of a registered F-Code Confidential Box or F-Code Relay Box.

• If you want to have received documents automatically printed out from the Encryption Box immediately after reception, select “On” in step 8. If you want to have received documents stored in the Encryption Box and allow print out only when the appropriate procedure is performed, select “Off”. In this case, since the only person who can print out the received documents is the individual who knows the corresponding Encryption Box number and that box's ID, confidentiality is maintained.

3. Touch the “Encryption box” key.

(Inch)

(Metric)

4. Touch an unregistered key. * The box number will be displayed for all keys that have already

been registered.

(Inch)

1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear.

(Inch)

(Metric)

2. Touch the “Box” key.

(Metric)

5. Use the keypad to enter the 4-digit number that you want to use as the Encryption Box number.

6. Touch the “Box. ID” key and enter the 4-digit number that you want to use for the Encryption Box ID. * If you register “0000” as the Encryption Box ID, it will not be

necessary to enter an ID-code when you print out documents from that Encryption Box.

7. Use the keypad to enter the 2-digit key ID-code (01 - 20) that corresponds to the Encryption Key to be used for this Encryption Box.

8. Select whether or not you want documents received into this Encryption Box to be automatically printed out. If you want to have received documents printed out immediately after reception, select “On”. If you want to allow print out only when the appropriate procedure is performed, select “Off”.

9. Touch the “OK” key. The message display will return to the same screen as was displayed in step 4. If you want to continue registering other Encryption Boxes, repeat steps 4 through 9. Once you are finished registering Encryption Boxes, press the Reset key.

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Section 4 Other Features of this Fax

(4) Modifying and Deleting Encryption

Boxes

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Perform steps 1 through 3 of “(3) Registering Encryption Boxes” on page 4-35.

2. Touch the key which displays the box number for the Encryption Box you want to modify or delete.

(Inch)

(Metric)

> Modifying registered information

7. The currently registered information will be displayed. Refer to “(3) Registering Encryption Boxes” in order to modify that information.

8. Touch the “OK” key. The message display will return to the same screen as was displayed in step 2. Once you are finished modifying and/or deleting Encryption Boxes, press the Reset key.

(5) Required Operation (Transmitting party)

Encrypted Transmission is accomplished by dialing with a one-touch key that has been designated in advance for Encrypted Transmission. * Encrypted Transmission is possible to a single destination, as well

as in combination with a Broadcast Transmission.

* F-Code Based Communication is not available for use with

Encrypted Communications.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Register the Encryption Key agreed to in advance with the receiving party. (Refer to “(1) Registering Encryption Keys” on page 4-33.) * If the Encryption Key has already been registered, go directly to

step 2.

3. Enter the Box ID (4-digits) for that Encryption Box.

4. Touch the “OK” key.

(Inch)

(Metric)

5. If you want to delete the registered Encryption Box, touch the “Delete” key and then go to the next step. If you want to modify the registered information, touch the “Change contents” key and then go directly to step 7.

2. Register the one-touch key that will be used to dial the destination fax number and designate it for Encrypted Transmission. (Refer to “One-Touch Keys” on page 1-25.) * If a one-touch key has already been registered in this way, go

directly to step 3.

3. Set the documents you want to transmit.

> Deleting an Encryption Box

6. Touch the “Ye s” key. The message display will return to the same screen as was displayed in step 2. Once you are finished modifying and/or deleting Encryption Boxes, press the Reset key.

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Section 4 Other Features of this Fax

4. Use the one-touch key described in step 2 to enter the destination fax number.

(Inch)

(Metric)

5. Press the Start key. The transmission operation will begin. * If the Encryption Key ID designated for the one-touch key is no

longer registered in this fax, an error will occur and the transmission will not be completed.

(6) Required Operation (Receiving party)

Perform the following procedure in order to receive and print out documents under Encrypted Communication. * F-Code Based Communication is not available for use with

Encrypted Communications.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

1. Register the Encryption Key agreed to in advance with the transmitting party. (Refer to “(1) Registering Encryption Keys” on page 4-33.) * If the Encryption Key has already been registered, go directly to

step 2.

2. Register the Encryption Box that will be used to receive the encrypted documents. (Refer to “(3) Registering Encryption Boxes” on page 4-35.) * If an Encryption Box has already been registered in this way, go

directly to step 3.

3. The transmitting party will send you the encrypted documents. Once they are received, they are normally decrypted to their original form and then stored in a specified Encryption Box. * If the Encryption Box has been registered for manual print out of

the documents, go to the next step.

* If the Encryption Box has been registered for automatic print out

of the documents, received documents will be automatically printed out upon reception into that box.

4. Refer to “(7) Printing Out Documents from an Encryption Box” on page 4-38, and print out the received documents from the corresponding Encryption Box.

4-37

Mita-Kyocera FaxSysC INSTRUCTION HANDBOOK

Specifications and Main Features

Frequently Asked Questions

User Manual